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HomeMy WebLinkAbout1972-04-19 Council PacketKenai City Council Meeting Packet April 19, 1972 AGENDA REGULAR MEET lNG, APRIL 19, KENAI CITY COUNCIL 1972, 8:00 P.M. PAGE A, A B: C , D: E, . F:' G, H: I, PLEDGE OF ALLEGIANCE ROLL CALL 1' PUBLIC HEARING - ORDINANCE 206-72 - DOG CONTROL PERSONS PRESENT SCHEDULED TO BE HEARD: 1. Robert Borgen - Contractor operating without 2. Roger Meeks - Museum 3. 4. license MINUTES: 1. Regular Meeting of April 5, 1972 CORRESPONDENCE 1. Telegram-Senator Stevens-Kenai River Bridge 2. 3. 4. $. REPORTS 1. City Manager's Report a. Things to do list - b. Capital Improvements c. Wildwood d. Borough School Board , 3. 4. 5. 6. 7. 4/5/72 - Swimming Pool e, f. City Attorney's Report Mayor's Report City Clerk's Report Finance Director's Report Planning & Zoning's Report Borough Assemblymen's Report OLD BUSINESS 1. Civic Center Site 2. 3. 4. 5. 6. NEW BUSINESS 1. Resolution 72-11 -Acceptance of Bid - Notice . Proceed- ADAP -8-02-0142-01 2'... Resolution 72-12- R.O.W. Willow Street 3.. Resolution 72- 13 - R.O.W. 4th Avenue ~.. Request for Purchase - Police Car 5". Lease L2, B2, CIIAP - Jim McDowell 6.- Lease 13, B4, SAA - Erik Barnes & John 7.- Resolution 72-14 - Two-mile exemption- 8". Chan~e 9.. Reso ut 10. to Imle Kenaitze Indians Order - Public Safety Building ion 72 15- Application-Land~ Water Conservation PERSONS PRESENT NOT SCHEDULED TO BE HEARD: CITIZEN'S GRIEVANCES AND REQUESTS 1. 2. 3. INFORMATION MATERIALS AND REPORTS 1,. · 1-2 2 2 2-3 3 3 3 3 None 4 4 4-5 MINUTES, KENAI CITY COUNCIL REGULAR MEETING APRIL 19, 1972 8'00 P.M. - KENAI LIBRARY ROLL CALL' A - B, B - The Council gave the Pledge of Allegiance Members present - James Hornaday *, Hugh Malone, Tru M~Grady-~-'~ ~-~g-b~rt Norene, Robert Bielefeld, James Doyle, Junior Councilman Tim Navarre and Mayor John Steinbeck. * In late Members absent - None With consent of Council B - added to the Agenda. 2 - Roger Meeks - Museum, was Hornaday and McGrady in now. Public Hearing_- Ordinance 206-72 - Dog Control The clerk read Ordinance 206-72 .- Amending Kenai Code 1963, to make more stringent the "Leash Law" (Section 3-13, Kenai Code) and to add a provision authorizing destruction of dogs traveling in groups or "packs". The May,or re.cess.ed the meeting .and opened the publi.c hearing. Roger Meeks stated some effort should be put forth pertaining to female dogs in heat. Hearing no further public participation,the Mayor closed the public hearing and brought the meeting back' to the Council table. After much discussion, Bielefeld moved and Malone seconded to adopt Ordinanc.e 206-72 - Amending Kenai Code, 1963, to make more stringent the "Leash Law" (Section 3-13, Kenai Code) and to add a provision authorizing destruction of dogs traveling in groups or "packs". The motion carried 5-2 by roll call vote. Voting yes; Hornaday, Malone, Norene, Steinbeck, Bielefeld, and Junior Councilman Tim Navarre. Voting no; McGrady and Doyle. PERSONS PRESENT SCHEDULED TO BE HEARD" Robert Bor*en - Contractor operating without a license Mr. Borgen reported the contractor he hired to build his house did not have a license or a bond and that the contractor did work for the City. MINUTES, B~'_ 1_' B - 2' KENAI CITY COUNCIL MEETING, APRIL 19, Robert Borgen- continued 1972 Page two Mr. Glotfelty reported t~e contractor in question had a license and bond when working for the City. His name appears in the Directory of Registered Contractors and his · ~.nsurance is in the amount of $100,000-$300,000-$300,000, with the State Farm Fire & Casualty' Co. All the Gity requires of a contractor is a contractors license and bond if he is working for the City. Ro.ger Meeks - Museum Mr. Meeks, representing the Historical Society, asked Council if they would consider in the up-coming budget the salary for someone to be in charge of the museum. They feel that if the museum was manned properly, other items would go in. The person would be from the retired group and the pay wouldn't have to be very much. C~ The Mayor assured Mr. consideration. Meeks it would be looked into and given MINUTES The Minutes of the Regular Meeting of April approved as distributed. 5, 1972, were D· D~ E· g . CORRESPONDENCE Teleg'ram from Senator Stevens Kenai River Bridge_ Senator Stevens wired the 'Federal Highway Administration informed him the Kenai River Bridge may now proceed. REPORTS i~ (a) (b) · City Manager's Report Things to do list- 4/15/72 The Things to do list is in the Council packet. Capital Improvements Mr. Glotfeity reported the Civic Center Complex is in the discussion phase. There has been two public hearings on the complex. Kenai Steel Building has submitted plans. He feels the Council should give this alot of consideration, the savings could be as high as one third. MINUTES~ E - 1 (b) KENAI CITY COUNCIL MEETING, APRIL 19, - City Manager's Report - continued. 1972 Page three E - 1 .(a) E - 2' E - 3' E - 4 The Industrial Water Line Feasibility Study is still underway. The Sewer Treatment Plant and the Interceptor Line Projects are ready to start. There is a savings of $73,000 on Local Share on these projects. The City will receive a $16,500. grant for Parks and Recreation. Christiansen has the 'contract on the Small Boat Harbor. Wildwood _ The City Manager stated there was a meeting Monday night concerning Wildwood. Morris Thompson, l~he D'irector of Bureau of Indian A££aSrs; Marshall L'ind, Commiss±oner of Education, and five otheres were in attendance. Marshall Lind has agreed on the total concept. Mr. Glotfelty felt this will be an immense benefit to the community and that without the direction of George Miller Jr. and Don Wright, this all would not be possible. There is a meeting next Monday by students, parents, and the Administration from Mt. Edgecumbe. George Miller Jr. thanked the City of Kenai' for the teamwork and cooperation. total Borough School Board - Swi.mming Po'ol The Administration, Malone, Bielefeld, and Steinbeck met with the Borough School Board in a two hour discussion on the swimming pool. The Schoo] Board stated that if the Borough builds a pool, there will be very little time left open for t'he public. They feel there is a definite need for the City to build a pool also. Ci_ty_.Attorney's Report Mr. Fisher is traveling to Anchorage tomorrow morning for the closing argument on the C.U2L. rate increase case. Fisher highly recommends the City to hire Mary Kulawik the acting City Attorney while ~r. Fisher is on vacation. Mayo~ ' s Repo_.r t Mr. Steinbeck has been contacted by the Garden Club and the Brownie Scouts. They would like to plant several hundred.. trees to help beautify the City. The Council felt this was a good plan. City Clerk's Report No report. bIINUTBS, KENAI CITY COUNCIL MEETING, APRIL 19, 1972 Page four E - 5' Finance Director's Report The Finance Director is in Juneau but has submitt'ed.Progress Report #2 from Touche Ross & Co. and a Progress Report f-rom the Finance Department and also a request for payment from Touche Ross and Company. Bielefeld moved and Norene seconded to approve payment to Touche Ross & Co. for Invoice # 84133 in the amount of $6,844.00. The motion carr-ied unanimously by roll Call vote. Hornaday asked the letter from Touche Ross & Co. concerning the date we are to receive financial be read again statements. Planning_&_. Zonin.g_, S ~eP.°?_t Mr. Jaynes reported there are a few items on the Agenda from Planning & Zoning. They approved the lease of L3, B4, S.A.A. to Erik Barnes and John Imle. They also approved an 0pti'on of L2, B2,. CIIAP to Jim McDowell, however Mr. McDowell has requested this go back to the Commission.. The Commission discussed the prop.osed Borough Zoning Ordinance and did not indicate their full support on the Ordinance. Norene stated the Council should have an ex-officio at the Planning & Zoning Meetings and in turn a Commissioner should attend the Council meetings. The Mayor stated this will be brought up at the next Council meeting. Boroug_h~ Assemb!ymen' s Bob Norene reported on the Assembly Meeting of April 18, The meeting started out slow and easy and .ended up with standing room only. 1972. The Assembly reviewed a 45 minute film on a new process of education going around the nation. This film put fear in everyone there if children are going to be subjected to this style of Education. The Assembly heard a rebuttal by Dr. Hall of the School District, that this would not be taught in these schools. An Ordinance was introduced for a supplemental ap'propriation for $3,000 to fund a building inspector. MINUTES, E - 7 - KENAI CITY COUNCIL MEETING, APRIL 19, 1972 Borough Assemblymen's Report - continued. Page five On the Chairman's report, they heard a request of funds for revamping the Seward school for $36,000. A Resolution was passed waiving the 2 mile limit authorizing withdrawal of lands for the benefit of the Wildwood area. A change order was passed on the old Seldovia school changing the wiring for shop purposes in the amount of $16,400. A Resolution was passed urging the amendment on Alaska State bond rating. The Assembly passed a Resolution relative to study of Ninilchik Boat Harbor. A worksession with the Borough Planning & Zoning Commission was scheduled for June 13, 1972, regarding the proposed zoning ordinance. The Assembly acknowledged receipt of the Borough Administration budget. The Assembly reviewed the School District Budget. After a main motion, many amendments that failed, a motion to table that failed the final motion passed authorizing funding of $1,000,000 and to hold $3[;6,000 in Assembly contingency. The Assembly had in their packet a synopsis of projects from the Department of Highwasys 1972-1977. The Kenai - Soldotna road, to be cOmpleted in 1974 9.5 miles at a total of $4,000,000 The Kenai River Bridge road, to be completed in 1973. 3.3 miles at a total of $1,500,000 Malone reported there were a total of nine motions on the School District budgdt. He stated the action 'the Assembly took reducing the funding may have a serious effect on the Wildwood enrollment. Malone also stated that unless the Borough is going to fund the City Planning & Zoning, the Borough better hand on to it. M~INUT~S, KENAI CITY COUNCIL MEETING, APRIL 19, 1972 Page six F' OLD BUSINESS F - 1 G' G - l' C - 3' C - 4' Civic Center Site The City Manager stated the Planning & Zoning Commission recommended the site by the New Public Safety Building and reserving Fidalgo S/D. Mr. Glotfelty would recommend this be approved by motion by the Council. Malone moved and McGrady seconded to adopt the recommendation of the Planning & Zoning Commission and approve the site by the new Public Safety Building and reserve F:idalgo S/D. The motion carried unanimously. -NEW BUSINESS Resolution 72-11 - Acceptance of Bid - Notice to Proceed - ADAP -8-02-0142-01 ............... The Administration recommends adoption of Resolution 72-11. Doyle moved and Norene seconded to adopt Resolution 72-11- Acceptance of Bid and Notice to Proceed - ADAP-8-02.~0142-01. The motion carried unanimously by roll call vote. Resolution 72-12 - R.O.W. Willow Street The City Manager recommends adoption of Resolution 72-12. Malone moved and McGrady seconded to adopt Resolution Dedication of Right-of-way, Willow Street. The motion carried unanimously by roll call vote. 72-12 Resolution 72-13 - R.O.W. 4th Avenue The City Manager recommends adoption of Resolution 72-13. Malone moved and McGrady seconded to adopt Resolution 72-13 - Dedication of Right-of-way, Fourth Avenue. The motion carri.ed unanimous 17 by roll call vote. Request for'Purchase - Police Car Police Chief Pegram explained to .Council his request for the purchase of two additional police cars. One vehicle has 60,000 miles and the other has 40,000 miles. The~ maintainence are so that one police car is down a great deal of the time. There are seven policemen on force and there is a need for more cars to be out on patrol. A study shows the more patrol, cars out the less trouble there will be. Bielefeld moved and Doyle seconded to approve the purchase of two additional police vehicles and request payment 'be deferred until July 1, 1.972 and put on next year's budget. The motion carried unanimously by roll call vote. MINUTE,S, G - 5' G - 6' G - 7' C - 8' H· KENAI CITY COUNCIL MEETING, APRIL 19, 1972 page seven Lease L2, B2, CIIAP - Jim McDowell To be taken back to Planning & Zoning Commission. Lease L3,~ B4, SAA- Erik Barnes & John Imle The Administration recommends approval of the lease. Doyle moved and Hornaday seconded to approve the Lease of L3, B4, Small Aircraft Apron to Erik Barnes and John Imle. The motion carried unanimously by roll call vote. Resolution 72-14 - Two mile exemption - Kenaitze .................... Indians The Administration recommends approval of Resolution 72-14 - Waiving "2 mile limit" under Alaska Native-Claims Settlement Act of 1972, Reiterating and ratifying the understandings of the City of Kenai with Kenaitze Indian Tribe. The motion carried unanimously by roll call vote. Change Order - Public Safe~_y ~Bui~.~._in...~g The City Manager has a recommendation from the City BUilding Inspector to approve the change order. The main change is the deletion of the 6" sto'r~m sewer to be replaced by a drywell. The Administration recommends approval. Malone m.oved and Doyle ,seconded t..o approve Change Order #1 Public Safety Building in the amount of $4,180.00. The motion carried unanimously by roll call vote. Resolution 72-15 - Application - Land & Water Conservation Administration would like Council's approval of Resolution 72-15 - Approving the application for Land and Water Conservation Groups. McGrady moved and Hornaday seconded for the adoption of Re.solution 72-15 - Approving the application for Land and Water Conservation Groups. The motion carried unanimously by roll call vote. PERSONS PRESENT NOT SCHEDULED TO BE HEARD' CITIZEN'S GRIEVANCES AND REQUE..S?S' MINUTES KENAI CITY COUNCIL MEETING, APRIL 19, 1972 Page eight CLOSING COMMENTS Hornaday asked for 5 items to be put on the next Agenda. · Representative from the State Highway Department at the next meeting and all future meetings until the project is complete. · A report on Pacific Light & Power. ~ Report from the "Bridge" group. ~ Written Report on Summer Recreation · Report from Finance Department as. to when the Fi.nancial Statement will be available. Malone asked for a complete review of all insurance. Number of policies Type of policies Benefits Total coverage What it is costing. Doyle asked to put on the Agenda - Insurance Consultant. The City Manager reported there is $14,000 available through the P.E.P. program to hire 3 dispatchers in the near future. He also reported the Communication system has been moved t.o the airport facility and will be set up there if at all possible, if we can get a waiver on the license. MEETING ADJOURNED 11'50 P.M. Respectfully submitted, Sharon Sterling, City Clerk THINGS TO DO LIST - 4/19/72 Consider Museum Caretaker position in budget. ~ Pay Touche Ross & Co. $6,844.00. For next Agenda - Zoning. Ex-officio for Planning & Representative from the State Highway Department at the next meeting and all future meetings until the project is complete Report on Pacific Light & Power Report from the "Bridge" group. Written Report on Summer Recreation Report from Finance Department as to when the Financial Statement will be available. Complete review of all insurance - Insurance Consultant KENAI CITY COUNCIL ET ING OF ROLL TE HORNADAY MALONE .~~MC GRADY NORENE STEINBECK BIELEFELD DOYLE NAVARRE March 14, CITY OF KENAI P. o. BOX 580 KENAI, ALASKA 99611 TELEPHONE 283 - 7535 1972 TO' City Hana~,oer SUBJ£ CT: Additional control -- dogs in packs In response to a request from City administration, I have prepared' the enclosed ordinance, 206-72, which attempts the following action' 1. Provides to deal wi th for authority, in..?~a:ddi~'ti~i~o.n~ ......... to any other authority, 2. Makes a change in ....... t~:l{~' 4~tLe:::~"::~']:'...La~:,~':~]~'to:4~~' .... a Pro~'de'~:::~'~'::~°~'' ...... a pe~'iod of"~"~:~:::~t~'"i?~~' ~'~nger than. one week a s i t pre.S-eh ti y ex i.s t S::..::~.:~. i n t h e"~"'~:C:o.d"e "~"fo r a "p i ck up" - ~_ M~:~e".S.~:~:::~a.~:~'requira ~'~'::::::':~:~:,'-to .............. :::.c.h~::'. ~... a~herwise restrain gs. ~J~:'?J~>This~~' res.train['~'['Wo~l'-Id~'""~b~'''e~, fo"P~'? t~'e entire 24 hours dO excep{~f'0"r a"'p"~"ri.'°d"'""~s'°metime.~:~'d'U.~ing ?~t'he e. ven~ng to HidnigF.t when large~..:~d'ogs migh.t.be permitted to run at large,';.at a '..time when"::~.they would theoretically menace?.~chi ldren or 'n~oS.t~...~wi ld!i fe. 3. I have made a provisiO~~? so ..... that. a.-~.~.--~'~limit ~'cogld be picked for a certain size of dog so it wouldn't.be .... necessary to pick up every last house pet. I would suggest a dog exceeding 20 pounds or 30 pounds, whatever the Council might decide. · The various State. Statutes speci.fically mentioning dogs are' (a) ^.S. 29.15.160; (b) A.S. 18.25; (c) A. S. 03.55.010; (d) S. .03.SS.050; (e) ^.S. 11.60.200; (£) A. S. 29.10.178. Ae 5. The authority to be provided by this ordinance, which will if~_~ _adopted permit, more stringent re~ulations~_, by the Kenai Code, are iles~-fable as a st~.rmment of policy in view of the fact that the City of Kenai is a home rule city. JAH~ E. FI St-IER C i7~ At t orney CITY OF KENAI P. O. BOX 580 KENAI, ALASKA 99611 TELEPHONE 283 - 7535 March 14, 1972 TO' City' Manager SUBJECT' Supplement to transmittal Ordinance 206-72. letter-memo on In Paragraph 4 of the above-referenced memorandum, various State Statutes. I made reference to As a comment or explanation about the State Statutes, I advise as follows' · Forwarded herewith is a copy of A. S. 03.5'5.010 through 03.55.030. 2. Also forwarded are Statutes A. S. last section pertains to the Dep.t'i;.~:~?iii0~ifiiiiiiii..?i~b:lic Safety and _ ~o forwarded is a co 7'~:~:~~'' '~".+:." ~' · ich is the Statute authorizing villages, .:Z:owns,*~. etc. to~?enact ordinances providing for the s. reference to statute whic provides for a criminal penaltY.:..fOr.:.:..permitting:[dangerous-....._ _... __ ....: _ animals to be at. large ??,~ ':~::' .~" .......'~ '--:: ...... '~:' ".;.,' .... '_:2.: '" -' .,.': - . 6. The Kenai Code, 1963, as ':'amended, $e'~tions..3-1.'.'::through 3-23 deals primarily with the licensing'", impounding, han.dling of suspected rabid dogs, and various types of.dOg behavior, but not .... s~ecifically, with packs of dogs ..... 2. Brief opinion on proposed 'Ordinance 206-72' a. I believe that the City is within its authority to ~ss and add the Proposed section 3-24-. There is a potential of some conflict with A. S. 0~.55.03 in that proposed Section does not provide for notification 18.7S.020 through 18.7S.050 [this is not completely or reasonable inquiry on the wherea.bouts of an owner of a dog running at large. b. The confinemen~ of dogs proposed in Section 2 of Ordinance 206-7 which would be accomplished by the addition of Subparagraph (b) and (c) to Kenai Code, Section 3-13, are clearly within the authority of the City Council. c. The City Council should, and will have to, decide upon whether or not they want to implement Subparagraph (c) and if they in fact wish to change Section 3-'13, Kenai Code, 1963, (the leash law). 8. An emergency has been provided .'in this particular instance becauS~~: AMENDING KENAI CODE, 1963, TO MAKE MORE STRINGENT TIlE "LEAStI LAW" (Section 3-13, KENAI CODE) AND TO ADD A PROVISION AUTHORIZING DESTRUCTION OF DOGS TIUWELING IN GROUPS OR "PACKS" AND DECLARING AN EMERGENCY I~'ttEREAS, residents of this city and state have had occasion to observe that when dogs, either abandoned or wild or household pets, travel in groups or packs, said packs of dogs constitute a threat to people, especially small children, domestic animals, and wj. ldlife; and WttEREAS, the licensing, restriction, or regulations presently, provided for in Kenai Code, 1963, and the State Statutes have not been effective in the controlling of dogs acting in groups or "packs" within the City; and 1.{HEREAS, recent complaints to the administration of the City of Kenai demonstrate a continuing and apparently increasing hazard from dogs, both licensed and unlicensed, which are traveling in groups or packs ~ithin the City limits of the City of Kenai; -.. BE. IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA' Section 1. There shall be added to Kenai Code, 1963, as amended, a further Sectl~o~ $-24, entitled, "Authority to Deal with Dog Packs"' Authority to Dmal with Dog Packs Sectlon 3-24. A poli-~-e-b-fficer or the dog eatcher of the City of Kenai, in addition to all other actions authorized pursuant to the Code of the City of Kenai, 1963, as amended, may destroy, kill, cat~ture, or otherwise dispose of any one or all of any dog packs or groups of dogs which, in the view of the said desig- nated official, or officials, appear hazardous to persons, property, or wildlife. Such destruction or disposal of the dog, or dogs, is to be accomplished by any reasonable means. Section 2. The Code of the City of Kenai, 1963, as amended, is hereby ~-mended-to change Section 3-13, Subparagraph (b) as follows' Confinement of certain dogs 'S-e--d-lion 3-13 (a)- - * ..... * * {b) The City ~Ianager may, after publication fOr not less thah two weeks, declare that all dogs will be restrained by fence, leash or otherwise on the property of the owner, such restriction to continue for a period of not more than ~zz~ days at any one time. During such,'designated period, the. EF0-g cat'cher shall impound all dogs running at large. No dog shall be released except upon payment of the fee provided in Section 3-8. (c) All dogs, regardless of sex, weighing more than pounds, shall be chained or enclosed in a fenced yard in s~ic-h a fashion as not to be wandering loose off the owners' premises or otherwise unrestrained inside a house,,~,r,~,ther enclosure except for the hours of ___~/ ..... P.M. to Mff~~"when such dogs may be permitted to run at large. Such dogs ranging at large out- side the designated hours shall be subject to impound or or'her disposal as permitted in this Code. Section 3. E~IERGENCY DECLARED. An emergencY is hereby declared to exist an-ga--~{e rules governing introduction, reading,, passage and approval of ordinances are hereby suspended and this ordinance shall be effective immediately upon its passage. EMERGENCY DECLARED (lay of ,March, 1972. FIRST READING ./.5~-' ~a--~--of :~.Iarch, 1972. PASSED day-~~- 3Iarch' 197 2. ATTEST' 7FOt-iN F, STE'iNBECK-,--SIayo"r - g.-}i75ron Sterltn~--g,-7-CT.~.ty Clerk ',4 THINGS TO DO LIST - 4/.5/72 (f) ..... ~,~ndation on Certificate of Confor~aity - Audit In discussion with Auditors F.. F - 4 F - 5 Publish Ordinance 206-72 Pay' Harold Galliett $4,087.01 Pay-Touche Ross & Co. $7,422,00 Done Done ..... Done G._ Pay Adams, Corthell,Lee, & Assoc. $2,102.28 Wince Done G Letter to Alcoholic Control Board Ap.proving Assignn~.ent of Katmai Lease Done April 14, 1972 TO. FROM' SUBJECT' HONORABLE MAYOR AND CITY COUNCIL EDWIN H. GLOTFELTY, CITY MANAGER COMBINED PROJECT - CAPITAL IMPROVEMENT PROGRAM Local State Airport 526,587 819,063 1,345,650 Public Safety 4 so, ooo !so_,_o o_o_ coo, ooo Totals 976,587 969,063 Airport Bid Awards - Plus Administration, Legal, Engineering, Architect, change orders, etc. Anchorage Asphalt & Paving 'Tot'al Cost Bid Price Phase I 141,639 108,661.10 Northwestern Construction Phase II Totals Local Share 790?,0_00 66:5, :553.78 931,639 ~ 772,014.88 349,365 - 37.5%' Federal Share Total Airport Project 582?275'- 62.5% 9 31 , 63..9 Public Safety Bid Award - Plus Administration, Legal, Engineering, Architect, change orders, communications, Bid - Kelly Construction 832,823 Local Share Federal Share Total Public Safety P.roj ect 647,474 ~:. 532,526 - 42.36% - 785,000 980,000 Total combine.d project .. 1,911,639 etc. TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DAN A. WHELAN, FINANCE DIRECTOR DATE' APRIL 5, 1972 SUBJECT' PROGRESS REPORT The following is a progress report regarding the twelve steps listed in Touche Ross & Co's letter of March 10, 1972 to the City Manager. STEP 1. The chart of accounts is completed. After several work sessions with the Finance Director resulting in revisions, we now have a chart of accounts that will allow the Finance Department to not only make additions and/or revisions as needed but readily produce varied types of financia% reports, ie., revenues and disbursements by fund, by depa'rtment and by capital or special projects. STEP 2. Only preliminary work has been done on the design for journals. This item will be completed through 12/31/72 by 5/1/72. The final forms of the various journals can best be determined after working awhile with the City's day to day transactions, STEP 3. STEP 4. The gen.eral ledgers for all funds have been implemented and beginning balances as of July 1,. 1971 have been recorded. - The journal entries reversing and distributing all July 1, 1971 payables will be completed by May 1, 1972 .- This step will be completed'through 12/21/72 by 5/1/72. Most of the Auditor's time spent to date has been searching files, sorting documents and tying the.se into bank accounts, etC. Once this phase has been completed the rest of the accounting work will fall rapidly into place and the remaining months to be completed will take much less time. Progress has been made om the' following items: (a) Cash Disbursements ..... completed. (b) Vouchers Payable ..... .-rcompleted. (c) Cas~ Receipts --Cash tied-into bank statements. Now auditors are searching for some missing supporting documents. (d) Sales Reconstructing and looki-ng for documents. . (e) Coding and posting cannot be accompolish.ed until the above items are completed. STEP · Payroll distribution will' be done through 12/21./72 by 5/1/72. STEP · Same as item 6. However, the' filing system for documentation is being created 'as work progresses. STEP 8. Preliminary work has been done on journals, (see step 2). This will also be completed through 12/31/72 by 5/1/72. STEP 9. This step is a on-going process and being worked on. daily. STEP 10 TO 12. No work will be finalized on system design, training and format of financial statements until May or June, 1972. In conclusion, at the present time the auditors appear to be keeping close to time schedules and costs. By May 1, 1972, we will have completed six (6) months of accounting and financial statements and the auditors team effort and costs will have been 6 1/2 weeks plus completing steps 1 and 3. You' will remember that their letter of March 10, 1972 estimated the team could construct one month of city activity for each week they function. .. Regarding the daily operations of the Finance Department, I'm happy to report that no interest has been lost on investments because of premature cashing since January 1, 1972. The total interest received for Time Certificates of Deposits and U.S. Government's since January 1, 1972 is $34,000.00. The disbursements and receipts will have to be recoded because of the new system, but' I'm confident that we have nearly 100% documentation starting with January 1, 1972. Since that . date we have issued checks-in excess of $575,000.00. However, a large portion of this figure was for past due invoices, and for items-which can be charged to special projects or capital projects and once we are current, we can apply~ for grants and matching funds. Respectfully Submitted; April 19, 1972 TO: FROM' RE: HONORABLE MAYOR AND CITY COUNCILMEN DAN A. WHELAN, FINANCE DIRECTOR CHECKS ISSUED BY THE FINANCE DEPARTMENT Attached is a list of all checks issued by the Finance Department from April 1, 1972, to date, except payroll. This list includes: Check number, amount of the check, the vendor, .and a brief description what the check-was issued for. · After studying the list, if you have any questions, I will be glad to answer any questions you may have. Respectfully Submitted; Dan A. Whelan, Finance Director ~W/Xk 0 (~ ~ 0 · ! U'I L,"I 0 .{..n 01 01 03 01 U1 Ltl U'I 0'1 U'I U'I 0 0 C) C) C) C) ,,.0 C) CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U1 .,.,~/ O~ ~ m m . ci I::: 0 0 i I~ I,{ H .- -_ = .- .- .- .- = .I = = .- .- -. -- -- ~ ] H 0 0 ~ ~4 D" I~ I-' · - = ~ 0 0.~ 1:3= ~ = = = = = = = = = = = = = = = ct' !'1 0 ~. 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PHONE 283-7535 Lease Application page 2 of 2 For your information Annual rental rate or cost~_.~_ $420.00 per year Zoned for Light Industrial Permits required Building Assessmente -0- Insurance required 100,000/300,000/50,000 Construction must be started by_ July 1, 1972 Completion date for major constructions_ September 30, 1972 Routing P ~ Z, Council Planning Commission Time 7 p.m ~/12 City Council Time 8 p.m., April 19 · R ec~.~nended by George Jaynes ' · . Comments. Recommend lease of this land for stated purpose. This applicatzon will be a part of the lease .. Approvals: Planning C~mis sion: · City Council Recel. pt acknowledged by applict~nt LAYOUT ~:PLAN Lot 2 Block '2 Subdivision CIIAP ' ' MINUTES KENAI PLANNING & ZONING COMMISSION REGULAR MEETING - APRIL 12, 1972 AL HUDSON - CHAIR~iAN ROLL CALL' Members present - Jim Elson, Ron Malston, Nick Poppin, and Ehairman ~1 Hudson. Members absent - Ruby Coyle, A1 Cruver (excused) and Fred K°'rpinen (excused) ITEM 2 · APPROVAL OF. MINUTES lqARCH 22, .19.72 The Minutes of Regular Meeting of March 22, 1972 were approved as distributed. ITEM 3' OLD BUSINESS , , (a) Civic Center Site Howard Hackney related the architect is going to bring back another and maybe two sketches of the Civic Center. He will have to have a site to design the building, water & sewer connections, streets, etc. Mr. Hackney's personal preference is the site by the Public Safety Building. It is centrally located, off main street, and close to the airport. Mr. Jaynes stated there are three sites to choose from; _ 1. By the Public Safety Building 2. F.A.A. Ground 3. Beaverloop and Spur Road He would recommend eliminating site #2, for the lack of space, the building would have to be built close~'toLthe gully. After much discussion on parking, traffic congestion, etc., Poppin moved and Malston seconded to recommend the site next to the Public Safety Building for the Civic Center. The motion carried 3 to 1 with Elson dissenting. Elson moved and Poppin seconded the Planning & Zoning Commission recommend no lands .be leased in the Fidalgo S/D until such time as ~.tqle Civic Center site need is determined. There were no objections and was so ordered. After more discussion Poppin moved and Elson seconded the Planning & Zoning Commission is vitally interested in the esthetic value of the building and.would like to consider the .. p.lans of the building before the final decision is made. There were no objections and was so' ordered. RESOLUTION 72 - 11 · ACCEPTANCE OF BID AND NOTICE TO PROCEED - ADAP - 8-02-0142-01 WHEREAS, the City of Kenai is vitally interested in developing its airport facilities, and; WHEREAS, the City of Kenai has received a grant offer from the Federal Aviation Agency in the amount of $957,875.00, and; WHEREAS, the City of Kenai has asked for bids on these airport im- provements, and; WHEREAS, the City of Kenai received a low bid from Northwestern Construction Company of Anchorage, Alaska in the amount of $663,353.78, and; WHEREAS, the City of Kenai wishes to enter into a contract with Northwestern Construction Company for this work: NOW, THEREFORE, BE IT RESOLVED: That the City of Kenai accepts the bid of Northwestern Construction Company in the amount of $663,353.78 subject to approval by the Federal Aviation Agency and that the City Manager be authorized to execute a contract with Northwestern Construction Company and issue a notice to proceed as soon as possible. Passed this day of ........ , 1972. j~oHN-F'. STEINBECK, MAYOR .... ATTEST: Sha~'On sterling, City Clerk RESOLUTION 72 - 12 _ DEDICATION OF RIGHT-OF-WAY, WILLOW STREET. WHEREAS, the City of Kenai wishes the State of Alaska to participate in street improvements for the citizens of Kenai using the local service roads program, and; WHEREAS, the State of Alaska requires that a right-of-way be dedicated to the public for any road they participate in; NOW, THEREFORE, BE IT 'RESOLVED: That the City of Kenai hereby dedicates the 50 ft. right-of-way on either side of the center line of Willow Street to public use. Passed this __ day of , 1972. jOHN' F. STEi'NfECK, 'MAy~k ' ATTEST: Sharo~j Ste~ling, city d'le~k RESOLUTION 72 - 13 DEDICATION OF RIGHT-OF-WAY, FOURTH AVENUE WHEREAS, the City of Kenai wishes the State of Alaska to participate in street improvements for the citizens of Kenai using the local service roads program, and; WHEREAS, the State of Alaska requires that a right-of-way be dedicated to the public for any road they participate in: NOW, THEREFORE, BE IT RESOLVED: That the City of Kenai hereby dedicates the 33 ft. right-of-way on either side of the center line of Fourth Avenue to public use. Passed this day of , 1972. , 11 ~ ATTEST: ~'OHN F'. STEINBECK, -M~YO~ ~har0n s'~eri ing, c'~t'y .... ci'e~'k' - - TO' FROM' SUBJECT' EDI~IN H. GLOTFELTY, CITY ~I/%NAGER BARRY PEGRAq, CHIEF OF POLICE REQUEST FOR T~O ADDITIONAL PATROL VEHICLES DATE' APRIL 14, 1972 Tho following memo is a request for two additional patrol vehicles to be added to the Kenai Police Department inventory. The present manpower strength of the Kenai Po-lice Department is 7 men including the two P.E.P. patrolmen. At the present time we have two patrol vehicles that we are trying to maintain a 24 hour police cover- ag~ for the City. lVith our schedule shift load normally there are two officers assigned per shift. ~ith only two vehicles, this means the vehicles will have to be in operation 24 hours a day. ~Ve all kno~ that this is impossible. During the past two weeks, since I have been Chief of Police in Kenai, I don't think that there has been a day go by that a vehicle has not been do~n from some maintenance problem. The present road conditions also has not helped the situation. Under our present schedule, there are some occasions where as many as four men will be working such as during our peak hours in the evenings on Friday and Saturday. During these hours the majority of serious traffic accidents occur. An attempt will be made to try to curtail these accidents by putting a maximum number of units on the road. On Friday and Saturday nights during certain hours there ~ill be four and possibly more officers on the road. At the present set up, we can still have only a maximum number of two patrol cars on the road no matter how many personnel we have in the department. The way these vehicles have been used and the hard treatment on these roads, it is more likely than not that there ~ill only be one vehicle available for work. The two vehicles that we presently have, one a little over a year old, has approximately 60,000 miles. The other vehicle is pushing the 40,000 mile mark. l~ith two additional vehicles these vehicles will be able to be used more sparingly, not on a 24 hour bas is and thus be able to last longer. With a four vehicle department, which is a minimum a department of this size should have, the use of these vehicles will be able to sPread out and more maintenance free hours and miles of driving will be able to be ob- tained from these vehicles. April 14, 1372 Pag~ -2- Another idea is that with a four vehicle department som~ of th~ vehicles will be allowed to be driven home by the officers when there is no need for them on a certain shift. This is an ~xperiment that th~ Anchorage Police Department is presentlM involved in as well as several other Police departments in the lo~er 48. The Alaska State TrooPers have been doing this for years. The idea is that a marked patrol vehicle in a community when seen, will cut do~a~ the crime rate. In conclusion I would like to say that I think that it is absolutely necessary for the City to have four police vehicles in order to give the City first class police service. In the long run I think we will actually be saving the City money in maintenance bills because it will not be man- datory with the additional vehicles that they be operated on a 24 hour a day basis. ry .Pegra~ f Ch~~...f ~-' of Police MINIMUM SPECIFICATIONS' 1972 ..4 DOOR SEDAN' POLl CE SPECIAL COLOR BLACK W/%~ITE TOP AND DOORS WHEEL BASE' 120" ENGINE' 400 CU INCH V-8 4BBL CARB 250 ItORSEPONER TRANSMISSION' SUSPENSION' BRAKES' TIRES' THREE SPEED tlEAVY DIfFY AUTOMATIC HEAVY DUTY W/SPECIAL H;%NDLING PKG. INCLUDING SWAY BAR HEAVY DUTY W/FRONT DISC BRAKES (POI~ER) SET OF FIVE OVERSIZED POLICE HIGH PERFOR2¥1ANCE ~IEELS · COOLING' ELECTRICAL' BODY' 15X6 JJ HIGH CAPACITY RADIATOR W/FAN SHROUD 60 ~IP ALTERNATOR, 70 AMP/4R BATTERY W/HEAT SHIELD, FULL CIRCLE HOI~NING) CERTIFIED SPEEDOMETER (140 ,qP}t) ) DUAL ItORNS) DUAL WIPERS DUAL BACK UP LIGtlTS, WINDSHIELD WASIIER, ttD SPOTLIGIIT SWITCH, PARK BR/~E IVAIhNING LIGHT, HAZARD WARSING LIGItT SYSTEM.. RADIO SUPPRESSIO~ PACKAGE HEAVY DUTY TAN VINYL INTERIOR, HEAVY DUTY BUCKET SEATS ~XID BACK SPRINGS, FRONT SEAT SUPPORTED BY HARDBOARD BACKING FOAM SEAT CUSHIONS (FRONT AND REAR), HEAVY DUTY BLACK RUBBER FLOOR MATS, PADDED SUN VISORS, SAFETY PADDED INSTRUMENT PANEL, HEAD RESTRAINT, FRONT RIGt{T AND LEFT, DAY AND NIGttT INSIDE MIRROR RIGHT AND LEFT OUTSIDE HIRRORS, REMOTE CONTROL LEFT MIRROR ROOF REINFORCEMENT P LATE DIFFERENTIAL' SPECIAL EQUIPMENT' WARRANTEES: PREFERENCE: 3:23 RATIO SURE GRIP TYPE MANUAL FAST IDLE CONTROL~INSIDE DECK RELEASE OIL PRESSURE GAUGE;INSIDE I'IOOD RELEASE 6"'SPO~iLIGHT LEFT SIDE PILLER MTD REAR WINDOW DEFOGGER POWER STEERING UNDERCOATING THE SUPPLIER SHALL STIPULATE THE MINIMUM WARRANTEES AND THE LOCATION OF TIlE SERVICING AGENT. PREFERENCE WILL BE GIVEN THE SUPPLIER WHO CAN FURNIStt TIlE NECESSARY SERVICE' WITH A MINIMUM DELAY TIlE POLICY OF TIlE CITY OF KENAI IS TO PATRONIZE LOCAL SUPPLIERS WITIIIN REASON , O. BOX 550 . J~AI, A'~SgO% . PIiONE 283-7535 Lease Application # pg 1 of 2 _ .._ ._--__. -: .- _- Name of Applicant Erik Ba~oDp~and~ J,o.~D _Iml.e ........ Address ..... Rouge__~-.1 ,_~. K..e._na i ............. Business Nam%, and Address Kenai Peninsula Borough Sale% Tax No._ 5zL_P1276 State Business License No. 72-01165 Pi~one 283 - 414 8 Lot Description ..... Lot 3, ._ (check one) XXX Lease _Permit Block 4, SAA Desired length of Lease or Permit. 20 years Property ~o be Used for _ __ Aircraft storag.e Description of developments · (type, construction, size, etc.) 40' x 36' frame with metal siding hanger -- = ..... , , , r _, · , , ,! · .. _ J,l - Attach development plan to scale 1 inch = 50 feet, showing all build- ings planned. Time Schedule Summer, 1972 Estimated value of Construction' $p,O..O.O. oo , CITYOF P. O. [30X $~0 - ,,~,..NAI, ALASKA . PHONE 283-7535 Lease Application page 2 of 2 For your information Annual rental rate or cost. $420.00 per year Zoned for Light Industrial Permits required Building As se s siren t e .~.o _ -0- Insurance required zoo,ooo/soo,ooo/so,ooo Construction must be started by July 1, 1972 Completion date for major constructions September 30, 1972 Routing: P fi Z, Council Planning Commission Time_7_ p..m ': : ........ "' ~: :: - _~.e City Council Time 8 p.m., April 19 _ Rec~nended by_ George Jaynes ' u , , mi i , ,, Comments' Recommend lease of this land for stated purpose. This application will be a part of the lease .. .... ~= - :-'---: .... :-- "--- .... ---:~ ' - ...... ,l ..... -. --~ Approvai ~--... · · . City ~ouncil ~:-~ ' · ' -- - ":-' - z- _::- - _ ....... ;...-_ ~ ............ R ece~.pt ac.'..:r..owled~.,d by appl~c,~nt ,,,----~---- - - r ....... .._. _ .-__ .-: ...... _ ........ ? ? ,_ .. _.-_ · · Page 3 of ~ Lease No. BUILDING INFOI-~,tATION ~ .t- /' / o Construction materials: concrete, foundation. Frame with metal siding and roofing - - ~- , t ~ .... _ ~ . __ _ - -__: ..... .__. ....... Scale: 1" = 16; ........ i "'"'-"-":" .......... . LAYOUT-PLAN /4o ,,, _ iii] -N- · O. BOX r,.8 1.2i',L&l /.I. ASKA fl;Ol',:l~ 253.7r,'~5 Lease Application ~i -_ ......... pg 1 of 2 Na;ae of Applicant Jim McDowell Address ...... Box .1399 Business ,'.:anu-: and Address Cook Inlet Courier Kenai Peninsula Borough Sales Tax No. State Business License No. Phone 283-7650 ........ (check one)' XX Lease Permit Lot Description ..... Lpt__'2_~_ Block 2 .o Desired length of Lease or Permit ......... 30 ..... :_ .... Property to be Used for ....... ~_:: :~C°mmercial 9f.fice and new_spap~_r:_p!_ant · . · o o · .......... ~__ ._ ..._-_ .. - ::_- ~- r ...... _- _ ~- ' --~ -- ....:- ~' -'-"-- -_ ..c "- :: ...... -' - --- · o,, · · o . . . _ ................... : z ~-. _ _ .._ ~: .. ~__ _ =_ _. .... , ~- -~-w~_-~: - · Desqription of d~.velopments (type, construction, size, etc.)_-. ........... · _ 30.. x__60, me_ta_! ,bu. ildin_.g_ Attach development plan to scale 1 inch = 50 feet, showin9 alI build- ings planned. Time Schedule Constructi_On s..t_art .Ju.n__e_~, _!973 _ Estimate value of-construction: Date Lease No. Lease Application page 2 o[ 2 For your information .,~.al ra.e or cost 0.150 per sq. ft. = 337.50 _, _ Zoned for Light Industrial _-__~_ _--~ .............. _- _ -_.~ . _~ - ~_._ ...... . ~ --~__-_ -~ __~-: ...... Permits reeuired Building Permit -- Assessment.~. .. ~ ._-~ -_ ~ _ ~ ..... . .... . ~:_.. . _ .~ _ -~-~ , ._,_-~-~, _~ ._,-~__. .... ~-: - ~ Insurance reouired 100,000/S00,000/S0,000 Construction must be started by June 50, 1973 Completi~ dale for major constructions September 30, 1973 P & Z, Council ' Routing ..................................... Planning Commission Time_-:-7 _P'm',. .... ~ _ 4/12. ~ City Council Time 8'00 p.m., April 19 · · Reviewed by: George L. J'aynes J _: _ :,__~-:_~, ~ _ , ...... ~ :-_ ~_ ~ , ,,,,,, - ; . .,.,,. ..... - _ __ _ .. Recommend we lease to Mr. McDowe11 ..... Comments: - -- __ -- jl.. _ _!, .___ _ .._ - _ - : '- -- __ i.~ _ ! _ ..... .--- _ ..... ~ _~ _ - ..... __ j _ · . · This api:!J.c::~txon will be a part of the lease Page 3 of 4 Lease No.  BUILDIi'~G INFORMAmION Name - Constructi on ma terials-~:/'f/~~ Z ..... ~~,~'~/~-~ ~_ . · LAYOUT '~PLAN ' Lot 2 Block 2 Subdivision CIIAP ' ' · . Name Jim McDowell Scale. RE SO L UT I ON 72-14 WAIVING"2 MILE LIMIT" UNDER ALASKA NATIVE CLAIMS SETTLEMENT ACT OF 1971, REITERATING AND RATIFYING THE UNDERSTANDINGS OF THE CITY OF KENAI WITH KENAITZE INDIAN TRIBE. WHEREAS, the City of Kenai, Kenai Peninsula Borough, Kenaitze Indian Tribe and the Overall Economic Development Program of the Kenai Peninsula Borough have been cooperating to secure continuing programs on soon to be de-activated U. S. Air Force facility known as Wildwood Air Force Station, which such Air Force activities are to be completely withdrawn on 1 July 1972; WHEREAS, recent conferences with officials of the U. S. Department of Defense and U. S. Department of Interior have revealed the fact that the Alaska Native Claims Settlement Act of 1971 permit the obtaining of such facilities in a manner which would appear to be most expeditious and beneficial to the City of Kenai, Kenai Peninsula Borough and the entire State of Alaska; NOW, THEREFORE, BE ALASKA' IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, 1. The City of Kenai would waive and disclaim any rights, .title or interest which it might have under Section 22 (1) regarding the so- called "2 .mile" limit of the Alaska Native Claims Settlement Act of 1971. 2. It is the express intention of the City of Kenai that the waiver and disclaimer of the "2 mile limit" should be for the'purpose of benefitting and facilitating and achieving selection of Wildwood Air Force Station b'y Kenaitze Indian Tribe, however this group may best deem such selection 'to benefit the long-term interest and the object- ives of their group. 3. This waiver and disclaimer specifically intends a notice to' the State of Alaska or any other interested government or entity that any prior representations, applications, or other statements of the City of Kenai are by this resolution withdrawn in order that there be no conflict with the selection of the facilities contemplated under the Alaska Native Land Claims Settlement Act of 1971. This resolution is a reiteration and. ratification of understandings of the representatives of the City of Kenai and is a continuation of the expressed intent to cooperate to the fullest 'extent possible as stated in Resolution #71-41 of the City of Kenai, passed on the 6th day of October 1971'' PASSED T~ilS DAY' OF APRIL, 1972 ATTEST' Sha.ron Sterling, City Clerk Ooa " 'P' '- STEINBECK, MAYOR RESOLUTION 71- 41 (Administration) A RESOLUTION CALLING FOR THE FULL MUNICIPAL AND PUBLIC UTILIZATION OF THE WILDWOOD AIR FORCE FACILITY LAND, BUILDINGS AND OTHER APPUR- TANCES WITH SPECIAL CONSIDERATION GIVEN TO THE LAND CLAIMS SELECTION OF THIS AREA BY THE KENAITZE INDIANS .GROUP AND ESTABLISHING THE CITY OF KENAI AS THE ADMINISTRATIVE AGENCY FOR THE TO BE ACQUIRED FACILITY AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE APPROPRIATE STATE AND FEDERAL AGENCIES TO ACCOMPLISH THIS AND REGISTERING AN IMMEDIATE OBJECTION TO THE NOW ON GOING DISMANTLING OF SAID WILDWOOD AIR FORCE STATION. WHEREAS, the United States Air Force has Seen fit in the interests of the national economy to terminate the mission of the Wi~ldwood Air Force Station, and; WHEREAS, this closure will have a serious effect on the economy of the citizens of Kenai and the Kenai Peninsula, and; WHEREAS, these lands, buildings and facilities have been declared excess to the needs of .the military establishment, and; WHEREAS, this economic blow could be softened by the strategic, wise and planned multiple utilization of these excessed lands, buildings and facilities for public and munidipal needs, and; WHEREAS, the Kenaitze Indian group is short of available lands on which to claim and these lands would be ideal fo~ their program, and; WHEREAS, the City of Kenai has the administrative framework and talent to apply for and administer a project of this magnitude, and; WHEREAS, to rebuild and remobilize the facilities once they have~i.-been dismantled by the military establishment would be a costly endeavor beyond the financial capabilities of the City and all other interested parties; NOW, THEREFORE, BE IT RESOLVED- That the Administration of the City of Kenai is directed to negotiate with the proper State and Federal agencies for the fullest public and municipal utilization of the excessed Wildwood Air Force Station facility, and; That the Administration is hereby directed to negotiate with the proper F. edera~ agencies and authorities in coope'ration with the Kenaitze Indian group for the acqui.sition of the Wildwood Air Force .Station facility as a part of the Native Land Claims settlement or by any avenue at their disposal, and; That the Administration is hereby authorized to utilize the administrative facilities and resources of the City to properly administer these'activiti'es, and; · That the .Administration is hereby directed to protest vigor, ously the dismantling and destruction of the Wildwood facilities pending the settlement of these issues. PASSED this day of 0ctober, 1971. ~)HN F. STEINBECK, MAYOR . ATTEST' ~~--~~a_ro_~; st er lin .~g, city c ±erK2 DATE · Bdwin H. Glotfelty, City Manager · Howard Hackney, Building Inspector · April 19, 1972 The items for change order #1 are explained on the · '"Justification for Change" sheet. I might add the following ~ comments. 1. The step footings for the foundation wall were changed to 8" multiples to conform to t~e concrete block. 2 & 3. Requested by Fire Chief. 4.. Architect understood there was a storm sewer on Willow Street. Since there is no storm sewer and the roof drains cannot be connec.ted to the sanitary sewer, they must · empty into a dry well. · 11. Water supervisor decided not to use a water meter on this building. I recommend that all items of change order No. 1 be accepted. ./-/ // ..~/ - . // :.....-/ ,-- /',,× / .... FioWard H'ackney ,,,..//>:~ '-' Building Inspector ~,,' --- · "' '" CONTRACT· CHANGE ORDER .... ' 7 0-6 0 . '" Loca 'ion ...... ' , M':'~[i 20 !?'.77 K ai, Alaska YOu are hereby requested re comply with the £oll~~g'e~s-froav-~he-ca~.r.~ct plans and specifications: ~ ..: . - ..... , .................... '. hem' Description of changes o quantities, ufiits, Decrease in Increase in ~No. unit prices, change in completion schedule, etc. contract price con,tact price {~) .................. (~) . . .................... ¢~) ...... ¢4).... 1. Delete concrete foundation walls. 0 0 .. Replace w±th concrete block as shown · '. on the enclosed sketch (attachment one) .... '. · 2. Change washer and dryer from Sears to Maytag models. ',.." 3. Change i~terior latex paint to acrylic -/~$-~-~' ........... . ............. latex .as manufactured by Glidden or .. euua±. .. "4.. Delete 6.. storm sewer outfall. Replac~ '~")!". with a drywell. Locate as shown on '" · . the enclosed sketch (attaChment two) 5.. Change Doors ·14 L:-. .... :. and 27 to :.... one hour fire labeled assemblies. .,. , . · 6..~ .Change Doors 2lA and 21 from 6'-0" wide ~ . · · to 5'-0" wide. -Adjust frames and ...':i. '. sidelights to co~res,pondt . ' .'7. Delete deadlocks fr'om Doors 18 and 19 . . 8,' Change glass between garage and office ~wing from ...~. safety plate to 1/4" %~ire glass.. Quantity ~ ·~ includes 3 "6" windows, one "b" window, . . ' ... .... one "e" window and three "r" door lites~ ~o' , .- ". 9.. Delete Wood Railing a~ Doors 46A, 1, 2' 10. Add Door Closers as specified at the f · ' owing doors: DR #16 4013, DR #20 40I~, . DR ~24 401~,DR #24A 4013, ·DR ~46 4114, DR #51 4013, DR #54 4013 · ,~':i r'Change in contract price du'e to this Change Order: ' '. ' ?Total decrease $_ ~ 4'~ ~ ×,.xXXXXXXXXkXXX · Total increase xxXxxxx.xXxxxxx $ .... z~-.~ 3 ~ Difference'between Col. (3)and (4) $ .. $ ' ' ' Net (increase) (decrease) contract price S ,' ,.. "...'" .. $' The sum of $ ' ..-i ......... .. , ..... is hereby (added to ) (deducted from) the total.contract price, and the 'total adjusted contract price to date thereby is $ . The time provided for completion in the contract is (unchanged) (increased) (decreased) by . .... calendar days. This document shall become an amendment to the contract and all provisions of the contract Will apply hereto, . . Recommended by .................... . ., . . . Accepted by. _ .................................. ', . Contractor Date JUSTIFICATION FOR CHANGE Chat I. NeCessity for change: 1. To expedite construction time due to deia: to proceed. To mutual benefit of owner a: · construction progress. · ,' 2. 'and 3. A more durable quality product is 4. Site drainage will be improved by this ch 5. Required by State Fire Marshall 6. Adjustment to error in Contract Document's 7. Locks on these doors are no longer'consid 8. Required by State Fire Marshall 9. No longer r. equired by"Uniform Building Co door detail. 10. Closers required by Fire Marshall' on fire have closers for health and sanitation., 2. Is proposed change an alternate bid? .-. ~ 3. Will proposed change alter the physical size of the project?: ' ' : ';' I- ll "Yea," explain. 4. Effect of tkis'.change on other prhae contractors: _ . None .. 5. Has consent of surety been obtained? Will this change affect expiration or extent of insurance coverage H "Yes," will the policies be .extended? ?. Effect on operation and maintenance costs: Much improved l: :::' '.'.: .: .. .. I I I t l · . ! . ,, t J! . ': . . , ,. .! : i' J, I - 0 r-l-d- O ~ I-3 0 rt' ! 000000 00000000000000000 ~L~o o I i I I I I I I I i I I I o o o o I o I ! 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