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Home My WebLink About2016-07-26 Council Packet - Special MeetingAGENDA KENAI CITY COUNCIL — SPECIAL MEETING JULY 26, 2016 — 6:00 P.M. KENAI CITY COUNCIL CHAMBERS, 210 FIDALGO AVENUE, KENAI, ALASKA, 99611 http://www.kenai.city CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval UNSCHEDULED COMMENTS (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) PUBLIC HEARING 1. Resolution No. 2016- 36 — Authorizing a Budget Transfer Within the Municipal Roadway Improvements Capital Project Fund from the First Street Reconstruction Project to a Project to Pave North Spruce Street. ADJOURNMENT Sandr digh, CM , City Clerk Posted: July 22, 2016 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2016 -36 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND FROM THE FIRST STREET RECONSTRUCTION PROJECT TO A PROJECT TO PAVE NORTH SPRUCE STREET. WHEREAS, a State of Alaska Legislative Grant and $150,000 from the General Fund has been appropriated for reconstruction of First Street; and, WHEREAS, First Street reconstruction is nearly complete and grant funding appears sufficient to complete the project leaving the $150,000 from the General Fund available for redirection to other projects; and, WHEREAS, as part of the State of Alaska Spur Highway rehabilitation project occurring within the City, the State and its contractor have offered to pave North Spruce Street, the major detour route for the final culvert replacement portion of the project, for a cost to the City of $15,000; and, WHEREAS, estimated actual cost to pave the road is between $75,000 and $85,000; and, WHEREAS, paving North Spruce Street will have long lasting benefits to the City, will reduce impact to residents during project detouring, and is likely to never be possible again at this reduced cost. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, Section 1: That the following budget transfer be made: Municipal Roadway Improvements Capital Project Fund From: First Street Reconstruction $15,000 To: North Spruce Street Paving $15,000 Section 2: The City Manager is authorized to execute an agreement with the State of Alaska Department of Transportation and Quality Asphalt and Paving for paving of North Spruce Street. Resolution 2016 -36 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 26th day of July, 2016. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance:1411-- M "'killaye with a Past, C# with a Future" To: Rick Koch, City Manager FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 /From: Terry Eubank, Finance Director 1 Date: July 22, 2016 Re: Resolution 2016 -36 The purpose of this memo is to provide support for and to recommend passage of Resolution 2016- 36. Resolution 2016 -36 authorizes budget transfers within the Municipal Roadway Improvements Capital Project Fund for paving of North Spruce Street and authorizes the City Manager to enter into a contract with the State of Alaska Department of Transportation (DOT) and its contractor, Quality Asphalt and Paving (QAP), to complete the project. DOT and its contractor, QAP are in the process of replacing aging culvers and repaving a portion of and the Kenai Spur Highway in the City. The final culvert replacement is scheduled for early August and will require a detour down North Spruce Street, a gravel city street. In an effort to minimize costs and impact to the community, DOT and QAP have offered to pave North Spruce Street from the Kenai Spur Highway to 4s' Avenue at a cost of $15,000 to the City. Paving of North Spruce Street is estimated to cost between $75,000 and $85,000 and the $15,000 offer is an exceptional deal for the City. Paving will also reduce the impact on City Residents who reside on North Spruce Street and anyone utilizing the detour during replacement of the Spur Highway culvert. Your support for passage of this Resolution is respectively requested k 240 W. 68" Ave. Anchorage AK 99518 907 -522 -2211 July 21, 2016 City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 RE: Kenai Spur Hwy: MP 8 -12.4 Pavement Preservation Project No. 0221016/Z585700000; Kenai Spur Hwy: MP 9.8 & MP 10.2 Culvert Replacement Project No. 0221017 /CFHWY00002; Bicycle- Pedestrian Facilities Rehabilitation and Improvements Project No. 0001544/Z591080000 N Spruce Avenue Paving Dear Mr. Koch, QAP agrees to pave North Spruce Avenue for the City of Kenai in conjunction with the Kenai Spur Highway project for the AKDOT &PF. The City of Kenai agrees to reimburse QAP $15,000 upon completion and acceptance of the work. QAP will utilize this roadway as a detour route to facilitate the construction work, upon completion of the detour, QAP will not be responsible for any warranty work and the City of Kenai will resume responsibility for maintaining the roadway. Please acknowledge this agreement with QAP by signing below. If you have any questions or concerns or need any additional information please feel free to contact myself by email bgallagheracolaska.com or phone at (907) 230 -3904. Sincerely, Bryan Gallagher Project Superintendent Rick Koch Date Kenai City Manager JULY 25, 2016 CITY COUNCIL WORK SESSION ADDITIONAL MATERIAL/REVISIONS REQUESTED ADDITIONAL MATERIAL FOR PACKET: ACTION ITEM Include Agreement between the QAP and the City Include Correspondence from Chad Samskar Include Map Administration City Clerk Administration Sandra Modigh From: Chad Samskar <csamskar @gmail.com> Sent: Monday, July 25, 2016 2:25 PM To: Sandra Modigh Subject: (07- 26 -16) Special Meeting - Public Testimony Hello City Clerk, I am voicing my opinion regarding the proposed $15,000 expense to be discussed at tomorrow's special meeting (7- 26 -16). I'd consider paving North Spruce Ave at this time more of a luxury and not a necessity, especially on the basis for a temporary detour. There are only a few residences which this road provides access too, and I do not feel this is money well spent at this time, and therefore do not support this proposal. We need to be cognizant of our spending as a family, as a community, and as a state. Right now, the funding for roads and walkways is outrageous (ex. the K -Beach bike path resurfacing). Personally, I'd rather see only critical maintenance being performed at this time on existing infrastructure, highways, and sub - streets. If it's not crucial for everyday living or emergency response, these funds should be returned and projects shelved for a later date. Thank you for your time! Sincerely, Chad Samskar (907) 398 -1843 cell �r July 21, 2016 City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 240 W. 6V Ave. Anchorage AK 99518 907 -522 -2211 RE: Kenai Spur Hwy: MP 8 -12.4 Pavement Preservation Project No. 0221016/Z585700000; Kenai Spur Hwy: MP 9.8 & MP 102 Culvert Replacement Project No. 0221017 /CFHWY00002; Bicycle- Pedestrian Facilities Rehabilitation and Improvements Project No. 00015442591080000 N Spruce Avenue Paving Dear Mr. Koch, CAP agrees to pave North Spruce Avenue for the City of Kenai in conjunction with the Kenai Spur Highway project for the AKDOT &PF. The City of Kenai agrees to reimburse QAP $15,000 upon completion and acceptance of the work. QAP will utilize this roadway as a detour route to facilitate the construction work, upon completion of the detour, QAP will not be responsible for any warranty work and the City of Kenai will resume responsibility for maintaining the roadway. Please acknowledge this agreement with QAP by signing below. If you have any questions or concerns or need any additional information please feel free to contact myself by email bgallagher(a)colaska.com or phone at (907) 230 -3904. Sincerely, Bryan Gallagher Project Superintendent Rick Koch Kenai City Manager Date • � � f r r FOURTH AVE -7 Pro Too _r ob � u . �Qti • S , R 1' ��.��.. �,� •►fir f., f_'�� °mss ,` THIRDA`VE` -,e J i f i • .� �r w'•• •-ii ,-Ra 1 I -JIM U �KEN� 'qls"� P�'U•�HWY - � � m ... � �.. 'p FIRST•wA.V, E- •