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Home My WebLink About1971-12-01 Council PacketKenai City Council Meeting Packet December 1, 1971 A, B. C· p. n· F, G· H·- AGENDA REGULAR MEETING, KENAI CITY COUNCIL DECEMBER 1, 1971, 8-00 P.M. ROLL CALL PERSONS PRESENT SCHEDULED TO BE HEARD' MINUTES · 1. Regular Meeting of November 17, 1971· 2. Special Meeting of November 23, 1971. CORRESPONDENCE 1. John Hayward- Kenai Peninsuls Borough School District 2. Congressman Nick Be§ich - Wild~'ood Air Force Statio.n REPO 1. , 3. 4. 5. 6. 7. RTS City Manager's Repor ' a. Things to do list- 11/17/71 b. Trip to Ail American Cities - Atlanta c. Washington D.C. ' Wildwood Air Force Station d. Dinner Meeting - Kenitze Indians City Attorney's Report Mayor's Report City .Clerk's Report Finance Director's Report Planning & Zoning's Report Borough Assemblymen's Report · OLD 1. 2. BUSINESS Lease Cancell'ation - Conright's Furniture Notice of Reconsideration - Request for payment - Blocky Rutherford and Gil. Wolfer - $720.44 - Memo. 3. Notice of Reconsideration - Request for payment - Corthell, Wince & Assoc. - $1,327.50 - Memo. Request for payment - Cook Inlet Construction Co.. $17,907.09 - Memo. $. Award of Bid-- Public Safety Building NEW 1. 2. ,. 6~ BUSINESS C i ty Audi t Housing Project~Kenaitze' - H~U.D. Project - Approx. 50 homes. · Mommsen S/D - Water & Sewer Systems'-Memo--Nov 6/15~'71 Recommendation - Industrial Water Line -Memo: Notification to persons charged under City Ordinances of right to City furnished defense lawyer Ordinan.ce 20S-71 - Sale o'f $2,000,000 G.-O. Bonds Request for payment ~- Ken-Stock Surplus equipment sal~ 'PERSONS P.RESENT NOT SCHEDULED TO BE HEARD' CITIZEN'S GRIEVANCES AaND REQUESTS' PAGE 3 4 4 4 None N°ne None None None 6 - 7 7 7 None MINUTES KENAI CITY COUNCIL. REGULAR MEETING DECE~,.~ER 1, 1971 8'00 P.M. - KENAI LIBRARY ROLL CALL · B· C· D· D - l' D - 2' Members present - James Doyle, Hugh Malone, McGrady a'nd' ViCe Mayor Robert Biele£eld. Tru Members absent - James Hornaday, Robert Norene and ~Xlayor John Steinbeck ~all excused). The Council gave the Pledge of Allegiance to the Flag. PERSONS PRESENT SCHEDULED TO BE HEARD' MINUTES 1. The Minutes of Regular Meeting of November 17, 1971, were approved as dis'trJ'buted. 2. The Minutes of Special Meeting of November 23, 1971, were approved as distributed. CORRESPONDENCE JOhn Hayward- Kenai Peninsula Borough- School District Mr. Hayward wrote of the Kenai P.eninsula Borough Board of Education's desire to hold a meeting with Council exploring the possibile joint venture of having one center that would provide recreational and educational outlets for pe.ople of all ages in the general community, such as, a swimming poOl, an auditoriu, gymnasium, library, museums, meeting rooms etc. .The Council agreed-on setting the meeting for next Wednesday, December 8, 1971, at 8'00 P.M., in the C.ity Manager's Office. Congressman Ni'ck Begich - Wildw.ood Air Force Station Congressman Begich wrote to Melvin Laird, of the Department of Defense, thanking him of the hospitality shown to the three community leaders of Kenai, and representatives from his office and Senators Stevens and Gravel. He feels it is imperat.ive that an imformal transfer occur before the actual closing of Wildwood. MINUTES KENAI CITY COUNCIL MEETING OF DECEMBER 1, 1971 Page two REPORTS (a) City Manager's Report Things to do list- 11/17/71 B - 1 - Urban Section Problems The Administration is putting together a memo to be available at the next Council' meeting on what is to.be expected dur,ing break-up. E- 1- Publish and/or post Loitering Ordinance Done E - 1 - Outline Winter Recreational Program Will be ready for next Council Meeting. E -1 - Publish Fisher's letter to citizens regarding snow machine regulations Done E - 1 Court - Clarify_ road situation in Highland Trailer The precident was set a few years ago on snow removal in this area. The Administration feels the-City should provide as many services as poss'ibie and if there were no 'objections would continue snow removal-. There were no object'ions. E --1 - Study ban on snow machines within City The City Manager stated the Police Department is doing a survey and writing a report on this. He personally objects to a ban. McGrady and Doyle 'also personally object. E - 5 - Written opinion on System 3 - Dan Whelan . Will be ready for next Council'Meeting. E - 5 - Submit to Council his recommendations on ~.an~nance Department - ~an This' will take some time. It should be' ready for. the first meeting in January. MINUTES KENAI CITY COUNCIL MEETING OF DECEMBER 1, E --1 - City Manager's Report - Things to do list 19 71 Page three - continued. F - 1 - Letter to A.B.C. Board - Casino Bar Done F - 2 - Alaska Parking Company Done G - 1 - Contact ne~ owners Furniture ~e~ardino lease of Conright's Done G - 4- Full report on Rutherford and Wolfer r'eg~a'~'d, ing b-onding and insuran'ce ..... On the Agenda C - 9 - payment Report from Bruce regarding request for - Cook Inlet Construction'- $17,907.09 On the Agenda G - 10 - Opinion from Bond Counsel regarding bond sale Done G - 13 - Report from Bruce regarding Kenai Community Water System On the Agenda Trip to All American Cities - Atlanta The City Manager reported Kenai was one of 18 cities represented in Atlanta and the one with the least amo.unt of representation' There was one interesting aspect, Kenai was the only city reported on citizen's involvement because the community xvanted to get something done. The other cities was the result of a catastrophy, such as a race riot, college riot, etc. Mr. Gallup of the Gallup Polls was the moderator. The ones they consider winners , they will send a team of photographers. By the first part of March,. we should know if we get the award or an alternate award. Mr. Hubert Humphrey gave' an interesting luncheon speach. MINUTES KENAI CITY COUNCIL b~[EETING OF DECEMBER 1, E - 1 City Manager's Report continued. 19 71 Page four E - 1 E - 1 E - 2 E - 4 ~E - $ E - 6 Washington D.C. - Wildwood Air Force Station Representatives from Gravel's Steven's, and Begich's Offices went with Mr. Glotfelty, Mr. Steinbeck and Mr Russel to the Pentaoon to meet with the Office of Economic Adjustment. Mr. Smalling is head of the team, Wildwood is his assignment. The process now is to proceed with the transfer from Military to Federal Government then back'to Local' Government. ' The Federal team are the property and put anxious to help us acquire it to the best use possible. Dinner Meeting- Kenaitze Indians The dinner meeting with the Kenaitze Indians will be held on December 13, 1971. The City Manager will inform Council just where this will be held. City Attorney's Report Furnishing a lawyer for anyone charged with an offense or a violation of a City Ordinance if un'able to pay for it themselves is not effective yet. Mr. Fisher would be surprised if the cost to the City would be $1,0'00 a year. He has received a proposal from another firm to serve as a'public defendor. ' Mr. Fisher is going to request' de-certification - C.U.L. asking for the hearing at the same time as the rate increase hearing. Mayor's Report No report City Clerk's Report No report · Finance Director's Report , ~ No report Planning & Zo.ning's Repor~t No report MINUTES KENAI CITY COUNCIL b.~EETING OF DECEMBER 1, 1971 Page five E - 7 Borough, Assemb,lymen's Report No report F' OLD BUSINESS F - 1 F - 2 F - 3 F - 4 Lease Canc.e!lation - Conright's Furniture The Administration recommends this lease be can find no one interested in the lease. cancelled, Malone moved and Doyle seconded to accept the Admin- istration's recommendation and cancel the lease. The mot ion carried unanimously. , Notice of Reconsideration - Ru'ther'f'o"rd and Gil Wolfer - Request for payment - Blocky $720.44 Memo. The Administration recommends payment to Blocky Rutherford and Gil Wolfer in the amount of $720..44, as their insurance was adequate. McGrady withdrew his notice of reconsideration. The C'lerk read the motion "Doyle moved and McGrady seconded to pay the contractors $7,220.44." MalOne moved and Doyle seconded to amend the motion to read to pay the.balance due which is $720.44. The motion on-the amendment car'ried unan.imously by roll ca'l. 1 vote. · The main motion, r'oll call vote. as amended, carried unanimously by Notice' of Reconsideration - Request for payment - ~orthel-1,' Wince & Assoc. - $1-'3'27.$0- Memo. There was no reconsideration, the motion stands. Request for payment - Cook Inlet ConstrUction - $17,907 09 '"'- Memo.' The Administration recommends payment to Cook Inlet Construction in the amount of $18,404.09 ($17,907.09 plus $$00.00 of the $1,342'.62 in question) McGrady moved and Doyle seconded to follow the Administration's recommendation and pay Cook Inlet Construction Co. $18,407.09. The motion carried unanimously by roll call vote. MINUTES KENAI CITY COUNCIL ,~.~ETING OF DECEMBER 1. 1971 Page six F - 5 A~vard of bid - Public Safety Building The City ,~ ~.-:ana~er._, reported the Council gave Administration the authority to put together a proposal for force account using local 'labor. The b.a.se bid without extras is $742,047. No bond would be required, no builders risk insurance,-no furniture, no vinyl gyp board, no ramp for fire trucks, etc. After reviewing, the City Manager feels force accounting is an~unacceptable way to proceed because of the risk. He feels the facility should not be without alternates #1 or #2 and recommends awarding of the bid to Kelly Construction Co. with a b-a.se bid of $785,000 plus Alternate #1 - $25,435 and Alternate #2 - $22,388, making a total award to Kelly Construction of $832,.823. The monies available are: $4 50,000 Bond Sale $322,526 F.A.A. Grant $100,000 Surplus in Airport Capital Improvement Program. Kelly Construction Co. gave the City a 30 day extension on their bond for the City to make a decision. The extension expires December 2, 19 71. I)o¥.le moved and McGrady seconded to accept the City Manager's recommendation and award the Public Safety 'Bui'lding Bid to Kelly Construction, the base bid plus Alternates #1 and #2, in the amount of $832,823. The motion carried 3 - 1 by roll call vote with Malone dissenting. G~ G~ G ~ 2 N"EW 'BUSI NE S S City 'Audi t The Finance Department is ready for the auditors to come in for a General Fund balance sheet. The auditors will give a written opinion on the balance sheet before Christmas and request a work session with Council. "HOus'i'ng' 'Project Kenaitze - H.'U.D. ~0 homes"~' ' Project - Approx. In order for the Kenaitze Indians to get monies for the low cost housing, it is necessary fOr the Ci.ty of Kenai to pass a resolution, entering into an agreement between the Alaska State Housing Authority and the City of Kenai. Part o'f the agreement is to exempt the Housing Development from all real and personal property taxes and special as se s sment.s.. MINUTES KENAI CITY. COUNCIL MEETING OF DECEMBER 1, 1971 Page seven G -, 2 -Housing Project Kenaitze - H.U.D. Project continued G - 3 G - 4 G - 5 G - 6 Malone moved and Doyle seconded for the adoption of Resolution 71-46 - Entering into an Agreement with Alaska State Housing authority. The motion carried unanimously by roll call vote. Bielefeld moved for. reconsideration for the next meeting. Mommsen S/D - Water & Sewer Systems - Memo-Nov 6/15-'71 The Administration recommends the City acquire owner- ship of Mommsen S/D Water & Sewer Distribution Systems at no cost to the City and the same acquisition and committments made to Bush Lanes S/D contiguous on funds available. The Council has no objections for Administration to pursue this matter. Recommendation - Industrial Water Line - Memo. The City Manager recommends Council put off final selection until they have time to review DCW's proposal. McGrady felt it would be wise to have a full Council. Malone stated, because he does work for one of these firms and may work for the one that gets the contract, he will not take part in ,the discussion and will ,abstain from voting. The Council agreed to have a work session on this before the next Council meeting. Notification to persons charged under City Ordinances of' right to Ci'ty ~'furnished defense lawyer. Taken up under Agenda Item E-2. Ordinance 205--71- Sale' of $2,000,000 G.O. Bonds Doyle moved and McGrady seconded to introduc Ordinance 205-71 - An Ordinance of the City of Kenai, Alaska, providing for the issuance and sale of $2,000,000 of General Purpose General Obligation Bonds of the City of Kenai for the purpose of providing funds to design, plan, acquire, construct, install and equip a Civic Center Complex, additions and improvements to the water system, additions and improvements to the sewer system, additions and improvements to the Municipal Airport and additional Park and Recreational Facilities and finding the date, form, terms and materials of suCh bonds. The 'motion carried un,animously by roll call vote. MINUTES KENAI CITY COUNCIL bfEETING OF DECEMBER 1, 1971 Page eight G - 8 Request for p. ayment - Ken Stock The Administration recommends payment to Ken Stock in the amount of ~1,824,50. Doyle moved and ~'talone seconded to accept the Adminis- tration's recommendation and pay Ken Stock $1,824.50. The motion carried unanimously by roll call vote. Surplus equipment sale The Administrati-on recommends accepting bids on Item 2; 1969 Ford ½ ton pick up; Item 5, IHC-5 ton dumptruck; Item 6, Reo Digger 2¼ ton; Item 8, Clark Fork Lift and Item 9, 1962 Chev. ~ ton pick up and reject all other bids. McGrady moved and Doyle seconded to accept the City Manager's recommendation and accept the bids on Items 2, 5, 6, 8 & 9 and reject all the others. The motion carried unanimously. There was no objection .to the City selling the rejected items at the auction yard by the shop building getting the minimum the City is asking. Parting .... Remarks Malone stated he has the majority of the work completed at Barite and has received payment from the City. MEETING ADJOUNRED 11'30 P.M. Respectfully submitted, Sharon Sterling, City Cle.~t~ THINGS TO DO LIST 12/1/71 Cancel Lease - Conright's Furniture F~ G~ G~ G.. Payment to Blocky Rutherford & Wolfer $720.44 Payment to Corthell, Assoc. $1,327.50 ~7inc e & Payment to Cook Inlet Cons t. Co. $18,407.09 Write Re'solution 71-46 Housing Project Low Cos t Pursue acquisition of Mommsen & Bush Lanes D/D's Water & Sewer Distribution Systems. Payment to Ken Stock - $1,824.50 Arrange for sale of surplus equipment at. auction sale. OX 1266 KENAI 'PENINSULA BOROUGH SCHO'OL. :DISTRICT ¢ ....SOLDOTNA, ALASKA 99669-,~.,,~ I,[ovember 22, 1971 PH. 2 62-4447 ,~.r Ed?,;~.n H ~!..otfe · t ~ ~.i City of Kenai P. O. Box 5~0 Kenai, Alaska 99611 Dear Ed' The Kenai Peninsula Borough Board of Education asked me to write to you regarding their interest in exploring the ramifications of deVeloping a complex which would provide a swimming pool for the Kenai area, specifi- cally 'located adjacent to the Kenai Junior Iiigh School and Kenai Central !tigh School, in conjunction with the civic center facility that the City of Kenai is planning. · I' am sure we can all see some of the discinct advantages of having one center that would provide recreational and educational outlets .for people of all.ages in .the general community. A swi~vaning pool, an auditor&um for musical programs and other purposes, the g)nnnasiums nearby, library, museums, meeting rooms,, etc., could provide very excellent central meeting places which I think are 'needed in this area. The swimming facility could be operated in the su~me'r and on. weekends by the City of Kenai And by the school district for the use of children in the area during the school year. Some of the problems of course would be joint funding of the facility, the lOcation, the mutual development of the plan by both the school · district and the city, etc. The Board proposes that a meeting be set up in the very near future between the Board and. the Kenai City Council to explore the possibili- ties of such a joint venture. Please let me know your reaction to this and set a possible meeting time. ICHOR 'POINT COOPER LANDING · . KENAI NORTH KENAI' ENGLISH BAY HOMER HOPE NINILCHIK STERLING SOLDOTNA PORT GRAHAM SE. LDOVIA SEWARD · TUSTUMENA TYONEK . NIKOLAEVSK MOOSE PASS ~,F_.G ~.C;-] ALASKA HOUSE OF .REPRESENTATIVES WASHINGTON, D.C. 20515 November 22, 1971 Honorable Melvin R. Laird Department of Defense The Pentagon Washington, D. C. 20301 Dear Mr. Secretary: I wish to take this opportunity to thank you and the Office of Economic Adjustment, especially Mr. Smalling, for meeting with the three community leaders of Kenai, Alaska on November 18, 1971. 'A repres~entative of my of.fice was fortunate to attend along with representa- tives of Senators Stevens and Gravel. With'the closure of .the Wildwood Air Force Station next july 1, I know the CZuy of Kenai is most anxious to have the facility transferred to it for the im- plementation of their outlined proposals. The Office of Economic Adjustment will continue to be of assis- . tance, but it is imperative that an informal trans- fer occur before the actual closure of Wildwood. Any expedi~tious action that will be taken to insure the maintenance of- the facility will be .very much appreciated by all Kenai citizens and myself. Sincerely, .bcc: Mr. Ed .Glo.tfelty NICK BEGICH November 26, 1971 TO' FROM' ~ SUBJECT' .Gentlemen' Enclosed is a memo from Mr. HOXORABLE MAYOR AND CITY COUNCIL E.DiflN H. GLOTFELTY, CITY MANAGER ROCKY RUTHERFORD'S INSURANCE COVERAGE Bruce Massey, Water and Sewer Superintendent, dated 23 November ,1971, outlining the insurance coverage certificate of insurance that Mr. Rutherford and Mr. Wolfer do have. It is our feeling that .the liability insurance that Mr. Rutherford and Mr. Wolfer did.have covered him to the extent to be acceptable to the Administration for. the work being done. RECO~,B4ENDATION OF THE ADMINISTRATION is that the City Council approve payment to-Mr. Rutherford and Mr. Wolfer in the amount .of $720.44. Sincerely yours, ~awin H. Gl°t/felt~ City Manager EHG/ss November 23, 1971 MEMO TO- Edwin H. G!otfe!ty, City Manager ~ ~'~ Water & Sewer Superintendent FROM' Bruce .a. ?~ssey, RE- C!arieication o~' the ~nsurance and bonding coverage held by Blocky Rutherford during sewer extension contract. In response to Council r. equest, the foll'owing is a clari- fication on bonding and ins.urance coverage held by Blocky Rutherford on the sewer extensions which he and Mr. Wolf er constructed late this fall. First, the Lawton Drive sewer extension was constructed under the contract hel'd by Cook Inlet Construction; and, as such Rutherford and Wolfer were sub-age'nts for Cook Inlet Construction working under Jess Robinson's perfor- mance bond and insurance coverage. The p'ar. tial payment check to cover this item was made out jointly to both Cook Inl'et Construction and Blocky Rutherford at CoOk Inlets request. The remaining construction encompassing th'e Beauty School eXtension and the Fourth and Birch lateral was constructed by Rutherford and Wolf er as an extension of t'he same con- tr'act prices. On those projects, Blocky Rutherford was required to have a "certificate of insurance" 'for $100,000/ $300 , 000/$50 , 000 li'ab'itity in addition to underground . insurance. Along with this, he was required to have a '-contractors bond and a State contractors license. Paper . · · work and verification of those requirements were made through Mr. Harold Dale of Obert's Insurance Company. However, Mr. Rutherford did not have a City Excavation Bond; _but, such a bond offers no more protection than a certificate o~ i~s,,~anc~'' ..... with underground coverage. . The excavation bend serves only to duplicate existing coverage at a much increased cost to both the contractor and the City. Oonsidering this along with the critically short time remaining in this years constuction season, the excavation bond was waived. I would mention that the lines were installed as ~er specifications despite ~reezing conditi.ons and this department is well satisfied with the work performed. Respectfully, e A, M~ssey \. Water & Sewer Superintendent BAM-pc ! 0 E~ Ltl I ~ ! I I . .! ii:~::~. November 26, · t ~ TO' ~ FROM' !SUBJECT' 'i :~ Gentlemen' 1971 HONORABLE ~b\YOR AND CITY COUNCIL EDI'.;IN H. GLOTFELTY, CITY b'L&NAGER FINAL PAYMENT TO COOK INLET CON STRUC'TION Enclosed is a memo from Mr. Bruce Massey, Water and Sewer Superintendent, to myself concerning the above mentioned matter. RECOMMENDATION OF THE ADMINISTRATION that the C.ouncil approve final payment to Cook Inlet Construction Co. of $17,907.09. Mr. Robinson will have to accept the calculation figures of the City of Kenai concerning the project, which is the above amount Stated. It is our feeling that the dif. ference of $5,342.62 is not justified. Sincer e~,y yours, Edwin g. glot±-elty City Manager EHG/ss November 2.3, 1971 MEMO TO' Edwin H · G!otfe!ty, City Manager FROM- Bruce A. Massey, Water & Sewer Superintendent RE' Final payment to Cook Inlet Construction Company. Ed, In your absence, the City received final billing from Cook Inlet Construction for the water and sewer extensions across the Kenai Spur Highway. The quantity calculations for classified excawation, (gravel and sand), as submitted by Cook Inlet Construction total $23,249.71; however, my · calculationS total, only $17,907.09 for a difference of $5,342.62. The City- has discussed this difference in some detail with Jesse Robinson on two different occasions; and, Mr. · Robinson agrees to an over billing of $4000.00. This still leaves us with a gap in agreed quantities amounting to $1,B42.62. Of this figure, I would recommend giving Cook Inlet "benefit of the. doubt" for an additional $500.00 for Quantities· at' that time c!n. easily "in place" calculation methods We' have .:~ which I am sure the firm will settle. I feel this com- i "in the long run" cost less money and create ~ promise will, , ..~ more good Will than a prolonged court fight. If, however, you decide to arbitrate the $500.00 figure we can measure the quantities of classified excavation in be measured through tried to be as' fair as possible on this co~ntract and do not feel that the City's figures are wrong; and, I feel that u~on measure- ment of ~uantities Cook Inlet Construction would eventua!!~Z have to accept' the City's figures. Which route do you-want to pursue~ ResDect~u!~y Bruce A. Mas~ey Water & Sewer Sucerintendent BAM pc December 1, 1971 TO' HONO'RABLE MAYOR AND CITY COUNCIL FROM' EDWIN H. GLOTFELTY, CITY ~P\NAGER SUBJECT BID FOR PUBLIC SAFETY BUILDING Kelly Construction has extended their bond for a period of 30 day, which expires December 2, 1971, for the City to make a decisSon on the:ir bid of the Public Safety Building. Administration has requested the bid be put together by Kenai S'teel Buildings Inc. for force account work on the Public Safety Building. Their base bid, without extras is $742,047. This bid included the basic building only. No bond would be required, no builders risk insurance, no furni.ture, no vinyl gyp board, no ramp~ for fire trucks, etc. THE ADMINISTRATION RECO~B~IENDS that the Council accept Kelly Construction's basic bid of $785,000 plus alternate 31, $25,435, and alternate #2., $22,388, making a total award to Kelly Construction of $832,823. $450,000 authorized out of bond sale for 'the Public Safety Building, $332,526- Grant from F.A.A., $100,000 - from additional monies from Airport Development Capital Improve- ment Fund, is the money the Administration feels we have available. . t25. ty Manager EHG/ss .~peedise! (~) Moore ~us,nes$ Forms. Inc. November 26, 1971 TO' HONORABLE bL&YOR AND CITY COUNCIL FROM- EDI7IN H. GLOTFELTY, CITY MANAGER SUBJECT' CITY OF KENAI'S AUDIT - ITEM G - 1 ON AGENDA DATED DECEMBER 1, 1971. Gentlemen' The City of Kenai's audit is progressing on s-chedule. The Finance Department has informed me that the-balance sheets of June 30, 1971 will be ready for the auditors on December 1, 1971. We have had several meetings with the City's auditor, Mr. Jay Siddle of Touche Ross Inc. and they will have a balance sheet report on all the funds of the City back for your consideration before the last meeting in December. There are several items that are going to need Council action be'fore the auditor can finish the reports. The Financ.e Department will have these actions for your consideration on the December 1st meeting. This audit, that we are going to receive from the accounting firm of Touche Ross,will be a balance sheet audit only and will give us a starting point. for our complete operations as of 1 July 1971. We are proceeding to keep the accounts and materials up to date and are presently current with our finincial statements as far as monies received and monies dispursed are concerned. The fixed assets accounts, and the water, and Sewer system and the airport.funds-will not be completely tied down at the end of this audit but. we feel that progress is being made and that these fixed asset funds will be inclUded in our 1972 audit report. This balance sheet audit will give us a cut off date of June 30, 1971-on all accounts and we will receive a favorable opinion from our auditing firm as to correctness and relia- bility as of our'. end-of the year statement Sincerely yours, H. Gl&cfel~y City .Manager. EHG/ss November 26, 19 71 TO' FR05i' SU BJ E C T · HONORABI.,E 5IAYOR AND CITY COUNCIL EDWIX It. GLOTFELTY, CITY 5.LtNAGER O,:,:~EiS~'~P STATUS OF THE MOMMSEN SUBDIVISION ~"/ATER AND SEWER SYSTEM.- Enclosed are copies of memos from 5ir Massey, Water and Sewer Superintendent, to myself,, dated November 6, 1971' and November 15, 19"1. ?,ir. ;,lassey has outlined to us the process that he reconmends for acquiring the ownership of the Mommsen Park Subdivision Sewer and Water Distribution Systems. It is the Administrations's recommendati, on that the City of Kenai acquire the sewer and water systems in the Mommsen Subdivision. It is not our intent to cause Mrs. Dovie Killen any hardship because of this acquisition. We.feel that these people who are living in this subdivision are not getting served adequately with their present sewer and water system. Apparently Mrs. Killen is not able to update this system to provide adequate service f'or the people of this area. It is our further feeling that we should work with 'Mrs. Killen's Attorney, Mr. John Hendrickson and request that Hrs. Killen donate 'the land, the. water and sewer systems-and appurtenances to the City o-f Kenai for their upkeep and maintenance as well as a committment from us that we will provide within the next two years an adequate hook-up for water and sewage igto this area and provide to the constituents the much needed services that they are entitled to. Our future development plans include a sewer interceptor line that would reach to the Mommsen and Bush Lane subdivision areas and it would be relatively inexpensive for us to hook the sewer system into our interceptors at that time. Our Industrial Water Line Complex Project would provide water within the near vicinity of the blommsen and Bush Lanes Water' Distribution Systems and at that time the City would hook . into these .systems with a line that would provide .potable and acceptable water for their Use. THE ADMINISTRATION'S RECOS,~IENDATION to the Council that the City acquire the ownership of the blommsen Subdivision Water and Sewer Distribution Systems at no cost to the City and operate these as part of our total water and sewer distrib- ution system. We would also further recommend that the same acquisition and committm'ents be made.on .the Bush Lane Sub- divis ion. Sincerely yours, City Manager EHG/ss November 15, 1971 ! MEMO · ' TO' Raymond D. Burt, Assistant City'Manager FROM' Bruce A. :~=ssey~'.'~, ~'~ater.. & Sewer Superintendent, ~! RE' Mommsen Subdivision, acquisition of. I. Back Ground Data i The water dist:~'.~bution and sewage collection system servin~ that area with in the City of Kenai known as Mommsen Park Subdivision was designed in 1964 .by Mr. Oden Strnadberg. Ownership of the system, not counting the interest of SBA, is held by Mrs. Dovey Killen now living on Redoubt Blvd., Kenai, Alaska. The sewage collection lines constitute a combined domestic storm sewage system which discharges directly onto the beach near the terminus of Wildwood Road. A combined storm- domestic sewage system was consistent with State and Federal requirements at the time it was constructed; however, with new laws requiring some form of treatment prior to discharge into State receiving waters, we find that the combined systems carry such large volumes of water that treatment is economi- cally .unfeasible. The other problem with the Mommsen system as previously mentioned centers around the discharge of sewage effluent directly onto the Wildwood Beach. This discharge is caused primarily by w, hat appears to be a broken outfall line below the mean low-low tide level.. In'short, the Mommsen Park sewage c.ollection system will require modification to domestic collection only, and repair of the existin~o outfa!! before connection to the pro~osed~ Mommsen interceptor. The work required wi!2 not be extensive, nor wi21' the expense rule out the economic feasibility of serving the area. However, it is doubtful that the owners of .~.~msen Subdivision can afford the necessary re- pairs without City ass-~.stance; and as suc.h, the City will probably have to assume ownership_ of the~ ~svstem~ and _~ake the repairs required prior to the interceptor "hook-up" next fall. Insofar as water, the "as-builts" of the distribution system along with the Mommsen well water analysis data is attached. Of particular interest (pl~ease note) is the chemical content of the Momm~sen well. Among other undesirable features such as color, the saline content is so high that even grass has difficulty surviving the poisonous effects; and, f-or the most part, residents of the area find the water totally undrinkable. Line sizing is .another critical factor. As you will note, many of the water lines are only four inches,in diameter, an Under sizing problem which will restrict high volume fire flows. Thus, even with an adequate source of supply, it will require several connection points to the main distribution line in order to meet fire flows high' enough to pass the Pacific Fire Rating Buriau's. zone five requirement. In other words, the expense of putting good water to the Mommsen Subdivision in conjunction with up-grading existing fire ratings places a burden of expense on the utility owners very similar in natur.e to that' of the sewe~ system. The same .burden does not apply to the City of Kenai because of its advantage · in securing loans and grant contribUtions which are-not, availabl.e to private enterprise; but, it' wouid not be desirable to invest too much money int° securing ownership. As-builts and water analysis are attached as items II and III. You a~_~ready have m~ recomm~ndations~ on ownership in my memo of November 6th, 1971. Respectfully, Bruce A. Massey Water & Sewer Superintendent BAM:pc Attachments · II & III TO FROM DATE SUBJECT Edwin H. Glotfelty, .City Manager · Bruce A. Massey, Water & Sew.er Supt. · November 6, 1971 OI;~JERSHIP STATUS OF MOMMSEN WATER & SEWER SYSTEM SUBDIVI SI ONS the Small insight on Water and On Friday morning, I contacted Mr. Carter of Business Administration in an effort to gain some the ownership of the Mommsen Park Subdivisions Sewer System. I was told by Mr. Carter that the to the Killens of Redoubt Blvd. in the City the SBA was-preparing to either foreclose on forgive the existing were prepared to .do bility and operation system be longs of Kenai; however, the loan or debt. And, from his point of view, they the latter, rather than assume responsi- of a water and sewer supply system. As an alternative, of Kenai wan ted the systems, on the fo~reclosure, providing water distribution and sewage £r om SBA. he sug'gested that if the City the SBA would follow through the City would accept the collection systems as a gift To verify this possibility, he suggested that the City contact Mr. Lee Peterson of the U.S. Attorney's Office, who is in 'charge of preparing SBA's foreclosure papers. In following through with Mr. Carter's suggestion, I contacted Mr. Peterson, who gave me the same. information and the same offer. He did mention that the City might also contact Mr. John Hendrickson, Kill'en's AttorneY in Anchorage and work out an ownership transfer prior to fore- closure. Mr. Peterson stated the .City would still re.ceive the system free and cl'ear, but the public relations aspe'ct might be better following the. lat'ter choice. It is my recommendation that the City follow which ever course of action which proves the most expeditioUs in securing fee simple ownership of lines an'd rights-of-way prior to planned construction this summer' Ownership now, ;~regardless of the manner of procurement, wil! eliminate ~Iemo - Edwin H. Page -2- November 6, 1971 Glotfelty third part¥~ entanolements::~ , which may prove much more ex- pensive a.~d un?op~.iar just prior to construction of the Mommsen Park Sewer 'interceptor or North Kenai Water Ex- tens i on. this matter? May I have your concurrence on Respectfully, Bruce A. Massey Water & Sewer Superintendent BAbI/db November 26, ]971 TO' HONORABLE b'L&YOR AND CITY COUNCIL FROM' EDif!N H. GLOTFELTY, CITY MANAGER SUBJECT- SELECTION OF A CONSULTING ENGINEERING FIRM FOR T}'iE FEASIBILITY STUDY OF THE INDUSTRIAL WATER LINE. Enclosed is a memo from Mr. Massey to myself, dated November 23, 1971. The Administration' .concurs with Mr. Massey's recommendation to the Administration of either Wyller-Killewich-Van Doren &.Hazard or Galliett and Assoc. for the feasibility study on the Industrial Water Line. We would like Council's approval of one of the two above stated engineering firms We would further recommend that these two firms be invited to give a presentation to the Council on the 15th of December, 1971, for final selection at that time of an engineering firm for the initial feasibility study. Sincerely yo.urs, City Manager EHG/ss November 23, 1971 MEMO TO' Edwin H ~ . ~.~!otfetty, City Manager FROM-~:~--~uce ~ .... ~',~ssey, ~,~ater & Sewer Superintendent RE- Industri~i~ ~ote~:.,~ ~ Line- Selection of Consulting Engineerir'_~ Ed, As you know, Pacific Lighting Company is planning to construct a large LNG plant in th'e-Kenai - North Kenai area. We have received recent information that the pre- liminary design is on the boards with Fluor Corporation in Los Angelos, California; and, questions concerning plant design in relation to an adequate water supply are presently being investigated by that firm. Co'nsidering this, I feel-that it is imperative for the City of Kenai to select, an engineering firm to do the de- on an water line that tailed feasibility study would serve the entire Kenai - North Kenai area. Decisions which could advers'ely affect plant location are being made at this time. Concerning this, the City of Kenai should be able to answer with detailed accuracy what we can .so 'in re- gards t.o quantity, quality, and Price of industrial water; and I do not believe that we-have a great deal of time in which to act. With your concurrence I would recommend that an engineer- ing firm be sele.cted and given "notice ~to proceed" no ..later than the December 15th Council meeting. InsOfar as .thi's departments recommendation, I would recommend the Council choose one of tw° 'firms which have a!rea~y made proposals to do a feasibi!-~ty study for the industri~! ?,?ater ~ro.~ie.ct. Those firms which I feel are most. qu:.~.li.~"ed and '.;;oul.d give Kena. i the greatest service the dc, ~ ' I · !i =-.'_ ........ ~n ~,~r~n~, ,& Ha~ard~ . mh~s firm is the t~n.'i -"':-:~u I ~,.~u~ d conside~ this firm on :'_. ~.t:~:~i'f eozzt, ical know-how in Alaska and ~:,,:::--,n,-,.~ ~-'~'~r~,~.-.._~ ~ k~ow-how.: in the field of water ~::-td-is~5-"ibution. I was very impressed ~ith :-*:-: .... z.~:, ,_.~s:n~-azion at error, Council meetings sure ~hat this firm would do an outstandins job. · · On an equa: basis, I would recommend the firm of Ga~ ~ ~.,ieu~. and Associates if joint ventured by the firm of Come!i, .~'o,,.~land,¥, Haves,, and Merrifield. The latter firm has undisputed technological exDerience in water treatment; and, in combination with Galliett and Associ- ates I feel that we would receive a very thorough fea- sibility study. Harold Galiiett has been working toward this project for several years; and, I fe.el that his motivation towards a sucessful study would be based as much on desi.re to see the project materialize as on fee. Should the Council and the administration wish t° choose from ad'dit:io'nai firms, .I would suggest they consider Linck-Thompson. Linck-Thom~son has had a great deal of experience in both treatment and distribution and has just recently completed a project very similar to that prop.osed by Kenai in Anacortes, Oregon. i mention this firm as a third 'choice not because of their lack of experience'. Their experience has been proven many times over; however, I am not sure personally that we would receive the energetic input whcih this project is going to require on the short time span which is remaining. May I have your concurrence on this recommendation and send out invitations to the above engi'neering firms to make additional presentations on or before the December 15th Coun.cil meeting. Res tful!v, ~pec ~ · Bruce A ~ '~ · M~ssey Water & Sewer .Superintendent BAM-pc ? t TO' Any. p~,~c, cn~.~ ~,, cha?ged. ~,'~,:~~=..~ r City Code or Ordinan-~ A recent .de?~4~,~_~.~..~ cc. the Alaska c..~,pr=~.~e. =~' CourZ 'n~$ uZa'~ed~ 'that anyone charged with an od~:'p=~e or a violation cf a City o'zdina'nc~ ~aich could request. a~--la~er and are .unable to Pay for it themselves. :..-.-'.-."-, -. . · . . -':'I~ you wi~h a t=~/~, then ~ the~ ~ime "~' , ,.~ judge ~e'~ ,~ s you ,~'~ ...... ~'~ .... · ,~x~h -- 7ou sh ?'-'-:: :id ~:~ii the . ~.z~:7 zor = de.zenz~-c~ =~'~,~,,=-, y~u ~nust b~ financially .. To sec,,re .an a'i:-c,~rn.~.~,z iur~z:~nee by the-City o~ Ken~x~ you must ,..-r~::mours=. ~b.e City for please · -~: .~.= ",.a.~. ec' '*"~',',','~'~ ~ · . a.~.,n~ le..~.s;, r eipt of thi':s ,.~.,;=.:.,,~:.~ation on a carbon· copy in ... On d~y o~ _ . .... - .~ .... ~_~___:. , '197 , the undersigned acknowledge,. ..recexpt of the'.--'.nc~ce of. ~].g.h.~ ~o. a iTa~-er, .... :..- . - ..,. ..~ . ,. . . . ., . . :~. -. . '.. S.igna~ure:~ · - ~~ ~ ,~~~ ~ '-, ............... ~ ~ .... . ,.' . ORD I NMqC E 2'0 5- 7 1 AN ORI)INANCE OF TIlE CITY OF KEN.A1, ALASKA, PROVIDING FOR THE ISSUANCE AND SALE OF S2,000,000 OF GENERAL PURPOSE GENERAL OBLIGATION BONDS OF 'TILE CITY OF KENAI FOR THE 'PURPOSE OF PROV.IDING FUNI)S TO DESIGN, PLAN, A(~'.QuIRE, CONSTRUCT, INSTALL AND EQUIP A CIVIC \. CENTER COMPLEX, Ai.)DITIO:,S ;xND INIPROVE3IENTS TO THE I.x:ATER SYSTEM, ADDITIONS AND t?.IPROVEN!'?:!:~TS TO Tt--IE SE~.;'ER SYSTElXI', ADDITIONS ,\ND Ib'IPROVEblENTS TO THE .MUNICIPAL AIRPORT AND ADDITIONAL PARK AND RECREATIONAL FACILITIES :\~X:D FINDING T}tE DATE, FOR~Xl, TER}.IS AND blATERIALS OF SUCtt BONDS. . o\O t 0 -r-~ 0 December 1, 1971 MEMO TO: Edwin H. G!otfelty, City Manager FROM- George Lo Jaynes, Public Works Co-ordinator Attached you will find a tabulation of the bids on r p 'e ~ u - the su !us ~ i,~ment from the 12-1 71 bid opening The high bids on several of the items are considerably · lower than what 5s a reasonable and fair price for the equipment in its present condition. ' I would therefore make the following r~ecommendation that we accept the high bids on the following items: ITEM DE SCRI PT I ON B ID 1969 Ford 1/2 ton pickup serial no. F10J9K42235 To: Mr. stanley 68.00 IHC 5 ton dumptruck, no title, serial no. 4621 To: Mr. Daniel Toloff 525.00 Reo Digger 21/2 ton serial 1306603 To: Mr. Jerry Thompson Clark FOrk Lift To: Mr. Royce Roberts 196.2 Chev- 1/2 ton pick up serial no. 2C253N12530.7 To: Carla Stanley TOTAL SALES INCOME' 550.00 2250.00 · ' ' 2'25'. 00 $3618.00 I further recommend that we reject all other bids and dispose of the equip, ment using, other methods to be · determined by the City Manager for n~§'S than the ' minimum set. by the 'administ~t'i.~n. f' · , ' : . .' sG~~ ~ ael L~r oJ~Ye~sS Co_ o~r ~o/r~'~/~' ',~-~~__ ~~ LLI O' .P i/ ' 0 -r--! -r- ,3 ; i! o o . : !. · · I ,...-I ~ ' I o o I. r--I · t.r' ) ! , 0 =!:1=, . : .. · .~. _ · . .. i . . > .... ; ........... __ . ..... ; ..~ ..... . ~ ' (I'5 ~ ............ ;. ~ ' ~ _ .................... LLj