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Home My WebLink About2016-11-02 Council Packet KENAI CITY COUNCIL – REGULAR MEETING NOVEMBER 2, 2016 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Mayoral Oath of Office 4. Agenda Approval 5. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Kathy Gensel & Jodi Stuart – Continuum of Care/Project Homeless Connect. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Resolution No. 2016-44 – Adopting the City of Kenai Capital Improvements Plan Priority Lists for State Funding Requests for the Fiscal Year 2018. ......... ............................................................................................................ Pg. 25 2. Resolution No. 2016-45 – Opposing Kenai Peninsula Borough Ordinance 2016-38 Allowing For Permanent Motor Vehicle Registration Tax For Non- Commercial Motor Vehicles And Non-Commercial Trailers That Are At Least Eight Years Old. ...................................................................................Pg. 35 E. MINUTES 1.*Regular Meeting of October 5, 2016 .......................................................Pg. 45 2.*Special Meeting of October 19, 2016 .....................................................Pg. 57 F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. ...............................................Pg. 63 2. *Action/Approval – Purchase Orders Exceeding $15,000. ..................Pg. 65 3. *Ordinance No. 2926-2016 – Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. ............................................................................Pg. 69 4. Action/Approval – Extension of the Facilities Management Agreement for Kenai Visitors and Cultural Center. ........................................................ Pg. 71 5. Action/Approval – Special Use Permit to Everts Air Fuel, Inc. for Equipment Parking and Container Storage. ............................................................. Pg. 75 6. Action/Approval – Mayoral Nomination to Appoint an Applicant to the Planning and Zoning Commission. .......................................................Pg. 85 H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission ..............................................................................Pg. 91 3. Harbor Commission ..............................................................................Pg. 93 4. Parks and Recreation Commission .......................................................Pg. 95 5. Planning and Zoning Commission 6. Beautification Committee ......................................................................Pg. 97 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager ...................................................................................... Pg. 99 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION 1. Offer to Purchase a Portion of Property located at 10095 Kenai Spur Highway, Kenai AK 99611, KPB Parcel No. 04501003. [AS 44.62.310(c)(1)(3) a matter of which the immediate knowledge may have an adverse effect upon the finances of the City, and a matter by which law, municipal charter, or ordinance are required to be confidential.] 2. Purchase of Property Located at 10639 Kenai Spur Highway, Kenai AK 99611. [AS 44.62.310(c)(1)(3) a matter of which the immediate knowledge may have Kenai City Council Meeting Page 2 of 3 November 2, 2016, 2016 an adverse effect upon the finances of the City, and a matter by which law, municipal charter, or ordinance are required to be confidential.] M. PENDING ITEMS – None. N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. 2. Kenai Historical Society October 2016 Newsletter. 3. Correspondence from Residents regarding the Sale of the Bowling Alley. The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Kenai City Council Meeting Page 3 of 3 November 2, 2016, 2016 [PAGE LEFT BLANK INTENTIONALLY] Page 5 of 137 Page 6 of 137 Page 7 of 137 Page 8 of 137 Page 5 of 137 Page 6 of 137 Page 7 of 137 Page 8 of 137 Page 9 of 137 Page 9 of 137 Page 10 of 137 Page 11 of 137 Page 12 of 137 Page 13 of 137 Page 14 of 137 Page 15 of 137 Page 16 of 137 Page 17 of 137 Page 18 of 137 Page 19 of 137 Page 20 of 137 Page 21 of 137 Page 22 of 137 Page 23 of 137 Page 24 of 137 Page 25 of 137 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2016-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI CAPITAL IMPROVEMENTS PLAN PRIORITY LISTS FOR STATE FUNDING REQUESTS FOR THE FISCAL YEAR 2018 WHEREAS, the Capital Improvements Plan (CIP) is a guide for capital expenditures; and, WHEREAS, the City of Kenai CIP process has involved consideration of existing plans, programmatic needs and public input; and, WHEREAS, the CIP compliments the legislative priorities, City Budget and Comprehensive Plan; and, WHEREAS, the Kenai City Council held a public hearing on the Capital Improvements Program adoption on November 2, 2016; and, WHEREAS, the City Council of Kenai, Alaska recognizes the financial challenges before the State of Alaska, it’s Governor and Legislature; and, WHEREAS, the SFY17 State budget utilized significant reserves from the Constitutional Budget Reserve; and, WHEREAS, without adoption of sustainable budget policies by the State of Alaska, additional utilization of budgetary reserves will be necessary; and, WHEREAS, the City of Kenai has identified and prioritized capital funding requests, but the City of Kenai will not request new capital funding from the State of Alaska for infrastructure improvements; and, WHEREAS, the number one capital priority for the past 25 years has been a project to stabilize the erosion of the bluff at the mouth of the Kenai River the local share of the project costs is comprised of funding provided through State of Alaska Legislative Grant #12-DC-377; and, WHEREAS, this project has been “In-Process” since 1999 when the Kenai City Council appropriated $120,000 for the first analysis and conceptual design; and, WHEREAS, the United States Corps of Engineers (USCOE) has undertaken work on this project and over the past eight years, at a cost of over $2 million, has conducted the following: 1. Technical Feasibility Study Page 26 of 137 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2016-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ADOPTING THE CITY OF KENAI CAPITAL IMPROVEMENTS PLAN PRIORITY LISTS FOR STATE FUNDING REQUESTS FOR THE FISCAL YEAR 2018 WHEREAS, the Capital Improvements Plan (CIP) is a guide for capital expenditures; and, WHEREAS, the City of Kenai CIP process has involved consideration of existing plans, programmatic needs and public input; and, WHEREAS, the CIP compliments the legislative priorities, City Budget and Comprehensive Plan; and, WHEREAS, the Kenai City Council held a public hearing on the Capital Improvements Program adoption on November 2, 2016; and, WHEREAS, the City Council of Kenai, Alaska recognizes the financial challenges before the State of Alaska, it’s Governor and Legislature; and, WHEREAS, the SFY17 State budget utilized significant reserves from the Constitutional Budget Reserve; and, WHEREAS, without adoption of sustainable budget policies by the State of Alaska, additional utilization of budgetary reserves will be necessary; and, WHEREAS, the City of Kenai has identified and prioritized capital funding requests, but the City of Kenai will not request new capital funding from the State of Alaska for infrastructure improvements; and, WHEREAS, the number one capital priority for the past 25 years has been a project to stabilize the erosion of the bluff at the mouth of the Kenai River the local share of the project costs is comprised of funding provided through State of Alaska Legislative Grant #12-DC-377; and, WHEREAS, this project has been “In-Process” since 1999 when the Kenai City Council appropriated $120,000 for the first analysis and conceptual design; and, WHEREAS, the United States Corps of Engineers (USCOE) has undertaken work on this project and over the past eight years, at a cost of over $2 million, has conducted the following: 1. Technical Feasibility Study Page 27 of 137 2. Cost Analysis Feasibility Study 3. Historical and Cultural Resources Study 4. Socio-Economic Impact Study 5. NEPA Documentation, Preliminary Environmental Impact Study ;and, WHEREAS, the USCOE currently is drafting the “Decision Document” for the project, scheduled to be complete and executed on or before August 2017; and, WHEREAS, upon completion of the “Decision Document” the project is eligible for Federal funding in the amount of 65% of the project costs; and, WHEREAS, the City of Kenai as the projects local sponsor is responsible for a matching 35% share of the project costs; and, WHEREAS, the $1.75 million (approx. $1.43 million remaining) appropriation in Legislative Grant #12-DC-377 is a portion of the needed local match and required to move the project forward to construction; and, WHEREAS, Legislative Grant #12-DC-377 will expire on June 30, 2017 and it is critically important to the City of Kenai and the Kenai River Bluff Stabilization Project that the approximately $1.43 million in Grant #12-DC-377 be re-appropriated in the State’s Capital Budget for its original purpose; and, WHEREAS, if unforeseen circumstances occur, the City Council authorizes the City Manager to modify as necessary the City of Kenai’s Capital Improvements Plan Priority Lists for State Funding Requests for the Fiscal Year 2018, and that any modification will be brought before Council for approval at the next regularly scheduled Council meeting. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the Council has chosen not to submit any requests for funding for new capital projects. Section 2. That the Council is requesting that the remaining funding in Alaska Legislative Grant #12-DC-377 be re-appropriated in the State’s Capital Budget for its original purpose. Section Three. That the Council respectfully requests and encourages the Administration and Legislature to work in a co-operative manner to develop and implement a sustainable budget policy for the State of Alaska. Section 4. That a copy of this Resolution be forwarded to Governor Bill Walker and the Alaska State Legislature. Section Five. That this Resolution takes effect immediately upon passage. _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Page 28 of 137 CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2018 Page 1 of 5 Prepared by: R. Koch PRIORITY NUMBER PROJECT TITLE DESCRIPTION STATE FUNDING REQUEST LOCAL CONTRIBUTION NOTES/COMMENTS 1 Re-Appropriation of Alaska Legislative Grant #12-DC-377. Kenai River Bluff Stabilization Project RE- APPROPRIATION The project will halt the ongoing erosion of the bluff of the Kenai River in the heart of the City of Kenai. Many improvemnents and infrastructure has been lost to the approximate 3 feet per year, on average, erosion of the bluff, Re-Appropriation of the remaining funding in Legislative Grant #12-DC-377 (approximately $1.43 million) Local Contribution $10 million, Federal Contribution $26 million This project has been ongoing since 1999. The US Corps of Engineers has selected this project, and has received over $3 million in Federal appropriations to date to accomplish technical feasibility and other studies in support of the Project. The US Corps of Engineers is currently working on, and scheduled to finish by August 2017, trhe Final Feasibility Study (DEcision Document) after which the project will compete for 65% Federal Share project funding. The Local share is 35% and currently the City can commit the local share is "in-hand". A coponent of that funding is Alaska Legislative Grant # 12-DC-377, which is scheduled to expire on June 30, 2017. It is critical that this funding be re-appropriated to support moving the project forward to construction. Project costs are estimated at $43 million, of which the State contribution will be approximately 10%. 1 Public Safety Building, Boiler Replacement and HVAC Improvements and installation of bullet-resistant windows. This project would install a new HVAC System to replace the 30+ year old system in the Public Safety Building which houses the Kenai Fire Department and Kenai Police Department. The new energy efficient HVAC system would decrease operational costs. The design and bid documents are complete. With an HVAC system capable of supporting the building non-opening bullet resistant windows can be installed. This improvement is consistent with security improvements undertaken in Police buildings. $ 360,000.00 $ 50,000.00 The HVAC system at the Public Safety Building is old, inefficient and in constant need of repairs. The existing system is inefficent and energy costs are significantly greater than what is expected from modern mechanical sytems. 2 Improvements/Renovation of the Kenai Senior Center,Phase I This project includes, but is not limited to the demolition and replacement of a failing atrium area and expansion of service areas. $ 250,000.00 $ 50,000.00 The building is approximately 25 years old and the glass atrium in the dining room is leaking and the windows have lost their thermal seals. Each year water damage occurs during the winter and portions of the dining room are unavailable for use by the Senior Clientele. Annually, in excess of 50,000 meals are served to Senior Citizens in the Kenai area by the Kenai Senior Center through the Congregate meal program or the home meal delivery program. This is an essential facility for the local Senior population. CITY OF KENAI CAPITAL PRIORITIES FOR SFY 2018 - NO STATE FUNDING REQUESTED Page 29 of 137 CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2018 Page 2 of 5 Prepared by: R. Koch PRIORITY NUMBER PROJECT TITLE DESCRIPTION STATE FUNDING REQUEST LOCAL CONTRIBUTION NOTES/COMMENTS 3 City Emergency & Operational Fueling Facility This project would construct a new fueling facility located at the City's new Heavy Equiupment Maintenance Facility and Heavy Equipment Warm Storage Building. The Facility would be capable of providing fuel for all City operations, specifically Public Safety and Public Works, through a two- week emergency when other sources of fuel may be unavaialable. The facility would also provide capacity for fueling other emergency response agencies such as the State Troopers, FBI, Coast Guard, etc. $ 280,000.00 $ 35,000.00 During a recent power outage there was a situation requiring the re-fueling of emergency and other City vehicles. Private-Sector commercial fuel stations were not operational during that period and City emergency vehicles were unable to re-fuel. In a prolonged disaster event such as an eartquake or other natural disaster the City Police, Fire, Public Works, and other Departments must have a reliable fuel source of sufficient volume to sustain basic and emergency operations. 4 Radio Frequency Identification (RFID) Tagging of Library Collection and Self- Sorting Machine The project would tag every item in the collection with a machine readable tag. All checkout stations would automatically check out everything in a stack of books as well as check them in. Currently this is done manually one item at a time. A self-sorting machine would be installed so that items could be checked in, sorted and routed to the correct location. This is also currently very labor intensive in the staff area. $ 125,000.00 $ 25,000.00 The project has the advantage of eliminating human error in the processing of library materials. Inventory and control would also be much simpler and more accurate. Customers would have virtually no wait time. With attrition, staffing and overall operating costs could be reduced. 5 Paving & Improvements to City Streets The City of Kenai maintains approximately 20 miles of gravel surfaced roadways within its municipal boundaries. The cost of maintenance of gravel roadways is high, dust from gravel roadways is a health issue for the elderly & young. The City maintains an ongoing Local Improvement District (LID) program to pave local streets and roads with the City providing a 50% cost share for the improvements for some projects. $ 1,000,000.00 $ 250,000.00 This ongoing infrastructure improvement project has improved the safety and operational efficiency of the City's roadways. The projects have been designed and constructed by local consultants and contractors providing further economic benefits to the area. OTHER PROJECTS CONSIDERED BUT NOT RANKED Public Safety Building, renovate/reconstruct evidence room/safe This project would remove walls and remodel a portion of the Public Safety Building to construct a larger, secure evidence safe to meet the needs of the Kenai Police Department. $ 400,000.00 $ 25,000.00 The east wing of the public safety building is comprised of small rooms, with limited efficient use, one of which is the present evidence safe. The overall volume of items requiring storage in an evidence safe is continually growing. The size of the present evidence safe is inadequate to the Departments' needs Page 30 of 137 CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2018 Page 3 of 5 Prepared by: R. Koch PRIORITY NUMBER PROJECT TITLE DESCRIPTION STATE FUNDING REQUEST LOCAL CONTRIBUTION NOTES/COMMENTS Sewage Lift Stations Upgrade This project would construct a telemetry system meeting both operational requirements and the regulatory requirements of the FCC. $ 225,000.00 $ 25,000.00 The existing telemetry system is operationally problematic as well as violating the most recent regulatory changes regarding band-width usage. New Soccer Fields Irrigation Project would design and install irrigation system for four soccer fields $ 250,000.00 $ 25,000.00 Inlet Woods Storm Drain System This project would construct an underground, piped, storm drain system in Inlet Woods Subdivision. Disposal of surface water run-off during rainfall/thawing events would be through a piped connection to the storm water collection system on Forest Drive, to on-site settling ponds, underground drainage basins, or a combination of these alternatives $250,000 - $1,000,000 Inlet Woods Subdivision was originally constructed with curbed and guttered roadways at elevation lower than the adjacent residential lots. The lots drain to the streets, and while some streets are graded in a matter that run-off occurs, ultimately water collects to a significant depth at sections of roadways at lower elevations. Storage Facility for Kenai Senior Center Vehicles This project would construct a six-bay vehicle storage facility at the City maintenance yard. The Kenai Senior Center provides seniors a wide range of services to it's clients, including providing over 50,000 meals annually and transportation services. This requires buses, meal delivery vans, and other vehicles. $ 400,000.00 $ 100,000.00 At present all vehicles are stored outside the center. During the winter this results in vehicles running to maintain heat for trips for the senior clients, reduced vehicle useful-life, and increased operation and maintenance costs. Kenai Multi-Purpose Facility Locker Room Construction This project would construct six locker rooms (4-team, 1- female, 1-referee) at the Kenai Multi Purpose Facility. This would include utilities, bathrooms, shower rooms and related appurtenances. Approximately 5,000 sf $ 1,250,000.00 $ 200,000.00 The Kenai Mullti-Purpose Facility was designed to an untimate"build-out" which included locker rooms, enhanced seating building insulation and heating systems, etc. Without locker rooms which include showers and other appurtenances use of the facility is limited. City of Kenai Indoor Turf Field Facility This project would construct a 100'x200' indoor turf field, as an addition to the existing Kenai Multi-Purpose Facility. The facility would be used by area schools, pre-schools, soccer and other organizations. $ 3,500,000.00 $ 1,000,000.00 Indoor turf facilities throughout Alaska are heavily used and in high demand for school activities, youth athletics such as soccer and kickball, and adult activities. The Kenai Peninsula does not presently have an indoor turf facility and the construction of one as a component of the Kenai Mulkti-Purpose facility is a cost effective manner in which to provide these services. Kenai - Old Town Pedestrian Walkway System - Phase II This project would construct approximately 2,000 lineal feet of 4' wide sidewalk @ $150/lf adjacent to roadways. $ 150,000.00 $ 35,000.00 Old Town Kenai is heavily traveled by pedestrian traffic, consisting of local residents, and during the summer approximately 50,000 tourists. Because there are no sidewalks pedestrians share the traveled roadways with vehicles creating an unsafe condition. During the 2014 construction season the City of Kenai constructed Phase I of the project by constructing approximately 1,100 lineal feet of sidewalk along Overland Way. Page 31 of 137 CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2018 Page 4 of 5 Prepared by: R. Koch PRIORITY NUMBER PROJECT TITLE DESCRIPTION STATE FUNDING REQUEST LOCAL CONTRIBUTION NOTES/COMMENTS Design for Expansion of the Kenai Public Safety Building This project would design an expansion and renovation of the Kenai Public Safety Building which houses both the Kenai Police Department and Kenai Fire Department. The Public Safety Building has not been remodeled or expanded in over two decades. $ 180,000.00 $ 10,000.00 Both the Kenai Police Deparetment and Fire Department require additional buidling space to safely and effectively conduct operations. The Police Department evidence room is a remodeled kitchen/break room. The evidence locker is in a former holding cell entirely inadequate to the needs of the department. Storage areas are needed for both Fire and Police equipment storage. Expanded, dedicated training areas are also needed for both departments. Improvements to the City of Kenai Recreation Center - Phase II This is Phase II of a project to repair/replace the major operating systems in the facility as well as relocate/reconstruct the facility entrance. The improvements would include, but not be limited to: HVAC System, Boilers, Air Handling Units, New Facility Entrance, roof replacement, replacement of spectator seating, locker room reconstruction, fixture replacements, flooring, and other interior remodel/reconstruction. In SFY 2015 the City of Kenai requested $500,000 for this project and received a Legislative appropriation in the amount of $250,000 to initiate Phase I of the project. $ 250,000.00 $ 50,000.00 The Kenai Recreation Center is housed in a building that has reached a stage in it's life cycle that major operation systems are wearing out, becoming functionally obsolete, or both. After 20-30 years significant renovations are usually required to maintain an acceptable standard of service, and to decrease the rising costs of ongoing operations and maintenance issues in commercial/public buildings. City of Kenai-New Event Park Facility, Phase I This project would design and construct a new event park in the downtown area of the City.Improvements would include, but not be limited to, a stage capable of supporting musical and performance events, designated vendor area(s), parking facilities for 250-500 vehicles, sound system(s), lighting system(s), picnic shelers, and other related improvements $ 500,000.00 $ 100,000.00 The City is in need of a permanent facility to support outdoor public events. Currently the area used for public events is on airport property and is not designed for events, nor can the area be expanded to provide for the communities needs. Public Safety Radio Replacement This project would replace the existing outdated base radio system with an IP-base radio system for the City's three dispatch positions. $ 340,000.00 $ 40,000.00 The replacement will allow the City of Kenai to reliably sustain the delivery of core public safety dispatching capabilities for a decade or more to Kenai Police, Kenai Fire, and Animal Control, as well as providing support services to other City Departments.The replacement will also allow the City to reliably sustain its emergency backup dispatching capabilities for emergency service zones outside the City as the need arises. Page 32 of 137 CITY OF KENAI CAPITAL IMPROVEMENTS PROGRAM (CIP) PRIORITES FOR STATE FUNDING REQUESTS GREATER THAN $100,000 FOR SFY 2018 Page 5 of 5 Prepared by: R. Koch PRIORITY NUMBER PROJECT TITLE DESCRIPTION STATE FUNDING REQUEST LOCAL CONTRIBUTION NOTES/COMMENTS Kenai Fire Department-Self-Contained Breathing Apparatus (SCBA) Preplacement Project This project will replace all Department SCBA’s and purchase additional packs for reserve and utility vehicles for a total of 34 SCBA’s. Included with each SCBA will be 2 air bottles. $ 250,000.00 $ 25,000.00 The Kenai Fire Department currently has 26 SCBA’s in service. Of these packs, 22 are 1997 edition packs and are at the end of their service life. Components of the SCBA’s have been upgraded over time, but the pack frame and other key components are at the end of their service life. In addition 44 of our 52 air cylinders that are in service with these packs go out of service date in 2017. This project will also provide spare SCBA’s in reserve to replace damaged packs or packs in need of service. The project will also provide SCBA’s in the department’s utility vehicles. At a minimum each of those vehicles should be equipped with at least one SCBA to provide immediate respiratory protection to the driver. Kenai Fire Department-Portable Radio Replacement Project This project will fund the purchase of replacement of 26 portable radios that have reached the end of their service life. $ 140,000.00 $ 20,000.00 The current portable radios in use by the department have reached the end of their service life. The models of the radios currently in use by the department are no longer in production and are nearing the end of the period where the manufacture will support and repair these models. Waste Water Treatment Plant (WWTP) Dump Station Building Make improvements to the existing pit to include a new heated building enclosure with overhead doors on each end and replace the drain line. $ 160,000.00 $ 40,000.00 We use our Vactor truck to clean manholes and lift stations. It is not prudent to place the resulting solids into the WWTP. There is a dump station at the WWTP that is not adequately constructed. The drain line from it to the basins is undersized and has a belly. The pit is also not enclosed. Lift Station Telemetry - Radio Replacement This project will replace radios at lift stations with FCC approved alternatives. $ 220,000.00 $ 40,000.00 The existing radios are not FCC compliant because they are not narrow banded. They are also obsolete. It will not be long before we will have an equipment failure that will result in the inability to monitor a lift station remotely. Page 33 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 34 of 137 Page 35 of 137 Page 36 of 137 Page 37 of 137 Page 38 of 137 Page 39 of 137 Page 40 of 137 Page 41 of 137 Page 42 of 137 Page 43 of 137 Page 44 of 137 KENAI CITY COUNCIL – REGULAR MEETING OCTOBER 5, 2016 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on October 5, 2016, in City Hall Council Chambers, Kenai, AK. Mayor Pat Porter called the meeting to order at 6:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Pat Porter, Mayor Robert Molloy Henry Knackstedt Tim Navarre Terry Bookey Brian Gabriel, Vice Mayor Mike Boyle (absent) A quorum was present. Also in attendance were: **Mackenzie Lindeman, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk Jamie Heinz, Deputy Clerk 3. Agenda Approval Mayor Porter noted the following additions to the packet and revisions to the agenda: Add to Item E. 2. Minutes • Regular Meeting of September 21, 2016 Add to Item F. 1. Ordinance No. 2917-2016 • Correspondence from Peter Wolf in Opposition Add to Information Items • Correspondence from Gloria Ungrue regarding the “Pond” on Backwoods Avenue • September 2016 Kenai Historical Society Newsletter Page 45 of 137 City of Kenai Council Meeting Page 2 of 11 October 5, 2016 MOTION: Council Member Molloy MOVED to approve the agenda with requested additions to the packet and revisions to the agenda and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda MOTION: Council Member Gabriel MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS – None. C. UNSCHEDULED PUBLIC COMMENTS Joe Harris pointed out the changes in leadership that were coming to the City of Kenai and thanked Mayor Porter, Rick Koch, and Council Member Bookey for their service to the City. Charlotte Yamada spoke in favor of the bowling alley remaining a bowling alley and encouraged that fair process and consideration be given to the proposal that would maintain the facility as a bowling alley. D. PUBLIC HEARINGS 1. Ordinance No. 2924-2016 - Accepting and Appropriating Additional Funds from the Federal Aviation Administration for the Small Taxiways and Aircraft Tie-Down Rehabilitation 2015-2016 Project. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 2924-2016 and the motion was SECONDED by Council Member Molloy. Mayor Porter opened the public hearing; there being no one wishing to be heard, public comment was closed. Page 46 of 137 City of Kenai Council Meeting Page 3 of 11 October 5, 2016 VOTE: YEA: Knackstedt, Bookey, Porter, Molloy, Navarre, Gabriel NAY: ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 2925-2016 – Appropriating Funds in the Vintage Pointe Enterprise Funds for Unbudgeted Repairs to the Facility’s Elevator. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2925-2016 and the motion was SECONDED by Council Member Molloy. Mayor Porter opened the public hearing; there being no one wishing to be heard, public comment was closed. VOTE: YEA: Knackstedt, Bookey, Porter, Molloy, Navarre, Gabriel NAY: ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. 3. Resolution No. 2016-42 - Authorizing a Budget Transfer within the General Fund – City Lands Department for the Appraisal of 3 Parcels. MOTION: Council Member Molloy MOVED to adopt Resolution No. 2016-42. The motion was SECONDED by Council Member Knackstedt. UNANIMOUS CONSENT was requested. Mayor Porter opened the public hearing; there being no one wishing to be heard, public comment was closed. VOTE: There was no objection; SO ORDERED. 4. Resolution No. 2016-43 - Opposing the Selection of G-South as the Preferred Alternative for the Sterling Highway at MP45-60 Project and Supporting the Juneau Creek Alternative. MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2016-43. The motion was SECONDED by Council Member Bookey. Mayor Porter opened the public hearing. Page 47 of 137 City of Kenai Council Meeting Page 4 of 11 October 5, 2016 Kenai Peninsula Borough Mayor, Mike Navarre, expressed appreciation that Council weighed in on the issue; noted different routes pointing out that one option bisected Resurrection Trail, avoided congestion at the Russian River ferry terminal, and avoided an additional river crossing. He also noted that the selected option doesn’t keep traffic away from the river which was potentially hazardous for the river. There being no one else wishing to be heard, public comment was closed. Vice Mayor Gabriel noted he had a potential conflict of interest; explained he did not have a financial conflict but requested to abstain due to the conflicting opinion of his employer. Mayor Porter ruled that Vice Mayor Gabriel could abstain from voting. VOTE: YEA: Knackstedt, Bookey, Porter, Molloy, Navarre NAY: ABSTAIN: Gabriel ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. E. MINUTES 1.*Regular Meeting of September 7, 2016 Minutes were approved by the consent agenda. 2.*Regular Meeting of September 21, 2016 Minutes were approved by the consent agenda. 3.*Special Meeting of September 28, 2016 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS 1. Ordinance No. 2917-2016 – Amending Kenai Municipal Code Section 3.10.020 – Control and Confinement of Animals, to Require Cats in the City to be Restrained at all Times. [Clerk’s Note: At its meeting on September 21, 2016, Council approved a motion to postpone the enactment of this ordinance; a motion to enact is on the floor.] • Substitute Ordinance No. 2917-2016 – Impounding Procedure, to Clarify that all Domestic Animals Including Cats and Dogs may be Impounded if Found at Large on Public or Private Property. There was no objection to allowing public testimony. Frederick Mitchell, a resident of Anchorage and a cat owner, spoke in favor of the ordinance noting cat owners needed to be responsible pet owners due to rabies, their attracting foxes and Page 48 of 137 City of Kenai Council Meeting Page 5 of 11 October 5, 2016 bears, toxoplasmosis, and other hazardous pests. He pointed out that the feral cat population was in the millions and that they kill native species. MOTION TO AMEND : Council Member Navarre MOVED to amend Ordinance 2917-2016 by Substitute Ordinance No. 2917-2016. The motion was SECONDED by Council Member Bookey. Gratitude was expressed regarding comments received on the topic. It was noted that animal control could use some tools to help with cats; substitute provided for non-issuance of a citation if animal control brought the animal back. It was further noted that a number of cats had been removed in a certain neighborhood. Clarification was provided that the fee schedule included impound and boarding fees for cats. It was suggested that the existing regulations contained sufficient tools for impounding and boarding animals; not necessary to parse dogs out; matters could be managed civilly; citation was still an option for animal control. It was clarified that rabies vaccination was the only requirement at the state level; no license required. VOTE: YEA: Knackstedt, Bookey, Porter, Navarre, Gabriel NAY: Molloy ** Student Representative Lindeman: YEA MOTION PASSED. VOTE ON THE MAIN MOTION AS AMENDED: YEA: Knackstedt, Bookey, Porter, Navarre, Gabriel NAY: Molloy ** Student Representative Lindeman: YEA MOTION PASSED. 2. Ordinance No. 2920-2016 – Increasing Estimated Revenues and Appropriations by $4,206 in the Airport Fund, by $62,981 in the General Fund, and Amending KMC 23.50.010 for the Creation of a Fulltime Human Resource Officer. [Clerk’s Note: At its meeting on September 21, 2016, Council approved a motion to postpone the enactment of this ordinance; a motion to enact is on the floor.] It was noted that the additional position was adding significant cost to the City and there were budgetary concerns, specifically due to the unknown insurance costs which were cited as a reason not to add the position when adopting the budget. Administration clarified that the manager’s assistant was currently spending all of their time on the Human Resource function. Page 49 of 137 City of Kenai Council Meeting Page 6 of 11 October 5, 2016 It was suggested that it was imperative that tools be in place for the new manager; shortcomings had been identified previously. It was also suggested that due to liabilities and compliance, it was appropriate to go ahead with adding the position. VOTE: YEA: Bookey, Porter, Molloy, Navarre, Gabriel NAY: Knackstedt ** Student Representative Lindeman: YEA MOTION PASSED. Council Member Bookey left the meeting at 6:50 p.m. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. Approved by the consent agenda. 2. *Action/Approval – Purchase Orders Exceeding $15,000. Approved by the consent agenda. 3. Action/Approval – Mayoral Nomination to Appoint an Applicant to the Planning and Zoning Commission. The Mayor announced her intention to nominate Joe Halstead to the Planning and Zoning Commission. MOTION: Council Member Navarre MOVED to appoint Joseph Halstead to the Planning and Zoning Commission and the motion was SECONDED by Council Member Knackstedt. VOTE: YEA: Knackstedt, Porter, Molloy, Navarre, Gabriel NAY: ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. 4. Action/Approval – Authorize the Donation of Approximately Twenty-Three (23) Bikes to Mountain View Elementary. MOTION: Council Member Gabriel MOVED to authorize the donation of approximately twenty-three (23) bikes to Mountain View Elementary School and the motion was SECONDED by Council Member Navarre. UNANIMOUS CONSENT was requested. Page 50 of 137 City of Kenai Council Meeting Page 7 of 11 October 5, 2016 VOTE: There being no objection; SO ORDERED. 5. Action/Approval – Status of the Sale of City Owned Property Lot 3A, Block 1, Spur Subdivision No. 1, 1983 Addition. [Clerk’s Note: The Council may convene in executive session to discuss this matter pursuant to AS 44.62.310(c)(1)(3) a matter of which the immediate knowledge may have an adverse effect upon the finances of the City, and a matter by which law, municipal charter, or ordinance are required to be confidential.] It was clarified that the offer Administration had been directed to pursue was supposed to have closed on September 22, 2016; additional time was requested. It was also pointed out that there were other offers that Administration was anticipating Council would review and provide direction to Administration. MOTION: Council Member Molloy MOVED to convene in executive session to discuss the status of the sale of and other pending offers on City owned property Lot 3A, Block 1, Spur Subdivision No. 1, 1983 Addition which, pursuant to AS 44.62.310(c)(1)(3) is a matter of which the immediate knowledge may have an adverse effect upon the finances of the City, and a matter by which law, municipal charter, or ordinance are required to be confidential and the motion was SECONDED by Council Member Knackstedt. Attendance of the City Manager, City Attorney, and Finance Director was requested. VOTE: YEA: Knackstedt, Porter, Molloy, Navarre, Gabriel NAY: ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. Council reconvened in regular session; it was noted that direction had been given. 6. Action/Approval – Schedule Work Session to discuss 2017 Capital Improvement Project Priorities. Administration clarified that the list of Capital Improvements needed to be to the Governor as soon as possible in November. It was decided a Work Session would be scheduled after the Regular Meeting on 10/19/16. 7. Action/Approval – Schedule a Joint Work Session with the City Council, Harbor Commission and Parks & Recreation Committee to Review the 2016 Kenai River Personal Use Fishery (Dipnet) Report. It was decided item would appear on the 10/19/16 agenda. Page 51 of 137 City of Kenai Council Meeting Page 8 of 11 October 5, 2016 8. Action/Approval – Schedule a Work Session to Discuss Airport Leases within the Airport Reserve. It was decided item would appear on the 10/19/16 agenda. 9. Action/Approval – City Manager Recruitment. [AS 44.62.310(C)(2)(D)(5) a Subject that Tends to Prejudice the Reputation and Character of an Applicant; and Meetings of the Governmental Body when Holding a Meeting Solely to Act Upon Matters of Professional Qualifications] MOTION: Council Member Gabriel MOVED to convene in executive session to discuss city manager recruitment which, pursuant to AS 44.62.310(C)(2)(D)(5) is a Subject that Tends to Prejudice the Reputation and Character of an Applicant; and Meetings of the Governmental Body when Holding a Meeting Solely to Act Upon Matters of Professional Qualifications and the motion was SECONDED by Council Member Knackstedt. Attendance of the City Manager, City Clerk, and City Attorney was requested. It was suggested the topic should be delayed for the Council being seated to act on. VOTE: YEA: Knackstedt, Porter, Navarre, Gabriel NAY: Molloy ** Student Representative Lindeman: YEA MOTION PASSED. Council reconvened in regular session and it was noted that the City Clerk was to notify Jason Hooley and Paul Ostrander that they were finalists for the city manager position. Council Member Molloy noted his dissention from the action; felt Mr. Dahl and Mr. Dinley should also be recommended for interviews to the Council being seated. MOTION: Council Member Navarre MOVED name Jason Hooley and Paul Ostrander as the two city manager candidates to be set up with interviews and the motion was SECONDED by Council Member Gabriel. VOTE: YEA: Knackstedt, Porter, Navarre, Gabriel NAY: Molloy ** Student Representative Lindeman: YEA MOTION PASSED. Page 52 of 137 City of Kenai Council Meeting Page 9 of 11 October 5, 2016 MOTION: Council Member Navarre MOVED to set interviews for anytime on October 25, 2016 as determined by the City Clerk and the motion was SECONDED by Council Member Knackstedt. VOTE: YEA: Knackstedt, Porter, Navarre, Gabriel NAY: Molloy ** Student Representative Lindeman: YEA MOTION PASSED. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging – October meeting cancelled; next meeting November 10. 2. Airport Commission – No report; next meeting October 13. 3. Harbor Commission – No report; next meeting October 10. 4. Parks and Recreation Commission – No report; next meeting October 6. 5. Planning and Zoning Commission – It was reported that minutes were in the packet; next meeting October 12. 6. Beautification Committee – No report; next meeting October 11. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR Mayor Porter reported on the following: • Upcoming State Chamber of Commerce meeting in Kenai. • Thanked Vice Mayor Gabriel for filling in. • Congratulated Jim Glendening and Glenese Pettey on their election to City Council; congratulated Brian Gabriel for his election as Mayor. • Noted the national media’s inquiry into the proposed leash law; conversations were interesting. J. ADMINISTRATION REPORTS 1. City Manager reported on the following: • Requesting re-appropriations of grants. • Opportunity for testimony to the Alaska Board of Fisheries coming up. • Met with the Alaska Department of Transportation on the Beaver Loop Project. Page 53 of 137 City of Kenai Council Meeting Page 10 of 11 October 5, 2016 • Would report on the marketing of the house on South Beach on October 19. 2. City Attorney – no report. 3. City Clerk – reported on the following: • Canvass Board to meet on October 11 to finalize election results. • Election Certification on October 19. • Election of Vice Mayor October 19. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments Council Member Navarre thanked the Mayor for her twelve years of service to City; noted he presented a joint proclamation with Mayor Sprague in recognition of domestic violence month; thanked all City Council candidates for running; noted he was looking forward to working with Mr. Glendening, Mrs. Pettey and Mr. Gabriel. Thanked Council Member Bookey for his service to the City. Vice Mayor Gabriel noted he appreciated the information regarding the Kenai Historical Society; thanked Charlie Yamada for participating in the meeting; echoed Navarre’s comments thanking the candidates for running, congratulating the successful candidates, and thanking those leaving for their service. Student Representative Lindeman noted the football team’s last game was the previous weekend in Soldotna. Council Member Molloy thanked those that attended the meeting to testify and comment; echoed previous members congratulating and thanking election candidates and departing members. Also thanked the City Manager applicants for applying. Council Member Knackstedt echoed previous members congratulating and thanking election candidates and departing members; noted he attended a fundraiser for a police officer with extensive medical concerns; thanked Yamada for her involvement in the fundraiser and Chief Ross for taking a pie in the face. Further noted he attended the tour of the new small taxiways and tie downs project where he cut the ribbon. L. EXECUTIVE SESSION M. PENDING ITEMS – None. N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:28 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of October 5, 2016. Page 54 of 137 City of Kenai Council Meeting Page 11 of 11 October 5, 2016 _____________________________ Sandra Modigh, CMC City Clerk **The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. Page 55 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 56 of 137 KENAI CITY COUNCIL – REGULAR MEETING OCTOBER 19, 2016 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 PRESIDENT PRO TEMPORE TIM NAVARRE, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on October 19, 2016, in City Hall Council Chambers, Kenai, AK. Council Member Tim Navarre called the meeting to order at 6:00 p.m. 1. Pledge of Allegiance Council Member Navarre led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Pat Porter, Mayor (absent) Robert Molloy Henry Knackstedt Tim Navarre Terry Bookey (absent) Brian Gabriel, Vice Mayor (telephonic) Mike Boyle Jim Glendening Glenese Pettey A quorum was present. Also in attendance were: **Mackenzie Lindeman, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk Jamie Heinz, Deputy Clerk MOTION: Council Member Knackstedt MOVED to nominate Tim Navarre as President Pro Tempore and Council Member Gabriel SECONDED the motion; UNANIMOUS CONSENT was requested. VOTE: There being no objections, SO ORDERED. 3. Certification of Election The City Clerk provided a brief review of the results of the election which was included in the packet. MOTION: Page 57 of 137 City of Kenai Council Meeting Page 2 of 6 October 19, 2016 Council Member Molloy MOVED to certify the election results of October 4, 2016 as presented and Council Member Knackstedt SECONDED the motion. President Pro Tempore Navarre opened the floor for public comment; there being no one wishing to speak, public comment was closed. Council Member Gabriel thanked those that ran; congratulated Mr. Glendening and Mrs. Pettey on their successful election, thanked Council Member Bookey and Mayor Porter for their service to the City of Kenai. VOTE: YEA: Bookey, Knackstedt, Navarre, Porter, Gabriel NAY: **Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. [Clerk’s Note: Mayor-Elect Gabriel left the meeting at 6:04 p.m.] 4. Administer Oaths of Office President Pro Tempore Navarre administered the Oaths of Office to Council Members Glendening and Pettey. 5. Agenda Approval President Pro Tempore Navarre noted the following additions to the packet and revisions to the agenda: Remove from Agenda E. 1. Minutes • Regular Meeting of October 5, 2016 MOTION: Council Member Molloy MOVED to approve the agenda with requested revisions to the agenda and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. VOTE: There being no objections, SO ORDERED. 6. Consent Agenda MOTION: Council Member Knackstedt MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Molloy SECONDED the motion. President Pro Tempore Navarre opened the public hearing; there being no one wishing to be heard, the public hearing was closed. Page 58 of 137 City of Kenai Council Meeting Page 3 of 6 October 19, 2016 VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS – None. C. UNSCHEDULED PUBLIC COMMENTS – None. D. PUBLIC HEARINGS – None E. MINUTES 1.*Regular Meeting of October 5, 2016 [Clerk’s Note: This item was removed from the agenda during Approval of the Agenda.] F. UNFINISHED BUSINESS – None. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. Approved by the consent agenda. 2. *Action/Approval – Purchase Orders Exceeding $15,000. Approved by the consent agenda. 3. Action/Approval – Schedule a Joint Work Session with the City Council, Harbor Commission and Parks & Recreation Committee to Review the 2016 Kenai River Personal Use Fishery (Dipnet) Report. Administration noted that time was not of the essence, but they were prepared at any time. It was decided a Joint Work Session would be held on 12/01/16 at 6:00pm 4. Action/Approval – Schedule a Work Session to Discuss Airport Leases within the Airport Reserve. Administration noted that the purpose of the Work Session was to clarify the direction in which the Council wanted to provide a Committee prior to their review of the leases; clarification was provided that time was not of the essence. It was decided a Joint Work Session would be held on 12/08/16 at 6:00pm. 5. Action/Approval – City Manager Recruitment. [Clerk’s Note: Council may convene into executive session to discuss this agenda item pursuant to AS Page 59 of 137 City of Kenai Council Meeting Page 4 of 6 October 19, 2016 44.62.310(C)(2)(D)(5) a Subject that Tends to Prejudice the Reputation and Character of an Applicant; and Meetings of the Governmental Body when Holding a Meeting Solely to Act Upon Matters of Professional Qualifications.] It was noted that the purpose of entering executive session was to finalize the interview questions for the candidates; interviews would begin at noon on October 25 at which time the questions would be made public. MOTION: Council Member Molloy MOVED to convene in executive session to discuss proposed personal interview questions for City Manager interviews which, pursuant to AS 44.62.310(C)(2)(D)(5) a Subject that Tends to Prejudice the Reputation and Character of an Applicant; and Meetings of the Governmental Body when Holding a Meeting Solely to Act Upon Matters of Professional Qualifications and the motion was SECONDED by Council Member Knackstedt. Attendance of the City Manager, City Attorney, and City Clerk was requested as needed. VOTE: YEA: Boyle, Knackstedt, Molloy, Navarre, Glendening, Pettey NAY: ** Student Representative Lindeman: YEA MOTION PASSED UNANIMOUSLY. Council reconvened in regular session. It was noted that the interview questions had been reviewed and direction was provided to the City Clerk and City Attorney for development of additional questions. 6. Discussion/Action – Update on the City-Owned Residence located at 2270 Royal Street, Tract A Dragseth Subdivision 2016 Addn., KPB Parcel No. 04910127. Administration reported that the plat was finalized several months ago and that the property had been shown several times; it was understood that a few may be working on financing; if no offers had been made within the next month, Council would be consulted to authorize a different method of marketing the property. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging – No Report; next meeting November 10. 2. Airport Commission – No quorum on October 13; next meeting November 10. 3. Harbor Commission – It was reported that the manager provided a presentation on the history of the river and the bluff stabilization project. It was also reported that the Commission was interested in their jurisdiction and the development of a master plan; Council may be asked for funding for a master plan; next meeting November 7. Page 60 of 137 City of Kenai Council Meeting Page 5 of 6 October 19, 2016 4. Parks and Recreation Commission – No quorum on October 6; next meeting November 3. 5. Planning and Zoning Commission – It was reported that one plat was approved combining two lots; October 26 meeting cancelled for lack of a quorum; next meeting November 9. 6. Beautification Committee – No report; next meeting January 12, 2017. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR No Report J. ADMINISTRATION REPORTS 1. City Manager reported on the following: • Pumpkin Festival at Wildflower Field on October 15 was well attended. • Governor attended State Chamber of Commerce on October 12; had an opportunity to discuss re-appropriation of the legislative grant for the Bluff Erosion Project; received a guardedly positive response. • Governor Walker attended the farewell for Mayor Porter. • Prepared the Capital Improvement Project List. • Board of Fisheries received testimony; encouraged to consider holding a meeting on the Kenai Peninsula in 2020. 2. City Attorney – welcomed new Council Members; offered to meet if they had anything they wanted to discuss. 3. City Clerk – reported on the following: • Noted absentee voting for the general election absentee would begin October 24 and continue through November 8. • Special City Council meeting on October 25 beginning at noon for City Manager interviews. • A ceremony swearing in new police officers would be held on October 28 at 2:00 p.m. in Council Chambers. • Noted anyone interested in attending Alaska Municipal League should notify her, if they hadn’t already. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments Council Member Navarre congratulated the newly elected officials; noted he was looking forward to working with the new officials and a positive year. Page 61 of 137 City of Kenai Council Meeting Page 6 of 6 October 19, 2016 Student Representative Lindeman noted the Honor Choir had been competing recently and that the volleyball team’s last meet was the following Tuesday against Soldotna High School. Council Member Molloy thanked the City Clerk and the Canvass Board for their efforts during the election; congratulated Council Members Glendening and Pettey noting he looked forward to working with them. Council Member Boyle welcomed Council Members Glendening and Pettey and congratulated them on their being elected. Council Member Knackstedt congratulated Council Members Glendening and Pettey noting he looked forward to working with them. Also noted he would be absent from the November 2 meeting. Council Member Glendening thanked everyone for their kind words noting it would be a pleasure to work with the Council and citizens. Council Member Pettey noted she was honored to be present; thanked everyone for their kind regards; noted she would do her very best to serve Kenai. L. EXECUTIVE SESSION M. PENDING ITEMS – None. N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:36 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of October 19, 2016. _____________________________ Sandra Modigh, CMC City Clerk **The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. Page 62 of 137 Page 63 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 64 of 137 Page 65 of 137 Page 66 of 137 Page 67 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 68 of 137 Page 69 of 137 Page 70 of 137 Page 71 of 137 Page 72 of 137 Page 73 of 137 Page 74 of 137 Page 75 of 137 Page 76 of 137 Page 77 of 137 Page 78 of 137 Page 79 of 137 Page 80 of 137 Page 81 of 137 Page 82 of 137 Page 83 of 137 Page 84 of 137 MEMO: TO: Mayor and City Council Members FROM: Sandra Modigh, City Clerk DATE: October 26, 2016 SUBJECT: Planning & Zoning Commission Vacancy The Planning & Zoning Commission currently has two vacancies. All requirements pursuant to Code have been met to fill this vacancy. Applications received for consideration are attached to this correspondence. Pursuant to KMC 14.05.015 (b),”… the Mayor shall make nominations only from the list of persons who timely submitted an application…” and, as per 14.15.015 (c), “… The Kenai City Council shall review the Mayor’s nomination no later than the next regular Council meeting following the meeting in which the Mayor made the nomination…” Council shall consider confirmation of the Mayor’s nomination no later than the December 7 meeting. Attachments 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 Page 85 of 137 Page 86 of 137 Page 87 of 137 Page 88 of 137 Page 89 of 137 Page 90 of 137 KENAI AIRPORT COMMISSION OCTOBER 13, 2016 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Feeken called the meeting to order at 6:00 p.m. a. Pledge of Allegiance Commissioner Feeken led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: G. Feeken, J. Bielefeld, K. Dodge J. Zirul, D. Pitts, C. Henry, P. Minelga Staff/Council Liaison Present: Airport Manager M. Bondurant, Airport Assistant E. Shinn No quorum was present. c. Agenda Approval 2. PERSONS SCHEDULED TO BE HEARD – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. September 8, 2016 5. UNFINISHED BUSINESS a. Discussion – Master Plan 6. NEW BUSINESS a. Discussion/Recommendation – Helicopter Operations: Arrival and Departure Routes at the Kenai Airport. b. Discussion/Recommendation – Goals & Objectives 2016-2017 7. REPORTS a. Airport Manager b. City Council Liaison Page 91 of 137 Airport Commission October 13, 2016 Page 2 of 2 8. NEXT MEETING ATTENDANCE NOTIFICATION – November 10, 2016. 9. COMMISSIONER COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 92 of 137 KENAI HARBOR COMMISSION MEETING OCTOBER 10, 2016 – 6:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR PHIL MORIN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Morin called the meeting to order at 6:00 p.m. Roll was confirmed as follows: Commissioners present: Chair P. Morin, B. Peters, V. Askin, S. Thornton, C. Hutchison, G. Greenberg Commissioners Absent: None Staff/Council Liaison present: City Manager R. Koch, Council Member Boyle A quorum was present. 2. AGENDA APPROVAL There was no objection to the approval of the agenda. a. July 11, 2016 There was no objection to the approval of the July 11, 2016 minutes. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Review of previous year(s) efforts; accomplishments and issues addressed. It was noted that the Commission had interest in the Bluff Stabilization Project and the Personal Use Fishery. [Clerk’s Note: Due to technical difficulties, the remainder of the recording of the meeting could not be heard.] b. Bluff Stabilization Project [Clerk’s Note: Due to technical difficulties, this portion of the recording of the meeting could not be heard.] 7. REPORTS Page 93 of 137 Harbor Commission Meeting October 10, 2016 Page 2 [Clerk’s Note: Due to technical difficulties, this portion of the recording of the meeting could not be heard.] a. Public Works Director b. Commission Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – November 7, 2016 9. COMMISSIONER COMMENTS/QUESTIONS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION – None. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Deputy City Clerk Page 94 of 137 KENAI PARKS & RECREATION COMMISSION OCTOBER 6, 2016 CITY HALL COUNCIL CHAMBERS 7:00 P.M. VICE CHAIR CHARLIE STEPHENS, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Vice Chair Stephens called the meeting to order at 7:10 p.m. Roll was confirmed as follows: Commissioners present: C. Stephens, N. Widmayer, Commissioners absent: J. Halstead, T. Wisniewski Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy No quorum was present. 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. May 5, 2016 b. August 4, 2016 4. PERSONS SCHEDULED TO BE HEARD – None 5. PERSONS PRESENT NOT SCHEDULED – None 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Fourth Avenue Park Playground 8. REPORTS a. Parks and Recreation Director b. Commission Chair c. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION – November 3, 2016 10. COMMISSION QUESTIONS & COMMENTS – None. 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 12. INFORMATION – None. 13. ADJOURNMENT Page 95 of 137 Parks and Recreation Commission Meeting October 6, 2016 Page 2 Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC Deputy City Clerk Page 96 of 137 KENAI BEAUTIFICATION COMMITTEE OCTOBER 11, 2016 – 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, B. Madrid, S. Peterson, R. Sierer Members absent: C. Jung, A. Zulkanycz, T. Canady Staff/Council Liaison present: Parks and Recreation Director B. Frates. A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Madrid MOVED to approve the agenda and Member Peterson SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. September 13, 2016 MOTION: Committee Member Sierer MOVED to approve the meeting summary of September 13, 2016, and Committee Member Peterson SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS a. Pumpkin Patch Activity An overview of the different activities was provided noting that all activity stations had facilitators and advertising had been accomplished. It was noted that another pumpkin patch activity was scheduled for a later date near Sterling, but it was unclear who the sponsor was. a. Winter Decorations It was noted that there was interest in new power pole decorations for Airport Way and also a Santa and sleigh with reindeer decoration to be mounted on the side of the Visitor Center. Costs and timelines were discussed as well as size of decorations. Page 97 of 137 Beautification Committee Meeting October 11, 2016 Page 2 The Committee recommended the purchase of a Santa and sleigh with reindeer and the falling stars pole display. 6. NEW BUSINESS – None. 7. REPORTS a. Parks and Recreation – Director B. Frates reported on the following: • Noted the progress made regarding stolen trees. • Reported a full time administrative assistant had been hired. • Noted the monthly report in the packet. b. Committee Chair – Chair Gabriel noted she was pleased to see the columbarium constructed at the cemetery. c. City Council Liaison – No report 8. NEXT MEETING ATTENDANCE NOTIFICATION – January 10, 2017 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS Committee Member Sierer suggested “thank you” letters be sent to contributors of the Wildflower Garden; interested in discussing the dahlia bed at the airport triangle at the January meeting; noted other perennial flowers could be considered for the Wildflower Garden in addition to what had already been planted. 10. PERSONS NOT SCHEDULED TO BE HEARD – None. 11. INFORMATION – None. 12. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 7:53 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Deputy City Clerk Page 98 of 137 Page 99 of 137 Page 100 of 137 Page 101 of 137 Page 102 of 137 Page 103 of 137 Page 104 of 137 Page 105 of 137 Page 106 of 137 Page 107 of 137 Page 108 of 137 Page 109 of 137 Page 110 of 137 Page 111 of 137 Page 112 of 137 Page 112 of 137 Page 113 of 137 Page 113 of 137 Page 114 of 137 Page 115 of 137 Page 116 of 137 Page 117 of 137 Page 118 of 137 Page 119 of 137 Page 120 of 137 Page 121 of 137 Page 122 of 137 Page 123 of 137 Page 124 of 137 Page 125 of 137 Page 126 of 137 Page 127 of 137 [PAGE LEFT BLANK INTENTIONALLY] Page 128 of 137 INSIDE THIS ISSUE:  PRESERVING HISTORY  HISTORY OF GENERAL MERCHANDIS STORES IN KENAI  ANNOUNCEMENTS Officers: President—June Harris Vice President—Virginia Walters Secretary—Sharon Fisher Treasurer—Loretta Matson Board of Directors: Joe Harris Betty Idleman Bill Nelson Virginia Poore Katherine Thompson Dave Thompson Frosty Walters KENAI HISTORICAL SOCIETY NEWSLETTER Written by Sharon Fisher If you would like to contribute ideas and information to the newsletter, please contact me at 776-8254. I welcome and would entertain any ideas you may have for articles, and would appreciate being contacted if you see errors in the information con- tained in the newsletter. Preserving History Because we’ve just put up with several months of constant delays and detours due to road construction, thought I’d post this photo of the new bridge across Kenai—aka Bridge Access Rd. Anybody remember the date this picture took place? October 2016 Newsletter Kenai Historical Society P.O. Box 1348 Kenai, Alaska 99611 Page 129 of 137 General Merchandise Stores in Kenai I am interested in trying to preserve the his- tory of businesses that have opened and op- erated in Kenai—-retail businesses, service businesses, utility businesses—-that allow people to live in the area and shop locally. This issue continues the history of General Merchandise stores that have long provided Kenai residents with foods and household goods. As I move forward through time, I will have gaps in the businesses. Please con- tact me about omissions so that I may fill in those gaps. 2 Photo to the left is a 1954 winter shot of Ke- nai Commercial Co, op- erated in the late 1940’s and 50’s by Cecil and Helen Jones. The Jones’ purchased the building and business from a previous owner, but the name of that person is not known at this time. According to infor- mation from a local newspaper clipping, the original owner was a Mr. Stephan. That source also says that the store suffered a major fire in Dec. 1946. This photo has notes on the back that say it was taken on November 1, 1954, and refers to the building in the front as a saloon and street in Ke- nai. Does anyone know the name of the saloon? The larger building be- hind it is Kenai Com- mercial Company. What are the other buildings in the distance and across the street? Con- tact me if you know. Page 130 of 137 3 Needing some information here—-I’m pretty sure this is where the Paradisos restaurant is now. Believe this Food Center was probably Navarre’s store, with a liquor store on the left end, and the Army Navy store was to the right . Could use some confirmation of that, and also would like to know what years this store was open. Photo above left does not have information to indicate what building this is, but I think it might be Navarre’s liquor store, at one end of the store pictured above. Can anybody confirm this information? Page 131 of 137 4 Written on the bottom of this post card says “New Post Office—Main Street Kenai, Alaska 1963 Does anyone know the years that Archers was open, and who owned it? Photo to the left indicates that this is the store that belonged to Casey and Frost Jones. The two pictures below are sup- posed to be the inside of their store. Does anyone know the dates that this store was open, and if the building to the left is ac- tually that building. I have pictures of a building still standing in Kenai, upriver from where our cabins park is, that Mary Ford said was their store, and there are some differences in window placement. Could someone please confirm these pictures, please. Page 132 of 137 And the mysteries go on and on. I’m posting a photo below of Carrs which I presume to be the same business entity as when I moved here in 1975. Only Carrs was over in the same mall as Nordstroms, separated by a bunch of other businesses. I’ve read that Carr-Gottsetin built the mall, which housed Northern Commercial before it be- came Nordstroms. The photo below is dated 1968, and looks to me like it could be the same building as Navarre’s Liquor Store and Food Center. So, those of you who have been here longer than the mid-70’s date of my arrival could perhaps help me out with the information about when Carrs came to town and where they were origi- nally located. I also remind you that I would guess that there were General Merchan- dise/Grocery Stores that operated in Kenai that we have no records of. I would greatly appreciate any information you can supply me. The next issue is going to cover the building of the Carr Gottstein Mall and who inhabited it. I also will supply some history of the growth of Alaska Commercial to Northern Commercial, which has had some history with Kenai at several different times. Lastly, I’ve used a few clippings of advertisements, which were obtained from Betty Idleman. 5 This building has the caption of Midway Grocery on the back. Does anyone know if this is so, and when they might have oper- ated in Kenai and who the owners were? Where was it located? Date on photo says 11-11-65. And then there is this mystery. This almost looks like the location of Archer’s. The building in the far back looks like it could be the Kenai Bible Chapel. What can anyone tell me about this photo. Page 133 of 137 KENAI HISTORIC SOCIETY Our Organizaation There has been a Historic Society since the days before Kenai becom- ing a city. The Society was formed a few years before Statehood in 1959, and then went inactive in the early 60’s. It restarted in the latter part of the 60’s and has met regularly since. The Society had a museum in Fort Kenay for some years, and then continued to meet after that closed. The non-profit Society implemented and operates the Kenai Historic Cabins Park, open for tours in the summer months. We have office space at the Moosemeat John cabin, but are not open to the public in that building. Our member meetings are Sept., Nov., Dec., Jan., Feb., Mar., and April at the Kenai Visitor Center. For Oct. and May, we meet with the Kenai Peninsula Historical Association. Please check the Meet- ings and Announcements section on this page for date information. MEETINGS AND ANNOUNCEMENTS Monthly Meeting November 6 2016—1:30 p.m. Kenai Visitor Center The November meeting for the 2016-2017 year will be No- vember 6, 2016 at 1:30 p.m. This meeting is a general mem- bership meeting. Mailing Address Labels PLEASE PLACE STAMP HERE Kenai Historic Society P.O. Box 1348 Kenai, AK 99611 Phone: 283-1946 Phone: 776-8254 E-mail: ak.kyaker@yahoo.com www.facebook.com/Kenai- Historical-Society Page 134 of 137 Page 135 of 137 Page 136 of 137 Page 137 of 137