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HomeMy WebLinkAbout2014-11-19 Council PacketAGENDA KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 19, 2014 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) 'All items listed with an asterisk (') are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 2798 -2014 — Increasing Estimated Revenues and Appropriations by $16,515 in the Senior Citizen Fund, for Supplemental Nutrition, Transportation, and Support Services Grant Funding Received for FiscalYear 2015 .......................................................... ............................Pg. 5 2. Ordinance No. 2799 -2014 — Consenting to the Vacation of Certain Right -of- Ways within the Shoreline Heights 2014 Addition Subdivision ................. Pg. 9 3. Resolution No. 2014 -66 — Awarding an Agreement to Univar USA, Inc. to Furnish and Deliver Chemicals ............................... ............................... Pg. 43 4. Resolution No. 2014 -67 — Authorizing Amendment to the City's Health Care Flexible Spending Arrangement Flexible Benefits Plan Document......... Pg. 45 5. Resolution No. 2014 -68 — Awarding an Agreement to K +A Designstudios for the Professional Architectural and Design Services for the Multipurpose Facility Upgrades................................................................ ............................... Pg. 51 E. MINUTES 1. *Regular Meeting of November 5, 2014 ..................... ............................... Pg. 53 F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified .................. ............................... Pg. 59 2. *Action /Approval — Purchase Orders Exceeding $15,000 .................... Pg. 61 3. *Ordinance No. 2800 -2014 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center ThanksgivingDinner ................................................. ............................Pg. 65 4. *Ordinance No. 2801 -2014 — Accepting and Appropriating a Grant from the State of Alaska Library for Employee Travel and Training ..................... Pg. 67 5. Action /Approval — Appoint Council Liaisons to Commissions, Committees, andCouncil on Aging ................................................. ............................Pg. 71 6. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint Paul Minelga to the Airport Commission ................. ............................... Pg. 73 7. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint Holly Spann to the Parks & Recreation Commission .............................. Pg. 77 8. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint an Applicant to the Planning and Zoning Commission ........................... Pg. 79 9. Action /Approval — Assignment of Lease between Buccaneer Alaska Operations, LLC and AIX Energy LLC for Lease of Airport Lands described as Tract A -2, Kenai Spur Airport Lease Property ......... ............................... Pg. 81 10. Action /Approval — Assignment of Lease between Buccaneer Alaska Operations, LLC and AIX Energy LLC for Lease of Airport Lands described as Lot 8, Kenai Industrial Park Subdivision .................. ............................... Pg. 81 11. Discussion — Purchasing Policy ............................ ............................... Pg. 93 H. COMMISSION /COMMITTEE REPORTS Kenai City Council t, November 19, 2014 1. Council on Aging 2. Airport Commission 3. Harbor Commission ..................................................... ..........................Pg.97 4. Library Commission 5. Parks and Recreation Commission ............ ............................... 6. Planning and Zoning Commission ............. ............................... Page 2 .......... Pg. 99 .......Pa. 103 7. Beautification Committee 8. Mini -Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager ........................................................... ............................Pg. 109 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS 1. Action /Approval — Special Use Permit Between the City Of Kenai and Hilcorp Alaska, LLC for Parking of 37 Non- Commercial Passenger Vehicles in Designated Areas at the Kenai Municipal Airport. [Clerk's Note: At its November 5' meeting, Council postponed this item to the December 31.] 2. Action /Approval — Consent to Sublease between Dan O. Pitts and Hilcorp Alaska for Lot 2A1, FBO Subdivision, South Addition No. 2. [Clerk's Note: At its November 5th meeting, Council postponed this item to the December 3rd.] N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review.......... Pg. 137 The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. Kenai City Council Meeting Page 3 of 3 November 19, 2014 [PAGE LEFT BLANK INTENTIONALLY] Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2798 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $16,515 IN THE SENIOR CITIZEN FUND, FOR SUPPLEMENTAL NUTRITION, TRANSPORTAION, AND SUPPORT SERVICES GRANT FUNDING RECIVED FOR FISCAL YEAR 2015. WHEREAS, Annually the City receives a grant from the State of Alaska Department of Health and Social Services to provide Senior Citizen, Nutrition, Transportation, and Support Services (NTS); and, WHEREAS, the FY2015 adopted budget estimated grant funding for the NTS program in the amount of $169,584; and, WHEREAS, the City has received notice the actual amount of the FY2015 grant will be $186,099, an increase of $16,515 over budgeted amounts; and, WHEREAS, the additional grant funds will be used for additional utilities and supplies in support of the City's Senior Nutrition, Transportation, and Support Services. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be increased as follows: Senior Citizen Fund Increase Estimated Revenues: State Grants $ Increase Appropriations: Congregate Meals - Utilities $ 2,515 Congregate Meals - Operating & Repair Supplies 2,000 Home Delivered Meals - Operating & Repair Supplies 12,000 $1�1 New Text Underlined; ]DELETED TEXT BRACKETED] Page 5 of 137 Ordinance No. 2798 -2014 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 2014. ATTEST: Sandra Modigh, City Clerk/ Approved by Finance: PAT PORTER, MAYOR Introduced: November 5„ 2014 Adopted: November 19, 2014 Effective: November 19, 2014 New Text Underlined; ]DELETED TEXT BRACKETED] Page 6 of 137 "'Villaye with a Past, C# with a Fatare 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 b*"4 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �Illf� 1992 MEMO: TO: Rick Koch, City Manager FROM: Rachael Craig, Senior Center Director DATE: October 28, 2014 SUBJECT: Nutrition, Transportation, Meals Grant Increase We received notification of an increase of $16,515 to the Nutrition, Transportation, Meals (NTS) Grant. This brings total grant amount to be $186,099. Upon approval of the ordinance I would recommend we divide the funds in the following way: 019 - 471 -4537 Utilities: $ 2,515 019 - 471 -2022 Supplies: $ 2,000 (Food) 019 - 472 -2022 Supplies: $12,000 (Food, Paper Products) Total Increase: $16,515 [PAGE LEFT BLANK INTENTIONALLY] Page 8 of 137 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2799 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, CONSENTING TO THE VACATION OF CERTAIN RIGHT -OF -WAYS WITHIN THE PROPOSED SHORELINE HEIGHTS 2014 ADDITION SUBDIVISION. WHEREAS, on September 24, 2014, by Resolution PZ14 -21, the City of Kenai's Planning and Zoning Commission recommended that the Kenai Peninsula Borough Planning Commission approve Shoreline Heights 2014 Addition Subdivision subject to certain conditions; and, WHEREAS, in conjunction with the recommendation for approval of the preliminary plat, the City's Planning and Zoning Commission recommended the vacation of certain utility easements and right -of -ways no longer needed, consistent with the subdivision plans; and, WHEREAS, on October 27, 2014, the Kenai Peninsula Borough Planning Commission met and approved the vacation of the right -of -ways and utility easements consistent with the City's Planning and Zoning Commission recommendation; and WHEREAS, on October 30, 2014, the City received notice from the Borough that consistent with State Statute and Borough code, the City has 30 days from October 27, 2014 to consent to or veto the vacation of these right -of -ways; and, WHEREAS, Kenai Municipal Code 22.05.110- Determination as to Need for Public Use, provides that City lands previously dedicated to public use can only be relinquished by an ordinance declaring such lands are no longer needed for public use; and, WHEREAS, the right -of -ways and easements listed below are no longer needed for public use as alternative public right -of -ways and easements are provided for consistent with the development of Shoreline Heights 2014 Addition Subdivision. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a non -code ordinance. Section 2. That the following right -of -ways and easements within the Shoreline Heights 2014 Addition Subdivision all within Section 26, Township 6 North, Range 12 West, Seward Meridian, Alaska within the City of Kenai are no longer needed for public use: New Text Underlined; [DELETED TEXT BRACKETED] Page 9 of 137 Ordinance No. 2799 -2014 Page 2 of 2 1) Vacate Dation Drive, a 30 -foot right of way, dedicated by Shoreline Heights Subdivision No. 2 (Plat KN 93 -26); and 2) Vacate a portion of Ninilchik Drive, the southwest 575 feet of the remaining 30- feet of the (60 -foot right of way) dedicated by Radar Subdivision (Plat K 706); and 3) Vacate south 10 -feet of the remaining 40 -foot Ninilchik Drive adjacent to Tract A, originally dedicated by Shoreline Heights Subdivision (Plat KN 85 -184); and modified by R.M. Thompson Subdivision Henderson Replat (Plat KN 87 -51); 4) Vacate the 20 -foot and 30 -foot right of way and right of way access easement along with the associated utility easements granted by Right of Way Amendment for ADL 63572 within Book 307 Page 179; and 5) Vacate Anchor Way, which varies from a 30 -foot right of way to a 50 -foot; and all utility easements within Block 1 and 2 of Radar Subdivision (Plat K 706). Section 3. That a copy this Ordinance shall be forwarded to the Kenai Peninsula Borough upon adoption. Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section S. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 2014. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: November 5, 2014 Adopted: November 19, 2014 Effective: December 19, 2014 Neu, Text Underlined; ]DELETED TEXT BRACKETED] Page 10 of 137 " "Kllia9e with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 illlll 1992 MEMORANDUM: TO: Rick Koch, City Manager FROM: Matt Kelley, City Planner DATE: October 31, 2014 SUBJECT: Ordinance Number 2799 -2014 — Vacation of Certain Right -of -Ways within the Proposed Shoreline Heights Subdivision The purpose of this communication is to introduce Ordinance No. 2799 -2014; Vacation of Certain Right -of -Ways within the proposed Shoreline Heights 2014 Addition Subdivision. On September 24, 2014 the City of Kenai Planning and Zoning Commission by resolution approved PZ14 -21; a Preliminary Plat of Shoreline Heights 2014. This Preliminary Plat had been previously heard and approved by Resolution PZ14 -19 by the Planning and Zoning Commission at their meeting of August 27, 2014. The Kenai Peninsula Borough asked to have this item brought back before the City to make revision to the Preliminary Plat. The Plat subdivides two parcels containing approximately 48 acres into a subdivision containing 48 lots. The subdivision is located with the Rural Residential Zone. The parcel is accessed off the Kenai Spur Highway which is a State maintained paved road. City water lines are located within the right -of -way of Wells Way and can be extended into the subdivision. Individual septic systems are to be installed on each lot in accordance with the Alaska Department of Environmental Conservation regulations. In conjunction with the review and approval process, the City of Kenai Planning and Zoning Commission approved the vacation of the right -of -ways and utility easements as they are no longer needed. These right -of -ways are shown on the Preliminary Plat of Shoreline Heights Subdivision as a portion of Block One (1) and Two (2) within the Radar Subdivision (Plat No. K- 706) and had not been previously vacated. The vacation of these right -of -ways and utility easements along with approval of the Preliminary Plat was forwarded to the Kenai Peninsula Borough Planning Department as Resolution Number PZ14 -21 thereby resending Resolution Number PZ14 -19. At their meeting on October 27, 2014 the Kenai Peninsula Borough Planning Commission met and approved the vacation of the right -of -ways and utility easements consistent with the City's Planning and Zoning Commission recommendation. This approval was then forwarded to the City of Kenai in the form of a notice from the Borough on October 30, 2014. Page 1 Page 11 of 137 This approval was then forwarded to the City of Kenai in the form of a notice from the Borough on October 30, 2014. Pursuant to Kenai Municipal Code 22.05.110— Determination as to Need for Public Use, the vacation of City lands previously dedicated to a public use can only be relinquished by an Ordinance. The Ordinance must declare that such lands are no longer needed for a public use and that the right -of -ways and easements are no longer needed for public use. Thank you for your consideration. Attachment: Kenai Peninsula Borough Right -of -Way and Utility Easement Petition Request Kenai Peninsula Borough Planning Commission Notice of Decision City of Kenai Planning and Zoning Commission Resolution No. PZ14 -21 City of Kenai Planning and Zoning Commission Resolution No. PZ14 -19 City of Kenai Planning and Zoning Commission PZ14 -21 Staff Report Preliminary Plat Shoreline Heights 2014 Addition Page 2 Page 12 of 137 KENAI PENINSULA BOROUGH ML PLANNING DEPARTMENT 144 North Binkiey Street a Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2200 • FAX (907) 714 -2378 Toll -free within the Borough: 1- 800 - 478 -4441, Ext. 2200 .,� www.borough.kensi.ak.us MIKE NAVARRE BOROUGH MAYOR October 30, 2014 Kenai City Council 210 Fidalgo Avenue Kenai. AK 99611 -7794 RE: Right -of -way and Utility Easement Petition Request: 1) Vacate Dation Drive, a 30 -foot right of way, dedicated by Shoreline Heights Subdivision No. 2 (Plat KN 93 -26); and 2) Vacate a portion of Ninilchik Drive, the southwest 575 feet of the remaining 30 -feet of the (60 -foot right of way) dedicated by Radar Subdivision (Plat K 706); and 3) Vacate south 10 -feet of the remaining 40 -foot Ninilchik Drive adjacent to Tract A. originally dedicated by Shoreline Heights Subdivision (Plat KN 85 -184); and modified by R.M. Thompson Subdivision Henderson Replat (Plat KN 87 -51); 4) Vacate the 20 -foot and 30 -foot right of way and right of way access easement along with the associated utility easements granted by Right of Way Amendment for ADL 63572 within Book 307 Page 179; and 5) Vacate Anchor Way, which varies from a 30 -foot right of way to a 50 -foot; and all utility easements within Block 1 and 2 of Radar Subdivision (Plat K 706). All in Section 26, Township 6 North, Range 12 West; Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No 2014 -133. Note: 60 -foot right of way dedications and utility easements are proposed to be dedicated on the preliminary plat Shoreline Heights 2014 Addition; KPB File 2014 -133 Dear Kenai City Council Members. In accordance with AS 29.40.140, no vacation of a city right -of -way and/or easement may be made without the consent of the city council. Based on the following findings of fact, the Planning Commission approved the referenced vacation during their regularly scheduled meeting of October 27, 2014, Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the rights -of -way proposed for vacation are not in use for access 4. Per the submittal, the rights -of -way proposed for vacation have not been constructed 5 The revised preliminary plat dedicates alternative rights -of -way and grants new utility easements that appropriately correspond with the new right -of -way designs. 6 The revised preliminary plat dedicates 10 feet for Wells Way, bringing it to a full 60 -foot right -of- way per KPB 20.30.120. 7. The revised preliminary plat dedicates a 60 -foot extension for the northern portion of Ninilchik Drive which connects with Pey Drive and Bree Avenue providing the block with a looped access back to the Kenai Spur Highway, 8. The rights -of -way proposed to be vacated do not appear to be in use for utilities. 9. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. Page 13 of 137 10. ACS, ENSTAR, GCI, and Homer Electric Association submitted statements of conditional approval to the revised preliminary plat. 11. By adoption of PZ14 -21, the Kenai Planning and Zoning Commission granted conditional approval to the revised preliminary plat, which will finalize the proposed vacations. 12. The KPB Plat Committee granted conditional approval to the preliminary plat on September 22, 2014. This petition is being sent to you for your consideration and action. The City Council has 30 days from October 27, 2014 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Planning Commission will stand. Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached. MJB:pdh Attachments E iet Plann ing Director Page 14 of 137 � KENAI PENINSULA BOROUGH PLANNING DEPARTMENT 144 North Binkiey Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2200 • FAX (907) 714 -2378 I Toll-free within the Borough: 1- 800 -478 -4441, Ext. 2200 www.borough.kenai ak us MIKE NAVARRE BOROUGH MAYOR October 30, 2014 KENAI PENINSULA BOROUGH PLANNING COMMISSION NOTICE OF DECISION MEETING OF OCTOBER Z7, 2014 RE Right -of -way and Utility Easement Petition Request: 1) Vacate Dation Drive, a 30 -foot right of way, dedicated by Shoreline Heights Subdivision No. 2 (Plat KN 93 -26); and 2) Vacate a portion of Ninilchik Drive, the southwest 575 feet of the remaining 30 -feet of the (60 -foot right of way) dedicated by Radar Subdivision (Plat K 706); and 3) Vacate south 10 -feet of the remaining 40 -foot Ninilchik Drive adjacent to Tract A, originally dedicated by Shoreline Heights Subdivision (Plat KN 85 -184); and modified by R.M. Thompson Subdivision Henderson Replat (Plat KN 87 -51), 4) Vacate the 20 -foot and 30 -foot right of way and right of way access easement along with the associated utility easements granted by Right of Way Amendment for ADL 63572 within Book 307 Page 179; and 5) Vacate Anchor Way, which vanes from a 30 -foot right of way to a 50 -foot; and all utility easements within Block 1 and 2 of Radar Subdivision (Plat K 706), All in Section 26, Township 6 North, Range 12 West; Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2014 -133 Note: 60 -Toot right of way dedications and utility easements are proposed to be dedicated on the preliminary plat Shoreline Heights 2014 Addition; KPB File 2014 -133 The Kenai Peninsula Borough Planning Commission approved the proposed vacations based on the following findings and conditions during their regularly scheduled meeting of October 27, 2014, Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties 2. No surrounding properties will be denied access. 3. Per the submittal, the rights- of-way proposed for vacation are not in use for access. 4. Per the submittal, the rights -of -way proposed for vacation have not been constructed. 5 The revised preliminary plat dedicates alternative rights -of -way and grants new utility easements that appropriately correspond with the new right -of -way designs 6. The revised preliminary plat dedicates 10 feet for Wells Way, bringing it to a full 60 -foot right -of- way per KPB 20.30.120 T The revised preliminary plat dedicates a 60 -foot extension for the northern portion of Ninilchik Drive which connects with Pey Drive and Bree Avenue providing the block with a looped access back to the Kenai Spur Highway 8. The rights -of -way proposed to be vacated do not appear to be in use for utilities. 9, All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 10 ACS, ENSTAR, GCI, and Homer Electric Association submitted statements of conditional approval to the revised preliminary plat 11. By adoption of PZ14 -21, the Kenai Planning and Zoning Commission granted conditional approval to the revised preliminary plat, which will finalize the proposed vacations. 12. The KPB Plat Committee granted conditional approval to the preliminary plat on September 22, 2014. Page 15 of 137 In accordance with AS 29.40.140, no vacation of a city right -of -way and /or easement may be made without the consent of the city council. The proposed vacation has been forwarded to the Kenai City Council. The City Council has 30 days from October 27, 2014 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Commission will stand. Please contact the Kenai City Office to verify the date the subject vacation will be reviewed by the Council. This notice and unapproved minutes of the subject portion of the meeting were sent October 30, 2014 to: Kenai City Council 210 Fidalgo Avenue Kenai, AK 99611 -7794 Bryan Lowe 12231 N. Cherry Hills Dr. W. Sun City, AZ 85351 Integrity Surveys 820 Set Net Drive Kenai, AK 99611 City of Kenai 210 Fidalgo Street Kenai, AK 99611 -7794 John R. Lowe Family Trust 1205 5' Ct. Kenai, AK 99611 Page 16 of 137 AGENDA ITEM F. PUBLIC HEARINGS 1. Right -of -way and Utility Easement Petition Request 1) Vacate Dation Drive, a 30 -foot right of way, dedicated by Shoreline Heights Subdivision No. 2 (Plat KN 93 -26); and 2) Vacate a portion of Ninilchik Drive, the southwest 575 feet ofthe remaining 30 -feet ofthe (60- foot right of way) dedicated by Radar Subdivision (Plat K 706); and 3) Vacate south 10 -feet of the remaining 40 -foot Ninilchik Drive adjacent to Tract A, originally dedicated by Shoreline Heights Subdivision (Plat KN 85 -184); and modified by R.M. Thompson Subdivision Henderson Replat (Plat KN 87 -51); 4) Vacate the 20 -foot and 30 -foot right of way and right of way access easement along with the associated utility easements granted by Right of Way Amendment for ADL 63572 within Book 307 Page 179; and 5) Vacate Anchor Way, which varies from a 30 -foot right of way to a 50 -foot; and all utility easements within Block 1 and 2 of Radar Subdivision (Plat K 706). All in Section 26, Township 6 North, Range 12 West; Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2014 -133 Note: 60 -foot right of way dedications and utility easements are proposed to be dedicated on the preliminary plat Shoreline Heights 2014 Addition; KPB File 2014 -133 Staff Report given by Max Best PC Meeting: 10/27/14 Purpose as stated in petition: Tract Al -A and Blocks 1 and 2 of Radar Subdivision are being combined into one The new parcel will be subdivided into house lots with dedicated rights of way providing access to all lots and also to all neighboring parcels. The ROWS that are requested to be vacated are not in use and do not serve access to any existing structures. By vacating the ROWS and the associated utility easements, it will allow for building lots that will not be encumbered with public ROWS crossing through Petitioners: Bryon R. Lowe of Sun City, Arizona and John R. Lowe Family Trust of Kenai, Alaska Notification. Public notice appeared in the October 16, 2014 issue of the Peninsula Clarion The public notice was published in the October 23, 2014 issues of the Peninsula Clarion, Homer News, and Seward Journal as part of the tentative agenda. Twenty-seven certified mailings were sent to owners of property within 300 feet of the parcels. Fifteen receipts have been returned. Sixteen regular mailings were sent to agencies and interested parties. Five notices were sent to KPB Departments. Notices were mailed to the Kenai Post Office and Kenai Community Library to be posted in public locations. The notice and maps were posted on the Borough bulletin board and Planning Department public hearing notice web site. Staff Discussion: Auoust27 2014 Kenai Planning and Zoning Commission conditionally approved the preliminary plat, which would finalize the vacation of Dation Drive, portion of Ninilchik Drive, public access easement, utility easements, right -of -way access easement and a right -of -way easement The preliminary plat provided a 60 -foot extension for the northern portion of Ninilchik Drive and dedicated a half cul-de -sac adjoining Lot 41 Rights- of-way within the proposed plat provided a looped access back to the Kenai Spur Highway for the block. KENAI PENINSULA BOROUGH PLANNING COMMISSION OCTOBER 27. 2014 MEETING MINUTES PAGE 11 UNAPPROVED MINUTES Page 17 of 137 September 22, 2014 The KPB Plat Committee reviewed the preliminary plat on September 22. The Committee approved exceptions to the 3:1 depth to width ratio (20.30.190) and block length (20.30.170) and granted conditional approval to the preliminary plat. The staff report noted that a recorded plat combining the lots created by Radar Subdivision and vacating Anchor Way could not be found. Staff noted that if the plat that vacated Anchor Way could not be found, a revised vacation petition would need to be brought back to the Kenai Planning and Zoning Commission for review and comments. A recorded plat finalizing the vacation of Anchor Way, Radar Subdivision's utility easements. and lot line removals could not be found. September 24, 2014 Kenai Planning and Zoning Commission reviewed the revised preliminary plat that would finalize the vacation of Dation Drive, portion of Ninilchik Drive, public access easement, utility easements, right -of -way access easement, a right -of -way easement, and Anchor Way. The revised preliminary plat provides a 10 -foot dedication for Wells Way, which brings the right- of-way to a full 60 -foot width per KPB 20.30.120. The revised preliminary plat decreases the lots being created from 49 to 48. All lots within the revised preliminary plat comply with the City of Kenai's minimum lot size. PZ14 -21 contained a few changes from PZ14 -19: • The utility easement fronting rights -of -way was changed from 15 to 10 feet in Condition c. All underground utilities must be installed perpendicular to the rights -of -way. Borough Staff Comments Condition c in PZ14 -21 complies with KPB 20.30.060 except for the additional requirement that all underground utilities must be installed perpendicular to the rights -of- way. HEA, ACS. GCI, and ENSTAR conditionally agreed with the new utility plat note. • Covenants addressing bluff side building setbacks will be recorded in the Kenai Recording District per Condition g. Borough Staff Comments: KPB Shore Zone photography indicates the bluff is actively eroding. Development precautions related to bluff erosion may be prudent. However, KPB 21.44.080 prohibits KPB from enforcing private covenants, easements, or deed restrictions. KPB cannot compel the owners to record private restrictive covenants. • Condition h was revised to clarify that rip or t0 water mains being extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation and City of Kenai. As with the preliminary plat, the owners plan to develop the revised preliminary subdivision plan in phases. Kenai Planning and Zoning Commission adopted PZ14 -21. An installation agreement is required. October 27, 2014 The proposed vacation petition vacates several utility easements, right -of -way easements, Anchor Way, a portion of Ninilchik Drive, and Dation Drive. The vacation petition, if approved as shown on the revised preliminary plat, allows redesign of the subdivision lots and dedication of full 60 -foot rights -of -way with utility easements granted in locations appropriately corresponding with the new lot and right- of-way designs. The KPB Plat Committee has not reviewed the revised preliminary plat, however, the differences between the preliminary plat and revised preliminary plat are minimal. • The utility easement fronting rights -of -way has been changed from 15 feet to 10 feet, which complies with KPB 20.30.060. In addition, underground utilities must be installed perpendicular to the rights -of- way. Perpendicular installation is not a requirement of KPB Code; however, since affected utility providers conditionally agreed to these changes, the additional requirement is consistent with 20.30.060 • The revised plat is providing a 10 -foot dedication for Wells Way, bringing the right- of-way to a fu1160- foot width per KPB 20.30.120, KENAI PENINSULA BOROUGH PLANNING COMMISSION OCTOBER 27. 2014 MEETING MINUTES PAGE 12 UNAPPROVED MINUTES Page 18 of 137 The revised preliminary plat creates one less lot (48) than the preliminary plat (49). This revision brought all lots into compliance with the City of Kenai's minimum lot size, which was a condition of preliminary plat approval by the KPB Plat Committee. Block 1 and 2 Radar Subdivision, Anchor Way, and the subdivision's associated utility easements were not depicted on the preliminary plat At some point in the past, KPB combined Block 1 and 2 Radar Subdivision, which contained 30 residential lots, one park lot, and utility easements, into one parcel and assigned one parcel number (039- 141 -01). Reconfiguration and assignment of one parcel number for 31 lots, a right -of -way, and utility easements implied the property had been replatted and vacations finalized; however, a recorded plat finalizing the vacations and lot line removals was not found. The revised plat formalizes vacation of Anchor Way, utility easements, and lot line removals of Block 1 and 2 Radar Subdivision, which during preliminary plat review the KPB Plat Committee and platting staff believed had taken place years ago. Comments Received: ACS: ACS agrees to reduce 15 feet to 10 feet and add the following: This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of -way. This consent applies to this case only and does not indicate that ACS would be agreeable to this arrangement on any future developments within the Kenai Peninsula Borough Planning Board's jurisdiction. ENSTAR: ENSTAR agreed to reduce the utility easement fronting rights -of -way from 15 to 10 feet The utility easement is for above -ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights-of-way. This consent applies to this case only and does not indicate the ENSTAR Natural Gas Company would be agreeable to this arrangement on any future developments within the Kenai Peninsula Borough Planning Board's jurisdiction. GCI: No objection to reduce 15 feet to 10 feet and add the following: This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights-of-way. Homer Electric Association: HEA has no objection to reduce 15 feet to 10 feet and add the following: This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights- of-way HEA has no objection given that this consent applies to thiscaseonly. HEA asks that further discussion of this matter take place prior to approval of this language on future plats filed with the Kenai Peninsula Borough Planning Commission as it has the potential to create future implications on HEA's standard design practices for placement of underground facilities. Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2 No surrounding properties will be denied access. 3. Per the submittal, the rights -of -way proposed for vacation are not in use for access. 4. Per the submittal, the rights-of-way proposed for vacation have not been constructed. 5. The revised preliminary plat dedicates alternative rights-of-way and grants new utility, easements that appropriately correspond with the new right- of-way designs. 6. The revised preliminary plat dedicates 10 feet for Wells Way, bringing it to a full 60 -foot right -of -way per KPB 20.30.120. 7. The revised preliminary plat dedicates a 60 -foot extension for the northern portion of Ninilchik Drive which connects with Pay Drive and Brea Avenue providing the block with a looped access back to the Kenai Spur Highway. 8. The rights -of -way proposed to be vacated do not appear to be in use for utilities. 9. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 10. ACS, ENSTAR, GCI, and Homer Electric Association submitted statements of conditional approval to the revised preliminary plat 11. By adoption of PZ14 -21, the Kenai Planning and Zoning Commission granted conditional approval to KENAI PENINSULA BOROUGH PLANNING COMMISSION OCTOBER 27, 2014 MEETING MINUTES PAGE 13 UNAPPROVED MINUTES Page 19 of 137 the revised preliminary plat, which will finalize the proposed vacations. 12. The KPB Plat Committee granted conditional approval to the preliminary plat on September 22, 2014. STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacation of rights-of-way, right-of-way easements, and utility easements as petitioned, subject to: Submittal of a final plat in accordance with Chapter 20 of the KPB Code within one year of vacation approval. If the vacation is approved, the Kenai City Council has thirty days In which they may veto Planning Commission approval of the vacation. Per KPB 20.70.120: A. Denial of a vacation petition is a final act for which no further consideration shall be given by the Kenai Peninsula Borough. B. Upon denial by the planning commission, no reapplication or petition concerning the same vacation may be filed within one calendar year of the date of the final denial action except in the case where new evidence or circumstances exist that were not available or present when the original petition was filed. END OF STAFF REPORT Vice Chairman Martin opened the meeting for public comment. Seeing and hearing no one wishing to speak, Vice Chairman Martin closed the public comment period and opened discussion among the Commission. MOTION: Commissioner Ruffner moved, seconded by Commissioner Isham to grant approval of the vacation of rights -of -way, right -of -way easement and utility easements as petitioned based on the following findings and subject to the plat being recorded within one year of vacation approval. Findings: 1. Sufficient rights -of -way exist to serve the surrounding properties. 2. No surrounding properties will be denied access. 3. Per the submittal, the rights -of -way proposed for vacation are not in use for access. 4. Per the submittal, the rights -of -way proposed for vacation have not been constructed. 5. The revised preliminary plat dedicates aftemative rightsof -way and grants new utility easements that appropriately correspond with the new right -of -way designs. 6. The revised preliminary plat dedicates 10 feet for Wells Way, bringing it to a full 60 -foot right-of-way per KPB 20.30.120. 7. The revised preliminary plat dedicates a 60 -foot extension for the northern portion of Ninilchik Drive which connects with Pay Drive and Brae Avenue providing the block with a looped access back to the Kenai Spur Highway. 8. The rights -of -way proposed to be vacated do not appear to be in use for utilities. 9. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 10. ACS, ENSTAR, GCI, and Homer Electric Association submitted statements of conditional approval to the revised preliminary plat. 11. By adoption of PZ14 -21, the Kenai Planning and Zoning Commission granted conditional approval to the revised preliminary plat, which will finalize the proposed vacations. 12. The KPB Plat Committee granted conditional approval to the preliminary plat on September 22, 2014. VOTE: The motion passed by unanimous consent. BRYSON CARLUCCIO COLLINS ECKLUND FOSTER HOLSTEN Ist I ABSENT I YES I YES YES YES YES YES LOCKWOOD MARTIN RUFFNER TAURIAINEN I VENUTI WHITNEY 11 YES YES I YES YES YES I ABSENT YES 2ABSENT AGENDA ITEM F. PUBLIC HEARING KENAI PENINSULA BOROUGH PLANNING COMMISSION OCTOBER 27, 2014 MEETING MINUTES PAGE 14 UNAPPROVED MINUTES Page 20 of 137 CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ14 -21 SUBDIVISION PLAT A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI RECOMMENDING THAT THE ATTACHED SUBDIVISION PLAT BE APPROVED SUBJECT TO THE FOLLOWING CONDITIONS AND RECINDING RESOLUTION PZ14 -19: WHEREAS, Resolution No. PZ14 -19 was passed by the Planning and Zoning Commission on August 27, 2014, recommending the Kenai Peninsula Borough Planning Commission approve the plat of SHORELINE HEIGHTS 2014 ADDITION. WHEREAS, Integrity Surveys, Inc, submitted the preliminary plat of SHORELINE HEIGHTS 2014 ADDITION to the Kenai Peninsula Borough for review and approval by the Kenai Peninsula Borough Planning Commission. WHEREAS, the Kenai Peninsula Borough requested that Integrity Surveys make revisions to the preliminary plat of SHORELINE HEIGHTS 2014 ADDITION, as follows: 1. An additional ten foot be dedicated to increase the width of the right -of -way for Wells Way from fifty (50) feet to sixty (60) feet, pursuant to KMC 14.10.070(b)(2). 2. A portion of SHORELINE HEIGHTS 2014 ADDITION is a subdivision of Block One (1) and Two (2), Radar Subdivision. During the review by the Kenai Peninsula Borough of the plat, it was discovered that the utility easements and right -of -way (street shown as Anchor Way on the plat of Radar Subdivision, Plat No. K -706) had not been vacated; therefore, the Borough requested that the plat of SHORELINE HEIGHTS 2014 ADDITION be revised to vacate this right -of -way and utility easements. WHEREAS, the revised plat of SHORELINE HEIGHTS 2014 ADDITION was referred to the City of Kenai Planning and Zoning Commission on September 24, 2014, and received from Integrity Surveys. WHEREAS, the City of Kenai Planning and Zoning Commission finds: 1. Plat area is zoned Rural Residential (RR) and therefore subject to said zone conditions. 2. City Water is available. The developer will extend city water to serve each lot. 3. City Sewer is not available. Individual septic systems will be required on each lot. 4. Plat does not subdivide property within a public improvement district subject to special assessments. 5. An installation agreement or construction of improvements are required. 6. The status of surrounding land is shown on the plat. Page 21 of 137 7. Utility easements, if required, shall be shown. B. Surveyor shall verify that no encroachments exist. If an encroachment exists; plat will not create nor increase the encroachment. 9. Street names designated on the plat are not correct. The street names will be changed prior to approval of the final plat. 10. Lots 1 through 21, inclusive, are subject to bluff erosion. 11. CONDITIONS: a. It is the intent of the owner to develop this project in phases. The City of Kenai and the developer will enter into an installation agreement pursuant to KMC 14.10.080(b) for each phase and the developer will provide the City of Kenai with a bond guaranteeing completion of the improvements for each phase of development. The paving of the streets will not be required until the final phase of development of the subdivision. b. When streets are constructed, they must meet the minimum requirements as set forth in KMC 14.10.080. c. The utility easement as noted under plat note number 3 shall be changed from fifteen (15) feet to ten (10) feet adjacent to the rights -of -way. The plat note shall be amended to read as follows: 3) Front 10 feet adjacent to the rights -of -way is a utility easement. This easement is for above ground transformers and pedestals only. All underground utilities within the easement must be installed perpendicular to the rights -of -way. No permanent structure shall be constructed or placed within a utility easement which would interfere with the ability of a utility to use the easement. The access easements for the cul -de -sacs located at the north and south end of "Pey Drive" should be executed and recorded concurrently with the recorded plat. e. Road design must be stamped by an engineer licensed in the State of Alaska. Surveyor and property owner must work with the City of Kenai and the Kenai Peninsula Borough when designating street names to ensure names meet with City and Borough regulations. g. A note should be added to the preliminary plat, as follows: "Lots 1 through 21, inclusive, are subject to bluff erosion. Covenants addressing bluff side building setbacks will be recorded in the Kenai Recording District. h. Prior to water mains being extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation and the City of Kenai. The septic systems must be installed in accordance with the Alaska Department of Environmental Conservation mulatiap`bf 137 ge j. An engineering plan is required to show fire hydrant locations and line sizes for flow rates per the Kenai (MOA) standard. k. Installation of signs including, but not limited to, stop signs, speed limit signs and street signs. NOW, THEREFORE, BE IT RESOLVED, THAT THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI RECOMMENDS THE KENAI PENINSULA BOROUGH PLANNING COMMISSION APPROVE SHORELINE HEIGHTS 2014 ADDITION SUBJECT TO THE CONDITIONS OF APPROVAL LISTED ABOVE AND THAT RESOLUTION PZ14 -19 IS RECINDED. PASSED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALASKA, SEPTEMBER 24, 2014. CHAIRPERSON:,'. ✓ U',, %? ATTEST: i Jf ait, Chairman San ra odrgh, City Jerk Page 23 of 137 tHeaTyaj/ KEKALALA SKA CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ14 -19 SUBDIVISION PLAT A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI RECOMMENDING THAT THE ATTACHED SUBDIVISION PLAT BE APPROVED SUBJECT TO THE FOLLOWING CONDITIONS: WHEREAS, the attached plat of SHORELINE HEIGHTS 2014 ADDITION was Kenai Planning and Zoning Commission on August 27, 2014, and 4 Surveys. WHEREAS, the City of Kenai Planning and Zoning Commission 1. Plat area is zoned Rural Residential (RR) and 2. City Water is available. 3. City Sewer is not available lot. 4. Plat does not subdivide property 5. An installation agreement or 6. The status of surrou 7 Utility easements, 8. Plat shall ver create nor inc 9. Street names prior,to apprc 10. Lots througI 11. CONDITIONS: ir'ed, shall be shown. of zone conditions. septic systems to each improvement district subject to special rovements are required. ments exist. If an encroachment exists; plat does not ted on the plat are not correct. The street names will be changed e final plat. 21, inclusive, are subject to bluff erosion. ,lots on the preliminary plat must be reconfigured so that lot 47 meets the mum lot size of 20,000 square feet. b. If lots are sold prior to construction of all required improvements, an installation agreement will be required pursuant to KMC 14.10.080(b). c. It is the intent of the owner to develop this project in phases. The City of Kenai and the developer will enter into an installation agreement for each phase and the developer will provide the City of Kenai with a bond guaranteeing completion of the improvements for each phase of development. The paving of the streets will not be Page 24 of 137 required until the final phase of development of the subdivision. d. When streets are constructed, they must meet the minimum requirements as set forth in KMC 14.10.080. e. The access easements for the cul -de -sacs located at the north and south end of "New Street Drive" should be executed and recorded concurrently with the recorded plat. f. Road design must be stamped by an engineer licensed in the State of Alaska. g. Surveyor and property owner must work with the City of Kenai and t4Kenai Peninsula Borough when designating street names to ensure naTe/5- neet,with City and Borough regulations. h. A note should be added to the preliminary plat, as folloNS Lo`t's 1 thY�d / 21, inclusive, are subject to bluff erosion. Id �{ 1. When water mains are extended into the subdi n7hust be approved by the Alaska Department of Environmental Co ati j. The septic systems must meet the regul "tory requi m'ents of the Kenai Peninsula Borough and be approved by the Alaska�?epartmnt of Conservation. k. An engineering plan is required'tdkhowfirb hydrant locations and line sizes for flow rates per the Kenai (MOA),sfaradard. ` I. Installation of signs i cluding, iyut not limited to, stop signs, speed limit signs and street signs. } NOW, THEREFORE, B €A�RES Ej4)'THAT THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI,. R €COIy MENDS THE KENAI PENINSULA BOROUGH PLANNING COMMISSION APPROVE SHORELINE HEIGHTS 2014 ADDITION SUBJECT TO THE CONDITIONS OF APPROVAL LISTED ABOVE. PASSED B THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, ALASKA, AUGUST 27,2-014. CHAIRPERSON: ATTEST: Jeff Twait, Chairman Sandra Modigh, City Clerk Page 25 of 137 STAFF REPORT To: Planning & Zoning Commission Date: September 18, 2014 Res: PZ14 -21 GENERAL INFORMATION Applicant: Integrity Surveys 283 -9047 820 Set Net Drive Kenai, AK 99611 Requested Action: Preliminary Subdivision Plat — Shoreline Heights 2014 Addition (A Subdivision of Block 1 and 2 Radar Subdivision, Plat No. K -706, and Tract Al -A, Shoreline Heights Subd., No. 3, Plat No. 99 -5) Existing Legal Description: Blocks 1 and 2, Radar Subdivision and Tract Al -A, Shoreline Heights Subd., No. 3 Proposed Legal Description: Lots 1 through 48, inclusive, Shoreline Heights 2014 Addition Street Address: 14551 Kenai Spur Highway and 1517 Ninilchik Drive KPB Parcel No.: 03901055 and 03914101 Existing Zoning: Rural Residential Current Land Use: Vacant Land Use Plan: Rural Residential ANALYSIS This plat subdivides two parcels containing approximately 48 acres into a subdivision containing 48 lots. The subdivision is located in the Rural Residential zone, which requires a minimum lot size of 20,000 square feet. The lots range in size from 24,200 square feet to 50,685 square feet; therefore, all the lots meet the minimum lot size requirement for the zone. The minimum lot width for the Residential Zone is ninety feet with the exception of corner lots which require an additional ten feet as set forth in KMC 14.10.70(e)(4). The lots within the subdivision meet the minimum lot width requirement. The plat also dedicates a 60 foot right of way for Ninilchik Street, "Pey Drive" and "Bree Avenue ". An additional ten foot is being dedicated to increase the width of the right -of- way for Wells Way from fifty (50) feet to sixty (60) feet, pursuant to KMC 14.10.070(b)(2). The southeasterly portion of Ninilchik Street indicates a 30 foot right - of -way which does not meet the minimum width required in KMC 14.10.070(b)(2). The Page 26 of 137 l PZ14 -21 Page 2 Planning and Zoning Commission, may, in its discretion by majority vote of its members, lessen this distance to not less than 50 feet. The Planning & Zoning Administration has no objection to the 30 foot right -of -way. It is likely that this right -of -way will be vacated in the future by the owner of Lott -A2, R. M. Thompson Subd., 2012 Addn., Amended. Dead end streets over 150 feet in length must provide a vehicle turn around 100 feet in diameter. The City of Kenai has requested that temporary cul -de -sacs be placed at the north and south end of "Pey Drive "; however, the Kenai Peninsula Borough has asked that a public access easement be dedicated through a separate document and not by the plat. This would allow the Kenai Peninsula Borough to release the easement when, and if it was no longer needed without going through the platting procedure to remove the cul -de -sacs, while allowing for the construction of temporary cul -de -sacs until further development occurs on adjacent properties to the north and south. When streets are constructed, they must meet the minimum requirements set forth in KMC 14.10.080. The City will require an installation agreement for development of the rights -of -way within the subdivision. City water lines are located within the right of way of Wells Way and can be extended to the subdivision. The water mains being extended into the subdivision must be approved by the Alaska Department of Environmental Conservation. The City will require an installation agreement for installation of City water. The City sewer line is greater than a distance of 200 feet from the subdivision; therefore, the developer has elected to install individual septic systems to each lot. The septic systems must meet the regulatory requirements of the Kenai Peninsula Borough and be approved by the Alaska Department of Conservation. The right -of -way access easement and utility easements which were dedicated on the plat of Tract Al -A Shoreline Heights No. 3 are being vacated by the plat of Shoreline Heights 2014 Addition (refer to notes 6 & 7 of preliminary plat). The plat of Shoreline Heights 2014 Addition also vacates the 30 foot right -of -way for Dation Drive; the 20 foot alleyway adjacent to Lot 1A -2 R. M. Thompson Subd., 2012 Addition Amended; and a ten foot portion of Ninilchik Drive (southern entrance). A portion of SHORELINE HEIGHTS 2014 ADDITION is a subdivision of Block One (1) and Two (2), Radar Subdivision. During the review by the Kenai Peninsula Borough of the plat of SHORELINE HEIGHTS 2014 ADDITION, it was discovered that the utility easements and right -of -way (street shown as Anchor Way on the plat of Radar Subdivision, Plat No. K -706) had not been vacated; therefore, the Borough requested that plat of SHORELINE HEIGHTS 2014 ADDITION be revised to vacate this right -of -way and utility easements (refer to notes 6 & 7 of preliminary plat). RECOMMENDATIONS This is a preliminary plat that subdivides two parcels into a 48 lot subdivision. The property is located in the Rural Residential zone, which requires a minimum lot size of Page 27 of 137 PZ14 -21 20,000 square feet. Page 3 The plat dedicates rights -of -way in the subdivision and will require an installation agreement to construct the roads to City of Kenai standards. The installation agreement will be developed after the preliminary plat is approved and improvements will be constructed in accordance with the installation agreement. The access easements for the cul -de -sacs located at the north and south end of "New Street Drive" must be executed and recorded concurrently with the recording of the plat. The developer plans to connect to City water. When the water mains are extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation. The City will require an installation agreement for installation of City water. Individual septic systems will be installed on the lots by the developer. The septic systems must be approved by the Alaska Department of Environmental Conservation. It is the intent of the owner to develop this project in phases. The City of Kenai and the developer will enter into an installation agreement for each phase and the developer will provide the City of Kenai with a bond guaranteeing completion of the improvements for each phase of development. The paving of the streets will not be required until the final phase of development of the subdivision. Recommend approval with the following conditions: a. If lots are sold prior to construction of all required improvements, an installation agreement will be required pursuant to KMC 14.10.080(b). b. It is the intent of the owner to develop this project in phases. The City of Kenai and the developer will enter into an installation agreement for each phase and the developer will provide the City of Kenai with a bond guaranteeing completion of the improvements for each phase of development. The paving of the streets will not be required until the final phase of development of the subdivision. c. When streets are constructed, they must meet the minimum requirements as set forth in KMC 14.10.080. d. The access easements for the cul -de -sacs located at the north and south end of "Pey Drive" must be executed and recorded concurrently with the recorded plat. e. Road design must be stamped by an engineer licensed in the State of Alaska. f. Surveyor and property owner must work with the City of Kenai and the Kenai Peninsula Borough when designating street names to ensure names meet with Page 28 of 137 PZ14 -21 Page 4 City and Borough regulations. g. When water mains are extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation. h. The septic systems must be approved by the Alaska Department of Environmental Conservation. i. An engineering plan is required to show fire hydrant locations and line sizes for flow rates per the Kenai (MCA) standard. j. Installation of signs including, but not limited to, stop signs, speed limit signs and street signs. ATTACHMENTS: 1. Resolution No. PZ14 -21 2. Resolution No. PZ14 -19 3. Staff Report dated August 19, 2014 4. Revised Preliminary Plat 5. Drawing Page 29 of 137 STAFF REPORT To: Planning & Zoning Commission Date: August 19, 2014 Res: PZ14 -19 GENERAL INFORMATION Applicant: Integrity Surveys 283- 820 Set Net Drive Kenai, AK 99611 Requested Action: Preliminary Subdivision Plat — Shhore ine Hti hts 2014 Addition (A Subdivision of Block 1 and 2addr ubdivision, Plat No. K -706, and Tract Al -A, Shoreline y¢i Ms y d., No. 3, Plat No. 99 5) Existing Legal Description: Blocks 1 and 2, Rada , Sub ivision and Tract Al -A, Shoreline Heights Subd., No 3 \ y` Proposed Legal Description: Lots 1 throuuh 49, ii cLive, Shoreline Heights 2014 Addition Street Address: 14551 Kenai S y Highway and 1517 Ninilchik Drive KPB Parcel No.: 03901Q55 and ¢3914101 Existing Zoning: Rurahesidential Current Land Use: l9a nt Land Use Plan: j�RurS1Residential ANALYSIS This plat subdivides two parcels containing approximately 48 acres into a subdivision containing 49, lots. The subdivision is located in the Rural Residential zone, which requires�a inimum lot size of 20,000 square feet. The lots range in size from 18,907 square feet to 56,694 square feet; therefore, all the lots with the exception of Lot 47 meet�the minimum lot size for the zone. The lots on the preliminary plat should be reconfigured so that lot 47 meets the minimum lot size of 20,000 square feet. The minimum lot width for the Residential Zone is ninety feet with the exception of corner lots which require an additional ten feet as set forth in KMC 14.10.70(e)(4). The lots within the subdivision meet the minimum lot width requirement. The plat also dedicates a 60 foot right of way for Ninilchik Street, "New Street Drive" and "New Name Avenue ". The southeasterly portion of Ninilchik Street indicates a 30 foot right -of -way which does not meet the minimum width required in KMC 14.10.070(b)(2). The Planning and Zoning Commission, may, in its discretion by majority Page 30 of 137 PZ14 -19 Page 2 vote of its members, lessen this distance to not less than 50 feet. The Planning & Zoning Administration has no objection to the 30 foot right -of -way. Dead end streets over 150 feet in length must provide a vehicle turn around 100 feet in diameter. The City of Kenai has requested that temporary cul -de -sacs be placed at the north and south end of "New Street Drive "; however, the Kenai Peninsula Borough has asked that a public access easement be dedicated through a separate document and not by the plat. This would allow the Kenai Peninsula Borough to release the easement when, and if it was no longer needed without going through the platting procedure to remove the cul -de -sacs, while allowing for the construction of temporary yplsacs until further development occurs on adjacent properties to the north and s9at When streets are constructed, they must meet the minimum requir t;�et forth in KMC 14.10.080. The City will require an installation agreement foK to ment of the rights -of -way within the subdivision. ,�� City water lines are located within the right of way of Wel Waynd can be extended tc the subdivision. The water mains being extended into,the 'subdivision must be approved by the Alaska Department of Environmental Consevdtion. The City will require an installation agreement for installation of City wa r. �,� The City sewer line is greater than §Ist ce J 200 feet from the subdivision; therefore, the developer has elected tonAvidual septic systems to each lot. The septic systems must meet the regula rements of the Kenai Peninsula Borough and be approved by the Alaska DQp,@rtmen,tbf Conservation. The right -of -way access eats ment-antl utility easements which were dedicated on the plat of Tract Al -A Shoreline H"ts No. 3 are being vacated by the plat of Shoreline Heights 2014 Addition ((refer to note 6 of preliminary plat). The plat of Shoreline Heights 2014 Addition also- ,vacatgs the 30 foot right -of -way for Dation Drive; the 20 foot alleyway adjacent to lot. 1A -2 R. M. Thompson Subd., 2012 Addition Amended; and a ten foot portio lof N nilchik Drive (southern entrance). a1 ! /,� ONS This is a1 preliminary plat that subdivides two parcels into a 49 lot subdivision. The property ' located in the Rural Residential zone, which requires a minimum lot size of 20,009 square feet. Lot 47 does not meet the minimum lot size of 20,000 square feet. The lots on the preliminary plat should be reconfigured so that lot 47 meets the minimum lot size of the zone. The plat dedicates rights -of -way in the subdivision and will require an installation agreement to construct the roads to City of Kenai standards. The installation agreement will be developed after the preliminary plat is approved and improvements will be constructed in accordance with the installation agreement. Page 31 of 137 PZ14 -19 Page 3 The access easements for the cul -de -sacs located at the north and south end of "New Street Drive" must be executed and recorded concurrently with the recording of the plat. The developer plans to connect to City water. When the water mains are extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation. The City will require an installation agreement for installation of City water. Individual septic systems will be installed on the lots by the developer. The septic systems must meet the regulatory requirements of the Kenai Peninsula B,o.�°ugh an, be approved by the Alaska Department of Conservation. "�. 7 t i It is the intent of the owner to develop this project in phases. Th i f ai and the developer will enter into an installation agreement for each��se. n he developer will provide the City of Kenai with a bond guaranteeing compl'e aon.pf the improvements for each phase of development. The paving of the street �•`will n to required until the final phase of development of the subdivision. Recommend approval with the following conditiiptfs y* a. The lots on the preliminary plat mu econYigured so that lot 47 meets the minimum lot size of 20,000 sqL Jy e ) b. If lots are sold prior to constructioh)pf all required improvements, an installation agreement will be requ�re� pursuant to KMC 14.10.080(b). c. It is the intent of the owr,to develop this project in phases. The City of Kenai and the developrVill enter into an installation agreement for each phase and the develope%,will provide the City of Kenai with a bond guaranteeing completion of the improvements for each phase of development. The paving of the streets will not be required until the final phase of development of the subdivision. d.,W hen's<reets are constructed, they must meet the minimum requirements as set '`fokh in KMC 14.10.080. e: The access easements for the cul -de -sacs located at the north and south end of "New Street Drive" must be executed and recorded concurrently with the recorded plat. f. Road design must be stamped by an engineer licensed in the State of Alaska. g. Surveyor and property owner must work with the City of Kenai and the Kenai Peninsula Borough when designating street names to ensure names meet with City and Borough regulations. Page 32 of 137 PZ14 -19 Page 4 h. When water mains are extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation. The septic systems must meet the regulatory requirements of the Kenai Peninsula Borough and be approved by the Alaska Department of Conservation. j. An engineering plan is required to show fire hydrant locations and line sizes for flow rates per the Kenai (MCA) standard. k. Installation of signs including, but not limited to, stop signs, speed limit Ogns,and street signs. ATTACHMENTS: 1. Resolution No. PZ14 -19 2. Preliminary Plat 3. Drawing w Page 33 of 137 '1111illa9e with a Past, C# with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 tag Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 11111. 1 1993 MEMORANDUM: TO: Planning and Zoning Commission FROM: Matthew Kelley, City Planner DATE: September 24, 2014 SUBJECT: Shoreline Heights — PZ14 -21 The purpose of this correspondence is to convey comments received by the City of Kenai, Public Works Department. In a review of the revised Preliminary Plat, submitted for the proposed project, "Note 3" states: "Front 15 feet adjacent to the rights -of -way is a utility easement. No permanent structure shall be constructed or placed within a utility easement which would interfere with the ability of a utility to use the easement." Pursuant to KMC 14.10.070(c) utility easements shall be limited to a width of 10 feet. Thus, staff recommends that this note be changed to allow for a 10 -foot wide utility easement instead of a 15 -foot wide utility easement. Page 34 of 137 "Villa9e with a Past, Gi� with aFuture' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1111p 1992 MEMORANDUM: TO: Planning and Zoning Commission FROM: Matthew Kelley, City Planner DATE: September 24, 2014 SUBJECT: Shoreline Heights — PZ14 -21 The purpose of this correspondence is to convey comments received by the City of Kenai, Public Works Department. In a discussion with the Applicant and the Department of Public Works, staff is also recommending that "Note 3" be revised to state 'This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." As of this writing, letters of non - objection have been received from HEA, GCI, Enstar Natural Gas, and ACS. This additional language may be added at the pleasure of the Planning and Zoning Commission. Page 35 of 137 Wilma Anderson From: Jennifer Diederich [ Jennifer. Diederich@enstarnaturalges.com] Sent: Wednesday, September 24, 2014 3:21 PM To: Sean Wedemeyer Cc: bryanlowe123 @yahoo.com; Robin L. Leighty Subject: Re: 15' easement on Shoreline Heights > To Whom it May Concern: > In the case of Shoreline Heights 2014 Addition, ENSTAR Natural Gas > Company agrees to the following; > Amend note 3) as follows: Reduce 15' to 10' and add the following "This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." > This consent applies to this case only, and does not indicate that ENSTAR Natural Gas Company would be agreeable to this arrangement on any future developments within the Kenai Peninsula Borough Planning Board's jurisdiction. Thank you, Jennifer Diederich Sent from my iPhone On Sep 24, 2014, at 2:55 PM, "Sean Wedemeyer" <swedemever(dci.kenai.ak.us> wrote: > Nice talking with you Jennifer. Thanks in advance for the quick turnaround, sorry about dropping this on you just hours before our PnZ meeting. Attached is the plat. Below you can see my recommended amendments and how ACS responded in the affirmative. Have a safe flight! > Regards, > Sean Wedemeyer > Public Works Director > City of Kenai > (907) 283 -8240 Office > (907) 599 -0025 Mobile > bpd > From: "Jackson, Byron" > <Bvron.Jackson0acsalaska.com< mailto :Bvron.3ackson(@acsalaska.com>> > Date: September 24, 2014 at 9:48:07 AM AKDT > To: 'Bryan' <brvanlowel23(@yahoo.com< mailto:brvanlowe123(@Vahoo.com>> > Subject: RE: 15' easement on Shoreline Heights To Whom it May Concern: > In the case of Shoreline Heights 2014 Addition, Alaska Communications > (ACS) agrees to the following; > Amend note 3) as follows: Reduce 15' to 10' and add the following "This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." > This consent applies to this case only, and does not indicate that ACS would be agreeable to this arrangement on any future developments within the Kenai Peninsula Borough Planning Board's jurisdiction. 1 Page 36 of 137 > Thank You, > Byron T. Jackson > From: Bryan [ mailto:brvanlowe123(avahoo.com] > Sent: Wednesday, September 24, 2014 9:35 AM > To: Jackson, Byron > Cc: > patrick. lawrence( denstarnaturaleas .com<mailto•oatrick lawrence(aenstarna > turalgas.com> > Subject: Fwd: 15' easement on Shoreline Heights > Hi > Byron & Patrick could I please get a email from both of you before > tonight's Kenai city meeting. Agreeing on These easement for shoreline > Heights subdivision > Thank you > Bryanlowe > 907 - 398 -1999 > Sent from my iPhone > Begin forwarded message: > From: Sean Wedemeyer > <swedemever(dci. kenai .ak.us<mailto:swedemever(&ci kenai ak us>> > Date: September 24, 2014 at 9:07:59 AM AKDT > To: Bryan Lowe <bryanlowe123(d yahoo .com<mailto:brvanlowel23(@yahoo com>> Cc: Matthew Kelley > < mkellev(@ ci .kenai.ak.us<mailto:mkellev(&ci kenai ak us>>, Wilma > Anderson <wanderson(ci. kenai .ak.us<mailto•wanderson(@ci kenai ak us>>, > Bill Nelson <bnelson(aalaska .net <mailto:bnelson(@alaska net>>, "Scott > Huff - Integrity Surveys Inc." > <inteeritvsurvevs(@alaska.net< mailto:integritvsurvevs(@alaska net>>, > Larry Floyd < lflovd(@ ci.kenai.ak.us<mailto :lflovd(ci kenai ak us>>, > Scott Bloom < sbloom (dci.kenai.ak.us<mailto:sbloon ci kenai ak us>> > Subject: RE: 15' easement on Shoreline Heights Bryan, as we discussed, > the utilities do not have any official authority but if they do not agree with the plat the borough planning and zoning commission is unlikely to approve it. The following is going to be recommended by the city, and to avoid delays it is in your best interest to get all the utilities on board before tonight's PnZ meeting. > Amend note 3) as follows: Reduce 15' to 10' and add the following "This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." > Regards, > Sean Wedemeyer > Public Works Director > City of Kenai > (907) 283 -8240 Office > (907) 599 -0025 Mobile i z Page 37 of 137 > This transmittal may cont..in confidential information intenaed solely > for the addressee. If you are not the intended recipient, you are hereby notified that you have received this transmittal in error; any review, dissemination, distribution or copying of this transmittal is strictly prohibited. If you have received this communication in error, please notify us immediately by reply or by telephone at 907 - 297 -3000 and ask to speak with the message sender. In addition, please immediately delete this message and all attachments. Thank you. Alaska Communications <Shoreline Heights 2014 Addn.pdf> 3 Page 38 of 137 Wilma Anderson From: Bradley Beck [bbeck @gci.com] Sent: Wednesday, September 24, 2014 3:54 PM To: Bryan Cc: Sean Wedemeyer Subject: Re: 15' easement on Shoreline Heights GCI has no objection to the proposed amendment to the plat. On Sep 24, 2014, at 10:14 AM, "Bryan" <brvanlowe123 @yahoo.com> wrote: Hi Bradley Could I get a email from you agreeing to these easements for shoreline Heights subdivision before the city of Kenai meeting today. Thank you Bryan 907 - 398 -1999 Sent from my iPhone Begin forwarded message: From: Sean Wedemeyer <swedemever @ci.kenai.ak.us> Date: September 24, 2014 at 9:07 :59 AM AKDT To: Bryan Lowe <brvanlowe123 @vahoo.com> Cc: Matthew Kelley <mkellev @ci.kenai.ak.us >, Wilma Anderson <wanderson @ci.kenai.ak.us >, Bill Nelson <bnelson @alaska.net >, "Scott Huff- Integrity Surveys Inc." <intearitvsurvevs (Walaska.net>, Larry Floyd <Iflovd @ci.kenai.ak.us >, Scott Bloom <sbloom @ci.kenai.ak.us> Subject: RE: 15' easement on Shoreline Heights Bryan, as we discussed, the utilities do not have any official authority but if they do not agree with the plat the borough planning and zoning commission is unlikely to approve it. The following is going to be recommended by the city, and to avoid delays it is in your best interest to get all the utilities on board before tonight's PnZ meeting. Amend note 3) as follows: Reduce 15' to 10' and add the following "This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." Regards, Sean Wedemeyer Public Works Director City of Kenai (907) 283 -8240 Office (907) 599 -0025 Mobile L Page 39 of 137 Wilma Anderson From: Sean Wedemeyer Sent: Wednesday, September 24, 2014 5:04 PM To: Matthew Kelley; Wilma Anderson Cc: Larry Floyd; Scott Huff - Integrity Surveys Inc.; Bryan Subject: FW: Shoreline Heights PUE note amendment non - objection letters 4 for 4. Regards, Sean Wedemeyer Public Works Director City of Kenai (907) 283 -8240 Office (907) 599 -0025 Mobile From: Neuendorf, Cody fmailto :CNeuendorf@HomerElectric.com] Sent: Wednesday, September 24, 2014 4:41 PM To: Sean Wedemeyer Cc: McDonough, Kathy Subject: RE: Shoreline Heights PUE note amendment non - objection letters Sean, I have completed the review of the proposed amendment to Note 3 of Shoreline Heights 2014 Addition. The proposed amendment to Reduce 15' to 10' and add the following "This easement is for above ground transformers and pedestals only. All underground utilities within this easement must be installed perpendicular to the rights -of- way." Similar to the sentiments of Enstar Natural Gas Company, HEA has no objection to this amendment given that this consent applies to this case only. HEA asks that further discussion of this matter take place prior to approval of this language on future plats filed with the Kenai Peninsula Borough Planning Commission as it has the potential to create future implications on HEA's standard design practices for placement of underground facilities. Thanks, eoo(� Net ewdorf, RWA Land Management Officer Homer Electric Association, Inc. 280 Airport Way Kenai, AK 99611 907.335.6209 - Office 907.398.6170 - Mobile cnetien dorf0homerelectric.coin From: Sean Wedemeyer fmailto:swedemeyer@ci.kenai.ak usj Sent: Wednesday, September 24, 2014 4:02 PM Page 40 of 137 \ I \ \ LSSENP OOt"T LOU a N M�aO�D9F7091�D y NB95922E 821.59' N8959'22'E 88{.{1' wOM \ T fA.O/BlM MONUMENT RECOVERED AS NOTED 51 - xe ® PRIMARY MONUMENT RECOVERED AS NOTED 1 aTme 1.1A� �. 48 SECONDARY MONUMENT SET THIS SURVEY S9. 28 S' \ V 24,4.75 SF 5/8' X JO' REHM WTH PLASTIC CAP 30115 N8a'4wi3 *E AS NOTED ,5 $ 41 215.28' O SECONDARY MONUMENT RECOVERED 17 .87 147�94'SOE {�.11 rAA VVOR j 1�Gd ROW VACATION SEE NOTE 8 _ \ 1,25.7 S 15, `F. ffi 24,{41.7 S /� \`. 8 \ �.�' \ ... UTILITY EASEMENT VACATION SEE MOLE 7 \ ' m\ / / \ FORMER LOT LINE BEING REMOVED (TYPICAL) 6. = \ �b.9<1• $ \66 -Ire'. �� \/ �� \ ( ) RECORD PER SHORELINE HUNTS SUBDIVISION NO. 3 PLAT NO. 99-5 47.825 x.27 CERTlFlCATE OF SURVEYOR \ �- , 49.95' I HERESY CERTIFY REGISTERED LICENSED TO PRACTICE LIANO 1 NT6'S5•V5E 4 SURVEIING IN THE STALE OF ALASIKA, THIS PUT �' 4B REPRESENTS A SURVEY MADE BY ME OR UNDER MY 49.493 S 18.07 2{.200 SPi. DIRECT SUPERVISION, THE MONNd75 SHOWN \-, t^ .$ 'a HEREON ACTUALLY HER AS DESCRIBED. ARE C AND ALL u DIMENSIONS AND OTHER DETAILS IRE CORRECT TO \ 'm/'E uva wAlm THE NORMAL STANDARDS OF PRACTICE OF LAND �; � 13 1413'°8'} 5 \ N68642a SURVEYORS IN THE STATE OF ALASKA \ 50894 S t8 24,200 s £ A \ BLOCK B ' 4 \ 47.621 SF 11 £ 1P\ .924.198 SF So D&cYrdiuE#...:.. �B ._1119 :' 4WOSP9lVTW \\ 24.00, CURVE RADIUS ARC LENGTH QLOA LENGTH CHORD SEARING DELTA ANGE CN 50.00 32.19 31.62 14752154E 36521 C2 20. 38.65 31.73 S7GT455 104592 C3 20. 31.41 28.28 X78`0441 585 C4 20.00 27.1 25.1 S 02 16 C5 50.00 9271 78.89 533-044 E 1081{1 Cfi 50. 33.71 3111 STO'412 38'39 C7 50.00 91.14 79.04 570505 E 1042839 C8 20.00 22.7.7 21.53 5572 54 E 6506 56 CSI 20. 40.117- 33.71 532'3208 W 1145304 ME BEARING DISTANCE L1 5331308E 91.85 L2 500 1 E 25.63 L3 S00 1 E 30.00 L4 389'4011 W 3299 L5 NW412 J3.T8 L6 SOO`02 E 98.50 L7 S W 35.B2 U 589'4 J1.8 L9 N89'4548E J3 LO N33`0t4 W JJ.42 'g9 7 .146 46.008�,j5 Qi $ .n m' 140 y 4? cq \ \ D+ \ ., AN wra vaAm 24.988 X.342 5 "9 CI C 41� 29069 SFaE 'A' $ \91 VT66'L3 p4£ 10 \ 4; Nb°S,L°S tA31° \44.JB3 SF,L9941 . $ � 4 4l1 g�ry��l�p+�I m y,41, 33,726;5 NORTH Lis R� ' \' m$ \ ��30*- 11 .omw� \.0 \p � eTe6'2y56£ Intl d ®89G��G \ t 2] N \44.548 ff�g18 $ \c�i \m• yl. '-k R. N. THOMPSON suep, \ \ \ \ \ A£ 14616 .u,uwvn 4G5aDSF £ 2W 2 ADON. AMENDED \ 12 'NIA \� 613 ._ • s2. \ �. 14 14.703 S2g8;S5 38 \ NOTES: '\ $\ \' a £13 ' ��° TaWFRIOTYHE SG,e4o 3r' 1) DEVELOPMENT OF THESE LOTS ARE SUBJECT TO THE CITY OF KENA AS 1466 $ ` 'm.\ �, to . M.810 S a1 $ o£ S� �m zO P ATEACC SS \ \ - °\ c$�y+ N X7.66 tc \` s >m NINILCHIK DRIVE 2) NO PRIVATE ACCESS TO STATE MAINTNNED ROWS PERMITTED UNLESS \ £ ROW\ APPROVED BY THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION. 94 � �U --��RO (NB95B'26'E 26 qi '1 1408 14 + \'� . '�Y i2N #, N89 '52'E 392/7 N895B'5YE _N8951'55'E _2' I HERESY CERTIFY THAT I AM THE OWNER OF THE REAL PROPERTY SHOWN AND DESCRIBED HEREON AND THAT I HEREBY ADOPT THIS PLAN OF SUBDIVISON AND BY MY FREE CONSENT DEDICATE ALL RGHTS -OF -WAY AND PUBLIC PLEAS TO PUBLIC USE AND GRANT ALL EASEMENTS TO THE USE SHOWN. BRYAN R. LOW& 12231 N. CHERRY HILLS DR. W SUN CITY, AZ 85351 NOTARYS A.RAO .rD Y.NT FOR: BRYAN R. LOVE ACKNOWLEDGED BEFORE ME THIS _ DAY OF 2014 NOTARY PUBLIC FOR ALASKA MY COMMISSOR EXPIRES_ p pL%u aru..w N m I � I 3) FRONT 15 FEET ADJACENT TO THE RIGHTS -OF -WAY 18 A UTILITY p„• V 44.751 SF y]t 03.W: •.IQ3.Op 9.7 \ \I EASEMENT. NO PERMANENT STRUCTURE SHALL BE CONSTRUCTED OR 't 115 '•• 411 g91 14th PLACED WiTHN' A UTILITY EASEMENT WIN WOULD INTERFERE WITH THE OBE 15.94' ABIUTY OF A UTTLtTY TO USE THE EASEMENT. \ +� \Kn „M ()•% , N'it'S6 7.50 ,fj p6 \ 15 e9 33 4) ROADS MUST MEET THE DESIGN AND CONSTRUCTION STANDARDS V45Tfi tl 64 $ \ 210. N 34 31 \ {3,606 S 3°°'. 36 28.459 ff 31• S 31,.796 SY ESTABLISHED BY THE CIA OF KENA IN ORDER i0 BE CONSIDEIFD FOR Z p- Qp CERTIFICATION AND INCLUAON IN THE ROAD MNNTENANCE PROGRAM. \ J` £ 6C46'A° mm le,xo Eta 3��3 g' 5) THE NATURAL MEANDERS OF THE LINE OF MEAN HIGH WATER FORMS THE \2 1V HIGH WATER, ASSHOEWN IS FOR COMPUTATIONS ONLY. 1HE ffiYE £m-a- tA5�8 .n X.11 SF,p9�J U. zBae' N63BO.s v 32 G' T PROPERTY CORNEAS BUNG ON THE EXTENSION OF THE SIDE LOT LINES . \ I. \ rq0 \ E 4458$ Tyya 'cm. o� 35 j J 31,380 S ^I 32,Be�sF AND THEIR INTERSECTION WIN THE NATURAL NFJDNDERS. G 1T m 0 "r. 32.038 S fi) PUBLIC RIGHT H WAYS AND APR OF WAY ETHEMENAI THAT ARE BEING 'q' 44 h \40,020 S"00.0 5 'o� \i• I v \ VACATED BY NN PUT WERE APPROVED BY THE K F PENINSULA 1 , C`0 2]5.58' S TOJ.00' 10100 103.00' 208.95' BOROUGH PIANNNC COMMISSION ON THE MEETING O 2014. 7� 400. 36 E A4 Sm° _ _ _ N8958'38E 908_44' ]) UTILITY EASEMENTS THAT ARE BEING VACATED BY INNS PAT WERE \ t 0g N"N� \ 18 80 ROW OEOCATON AVENUE \ I V; APPROVED BY THE KENAI PENHSUU BOROUGH PLANNING COMMISSKXN OH ��"- THE MEETING OF 204. m- 146" j0.170 S SOp.39 . \ 414 255.01' 138°8' 103 .76' 10.1,]5' 103.76' 103.]5' �+T"N u aaa \ 8) 141 LOTS TO BE SERVED BY CITY WATER SERVICES. \ \ 9$ \ TS,Oayt•E ��°'3� sK,a uaxP TmP. m 24 o S S°I oKi ruu. 9) WASTEWATER DIWOSAL SOL CONOTONS, WATER TABLE LILVELS, AND N. 149. 1� \ m 27.939 SF $ �+ 25 17 29 N� sw 1,160 S N89 58'38E m SOIL SLOPES M THIS SUBDIVISION HAVE BEEN FOUND SUITABLE FOR Nr m \ Oq. }09'65 286.85• 30,6M S 30,598 SF 30.598 ff CONVENTIONAL ONSITE WASTEWATER TREATMENT AND DISPOSAL SYSTEMS m SERVING SNBE- FAMILY OR DUPLEX RESIDENCES AND MEETING THE a a. 151.51' 795526E 461.16' 'm 'oa .m i 23 i '� m' 1u'' w " REGULATORY REQUIREMENTS OF THE KEMAI PNINSUU BOROUGH. ANY N .S ? ° d • d . $ [y? J IJ \ OTHER TYPE OF ONSITE WASTEWATER TREATMENT AND DISPOSAL SYSTEM £ > \'1 U' \ 24,593 S m, m "'- u ' " o MUST BE DESIGNED BY A PROFESSIONAL ENGINEER, REGISTERED TO o �, 4a.a9 sF u. i . R R R P m m ' 322.41' 5884529 E 28 n 28 m ri PRACTICE IN ALASKA, AND THE DESIGN MUST BE APPROVED BY THE m D. -0 1" 1� ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION, j f .85' N8516'OB'E 476.26' ; 25509' 30,598 ff 30,598 S \ • > 21 rA 5 w n m < 22 S 4 FIT a • U . a • . . / . G A ENGINEER LIOSE S , 24,V9/e S. ON E DATE 159.72' J3 .70 581' 59.90 1 W .76', 10175' . F 103.74' ' 10 .73' 1 \ \ 988 25 128244 k5895 v w 135183 URSUBD USED' \ \ O�"�I�R�Ci1T9DLD I s6959s25oo °® � (S8959'25 \ \ I (50.00M I I ar Nw PLAT APPROVAL THIS PUT WAS APPROVED BY THE KENA PENINSULA BOROUGH PLANING COMMISSION AT THE MEETING OF KENAI PENINSULA BOROUGH AUTHORIZED OFFICIAL KP13 FILE No. P�Bt • 94 lim® 5d , CITY OF KENAI RESOLUTION NO. 2014 -66 Suggested by: Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING AN AGREEMENT TO UNIVAR USA, INC. TO FURNISH AND DELIVER CHEMICALS. WHEREAS, the following bids were received on November 3, 2014; PROJECT NAME: Water CHEMICAL Wastewater Treatment Plant Treatment 2014 Facility BID DATE: Sodium Sodium Hydrated Sodium Total November Bisulfite Hypochlorite Lime Hypochlorite Estimated 3, 2014 Annual Cost COASTAL 18,894.50 54,904.50 5,512.50 34,896.00 $114,207.50 SUPPLY UNIVAR 14,416.00 37,677.15 5,267.50 23,922.00 $81,282.65 USA and, WHEREAS, the term of this agreement is December 1, 2014 through November 30, 2017. Agreement may be extended for two successive one -year terms by mutual agreement; and, WHEREAS, the recommendation from the City Administration is to award the agreement to Univar USA, Inc.; and, WHEREAS, the City of Kenai has determined that Univar USA, Inc.'s bid is a responsive bid and award to this bidder would be in the best interest of the City; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for Chemicals 2014 be awarded to Univar USA, Inc. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Page 43 of 137 r A - Villaye with a Past, C# witk a Future av 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 tlll�' theuty�f / Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 199' KENALALA SKA TO: Rick Koch, C MEMORANDUM FROM: Sean Wedemeyer, Public Works Director DATE: November 10, 2014 SUBJECT: Procurement for Chemicals 2014 Resolution recommendation Rick, The purpose of this memo is to recommend approval of this Resolution. This procurement was a request for bids to furnish and deliver Sodium Bisulfate, Sodium Hypochlorite, and Standard Hydrated Lime to our Water and Wastewater Treatment Plants. Thank you for your attention to this matter. Page 44 of 137 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2014 -67 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING AMENDMENT TO THE CITY'S HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT FLEXIBLE BENEFITS PLAN DOCUMENT. WHEREAS, Provisions of the Affordable Care Act limited the maximum amount an employee could contribute annually to a medical flexible spending arrangement (FSA) account; and, WHEREAS, on October 30, 2014, the IRS released Revenue Procedure 2014 -61, containing inflation adjusted amounts for FSA's which increased the employee maximum contribution from $2,500 to $2,550; and, WHEREAS, the recommended plan amendment will allow for automatic increases of the plan maximum when IRS changes are made to the indexed amount. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City Manager may amend the City's Health Care Flexible Spending Arrangement Plan Document to increase the employee maximum contribution to the Internal Revenue Service's new indexed amount of $2,550 for play year 2015 and future plan amendments will automatically occur when the Internal Revenue Service changes the indexed employee maximum contribution amount. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of November, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance:_ PAT PORTER, MAYOR Page 45 of 137 "Villaye with a Past, C# with a Future' FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 po: Rick Koch, City Manager ✓%1 From: Terry Eubank, Finance Director // Date: November 10, 2014 Re: Resolution 2014 -67 The purpose of this memo is to recommend adoption of Resolution 2014 -XX. Resolution 2014- 67 will authorize the City Manager to amend the City's Health Care Flexible Spending Arrangement Plan Document to increase the maximum allowable employee contribution to the Internal Revenue Service's new indexed amount of $2,550 per year. The current maximum annual employee contribution is $2,500 per year. The requested amendment will also make amendment of the plan document automatic in regards to the employee maximum annual contribution. The maximum amount will automatically change anytime the Internal Revenue Service changes the indexed employee maximum allowable contribution. Increasing the maximum allowable contribution by employees does increase the City's risk. Employees that terminate employment during the plan year may have been reimbursed by their Health Care Flexible Spending Arrangement account more than they have contributed prior to leaving the City. This risk exists today and a $50.00 increase in the maximum contribution is not viewed as a significant amount of new risk for the City. Page 46 of 137 FLEXIBLE BENEFITS PLAN HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT INDEXED MAXIMUM AMENDMENT ARTICLE I PREAMBLE 1.1 Adoption and effective date of amendment. The Employer adopts this Amendment to City of Kenai Flexible Benefits Plan (the "Plan "). This Amendment shall be effective on or after the date the Employer elects in Section 2.1 below. 1.2 Supersession of inconsistent provisions. This Amendment shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this Amendment. 1.3 Construction. Except as otherwise provided in this Amendment, any reference to "Section" in this Amendment refers only to sections within this Amendment, and is not a reference to the Plan. The Article and Section numbering in this Amendment is solely for purposes of this Amendment, and does not relate to any Plan article, section or other numbering designations. ARTICLE II ELECTIONS 2.1 Effective Date. The provisions of this Amendment, unless otherwise indicated are effective as of January 1, 2015 (effective date). 2.2 Health Care Flexible Spending Arrangement Indexed Maximum. On October 30, 2014, the IRS released Revenue Procedure 2014 -61, containing inflation adjusted items for 2015. For taxable years beginning in 2015, this guidance increases the amount an employee may contribute to a health flexible spending arrangement from $2500 to $2550. The Employer hereby amends their plan maximum to the inflation adjusted maximum amount for health care Flexible spending arrangement effective January 1, 2015. For future plan years the health care flexible spending arrangement maximum will automatically increase to the indexed amount. This amendment has been executed this 18 day of November 2014 Name of Employer: City of Kenai By: 4 EMPLOYER Page 2 of 2 Page 47 of 137 CERTIFICATE OF ADOPTING RESOLUTION The undersigned authorized representative of City of Kenai hereby certifies that the following resolutions were duly adopted on November 17.2014 (date) and that such resolutions have not been modified or rescinded as of the date hereof, RESOLVED, that the Amendment to the Plan (the Amendment) is hereby approved and adopted, and that an authorized representative of the Employer is hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the amendment. The undersigned further certifies that attached hereto is a copy of the Amendment approved and adopted in the foregoing resolution. Date: November 18, 2014 Signed: Rick Koch I City Manaeer [print name /title] Paige I of I Page 48 of 137 SUMMARY OF MATERIAL for the City of Kenai Flexible Benefits Plan I INTRODUCTION This is a Summary of Material Modifications regarding the City of Kenai Flexible Benefits Plan (the "Plan'). This is merely a summary of the most important changes to the Plan and information contained in the Summary Plan Description ( "SPD ") previously provided to you. It supplements and amends that SPD so you should retain a copy of this document with your copy of the SPD. If you have any questions, contact the Administrator. 11 SUMMARY OF CHANGES Health Care Flexible Spending Arrangement Indexed Maximum. On October 30, 2014, the IRS released Revenue Procedure 2014 -61, containing inflation adjusted items for 2015. For taxable years beginning in 2015, this guidance increases the amount you may contribute to a health flexible spending arrangement from $2500 to $2550. The Employer hereby amends the plan maximum to the inflation adjusted maximum amount for health care flexible spending arrangement effective January 1, 2015. For future plan years dte health care flexible spending arrangement maximum will automatically increase to the indexed amount. Paee I of I Page 49 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 50 of 137 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2014 -68 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING AN AGREEMENT TO K +A DESIGNSTUDIOS FOR THE PROFESSIONAL ARCHITECTURAL AND DESIGN SERVICES FOR THE MULTIPURPOSE FACILITY UPGRADES. WHEREAS, the City of Kenai has identified the need to make improvements at the multipurpose facility; and, WHEREAS, a proposal has been requested and received from K +A Designstudios to provide professional services; and, WHEREAS, K +A Designstudios is a local and reputable Architectural firm; and, WHEREAS, the City Manager has determined the price proposal of $10,000 is fair and reasonable; and, WHEREAS, KMC 7.15.050 allows for professional services to be procured without competitive bidding; and, WHEREAS, sufficient funds are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that an agreement to provide professional architectural and design services is awarded to K +A Designstudios for the Multipurpose Facility upgrades for the approximate amount of $10,000. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 2014. ATTEST: Sandra Modigh, City Cl er k Approved by Finance: PAT PORTER, MAYOR Page 51 of 137 'Villaye with a Past, C# with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tllll 1991 N mea �yaf' // MEMORANDUM KENAI, ALASKA r O: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director DATE: November 10, 2014 SUBJECT: AWARD OF AGREEMENT to K +A Designstudios for professional architectural services for the Multipurpose Facility upgrades Rick, The purpose of the memo is to recommend awarding an agreement to K +A Designstudios for professional architectural services for the Multipurpose Facility upgrades. In October you and I met with Chris Parker of K +A Designstudios to discuss the scope of work for professional services. K +A has provided a proposal and fee schedule for a not to exceed amount of $10,000 to prepare schematic design drawings for locker rooms, covered turf field, additional parking, a new entry, and possibly re- positioning the store. Thanks you for your attention to this matter. Page 52 of 137 KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 5, 2014 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 VICE MAYOR MARQUIS, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on November 5, 2014, in City Hall Council Chambers, Kenai, AK. Vice Mayor Marquis called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Vice Mayor Ryan Marquis led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Ryan Marquis Robert Molloy Mike Boyle Absent: Pat Porter, Tim Navarre A quorum was present. Also in attendance were: "Allison Ostrander, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk 3. Administer Oaths of Office Brian Gabriel Terry Bookey Vice Mayor Marquis recognized Council Member Boyle for his years of service. Vice Mayor Marquis administered the oath of office to newly elected Council Member Henry Knackstedt. 4. Agenda Approval Vice Mayor Marquis noted the following requested changes to the agenda /packet: DA Remove Ordinance No. 2797 -2014 from the consent agenda Page 53 of 137 G.2 Approval of Purchase Orders Exceeding $15,000 • Supporting Memorandum G.6 & G.7 Special Use Permit & Consent to Sublease Supporting Memorandum MOTION: Council Member Molloy MOVED to approve the agenda with the requested amendments proposed by Vice Mayor Marquis and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. VOTE: There being no objections, SO ORDERED. 5. Consent Agenda MOTION: Council Member Bookey MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. Vice Mayor Marquis opened the floor for public comment; there being no one wishing to be heard, public comment was closed. There being no objections, SO ORDERED. *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS — None C. UNSCHEDULED PUBLIC COMMENTS — None D. PUBLIC HEARINGS 1. Ordinance No. 2797 -2014 — Amending the Code Violation Fine Schedule in KMC 13.10.015 to Include a Standard Fine for Violations of KMC 13.30.030 - Night Parking Prohibited. Vice Mayor Marquis opened public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Council Member Bookey MOVED to enact Ordinance No. 2797 -2014 and the motion was SECONDED by Gabriel. City of Kenai Council Meeting Page 2 of 6 November 5, 2014 Page 54 of 137 Administration advised they were placing warning tags on vehicles to notify residents of the upcoming effective date of the ordinance. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. E. MINUTES 1. *Regular Meeting of October 15, 2014 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None. G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified. Bills were approved by the consent agenda. 2. *Action /Approval — Purchase Orders Exceeding $15,000 Approved by the consent agenda. *Ordinance No. 2798 -2014 — Increasing Estimated Revenues and Appropriations by $16,515 in the Senior Citizen Fund, for Supplemental Nutrition, Transportation, and Support Services Grant Funding Received for Fiscal Year 2015. Introduced by the consent agenda and set for public hearing on November 19, 2014. 4. *Ordinance No. 2799 -2014 — Consenting to the Vacation of Certain Rights - of -Ways within the Shoreline Heights 2014 Addition Subdivision. Introduced by the consent agenda and set for public hearing on November 19, 2014. 5. Action /Approval — Schedule the Following • Joint Work Session with the Parks & Recreation Commission to Discuss Municipal Park Improvements Council agreed to hold a joint work session with the Parks & Recreation Commission on December 4, 2014 at 6pm, and also to cancel the Commissions regular scheduled meeting on that day. Work Session to Review the 2014 Dip Net Report Work session was scheduled for November 20, 2014 at 6pm. City of Kenai Council Meeting Page 3 of 6 November 5, 2014 Page 55 of 137 6. Action /Approval —Special Use Permit Between the City Of Kenai and Hilcorp Alaska, LLC for Parking of 37 Non - Commercial Passenger Vehicles in Designated Areas at the Kenai Municipal Airport. MOTION: Council Member Molloy MOVED to approve the Special Use Permit and it was SECONDED by Knackstedt. MOTION: Council Member Gabriel MOVED to postpone to December 3`d meeting and requested UNANIMOUS CONSENT; it was SECONDED by Knackstedt. 7. Action /Approval — Consent to Sublease between Dan O. Pitts and Hilcorp Alaska for Lot 2A1, FBO Subdivision, South Addition No. 2. MOTION: Council Member Molloy MOVED to approve the Consent to Sublease and it was SECONDED by Knackstedt. MOTION: Council Member Gabriel MOVED to postpone to December 31' meeting and requested UNANIMOUS CONSENT; it was SECONDED by Bookey. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging - next meeting scheduled on November 13, 2014. 2. Airport Commission - next meeting scheduled on November 13, 2014. 3. Harbor Commission - Next meeting scheduled on November 10, 2014. 4. Library Commission - No report. 5. Parks and Recreation Commission - Next meeting scheduled on November 6, 2014. 6. Planning and Zoning Commission - Knackstedt reported on the October 22nd meeting noting the Commission requested the City Attorney help with legalities related to site visits; next meeting to be held November 12, 2014. 7. Beautification Committee - no report 8. Mini -Grant Steering Committee - no report City of Kenai Council Meeting Page 4 of 6 November 5, 2014 Page 56 of 137 REPORT OF THE MAYOR Vice Mayor Marquis reported on the following: • Corey Hall's memorial service. J. ADMINISTRATION REPORTS 1. City Manager reported on the following: • Attended the ICMA Conference, specifically classes /meetings focused on public safety and management of public safety, and preparing for economic development. 2. City Attorney reported on the following: • Out of office next week • Welcomed Knackstedt 3. City Clerk reported on the following: • Thanked the Police department and the P &R department for helping with election • Welcomed Knackstedt K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) — None Noel Widmayer requested the Dock manager and shack operators attend the scheduled work session; expressed his disappointment with not being able to launch his boat one day during the fishery. 2. Council Comments Council Member Gabriel reported he and the City Manager attended the Board of Fish meeting in Juneau on October 15th & 16th; however, they were not able to persuade the Board to move the 2017 meeting to the Kenai Peninsula; advised he filled in for Mayor Porter during Saturday for Coffee with the Mayor. Council Member Bookey welcomed Knackstedt. Student Representative Allie Ostrander suggested using the tree which will be cut down at the airport to make a bench for in front of the Mural; reported on fundraisers for Homeless Awareness Week. Councilor Molloy welcomed Henry Knackstedt to Council. Council Member Knackstedt thanked Council for welcoming him, stated he's looking forward to his future on Council. L. EXECUTIVE SESSION — None City of Kenai Council Meeting Page 5 of 6 November 5, 2014 Page 57 of 137 N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:57 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of November 5, 2014. Sandra Modigh, CMC City Clerk "The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. City of Kenai Council Meeting Page 6 of 6 November 5, 2014 Page 58 of 137 w 110 \ LO, \ . . . \ 2 « y \ \ - z ( \ \ LLI < � / \ / (L ° 2 4 £ / \ w 4 & d L) } ( & K j j Sa z ° J r $ m § / e § e / e / Z _W a m Ir 3 s@ o 0 w 0 G (§ c N = s a _¥ §z CD \§ 0W } } } n kd 2 § §� \ \ \ f§ z y 2/ ± 3 E mE > u !e -> _ _ E Page S¥1y [PAGE LEFT BLANK INTENTIONALLY] Page 60 of 137 0 0 ro m M U) W _V it W J Q Z O U U) W LL O x a J W o 0. ~ Q) a a W O J J U z M O V a w w Z U = 0 a U_ P Of a = N U K Z) O W O W O m N �- W is > Z w O LL U) O I O W z a ix F W O W � a 0 0 zz o °m M LO > Page 61 c� z X W `' 0 a 0 a Ln M O N ti N N W H J z O O O y r- w W U) Qz a � a o O v a ° O Z z Z W D z W Q z O m J J W x O 0 L U z i.- "Village with a Past, C# with a Future fl 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM �TO: Rick Koch FROM: Sean Wedemeyer fjA DATE: November 10, 2014 SUBJECT: PO increase The purpose of this memo is to recommend the increase of a PO to Wince, Corthell & Bryson for the Airfield Marking professional services. The FAA has provided their concurrence with the increased expenditures in the attached email. Thank you for your attention to this matter. Attachment Email from FAA Page 62 of 137 From: kkision.tabisolaNaa.00v To: Sean Wedemever Cc: Mary Bondurant; mblanninoaatwcbalaska.com Subject: RE: Airport Marking Engineering change order request Date: Friday, November 07, 2014 10 :25:35 AM Sean, The FAA concurs with your request as described below and in the referenced attachment. Please let me know if you need anything else. Sincerely, Krisjon Krisjon Tabisola Project Manager, AAL -623 FAA Airports Division Alaskan Region krisjon.tabisolaCla faa.aov 907 - 271 -3785 From: Sean Wedemeyer [ mailto :swedemeyer @d.kenai.ak.us] Sent: Wednesday, July 09, 2014 10:49 AM To: Tabisola, Krisjon (FAA) Cc: mbondurant @ci.kenai.ak.us; mblanning @wcbalaska.com Subject: Airport Marking Engineering change order request Krisjon, this is a formal request to increase the consultants contract to perform from $17,510.00 to $35,077.50. Justification attached. Regards, Sean Wedemeyer Public Works Director City of Kenai (907) 283 -8240 Office (907) 599 -0025 Mobile Page 63 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 64 of 137 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2500 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A DONATION FROM HILCORP ENERGY COMPANY TO ASSIST WITH THE ANNUAL KENAI SENIOR CENTER THANKSGIVING DINNER. WHEREAS, annually the Kenai Senior Center host a Thanksgiving Dinner that is open to seniors from all over the Peninsula; and, WHEREAS, the City has received a donation from Hilcorp Energy Services in the amount of $3,500 for the purchase of food and supplies for hosting the event; and, WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate this donation for the purposes described above. Section 1. Form. That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a donation from Hilcorp Energy Services in the amounts of $ 3,500 and to expend the donated funds to fulfill the purpose and intent of this ordinance. Section 3. That estimated revenues and appropriations be increased as follows: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: Senior Fund Increase Estimated Revenues: Donations $a 00 Increase Appropriations: Congregate Meals - Operating Supplies $2,500 Home Meals - Operating Supplies 1.000 $= = PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of December, 2014. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Introduced: November 19„ 2014 Adopted: December 3, 2014 i Approved by Finance: 7' Effective: December 3, 2014 New Text Underlined; [DELETED TEXT BRACKETED) Page 65 of 137 "Villaye with a Past, C# with a Future" bmAnd 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 WNW Telephone: 907 - 283 -75351 FAX: 907 - 283 -3014 11111 1997 MEMO: /O: Rick Koch, City Manager FROM: Rachael S. Craig, Senior Center Director DATE: November 7, 2014 SUBJECT: $3,500 Donation for Senior Wide Thanksgiving Dinner Hilcorp Energy Company donated $3,500 and volunteer hours for the area wide Senior Thanksgiving Dinner. The Area -Wide Thanksgiving Dinner will be held on Tuesday, November 25, 2014. Area seniors will come together to celebrate Thanksgiving. Hilcorp Energy Company is sponsoring the event. This is an annual tradition that began in 1976 and has continued. The $3,500 donation will be allocated in the following: Congregate Meals— Operating Supplies $2,500 Home Meals — Operating Supplies $1,000 I recommend the passage of this ordinance. Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2801 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A GRANT FROM THE STATE OF ALASKA LIBRARY FOR EMPLOYEE TRAVEL AND TRAINING. WHEREAS, the Kenai Community Library has received a $412.02 grant from the State of Alaska Library for a staff member to attend the "Every Child Ready to Read" workshop; and, WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate these grant funds to provide staff training that will expand and enhance the services provided to young audiences and families at the Library. Section 1. Form. That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a grant from the State of Alaska Library in the amounts of $412.02 for staff attendance of "Every Child Ready to Read ", workshop and to execute grant agreements and to expend the grant funds to fulfill the purpose and intent of this ordinance. Section 3. That estimated revenues and appropriations be increased as follows: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: State Grants $412.02 Increase Appropriations: Library - Transportation $412.02 New Text Underlined; [DELETED TEXT BRACKETED] Page 67 of 137 Ordinance No. 2801 -2014 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of December, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: November 17, 2014 Adopted: December 3, 2014 Effective: December 3, 2014 New Text Underlined; [DELETED TEXT BRACKETED] Page 68 of 137 j "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 119 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 111111 - -_ thecityaf KENAIALASKA MEMO: TO: Terry Eubank P CC: Rick Koch FROM: Mary Jo Joiner DATE: 10 November 2014 SUBJECT: Interlibrary Cooperation Grant Mary White attended a workshop in October that was financed by a grant from the Alaska State Library. The workshop was "Every Child Ready to Read." Due to staffing changes in our children's department the Kenai Community Library missed the registration deadline for pre - registration. We were able to send Mary White at the last minute using funds from our travel account. I did prevail upon the State Library to consider reimbursing us for Mary's travel and hotel as they were doing for other participants. They were reluctant to commit to this as all grant funds had been accounted for, but did say that we could submit receipts and that they might find funds to reimburse us. Today I received a check for $412.02 to reimburse those costs. I would like to be able to place these funds back in our travel line which probably requires an Ordinance. Page 69 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 70 of 137 u MEMO: " Z Villaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -75351 FAX: 907 - 283 -3014 VIII 1992 TO: Mayor and City Council Members FROM: Sandra Modigh, City CIQf�'�/ � DATE: November 13, 2014 `� SUBJECT: Liaison Nominations Pursuant to KMC 1.90.010, "....At the organizational meeting of Council, or as soon thereafter as practicable, the Mayor, after consultation with Council, shall nominate Council Members as a council liaison to any board, commission or committee." Mayor Porter requested the following be placed in the packet for nomination as liaisons: Council on Aging Council Member Bob Molloy Airport Commission Council Member Tim Navarre Harbor Commission Council Member Brian Gabriel Library Commission Council Member Terry Booke Parks and Recreation Commission Council Member Ryan Marquis Planning and Zoning Commission Council Member Henry Knackstedt Beautification Committee Mayor Pat Porter Mini -Grant Steering Committee Mayor Pat Porter Kenai River Special Management Board KRSMA Administrative Staff Member Economic Development District Rick Koch Cook Inlet Regional Citizens Advisory Council CIRCAC John Williams, Citizen Page 71 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 72 of 137 MEMO: "Villaye with a Past, Git with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �. 1992 TO: Mayor and City Council Members FROM: Sandra Modigh, City Clerkgt-k DATE: November 13, 2014 SUBJECT: Airport Commission Vacancy The Airport Commission currently has a vacancy due to the resignation of Henry Knackstedt. The seat vacated by Knackstedt filled the requirement of Civil Air Patrol representative, pursuant to KMC 21.20.030 (d). Paul Minelga, a current member of the Civil Air Patrol, has submitted an application expressing interest in filling the vacancy and completing Knackstedt's term expiring December 2016. Mayor Porter has requested this applicant be included in the packet for nomination. A committee /commission vacancy shall be filled by nomination of the Mayor and confirmation by the Council (KMC 1.90.010). Attachment Page 73 of 137 tU/22UU14 Submission #134 Published on The City of Kenai (http: / /www.ci.kenai.ak.us) Home > Commission /Committee Application > Webform resuHs > Submission #134 Submission Form: Commission /Committee Application i,I Submitted by Anonymous (not verified) Wednesday, October 22, 2014 - 1:15pm 63.140.84.14 GLERk Date ^J1%0041e01 10/22/2014 Name o Paul Minelga �kENA1 Resident of City of Kenai? No If resident, how long? Residence Address 38440 NINA ROBINSON AVE Mailing Address 38440 Nina Robinson Ave. Home Telephone 9072621914 Home Fax Business Telephone 9073942294 Business Fax Email address paul.minelga @gmail.com May we include your contact information on our website? Yes If not all, what may we include? Employer Retired Job Title Retired http: //ww .ci. kenai .ak.us /prinVl46/submissim'134 Page 74 of 137 112 1U/L2/2014 Name of Spouse Ulrike Submission #134 Current Membership in Organization Civil Air Patrol, Experimental Aircraft Assn., Academy of Model Aeronautics Past organizational memberships Committees or commissions in which you are interested Airport Comission Why do you want to be involved with this commission or committee? I would like to represent the interests of the Alaska Wing of the Civil Air Patrol in general and the Kenai Squadron in particular as it pertains to airport planning and operations. I would also like to support the airport manager and city administration in making sound decisions in relation to the Kenai airport within the scope of commission membership. What background, experience, or credentials do you possess to bring the board, commission, or committee membership? I retired from federal service in 2007 with just under 33 years of service. I was in the military as a helicopter pilot for over 10 years. Some of my additional duties included airport administration and Airport Safety Officer. The other 22 years of federal service were in the FAA as a controller and manager, of which I served nine years at Kenai AFSS . I have been with the Civil Air Patrol for just over 10 years and have flown in and out of Kenai since moving to the peninsula in 1995. 1 feel I have a diversity of experience that would add value the Commission and look forward to serving with the other members. Links: [1] http: / /www.ci.kenai.ak.us /govemment/ commissions _committees /application http: / /www.ci.ke ai.ak.us /prinU146/submissim/134 Page 75 of 137 2/2 [PAGE LEFT BLANK INTENTIONALLY] Page 76 of 137 k0 MEMO: " "Villarqe with a Past Lily with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 t 11 l Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1992 TO: Mayor and City Council Members FROM: Sandra Modigh, City Clerk DATE: November 13, 2014 SUBJECT: Parks & Recreation Commission Vacancy The Parks & Recreation Commission currently has a vacant seat to be filled. Holly Spann has submitted an application expressing interest in filling the vacancy, term expiring December 2017. Mayor Porter has requested this applicant be included in the packet for nomination. A committee /commission vacancy shall be filled by nomination of the Mayor and confirmation by the Council (KMC 1.90.010). Attachment Page 77 of 137 CITY OF KENAI "Village with a past — City with a future. " . BACKGROUND AND PERSONAL DATA - _ _? ^ CANDIDATES FOR APPOINTMENT COMMITTEES AND __ nnwsun�otnw�+ ILA RETURN TO: KENAI CITY CLERK 210 FIDALGO AVENUE KENAI, AK 99611 v;,,,,. ; ;'A Gerk's Office PHONE: 283 -7535, EXT. 231 FAX: 283 -5068 DATE: NAME: 117 } 1 \ s_ (,n Resident of the City of Kenai? ' How long? f_ t hGby- Residence Address —ml ,\ YY\ \� >S i t'`� %�\J ( --� )_0 t Yp 1-n Mailing Address INU` j 11 Aie12L1 Q0 f\Oi Home Telephone No. �OC1 O - to l i Home Fax No = + _ Business Telephone No Business Fax No. P Email Address: May we include your contact information on our web page? ALL If not %11, what information may we include? Q o EMPLOYER: — Job Title NAME OF SPOUSE: CT I \ 11 L>t n t1 Current membership in organisations: C%F U tyh- cck-y) 11\ GP' 11'\ VVN 1 �L Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: �i �Ci c J Q_e ( i WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? , Signature Page 78 of 137 LW I'Xlld9e with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 t (I l Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1992 MEMO: TO: Mayor and City Council Members FROM: Sandra Modigh, City Clerk DATE: November 13, 2014 SUBJECT: Planning & Zoning Commission Vacancy The Planning & Zoning Commission currently has a vacancy due to the resignation of Henry Knackstedt. All public notice /application requirements pursuant to KMC 14.05.015 have been met by the Clerk's Office. James Glendening, a current member of the Harbor Commission, has submitted an application expressing interest in filling the vacancy and completing Knackstedt's term expiring December 2016. Mayor Porter has requested this applicant be included in the packet for nomination. According to KMC 14.05.015 (c), Council shall consider confirmation of this nomination no later than the December 3'd meeting, but may confirm at the November 19th meeting. Attachment Page 79 of 137 CITY OF KENAI "Village with a past - City with a future." j} \ BACKGROUND AND PERSONAL DATA - A� CANDIDATES FOR APPOINTMENT COMMITTEES AND COMMISSIONS RETURN TO: KENAI CITY CLERK \the cr'yof APPROVED BY COUNCIL 210 FIDALGO AVENUE KEN ALASKA KENAI, AK 99611 H \1/ Date; J�� �'({ `�,. , PHONE: 283.7535, EXT. 8231 FAX: 283 -5068 DATE: —3 - 6 - / Y NAME: T /aM �J / G //,sr� �/'� %,v 9 RESIDENT OF THE CITY OF KENAI? �YGJ HOW LONG? f RESIDENCE ADDRESS F> `tf' G' / I/ MAILING ADDRESS .1'171 E Home Telephone No. .? J% 3 -7 6 7.f Home Fax No. Business Telephone No Business Fax No. Email Address: May we include your contact info ation on our eb p ge? ALL If not all, what information may we inclu e? EMPLOYER: ������ JOB TITLE NAME OF SPOUSE: CURRENT MEMBERSHIP IN ORGANIZATIONS: /1 �1/qi / //s v��f F -"/ ? PAST ORGANIZATIONAL MEMBERSHIPS: a ;r c CZMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: ��/%� t/iN 9 ��✓�.2o it/% y� WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? l A/� ✓ o ✓,-" ? .5' s a f ,i Co /%j/W'r EF 36 T7:.V9 Signature Page 80 of 137 T u MEMO* "I/, qe with a Past, Gc�y with a posture" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / FAX: (907) 283 -3014 www dkenai.ak.us Kow tr� IIII�r Rick Koch, City Manager FROM: Christine Cunningham, Assistant to the City Manager O'"/ DATE: November 13, 2014 SUBJECT: Assignment of Lease(s) between Buccaneer Alaska Operations, LLC and AIX Energy, LLC for Lease of Airport Lands 1. ITEM G -9 — Tract A -2, Kenai Spur Airport Lease Property 2. ITEM G -10 —Lot 8, Kenai Industrial Park Subdivision Assets owned by Buccaneer Alaska Operations, LLC (Buccaneer) were purchased by AIX Energy, LLC (AIX) on November 7, 2014. The sale contemplated the assignment of the referenced City of Kenai leases with no change in the use being proposed. Buccaneer entered into a lease with the City for Tract A -2, Kenai Spur Airport Lease Property for the purpose of locating a pig catcher, metering skid, and installation of an underground 6 -inch pipeline for delivery of gas from Kenai Loop Field for a term of 20 years, effective November 1, 2011. Buccaneer also entered into a lease with the City for Lot 8, Kenai Industrial Park Subdivision for the purpose of operating a Natural Gas Production Facility and operation of a Class II Injection Facility for the storage /disposal of onsite and offsite materials for a term of 30 years, effective November 1, 2013. Both of these leases are located on Airport Land outside of the Kenai Municipal Airport Reserve and require the written consent of the City Council for any assignment. AIX has worked with the City Attorney in completing the attached assignment documents for the above leases as well as transfer /assignment of a Natural Gas Pipeline Easement, Drilling Permit, Right of Entry, and Conditional Use Permit(s). The City Attorney recommends any consent to assignment or approval of a new permit be conditioned on AIX's explicit consent to continue to allow the City access to the seismic data provided in the General License Agreement for Use of Proprietary Data between the City and Buccaneer dated March 22, 2012. If the City Council approves the assignment, the Consent to Assignment and Assignment of Lease can be executed. cc: AIX Energy, LLC Attachments Page 81 of 137 L£ L bo Z8 96ed N � d r d O j O Y N V ,c Z+v N v cu ca Fn L •' 0.0 T 0 N N QP o OP m E U �C'9 rip St OZ q • � l' J 1 1 if .A tokAw IL kM 1 co H r ° o Vv b 4, To Ns ,vh Q / a. � Rt^'A r, 04 OL r o • Q � .` +44 r , �o e o � a s• -� S ':may IA +` d L£ L 3o £8 abed 8 li�rr•.•.. _ 00 d O O y C L_ Y L C y E C L �O U N l�0 y w O y a M W _ t 3 m mma E`o��oa cv 'L O d 1--OOH E J � N C o � a s• -� S ':may IA +` d L£ L 3o £8 abed 8 li�rr•.•.. _ 00 Q W w U- 550 p '10 i Y - -- peou uoy;ejew - 0-0000 wwllwlmft—� d O O y C L_ w L C y E C 9 O N E O �O U N l�0 y w O y t 3 m mma E`o��oa r _ Uo 1--OOH E Q W w U- 550 p '10 i Y - -- peou uoy;ejew - 0-0000 wwllwlmft—� CITY OF KENAI CONSENT TO ASSIGNMENT The Assignment of that certain lease entered into on December 7, 2011 and recorded at 2011- 011242-0, Kenai Recording District, from BUCCANEER ALASKA OPERATIONS, L.L.C, whose address is c/o Conway MacKenzie, 1301 McKinney St., Suite 2025, Houston, Texas 77010, to AIX ENERGY LLC, whose address is 2441 High Timbers Drive, Suite 120, The Woodlands, TX 77380, covering the following- described property: Tract A -2, Kenai Spur Airport Lease Property, T 5N R 11 W Section 5, Seward Meridian, Third Judicial District, State of Alaska, According to attached preliminary plat marked as "Exhibit A" and incorporated here by reference. is hereby ACKNOWLEDGED AND APPROVED, subject to the same terms and conditions as contained in the original lease above - described. This Consent is given by the City of Kenai without waiving any right or action, or releasing the Assignor from any liability or responsibility under the aforementioned Lease, and does not relieve the Assignee from the condition requiring the City's approval for any subsequent sublease or assignment. Dated this _day of 2014. Rick Koch City Manager Approved as to form: Scott Bloom, City Attorney Consent to Assignment of Lease — Tract A -2, Kenai Spur Airport Lease Property Page 1 of 2 Page 84 of 137 STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2014, RICK KOCH, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires: Return to: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Consent to Assignment of Lease — Tract A -2, Kenai Spur Airport Lease Property Page 2 of 2 Page 85 of 137 ASSIGNMENT OF LEASE This ASSIGNMENT is entered into between BUCCANEER ALASKA OPERATIONS, LLC, whose address is c/o Conway MacKenzie, 1301 McKinney St., Suite 2025, Houston, Texas 77010 (Assignor), and AIX ENERGY LLC, whose address is 2441 High Timbers Drive, Suite 120, The Woodlands, TX 77380 (Assignee). Assignor does hereby assign and transfer all of Assignor's interest in the leasehold estate as provided by that certain Lease of Airport Lands with the CITY OF KENAI as Lessor, entered into on December 7, 2011 and recorded at 2011 -011242 -0, Kenai Recording District and for the following- described property: Tract A -2, Kenai Spur Airport Lease Property, T 5N R 11 W Section 5, Seward Meridian, Third Judicial District, State of Alaska, According to attached preliminary plat marked as "Exhibit A" and incorporated here by reference. to Assignee to have and to hold the same from the date hereof, for and during all of the remainder of the term of said Lease Agreement. Assignee agrees to comply fully with all the terms and provisions of the Lease. This Assignment of Lease is effective beginning on, the first (1") day of October, 2014. ASSIGNOR: BUCCANEER ALASKA OPERATIONS, LLC By: s Name: John T: Young, Jr. Title: Chief Restructuring Officer ASSIGNEE: AIX E1�F•RfiY, LLC By: t� ✓ Name: andy tes Title: ana r Assignment of Lease — Tract A -2, Kenai Spur Airport Lease Property Page 1 of 2 Page 86 of 137 State of Texas ) ) ss County of Harris ) The foregoing instrument was acknowledged before me this 1h day of November, 2014, . by John T. Young, Jr., Chief Restructuring Officer of BUCCANEER ALASKA OPERATIONS, LLC, an Alaska limited liability company, on behalf of said limited liability company. State of Texas ) ` (OF SHIRLEY T WILSON ` NOTARY PUBLIC. STATE OF TE %AS ) $S ( MV COMMISSION E %PIKES County of Harris DEC. 5, 2017 The foregoing instrument was acknowledged before me this � day of November, 2014, by Randy A. Bates, Manager of AIX ENERGY, LLC, a Delaware limited liability company, on behalf of said limited liability company. Approved as to form: Scott Bloom, City Attorney Return to: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Notary Pu lic of Texas SHIRLEY T WILSON l� #dL NOTARY STATE OPTEXAS 11 �f .e MV COMMISSION ION EXPIRES (1 "'toF DEC. 5, 2017 ti Assignment of Lease — Tract A -2, Kenai Spur Airport Lease Property Page 87 of 137 Page 2 of 2 CITY OF KENAI CONSENT TO ASSIGNMENT The Assignment of that certain lease entered into on October 18, 2013 and recorded at 2013- 010986-0, Kenai Recording District, from BUCCANEER ALASKA OPERATIONS, LLC, whose address is c/o Conway MacKenzie, 1301 McKinney St., Suite 2025, Houston, Texas 77010, to AIX ENERGY LLC, whose address is 2441 High Timbers Drive, Suite 120, The Woodlands, TX 77380, covering the following- described property: Lot 8, Kenai Industrial Park Subdivision is hereby ACKNOWLEDGED AND APPROVED, subject to the same terms and conditions as contained in the original lease above - described. This Consent is given by the City of Kenai without waiving any right or action, or releasing the Assignor from any liability or responsibility under the aforementioned Lease, and does not relieve the Assignee from the condition requiring the City's approval for any subsequent sublease or assignment. Dated this _day of 2014. Rick Koch City Manager Approved as to form: Scott Bloom, City Attorney Consent to Assignment of Lease — Lot 8, Kenai Industrial Park Subdivision Page 1 of 2 Page 88 of 137 STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2014, RICK KOCH, City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires: Return to: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Consent to Assignment of Lease — Lot 8, Kenai Industrial Park Subdivision Page 2 of 2 Page 89 of 137 ASSIGNMENT OF LEASE This ASSIGNMENT is entered into between BUCCANEER ALASKA OPERATIONS, LLC, whose address is c/o Conway MacKenzie, 1301 McKinney St., Suite 2025, Houston, Texas 77010 (Assignor), and AIX ENERGY LLC, whose address is 2441 High Timbers Drive, Suite 120, The Woodlands, TX 77380 (Assignee). Assignor does hereby assign and transfer all of Assignor's interest in the leasehold estate as provided by that certain Lease of Airport Lands with the CITY OF KENAI as Lessor, entered into on October 18, 2013 and recorded at 2013 - 010986 -0, Kenai Recording District and for the following- described property: Lot 8, Kenai Industrial Park Subdivision to Assignee to have and to hold the same from the date hereof, for and during all of the remainder of the term of said Lease Agreement. Assignee agrees to comply fully with all the terms and provisions of the Lease. This Assignment of Lease is effective beginning on, the first (1') day of October, 2014. ASSIGNOR: BUCCANEER ALASKA OPERATIONS, LLC By Name: John T: You , r. Title: Chief Restructuring Officer ASSIGNEE: AIX ENERGY, LLC By: a Name: andy tes Title: ana er Assignment of Lease — Lot 8, Kenai Industrial Park Subdivision Page 1 of 2 Page 90 of 137 State of Texas ) ) ss County of Harris ) The foregoing instrument was acknowledged before me this jrA day of November, 2014, by John T. Young, Jr., Chief Restructuring Officer of BUCCANEER ALASKA OPERATIONS, LLC, an Alaska limited liability company, on behalf of said limited liability company. J / I1!n47r Notary P blic of Texas My Commission Expires: e' '�/lfiVlYlit/Y1l/�O.CrClba� o�91a P�` SHIRLEY T WILSON P NOTARY PUBLIC. STATE OF TEXAS, State of Texas ) MY COMMISSION EXPIRES ) ss i� OF DEC. 5, 2017 County of Harris ) �i����as.6s�r��ir�iti�iir�i The foregoing instrument was acknowledged before me this 7'6� day of November, 2014, by Randy A. Bates, Manager of AIX ENERGY, LLC, a Delaware limited liability company, on behalf of said limited liability company. Approved as to form: Scott Bloom, City Attorney Return to: City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Notary P blic of Texas My Commission Expires: N RN SHIRLEY T WILSON NOTARY PUSUC, STATE OF TEXASMY COMMISSION EXPIRE5 �DEC. 5, 2017 I!!lllll�C/.�./CI.�III�IJI�I!� Assignment of Lease — Lot 8, Kenai Industrial Park Subdivision Page 91 of 137 Page 2 of 2 [PAGE LEFT BLANK INTENTIONALLY] Page 92 of 137 "Villaye with a Past, Git with a Future" OFFICE OF THE CITY MANAGER 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 thect#oy Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 KENAIA SKA KMC 7.15 governs the purchases made by the City of Kenai. The following policy is intended as a supplement to KMC 7.15. The intent of the policy is to assure the expenditure of public funds is being made in the most responsible matter. The policy in no case shall be less restrictive than KMC 7.15. The expected goal of any purchase shall be to receive the lowest cost for a good or service that meets the needs of the purchasing department. Purchases less than $1,000.00 Purchases less than $1,000.00 do not require request for quotes or formal solicitation. Departments are encouraged to shop and verify the price being paid is competitive. Purchases greater than $1,000.00 but less than $5,000.00 Purchases greater than $1,000.00 but less than $5,000.00 will require a minimum of three verbal quotes that shall be documented on the purchasing verbal quote form. If three quotes are not available a brief explanation as to why and justification for selection of the vendor is required. The completed verbal quote form will be maintained by the department and made available upon request. Purchases greater than $5,000.00 but less than $15,000.00 Purchases greater than $5,000.00 but less than $15,000.00 will require a minimum of three written quotes. Written quotes will be solicited using the purchasing written quote form. If three quotes are not available a brief explanation as to why and justification for selection of the vendor is required. The completed written quote forms will be maintained by the department and made available upon request. Purchases greater than $15,000.00 but less than $25,000.00 Purchases greater than $15,000.00 but less than $25,000.00 will require City Manager approval to NOT require formal solicitation or bid. A written request to exempt a purchase from formal solicitation will include justification and the proposed method to be used in the absence of formal bid. At a minimum the requirements of purchases greater than $5,000.00 but less than $15,000.00 shall be followed. Purchases greater than $25,000.00 Purchases of goods or non - professional services greater than $25,000.00 shall be by formal competitive bid. Any deviation from formal competitive bid must be allowable under KMC 7.15.050 and be approved by the City Manager. Purchases of professional services greater than 1�. $25,000.00 will require City Manager approval to NOT require formal solicitation for bid. A written request to exempt a purchase from formal solicitation will include an explanation as to why the selected vendor was chosen and reasonable assurance the cost is competitive. Page 93 of 137 Date: Item to be purchased: Description: Make/Model: Vendor Selected: Vendor: I Unit Price: "'Village with a Past C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 Verbal Quote Form Vendor 1 Vendor Name: Date: Time of Call: Make/Model of Quoted Item: Quantity Available: Vendor 2 Vendor Name: Unit Price: Date: Time of Call: Make /Model of Quoted Item: Quantity Available: Unit Price: Vendor 3 Vendor Name: Date: Time of Call: Make/Model of Quoted Item: Quantity Available: Unit Price: Page 94 of 137 Quantity: Sales Person: Sales Person: Sales Person: Date: Item to be purchased: Quantity Requested: Item to be Delivered by: IV llaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907- 283 -3014 Written Quote Form Description: (Attach additional hi onnatton or Drawings if applicable) Make /Model: (Attach additional hr onnatton or Drawings if applicable) Vendor Information: Vendor Name: Sales Person: Quoted Price Good Until: Make /Model of Quoted Item: (Attach additional n ormatton or Drawings if applicable) Quantity Available: Unit Price: Page 95 of 137 Date: "Villaye with a Past, C# with a Future ° 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 ext 221 / FAX: 907 - 283 -3014 Exemption From Formal Bid Request Requesting Department: Item to be purchased: Vendor Quantity Available: Item to be Delivered by: Unit Price: Description: (Attach additional (n ortnahon or Drawings if applicable) Make /Model: (Attach additional In orinahon or Drawings if applicable) Justification for Exemption: (Attach additional ormahon if needed) Method Used to Assure Competitive Pricing: (Attach additional Information if needed) Approved F] Declined ❑ City Manager: Page 96 of 137 KENAI HARBOR COMMISSION MEETING NOVEMBER 10, 2014 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR PHIL MORIN, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL Chair Morin called the meeting to order at 7:03 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent Staff /Council Liaison present: A quorum was present. AGENDA APPROVAL MOTION: Chair P Morin, G. Greenberg, W. Nelson, B. Peters, V. Askin, J. Glendening T. Thompson Council Member R. Molloy Commissioner Glendening MOVED to approve the agenda with requested information to be added to 7c- Liaison Report and Commissioner Peters SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY —June 9, 2014 MOTION: Commissioner Askin MOVED to approve the meeting summary of June 9, 2014 and Commissioner Greenberg SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS NOT SCHEDULED TO BE HEARD - None 5. UNFINISHED BUSINESS- None 6. NEW BUSINESS a. Resolution No. 2014 -60 — Amending its Comprehensive Schedule of Rates, Charges, and Fees to Remove Fees for the Use of the City Boat Launch Ramp and Dock Parking Before and After the Personal Use Dip Net Fishery Season. Upon request of the Commission, Council Member Molloy explained the adoption history of Resolution No. 2014 -60. City Manager Koch spoke on fee schedule, dipnet fishery, South Beach Rd. and bluff erosion. REPORTS a. Public Works Director — Wedemeyer reported on the removal of floats at Page 97 of 137 various locations during the week. b. Commission Chair — None C. City Council Liaison — Council Member Molloy reported on City Council meetings and actions from November 5'h meeting. Discussed further details on Commission and Committees roles and responsibilities, referring to the laydown. 8. NEXT MEETING ATTENDANCE NOTIFICATION — December 8, 2014 Commissioner Nelson informed Commission Thompson will be absent at next meeting. 9. COMMISSIONER COMMENTS /QUESTIONS Commissioner Peters welcomed Glendening and thanked Molloy for his explanation. Commissioner Glendening stated was pleased to be on Commission. 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION 12. ADJOURNMENT MOTION: Commissioner Askin MOVED to adjourn and Commissioner Glendening SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 9:07 p.m. Meeting summary prepared and submitted by: Amber R. McGlasson, Deputy Clerk Page 98 of 137 Harbor Commission Meeting November 10, 2014 Page 2 KENAI PARKS & RECREATION COMMISSION NOVEMBER 6, 2014 CITY HALL COUNCIL CHAMBERS 7:00 P.M. VICE CHAIR CHARLIE STEPHENS, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Vice Chair Stephens called the meeting to order at 7:08 p.m. Roll was confirmed as follows: Commissioners present: R. Tunseth, N. Widmayer, E. Castillo, C. Stephens, M. Lindeman Commissioners absent: A. Hull Staff /Council Liaison present: Parks & Rec Director B. Frates A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Widmayer MOVED to approve the agenda and Commissioner Castillo SECONDED the motion. There were no objections; SO ORDERED 3. APPROVAL OF MEETING SUMMARY- September 4, 2014 MOTION: Commissioner Tunseth MOVED to approve the meeting summary and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS a. Municipal Park Enchanted Forest Project Frates presented playground information, including cost and cut sheets for various playground components that administration plans to recommend to Council. A general discussion took place as whether or not the Rocker Toys carry enough "play value" to be left in the project. Angie Crammer stated she felt the rocker toys were a priority. It was noted a work session would be held in conjunction with City Council on December 4 at 6pm. 6. NEW BUSINESS Draft Capital Improvement Projects- FY16, 17 and 18 Commissioner Tunseth commented he would like to see better tracking of what projects were Page 99 of 137 previously submitted and their status; he would like to work on a flow chart that would assist with the process. After Discussion it was agreed the bleachers for the adult softball complex should be placed on the FY16 list and the design drawings for lighted ski trails on the FY17. MOTION: Commissioner Tunseth MOVED to approve CIP List with the changes noted; Commissioner Widmayer SECONDED the motion. VOTE: YEA: Stephens, Castillo, Lindeman, Widmayer NAY: Tunseth MOTION PASSED. REPORTS a. Parks and Recreation Director- Frates noted crew had been busy placing winter lights in various areas throughout town. He mentioned he's been receiving questions on maintaining the outdoor ice at Daubenspeck Park; no maintenance will occur until the department can safely access the ice with a vehicle. b. Commission Chair — Noted Kaleidoscope was installing a new trail system behind the school and requested to partner with the City for certain aspects of the project. C. City Council Liaison- None 8. NEXT MEETING ATTENDANCE NOTIFICATION — December 4, 2014 9. COMMISSION QUESTIONS & COMMENTS Commissioner Widmayer reported City Council will hold a work session to discuss the 2014 Dipnet Report on December 20, 2014. 10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD- None 11. INFORMATION - None 12. ADJOURNMENT MOTION: Commissioner Widmayer MOVED to adjourn and Commissioner Castillo SECONDED the motion. There were no objections; SO ORDERED. Parks and Recreation Commission Meeting November 6, 2014 Page 2 Page 100 of 137 There being no further business before the Commission, the meeting was adjourned at 8:10 p. M. Meeting summary prepared and submitted by: Amber McGlasson, Deputy Clerk Page 101 of 137 Parks and Recreation Commission Meeting November 6, 2014 Page 3 [PAGE LEFT BLANK INTENTIONALLY] Page 102 of 137 CITY OF KENAI PLANNING & ZONING COMMISSION CITY COUNCIL CHAMBERS NOVEMBER 12, 2014 - 7:00 P.M. CHAIR JEFF TWAIT, PRESIDING MINUTES 1. CALL TO ORDER Commissioner Twait called the meeting to order at 7:00 p.m. a. Pledge of Allegiance Twait led those assembled in the Pledge of Allegiance. b. Roll Call Roll was confirmed as follows: Commissioners present: D. Fikes, G. Pettey, H. Knackstedt, K. Peterson, N. Kiel, J. Twait, P. Bryson Staff /Council Liaison present: City Planner M. Kelley, City Clerk S. Modigh, Planning Assistant W. Anderson A quorum was present. c. Election of Vice -chair Chairman Twait opened the floor for nominations of Vice Chair. MOTION: Commissioner Peterson MOVED to nominate Commissioner Fikes as Vice Chair and Commissioner Petty SECONDED the motion. There were no objections; SO ORDERED. d. Agenda Approval Chairman Twait noted the following lay downs provided by Administration: • 2a: Draft copy of minutes from October 22, 2014 Planning & Zoning Commission meeting. • 5a: PZ14 -23 Memorandum to Commissioners and Substitute Preliminary Plat of Killen Estates 2014 Replat which shows the location of a utility easement located on the west property line of Tract 37A and the addition of plat note number 8. MOTION: Commissioner Bryson MOVED to approve the agenda including additional items provided by Administration and Commissioner Peterson SECONDED the motion. There were no objections; SO ORDERED. Page 103 of 137 e. Consent Agenda MOTION: Commissioner Peterson MOVED to approve the consent agenda and Commissioner Fikes SECONDED the motion. There were no objections; SO ORDERED. f. *Excused Absences — None *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. *APPROVAL OF MINUTES —October 22, 2014 Approved by the consent agenda. 3. SCHEDULED PUBLIC COMMENT: (10 Minutes)— None. 4. PERSONS PRESENT NOT SCHEDULED: (3 Minutes) — None. 5. CONSIDERATION OF PLATS: a. PZ14 -23 Preliminary Original Killen Estates 2014 Replat, Submitted by Integrity Surveys 820 Set Net Drive, Kenai, Alaska99611 City Planner Kelley reviewed the staff report provided in the packet and noted the revised plat provided as a laydown shows the location of a utility easement located on the west property line of Tract 37A and the addition of plat note number 8; recommended approval with the conditions outlined in Resolution PZ14 -23. MOTION: Commissioner Bryson MOVED to approve Resolution No. PZ14 -23 including staff recommendations and Commissioner Kiel SECONDED the motion. Chairman Twait opened the public hearing, there being no one wishing to speak, the public hearing was closed. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: Planning and Zoning Commission Meeting November 12, 2014 Page 2 Page 104 of 137 MOTION PASSED UNANIMOUSLY. b. PZ14 -25 Preliminary Original Parks Subdivision Zubeck Addition, Submitted by Integrity Surveys, 820 Set Net Drive, Kenai, Alaska 99611 City Planner Kelley reviewed the staff report included in the packet recommending approval with the conditions outlined in PZ14 -25. MOTION: Commissioner Petterson MOVED to approve with staff recommendations Resolution No. PZ14- 25. Commissioner Fikes SECONDED the motion. Chairman Twait opened the public hearing; there being no one wishing to speak, public hearing was closed. Commission discussed potential tax status changes. VOTE: YEA: Kiel, Pettey, Peterson, Knackstedt, Twait, Bryson, Fikes NAY: MOTION PASSED UNANIMOUSLY 6. PUBLIC HEARINGS: a. PZ14- 24— Application for Variance Permit for a back yard setback variance for the property known as 1503 Toyon Way, Lot 2, Block 6, Redoubt Terrance Subd., Addn. 3, submitted by Mary Copple, 1503 Toyoh Way, Kenai, AK 99611. City Planner Kelley reviewed the staff report included in the packet recommending approval with conditions outlined in the resolution. Chairman Twait opened the public hearing, there being no one wishing to speak, the public hearing was closed. Applicant Mary Copple answered questions posed by the Commission related to setbacks. MOTION: Commissioner Kiel MOVED to approve Resolution No. PZ14 -24 with the Staff recommendations and Commissioner Bryson SECONDED the motion. Planning and Zoning Commission Meeting November 12, 2014 Page 3 Page 105 of 137 VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. Chairman Twait noted the 15 day appeal period to be filed with the City Clerk. 7. UNFINISHED BUSINESS: None 8. NEW BUSINESS: None 9. PENDING ITEMS: None 10. REPORTS: a. City Council — Council Member Navarre reported, on November 5, 2014 City Council meeting and stated he enjoyed his time as the;G`ommissions liaison. b. Borough Planning — Commissioner Bryson reported on Borough Assembly meeting agenda provided in the packet. c. Administration — City Planner Kelley asked the Commission if they would like to cancel the November 26, 2014 meeting. There were no objections, meeting was cancelled. Kelley noted he will be out of town December 181-41h for an engineering conference in Las Vegas. 11. INFORMATIONAL ITEMS:None 12. NEXT MEETING ATTENDANCENOTIFICATION: December 10, 2014 Commission Kiel will be absent. 13. COMMISSION COMMENTS & QUESTIONS Commission Members thanked Tim Navarre for his services as Planning & Zoning Commission liaison. 14. ADJOURNMENT: There being no further business before the Commission, the meeting was adjourned at 7:37 p.m. Planning and Zoning Commission Meeting November 12, 2014 Page 4 Page 106 of 137 Minutes prepared and submitted by: Sandra Modigh, CIVIC City Clerk Page 107 of 137 Planning and Zoning Commission Meeting November 12, 2014 Page 5 [PAGE LEFT BLANK INTENTIONALLY] Page 108 of 137 Municipal Airport Airport Improvement Program: November 2014 Airport Manager's Report Update Master Plan — On September 11, 2014 City Administration provided guidance to the consultant for a re -write of Chapter 6 of the Phase II report. Phase Two is 95% complete, Phase Three is 44% complete. Phase 2 Update Master Plan (Aeronautical Survey) — This project is 55% complete. The mapping is over half complete. Orthophotography is complete. The office of National Geodetic Survey has not been reviewing anything since October Vt due to lack of federal funding and the end of the fiscal year. They have now received a funding notice and will expedite the review process. Security Camera Project — The City documents are being prepared. The FAA has reviewed and approved the design -build DBE specifications. Snow Removal Equipment (SRE) — The new Oshkosh Plow truck with attachments has been ordered. Delivery will take approximately 10 months. In-house: Operations Staff: Staff is busy preparing for the winter season and training temporary equipment operators. The annual table top review of the Airport Emergency Control Plan will be on Thursday, November 13th. All participants of the AECP are invited to attend. Calls continue to local vendors to inform them that there is space available in the terminal for a gift shop /newsstand. The Airport staff wishes everyone a safe and happy holiday! 2014 -11 Page 109 of 137 POLICE DEPARTMENT MID -MONTH REPORT j October 2014 t/�e city of IV JO: Rick Koch — City Manager ` FROM: Gus Sandahl — Police Chief DATE: 11/12/14 SUBJECT: Police & Communications Department Activity — Month of October 2014 Police handled 699 calls for service. Officers wrote 246 reports and made 53 arrests. Traffic enforcement resulted in 134 warnings, 19 citations for speeding, 2 citations for not wearing seatbelt, 32 citations for "other," and 10 equipment citations. There were 9 DUI arrests (1 felony). Officers investigated 7 motor vehicle crashes; none of which were DUI or moose related. On Oct. 1, Dispatcher Thompson attended three days of Uniform Crime Reporting training in Anchorage. The week of Oct. 6 Sgt. McBride traveled out of state for bird hazing training, so he can instruct other City employees in the spring of each year on proper airport bird hazing procedures. On Oct. 6, Dispatcher Lackey attended 4 days of APSIN training in Anchorage. On Oct. 8, Lt. Ross attended two days of a Homeland Security preparedness conference in Anchorage. In the schools, SRO Prins handled 4 calls for service, gave 3 KPD tours for Kaleidoscope students, taught 3 DARE classes at Mountain View, and presented the ALICE active shooter response program to school staff. Officers continue to perform investigative follow -up into the disappearance of Rebecca Adams, Michelle Hundley, 3aracca Hundley, Brandon 3ividen and their springer spaniel "Sparks." Page 110 of 137 U MEM " Klla9e with a Past, Ci� with a Future " 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -75351 FAX: 907- 283 -3014 I1111. I 199] TO: Chief Gus Sandahl, Lt. Dave Ross FROM: Cora Chambers - Kenai Animal Shelter DATE: 11/12/2014 SUBJECT: _October_ Monthly Report This month Kenai Animal Shelter took in 137 live animals. Here is a breakdown of animal intake and disposition. 229E Intake: 58 Disposition: 61 Waiver 18 Adopted 34 Stray 31 Euthanized 11 Impound 6 Claimed 13 Protective Custody 2 Field Release 0 Quarantine 1 Transferred to Rescue 3 Other 0 Cats: Intake: 77 Disposition: 60, Waiver 49 Adopted 34 Stray 28 Euthanized 10 Impound 0 Claimed 1 Protective Custody 0 Transferred to Rescue 14 Other 1 Other Animals: 02 Rodent- waiver 2 DOA: L'J Dog 5 Cat 1 Rabbit 1 00 Citations 30 Animals were left in the overnight drop off kennels. 60 Volunteer Hours Logged -7 Animals are known borough animals 0 Kennel Permits J Field Investigations & patrols Community Projects: Page 111 of 137 KENAI COMMUNITY LIBRARY _ MID -MONTH REPORT theca #af NOVEMBER 2014 KENA SKA October Circulation Adult Fiction 1,469 Internet Access 1,472 Adult Non- Fiction 1,248 Downloadable Audio 557 Young Adult Fiction 258 Video 0 Periodicals 171 Room Booking 184 Juvenile Fiction 526 Music 83 Juvenile Non - Fiction 405 DVDs 2,062 Easy Fiction 1,419 Audio books 156 Easy Non- Fiction 443 Miscellaneous 194 Interlibrary Loan 47 Computer Programs 4 Total Print 5,986 Total Non -Print 4,155 Total Circulation 10,141 In -House circulation 150 Library Door Count....... 11,095 Downloadable Audio 557 Freegal Music 170 Downloadable EBooks 754 In October we had 2 volunteers who put in about 5 hours. There were 10 Children's programs with 144 total in attendance, 2 young adult programs with 15 in attendance and 23 adult programs with 82 participants. The new children's librarian went to Head Start and read to 83. Inter Library Loan logged 44 orders with 44 items received, 55 retttrned and 43 items lent by our library to other institutions. Library Cards Issued OCTOBER Income 2 Fines $ 1,392.90 Xerox 186.50 Lost/Damaged 118.95 Test Proctoring Fee 80.00 Printing 371.25 Other 5.00 Total income $2,154.60 Library Cards Issued October Clam Gulch 2 ILL 8 Kasilof 5 Kenai 55 Nikiski 12 Non Resident 3 Soldoina 30 Sterling 5 Other Peninsula 6 Oreanization & Other I Total 127 Page 112 of 137 ` PUBLIC WORKS DIRECTOR CAPITAL PROJECTS MANAGER rti ,hf MID -MONTH REPORT KENAI. ALASKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer Public Works Director /Capital Projects Manager DATE: November, 2014 SUBJECT: Mid - Month Report; Public Works I Capital Projects Public Works: • Alaska Pollution Discharge Elimination System (APDES) Permit - pending ADEC review. • Lift Station Telemetry Replacement — Funding required. • S. Spruce & Third Ave. Repair — To be bid in winter. • WWTP Improvements — Design in progress. • Chemical Bid — Award by council 11119/14. • Fire Systems Testing, Inspection. and Monitoring - Procurement documents in development. • Boating Facility Fuel Vendor - Procurement documents in development. • Ambulance Purchase — Procurement documents in development. • Columbarium Base and Sidewalk — Design complete. To be bid in winter. • City Hall Roof Replacement — Additional funding required. • Site Specific Safety Plans — In progress. Capital Projects: • Maintenance Facility — Punch list and closeout in progress. • Kenai Industrial Park — Closeout in progress. • Vintage Pointe and Senior Center Siding — Closeout in progress. • City Hall and Senior Center heated sidewalks and Boiler Replacement — Closeout in progress. Sidewalk — Closeout in progress. • Kenai Airport Airfield Marking — Closeout in progress. • Reservoir and Sand Separator Design — Design in progress. • Water Main Replacement Design — Design in progress. • Magic Ave. Design. — 95% drawings under review by administration. • First St. pavement and curb upgrades design — Funding required. • Flight Service Station Upgrades Phase 1 - Alternate roof replacement design in progress. • Flight Service Station Upgrades Phase 2 — Restroom and sidewalk improvement construction in progress. • Public Safety Building Improvements — Boiler replacement design complete. Additional funding required to construct. • Airport Security Camera Replacement — Contract execution pending FAA response to mandatory contract provisions for consultant agreement. • South Beach Road Design — Design in progress. • Airport Tree Removal - Closeout pending FAA review. l • Warm Storage Design — Design in progress. • Multipurpose Facility Upgrades — PO for design pending council approval 11/19/14. Page 113 of 137 KENAI SENIOR CENTER NOVEMBER 2014 REPORT \t{re c�'fy of KENA\ ALASKA To: Rick Koch, City Manager From: Racbael S. Craig, Senior Center Director Date: November 12, 2014 Total October Meal Count 2014 Served: Total Congregate Meals Served: 1,174 Total Home Meals Served: 2,284 Total October Meal Count 2013 Served: Total Congregate Meals Served: 1,125 Total Home Meals Served: 2,106 2014 October HOME MEALS NTS CHOICE 60+ Service Area 849 781 60+ Outside Service Area 12 118 Under 60+ Service Area 44 331 Under 60+ Outside Service Area 149 905 1.379 Subtotals 2,284 Total 33% of the meals we served in October were Choice Wavier meals. October Rentals: 2 Rentals Volunteer Hours: 587 Page 114 of 137 FINANCE DEPARTMENT MID -MONTH REPORT To: Rick Koch, City Manager YFrom: Terry Eubank, Finance Director Date: November 10, 2014 Re: Monthly Report November 2014 The fiscal year 2014 Comprehensive Annual Financial Report (CAFR) has been completed with the assistance of many departments but especially the staff in the finance department. The document has been forwarded to the City's Auditors for review and issuance of their opinion. The CAFR is planned to be presented to the Council at the December 17`h meeting. The FY14 Budget is now the major focus of the department with information being compiled for department heads to assist them with their budget preparation. V FINANCE DEPARTMENT QUARTERLY EXPENDITURE To: Rick Koch, City Manager J/ From: Terry Eubank, Finance Director / Date: October 15, 2014 Subject: Quarterly Financial Report REPORT — September 2014 Attached is a relatively easily produced quarterly financial report for the General Fund, Personal Use Fishery Fund, Airport Fund, and Water /Sewer Fund as of September 30, 2014. This report is essentially on a cash basis, so there are accounts that may not look reasonable. In the General Fund for example, sales and property tax revenue only includes payments made to the City by the Borough through September. The third calendar quarter 2014 sales tax filings and tax payments are not in at this point and we will not be received for this quarter until the end of October or early November. State and Federal is below budget in all funds because of PERS aid. The State doesn't actually give us any money. Instead they make an `on- behalf payment to the pension system. Similarly we have not booked expenditures for the PERS the State is covering, so the Non - Departmental department is way under budget. At year -end we will record revenue and expenditures for these items. Page 116 of 137 Quarterly General Fund Expenditure Report For Quarter Ended September 30, 2014 Original' Note: The original budget includes outstanding encumbrances at 613012014. Page 117 of 137 FY2014 FY2015 Amended YTD Actual Buda Budoet Actual Variance % REVENUES Appropriation of Fund Balance $ - $ 881,650 $ 861,561 $ - $ (881,561) 0.00% Taxes 9,831,956 10,495,948 10,495,946 2,653,270 (7,842,678) 25.28% Licenses /Permits and Ambulance 468,678 500,500 500,500 149,564 (350,916) 29.89% State/Federal 1,794,918 2,202,977 2,211,377 500,556 (1,710,821) 22.64% Dock/Multipurpose/Mlsoellaneous 154,475 120,500 120,500 7,279 (113,221) 6.04% Fines and Forfeitures 133,376 101,000 101,000 20,327 (80,673) 20.13% Interest and Miscellaneous 412,276 430,973 430,973 148,012 (282,961) 34.34% Transfers/Central Admin Fees 1,641,972 1,688,934 1,688,934 478,850 _(1,210,0841 28.350% Total Revenues 14.437.651 16.422.462 16.430.793 3.957.676 (12.472,9151 24.09 EXPENDITURES & TRANSFERS General Government 01 City Clerk $ 224,264 $ 260,469 $ 260,469 $ 49,257 $ 211,212 81.09% 11 Legislative 154,336 175,140 175,140 45,155 129,985 74.22% 12 Legal 277,500 375,807 375,807 69,105 306,702 81.61% 13 City Manager 419,054 373,486 373,486 88,540 284,946 76.29% 15 Finance 573,779 633,389 633,289 152,588 480,701 75.91% 16 Land Administration 1,811 26,480 36,480 8,799 27,681 75.88% 18 Non - Departmental 1,321,699 1,867,266 1,845,566 244,706 1,600,860 86.74% 19 Planning and Zoning 190,427 233,959 233,959 37,517 196,442 83.96% 20 Safety 4.733 32.600 32.600 32.600 100.00° Total General Government 3.167.603 3.978.596 3.966.796 695.667 3.271.129 82.46% Public Safety 21 Police 2,825,644 2,964,265 2,963,265 705,953 2,257,312 76.18% 22 Fire 2,846,332 3,094,361 3,096,011 701,744 2,394,267 77.33% 23 Communications 739,200 821,847 821,747 190,389 631,358 76.83% 29 Animal Control 326.791 356.224 356.224 117.189 239.035 67.10% Total Public Safety 6.737.967 7236.697 7.237.247 1.715.275 5,521 97 76 Public Works 31 Public Works Administration 167,901 179,952 179,952 43,792 136,160 75.66% 32 Shop 627,278 709,291 710,591 126,977 583,614 82.13% 33 Streets 786,296 988,539 988,539 160,670 827,869 83.75% 34 Buildings 458,948 563,823 563,673 141,760 421,913 74.85% 35 Street Lighting 134,079 153,386 153,386 18,402 134,984 88.00% 36 Dock 59.258 103,864 103,864 8.671 95,193 91.65 -4 Total Public Works 2.233.760 2.698.855 2.700.005 500.272 2.199.733 81.47% Parks and Recreation & Culture 03 Visitor Center 177,294 183,613 184,213 39,693 144,520 78.45% 40 Library 830,420 856,761 863,222 211,030 652,192 75.55% 45 Parks, Recreation & Beautification 988.135 1.013.626 1.024.976 276.147 748.829 73.06% Total Parks and Recreation & Culture 1.995.849 2.054.000 2.072.411 526.870 1.545.541 74.58% Total Operating Expenditures 14.135.179 15.968.148 15.976.459 3.438.084 12.538.375 78.48% Transfer to other funds Street Improvement Capital Project Fund - 60,000 60,000 - 60,000 100.00% Vintage Pointe Capital Project Fund 112,044 - - - Park Improvements Capital Project Fund - 250,000 250,000 - 250,000 100.00% New City Shop Capital Project 38,000 - - - - Debt Service 144.052 144.334 144.334 144.334 100.00°/ Total Transfer to other funds 294.096 454.334 454.334 454.334 100.00% Total Expenditures & Transfers 14.429.275 16.422.482 16.430.793 3.438.084 12.992,709 79.08 Net Revenues over(under) Expenditures $ 8,376 $ $ $ 519,794 S 519,794 Note: The original budget includes outstanding encumbrances at 613012014. Page 117 of 137 Quarterly Personal Use Fishery Fund Expenditure Report For Quarter Ended September 30, 2014 Original' FY2014 FY2015 Amended YTD Actual Budget Budget Actual Variance Revenues Beach Parking $ 269,369 $ 300,000 $ 300,000 $ 219,704 $ (80,296) - 26.77% Beach Camping 64,838 70,000 70,000 195,783 125,783 179.69% Dock Launch & Park 91,011 91,500 91,500 101,370 9,870 10.79% Dock Parking Only 14,689 15,000 15,000 15,868 868 5.79% Interest Earnings 665 - - - - 0.00% PERS Grant 2,676 2,676 - (2,676) -100.00% Total Revenue 440,572 479.176 479,176 532,725 53,549 11_18% Expenditures Public Safety $ 103,528 $ 113,609 $ 113,609 $ 105,519 $ 8,090 7.12% Streets 46,908 58,673 58,673 45,781 12.892 21.97% Boating Facility 90,790 89,727 78,027 76,276 1,751 2.24% Parks, Recreation & Beautification 170,283 256,646 267,346 238.718 28,628 10.71% Total Expenditures 411,509 518,655 517,655 466.294 51,361 X9.92% Contribution Tol(From) Fund Balance: 29,063 (39,479) (38,479) 66,431 104,910 Beginning Fund Balance 29,063 29,063 29,063 29.063 Ending Fund Balance $ 29,063 $ (10.416) 9416 $ 95.494 $ 133,973 Note: The original budget includes outstanding encumbrances at 613012014. Page 118 of 137 REVENUES Appropriation of Fund Balance State /Federal Interest , Leases & Fees Terminal Revenues Landing Fees Transfers In Total Revenues EXPENDITURES & TRANSFERS Terminal Area Airfield Administration Other Buildings & Areas Training Facility Total Expenditures Quarterly Airport Fund Expenditure Report For Quarter Ended September 30, 2014 Transfer to other funds Airport Improvement Capital Projects 33,206 New City Shop Capital Project 370,590 Total Transfer to other funds 403.796 Total Expenditures & Transfers 2,991.387 Net Revenues over Expenditures $ 31,479 125,000 Original - 125,000 100.00% FY2014 FY2015 Amended YTD 125.000 100.00°/ Actual Budget Budget Actual Variance $ 92,118 $ - $ - $ - $ - $ - 0.00% 64,532 121,567 121,567 - (121,567) 0.00% 817,569 833,906 833,906 335,754 (498,152) 40.26% 689,607 838,983 838,983 177,706 (661,277) 21.18% 356,685 346,427 346,427 79,677 (266,750) 23.00% 1,094,473 1,147,095 1,147,095 - 1,147,095) 0.00% 3,022,866 3,287,978 3.287.978 593.137 (2,694.841) 18,04% S 594,064 $ 681,934 $ 671,652 $112,029 $ 559,623 83.32% 1,561,141 1,797,025 1,797,515 342,690 1,454,825 60.94% 299,077 333,274 333,784 71,938 261,846 78.45% 104,182 196,968 213.459 44,618 168,841 79.10% 29.127 54.450 54.450 502 53.948 99.08% 2.587.591 3,063.651 3.070.860 571.777 2.499.083 81.38% Transfer to other funds Airport Improvement Capital Projects 33,206 New City Shop Capital Project 370,590 Total Transfer to other funds 403.796 Total Expenditures & Transfers 2,991.387 Net Revenues over Expenditures $ 31,479 125,000 125,000 - 125,000 100.00% 0.00% 125,000 125.000 125.000 100.00°/ 3.188,651 3.195,860 571.777 2.624.083 82.11% $ 99,327 $ 92,118 $ 21,360 $ 70,758) Note: The original budget includes outstanding encumbrances at 613 012 01 4. Page 119 of 137 Quarterly Water Sewer Fund Expenditure Report For Quarter Ended September 30, 2014 Original' Note: The original budget includes outstanding encumbrances at 613 012 01 4. Page 120 of 137 FY2014 FY2015 Amended YTD Actual Budget Budget Actual Variance Is REVENUES Appropriation of Fund Balance $ - $ 24,528 $ 24,528 $ - $ (24,528) 0.00% Slate /Federal 77,799 124,642 124,642 - (124,642) 0.00% Water/Sewer Fees 2,255,447 2,516.392 2,516.392 672,887 (1,843,505) 26.74% Penally and Interest 40 ,169 40,000 40,000 9,135 (30,865) 22.840A Interest and Miscellaneous 8,954 14,159 14,159 1,061 (13,098) 7.49% Total Revenues 2.382.369 2.719.721 72. 19.721 683.083 (2.036.638) 25.12% EXPENDITURES & TRANSFERS Water $ 769,572 $ 876,233 $ 875,933 $152,696 $ 723,237 82.57% Sewer 392,295 489,820 489,820 87,331 402,489 82.17% Wastewater Treatment Plant 987,307 1.103.168 1.103.468 204.164 899.304 81.50% Total Expenditures 2.149.174 2.469.221 2.469.221 444.191 2.025.030 82.01% Transfer to other funds - Water & Sewer Capital Projects 223,500 250.500 250.500 - 250,500 - Total Transfer to other funds 223.500 250.500 250,500 - 250.500 - Total Expenditures & Transfers 2.372.674 2.719.721 2.719.721 444.191 2.275.530 83.67% Net Revenues over Expenditures $ 9,695 $ $ $ 238,892 $ (4,312,168 ) Note: The original budget includes outstanding encumbrances at 613 012 01 4. Page 120 of 137 TO: FROM: r DATE: SUBJECT: V FINANCE DEPARTMENT QUARTERLY INVESTMENT REPORT September 2014 Rick Koch, City Manager Terry Eubank, Finance Director October 15, 2014 Quarter ending September 30, 2014 Investment Report City of Kenai Investment Portfolio At September 30, 2014 the City had investments with a market value of $18,506,440 that is up from $17,062,707 at June 30, 2014. The City's portfolio is yielding 0.33% that is down from 0.39% at June 30, 2014. Market interest rates continue at historic lows. City's Investment Portfolio US Agency Securities $ 4,975,740 AML Investment Pool 1,520,618 Wells Fargo Money Market 7,554,370 FDIC Insured Certificates of Deposit 2,929,360 Bank Balance 1.526.352 Total $ 18.506 440 Permanent Fund Investments The third quarter 2014 saw equity markets volatility and losses due to poor economic performance domestically as well as internationally. Since inception the portfolio has returned 9.93% and in the last year the portfolio has returned 7.76 %. As of September 30, 2014 the portfolio value was $26,600,994, comprised of $23,733,407 (89.22 %) Airport Land Sale Permanent Fund (ALSPF) and $2,867,587 (10.78 %) General Land Sale Permanent Fund (GLSPF) monies. Page 121 of 137 CITY OF KENAI INVESTMENT PORTFOLIO SUMMARY September 30, 2014 Cash & Cash Equivalents Wells Fargo Checking Wells Fargo Secured Money Market FDIC Insured Certificates of Deposit Alaska Municipal League Investment Pool Total Cash & Cash Equivalents Government Securities Maturities Less than 1 Year Maturities 1 to 2 Years Maturities Greater than 2 Years Total Government Securities Total Portfolio Investment Portfolio - Purchase Price $18,541,443 Investment Portfolio - Fair Value 06/30114 18,513,430 2,929,360 Fair Value Adjustment - 06/30/14 (28,013) Fair Value Adjustment thru - 09/30/14 (6,990) Cummulative Change in Fair Value $ (35.003) tember 30, 2014 Fair Market Current Value Yield $ 1,526,352 0.00% 7,554,370 0.07% 2,929,360 0.53% 1.520 618 0.01% 13,530,700 0.15% Average 4,975,740 4,975,740 Portfolio Liquidity $12,000,000 $6,000.000 $4,000.0w $0 Liquidity 20 % Minimum Maturityl -2yeam Maturity over 2 years 30 % Maximum CPOI¢y Mi, lnumlMacimum �A<1t�al Page 122 of 137 O U Z Y LL K O c 9 U E Y i m n 0 a 98Y11. 8 8 8 8 $o8�$SP JR o^ 0p' 0 Oq 0g R N � � � N�poi P'G �lG O1� R= V • - 0 00 � CB�c�OOC��R� m ,3 `e 8 $ $ 8 8S S� fR 8 8 588 g8 a N 01 � nm N N N n il3 f O 00 g 88 88p 8 8 «_p686$�$ ° SF 8 8A. $PA �m tV � � � �$H�$°pgSppB{{�3H�3{{Bq�q�Rp fS�O�NHOHOpP�-IS O mN O pqH CWY � CNI P QQ mc '. tle EEE N sa " a , U �NN �v �N �(P`1�NN� Ta i N�3�N3Yy�N1�NMAIM- N 1 qq p � a p� , ry U �x U o egg A AA 'n w 'n A !ooFSt � 3 a �17NNW����Rf�m O� W � .own NP _N N a p Nn F P m P r N N P 17 3A5 N_ b N a E F a�moN' Nay 5 n v 'a na 5�z N 45 N b wu w N x n�oV, 8 8m E`25 5 $' ±ii 8 !QQ u 0 U d U d Q m 6 mN MSS ^qL Q J m J�J i' f pp OO NN QQ pp pp SZNNNhNNbNNYIm� F J tJ E x LL LL zz OO OF O C OO OO OO OO C C OO OO C C �1N1O S S 1- O Page 123 of 137 i m n 0 Fixed Income Cash & Cash Equivalents Wells Fargo Secured Money Market Total Cash & Cash Equivalents Government & Corporate Securities Government Securities Corporate Securities Total Government & Corporate Securities Total Fixed Income Equities Domestic Equities Standard & Poor's 500 index Standard & Poor's 600 Small -Cap Index Standard & Poor's 400 Mid -Cap Index Total Domestic Equities International Equities Vanguard Europe Pacific ETF Vanguard Emerging Market ETF Total International Equities Real Estate Vanguard REFr ETF Total Real Estate Total Equities Total Portfolio Total ALSPF Balance Total GLSPF Balance 75.0% si 2510% CITY OF KENAI PERMANENT FUND INVESTMENT PORTFOLIO SUMMARY September 30, 2014 M...rP.,o.. rmm�neninn 0.00% Flutll„tmn 9YntlutlE PewY SYnNrtl lPaal 9lentivtll Peal K,gYMC Ewep Wrquxi EmeKIM Ym EW IMn WOBmW.GP tlW MYlgPlntlq hclfw ErP MWV1ErP OC_PdJMO K'ephl 111,P,Pwtl N.W. ONWmum POrlNfo WegM Portfolio Performance 1=11 I W.Mrs Ynrm onln W,I Y. 4wPlionm ptla Current or Current J 56 "% 7.07% _ %01 %_ Fair Market Value Average Portfolio Target Portfolio 31- Dec -13 31- Mar -14 30-Jun-14 30- Sep-14 Yield Weight Weight Maximum 82,277 91,218 592964 187,268 0.07% 2.06% 82,277 91,218 592,964 187,268 5,785,698 6,033,830 5,429,789 6,029,709 1.35% 20.09% 5,107,819 5.300.046 4,867,386 4,846,049 1.80% 19,75% 10,893,517 11,333,876 10,297,175 10,875,758 1.54°/ 3984% 10,975,794 11,425.094 10,890,139 11,063,026 1.49% 41.90% 45.00% 65.00% 5,722.542 5,789,250 5,765,324 5,831,284 20.08% 20.00% 25.00% 1,688,132 1,428,185 1,399,219 1,301,977 5.99% 5.00% 10.00% 2,908,762 2,988.323 2,785,625 2,662,191 10,46% 10,00% 19.44°% 10,319,436 10,205,758 9.950,168 9,795,452 36.53% 35.00% 50.00 -A 2,882,005 2,853,655 2,944,928 2,748,554 10.61% 10.00% 15.00% 1,701,3D4 1,678,145 1,783.598 1,724,875 6.44% IQM 14.441E 4,583,309 4,531,800 4,728,526 4,473,429 17.05% 15.00% 25.00% 1,140.323 1,247.361 1.321,899 1,269,087 4.53Yn S.M 10-00% 1,140,323 1,247,361 1,321,899 1.269,087 4,53 ° / 9.4P°Le 10.00% 16,043,068 15,984,919 16,000,593 15,537,968 27.018,862 27,410,013 26,890,732 26,600,994 S33% 100.01% 100.00% 160.00% 24,095,421 24,444,250 23,991,911 23,733,407 2,923,441 2,965,763 2,898,821 2,867,587 M...rP.,o.. rmm�neninn 0.00% Flutll„tmn 9YntlutlE PewY SYnNrtl lPaal 9lentivtll Peal K,gYMC Ewep Wrquxi EmeKIM Ym EW IMn WOBmW.GP tlW MYlgPlntlq hclfw ErP MWV1ErP OC_PdJMO K'ephl 111,P,Pwtl N.W. ONWmum POrlNfo WegM Portfolio Performance 1=11 I W.Mrs Ynrm onln W,I Y. 4wPlionm ptla 770% ew% J 56 "% 7.07% _ %01 %_ Page 124 of 137 r $25,ODO,DDD Total ALSPF Balance $24,000,000 ,JOG -- $23,OOD,000 jk $22000,000 $21,000,000 Transfer of $1,158,473 to Airport Operations. $20,000,000 Transfer of$1,075,123 to Airport Operations. 5. $19,000,000 Transfer of $1,011,485 to Airport Operations. $18,000,000 $17,000,000 $I6,ODO,ODD - -- $15,000,000 Sep -11 Dec -11 Mar -12 Jum12 Sep -12 Dec -12 Mar -13 Jun -13 Sep-13 Dac -13 Mar -14 Jun -14 Sep -14 $3,500,000 $3,000,OOD _. $2,500,000 $2,000 $1,500, $I,DOD, $500, Total GLSPF Balance $ep-12 Dec -11 Mar -12 Jun -12 Sep-12 Dec -12 Mar -13 Jun -13 Sep-13 Dec -13 Mar -14 Jun-14 Sep -14 Page 125 of 137 Transfer of $154,172 to Transfer of $135,668 to General Fund Operatons. ,JOG General Fund Operations. )DO 100 — — 100 5. $ep-12 Dec -11 Mar -12 Jun -12 Sep-12 Dec -12 Mar -13 Jun -13 Sep-13 Dec -13 Mar -14 Jun-14 Sep -14 Page 125 of 137 f- F: Ww< Z W c a[Z CL C _ Q LJ e r J Q Q U v 0 N O N M Z U CLJ `LL Q r N Z on W Z w U 5Q O N W ° a' N Q E Z W Y � LL c O' O U U Q LS i W w W Q z Q i U a L G C O O O r E m� Vm1 N 0�0 U a cf N C Z LL u @) ry ry � 6l m m � m m J L � a O r J O m O N C O a 1' d v 0 a `u m m c 2 0 0 0 0 O N E Z a 0 0 L a V ate+ u Z O F H O a O u O O, U- 0 a n � N N v mNm.+ m � O Vm1 N 0�0 U cf n � N N w Y 1 t w pry f � 0 �b o V w � 4 E N c N A E m C c m i W i U Page 126 of 137 a U cf ? C Z ti m ti m m v L � a O r O O m O LL I r > > v LU LU > �v my a > C LCU N O w V z a w Y 1 t w pry f � 0 �b o V w � 4 E N c N A E m C c m i W i U Page 126 of 137 Alaska Permanent Capital Management Co. PORTFOLIO SUMMARY AND TARGET CITY OF KENAI PERMANENT FUNDS September 30, 2014 Asset Class & I FIXED INCOME (45 %) US Fixed Income (40.0 %) Cash (5.0 %) EQUITY (55%) Market Value 10,875,760 214,933 Subtotal: 11,090,693 US Large Cap (20.0 %) 5,803,618 US Mid Cap (10.0 %) 2,662,191 US Small Cap (5.0 %) 1,301,977 Developed International Equity (10.0 %) 2,748,553 Emerging Markets (5.0 016) 1,724,875 Real Estate (5.0 %) 1,269,087 Subtotal: 15,510,301 TOTAL PORTFOLIO Assets Range 40.9 0.8 41.7 21.8 10.0 4.9 10.3 6.5 4.8 58.3 26,600,995 100 Page 127 of 137 35% to 65% 0% to 10% 15% to 25% 5% to 15% 0% to 10% 5% to 15% 0% to 10% 0% to 10% Page 128 of 137 M y ��ppp W N N O ^ r M h O O V N ryPry ^ M N N LY N N1 N N N P b `D C a � pO oo S p C W M n a y a 'r,, r _ fJ O O G OO r N O O< OO G O r M� r O M b N W GO h P W P O M y O T v y a � A C rA 0. 2� M so Si m V W M P N r O CO M N N V 6 y L N M b N Yl V M M M1 �O N ca i f a V C Yy y O O P O P O O P P O P P P O 0- CLI y ~ U � Q Y h a W W W W W W W Is] tit W W JN F.Y F.p F.YF n F r F ro FP o ° -Fri O- C- O ^O- C- O -O -OeV O.v Oi; ON b m m Z h Z O Z, Z O Z O Z O Z^ Z Z_ Z O Z_ _ maayy 'J C C V gv�e From ._y..m�CJI� � V SO Yi �hrn wh NMV]NV.'m fn�N�fAN pp 8 p ° p a O O � C ♦Y a f a Page 128 of 137 M O U O q ti] C Q 0.0.' 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PARKS & RECREATION MID -MONTH REPORT November 2014 ttiea�af KENAIALASKA A total of 91 hours of ice was booked at the Conoco Phillips /City of Kenai Multi- Purpose Facility for the month of October. This compares to 81.5 last year during this time. The Kenai Peninsula Hockey Association hours were slightly up from last year but the big difference is attributed to a newly formed women's hockey team in the Kenai area. They have already managed to schedule games at the rink against the Homer women's hockey team and I'm sure we'll continue seeing this trend. The warm weather we are experiencing has come with mixed feelings, although the crew is appreciating the unseasonably warm temperatures while hanging winter decorations throughout town. Their efforts have been focused on Leif Hansen Memorial Park, Daubenspeck Family Park, Erik Hansen Scout Park, Visitors Center, Library, City Hall, Animal Control and Senior Center. New winter banners have also been ordered that will be incorporated along the Kenai Spur Hwy. All the City's ATV's and Side -by -Sides were recently detailed with extensive cleaning done to the underneath carriage components. This process involved removing rust and applying rust preventer. This project took about 10 days. Randy Dodge completed a 1 -hour online training webinar titled Tree Risk Assessment for Municipalities. Topics included identifying tree risks, city responsibilities and best management practices. The department coordinated with Kenai Rotary Club for wrapping up some landscaping at the greenstrip at the corner of Forest Dr. and 4th Ave. The club raked out some woodchips along the short trail segment through the property and installed some landscape edging around the grove of trees. Crews completed installation of a horse -shoe pit at Daubenspeck Family Park. This is located near the shelters and has already received some use. Other miscellaneous tasks recently completed include: replacing a couple baseball dugout floors, thorough cleaning of the MPF, yard and vehicle cleaning, disposal of old paint from the Visitors Center, removal of downed trees at East End Trails, review of hydrants locations for snow removal purposes, putting up flags for Veteran's Day, and installation of two benches through the Adopt -a -Bench Program. Page 136 of 137 #19 y12 k § 5 \ t \ « & & J z 0 \ 3 CL o § ) 0 m 0 / \ w / $ o / z± 0 \ \ \ } p / ( 2 j 9 } ƒ e ) 0 ' Q. @ 0 [ ) _ 0 \ § 3 ƒ Lij \ / z 5 2 7 & ƒ § 1 m § § \ § E § k § CD $ } \ m § j in \ < / / ■ a . § / U z / � B k } u @ z ƒ / \ 0 ƒ § * / ) ) \ j z k \ \ E j \ 2 j B < 0 = § CO CO 0 w < } = $ LU w ■ g k 0 o z § 3 /\ o \ ) ® E J } § ± ° k U ) e z \ 7 I \ } < = § 7 3> z&§ » / 0 0 { o LU z \ #19 y12 NOVEMBER 19, 2014 CITY COUNCIL MEETING REQUESTED ADDITIONS TO THE PACKET: ITEM: REQUESTED BY: G.8 Planning Commission Appointment • Additional Applicant City Clerk Commission/Committee Application I The City of Kenai Pagel of Popular Links Living Here Visiting Government Doing Business Events Search this site Government Home » Government o C2mmi3sions & Committe v Commission/Committee Application i;, About Kenai Office of the Mayor Commission/Committee Application CityCouncil ...... .... .. ..... . ..... . ..... . ... ... . .... .. ........ . ..... ...... City Manager Date , ro Office of the . City Clerk Recelyed R -el" City Directory Name Cc, 3S c,,rr'q Al. pylon Gannotson Resident of City of Kenai? Yes 77-Y OF uc�oe'�� No If resident, how long' Seven Years Residence Address x. 1107 Fourth Avenue. Kenai, AK Departments City Forms Mailing Address same Utilities Kenai Municipal Code Home Telephone Employment 907/252-6265 Facilities & Map Home Fax Fee Schedule Subscribe' to Public Notices Business Telephone Business Fax Email address * dylangl35@yahoo.com May we include your contact information on our webSite? Yes No -' Yes, but not all (specify below) If not all, what may we include? Employer CH2MHill http://www.ei.kenai.ak-us/gove=ent/commissions—committees/application 10/15/2014 Commission/Committee Application I The City of Kenai Job Title * Welder /Filter Name of Spouse Kim Garretson Current Membership in Organization Active Republican Parry District Committee Past organizational memberships Soldoma Equestrian Association; Head Coach Nikiski Free Style 1 Committees or commissions in which you are Interested Planning and Zoning Why do you want to be involved with this commission or committee? Page 2 of 2 Because of my interactions with community members, and talking about how planning and zoning work, I would like to be involved and more informed to be more helpful to those people and others in the community What background, experience, or credentials do you possess to bring the board, commission, or committee membership? Past work experience as a city worker in a town of similar size to Kenai, doing work rebuilding roads, line locates, installation of fire hydrants, repair of water lines between main lines and homes, as well as construction work on residential homes and V commercial buildings. Due to my considerable 25 year experience with construction, dirt Submit GO/ of Disc'laimcr 21 Of da!go Ave. S!ee Credits u IrIVIIIIIhirl Kerai, A!, 99611 5Ca Yf Wvbrlail f90T' ?SJ -7535 http: / /www.ci.kenai .ak.us /govemment/commissions _committees /application 10/15/2014 ACTION AGENDA KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 19, 2014 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, - thirty (30) minutes aggregated) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 2798 -2014 — Increasing Estimated Revenues and Appropriations by $16,515 in the Senior Citizen Fund, for Supplemental Nutrition, Transportation, and Support Services Grant Funding Received for Fiscal Year 2015. 2. ENACTED UNANIMOUSLY. Ordinance No. 2799 -2014 — Consenting to the Vacation of Certain Right -of -Ways within the Shoreline Heights 2014 Addition Subdivision. 3. ADOPTED UNANIMOUSLY. Resolution No. 2014 -66 — Awarding an Agreement to Univar USA, Inc. to Furnish and Deliver Chemicals. 4. ADOPTED UNANIMOUSLY. Resolution No. 2014 -67 — Authorizing Amendment to the City's Health Care Flexible Spending Arrangement Flexible Benefits Plan Document. 5. ADOPTED UNANIMOUSLY. Resolution No. 2014 -68 — Awarding an Agreement to K +A Designstudios for the Professional Architectural and Design Services for the Multipurpose Facility Upgrades. E. MINUTES APPROVED BY CONSENT AGENDA. *Regular Meeting of November 5, 2014 F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. APPROVED BY CONSENT AGENDA. *Action /Approval — Bills to be Ratified. 2. APPROVED BY CONSENT AGENDA. *Action /Approval —Purchase Orders Exceeding $15,000. 3. INTRODUCED BY CONSENT AGENDA/SCHEDULED PUBLIC HEARING 1213114. *Ordinance No. 2800 - 2014 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. 4. INTRODUCED BY CONSENT AGENDA/SCHEDULED PUBLIC HEARING 1213114. *Ordinance No. 2801 -2014 — Accepting and Appropriating a Grant from the State of Alaska Library for Employee Travel and Training. 5. APPROVED UNANIMOUSLY. Action /Approval — Appoint Council Liaisons to Commissions, Committees, and Council on Aging. 6. APPROVED UNANIMOUSLY. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint Paul Minelga to the Airport Commission. APPROVED. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint Holly Spann to the Parks & Recreation Commission. 8. MAYOR NOMINATED JAMES GLENDENING. Action /Approval — Mayoral Nomination and Council Confirmation to Appoint an Applicant to the Planning and Zoning Commission. 9. APPROVED AS AMENDED. Action /Approval — Assignment of Lease between Buccaneer Alaska Operations, LLC and AIX Energy LLC for Lease of Airport Lands described as Tract A -2, Kenai Spur Airport Lease Property. 10. APPROVED AS AMENDED. Action /Approval — Assignment of Lease between Buccaneer Alaska Operations, LLC and AIX Energy LLC for Lease of Airport Lands described as Lot 8, Kenai Industrial Park Subdivision. Kenai City Council Meeting Page 2 of 4 November 19, 2014 11. RELATED POLICIES & KMC TO BE FURTHER DISCUSSED. Discussion — Purchasing Policy. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS 1. Action /Approval — Special Use Permit Between the City Of Kenai and Hilcorp Alaska, LLC for Parking of 37 Non - Commercial Passenger Vehicles in Designated Areas at the Kenai Municipal Airport. [Clerk's Note: At its November 5" meeting, Council postponed this item to the December V.] 2. Action /Approval — Consent to Sublease between Dan O. Pitts and Hilcorp Alaska for Lot 2A1, FBO Subdivision, South Addition No. 2. [Clerk's Note: At its November 5th meeting, Council postponed this item to the December 3rd.] N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us. Copies ofresolutions and ordinances are available at the City Clerk's Kenai City Council Meeting Page 3 of 4 November 19, 2014 Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. Kenai City Council Meeting Page 4 of 4 November 19, 2014 CITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE NOVEMBER 19, 2014 KENAI CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. ENACTED UNANIMOUSLY. Ordinance No. 2798 -2014 — Increasing Estimated Revenues and Appropriations by $16,515 in the Senior Citizen Fund, for Supplemental Nutrition, Transportation, and Support Services Grant Funding Received for Fiscal Year 2015. 2. ENACTED UNANIMOUSLY. Ordinance No. 2799 -2014 — Consenting to the Vacation of Certain Right -of -Ways within the Shoreline Heights 2014 Addition Subdivision. ADOPTED UNANIMOUSLY. Resolution No. 2014 -66 — Awarding an Agreement to Univar USA, Inc. to Furnish and Deliver Chemicals. 4. ADOPTED UNANIMOUSLY. Resolution No. 2014 -67 — Authorizing Amendment to the City's Health Care Flexible Spending Arrangement Flexible Benefits Plan Document. 5. ADOPTED UNANIMOUSLY. Resolution No. 2014 -68 — Awarding an Agreement to K +A Designstudios for the Professional Architectural and Design Services for the Multipurpose Facility Upgrades. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. CAIN ME \ San&4_��&Nfi, CMC ity Clerk Posted: November 20, 2014 NOTICE OF PUBLIC HEARING NOVEMBER 19, 2014 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. 1. Ordinance No. 2798 -2014 — Increasing Estimated Revenues and Appropriations by $16,515 in the Senior Citizen Fund, for Supplemental Nutrition, Transportation, and Support Services Grant Funding Received for Fiscal Year 2015. 2. Ordinance No. 2799 -2014 — Consenting to the Vacation of Certain Right -of -Ways within the Shoreline Heights 2014 Addition Subdivision. 3. Resolution No. 2014 -66 — Awarding an Agreement to Univar USA, Inc. to Furnish and Deliver Chemicals. 4. Resolution No. 2014 -67 — Authorizing Amendment to the City's Health Care Flexible Spending Arrangement Flexible Benefits Plan Document. 5. Resolution No. 2014 -68 — Awarding an Agreement to K +A Designstudios for the Professional Architectural and Design Services for the Multipurpose Facility Upgrades. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended by the Council prior to adoption without further public notice. SancrI�WgYi,vtW, City Clerk Posted: November 14, 2014 Sandra Modigh From: Tim Navarre <timnavarre @gmail.com> Sent: Wednesday, November 12, 2014 10:00 AM To: Sandra Modigh Subject: Re: Kenai News on the Run Sandra I will be calling into city council meeting from Anch on Nov. 19th. Thanks Tim Sent from my iPhone On Nov 12, 2014, at 8:44 AM, Sandra Modigh <smodigh@kenai.city> wrote: From: Kenai Chamber of Commerce and Visitor Center [ma i Ito: iohna Pike naichamber ccsend.comj on Behalf Of Kenai Chamber of Commerce and Visitor Center Sent: Tuesday, November 11, 2014 6:46 AM To: Sandra Modigh Subject: Kenai News on the Run 00000000 Connectin Weekly Business Luncheons Businesses on the Kenai Since 1954 November 11, 2014 Tuesday, November 1: 2014 Sandra Modiah From: Sandra Modigh Sent: Wednesday, November 12, 2014 4:12 PM To: (hknackstedt @hotmail.com); Brian Gabriel (bgabriel @ci.kenai.ak.us); Henry Knackstedh Mayor Porter; Robert Molloy; 'Ryan Marquis'; 'Terry Bookey'; Tim Navarre Cc: Rick Koch; Scott Bloom; Amber McGlasson Subject: Telephonic Participation at 11/19/14 Meeting -- Navarre Pursuant to KMC, this will serve as your notification that Council Member Navarre will be attending the November 191h Council Meeting telephonically. Thanks! Regards, Sandra Modigh, CIVIC Kenai City Clerk 907- 283 -8247 907 -283 -5068 Fax www.ci.kenai.ak.us Kenai bcftd A� !111