HomeMy WebLinkAboutOrdinance No. 2912-2016Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 2912 -2016
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND
APPROPRIATING A GRANT FROM THE FEDERAL AVIATION ADMINISTRATION FOR
THE 2016 IMPROVED AIRPORT DRAINAGE PROJECT AND AWARDING A
CONSTRUCTION CONTRACT TO PENINSULA CONSTRUCTION, INC.
WHEREAS, the float plane basin level control structure at the Kenai Municipal Airport
that was installed in 1986, has exceeded its useful life and is failing; two sinkholes
which have opened up over the runway storm drain pipe system in the runway safety
area also need repair; and,
WHEREAS, the Federal Aviation Administration agreed that the replacement of the level
control structure and the sink hole repair is grant eligible; and
WHEREAS, the Administration has received confirmation these services are eligible for
93.75% FAA reimbursement, $355,915, with the remaining and 6.25% of project costs,
$23,728 to be provided by the City of Kenai; and,
WHEREAS, the Airport has already provided it's required 6.25% match of $ 23,728 for
design of the project; and,
WHEREAS, one bid was received and Peninsula Construction, Inc. is a responsive bid;
and,
WHEREAS, award of the bid to Peninsula Construction, Inc. would be in the best
interest of the City; and,
WHEREAS, the recommendation from City Administration is to award the contract to
Peninsula Construction, Inc. for the total cost of $331,725.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA
Section 1. Form. That this is a non -code ordinance.
Section 2. That the City Manager is authorized to accept a grant from the Federal
Aviation Administration in the amount of $355,915 and to expend the funds in
accordance with the grant provisions.
Section 3. That estimated revenues and appropriations be increased as follows:
Airport Improvement Capital Project Fund
Increase Estimated Revenues
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Ordinance No. 2912 -2016
Page 2 of 2
Federal Grant 355 91
Increase Appropriations
Construction $331,725
Administration 4 1 0
15
Section 4. The agreement for the project entitled "2016 IMPROVED AIRPORT
DRAINAGE PROJECT" be awarded to Peninsula Construction, Inc., at a total cost of
$331,725.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of
September, 2016.
NAI PAT PORTER, MAYOR
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Approved by Finance:
Introduced: August 17, 2016
Adopted: September 7, 2016
Effective: September 7, 2016
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Municipal Airport
Memo
305 N. WILLOW ST. SURE 200 KBM, ALASKA 99611
TELEPHONE 907283-7951
FAX 9072833737
To: Rick R. Koch - City Manager
From: Mary Bondurant — Airport an er
Date: August 9, 2016 l
Subject: Ordinance 2912 -2016
The bid opening for the 2016 Improved Airfield Drainage Project was held on Tuesday, July 26,
2016; one bid was received.
Wince- Corthell- Bryson evaluated the bid which was found to be complete and responsive; and
recommends award of the project to the responsive bidder.
I agree and recommend awarding the project to Peninsula Construction, Inc. to complete this
important project.
Please contact me if you have any questions.
Attachment
Cc: Terry Eubank — Finance Director
Sean Wedemeyer — Public Works
www.kenaiairport.com.
WINCE -C O RTH E LL -B RYSO N
BOX 1041
KENAI, ALASKA 99611
PH: 907 - 283 -4672
August 3, 2016
City of Kenai
210 Fidalgo Avenue
Kenai, Alaska 99611
Attention: Sean Wedemeyer, Director Public Works
Mary Bondurant, Airport Manager
Subject: 2016 Improved Airport Drainage Project
Bidder Evaluations and Recommendation for Award
Bids were received at City Hall by 2:00 PM Tuesday July 26, 2016. One bidder
submitted, has been determined responsive with the amount bid as listed
below.
Bidding Company Basic Bid
Peninsula Construction, Inc. $331,725.00
Engineers Estimate $170,000.00
The Project was advertised on June 17 and 23 in the Anchorage Daily News
and the Peninsula Clarion, posted on the City Web Site and sent to the several
plans rooms.
Five contractors were registered on the plan holders list and all either attended
the pre -bid conference on June 28 and or contacted the City of Kenai with
questions prompting the issuance of three addendums answering questions
and extending the bid date from July 7 to July 28.
In accordance with the guidance provided in the Airport Sponsor Guide — 400,
Section 430 - Procurement Methods, the four other plans holders were reached
out to, via E -Mail on July 28, for comments on the bid process and /or reason
for not submitting a bid. To date no feedback has been received.
Based on the extended advertisement period, the interest shown at the pre -bid
conference and the questions received and responded to it is apparent that a
fair and competitive bid process was provided for the project.
In the engineers opinion the bid received is high for the scope of work required
by the plans and specifications however does not recommend rebidding the
project for the following reasons.
1. Rebidding would delay the work into winter conditions or summer
conditions with the water level at operations level which would not
reduce the price significantly.
2. Rebidding for a October 2017 start date may result in a more competitive
bidding environment and lower prices however would put the City at risk
of the level control structure failing allowing an uncontrolled release of
the float plane basin with potential of taking out the water main fill road to
the south and damaging the Kenai Spur Road section further to the
south.
The Engineers revisited the structure today and found it in much worse
condition than the November 2014 inspection with nearly all the basin outflow
passing through the standpipe's corroded shell despite the temporary repair
made at that time.
Considering the risk and that the City Share for going ahead with this project, as
bid, would be less than $25,000.00 it is the engineer's recommendation to
award the project, as bid to Peninsula Construction in the amount of
$331,725.00,
Sincerely
Casey M dden, P.E.
Wince- Corthell -Bryson