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Home My WebLink AboutOrdinance No. 2881-2016u Suggested by: Administration CITY OF KENAI NO. 2881 -2016 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROPRIATING FUNDS IN THE GENERAL AND COMPREHENSIVE PLAN PROJECT FUNDS FOR THE UPDATE OF THE 2003 CITY OF KENAI COMPREHENSIVE PLAN. WHEREAS, the City of Kenai is in the process of update its 2003 Comprehensive Plan; and, WHEREAS, approximately $14,300 is available in the project fund and the City's Administration estimates the need for an additional $30,000 to complete the plan's update; and, WHEREAS, supplemental funding of $30,000 will provide a current project budget of $44,300 for the project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form. That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: General Fund Increase Estimate Revenues - Appropriation of Fund Balance $30 000 Increase Appropriations - Transfer to Comprehensive Plan Project Fund $20�_QQ Comprehensive Plan Proiect Fund Increase Estimated Revenues: Transfer from General Fund $30.000 Increase Appropriations: Professional Services $M"O Ordinance 2881 -2016 Page 2 of 2 Section 4. That pursuant to KMC 1.15.070(f) this Ordinance shall take effect immediately upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day of March, 2016. NMe.e. - Introduced: February 17, 2016 Enacted: March 2, 2016 Effective: March 2, 2016 New Text Underlined; [DELETED TEXT BRACKETED] %lla e with a Past Gi fi/ wdk a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �III�I \'. the Llly Of 1992 MEMO: TO: City Council FROM: Rick Koch DATE: February 11, 2016 SUBJECT: Ordinance No. 2881 -2016, Appropriating Funds for the Update of the 2003 Comprehensive Plan The purpose of this correspondence is to discuss budgetary requirements for the update to the 2003 Comprehensive Plan. Initially, Administration believed that this work could be accomplished utilizing funding presently provided for in the City's FY2016 General Fund (GF) budget. While this is possible utilizing remaining funding in the Comprehensive Plan project fund (approximately $14,300) and funding in the contingency fund (balance $75,000), 1 wanted to re -visit the discussion, and rather than use contingency funding, utilize GF fund balance in addition to the remaining project funds. The following is a cost estimate for the update to the 2003 Plan: - Planning Consultant Proposal (attached) - Additional Planning Consultant Fees - Mapping /GIS Consultant Fees - Advertising & Notices - Administration - Printing - Contingency Total Remaining in Comp. Plan Project Fund $15,500 7,500 7,500 3,000 2,000 2,000 6,800 $44,300 ($14,300) Additional Funding Required $30,000 Administration has prepared and submits Ordinance 2881 -2016 for your consideration which would provide the direction and funding to move forward with the update to the 2003 Plan. An alternative would be for the Council to not approve Ordinance 2881 -2016 and direct Administration to include funding in the City Managers proposed FY2017 budget for this task. Thank you for your attention in this matter. January 28, 2016 Richard Koch, City Manager City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Re: Draft Letter of Agreement for Revising the City of Kenai Comprehensive Plan Benson Planning Associates Project No. 16- 01 -P0l Dear Mr. Koch: I am pleased to submit this scope of work and cost estimate to provide the City of Kenai with professional consulting services for revising the Kenai Comprehensive Plan. I have developed the following scope of work, schedule and cost estimate based on our recent discussions. Scope of Work Task 1— Plan Preparation Plan preparation will include the following subtasks: A. Revise and update background information using the work from the 2013 Plan version. B. Revise land use section with city's assistance on acreage estimations. C. Revise land use description and recommendations to reflect concerns from 2013 public outreach regarding the mixed use commercial concept along the Spur Highway. Deliverables: The draft and final plan documents will be provided to the City in electronic Portable Document Format (PDF). Task 2— Public Outreach Public outreach will include the following subtasks: A. Work with the City Planner to prepare meeting notices for publication and distribution and to prepare meeting materials such as posters and /or maps. B. Travel to and facilitate 3 public meetings. C. Travel to and present the Draft and Final Plan to the Kenai Planning Commission. Deliverable: Five Public Outreach Meetings, including two Planning Commission meetings. If additional travel beyond what is described in Task 2 is required, an amendment to the scope will be required. Benson Planning Associates Page 1 January 28, 2016 Cost Estimate Below is a cost estimate summary for completing the proposed tasks. Benson Planning will provide these services to the City of Kenai on a time and materials basis. Assumptions The scope and costs are based on the following assumptions: A. The City will provide the 2013 plan in native Word format. B. The City will prepare all maps for Draft and Final Plan documents and update GIS. C. Consultant will coordinate with the City Planner on plan revisions and public outreach. D. City Planner will provide technical support for plan development and outreach efforts to include maps, meeting notes, and posters (if needed). E. Travel costs are based on 5 trips all of which will be overnight and require hotel. F. Airfare, hotel, rental car and meals are estimated on current published information regarding price. Benson Planning Associates Page 2 January 28, 2016 Subtask Estimated Hours Update Background Chapters 80 Task 1 Plan Revise Land Use Narrative 24 Preparation Draft Plan (1 version) 16 Final Plan 8 Task 1 Hours 128 Subtask Estimated Hours Preparations for Public Meetings 2 Travel to and Facilitation of Public Meetings 24 Task 2 Travel to and Presentation of Draft & Final Plan to Planning Commission 16 Public Outreach Task 2 Hours 42 Total Labor Hours 170 Labor Rate ($ /HR): $80.00 Labor Costs ($): $13,600.00 Type Price /Unit Cost Airfare Anchorage to Kenai $165.00 $825.00 Expenses Hotel $100.00 $500.00 (5 trips) Meals $ 60.00 $300.00 Car Rental per day $ 55.00 $275.00 Total Expenses: $ 1,900.00 Total Plan Revision Estimate (Labor & Expenses) $15,500.00 Benson Planning will provide these services to the City of Kenai on a time and materials basis. Assumptions The scope and costs are based on the following assumptions: A. The City will provide the 2013 plan in native Word format. B. The City will prepare all maps for Draft and Final Plan documents and update GIS. C. Consultant will coordinate with the City Planner on plan revisions and public outreach. D. City Planner will provide technical support for plan development and outreach efforts to include maps, meeting notes, and posters (if needed). E. Travel costs are based on 5 trips all of which will be overnight and require hotel. F. Airfare, hotel, rental car and meals are estimated on current published information regarding price. Benson Planning Associates Page 2 January 28, 2016 Schedule The work will start upon receipt of Notice -to- Proceed (NTP) from the City and will conclude July 31, 2016. I appreciate your consideration of Benson Planning Associates for this work and look forward to working with the City on the plan revision. If you have any questions regarding the information provided, please contact me at 907 - 244 -3274 or email me at eabenson@gci.net. Sincerely, Elizabeth A. Benson, AICP Principal /Owner Benson Planning Associates 601 Bounty Drive Anchorage, AK 99515 907 - 244 -3274 Benson Planning Associates Page 3 January 28, 2016