HomeMy WebLinkAbout2016-11-03 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION
NOVEMBER 3, 2016, 7:00 P.M.
KENAI CITY HALL
COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
http://www.kenai.city
REGULAR MEETING AGENDA
1. CALL TO ORDER & ROLL CALL
2. AGENDA APPROVAL
3. APPROVAL OF MEETING SUMMARY
a. May 5, 2016
b. August 4, 2016
c. October 6, 2016
4. PERSONS SCHEDULED TO BE HEARD – None.
5. PERSONS PRESENT NOT SCHEDULED
6. UNFINISHED BUSINESS
a. Fourth Avenue Playground
7. NEW BUSINESS
a. Cemetery Fees
b. 2017-18 Goals & Objectives
8. REPORTS
a. Parks and Recreation Director
b. Commission Chair
c. City Council Liaison
9. NEXT MEETING ATTENDANCE NOTIFICATION – December 1, 2016 (Joint Wk. Session)
10. COMMISSION QUESTIONS & COMMENTS
11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD
12. INFORMATION
a. Monthly Report
13. ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING:
JAMIE -- 283-8231 OR, BOB -- 283-8261
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KENAI PARKS & RECREATION COMMISSION
MAY 5, 2016
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE CHAIR CHARLIE STEPHENS, PRESIDING
MEETING SUMMARY
1. CALL TO ORDER & ROLL CALL
Vice Chair Stephens called the meeting to order at 7:00 p.m. Roll was confirmed as follows:
Commissioners present: C. Stephens,J. Halstead, N. Widmayer, D. Barth, M. Lindeman, T.
Wisniewski
Commissioners absent: A. Hull
Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy
A quorum was present.
2. AGENDA APPROVAL
MOTION:
Commissioner W idmayer MOVED to approve the agenda; Commissioner Barth SECONDED the
motion. There were no objections; SO ORDERED.
3. APPROVAL OF MEETING SUMMARY
a. April 7, 2016
It was noted that Commissioner Stephens was absent from the meeting and that the minutes
should reflect that Halstead made the motion where Stephens name was.
MOTION:
Commissioner Halstead MOVED to approve the meeting summary of April 7, 2016 with
corrections and Commissioner Widmayer SECONDED the motion. There were no objections;
SO ORDERED.
4. PERSONS SCHEDULED TO BE HEARD
a. Katie Watkins – Kenaitze Indian Tribe – Playground Renovation Update
Katie Watkins, grant writer for Kenaitze Indian Tribe noted that the tribe had preliminary
discussions with Mayor Porter regarding revitalizing Old Town Park. She reported that the Tribe
is interested in taking on the project and seeking donor funds adding that it would likely take a
year or more to complete and that the Tribe and City would be discussing how best to approach
the project so that it was a park the entire community could be proud of.
5. PERSONS PRESENT NOT SCHEDULED – None
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6. UNFINISHED BUSINESS – None
7. NEW BUSINESS
a. Parliamentary Procedure and Alaska’s Open Meetings Act Training by City
Clerk Sandra Modigh and City Attorney Scott Bloom.
City Clerk S. Modigh presented information regarding Parliamentary Procedure and Open
Meetings Act and provided a time for questions and answers.
8. REPORTS
a. Parks and Recreation Director – Frates reported on the following:
• Horticultural operations
• Spring clean-up week May 9-14
• Sign refurbishment around town
• Multi-use facility use
• Town carnival scheduled for June 3-5
• Miscellaneous grants
b. Commission Chair – No report.
c. City Council Liaison- Council Member Molloy reported on miscellaneous
Council actions, including a report on the City’s FY17 budget proceedings and
timelines.
9. NEXT MEETING ATTENDANCE NOTIFICATION – June 2, 2016
It was noted that Commissioner Barth would be absent.
10. COMMISSION QUESTIONS & COMMENTS – None.
11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None.
12. INFORMATION – None.
13. ADJOURNMENT
There being no further business before the Commission, the meeting was adjourned at 7:50 p.m.
Meeting summary prepared and submitted by:
_____________________________________
Jamie Heinz, CMC
Deputy City Clerk
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KENAI PARKS & RECREATION COMMISSION
AUGUST 4, 2016
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE CHAIR CHARLIE STEPHENS, PRESIDING
MEETING SUMMARY
1. CALL TO ORDER & ROLL CALL
Vice Chair Stephens called the meeting to order at 7:10 p.m. Roll was confirmed as follows:
Commissioners present: C. Stephens, J. Halstead, T. Wisniewski
Commissioners absent: N. Widmayer, D. Barth
Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy
No quorum was present.
2. AGENDA APPROVAL
3. APPROVAL OF MEETING SUMMARY
a. May 5, 2016
4. PERSONS SCHEDULED TO BE HEARD – None
5. PERSONS PRESENT NOT SCHEDULED – None
6. UNFINISHED BUSINESS
a. Beaver Creek Park
7. NEW BUSINESS
a. Old Town Park
8. REPORTS
a. Parks and Recreation Director
b. Commission Chair
c. City Council Liaison
9. NEXT MEETING ATTENDANCE NOTIFICATION – September 1, 2016
10. COMMISSION QUESTIONS & COMMENTS – None.
11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None.
12. INFORMATION – None.
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13. ADJOURNMENT
Meeting summary prepared and submitted by:
_____________________________________
Jamie Heinz, CMC
Deputy City Clerk
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KENAI PARKS & RECREATION COMMISSION
OCTOBER 6, 2016
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE CHAIR CHARLIE STEPHENS, PRESIDING
MEETING SUMMARY
1. CALL TO ORDER & ROLL CALL
Vice Chair Stephens called the meeting to order at 7:10 p.m. Roll was confirmed as follows:
Commissioners present: C. Stephens, N. Widmayer,
Commissioners absent: J. Halstead, T. Wisniewski
Staff/Council Liaison present: Parks & Rec Staff Director B. Frates, Council Liaison Bob Molloy
No quorum was present.
2. AGENDA APPROVAL
3. APPROVAL OF MEETING SUMMARY
a. May 5, 2016
b. August 4, 2016
4. PERSONS SCHEDULED TO BE HEARD – None
5. PERSONS PRESENT NOT SCHEDULED – None
6. UNFINISHED BUSINESS – None.
7. NEW BUSINESS
a. Fourth Avenue Park Playground
8. REPORTS
a. Parks and Recreation Director
b. Commission Chair
c. City Council Liaison
9. NEXT MEETING ATTENDANCE NOTIFICATION – November 3, 2016
10. COMMISSION QUESTIONS & COMMENTS – None.
11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None.
12. INFORMATION – None.
13. ADJOURNMENT
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Meeting summary prepared and submitted by:
_____________________________________
Jamie Heinz, CMC
Deputy City Clerk
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GOALS & OBJECTIVES
2017 – 2018
A. ADMINISTRATION
1. GOAL: Continue education and training opportunities for staff (on-
going).
BACKGROUND: The Parks & Recreation Department was recently
recognized for upholding OSHA safety standards. The department to date has
been proactive with acquiring specific training on hazardous tree
identification/prevention and maintenance.
OBJECTIVE: Continue with utilization of webinars and other training
opportunities for staff.
ACTION/STRATEGIES:
• Human Resource Training for Director (APEI) complete
• Management Training for First Time Supervisors (Operator)
complete
• Continuing education (CE’s) for Operator – Pesticide Certification
• Playground Safety Certification (Director) complete
• Supervisory Training (Operator)
2. GOAL: Develop and implement Parks & Recreation brochure to include
information on parks, trails and beautification related items.
BACKGROUND: Parks/Rec brochures are outdated and have not been used
for couple years.
OBJECTIVE: Market and promote parks, beautification and recreation in
Kenai.
ACTION/STRATEGIES:
• Incorporate general information including adoption programs, parks,
trails, shelter reservations, etc. complete
Kenai Parks & Recreation Dept.
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-8261 / FAX: 907-283-3693
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• Purchase/install outdoor information boxes for trailheads
(brochures). complete
• Develop and design draft for review. complete
• Consider developing a department logo.
3. GOAL: Update the Parks, Recreation, and Beautification web page
BACKGROUND: Web page has not been updated for some time to take into
account more recent changes.
OBJECTIVE: Update information provided to public and explore opportunities
for making more user friendly.
ACTION/STRATEGIES:
• Identify all changes and updates. in progress
• Incorporate ski trails and ice status reports.
• Consider Face Book.
4. GOAL: Explore offering cost-effective program based ideas
BACKGROUND: Recreational programing activities needed to enhance
recreational opportunities.
OBJECTIVE: Explore low cost programming opportunities & activities currently
not being provided to the community.
ACTION/STRATEGIES:
• Coordinate with other entities, i.e., service organizations, leagues,
etc.
• Fall Pumpkin Festival, Easter Egg Hunt, Skate with Santa, Skate
Nights with Music, etc.
• Evaluate work-load, resources, etc.
B. Landscapes & Street Trees
1. GOAL: Continue improvement of streetscape elements along prominent
corridors and park areas.
BACKGROUND: It is the desire of the Beautification Committee to add visual
appeal to various street corners and park areas, i.e., concrete pad, bench,
flowerboxes and landscape pavers. Other incorporated corners or locations
may only include shrub/flowerbeds upgrades, banners, or winter decorations.
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OBJECTIVE: Increase functionality and aesthetics of targeted street corridors
and parks; improve maintenance capability.
ACTION/STRATEGIES:
• Stain flower boxes. complete
• Purchase two (2) benches for Blue Star Memorial.
• Purchase two (2) benches for Main St. Loop/Bridge Access
intersection.
• Install bed of Red Poppies at LH Park Veteran’s Memorial.
complete/ongoing
• Turf seeding behind Animal Control facility. complete
• Install bike rack at City Hall.
• Evaluate need/location for bike rack install at Visitor’s Center.
• Add topsoil to 4x4 border along trail at City Hall. complete
• Install Community Garden sign. complete
• Re-stain wood chips (City Hall, Library, and Visitor’s Center).
complete
• Add rail-road timbers to Airport Triangle (Dahlia Bed).
• Repair damage to wildflower meadow and incorporate landscape
design to include trails, fencing and gathering location. complete
• Install repurposed pallet planter at Visitor’s Center and Animal
Control. complete
• Complete landscape brick installation at LH Park sign. complete
• Add winter lights to Animal Control facility. complete
• Complete landscaping around gazebo (Mt. View’s Arbor Day Grant).
complete
2. GOAL: Complete parking lot improvement project at Daubenspeck
Family Park.
BACKGROUND: This project may be incorporated into the Magic Ave.
extension connecting to Beacon facility, possibly including paving.
OBJECTIVE: Provide landscaping (improved aesthetics) and defined parking.
ACTION/STRATEGIES:
• Coordinate efforts with Public Works Department. complete
• Site Plan completed. complete
• Complete installation of lawn area & trail extension.
3. GOAL: Continue improving the City’s urban forest (protection, care and
enhancement).
BACKGROUND: Department has been actively increasing canopy coverage in
targeted areas throughout town these past eight years. Since 2007, over 70
trees have been planted throughout town. This trend needs to continue into the
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future as does a need for a formalized tree maintenance, assessment, and
inventory process.
OBJECTIVE: Responsibly provide urban forestry management.
ACTIONS/STRATEGIES:
• Continue to introduce a diversity of trees and shrubbery that will
provide for long-term coverage. ongoing
• Provide moose protection (cage) for all newly planted trees. complete
• Identify parks, right-of-way, open space and recreation areas for
minimum ten (10) new plantings. ongoing
• Perform a tree assessment & inventory of all park and open space
areas.
• Continue coordinating with State Forestry and local landscapers for
meeting staff training needs. ongoing
• Continue windshield surveys for identification of hazardous and dead
trees. complete
• Incorporate limited tree plantings along Lawton Dr. ROW fronting
wildflower meadow. on hold
• Remove dead tree at gazebo near Bluff Overlook area. complete
• Implement a wood waste management program. complete
C. HARDSCAPES & TRAILS
1. GOAL: Continue improving City’s trail infrastructure.
BACKGROUND: Department is in third (fourth) year of implementation (see
trail plan for details).
OBJECTIVE: Create linkages and public access for non-motorized
recreational use.
ACTIONS/STRATEGIES:
• Construct boardwalk to complete north Ryan’s Creek Trail (behind
Youth Detention Center). complete
• Begin construction along North Spruce Street (KPH to 4th Ave.). on
going
• Construct trail at Beaver Creek Park.
• Install brochure boxes (with brochures) at trailheads. complete
• Consider adding another bench to 4th to 5th trail segment along bluff.
• Re-locate dog-waste station at Daubenspeck Park (east end).
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• Install post & rope around historic house pit site at Municipal Park
(trail linkage installed 2014). on hold
D. RECREATION AREAS
1. GOAL: Complete Municipal Park Playground Upgrade. complete
BACKGROUND: Phase 1 upgrades completed in 2013 (rope climber,
climbing rock, wall ball, fall protection, lighting, fencing and parking lot).
OBJECTIVE: Replace 5-12 Year Old play equipment and create play space
for 2-5 Year Olds; project to include new fall protection (see current site plan
for details).
ACTIONS/STRATEGIES:
• Procure equipment.
• Develop landscape site plan/bid documents.
2. GOAL: Upgrade Beaver Creek Park. in progress
BACKGROUND: Neighborhood community meeting held summer 2013
revealing type play equipment desired, design and safety concerns. Some
general landscaping (brush removal, raising tree canopy, tree removal and turf
grass) completed in fall 2013 and summer 2014.
OBJECTIVE: Improve quality of play, park experience, and overall safety.
ACTIONS/STRATEGIES:
• Provide connectivity (trail) from park to Togiak St.
• Secure funding for project. complete
• Continue enhancement of center island (trees, rocks, etc.).
3. GOAL: Upgrade 4th Ave. Park
BACKGROUND: Equipment is 27 years old and has exceeded its
recommended lifespan. Additionally, equipment needs to be relocated up front
for better visibility and safety.
OBJECTIVE: Improve quality of play, park experience and overall safety.
ACTIONS/STRATEGIES:
• Refer to October 6, 2016 Parks & Recreation meeting.
• Remove old equipment fall 2016.
• FY18 budget request for new equipment.
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4. GOAL: Upgrade Old Town Park
BACKGROUND: Equipment is exceeding life expectancy and Kenaitze
Indian Tribe has an interest in revitalizing park. An Agreement between both
organizations has been developed to at least initially set the framework.
OBJECTIVE: Improve quality of play, park experience and overall safety.
ACTIONS/STRATEGIES:
• Work cooperatively with Kenaitze Indian Tribe representative per
Agreement.
• Provide site installation administration and oversight.
5. GOAL: Baseball & Softball Field Upgrades
BACKGROUND: Adult softball fields are beginning to show severe lip build
up at transition areas (grass and infield dirt). Infield soil should be replaced
with better soil/sand blend.
OBJECTIVE: Improve quality of play and overall safety.
ACTIONS/STRATEGIES:
• Work cooperatively with the Kenai Softball Association for shared
costs.
• Absorb costs and work-load demand incrementally.
• Evaluate costs for FY18 budget request.
• Eliminate grass areas near dugouts.
E. STRUCTURES
1. GOAL: Recreation Center Improvements
BACKGROUND: Monies are available for limited upgrades to facility,
including, but not limited to, HVAC, control systems, weight room remodeling,
etc. Facility is 30+ years old and is heavily utilized by the community.
OBJECTIVE: Determine best use of funds based on facility needs
(maintenance needs, program needs, safety, etc.).
ACTIONS/STRATEGIES:
• Review current use of space, i.e., weight room & handball court
use. complete
• Determine feasibility/costs of converting handball court into
cardiovascular room. Construction project complete
• Install phone upgrade throughout facility.
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2. GOAL: ConocoPhillips/City of Kenai Multi-Purpose Facility Locker
Rooms
BACKGROUND: Facility is utilized extensively throughout the winter months
for youth and adult hockey and occasionally during summer months for
hockey clinics/camps. Currently, temporary locker rooms are provided,
excluding shower facilities.
OBJECTIVE: Secure Capital Improvement Funding for locker room addition.
ACTIONS/STRATEGIES:
• Contract for schematic drawings; determine feasibility and costs.
complete
• Continue exploring long-term/short-term needs, i.e., exhaust
system, dehumidifier, supporting structures, parking lot, etc.
ongoing
3. GOAL: Little League Storage/Restrooms
BACKGROUND: Permanent restrooms are not provided on premises and
portables must be rented by City and leagues to facilitate respective
programs. Conex facilities should be moved to another on-site location.
OBJECTIVE: Build outward from existing concessioner building.
ACTIONS/STRATEGIES:
• Request pending from Kenai Little League. in progress
• Secure funding for design & construction. Little League in process
of requesting permission to upgrade and seeking grant funds.
4. GOAL: Implement new fees shacks for Personal Use Fishery
BACKGROUND: Personal Use Fishery staff currently work from wooden fee
shacks; security is always an issue as is working conditions (ergonomics,
safety, heat, etc.).
OBJECTIVE: Coordinate with City’s IT Manager for determining needs.
ACTIONS/STRATEGIES:
• Secure funding. funding was secured and shacks reconfigured for
better ergonomics and safety.
• Discuss new format for issuing receipts (door hangers) to speed up
transaction process and possibly more cost effective, i.e., peel off
labels.
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5. GOAL: Install additional fencing (post & chain) on North and South
Beaches
BACKGROUND: Protection of sand dunes and vegetative areas are needed
in locations where post and chain do not currently exist.
OBJECTIVE: Protect the natural habitat (sand dunes & vegetative) in
environmentally sensitive areas.
ACTIONS/STRATEGIES:
• Identify and coordinate with private property owners.
• Secure funding.
F. AMENITIES
1. GOAL: Install bike rack at City Hall
BACKGROUND: Currently there are no bike racks at City Hall or along the
south-side of library.
OBJECTIVE: Addition of bike rack will provide a safe and secure location for
those that utilize bikes as a mode of transportation and encourage those that
don’t.
ACTIONS/STRATEGIES:
• Perform site review and determine best location.
• Construction & design similar to bike racks at Airport.
• Review other public buildings for need.
2. GOAL: Kenai Eagle Disc Golf Course Improvements.
BACKGROUND: Limited benches throughout course and users occasionally
forward request. Tee-pads do not currently exist and terrain is getting rough.
OBJECTIVE: Review course and interview users to determine best locations
for bench placement. Increase safety and general play by installing Tee-
pads.
ACTIONS/STRATEGIES:
• KCHS student government project (benches) or other entity.
• Utilize KEDGC association volunteers for Tee-pad installation.
Complete
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• Reconfigure basket #1 & #15 to eliminate potential for discs thrown
onto Oilers field.
3. GOAL: Remove two (2) BBQ grills at Park Strip.
BACKGROUND: Four grills were originally installed into concrete along the
east side of the shelter. Two of the grills severely limits ability to move picnic
tables in and out of pavilion.
OBJECTIVE: Facilitate ease of moving picnic tables in and out of pavilion by
removing two of the grills.
ACTIONS/STRATEGIES:
• Remove at base of floor.
• Use concrete patch to cover openings.
• Evaluate need for replacement elsewhere outside shelter.
G. CEMETERY
1. GOAL: Install Columbarium
BACKGROUND: A columbarium has been previously selected as a need.
OBJECTIVE: Existing plots are limited and a columbarium will provide
people with additional options for burial purposes.
ACTIONS/STRATEGIES:
• Design plan complete – bid in spring 2015. complete
• Installation – 2016. Complete
• Establish pricing for use of niches & evaluate overall cemetery fee
structure
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