The URL can be used to link to this page

Home My WebLink AboutOrdinance No. 2834-2015Sponsored by: City Manager CITY OF KENAI ORDINANCE NO. 2834 -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $55,000 IN THE SENIOR CENTER FUND FOR THE PURCHASE OF A WHEELCHAIR ACCESSIBLE VAN AND WAIVING KENAI MUNICIPAL CODE 7.15.040 - COMPETITIVE BIDDING, TO ALLOW FOR A SOLE SOURCE PURCHASE OF THE VEHICLE. WHEREAS, the Senior Connection has made donations to the City in prior fiscal years in the amount of $61,892.86; and, WHEREAS, these prior donations have become a component of the Senior Citizens Fund's fund balance which was $260,109.00 at July 1, 2015; and, WHEREAS, the Senior Connection has requested that the City utilize funding from its donations to the Senior Center to purchase a van capable of accessing and transporting two wheelchair passengers and additional passengers, to replace an existing Senior Center van; and, WHEREAS, the Senior Connection has previously donated a meal deliveries van to the City in 2013 purchased from Stanley Ford; and, WHEREAS, representatives from the Senior Connection have worked with Stanley Ford to select a new vehicle meeting the general requirements for the Senior Center and the City Administration subsequently worked with a representative from Stanley Ford to identify a specific vehicle and a specific wheelchair accessibility package; and, WHEREAS, Stanley Ford provided a quote for $49,428.01 FOB Kenai for the Van appropriately equipped, which is reasonable compared to a second quote from the manufacturer of the accessibility equipment of $43,001.26, FOB Southern California; and, WHEREAS, Stanley Ford's quote appears fair and reasonable; and, WHEREAS, an additional contingency of approximately $5,500.00 is potentially needed to address additional equipment options; and WHEREAS, the involvement in the procurement process by the Senior Connection and Stanley Ford, coupled with the indirect funding source and reasonable quote provided justifies waiving KMC 7.15.040 - Competitive Bidding and allowing a purchase of the vehicle directly from Stanley Ford. Ordinance No. 2834 -2015 Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: That this is a non -code ordinance. Section 2. That the competitive biding requirements of KMC 7.15.040 - Competitive Bidding, are waived and the City Manager is authorized to enter into a purchase agreement with Staley Ford for the purchase of a wheelchair accessible van FOB Kenai not to exceed $55,000.00. Section 3. That estimated revenues and appropriations be increased as follows: Senior Citizen Fund Increase Estimated Revenues: Appropriation of Fund Balance $55,000 Increase Appropriations: Transportation - Machinery & Equipment $55,000 Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(fl, this ordinance shall take effect 30 days after adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of June, 2015. PAT PORTER, MAYOR Introduced: May 20, 2015 Enacted: June 3, 2015 Effective: July 3, 2015 New Text Underlined; [DELETED TEXT BRACKETED] "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1III�1 1992 MEMO: TO: City Council MFROM: Rick Koch DATE: May 14, 2015 SUBJECT: Ordinance No. 2834 -2015, Purchase of a Wheel -Chair Accessible Van The purpose of this correspondence is to request Council adoption of the above - referenced ordinance. Since 2010 the Senior Connection has made donations to the Senior Center totaling $61,892.86 These donations have been made without specific direction for the purpose of the donations. In addition, in 2013, the Senior Connection purchased and donated a meal delivery van to the Senior Center. The Senior Connection has requested that the City utilize funding from their donations to the Senior Center for the purpose of purchasing a van capable of accessing and transporting two (2) wheelchair passengers and additional passengers, to replace an existing Senior Center van. Representatives from the Senior Connection have worked with Stanley Ford to select a vehicle meeting the general requirements for the Senior Center. Subsequent to meeting with the Senior Connection I worked with a representative from Stanley Ford to identify a specific vehicle and a specific wheelchair accessibility package. Stanley Ford provided a quote for $ 49,428.01 (attached), FOB Kenai, for the Van appropriately equipped. I requested a second quote from the manufacturer of the accessibility equipment for a price comparison and was quoted $43,001.26 (attached), FOB Southern California). My determination is the Stanley Ford quotation is a fair and reasonable price for the vehicle. If Council approves this purchase without an additional competitive process it will require a non -code ordinance. It would have been easier if the Senior Connection had not made the donations to the City, purchased the vehicle directly from Stanley Ford, and then donated the vehicle to the City as they did with the meals van in 2013. I recommend this procurement through a non -code ordinance process because it responds to the request from the Senior Connection that the vehicle be purchased from Stanley Ford, and because I have determined the price to be fair and reasonable. My recommendation is to appropriate $55,000.00 for this purchase. There may be several other smaller items, such as electronically controlled steps that will need to be added to the vehicle after delivery. Also attached please find a memorandum from Terry Eubank to me identifying the donations from the Senior Connection to the City. Thank you for your attention in this matter. ►A "Villaye with a Past, C# with a Future" To: Rick Koch, City Manager FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 I/ From: Terry Eubank, Finance Director Date: May 14, 2015 Re: Unappropriated donations from Kenai Senior Connection. The purpose of this memo is to provide a history of donations received from the Kenai Senior Connection for Senior for activities at the Kenai Senior Center from FY2011 to current. . Unapnronriated Date Amount Purpose Legislation Amount Senior Center Chair 1/31/2010 $ 8,236.00 replacement in combination Ord.2432 -2009 5 0.00 with a Rasmuson Foundation Grant 8/31/2010 7,600.00 Funding for a data entry Ord. 2505 -2010 0.00 position at the Senior Center. 1/20/2011 8,472.00 Donation for home meals None 8,472.00 program. 7/27/2011 11,716.00 Proceeds from Meals on None 11,716.00 Wheels Fundraiser. 9/20/2012 23,225.00 Proceeds from Meals on None 23,225.00 Wheels Fundraiser. 8/20/2013 1,901.70 Radio for new Meals on Ord. 2723 -2013 0.00 Wheels van. 9/18/2013 N/A Donation of new Meals on Res. 2013 -62 0.00 Wheels van. 9/19/2014 18,479.86 Proceeds from Meals on None 18.479.86 Wheels Fundraiser. Total $79 6. 30.56 Total $61 2.86 $43,413 of the unappropriated amount has become a part of the Senior Citizen Fund's fund balance which was $260,109 on July 1, 2014. The $18,479.86 will become a component of the fund's fund balance at June 30, 2015 if an appropriation is not made prior to that date. Assuming no supplemental appropriations before June 30, 2015 the fund is projected to have an ending fund balance of $210,732. } j \ — § w �/ \ ± U U) 3 > 2 .. / A ( o 7 k u / ƒ ( f § �/ \ 2 U) o. e \ LL (3) >1 CD ea 4 < k )\ \ \\ ) \ § CN LO E} _ 00 I�r _ ® 2 z _ LLI 2 ) @ a) _ �) «§ §_�§ _ m a K k �§ #� �� L / / / k § \] B� 2 &§2� }o 2/ ��o!! o _ \ LO 0 § LL LU � LO y / co # k � \ § § \( B J ® §� w k ) ; LO CN _ b \ E � \ 0 \ k a & .. w . /L a \ z < )00 = °E ) .0 @` \ \ \�� Wm < § 0 z § z / e ?►k SS 2015 DEALER ORDER RECEIPT ACKNOWLEDGEMENT -FD PAGE 1 NEW ORDER ** DE 860366 MOBILITYWORKS BODY K1C BEGIN ORD 5340 SPEC ORD# DORA PROCESSED 06/24/14 ORDER RCPT DATE 06/24/14 ASSEMBLY PLANT 4LER SUBMITTED ** 06/24/14 # UNITS 004 END ORD 5343 PRIORITY 30 ORDER TYPE 59 FIN CODE PU366 PM SCHD VIN # MZKICM F THIS ORDER IS CONDITIONED UPON FINAL PRICE LEVEL CERTIFICATION OF THE VEHICLE. 520 K1C0 TRANSIT 150 MR WAGON XL 130" WHEELBASE YZ OXFORD WHITE V VINYL K PEWTER PREFERRED EQUIPMENT PKG.301A .XL TRIM 57B .MANUAL AIR CONDITIONER 99M 3.7L TIVCT V6 ENGINE 446 .6 -SPD AUTO SELECT SHIFT TR TC8 .235/65R16 BSW ALL - SEASON X73 3.73 RATIO REGULAR AXLE X73 JOB #1 ORDER 15H HEADLINER COMPLETE 153 FRONT LICENSE PLATE BRACKET 20F 8550# GVWR PACKAGE 425 50 STATE EMISSIONS 64H 6.5X16 STEEL WHEEL BLACK FLEX FUEL FUEL CHARGE -- CHANGES TO ORDER -- PEP /ORDER CODE -- 301A ADDS: * DENOTES PROCESSED *425 *153 *64H COST* MOBILITYWORKS PU366 + *+ + + +w + ++ END OF DORA w+r + + + * +++ T::SAOenri'vlq�e�t�d 150 Med. Roof XL Wagon 8 Passenger ❑ 2015 Model year Ford Transit ❑ Power group includes power mirrors, power windows, power door locks, and keyless entry ❑ Oxford white exterior color with Pewter Grey Interior ❑ Windows all around ❑ Standard model trim level & black painted bumpers ❑ 3.7L TIVCT engine / Flex Fuel capable ❑ Wheelbase: 130 inches / GVW 8550# / HT 98.7 inches ❑ 6 speed Auto overdrive with select shift ❑ 3.73 regular axle ratio — standard with 50 state emission label ❑ OEM Interior walls and headliner Chassis Specifications Options Available: • Cruise control • Back -up camera ❑ Tires: Five (5) LT235 /65Rx16E all season steel belted radials, black wall w/ silver wheel covers ❑ Instrumentation: speedometer, odometer, oil pressure, water temperature and alternator gauges, tire pressure monitoring system ❑ Heavy duty service package: transmission cooler, 220 AMP alternator, heavy duty springs and gas shock absorbers ❑ Dual vinyl bucket seats with driver side and passenger side airbags ❑ Side Airbags and Safety canopy Curtain Airbags ❑ OEM Front/Rear air conditioning and heat ❑ AM /FM stereo w/ digital clock, audio input jack, 2 speakers in front and 4 speakers in rear ❑ Four (4) wheel anti -lock brake system and power steering with tilt steering column ❑ OEM 25 gallon capacity fuel tank located under the vehicle ❑ AdvanceTrac with Roll Stability Control (RSC) ,& ff.A M.& Ah,d m The Most Versatile and Flexible People Transporter on the Planet 3 Lengths -3 Roof Heights —Seats up to 15 with SmartFloor Sample Seating Layouts —over 1,000 Possibilities 818- 261 -1896 -- Gradon Greenwood MOBILITYWORKS® rax:818- 780 -1240 o Email: Gradon .Greenwood@mobilityworl<s.com www .MohilityWorlcsCommercial.coitn The most economical Mobility option for the Ford Transit Two Wheelchair positions and Rear Lift behind OEM seating, with the flexibility and strength of SmartFloor 350 Econo Package 150 Econo Package Above layouts do not include driver and front passenger 818 - 261 -1896 Gradon Greenwood MOBILITYWORKS® ax: 818-780-1240 o Email: Gradon .Greenwood @mobilityworl<s.com , www.MobilityWorksCommercial.com Rick Koch From: Gradon Greenwood [Gradon .Greenwood @mobilityworks.coml Sent: Friday, May 01, 2015 11:25 AM To: Rick Koch Subject: Mobility Works quote and information Attachments: Q- 601.pdf; 20150116105526568.pdf Mr. Koch Thank you for the call I am here to help . The attachment has a quote and information on all the products we build. The quote is on Product me have in stock here in California and can have shipped out the quote doesn't include shipping. The quote is self - explanatory but to go over it . Rear braun lift three seats plus driver and passenger and two tie downs for wheelchairs. The seats can be moved all around the van or taken out if you wish. The picture below is linked to a video that goes over this product a little betterjust click on the picture and a video will play. Please look over this information and give me a call and I can walk you through the information and process to order Thank you Gradon Greenwood Gradon Greenwood MOBILITY WORKS Regional Sales — Commercial Manager Southern California Cell: 818 261 1896 E-mail:ggreenwood@mobilityworks.com www.MobilityWorksCommercial.com Regional Sales Manager MOBILITY a. ORKS' Gradon Greenwood Desk: (818) 261 -1896 Mobile: +1 8182611896 TOLL FREE: 1. 888 -066 -5504 luwv✓ mobilityworkscommercial com Fax: Email: greenwood@mobilityworks.com COMPANY SALESPERSON OUOTENUMBER DATE City Of Kenai Gradon Greenwood Q -601 05/01/2015 CONTACT COUNTY TAX IOI STREET CUSTOMER POF JOB REFERENCE 210- Fidalgo Ave CIT'r, STATE and ZIP F9O B. TERMS Kenai, AK 99611 PHONE FAX DELIVERY NOTES (907) 283 -7535 SPECIAL ORDER NOTES DELIVERY LOCATION QTY VEHICLE and EQUIPMENT 1 2015 Ford Transit -150 Regular Wheelbase Medium Roof Wagon 3.71 Ti -VCT V6 Wheelbase Options PARATRANSIT PACKAGE B INCLUDES: 3PT -Max Sore fFloor layout; gray ARM floor covering; (2) 4- button wheelchair Securement systems w/ retractable lap /shoulderbelts: (4) 1 L -Track Pockets mounted on headliner for shoulder belts; first aid kit; 5lb. fire extinguisher', triangle reflector kit: REAR- mounted Braun Century series model 919 NHTSA- compliant wheelchair lift entrance grab handle; seal floor to walls; ADA decals; (2) one - passenger 3PT seats w/ SmartFloor seat base; emergency exit & no smoking decals, detail, inspection and certification. Seating Options 1 Freedman one (1) passenger forwartl-facing seat w / three -point lap/shoulder belts- SmadFloor leg system w / wheels Interior Upgrades 1 LONCOIN floor Covering, in BLACK- regular length van Exterior Upgrades 1 Stainless steel cargo door step 1 Stainless steel co -pilot short step 1 Stainless steel driver shod step 1 Window Tint Total vehicle package - (before rebates) $49,401.26 + Dealer document fee / temp tag + Freight $0.00 - *Estimated Commercial rebate $0.00 - Mobility rebate $1,000.00 'Estimated Additional MFG Rebate or Special Incentive *Government Price Concession for Qualified Buyers (with GPC code) $5,400.00 Tax and Title Fees (If applicable) $0.00 Total vehicle package (after applicable rebates & discounts) * $43,001.26 Less Deposit Received $0.00 Balance Due $43,001.26 *Height measurements may vary based on suspension condition, gas levels & cargo loads. All estimated specifications are subject to change without notice. * Estimated Rebates or Special Finance Rates Subject to Change without notice. QUOTE IS VALID FOR 30 DAYS All material is guaranteed to be as specified. All work to be completed in a workman QUOTE APPROVAL like manner according to standard practices. Any alteration or deviation from Authorized Signature: Date above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado. and other necessary insurance. Our workers are fully covered by Workers Compensation Insurance. Manufacturer's discounts and rebates are subject to change. Height measurements may vary based on suspension condition, gas levels and cargo loads. All estimated specifications are subject to Change without notice. All goods and services sold and accepted subject to warranty and terms conditions published at h1DJ8SBKwmob'I'ty<atBdcF m/ ommer 'allterms -co df h CREDIT CARDS WILL BE ACCEPTED FOR DEPOSITS ONLY. A non - refundable deposit of $1000.00 is required on all special order units. Commercial Quote Page 1 of i