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Home My WebLink About2015-11-10 Outdoor Opportunity Location Committee PacketKENAI OUTDOOR OPPORTUNITY LOCATION COMMITTEE NOVEMBER 10, 2015 KENAI PUBLIC LIBRARY 163 MAIN STREET LOOP, KENAI, AK 99611 http://www.kenai.city REGULAR MEETING AGENDA 6:00 P.M. 1.CALL TO ORDER & ROLL CALL 2.AG ENDA APPROVAL 3.APPROVAL OF MEETING SUMMARY a.September 8, 2015 b.October 13, 2015 4.UNFINISHED BUSINESS a.Review Conceptual Site Plans 5.NEW BUSINESS a.Presentation of Component Cost Estimates b.Prioritize Event Park Components 6.DISCUSS PURPOSE OF NEXT MEETING 7.SET NEXT MEETING / ATTENDANCE NOTIFICATION 8.PERSONS PRESENT NOT SCHEDULED TO BE HEARD 9.COMMISSION QUESTIONS & COMMENTS 10.ADJOURNMENT EVENT PARK SUB-COMMITTEE MEETING SEPTEMBER 8, 2015 CITY HALL COUNCIL CHAMBERS 6:00 P.M. CHARIMAN BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 6:00 p.m. Roll was confirmed as follows: Committee Members present: B. Gabriel, A. Hull, M. Smith, S. Merry, C. Parker, T. Elder Committee Members absent: B. Shiflea, P. Morin Staff/Council Liaison present: Parks & Rec Director B. Frates, City Manager R. Koch A quorum was present. 2. INTRODUCTIONS Committee Chair Gabriel requested members introduce themselves. 3. BACKGROUND & PURPOSE Committee Chair Gabriel gave a brief description of the background and purpose of the sub- committee referring to the memorandum in the packet. 4. ESTABLISHING A TITLE FOR SUB-COMMITTEE MOTION: Committee Member Parker MOVED to recommend the sub-committee be called the Event Park Sub-Committee and Commissioner Hull SECONDED the motion. There were no objections; SO ORDERED. 5. ADOPT A MISISON STATEMENT Committee Chair Gabriel gave a short introduction. City Manager Koch advised that the public involvement component needs to be included in the mission statement. MOTION: Committee Member Parker MOVED to approve a mission statement that reads “To research and discuss with the community and provide recommendations to the Kenai City Council regarding the location, feasibility, scope and cost of an event park in Kenai,” and Commissioner Hull SECONDED the motion. There were no objections; SO ORDERED. 6. IDENTIFY ADMINISTRATION SUPPORT NEEDS City Manager Koch advised that the City would provide any administrative support necessary, to Event Park Sub-Committee Meeting September 8, 2015 Page 2 include aerial photos, documents, cost estimates, etc. 7. DISCUSS PROCESS TO INCLUDE NEW MEMBERS Committee Chair Gabriel reported that two additional seats were available if the committee decided to appoint additional members. 8. DISCUSS PURPOSE OF NEXT MEETING It was decided that it was most important to examine possible locations and identify features of an event park. City Manager Koch explained that it was anticipated that a site and various necessary components, such as parking, restrooms, stage, etc., would be identified by the end of January. He also discussed budget matters and funding for designs; suggested the project be phased. 9. SCHEDULE FOR NEXT AND SUBSEQUENT MEETINGS It was decided that the next meeting would be held on September 22, 2015 at 7:00 p.m. and that the meetings would be every two to three weeks as needed. 10. ELECT VICE CHAIR MOTION: Committee Member Hull MOVED to nominate Megan Smith to serve as Vice Chair and Commissioner Parker SECONDED the motion. There were no objections; SO ORDERED. 11. MEMBER COMMENTS Committee Member Merry stated he looked forward to serving and that the process will be interesting. Committee Member Smith said she was excited about the stage and noted that her name was misspelled incorrectly on page 8 of the packet. Committee Member Parker indicated he was looking forward to utilization of the park. Committee Member Elder stated he was excited to be a part of the process. Committee Member Hull noted that a project like this was long overdue and appreciated everyone’s time and effort. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 6:50 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk EVENT PARK SUB-COMMITTEE MEETING OCTOBER 13, 2015 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHARIMAN BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & Chair Gabriel called the meeting to order at 7:10 p.m. 2. ROLL CALL Roll was confirmed as follows: Committee Members present: B. Gabriel, B. Shiflea, A. Hull, M. Smith, C. Parker, Committee Members absent: P. Morin, S. Merry, T. Elder Staff/Council Liaison present: Parks & Rec Director B. Frates, City Manager R. Koch A quorum was present. 3. RECONSIDERATION OF NAME OF SUB-COMMITTEE It was explained that at the September 22 meeting, there was discussion regarding changing the name of the sub-committee. It was recommended that the sub-committee be named “Kenai Outdoor Opportunity Location” Committee; acronym KOOL Committee. MOTION: Committee Member Hull MOVED to name the sub-committee “Kenai Outdoor Opportunity Location,” and Commissioner Smith SECONDED the motion. VOTE: YEA: Hull, Smith, Shiflea, Parker NAY: MOTION PASSED UNANIMOUSLY. 4. SITE SELECTION a. Selection of Preferred Site A recap of the site selection process was provided. It was pointed out that the two areas identified for consideration were Millennium Square and Evergreen at Kenai Spur Highway. There was discussion regarding the identified properties to include proximity to the river, Event Park Sub-Committee Meeting October 13, 2015 Page 2 proximity to downtown, property that is unique in its own right, accessibility and walkability. There was further discussion regarding properties in “Old Town.” It was pointed out that there were many limiting factors in “Old Town,” including much of the property is privately owned. MOTION: Committee Member Hull MOVED to approve Millennium Square as the preferred location and Commissioner Smith SECONDED the motion. VOTE: YEA: Hull, Smith, Shiflea, Parker NAY: MOTION PASSED UNANIMOUSLY. 5. SITE PLANNING/LAYOUT EXERCISE Administration facilitated a lay-out exercise that involved members manipulating paper cut-outs over a large areal map. Members divided into two groups and worked on their own design. The two layouts were discussed and reviewed; it was noted that the two designs were similar and shared common attributes such as stage position at south end, spectator area to the north of the stage, event area north of the spectator area, spectator and event areas flanked by space for vendors, and parking lot area located near Bridge Access Road. Committee Member Parker volunteered to draft an artist rendering based on the ideas generated. 6. IDENTIFY ADMINISTRATION SUPPORT NEEDS No needs were identified beyond what was already being provided. 7. DISCUSS PURPOSE OF NEXT MEETING It was decided that a review of rough costs and design features and continued review of layout and various components would be discussed at the next meeting. 8. SCHEDULE FOR NEXT AND SUBSEQUENT MEETINGS It was decided that the next meeting would be held on November 10, 2015 at 6:00 p.m.. 9. PUBLIC COMMENT – None. 10. MEMBER COMMENTS Committee Member Hull noted that the minutes from the September 22 meeting were not approved. MOTION: Committee Member Shiflea MOVED to approve the meeting summary of September 22; the Event Park Sub-Committee Meeting October 13, 2015 Page 3 motion was SECONDED by Committee Member Smith. There was no objection; SO ORDERED. 11. ADJOURNMENT MOTION: Committee Member Shiflea MOVED to adjourn; the motion was SECONDED by Committee Member Smith. There was no objection; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:20 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk