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HomeMy WebLinkAbout1971-09-15 Council PacketKenai City Council Meeting Packet September 15, 1971 AGENDA REGULAR MEETING, KENAI CITY COUNCIL SEPTEMBER 15, 1971, 8'00 P.M. A' ROLL CALL · B' ~ PERSONS PRESENT SCHEDULED TO BE HEARD- 1. Touche Ross Co. C. ~!NUTES ' 1. Regul&r Meeting of September 1, 197.1 D: CORRESPONDENCE 1. Letter - Hudson Aircraft Service 2. Telegram- Senator 3. Letters (2) - CongressmentBegich 4. Telegram- Senator Stevens-S269,500- Grant Sewer Treatment Plant 5. Letter Jack M. Spake - Dept. of Highway~ Local Service Roads 6. Letter to John Shively, from Don Berry ?. Letter from Hornaday to President Nixon E' REPORTS 1. City Manager's Report a. Things to do list -. 9/1/71 ° .~b' Sewage Treatment Plant - Law Suit c. Settlement Law Suit d. Kenai Rifle Range & Race Track ' e. Test Holes in Kenai River- Dept. of High- . ways f. Municipal League g. International City Manager's Convention 2. City Attorney's Report 3.. Mayor's Report 4. City Clerk's Report 5. Finance Director's Report 6. Planning & Zoning Report · 7. Borough Assemblymen's Report F: OLD BUSINESS I. Administration Recommendation - Expenditures - General Fund -Capital Improvements 2. Review of Budget - Financial Statements 3. Recommendation from Administration - Federal Employment Act. G: .NEW BUSINESS 1. Associated Divers Lease- L ].4, B 1, -CIIAP 2. Special Use Permit- F & M Enterprises 3. Award Grant Sewer Treatment- Memorandum- Administration Recommendation 4. Remodel Interior Kenai Airport 5. 4th Avenue Connector 6. Petroleum Bid 7. Discussion - Co-ordination with Anchorage on withdrawal from Borough 8. 0pefling Of Bids 9. Painting of Outside of Airport 10. Activity Report - Firemen 11. Connie H' PERSONS PRESENT NOT SCHEDULED TO BE HEARD' · CITIZEN'S GRIEVANCES AND REQUESTS PAGE 6 6 None 7-8 ? 8 - 9 -Approved 10-Approved 10-Approved 4 - 5-Rejected 10 10-Awarded Il-Awarded 11 11 11 11 11 None MINUTES OF KENAI CITY COUNCIL REGULAR MEETING SEPTEMBER 15, 1971 8:00 P.M. KENAI LIBRARY ROLL CALL: B· B - 1 C· m.' D-1 Members Present -Robert Bielefeld, -- ,, Hornaday, 'Hugh Malone, Tru McGrady, Mayor John Steinbeck. James Doyle, James Robert Norene and Members Absent - None Persons Present Scheduled to Be Heard Touche-Ross Co. Mr. Arthur Evans of Touche-Ross, made the Council aware that the audit is still going on. The records are now of an auditable state. They won't meet the deadline of September 30, 1971. The audit should be completed by the second Council meeting in October. Minutes · The minutes of the regular meeting of September 1971 were approved as presented Correspondence Letter - HudsOn Aircraft Service The clerk read a letter from A1 Hudson of Hudson Ai.'rcraft Service to Mr. Glotfelty. Mr. Hudson made queries of the Kenai City Police Department. The clerk also read a letter from the Police Chief to Mr. Glotfelty answering Mr. Hudson questions. The City Manager answered Mr. Hudsons letter enclosing a copy of Chief Heffner's letter to the City Manager and a section of the personnel manual concerning outside em- ployment for City Personnel. ~- Bielefeld took acception to Chief Heffner's letter; he stated the questions were not necessarily critical and if so, the department should be big enough to absorb some criticism. MINUTES OF KENAI CITY COUNCIL ~MEETING OF SEPTEMBER 15, 1971 Page two D - 2 D- 3 D- 5 ~eleg?~am - ...... Senator Stevens Senator Stevens related "Department of Transportation informs me the bi~ for Kenai Municipal Airport Control Tower will be opened by this Christmas and the tower will be commissioned by May or June, 1973. I was told that the project is high in priority among the fifty towers authorized but logistical problems and production of specialized equip- ment will take time. I have written for thorough explanation of this and will do what I can to expedite the project after I see the reply." Letters (2) - Congressmen Begi~ch 1. Congressman Begich enclosed a copy of his letter to John Shaffer, director of the Federal Aviation Agency concerning the control tower at Kenai Airport. 2. Congressman Begich related that even though construction proceeds with the plant (Sewage Treatment Plant .at Soldotna) alternative means of discharge could still be investigated and implemented before operation. He would not like to see Kenai lose the opportunity to have a multi-million dollar liquid natural gas plant. Telegram- Senator Stevens - $269~500 Grant - Sewer Treatment Plant ...................... Senator Stevens wired- :'A $269,500 Federal Grant for sewer improvement at Kenai was announced today by U.S. Senator Ted Stevens. The Environmental Protection Agsncy Funds will be used in the construction of extended aeration sewage treatment plant. It will also finance conversion of the ex- isting sewer plant into a chlorination chamber that will provide secondary treatment. The Grant is to the City of Kenai." Letter~ Jack M. S~ake - DePartment of Highways, Local Service Roads .................... Mr. Spake transmitted the City's local service roads program to th~. Commissioners office in Juneau. He has requested our application be expedited so that funds will .be made available for our construction program this month. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page three D- 6 Letter to D- 7 E· E - 1 (a) (b) (e) (d) Community League John · Shively, A c t i o n~ ~p.r .o..gr am Execu't_iveDir'e..cto'r', R'ur'A'l' Alaska from Don B'e.rry,__Alaska Municioal Don Berry enclosed a copy of Mayor Sullivan's letter per- taining to tl~e appointment of Mr. Glotfelty to the RurAl CAP State Board. He f¢'els Mr. Glotfelty will be an out- standing member of the board and his contributions to the program will be invaluable. _from ....... H_9_r_n.~~'.y_ t?~_ ?.r_e _sid?nt N'i'xon Mr. Ho effect t o int Alaska States tinent of Alaska and Alaska, which rnaday stated it appears the State Department, in , is turning over jurisdiction of the historic waterways ernational jurisdiction. There is strong support in for extending the territorial limits of the United 200 miles so as to include jurisdictional the con- al shelf. This is very important to the development for the protection of the fisheries involving are the largest in the world. Reports City Manager' s Rep?r_t .Thi_n..gs to do list - 9/1/71 The City Manager reported the things to do list accomplished. _S_e?~_ge. Tre.a~e.n,.t P~l~lt ...... ,~ L~aw _Suit Deferred to City ~ttorney's report. Settlement Law Suit Settlement o~ the law suit will be in the near future. .K. ena i~.~ Ri.fl~e. R..~ang. e. &_ R~__C e_. Tra c k These programs participation for delivering have been completed as far in the Capital Improvements of 1,000 cement blocks. as the City's Program except There will 11' 00 a.m. bike races, Novice race be a race this Sunday. Time trials start at and races start at 1'00 p.m., and will include powder puff, Australian Pursuit, Trophy Dash, and Main event. The Labor excess of Day race was a successful event. There was in 500 people. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page four m· a- 3 Tests Holes in Kenai River - Department of Highway_s A week ago , the ~Department of Highways , through a consulting firm, drilled test holes in the river and punctured the aquifer. There are two residents of the area without water and others with low pressure. The City is vitally concerned as it may eventually affect the Beaver Creek aquifer. The Department of Highways has assured us the holes will be plugged. Hornaday moved and McGrady seconded to send a telegram or a resolution to demand upon Governor Egan to correct this impossible situation as soon as possible. The motion carried unanimously by roll call Vote. Mr. Slater from the Department of Highways will be down tomorrow to investigate this and to install pumps at the Coyle and Morin residents. With consent of Council, agenda Item G-3, will be heard at this time. Award Grant Sewer Treatment - Memorandum- Administration Rec ommendat ions The-Clerk read the first recommendations from the City Manager. He recommended the bid be awarded to Anderson Construction Company for a total figure of $784,253. The Clerk then read the second recommendations from the City Manager. The City Manager received a telegram from James Ander~gg at 3'45 P.M. this afternoon. The telegram read' STATE CONSIDERS KENAI SEWER TREATMENT PLANT GRANT APPLI- CATION NOT FULLY APPROVED FOR FAILURE TO PROVIDE INFORMA TION SPECIFIED IN ELLERMAN'S SEPTEMBER 2 LETTER TO GLOTFELTY AND BRITT AUGUST 5 LETTER TO GLOTFELTY. IN ADDITION, PLANS FOR EFFLUENT POLISHING SAND FILTER HAS NOT BEEN SUBMITTED AS AGREED BY GLOTFELTY. CONSTHUCTION CONTRACTS AWARDED PRIOR TO SUBMISSION OF REQUIRED DATA TO DEPARTMENT OF EN- VIRONMENTAL CONSERVATION HAVE NO ASSURANCE OF STATE FINAN- CING. MINUTES OF KENAI G- 3 continued CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page five Mr. the and Glotfelty recommends project be re-bid to removing I-1 from the that all bids be rejected and include polishing sand filters specifications. He further recommends that Item I-1 of the to Anderson Construction at their bid price immediate need for this interceptor line. bid be award ed because of the Mr. Anderson 'spoke from the floor. He stated he was pleased to have been the low bidder on the Sewer Treatment Plant. In light of the meeting he had with the City Manager in his office late this afternoon, he wishes to propose an alternative. He proposes the City not to throw out the bid but to give him a contingent award and give him notice to proceed even up to February 15, 1972. He would proceed with I-1 within 10 days after award. Malone moved and Bielefeld seconded we reject all bids the Construction on Sewer Treatment Plant. The motion carried unanimously with. Steinbeck abstaining. on Mr. Anderson was asked if that the Sewer Treatment replied in the negative. he would Plant b id proceed with I-l, has been rejected. now He The City Manager recommends recommendations that I-1 be Construction Company within in lieu of Mr. Anderson's negotiated with Cook Inlet $1,000 of low bid. Malone moved and McGrady Manager's recommendation line. seconded to approve the City on the Junior High Interceptor After more discussion, Malone amended the motion with consent of second that the Council give the City Manager authority to negotiate construction of this Junior High Interceptor line and that each Councilman be notified. The motion carried unanimously with Steinbeck abstaining. ~ ~ B 1971 Page six MINUTES OF KENAI CITY COUNCIL MEETING OF S~PTE?~ ER 15, E- 1 Municipal League E - 1 E - 2 E- 3 The Alaska Municipal League will hold their annual con- vention in Ketchikan October 27 thru 29. Reservations need to be made in advance.. The City Manager needs to know who is going. The clerk will call the Borough Clerk to make reservations for Hugh Malone as an assemblyman. Mr. Fisher plans to attend. International Cit~ Mana~er~ 's Convention The International City Manager's convention will be held in Hollywood Florida this year. The City Manager does not plant to attend. City Attorney's Report The City Attorney has had two contacts with an attorney concerning the old law suit Oaughren Vs. Kellogg and Caughren vs. City of Kenai. This relates to the initial installation of Water & Sewer. It seems the suit is coming back to life. The Administration is to work with the City Attorney in researching, this material. The City Attorney will travel to Anchorage tomorrow concerning Kenai vs. Soldotna. Mayor's Report The 'Mayor made a trip to Seattle to sign $1,000,000 in bonds. ~ Marshall & Meyer reported this is the best bond issue sold with the least amount of hangups. Massey made a trip to Seattle to see Roy Ellerman of Environmental Protection Agency. The City got the grant from E.P.A. on interceptor lines and are awaiting priority from the State. Bruce reported that while in the office, not knowing where he was from, someone stated that "G.D. Kenai ought to publish a book on how to get grants. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page seven E- 6 E- 4 E- 5 Planning & Zoning Report The Kenai Planning & Zoning Commission is going along with Councils feelings on the Borough's proposed zoning Ordinance. The Commission: approved the new location of B.L.M. the East side 'of the North end of the runway. to Hornaday commends Kenai Planning & Zoning on their frugality. City Clerks Report No report. Finance Direct or's Report~ The $1,000,000 has been deposited in TCD's with the exception of $100,000 The Financial Statement has been handed out. Tom Haas prepared this. With the selling of KCL, the Water Department has lost much control on their water customers ie., customers moving in and out, a small portion running off without paying their bill. The administration would like to invake a section of Kenai's Utility Rate Schedule B and Levy a deposit on new customers for approximately two months billing. There were no objections. The City City made an application for a grant of $255,000 to the Emergency Employment Act. The cash positions of the City has received approximately $150,000 in taxes. $120,~000 to be used to pay off note at the bank. Mr. Burt has been invited to Juneau to a Municipal Treasury School as a teacher. The State will pay his way. f MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER E-5, Finance Director's Report continued. 15, 1971 Page The City is in the process of leasing is now occupied by the Department of to Corthell, Lee, Wince & Associates. being consolidated in the offices at of the Terminal Building. the area that Public Works Everyone is the south end eight Boro~_[~h Asser~blymen's .R~?~ort Hugh Malone reported on the Assembly meeting of September 7, 1971. The assembly introduced an Ordinance relating to the composition of the assembly. The assembly shall consist of 16 members having total votes of 144.' Members and their votes shall be apportioned as follows' CITY ASSEMBLYMEN VOTES TOTAL Homer 1 10 10 Kenai 3 10 2/3 32 Seldovia 1 4 4 Seward 2 7 1/2 15 Soldotna 1 11 11 Non-C it y 8_ 9 72. TOTAL 16 144 _ There will be a special meeting held to discuss the Local Service Road Program. Assemblymen voted to reject all bids on the Cooper Landing School. The Assembly appointed Jerry Marilyn Dimmick to three year and Zoning Commission. Holly and terms to reappointed Mrs. the Borough Planning The Assembly approved the land 40,000 access of State general proposed lie in an area between Beach. selection of approximately grant lands. The lands Cook Inlet and Kalifonsky MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, E-7, Borough AssemblYmen's Report continued. 1971 Page nine F· F - 1 F - 2 F - 3 · The Assembly received a request from Kenai and North Kenai for the Borough to 'furnish ballots for unif- ication of Kenai and North Kenai. This was tabled until the next meeting. Malone related that if and when the Ordinance relating to Composition of th, e Assembly is passed the Council will have to elect another assemblyman. OLD BUSINESS Administrat'i'o'n Recommendations - Expenditures - General Fund. The City Manager handed Council a memorandum on Policy and-Administration Procedures. There is conflict in the City Code. One section (7-35) states the Manager may purchase or enter contracts with a value up to $2,500 without Council approval. Another section (7-36 and 7-37) states the Manager must go to bid procedures for all items over $500. except in certain cases. The City Manager recommends no expenditures for muni- cipal funds shall be made except for budgeted items without prior Council approval (funded Capital Improvement Programs shall be considered budgeted). Bid procedures shall be used for all expenditures over $2,500. No expenditures over $2,500 shall be made without Council approval. Malone moved and Norene seconded for Council to approve the.Policy Statement as outlined in the memorandum and to direct the City Manager to revise the Ordinance for a $2,500 limitation. The motion carried unanimously. Review of Budget - Financial statements The Council will review the Financial Statement and comeb~ with quest ions. The Financial Statement will be out on a monthly basis. Recommendation from Adminis'tration- Fed_eral..Employment Act The Council has no objections to the grant as submitted. The intent of the act is to alleviate unemployment and will utilitze people from this area. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page ten G' NEW BUSINESS G - 1 G - 2 G - 3 G - 4 G- 5 Associated Divers Lease - L 14, B'. 1~ .CIIAP When the Associated Divers dropped some leases in CIIAP,._ they inadvertantly dropped the lease on L 14, B 1, This has the approval of Kenai Planning & Zoning. Norene moved and Malone seconded to approve the lease to Associated Divers on L 14, B 1, CIIAP, as per Kenai Plannin~o & Zon~ng's~ recommendation. The motion carried unanimously by roll call vote. Special Use Permit -F & M Enterprises The Planning & Zoning Commission approved this ~se .... permit with a penalty clause. Norene moved and Bielefeld seconded to approved the Special Use Permit for F & M Enterprises as per the Kenai Planning & Zoning's recommendation. The mot ion carried unanimously by roll call vote. Award Grant Sewer Treatment - Memo - Administration ~ecommendation Taken up after Agenda Item E - 1. Remodel Interior Kenai Airport · The Administration recommends the interior of the Kenai Airport be remodeled feeling the first impression is a lasting impression. There has been two bids for remodeling, but extremely high. Mr. Burt showed the two layouts, one from T.iptons and one from Bently Inc. The Administration is soliciting other proposals. It was suggested another improvement at the airport would be the flying of the flags each day. Tom Haas was elected to do this. 4t'h AVenue Connector The City received 6 bids on t'he project. The Administration recommends awarding the bid to the low bid of Bullock's in the amount of $5,945.66. Bielefeld moved and Doyle seconded .to accept the-City Man.ager's recommendation and award the 4th Avenue Cv~-~,,~tor bid to Bullock's. The motion carried unanimously by roll call vote. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page eleven G - 6 G- ? G- 8 G- 9 G-10 G- 11 Petroleum Bid The Administration recommeds awarding the regular fuel and the heating fuel to the low bid of Doyle's Fuel, and the machine oil, lub~ grease, grease #1, and solvent to the low bid of Standard Oil. Malone moved and Norene seconded to accept the City Manager's recommendation and award the regular fuel and the heating fuel to the low bid of Doyles Fuel and the machine oil, lube grease, grease #1, and the solvent to the low bid of Standard Oil. The motion carried unanimously by roll call vote with Doyle a'bstaining. Discussion - Co-ordinat~on with Anchorag? _on withdrawal from Borough.. It was the concensus of the Council to get in touch with Anchorage administration to find out just what they are doing and maybe co-ordinate with them. , O~ening of Bids Bids will be opened on the Public Safety Building, the Airport project and the Fort Kenay Complex, Wednesday, September 24, 1971. There weill be a Special Council meeting in the City Manager's Office for the awarding of these bids at 8:00 P.M. September 24, 1971. ' Painting of-Outside of Airport The Administration neglected to advertize for the painting of the outside of the airport facility. It is too last this year so will hold off until spring. Activity Report - Fireman Mr. ~Glotfelty read the Firemen's Activity Report. will come out mo~nthly'. This Connie It was the concensus of the Council that if the Connie is not gone in 30 days the City will remove it. MEETING ADJOURNED 11'30 P.M. Respectfully su~bmitt ed S~' aron Sterling City Clerk THINGS TO DO LIST 9/15/71 E - 1 (e) Telegram or Resolution to Governor Egan concerning test holes in Kenai River E - 1 (f) Reservations Alaska Municipal League F - 1 Ordinance on $2,500 expenditures Co-ordinate with City of Anchorage on..~ .~thdrawal from Borough. ,~l~.~CR~l~;~ AND ENGINE REPAIRS ,~IOO-HOUR AND PERIODIC INSPECTIONS HUDSON AIRCRAFT SERVICE KENAi AIRPORT P.O. BOX 65l PHONE 283-7657 KENAi. ALASKA 996!1 September 7, 197~. ENGINE OVERHAUL RECOVERING AND PAINTING ~r. M,H. Glotfelty I~nai City l~anager Box ~80 Kenai~ Alaska 99611 On Friday' 3, September 1971, a man. whose marne as I remember was Mr. Long, ca~e to my business and inform,.d r~ that he was starting a Merchant Police for City patrol to h~lp prot,ct businesses by' patrolling 3 or ~ times a- night. I informed h~m that although ~ was interest-d in new businesses I would not sUbscrib~ b, cause I feel that the City of K~nai has th~ first responsibility for patrol and prot, ction. At the s~me time this man wes talking to me, sitting outside in a car was one of our city policemen who was out of uniform~ and apparently off duty at this tiwe. This policeman informed one. of my erploy~es that they were starting a ~-i~rchant Patrol. Now I ~ sure that no person can ~11 others how to run their business. However, it has become ,vident by just casual observation that something is lacking with our Police protection. Therefore I would apprsciat~ some information about the follOwing: 1o At night when a call is made to the Police., is there a log showing who took the call and at what time the call. cam, in?' Also, if the Policeman is not in the station and ~omeone else takes the call is there a log entry indic~ting what time the Policeman was contacted, where he was at the ~me, and what time he reported at the scene of the crime or accident? Who monitors these logs, if any? 2. Do our Policemen patrol ~f~r?gu~D_t!Y d~ring the night awoung businesses?' On the airport proper? If so, abo~ how frequently and where? Do you feel there is a conflict of int,.rest when a Policeman starts a business to ~help' th~ merchants who are already paying his salary? Do you feel there is any conn.ection between the ,'Break-ins' Friday night and th, solicting that took place, or is this just a coincid~nc,? I asked kr. Long if 'he had discussed his plans for his new business with the Poi'ice D~.par~ent and what was ~h~ir reaction. He indicated that h~ had t~l.k.-d to th~ Polic.~ I~.part~e~at and they wer~ all in favor of it. Is it tru~ that h~ did get th~ blessing of the Polic~ D~part~nt? If he did have th,.ir v~rbal approval, do you this as an indication that it is a known fact that the City is not g-ttin8~ th- prop,r protection it is paying for .to th. tun~ of over $::t. 2..5, ooo 6. Do you f~-I that our v-h~cl~s and Patrol~.~n ar. spending too much time outsid~ the city limits doing public r~lat~ons work? 7- Where are patrolr.n stationed in ~v.nt of ~ crash on th. Airport? Do they control :ntr~.nc~s to th~ Airport to control spectators or do th.y all concentrat~ at th~. cresh? · Do you consid.r the Polic~ Dep~rtwent to be undermanned? If so. how many Pa trol~.n would it take to properly protect businesses in this City? This would include an occasional patrol that included "shaking., th~ door knobs. 9o Does Patrol of the City include patrols through th~ larger r~s ident~l ar~as? 10~ What business is conducted by our Patrolw~n in n~ighboring areas outsid~ the City limits that r.qutres them to he in these ar~as at night? How of ten? 11. How long is the night shift for Patrolmen and whst provisions are · made for ~.~ls and coffee br.aks or are they allowed to return to their hom~ for th~se things? I hope you will se~ fit to giv. some answers to thes~ questions b~cause. they are all items that hay- co~. to my attention and are given to you in the form of qu~stions. They definitely are not meant to be accusations either directly or indirectly. As a bus iness man and tax pay~r who resides in the City of Ke..n~.i, I remain. CC: Kenai City Council. ~:.~ "A~ayor John S teinbeck Sincerely. A.L. }~dson Owner September 10', 1971 Mr. Eokvin H. Glotfelty C i ty Mana ge r City of Kenai P. O. Box 580 Kenai, Alaska 99611 Re: Letter of inquiry from A. L. Hudson dated September 7, 1971 Sir- iOn September 7, 1971 you received a letter of inquir~ from A. L. · Hudson which you have directed me to answer. I will attempt to answer the letter point by point. Mr. A. L. Hudson's opening paragraph indicates that a Mr. Long con- tacted him at Hudson Aircraft Service regarding the merchant Patrol. Mr. Hudson noted that a City Police Officer was sitting in a car out- side. The City Officer was Philip Seaberg, an off duty City Police Officer.- I have interviewed Mr. Seaberg about the matter. Mr. Seaberg indicated that he had considered the advise ability of entering the private investigation field. He further stated that Mr. Long was ex- ploring the possibility of opening a Security Patrol and was attempt- i ng to detemine the acceptability of such a venture. I am personally acquainted with Mr. Long and have known him to be the lead man in the Kenai area for a Security Company known as Loomis Se- curity. I believe Mr. Long held the rank of Sergeant, and may have held the rank of Lieutenant while employed by that company. I believe Mr. 'Long's background check would prove that the man has a good record. I believe that I have read the City Ordinances correctly. I find that there is licensing authority in the Or. dinances providing for private investigation agencies of which security services is a part. Surely Mr. Hudson is jesting when he suggests by innuendo that Mr. Long can- not indulge in private ent. erprise when the business is legal. ..ii Mr. Seaberg is a City employee; under the terms of the personnel manual, he has a perfect, right to hold a second job as l~ong as it. doesn't inter- fere with, nor compromise his City job. I would be of the opinion that, when and if ~r. Seaberg decided about entering the field of private investigation, the question of interference or compromise might be looked into, first, by the Chief of Police as his immediate Supervisor, and secondly by the City Manager as the Administrator of City personnel, if the question could not be solved to everyone'.s satisfaction on these levels, I would then assume that the City Council or the Grieva.nce Com- mittee might rule on the issue. Mr. Hudson would probably never have to worry about this matter. I might point out at this' point ~here has been no application for license filed with the City. Without such a license no person shall operate a private Investigation firm in-the City of Kenai. Until Mr. Seaberg is cleared to hold a second job he will be a City Police Officer only. Of course, 'Mr. Seaberg has not yet indicated that he is beyond the thinking stage, so again, Mr. Hudson is apparently worrying'about problems that Page -2- Septe~nber 1 O, 1971 should be dealt with when they arise. In the second paragraph of Mr. )(udson's letter states, "Now I am sure that. no person can tell others how to run their'business. How- ever, it has become eviden~ by just casual observation that something is lacking with our Police Deparb~ent". Mr. Hudson fails to be ex- plicit. As Chief of Police for the City of Kenai, I am responsible for any short comings of the City Police Department. I would wel- come Mr. Hudson's "casual observation" as to wha~ is wrong' with the Police Depar~nent. As a taxpayer Mr. Hudson has a right, nay, an obligation to his fellow citizens to contact me, the City Manager or the City Council and give us the benefit of his observations. I have talked with Mr. ltudson on numerous occasions during the past year and have yet to hear Mr. Hudson say anything derogatory, constructive or casual concerning the Police Department. I will attempt to answer Hr. Hudson's "Information" point. request poi nt by (1) At night the City Police can be reached by calling anyone of three numbers; 283-7878, a hot line that is connected with the Alaska State Troopers in Anchorage. The Alaska State Troopers log all calls and dispatches. They dispatch for the City Police. Contact may be made by calling 283-7879 through an arrangement with the Kenai Fire Department who maintain a twenty four hour phone watch at the Fire Department. The police phone is guarded. When a call is received at the station, an officer is immediately dis- patched to the complainant. A complaint fora is filled out and turned over to the police. It becomes a part of the case record at; that time. A copy of the case record is monitored by the Chief o.f Police. The in- formation is available to the City Manager or any person a.ughorized by him, the records, but not the cases. -. Each officer keep~ a current note book in which he records contacts, etc. These note books are on file at the Police Department and are a permanent record. (2) Unless the Police Officer is working a case, he is constantly on patrol. Either traffic or security. The number of security checks made per shift depends on the amount of case wOrk the officer has on a given night. Each complaint, eaci~ arrest, and each contact is a case. Mr. Hudson's Airport business has not been neglected. (3) The incident in question here has yet to arise, therefore I find it hard to answer. At this point there is no conflict of interest. Should the problem be posed, and should the problem pass the desk of the Chief of Police then I would guess that the City. Manager would Page -3- September 10, 1971 make the final decision wi th appeal to the City.Council. (4) Mr. }tudson has stepped beyond the bounds of an inquiring tax- payer and has now come to the point of implying that Mr. Seaberg or Mr. Long is guilty-of the crime of burglary. If this is an accusation then I would suggest that Mr. Hudson come forward with any facts he might have to support his innuendo. (5) This supercilious and rather pointless inquiry, if it can be classed as such, can only be answered by saying that the business in question is a legal business which the individual ~s considering opening. The person, opening such a business is require~y la~---~ to obtain a license issued by the City Police, section 5-14, 5-15. Mr. Hudson apparently forgets that under a democracy the Police have no authority to restrict private enterprise except as directed by City Ordinance. Anything further that Mr. Hudson may have read into Mr. Long's statement~ cannot be accounted for by this department. (6) The only answer to the taxpayer's inquiry I can give is another question - what particular instances is this man talking about? Give me dates and times and I may be able to answer. The patrol vehicles frequently are driven to outlying areas to conduct interviews or to do other investigation work. Occasionally an officer and vehicle go to the State Trooper office in Sol dotna for o.ne reason or another. Should the taxpayer be referring to the protection of life and pro- perty as public relations work, then I can only feel sorry for the man. Could the taxpayer be referring to (1) the instance of the lost child drowhing in the Kenai River? One p.atrol car was utilized and four off duty Police officers, the City Manager was fully aware of this situation. The City had a Police officer and vehicle on the road in Kenai. If the taxpayer considers this Public Relations work, he has my sympathy. My of[ duty personnel are free to participate in the protection of life and property o'n their off duty time because they are my responsibility, because they, at least~ are interested in people. (2) the Seward Bank robbery, there was two City Police officers involved, one Police officer on duty for two hours after the occurance, that was the Chief of Police who went off duty at 4'00 P.M. The occurance started around 2:00 P.M.; the one patrolman was Officer Seaberg who was on days off. The City was covered by police protection and no City vehicle was used. (3) Should this taxpayer be referring to any other event that the State Troopers have requested assistance. I cannot consider these as Public Relations. I have requested and received assistance from nearly every Police agency in the .State. As long as I am the Chief of Police of the City of Kenai I'shall always stand ready to assist any agency, either on my own.time or on. the City's time. The City of Kenai has not been without a Police officer available for any length of time that I.am aware of. Public Relations Page -4- September 10, 1971 work? Mr. Hudson will have to enlighten me on his definition. (7) In the event of an Aircraft crash on the airport - or an~qvhere else, the Police Department i~mediately reports to the Fire Chief and does his bidding. Once a determination has been made that there is no fire, or the fire is control)ed, the Police officer assumes the responsibility of the crash. There is one Police officer on duty. tie generally concentrates all of him on the crash scene. Should more than one Police officer be on duty he is utilized as the situation directs. Usually shortly after any emergency sit- uation off duty Police start arriving on scene. They don't charge overtime, its dona ted. (8) If the City Police Department was considered under manned, -a request for additional personnel ~.~ould have been submitted during the last budget study. There .is no possible way of protecting all businesses at all times short of stationing a Police officer inside the business twenty four hours a day. A Patrolman can shake a door at lO-O0 P.M. and a burglar can break in at 10'05 P.M. The Police force does security work. Hore than an "occasional patrol" door knobs-are shook, for we .are aware that people are not infallible. Sometimes even taxpaying merchants forget to lock their door and windows. (9) Patrols of the City do mean patrols of all residential areas, the little people pay taxes also. "== (10) This question was asked previously, under the heading of Public Relations. The Kenai City Police do travel to Soldotna. We use the jail facilities there to house females, juveniles and/or State pris- oners. 'Again, case work frequently requires interviews in neighbor- ing areas. ~e work these as they come, no one can say how often~, (ll) The night shifts length is the same as the length of other shifts, 8 hours for the day shift, 8 hours for the swing shift and 8 hours for the graveyard shift. The Cit.¥ makes no provisions for meals or coffee breaks. It is a catch as catch can proposition. Yes, the men are allowed to go home to eat. However., they have portable radios with them at all times and monitor Alaska State Troopers frequency. Therefore-, the Officer is in contact at all times. This also applies to coffee breaks, bar ch'ecks door shaking or any other time. The last paragraph of the letter is supposed to take all the sting out of the innuendos and veiled accusations, however. I would like to state for your benefit some of the items that the tax- paying business man may not be aware of. (1)In the past two years the City Police have handled 1,681 report type cases. ' Page -5- September 1 O, 1971 (2) Since January l, 1971, the City Police has processed three hundred fifty court process, both traffic and criminal. (3) During the year of 1970 the City Police collected $20,000 in fines. If this figure plus $35,000 that the State rebates to the City for having a City Police Department were to be deducted from the total budget it might be that the taxpayer, merchant, would sleep a little easier. (4) If the City Manager, City Council or any taxpaying citizen is interested in the nu~nber of hours of overtime put in by the City Police, a ti).~e sheet is kept daily by each officer and' is available for your viewing at the discretion of the City Manager. The City Police department is Vitally interested in hearing from taxpayers. We shall endeavor to answer any queries directed to us through your office. If we have not sufficiently answered any queries put forth in Mr. Hudson's letter, please advise. One other point, the City Police, unlike O~hers, has no special interests to serve. All taxpayers, large or small, whether in business or renting a one room apartment, living in a mansion or a shack, operating on a run way or not, have equal claim on th.e Police officer a.nd his time whether on or off duty. , You~truly, ~//[1~2~ C. Heff Chief of Poli LCH/bg cc: City Council Mayo r S tei nbeck - ' File A. L. Hudson September 18, 1971 Mr. A1 Hudson Hudson Aircraft Service Box 651 Kenai, Alaska 99611 Dear Al' ':~ In response to your letter of September 7, 1971, and accompanying this cover letter is the response that I received to your inquiry from Chief of Police, Lloyd Heffner. I believe that his outline of your letter very well expresses the attitude and concern of the Kenai Police Department to the matter of employees of the City of Kenai engaging in extra-curricular· business other than business that they are employed by the City to conduct. I feel that the Chief and the members of the Kenai Police Department are a group of professional dedicated men, dedicated to up-holding the ordinances and statutes of the State of Alaska within the boundaries of the City o~f Kenai and there isn't a finer police department within the State. I feel that under the direction of Chief Heffner this police department has demonstrated to the citizens of th~s City that they are a top notch law enforcement group and that every single complaint is answered and that the law enforcement that is provided to the ~citizens of this community is second to none. I am also enclosing a zerox copy of the City of Kenai's personnel manual section that pertains to City employees holding a second job. To this point~ in time, no applications has been filed with his superior or ~ith me concerning officer Seaburg's interest in branching off into the investigation work. Until this takes ~place, there will be no decision by the Administration on a request and to this point no ~equest has been received. Al, we thank you for your interest in the Kenai Pol~ice Department and we feel that the letter that you wrote was very constructive and that if more of the citizentry of the community would take a personal interest in the City depart- ments', that all of the departments would function at a far greater rate of efficiency. We ~again thank you for your letter and hopefully the response of Chief Heffner is acceptable, in the form of an explanation to your inqui~ry. .' F. dwin H. Glotfelty' · City ~Manager ,~ EHG/ss '.' Sincerely yours, 16 01.2 Ot'TSIg:: I:.'.,.!'LO¥:ll;:"" . ...... 15 01.'2 __ :-:o e:'ployee shall c::c:',gc in. -.-v ,~t:t:¢r c::'p!os'.'..c, nt, '¢.'l'-~t't:cr iuLlic, priv,-,te, or r, clf.--c:..'.)io:.'::'..'nt, c..';'~,::c; :~c:n,.~iul,c~i work l,.our' , :c- out- side ocl:cdulcd wcrl: 1:.,: rz i' .'-.ucc, c:rq~le'.,,nx~t conflic'" ;.''., City's interest or advcr'zelv z,' .".,'cio t!.e ¢:r,.plcyee's avai','~i,'liny and u:;cfu !.t~ess. :.ianagcr,:¢:nt and Supervisory l'~r:"cnr'cl are responsible for all e;:,f~!o::'ccs ur.t~cr t!,cir s:::.-rvi'sion of tl:c ~.~rovisio::~ c' Rec~ulation and for cnIio:'ccr.-'.:'.t of it. %'ltc following !;rc. ccc:u'e sl~all bc u.q~d in obscrvin~ ,,':is l:egulation. 1. Tl~e ct~,ployec:.-n wl:o v.,isl~er~ '..o work-in ot!~cr employr'.cnt inform tl~c City I;anaucr t'ircctly, in writing, of i~is intent.\ 2. Thc City Ilanager shall r.-.:vic:.; and route to the departr:;cnt head concerned for invcstic~a~icn and report. 3. The depart:.ncnt head shall r.:ake a written report to the City I. lanagcr, sctt:inq fcrth tk:: results of his investigation, an his recon~.;cndations. 4. Tile City l~.anaqcr shall note on the original notific:~ticn the oth~.'r c~.:~lov~"c:nt i:; no~ objectionable and rctai-.t:.a ori- · . ginal notice and ti~e r:l'i:,t"tr:ent bead's report for fJ ,.'. lie shall notifv thc Dct~z,.rt~'..:nt llea¢i concerned of his acnicn on . employee noti f ic::tion. [:% t!;e cv¢.'at oil:er en:plo,:'n.'-'.'~;' i:; eL;5 tionab]c', ti:(3 City :.lanes. r shall notify the emplo'.,'cc: gnu departr~:ent hca¢i center: ,.i c.f iris objccticn and ti~e ~;cticn re- quired of thc cn;ployec or dcpartn:ent head. · 16-2 16 01 2 Outside E;:::)loyn:cnt, Continued For guidance of all management and su!:crvizory personnel and c:~- ployces, t}~e foltc:.:ing types of other cr:plo:,na-.,nt are consiu'-'rcu contrary to the City's interest, and to auvcr:;el'/ affect thc avail- ability and usefulness of cf.:pies'ecs and sl~all not, therefore, be approved by department heads. Preparing financial reports subject to City audit, or review. For department or division heads or comparable level positions to serve as an officer or director of an'.; union or as::cclation of City employees. This provision shall not apply to an'..' em- ployee holding such office at the time of adoption of Regulation. 3. Actively participating in management of any business crc..ani- zation that obtains or is attempting to obtain funds or busi- ness from thc City. 4. Other empl¢ -~ent hours which, when combined with scheduled hours of e.,,.plov;;:cnt with thc City will adversely aff.uc~ pro- duction or performance of duties for tl~e City. 5. Other er-,loyment wherein data or information to which access is provided by City employn:en~ could be used. Itl administering this Regulation, all management and Supervisory personnel shall encourage their emplo'.,'ecu to ou~ain in~'orn fence from the City [.lanager thro'.:gl~ their supervisor hefor(: accept- ing other cn:.ploy~:'cnt. Such informal clearance shall no.~ nccat~ th(; requirement ia tltis Regulation for all e~.plo'!ccs to give writ=ch notification of o~her ~mployr.;cn~ or the procedure herein for review of such notices. 16 O1.3 . 1~ 01.3 mlPLOY~I:N'r OF FA:lILY I.::_.'_,',~_P, IjRS_ .. -.. '-- 7,'> t '; tr. =,.; [-- 'rd ::> C.) :; i :-0 C] C) "~.' . '-" ,---a ~,-"'~ =U ""j U) '=' ["" 1.,.1 t.] 0 U3 · .,..j ~ [=J '7.] CONGRESSMAN NICK BEGICH . ALASKA '".4 0 · ..., "%.1 ~ HOUSE OF REPRESENTATIVES '- WASHINGTON, D.C. 20515 September 8, 1971 Mr. Edwin Goltfelty City ~a.nager City of Kenai Box 580 Kenai, Alaska 99611 Dear Ed- Thank you for your,, letter of September 8, 1971, regarding construction of the control tower at the Kenai Airport. I am enclosing a copy of the letter that I have written to John Shaffer, director of the Federal Aviation Agency. As soon as I receive a response from him, I shall forward, it to you. Sincerely, CONGRESSMAN NICK, BEGICH ALASKA HOUSE OF REPRESENTATIVES . . ; WASHINGTON, D.C. 20515 . .- · , ,, . Septenfoer 8, 1971 i~ir. John Shaffer Director Federal Aviation Administration Washington, D.C. , Dear ~ir. Shaffer: I a~ writing to you regarding the proposed construction of the Federal Aviation Agency Control '£ower for Kenai. The recent air tragedy in Juneau dramatically points to the fact that Alaska airports operate at a dangerously low level of efficiency. Because air transportation is so vital to Alaska, safe and efficient transportation is needed. Recently two men were killed at the Kenai Airport as a result of a collision that could have been ' avoided if there was a Control 57ower at Kenai. Recent communication with your office of Congressional ~Relations revealed that all contract bids for the construction of the control tower at Kenai must received by October, and a contract decision will be made by Christmas. If present plans continue on schedule, completion date for the control tower at Kenai will be June of 1973. In my opinion, and in the opinion of the Kenai Planning and Zoning Commission, this timetable is unsatisfactory. Kenai citizens and Alaskans use .the Kenai Airport frequently and their safety requires immediate acceleration of the construction timetable at the airport. I urge you to do all that is in your power to see that the control tower is completed as soon as possible. Sincerely, NICK BEGICII September 9, 1971 CONGRESSMAN NICK BEGICH ALASKA HOUSE OF REPRESENTATIVES WASHINGTON, D.C. 20515 Mr. Edwin Ho Glotfelty City Manager City of Kenai Kenai, Alaska 99611 Dear Mro G!otfelty: Thank you very much for your telegram relative to the proposed sewage treatment plant at Soldotna, and for your report on the preliminary injunction hearing. First of all, I want to apologize for my delay in responding to your telegrams. Unfortunately, howov.er, they were forwarded to me in Alaska and followed me. all around the State before finally catching up with me today baCk in Washington.- The thought arises that, even though construction proceeds for the plant, alternative means of discharge could still be investigated and implemented before operation. I want you to know that I do not wish to see Kenai lose the opportunity to have a multi-million-dollar liquid natural gas plant, and I will continue to do all that I can. If you have any specific suggestions as to what additional assistance I can render, please contact me. With best personal regards and, again, my aplogies for the del ay in responding. Sincerely, NICK BEGICH EDW!?4 C;O~FELTY '; ~::'i ,'~"""'~T';'"'TIO?'I',:",... ._,., AG=i';CY ¢"R'3S ".,!IL' 5= ,.USE} T~'4 E!4VI-- __ R'3 ~.'~;';~ T.~_L_ ~ ' '"' " '"' - - · - .- T~," ':~'r p~" H CONS¢~.,,...,~ T~3'''~... ,., :3F. EXTE:aDED ?' S!ATiON S ... ,, ,, .-- - .,. ,,~ 3. S.c"jE.,., ~k A IT W.I.LL ~LSO FININCE Cg,:;VErS iON uR T. HE Xi STI"' _ 7;' - I~]70'h CHLORIATiO!'~ CHAi'1~=r, THAT WILL Pr, OV! a S';'CO~DA Y tR AT~.,:E~'.~T. THE 'S~NI' IS ~o THE CITY OF KE,~-;AI. TED STEV~':'S U. · ,, S SENAIOR Unraised; .................... T~MS. DF~PA'IItT~tII~NT OF C. ENTRAL DISTRICT / / / WILLIAM A. EGAN, GOVERNOR / / / / / 555 CORDOVA STREET ANCHORAGE, ALASKA 9950! September 8, 1971 RE' 52-2519 Local Service Roads Honorable John SteinbecN Mayor City of Kenai P.-O. Box 580 Kenai, Alaska 99611 Dear Mayor Steinbeck' We have transmitted your Local sioner's Office in Juneau. Servi ce Roads Program to the Commis- We have requested that your application be expedited so that funds will be made available for your construction program this month. We will keep you advised of any developments. Your cooperation in this endeavor is greatly appreciated. Very truly yours, Jack M. Spake, P Central District Engineer Septe~ber 14, 1971 John Shiveley, Executive Director RurAL Alaska Com~nunity Action Program Drawer 412 ECB Anchorage, Alaska 99501 Dear John' I am enclosing herewith a copy of a self-explanatory letter from Mayor George Sullivan, President of the Alaska Municipal League, pertaining to the appointment of our representative to the RurAL CAP State Board. We think you will find Mr. Glotfelty to be an outstanding member of the Board and that his contributions to your program will be invaluable. We in the League are certainly proud to have him represent our Associa- tion. By copy of this letter I will notify Mr. Glotfelty of his appointment, and I assume you will contact him personally about future meetings of the Board and the duties inherent with his appointment. We wish to thank you for this continued opportunity to be represented on the RurAL CAP State Board. If we can .be of further help, please call on us at any time. Don M. Berry Executive Director DMB/mm JAMES E. FISHER JAMES C. HORNADAY FISHEr & HO'~NAD/~Y ATTORNEYS A ~F~'..L A W KENA, .ROFESS~ONA~ =UILO~G - P. O':"AO× 39? KENAI. ALASKA 99611 TELEPHONE 283-7565 14 So~te~er 1971 President Pichard ~ixon %'~ashin~ton, D. C. D~a.r Prc~idcnt ~i:<on: There rulinc appear t~at ~ ~' cti on Ti~e :~cne There i~,] strcnc ~u~:~ort in f%la~ka for ~ ~ ed S fate 290 ~les so as to limit~ of the ~n~t dicticn~l the continental shelf. This i~ very davolo~r-ent of Alaska ~%d for protection of the Alaska ~aich are the larges'~ in tJ~a world. a>~>aars to be confu.~ion in re%Tards to a state Departn~ent a~.~~ it af~' '"~' ~ .... '- t~e ~%~,te Eepartr-?~nt is, in effect, turnin~:~~ over of historic wa~gr~,av~ to iD. te.rna~ional Jurisdiction. trend ~.~,~ars- to De ~or,. nations to e'~?:and,,..~ and extend. retract th~ clai~;~ of sow?ruicnty on conticuous waters. tha t~rritoriai include juris~ fisheries involwing lease clarify o I am ~.o~.wa n~ conies of my letter to the A.!a.~ka con.~res,~ional delucaticn and would appreciat~ their rempon.se~ as well. Thank you. Very truly yours, Jh. 5~$ C. HO~={ADAY Senator T~d Stevens Senator ~'4ike Gravel R.epresentative ,'.;ick Degich ~e'nai City Cotunci I E - 6 (a) G - 1 THINGS TO DO LIST 9/1/71 Letter to Kenai Planning & Zoning regarding their memorandum of 8/27/71. Letter to Borough Requesting ballots for unificatio'n Kenai and North Kenai. Done Done Time Trials 11-00 Kenai Recreational Facility September - 19th Schedule of Racine Events A. M. - Motorcycle Follow 1:00 P. M. 1-20 1-40 2-00 2-20 2-40 3 -00 3-30 3-50 4-10 4:40 . be in cycle $3.00 charge. Trophy Dash Five Laps Fast --- 20 Min. S low Bike Race (0-100 cc) 20 Min. (100-125 cc) Novice Trophy Dash Five 20 Min. Laps Slow Heat Eight Laps Fast Heat Eight Laps 20 Min. (126-175 cc) & (176-250 cc) 20 Min. Australian 'Pursuit 15 laos _ Bikes (251 & Over) and Mini Bikes Novice Main 10 Laps 410 (0-100) & (101-125 cc) Main Event 25 Laps 30 Min. Powder Puff Cars ' Bikes Ail participating stock car and novice car drivers should the pit area no later than 10-00 A. M. All participating motor- racers should be in the pit area no later that 11:00 A. M. There will be a charge of $5.00 per stock car entrant and per novice car entrant. There will be a $2.00 motorcycle entrant There will be a $2.00 charge per pit crew member. cars and Adul ts There will be a limit o£ three persons plus driver for 1 person plus driver for the motorcycles.in the pit area. Racing rules may be picked up at Kenai City Hall. the Admission Fee $2.00 Students $1.00 Children 12 & Under C h r~~ ~s, "//~~e~lrecto~ City of Kenai For The Committee on Racing Free MAYORS SUB-COMMITTEE ON RACING FROM MAYORS COMMITTEE ON RECREATION FOR KE~'[AI RACING FACILITY 1~. Dri,~ers between ages of ].6 and 18 must obtain notarized waiver from parents or guard ~ ~ ~an .n order to participate. 2. Driver only allowed in car during actual competition. 3. Safety committee will have perogati~,e of disqualifying a car or driver considered unsafe. Spectators shall not be allowed closer than the outer perimeter of the straightways and shall not be allowed, at any time, on the outside turns. 5. Race Marshall shall decide whether or not a race shall be called, due to unsafe track condi'tions, however all cars shall show at the track. 6. Alcoholic beverages or narcotics will not be allowed onthe track or in pit area. 7. The present rules and regulations pertaining to the technical com- ponents of the cars to be rigid and unamendable with the exception of safety modifications. 8. Everything pertaining to the legality of the cars will be left to the Technical committees decision. 9. Driver will report driver and or car changes to the timer/scorer or points may not be count ed. 10. All flagging and incidents which may occur during a rach shall be left to the flagman. 11. There shall be at no time any coaching dur~..ng race. 12. It shall be the duty of the timer/scorer to keep time and notify the 13. A person shall not be barred from owning or dr~ing a car because of being an o~ficial. 14'. Each program shall be proceded by time trials consisting of two qua!ify}~n¢ laps per driver and the fastest lap used for positions. I, ots wi].i be drawn by the drivers to determine the position for time tria].s. 15. A helmet or trophy dash consisting of five laps shall follow the time tr~ ~ ~ ~ ~a~s, ~robab~. 16. The Hca~ race will consist of 8 laps or more. .~ ~f run will consist of 25 laps In the event of 17. The B Ma~n Event, · , ~ · an A Class, B r~ ~ e~ - ~zass ma~n ev ~ are run, not less than 5 cars wil~ compete in the A Class Main. The first and second place finishers of the B C~as~ Main will have option or enterin~ the A Cla~s Main They will start at the rear of the A Class Main and will be paid finishing money for the even~. 18. In the event of a tie during time trials the first man to qualify shall be put in the fast position. 19. While runing under the yellow or caution flag, cars will 'maintain their positions and will close up to the lead car. . 20. When race participants are called, they will have four minutes to line up, three minutes will be given from this. for any car being repaired. This is a maximum of seven minutes. 21. Should a car develo~ trouble while lining up for an event he shall have a maximum time of three minutes to get back.into position. Should he require more time the race shall be run with that position open. ' 22. ALL Gas Cans in the pit area will be painted RED. 23. While running an event if two or more cars spin out before the first lap is comp!eted, the race will be restarted. A maximum of three minutes will be given. 24. A winner of a slow Trophy Dash will not be allowed to enter again until every other driver has had an opportunity to compete in the fast or slow Trophy Dash. 25. After the green flag is dropped in each event no one will touch a car excemt the driver. Other exceptions, in case of accident unless otherwise stated by the flagman prior to the event. Violations will result in disqualifications from the event. 26. Signal flags will be used as follows' A. Green- Start B. White - One more lap to go C. Yellow - Caution, no passing hold posit ion D. Checkered- Finish 28, F. G. H. Red- Stop i~:~':ediatel,¥ ~lue w~th ~i~-~ ~ ~ Passing ~. , ~. ~ona trip,~ - Red and Ve!Io~,:. - .iIaie~ of ~c~::~. comp~eted~ . Bia~k- ~,~f~ tr"zck ~u.o-,t ~.o me~h~ Committee=. or Safety Committee Pit or ~rack Ail. dr:~_.v~'~rs will be re..su~red to wear crash helmets and face shields ~ ...... ~~.~'~ a vehicle on th~ track at any time or g~.,g~Fi~',s. Anyone ope ~..~.~.~: ..... a~e r~cu'~r~d to ~,~-a~ ~ c~aa~, ~el. met, ~ ~ ~._~ .._ .... . ....... so~gles or fa~e shields. Ye~!o,,~ · ~ lenses [:1 ~to~.e~ ~ ! ~ ~.o~ b~ _~ .~, permit ted Ail races will consist of three or more cars. of f~.~v~ c~-~s 't~: ~ ~ ~1 . ~ ~ .... e~ ~ w ~ ~. not Sp~ff..t_ Heat race. If t here is a maximum STOCK CAR RULES · · ~ e · · · 10. 11. 12. 13. 15. There will be two classes' A, A Class - No overhead V-Ss - No overhead Cam-8 or 6 B. B Class - Open stock engines. No special racing cams by factory only. Open stock engines there shall be no larger cubic inch engines than come in original year body. You may go next cubic inch one year. No modifications must bo!t in. · Mandatory- Safety belt Mandatory- Shoulder harness Mandator,y - Five gal!ong metal container for gas behind a fire wall rear compartment or trunk. Open conventional street tires (No knobbies) Safety opt ion - Doublecenter wheel (right front only) No lock rim type wheel Approved helmet with goggles .or safety shield mandatory. One four barrel only No fuel injections No blowers No super chargers No magnito ignitions Sixty overbore for clean up Stock body and frames, American made only passenger design only. No four wheel drive. Years from 1930 to current year. Stationwagon okay. 16. Front glass optional (all other galss shall be removed) 17. Complete roll bar cage and bucket seat mandatory. 18. Must have leg bar on ].eft insider of car. 19. All cars must pass a safety .inspection. 20. Roll bars must be at lea,.~t I 1/2 inch pipe or more. 1/8 'tnch wall thickness must be down behind driver plus cross bar. Roll bars must be welded or bolted to frame. 21. Exhaust -Open -but must extend past firewall to the rear-Fenders, hood, out of ~ng~ne~, .~ co~,n~artment· . Hood must be tied down secu~'e!y in ~ front. 22. A firewall must be between driver compartment and engine. 23. Ail batteries must have rubber cover and tie downs (no batteries in drivers compartment). 24. Ail cars must have fly wheel, clutch and starter in working con- dition unless auto,matic (no clutch pedal). 25. Radiator guard optional 26. Must have front and rear bumper. No railroad iron. Bumper may not extend past original .distance. Front and rear bumper width may not extend outside of body. 27. Rear end any gear ration, but original housing must be retained. 28. Engines may not be moved from original mounts. 29. Must have rear view mirror inside of car. 30. Any protest must have $25.00 deposit put up by protester. Except a visual protest .(a visual protest is disqualified for' days racing). Protest with deposit heard after days event. A tech committee protest and a car is torn down and found legal, the racing committee will pay $25.00 plus gaskets. Individuals requests a teardown the indivi- dual will pay $25.00 plus gaskets for the teardown. If the car is illegal ther will be no money paSd. The owner or the mechanSc of protested car may dismantle the car under the supervision of the teeh committee,, versus the tech committee performing the function. 31. Any car consi, dered unsafe by tech or safety committee will not be allowed to run until the car can pass inspection. 32. Spectators are not allowed in pits or on track during or before race time. Pit crew can consist of members 16 years of age and older. 33. Ail cars must have brakes on all four wheels working at all times. 34. All cars must have numbers on each side of car. Twelve inches minimum height. No fractions, all fu2I numbers. 35. All cars must have catch Can for overflow from radiator a one gallon can) securely mounted. ( at~ least 36. Any car leaking w=te~ c.~] or fuel on track w~!l be black flagged off track until fixed an~ okayed by safety or tech committee. 37. Any home made b,,~ ~,~ ...... ..... p~ ~ay not dimens_, on measure'~nt s. exceed three and one half inch outside 38. Wheel cu~- cuts ma×=. of ~.our inch over tire length ~9. No exce~ive~ smoke~ on *rack~ . Brake-check will be reauired by flagman prior to ti-me trials. NOVICE CAR RULES 1. There will be two classes' A · A Class - No overhead V-8s - No overhead cam-8 or 6. B Class - Open stock engines. No special racing cams but factory only. Open stock engines there shall be no larger cubic inch engines than come in original year body. You may go next cubic inc~h one year. No' modifications must bolt in. · Mandatory - Safety belt. Approved helmet. · Stock body and frame, American made only passenger design only. No four wheel drive. Years from 1930 to current year. Stat ionwagon okay. 5 · Glass A · B. C. D. E. Windows shall be rolled down. All loose crome shall be removed or taped down. Headlights and taillights shall be taped. Sideview mirrors shall be removed or turned down and taped. Remove windshield wioers. ~ Ail cars must pass safety inspection. · A firewall must be between driver compartment and engine. batteries in drivers compartment. ~ wheel clutch and s~arter in working condition All cars must have fly , ,~ unless automatlc (no clutch pedal). 10. Radiator guard optional. 11. MUst have front and rear bumper. extend past or'~gina~ d ~ .... ~stance. outside bumper. No railroad iron. Bumper may not Front and rear bumper may not extend 12. Rear end any gear ratio, but original housing must be retained. 13. Engines may not be mo~ed from original mounts. 14. Must ha~e rear ~iew mirror inside of car. 15. Any car considered unsafe by tech or safety committee will not be allowed to run until tb~e car can pass inspection. 16. Spectators are not allo~.:ed in pits or on track during or before race time. Pit crew can consist of members t6 years of age and older. 17. 18. Ail cars must have brakes on all four wheels working at all times. Any car leaking water, oil, or fuel on track will be black flagged off track until fixed and okayed by safety or tech committee. 19. Any home made bumpers may not exceed three and one half inch outside diameter measurements. 20. Wheel cutouts maximum of four inch over tire length. 21. No excessive smoke on track 22. Brake check will be required by flagman prior to time trials. September 15, 1971 Memo: To: From: Edwin H. Glotfelty, City Bruce A. Massey, Water Manager & Sewer Superintendent o RE: Recommendations Plant contract. on award of Sewage Treatment In regards to the Kenai's proposed bids are herewith award and selection of a contractor for sewage treatment plant the three lowest summarized for your consideration. ae Sewage Treatment Plant Contract plus addendum I-l, (the unfunded interceptor connecting the "New Jr. High School to the existing collection system on Lawton Drive). 1. LOw Bid - Anderson Construction $784,253.85 2. 2nd low bid - Peninsula Construction $786,041.84 3. 3rd low- Locher Construction $829,857.89 Be C · Sewage Treatment Plant contract only (minus addendum I-l) . 1. Low bid - Peilinsula Construction $769,635.84 2. 2nd low bid - Anderson Construction $774,635.85 3. 3rd low bid - Locher Construction $818,882.93 Analysis (lowest two bidders) · On the total project, plus additional Lawton Anderson Construction by $1,787.99. sewage treatment plant Drive Sewer line project, is under the next low bidder · Qualifications- Anderson Construction has had extensive heavy construction experience in both Alaska and Hawaii. including experience in sewage disposal plants and in addition is the succesful bidder on the proposed Soldotna Sewage Treatment Plant. Peninsula Construction, A peninsula based 'firm has had considerable structural experience in the Kenai area, and, if awarded the contract, has committed themselves to work under the expertise and super- vision of Mr. Dick Breeden of Kelley Construction, an Anchorage based firm. I am told that Mr. Breeden has supervised similar construction projects in Alaska for over. 20 years. Those projects specifically sited were the 5.5 million dollar Bethel Project which included water and sewer collection lines and the sewage treatment plant plus the 3.5 million dollar comp©sit building project at Clear Alaska. D. Recommendations: A~h~g~~~--~~ty of Kenai "reserves the right to reject any and all bids", the City is also obligated to follow federal mandates concerning the expendature of federal funds. Concerning this, the City has been informed by tile Environmental Protection Agency that the contract calls for bid award to the lowest qualified bidder; and, that the contract for the sewage treatment plant including addendum I-1 are inseparable and must ° be treated as a lump sum bid. With the above data in mind, I recommend that the contract be awarded to Anderson Construction with the following provisions' 1. THE AWARD BE SUBJECT TO an agreement from Anderson Construction to initiate shcedule I-1 of the contract within 10 days of the "notice to proceed" with a job completion of that schedule not to exceed 15 working days from the date of i~itiat,ion. 2. THE AWARD BE SUBJECT TO an agreement between Anderson Construction, the City of Kenai and the City's con- sulting engineers to construct the sand filtration unit with all associated additions at a mutually agreed · price. And, that although the bid be awarded no con- tract be signed until that time. This price~ must be within available project monies. ~ 3. THE AWARD BE SUBJECT TO final approval of the contractor by the State of Alaska's Department of Environmental Conservation and the Environmental Protection Agency. I feel secure that both firms are will qualified to do the work and with the agreements set forth above, the City will be well satisfied with the completed project. R~pec tful ly, Bruce A. Massey ~ Water & Sewer Superintendent BAM: pc September 15, 1971 4:00 P.M. TO: FROM: SUBJECT: MAYOR AND KENAI CITY COUNCIL EDWIN H. GLOTFELTY, CITY MANAGER AWARD OF BIDS OF THE KENAI SEWAGE TREATMENT PLANT I just received a telegram at 3-45 P.M. today from James Anderegg, from the Department of Environmental Conservation, it reads as follows- STATE CONSIDERS KENAI SEWER TREATMENT PLANT GRANT APPLICATION NOT FULLY APPROVED FOR FAILURE TO PROVIDE INFORMATION SPECIFIED ELLER~AN, SEPT 2, LETTER TO GLOTFELTY AND BRITT, AUG 5, LETTER TO GLOTFELTY IN ADDITION PLANS FOR EFFLUENT POLISHING SAND FILTER HAS NOT BEEN SUBMITTED AS AGREED BY GLOTFELTY. CONSTRUCTION CONTRACTS AWARDED PRIOR TO SUBMISSION ARE REQUIRED DATA TO DEPT. OF ENVIRONMENTAL CONSERVATION. HAVE NOT ASSURANCE OF STATE FINANCING. The Administration recommends that all bids be rejected and that the project be re-bid to include polishing sand filters and removing item I-1 from the specifications. The Administration further recommends that Item I-1 of the bid be awarded to Anderson Construction at their bid price because of .the immediate need for this interceptor to connect the new Junior High School Complex with our present sewer system. Sincere yo~s Edwih,.-H. Glo City Manager EHG/ss o WILLIAM A. EGAN, 60VERNOR DEPT. O~ ENV~'~O~%'~-~ENT~%L CONSERV.~TRON August 5, 1971 POUCI'I 0 -- JUNEAU 99801 / Mr. Edwin H. Glotfelty City Manager City of Kenai Kenai, Alaska 99611 Dear Mr. G lotfelty' Re' Kenai - Sewage Treatment Plant, WPC-AK-33. The subject project was reviewed by us in July 1971 and our letter of 14 July 1971 contained a number of questions to the consul ting engineers; Adams, Lee, Corthell, ~ince and Associates. By letter of 19 July 1971 with enclosures, Mr. Corthell has answered our questions satisfactorily and requested our comment on the size of Interceptor 71-B. We have no objection to the use of a si.ngle 8" line vice 2-6" lines since we regard this more as a force main than an inverted siphon. We recommend that consideration be given to the si~ngle 8" line. Our letter of 27 JUly 1971 forwarded to the consulting engineers a number of comments and requirements from the Environmental Protection Agency. We have no further comments, questions ,or requirements and when the requirements of EPA are satisfied, wil 1 give our approval to this project. Si ncerely yours, Ri chard H ' Britt Sanitary Engineer CC' Adams, Corthell, Lee, Wince & Associates Roy E11 en~lan EN~IRONMEhlTAL PROTECTIO AGE ~, REGION X ~ 1206 .SIXTH AVENUE ~ SEATTLE, WASHINGTON 98101 September 2, 1971 Re- Kenai Sewer Treatment Plant WPC Alaska 33 Honorable Edwin H. Glotfelty City Manager ~ City of Kenai P. O. Box 580 Kenai, AlaSka 99611 Dear Mr. Glotfelty- We acknowledge receipt of your certified letter dated August 27, 1971, regarding the Kenai Sewage Treatment Project WPC-AL-33. We received your letter of September 1, 1971. As we indicated in our telephone conversation with the City Manager and City Engineer August 30, 1971, we are processing the Kenai application for a grant at this time. Several deficiencies in the grant application documents and plans and specifications were discussed in detail. We expect to receive data and support documentation from Kenai through the Alaska Department of'~ Environmental Conservation ~to convert these deficiencies. As of this writing, no new information has been received. Enclosed is a copy of a telephone memo and memo to the file relative to this project. As soon-as the supporting' data and documents are received, reviewed, and approved, and planning requirements are met, we will .complete processing your grant application. Your cooperation in providing data and documents is appreciated. Sincerely yours, ': ~o~ief~ Construction Grants Branch Enclosures CC' WQO, Anchorage, AK state of AK TO ' Mayor and Kenai City Council FROM · Edwin H. Glotfelty,. City Manager DATE · September 15, 1971 SUBJECT · AWARD OF BIDS OF THE KENAI SEWAGE TREATMENT PLANT In evaluating all the bids received from the contractors concerning the Kenai Sewer Treatment Plant, the Administration has taken into consideration; the monies that are available for the total project, the legal aspect of the project and the intent of the use of the money by the Federal and State Government on their making a grant to the City of Kenai. We will address ourselves only to the two lowest bidders on the contract and those being Peninsula Construction Co., a locally based construction company, and Anderson Construction Co., an Anchorage based construction company, formally doing business in Hawaii. On the Sewer Treatment Plant contract itself, deleting item I-l, which' is interceptor lines, the Peninsula Construction Co. is the apparent low bidder at $769,635.84. With Anderson Construction Co. second with $774,635.85. This means that the Peninsula Construction Co. is low by $5,000.01 · for the construction of the Sewer Treatment Plant. The City of Kenai advert ized the complete project with an addendum, I-l, which included the unfunded interceptors connecting the new Junior High School to the existing collection system on Lawton Drive. This chan.ged the low bidder from Peninsula Construction at $786,041.84 to Anderson Construction at $784,253.85, making a total separation of '$1,787.99 between the two bids. The Administration Recommendations The Administration recommends to the City Council that they award the Sewer and Water Treatment Plant bid to Anderson Construction Co. for a total figure of $774,635.85. This recommendation i.s based on the City of Kenai's addendum #1, Item 8, which reads- The attached Section 22, "CONSTRUCTION SPECIFICATIONS FOR SANITARY SEWER SYSTEMS' consisting of 9 pages, are hereby added to and made a part of the TECHNICAL SPECIFI- CATIONS of the Bid and Contract Documents. and Section 16, which reads' METHOD OF AWARD - LOWEST QUALIFIED BIDDER If, at the time this contract is to be awarded, any bid submitted by a qualified bidder does not exceed the amount of funds then estimated by the Owner as available to finance the contract, the contract will be awarded on the basis of the lowest total bid by a qualified bidder. and as of our conversation Ellerman of Environmental as of this date with Mr. Roy Protection Agency in Seattle. Sinc erectly yours 'n H. Glot'felty City Manager · CITY OF KENAI FINANCIAL STATEMENT FOR TWO MONTH PERIOD ENDING 30 AUGUST, 197'1 CITY OF Financial KENAI Statement CONTENTS General Fund Revenue Statement Expenditure Statements 01 Council 02 Attorney 03 Clerk 04 Planning & Zoning 11 City Manager 12 Finance 21. Police 22 Fire 23 Munici.oal Court _ 31 Pub iic Works Administration 32 Streets, Maintenance 33 Sanitation- Do9 Control 34 Health Center 35 Harbors · 36. Cemetery 37 Inspection 41 Fort Kenay 42 Municipal Parks 43 Library 44 Recreation 45 Mayor Council on Aging 51 Municipal Shop 80 Fixed Charges 61 91 92 93 Water & Sewer Revenue Expenditure Airport M & O Revenue Expenditure Airport Terminal Revenue Expenditure Airport Land Revenue Expenditure 98 Kenai City Light Revenue Expenditure · Water and Sewer Capital Projects Capital Projects Expenditures CITY OF KENAI Revenue Statement for the 2 months ending 30 August, 1971 TAXES 301 302 304 305 306 307 308 Real Property Taxes Personal Property Taxes Penalty and Interest Airport Pilot- KCL Pilot - Water & Sewer Pilot - KUSCO, Franchise TOTAL TAXES General 'Fund Revenues 1971-72 Budget Revenue Received . 2 months ending 30 August, 1971 (over) Under 1971-7'2 Budget $250,409 $70,000 $180,409 56,682 -0- 56,682 -0- 503 (503) 21,460 -0- 21,460 7,950 -0- 7,950 17,244 -0- 17,244 .... 5,,600 ........ . -0- 5,600 $359,345 ..... $._.7 03 $288,842 PERMITS 311 Animal 312 Building 313 Taxi 315 Subdivision 400 5,000 20 50 31 1,252 -0- -0- 369 3,748 2O 5O TOTAL PERMITS $ 5,470 ...... ,$ ,!,,28_3 .................... $ 4,187 General Fund Revenues continued - .1 llTM StiARED REVE_~U~S 322 State - Business License 323 State - Fish Tax 324 State - Liquor License State - Other .331 State - Revenue Sharing 338 State - Training (Fire) 1971-72 Budget Revenue Received 2 months ending 30 AuGust, 1971 (Over) Under 1971-72 Budget $ 45,000 $ 9,378 $ 35,622 10 , 000 -0- 10,000 10 , 000 -0- 10,000 -0- 3,935 (3,935) 143 , 618 67,100 76,518 4,800 TOTAL, SHARED REVENUE FINES & FORFEITS 341 Municipal Court · CHARGES FOR SERVICES '& RENTS 351 City Dock Lease 352 Fort Kenay 353 Library Rent 354 Equipment Rental 355 City Dump Fees 357 Sale of Maps & Pub- lications 361 Rents, Airport ,~65 Reimbursement 1,863 ~'32 931 4,000 658 3,342 100 -0- 1.00 200 -0- 200 6,000 599 5' 401 100 15 85 -0- 5,766 ' (5,766) -0- 480 ( 480) TOTAL SERVICES & RENTS _.$ ..12,2_63 ............ $ .. 8..,_.._._4._._50 .......... $ 3,813 General Fund Revenues continued' 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget M I SCELLT~NEOU $ 391 Interest 392 Income- from Sale o.f or Destruction of Assets 395 Reimbursement Capital Improvements Park 399 Miscellaneous TOTAL MISCELLANEOUS $ 3,000 $ -0- $ 3,000 2,000 5 1,995 16,000 -0- 16,000. -0- 63 ( 63) .._$~ _ 2.1.., _0 0 O_ __ $ 6 8 ..................... $ ..... 2 0,.,9 3_2 ___ Total Revenue - General Fund $629,496 $162,843 $466,653 610 714 Office Dues & T°tal for the Supply Subscriptions Council CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 01 City Council 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 19 71 (Over) Under 1971-72 Budget $ 250 $ 63 $ -0- $ 250 -200 50 -0- 200 $ 450 $ 113 $ -0- $ 450 CITY OF KENAI Expenditure Statement for the 2 months ending 30 Augu~ 1971 02 City Attorney 712 730 740 Legal TranspOrtation Adverti zing Total City Attorney 1971-72 Budget Budget Allotment First Quarter $ 8800 $ 2200 Expenditures 2 months ending 30 August, 19 71 $ 994 (Over) Under 1971-72 'Budget $780~6 -0- -0- 211 (211) 66 $ 1271 $ 8800 $ 2200 (66) $7529 712 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 02 City Attorney 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget Legal Total City Attorney $ 8800 $ 2.200 $ 8800 $ 2200 · . · $ 1271 $ 7529 $ 1271 $ 7529 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 03 City Clerk 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 510 530 610 '740 Salaries Benefits Office Supply Adverti zing Total City Clerk $ 750 $ 187 $ 458 * 84 21 344 150 37 107 1000 250 $ 1984 $ 495 -0- $ 909 $ 292 (260) 43 1000 $ 1075 . Allocation of Actual Time from City Manager's Budget CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 04 Plan'ning & Zoning 510 530 610 713 Salaries Benefits Office Supply Engineering Total Planning & Zoning 1971-72 Budget Budge t Expe ndi tures ( Over ) Allotment 2 months ending Under First 30 August, 19 71 19 71-72 Quarter Budget $ 1462 $ 365 $ 137 $ 1325 248 62 -0- 248 75 18 -0- 7.5 2000 500 -0- 2000 $ 3785 $ 945 $ 137 $ 3648 CITY OF KENAI for the Expenditure Statement 2 months ending 30~,August, 1971 11 City Manager 1971-72 Budget Expenditures Budg'et Allotment 2 months ending First 30 August, 19 71 Quarter (Over) Under 1971-72 Budget 510 Salaries $32388 $ 8097 $ 6372 $26016 530 Benefits 3579 894 21 3558 610 Office Supply 1500 375 33 1467 620 General Operating Supply -0- -0- 35 (35) 640 Gas and. Oil 200 50 -0- 200 714 Dues & Subscriptions 400 100 35 365 720 Communications 2000 . 500 355 1645 730 Transportation 8000 2000 777 7223 731 Expense Allowance ~ 4000 1000 4000 -0- 741 Printing, Binding, Duplicating 600 150 36 564 742 Community Service-s 3000 750' 115 2885 743 Con~nuni ty Promotion 20000 5000 -0- 20000 772 R & M Equipment 325 81 -0- 325 780 Rentals 6540 1635 472 6068 940 Machinery & Equipment 130 32 833 (703) Total City Manager $~2662 $20664 -- $13084 $69578 No break out Capital Improvement Projects. CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 12 Finance Department 510 520 530 610 711 714 720 741 772 780 940 Salaries Wages Benefits Office Supply Audit Dues and Subscriptions Communications Printing, Binding, Duplicating R & M Equipment Rentals Machinery & Equipment Total Finance Department 1.971-72 BUdget Budget Allotment First Quarter Expenditures 2 months ending 30 Au.gust, 1971 (Over) Under 1971-72 Budget $46750 $11687 $ 9129 $37621 4200 1050 -0- 4200 5562 1390 128 5434 1000 250 10 990 3000 750 900 2100 50 12 124 (74) 400 100 -0- 400 1000 250 -0- 1000 370 92 -0- 370 5100 1275 -0- 5100 1045 261 -0- 1045 $68477 $17117 $10291 $58186 for the CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 21 Police Department 510 53O 610 620 630 640 650 714 720 730 760 771 772 780 781 782 799 798 94'0 Salaries Benefits Office Supply General Operating Supply Repair and Maintenance Supply Gas and Oil Small Tools Dues and Subscriptions Communications Transportation Public Utility Services R & M Plant R & M EquiPment Rentals Miscellaneous Jail ExpenSe Uniform Allowance Miscellaneous COntract (Investigation) Machinery and EquiPment Total Police Department 1971-72 Budget Budget Allotment First Quarter $ 81350 $20337 9500 2375 1000. 250 1200 300 Exoenditures -- 2 months ending 30 August, 1971 $ 9263 284 34 60 500 125 -0- 310 0 775 59 2 1300 325 -0- 50 12 4400 1100 -0- 200 3000 750 -0- 2500 625 337 1000 250 -0- 1500 375 392 (Over) Under 197].-72 Budget 3312 828 486 $ 72087 3000 750 9216 -0- 966 1175 293 -0- 1140 500 2508 1300 1500 375 -0- 50 2000 500 -0- 4200 3000 2163 1000 1108 2826 3881 '." 970 $125268 ~ 831315 3000 1175 1500 2000 3881 $18791 $106477 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 22 Fire Department 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 19 71 (Over) Under 1971-72 ~Budget 510 Salaries $ 95563 $23890 $20287 $ 75276 520 Wages 8000 2000 -0- 8OO0 530 Benefits 10790 2697 379 10411 610 Of fi ce Supply 900 225 -0- 900 620 General Operating Supply 6000 1500 490 5510 640 Gas and Oil 200 50 -0- 200 714 Dues and Subscriptions 1000 250 -0- 1000 720 Communications 2000 500 -0- 2000 730 Transportation 1000 250 -0- 1000 760 Public Utility Services 2120 530 389 1731 771 Repair & Maintenance Plant 500 125 1200 (700) 772 Repair & Maintenance Equipment 2000 500 -0- 2000 780 Rentals 19340 4835 -0- 19340 782 Uniform Allowance 1200 300 -0- 1200 789 Training -0- -0- 5000* (5OOO) 940 Machinery & Equipment Total Fire Department 1950 487 2851 (901)~ $152563 $38139 $30596 $121967 * Reimbursable, State of Alaska Training Grant CITY OF KENAI for the Expenditure Statement 2 months ending 30 August, 1971 23 Municipal Courts 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over), Under 1971-72 Budget 510 Salaries $ 360 $ 90 $ 60 $ 300 520 Wages 3900 975 649 3251 530 Benefits 195 48 -0- 195 610 Office Supply 250 62 -0- 250' 710 Prof Services 3500 875 98 3402 772 R & M' Equipment 90 22 -0- 9O Total Courts $ 8295 $2072 $ 807 $ 7488 CITY OF KENAI Expenditure Statement ~for the 2 months ending 30 August, 1971 31 Public Works Administration 510 530 610 620 640 65O 713 714 720 772 780 Salaries Benefits Office Supply General Operating Supply Gas and Oil Small Tools Engineering Dues and Subscriptions Communications R & M Equipment Rentals Total Public Works 1971-72 Budget -Budget Allotment First Quarter Expenditure 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $ 7160 $ 1790 $ 646 $ 6514 1217 304 160 ' 200 50 -0- 1057 300 75 296 300 75 -0- 300 (9) 4000 1000 -0- 4000 50 12 -0- 50 100 25 -0- 100 200 50 12 188 600 150 -0- 14127 $ 3~53-1 $ 831 600 $ 13296 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 32 Streets 510 53O 620 640 760 780 Salaries Benefits General operating Supply Gas and Oil Public Utility Services Rentals Total Streets 1971-72 Budget Budget Allotments First Quarter Expenditures 2 months ending 30 August, 19 71 .(Over) Under 1971-72 Budget $ 30038 $ 7509 $ 1433 $ 28605 3604 901 106 3498 19210 4802 468 18742 3000 750 -0- 3000 3400 850 1232 2168 76750 19187 -~_ -0- $136002 $33999 $ 3239 76750 $132763 CITY OF KENAI Expenditure Statement for the 2 .months ending 30 August, 1971 33 Sanitation - Dog Control 1971-72 Budget Budget Allotments First Quarter Expenditures 2 months ending 30 August, 19 71 (Over). Under 1971-72 Budget 510 Salaries $ 13476 $ 3369 $ 2397 $ 11079 530 Benefits 2457 614 21 2436 620 General Operating Supply 669 167 -0- 669 640 Gas and Oil 900 225 -0- 900 720 Communications 150 37 23 127 740 Advertizing -0- -0- 10 (10) 760 Public Utility Services 800 200 3 797 772 Equipment -0- -0- 41 (41) 780 Rentals 18640 4660 -0- 18640 920 Buildings Total Sanitation-Dog Con. 2300 625 60 2440 $ 39592 $ 9897 $ 2555 $ 37037 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 34 Health Center 510 530 610 630 720 760 771 Salaries Benefits Office Supply Repair and Maintenance Supply C on%mun i cations Public Utility Services R & M Plant Total Health Center 1971-72 Budcet Budget Allotment First Quarter Expenditure 2 months ending 30 August, 1971 $ 350 $ 87 $ -0- 60 15 -0- (Over) Under 1971-72 Budget $ 350 60 100 25 50 50 -0- -0- 14 300 · 75 34 900 225 129 500 125 -0- $ 2210 $ 552 $ 227 (14) 266 771 500 $ 1983 CITY OF KENAI for the Expenditure Statement 2 months ending 30 August, 1971 35 Harbors 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 510 Salaries $ 2320 $ 580 --0-- 2320 530 Benefits 204 51 -0- 204 610 Office Supply 50 12 -0- 5O 620 General Operating Supply 600 150 -0- 600 640 Gas and Oil 200 50 -0- 200 713 Engineering 500 125 -0- 500 720 Communications 50 12 -0- 5O 771 R & M Plant 1500 375 -0- 1500 780 Rentals 900 225 25 875 910 Land 1900 475 1979 (. 79)' Total Harbors $ 8224 $ 2055 $ 2004 $ 6220 Annual payment Barite Property - U.S. Government. for the CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 5~.0 530 620 713 930 Salaries Benefits General Operating Supply Engineering Improvements other building than Total Cemetary 36 Cemetary 1971-72 Budget BUdget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $' 900 $ 225 $ 27 $ 873 154 38 -0- 154 100 25 -0- 100 200 50 -0- 200 8O0 200 11 789 $ 2154 $ 538 $ 38 $ 2116 for the CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 37 Inspection & Maintenance 1971-72 Budget Budge t Expenditures (Over) Allotment 2 months ending Under First 30 August, 19 71 19 71-72 Quarter Budget 510 530 610 640 713 720 780 940 Salaries Benefits Office Supply Gas and Oil Engineering Communications Rentals Machinery & Equipment Total Insp. & Maintenance $ 8750 $ 2187 $-0- $ 8750 1225 306 -0- 1225 50 12 -0- 50 300 75 -0- 300 250 62 -0- 250 60 15 -0- 60 1400 ~350 -0- 1400 1000 250 -0- 1000 $ 130 35 $ 3257 $ -0- $ 130 35 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 41 Fort Kenav 510 530 620 760 770 771 Salaries Benefits General Operating Supply Public Utility Services Repairs & Maintenance R .& M Plant Total Fort Kenay 1971-72 Budget Budget Allotment First Quarter Expenditures 2 month's ending 30 August, 19 71 (Over) Under 1971-72 Budget $ ~400 $ 35o $ 133 $ 1267 168 42. -0- 168 300 75 10 290 1100 275 192 908 840 210 -0- 840 600 150 -0- 60O $ 4408 $ 1102 $ 335 $ 4073 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 42 Parks 1971-72 Budget Budget Allotment Fi rst Quarter Expenditure s 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 510 Salaries $ 1400 $ 350 $ 524 876 530 Benefits 182 45 -0- 182 620 General Operating Supply 200 50 66 134 640 Gas and Oil 100 25 -0- 100 760 Public Utility Services 700 175 18 682 780 Rentals 250 62 -0- 250 930 Improvements other than buildings 16000 4000 181 15819 Total Parks $ 18832 $ 4707 $ 789 $ 18043 CITY OF KENAI Expenditure Statement for the 2 months ending 30 Augus% 1971 43 Library '71 Salaries General Operating Supply Communications Public Utility Services Repairs & Maintenance R & M Plant Contracts Total Library 1971-72 Budget Budget Allotment First Quarter $ 1050 $ 262 179 44 800 200 350 87 600 150 6000 1500 $ 8979 $ 224'3 Expenditure 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $ 64 986 -0- 179 21 (21) 150 650 -0- 350 -0- 600 -0- 6000 $ 235' $ 8744 for the ~CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 44 Recreation 510 530 610 620 714 720 7-40 760. 771 772 780 910 Salaries Benefits Office Supply General Operating Supply Dues and Subscriptions Communications Adverti zing Public Utility Services R & M Plant R & M Equipment Rentals Land (Wieler) Total Recreation Purchase of Land 1971-72 Budget Budget Allotment First Quarter $ 12378 $ 3094 2105 300 526 75 2500 625 50 12 150 -0- 37 -0- 700 175 2900 725 --500 125 -0- -0- $ 21583 $ 5394 Expenditures 2 months ending 30 Augus% 19 71 $ 10 35 (Over) Under 1971-72 Budget · $ 11343 2105 10 29O 348 2152 -0- 5O -0- 150 250 -0- (250) 700 -0- 2900 -0- 5O0 490 10 * 2143 (490) ( lO).. $ 19440 CITY OF KENAI Expenditure Statement for the. 2 months ending 30 August, 1971 45 Mayors Council on Aging 510 740 Salaries Advertizing TOtal Mayors Council on Aging 1971-72 Budget Budget Allotment First Quarter -o- $ -o- Expenditure 2 months ending 30 August, 1971 $ 650 9O (Over) Under 1971-72 Budget $ (650) (90) '$ 740 $ (740) , Grant not yet projected. CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 51 Municipal Shop 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 ( Over ) Under 1971'-72 Budget 510 Salaries $ 27883 $ 6970 $ 4582 $ 23301 530 Benefits 3074 768 106 2968 610 Office Supply 150 37 -0- 150 620 General Operating Supply 2000 500 37 1963 630 Repair and Maintenance Supply 19000 4750 662 18338 640 Gas and Oil 200 50 967* (767) 650 Small Tools 500 125 -0- 500 660 Heat -0- -0- 770 (770) 720 Communications 600 150 35 565 730 Transportation 100 25 -0- -100 760 Utility Services 2400 600 430 1970 772 R & M 500 125 399 101 780 Rentals (Airport Yard & Bldg) 12000 3000 -0- 12000'. 920 Buildings -0- -0- 77 (77) 930 Improvements 2000 500~ -0- 200'0 940 M & E 101730 25432 4018 9771'2 Total Municipal Shop :_..~ 172137 43032 $ 12083 $160054 Not yet charged back to .departments. CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 8O Fixed Charges 750 790 Insurance Debt Service Total Fixed Charges 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $ 21000 $ 5250 $ 956 $ 2004 4 24000 6000 -0- 24000 $ 45000 $ 11250 $ 956 $ 44044 CITY OF KENAI for the Expenditure Statement 2 months ending 30 August, 1971 61 Water & Sewer 1971-72 Budget Budget A1 lotment First Quarter Expenditures 2 manths ending 30 August, 19 71 (Over) Under 1971-72 Budget 510 Salaries 56212 $ 14053 $ 8089 $ 48123 530 Benefits 6496 1624 167 6329 610 Office Supply 300 75 '-0- 300 620 General Operating Supply 500 125 86 414 630 Repair & Maintenance Supply 640 Gas & Oil 24.50 612 403 204 7 1342 335 -0- 1342 711 Audit 800 200 -0- 800 720 Communications 600 150 20 580 750 Insurance 2300 575 -0- 2300 760 Public Utility Services 12738 3184 2275 10463 771 R & M Plant 7300 1825 175 7125 772 R & M Equipment 56oo · 780 Rentals 8820 2205 322 8498 795 Pilot 17244 4311 -0- 17244 799 Administration 23813 5953 ' -0- 23813 940 Machinery & Equipment 4000 1000 1148 2852 Total Water & Sewer $ 150515 $ 37627 $ 12914 $ 13764 CITY OF KENAI Revenue Statement for the .2 months ending 30 August, 1971 61 WATER & SEWER 410 Water Sales 411 Sewer Service Charge 431 Re-Connect Fees 490 Water Sales (Fire Protection) Anticipated increase in customers 210 @ 144 per year Water & Sewer Revenue 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $68,011 $ 183 $67,828 44,187 -0- 1,500 -0- 6,900 -0- 30,210 -0- 44,187 1,500 6,900 30,210 TOTAL WATER & SEWER · $150,808 $ 183 $150,625 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 91 Airport Maintenance 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 197! (Over) Under 1971-72 Budget 510 Salaries 530 Benefits $ 22034 $ 5508 $ 3081 1115 278 73 1042 620 General Operating Supply 5575 1393 14 5561 630 Repair & Maintenance Supply 800 200 45 755 640 Gas & Oil 1300 325 -0- 1300 71,1 Audit 700 ' 175 -0- 700 712 Legal 600 150 60 540 720 Communications 300 50 20 280 750 Insurance 4200 1050 2331 1869 760 Public Utility Services 2200 550 ~ -0- 2200 771 Plant -0- -0- 81 (81) 780 Rentals 13420 3355 -0- 13420 794 Administration 795 Pilot 6052 1513 -0- 6052 15810 3952 -0- 15810 940 Machinery & Equipment 4800 1200 -0- 4800 Total Airport Maintenance $ 78806 $ 19699' $ 5705 $ 73201 C I.TY OF KENAI Revenue Statement for the 2 months ending 30 August, 1971 91 Airport M & 0 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 358 Landing Fees $23,000 $ 2,249 $20,751 361 Rents 15,500 7,039 8,461 362 Gasoline Fees 16,000 1,108 14,892 369 Penalties 5O0 -0- 500 TOTAL REVENUES $44,604 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 92 Airport Terminal 1971-72 Budget Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 510 Salaries $ 4610 $ 1152 $ -0- $ 4610 530 Benefits 605 151 -0- 605 610 Office Supply 900 225 -0- 900 620 General Operating Supply 2100 525 78 2022 711 Audit 700 175 -0- 700 712 Legal 1200 300 -0- 1200 720 Communications 200 50 20 180 750 Insurance 2600 650 -0- 2600 760. Public Utility Services 8900 2225 2566 6334 771 Plant 17000 4250 3972 13028 790 Debt Service 25262 6315 -0- 25262 79 4 Administration 6057 1514 -0- 6057 795 Pilot 4127 1031 -0- 4127 Total Airport Terminal $ 74261 $ 18563 $ 6636 $~ 67625 CITY OF KENAI Revenue Statement for the 2 months .ending 30 August, 1971 92 Airport Terminal 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 361 Rents & Leases $44,000 $ 7,932 $36,068 362 Gasoline Fees -0- 877 (877) 363 Parking 1,000 -0- 1,000 368 Miscellaneous 50 45 5 TOTAL AIRPORT TEP~INAL $45,050 CITY OF KENAI Revenue Statement for the 2 months ending 30 August, 1971 93 Airport Land 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget 361 Rents $35,000 $11,589 $23,411 361.1 Rent (Shop area) 12,000 -0- 12,000 362 Gas Line Lease 650 -0- 650 392 Sale of Material -0- 13 , 959 (13,959) 394 Assessments -0- 4,000 TOTAL AIRPORT LAND for the CITY OF KENAI Expenditure Statement 2 months ending 30 August, 93 AirPort Land 1971 510 610 712 713 720 794 795 Salaries Office Supply Legal Engineering Communications Administration Pilot Total Airport Land 1971-72 Budget Budget A1 lotment First Quarter 4165 $ 1041 200 50 Expenditures 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $ 11 $ 4154 -o- 1000 250 209 ~ 791 600 150 -0- 600 200 50 -0- 200 3028 757 1527 381 $ 10720 $ 2679 -0- 3028 -0- 1527 $ 220 $ 10500 CITY OF KENAI Revenue Statement for the 2 months ending 30 August, 1971 98 Kenai City Light 1971-72 Budget Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget KENAI CITY LIGHT-Revenues 440 Residential Sales $ 235,429 26,513 $ 208,916 44 2.1 Commercial Sales 465,859 58,446 407,413 443 Electric HEal 18,900 1,987 16,913 444 Street Lights 1,100 3,212 (2,112) 446.2 FAA Wi ldwood 118,000 21,145 96,855 456 Other 30 , 189 7,201 22,988 Total KCL Revenues $ 869,477 $ 118,504 $ 750,973 for the CITY OF KENAI Expenditure Statement 2 months ending 30 August, 1971 98 Kenai City Light 545 560 571 71.3 573 574 712 730 772 901 904 ~920 , 20 A 921 923 9~2 5 930 Purchased Power Distribution System, Operation Distribution System, Maintenance Meter Repair Maintenance of trans- formers Street Light Maintenance Legal Transportation Equipment Meter Reading Uncollectable Office Salaries Administration Office Supply Outside Services Insurance Employee Benefits Other. Operating Expense 1971-72 Budget $ 410000 61470 22000 3000 -0- 1100 -0- -0- -0- 17550 2500 40912 34685 5 0 0'0 8580 6562 11616 4800 Budget Allotment First Quarter Expenditures 2 months ending 30 August, 1971 $ 102500 $ 54164 15367 16240 5500 8780 750 403 -0- 1738 275 143 -0- 238 -0- -0- 2312 199 4387 4857 625 -0- 10228 1267 8671 10 1250 197 2145 238 1640 2904 -0- 455 1200 439 (Over) Under 1971-72 Budget $ 355836 45230 13220 2597 (1738) 957 (238) (2312) (199) 12693 2500 39645 34675 4803 8342 6562 11161 4361 931 933 4O8 98 Rent Transportation Taxes Debt Service Capital Outlay Depreciation Total Kenai City Light Kenai City Light continued 1971-72 Budget Budget Allotment First Quarter $ 3000 $ 750 Expenditures 2 months ending 30 August, 1971 --0-- 5000 1250 2533 16450 4112 601 -0- 73680 18420 -0- 53950 13487 -0- 46000 11500 $ 94814 $ 827855 $ 206961 (Over) Under 1971-72 Budget $ 3000 2467 15849 73680 53950 46000 $ 733041 CITY OF KENAI Revenue Statement for the 2 months ending 30 August, 1971 61 Water & Sewer Revenue Water & Sewer 410 Water Sales 411 Sewer Service Charge 431 Re-Connect Fees 490 Water Sales (Fire Protection) Inspection Penalty Anticipated increase in customers 210 @ 144 per year Total Water & Sewer 1971-72 Revenue Received 2 months ending 30 August, 1971 (Over) Under 1971-72 Budget $ 68,011 $ 10,008 $ 58,003 44,187 6,360 37,827 1,500 29 1,471 6,900 , -0- 6,900 -0- 60 (60) -0- 23 (23) 30,210 -0--~ _-~ 30,210 $150,808 $ 16,480 $134,328 .... CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 Water and Sewer Capital Projects Expenditures 2 months ending 30 August, 19 71 Sewage Treatment Plant Engineering Publication Contract Lab©r & Equipment Travel Legal Total Sewage Treatment Plant * Industrial Water Line Salaries Contract Labor & Equipment Materials Travel Legal ' Advertizing Public Utility Service Total Industrial Water Line $47,122.00 15.00 1,414.00 30.00 403.00 3,142.00 1,514.00 4.00 4,456.00 3,057.00 327.00 2,805.00 $48,984.00 15,305.00 ,-- , Total Water & Sewer Capital Projects * Law Suit $64,289.00 CITY OF KENAI Expenditure Statement for the 2 months ending 30 August, 1971 Capital Projects Expenditures Of= ,=ice Supplies Lecai ['il}.b i i c S a f e ty $ 2.00 640.00 Engineering Transportation e t ~,~e ts 15,640.00 43.00 Salaries Advertizing Transportation Salaries Insurance Transportation Improvements other than building 465. 947.00 352.00 465.00 73.00 156.00 17.00 20.00 ___ ~ ransportation Sa taries S a ,! a r i e s ?oral Capital Projects Expenditures 602.00 15,683.00 1,764.00 266.00 750.00 146.00 820.00 ._ _ $20,L, 031.00 CITY OF KENAI POLICY, IN GENERAL POLICY, EXPENDITURES To draw a fine line and to establish a policy to fit all situations is a difficult, if not impossible, task. The Council and the Administration does need, however, some guide line or perimeter within which to work. To establish a background, the following should be con' sidered: (a) Council - "Ail powers of the City -- shall be vested in the Council." (Sec. 2-4, KCc) (b) ,Manager- "Shall execute the laws of ord- inances and administer the govern- men t." 1. Appoint, remove and control personnel 2. Supervise, control all departments 3. Have such powers and duties consistant with the charter as the Council may pre- scribe. (Sec. 3-2, KCC) (c) Manager - May purchase or enter contracts with a value up to $2500 withoUt Council ap- proval. (KCC, 7-35) Must go to bid procedures for all items over $500, except in certain cases. (Sec. 7-36 & 7-37, KCC) (d) The City shall have the power to borrow money --, but only when authorized for Capital Improvements by the Council and ratified at an election ---- There has been an informal policy used, more or less, over the years where the City Manager brought most Capital Improvement items or items where there might be some controversy to the Council for the Council consideration. However, for the Council consideration, I would submit the following' POLICY STATEMENT - "The Administration of the City of Kenai , _ may expend funds for budgeted items in the best interests of the City. No expenditures for municipal funds shall be made except for budgeted items without prior Council approval. For the purposes of this statement, a funded Capital Improvement Program shall be con- sidered budgeted. Bid procedures shall be used for all expenditures over $2500.* No expenditures over $2500 shall be made without Council approval. Policies are considered to be guidelines. It is recognized that there will be times and circumstances.where there must be decisions made based on the judgement, experience and training of the City Manager.. These decisions may be outside the scope of policy. In these cases, '"~he Manager will so advise the Council of the decision and the circum- stances surrounding that decision." *The ~Ordinance pr'ovision for the $500 limitation on purchasing without bidding procedures has proven to be ext~'emely cumbersome. The Administration, with Council approval, shall submit an ordinance to raise this limitation to '$2500. POLICY AND ADMINISTRATION .. Early theorists held that the legislative body should make "policy" decisions, while the executive should make "administrative" decisions. This distinction between policy and administration was based on the fact that two strikingly different elements enter into any practical decision. One of these is the "why judg~.ent," in which are reflected the ends(or they may be called objectives, aims, or values) at which the decision is directed. "l~hy" judgments are concerned with the goals to be accomplished. _ "which is The second e~ement of decision is the "how judgment, concerned with the means to be used in attaining the desired ends. "How" judgments are based on research, experience, and expert knowledge which make it possible to predict the probable results and effectiveness of the procedures used in reaching these goals. Governmental organizations frequently have been designed with the idea of having one agency, the legislature(city council), make the decisions as to ends upon the basis of "why judgments" The implication behind this theory of organization is that there are two kinds of decisions each involving only one of two factors. Actually, this is not the case. There are not two kinds of decisions each involving one factor--but one kind of decision involving two factors, although to varying degrees in particular cases. ' It is impossible to classify an)f but extremely minute decisions as purely subjective "why judgments" or purely -objective "how judgments." Therefore, while any decision involves these elements of "why" and "how, it is not ordinarily possible to break the decision into separate determinations of "end" and ,:means" which will correspond with the "why" and "how" elements respectively. In order to understand more clearly the intimate relationships in any practical governmental ' "it will be helpful to problem between judgments of "why and 'how, analyze the issues that arise in the construction of a new street. It is necessary to determine' (1) is a new street needed? (2) how does it fit into the city plan? (3) what kind of pavement should it have, what should its width be, etc.? (4) should the project be financed by operating revenue, assessments, a bond issue or a combination of all three? (5) should the project be let on contract or done by the city's own working force? First, these decisions must be made in terms of the aims of the street construction program; the transportation system is intended to conserve the time of the city's inhabitants in transporting themselves and their good from place to pla.ce; in doing so it must keep accident hazards at a minimum; it must provide smooth pavements for riding comfort and reduce wear and tear on motor vehicles; these advantages must be balanced against the cost to taxpayers of providing them; and finally, the principles of equity to be used in distributin~o tax burdens must be agreed upon. Each of these items is a part of the larger question' why should the street be built? Second, these decisions must be made in the light of scientific and practical knowledge as to the effect which particular measures will have in realizing these objectives' possible routes will be studied to determine their cost and their time savings for commercial and passenger traffic; the relative smoothness, permanence, and cost of various types of pavement will be investigated; the total cost and distribution of cost will be computed for alternative means of financing (sinking fund, special assessment, etc.). Each of these items is part of the broad question' how can the street be built? Of course, when a city sets about to build a street the decisions are not always chopped up into their parts in the exact fashion illustrated above. Regardless of whether these individual items are expressly considered or not, every one of them is at least implicitly involved in the construction project--and it might well be argued that if they are not always made explicit, they usually should be. The final decision aboat such a project depends, then, upon the rela~ive weight which is given to the different aims of the project, and on knowledge as to the extent to which any proposed plan will attain these aims. Should Authority Be Divided? If it were possible to separate legislative from administrative action at the point where the "why" leaves off and the "how" begins, how could this be accomplished? It was sometimes been thought that this specialization could be brought about by a "separation of Powers" - by dividing authority between legis~iative and administrative agencies- giving the former authority to determine "why" judgments, the latter authority to determine "how" judgments. "Authority" means the right, in case of a disagreement, to have the last word. If two agencies disagree, then the one with "authority" makes the final decision. Division of authority, however, has not proved a w.orkable basis for distiflguishin~ the administrative from the legislative role. One reason for its failure has already been seen.. In a pr~actical situation, the "why" and the "how" elements are intermingled. Thus, returning to the illustration of a street construction project, it will be seen that the actual questions which must be decided, e.g., the design of the street, the means of financing, etc., involve both "why" and "how" elements. To separate these elements so that they could be decided by different agencies would require an elaborate and generally impracticable logical analysis of each such question. Therefore, if the legislature is to make all "why" judgments, it. will of necessity make many "how" judgments as well. On the other hand, since ~ven the most minute administrative action may involve "why" elements, the administra'tor must of necessity make many "why'' decisions. The line of separation of the tasks of the legislator and adminis'trator will not, and cannot, coincide exactly with the line that has been drawn between "why" and "how". Furthermore, the division must be put on some other basis than authority. · The primary reason for providing for legislative rather than administrat}ve decision of -important matters -is to assure democratic control ove~~ the activities of government. Unlike questions of execution, policy questions cannot be decided by only finding "what the facts are" The democratic determinant of the "why" judgment is to find out "what the people want" by having them elect their representatives. The initiative, referendum, and recall have been devised to supplement these periodic procedures for assuring popular control. In a demoract/c society there is reserved to the legislative body the right to review the work of the adm-inistrat-ive officers carrying out: irs wishes, in order~ to make sure that the job is being satisfactorily done. Authority (i.e., "the last wor~~'), therefore, must always 1-ie w-ith popu_larly elected off-icials, and these cannot surrender their final author-ity u-ithout abrogating the democrat-lc r-ights of the people. For two reasons, then, to divide final authority, between legislature and an appointed adm-in-istrator is imposs-ible. First, granting ultimate authority to dec-ide any question to the adm-inistrator -is a renunciat-ion of dernoractic pr-inc-iples. Of course, a very great number o£ decisions will actually be made by the adm-in-istrator, but: the legislat-ive body al~ays must reta-in the r-igtWto review, when it ~ishes, any- one of these decis-ions. Second, -in pract-ical situat-ions, the 'Mhy'~ and 'How" elements o~ problems cannot usually be allocated to separate agenc-ies for formal dec-is-ion. ., The Division of Work If "division of authority" does not afford a satisfactory basis for distinguishing the work of legislature and administrator, then .this distinction must be found in a "division of work." The legislature can delegate to the administrator, subject to final control and review, those matters which it feels that the administrator will decide in accordance with the legislature's judgments of value. To understand under what conditions' "why" judgments may be entrusted to the appointed administrator, it is necessary to understand what factors, other than legislative direction, are influential in molding the administrator's decisions. The administrator himself is a member of the community. The customs, beliefs, values, ideals of the' community will be in large measure identical with his,own. In many spheres of action this pattern of community values can be relied upon to supplement legislative enactments.. His professional training, too, will be important in molding the administrator's judgments. The physician can usual'ly be relied upon to make those decisions which will benefit the health of his patient" .... The engineer will design structures Which will accomplish their purpose efficiently. It is only rarely that it is necessary to question the judgments of the doctor or engineer, in his technical work, but it is frequently necessary to make certain that his values coincide frith those of the community at large. · Many questions which the legislature will not feel justified in delegating to the administrator will involve in their solution numerous considerations o£ technical fact and administrative workability. On such questions the administrator will be expected to advise the legislature as to the implications of proposed legislation, in order that the measures which are adopted will, in fact, attain the desir~ed goals. The importance of such advisory functions to the legislature cannot be overemphasized. Under this conception of the relations]~ip between administration and legislation there is a established, not a division of authority and a system o£ che~ks and balances, but rather a division of work in which the administrator makes many decisions involving both "how" and' "why, subject to the review of the legislature, and the leg- islature likewise makes many mixed decisions -influenced by the expert advice of the adm-inistrator. The aim must be to establish a working partnership between legislature and adm-inistrator, and a major task of the chie£ executive is to present problems for dec-ision 5n such a way that these principles will be preserved. Translating Decisions Into Action Having reviewed in broad outline the relationships between policy and administration, the next step is to examine in more detail the way in which decisions reached by the legislative body and the chief administrator are carried into action. Simple situations are conceivable where the administrator would carry out his own decisions-- or even where the legislative body might execute its own 'policies. As soon as governmental services grow to the point where the effort of several persons is required to maintain them, this is no longer possible. Then it becomes necessary to develop processes whereby legislative and administrative decisions can be trans'lated into action through organized .effort. To bring this organized effort into being and to sustain it 'is a prime responsibility, of the chief administrator. · Lease App!ication # pg 1 of 2 Name of ~,~,~licant BELUGA DEVELOPmeNT CORPORATION Business' Nam~~ and Address 100 East Fireweed, Kenai Peninsula Borough Sales Tax No.__ .................... State BusineSs License No. Pi]one (check one) _/Lease Permit Lot Description Lot 14, Block 1, INDUSTRIAL AIR PARK Desired length of Lease or Permit 55 Years frqm__Jul__~.. 19_65. Property to be Used for as _per zoning Description of developments (type, construction, size, etc.) Attach development plan to scale 1 inch = 50 feet, showing all build- ings planned. Time Schedule Date August 23, 1971 BELUGA DEVELOPMENT CORPOP~-kTION nv. ./'/. .? ,~;" ,..z-,-' /; ~ SPECIAL USE PERMIT (Not' to--be use---------d--~-~r~ a~- per'iod of time in excess of one year) DATE March 31 1971 The CITY OF KENAI for the considerations and pursuant to the conditions and requirer, ents set forth below hereby grants to: Company Name: F & M Enterprises Authorized representative: J.D. Melvin Billing Address: P.O. Box 39831 Glendal~e, Calif. 91201 hereinafter sometimes refered to as the PEP~qITTEE(S) the right to ......... ~_n_ _a _rea ..... _3_9 0 __ x__.!_ 5_0_ .... F e_e_t ___e xt_e~n_d ].'-_n q_~S 0_ U~.-_h_ _-? rp_m_ _the__ C_i. y_ i i _._A__j r__.P..a r~Q ~._ Aprop 1. Term: This special use permit shall commence on and shall extend to and through ..... ~J_un~ _~0~._!~_7,2. ...................... · 2~ PERMIT FEES: The PERMITTEE(S), prior to the exercise of any privilege granted pursuant to this permit, shall pay for the use or privilege specified herein a fee as indicated below: a. A total fee of $ in full payment for the use of privilege specified her~in-~ .............. · b. A total fee of $ 900.00 payable in 1 installments commencing on the~-Yl~£~ da-y~-6~-~h% term here6~T~--~h-A amount of $ .... and additional subsequent installments in the amount of $ ...... ~a ............. 'payable ...... . o. A fee computed at the rate of $ .02 - per ~q ft. ~er year ~ (45,000 square feet) d.- In addition to the foregoing payments, fees and rents specified above, the PEk~[ITTEE agrees to .pay to the City any. fee's incurred in accordance with the Kenai AirDort Regulations · u ...... Uu- ~ _ L .... L _ ~ ~- II~-- I · I - .... ~ .... ] ......... ~ [[ ...... ~ ..... ] __ : lll~' I ~ -- ~l ] ~ -- -- [ 3. R~GET O~ E~TR¥: Entry and occupancy is a~thor£zed as of the day o-f July ', 1971 , and the first' payment shall be computed from such date. · 4. PLACE ~ND TIME OF PAY~LENTS: All payments shall be made on or before the date due to the City C!;erk, City Administration Building, Kenai, Alaska, or by mailing to the following address: City of Kenai, Box 580, Kenai, Alaska. · 5. USE: The use by the PERMITTEE(S) of the premises described above is limited to the purposes specified herein and is not intended to grant an exclusive us~ to the described premises unless otherwise provided above. This use is also subject to the reasonable administrative actions of the City of Kenai for the protection and maintenance of the premises and of adjacent and contiguous lands or facilities. · · 6o FOREBEARANCE: Failure to insist upOn a stricu compliance with the terms, condztions, and requlremenns herein contained, or referred to, shall not' constitute or be construed as a waiver or reimnqulshment oz the ri§n.° to exercise such-terms, conditions or requirements 7c REGULATIONS- The exerclse of the use granted here±n ls at all times to be subject to the requlatzons governzng the Kena~ Municipal Airport. t°t!ed "Kenai Municipal Airport Regulations," issued in 1964o By signing ~h~s permit, the ?E?d4ITTEE acknowledges that he has rece~.ved a copy of said regulations and has fami!iarzzed himself therewith and Will comply wmth the requirements fo sa~d regulations° go SOLICITATIONS'. Solicitation of donations or the promotion or operation of any part or kznd o~ business ro commercial ennerprize no% contemplated by th~s special use permit upon~ in or above airport lands without the wrztten consent of the City, is prohibited° 9° REMOVAL OF PROPERTY: Any or all personal or real property placed or used upon lands or in facilities Zn violation of the preced~-ng prohibitions may. be. removed and/or impounded by the City of Kenai~ and when so removed 'and/or impounded, such property may be redeemed by the owner thereof only upon the payment to the City of the costs of removal plus storage charges of $1.00 per day° CITY OF KENAI Approved by- the-City Council BY: Edwin H. Glotfelty City Manager PERMITTEE .. James D. Melvin Mayor John F. Steinbeck September. 15, 1971 Edwin H. Glotfelty, City Manager From: George L. Jaynes, Special Projects Coordinator Subject: Awarding of 4th Avenue-Conncetor Street Bid Attached you will find the'. tabulations of the bids for the 4th Avenue Connector Street. We had six bidders. on this project With bids ranging from a low of $5,945.66 to a high of $11,732.00. Our estimate was $10,202.00. "ii:I~ After reviewing the bids and the contractor qualifications, i:'i it is my recomatendation that we award the bid to Bullock's Construction Company at $5,945.66. In that this was an item bid proposal rather than a lump sum bid as we have had on several of our other projects the $5,945.66 ,, figure will probably be adjusted at the' end of the job according to the number of yards' of-classified fill hauled by the contractor. If we have over .estimated the ::il number of cubic yards to be hauled the cost of the project will accordingly go down. If-we have under estimated the amount of fill the cost will be somewhat higher than the total bid figure. We can anticipate at least some settling and compaction of the classified fill material and thereby a somewhat higher cost than is shown in the total bid column. These conditions would apply equally to the/other contractors and it is my opinion that with Mr. /BUllOck doing the work we will get a workman like j o~ a,~'"'"' /~"~ a~ o n ab l e c os t George L. Jaynes 0 E~ Z 0 0 o. '"d ~ ~ 0 -,-I ..I.J o 03 ~ 04 ¢3 0 0 0 · i · '. · · · · · · · -0 0 0 0 0 0 0 0 0 0 · · · · ® · 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 !~ 0 0 0 0 0 · · · ® · · ¢~ Lf~ 0 0 0 0 I.~ 0 0 0 0 0 04 ~ 0 0 0 O0 · · · · ' · o.'. ~September'- 15, 1971 Memo · To: Edwin H. Glotfelty, City Manager From- George L. Jaynes, Special Projects Coordinator · ..iiSubject: Awarding of Petroluem Products Bid Sealed bids were opened on the i5th' of September for '~!i furnishing the City with its yearly needs in petroluem :i products. Three bids were 'received as shown on the bid tabulation sheet which is attached In-~keeping with our policy to recommend the low bidder whenever possible it is our recommendation that we accept the bid of Doyle's Fuel for the regular gasoline and heating :'i fuel requirements for the City of Kenai with the bids :: of~..2295 cents per gallon for gasoline and ~1795 cents : per gallon for~.heating fuel. It is our further recom- mendation that the bid of Standard oil be accepted for all other items. Standard Oil was low on all items with the exception of. the 150 gallons of multimachine hydraulic fluid. It is my feeling that we should accept Standard~s bid on this item even though 'it· is slightly higher than the bid. of Union Oil Company for the following reasons- We would have one supplier for all oils other than ii heating fuel and gasoline. That supplier is located :: within the City of Kenai and has stockS of these'mat- ,,j.,.~~' '~!i.i! erials on hand at all times available for-immediate ~.~:. "il 'delivery as the Sity may require we'wOuld be dealing ~' "~"":. ,ill! wi:~local tax paying concern. ~d K, ENAI VOLUNTEER FIRE DEPARTMENT CITY OF KENAI BOX 598 · KENAI, ALASKA 99611- September 3, 1971 ACTIVITY REPOR~ FO~. AUGUST, 1971 F: WISECARVER FIRE CHIEF Inspection research was completed on three buildings, thirteen inspections were conducted, and five burning permits were issued in August. Mr. Clarence Troxel, factory representative for Seagraves Engin- eering was in the fire department in August to work on the new Seagraves pumper. He also gave instructions to the firemen on the operation of the pumper. ~ A report was sent to Fire Control Engineering regarding mal~c- tions and discrepancies corrected by the fire department on the Fire Boss. Discussions were held on strengthening platoons and handling reports more effectively and efficiently. As a result, new task report forms were prepared as well as a new routine duty schedule for personnel. .Trai..ni~g for the month .of August Petro-fire films we-re shown and discussed. A simulated fire was conducted at Kenai Korners, consisting of approach to fire, ladders at building, use of hydrants, and where to use .back-up units. Drivers training and pump practice were taught using the new Seagraves pumper. Classroom study and discussion of the ambulance, the LaFrance pumper, and the Mack were conducted. This month, there was also practice with nozzles and hose lays and familiar- ization with apparatus on all engines. Pumping and drafting water from a pond was practiced using Engines No. 1, NO. 2, and No. 3- Firemen used Aerofog in the Lutheran Church to eliminate smoke odor. A gas leak was located in the Hycalog Building; the leak was due to an overhead radiant heater which was shut off until the leak could be corrected. KENAI VOLUNTEER FIRE DEPARTMENT CITY OF KENA! BOX 598 · KENAI, ALASKA 99611 September 3, 1971 ACTIVITY REPOR~ FOR AUGUST, 1971 Fire Alarms Fireman Man Hours 106 Fire Loss This Month 41,200 Aircraft Loss This Month 6,500 2 lives Fire Loss August, 1970 4,500 Fir~ Saves This Month 423,350 Alarms to Date 4? Alarms to Date, 1970 38 Ambulance Calls ~ Fireman Man Hours 23 Calls to Date 98 Calls to Date, 1970 68 Training and Administrative 63P Man Hours on Duty Volunteer Man Hours 163 F. WISECARVER