HomeMy WebLinkAboutOrdinance No. 2944-2017Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 2944 -2017
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL FUND BY
$50,000, ACCEPTING AND APPROPRIATING A $50,000 DONATION FROM KENAI SENIOR
CONNECTION, INC., AND INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY
$100,000 IN THE SENIOR CITIZEN CENTER CAPITAL IMPROVEMENT CAPITAL PROJECT
FUND FOR THE DINING ROOM ROOF REPAIR PROJECT.
WHEREAS, Ordinance 2906 -2016 appropriated $158,400 for the Senior Center Atrium
Replacement and Roof Repair project; and,
WHEREAS, bids received in October 2016 were higher than the appropriated funds;
and,
WHEREAS, after reviewing the project and receiving new drawings and an estimate for
construction, an additional $100,000 is required to complete the project; and,
WHEREAS, Kenai Senior Connections, Inc. agreed to donate $50,000 to the City of Kenai
Senior Center for this project; and,
WHEREAS, $50,000 can be appropriated from the General Fund to bid and construct
the project; and,
WHEREAS, the Public Works Director has investigated the roof leak for over 5 years in
collaboration with no less than three different roofing companies, two engineers, an
architect, and building maintenance staff; and,
WHEREAS, four attempts have been made to fix the leak based on the recommendations
and using four different solutions all of which have been unsuccessful; and,
WHEREAS, this project is designed to remedy the roof leak problem that has been
ongoing for many years.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, as follows:
Section 1: Form. That this is a non -code ordinance.
Section 2: The City Manager is authorized to accept funds from the Kenai Senior
Connection, Inc. in the amount of $ 50,000 for the dining room roof repair project at the
Kenai Senior Center and to expend these funds to fulfill the purpose and intent of this
Ordinance.
Section 3: That estimated revenues and appropriations be increased as follows
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 2944 -2017
Page 2 of 2
General Fund
Increase Estimated Revenues:
Appropriation of Fund Balance 0 000
Increase Appropriations:
Non - Departmental 50 00
Senior Citizen Center Capital Improvement Capital Proiect Fund
Increase Estimated Revenue:
Transfer from General Fund $50,000
Donations $50,000
100 0
Increase Estimated Appropriations
Construction 1 000
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of April,
2017.
ATT T:
Q
Sandr Mo igh, City Clerk nn
Approved by Finance: S� Eu �avL�
BRIAN GABRIEL SR., MAYOR
Introduced: March 15, 2017
Adopted: April 5, 2017
Effective: April 5, 2017
New Test Underlined; [DELETED TEXT BRACKETED]
MEMO
'��P�e ruitli a Past, el W&4 a f tw'e " All - America City
210 Fidalgo Ave, Kenai, AI ska 99611 -7794
Telephone: (907) 283 -7535 1 Fax: (907) 283 -3014
http://www.kenai.city
1992 1 2011
To: City of Kenai Mayor Gabriel and Council Members
Through: Paul Ostrander, City Manager _T> .
From: Sean Wedemeyer Public Works Director /Capital Projects Manager
Date: March 30, 2017
Re: Ordinance funding Senior Center Atrium Replacement and Roof Repair
The purpose of this memo is to recommend adoption of the ordinance requesting additional funding for
the Senior Center Atrium Replacement and Roof Repair project.
Ordinance 2906 -2016 appropriated $158,400 for this project. On October 25, 2016 the City opened five
bids for the originally designed project. The lowest bid was more than available funding. We discussed
value engineering options with the contractors and architect and modified the project to lower the cost.
Based on the new drawings and estimate to construct I received on March 6, 2017 we still need additional
funding to supplement the available project funds.
On March 9, 2017 Paul Ostrander, the architect and I met with Senior Connections and received their
generous offer to donate $50,000 for this project. With their donation and an additional $50,000 from the
general fund we believe there are sufficient funds to bid and construct the project this year.
This project is designed to remedy the roof leak problem that has been ongoing for many years. During
my five and a half years as the Public Works Director and Capital Projects Manager I have investigated
the roof leak with no less than three different roofing companies, two engineers, an architect, and my
building maintenance staff. We have attempted to fix the leak based on their recommendations four
times with four different solutions. Because the roof has leaked for a number of years it is possible there
is hidden damage that may require a change order to fix during this project. This project will end the roof
leak and subsequent damage.
On March 10, 2017 1 was informed that the windows could not be procured in time to meet our original
substantial completion target of June 16, 2017. 1 asked Rachel Craig to identify the next 7 -8 week
opening on her Senior Center rental calendar and she informed me August 21 through October 12, 2017
is available. The project schedule has been modified as follows.
March 15 introduce the ordinance to fully fund the project.
April 5 adopt the ordinance to fully fund the project.
April 25 open bids.
May 3 Council awards the project.
August 21 — October 12 construction.
Thank you for your consideration.
.,
Together We Make the Difference
-
�fj% �'KENAI SENIOR CONNECTION, INC.
P.O BOX 806 • KENAI, ALASKA 99611
4 Z _ TELEPHONE: (907) 283 -4156 • FAX: (907) 283 -3200
Ov
O�
-- MEMORANDUM
TO: Mayor and Council Members
FROM: Velda Geller, President V, -
Kenai Senior Connection, Inc.
RE: ORDINANCE NO. 2944 -2017 - INCREASING ESTIMATED REVENUES
AND APPROPRIATIONS IN THE GENERAL FUND BY $50,000,
ACCEPTING AND APPROPRIATING A $50,000 DONATION FROM
KENAI SENIOR CONNECTION, INC., AND INCREASING ESTIMATED
REVENUES AND APPROPRIATIONS BY $100,000 IN THE SENIOR
CITIZEN CENTER CAPITAL IMPROVEMENT CAPITAL FUND FOR THE
DINING ROOM ROOF REPAIR PROJECT.
With a quorum present, the Kenai Senior Connection, Inc. (Connection) Board of
Directors held a special meeting on Thursday, March 9, 2017 to consider a request for
the Connection to contribute $50,000 toward the Senior Citizen Dining Room Roof
Repair Project. City Manager Paul Ostrander, Public Works Director Sean Wedemeyer,
and Architect Chris Parker of K &A Design also attended the meeting. Ostrander
explained the $50,000 would be added to the $195,000 City of Kenai funds to provide
the necessary funding to complete the roof repair project (depending on the outcome of
the bidding process). A motion to contribute the $50,000 was unanimously passed.
Because the dining room is an essential component of the operation of the Kenai
Senior Center, and the Dining Room Roof Repair Project will upgrade and resolve
ongoing roof and leakage issues in the dining room, comments of the Board reinforced
the purpose for which the Connection was originated: To provide financial assistance
for the continued operation of the Kenai Senior Center.
cc: Paul Ostrander, City Manager
Rachael Craig, Senior Center Director
Contribution Memorandum 3/9/2017