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HomeMy WebLinkAbout2016-03-02 Council PacketAGENDA KENAI CITY COUNCIL – REGULAR MEETING MARCH 2, 2016, 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 2881-2016 – Appropriating Funds in the General and Comprehensive Plan Project Funds for the Update of the 2003 City of Kenai Comprehensive Plan. ............................................................................ Pg. 5 2. Resolution No. 2016-07 – Authorizing a Budget Transfer within the General Fund – Shop Department. ...................................................................... Pg. 13 3. Resolution No. 2016-08 – Authorizing a Budget Transfer within the General Fund – Non-Departmental and Legislative Departments for a Challenge Grant to be Awarded to Russian Orthodox Sacred Sites in Alaska Inc., a Non Profit 501 (C)(3) for the Preservation of the Church of the Assumption of the Virgin Mary, a National Historic Landmark Located In The City Of Kenai. ........ Pg. 17 E. MINUTES 1. *Regular Meeting of February 17, 2016 .................................................. Pg. 25 F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. ................................................ Pg. 33 2. *Ordinance No. 2882-2016 – Waiving a Sale Restriction Imposed by Kenai Municipal Code Section 21.05.010(B) with Respect to Lot 1, Block 1, Gusty Subdivision (KPB Parcel No. 04327008) Located within the Airport Reserve; Authorizing the Sale of Lot 1, Block 1, Gusty Subdivision to Ronald and Shirley Smith; and Determining that Lot 1, Block 1 Gusty Subdivision is Not Needed for a Public Purpose. ............................................................................. Pg. 35 3. *Action/Approval – Transfer of Ownership of Liquor License for Peking Restaurant. ............................................................................................ Pg. 41 4. Action/Approval – Purchase Orders Exceeding $15,000 ..................... Pg. 55 5. Discussion – Request for Proposal for the Sale/Lease of Airport Lands, Former Bowling Alley. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging ................................................................................... Pg. 57 2. Airport Commission ............................................................................... Pg. 59 3. Harbor Commission ............................................................................... Pg. 63 4. Parks and Recreation Commission ........................................................ Pg. 67 a. Kenai Outdoor Opportunity Location Committee 5. Planning and Zoning Commission ......................................................... Pg. 71 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION – To Discuss an Unsolicited Offer to Purchase 100 Trading Bay Road, Kenai, AK More Specifically Described as Lot 4A Cook Inlet Industrial Air Park 2014 Replat, KN2014021, a Matter of which the Immediate Knowledge would Clearly have an Adverse Effect Upon the Finances of the City [AS 44.62.310(c)(1)]. Kenai City Council Meeting Page 2 of 3 March 2, 2016 M. PENDING ITEMS – None N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. .. Pg. 75 The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Kenai City Council Meeting Page 3 of 3 March 2, 2016 Page 3 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 4 of 75 Page 5 of 75 Page 6 of 75 Page 7 of 75 Page 8 of 75 Page 9 of 75 Page 10 of 75 Page 11 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 12 of 75 Page 13 of 75 Page 14 of 75 Page 15 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 16 of 75 Page 17 of 75 Page 18 of 75 Page 19 of 75 Page 20 of 75 Page 21 of 75 Page 22 of 75 Page 23 of 75 Page 24 of 75 KENAI CITY COUNCIL – REGULAR MEETING FEBRUARY 17, 2016 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on February 17, 2016, in City Hall Council Chambers, Kenai, AK. Mayor Pat Porter called the meeting to order at 6:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Pat Porter, Mayor Robert Molloy Henry Knackstedt Tim Navarre (absent) Terry Bookey (telephonic) Brian Gabriel, Vice Mayor Mike Boyle (absent) A quorum was present. Also in attendance were: Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk Jamie Heinz, Deputy Clerk 3. Agenda Approval Mayor Porter noted the following items to be added to the agenda/packet: J.1 City Manager’s Report • Supporting Documentation MOTION: Council Member Molloy MOVED to approve the agenda with requested additions and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda Page 25 of 75 City of Kenai Council Meeting Page 2 of 8 February 17, 2016 MOTION: Councilor Gabriel MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council member Knackstedt SECONDED the motion. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS 1. Holly Ward – Reintroduction of the Kenai Business Improvement Plan Holly Ward spoke in favor of reintroduction of the Kenai Business Improvement Plan for revitalization of the City; noted that the City would match up to 50% of $7,500 spent. She suggested it was a great way to give back to the City and attract people to the City. Guidelines of Soldotna’s similar program were provided and referred to; it was noted that Soldotna’s program had won several awards. C. UNSCHEDULED PUBLIC COMMENTS John Williams provided an update on the Fire Truck Restoration Project; also provided a history of the truck and advised it would be restored to its original white color which was the color it was when in service with the City. A listing of donations was also provided. Joe Harris spoke in favor of the City providing a matching grant to the Kenai Historical Society on behalf of the Russian Orthodox Church which is on the registry of National Historic Monuments. It was noted that there was a need for $50,000 for a fire suppression system which would preserve icons. D. PUBLIC HEARINGS 1. Ordinance No. 2879-2016 – Accepting and Appropriating Funds Donated to the Kenai Animal Shelter. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2879-2016 and the motion was SECONDED by Knackstedt. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. Page 26 of 75 City of Kenai Council Meeting Page 3 of 8 February 17, 2016 The donors were thanked for their contribution. VOTE: YEA: Knackstedt, Gabriel, Molloy, Porter, Bookey NAY: MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 2880-2016 – Increasing Estimated Revenues and Appropriations by $1,500 in the General Fund – Fire Department for Grant from Kenai Peninsula Emergency Services, Inc. to Assist in Providing a Paramedic Refresher Course to Department Personnel. MOTION: Council Member Molloy MOVED to enact Ordinance No. 2880-2016 and the motion was SECONDED by Knackstedt. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: YEA: Knackstedt, Gabriel, Molloy, Porter, Bookey NAY: MOTION PASSED UNANIMOUSLY. 3. Resolution No. 2016-05 – Awarding an Agreement for Construction of South Beach Access Road 2015-2016. MOTION: Council Member Gabriel MOVED to adopt Resolution No. 2016-05 and the motion was SECONDED by Molloy. UNANIMOUS CONSENT was requested. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. Administration clarified that once the project was completed, all remaining funds would be transferred. VOTE: There being no objections, SO ORDERED. 4. Resolution No. 2016-06 – Awarding a Professional Services Contract for Airport Security Guard Services at the Kenai Municipal Airport to Guardian Security Services, Inc., for the Period March 1, 2016 through February 28, 2019. Page 27 of 75 City of Kenai Council Meeting Page 4 of 8 February 17, 2016 MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2016-06 and the motion was SECONDED by Molloy. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: YEA: Knackstedt, Gabriel, Molloy, Porter, Bookey NAY: MOTION PASSED UNANIMOUSLY. E. MINUTES 1.*Regular Meeting of January 20, 2016 Minutes were approved by the consent agenda. 2.*Regular Meeting of February 3, 2016 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. Approved by the consent agenda. 2. *Action/Approval – Purchase Orders Exceeding $15,000. Approved by the consent agenda. 3. *Action/Approval – Renewal of Liquor License for Main Street Tap and Grill. Approved by the consent agenda. 4. *Ordinance No. 2881-2016 – Appropriating Funds in the General and Comprehensive Plan Project Funds for the Update of the 2003 City of Kenai Comprehensive Plan. Introduced by the consent agenda and public hearing set for March 2, 2016. 5. Action/Approval – Revise the Meeting Start Time for the Airport Commission from 7:00 p.m. to 6:00 p.m., as Requested by the Commission and Pursuant to Council Policy 2016-01. Page 28 of 75 City of Kenai Council Meeting Page 5 of 8 February 17, 2016 MOTION: Council Member Knackstedt MOVED to approve the start time for the Airport Commission to 6:00 p.m., as requested by the Commission and the motion was SECONDED by Molloy. VOTE: YEA: Knackstedt, Gabriel, Molloy, Porter, Bookey NAY: MOTION PASSED UNANIMOUSLY. 6. Action/Approval – Recording Work Sessions of Commissions and Committees where the Comprehensive Plan Revision is the Topic of Discussion until the Comprehensive Plan is Adopted by City Council. It was noted that a request had been made by a resident, to record the work sessions and make them available on the website. It was clarified that staff would be present at all meetings and recording would require a few extra steps. MOTION: Council Member Molloy MOVED to direct the City Clerk to record the work sessions of commissions and committees, held in council chambers, where the Comprehensive Plan Revision is the topic of discussion, until the Comprehensive Plan is adopted by City Council, and make recordings available on website. The motion was SECONDED by Council Member Bookey. It was noted that transparency through the process would be beneficial. It was suggested that it would be difficult to pass microphones and the audio recording would be difficult to follow as Robert’s Rules wasn’t followed. VOTE: YEA: Gabriel, Molloy, Bookey NAY: Porter, Knackstedt MOTION PASSED. 7. Action/Approval – Authorizing Vice-Mayor Gabriel to Accompany City Manager Koch to Juneau, AK to Meet with Legislators on behalf of the City. MOTION: Council Member Knackstedt MOVED to authorize Vice-Mayor Gabriel to accompany City Manager Koch to Juneau, AK to meet with legislators on behalf of the City and the motion was SECONDED by Molloy. Page 29 of 75 City of Kenai Council Meeting Page 6 of 8 February 17, 2016 An overview was provided that the intent for Vice-Mayor Gabriel’s attendance was to speak to legislators regarding Municipal Matching Grants, the South Beach Access project, and Board of Fisheries nominees. It was noted that Vice-Mayor Gabriel didn’t attend the Alaska Municipal League meetings which would have cost $1,600 and that the cost for this trip would be $1,100. VOTE: YEA: Knackstedt, Gabriel, Molloy, Porter, Bookey NAY: MOTION PASSED UNANIMOUSLY. 8. Discussion – Amending Title 2 of the Kenai Municipal Code – Alcoholic Beverages, to Include Provisions Regarding Marijuana. It was noted that Title 2 might be amended to include marijuana licensing in advance of license application approvals. There was suggestion that the City Attorney be consulted with any ideas. The Attorney recommended amending Title 2 to include marijuana licensing and cleaning up liquor issues; it was noted an amendment ordinance would be prepared. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging – It was reported that at their February 11 meeting, Geller was elected Chair and Weeks was elected Vice-Chair; there was a presentation on software which allowed signing up for activities and rides by touch screen. It was also reported that due to the recent earthquake, a generator was requested; an update on the status of the solarium and dirt pile was requested of Administration; next meeting March 10. 2. Airport Commission – It was reported that the manager addressed the commission regarding an unsolicited offer for sale of land and that the Commission supported the sale. It was also reported that the Commission recommended pulling the reserve line back off of the Kenai Spur Highway and be sold so long as future buildings have no impact on airport operations; next meeting March 10. 3. Harbor Commission – No report. 4. Parks and Recreation Commission – It was reported that Hull was elected Chair and Stephens was elected Vice-Chair. It was also reported that the Beaver Creek Park playground footprint and equipment was discussed as well as Municipal Park turf area and that the Commission supported an addition of ¾ acre of turf near the picnic pavilion; next meeting was the scheduled joint work session on 3/3. a. Kenai Outdoor Opportunity Location Committee – February 23 meeting cancelled. Next meeting was the March 3 joint work session. 5. Planning and Zoning Commission – It was reported that the February 10 meeting was cancelled; next meeting February 24 would be a regular meeting only. Page 30 of 75 City of Kenai Council Meeting Page 7 of 8 February 17, 2016 6. Beautification Committee – No report. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR Mayor Porter reported on the following: • Thanked Vice-Mayor Gabriel for filling in for her; commended all City departments involved for their work in the aftermath of the recent earthquake. • Met with the Mayor from Lyndall, Texas and discussed ideas for advertising an industrial park. J. ADMINISTRATION REPORTS 1. City Manager reported on the following: • The Russian Orthodox Church, designated a national historic monument, requested funding assistance for installation of a misting fire suppression system. • New well drilled in Beaver Creek area was producing well; limited only by size of pump; water being tested. • Juneau trip agenda included the Municipal Matching Grant program, the Bluff Erosion Project appropriation, the Personal Use Fishery and access, and Payment In Lieu of Taxes; also wanted to meet with Department of Transportation Commissioner Liuken regarding the Kenai Spur Highway project. • The Bowling Alley Request For Proposals had been published. 2. City Attorney- No report 3. City Clerk – Provided a reminder of upcoming work sessions. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments Council Member Molloy thanked those that spoke and participated in the meeting. Vice-Mayor Gabriel reported he hosted Coffee with the Mayor; attended a hockey tournament, welcoming the teams at a spaghetti feed; thanked Council for supporting his trip to Juneau; thanked Council Member Molloy for bringing forth the Title 2 request. L. EXECUTIVE SESSION – None Scheduled. M. PENDING ITEMS – None. N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:26 p.m. Page 31 of 75 City of Kenai Council Meeting Page 8 of 8 February 17, 2016 I certify the above represents accurate minutes of the Kenai City Council meeting of February 17, 2016. _____________________________ Sandra Modigh, CMC City Clerk Page 32 of 75 Page 33 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 34 of 75 Page 35 of 75 Page 36 of 75 Page 37 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 38 of 75 Page 39 of 75 Page 40 of 75 Page 41 of 75 Page 42 of 75 Page 43 of 75 Page 44 of 75 Page 45 of 75 Page 46 of 75 Page 47 of 75 Page 48 of 75 Page 49 of 75 Page 50 of 75 Page 51 of 75 Page 52 of 75 Page 53 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 54 of 75 Page 55 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 56 of 75 COUNCIL ON AGING MEETING FEBRUARY 11, 2016 – 4:30 P.M. KENAI SENIOR CENTER CHAIR VELDA GELLER, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Geller called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Chair V. Geller, Vice Chair M. Milewski, B. Modigh, V. Hallmark, A. Weeks, L. Nelson, B. Osborn Members Absent: F. Walters, J. Hollier Staff/Council Liaison Present: R. Craig, C. Bannock, Council Liaison Gabriel A quorum was present. 2. ELECTION OF CHAIR AND VICE-CHAIR Councilor Milewski MOVED to nominate Velda Geller as Chair; Councilor Osborn SECONDED the motion. There being no objections; SO ORDERED. Councilor Milewski MOVED to nominate Al Weeks as Vice-Chair; Councilor Hallmark SECONDED the motion. There being no objections; SO ORDERED. 3. AGENDA APPROVAL Councilor Osborn MOVED to approve the agenda; Councilor Weeks SECONDED the motion. There being no objections; SO ORDERED. 4. APPROVAL OF MEETING SUMMARY – October 8, 2015 Councilor Weeks MOVED to approve the October 8, 2015 meeting summary; Council Member Osborn SECONDED the motion. There being no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – Carol Bannock, “MySeniorCenter” A DVD was shown providing an overview of what the software system entailed and how it would benefit the Senior Center including better attendance for activities, meals, growth, check lists, and photos. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Goals for the New Year A generator to be used for both the Senior Center and Senior Housing, a mounted projector in the dining room, and trees from the memorial fund were discussed. Page 57 of 75 Council on Aging February 11, 2016 Page 2 of 2 MOTION: Council Member Milewski MOVED that the goals be 1.) Generator to be used for both the Senior Center and Senior Housing, 2.) a mounted projector in the dining room, and 3.) trees from the memorial fund. Councilor Hallmark SECONDED the motion. There being no objection; SO ORDERED. b. Surveys Senior Center Director, R. Craig explained the annual surveys had been sent out and asked that the Council Members encourage the seniors complete and submit them. 8. REPORTS a. Senior Center Director – Craig reported on the following: • “March for Meds” to be held April 1st. • Tom English’s family was appreciative of the “Celebration of Life” that was held in his honor. b. Council on Aging Chair – No report. c. City Council Liaison – Council Liaison Gabriel reported on: • Budget issues and status. • Marijuana legislation status. • Earthquake aftermath. • Current commercial investment opportunities. • Joint work session on March 3 regarding the findings from the Kenai Outdoor Opportunity Location Committee 9. NEXT MEETING ATTENDANCE NOTIFICATION – March 10, 2016 10. QUESTIONS & COMMENTS 11. PERSONS NOT SCHEDULED TO BE HEARD – None 12. INFORMATION – None 13. ADJOURNMENT Councilor Osborn MOVED to adjourn and Councilor Modigh SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Council, the meeting was adjourned at 6:00p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Deputy Clerk Page 58 of 75 KENAI AIRPORT COMMISSION FEBRUARY 11, 2016 – 7:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER AND ROLL CALL Commission Chair Feeken called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: G. Feeken, J. Bielefeld, K. Dodge, P. Minelga, J. Zirul C. Henry, L. Porter Staff/Council Liaison Present: Airport Manager M. Bondurant, City Manager R. Koch, Finance Director T. Eubank, City Planner M. Kelley, Council Liaison Tim Navarre A quorum was present. a. Pledge of Allegiance Commissioner Feeken led those assembled in the Pledge of Allegiance. 2. AGENDA APPROVAL MOTION: Commissioner Bielefeld MOVED to approve the agenda and Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. January 14, 2016 MOTION: Commissioner Zirul MOVED to approve the meeting summary of January 14, 2016; Commissioner Bielefeld SECONDED the motion. There were no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – None. 6. UNFINISHED BUSINESS a. Discussion – Master Plan Airport Manager M. Bondurant provided an update on the Master Plan process noting that the Phase 3 report had been given to the technical advisory committee for review and comment. It Page 59 of 75 Airport Commission February 11, 2016 Page 2 of 3 was anticipated that the process would take approximately six weeks. 7. NEW BUSINESS a. Discussion/Recommendation – Proposed Sale of Airport Property City Manager R. Koch presented an unsolicited request to purchase airport land noting the parcel was inside the existing airport reserve and released by the FAA for sale. It was further noted that the parcel was not leased and a fifty year analysis on the lease vs. sale options was provided. It was noted that the Commission had voted to pull the reserve line back during the Master Plan process. MOTION: Commissioner Bielefeld MOVED to recommend Council approve the sale; Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. b. Discussion/Recommendation – Airport Rezone City Planner M. Kelley noting that the City Attorney recommended three separate ordinances, the first for the new airport light industrial, a second for the rezoning of certain airport parcels, and a third for rezoning certain parcels along the Kenai Spur Highway. MOTION: Commissioner Bielefeld MOVED to recommend adopting a new airport rezone from conservation to airport light industrial and general commercial; Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. 7. REPORTS a. Airport Manager – reported on the following: • FAA projects would be out to bid soon. • Council was set to award a new contract for security services • Car rental concession to go out to bid in the spring. • Beginning FY17 budget process. • A Special Use Permit for an art gallery would possibly be coming forward. • If approved, Commission meetings would begin at 6:00 pm starting in March. b. City Council Liaison – reported on the actions at the February 3 Council meeting and reminded of the work session on February 23. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 10, 2016. Commissioner Zirul noted he would be absent. Page 60 of 75 Airport Commission February 11, 2016 Page 3 of 3 9. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Zirul noted the first set of hangars would be ready in March. Commissioner Bielefeld expressed concern regarding runway headings. 10. PERSONS NOT SCHEDULED TO BE HEARD Dick Page encouraged the Commission to attend the work session on February 23. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:07 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 61 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 62 of 75 KENAI HARBOR COMMISSION MEETING FEBRUARY 8, 2016 – 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR PHIL MORIN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Morin called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: Chair P. Morin, B. Peters, W. Nelson, V. Askin, S. Thornton, D. Barth, C. Hutchison Commissioners Absent: G. Greenberg Staff/Council Liaison present: Public Works Director S. Wedemeyer, City Manager, R. Koch A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Askin MOVED to approve the agenda; Commissioner Thornton SECONDED the motion. There were no objections; SO ORDERED. 3. ELECTION OF CHAIR AND VICE-CHAIR MOTION: Commissioner Peters MOVED to nominate Phil Morin as Chair and Victoria Askin as Vice-Chair and Commissioner Hutchison SECONDED the motion. There were no objections; SO ORDERED. 4. APPROVAL OF MEETING SUMMARY – October 12, 2015 MOTION: Commissioner Peters MOVED to approve the meeting summary of October 12, 2015 and Commissioner Askin SECONDED the motion. There were no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Harbor Commission Duties & Responsibilities Page 63 of 75 Harbor Commission Meeting February 8, 2016 Page 2 Administration provided a draft Harbor Commission Duties and Responsibilities document; also spoke about tideland leases, personal use fishery, and regulating buoys. It was suggested that a work session be scheduled. b. Progress on Bluff Rehabilitation Project Administration provided an update on the Bluff Rehabilitation project noting the final feasibility study was in progress; discussed technical issues of winter construction. c. Update on Parking Accommodations and Fees Administration explained the recommendation for a higher “Drop-Off” Fee to generate additional funding. 7. REPORTS a. Public Works Director – noted that the South Beach Road Construction bids were scheduled to be opened February 9, the contract would be awarded at the February 17 Council meeting, and construction would begin in the spring. b. Commission Chair – noted he would like to have a formal commendation for all City employees who worked in the personal use fishery; would draft a resolution. c. City Council Liaison – no report. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 7, 2016 9. COMMISSIONER COMMENTS/QUESTIONS Commissioners Askin, Peters, and Thornton welcomed new Commissioners. Commissioner Morin noted he would like to do something for former Commissioner, Tommy Thompson. 10. PERSONS NOT SCHEDULED TO BE HEARD – None. 11. INFORMATION – None. 12. ADJOURNMENT MOTION: Commissioner Askin MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:45p.m. Page 64 of 75 Harbor Commission Meeting February 8, 2016 Page 3 Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Deputy City Clerk Page 65 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 66 of 75 KENAI PARKS & RECREATION COMMISSION FEBRUARY 4, 2016 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHARIMAN AL HULL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Commissioners present: A. Hull, C. Stephens, J. Halstead, M. Lindeman, N. Widmayer, Commissioners absent: D. Barth Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Stephens MOVED to approve the agenda; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 3. ELECTION OF CHAIR AND VICE-CHAIR MOTION: Commissioner Stephens MOVED to nominate Al Hull as Chair; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Hull MOVED to nominate Charlie Stephens as Vice-Chair; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. [Clerk’s Note: Chair Hull temporarily passed the gavel during this motion.] 4. APPROVAL OF MEETING SUMMARY a. October 8, 2015 MOTION: Commissioner Stephens MOVED to approve the meeting summary of October 8, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. b. November 5, 2015 Page 67 of 75 Parks and Recreation Commission Meeting February 4, 2016 Page 2 MOTION: Commissioner Stephens MOVED to approve the meeting summary of November 5, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. c. December 3, 2015 MOTION: Commissioner Stephens MOVED to approve the meeting summary of December 3, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – None 6. PERSONS PRESENT NOT SCHEDULED John Edison suggested the two large static displays located at Leif Hansen Memorial Park be moved to the airport triangle as he didn’t believe they were suitable for the park. He also noted that the trails could use more benches. 7. UNFINISHED BUSINESS a. Beaver Creek Park Playground A brief overview was provided on the playground status reiterating his attempt to keep the same footprint as existing. Also noted he would be working to wrap up some financial statements required by the Rasmuson grant. It was noted that there seemed to be tire tracks in the aerial photo and suggestion was made that measures be taken to ensure vehicles don’t become a problem. b. Municipal Park Greenspace An aerial photo was presented, indicating the turf area that the Commission had previously recommended. It was noted that staff had walked the area and felt comfortable that there was nothing of historical significance in the area proposed. It was recommended the turf area near the new shelter and existing bathrooms be put in in Summer 2016. MOTION: Commissioner Widmayer MOVED to recommend to Council to consider the Parks and Recreation Commission’s request to put in additional lawn space near the existing shelters at Municipal Park; Commissioner Stephens SECONDED the motion. There were no objections; SO ORDERED. 8. NEW BUSINESS a. 2017, 2018, & 2019 Capital Improvement Project Priorities Page 68 of 75 Parks and Recreation Commission Meeting February 4, 2016 Page 3 The listing of priorities was presented and discussed. No changes were recommended for FY17, the FY18 list was modified to reflect Daubenspeck Park shelter as first priority, and the Commission suggested the Old Town Playground Replacement Project remain first priority for FY19. 9. REPORTS a. Parks and Recreation Director – Frates noted the Recreation Center Hallway Addition was completed and comments have been positive. b. Commission Chair – Commissioner Hull reported on the KOOL sub- committee’s progress and noted the March 3rd Parks and Recreation Commission meeting would be a joint work session with the KOOL Committee and City Council. c. City Council Liaison- Council Member Molloy reported on the following: • Upcoming joint work session with Parks & Recreation Commission, KOOL Committee and City Council • Resolution allowing Committees and Commissions flexibility to meet at a different time. • City’s intent on administering an RFP for the use of the old bowling alley building. • Upcoming Comprehensive Plan revision. • Kenai golf course lease status. 10. NEXT MEETING ATTENDANCE NOTIFICATION – March 3, 2016 11. COMMISSION QUESTIONS & COMMENTS – None. 12. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 13. INFORMATION – None. 14. ADJOURNMENT MOTION: Commissioner Stephens MOVED to adjourn and Commissioner Lindeman SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:15 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 69 of 75 [PAGE LEFT BLANK INTENTIONALLY] Page 70 of 75 CITY OF KENAI PLANNING & ZONING COMMISSION CITY COUNCIL CHAMBERS FEBRUARY 24, 2016 - 7:00 P.M. CHAIR JEFF TWAIT, PRESIDING MINUTES 1. CALL TO ORDER: Commission Chair Twait called the meeting to order at 7:02 p.m. a. Pledge of Allegiance Twait led those assembled in the Pledge of Allegiance. b. Roll Call Commissioners present: R. Springer, J. Twait, K. Peterson, J. Glendening, J. Focose, D. Fikes Staff/Council Liaison present: City Planner M. Kelley, Planning Assistant W. Anderson, City Clerk S. Modigh, Council Liaison H. Knackstedt A quorum was present. c. Agenda Approval MOTION: Commissioner Peterson MOVED to approve the agenda; Commissioner Fikes SECONDED the motion. There were no objections; SO ORDERED. d. Consent Agenda MOTION: Commissioner Peterson MOVED to approve the consent agenda; Commissioner Fikes SECONDED the motion. There were no objections; SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. e. *Excused Absences – Commissioner G. Pettey 2. *APPROVAL OF MINUTES: January 27, 2016 DR A F T Page 71 of 75 Approved by the consent agenda. 3. SCHEDULED PUBLIC COMMENT: (10 Minutes) 4. PERSONS PRESENT NOT SCHEDULED: (3 Minutes) 5. CONSIDERATION OF PLATS: None. 6. PUBLIC HEARINGS: a. PZ16-01 – Application for a Conditional Use Permit for an overflow parking lot to be located on the property known as 507 Upland Street, Tract D, Nissen Subdivision, Malston-Braun Addition 1983. The application was submitted by the Kenaitze Indian Tribe, P.O. Box 988, Kenai, Alaska 99611. City Planner Kelley reviewed his staff report recommending approval of the Conditional Use Permit with the following conditions: • All required landscaping as presented in the approved landscaping plan shall be installed within two (2) years of the approved landscaping plan. • One hundred percent (100%) of ground cover of the landscaping beds shall be planted and maintained to that there is no exposed soil within three years of the approved plan. • Snow storage shall be temporarily located on the subject parcel until such time as it can be removed from the site. No snow may be stored in such a manner that would clock visibility for ingress and egress to the parcel. • If construction of the project has not started within one year of the approval of the landscaping/site plan, the approval may be revoked by the Administrative Official after providing at least thirty (30) day notice unless extended for good cause. • All lighting shall be installed pursuant to the approved lighting plan. • The crosswalk shall be installed parallel to vehicular traffic on Upland Street. • The installation of tactile pads shall be required at all sidewalk landings. • The parking lot shall be asphalt paved and striped pursuant to the approved construction plans. Chairman Twait opened the public hearing; there being no on wishing to be heard, the public hearing was closed. It was noted that bollards would be placed along the northern boundry of the parking lot, excluding entry and exits. MOTION: Commissioner Fikes MOVED to approve Resolution No. PZ16-01 with staff recommendations and Commissioner Glendening SECONDED the motion. VOTE: YEA: Glendening, Peterson, Fikes, Focose, Twait, Springer NAY: Planning and Zoning Commission Meeting February 24, 2016 Page 2 DR A F T Page 72 of 75 MOTION PASSED UNANIMOUSLY. Twait advised of the 15 day appeal period. 7. UNFINISHED BUSINESS: None. 8. NEW BUSINESS: None. 9. PENDING ITEMS: None. 10. REPORTS: a. City Council – Council Member Knackstedt reported on the following meetings: February 3, 2016: • Appropriated $250,000 for City Shop Improvements • Repealed existing committee/commission policy and adopted a revised policy. • Scheduled a joint work session on March 3rd with the KOOL Committee to review the Event Park Feasibility Report. February 17, 2016: • Holly Ward requested the City revisit the Kenai Business Improvement Plan. • Approved the Airport Commission to begin meetings at 6:00p.m. • City Clerk directed to record all meetings related to the Comprehensive Plan Review and provide audio on the website. • Approved travel for Vice Mayor to accompany the City Manager to Juneau to visit with Legislators. February 23, 2016: • A joint work session was held with the Airport Commission to discuss the sale and lease of airport lands. b. Borough Planning – Commissioner Glendening reported on the following meetings: February 8, 2016 • Renamed existing streets to comply with the 911 regulations February 22, 2016: • Plat Committee reviewed 7 preliminary plats • Conducted a public hearing for a vacation of a right-of- way in Kenai off Second Avenue, which was approved. • Conditional Use Permit granted in Nikiski for a gravel pit although there was opposition from the public. • Reviewed an ordinance enacting regulations regarding marijuana licensing. • Presentation by Leif Able provided an update on the Marijuana Task Force. c. Administration – Kelley reported on the following matters: • Advised that the abandoned mobile home issue may be combined in an update to the nuisance abatement section in the code. Planning and Zoning Commission Meeting February 24, 2016 Page 3 DR A F T Page 73 of 75 11. PERSONS PRESENT NOT SCHEDULED: None. 12. INFORMATIONAL ITEMS: None. 13. NEXT MEETING ATTENDANCE NOTIFICATION: March 9, 2016 14. COMMISSION COMMENTS & QUESTIONS: None. 15. ADJOURNMENT: There being no further business before the Commission, the meeting was adjourned at 7:31 p.m. Minutes prepared and submitted by: _____________________________ Sandra Modigh, CMC City Clerk Planning and Zoning Commission Meeting February 24, 2016 Page 4 DR A F T Page 74 of 75 Page 75 of 75 MARCH 2, 2016 CITY COUNCIL MEETING ADDITIONAL MATERIAL ACTION ITEM REQUESTED BY Add Item G.6 Discussion – Juneau Trip Report • Supporting Documentation City Clerk REQUESTED ADDITIONS TO THE PACKET: ACTION ITEM REQUESTED BY Add to Item D.3 Resolution No. 2016-08 • Supporting Documentation City Manager Add to Item G.5 RFP for Sale/Lease of Airport Lands – Former Bowling Alley • Supporting Documentation City Clerk Add to Item J.1 City Manager’s Report • Supporting Documentation City Manager [Type text] MEMO: TO: City Council FROM: Rick Koch DATE: February 29, 2016 SUBJECT: Resolution 2016-08, $20,000 Challenge Grant to Rossia, Inc. for a Hi-Fog Mist Fire Suppression System in the Church of the Assumption of the Virgin Mary, a National Historic Landmark The purpose of this correspondence is to respond to Council direction to Administration at the February 17, 2016 Council meeting, and to draft a Resolution authorizing a budget transfer to provide a challenge grant (dollar for dollar) against donations made for the purpose of constructing a Hi-Fog Mist fire suppression system in the Kenai Russian Orthodox Church. Large numbers of tourists are brought to Kenai each year to see the only surviving National Historical Monument in Alaska, the Church of the Assumption of the Virgin Mary, hereafter “Historical Monument.” The Historical Monument contains Icons and many other irreplaceable historical items that are currently not protected in the event of fire. Over the past six years, well over $200,000 has been expended by the National Park Service, the City of Kenai, Rasmuson Foundation, and through other donations, to accomplish significant renovations and restorations to the Historical Monument. The installation of the Hi-Fog Mist fire suppression system will protect historical treasures that would otherwise be lost in the event of a fire incident. A one-for-one challenge grant will provide an incentive for private donors and corporations to contribute to this very important project. Thank you for your attention in this matter. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 [Type text] MEMO: TO: City Council FROM: Rick Koch DATE: March 1, 2016 SUBJECT: Kenai Spur Highway Rehabilitaion Project, Sport Lake Road to Swires Road (Z545940000) The purpose of this correspondence is to provide a status report regarding scope, schedule, and funding for the above referenced ADOT/PF project. Background In 2009 the City of Kenai approached Senator Wagoner requesting that State capital funding be provided to begin pre-design activities for a project to construct a five-lane highway in the section of the Kenai Spur Highway between Soldotna and Kenai that is presently a two-lane roadway. In 2010 the State asked the voters if they would approve a $200 million general obligation (G.O.) bond to construct a number of projects throughout Alaska. Senator Wagoner and the City of Kenai requested that $40 million be included in the G.O. bond package. The Legislature approved a G.O. Bond Proposition that included $20 million for the Spur Highway Rehabilitation, or roughly one-half the project cost estimate. ADOT/PF has completed concept design which resulted in the selection of the five -lane alternative as the preferred design. The design phase of the project is nearly complete with construction slated to begin in 2017. Utilizing the $20 million from the G.O. Bond it is anticipated that construction, beginning at the Swires Road end of the project may reach as far as the Thompson Park area, and the remainder of the project would await additional funding. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 [Type text] Present Status Beginning with a conversation with the ADOT/PF project manager, Sean Holland, in which we discussed the manner in which the pre-design, design, and R.O.W. acquisition work was accomplished, either to comply with Federal Highway Administration (FHWA) requirements, or requirements required for a project funded fully with State of Alaska General Funds (GF), I have pursued discussions with ADOT/PF about using FHWA funding. Over the past 4 months I have had several conversations with ADOT/PF personnel suggesting that the Department look at utilizing FHWA funding for the entire project (+/- $40 million) and utilize the G.O. Bond funding for the State share of 10% of the project costs. Until late last week, it appeared I was unsuccessful in forwarding this funding methodology. On Wednesday, February 24th, I met with ADOT/PF Commissioner Marc Luiken, and discussed this funding methodology. He took notes and committed to look into it. On Friday, February 26th, when I landed at the Anchorage Airport, I received an e-mail from Sean Holland, the project manager which stated, “You may already know, I was told this morning that phase 2 of the Kenai Spur Project is going to show up in the STIP (Statewide Transportation Improvement Project) for federal funding. Probably for ’19 construction but that will dovetail nicely with a two year construction schedule phase 1.” So at least at this juncture, the Kenai Spur Highway Rehabilitation Project scope is to include the entire project, at an estimated cost of +/- $40 million, with construction scheduled to begin in 2017 and completion in 2020. If you have any questions, please contact me at your convenience.