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Home My WebLink About2015-09-03 Event Park Sub-Committee PacketSEPTEMBER 3, 2015 COUNCIL CHAMBERS 210 FIDALGO AVENUE, KENAI, AK 99611 http://www.kenai.city REGULAR MEETING AGENDA 1.CALL TO ORDER 2.INTRODUCTIONS 3.BACKGROUND & PURPOSE 4.ESTABLISHING TITLE FOR SUB-COMMITTEE 5.ADOPT MISSION STATEMENT 6.IDENTIFY ADMINISTRATION SUPPORT NEEDS 7.DISCUSS PROCESS TO INCLUDE NEW MEMBERS 8.DISCUSS PURPOSE OF NEXT MEETING 9.SCHEDULE FOR NEXT & SUBSEQUENT MEETINGS 10.ELECT VICE CHAIR 11.MEMBER COMMENTS 12.ADJOURNMENT 6:00 P.M. [PAGE LEFT BLANK INTENTIONALLY] Event Park Sub-Committee 1 Intoductions 1 Member Comments 1 Member Comments 2 Background & Purpose 2 Development Components, stage, vendors, picnic shelters, lighting, parking, etc. 2 Administration Discussion of Land Ownership and Limitations (if any) 3 Establishing Title for Sub-Committee 3 Site Selection Criteria 3 Finalize Preferred Site Selection (if required). 4 Adopt Mission Statement 4 Consideration/Selection of Preferred Site(s)4 Discussion of Conceptual Site Plans 5 Identify Admininistration Support Needs 5 Identify Administration Support Needs 5 Selection of Preferred Conceptual Site Plan(s) 6 Discuss Process to include New Members 6 Discuss Purpose of Next Meeting 6 Identify Administration Support Needs 7 Discuss Purpose of Next Meeting 7 Schedule for Next & Subsequent Meetings 7 Discuss Purpose of Next Meeting 8 Schedule for Next & Subsequent Meetings 8 Member Comments 8 Schedule for Next & Subsequent Meetings 9 Elect Vice Chair 9 Adjourn 9 Member Comments 10 Member Comments 10 Adjourn 11 Adjourn Initial Meeting September 3, 2015 7:00PM 2nd Meeting TBD TBD 3rd Meeting Page 3 of 22 Event Park Sub-Committee 5th Meeting - Work Session 1 Member Comments 1 Member Comments 2 Administration Presentation of Cost Estimates for Preferred Conceptual Site Plan(s) 2 Presentation of Sub-Committee Work to Parks & Recreation Commission 3 Finalize Preferred Conceptual Site Plan 3 4 Discussion of Phasing Plan 4 5 Selection of Preferred Phasing Plans 5 6 Identify Administration Support Needs 6 7 Discuss Purpose of Next Meeting 7 8 Schedule for Next & Subsequent Meetings 8 9 Member Comments 9 10 Adjourn 10 4th Meeting TBD With Parks & Rec.Comm. Page 4 of 22 Page 5 of 22 Page 6 of 22 Page 7 of 22 Page 8 of 22 Page 9 of 22 Page 10 of 22 Page 11 of 22 [PAGE LEFT BLANK INTENTIONALLY] Page 12 of 22 Kenai Municipal Code Up Previous Next Main Collapse Search Print No Frames Title 1 AGENCIES, OFFICERS, AND EMPLOYEES Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND COMMITTEES* * CodeAlert:This topic has been affected by 2829-2015. To view amendments and newly added provisions, please refer to the CodeAlert Amendment List. 1.90.010 Creation. All boards, commissions and committees created by the Council of the City of Kenai, shall consist of seven (7) members who shall be nominated by the Mayor and confirmed by the City Council from applications submitted to the City Clerk. A chair and vice-chair shall be selected annually and shall be elected from and by the appointed members. At the organizational meeting of Council, or as soon thereafter as practicable, the Mayor, after consultation with Council, shall nominate Council Members as a council liaison to any board, commission or committee. After confirmation by Council, the council liaison may attend all meetings of the board, commission or committee. A council liaison is not a member of, and shall have no voting power or any other rights of membership on, the board, commission or committee. The Mayor and other Council Members may attend meetings of boards, commissions or committees when serving as an alternate for the Council liaison, or in their capacity as elected officials. City administrative staff shall attend and supply staff support to all meetings of boards, commissions and committees. (Ords. 2735-2014, 2741- 2014) 1.90.020 Duties. (a) Members of boards, commissions and committees shall be required to establish policies relating to their respective organization. They shall act in an advisory capacity to City Council unless otherwise specified in the City Code. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish expenses projected for the year for approval by the City Council. (Ord. 2748-2014) 1.90.030 Qualifications. (a) A member of a board, commission or committee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an officer or employee of the City of Kenai. If any member should move his or her residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He or she should be aware that he or she will serve without salary, but will be reimbursed for all reasonable expenses incurred in connection with this service, only after approval by Council. Page 1of 2Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND CO... 8/31/2015http://www.qcode.us/codes/kenai/view.php?topic=1-1_90&showAll=1&frames=on Page 13 of 22 (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commissions may at the discretion of the Council have: (1) up to two (2) non-resident members each; or (2) have one (1) member who does not reside in the City but works at least one-half time within the City. (Ords. 1948-2002, 2320-2008) 1.90.040 Terms. (a) A member of a board, commission or committee shall serve for a term of three (3) years, unless the board, commission or committee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can reappoint the member or recommend a replacement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one (1) year; two (2) members will be appointed for two (2) years; and two (2) members will be appointed for three (3) years. Terms shall commence on January 1st of each year. 1.90.050 Proceedings. (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are subject to the paramount authority of the City Council. (b) If the commission, committee or board member shall be absent, without the body excusing the absence for good cause, from more than one-half of all the meetings of his or her committee, commission or board, regular and special, held within any period of three (3) consecutive calendar months, he or she shall thereupon cease to hold the seat. A commission, committee or board member may not have more than three (3) excused absences during a twelve (12) month calendar year. (c) In all matters of parliamentary procedure, Robert’s Rules of Order Newly Revised, 11th Edition, shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting. (d) The responsibility of insuring that all members of boards, commissions and committees receive a copy of the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610-94, 2017-2003, 2050-2004, 2140-2006, 2614-2012) 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ords. 1223, 1239) View the mobile version. Page 2of 2Chapter 1.90 STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND CO... 8/31/2015http://www.qcode.us/codes/kenai/view.php?topic=1-1_90&showAll=1&frames=on Page 14 of 22 Pa g e 15 of 22 Pa g e 16 of 22 Pa g e 17 of 22 Pa g e 18 of 22 Pa g e 19 of 22 Pa g e 20 of 22 Pa g e 21 of 22 Pa g e 22 of 22