HomeMy WebLinkAboutOrdinance No. 2951-2017CITY OF KENAI
ORDINANCE NO. 2951 -2017
Sponsored by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI
MUNICIPAL CODE TITLE 23 — PERSONNEL REGULATIONS, TO CLARIFY THE
PERFORMANCE EVALUATION RATING CATEGORIES FOR CONSISTENCY WITH THE
CITY'S PERFORMANCE EVALUATION FORM AND PRACTICES.
WHEREAS, the City evaluates employee performance using a five -point rating scale in which
employees are rated as Outstanding, Exceeds Expectations, Meets Expectations, Needs
Improvement, and Unsatisfactory in six categories; and,
WHEREAS, in order for employees to be eligible to receive an advanced step increment at
appropriate annual, biennial or quadrennial anniversary dates, or be eligible to receive longevity
pay, the employee must receive a rating of satisfactory or better in his or her last performance
evaluation; and,
WHEREAS, employees who receive an overall rating of "Needs Improvement" or a rating of less
than satisfactory in one or more of the categories on the City's Performance Evaluation Form
appear eligible to receive an advanced step increment and longevity pay under certain sections
of code and not eligible under other sections; and,
WHEREAS, the City's practice is to advance an employee one step or pay the employee
longevity pay when the employee receives an overall evaluation of "Meets Expectations" or
better and to not advance an employee one step or pay the employee longevity pay who
receives an overall evaluation of "Unsatisfactory" or "Needs Improvement "; and,
WHEREAS, the sections of the City's code that refer to performance evaluation rating
categories should be amended to be consistent with the City's Performance Evaluation form
and practices.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, as follows:
Section 1. Form: That this is a code ordinance.
Section 2. Amendment of Section 23.45.020 of the Kenai Municipal Code: That Kenai
Municipal Code, Section 23.45.020, is hereby amended as follows:
23.45.020 Periods of evaluation.
Each employee in the classified service shall have his or her performance evaluated at
the following periods:
(a) End of Probationary Period. Each employee shall be evaluated thirty (30) days
prior to the completion of his or her probationary period. The employee must have an
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overall evaluation of at least [ "SATISFACTORY "] "Meets Expectations" in order to become
permanent.
(b) Annual. Each employee shall receive an annual performance evaluation thirty
(30) days prior to his or her anniversary date.
(c) Time of Separation. Each employee shall be evaluated at the time of separation
and such record shall become part of his or her permanent personnel file.
Section 3. Amendment of Section 23.45.050 of the Kenai Municipal Code: That Kenai
Municipal Code, Section 23.45.050, is hereby amended as follows:
23.45.050 Unsatisfactory evaluation.
Employees who receive an overall rating of [ "UNSATISFACTORY "] "Unsatisfactory" or
"Needs Improvement" on their annual evaluation shall not be eligible to [RECEIVE AN IN-
GRADE PAY INCREMENT] be advanced a step increment at appropriate annual, biennial or
quadrennial anniversary dates. Employees who receive two (2) consecutive overall ratings of
.'unsatisfactory' shall be subject to dismissal
Section 4. Amendment of Section 23.55.020 of the Kenai Municipal Code: That Kenai
Municipal Code, Section 23.55.020, is hereby amended as follows:
23.55.020 Compensation Structure by Grade.
(a) Compensation structure by grade is hereby established in accordance with the
table that is appended to this title and which may be amended, modified, or replaced by
ordinance, in which case a copy of the amended, modified, or replacement table shall be
substituted for the prior table and placed in the code at the end of this title.
(b) On completion of the probationary period, each permanent full -time employee
shall be advanced one (1) step. At succeeding anniversary dates, subject to evaluation,
employee may be advanced a step increment. The time period normally between steps B
to C to D to E to F is one (1) year. The time normally between Steps F to AA to BB to CC is
two (2) years.
(c) On completion of the probationary period, each permanent part-time employee
shall be advanced one (1) step. At appropriate biennial or quadrennial anniversary dates
thereafter, subject to the employee's most recent annual evaluation being
[SATISFACTORY] "Meets Expectations" or better, the employee may be advanced a step
increment. The time period normally between steps B to C to D to E to F is two (2) years.
The time period normally between steps F to AA to BB to CC is four (4) years.
Section 5. Amendment of Section 23.55.080 of the Kenai Municipal Code: That Kenai
Municipal Code, Section 23.55.080, is hereby amended as follows:
23.55.080 Longevity pay.
All regular employees who have received an overall rating of [SATISFACTORY] "Meets
Expectations" or better in their last performance evaluation and who have been at Step CC for a
period of at least two (2) years as of July 31st shall be paid a longevity bonus of two percent
(2 %) of his or her annual pay rate (i.e., excluding overtime). The longevity pay shall be paid just
once a year on the August payroll, except that the longevity bonus in 2008 shall be paid after
the effective date of the ordinance codified in this section but prior to the end of the calendar
year 2008. Notwithstanding the above, any employee who has received a range increase or a
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noncost of living pay increase within their current pay range within the twelve (12) months prior
to July 31st is not eligible for a longevity pay bonus
Section 5. Severability: That if any part or provision of this ordinance or application thereof
to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance
even without such part, provision, or application.
Section 6. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
30 days after adoption.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of May, 2017
"j-, • '5Z4 S, .
BRIAN GABRIEL SR., MAYOR
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Introduced: May 3, 2017
Enacted: May 17, 2017
Effective: June 17, 2017
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MEMORANDUM
"V llaye with a Past, C# with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / Fax: 907 - 283 -3014
www.kenai.city
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager, c� -
FROM: Christine Cunningham, Assistant to City Manager/ HF7"' "
DATE: April 26, 2017
SUBJECT: Ordinance No. 2951 -2017
The purpose of this memo is to provide support for Ordinance No. 2951 -2017. Supervisors recently
received training on Employee Performance Evaluation and asked Administration for clarification
of the effect of the rating categories included on the City's Performance Evaluation form on an
employee's eligibility for a step increase and /or longevity pay.
The City's form includes a five -point rating scale in which employees are rated as Outstanding,
Exceeds Expectations, Meets Expectations, Needs Improvement, and Unsatisfactory in six
categories. If an employee receives an overall evaluation of "Needs Improvement," the Code is not
clear as to whether the employee is eligible to receive a step increase or longevity pay.
KMC23.45.050 states employees who receive an overall rating of "unsatisfactory' are not eligible
to receive a step increase and KMC23.55.080 states an employee is eligible for longevity pay if he
or she receives an overall rating of "satisfactory" or better.
The City's practice is to advance an employee one step or pay the employee longevity pay when
the employee receives an overall evaluation of "Meets Expectations" or better and to not advance
an employee one step or pay the employee longevity pay who receives an overall evaluation of
"Unsatisfactory" or "Needs Improvement."
If adopted, Ordinance No. 2951 -2017 will clarify sections of the City's code that refer to
performance evaluation rating categories to be consistent with the City's Performance Evaluation
form and practices.
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