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Home My WebLink About2016-02-03 Council PacketAGENDA KENAI CITY COUNCIL – REGULAR MEETING FEBRUARY 3, 2016, 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 2875-2016 – Reappropriating State Grant Funds in the Park Improvement Capital Project Fund and Appropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund. .....................Pg. 5 2. Ordinance No. 2876- 2016 – Reappropriating State Grant Funds in the Park Improvement Capital Project Fund and Appropriating State Grant Funds in the Multi-Purpose Facility Improvements Capital Project Fund. ..................Pg. 9 3. Ordinance No. 2877-2016 – Appropriating Funds in the General and City Shop Improvements Capital Project Fund for the Construction of Crew Facilities and a Building Maintenance Area in the New Warm Storage Facility .............................................................................................................Pg. 13 4. Ordinance No. 2878-2016 – Increasing Estimated Revenues and Appropriations in the Airport and Airport Improvement Capital Project Funds for the 2016 Security Camera Project. ..................................................Pg. 17 5. Resolution No. 2016-03 – Repealing Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions, and Approving City Council Policy 2016-01 as its Replacement, Establishing Procedures for Such Bodies. ............................................Pg. 21 6. Resolution No. 2016-04 – Setting the Time and Place for a Public Hearing on the VIP Drive Special Assessment District. ...........................................Pg. 31 E. MINUTES 1. *Regular Meeting of January 20, 2016 F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. ...............................................Pg. 35 2. *Action/Approval – Purchase Orders Exceeding $15,000. ..................Pg. 37 3. *Action/Approval – Renewal of Liquor Licenses: ................................Pg. 39 • New Peking and Sushi • Katina’s Greek & Italian Restaurant • Pizza Hut #9 • The Upper Deck 4. *Ordinance No. 2879-2016 – Accepting and Appropriating Funds Donated to the Kenai Animal Shelter. ...........................................................................Pg. 57 5. *Ordinance No. 2880-2016 – Increasing Estimated Revenues and Appropriations by $1,500 in the General Fund – Fire Department for Grant from Kenai Peninsula Emergency Services, Inc. to Assist in Providing a Paramedic Refresher Course to Department Personnel. ........................................Pg. 59 6. Action/Approval – Schedule a Joint Work Session with Council, the KOOL Committee and Parks & Recreation Commission to Receive the Final Presentation on the Feasibility and Cost for the Phased Construction of a Park Facility. .................................................................................................Pg. 61 H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission ..............................................................................Pg. 63 3. Harbor Commission 4. Parks and Recreation Commission a. Kenai Outdoor Opportunity Location Committee ..................... Pg. 67 5. Planning and Zoning Commission 6. Beautification Committee ......................................................................Pg. 71 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR Kenai City Council Meeting Page 2 of 3 February 3, 2016 J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION – None Scheduled. M. PENDING ITEMS – None N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. ....Pg. 75 The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Kenai City Council Meeting Page 3 of 3 February 3, 2016 [PAGE LEFT BLANK INTENTIONALLY] Page 5 of 75 Page 6 of 75 Page 7 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 8 of 75 Page 9 of 75 Page 10 of 75 Page 11 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 12 of 75 Page 13 of 75 Page 14 of 75 Page 15 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 16 of 75 Page 17 of 75 Page 18 of 75 Page 19 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 20 of 75 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: City Clerk CITY OF KENAI RESOLUTION NO. 2016-03 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REPEALING KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS, AND APPROVING CITY COUNCIL POLICY 2016-01 AS ITS REPLACEMENT, ESTABLISHING PROCEDURES FOR SUCH BODIES. WHEREAS, the City Council approved the Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions on March 5, 2014 (Attachment A); and, WHEREAS, at its January 20, 2016 meeting, Council requested the policy be amended to allow committees and commissions to revise meeting start times pursuant to interest from the bodies; and WHEREAS, Policy 2016-01, (Attachment B), allows for commissions and committees to change their meeting start times with Council approval and makes other housekeeping changes; and, WHEREAS, Policy 2016-01 does not address City of Kenai Boards, as did the previous Policy, because of the significant differences between the function and procedures of the quasi-judicial boards and the advisory committees, commissions and council on aging. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That Kenai City Council Policy for Commission, Committee, Board and Council an Aging Meetings and Work Sessions approved by Council on March 5, 2014, (Attachment A) is repealed. Section 2. That City Council Policy 2016-01, Attachment B, Establishes Procedures for Commissions, Committees and Council on Aging is approved. Section 3. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of February, 2016. Page 21 of 75 _______________________________________ PAT PORTER, MAYOR ATTEST: ______________________________________ Sandra Modigh, City Clerk Page 22 of 75 Attachment A Page 23 of 75 Page 24 of 75 Page 25 of 75 POLICY NO. 2016-01: Procedures for Commissions, Committees and Council on Aging Purpose The purpose of this policy is to establish procedures, other than those provided in KMC 1.90, for Commissions, Committees and Council on Aging. Scope This policy applies to all advisory bodies appointed by the City Council. The Planning and Zoning Commission is also regulated by KMC 14.05. Policy 1.Appointment and Reappointments a.An application for consideration of appointment or reappointment to a commission, committee or Council on Aging must be submitted to the City Clerk. b.The Mayor nominates an applicant for appointment or reappointment and by motion, the City Council confirms. 2.Establishing Subcommittees a.A subcommittee of a commission or committee may be established for a specific function upon recommendation of administration and approval of Council. 3.Meeting Schedules a.Commission, committee and Council on Aging meeting schedule is as follows: Commission/ Committee/Council on Aging Meeting Schedule Scheduled Meeting Days Airport Commission Monthly Second Thursday of the month Beautification Committee Meetings held January, April, May, September and October Second Tuesday of the month Council on Aging Monthly Second Thursday of the month Harbor Commission Monthly First Monday after first council meeting of the month Library Commission (Suspended as of 2015, Ordinance No. 2815-2015) N/A N/A Parks & Recreation Commission Monthly, except for July First Thursday of the month Planning & Zoning Commission Twice monthly Second & fourth Wednesdays Attachment B Page 26 of 75 Kenai City Council Policy No. 2016-01 b.All regular meetings will be held in the Kenai City Hall Council Chambers with the exception of the Council on Aging who shall meet at the Senior Center, unless offsite arrangements are approved by the Clerk. Exceptions for subcommittee meetings may be made with the advance notice of the City Clerk. c.Regularly scheduled meetings shall begin at 7:00 p.m. unless otherwise approved by Council via motion, with the exception of the Council on Aging, which begins at 4:30 p.m. d.Commissions, Committees and Council on Aging may, with the City Clerk’s approval and notification to Council and the City Manager, hold special meetings (for a specific purpose) on an as-needed basis. e.Commissions, Committees and Council on Aging meetings may be cancelled by the City Clerk, with notification to Council and the City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of a quorum, etc. f.Any additional commissions or committees established will be set and incorporated into the meeting schedule by the City Council. 4.Minutes & Meeting Recordings a.With exception of the Planning & Zoning Commission, taking notes and electronically recording meetings shall be the responsibility of department liaison to the specific meeting body. The Clerk’s Office shall take notes and record the meeting for the Planning and Zoning Commission. b.Summary minutes will be produced by the Clerk’s Office from the department liaisons notes and provided to the City Council as official records of the meetings. c.Regularly scheduled meetings shall be electronically recorded and with the exception of Planning & Zoning Commission, shall be kept for two years. d.Planning & Zoning Commission meeting recordings shall be kept for 6 years. 5.Work Sessions a.Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly scheduled advertised meeting. Notification of scheduled work session shall be provided to City Council and the City Manager. Work session may be requested by Council, the liaison or Chair of the body. b.During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. c.Work sessions shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least 5 days prior to the meeting. Page 2 of 3 Page 27 of 75 Kenai City Council Policy No. 2016-01 6.Basic Meeting Information a.All meetings shall be open to the public. b.Meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least 5 days prior to the meeting. c.Meeting agenda’s shall be established by the Chair and the department liaison. d.The department liaison shall submit items for the agenda and supporting documentation to the Clerk’s Office 1 week prior to a meeting, no later than 2:00 p.m. The Clerk’s Office will compile meeting material and distribute. The Planning & Zoning Commission is exempt from this requirement as the Planning Department advertises, compiles meeting material and distributes for its commission. e.Rules of Order: Pursuant to KMC l.15.120(b) and KMC l.90.050(c), in all matters of parliamentary procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, except as specified in KMC 1.15.060 (motions), KMC 1.15.100 (speaking), and KMC 1.15.110 (voting). f.Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is more than one-half of the board/commission (quorum of the whole). g.Motion: Pursuant to KMC l. l5.060(k), all motions require a second. A majority of votes is required to pass a motion (three, if a five-member board; four, if a seven-member commission; five, votes if a nine-member board). h.Speaking: In a meeting, members should be recognized by the Chair before speaking. i.When is it a Meeting: If any public business is discussed collectively by four or a majority of members of one body. Effective Date: Approved by Resolution 2016-03 __________________________ PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Page 3 of 3 February 3, 2016 Page 28 of 75 MEMO: TO: Mayor & City Council Members FROM: Sandra Modigh, City Clerk DATE: January 29, 2016 SUBJECT: Resolution No. 2016-03 and Policy No. 2016-01 At the January 20, 2016, meeting, Council requested the City Clerk and City Attorney revise Council’s current committee/commission policy (Attachment A) to allow committees & commissions the option to begin their meetings at 6:00 p.m., rather than 7:00 p.m. This requested revision is addressed in section 3(c) of Policy No. 2016-01 (Attachment B). In addition to the amendment Council requested, several others revisions were made. The policy was reformatted and numbered for consistency as other council policies are drafted similarly. The Advisory Cemetery Committee was removed from the policy as it sunsetted in 2010 and the Library Commission was updated to reflect its suspension in 2015. The term “Board” was removed as this policy doesn’t apply to the Board of Adjustment, Personnel Arbitration Board, Board of Appeals or the Canvass Board as each has regulations specific to its respective Board. The option for a meeting to be held offsite has been added, although this is already currently practiced. There are times that the conference room(s) at the Library are used due to scheduling conflicts, etc. There were other housekeeping revisions such as reorganizing topics and updating language. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 29 of 75 Resolution No. 2016-03 Memorandum Page 2 of 2 I would like Council to consider amending section 6(g) of the new policy by removing the following language, “(three if a five-member board; four if a seven-member board; five votes if a nine-member board)”. The language was carried over from the original policy. Pursuant to KMC l. l 5.060(k), all motions require a second. A majority of votes is required to pass a motion (three, if a five-member board; four, if a seven-member commission; five, votes if a nine-member board). This language is confusing and leads one to believe that you must have the majority of a body to pass a motion. Robert’s Rules of Order requires a majority of those present and voting versus majority of the membership to pass or fail a motion. This requirement as it’s currently reflected hinders a body from taking action if not all members are in attendance. There are specific motions outlined in KMC 1.15.060 that do require four members to vote in the affirmative, i.e. previous question, motion to reconsider and a vote to rescind; however, a main motion only requires the majority of those present. Your consideration is appreciated. /SM/ [Type text] Page 30 of 75 Page 31 of 75 Page 32 of 75 Page 33 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 34 of 75 Page 35 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 36 of 75 Page 37 of 75 Page 38 of 75 MEMORANDUM TO: Mayor and City Council Members FROM: Sandra Modigh, City Clerk DATE: January 29, 2016 RE: Liquor License Renewals The following establishments have submitted an application to the Alcoholic Beverage Control Board for renewal of its liquor license: • L&K Enterprise, LLC d/b/a New Peking and Sushi • George Lagoutaris & Christine Lagoutaris d/b/a Katina’s Greek & Italian Restaurant • Kurani, Inc. d/b/a Pizza Hut #9 • Upper Deck, LLC d/b/a The Upper Deck Pursuant to KMC 2.40, a review of City accounts has been completed and the applicants have satisfied all obligations to the City. With the approval of Council, a letter of non-objection to the renewal of the liquor licenses will be forwarded to the ABC Board and the applicant. Your consideration is appreciated. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 39 of 75 Page 40 of 75 Page 41 of 75 Page 42 of 75 Page 43 of 75 Page 44 of 75 Page 45 of 75 Page 46 of 75 Page 47 of 75 Page 48 of 75 Page 49 of 75 Page 50 of 75 Page 51 of 75 Page 52 of 75 Page 53 of 75 Page 54 of 75 Page 55 of 75 Page 56 of 75 Page 57 of 75 Page 58 of 75 Page 59 of 75 Page 60 of 75 1/29/2016 The City of Kenai http://www.kenai.city/calendar/month 1/1 Popular Links Living HereVisitingGovernmentDoing Business Events Search this site Home » 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 2 3 4 5 Sun Mon Tue Wed Thu Fri Sat February 2016 City Council Meeting 02/03/2016 - 6:00pm Parks and Recreation Commission 02/04/2016 - 7:00pm Coffee with the Mayor 02/06/2016 - 9:00am to 10:30am Harbor Commission Meeting 02/08/2016 - 7:00pm Planning & Zoning Commission Meeting 02/10/2016 - 7:00pm Council on Aging Meeting 02/11/2016 - 4:30pm Airport Commission Meeting 02/11/2016 - 7:00pm President's Day 02/15/2016 - 12:00am to 11:45pm City Council Meeting 02/17/2016 - 6:00pm Planning & Zoning Commission Meeting 02/24/2016 - 7:00pm City of Kenai 210 Fidalgo Ave. Kenai, AK 99611 (907) 283-7535 KMC Staff Webmail Site Credits Disclaimer « Prev Next » Hello jheinz Log outDashboardContentStructureAppearancePeopleModulesConfigurationReportsHelp Add contentFind content Edit shortcuts Page 61 of 75 1/29/2016 The City of Kenai http://www.kenai.city/calendar/month 1/1 Popular Links Living HereVisitingGovernmentDoing Business Events Search this site Home » 28 29 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 Sun Mon Tue Wed Thu Fri Sat March 2016 City Council Meeting 03/02/2016 - 6:00pm Parks and Recreation Commission 03/03/2016 - 7:00pm Coffee with the Mayor 03/05/2016 - 9:00am to 10:30am Harbor Commission Meeting 03/07/2016 - 7:00pm Planning & Zoning Commission Meeting 03/09/2016 - 7:00pm Council on Aging Meeting 03/10/2016 - 4:30pm Airport Commission Meeting 03/10/2016 - 7:00pm City Council Meeting 03/16/2016 - 6:00pm Planning & Zoning Commission Meeting 03/23/2016 - 7:00pm City of Kenai 210 Fidalgo Ave. Kenai, AK 99611 (907) 283-7535 KMC Staff Webmail Site Credits Disclaimer « Prev Next » Hello jheinz Log outDashboardContentStructureAppearancePeopleModulesConfigurationReportsHelp Add contentFind content Edit shortcuts Page 62 of 75 KENAI AIRPORT COMMISSION JANUARY 14, 2016 – 7:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER AND ROLL CALL Commission Chair Feeken called the meeting to order at 6:59 p.m. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: G. Feeken, J. Bielefeld, K. Dodge, P. Minelga, C. Henry, J. Zirul, L. Porter Staff/Council Liaison Present: Airport Manager M. Bondurant, Airport Assistant E. Shinn, Council Liaison Henry Knackstedt A quorum was present. a. Pledge of Allegiance Commissioner Feeken led those assembled in the Pledge of Allegiance. 2. AGENDA APPROVAL MOTION: Commissioner Bielefeld MOVED to approve the agenda and Commissioner Porter SECONDED the motion. There were no objections; SO ORDERED. 3. ELECTION OF CHAIR AND VICE CHAIR MOTION: Commissioner Bielefeld MOVED to retain the current Chair; Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Bielefeld MOVED to retain the current Chair; Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. 4. APPROVAL OF MEETING SUMMARY a. December 10, 2015 MOTION: Page 63 of 75 Airport Commission January 14, 2015 Page 2 of 3 Commissioner Minelga MOVED to approve the meeting summary of December 10, 2015; Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – None. 6. UNFINISHED BUSINESS a. Discussion – Master Plan Casey Madden of Wince, Corthell & Bryson provided an update on the master plan. Land ownership, terminal area, and the establishment of the airport reserve line were topics discussed. It was suggested that the existing reserve line be kept except at the South end, near the Kenai Spur Highway, where the line could be moved back so the businesses along the highway could be bought and developed MOTION: Commissioner Feeken MOVED to move the blue line at the South end, along the Kenai Spur Highway, to the red line, and keep the existing blue reserve line in all other areas; Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Zirul MOVED to approve the proposed building relocation line; Commissioner Henry SECONDED the motion. There were no objections; SO ORDERED. 7. NEW BUSINESS a. Discussion/Recommendation – Council Consideration of Amending Policy Permitting Commission Meetings to begin at 6:00 P.M. MOTION: Commissioner Henry MOVED to recommend changing the Commission meeting time to 6:00 P.M.; Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. 7. REPORTS a. Airport Manager – reported on the following: • Started working on the FY17 budget. • Security Guard Services were up for bid; contract expired 2/29/16. • Working on RFP for car rental concession. • Certification Inspector on site January 20-22. • Manager and Assistant out for training January 25-27. b. City Council Liaison – reported on the actions at the January 6 Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION – February 11, 2016. Page 64 of 75 Airport Commission January 14, 2015 Page 3 of 3 Commissioners Minelga and Porter noted they would be absent. 9. COMMISSIONER COMMENTS AND QUESTIONS None. 10. PERSONS NOT SCHEDULED TO BE HEARD None. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:28 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 65 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 66 of 75 KENAI OUTDOOR OPPORTUNITY LOCATION COMMITTEE MEETING DECEMBER 15, 2015 CITY HALL, CITY COUNCIL CHAMBERS 6:30 P.M. CHAIR MAN BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 6:40 p.m. Roll was confirmed as follows: Committee Members present: B. Gabriel, S. Merry, M. Smith, B. Shiflea Committee Members absent: A. Hull, P. Morin, T. Elder, C. Parker Staff/Council Liaison present: Parks & Rec Director B. Frates, City Manager R. Koch A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Smith MOVED to approve the agenda; Committee Member Shiflea SECONDED the motion. There were no objections, SO ORDERED. 3. PERSONS PRESENT NOT SCHEDULED TO BE HEARD Bob MacIntosh apologized for trouble caused at the previous meeting. Emphasized interest in following the project and requested permission to record the meeting. 4. APPROVAL OF MINUTES a. November 10, 2015 MOTION: Committee Member Smith MOVED to approve the meeting minutes and Committee Member Parker SECONDED the motion. There were no objections, SO ORDERED. 5. UNFINISHED BUSINESS a. Review Conceptual Site Plans Four conceptual plans, which were presented at the November 10 meeting, were briefly reviewed. 6. NEW BUSINESS Page 67 of 75 Kenai Outdoor Opportunity Location Meeting November 24, 2015 Page 2 a. Refine Stage Design Each committee member was given opportunities to express their desired components; the components were then prioritized as follows: 1. Elevated covered stage extending past front of stage 2. Approximately 1,200 square feet (30’x40’) 3. Back stage area 4. Lighting, power, and technical station toward front of stage 5. Acoustics/Modular sides 6. Flexibility in design to accommodate different events and weather, including accessibility 7. Restrooms/water utility b. Prioritize Event Park Components Each committee member individually identified important elements before collectively prioritizing as a group. The components were prioritized as follows: 1. Stage 2. Permanent Restrooms with utilities & site work (spectator area/event area) 3. Parking Lot 4. Utilities for vendors 7. DISCUSS PURPOSE OF NEXT MEETING Flush out various costs and discus presentation to Kenai City Council 8. SCHEDULE FOR NEXT AND SUBSEQUENT MEETINGS It was decided that the next meeting would be held on December 15, 2015 at 6:30 p.m.. 9. PUBLIC COMMENT – None. 10. COMMITTEE QUESTIONS AND COMMENTS 11. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:15 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 68 of 75 KENAI OUTDOOR OPPORTUNITY LOCATION COMMITTEE MEETING JANUARY 12, 2016 KENAI COMMUNITY LIBRARY 6:30 P.M. CHAIR MAN BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 6:40 p.m. Roll was confirmed as follows: Committee Members present: B. Gabriel, S. Merry, M. Smith, B. Shiflea, C. Parker Committee Members absent: A. Hull, P. Morin, T. Elder Staff/Council Liaison present: Parks & Rec Director B. Frates, City Manager R. Koch A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Smith MOVED to approve the agenda; Committee Member Parker SECONDED the motion. There were no objections, SO ORDERED. 3. PERSONS PRESENT NOT SCHEDULED TO BE HEARD None. 4. APPROVAL OF MINUTES – None. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion Item – Final Presentations A brief overview of the layout of the draft presentation was provided. It was explained that each section would be reviewed and comments were welcome. It was noted that supplemental information could be added as desired and that comments from the meeting would be noted and adjustments made. Recommendations for adjustments were as follows: • Include minutes from meetings as an appendix. • Tab sections for easy reference. • Correct misspelled names in the Executive Summary. • Add staff involvement to the Executive Summary. • Provide a brief narrative for each section. Page 69 of 75 Kenai Outdoor Opportunity Location Meeting November 24, 2015 Page 2 • Change the general work schedule/plan to reflect actual meeting dates and agendas. • Add all parcels considered but not selected to the appendix. • Relocate drawings to the Site Selection section. • Add to the Executive Summary, a reference to the Comprehensive Plan and Millennium Square. • Enhance the narrative for the Site Plan section. • Relocate Identification & Prioritizing Components and Stage to Site Selection section; enhance attributes the property affords. • Add a simple cost estimate table in the Executive Summary section. • Add to the Recommendations section, the need to explore grant opportunities. 7. DISCUSS PURPOSE OF NEXT MEETING Review and discuss final presentation. 8. SCHEDULE FOR NEXT AND SUBSEQUENT MEETINGS It was decided that the next meeting would be held on January 26, 2016 at 6:30 p.m. 9. PUBLIC COMMENT Henry Knackstedt encouraged the committee to identify other needs discovered throughout the process and also to focus on strong selling points with respect to the location; thanked the group for their work. 10. COMMITTEE QUESTIONS AND COMMENTS 11. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:17 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 70 of 75 KENAI BEAUTIFICATION COMMITTEE JANUARY 12, 2016 – 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 6:58 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, B. Madrid, A. Zulkanycz, S. Peterson, T. Canady, C. Jung, R. Sierer Members absent: None. Staff/Council Liaison present: Parks and Recreation Operator R. Dodge, Council Liaison M. Boyle A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Jung MOVED to approve the agenda and Member madrid SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. October 20, 2015 MOTION: Committee Member Jung MOVED to approve the meeting summary of October 20, 2015 and Member Peterson SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Winter Static Displays It was noted that the Committee would like to see options at their April meeting. b. Cornerstone Rock at Library – Future Landscaping It was recommended that low maintenance shrubs be utilized; the iris cleared out and more color added. c. Historic Cabin Sign Page 71 of 75 Beautification Committee Meeting January 12, 2016 Page 2 It was suggested that the entrance be moved so it could be located more easily and that the Historical Society logo be added to the sign. d. N. Forest Dr. & 4tgh Ave. Green Strip – Future Landscaping It was noted that there was a mural on the fence; recommended that the area be low maintenance. e. Beautification Brochure It was recommended that a map of the gardens, a trail map, and information regarding the adopt-a-garden program be included in the brochure and that the information was also posted on the website. It was also recommended that there be an article in the paper regarding the adopt-a-garden program. f. Wildflower Garden - Gazebo It was recommended that the landscaping be kept similar, gravel and ferns be placed around the gazebo, hanging baskets be placed in the gazebo, and the wood be stained to match. It was noted that hanging baskets were hard to water. It was requested this topic be on the agenda for the next meeting. g. Flowers for Circle Planters & Boxes There was no discussion. h. Election of Chair and Vice Chair MOTION: Commissioner Jung MOVED to nominate Gabriel as Chair; Commissioner Peterson SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Jung MOVED to nominate Madrid as Chair; Commissioner Gabriel SECONDED the motion. There were no objections; SO ORDERED. 7. REPORTS a. Parks and Recreation – R. Dodge reported on the following: • The rope at Wildflower Garden is complete. • Dodge looking into becoming a master gardener. • Budget items would be reviewed at the next meeting. b. Committee Chair – None. c. City Council Liaison – Noted that he was the new liaison and could be contacted with any issues. Page 72 of 75 Beautification Committee Meeting January 12, 2016 Page 3 8. NEXT MEETING ATTENDANCE NOTIFICATION – April 12, 2016 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS – None. 10. PERSONS NOT SCHEDULED TO BE HEARD – None. 11. INFORMATION – None. 12. ADJOURNMENT MOTION: There being no further business before the Committee, the meeting was adjourned at 7:53 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Deputy City Clerk Page 73 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 74 of 75