HomeMy WebLinkAbout2015-10-21 Council PacketAGENDA
KENAI CITY COUNCIL – REGULAR MEETING
OCTOBER 21, 2015, 7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
http://www.kenai.city
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Certification of Election ........................................................................ Pg. 5
4. Administer Oaths of Office
5. Election of Vice Mayor
6. Agenda Approval
7. Consent Agenda (Public comment limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be
no separate discussion of these items unless a council member so requests,
in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General
Orders.
B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes
per speaker)
1. Morgan Merritt – State of Alaska Department of Transportation Project to
Replace Two Culverts in Kenai.
2. Charlotte Yamada – Importance of the Bowling Alley Remaining a
Recreation Facility.
C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3)
minutes per speaker; thirty (30) minutes aggregated)
D. PUBLIC HEARINGS
1. Ordinance No. 2858-2015 – Reapproriating State Grant Funds and Funds
Previously Transferred from the General Fund in the Senior Center
Improvements, New City Shop, and Municipal Roadway Improvements Capital
Project Funds to the City Hall Improvements Capital Project Fund. ........ Pg. 7
2. Resolution No. 2015-57 – Authorizing a $24,000 Budget Transfer within the
General Fund – Buildings Department for Professional Services as a Result of
a Personnel Vacancy. ............................................................................ Pg. 11
3. Resolution No. 2015-58 – Awarding an Agreement for Construction of City
Hall and Automated Flight Service Station Roofs. .................................. Pg. 13
Kenai City Council Meeting Page 2 of 4
October 21, 2015
4. Resolution No. 2015-59 – Setting the Time of Regular Meetings of the Council
at 6:00 P.M. Alaska Standard Time. ...................................................... Pg. 17
5. Resolution No. 2015-60 – Authorizing a Ten Year Extension with the Option
for an Additional Ten Years By Mutual Agreement for the Lease and
Concession Agreement for the Kenai Golf Course with Griffin Golf Enterprises,
LLC. ....................................................................................................... Pg. 19
6. Resolution No. 2015-61 – Approving the Purchase of a Self Contained
Breathing Apparatus Compressor from Bauer Compressors, and Approving
the Purchase of 92 Sections of 3 Inch Fire Hose From L.N. Curtis & Sons
Utilizing United States General Services Administration (GSA) Contracts.
.............................................................................................................. Pg. 37
7. Resolution No. 2015-62 – Approving the Purchase of Forestry Firefighting
Equipment from L.N. Curtis & Sons. ...................................................... Pg. 41
8. Resolution No. 2015-63 – Authorizing the City Manager to Provide Funding in
the Amount of $333,000 to the Department of the Army, Corps of Engineers to
Complete a Feasibility Study for the Kenai River Bluff Erosion Project. . Pg. 43
E. MINUTES
1. *Work Session Summary of September 14, 2015
2. *Regular Meeting of October 7, 2015
F. UNFINISHED BUSINESS – None.
G. NEW BUSINESS
1. *Action/Approval – Bills to be Ratified. ................................................ Pg. 49
2. *Action/Approval – Purchase Orders Exceeding $15,000. ................... Pg. 51
3. *Ordinance No. 2859-2015 – Increasing Estimated Revenues and
Appropriations by $20,000 in the Senior Center Fund for Remodel of the
Facilities Restrooms. ............................................................................. Pg. 53
4. *Ordinance No. 2860-2015 – Increasing Estimated Revenues and
Appropriations by $1,878,800 in the Water and Sewer Capital Project
Construction of a New Water Reservoir and Related Piping/Equipment.
.............................................................................................................Pg. 55
5. *Ordinance No. 2861-2015 – Accepting and Appropriating a Donation from
the Hilcorp Energy Company to Assist with the Annual Kenai Senior Center
Thanksgiving Dinner. ............................................................................. Pg. 59
6. *Ordinance No. 2862-2015 – Accepting and Appropriating a Grant from the
Association for Library Service to Children for a Curiosity Creates Grant.
.............................................................................................................. Pg. 61
Kenai City Council Meeting Page 3 of 4
October 21, 2015
7. Action/Approval – Approving a Special Use Permit to Everts Air Fuel, Inc. for
the Purpose of Aircraft Parking at the Gravel Strip at the Kenai Municipal
Airport. ................................................................................................... Pg. 65
8. Action/Approval – Approving a Special Use Permit to Everts Air Fuel, Inc. for
the Purpose of Equipment Parking and Container Storage at the Kenai
Municipal Airport. .................................................................................. Pg. 75
9. Action/Approval – Approving a Special Use Permit to Hilcorp Alaska, LLC for
the Purpose of Parking for 37 Non-Commercial Passenger Vehicles Kenai
Municipal Airport. .................................................................................. Pg. 85
10. Discussion – Review of Appraisal for ARK Properties. [Clerk’s Note: Council
May Enter into Executive Session to Further Discuss this Matter pursuant to
AS44.62.310(c)(1).] .............................................................................. Pg. 91
H. COMMISSION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
a. Event Park Sub-Committee
5. Planning and Zoning Commission
6. Beautification Committee
7. Mini-Grant Steering Committee
I. REPORT OF THE MAYOR
J. ADMINISTRATION REPORTS
1. City Manager ...................................................................................... Pg. 121
2. City Attorney
3. City Clerk
K. ADDITIONAL PUBLIC COMMENT
1. Citizens Comments (Public comment limited to five (5) minutes per speaker)
2. Council Comments
L. EXECUTIVE SESSION – Discussion and Negotiation of the City Attorney’s
Employment Agreement, A Matter of which the Immediate Knowledge would
Clearly have an Adverse effect Upon the Finances of the City and a Subject that
Tends to Prejudice the Reputation and Character of the City Attorney [AS
44.62.310(c)(1)(2)].
Kenai City Council Meeting Page 4 of 4
October 21, 2015
M. PENDING ITEMS
1. Resolution No. 2015-12 – Supporting Alaska State Senate Bill 1, an Act
Prohibiting Smoking in Certain Places; Relating to Education on the Smoking
Prohibition.
N. ADJOURNMENT
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INFORMATION ITEMS
1. Purchase Orders between $2,500 and $15,000 for Council Review.
2. Correspondence from the Kenai Peninsula Pop Warner Junior Midgets
Football Team Requesting Funds to Attend a Regional Pop Warner
Tournament in Vancouver, Washington.
The agenda and supporting documents are posted on the City’s website at
www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s
Office or outside the Council Chamber prior to the meeting. For additional information,
please contact the City Clerk’s Office at 907-283-8231.
CITY OF KENAI
REGULAR ELECTION OF OCTOBER 6, 2015
WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the
ballots for the Regular Election of October 6, 2015.
Absentee (in-person, by-fax/email, personal needs, by-mail) and
Questioned Ballots Voted
147
Absentee/Questioned Ballots Rejected 23
Absentee/Questioned Ballots Counted 124
Poll Voter Turn Out 845/16.3%
Total Voter Turn Out 992 /19.2%
Number of Kenai Registered Voters 5171
FOR CITY COUNCIL, TWO THREE-YEAR TERMS
Candidates Poll Votes Absentee/Questioned
Votes
Total
Votes
Percentage Of
Votes
Boyle, Mike 383 51 434 30.7%
Molloy, Robert J.
“Bob” 471 73 544
38.5%
Glendening, Jim 352 65 417 29.5%
Write-Ins 14 5 19 1.3%
PROPOSITION NO. 1
Shall Title 10 – Elections, of the Charter of the City of Kenai be amended to provide for designated
seats for each council member position and allow qualified voters to vote for one candidate for each
seat up for election, as opposed to the current process in which all candidates run against each other
for the available council positions and qualified voters may vote for up to two candidates.
Vote Poll Votes Absentee/Questioned
Votes
Total Votes Percentage of
Votes
Yes 407 54 461 49.7%
No 400 67 467 50.3%
PROPOSITION NO. 2
Shall Section 2 – 6, Council: Meetings, of the Charter of the City of Kenai be amended to allow for
cancellation of meetings by the Mayor due to lack of a quorum or for an emergency, or by a majority
of council members for any reason as long as at least twenty (20) regular meeting are held each
calendar year and at least one each month, along with other minor housekeeping amendments.
Vote Poll
Votes
Absentee/Questioned
Votes
Total Votes Percentage of
Votes
Yes 560 89 649 69%
No 257 34 291 31%
PROPOSITION NO. 3
Shall Section 10-3, Filing, of the Charter of the City of Kenai be amended to eliminate the requirement
that person running for Mayor or City Council submit a nominating petition signed by 20 or more
registered City Voters.
Vote Poll Votes Absentee/Questioned
Votes
Total Votes Percentage of
Votes
Yes 314 46 360 38.2%
No 504 78 582 61.8%
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________________________________ ________________________________
Pat Porter, Mayor Ryan Marquis, Council Member
________________________________ ________________________________
Mike Boyle, Council Member Brian Gabriel, Vice Mayor
________________________________ ________________________________
Robert J. Molloy, Council Member Terry Bookey, Council Member
________________________________
Tim Navarre, Council Member
ATTEST:
________________________________ ________________________________
Sandra Modigh, City Clerk Date
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Suggested by: Councilman Navarre
CITY OF KENAI
RESOLUTION NO. 2015-59
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, SETTING THE
TIME OF REGULAR MEETINGS OF THE COUNCIL AT 6:00 P.M. ALASKA STANDARD
TIME.
WHEREAS, the Charter of the City of Kenai provides that regular meeting times of the
City Council may be prescribed by ordinance, resolution or rules of the Council; and,
WHEREAS, Ordinance No. 2139-2006 amended KMC 1.10.040 –Time of Regular
Meeting, to remove the requirement that regular meetings of the Council be held at 7:00
p.m., and instead provides for meeting times to be set by resolution; and,
WHEREAS, since Ordinance No. 2139-2006 was adopted, Council has not set the time
for regular meetings by resolution; and,
WHEREAS, holding meetings at 6:00 p.m. instead of the current 7:00 p.m. schedule is
more convenient for many members of administration and Council and may lead to
earlier end times, encouraging more public participation especially among youths; and,
WHEREAS, a 6:00 p.m. start time for regular Council meetings is consistent with Kenai
Peninsula Borough Assembly and Soldotna City Council meetings providing consistency
for the public.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA:
Section 1. That regular meetings of the Council shall begin at 6:00 p.m. Alaska
Standard Time.
Section 3. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of October,
2015.
_______________________________________
PAT PORTER, MAYOR
ATTEST:
______________________________________
Sandra Modigh, City Clerk
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MEMORANDUM
TO: Mayor Porter and City Councilors
FROM: Tim Navarre
DATE: October 15, 2015
SUBJECT: Resolution Setting Regular Meeting Time at 6:00 PM
This resolution proposes to set the regular meeting start time of the Kenai City Council at
6:00 PM. This meeting time is consistent with the start times of Borough Assembly
Meetings and Soldotna Council meetings and is intended to provide consistency for the
public. Additionally, an early start time will likely allow for meetings to end earlier in the
evening encouraging greater public participation, especially among youth, and is intended
to be more convenient for administrative staff and Council members.
Your consideration is appreciated.
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / FAX: 907-283-3014
Page 18 of 134
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2015-60
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A
TEN YEAR EXTENSION WITH THE OPTION FOR AN ADDITIONAL TEN YEARS BY
MUTUAL AGREEMENT FOR THE LEASE AND CONCESSION AGREEMENTS FOR THE
KENAI GOLF COURSE WITH GRIFFIN GOLF ENTERPRISES, LLC.
WHEREAS, on June 7, 1985 the City entered into a 20 year Lease and Concession
Agreement with Richard Morgan for the construction and operation of a public golf
facility with a 10 year option to extend; and,
WHEREAS, on May 28, 1987, the City entered into a second Lease and Concession
Agreement for an expansion of the Golf Course with Richard Morgan with similar terms
to the first Lease and Concession Agreement; and
WHEREAS, since the initiation of the Lease and Concession Agreements there have been
various amendments and assignments, and the Lease and Concession Agreements are
currently held by Griffin Golf Enterprises, LLC., and are set to expire on December 31,
2015; and,
WHEREAS, Griffin Golf Enterprises has successfully managed and improved the golf
course for the City of Kenai maintaining an 18 hole course with reasonable green fees;
and,
WHEREAS, the City has not received interest from any other entities or individuals
interested in managing the golf course; and,
WHEREAS, Griffin Golf Enterprises has provided written notification to the City
requesting amendments to the Lease and Concession Agreements for an additional 10
years; and,
WHEREAS, Griffin Golf Enterprises states that it has paid over $84,000 in lease
payments to the City over the last 8 years, over $40,000 in Borough and City property
tax, $128,000 in sales tax, $376,000 in payroll and expenses and purchased over
$200,000 in new golf equipment; and,
WHEREAS, Griffin Golf Enterprises indicates that a ten year extension will provide the
necessary security to continue equipment purchases and improvements for the course;
and,
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WHEREAS, Griffin Golf Enterprises has agreed that if an extension is provided,
payments to the City will increase to $8,000 per year for each Lease and Concession
Agreement beginning January 1, 2016 and then increase each subsequent year by 2
percent.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA:
Section 1. That the City Manager is authorized to execute amendments for each Lease
and Concession Agreement to extend the terms for 10 years and increase payments to
the City to $8,000 per year for each Lease and Concession Agreement beginning January
1, 2016 with additional 2 percent increases each subsequent year.
Section 2. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of October,
2015.
_______________________________________
PAT PORTER, MAYOR
ATTEST:
______________________________________
Sandra Modigh, City Clerk
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MEMO:
TO: Rick Koch, City Manager
FROM: Anthony Prior, Acting Fire Chief
DATE: October 14, 2015
SUBJECT: Purchase of Self Contained Breathing Apparatus Air Compressor,
and 92 sections of 3 inch Fire Hose.
In June of 2015 we were successful in receiving a grant for the purchase of a SCBA
Compressor and 92 sections of 3 inch fire hose through FEMA’s Assistance to
Firefighters Grant.
We have researched different compressors that we could retrofit into our current
compressors location at Station 1. We looked at Eagle, Scott, Mako and Bauer for
replacement and are recommending the purchase of a Bauer Unicus III/19-E3 (GSA
Contract #GS-07F-9711G) for $55,032.05. This is within our budget and meets the
requirements and needs of our department, as well as the AFG grant.
Bauer makes all their own blocks and parts in one factory and has been a trusted name
in the fire service for many years. We are anticipating the possible growth of our
department and feel this compressor will fill the needs of our department for many years
to come.
Secondly, we are also recommending the purchase of 92 sections of 3 inch Durabuilt
fire hose from L.N. Curtis & Sons for the amount of $18,930.00. (GSA Contract #GS-
07F-0043L). Replacing our aging stock of 3 inch hose is one of our top priorities for the
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / FAX: 907-283-3014
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safety of our crews and service of our community. We will become compliant with NFPA
1962 by replacing hose manufactured prior to 1987 and meet the overall goal of NFPA
1961’s Standard on Fire Hose.
Both items will be purchased through General Services Administration (GSA) contract
pricing and per KMC 7.15.050(f) allows the City of Kenai to purchase equipment without
giving an opportunity for competitive bidding if the equipment is purchasable under the
contract of another governmental agency in which contract the City is authorized to
participate.
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MEMO:
TO: Rick Koch, City Manager
FROM: Anthony Prior, Acting Fire Chief
DATE: 10/14/2015
SUBJECT: Purchase of Forestry Firefighting Equipment
In June of this year we were awarded $9,444.00 for the purchase of forestry firefighting
equipment from the United States Department of Agriculture Forest Service through the State of
Alaska Division of Forestry. The grant will fund the purchase of a portable pump, fire shelters,
fire line packs, suction hose, helmets, and hand tools totaling $9,444.00. Of this total, our in-kind
match is 10%, or $945.00. We received competitive bids from L.N. Curtis & Sons, Municipal
Emergency Services, Ben Meadows, and National. L.N. Curtis & Sons was able to fill our total
order with the lowest bid.
We are seeing a rise in forest fires on the peninsula, and have been deployed to 2 major ones
during the last 2 years. This equipment will better prepare our department to respond to these
increasing events on the peninsula and protect our community from wildfires.
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / FAX: 907-283-3014
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MEMO:
TO: Terry Eubank
CC: Rick Koch
FROM: Mary Jo Joiner
DATE: 13 October 2015
SUBJECT: Curiosity Creates Grant
The Kenai Community Library has been awarded a grant in the amount of $3,366.00
from the Association for Library Service to Children, a division of the American Library
Association.
Curiosity Creates grants are designated for libraries to promote exploration and discovery
for children ages 6 -14. The grant supports librarians who are already implementing
innovative maker-spaces. Ryanna Thurman wrote a proposal to build on our current
sewing program, specifically the American Girl Doll sewing classes.
“All Dolled Up” is a children’s program that is designed to promote creativity and teach a
valuable skill. The general configuration of the program will consist of a once monthly 2
½ hour class split into three 45min segments where 3 groups of 6 children rotate between
a sewing station, a craft station, and a free play station. This program will also include six
American Girl Doll kits available for patrons to checkout. The Kits will consist of one
American Girl Doll, the accompanying book for the character, and a journal for the
patron to record her ongoing adventures. The library will also have two dolls for any
children who were not able to bring their doll, or does not have one, available for use
during free play.
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / FAX: 907-283-3014
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