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HomeMy WebLinkAbout1971-11-17 Council PacketKenai City Counci i Meet ing Packet November 17, 1971 A· B· C· D· g· F·. G. U. A'G END A REGULAR MEETING, KENAI CITY COUNCIL NOVEMBER 17, 1971, 8'00 P.M. ROLl. CALL PERSONS PRESENT SCHEDULED TO BE HEARD· 1. Bill Dobrinski - Peter Kiewit and blike'Fargo Sta~e t-tighway Department MINUTES 1. Regular Meeting of November 3, 1971. CORRESPONDENCE 1. John R. ?~'erner - Civic, Convention and Community Recreatio,~'~ Centers. 2. Warren W. :Tiley - Manpower Administration Grant No. EEA-02- 0020 3. James E. Fisher - CUL vs City vs Chicago Pneumatic REPORTS 1. City Manager's Report a. Things to do list b. Police Chief Johnson 1. Enforcement of loitering - High School blal 1 2. Temporary re-shuffling of personnel 3. Snow machine, report c. Progress Report - Chris Adams. d. Petition - Nikiski Borough 2. City Attorney's Report · 3. Mayor's Report 4. City Clerk's Report 5. Finance Director's Report 6. Planning & Zoning's Report 7. "Borough Assemblyme.n's Report and OLD BUSINESS 1. Casino Bar - Liquor License Transfer 2. Alaska Parking Co. 3. City Attorney's Attendance-at Council M.eetings NEW BUSINES 1. Lease C 2. Request 3. -Request 4. Request $. Request 6. Request 7. -Reso-lut 8. Request '- As'soc. 9. 10. 1t. 12. 13. for payment for payment for payment for payment ion 71-45 - for payment - $1,327.50 S ancellation - Conright's Furniture for payment - Anchorage Asphalt Paving - Mt. McKinley Fence Co. - Blocky Rutherford/Gil Wolfer - Wince, Corthell and Assoc. - Cook Inlet Construction Paving Beaver Loop Road - Corthell, Wince, and Request for payment - Cook Inlet Construction $17,907.09 Bond Sale Discussion on Wildwood Proposal Replacement - Personnel Board Kenai -Community Water System PERSONS PRESENT NOT SCHEDULED TO BE HEARD· CI. TIZEN.' S GRIEVANCS' FuND REQUESTS' PAGE I . 2 2' 2 3 3 3 4 4 None None '5 None 5 - 6 9 9 10 10 10 None November 12, 19 71 .State of Alaska Department of ~ighways Box 549 - Soldotna, Alaska 99669 Attn' Mr. ~,~i. ke Fargo Urban Section, Kenai, Alaska Problems Gentlemen · We have received numerous complaints in regards to the road situation on the rebuilding of the urban section, Xenai, Alaska. The complaints have been received both by the Administration and the City Council. The nature of these are as follows: 1. Complaints from businesses that they have been cut off from reasonable access. 2. Complaints from citizens that dust problems are so bad that it is dangerous to drive on the rOads and dUst may be. causing respiratory problems 3. Failure to put gravel and fill in 'the low spots. 4. Failure t~o provide accurate signs. It is important that a representative from the State Department'of Highways and the prime contractor, Peter Kiewit Sons', be at the Council meeting of November 17, 1971, to respond to the above complaints and more im- portantly, to provide the Council and the citizens .of Kenai wi th' 1. Plans for the maintenance of the S.tate highway through Kenai and the detours during the course of the winter. 2. The plan of action during spring break-up 'on the State highWay and the de.tours. 3. General information on how you. plan to proceed during the course of winter, spring and during the construction season next year. The Council meeting is held in the library building in Kenai at 8 P.~..!. .We. would appreciate some indication that your representative will be in attendence. Sinderely, Raym~d D. Burt Assistant City Manager cc' Peter Kiewit Sons' RDB/db ~". / ! =~' WILLIAM A. EGAN, GoYernor ,.? · / / OFFICE OF THE COt,~MI$$1ONER / POUCH EE JUNEAU November lO, 1971 ~1r. Edwin H ~ ,' . ,.~1 otfe 1 ty City ~qanager City of Ken'ai Box 580 Kenai, Alaska 99611 Dear Mr. Glotfel ty' Re- Ci vi c, Conventi on and Community Recreati on Centers We are pleased to inform you that your application for State aid for a feasibility study, under the provisiofls of AS 43.18.300, Civic, Convention and Community Recreation Centers, has been approved. In approving your application, however, we call your attention to the fact that the State will pay 50% of the cost of the feasibility study as stated in your application; and if the actual cost of such study does not equal the amount as stated .in the Participation Contract, then the State's participation will be reduced to equal onlY 50% of the actual cost. · For accounting purposes, the State will need copies of your con- tracts for the .feasibility study and all b. ills from the contractor to the local government unit for.payment of the study. We further advise that the State will not participate in any pay- ments for the feasibility study .for those portions of the study which may in- clude additions to the structure to be used for municipal purposes alone. We are enclosing a revised Participation Agreement. form which has been executed and approved by this office. Please complete the form as necessary and return to this office as soon as possible. We look forward to working closely with you toward a civic, convention and community recreation center for the City of Kenai. JRW/val Enclosure ~cere ly .yours ,. 4~';n R. Werner Deputy Commissioner FOPS1 NO. 3 AGREEMENT FORM FOR PARTICIPATION CONTRACT WITH LOCAL GOVERNMENT UNIT (FEASIBILITY STUDY) LAWS OF ALASF& 1971 CHAPTER ll4 (AS 43..18. 300) This contract, effective as of the 8th day of November , 19 71, between the State of Alaska, Department of Economic Development (hereinafter called the "State"), and City of Kenai, Alaska Local Government Unit (hereinafter called the "Contractor"), WITNESSETH that' Whereas, the State is entering into this contract by direct negotiation and not-~by competitive bids because this is a cOntract with a Local Government Unit for professional services. .Whereas, the Contractor is willing to undertake the performance of this contract under the terms of this contract; Whereas, the State has the authority to enter into this contract by AS 43.18 as amended (Chapter 114, Laws of Alaska, 1971). NOW THEREFORE, the parties hereto agree as follows' Article I. The Services to be Performed by the Contractor are set forth in Appendix A, attached hereto and made a part hereof. Article II. The Period of Performance. The peri.od of performance under this contract shall commence on November 8 , 1971 _, and expire on November 7 Performance may be extended for additional ,1972. peri ods by the mutual written agreement of the parties.. Article III. Consideration. In full consideration of the Contractor's performance hereunder, the State s~hall pay the Contractor 50% of the.feasibility study cost _._UP to $'20,000 Article IV. Additional Contract Provisions. Appendix B, attached hereto and made a part hereof, sets forth additional general contract provisions of this contract. Article V, Changes. (Any substantial change 6r addition to this '--~ by =' ~ contract I,~USt be approved as to ,~rm ~n~ Department of Law.) Api)~ndix C att '~ ~ , ~=:,ed hereto and made a part hereof, sets forth any changes or additions that were macie in this contract prior to its execution. (If appendix C is not ati:ac}~ed i]ere~o, there have been no such changes or additions.) IN WITNESS Wt-IEREOF, the parties have executed this contract. Local Government Unit By' (Official Title-) ........ Date' State of Alaska Department of Economic Development -- -'-Irene-E.~R~a~.-O . · '" Date- C:. :~..,~ ss, o,~er (~Offi cial Ti ti e) APPROVED' November 8~ 1971 =-(Department of Administratio~)~ ...... DISTRIBUTION Contractor (.) FISCAL DATA Amount of th i s Contract State Agency ( ) Program or Activity .................. Administration ( ) Account Code _ Budgeted funds are available for the period and purpose of this expenditure .......... state Agen'Cy ~'~Ac--co---~n tant ..... Since th~ Contractor is a local Governorment Unit, the following certificate shall be executed by ti~e treasurer or approved designee' Raymond D. ,,Surt , certify that I am the treasurer of the Local GOvernment Unit named as Contract~or in the a'ttached contract. that Ed~in H. Glotfelty , who signed this contract was City Manager of said Lecal Government Un~t; that said contract ~;~as duly signed for an.d in bel'~alf of said Local Government Unit by authority of its governing body, and is within the scope of its po~ers · Local Governnlent Unit Seal APPENDIX A '~ A-1. The Contractor hereby agrees to furni'sh the Commissioner of Economic Development a professionally acceptable feasibility study which contains sufficient data for the purpose intended. A-2. The Contractor further agrees to complete the feasibility study and not discontinue or dispose of all or any part of said study for which the grant is made without written approval of the State. A-3. The Contractor agrees to provide invoices for expenditures levied by the vendor co,hitting the feasibility study at times during the progress of said study and upon its completion. The State will reimburse the Contractor for partially completed portions to 90% of the State's par- ticipation and the final 10% upon completion to the satisfaction of the State. A-4. The Contractor agrees to furnish a copy of the completed feasi- ability study to the State. Information shall include, without limitation' (a) A cost analysis for the completed pr'oject, including land acquisition, installation of utilities, ' landscaping, roads and parking areas, architectural and engineering plan~ and surveys,-and construction of the facility; (b) A breakdown of the sources of funds from which the local government expects to pay its share oi~ the cost of the projeCt; (c) A breakdown of the sources from which the local government unit anticipates revenue for · maintenance, and repair of the project; (d) An estimate of the cost of maintenance, utilities, and other services necessary to operate and maintain the project in good repair; (e) Diagrams, maps, and plans indicating the dimensions of the building, its location on the. site and in the community; (f) Diagrams and other explanatory materials in connection with the building itself, including dimensions and locations of the various areas within the building and the purposes for which each area is suited; (g) A general description of the building, including, v~ithout limitation, primary building materials and architectural style; (h) A listing and explanation of the various uses for which the building is adopted, including, without limitation, sports, dramatic presentations, social, forensic and other gatherings; and (i) A letter which shall include a detailed description of existing facilities, or plans for facilities, in the community and-within a reasonable distance from the community which serves, or could serve, any of the functions of the proposed civic, convention and community recreation center. A-5. The Contractor agrees to exert all reasonable effort to insist upon allowances for future expansion of the proposed facility. A-6. The Contractor and the State agree to the completion of this study, which does not obligate the State to any expendi.ture of participating funds for the'land acquisition, planning and construction phases of this project. (A separate ContraCt must be submitted for these phases followi, ng the feas i bi 1 i ty study. ) APPENDIX B Article B-1. Definitions. (a) The term "Contracting Officer" as used herein means the person executing this contract on behalf of the State and includes a duly appointed successor or authorized representative. (b) The t=rF.,t "P~part~'~n ~ ~ ~,,.~ t" means ti~e department which has executed this contract for the State of Alaska. Article B-2. Inspection and Reports. . (a) The department shall have the right to inspect, in such manner and at all reasonable times as it deems appropria~te, all activities of the Contractor arising in the course of its undertakings under this contract. (b) The Contractor shall make progress and other reports in such man'ner and at such times as the department may reasonably require. Article B-3. State Saved Harmless. The Contractor shall hold and save.the State, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of performance of this contract. · Article B-4. Equal Employment Opportunity. (a) The Contractor will not discriminate- against any employee or applicant for employment because of race, color, religion, national origin, ancestry, age, or sex. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or sex. Such action shall include, but not be limited to, the following. employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of' compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. (b) The Contractor shall state, in all solicitations or advertise- ments for employees to work on State of Alaska contract jobs, that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, or sex. (c) The Contractor will send te each labor union or representative of workers with which the Contractor has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or workers' representative of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to all employees and applicants for employment. (d) The Contractor will include the provisions of Paragraphs (a) through (c) of this section in every contract, and will require the inclusion of these provisions in every sub-contract entered into by any of its sub- contractors, so that such p.rovisions will be binding upon each sub-contractor, as the case may be. For the purpose of including such .~rovisions in any · construction, maintainence, or service contract or sub-contract, as required hereby, the term "C'o. ntractor" and the term "Sub-Contractor" may be changed to reflect appropriately the name or designation of the parties of such contract or sub-contract. (e) The Contractor agrees that he will fully cooperate' wi th the office or agency of the State of Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair employment practices under this contract, and said Contractor will comply promptly with all requests and 'directions from the State Commission for Human Rights or any of its officers or agents relating to prevention of · discriminatory employment practice. (f) Full cooperation as expressed in clause (e) foregoing shall include, but not be limited to, bein.g a witness in any aroceeding involving questions of unlawful or invidious d~scrimination if such is deemed ~ecessary by any official or agency of the State of Alaska, permittinq employees of said Contractor to be witnesses or complainants in any prec"~ding involving Questions of unlawful or invidious discriminatinn, if ~:Jch is deemed necessary by any official or agency of the State of Alaska, participating in meetings, submitting periodic reports on the equal employment aspects of present and future employment, assisting in inspection of the construction site, and promptly complying with all State directives deemed essential by any office or agency of' the State of Alaska to insure compliance with all Federal and State la'~.~.,:s~ regulations and policies pertaining to the pre- vention of di~crin~,inatory emptoyn~ent practices. (g) Failure to perform any of the above agreements pertaining to equal employment opportunities shall be deemed a material breach of the contract. The responsible officer overseeing compliance with such fair practice and non-discrimination provision shall be the executive head of such dep. artment or other agency of the State of Alaska as is a party to the contract. Such responsible officer shall report to the State Commission for Human Rights whenever discriminatory practices are brought to his attention. Article B-5. Termination' The Contracting Officer, by written notice, may terminate this contract, in whole or in part, When it is in the best interest of the State. The State shall be liable only for payment in accordance with the payment provisions of this contract for services rendered prior to the effective date of termination. Article B-6. No Additional Work. No claim for additional services, not specifically herein provided, done or furnished by the ContractOr, will be allowed by the Commissioner or head 'of the agency, nor shall the Contractor do any work or furnish any material not covered by the c.ontract, unless such work :s Ordered in writing by the contracting officer. Article B-8. Independent Contractor. The Contractor, and any agents and employees of the Contractor, shall act in an independent capacity and not as officers or employees or agents of the State in the performance of this contract. Approval as to form Department of Law APPENDIX C · __ 1971 On behalf of Governor Egan, t am pleased to send you a fu~,!y exc'.cuLoc~ copy of your agree:~ent covering ~he Nanpower Adn. inistratien Grant ~'z[e. EEA-02-2-0020, awarded und,~r th~ provision~ of ~ ........ ~:ction Six of the Emergency Employment Act of 197!. . It is imporCan% that your grant number be noted on all subsequen~ correspondence and monthly report forms. In ao. dJ.t.ion to the ormm~ ~m~'~ should be shown in the same space. Since your monthly reports are your request for funds, these reports should be in this office no later than the four.th working day of each month. In the event you have a previous agreement under Section Five, Grant No. EEA-02-2-0001, you should submit both reports in order to receive your full allocation for the month. Please feel free to call upon us if you have any questions. cere lv~,, /~ Warren W. Wi!ev ~ Administrative Assistant to the Governor Enclosure ,.TO' ~Xfayor and Cottncil Nover,,~ber 5, 1971 RE' CUL vs CITY vs Cii!CACO This case, as 'indicated r~_~',ov~ ,,,~as brousht in 1967 to restrain the City of Kenai fror~-~ paying,-, '~e. C~.~c"~"o-i::'~e:::atic. . .°n an assionmento (which may never have been t':'res,'ent,-,i ,"'~: t.]:.e C~t:'y). It i.s no~,,, a lawsuit that is being brought back to life :.:s a ci.a'::~ t>v, CiJL aoainSt¢, Chicago-Pnuematic for failure of generator:~:,. I have outl. ined the case to Atto'rney Kenneth 5IcCaskey of }{EA, and asked to inquire if !~EA z'ot~.~d be rakin~,~ .the action over. He has declined on the basis ¢.~.~ the ct that the case is something that occurred before the Ist of September, i971, and under the City of Kenai's agreement with }-tEA, the City must hold flEA harmless. In this particular action, if Consolidated Utilities would prevail' 1. CUL's winning could prove CUL generators ~fi. led to operate, as has been continually claimed by the City'. , 2. If generators did not operate properly, then the C~ty's claims of inadequate ser¥ice by CUL would, be further verified' · ^ drawback to the City's participation, if the case should go against Chicago Pnuematic, might result in an award of attorneys fees partially against the City. On the other hand, if the City does not participate, even passively then the City may not be able to influence the eventual outcome of ~he lawsuit. This memo is prompted by a telephone call from Chi cago-Pnuematic's attorney , Peter Walton, who suggested the City might get out of the action. This summary report is prepared so activity in this case will-not' surprise the' Council and the Atminist.r~tion. - ~ .... .... ~ ' JAblE'S E. FIStlER C i,~:.¥ Attorney TO : FROM : DATE : SUBJECT : HONORABLE MAYOR AND CITY C'OUNCIL EDWIN H. GLOTFELTY, CITY MANAGER NOVE~',IBER 11, 1971 "THINGS TO DO" LIST REPORT 1. Arrange for a meeting with the Kenaitze Indian group, George 5'!iller. Mr. Miller has been out of town until just recently. His schedule is extremely tight, as he was going back to Washington D.C. in the immediate future. It is re- quested that this meeting be postponed un- til both Mr. Miller and myself are back in town. 2. Peter Kiewit Sons' control (Hornaday). detours and dust Requested appearance of contractor at Council meeting. See letter attached. · Pay Bullock Construction 4. Opinion from City Attorney, Alaska Parking Lease. Re' 5. New Assemblymen Letter to Borough Assembly relative to the appointment of Councilman Bielefeld and Mayor Steinbeck to, and the resignation of Councilmen Hornaday from the Borough Assembly. · Flags for Council meetings 7. Enforce Ordinance on Snow Machine The Police. Chief, City Attorney and administration are in the process of en- forcing the existing ordinance and develop- ing plans that will be effective without being restrictive on the citiz'ens of Kenai. E'dWi'n H .'" t'f e 1 ty City Manager / db/ ~ Incomplete Complete Complete See Old Bus. Complete Complete In Process November 15, 19 71 TO' FR0i~I · SUBJECT. t-IONOIL~\BLE MAYOR AND CITY COUNCIL .," ~.~:~D D. BURT, ASSISTANT CITY ~L4NAGER CASINO .BAR - LIQUOR LICENSE TRANSFER - F-1 This item was tabled from the last Council meeting pending implementation of the Council's dictated policy conerning Fire and Heal th Inspections on each iicense transfer or renewal. The Fire Inspection has been accomplished by the Kenai Volunteer Fire Department. At the time of the writing of this memo the State Sanitarian has not accomplished the Health Inspection. He has promised, to make this inspection and file a certified report with the City prior to Wednesday noon. The following recommendation in this report is based upon that promise. . Pd~ COM~EN DAT I ON Administration recommends the transfer of the Casino Bar Liquor License from Rachel Rogers & Rachel Rogers, Leland Franklin Estate to Rachel Rogers. Executrix, Sincerely, R. aymo~. B~' ' -- AsSistant City blanager ' RDB/ss TO · FROM · HONORABLE NAYOR AND CITY COUNCIL RAYilOND D. BURT, ASSISTANT CITY MANAGER DATE · NOVE~'!BER 16, 19 71 SUBJECT.. · ALASKA PARKING COMPANY - RECONSIDERATION OF TERi. IiNATION OF CONCESSION - F - 2. The Administration reou. ests that consideration again be given to the cancellation of the concession of Alaska Parking Company Concession at the Kenai Air Terminal. Over the past several years, the City of Kenai and the Alaska Parking Company have been at odds over the op-' eration of the parking lot at the Kenai Air Terminal. Con- tentions and allegations come from both sides mostly in the line of enforcement and collection of penalties, impound fees and other it&ms surrounding enforcement. Quest±on of who 5s right and wrong -is cloudy. The Administration has been directed to investi- gate legal action to terminate this concession. A pre- liminary investigation indicates that costs of legal action to terminate this concession (short of capitulation of the concessionaire) would probably exceed the cost of buying out the contract. The Admin-istration has a verbal agree- ment for the term-inat-ion of this concession for a cost of $2 ,soo. o , RECOMMENDATION The Administration recommends the purchase of all rights, interests, assets and. other evidences of operation and ownership of the Alaska Parking Gompany at the Kenai A-ir Terminal for the stipulated pr-ice of $2,500. Sincerely, Ra~nd D. Burr Assistant City Manager RDB/db November 15, 19 71 TO- HONORABLE biAYOR AND CITY COUNCIL FROM' RAY~:ION.D D. BURT, ASSISTANT CITY MANAGER SUBJECT · AGENDA ITE},! G-1 - LEASE CANCELLATION CONRI GHT ' S FUthX~i TURE All steps necessary to properly notify the lessee of the cancellation of the lease on Lot 3, Block 2, of the Cook Inlet Industrial Air Park have been accomplished. The only item remaining is the Council's concurrance and the filing of the lease termination to formally close this lease. RECOi¢~ENDAT I'ON This lease be terminated. Note' I t~ should,,,b,e no.ted that the lessee by his own Beglig..ence.' has put himself in the position of owin~ the $931.50~ for which he has received probably no benefit excePt the exclusive right to uSe Lot 3~ Block 2, .,C,0. ok · Inlet Industrial Air Park. It is not the concern of the Lessor, .in. thi5 .cas.e, the City, as to whethe,,r the lessee_ · ,. used 'the prgp~'rty .or_ did not use the property, so long as he did not exceed the terms of the intended use.. The Coun.cil should be concerned at this point as this debt must be collected. Th'e only body with the' authority to forgive this debt is the City Council. Ra~Urt Assistant City Manager RDB/ss CITY O'F DAT~: Oct ob er 29~ ..... 197!____ DIVISIOn] ! LESSOR S LESSOR Box 498 Kena. i~_Alaska 99611 Lot ~,~.~_ Block 2 Cook Inlet Industrial Air Park BASIC LEASE C0[;DiT!0['~S (~X0'~'~S, ,, ' ' . , ~_,....,,., DU:~ATION, CA~'~CELLATION ETC ) Annual lease of $450.00 per.z~r._,- lease terms.5_S 7ears from 1st of December 1967. - ..................... REASON FOR TERMI NAT ION :__ The 7- 1 '70 ~ 7-1 7'1 lea.se payments have not been made. IN ITI~TED BY: -', -'.'' . '-' " ' :' -DATE aL-ER~K' ~(F'bR COUNC IL) DATE !.Iove,"~.ber 12, 1971 ~ ..... ~ ~ ~,ou that the enclosed · his i=~t ~_ is novi~ ~. lease cancellation will be acted upon at the City Council' meetin$ on November 17th, 1971. You will have the opportunity at that time to show cause to the Council why .this lease should not be terminated. If your remittance of $931.50 is received before , the above date this action will be dropped. Very truly gours, Tom Haas Accountant CC- Raymond D. Burt, James E.. Fisher, Assistant City Manager City Attorney Enclosure TH'pc November 15, 19 71 TO' HONO}LRBLE MAYOR AND CITY COUNCIL FROkI' RAY~.'IOND D. BURT, ASSISTANT CITY MANAGER SUBJECT' REQUEST FOR PAYb.~NT PAVING - G-2 ANCHORAGE ASPHALT Anchorage Asphalt Paving have requested a progress payment on construction of the access taxiways at the Kenai Municipal Air Terminal. The proper F.A.A. form has been completed and properly signed by the contractor and our engineer, Mr. Frank Wince. The progress estimate has been properly initiated by the Public Works Co-ordinator and we are ready to proceed with the progress estimate Number 1 in the amount of $29,340.00 less 10% pending final inspection or net payment at t-his ti.me of $2'6,406.00. RE COb¢IE NDAT I ON As all items are in order it is recommended that Progress Estimate Number 1, f6r the construction and pavement of access taxiways - Kenai Air Terminal - City Project # AP-71-1, in t'he amount of '$26,406.00 (gross $29,340.00 les.s 10% or $2,934.00 = $26,406.00) be approve'd for payment. Sincerer, ^ss-istant City Manager RDB/ss- Speediset (~) Moore Business Forms, Inc. L. \ 0 CD er-- , 1 1 rD E ;': A F~ T t,t ~:- N T O r. -[- F,~ A N ? P ::') R T A T I O %' ~ .;:'{ Z 5 R .,:'.,:._~ · ., ' i .,~, '? ~ N A [71: :', ~: N i ~,c, T, 2 .A 'T' 1 © PERIODIC '"""~ , .. uuST ~STI '~ .... ~ATE 1 . S P ~ z ,-- ;: ~ ' :: ~. 4 A %'. '- A :',, Z' A, Z. :'L, ':: ~ :3.3 1 3. DATES t'"c,r m ,..I/,p r,-~ ~. e d 1{ udcc t /¢ ur,-,z~,z .\'o, ()-[ - il 5. PROJECT NO. ']-C2-0142-01 6. -STI?,ATE NO. 7. P~F?IOD ~NOiNG Nov~:~:ber 5, 1977 DATE l'- ,r- " c PE~EN.T Ox PHYSiCAl C O ~,/i ~L E-i" 10 NI 10. SPONSOR'S CONTOACT NO. .,~,,._~. ~I. AMOUNT OF CONTRAC~i ~f]ether work or ~ior to Aug. It 197~ 14 NO. OF DAYS CONTRACTOR iS A. WORK TO START :iB. ','fORk( STARTED i C. COMPLETION DUE D. EST. OR ACT, COMP. AHEAD Oct 22 Z';'7! t;'.~; 22_.~ !o71 i'--¢ ' ,-.,u:'' .... ,,.~.~ I'.;: 22. ~~~=L_i. 972 - - - 15. BIR~A.K, DOWN OF ~RiC:DiC COST ESY!.",'.ATE rjr ~dtTi:ic;F,_a/ space is required, use continuatior~ s!:eet, t"'AA Fo~n DE$CRIPTI ON OF' ITEM Unc lass o i'.:-:c~'~,~. ~tr ipping 4,104 Glass. ~-aban~. 9 ~ GOO Subbase 2,500 ~g~r,"~. Dase Cr~e. 1,500 Bit. B it. B.C. Concrete 3.25 Po~mr Cab le, ~, ~7 0 ITEM NO, (a) 2 4 7 8 10 LATEST RE'VISED DETAILED ESTIMATE (°~ (d,)'I ._~_I (r) 12,OEO !c.~. I 0.75 9,0 0.00 ":'>"i .7s, .... c.y., .70 ~lS,~OO.Ou Ton '£on coy° :1. o£. 12.00 200.60 100.00 7.76 150.00 0.52. 18, ¢00. O0 3,200.00 21, ooO. O0 9, O(:'O. 00 388.00 487.50 1,752.40 IN ARREARS 5100-9) WORK PERFORMED TO DATE QUANTITY(~) 1 10,7 '~ j 4,104 i 8,500 · .,,, 0 ~ I ,,,,,,o,_,,,, .,- J 3,078 1.4,450 [ ~4 i 3,?24 5C 16. CERi IFICATION ON CONTRACTOR - ! HEREBY CERTIFY that the work performed and the materials supplied to.date, as shown on this periodic cost estimate, represent the actual value of accomplishment under the terms of this contract in con- formity with approved plans and specifications- that the quantities shown were properly determined and are correct' and that there has been full compliance with all labor provisions included in the contract identified above and in all subcontracts mode under that contract. ' TE '~T~ '7/ N t C ON T RA CT O R'S NA ME /f '~'~ E , v/'/ - , ..... ~-"-;/ ........ -= ..... .......................... g-~-,-,--..~ ........... ._ , i Anchezaze Aspha! t Pavan Uo ~c. , CCs'CURRENCE AND CERTiFiCATiON CF SPONSOF~:'S EN'G~NEE~i hdve ex~'nine~',i.s periodic'cost estimate, and .... concur in the certificate cf the cen~?~c'c- ch5 certify that the n~terials used and the ~nstruction-- accomplished meet the requirements of the plans and specifications, as evidenced by certified test and inspection reports included in the project records. DATE i . p i blGNAT JRE, S ONSC)R'S ENGINEER FAA Form 5100-8 (7-70) SUPERSEDEs FAA FORM 1629 bEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINfSTRATION PERIODIC COST ESTI,.~ATE Print c,r tyl>e data requested. Instructions which al',pe~r on thc reverse side of FAA Form 51()0-8 are applic;.ibtr,, Items; and colur::ns otz thi' form correspond to those on F'A.-t Form 510fPS. ~lll U Il nl ql I I I I -"-Form .il t,[:,rot,ed Budget Bureau ,'¥o. 04-R0008 ' PAGE Of 2 PAGES 5. PROJECT NO. 8-02-014.2-01 6. ESTIMATE NO. 1. NAME 'OF' SPONSOR. - .. t; f [7'.,' ~",, .~. - * .... ITEM NO. (a) '.i, 2 1.3 14 16 17 FAA Form 5100-9 17-7o~ OFFICIAL NAME d'F AIRP';R"T DESCRIPTION OF ITEM (b) mERIOD!C COST ESTIMATE DETAILED ESTIMATE PFICE AMOUNT '"' · i..'.~ 7 14 7.00 z?/'.O;; 7, ,..-:,.5. c:,.- ,2.73oC() g,911.00 ,260. 30 O0 i LO, 9~9.10 SUPERSEDES FAA FORM 1629A QU AN Tt TY (g) -0- -0- ;."i T:'. L~,' 'Lit': :< i C:: u " " ..: : ~ ! i.-:.a r ~< ing WORK PERFORMED TO DATE AMOUNT (h) 29,340 · GPO 894. 300 November 12, 1971 MEMO To- Raymond D. From- George L. Burt, Assisstant City Jaynes, Pub Iic Works RE' Payment for Cemetary Fencing The }flount McKinley Fencing Company, contractor for the Cemetary Fencing project in the amount of $3,563.00 has completed the job and submitted its final billing for this project. After a review of the contract and of the completed work it is my recommendation that we pay the Mount McKinley Company $3,563.00, the amount of the contract. ,se ....._ oo oo oo November 15, 19 71 TO' FRO)..!' HONORABLE r'.'L~kYOR AND CITY COUNCIL RAYMOND D. BURT, ASS ISTA&~T CITY MANAGER SUBJECT · REQUEST FOR PAYMENT TO MT. CO}:IPANY. MC KINLEY FENCE blt. McKinley Fence Company has requested total payment-for the Cemetery Fencing City Project #36-C-110'1 be paid. This contract has been completed in accordance with the specifications. The project has been inspected and reviewed by the Public Works Co-ordinator and myself and it is in good order. .RE C Ob~{E N DAT I'ON It is recommended that the total payment of $3,563.00 be paid' to Mt. McKinely Fence Company for project #36-C-1101, Cemetery Fencing. Sincerely, Ray~u ' Assistant City Manager RDB/ss November 15, 19 71 TO' FRO~.I' SUBJECT · HONORABLE MAYOR AND CITY COUNCIL RAYMOND D. BURT, ASSISTANT CITY MANAGER REQUEST FOR PAYMENT - RUTHERFORD/WOLFER - I?ATER ~ SE1'TER EXTENSIONS, KENAI SPUR AT 4TH AVENUE, BIRCH AVENUE, AND THE TESORO BEAUTY SCHOOL. The contractor for at the 4th Avenue, has completed this the highway crossing, water & sewer Birch Avenue and Tesoro Beauty School project and is now ready for payment. The project has been inspected by the engineer and the Water & Sewer Superintendent and has. been installed per specifications. RE C'OMb4E N DAT I ON It is recommended that final payment due the amount of $7,220.44 be paid. the contractor in Sincerely, a y m~u r t ^ssistant City Manager RDB/ss Speediset (~) Moore Business Forms, Inc L i ~ o I I i i ,ri ® ~4 I 0 4~ 0 .r"-t o~ '2 November 15, 1971 TO' FROM. HOXORABLE .,'v!AYOR AND CITY COUNCIL RAY)[OXD D. BURT, ASSISTANT CITY ~L~NAGER SUBJECT' REQUEST FOR PAYMENT - ASSOC. - G - 5. WINCE, CORTHELL AND Construction for the Municipal Airport for this season has bee~/completed The enoineer is now ready for payment The bill has been reviewed by the Public Works Coordinator and is now ready for payment. RE COS~'IENDAT I ON It is recommended that Airport Project #71-1, the fees for engineering services on improvements, construction of access, taxiways - Kenai Municipal Airport in the be paid to Wince, Corthell and Assoc. amount of $3,647.23 Sincerely, Ra urt Assistant City Manager RDB/ss WINCE · CORTHELL & ASSOCIATES CON SULTING ENGINEERS 274-1843 P.O. Box 3-394 --- ANCHORAGE, ALASKA - 99501 November 9, Job ,v f~o. 7 1971 c'i~ ty of Kenai P. O. Box 5~I0 Kenai, Alaska 99611 Dear Sirs' Please consider this invoice in the amount of $3,647.23 for engineering services rendered during the construction phase of contract AP-71-1, ADAP No. 8-02-0142-01, Access Taxiways, Improvements to Kenai Municipal Airport, during the period October 1, 1971 to November 5, 1971. Itemized time and charges are as follows. Summary of Services _Sury.ey _(!'4a 1 one Surveying) three-man par ty two-man par ty 37 hrs. @ 41.00 ~ hr. @ 30.00 TOtal survey $1517.00 15.00 532. oo Co. nptructi, on Inspection Resident Engineer, N. Kjelstad 54.5 hrs.'@ 22.50 1226.25 Engineering and General Supervision Principal, F. Wince 10.5 hrs. @ 25.00 Office Ass istant, comp. quant. 18 hrs. @ 15.00 Total Engineering 262.50 270. O0 532.50 Reimbursable cos ts Materials testing, Alaska Testlab 356.48 Total this period $3647.23 I certify that the above charges are true and correct and that payment there- for has not been received. Very truly yours, WINCE - CORTHELL & Assoc. Wince, P.E. · FWW/swc FRANK W. WIN(::I:. P.£. Al. AN N. CORTHI:LL. P.E. November 15, 19 71 TO' HONORABLE ~IAYOR AND CITY COUNCIL FROM' RAY~OND D. BURT, ASSISTANT CITY MANAGER SUBJECT · REQUEST FOR PAYMENT - CONSTRUCTION - G-6. COOK INLET Because of the critical need, the City of Kenai negotiated to extend, the sewer across the Kenai Spur Road in the Lawton Drive area. This project was bid as project item I-1 with the sewage treatment plant proposal. All bids were rejected on the plant leaving us no contractor to complete this line. Freezing conditions and a very real need prompted the City to enter into these negotiations. The contractor is no.w ready to be paid for installing this line. RE C OI~E NDAT I ON It is recommended that' · The City Council approve the project. · The City Council approve the payment of $9,630.'00 · The City Council approve the payment of withholding of $1,070.00 Sincerely, ~' Raymo~ D. Burr Assistant C-ity Manager RDB/s s t ®e 0 c) G - 7 TO- FROM' SUBJECT · HONORABLE MAYOR AND CITY COUNCIL RAYI. IO'ND D. BURT, ASSISTANT CITY bLANAGER BEAVER LOOP ROAD PAVING Enclosed is a memorandum from Janes E. Fisher concerning the paving of Beaver Loop Road, with the attached correspondence from blr. Jones, Cone and Cato. There are many strong and · sufficient arguments for the pav~ng of Beaver Loop Raod. There are a few of them explained on the resolution attached. This resolution was written mainly to expedite the wishes of Council if they chose to introduce and pass a resolution of this nature. Sincerely, Ray rt ~ ~' Assistant City Manager RDB/ss TO' ASSES'it%I,Y}fEN · },!ayor John F. Steinbeck, Councilman Robert Bielfeld, ,~.., alone (:ity :< ".. S~JBJI!CT· Pavi:t~,- of !':en. verloon r~oad ~- ~ ,~ , ~.~ I am for'ward:i:-::-: t:~..:.:.: c.c,::':'-'::.:::-i.icatJon to tl:e Asse::~blynen..to urge that they ta:,e action :,: *:: the Assernb!y i-'or the pavement of Beaverloop Roa. d for the foilowin2 reasons' 1. Attached to the ori.!::i, nal of this communication are copies of letters . written, by ~!r. }I. C. Jones, ~.!r. Chester Cone, and }4r. Lucien Cato of Kena i. , who have written to State officia].s Their various reasons are listed on their comprehensive letters. 2. Mr. Caro, Mr. Cone, and Mr. Jones may have additional persons' comments or evidence of those comments in atte~npts to urge paving of Beaverloop Road. 3. This comment is prompted by the recent knowledge of the Central District Engineer urging installation of. a road from Iniskin Bay. It is my. understand i. nq~ that at the most recent Boroug.h Ass.embly meeting, 'Engineer Spake stated there was going to. be plenty o£ highway money. It Fould seem that Beaverloop Road could be paved if there is. "plenty of highway money". I would recommend the following' · a. The City of Kenai, by resolution, request Road. _ ~ the paving of Beaverloop b t have That the City instruct 'its dele~a_t_ 'ion to the Borough Assembly to the Borough Assembly request paving of Beaverloop Road. c. There is also a possibility the ......... S"~me reqOest might be directed toward.s the paving of the road to Captain ..... 'Cook State Park at the en.d~-of, the North Kena i Road. C. .... cc. H. C. Jones cc. Chester Cone cc. I, ucien Caro E. FISHER ~ ~ ' ..~....~.¥ '{'. built ~ .~..~- , ....... r.:~v fr~en-ds w?~ .are r,~,~idon-~.s of t::his road [~.:-, ....... ". .... '~" c.~r*~in.~y ~-a. nus it. and has warranted it '-For a ~ years. - , .... .:,z ._ w~l~ add to the. children are in <"i. arG'er ever...~ day ~-' ~ .~e 'iti'~'~, got a-r:d travel- lng in u. na school i:-,usses, This i.,a due to '"rented bv tN-o traffic, ........... ~ .... " - ' ~'""~ {':""lar!v { ~'~ the norni.na -~. ~-,~S f{'~r',,, mile .n~'ave~ ..... -..~ .... ,- ~ :~ t-r ~ l.~ 1~:,,:, an~ more are being, built each. :,'aa_r, ~'n addition,.' '~,.,.,;~ ~,---- arc a dc,;an businesses along this roan: ;~anv of whi~.~ are near '" - ~'~.,~. Junction~ that use it ,~:very day as · a regular route. , = rea.iize that your time and -":'f forts are u.rgently-nee~dee, to c~ ~ ,~,~ ' ..... -, but we c'erta{ ni:v wil 1 ~.~..:~eciate your efeorts in :'" ' ~ ' - ~elping US to ge*' tha -' ....... ~-- 3300.9 upg ~ -~ Sincere ly, Lucien A. Caro LAC 'm' - cc: Mr. Jack Spaka - District Engineer Co~.uissioner Bruce ~.a.:%.m=ll~ ~' RE SOLUTION 71- 4 $ A RESOLUTION RE©UESTIXG TtIE STATE OF ALASKA TO PAVE BEAVER LOOP ROAD' A PART 0~-: THE,. STATE SECONDARY ROAD SY. STEH. WHEREAS, Beaver Looo Road is becomin~ heavily travelled both by residential users and cor~mercial users, and; . WHEREAS, Beaver Loop Road is of extreme importance as access to industrial and residential areas within the City of Kenai, and; WHEREAS, Beaver Loop Road is Kenai by-road with the rest the only alternate route connecting of the State of Alaska, and; WHEREAS, Beaver Loop Road is subject to the shortcomings of all gravel roads, and that it is rough and dusty and a hazard to the safe.ty and health of the users' NOW, THEREFORE, BE IT RESOLVED' That the State of Alaska be requested to pave portions of the Secondary Road Systems, more specifically, Beaver Lo'op Road and Forest Drive, (formally known as Home Site Loop Road). . PASSED THIS` /5¢ Yff~' day o.f November 1971. ATTEST · . _ _ Sharon Sterling, City ~lerk Robert Bielefeld, Vice Mayor i t o o I t ! 1 , , i I i t , I t TO' Mayor and Council RE' City Attorney attendance at Council. meetings Responding to a comment that the city. attorney should attend Council meetinos I t. hou~ht it important to outline the conditions under which I.have attended (~ouncil meetings. i?hen requested, in 1966, that the city attorney only be paid for the time expended on City work, the Council decided not to have the city attorney attend the Council meetinoso except when specially requested to do so. In 1966 and 196' ~ observed tha~ coordination was suffering, and I agreed to appear at regular. Council meetin~so on the following basis' a. To attend each reo-ular~, Council meetino'.~, without charge for the time expended up to one hour. b. If I were speci'fically requested to attend a Council meeting, then I would charge for the parti- cular period of time attending a. Council meeting which exceeded one hour. c. In practice, I frequently stayed longer than one hour at Council meetings, but unless specially requested to attend, have usually not billed for the extra time. d. A1 though the Council may not be aware, I have sent separate monthly'statements showing the amount of contributed time. Thus have I documented the amount of time estimated as contributed in any particular month. e. With respect to contributed time, when the de- mands of my time sometime exceed the ordinary daily rate (which is lower than a direct hourly rate), then I have allocated time over that which would be represented by a certain number of hou.rs times the hourly rate of $35.00 to contributed time. f. In reviewing my notes, I find the last written message to Council about contributing time was in May, 1969. Respec.tfully submit,t-ed';__-77'.~'~ .~ JAMF~g E. F I St-tER ~ Ci~ff Attorney ' /;: · The time to prepare this memo was a~/';So not. charged for!