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Home My WebLink About2016-04-07 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION APRIL 7, 2016, 7:00 P.M. KENAI CITY HALL COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city REGULAR MEETING AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. February 4, 2016 .......................................................................Pg. 3 4. PERSONS SCHEDULED TO BE HEARD – None 5. PERSONS PRESENT NOT SCHEDULED 6. UNFINISHED BUSINESS – None 7. NEW BUSINESS a. PR2016-01 – Encouraging the Kenai City Council to Include $35,000 in the Upcoming FY17 Budget for Conceptual Design Documents of an Event Park, Including a Permanent Stage. ...................................................Pg. 7 b. Discussion – Presentation by Administration on Design and Funding for the Kenai Multiuse Facility Upgrades. .............................................Pg. 11 8. REPORTS a. Parks and Recreation Director b. Commission Chair c. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION – May 5, 2016 10. COMMISSION QUESTIONS & COMMENTS 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 12. INFORMATION – None 13. ADJOURNMENT [PAGE LEFT BLANK INTENTIONALLY] KENAI PARKS & RECREATION COMMISSION FEBRUARY 4, 2016 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHARIMAN AL HULL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Commissioners present: A. Hull, C. Stephens, J. Halstead, M. Lindeman, N. Widmayer, Commissioners absent: D. Barth Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Stephens MOVED to approve the agenda; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 3. ELECTION OF CHAIR AND VICE-CHAIR MOTION: Commissioner Stephens MOVED to nominate Al Hull as Chair; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Hull MOVED to nominate Charlie Stephens as Vice-Chair; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. [Clerk’s Note: Chair Hull temporarily passed the gavel during this motion.] 4. APPROVAL OF MEETING SUMMARY a. October 8, 2015 MOTION: Commissioner Stephens MOVED to approve the meeting summary of October 8, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. b. November 5, 2015 Page 3 of 23 MOTION: Commissioner Stephens MOVED to approve the meeting summary of November 5, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. c. December 3, 2015 MOTION: Commissioner Stephens MOVED to approve the meeting summary of December 3, 2015 and Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 5. PERSONS SCHEDULED TO BE HEARD – None 6. PERSONS PRESENT NOT SCHEDULED John Edison suggested the two large static displays located at Leif Hansen Memorial Park be moved to the airport triangle as he didn’t believe they were suitable for the park. He also noted that the trails could use more benches. 7. UNFINISHED BUSINESS a. Beaver Creek Park Playground A brief overview was provided on the playground status reiterating his attempt to keep the same footprint as existing. Also noted he would be working to wrap up some financial statements required by the Rasmuson grant. It was noted that there seemed to be tire tracks in the aerial photo and suggestion was made that measures be taken to ensure vehicles don’t become a problem. b. Municipal Park Greenspace An aerial photo was presented, indicating the turf area that the Commission had previously recommended. It was noted that staff had walked the area and felt comfortable that there was nothing of historical significance in the area proposed. It was recommended the turf area near the new shelter and existing bathrooms be put in in Summer 2016. MOTION: Commissioner Widmayer MOVED to recommend to Council to consider the Parks and Recreation Commission’s request to put in additional lawn space near the existing shelters at Municipal Park; Commissioner Stephens SECONDED the motion. There were no objections; SO ORDERED. 8. NEW BUSINESS a. 2017, 2018, & 2019 Capital Improvement Project Priorities Parks and Recreation Commission Meeting February 4, 2016 Page 2 Page 4 of 23 The listing of priorities was presented and discussed. No changes were recommended for FY17, the FY18 list was modified to reflect Daubenspeck Park shelter as first priority, and the Commission suggested the Old Town Playground Replacement Project remain first priority for FY19. 9. REPORTS a. Parks and Recreation Director – Frates noted the Recreation Center Hallway Addition was completed and comments have been positive. b. Commission Chair – Commissioner Hull reported on the KOOL sub- committee’s progress and noted the March 3rd Parks and Recreation Commission meeting would be a joint work session with the KOOL Committee and City Council. c. City Council Liaison- Council Member Molloy reported on the following: • Upcoming joint work session with Parks & Recreation Commission, KOOL Committee and City Council • Resolution allowing Committees and Commissions flexibility to meet at a different time. • City’s intent on administering an RFP for the use of the old bowling alley building. • Upcoming Comprehensive Plan revision. • Kenai golf course lease status. 10. NEXT MEETING ATTENDANCE NOTIFICATION – March 3, 2016 11. COMMISSION QUESTIONS & COMMENTS – None. 12. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 13. INFORMATION – None. 14. ADJOURNMENT MOTION: Commissioner Stephens MOVED to adjourn and Commissioner Lindeman SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:15 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Parks and Recreation Commission Meeting February 4, 2016 Page 3 Page 5 of 23 [PAGE LEFT BLANK INTENTIONALLY] Page 6 of 23 Suggested by: Parks & Recreation Commission CITY OF KENAI RESOLUTION PR2016-01 A RESOLUTION OF THE PARKS & RECREATION COMMISSION OF THE CITY OF KENAI, ALASKA, ENCOURAGING THE KENAI CITY COUNCIL TO INCLUDE $35,000 IN THE UPCOMING FY17 BUDGET FOR CONCEPTUAL DESIGN DOCUMENTS OF AN EVENT PARK, INCLUDING A PERMANENT STAGE. WHEREAS, the Kenai City Council considered and adopted Resolution 2015-47 on August 19, 2015 establishing a subcommittee and providing the necessary framework to accomplish a Feasibility Study as it relates to an expanded and/or new park designed to host current events and anticipated future events; and, WHEREAS, the Kenai Outdoor Opportunity Location (KOOL) Subcommittee met on average every three weeks from September 3, 2015 to March 3, 2016 for the purpose of exploring the feasibility and costs for the phased construction of a park facility, including a permanent stage in the City; and, WHEREAS, the KOOL Subcommittee accomplished the following: • Identified existing and new park areas for the phased construction of an event park. • Made determinations of proposed site(s). • Developed a proposed phasing plan(s.) • Developed conceptual designs, including park facilities, stage, shelters, vending and parking areas, etc. • Developed conceptual cost estimates. • Considered related issues, utilities, impacts on adjacent properties, etc. • Provided information to the Kenai City Council for their use in consideration of the FY17 budget. WHEREAS, based on analysis and review of all properties considered, the KOOL Subcommittee’s preferred location is a 15.16 acre parcel of property (KPB Parcel No. 4705602), which includes a portion of the area commonly known as Millennium Square; and, WHEREAS, a comprehensive Feasibility Report, including recommendations, was prepared by the KOOL Subcommittee and presented to the Kenai City Council and the Parks & Recreation Commission at a work session on March 3, 2016; and, WHEREAS, the Parks and Recreation Commission supports the findings and recommendations of this Feasibility Report; and, NOW, THEREFORE, BE IT RESOLVED BY THE KENAI PARKS & RECREATION COMMISSION, KENAI, ALASKA, that we encourage the Kenai City Council to include Page 7 of 23 Resolution PR2016-01 Page 1 of 2 $35,000 in the Fiscal Year 2017 budget to contract with a consultant to provide design documents so that the scope and costs of an event park, including a permanent stage, can be more accurately defined. PASSED BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF KENAI, ALASKA, this 7th day of April 2016. _________________________________________ Al Hull, Chairman Parks & Recreation Commission ATTEST: _________________________________ Sandra Modigh, City Clerk Page 8 of 23 MEMO: TO: Parks & Recreation Commission Members FROM: Robert J. Frates, Parks & Recreation Director DATE: March 31, 2016 SUBJECT: Resolution No. 2016-01 Purpose of this correspondence is to present a Resolution, on behalf of the Commission, encouraging our Kenai City Council to include $35,000 in the upcoming FY17 budget for conceptual design documents of an event park, including a permanent stage. The funds would be utilized to contract with a consultant in order to provide design documents so that the scope and associated costs, including a permanent stage, can be more accurately defined. I want to thank members of the Kenai Outdoor Opportunity Location (KOOL) Subcommittee for their work developing the Feasibility Report. If you would like a copy of the report, please do not hesitate to contact me at 283-8261. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 9 of 23 [PAGE LEFT BLANK INTENTIONALLY] Page 10 of 23 Page 11 of 23 Page 12 of 23 Page 13 of 23 Page 14 of 23 Page 15 of 23 Page 16 of 23 Page 17 of 23 Page 18 of 23 Page 19 of 23 Page 20 of 23 Page 21 of 23 Page 22 of 23 Page 23 of 23