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HomeMy WebLinkAboutResolution No. 2015-52M-," Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2015 -52 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI CAPITAL IMPROVEMENTS PLAN PRIORITY LISTS FOR STATE FUNDING REQUESTS FOR THE FISCAL YEAR 2017 WHEREAS, the Capital Improvements Plan (CIP) is a guide for capital expenditures; and, WHEREAS, the City of Kenai CIP process has involved consideration of existing plans, programmatic needs and public input; and, WHEREAS, the CIP compliments the legislative priorities, City Budget and Comprehensive Plan; and, WHEREAS, the Kenai City Council held a public hearing on the Capital Improvements Program adoption on September 16, 2015; and, WHEREAS, if unforeseen circumstances occur, the City Council authorizes the City Manager to modify as necessary the City of Kenai's Capital Improvements Plan Priority Lists for State and Federal Funding Requests for the Fiscal Year 2017, and that any modification will be brought before Council for approval at the next regularly scheduled Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, adopts the attached City of Kenai Capital Improvements Plan Priority List for State Funding Requests for the Fiscal Year 2017. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of October, 2015. PAT PORTER, MAYOR CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2017 PRIORITY PROJECT TITLE DESCRIPTION STATE LOCAL NOTES /COMMENTS NUMBER FUNDING CONTRIBUTION REQUEST Construction of Wastewater Treatment Plant Upgrades -Phase II This project is the second phase of a four -phase project. $ 980,084.00 $ 420,036.00 The City Council passed Resolution No. 2015 -45 Phase II will address improvements to the treatment process identifying this project as the number one Alaska to lower ammonia effluent discharge levels in advance of Department of Environmental Conservation (ADEC) ammonia limitations which will be included in the next Municipal Matching Grant ( MMG) priority. A grant APDES permit renewal. Phase II improvements will also application for this project was submitted under the ADEC include replacement of aging, failing, equipment and install MMG Program. 1 additional equipment to provide redundancy in critical operating systems. Upgrades to electric - motor -driven compressor systems will lower operational costs by at least $60,000 per year. The design is presently being completed under a separate contract and is presently at the 65% (Design Development) Phase. The design and construction documents will be complete by February 2015. Paving & Improvements to City Streets The City of Kenai maintains approximately 20 miles of gravel $ 1,000,000.00 $ 250,000.00 This ongoing infrastructure improvement project has surfaced roadways within its municipal boundaries. The cost of maintenance of gravel roadways is high, dust from gravel improved the safety and operational efficiency of the City's roadways is a health issue for the elderly & young. The City roadways. The projects have been designed and constructed by local consultants and contractors providing 2 maintains an ongoing Local Improvement District (LID) further economic benefits to the area. program to pave local streets and roads with the City providing a 50% cost share for the improvements for some projects. Public Safety Building, Boiler Replacement and HVAC Improvements and installation This project would install a new HVAC System to replace the 30+ year old system in the Public Safety Building $ 360,000.00 $ 50,000.00 The HVAC system at the Public Safety Building is old, of bullet- resistant windows. which houses the Kenai Fire Department and Kenai Police inefficient and in constant need of repairs. The existing Department. The new energy efficient HVAC system would sytem is inefficient and energy costs are significantly greater than what is expected from modem mechanical 3 decrease operational costs. The design and bid documents sytems. are complete. With an HVAC system capable of supporting the building non - opening bullet resistant windows can be installed. This improvement is consistent with security improvements undertaken in Police buildings. Improvements/Renovation of the Kenai Senior Center,Phase I This project includes, but is not limited to the demolition and $ 250,000.00 $ 50,000.00 The building is approximately 25 years old and the glass replacement of a failing atrium area and expansion of service atrium in the dining room is leaking and the windows have areas. lost their thermal seals. Each year water damage occurs during the winter and portions of the dining room are 4 unavailable for use by the Senior Clientele. Annually, in excess of 50,000 meals are served to Senior Citizens in the Kenai area by the Kenai Senior Center through the Congregate meal program or the home meal delivery program. This is an essential facility for the local Senior population. Page 1 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2017 PRIORITY PROJECT TITLE DESCRIPTION STATE LOCAL NOTESICOMMENTS NUMBER FUNDING CONTRIBUTION REQUEST Radio Frequency Identification (RFID) The project would tag every item in the collection with a $ 125,000.00 $ 25,000.00 The project has the advantage of eliminating human error Tagging of Library Collection and Self- machine readable tag. All checkout stations would in the processing of library materials. Inventory and control Sorting Machine automatically check out everything in a stack of books as would also be much simpler and more accurate. well as check them in. Currently this is done manually one Customers would have virtually no wait time. With atintion, 5 item at a time. A self - sorting machine would be installed so staffing and overall operating costs could be reduced. that items could be checked in, sorted and routed to the correct location. This is also currently very labor intensive in the staff area. City Emergency & Operational Fueling This project would construct a new fueling facility located at $ 280,000.00 $ 35,000.00 During a recent power outage there was a situation Facility the City's new Heavy Equiupment Maintenance Facility and requiring the re- fueling of emergency and other City Heavy Equipment Warm Storage Building. The Facility would vehicles. Private - Sector commercial fuel stations were not be capable of providing fuel for all City operations, operational during that period and City emergency vehicles 5 specifically Public Safety and Public Works, through a two - were unable to re -fuel. In a prolonged disaster event such week emergency when other sources of fuel may be as an eartquake or other natural disaster the City Police, unavaialable. The facility would also provide capacity for Fire, Public Works, and other Departments must have a fueling other emergency response agencies such as the reliable fuel source of sufficient volume to sustain basic State Troopers, FBI, Coast Guard, etc. and emergency operations. OTHER PROJECTS CONSIDERED BUT NOT RANKED Kenai Industrial Park Construction - Phase This project would construct $ 500,000.00 $ 50,000.00 This fully develops the Kenai Industrial Park. If the II water/ sewer /electhc Ytelecommunications /natural gas Legislature is seeking economic development projects this utilities to the second phase of the Kenai Industrial Park (up year, this would be an attractive project. to 20 lots, +/- 25 acres) Public Safety Building, This project would remove walls and remodel a portion of the $ 400,000.00 $ 25,000.00 The east wing of the public safety building is comprised of renovate /reconstruct evidence room /sate Public Safety Building to construct a larger, secure evidence small rooms, with limited efficient use, one of which is the safe to meet the needs of the Kenai Police Department. present evidence safe. The overall volume of items requiring storage in an evidence safe is continually growing. The size of the present evidence safe is Inadequate to the Departments' needs Sewage Lift Stations Upgrade This project would construct a telemetry system meeting $ 225,000.00 $ 25,000.00 IThe existing telemetry system is operationally problematic both operational requirements and the regulatory as well as violating the most recent regulatory changes requirements of the FCC. re ardin band -width usage. New Soccer Fields Irrigation Project would design and install irrigation system for four $ 250,000.00 $ 25,000.00 soccer fields Page 2 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2017 PRIORITY PROJECT TITLE DESCRIPTION STATE LOCAL NOTES /COMMENTS NUMBER FUNDING CONTRIBUTION REQUEST Inlet Woods Storm Drain System This project would construct an underground, piped, storm $250,000- Inlet Woods Subdivision was originally constructed with drain system in Inlet Woods Subdivision. Disposal of surface $1,000,000 curbed and guttered roadways at elevation lower than the water run-off during rainfall/thawing events would be through adjacent residential lots. The lots drain to the streets, and a piped connection to the stone water collection system on while some streets are graded in a matter that run -off Forest Drive, to on -site settling ponds, underground drainage occurs, ultimately water collects to a significant depth at basins, or a combination of these allematives sections of roadways at lower elevations. Storage Facility for Kenai Senior Center This project would construct a six -bay vehicle storage facility $ 400,000.00 $ 100,000.00 At present all vehicles are stored outside the center. Vehicles at the City maintenance yard. The Kenai Senior Center During the winter this results in vehicles running to provides seniors a wide range of services to it's clients, maintain heat for trips for the senior dients, reduced including providing over 50,000 meals annually and vehicle useful -life, and increased operation and transportation services. This requires buses, meal delivery maintenance costs. vans and other vehicles. Kenai Multi- Purpose Facility Locker Room This project would construct six locker rooms (4 -team, 1- $ 1,250,000.00 $ 200,000.00 The Kenai Mullti- Purpose Facility was designed to an Construction female, 1- referee) at the Kenai Multi Purpose Facility. This untimate "build -out" which included locker rooms, enhanced would include utilities, bathrooms, shower rooms and related seating building insulation and heating systems, etc. appurtenances. Approximately 5,000 at Without locker rooms which include showers and other appurtenances use of the facility is limited. City of Kenai Indoor Turf Field Facility This project would construct a 100'x200' indoor turf field, as $ 3,500,000.00 $ 1,000,000.00 Indoor turf facilities throughout Alaska are heavily used an addition to the existing Kenai Multi - Purpose Facility. The and in high demand for school activities, youth athletics facility would be used by area schools, pre - schools, soccer such as soccer and kickball, and adult activities. The Kenai and other organizations. Peninsula does not presently have an indoor turf facility and the construction of one as a component of the Kenai Mulkti- Purpose facility is a cost effective manner in which Ito provide these services. Kenai - Old Town Pedestrian Walkway This project would construct approximately 2,000 lineal feet $ 150,000.00 $ 35,000.00 Old Town Kenai is heavily traveled by pedestrian traffic, System - Phase II of 4' wide sidewalk @ $150 /lf adjacent to roadways. consisting of local residents, and during the summer approximately 50,000 tourists. Because there are no sidewalks pedestrians share the traveled roadways with vehicles creating an unsafe condition. During the 2014 construction season the City of Kenai constructed Phase I of the project by constructing approximately 1,100 lineal feet of sidewalk along Overland Way. Design for Expansion of the Kenai Public This project would design an expansion and renovation of $ 180,000.00 $ 10,000.00 Both the Kenai Police Deparetmenl and Fire Department Safety Building the Kenai Public Safety Building which houses both the require additional buidling space to safely and effectively Kenai Police Department and Kenai Fire Department. The conduct operations. The Police Department evidence room Public Safety Building has not been remodeled or expanded is a remodeled kitchen /break room. The evidence locker is in over two decades. in a former holding cell entirely inadequate to the needs of the Department. Storage areas are needed for both Fire and Police equipment storage. Expanded, dedicated training areas are also needed for both departments. Page 3 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2017 PRIORITY PROJECT TITLE DESCRIPTION STATE LOCAL NOTES /COMMENTS NUMBER FUNDING CONTRIBUTION REQUEST Improvements to the City of Kenai Recreation Center- Phase II This is Phase II of a project to repair /replace the major $ 250,000.00 $ 50,000.00 The Kenai Recreation Center is housed in a building that operating systems in the facility as well as relocate /reconstruct the facility entrance. The improvements has reached a stage in its life cycle that major operation would include, but not be limited to: HVAC System, Boilers, systems are wearing out, becoming functionally obsolete, or both. After 20 -30 years significant renovations are Air Handling Units, New Facility Entrance replacement, usually required to maintain an acceptable standard of replacement of spectator sealing, locker room service, and to decrease the rising costs of ongoing reconstruction, tiMure replacements, flooring, and other operations and maintenance issues in commercial /public interior remodel /reconstruclion. In SFY 2015 the City of buildings. Kenai requested $500,000 for this project and received a Legislative appropriation in the amount of $250,000 to initiate Phase I of the project. City of Kenai - Kenai Peninsula Regional Convention and Activities Center Feasibility and Conceptual Design of a Regional Convention $ 225,000.00 $ 25,000.00 The Kenai Peninsula is in need of a Regional Center to serve the Kenai Peninsula and to attract Convention/Activities Center to serve the residents of the convention and other activities to the Kenai Peninsula Kenai Peninsula and attract in -state and out -of -state convention activities. This requested appropriation would support a comprehensive financial feasibility analysis, including but limited to funding alternatives, as well as City of Kenai -New Event Park Facility This project would design and construct a new event park in $ 500,000.00 $ 100,000.00 including a conceptual design. The City is in need of a permanent facility to support the downtown area of the City.lmprovements would include, outdoor public events. Currently the area used for public but not be limited to, a stage capable of supporting musical events is on airport property and is not designed for and performance events, designated vendor area(s), parking facilities for 250 -500 vehicles, sound system(s), lighting events, nor can the area be expanded to provide for the system(s), picnic shelers, and other related improvements communities needs. Public Safety Radio Replacement This project would replace the existing outdated base radio $ 340,000.00 $ 40,000.00 The replacement will allow the City of Kenai to reliably system with an IP -base radio system for the City's three sustain the delivery of core public safety dispatching dispatch positions. capabilities for a decade or more to Kenai Police Fire, and Animal Control, as well as providing support services to other City Departments.The replacement will also allow the City to reliably sustain its emergency backup dispatching capabilities for emergency service zones outside the Ci as the need arises. Page 4 of 5 Prepared by: R. Koch CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2017 PRIORITY PROJECT TITLE DESCRIPTION STATE LOCAL NOTES /COMMENTS NUMBER FUNDING CONTRIBUTION Kenai Fire Department -Self- Contained This project will replace all Department SCBA's and REQUEST $ 250,000.00 Breathing Apparatus (SCBA) purchase additional packs for reserve and utility vehicles for $ 25,000.00 The Kenai Fire Department currently has 26 SCBA's in Preplacement Project a total of 34 SCBA's. Included with each SCBA will be 2 air service. Of these packs, 22 are 1997 edition packs and bottles. are at the end of their service life. Components of the SCBA's have been upgraded over time, but the pack frame and other key components are at the entl of their service life. In addition 44 of our 52 air cylinders that are in service with these packs go out of service date in 2017. This project will also Provide spare SCBA's in reserve to replace damaged packs or packs in need of service. The Project will also provide SCBA's in the department's utility vehicles. At a minimum each of those vehicles should be equipped with at least one SCBA to provide immediate respiratory protection to the driver. Kenai Fire Department - Portable Radio This project will fund the purchase of replacement of 26 $ 140,000.00 $ Replacement Project portable radios that have reached the end of their service 20,000.00 The current portable radios in use by the department have life. reached the end of their service life. The models of the radios currently in use by the department are no longer in Production and are nearing the end of the period where the Waste Water Treatment Plant (W WTP) Make improvements to the existing pit to include manufacture will support and repair these models. Dump Station Building a new heated building enclosure with overhead doom on each end $ 160,000.00 $ 40,000.00 We use our I: : I truck to clean manholes and lift and replace the drain line. stations. It is not prudent place the resulting solids into W the W TP. There is a dump station at the W WiP that is not adequately constructed. The drain line from it to the basins is undersized and has a belly. The pit is also not Lift Station Telemetry try - Ratlio Replacement This project will replace radios at lift stations with FCC approved $ 220,000.00 $ 40,000.00 nclosed. The existing radios are not FCC compliant because alternatives, they are not narrow banded. They are also obsolete. It will not be long before we will have an equipment failure that will Construct Crew Offices in Equipment This project would build -out unfinished areas in the result in the inability to monitor a lift station remotely. Due to fiscallimitationsche new equipment storage building Storage Building Equipment storage building for crew offices, breakroom, $ 250,000.00 $ 25,000.00 locker room and related improvements did not include crew support facilities. Page 5 of 5 Prepared by: R. Koch I VIlage to h a Past, C# with a Fut-a 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 illly 1992 MEMO: TO: City Council FROM: Rick Koch, City Manager DATE: September 24, 2015 SUBJECT: Resolution 2015 -52, Adopting the City of Kenai Capital Improvement Plan Priority Lists for State Funding Requests for the Fiscal Year 2017 The purpose of this correspondence is to recommend Council approval of the above referenced resolution. Each year it is necessary for the City to submit its capital requests to the Governor's Office of Management and Budget (OMB) in advance of the Governor establishing the Capital Budget. Assuming Council adoption, I will submit our recommendations to the OMB by the end of October. The OMB begins assembling and considering the Governor's Capital Budget shortly after the first of November. The Governor's Capital Budget is generally released in mid - December, and it becomes increasingly difficult after the middle of November to have requests considered. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience.