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HomeMy WebLinkAbout1974-06-05 Council PacketCOUNCIL PACKETS 1974 r COUNCIL PACKETS 1974 Kenai City Council Meeting Packet June 5, 1974 Q _ �+r— _ _- ,.'--......._�,.— -=H�lfa�.. �� c—.- - - � _ _ �e ' .5Y4o �. -.gym>_,�..a .. . _. uY„=tet. _- c... . -.. _,. - - -w-� � ._-_ i �T- •— . --' _—_ J DOYLE ItatI HUDSON tA Mc c.Unv NO EN _ STEINER a 4 1 A _ BIELEFELD � � - OHNSON Qjlrng I _ 11 SHANNON .j X. �L � _ ,�..... i� �a�lli.ilL.i � �� � LIJo� ullf IIILIIIIIY■u a■inui n i. ..-. --'-- �i.:...._..�r,.��9,-----------' d11. _. - ., :.I '"` -� _ COUSC 11. MIT I N,; OF i i :t 4 .a-- . � V VE REGULAR Dsi'CTING, KENAI CITY COUNCIL ? JUNE S, '974, 8:00 P.M. . 1 KENAI LIBRARY PAGE PLEDGE OF ALLEGIANCE OATH OF OFFICE - JUNIOR COUNCILMAN I A: ROLL CALL I AGENDA APPROVAL I B: PUBLIC HEARINGS B 1: Ordinance Z4S-74 - Budget FY 197317S -Proposed consolidation 1-2 Plan - Police 4 Fire Depts. Operation C: PERSONS PRESENT SCHEDULED TO BE HEARD: 1. Mrs. Guidry 4 Mrs. Schamber - Leash Law 4 2.3 Municipal Park 2. _ • 3. D: MINUTES 1. Minutes of Regular Meeting, May 15, 1974 3 H • 2: City Attorney's Report NONE i B: CORRESPONDENCE 1. - 2. F: OLD BUSINESS• 1. Audit 4 Budget Committee 3 2. Engineer's Report -1974 Water Improvements 3-4 3. City Manager 1 4. City Attorney 4 - " $. Library 4 6. G: NEW BUSINESS 1. Bills to -be paid - bills to be ratified $ 2. Ratification of Purchasq-Materials for Baseball S Field Lighting 3. Ordinance 246.74 -Amending Procedures for Budget, S Fiscal and Appropriation.Controls 4. Transfei of Beverage Dispensary License -Rainbow Bar Robert 4 Genevieve Williamson to Harry 4 Barbara Axson 5 k S. F.A.A. Housing 6 b. Midget Baseball Clinic 6 • 7. Chamber of Commerce -4th of July Parade' 7 8. Request for payment -Wince, Corthell-WFC-AK-33-$6,025.74 7 8. Resolution 74 -21 -Blue Star Memorial Highway Marker 7 ► i0. Lease Transfer -Carver to Yukon Office, L4, B2, CIIAP 7 _7Birch Drive Park - BOR Grant Agreement 7 12• Request for payment Johnston Jeff les - $767.90 house S 14. R.O.W. Easement-H.E.A.-Kona Court 7 15. H:• REPORTS 1. City Manager's Report B a. Financial dis.l,�surc for local government officials b. Violation of Solid Waste Disposal Facilit c. 8 _ Meeting with Max Brewer -June 11-10:00 A.W.-Royal 3. Mayor's Report Redoubt NONE i 4, City Clerk's Report NONE S. Finance Director's Report 8 _ 6. Planning 4 Zoning's Report NONE 7. Borough Assembi;•mon's Report 8-10 _~ is PERSONS PRESENT NOT SCIIEDULED TO BE HEARD: 1. Oren Bell 10 2. _ 3. - S U � 4 , E ? i , F _ j f k ' VE MINUTES KENAI CITY COUNCIL REGULAR MEETING - JUNE 5, 1974 I 8:00 P.M. KENAI LIBRARY The Council gave the Pledge of Allegiance. 4 The Clerk gave the Oath of Office to Junior Councilwoman Pam Shannon. - ROLL CALL: Members present -James Doyle, A. L. • Hudson, Tru McGrady, Robert Norene, H. J. Steiner, Robert Bielefeld, Junior Councilwoman Pam Shannon f and Mayor Clarence E. Johnson. Members absent - Junior Councilwoman Kateri Guidry. AGENDA APPROVAL There was no objection to moving Agenda Item F - 3 - City Manager up on ' the Agenda, prior to the public hearing. Councilman Hudson stated there was an error in the Minutes of May 1, 1974, on the voting of the boat ramp. The Clerk stated it was her error and Mayor 'Johnson asked her to make the correction. F- 3: City Manaqer f Mayor Johnson reported Council has gone through several applications and ` have selected Mr. Roland Lynn. He is presently the City Manager of Nome k and has been the City Manager of Dillingham. He comes highly recommended. Doyle moved and Hudson seconded the Council hire Roland D. Lynn, City Manager of the City of Kenai, the effective date to be July 22, 1974. The motion �: .... carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. The Mayor recessed the meeting at 8:10 P.M. and reconvened the meeting at 8:20 P.M. 71 B: PUBLIC HEARINGS B- 1: Ordinance 245-74 - Budget FY 1974/75 - Proposed consolidated plan - Police 6 Fire Dept. Operation Mayor Johnson reported documents have been available and there has-been - t public work sessions. if I. . s f I' i h i i imi MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page two B - 1 - Public Hearing - continued C: C-1: Mayor Johnson recessed the meeting and opened it up for a public hearing on Ordinance 245-74 - Budget FY 1974/75. There being no public participation the public hearing was closed. Doyle moved and Steiner seconded to adopt Ordinance 245-74 - Budget FY 1974/74, as presented, not including the consolidation of the Fire r, Police Depts. Mr. Navarre stated the consolidation was presented as an addition for consider- ation. He recommends one more meeting and public hearing to go over the budget. Councilman Norene stated the addition was given to us yesterday and there is not enough input to make a decision tonight. Mayor Johnson read the Ordinance in its entirety. He wanted to make it clear this Is not the final budget or figure. Doyle moved and Steiner seconded to continue the public hearing on Ordinance 245-74 - Budget 1974/75 until next Thursday, 8:00 P.M. at the Kenai Library. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. PERSONS PRESENT SCHEDULED TO BE HEARD: Mrs. Guidry 8 Mrs. Schamber - Leash Law 8 Municipal Park Mrs. Guidry is very concerned about animal control and would prefer a year around leash law. She stated her son was hurt when a dog jumped on a motorbike driven by him. The lawns are being torn up and she asked why can't the leash law be upheld. Mayor Johnson stated a petition for a year around leash law has been presented and a public hearing will be held on June 19, 1974. The Council can set a 30 day leash law at any time. Mrs. Schamber stated there are no rules and regulations for the Municipal Park. She presented a petition signed by seven residents asking for consid- eration of the following regulations: 1. Speed limit 5 miles per hour. 2. Overnight camping limited to 7 consecutive days and nights. 3. No motor vehicles between 10 p.m. and 5 a.m. other than overnight campers. 4. No discharging of firearms (including BB guns, air rifles, bows, sling shots) . of . t. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page two B - 1 - Public Hearing - continued C: C-1: Mayor Johnson recessed the meeting and opened it up for a public hearing on Ordinance 245-74 - Budget FY 1974/75. There being no public participation the public hearing was closed. Doyle moved and Steiner seconded to adopt Ordinance 245-74 - Budget FY 1974/74, as presented, not including the consolidation of the Fire r, Police Depts. Mr. Navarre stated the consolidation was presented as an addition for consider- ation. He recommends one more meeting and public hearing to go over the budget. Councilman Norene stated the addition was given to us yesterday and there is not enough input to make a decision tonight. Mayor Johnson read the Ordinance in its entirety. He wanted to make it clear this Is not the final budget or figure. Doyle moved and Steiner seconded to continue the public hearing on Ordinance 245-74 - Budget 1974/75 until next Thursday, 8:00 P.M. at the Kenai Library. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. PERSONS PRESENT SCHEDULED TO BE HEARD: Mrs. Guidry 8 Mrs. Schamber - Leash Law 8 Municipal Park Mrs. Guidry is very concerned about animal control and would prefer a year around leash law. She stated her son was hurt when a dog jumped on a motorbike driven by him. The lawns are being torn up and she asked why can't the leash law be upheld. Mayor Johnson stated a petition for a year around leash law has been presented and a public hearing will be held on June 19, 1974. The Council can set a 30 day leash law at any time. Mrs. Schamber stated there are no rules and regulations for the Municipal Park. She presented a petition signed by seven residents asking for consid- eration of the following regulations: 1. Speed limit 5 miles per hour. 2. Overnight camping limited to 7 consecutive days and nights. 3. No motor vehicles between 10 p.m. and 5 a.m. other than overnight campers. 4. No discharging of firearms (including BB guns, air rifles, bows, sling shots) . MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page three C - I:- continued D: H 2: E: ` - F: -1� T F-1. -=- F - 2: w I fi �- z r t4 =, F , , S. Oren fires restricted to pits provided. 5. Pets to be controlled or leashed. 7. Trash and garbage to be deposited in barrels provided for such. 8. No motorized vehicle, except snowmachines, allowed off provided roadways or parking areas. Recommend the installation of 2 foot high cable barrier along park bordering Forrest Drive. Mayor Johnson stated these are good points to be considered. Councilman Steiner stated we should establish rules and guidelines. We have a nice park and is not being utilized as well as it could be. This should be researched and brought back on the Agenda. Mayor Johnson asked if Council wanted to enforce the leash law during July. Bielefeld moved and Norene seconded to enforce the leash law during the month of July. Unanimous consent was asked and granted. MINUTES The Minutes of the Regular Meeting of May 15, 1974, were approved as written. City Attorney's Report Mr. Jeffries had no report but would stay for comment on Agenda Item F - 2. CORRESPONDENCE None. OLD BUSINESS Audit. & Budget Committee Chairman Norene reported he has talked with several Individuals who would be willing to serve on the Committee. We will have another meeting soon. Engineer's Report - 1974 Water Improvements Mr. Navarre stated Mr. Galllett was selected for the engineer on this project because he already has done much of the work. In the proposal he has submitted, he has established priorities. Mr. Navarre went down the list of priorities. He stated at the present time we do not have the dollars. We should be getting $300,000 to $380,000 back from Federal 6 State grants. If Council Is agreeable, Mr. Gailiett can have the specs by July 1 and ready for bid August 1 for the well and transmission lines. The Agreement for engsiseering services Is In the , packet. Mr. Jeffries stated the agreement.is satisfactory for its purpose. R E. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page four F - 2 - Engineer's Report - continued F-3: F-4: I F - S: l i I McGrady moved and Steiner seconded to advise the City Manager to proceed ; with Priorities #1 S #2, providing they don't interfere with the project now undergoing. The motion carried unanimously by roll call vote. Junior J Councilwoman Shannon voting yes. City Manager ' Held prior to public hearing. City Attorney Mayor Johnson reported Council have reviewed several City Attorney applicants and have selectd C. R. Baldwin, a young attorney from Anchorage. Doyle moved and Hudson seconded the Council hire C. R. Baldwin, City Attorney for the City of Kenai, effective July 1, 1974. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Library Mr. Navarre `ated there is a copy of Mr. Engen's tetter In the Council packet. _ Mr. Engen stated the $45,000 Is available. He mentioned that If the library bonds pass in November, regulations provide that'matchings funds cannot yet have been obligated to qualify. Mr. Navarre felt we should revise the budget to take out the furnishings and fixtures to be available for the funding. �€ Mr. Navarre spoke with Bob Oehler. He sent a picture of a library in Texas and the plans and specs are available. Mr. Navarre feels we are going in the wrong direction by not hiring an architect or engineer. Councilman Doyle stated he felt there Is no way it can be done this year. Councilman Hudson agreed it Is dead in the water this season. We can get ready through the winter. Mr. Navarre stated, then, the first thing we should do Is release the $45,000. Steiner moved and Norene seconded to direct the City Manager to release the $45,000 to the State. The motion carried by roll call vote with Bielefeld dissenting. Junior Councilwoman Shannon voting yes. Councilman McCrady stated we are backed into a corner. We need to take positive action. McCrady moved and Norene seconded to have the City Manager solicit proposals from archi ncts and engineers to meet with Council to make a selection. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. I J J 0 I MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page five G-2: G-3: NEW BUSINESS Bills to be paid - bills to be ratified Mr. Navarre stated there are two bills from Mr. Fisher. One in the amount R of $659.97 and the other for $43.40. On Agenda Item G - 12 there is a bill from Mr. Jeffries in the amount of $767.90. Doyle moved and Steiner seconded to authorize payment of the two bills to Mr. Fisher - $659.97 6 $43.40 and one to Mr. Jeffries - $767.90. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Ratification of purchase - Materials for Baseball Field Lighting. Norene moved and Doyle seconded to ratify purchase - Material for baseball field lighting. The motion carried by roll tail vote with McGrady and Bielefeld dissenting. Junior Councilwoman Shannon abstaining. Ordinance 246-74 - Amendinq Procedures for Budqet, Fiscal and Appropriation controls Mr. Navarre stated this is a housecleaning Ordinance to correct a typographical• error. McCrady moved and Hudson seconded to declare Ordinance 246-74 an emergency ordinance. The motion carried unanimously by roll call vote. Voting yes; Doyle, Hudson, McGrady, .Norene, Steiner, Bielefeld and Mayor Johnson. Junior Councilwoman Shannon voting yes. Mayor Johnson recessed the meeting and opened it for a public hearing. There was no public participation so the public hearing was closed. Norene moved and Doyle seconded to adopt Ordinance 246-74 - Amending Procedures for Budget, Fiscal and Appropriation controls, changing paragraph (c) to read "City Clerk's office" instead of City Administration office. The motion carried unanimously by roll call vote. Voting yes; Doyle, Hudson, McCrady, Norene, Steiner, Bielefeld, and Mayor Johnson. Junior Councilwoman Shannon voting yes. Transfer of Beveraqe Dispensary License - Rainbow Bar - Robert 6 Genevieve Williamson to Harry 6 Barbara Axson Councilman Doyle asked if the criteria had been met concerning taxes etc. and was informed it had. The Council voiced no objection. 4 'r I MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page five G-2: G-3: NEW BUSINESS Bills to be paid - bills to be ratified Mr. Navarre stated there are two bills from Mr. Fisher. One in the amount R of $659.97 and the other for $43.40. On Agenda Item G - 12 there is a bill from Mr. Jeffries in the amount of $767.90. Doyle moved and Steiner seconded to authorize payment of the two bills to Mr. Fisher - $659.97 6 $43.40 and one to Mr. Jeffries - $767.90. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Ratification of purchase - Materials for Baseball Field Lighting. Norene moved and Doyle seconded to ratify purchase - Material for baseball field lighting. The motion carried by roll tail vote with McGrady and Bielefeld dissenting. Junior Councilwoman Shannon abstaining. Ordinance 246-74 - Amendinq Procedures for Budqet, Fiscal and Appropriation controls Mr. Navarre stated this is a housecleaning Ordinance to correct a typographical• error. McCrady moved and Hudson seconded to declare Ordinance 246-74 an emergency ordinance. The motion carried unanimously by roll call vote. Voting yes; Doyle, Hudson, McGrady, .Norene, Steiner, Bielefeld and Mayor Johnson. Junior Councilwoman Shannon voting yes. Mayor Johnson recessed the meeting and opened it for a public hearing. There was no public participation so the public hearing was closed. Norene moved and Doyle seconded to adopt Ordinance 246-74 - Amending Procedures for Budget, Fiscal and Appropriation controls, changing paragraph (c) to read "City Clerk's office" instead of City Administration office. The motion carried unanimously by roll call vote. Voting yes; Doyle, Hudson, McCrady, Norene, Steiner, Bielefeld, and Mayor Johnson. Junior Councilwoman Shannon voting yes. Transfer of Beveraqe Dispensary License - Rainbow Bar - Robert 6 Genevieve Williamson to Harry 6 Barbara Axson Councilman Doyle asked if the criteria had been met concerning taxes etc. and was informed it had. The Council voiced no objection. 4 MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Paye six G- 5; F.A.A. Housing. Mr. Navarre stated a preliminary survey was made to varify the location of the F.A.A. Houses. Three of the houses are on Daubenspeck's ground and a utility shed is 98% of his ground. Mr. Navarre stated he talked with Mr. Daubenspeck about leasing the land or exchanging land. He was not Interested. He was Interested In buying the houses at $2, 000 each. The F.A.A. recommend we negotiate with him. Mr. Navarre recommends, If legal, we negotiate for $10,000 and obtain a free use permit for the utility building. ; Norene moved and Bielefeld seconded to accept the City Manager's recommendation and, if legal, negotiate to sell the three houses for $10,000 and obtain a free use permit for the utility building. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Mr. Navarre stated the F.A.A. have raised objection to some of the leases in the F.A.A. Housing area, stating we are not .getting fair market value. The Community Care Center has made a great deal of improvements, which they consider to be fair market value. The flat roofed building Is leased for $500 a year with very little improvements. We should indicate we will change this In the future. i McGrady moved and Doyle seconded that at the enti of the 5 year lease, we place a fair market value on the building. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Mr. Navarre stated there is one other building that Fish 6 Wildlife would like to use for their summer program. They will put in between $4,000 6 $5,000 Improvements and F.A.A. considers this adequate. Doyle moved and Hudson seconded to authorize the City Manager to permit the Fish 6 Wildlife the use of the building for a two month period. Unanimous consent was asked and granted. Junior Councilwoman Shannon left at this time. Mayor Johnson declared a ten minute recess and reconvened the meeting at 10:20 P.M. G - 6: Midget Baseball Clinic Mr. Hornaday wrote a memo to Council, asking if the City is Interested in sponsoring the Midget Baseball Clinic again this year. It will be held on July 11, 18 6 25th. Hudson moved and McGrady seconded to adopt Resolution 74-22 sponsoring the Midget Baseball Clinic for the summer of 1974. The motion carried unanimously by roll' call voter a f u(` P' MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Paye six G- 5; F.A.A. Housing. Mr. Navarre stated a preliminary survey was made to varify the location of the F.A.A. Houses. Three of the houses are on Daubenspeck's ground and a utility shed is 98% of his ground. Mr. Navarre stated he talked with Mr. Daubenspeck about leasing the land or exchanging land. He was not Interested. He was Interested In buying the houses at $2, 000 each. The F.A.A. recommend we negotiate with him. Mr. Navarre recommends, If legal, we negotiate for $10,000 and obtain a free use permit for the utility building. ; Norene moved and Bielefeld seconded to accept the City Manager's recommendation and, if legal, negotiate to sell the three houses for $10,000 and obtain a free use permit for the utility building. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Mr. Navarre stated the F.A.A. have raised objection to some of the leases in the F.A.A. Housing area, stating we are not .getting fair market value. The Community Care Center has made a great deal of improvements, which they consider to be fair market value. The flat roofed building Is leased for $500 a year with very little improvements. We should indicate we will change this In the future. i McGrady moved and Doyle seconded that at the enti of the 5 year lease, we place a fair market value on the building. The motion carried unanimously by roll call vote. Junior Councilwoman Shannon voting yes. Mr. Navarre stated there is one other building that Fish 6 Wildlife would like to use for their summer program. They will put in between $4,000 6 $5,000 Improvements and F.A.A. considers this adequate. Doyle moved and Hudson seconded to authorize the City Manager to permit the Fish 6 Wildlife the use of the building for a two month period. Unanimous consent was asked and granted. Junior Councilwoman Shannon left at this time. Mayor Johnson declared a ten minute recess and reconvened the meeting at 10:20 P.M. G - 6: Midget Baseball Clinic Mr. Hornaday wrote a memo to Council, asking if the City is Interested in sponsoring the Midget Baseball Clinic again this year. It will be held on July 11, 18 6 25th. Hudson moved and McGrady seconded to adopt Resolution 74-22 sponsoring the Midget Baseball Clinic for the summer of 1974. The motion carried unanimously by roll' call voter a MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page seven G - 7: Chamber of Commerce - 4th of July Parade Mr. Navarre stated the City received a letter from Gail Glad, Chairman of the 4th of July celebration, asking if the City was going to enter a float in the 4th Of July Parade. He stated we could use the flat bed. Hudson moved and Steiner seconded to direct the City Manager to put a float together for the 4th of July Parade. The motion carried by roll call vote wtih Doyle, McCrady and Bielefeld dissenting. G - 8: Request for payment - Wince, Corthell = WPC -AK -33 - $6,025.74 Hudson moved and Steiner seconded to pay Wince, Corthell 6 Assoc. - $6,025.74 - i WPC -AK -33. The motion carried unanimously by roll call vote. ' ' 1 G - 9: Resolution 74-21 - Blue Star Memorial Highway Marker Doyle moved and Hudson seconded to adopt Resolution 74-21 - Blue Star Memorial Highway Marker. The motion carried unanimously by roil call vote. t . G - 10: Lease Transfer - Carver to Yukon Office, 1.4, B2, CIIAP Mr. Navarre stated this has not been before Planning 6 Zoning. He recommends j approval subject to the recommendation of Planning E Zoning. Doyle moved and Norene seconded to approve the lease transfer from Carver f to Yukon Office, L4, 82, CIIAP, subject to the recommendation of Planning t ' 6 Zoning. The motion carried unanimously by roll call vote. .' . G - 11: Birch Drive Park - B.O.R. Grant Aqreement t Doyle moved and Steiner seconded to authorize the City Manager to sign B.O.R. Grant Agreement - Birch Drive Park. The motion carried unanimously by roll call vote. Mr. Navarre then signed the agreement.. " ~ G - 12: a Request for payment - Johnston Jeffries - $767.90 -- - 5 Heard with Agenda Item G -1. --. - G - 13: R.O.W Easement - HEA - Kenai Court House Mr. Navarre recommends approval subject to Planning a Zoning's recommendation. Norene moved and Doyle seconded to grant the R.O.W. Easement - HEA - Kenai Court House, subject to Planning & Zoning's recommendations. Unanimous _ consent was asked and granted. ._-11 i - MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page eight " H: REPORTS H-1- City Manager's Report (a) Financial disclosure for local government officials Mr. Navarre stated there is a report in the Council packet from Management Information Service regarding Financial disclosure for local government officials. He recommends Council consider passage of a disclosure law for employees of certain levels and for Mayor and Council. He felt a nominal approach would be beneficial and would show more faith to the citizens. (b) Violation of Solid Waste Disposal Facility Mr. Navarre stated the City has received a letter of violation from the Dept. of Environmental Conservation. (c) Meetinq with Max Brewer, June 11 - 10:00 A.M. - Royal Redoubt There will be a meeting with Max Brewer, June 11 - 10: 00 A.M. at the Royal Redoubt to solve some of the problems concerning environmental conservation. Mr. Navarre reported that himself, Mr. Chen, and possibly Mayor Johnson, will -; r be traveling to Juneau concerning some water E. sewer grant money. H - 3: Mayor's Report No report. -' H - 4: City Clerk's Report r' . No report. t S: Finance Director's Report Mr. Chen stated there is a need to transfer $600 from the City Manager's - communications account to the City Manager's transportation account. , Doyle moved and Steiner seconded to transfer $600 from the City Manager's communication account to the City Manager's transportation account. The _ motion carried unanimously by roll call vote. H - 6: Planning 6 Zoninq's Report No quorum. wxRI14to .. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page nine tl -7: Borough Assemblymen's Report Assemblyman McGrady reported on the Assembly meeting of June 4, 1974. The following Ordinances were passed: Ordinance 74-16 - Establishing the North Peninsula Recreation Service Area and Resolution 74-34 - calling for a special election. Ordinance 74-20 - Appropriating Funds for FY 1974/75 for General Fund $1,064,883. Ordinance 74-21 - Appropriating funds for FY 1974/75 for Capital Projects - $,157,803. Ordinance 74-23 - making a supplemental appropriation to the Central Kenai Peninsula Hospital Service Area - $45, 000. Ordinance 74-24 - Repeal Ing Ordinance 73-41 and to repeal and reenact Ch. 14.10 of the Kenai Peninsula Borough Code of Ordinances for the selection of garbage and solid waste disposal sites and for contracting for the construction & maintenance of disposal facilities. Ordinance 74-29 - making a finding of an emergency and making a supplemental appropriation to the South Kenai Peninsula Hospital Service Area. The following Ordinances were introduced: Ordinance 74-28 - concerning rezoning within the City of Homer. Ordinance 74-30 - dissolving the South Kenai Peninsula Hospital Service area and providing for an effective date as to cessation of operation and further expenditures after ratification of -the voters of said service area and was set for hearing on June 18, 1974. Ordinance 74-31 - authorizing $750,000 from G.O. Bonds to be used for the purpose of acquiring a site and constructing and equipping an indoor heated swimming pool and related facilites to be located in the North Peninsula Service area and setting a date for a special election. A special motion to build the addition to Kenai Central High School with cash, did pass. There was an immediate notice of reconsideration and was voted not to reconsider. The third floor of the Borough building will be finished to be used for computerized bookkeeping. -_� �� -w--r -�- - --,-.-..- �- � � � A � -� - i Win• _'-�"w� 1. II I III 111.111.11111211. IJI. :..I Ll ■ow, i MINUTES, KENAI CITY COUNCIL MEETING, JUNE 5, 1974 Page ten H - 7 - Borough Assemblymen's Report - continued Resolution 74-30 - setting the rate of levy for real and personal property taxes for the Kenai Peninsula Borough and for service areas within the Borough for the tax year 1974, was passed. Mayor Johnson stated two ordinances will be presented for consideration on districting the Borough to allow City Assemblymen to be elected or appointed. . i - Councilman Hudson asked how a protest can be filed on the establishment of an oil burner route from Tustamena to Kachemak. They will be traveling 360 knotts at 1,500 feet. There are numerous light planes in the area. Assemblyman ! McGrady stated a resolution can be introduced. The Fish E Wildlife are protesting because they will be going near the bird rookeries. I: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: Oren Bell Mr. Bell asked if there will be no City Manager during the period of time between July 1, and July 11. Mayor Johnson stated he would not necessrily say so. MEETING ADJOURNED 10:55 P.M. Respectfully submitted, e. Sharon Loosli, City Clerk f ' I u. f i . f } 1 . f 7 I 6. CITY OF KENAI ORDINANCE NO. 245-74 ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR JULY 1, 1974 THROUGH JUNE 30, 1975, AND SETTING THE TAX LEVY FOR THE CITY OF KENAI. WHEREAS, It is the requirement of the Charter of the City of Kenai, Alaska, that the City Council of the City of Kenai annually set a budget for the operation of the City of Kenai. and, WHEREAS, it is necessary to advise the Borough of the levy to be made against real and personal property for the collection of taxes to support the said budget, BE IT ORDAINED by the Council of the City of Kenai, Alaska, as follows: Section 1: A tax In the amount of 12.35 mills is hereby levied against all taxable real -and personal property in the City of Kenai for the fiscal year commencing on the 1st day of July, 1974, and ending on the 301h day of June, 1975. Section 2: The following sums of money are hereby appropriated for corporate purposes and objects of the City of Kenai for the fiscal year commencing on the 1st day of July, 1974, and ending on the 30th day of June, 197S to defray all expenses and liabilities of the City during the fiscal year. 1. GENERAL FUND ESTIMATED REVENUE (1) Taxes .. .. .. ... = 733,894 (2) Licenses 6 permits .. 4,500 (3) Intergovernmental Revenues . . . . . 364,850 (4) Charges for Services . .. . . .. . . .. ' 20,400 (5) Fines 6 forfeits . .. .. .. . .. .. . 21,600 (6) Miscellaneous Revenues . .. . . . . . . 14,570 {7) Non -Revenue Receipts .. .. . . . . . . 342,386 Total General Fund Estimated Revenues ..31,502,200 11. GENERAL FUND ESTIMATED EXPENDITURES --(1) Legislative . .. . .. .. .. . . S 23,000 (2) Judicial . . .. . .. .. .. .. . . . . 7,526 Executive Administrative Office . 93,750 - Legal . . . . . . .. .. .. . . . . .. 41,750 Finance . . .. . .. .. .. . .. . . . 95.000 Revenue . . .. . .. .. .. ... . . . 16,440. i Police . . . .. . .. .. .. . .. ... _ 142.343 Fire .. . .. .. .. . . . . .. 331.380 Public Works . . . . .. ... . ... .. 310,520 Parks/Recreation . . . .. .. . . . . . 10,000 Library .. .. .. ... . . . . 21,030 Council on Aging .. .. 10,500 Non -Departmental 390,661 Total General Fund Estimated Expenditures $1,502,200 Page 1 of 2 w', 111. SPECIAL REVENUE FUNDS ESTIMATED REVENUES i (a) Water/Sewer Revenue Fund i 323,093 (b) Airport Funds • Airport Maintenance/Operation Fund 27,000 Airport Land Fund 66,609 Total Special Revenue Fund Estimated Revenues i 416,702 W. SPECIAL REVENUE FUNDS ESTIMATED EXPENDITURES —44 -•Water/Sewer Revenue Fund i 323,093 (b) Airport Funds Airport Maintenance/Operation Fund i 27,000 Airport Land Fund 66,609 Total Special Revenue Fund Estimated Expenditures i 416,702 V. ENTERPRISE FUND ESTIMATED REVENUES de (a) Airport Terminal Revenue Fund i 56,Ot4 Total Enterprise Fund Estimated Revenues i 55,014 y V1. -ENTERPRISE FUND ESTIMATED EXPENDITURES = (a) Airport Terminal Revenue Fund i 56,014 Tobi Enterprise Fund Estimated Expenditures = $6,014 ALL FUNDS TOTAL ESTIMATED REVENUES i 1,974,916 _ ALL FUNDS TOTAL ESTIMATED EXPENDITURE $ 1,974,916 • K I•; Section 3. This Ordinance shall be In full force and effect July 1, 1974 as required by law, ' I - _-4CM :aF KENAI CLARENCE E. JOHNSON, MAYOR ATTEST: r Sharon S. Loosli, City Clerk First Reading Mev 15, 1974 —Second Reading June 5, 1974 1 Public Hearing June 5, 1974 Passage Date June S. 1974 i i ,f i -""•-Page 2 of 2 •- - Y i 1 f j f } p ., PROPOSED POLICE -FIRE CONSOLIDATION PLAN PROPOSED First Draft June 40 1974 BY: David T. Chen 1. Organization Chart: PUBLIC SAFETY DIRECTOR Reserve or Secretory volunteer Squad Assistant to Director — Assistant to Director !n Fire Operation in Police Operation I' Patrol/Investigation A.D. 1 Super. i Super. 1 Super. One one One one Ga one one i Police Police Police ono A.D. engineer engineer engineer Engineer Hficer Office: Officer ' Two Thu TWO ( Two • I ( i Tolice- Police- Police- Police - I ' Pire Firs Fire 'tiro lffieere officers Officers I I officers 1 --------------I 1 1---7 — --- — —---------- —J 1 I 1 Total Personnels 1 Director 2 Assistants to the Director 3 Fire Operation Supervisors 4 Fire Engineers 3 Police Officers 8 Police -Fire Officers 1 Secretary Tj— Total Personnel NOTES Personnel -1973/74 Budgeted 26; 1974/75 recommended 22; `1974/75 amended proposal 24. II. How Does It Work ? 1. Four regular shifts and eight hours each shift. Everyone works 40 hours each week. 2. Each shift consists of five public safety personnel. a. one fire supervisor and one fire engineer maintain the fire station and the equipment and are prepared i to drive the truck to the fire scene. b. one police officer is responsible for police operations (investigation on patrol) only. c. Two public safety officers, who have received both police and fire training, perform routine police activities in three cars. 3. In the event of a fire call, the patrol cars immediately " proceed to the fire. So do the two firemen from the station. The basic assumption is that a minimum of three men are ## required at the scene of a serious fire. thus, one to two t of the patrol cars could be occupied with police activities and a minimum of three men (or four men) would still be • available at the fire scene. 4. In the event of an ambulance call, the two stationed firemen , Immediately proceed to the call and the two patrol police - fire officers immediately return to the station to stand-by. F The assumption is that one police officer still patrols the � designated area of the City. ► - 5. Dispatching is covered by on -duty officers. (Occasionally ` by the secretary.) -- __1M I I I_I -� ~1 r III. Advantages - •1. Maximizing the usage of manpower, 2. Being flexible in operation. 3. Having a favorable effect on the morale of officers because the monotony experienced under the traditional system has been relieved. -� 6. Improving the image of law enforcement officers because when j the people see the police patrol car arriving at the fire j scene and the officer immediately works as a firefighter. # S. Improving the cooperation between two major functions of the City. (Reducing the friction.) 0 6. One to two employees being able to take vacations at all times. j 7. All the employees being scheduled for only 40 hours a week instead of the traditionally long working -stand-by hours. R s f Budget 74/75 Amended 74/75 This Preliminary Budget Preliminary Budget Plan Personal Services S 366,153 $ 391,597 (1) $ 375,450 (3) { Supplies 60900 61900 60900 Other Services & Charges 73,960 73,960 80,000 -! Capital Outlay 9,700 19,700 (2) 19,700 (2) Debt Service 17,010 17,010 17,010 t ' i Total $ 473,723 $ 509,167 $ 499,060 ! pillage 10,3 11.1 10.9 !I NOTES (1) The amended figure $391,597 is based on assumption of hiring additional personnel including one police officer and one dispatcher. Dispatcher $ 9,444 { Patrolman 120420 t Personnel Benefits 3,280 Clothing 300' ` Total $25,444 (2) The amended figure $34,700 is assumed to include a $ 10,000 : y water tanker for non -fire -hydrant area. (3) Figure $375,450 is based -on the assumptions 1 Director @ $1,790-2,180 0 24,000 Total 2 Assistants 0 $1,530-11862 39,000 6 Supervisors @ $1,309-1,592 90,000 12 Officers @ $1,119-1,362 1600000 ,. 1 Secretary @ $699-850 19,000 Total Salary $322,000 4 Personnel Benefits 48,300 :. Clothing Allowance 3,150 " Total $375.450 { r . 3 a -I f M V. Final Comment This is only a summary of planning. The Administration is recom- mending this plan and will pursue the detailed plannings upon the Council's approval. f==TZDNS FOR KWT WNCVAL PARK (Camping and picnic area) 1- Speed limit 5 riles per hoar. (sips are posted) 2- Overnight carping limited to 7 consecutive days and nights- 3- !to Wtos wahlolse (automobiles, motorcycles) between 10 p.m. and 5 a.m. other then overnight carpere. ft- No discharging of firearms (includes B H gang and air rifles), bows, sling shots. Reference --Chap. 13, Art. 2, Sec. 13-22 City Oode or amend Chap. 13, Art. 3, Sec. 13-16 Open fires restricted to pits prodded. 6- Pets to be controlled or leashed. 7- Trash and Rarbeg* to be deposited in barrels prodded for such. A- lib motorised webicie, except anowmaehines, allowed oft prodded roadways or DaMac areas. Recosmend the installation of 2 !loot high cable barrier along parts bordering Forrest Drive. ?he undersigned residents of the Oity of Kenai approve and request ixDieaentstion of the above proposed regulstiow S►TZ SiaKJE/D/ NAME AVD�A�E O42 ALI n V v ' I i Kenai pity Code ^,haptor 13 Offenses and penal ties Article 9 Section 13-?? "tlnlawfbl to throw or shoot any atone, shot, or other object Into or acrose any street or alley, or to mm slace where he is likely to hit anoth9r mrson wronqftlly or to injure property, or to throw or shoot any stone, shot or other ob- ject at any person, vehicle, structure, electric 21Rht or other property of another (public or private) except in de- fense of oneself, another or property." Chapter 13 Article 3 Sectiotl 13-16 "It shall be unlawful for any person to 1) Discharge any fireare or air rifle within a one mile radius of the Kenai Post Office, or intentionally point or ain any firearm or other dangerous weapon loaded or otherwise at any person;" IL "��""�M�u'.'�C�.:.�'z-_=.�F�J:.f._.AU.ei....0 '�Td'1L.:..�ir,�k' _ _, aK .. ... - . �.. _ • ->, _._.r: � .._ _ ..a • . HAROLD H. GALUETT, JR. REGISTERED CIVIL ENGINEER 0 t or�Ta o�>a$ 1 June 1974 iSIPif11tISIGt� C Fir, George A. Navarre, City Manager City of Kenai Box 580 Kenai, Alaska 99611 Subject: Second Revised Proposal & Proposed Contract Engineering Services, Water Improvements Dear Sir: 746 F STREET A"CNOR"9, ALASEA 09801 272.0212 279.2226 This letter is our second revised proposal to provide the professional engineering services required by the City of Kenai to construct water system improvements as herein- after described. REQUIRED IMPROVEMENTS & PROPOSED PRIORITIES The following improvements are required: FIRST PRIORITY. Construct Artesian Well No. 3 and about 5,000 feet of 12 inch diameter connecting water main, about as shown on the construction plans entitled, "Water Improvements - Well No. 20, The well house and the 60,000 gallon steel water tank from Old Well No. i -Are to be moved and reused. An auxiliary power unit is not to be provided. SECOND PRIORITY. As soon as Artesian Well No. 3 is in service to provide an alternate source of good water, over- haul and modify existing Artesian Well No. 1. This work shall be done about as shown in the contract documents entitled, "Improvements To Water Supply And Distribution System - 1972". THIRD PRIORITY. Construct about 2,100 feet of 12 inch and about 1,400 feet of 8 inch water .gain. This construction is to extend 12 inch water main from the Mommsen Connection, sl• M along Redoubt Avenue and the North Kenai Highway, to Iliamna Road, and thence to extend 8 inch nater main about 160 feet northeasterly along Iliamna Rcad, toconnection with existing 8 inch water main on Iliamna Road. This construction is also to extend 8 inch water main about 840 feet from existing 8 inch water main on Wildwood Station Road, northeasterly along Wildwood Station Road and First Street, to a connection with existing 8 inch water main at Central Avenue on Wildwood Station. This construction is to loop the existing water main connection to Wildwood Station and to the Wildwood and Bush Lanes areas, which are now only connected through the substandard Mommsen water mains. FOURTH PRIORITY. Overhaul, repair, number, paint and test fire hydrants throughout the water system from a list to be prepared by the Fire Department. This construct - Ion may involve local dewatering, excavation, repair of damaged hydrants, backfill and replacement of surface improvements. The aim is to have every fire hydrant in top condition for the next Insurance Service Bureau inspection. FIFTH PRIORITY. Construct lining and cover and modify the existing Airport Reservoir and pumping plant. Lining, covering and modification of the existing Airport*Reservoir are to eliminate the unsanitary connection 1 to the Floatplane Basin, to provide a different outlet for the Floatplane Basin, to provide for filling from the water system andperiodic withdrawals to maintain water quality, and generally to eliminate such sanitary hazards as seagulls, surface drainage, swimmers, fish, insects, small animals and easy access. The cover may incorporate insulation and heating equipment to prevent freezing of the surface of the stored water. An alarm system reporting in the Public Safety Building may be provided. ' Only preliminary engineering surveys, investigations, designs and estimates are to be done for this FIFTH PRIORITY work pending a determination of remaining funds available after securing actual contract unit prices for FIRST, SECOND, THIRD and FOURTH PRIORITY WORK, and pending approval by the City Council to proceed.further. SIXTH PRIORITY. Plan and investigate for water system extensions -and looping in Section 31. This work may include canvasing of the residents and preparation of preliminary engineering plans and estimates to support formation of an -2 - 0 improvement district, preparation of applications for and presentations to the City Council for approval bE proceeding further. Available funds, which are believed to be about follows at this time, are due to be augmented by cert state grants-in-aid for completed improvements: City Bond Funds In $400,000 Time Certificates Of -Deposit In Local Banks Available State 133,333 Grants To 25 Percent Of Water Project Costs Maximum Funds $533,333 Believed Available At This Time City funds available for the proposed work shall be determined by the City and reported by the City to the Engineer in writing. These funds shall not be diverted by the City nor exceeded by the Engineer, and to avoid exceed- ing available funds, the Engineer may withhold lower priority work from advertisement for bids and/or may in- corporate deductive alternates into any bidding documents. We propose to provide the required engineering services on a time and cost basis. Our charges for time are as follows: Principal Engineers $30/Hour (Galliett & Silides) Per Time Cards Employees 2 X Wages Paid Per Time Cards Our charge for the time of Principal Engineers will ! increase on 1 January 1915, to $36.00•per hour. Our charges for costs will be at cost per receipt and expense records. We propose to bill monthly, and expect to be paid with - In 30 days thereaf ter. We propose to have FIRST, SECOND, THIRD and FOURTH fn -3- a V, _ ..__. .._amu----• -- . L ............. i� i.l_ ......--.. <----i- - - - i i i ' PRIORITY plans, specifications and contract documents ready for issue to prospective bidders on or before 15 August 1914, subject to the following: 1. Approvals by the City and State 2.• Acquisition of rights-of-way by the City. 3. Notice to proceed received by us on or before 15 June 1974. We propose'to include all construction.under FIRST, SECOND THIRD and FOURTH PRIORITIES under one construction contract. _. If this revised proposal meets with your approval, please execute the proposed contract attached hereto. Receipt'of the executed contract will serve as.our notice to proceed. Very truly yours, ` Harold H. Galliett, Jr., Registered Civil Engineer HHG:mg Inclosures: `. Proposed Contract '► Sheet Index 73-2W ► Preliminary Budget Estimate Superceded Proposals -4- I I I I i, r. k. , I { PRELIMINARY BUDGET ESTIMATE �I FIRST PRIORITY - Artesian Well No. 3 4 h Construct Test Wells $ 24,000 ;, - _. Construct Well 120,000 Construct Main, 5,000' @ $30 150.000 j $294,000 SECOND PRIORITY - Rework Artesian Well No. i Rework Well 30,000 30,000 THIRD PRIORITY- Extend Water Mains Construct 12" Main, 2,100' @ $22 46,000 Construct 8" Main, 1.000' @ $18* 18,000 64,000 FOURTH PRIORITY - Rework fire Hydrants ' Rework Hydrants 10,000 j .. ® 10,000 FIFTH PRIORITY - Storage Improvements Construct Storage 1269000 Improvements �- 126,000 CONSTRUCTION j $5249000 OVERHEAD 131,000 .; Engineering, Surveying, Testing, } Inspection, Administration, Legal, Financing, Auditing, -°` Contingencies, Interest, Rights-of-Way & Misc. PROJECT $655,000 i, r. k. , I { AGREEMEN7 FOR E3GINEERIIIG SERUCES i! • THIS AGREEMEP T rad: this day of , 19 by and between the CITY OF K--:IAi actin; herein by and through its CITY MANAGE'- who is duly authorized so to act and in behalf of said CITY OF KUTAI, hereinafter called the Client., and Harold H. Gailiett, 5r., Registered Civil Engineer, an individual, hereinafter called the Engineer. WHEREAS, the Client desires to employ an engineer to render _j engineering services fo, consultation, report-, plans, specifications and supervision of construction in connection with the Client's project consisting of water supply and distribution system improvements located in the City of Kenai, Kenai Peninsula Borough, Alaska, and r WHEREAS, the Engineer has submitted a proposal, for the engineering work aforesaid dated , signed by Harold H. Galliett, Jr., the terms and condl:ions of which proposal including fees are satisfactory to the Client. NOW, THEREFORE, THIS AGREEMENT WITNESSETH: That for and J in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed that the Engineer shall furnish engineering services and the Client shall make payment -for same i -n accordance xith the terms and conditions set north in said proposal and marked "Exhibit A," which said proposal is attached hereto, and is -hereby made a part hereof. IN WITNESS WHEREOF, the parties to these presents have hereunto caused these presents to be executed in duplicate the day and year first above mentioned. Attest: - CITY OF KENAI. r (CI gent) By beorge H. Navarre, city manager Harold H. Gall iett, Jr., (Engineer) By . i HAROLD H. Gt,LUErr. JR. RcCIt;rcrtru CI` .L MIGINEER ` �PonTs 18 flay 1974 A•/L'YS _ 0�31GSi .. surcAvis!0N Mr. George A. Navarre City Manager City of Kenai Box 580 Kenai, Alaska 99611 Subject: Revised Proposal & Propo-sed Contract, Water Improvements 746 P STOUT A}.CP3AG7, A1.1 .?1.A 9)39: 272.9712 279.32.26 i Dear Sir: This letter is our revised -proposal o provide the professional engineering services r - qui ed by the City of Kenai to construct water system i }� enents as hereinafter . described, The following improvemen - re required: FIRST PRIORITY,. Cons Artesian Well No. 3 and about 5,000 feet of 12 i iameter connecting water main, about as shown on the c action ,plans entilted, "Water Improvements - Well No The well house and 60,000 I gallon steel tank fr d Weal No. 1 are to be moved and reused. An aaxiiia ower unit is not to be provided. - SECOND PRIORIT Overhaul and modify Artesian Well No. 1, about as snown nd specified in the 'construction contract documents entitl d, "Improvements To Water Supply And Dis- 1 tribution Syst - 1972". THIRD P IORITY. Construct about 2,100 feet of 12 inch and about o0 feet of 8 inch water main. This construction is _ to exten 12 inch water -main from the Mommsen Connection, along R doubt Avenue and the northeasterly side of the North Kenai ighway, to Iliamna Road, and thence to"extend 8 inch * Please refer to our letter of even date herewith, Subject: Recommendations & Priorities, Water Improvements. f 4 i - -2- A L .._-_._i_.. _. .u..w. a. u.�'•._ .-._� ...ilk J.�liJ. _.I Ili. I SII I Illll 1, 11.1.1 1. • water main along itiamna Road to a connection with existing S inch water main on Iliar::na Road. This c,.nstruction 1; to „ loop the existing ,pater main connection to Wildwood. Loca- tion of this water main shall not prevent future constriction I AI of the Industrial Slater tine. r ti FOURTH PRIORITY. Construct lining and cover and codify the eiisting Airport Reservoir and/or increase Wildwood water' ' storage capacity. _ Lining, covering and modification of :he ir- i port Reservoir are to eliminate the unsani :aryn to - the Floatplane Basin, to provide a different othe Floatplane Basin, to provide for filling frpm sys-tem /equip.ment and generally to eliminate such sanitary hsea- gulls, surface drainage, swimners, fish, insecy 1 access. The cover system may incorporate :attent - - to prevent freezing of the surface of tree st ed water. Increasing Wildwood water storage ca Scity may require raising of the wall height of the exists g 140,000 gallon .. concrete water tank, or thorough cl n g and conversion of a large fuel oil tank to water st i 3 Cleaning will re- quire steam and detergents, sand ting and water tank paint. Conversion may require-; ng, foundations, connect - Ions and insulation. The exi Wildwood pumping plant is to be used. ' Only preliminary en ring surveys, designs ,and esti- mates are to be done fo RTH PRIORITY work pending a deter- mination of remaining a able funds from actual contract . .. unit prices for FIRS COMO and THIRD PRIORITY work. :.: Available funds which are believed to be as follows, are not to be excee ed: , a City Bond F nds In $400,000 Time Ce ificates " Of Dep sit In Local Bank Ava able State Grants 133,333 j+' 0 25 Percent Of .n Water Project Costs klaximum Funds $533:,333' Believed Available - -2- A L a S t, I AI r ti .. Sfie propose to provide, the required en;ineering servicer on a time and -cost basis. Our charges for time are as follows: Principal Engineers M/dour (Galliett & Silides) Per "ire Cards Employees 2 X loges Paid Per :ime Cards Our charge, for the time of Principal Ingineers wi increase on 1 January 1975. Our charges for costs will be at cost per re ipts and expense records. Hg propose to bill monthly, and expect t be paid with- in 30 days thereafter. go propose to have FIRST, SECOND an THIRD PRIORITY plans, specifications and contract docu-ents ready for issue to prospective bidders on or befor^ Jgust 1974, subject to the following: : V =l V L. Approvals by the Ci t � State 2. Acquisition of ri f -way by the City. # q 4� 3. Notice to proce eceived by us on or before 15 ' June 1974. Ve propose to de all construction under FIRST, t SECOND and THIRD PR TIES under one construction contract. If this revis proposal meets with your approval, please -_- execute the prop ed contract attached hereto. Receipt of the executed co race will serve as our notice to proceed. Very truly yams, Harold H. Galliett, Jr., Registered Civil Engineer • --- a HHG :mg Inclosures : Proposed Contract Sheet Index 73-2W 1 1 f� I 4 -3- 3 r ,4 s I' _ A ;rr April 5s 1974 E 'ra6i I�'A, {»•.- Mr. Harold H. Calliett, Jr. •• '� pegistered Civil Hngineer ^^ 746+ IIPII Street Anchorage, Alaska 99501 fi`' ••=r n Dear Mr. Caliiett s A_ i am pleased to inform you that the City Council has At r' selected you as the engineer for our water improvements.'. � The score of the project is to include, but not limited to a new well, transmission line, and related facilities. Very truly your F Georgeriavarre , 4 - City Ma ager GAN/am Wr "i/ y _ 1 , 1 . t ' n � b • t `r r f< r r '� ON HAROLD H. CALLIETT. JR. f � i SWIVM0 1 April 1974 z�:�zaVt:.iGr� Air. George A. Navarra, City Nana,er City o; Kenai Box 580 Kenai, Alaska 99611 Subject: Proposal, 74C; ANr monAGe 27 27 Engineering Services, Water Improvements Dear Mr. Navarre: This letter is our. proposal t ­.vide the profession, engineering services required by ity of Kenai to con- struct water system improvemen', hereinafter described. Tne following improveme ."are contemplated: 1. Construct Artesi/- '•'z11 No. 2. This well would be situated at the northean' rner of Beaver Loop Road (East) and the Kenai Spur H1. S�A,--Y , immediately adjacent to high - yielding, Test Well �;;c��J". The well house and 60,000 gallon steel tank fromOldY.� Uo. 1 would be moved and reused. An auxiliary power ur"t is not to be provided for several reasons, as follows - a. E1e ric power supply is now more reliable in Kenai due to a ew diversity of sources. b, The City does not need the extreme reliability of water s, ply required by the proposed Industrial Water System. c. The waste heat from the auxiliary power unit is not ceded because the proposed water main to town will be smaller and wil'1 have a nigher rate of flow. d. An auxiliary power unit.is very expensive.• -1- 2. Construct 11,500' Of 1?" 'dater gain. This wat:•r main woul-exLenc;�:: proposed��rt�sidn `: 1 No. 2, west- erly along the north side of the Kenai Spur Highway, to the westerly line of Section 35, and tnance south along the westerly line of Section 35, to a connection with the ezist-- ing 12" City water xa!n. Tile r.ajor problem along this line is the high water tatle. The use of welded steel water ruin will be carefully studied to avoid the cost of trench de - waterlog. However, stzel pipe is now in snort supply, nd other alternatives will also be investigated. 3. Construct 2,:00' Of 12" And 160' Of 8" Wat •r "&in. This water main wou l c extend 12" main from the 'do►.,asen Sub- division Connection, westerly along Redoubt Avenne and the northeasterly side of the ?forth Kenai Highway, and would extend 8" main along Iliaana Road to a tonne „ion with the existing 8" City water main on Iliarna Road4 This will loop the water main connections to Wildwood. Wever, if major, new water storage is located on 'Wildwood co utilize the exist- ing, 1lildwood pumping plant, then a pts coznnection better than the unreliable Mommsen water mains be required. 4. Run -'A Computer Analyst The Kenai Water System. This analysis would tell us 'n i ch water tine City water system could deliver and whe e j j The procedure would result in an overall water system/.'';.,,; and water main, valve, fire hydrant, well and pum.pingt inspection, inventory and report. The tabulated�j could be used at any time for computer reruns to dete�k a the following, for example: a. Where i�• t storage b. Where to loop ,. c. Diamet of new mains d. Fire lo., e. Res ual pressure f. • H d loss At resent, the City water system is simple enough that such computer analysis is not badly needed. However, the by -pr duct system inventory and map, plus finding and operati-9 every valve while making a practical•, field -in- spect n, may justify the cost. If a major water storage tank acid pumping plant are -'-- to be constructed, then the computer analysis will assist in ° selecting the best site. } 0 4 t ' 2. Construct 11,500' Of 1?" 'dater gain. This wat:•r main woul-exLenc;�:: proposed��rt�sidn `: 1 No. 2, west- erly along the north side of the Kenai Spur Highway, to the westerly line of Section 35, and tnance south along the westerly line of Section 35, to a connection with the ezist-- ing 12" City water xa!n. Tile r.ajor problem along this line is the high water tatle. The use of welded steel water ruin will be carefully studied to avoid the cost of trench de - waterlog. However, stzel pipe is now in snort supply, nd other alternatives will also be investigated. 3. Construct 2,:00' Of 12" And 160' Of 8" Wat •r "&in. This water main wou l c extend 12" main from the 'do►.,asen Sub- division Connection, westerly along Redoubt Avenne and the northeasterly side of the ?forth Kenai Highway, and would extend 8" main along Iliaana Road to a tonne „ion with the existing 8" City water main on Iliarna Road4 This will loop the water main connections to Wildwood. Wever, if major, new water storage is located on 'Wildwood co utilize the exist- ing, 1lildwood pumping plant, then a pts coznnection better than the unreliable Mommsen water mains be required. 4. Run -'A Computer Analyst The Kenai Water System. This analysis would tell us 'n i ch water tine City water system could deliver and whe e j j The procedure would result in an overall water system/.'';.,,; and water main, valve, fire hydrant, well and pum.pingt inspection, inventory and report. The tabulated�j could be used at any time for computer reruns to dete�k a the following, for example: a. Where i�• t storage b. Where to loop ,. c. Diamet of new mains d. Fire lo., e. Res ual pressure f. • H d loss At resent, the City water system is simple enough that such computer analysis is not badly needed. However, the by -pr duct system inventory and map, plus finding and operati-9 every valve while making a practical•, field -in- spect n, may justify the cost. If a major water storage tank acid pumping plant are -'-- to be constructed, then the computer analysis will assist in ° selecting the best site. } 0 4 5. Construct :Ta tar S'orage. This storage is to be a groundlevel torr; or coverers reservoir. Fire and donestie pu:a;)s are required. '.dater must be protect -ed from contami- nation and loss of heat. The following alternatives need careful evaluation: a. Tank versus Covered & Lined Reservoir b. New Pu:.,ping Plant versus Use Of Existing WildwoodOr Emergency Reservoir Pumping Plants .c. 44ildwood Site versus•Airpo•rt Site versus trier Sites d. Use Of Wildwood Fuel ranks e: Use Of Existing 140,000 Gal . Wildw00% Tank With Added Height, Plus City Well And Water Main Impr vements To Keep Tank Full. In general, covered and lined Ovate reservoirs are much cheaper than steel or concrete tanks. New materials and Kenai real property costs and soil c nditions favor use of such reservoirs. :. If the excellent, exist4��®ildwood Pumping Plant can be used; a new or modified •ting tank at this location may be the best way to improv_ a flows and system reli- ability. �G Our pre -preliminary.. '.estimate for the improvements described above is as f as. 1. Construct Well N �a.+1' $ 90,000 - $150,000 2. Construct 11,50( f 12" Main 230,000 - .34S,000 3. Construct 2,100' f 12" Clain 38,000 - 53,000 & 160 of 8" Main .'2,000 - 3,000 4. Inspection, I entory, Leak Survey, 5,000 - 20,000 Map, Compu'er Analysis & Report 5, Water Stor a 50,000 - 500,000 Total $415,000-$1,071,000 We nave already designed Well No. 2, and we have pre= vious delivered complete plans and specifications to the City of Kenai as.a part of the Industrial Water Project. We. propose to revise these plans and specifications as necessa-y on a time and cost basis. 3- . F F —_— - ._ ., . .._—.... Y'c•,.,�.___ 61 . .. .. ... __ ... _ lel.. .... r — I We have already ;urveyed, drilled test holes for and . designed a 24" water:fain along the exact alignment of Ite:., = 2., "Construct 11,500' of 12" :later gain", and we have delivered complete plans and specifications to the City of - Kenai as a part of the Industrial 'W-uter Project. life propose to revise these plur,s and specifications as necessary on a time and costs basis. _ We have already surveyed, drilled test holes for +d _ designed a 24" water ^ain along Redoubt Avenue and all ���g the ;forth Kenai Highway, and we have delivered_te plans ans specifications �o she City o; Kenai as a pthe Industrial :tater Project. We propose to revisplans and specifications and to incorporate the 160'a Road Connection as necessary, on a tire and cost bag We propose to do the water system ins p ction and inven- tory, a sonic leak survey in the field, tea overall system map*, a standard computer analysis and o report on a time and costs basis. We propose to report on watt. orage needs, alternatives s and costs with our conclusions 4 a recommendations on a ti7e 'Sut ;. ' and costs basis. The compute ! lysis would be helpful; not essential, in our study torage alternatives. When the City Council has approved- definite project scope for the water storage project, w pose to prepare the necessary ` plans and specification,either a time and costs basis -or for the appropriate pal tage fee from American Society of ` Civil Engineers Manus q��''o. 45, dated 1972. f We can have Ite s 1, 2 and 3 out -to bidders by 1 July 1974, if the City a d government agencies -tan finance and approve that soon ` We propos to begin work on Items 4 and 5 about !-June 7 1974, and we xpect to complete these items of engineering service by {November 1974. ' Our charges for time are as follows: - - rincipal Engineers $30/Hour (Galliett & Siiides) Per Time Cards Employees 2 x Wages Paid ' Per Time Cards J ' Our charges for costs will be at cost per receipts and expense records. -4- I . H' I , y k ' f t ---- KENAI SUPPLY CO. MWIMICAL ANL! INI UMBAL SVMIFg Box M — Phone 283.7818 — 99811 ti. SENAI, ALASKAi1a tray 28. 1974oxai558Oi$y Councilenai,Alaska 99611 Gentlemen) j It ii rumored that the it will a k f bid f r i arliY�in a nQw waterwel� aid thathe �d wil �n- c ude tie driilinf of an o servation well I suggest tthat the observation well be a separate bid Item tha can then be evaluated in terms of cost in re- lation to usefulness. Due to the short supply of steel pipe I also suggest that a place on the bid form be.given for the use of an alternate wall thickness of pipe that might be more readily available. Sin ©rely A7 William H. Wells Mr. Robert Renshaw, Mayor City of acne Nome, Alaska 99762 Phows 443-5242 - No. Charlotte Barth, Councilm Mr. David Carlson, Cowlciltm City of Dillingham Dillingbam, Alaska Mr. Ronald Usher, City Manager City of Mili Valley Mill Valley, Calif. 94941 (f==2y Jww= Mamger) Mr. Robert Sharp, Mnczal Manager Tsyck, Nyman and Hayes ftwh=age, Alaska 99504 Mr. Oant►ld Stattear, Director =� Division of Waters and Harbors Dept. of Public Works Juneau, Alaska 6 s • i 911119 ufjtuca..•jiit; wbturud ic.tu thins 1972, by and bGLw&(,ra Rr J and U. Lynn boval.tab^t tsr Yefurrud W esu vi anagur, And tiau a r.unieiyal soeporation, nssresda.us rofcrred to an City, f VIT119fif 9Tffr ! - In conssidurativn of tiro covonanto and tho corditiono heroiraaftor stact:d, 110Araagor agroas to furriioh @arvices to tors Cul, as City bitanagor, And the City herohy ayrtses t© aectspt and puy f©r ' said ocrvicao under the following torma and conditieno, 1. a napr'o Dution., Jrowero, Oathq. and Duna, (a) Tho City Yanagor shall preparo and recomrimd tc, tho council an annual budget, .'. (b) Tho City Managor shall oxocuto and rtnforco *"'411 ancon and vouolutions of tho city and carry out all contracts Into by the city, (c) Tho City Manager shall appoint and rewvo tho boads of departmonto, boardo, and buroaco and all other offieaw and omploycoo of tho city, excopt tho city traaourar c�.k.,tia.► ;4'/,sr 4pet �f�: a .o L✓a.t:srwed iy °Mtn ohali bo appointed by tho council in the raannor pro - sided by oxioting law. (d) Tho City Managor shall make c000,Ttmendatisno to the council as ho conoiders oxpedient,or nocoosary and oeeo a y©ar pr000nt a dotailod otatemont'of what ho has done during tho yoai ; covored.by the report, (o) Tho City Managor Mall parform other duties assignad to him by tho council, 1 (f) tdoforo aoouming offioo, ho ohail tako an oath t3 faithfully discharge tho dutioo of his offica and @hall furnish a f bond in such a sum and with ouch ourotioo no the council by rood- j . f lution roquiroo, conditioned upon tho faithful porformanco of his ;t INUNANAM • duties as city than or. • M14WdNNLp ai Alftlansve At LAI suite MR&AN0 1WIMNo , IA,AWWRS* ASAOM •ant h B M11 (aj 5'hn turn ®� t`tia arjtrsvt.rss,f: rshrll tf,:,..r«,snrt>, Un and tsn4 on oubjcut, hrloovar,, to prior tor.hi.nution an Vcrrvidad in fsu*ki6ivb,,;c,! (b) of thio uuution. (b) 1101:withatanding tho turfs provi" in oubdiviois..+ (a), both the City and the Manager retain the right to toxminaw the agreeuant upon thirty (30) Bayo written notics to this other party, 'M in the ovont that thio wgreomant hon not been { torminatad earlier acs providad horrin, and in the event that that Managor or the City iu not in d+afault of any o; the torma or Gor .,., tions of thio contract, thio arjreoment May be roneved ninaty (00) j Bayo prior to tho 09pir4tion of tho term o2 the agrf3awnt upon 1•jw aamo term and eonditiono of thio agreement exwpt ao otharwifse, t spoeifically providad haroin. 3, ' povosrmao pay. (a) xn tho gvont that the City torminatoo thio arfr0f,s" Mont prior to the torn of the agraoMont, the City ahali pay to the Manager ao aoveronce pay an amount equal to two montho salary, sub- ject, however, to the proviplons of oubdivision (b) horoof, i 14�rf► ,� (b) The City wi11 not be obligated to pay dovaXonict to the Manager if thio agroomont io torminatod by the City bouauo4 of the commiaoion of any illegal act or other miaoonduot on the part of the Mangor. 4,, MUM, (t) xho City wi11 pay totho Manager an annual starting salary of r WQfity-e^vvaf v71*,V6A*d aadNCkw,#44 delto%019,50e) pot y your. Thia oalary ohall be paW in p©riodic inoremanto, is the same manner as ualariaa arb paid to other omployvoo of the City. INOIfANAIf 6 MlLWffNlILN AtTtWM6ti M LAM r ' ` Win pa (b? �``ht L�.lij �q«tea t�AKtdOltG 644*4 h4se64lary,tldJ t 0 4t- i ,ARUA.A A"U" ! r,M UnI"`.4 ,+f AelrMy frp IN 4u E.% AAtip4la , Aar+i 7t? ,,jrt ij !, �J Y,f"' f1Vfw Ad Ike t't%f lw o,'.' 1/411 1"I'Of wspc fiat 11re iln4,r re 'ike thUs If Ali aa./,O41 1,3m y Aw,l.. j !.c • r.1 � uga.v, f,ir.r,• At, :th'��aa rr•.,:%Aordi�av r•. ��.f�a clt..•t: •.�.Y�e,r.r I 4 t 3 � i Z r - (aj 5'hn turn ®� t`tia arjtrsvt.rss,f: rshrll tf,:,..r«,snrt>, Un and tsn4 on oubjcut, hrloovar,, to prior tor.hi.nution an Vcrrvidad in fsu*ki6ivb,,;c,! (b) of thio uuution. (b) 1101:withatanding tho turfs provi" in oubdiviois..+ (a), both the City and the Manager retain the right to toxminaw the agreeuant upon thirty (30) Bayo written notics to this other party, 'M in the ovont that thio wgreomant hon not been { torminatad earlier acs providad horrin, and in the event that that Managor or the City iu not in d+afault of any o; the torma or Gor .,., tions of thio contract, thio arjreoment May be roneved ninaty (00) j Bayo prior to tho 09pir4tion of tho term o2 the agrf3awnt upon 1•jw aamo term and eonditiono of thio agreement exwpt ao otharwifse, t spoeifically providad haroin. 3, ' povosrmao pay. (a) xn tho gvont that the City torminatoo thio arfr0f,s" Mont prior to the torn of the agraoMont, the City ahali pay to the Manager ao aoveronce pay an amount equal to two montho salary, sub- ject, however, to the proviplons of oubdivision (b) horoof, i 14�rf► ,� (b) The City wi11 not be obligated to pay dovaXonict to the Manager if thio agroomont io torminatod by the City bouauo4 of the commiaoion of any illegal act or other miaoonduot on the part of the Mangor. 4,, MUM, (t) xho City wi11 pay totho Manager an annual starting salary of r WQfity-e^vvaf v71*,V6A*d aadNCkw,#44 delto%019,50e) pot y your. Thia oalary ohall be paW in p©riodic inoremanto, is the same manner as ualariaa arb paid to other omployvoo of the City. INOIfANAIf 6 MlLWffNlILN AtTtWM6ti M LAM r ' ` Win pa (b? �``ht L�.lij �q«tea t�AKtdOltG 644*4 h4se64lary,tldJ t 0 4t- i ,ARUA.A A"U" ! r,M UnI"`.4 ,+f AelrMy frp IN 4u E.% AAtip4la , Aar+i 7t? ,,jrt ij !, �J Y,f"' f1Vfw Ad Ike t't%f lw o,'.' 1/411 1"I'Of wspc fiat 11re iln4,r re 'ike thUs If Ali aa./,O41 1,3m y Aw,l.. j !.c • r.1 � uga.v, f,ir.r,• At, :th'��aa rr•.,:%Aordi�av r•. ��.f�a clt..•t: •.�.Y�e,r.r I N it i � (a) T rso ramager shall work a miniWIM nus bar of hour-; /• • II N it 3. ltaurn oR vterts, � (a) T rso ramager shall work a miniWIM nus bar of hour-; per week equal to the ctandar4 nurbar of houra a week work..ad tby other City opplayees. (b) For each flour woex d by the City Manges in addition to the rink um work week., An defined above, the Manager a will be Camwoneated b/ me hour time off with pay. ; , (a) it is agreed that time opont by the Manager in travel, attending) night mootings, and all other time apant in the fulfillment of bin duties, aro included in the minimum work weak , as defined above. 6. Automobile zk�r�,o�4 &V61 x1046 is"d x.;'041 a4s,. wtadvef.-4.,,,�,�,,,•,a V.4G Ii` bll 4.iAf/ .(••.'V• a:1 ea � "v -/"p ; i7% /AI `.•`/f4 OP /,�/. /A44# 1t{. 1# If K:w. r,Ir,cc4y, Oy 40411 ko mr.-mili16 i;11'yAf tar 14a,ht,,,Ftspo-:/A".4ea;S,Aad e [e �tsr_F,a�e �c. Mlrv� ti,.e�, c..l �s. 11 a t,.� e:..._.: ,•..r .�,iu, aeaul u.,a�.r�, r�Deir, c�..1 ve�ulc.• .c t,iav, :eat' •� cnia autw.�od7k, 7o* Movina Y.xrrenso. (a) Zxpon000 incurred in the Managerla moving him- self, hio family and•p0000saions to the City of1evol shall be pai4 by the Cityl provided, howevar, that ouch oxpensos ahali not exaecd Two Thouoand pollaro (02,000.00). I 8. Oues and Subscriptions, dt G (s) Zn addition to other eomponoation as provided , herein, the City shall pay manborship duce of tho Manager in Z.C. y.A. and other national and state aaaoaiations and civic organi- zations in which momborohip, in the opinion of the Manager, the ►)angor shall be batter abio to Carry out his duties as provided heroin. Alco, in addition to other compansationo providod huruin, Niwo1MMEN the City shall pay oubaariptions to profoacional juornals which, Aff are 440 Low wns�a MWN&W % 4us,A Ig01 i 0i - M t _. w Ilruu�irtlr i _-._.--:.-.._tee .. - -._ •.��, riFfii rw"cv� F w 1 in the opinion or the mantwjflr., it in nocoouary tiu+t tho Yif,r►utpr cowls in or4ur to i9ut'trsr or,rry Cut hiu elutiuo his tlefinffa hevaln. , - f.INA S. Yrefcsssss£rn7. t)^�zF tr,1 r+-.•;nt. { tay it in lujrfsoQ tiat att-jrdrrfccs at cenffsrene:oo e..... - tsduvutional yrvr3xc:us to rvcogni" ao eooential to the blanrsd ur'ss - prot.assssianal gr(mth and davelo pr:usnt and to UAW boot intesre:ot o; ; ' the. City. in 646it:i€+n to the other compofigationo provided 110roin tilts City gYiall p:,y travel and reaBot OU0 eapen000 ncacovuary to ti;ui NWW)er to attemA such conforernwo and ipre rjrWo which, in tho opinion of the manager, to daoirable in'tto interact of tho City " that he attend. + 14, lrsnoral ii9SeiOWIP.o. (a) Xt to agreed that the manager may,and olwuid o ess attand:.�� incur esertain emtartaintrAtst and other general pe nooss in , 'buoin000 lunche;ono, entertaining guooto of the City and attendingt other oeciai functiono, Ow managor will be, ruimburood by ¢.ha C.ty E- < for ompon000 incurred for th000 funoitono", ` Thin ox pone 1 aocsount in in Owition to all other esompono4tion provided herein and is further in addition to tho ataA+Aa«,# i►n►i �y the City for - - all days when it to n0000dary, in the opinion of the Manager, to t ` be away from the City of KcA.ei in a travel atatug, E 11, vacation and Sick Leaver. tai The Manager will receive the roma vacation and , sick leave bonafito an Ora received by other amployoos of the Citi, i tbi All aocruad vacation, benofito iaauAsua i will be aid the Cit to the or at their fail value at the p by Y �� MrorvA:r� �+ 4w .rnrrrr, timo of termination of thio agreement. wruao Wr+Orpp OWWO AS MAMA " - IrIW ' w 1 J • I t (c) slie Manurjur will fie cruedi.tod with the 01ij us vacation and nick. leave bunefitis no earned b1 all other c-mpl.ayeac - I of tho City after oats year of cervico. Baia bc,"Ofito will bu cru-, I dited to the V.Anagus at the time this agracw6nt iu azoauted, ONOYAMAM A M16"N"Ca Aff.aP. AI LAM IUM •6. PAO# b,& AUfUL OM 12, Health in-;urzn*t,, Life: Innuranec And Disafri.lity lr. nurance, (a) Tho Manager will Xecaive the saw health in.- ouraneu, life inuurance and divability insurance as are racoived by all othrsr otcpioyces of the City. 13, Itetizc�ent, ' (a) In addition to all other componsation providead% herein, the City will pay ito proportionate share of thea Hang/fesr'ui votiromont bomfits in tho Z,C, MA* rotircmont program 6P lo jk4L Cit/6 teto►t-teor ¢'c$`"A, Af" �hE 4pti�irtlLf 1iQ'MAn Vie. 14. Other Fringe Donofito. (A) Zn addition to all other compensation stated horoine the City shall pay"and shall provide the City fdanagear with tho eame fringe benofitu provided other opoloycses of the City, but which are not specifically montionod In this a9zormAent. eVeA-t t h4 OtY i,�A/vyfiAsg d(rrik}3't'ne eA+Piry/uFw'i' farµ a.! KA69¢ers the SAW -Y ar 4l4�A Qu,A14,141 %4f%,fits Ir 4;11, `ervrclal41& lhmr nw 1p/:116o�. A:•es�,.y{�.(y,4�Ped�Gt/GN $!r Ait eery r�Qs�se sahlwT .r f ur-.1, �r:r �l!� Il'eULt'I,TGIJ 711usWFInPW 1'!t%.( or, 6daP/y bvftw "niy G�l+ta f>�uyy ploy i�oa�f/t/ v yoa� ! v 6r 11�e MA�u�i.. 4-1.6,111 4cllaaln►� gAi�jy.tlfov, yr Alh!r t/rn.ai GMi�F�ir••hF 0--y-Ykt City le i.:&WI lee YC41 n t Iu� lig 4'fli .111l /AAN�/+ ;p M9yy at fit, e 7!Gs+ llp dYo�•.e 1a i/;c, Aflwy.ly 14 At t i4. d, 0 OT u"C( 641 to,, ¢i!bi EPSUt(d AP#µ3p to coM(%/ n1 Nv. Iftf /4pN.41014 Ayci ev tAe sove im ry puuoisk. ' �y IyV4h, cw:.�t Mia/ r ; vrr{rist'YP1�r POAU.4 %io ijrm,. w�:h tl t City (iep re eIP�'r�Ir�aw of tie: tela.. aF--P►vi40-AT�, t4.* Moat. er 0"1 y;vC the C 41 At k*J' Lodgys makeeAp Ad lt. CITY OF tVIA, ATTESTs Sys airy uiurr. �,oycc ' ROAMD V. LAWN, City manager May 31, 1974 VW. JGIUM jcbmn, pay" City of ftwi Box 233.1 zwked, ALU*.a 99611 Dear 1wor Johwzn,. Pursuant to our conversation on Wadne-oftyp May 2" 1 am sending the InfomtIon you requested regarding salts, wAng oV-ww,, re- latiawhip boaAxn the remgew arA cmwil, etc. Most of this infor- mation in om*airod in the proposed cloyment agreorsnt attached. 'rhe, agroestant is taken fret the mail, arplopunt agrc+--,m* recamei", by the, Xnternatical City management Association's "1zV1qy=nt Guide- lims for Urban inistrators" and is essentially the same 1, bave with the Cit -1 Of flow. Besides th-- inf=f0tim contained In the'ProPosed Orplomm-nt i*remkant you caked -Am I.could be avail- able and vhat the relativrshiP boux-gNs tho manager wd council should be. Pint, Z believe my present employer deserves 30 days notice and 1 W=2d low a two WWA vacation before, tdking a w.4 assigment. TIMeforep if I am named as the now City Manager on June 5th I report to work on July 22, 1974. Secand, X believe the City Manager and City Council should become a tem dedicated to MA&m sounds efficient and honest government. ObM the Muncil has delegated to the vwumw thea responsibility and authority to carry aft council Policy and sqxxvisa the a0ninistrativa activities of the city it is necessary for the council to have con- f1dence in the manager. Conversely, the manager must keep ez council fully info=rjd on activities. To do this I ftlj* it is necessary to meat in W*zk sessions fairly frequently to di=399 policy, answer questions and talk out disagreamts in a relaxed and friendly at- McwOhm. For exoplet during our informal interview thwetwe i6.1 1 like to LE Af / - I ---- - --- --- — --- - -- - --- - - - - - _-.. - sharing tY:u Jut-rvW.r Z wio as kew c4vu i thought at;,stst. havlr., - the Ylr, I- 1sir ct�,z :rc, ntss=c r ur yx-irs �i Iy,t ttr> � urscil. Y;� tc olisyg is that it io akr�,lutely er ostial tit tht - i'inArrxC• I3i.r!xvor Ir- i W,)Oint;(:*3 by txr, City of tt"rs vnrl alcoo relatiors hip that witsts in flay tv djsf €��: irirtrati-re aati�>iti<s;t tx�� s�rar��x iD tip: i)-rxsfri ultirzatu>11 for. tth.3,finar;,:ia: Gffai.ro of the city w rvot i w(—, the Voolo to w,:wk with.' on the ottr<T hvtnd, tha Trw,.,,u-.cr s;Jf 4d J>> wp,Lrint�cl by tJn Mu cil a:4 jruld net kers an c -sr lr�ryee reopowible to ftp Var. aycr. For eyaplo, m Courail- Man or raopefr-4 person in e,-- omwmity Witt, a Y.n dk-- .f c of finwow sahould bo appointed as the o=xaill o TrG> ouror. This; would give the osauns it rroro Control and a bettruT overvian of the financial 0ituatioA. - MAW= question raid was O th r the attormy ahAuld bj- appoint c d bl t13 rawgcr or co=il. I perwnally vaesald prefer to ces t attc�rr y ar oint d irl the mer b=, uaa tit- t,4► i t wxk hand in hand. With do manager in charge it is easier to a0=0 that Marlow is going in the wM direction. Hanauer, if the 8ttM7M is 4ppoint0d bY the council a moth relationship can cwt if loth t:l:> sssanage r and attorney work tegethw clowly and tnoith= OW attm'CAO to gain the uprxx hand by cr&arxaoing the otinr. This ssituat.ion has devalue on mere than one occasion dMug hmtt the ==try. ... Anothm que- stion that was implied smo wbothor the itavidual ammi3aran ahouid lave tbo right to give directions to an oployee JA tin field, criticize the pay an cupWoe r=ivra, cte. al feolbgo aWut this are that to do co is a violation of the oocmcii-spa Wer vaacept and the msarit oyntem. Tbo camcil ahould always go through tin managsar on-Vore=wl matters. Owe aro-several rs:€ sow for thiss A } f i:if the ootsneii omis3tently goes beltin i tho bwk of tho msna- ' ho w=W scon bc=w p w=lws3 to carryout tho ropponai- bilit sa charged to him. 2.JPvcary aV3oyera excapt thea manager ahould be free of the presUurQ of leaving a councilman criticizing him directly. Tho rdlaalo idea behind the morit system i s to protect the avloyesa txom this typo of pressuro and to atasur© fair and impartial treat Mt. I haws Just Acted along pariod of union rzgo- tiationo b;caueo of this problrm. Ths ra,Vioyca s are buicuily anti -union but bacaun csrt ain m eftra of the esunail violated the principles of the m -Vit aysstcaa and attackcd tho individual ttv% ImIAPR turmM in &s mration to the uniona. As a result, any Arai.'.tic2jrzrn ui o r.v.r vlcilat#_,z u�� !�L hJ.<:1�14tata 6,; last 6"It apYw.rs.d Can bo sued by tho union attoxW. . S I i t [ i I - i:if the ootsneii omis3tently goes beltin i tho bwk of tho msna- ' ho w=W scon bc=w p w=lws3 to carryout tho ropponai- bilit sa charged to him. 2.JPvcary aV3oyera excapt thea manager ahould be free of the presUurQ of leaving a councilman criticizing him directly. Tho rdlaalo idea behind the morit system i s to protect the avloyesa txom this typo of pressuro and to atasur© fair and impartial treat Mt. I haws Just Acted along pariod of union rzgo- tiationo b;caueo of this problrm. Ths ra,Vioyca s are buicuily anti -union but bacaun csrt ain m eftra of the esunail violated the principles of the m -Vit aysstcaa and attackcd tho individual ttv% ImIAPR turmM in &s mration to the uniona. As a result, any Arai.'.tic2jrzrn ui o r.v.r vlcilat#_,z u�� !�L hJ.<:1�14tata 6,; last 6"It apYw.rs.d Can bo sued by tho union attoxW. . S I In sunw/f it pm. cald tfzt I keellow. tly'- niw.,jcr WA coua-il v,&k. elII �x ss �'i;rn with ti -P. r,.jn&j�;r mq.*->Vzjblo for a4�-Jrjiotrqt-.,vc er,,] 6;rj mvvjil rrol"oltilo &r Policy a ot=#-A IV&P, a Criftieff"To of Orin activity or ir4i'lid".1 kp- ohould uk—e it to the fromy-ur. FWit Ve ED p 7 zy, multima in Way trwy youriu, JbUrA v. Lynn a�1 Ee { ! 0 i►1:/fAii'f'�t1:O't' iftt 11,1014'A:11f:V' Richard G. Cagan, Director ctor DIV/flox of SIAlt 118MRttt � Pouul d -- SlAlt tAPllot �uxtAu �xat May 31, 1974 George flavarret City Manager, Kenai Kenai, Alaska 90611 Dear George,, We have received Kenai's application for a public library construction gqrant of $46,000 to be combined with local expenditures of $266#000. e are pleased that the long planned for Kenai facility finally has firm assurance of accomplishment, As 1 mentioned on the telephone a $7,900,000 General Obligation Oond Issue for public library construction grant ausistance will be voted this fiovember, if this bond measure passes Kenai would be eligible to apply for funds under it, ffowovor, the regulations provide that matching funds cannot yet have been obligated to qualify, in other wards, a constrict for construction cannot yet have been signed bo - fore approval of the construction grant application, it would be possible# though not assured# that Kenai could apply for additional ` funds for furnishings and equipment for the new building if matching local funds have not boon obligated at that time. The matching ratio is 40 percent local and 60 percent state. } i hope this answers your questions. t � Sincerely, It chard 6, Engen # -. director of Aingh Mate Libraries =� fi0i :nnk ccs Kate Laiblin fl , t i ' 1 k, V ` o 1 L " 1!1!7gJl4iSY'!. AtP.l�t iX 1�lJit 4.00'iAIAfMA G0411 City Attorney 4 MATTrR Miscellaneous Matters e r City of Kensi i Ws JIM eatcF 24 fty 1974 - Kenai, Alaska _! TTagT lbr6008h 5122174 --- wiscolla neous mutters, including, but not limited to$ _ **Crivinal prosecution natters (estimated SO)* **courthouse related natters (151)0 **City Attorney hatters M)* - ••viscfrlanfous natters (3&$)a Atsornfy's foes 621.00 fsrenfw Trip to Anch* its courthouse 21,05 L/0 calls 4130 .43 6/7 143 ' 4130 ,43 6/6 1.08 t 5/1 12.48 616 10,80 6/30 197 16,82 copies 1.30 $8,97 aleprosents estimated percentage of time for indicatsdrovAl, " s650.07 ' activity in this billing pfrM laririotr 0��i "Sit AP ► JAMS B. FlolfgR City Attorney anima Airport ssstters City of Kena 1. y ,QTR, 24 May 1074 Wa alters rfratfd topriority......__......._ ,.. 1111. , 1111 tioatioreview of airport funding � T� -.^ stt,rtlr*a teff ` t 6. 09-1 i ' rMR4 ' I , i r I i i r i I , r F Is. e" 1 lot motoring equipment 352.63 ; TOTAL 1�,i�U1i:0O S y r /01 j�� t t /' + p 4-01 O� REPUBMICES Banoball Field Lighting May 281 1974 GOWECTS Proposal of Materials Furchaning from C;.ty Electric, Ines Soo attached cheota) 30 - 6.E, 1500w, 480v Notal Halm Floodlight (10 each - 1140 X 1100) (20 each - 620 X 640) POD Kenai $ 297.50 oa. 30 - MTD Brackoto FOO Kenai 2.20 ea. 30 - 150Ow Mutit-vapor Notal Halido Lamps 84B Kenai 41,15 ea. 1 - (3.E. HAD 600 volt 225 amp. with main breaker 30 3 Are bottom feed, surf NTD, raintight with name plate and padlocking dovico, w/6 each 2 polo 30 amp CO and 2 each 2 polo 90 amp CD and 1 3 mole space, 2 each a,k. DAB, 400 volt, 100 amp May 10 3 with bottom feed surf KTD, raintight with name plate and padlocking device, with 6 each 2 polo 15'amp and 2 space, 2 each 69 480 volt, 100 amp ML4, 10 3 wire, raintight with name plate and padlocking device with 12 each 2 polo 15 amp CB and 2 space. 840 Kenai 31055.00 Regular Freight 2-4-2 Alum. DD - 1 lot conduit and approx 1000' 366.05/M fitting a wire 1,000.00 Total 1 lot motoring equipment 352.63 ; TOTAL 1�,i�U1i:0O S %Cts,/, /01 j�� /' + p 4-01 O� �/ 0 El Mayor and Council City of Kenai P.A. Box 580 CITY OF KENAI " lid 62ar" c4 4"0" /. O. t011 680 KOM, ALASKA 9961 i T1L1/10111 989 • 106 May 130 1074 Kenai, Alaska P40 Re: Amendment of Kenai Code Section 7-45, pertaining too adoption proce duros Attached is a proposed ordinance for amendment of the section of the Kenai Code, Section 7-45 related to budget adoption procedures. The proposals are substantially a correction of typographical errors, in the rush to adopt this last year, the ordinance adopting the Code provisions indicated that the budget proposal was to be available for public inspection at "Borough Head- quarters". This was a direct copy from the source material and of course was not accurate for the City of Kenai. It is recommonddthat this ordinance'bo adopted in order to correct obvious typographical errors. >eers truly, JA ES E. FISHER Ci y Attorney I 6 CITY 01, FEMA1 • Ordinance 'iii, AMENDING 1#1M fJJ" 1,'f$ POP BUDGET, 1`113CAL MID APPPOPRIATION COUTP01,15 14Y C0110NC;T1'-;C gllrT1Ci!Jq OF 71111 CCiUif Of' TOM CITY OF Kf;'JA1 1063A'Jt+ t31?CI,1lN1'S�; AN IsNt:liCil'1CY, OF, IT OPPA1'NVI) BY Tltl? Ct913!7M, Off Till! CITY OP KVIJA1, AI.As',I,A: gection 1 • Section 7.45 of Kenai Code, 1963, an amended, is hereby u&t1eTto road as follows: City E.0 ft RAontion_ procedure Section 7.45 (a) Paring,, or prior to the sixth week pre - coding, the first day of the fiscal year, the city administrator presents to the Council a budget proposal for the next fiscal year, ouch budget proposal obali act forth tho city administrator'n recanmon3ationo, and lie accompanied by an analysis of the anticipated Income and expenditures of the City during the next fiscal year, together with canparative figures showing the estimated corresponding, amounts for the current year 20 comparisons with the previous year, The proposed exvenditures set forth in the budgetproposai obali not exceed the expected revenues of the City, 11noncumhered funds remaining at the and of the current fiscal year may be reallocated for Fur - poets set forth in the budget proposal, (b) The budget proposal sholi be reviewed by the Counci� ane be ave isbie for public insrrection at the City AIdmMwers"on offices, (c) The Council shall not a date for a public hearing on the budget proposal, notice of the hearing, shall he published in a newspaper of general circulation in the City not less than one week before the hooring, (d) After the public hearing, and not lass than 111 days prior to the and of the fiscal year, t o Council shall by ordinance adept a budget for the fallowing fiscal year and make an appropriation of the money needed therefore. Section Z - An emergency is hereby declared to exist and the rules povern3ng the introduction, roaeingg passage and approval of this orginanco era hereby ouspon%d and thio ordinance shall he effective on the _ day of May, 1974, Emergency Declared _ day of May, 1974, First Reading day of May, 1974, Second Reading ® day of May, 1074, Cog, mayor ATTEST s aY 4,611h L11041,'t, AAty-Wer'K Posted after First Reading — day of tiny, 1974, Posted after !second Reading ,,,,M,,,, day of ?fay, 1974, E P, _ __ _ SIM- III 4 611 W/UMN A, MAX OOOIRNOR AmMur i1VIRAGI 0#01R91 iOAN 909 N,, IRO. !l.-A�qmm flDSOI ^,2•,l ,1 41,0 3 May 16, 1974 6`6 •�� , ✓ J , : s City Clerk { City of Kenai P.O. Box 590 Kenai, Alaska 99811 Dear Sir: Enclosed is a copy of an application for: Transfer of Beverane Disaensary Licepse for: Rainbow Bar S Brill; Robert N. and Genevieve Williamson, Main and Overland, � 1 Kenai, to: Harry L. and Barbara R. Won. We would appreciate knowing the council's feelings regarding this appllca- tion. Very truly yours, JAMES P. DOOGANO DIRECTOR y/Investigator PB:vp Enc. i F I. . )I { f. t . i' F� / ` .—'—..=4`--_—� aua 4ls+l:.s•�!.,,a;�. .{,��I II IL II -L I - I II IIg611I STATE OF ALASKA ` 1 a�b41ATUTE PEVEPFf JCC r i ALCO1 IOIIC BEVERAGE. CONTROL BOARD � � � 5EC/IfJtJ b4. 14 APPLICATION FOR LIQUOR LICENSE (J rJEYI 0 RENEWAL (• ISArJSFER Tl.*OMPLETE FOR NEW AND RENEWAL APP (CATIONS: EUrJL,E�j+jPN C,A�t� TYPE IICETJSE FGR THE vEAkJD Ifr„,1 Pt,1+Fr+FwIlH 1tIF `";m.. 09 S PLUS A FILIt , FEF OF 125 00 PENALTY / B, t:PNICAUT'S 111./.4 AtJO M.A1111;0 DBA(BUSIrJE5!,tJLMiE)AIJDLOCAT10ti Is I ! ~ C, MUNICIPALITY �7%/d�l �/L%Q /OTHER (CA/�?1141 (Star Gr+f, D, IF RENEWAL, GIVE PRESENT LICENSE NUMBFR 1 NON -INFRACTION OF LAWS OR REGULATIONS PERTAINING TO THE SALE OF INTOXICATING LIQUORS: r I ()WAS 0 WAS NOT CONVICTED OF AN INFRACTION OF ANY FEDERAL, STATE LAW OR REGULATION OR CITY ORDINANCE I COVERING THE SALE OF INTOXICATING LIQUORS DURING THE TERM OF THE LICENSE. IF CONVICTED, GIVE DETAILS. 1 1 R. COMPLETE FOR TRANSFERS ONLY: ► ,^ J L' Al A. THE UNDEZUSINESS GNED HEREBY APPL,IE] FOR TRANS A OF � � trot tictNet, uctra4L ►�unteta % �� � 4P/ 7 GOING AS 1T*% y h o Ld AT THE FOLLOWING LO ATIONsf TREfj�DORE55 MUNICIPALITY Gi r rt/ D J+' /�C'/f// j• % , OTHER (Complete Ornv oral B, APPLICANT'S NAME. AND MAIIING ADDRESS DBA(BUSINFSSNAME) AND LOCATION 'IoAI19L v.T t ,iq�P�' �, g'�'� ���,Gr�.�!/�' i1•Y�SOitJ �j� i/f/Oo6c1 Big?(? y C. I/WE HEREBY CONSENT � �.I.r� TO TME ABOVE TRANSFER 1 rl� Hor,W�I _ � fi6aMu0• t 3, 1/WE FURTHER STATE THAT THE ABOVE LICENSE P41AS HAS NOT BEEN EXERCISED OR ACTIVE AT LEAST THIRTY 130) DAYS DURING THE PAST YEAR, IF LICENSE HAS NOT BEEN ACTIVE AT LEAST THIRTY 1301 DAYS, EXPLAIN: 4, LOCAi1f1r1 f1F THE PRF►AISt?S ! IS NOT WITHIN 50 MILES OF AN INCOPPOPATF.n CITY, BOROUGH OR UNIFIED MUNICIPALITY T b, DISTANCE BY SHORTEST PEDESTRIAN ROUTE FRf+►a AMY SCHOOL GROUNDS OR CHURCH Vo e W,OC /. 6, HAVE YOU ANY OTHER KIND OF LIQUOR LICENSE? rt4 ( j NO IF V96, ONE type AND LICENSE NUMBER 7. HAVE YOU EVER BEEN CONVICTED OF A FELONY? YES d0 IF YES, COMPLETE THE FOLLOWIN c I v+Ae a o� utwvle �rc��;j•�.rtn+ IVAlllt„p;�n ,tdtr.l uAre OF tONVIfAW-0 L t I f( APPROVED iHIQ DAY OF 19- OA 9 OA 901 LICENSE NUMBER I i Ilev,e/1n nleectaw t . j 1 i i G i8. FECERAL IDEN161CAtlON NUMSER i '9, IF APPLICAtJT 15 At J irafjw:,IJAt OR I?JDIIIDUALS 1 rJAME I�l1t)Kt'1 a 1 � 10, IF APPLICANT IS A CORPORATION: btitlH DAZE PHONE NO. :�' •o ;esi,��ir r. A. IS CORPORATION LICEtJSED 10 DO BUSINESS IN THE STATE OF ALASKA 0 YES ONO B. CORPORATE NAME OFFICE PHONE C. DOING BUSINESS AS LOCATION D, MAILING: ADDRESS CITY, STATE, ;IP - E. NAMt HOMtr ADDRESS BIRTH DAIE PHONF,NQ. sOtif-iu_C'jPrivtic, F215 vv , SO raEs 1 F, DIRECTORS AND/OR STOCKHOLDERS: NAME HOME ADDRESS HOME PHONE SHARES OR s, 1 i c . UNOEP WHAT NAME WAS YOUR PAST YEAR'S ALASKA SATE INCOME TAX FILED? f NAME YEAR SPOUSE'fj NAME �y1 ._.._....... ..... ....... _. _..... _.. ... _ ......... ... _.. _.. ... ..... ..... _.. ...... .. .. .. .. . 1 12. WHAT NAME WILL Of USED ON YOUR PUBLIC SIGN OR IN YOUR ADVERTISING PROGRAM TO IDENTIFY YOUR LICENSED PREMISES? 4, 13. Section 04,10,180, regulations 4110 and 4111, and Interpretations of Section 04.10.190, require a full disclosure of any financial Interest In a liquor license. The Board requests that you list all purchase agreements, loans from banks or:r.dIviofaIs, silent partners, or any other 1 contracts, induding lessee agreement, that offed the financial interest of this license. Failure to make o complete disclosure of all financiul Interest Is a folio statement and the penalty warrants revocation of the license. Pleaso study the above sections In your rules and regula- tion booklet. Declare all other financial interests below. 1 1 �. T +0 1 1, AFPLICANT HEREOY OECLARES THAT: Ho is anndividuaO,partnership, or O association of persons who has residod in the Slate of Alaska for of lead one year prior to the date of tht app 1cotion; or that he is aO corporation registered and qualified to do business In the State of Alaska. s3NATURE(5) OF APPLICAI T(S) .. SUBSCRIBED AND SWORN TO ME THIS DAY t z OF /�j9 ,12 n I ' r LZ MY =03%ION EXPIRES y i �6 �wcp& y� 9L 5 6 (s _ op '� IFO. a PAPE. O GOVT. LOTS at x W r 0 ScALe= • �;. � _+. 1-01 1bLT ON KeNAI RIV EQ too %MTL2vn$-s I-OGILTION MP.P - to goo' . Buu.erNa • 40.BRAtt CAP "ad. tac�01►tN63 d ATS 98, CARE M,C.P.P. ?r • fo- %Ri%%* GAP Mom. A?5 98 Cron 2 wr."c g ur �, .... �ENAi Q'v 8R •Suave• EsiI 1_Aur. go.rr, Le-r =3, fort; CITY of. �� d � ••�'' r ��'' �. 5�28r74 i t: I 779.2 B IS A II F _ I �a .. �.-_�--�-•..-;....:�r�..+,.a..�...---,.=h �.! III ■I. •.,1 .-v--i_�__._I_._ I � II 4 28 May 1974 City Manager and To: Mayor and City Council City of Kenai Box 58o Kenai, Alaska Re: Midget Baseball Clinic Pursuant to my correspondence of 21 March 1974, last year we conducted a Midget Baseball program on the City Baseball fields during the month of July. I am hopeful that I have reserved the fields from 1-3 p.m. on the following dates: July 11, 18, and 25th, 1974 I am hopeful. the City is interested in sponsoring the program again this year. I don't believe it is going to cost the City any funds of which I am aware at this time. Last year our program included �l22 young men. of the ages 6-7. If little girls show up, we will accept them also. Basically the program would be run in this manner: 1. Registration would be at the City offices. I would provide the registration forms and the City would provide desk and a person to provide information for those goming in to register. 2. Those registering would provide their name, telephone number and address. ' -3. There would be a registration fee of $5.00 from each participating boy. All monies would be distributed to the City of Kenai. 4. The days of the program would be July 11, 18, and 25th 1974 at the Kenai City Baseball fields from 1-3 p.m. This time should not conflict with any potential activity as each of these days is a Thursday in the middle of the afternoon. S. We would use the City's equipment which the City obtained from Wildwood last year and I would assume this would be available again. The equipment would include balls, bats, gloves, etc. 6. I would provide a waiver form for the parents to sign. Although there is considerable question as to whether or not these waiver forms i' are enforceable, nevertheless I believe they would be adviseable. �+ 7. The program would basically be open to boys 6-7 years old who are not old enough to participate in Little League Baseball. i 0 Page 2 28 May 1974 8. The program is very elementary, with emphasis on throwing, catching, batting, etc. Last year we finished up with a scrimmage and would probably do the same this year. 9. Last year we used high school aged boys as assistants and I would probably obtain 2-3 boys to assist me this summer. I would serve as Director of the program. 10. If there is money left over from the registration fees, I would like to provide a cap or baseball for each participant. Last year we spent about $2.00 per participant and bought each a baseball that said 'Kenai Midgets" •11. We would be covered by -City insurance and hopefully would have the participants covered as well as the spectators. 12. All monies which come in from the registration and from other sources, (last year we received $100 from the Elks) would go towards paying for the hats, insurance charges if any, etc. Last year, after the program was over, we gave each of the high school boys who assisted $20. 1 have over $20 with which to start the program this year. I am attaching a copy of last year's news release on the program as It operated' -last year. Right now, I do not see any out of pocket expense for the City. However, as set forth above, we would want to use your office and possibility of a secretary part time for taking registrations and also utilize the City insurance coverage. Last year this worked out to be agood program for little boys who are Interested in learning the basics of baseball. It is also reasonably good public relations for the City of Kenai. I am attaching a Resolution which I would hope the Council would sign. If you have any further question, please get in touch with me. Thank you. 4r*uly yours, JAMES \\\ .\-HORNADAY �J I � __ sig �.-- - , ...: • -=br ' ., RESOLUTION BE IT HEREBY RESOLVED: That the City of Kenai will sponsor for the swmmer of 1974, a Midget Baseball Program for 6 and 7 year old boys. The dates of the clinic would be on July 11,18, and 25, 1974 at 1-3 p.m DATED:. MAYOR r• u F _ P MIDGET BASEBALL CLINIC 1 i A clinic held specifically for boys that would be starting school in the fall and were as yet to young to play in Little League. This clinic was scheduled for the last three Thursdays in July from 1 to 4 PM. 22 boys turned out and worked very hard and learned alot during these three clinics. 1 • I Mr. Jim Hornaday was in charge and had very good assistance from Johnson Jeffries and five young men, Kelly Bryant, Len Seymour, George Jackeen, Brent Rice and James Smith. The clinic concentrated on teaching the boys -the fundamentals of baseball, such as hitting, throwing, catching and fielding. The last clinic was a scrimmage game which : all the boys enjoyed • .A cost of $3.00 per boy was charged, this to cover insurance -if necessary. This was -not necessary,• so a official baseball was given to each boy at a cost of $44.00 , The balance of the monies was divided between the five boys, which came to 3.80. later a gift of $100.00 was received from the Elks Club to also be divided among the five boys. This was truly appreciated by the boys who had volunteered their time, E Mr. Hornaday did an excellent job of working with this group of boys who next year '' will be ready for Little League knowing something about the sport. �_����-rte._- _. a4.,,,, ._.. ... � -.'1 .. ....-:,ai„.._—�'-••—" __ GLAD REALTY a Kk NAI PROFF JSIONAL HI.DG, R()Q%1 It I �+a'EALTOR May 1j, 1974 DOX 3100 KENAI, ALASKA OFFICE 283-4444 Dear Friend and Neighbor, ,i Once again it is tire to start thinking; of our 4th of July celebrations. .i We are writing you early in order to give your organization the time i needed io construct a ready fine entry in the annus:l parade. The 4th of July is of course the anniversary of our countrys £ndependance, and the overall theme should reflect this. Also, though, this year we are fortunate in that -re will have a small circus in town to help us celebrate. This may give your people some ideas for your entry in the parade. There will be five trophy catagorys this year. The mayors trophy, the most original,, the most patriotic, the'Trost humoris, and a commercial trophy. Each catagory will have an adult and a childrens trophy except the commercial trophy which will go to a business entry. The deadline for entrys will be June 23rd. ;9e hope the entrants will co-operate with this deadline so that the parade committee will have time tw organize and not have the congestion problem encountered last r year. The entrants will assemble at 9a.m. and the parade will start at loam. We are looking forward to your participation in this years bigger and better celebration. Please feel free to contact myself or Peggy Arness at the Chamber of Commerce office and let us know what your entry will -'< be. 283-4444 or 283-7989. 4 E SInc friV r0 08a£1 gig (:hairman � S 0 g F 1 1 III III. r ONO "04-d !I .. . ....._. - ....waw... .w�rs.,.. .7 .. .. � ...�. .7 I ADAMS • CORTHELL • LEE • WINCE 1� & ASSOCIATES CONSUVrING ENGINEERS A/►ILIAT[O Ws7N % r ;Ay 1574 J ;1tALi"ifiY.TH AVL''. v ANCMORAO¢. ALAOKA = 99301 'w�•"%�!i zT�'� Hay 14, 1974 Our Job "3 City of Y.enai P. O. Box 5•'00 Kenai, Aia,!:a ;9611 Project: Kenai Seviage Treatment Plant UPC -AK -33 (C-020033) Door •Sirs; �., Please consider this invoice in the arount of 16,025.71+ io accordance with the pro- visions of Oogc.tion 3(c), for the services descrt'icc' urMer Sections 2(g) and 2(Ir), of the Contract f&Engineering Services. " r, ! Computations for this amount were included in our invoice dated December 10, 1973. ` The services described under Section 2(g) have been completed and, concurred with according lir. fladler's (EPA Project Engineer) letter dated February 1, 1974. t The servtcos descelbed under Section 2(h) have been coMpieted with the submitta! of a set of reproducible record prints. ►` i hereby cart?fy that the above charges are true and correct and that payment therefor has not been received, Very truly yours, Adams, Cortltcl1, Lee, Ii/Ince G Associates cc F�ank A RICHARD f, ADAM, P.9, ALAN K CORiNCLb P& "MMY IL Lu. P.E. /RANK W. WINCE. P.E. 1! 0. I F- F dr RESOLUTION 74-21 A RESOLUTION RESERVING MILE 11.5 OF THE KENAI SPUR HIGHWAY FOR THE PERMANENT SITE OF THE BLUE STAR MEMORIAL HIGHWAY MARKER. WHEREAS, on July 22, 1970, formal ceremonies were held In Kenai, Alaska, dedicating the Alaska Highway, including the Sterling Highway and the Kenai Spur Road as a part of the NATIONAL BLUE STAR MEMORIAL HIGHWAY - - dedicated in memory of all persons who have served, or are serving, our Country In all branches of the Armed Forces, and WHEREAS, the Kenai Garden Club provided the first official BLUE STAR MEMORIAL HIGHWAY MARKER which was erected temporarily at Mile 10 on the Kenai Spur Road, and WHEREAS, the Marker was moved to a permanent location at Mile 11.5 of the Kenai Spur last summer, and WHEREAS, the Kenai Garden Club wish to landscape and erect a rock planter for planting Alaska wildflowers and shrubs to make the memorial site more ` attracflve NOW, THEREFORE, BE IT RESOLVEO, by the Council of the City of Kenai, Alaska, that Mile 11.5 of the Kenai Spur be reserved for the permanent site of the BLUE STAR MEMORIAL HIGHWAY MARKER. Passed this day of 197,4. .- ., . CLARENCE E. JOHNSON, MAYOR ATTEST: - - Sharon Loosli, City Clerk r�. c/o :It- . .: 1.-:C. _C Alc.hl:a7 19 J 4 -�:: �.r 3_�•3 s A za:or o. the ::e : i G.:r."Lcn Club co.:tirueE to be T.*:,= PLiT :iT1u3 :.:.::0:?I::L 111'4! ii ;F! Cr �'tz: s 197'3 cerE_t:oil =a -;ere i;t1a Inhttc:y- i nClu .i11;, Thi 3terli:: 3;3ur Foad P, -.rt of :?TJr-. 514":� In i_:ewory of all percona uho hnvc zerveC., or are eervin4, our Count.-,, In x.11 or=chea of t,ae Ar:=" : orcc e, Ths Xen!il Gar -,'en Club pro-A"ed the first official MVS 3TA_I : .Ua 11ll:i:±U+.y i.:is �� :i lch tics erected at this edication cerc.iany-at 2:ilc i0 on the 11',a=i Spur Roz:d, T* -i. :las a tozpo-rc y location an roved by tho 'a:,.s:.n ui�h%,.y Lep-xttzont pendin~ the planned hiZhcrny construction in the City of Kenai. The 3:aricer maz roved to Its pnrzanent location last summer throur*h city authorization c:n- help and now our Club ;.jlohes to procc,ad with pin na to 1znK3cape aaA- erect a rock plaster for use In Alantin;: Alaska wil;;Mwern and" shrubs to rr.:ce the Memoric.l cite more attractive, Our Club Rolicita alae aprroval of the Council in the nl^ns for continuation of this pro'rct r-a.i invite the Intarest .rn.'t assicUrce of our City in : oo-,r: tiva gf_olItS to z:::we t i^ a truly ,attractive 1 cuorial liic hway ::^r%er, We respectfully re^uoat c written reply to Vats-,ropoaal zn-, tasure you of our sincere coonoration continusd e+forto to Tk-s.ke our CITY of ::zd BEAUTIFUL i A:tc.cn-a is a cosy o t::Q tontative L-4nc:scapin, plan we are cons id,erin2, f. t I�t M r�. c/o :It- . .: 1.-:C. _C Alc.hl:a7 19 J 4 -�:: �.r 3_�•3 s A za:or o. the ::e : i G.:r."Lcn Club co.:tirueE to be T.*:,= PLiT :iT1u3 :.:.::0:?I::L 111'4! ii ;F! Cr �'tz: s 197'3 cerE_t:oil =a -;ere i;t1a Inhttc:y- i nClu .i11;, Thi 3terli:: 3;3ur Foad P, -.rt of :?TJr-. 514":� In i_:ewory of all percona uho hnvc zerveC., or are eervin4, our Count.-,, In x.11 or=chea of t,ae Ar:=" : orcc e, Ths Xen!il Gar -,'en Club pro-A"ed the first official MVS 3TA_I : .Ua 11ll:i:±U+.y i.:is �� :i lch tics erected at this edication cerc.iany-at 2:ilc i0 on the 11',a=i Spur Roz:d, T* -i. :las a tozpo-rc y location an roved by tho 'a:,.s:.n ui�h%,.y Lep-xttzont pendin~ the planned hiZhcrny construction in the City of Kenai. The 3:aricer maz roved to Its pnrzanent location last summer throur*h city authorization c:n- help and now our Club ;.jlohes to procc,ad with pin na to 1znK3cape aaA- erect a rock plaster for use In Alantin;: Alaska wil;;Mwern and" shrubs to rr.:ce the Memoric.l cite more attractive, Our Club Rolicita alae aprroval of the Council in the nl^ns for continuation of this pro'rct r-a.i invite the Intarest .rn.'t assicUrce of our City in : oo-,r: tiva gf_olItS to z:::we t i^ a truly ,attractive 1 cuorial liic hway ::^r%er, We respectfully re^uoat c written reply to Vats-,ropoaal zn-, tasure you of our sincere coonoration continusd e+forto to Tk-s.ke our CITY of ::zd BEAUTIFUL i A:tc.cn-a is a cosy o t::Q tontative L-4nc:scapin, plan we are cons id,erin2, Respectfully yours, :F,::-� CLUB Bettie Petersen- Praaic"e:at f. t I�t Respectfully yours, :F,::-� CLUB Bettie Petersen- Praaic"e:at L`--- s•�— __ _ _ _ -� �_ � --_--. - .�.. _._-..__ _ _ �- _.— -� - r - war —�-��_ _ 1111111 kill II III 1111111 1 II IIII I I e i C WLLIANA E&N, 60VER&OR DEPARTMENT T IIF NATURAL Rf:NOUNICLS &W-901WPAN S ME, 4AIAVE&VE May 21, 1974 / A1ICNORACESl95pI Re: 02-00177 Birch Drive Park, Kenai Fred Korpinen Public Works Coordinator City of Kenai _ P. 0. Box 580 Kenai, Alaska 99611 Dear Mr. Korpluens We have been advised by the Bureau of Outdoor Recreation that a grant agreement for the subject project has been approved. Enclosed are two copies of the State -Local Governmental Agreement (Form 10-569) for this >^ project PI P1 a sign both copies of the agreement and return them to this office.�Item 9 of the agreement provides that "the recipient shall execute this agreement during a duly authorized session of its general legislative body".' A copy of the agreement signed by.the State.Liaison Officer we will 1,,.• return to you for your files. Also enclosed for your information is a copy of the grant agreement with the federal government together with the general provisions, the project proposal which supports the grant agreement, and the clearinghouse comments. We call to your attention a discrepancy on the application Form 184, Part III, Section B and D. the value of the land in Section B-3 is $3,000.00, but in Section D -27(G) 'a the value is $3,120.00. The value of the land should be the same on .r 1 r - N 1 - 1 M I i f I -: --� �.... , _ --------•----�---- _..._--.----� --r ---- ---.. ice— �r�-��-�--°.. Fred Korpinen May 21, 1974 ►- r-,: Page 2 n k � • both entries of the 184. Please send us corrected Forms 184, Part III, Section B-3 and Section D -27(G) which shows the same value for this land. Please supply this information no later than May 31, 1974. I Sincerely, THEODORE G. SMITH Director i"—S'i a�►�� By., Statewide Cultural Programs Enclosure _ W88s cb b {. L � _ li ' T f 1 1j 11 .1 •• UNITED STATES DEPARTMEff OF THE INTERIOR Bureau of Outdoor Recreation Land and Water Conservation Fund Project Agreement i State Alaska I Project Number Project Title Birch Drive Park Period Covered Date of approval to Date of approval to by this Agreement 12-31-75 Project Period 12-31-75 i Project Scope (Description of Project) I To acquire by dedication and develop a small local recreation area consisting of an ice rink, tot lot, open grass area, and trail to Lynx Creek. - I Project Stage Coveted by this Agreement Entire Project - Project Cost The following attachments are hereby Incorporated into this agreement: 3 Total Cost $ 10,600.00 Fund Support 50 1. General Provisions -' Fund Amount $ 5,300.00 y• project Proposal , Cost of this Stage $ 10,600.00 3. Assistance this Stage $ 5,300.00 4. i BOR 8-92 P 3 (Rev. Mas. 1387) 3 i tYp{p. _I The United States of America, represented by the Director, Bureau of Outdoor Recreation, United States Department of the Interior, and the State named above (hereinafter referred to as the State), mutually agree to perform this agreement in accordance with the Land and dater Conservation Fund Act of 196.5, 78 Stat. 897 (1964), and with the terms, promises, conditions, plans, specifications, estimates, procedures, project proposals, maps, and assurances attached hereto and hereby made a part hereof. The United States hereby promises, in consideration of the promises made by the State herein, to obligate to the State the amount of money referred to above, and to tender to the State that portion of the obligation which is - required to pay the United States' share of the costs of the above project stage, based upon the above percentage of assistance. The State hereby promises, in consideration of the promises made by the United States herein, to execute the project described above in accordance with the terms of this agreement. The following special project terms and conditions were added to this agreement before it was signed by the parties hereto: This agreement is not subject to the provisions of Section B.2(d) of the attached General Provisions dated December 1965. This agreement includes the use of indirect cost rates as approved. i The state agrees to comply with the terms and intent of the Uniform Relocation assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. (1894) (1970) and the applicable regulations and procedures of the Department of the Interior implementing such act. Reference to $10,000.00 in B.2(a), (b). and (0.0f the General Provisions is — — changed to $2,500.00. In witness whereof, the parties hereto have executed this agreement as of _ the date entered below. THE UNITED STATES OF AMERICA STATE 0 By Alaska (Signature) (State) By (Title) (Signature) Bureau of Outdoor Recreation i United States Department of Theodore G. Smith 1 the Interior (Name) Ii Date State Liaison Officer 1 (Title) i INTI 20N-73 i IL F- r - r ,5 10-569 2/5/73 AGREEMENT P� THIS AGREEMENT, made and entered into this 21st day of May , 19 74 , by and between the STATE OF ALASKA by and through the State Liaison Officer for purposes of the Land and Water Conservation Fund Act of 1965, hereinafter called "State", and City of Kenai , a political subdivision of the State of Alaska, hereinafter called "Recipient"; WITNESSETH: WHEREAS, Recipient proposes to undertake the following outdoor recreation project: Birch Drive Park hereinafter called the "project", and, to that end, proposes to perform the work as set out on the Project Proposal attached hereto, marked "Exhibit A" and by this reference made a part hereof, and WHEREAS, federal matching funds for acquisition and development of outdoor recreation areas are available under the Land and Water Conservation Fund Act of 1965, Public Law 88-578 (78 Stat. 897) (1964), as administered by the Bureau of Outdoor Recreation, U. S. Department of the Interior; and WHEREAS, it is the intent of the parties hereto that Recipient perform the development work set out in Exhibit A in accordance with the Land and Water Conservation Fund Act of 1965, any other applicable federal and state statutes, and the requirements of the Bureau of Outdoor Recreation; and that State apply to the Bureau of Outdoor Recreation for funds with which to reimburse Recipient for not more than 50% of its cost in performing such work; NOW, THEREFORE, the premises being in general as stated in the foregoing recitals, it Is agreed by and between the parties hereto as follows_: I. Recipient shall perform the work of the project in accordance with Exhibit A. 2. The estimated total cost of the project is $10A00.9n Recipient shall. in the first instance, pay all costs of the project. Upon completion of the project, Recipient shall submit to State an Itemized statement of the actual total cost of the project. 3. Upon receipt from Recipient of the itemized statement of the actual total cost of the project and completion of the project by Recipient in accordance with the terms of this agreement, State shall apply to the Bureau of Outdoor Recreation for one-half the estimated total cost of the project or one-half the actual total cost of the project, whichever is the lesser, and, upon receipt thereof from the Bureau of Outdoor Recreation, shall pay such amount to Recipient, less a sum not to exceed _k_96 of the total project cost for administrative costs. It is understood by the parties hereto that where the actual total cost of the project exceeds the estimated total cost of the project, State shall not be obligated to apply to the Bureau of Outdoor Recreation for, or to pay to Recipient, any amount in excess of one-half such estimated total cost, and that Recipient shall be solely responsible for any excess of the actual total cost over the estimated total cost. State may, where acceptable to the Bureau of Outdoor Recreation, apply for federal funds prior to completion of the project and pay such amounts from federal funds to Recipient for completion of such portions of the project as may be agreed upon by Recipient, State and �. Bureau of Outdoor Recreation. I_ 4. Upon completion of the project, Recipient shall, at its own expense operate and maintain the project facilities for outdoor recreation use by the general public. S. It is understood by the parties hereto that no funds of State are, under this agreement, - committed to payment of any costs of the project, and that obligations imposed upon State to apply for federal funds as well as the right of Recipient to receive any reimbursement for any costs of the project shall extend only to those portions of the project, including the estimated costs thereof, approved by the Bureau of Outdoor Recreation. Furthermore, if Recipient fails to perform any of the work of the project and such failure, because of commitments made by -) State to the Bureau of Outdoor Recreation, forces State to perform any work necessary to bring the project to a useful stage of completion (as determined by State and the Bureau of Outdoor Recreation), Recipient shall reimburse State for all State's costs in performing such necessary completion work, less any federal funds received by State for such work. t 6. Recipient hereby agrees at all times to comply with the LAND AND WATER CONSERVATION FUND PROJECT AGREEMENT - General Provisions, attached hereto, marked "Exhibit B" and by this reference made a part hereof, in accordance with paragraph S of part A (Definitions) of Exhibit B. -- i 7. The provisions of the main body of this agreement, and Exhibit B shall prevail, in case of conflict, over the provisions of Exhibit A. 8. Recipient shall complete the work of the project by 12-31-75 9. Recipient shall execute this agreement during a duly authorized session of its general legislative body. Dated this 21st day of t4av . 19 74 , at Anehoraore , { Alaska. STATE OF ALASKA BY: State Liaison Officer for Purposes of the Land and Water Conservation • Fund Act of I %S (CITY) (BOROUGH) BY: 118 a ill I A 1111 � .d -y .i '•__-. .- � � � f � • /�� (4 / JOHNSTON JEFFRIES / ATTORNEY AT LAW P.O. 00% 2040 KENAI. ALASKA 99811 I` TELEPHONE 20a.1639 0 June 3, 1974 Kenai City Manager Box 580 Kenai, Alaska 99611 Dear Sir: I wish to explain that in order to make transition from Mr. Fisher to me of city matters, it has been necessary to submit billings from May 17, 1974 to and through the end of May 31, 1974. I note in reading the agenda that Mr. Fisher 1 also submitted charges for some of the same period. This is required in order for Mr. Fisher to explain various pending matters which is always the case where one attorney supplants another. Several conferences took place between us from May 17 through May 22, 1974. The same procedure will take place when the transition is made from me to the person you employ as permanent replacement for Mr. Fisher. This is unfortum tely one of the losses through "slippage" that inevitably occurs in change -overs of this .kind. i - `. Very truly yours, Whn� e -_ JJ/re cc: James E. Fisher, Esquire f I� 1 - I - STATEMENT FOR LEGAL SERVICES • TO: Kenai City Manager FROM: Interim City Attorney, JOHNSTON JEFFRIES. DATE SUBJECT TIME May. 14, 1974 Civil General Confer with Pisher* I hour May 14, 1974 Telephone call & conference 30 min. Civil Matter - Check Ins Gas rate) May 14, 1974 Review Criminal File 10 min. May 15, 1974 Civil - Gas Rates 2 hro.35 m, May 15, 1974 Exam Cr files from Fisher 37 minutes (tel. call Fisher) May 16, 1974 Civil matters general - 30 minutes review a file May 18, 1974 Telephone call - Mr. Chen - 30 minutes re. gas rates (got tariff forms) May 20, 1974 criminal Matter - Sidney Miller 15 minutes May 20, 1974 Civil Matter - conference with I hr. 15 ml Fisher* telephone call Navarre - to city hall with memos. May 21, 1974 Criminal matters - Stroman - 55 minutes read OXV1 reports May 22, 1974 Criminal matters - read OMV1 45 minutes files, police reports, tel.calls. May 23, 1974 General criminal matters 45 minute", May 23, 1974 Study Chens testimony draft on I hour Gas rate - cost analysis May 23, 1974 Read Fisher's letter re. rates# 1 hour studied material gas rates JONXIM" Junin affoxilm Ar law May 28, 1974 Criminal matters - court matters 4 3/4 bra. 01.0.0038940 entire day n -c% ambers conference & court trials - I - F - - - • � s May 29, 1974 Viewed video tapes at police 45 min. department lKay 30, 1974 in-chambers conference - 1 hour Anderson !� conference with Kay re. Larson TOTAL HOURS SPENT 18 hours 17 min. $42.00 per hour----------------------------------- $767.90 SUBMITTED this 3rd day of June, 1974. N -F II r i a '' - ,- ate. • I - - -- - _- .. JONNATON �OIRIp AIMUM Ar LAW ! "Wass y - 2 - L � t 1" i' i • r I t u^ HOMER ELECTRIC ASSOCIATION, INC. . IIOMFdt, A1,A8KA RIGHT-OF-WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that (1) (We), the undersigned . City of e.enai for a good and valuable emucderation. the receipt of which is hereby acknowledged do hereby grant, bargain, sell. convey and deliver unto the HOMER ELECTRIC ASSOCIATION. INC., an Aleske cooperative corporation of Homer. Ahura, here. inatter called the "Cooperative" and to its successors, assigns and licensees. a sole and exclusive comment for the purpose of otusstrueting. operating and maintaining electric transmission and distribution :inn, and telephone ham throntW. ever. I% and across the lands of the undersiSaed, situated in the ..Ker, al.. . . ....... .... Recording Precinct. Tbird Division, State of Amite. and more particularly described sa follows: Underground distribution and service lines and associated above ground level facilities within the Fidalgo Comraercial Center Subdivision, City of Kenai, as shown on drafting dated June 3, 1974 and labeled arogosed electric service linea for Kenai Court House attached to and made part of this easement. AND may. there Is hereby granted to the saki "Cooperative". its succenon„ assigns and 11011131*02 the 5010 and oulusive right to le operate, and maintain any and all facilithes for said electric transmission and distribution line% and telephone lines. through, am. lin, and across said property ea fumy be from time to time necessary or desirable for the exclusive use and enjoyment of such easement Including the right of ingress and egress to said property, and the right to cut and keep clews of an traft shrubbery, undergrowth and other obstructions on sold property as may be required for the construction, operation and maintenance of Such faciliues. � HAVE AND TO HOLD the same to the "CooperadW. its sueoprom assigns and lleenseew. ( J; THE Cooperative agrees, in constructing, operating and maintaining aid Ibtq, to do such work in such a way as not to damage said real property any more than may be necessary to carry out the pur- pose of this easement THE UNDERSIONED agree(s) that all poles, wires and other fwllities, Including any maks service entrance equipment, installed on the above-described lends at the Cooperative expm@e than remain the property of the Cooperative and removable at the option of the Cooperative. THE UNDERSIGNED convesant(s) that (they ere) (he b) the owner(s) of the abovedeaoribed l@nda trod that the said land@ are free and clear of encumbrances and Hens of whatsoever character except those held by the following persons: ... .......................... ..... .._....................................... ......_..................................... IN WITH WHEREOF, the undersigned (have) am) act (their) (his) hod(s) and ad(@) thU ............ day of .... ............................................................. Ip . ! WfInenex Coiaumerw L.................. .......... ...... ................... Q. S) 1........................................................................... lL SJ L............ .. . ................ ............. .... .. O. t3) 4.. .. (G81 a........ .................................................................. rt.ea t}.. .... �....... .................. .................................. ... a.$) V=ZD STAtr$ OT Atdt.[1iCA s WATE or ALASI[A T= 18 TO CEl fM that on fhb .. ................. day of .,iii .. bdesr am a Notary Public in and for she Blah of Alaska, riding Nenba nay eommtadonee iod nrorsu, pawaft sea nmmvrlad) dwaband and wife). known to be to bi etas lda6t6i i dlvldusltal described I.. end who tsaeeuted the 1. two. mine �t and Mepu 1�� Wiper pein rsonally acknowledged to me that eMs (they► executed the tame be* and value. IN WlZNM VnWRW, I have hanunto act my hand and 801sed aw old" sal In the Stats the ✓ do and year its Nle certificate first above written. Notary M& for Aloft nodding at ................... ........ .........._ Icyaommiaiom axA .. ... .............. ....._.„.. ....._ ..._......._ fain uw wrrwo vsw tit« tapnnus, en. ti f� = ( K�r�fni Hero'4 1 I�r k I JI 2 8 t 4 S • 8 1 O L k 4. ' is i MbjeriOA1 (CaurE RAN1toRd1RP of TitTl7yt ior•r/s a r• •rod F I o A L& 0 3 �¢ f'vK Cnlsi rrr��s� arn� . COMMCRtIaL a ~ CEN TE1Q 0 � 6' i I .. � r s d . r.:.•�.dstcl. W ' d o • eater 't�• . R w 9 r ` ExiJs!.v6 H O M E R P'L, ECTR ►C R5Soc...I've. • � PKor�oseD Eas�Txic se'R✓�c� LiwEs .t'e�e '�f KENH I COLtRT Hou.,s'E .TuaE r, 1973 I �nZASM.sNVT i I r 1 biternatimi Management CAY Information Service MARCH 1914 00; VOLUME 6 C. NUMBERS A ti P1111113 U'MY� . Financial disclosure for local government officials --- � �F�-f oft WE AVORT The report notes that financial dbclo. sometimes criticized as an invasion of AT A GLANCE sure requirements usually cover five privacy and a barrier to influencing fn WtY Of Public Officials Is an In- main elements — source of authority, qualified persons to seek public office. gfgldO$ C0111cem W all levels Of govern- designation of officials covered. de. In addition, such requirements. it is meat. Although not a total solution to scription of financial Information argued, do not necessarily uncover the this concern, financial disclosure re- required. administrative procedures, wrongful conduct they are Intended to quirements are a tool for minmuzing and penalties for failure to comply. expose. Thus, the report suggests alter• conflict of interest problems faced by Provisions of state and local laws on natives to financial disclosure that those holding public office. This re- these matters are presented, along with might be considered. It appears likely part examines such requirements suggested steps for implementing a that an ever-increasing number of gov- based on a study of financial disclo. financial disclosure law. emments, at all levels will adopt some sum laws at both the state and local form of financial disclosure regulations level. Financial disclosure aquiriments are in the coming yeas. are published monthly by the Intemational City Management Association, 1140 Connecticut Avenue, N.W., Washington, D.C. 20036. Copyright T 1074 by the Intemational City Management AssocOinn. No pan of this report may be reproduced without permission of the copyright owner. These reports are intandod primarily to provide timely Information on subjects of Practical Interest to local government administrators, budget and research analysis, administrative assistants, librarians, and olhate responsible for and concerned with the operational aspects of local gtwernmenta. Reports are Issued as part of a subscription service that includes answore to Inquiries and other publications. subscription Fetes, based on population of subscribing jurisdictions, will be fumiahed on fequesL F I 1140 _ Connect"" Avenue Nonnrmst Wash.ngton OC 20036 International Management city Information Management ' Service Association T 't+ Management Information Service Reports are published monthly by the Intemational City Management Association, 1140 Connecticut Avenue, N.W., Washington, D.C. 20036. Copyright T 1074 by the Intemational City Management AssocOinn. No pan of this report may be reproduced without permission of the copyright owner. These reports are intandod primarily to provide timely Information on subjects of Practical Interest to local government administrators, budget and research analysis, administrative assistants, librarians, and olhate responsible for and concerned with the operational aspects of local gtwernmenta. Reports are Issued as part of a subscription service that includes answore to Inquiries and other publications. subscription Fetes, based on population of subscribing jurisdictions, will be fumiahed on fequesL FINANCIAL DISCLOSURE FOR LOCAL GOVERNMENT OFFICIALS Theses an honest graft, and I!0s an example of how it works. I might am up the whole thing by a yin': 1 seen my opportuttirin and took 'em. "t George Washington Phmkitt Now can we calculate the cynidtm engendered In our clitens... by these men — how does one measure the erosion of coil idenee in our system ofgovemment, and the dhnhuhhetd respect for our lases, occasioned by those men? These very men who, as govemment ofgchrls, btveighed against crime In the stream, while they pursued their own criminal activites in the con1don of city have Judge Georgelf. Barlow A 1971 Harris poll revealed that 80 percent of the American This report was written by Steve Cinter, Assistant Director, llfmrggement Development Center, Imernadand City Mangge- m entAssocladon. The following individuals provided information and/oe com- mend for the report: CYty Managers Larry Blick of Rockville. Maryland; lames Giese of Greenbelt, Maryland; Edward Rasmo of Torrance, California, A Wayne Demett of Del Mar, Q UIOnsla; and Larry Sprecher of Beaverton, Oregon; County Manager Robert Wilson of Fairfax County, Virginia. Asshtant City Manager John Fischbach of Lake Forest, IBinob, and Patrick Lynch, Administrative Assistant, Anrlwrage, Alaska. Stuggated citation: Management Information Service, Steve Anter, Financial Disclosure for Local Government Officials (Washington. D.C.: International City Management Assoeia- Non, Vol. 6. No. 3-0. Merck 1974), people believe that 'organized crime has corrupted and controls many politicians in the country".s Another study conducted by the Institute for Social Research at the University of Michigan found that over half — 53 percent — of the people believe that "quite a few of the people running the government are a little crooked." The recent scandals involving several state and local officials in New Jersey, former Vice president Spiro Agnew, and the Watergate break-in and alleged cover-up have all contributed to a growing distrust of public officials and institutions across the country. These incidents cannot be dismissed as solely a problem of the federal government or of New Jersey or other "eastern" local governments. No, such activities occur In local governments throughout the entire country, at an undetermined magnitude. It may be a city manager involved in land speculation in his own com- wonity in Ohio or in California, a mayor -receiving kickbacks in return for city contracts in Indiana or Illinois, a building inspector or a police patrolman accepting money or a favor to overlook a violation. Or, it may be some special advantage given as an act of friendship. THE SEARCH FOR SAFEGUARDS The National Advisory Commission on Criminal Justice Standards and Goals condemned public corruption for its staggering cost to the American taxpayer and the additional crime it breads by providing a model of "official lawlessness." The Commission went on to urge state and local governments to require public officials to disclose their financial holdings and professional Interests, to adopt an ethics code adminis- tered by an ethics board, to enact stringent campaign Mance disclosure laws, and to define certain conflicts of interest as crimes. . Ethical standards for loaf officials are not a new idea. ICMA adopted a code of ethics 50 years ago, in 1924. In 1962 load governments were encouraged to adopt their own standards in A Suggested Code of Ethics for Municipal Of tells and Employers, published by ICMA. In 1972 it was stressed In the City MoMement We of Ethics that "profes- slonal ethics have never before demanded a higher degree of respect and observance." ICMA has defined specific guidelines pertaining to gifts, confidential information, representation, Investments in conflict with official duties, and private employment (see Appendix A). Recently, there has been a renewed interest in financial disclosure requirements in local governments. Such requirements have been enacted or are being considered in Del Mar, Hermosa Beach, and Torrance, Cedfomia; Greenbelt and Rockville, Maryland; Arlington and Fairfax Counties, Virginia; Louisville, Kentucky; and Anchor- age. Alaska, to name a few. While many other local govern- ments require financial disclosure by some officials, the practice seem to be far from widespread, except where mandated by state legislation. States have become increasingly active In this area. A recent survey by Common Cause showed that 25 states have taken actions in the last year to reduce the influence of money and secrecy in their political processes. Six of these states (Alabama, California, Maryland, Ohio. Texas, and Wisconsin) have enacted conflict-of-interest and financid disclosure leg* lsilon.s t :I :I i I 2 J Mamagsmens Information Service I E r lois year ritually every legislature that meets will be faced live officer) and other staff in sensitive positions (e.g., those with a barrage of legislative proposals on ethics and campaign involved in planning, zoning, construction, and inspection financing. Most states will find one or more citizen groups — activities). Similarly, some members of citizen boards (e.g., e.g., Common Cause — advocating an ethics initiative. Recog- planning commission and school board in Fairfax County) z Rising this, the National Legslative Conference Committee on Legislative Ethic and Campaign Financing prepared Guide- lines for State Legislation on Government Ethics and Cam. ytrlgn Fkmdng(we Appendix B). Whether the initiative comes from the state or local level. fistsncial disclosure for local government officials seems to be an Immediate issue. FINANCIAL DISCLOSURE REQUIREMENTS Financial disclosure refers to a statement detailing certain personal financial information that is filed in a manner allowing a wider knowledge. The purpose of disclosure is to minimize the effect of external financial interests upon official Judgment. Specifically. its intended impacts at to(i)discour- age persons from accepting a position of responsibility where they would be compromised by conflicts of interest; (2) discourage local officials front participating in decisions Involving coufi cts of interest by setting clear standards of conduct; (3) provide information that would allow superAwa to anticipate and help employees avoid conflict of interests; and (4) provide sufficient information to the public to allow Win to form an Independent Judgment as to the proven txmElfcts of interest. Local financial disclosure requirements usually camist of five main elements: (1) source of authority, (2) designation of ofBdais covered, (3) description of financial information requited, (4) administrative procedures, and (5) penalties for 11a0ure to file or for tiling an incomplete or false statement. Do following examples of financial disclosure requirements were analyzed in preparing this report: the states of California, ulinols, Maryland, Ohio, and Oregon; Fairfax County. Yir- giala; and the cities of Anchorage, Alaska; Del Mar, California; and Greenbelt and Rockv01e, Maryland. Details can be found In Table 1, "Financial Disclosure Requirements for Local 001cWs Under Selected State Laws," and in Table 2. "Locally Adopted Financial Disclosure Requirements." The subsequent discussion presents a summary of these examples. Authority. Four types of authority for financial disclosure .:....... ..... am used in the examples reviewed: (1) state law specifying Handal disclosure requirements and providing for their administration by subdivisions of the state; (2) state enabling legislation authorizing local action and providing gufderines within which local governments can act; (3) local govesoment legislation prescribing financial disclosure requite - meats end procedures for their adminlstration; and (4) local government general ethics or conflict of Interest legislation deferring to the administrative officet development of the specific requirements and procedures. See Appendix C for a copy of the Fairfax County ordinance illustrating the letter Cate. Officials Covered. Based on the examples reviewed. all Jurisdictions require all elected officals and candidates for elective office to fife a financial dischinue statement. Chief administrative officers are covered in most cases. Others required to Me statements Include principal appointed staff (eg, department heads and assistants to the chief administra- must file statements. In one case (Anchorage) all elected officials, all appointed officers and employees, and all com- mission members, paid and unpaid. are mandated to file statements. The criteria used to determine which other staff positions should be included are degree of discretion exercised and susceptibility to pressure from outside interests. Frequently, statements must acknowledge the financial ftiterests of all -those within the household as well as the local government official personally. Financial Information Disclosed. Although each jurisdiction seems to develop its own wording for the types of financial information sought, three types of Information generally are included: (1) income, including gifts, loam, or released debts; '2) investments, officer status. and positions of ownership; and (3) real property. However, there can be three types of ittritstions on the information required: (1) only interests above a certain magnitude (e.g.. ranging from $50 to S5.000); (2) only sources of income, not dollar amounts; and (3) only those sources located or doing business within a specified geographical area (es.. state, county, or city). Other com- monly specified exclude= are privileged relationships (e g.. medical patients, legal clients), interests in financial insthu- it=% life insurance. and property for personal use (e g.. personal residence). It b the detail of financial information required that mains financial disclosure as controversial as it is. Yet, there is no way of knowing how this factor affects the effectiveness of Ow disclosure. Admbdstrative Procedures. Depending on the complexities of a given fimmelii disclosure system, a number of procedures might be specified for administering the financial disclosure process. First, administrative responsibility must be assigned to ` a parson or body. This is usually the chief administrative officer or board of ethics. if there is one. Ethics boards may be formed of private citizens, often persons of "unquestionable integrity." of staff. or of a combination of citizens. elected officials. and staff. Second, guidelines are developed to help the specified officials, employees, and commission members comply with the disclosure requirements (a;.. how to file the information dnoporly), A printed form is provided to assist in the tipng. See Appendix D for a sample disclosure form. Thad, forms aro filed with the juriaifction's office of records (as., city clerk). Under some state laws, statements of city officials are &it with their county clerks. The place of filing may affect public accenfliflity also. Disclosures are required prior to elections, within several days after appoint- ment, and periodically thereafter. California also requires a disclosure within thirty days after terminating a position. Fourth, accordbility to the statements is Mined. Most Jurisdictions allow public inspection of the statements, al- though this is not universal. Often those persons wishing to see the statements must sigh a request or show valid press credentials. Copies are usually permitted, either at test or to be made by hand. Individuals whose statements are reviewed are notified of Inspections. The principal exception to this i 0 EN t C40 _111111 IIA■ �altwllll■1t a8�Alllla i VI use. _ II I format can be found in the city of Rockville, Maryland. Statements there are not open to the public, but are kept on Me by department heads (for general city employees), by the city manager (for department heads), or by the city council (for the city manager). If a person required to file a financial disclosure statement b unsure or has a question about his or her statement, a procedure may be established for providing an advisory ruling by an attorney or the ethics board. Siadluly, procedures need to be defined for handling a report of violation. Provisions for investigation, hearing, penalties, and appeal or similar functions must be made. Because of the possible severity of the sanctions (eg., loss of job or even imprisonment), care must be exercised to safeguard the rights of any person accused. This can be done in the ordinance calling for disclosure, by rules adopted by an ethics board, or by administrative regulation. Finally, a policy for public notification should be devel. oped. At a minimum. the filing of statements and their availability (if open for public inspection) should be acknowl. edged in local newspapers and the disposition of substantive charges of violations explained. Pemlihs, Not all financial disclosureiL% include provisions for penalties in case of failure to file or of Ming an Incomplete or false statement. although most do. Among the penalties specified when included are misdemeanor, with commensurate Me and/or imprisonment, dismissal, suspension. or censure. Some of time are clearly judicial matters, while othets may be administratively unposed. CRITICISMS OF FINANCIAL DISCLOSURE There are four main arguments against financial dbelosure requirements in local government. First. such disclosure represents an Invasion of privacy. While it is true that financial disclosure often makes personal information available to the public, it b not an !liegd invasion of privacy. In 1964, the United States Supreme Court upheld lite proposition that who a person accepts public office, he voluntarily opens some of his private affairs to public scrutiny (N. Y. 71mmes Y. Sullivan, 376 U.S. 254,1964). A second argument against financial disclosure is that it will keep some of the better qualified (ar recognized perhaps through their occupational success) from seeking public office. Ibis criticism gains statute with the report that disclosure requirements in the state of Washington have led to the resignation of several local officials. In citfes where holding office Is done in the spirit of public service and indeed represents a private sacrifice in terms of long hours of hard work and very little compensation, increasing personal vulner- ability may discourage seeking and holding public office. A former commissioner from Manhattan Beach, California, ex- plained: "... there would always be the fear that I might have overlooked something .... But, the worst part of the job of gathering all that data, assuming it was correct, was that the parthans and political vultures would descend upon my records and make anything out of them they wanted to."O Thu may be even more important in a small government, where there are fewer positive incentives for holding public office, such es low pay and absence of higher political aspirations. Part of this concern has with the equity of sonic iibiimivAINK all oellpllll,lll IIIIIat 11-...1111 II II I 111111 ' e Financial Dhclosure for Local Government Officials 13 local public officials being required to disclose while others may not. Third. in cases where disclosure requirements are especial- ly comprehensive for income, the adrumisuative efforts of compliance can be so great as to be prohibitive. For example. in some cases law !inns and major corporations employing public officials have been asked to divulge accounts numbering in the hundreds or thousands A final argument is that financial disclosure will not achieve its aims, especially the discovery of wrongful conduct. It Is not likely that a person knowingly substituting personal gain for public judgment will report that personal gain publicly. However, disclosure may be an effective means for dealing with conflict of interest problems where the official may be doubtful about the propriety of a certain action. STEPS FOR IMPLEMENTING FINANCIAL DISCLOSURE U there is interest in initiating financial disclosure require. ments, here are some general sups that should be considered: 1. Review the existing legal framework at both the state and local level. If the state legislature is studying finartcial disclosure legislation, take an active interest. Also consider the usefulness of broader ethics legislation. Including campaign spending and financing and lobbying controls. 2. Assess the "climate" within your community. If confi. dence in local officials is low because of recent "conflict of interest" incidents. a more complete disclosure or more public participation or accessibility may be necessary. 3. Prepare a draft ordinance and outline of administrative procedures. and review these with the council or super. visors and also with representatives of those affected (e.g., employees, citizen boards). 4. Consider the extent of citizen input desired. An advisory committee of "distinguished" citizens may provide good impartial feedback as well as add credibility. S.' Adopt an ordinance and appoint an ethics board (if applicable). 6. Establish the adminstrative procedures for carrying out Financial disclosure. This may be given to the ethics board as their first responsibility. 7. Carefully explain requirements to those covered by the ordinance. Stress should be placed on the "preventive" purpose. And, it should be emphasized that when there are questions about the requirements or U it is unclear how the requirements apply to a specific situation, the city or county attorney will be available to give advice. 8. Conduct a public information program to explain how the disclosure requirements work and how this is to help guard against conflicts of interest. ALTERNATIVES TO FINANCIAL DISCLOSURE In communities where financial disclosure requirements are not likely to be adopted for reasons such as those stated earlier, there are a couple alternatives: 1. Filing a full and complete disclosure with the local court of first jurisdiction (i.e., that level above the municipal (text continued on page 8) i i a I � 1 I CALIFORNIA n, MARYLAND OHIO 1 1 � l 1 1974 Under consideration AUTHORITY State Law State Law Local Ordinance l (Common Cause Based on State Law Initiative) OFFICIALS County supervisors and All elected officials and All elected officials and All elected officials and I COVERED Table 1 FINANCIAL DISCLOSURE REOUIREMENTS FOR LOCAL OFFICIALS UNDER SELECTED STATE LAWS a' CALIFORNIA ILLINOIS MARYLAND OHIO OREGON • EFFECTIVE DATE 1974 1972 Under consideration 1974 Under consideration AUTHORITY State Law State Law Local Ordinance State Law (Common Cause Based on State Law Initiative) OFFICIALS County supervisors and All elected officials and All elected officials and All elected officials and All elected ofIiciats; COVERED chief administrative off I. all appointed officials candidates for elective candidates for elective judge~ and district attor- cars, mayors, city coup• making $20,000 or office and city manager, office and other officials neys; state, regional, cil members, members of more. and employees desig• county, and city board planning commissions noted by the Ethics or commission members and planning officers, Comm. (excluding whose responsibilities and managers and chief school boards, village affect the disbursement administrative of fleets officials and employees, of public funds ordis• of general law or char- and board or commis- pensing of privileges; ter cities (rules by local sion members receiving chief administrative jurisdictions may be less than $1,000 per officers, department and adopted to cover MI. year). division heads; consul- eials subject to their tents to public bodies control). receiving over $50 per diem. FINANCES TO BE 1. Business activities 1. Entity doing business 1. All interests in real 1. Each source of In- 1. Name of all business DISCLOSED where investment over with local govt In property. come received and de- offices and directorships, $1,000 (note if over which ownership Inter- scription of services ren - $10,000). est held Is valued in 2. All interests in any dared (excluding clients 2. All names under excess of $5,000 or eorpormlon. of attorneys, patients of which business Is done. 2. Real property valued where dividends exceed medical proctitionerl. more than S1,000 (note $1,200 (excludes finan• 3. All intergsts in any 2. Name of every corp., 3• Current employment. It it excocds $10,000; tial institutions). other businessantity trust, and assoc, which exclude home or recraa which does business transacts business in 4. Name and description tional property). 2. Name of any profet• with the city. Ohio in which there Is of business from which sional Organizationan investment over 60% or more of income 3. Source of income, where an officer or 4. Each gilt of property I,000 person holds $1 $ was received; whether loans or gifts aggregating adviser from which Iry in excess of $60 and Office (excludes banks, H has or could reason• ' $253 or more (note if come over $1,200 was each gift of money on loan institutions). ably be expected to do over $1,000; exclude derived. behalf of any person businn s with any gov- family gifts and caw doing business with the 3. All feesimple amt ernmental agency or paign contributions). 3. List services rendered city. tease -hold interests in have any legislative In- o-and andnature of entity if real property held in forests in such an agency. 4. Any employment, fees over $5,000 were S. All off ook director. Ohio (excludes personal position of management, received. ship, and salaried am -residence residence and recreation Listing of all real or other off lea, salaried ployment with any Propenyl. property in which there or otherwise, with a buss- 4. Identity of capital entity doing business Is an ownership Interest. non activity. asset producing a capital with the city. 4. Name of persons gain of $5,000 or more. owed debt more than Additinnal economic 6. Liability to any per- $1,000 (exclude debt interests which might do 'Application of all four 5. Name of entity end' son doing business with from personal residence busimm with or have types of finances limited type of govt action the city (excluding or ordinary conduct of legislative interest in to Interests in the local requested If ownership actual credit accounts). business). 9ovemment agency. �J' i F - Mal I - FINANCES TO BE Jurisdiction, doing busi• interest is over $5.000 7. Member of Immedi• S. Names of all parsons (a) Each income source DISCLOSED (cont'd) ness with the jurisdic• and income or dividends ate family employed owing more than S1,000 over S1,000. tion, or it the interest in excess over $1,200 by the city. (excluding clients and could be materially af• received. patients and as a result Ib) Debts over $1,000 fected by any action, of business activity). (excludes mutual fund, failure to act or decision 8. Name of entity doing blind trust, bank deposit, that might foreseeably business with the local 8. Source of each gift credit union, life be made in one's offs• govt where income over over SSW (except wills insurance). cial capacity. $1,200 was derived for and relatives). services. (c) Bihsiness Interests over $1,000. i. 7. Name of any unit of + - govt employed by dur- Id) Each person for i Ing the Year. which services per- formed for a fee over ! S. Source of gifts in $1,000 (excludes f aggregate of over $1,600. medical patient). ADMINISTRATIVE Secretary of State; or State Ethics Board Governmental Ethics RESPONSIBILITY mayor or manager if Division for the .local rules are adopted. Commission DATE OF FILING April; at the time of April 15 or before 20 days after tiling for 10 days after appoint - filing nomination papers; acceptance of nomin& of lice; 90 days after ment; 30 days after 10 days prior to assum• tion Is filed. appointment, or annual- filing; annually or Ing appointed office, ly on April 18. June 1. and within 30 days ! after leaving office. i SOURCE OF FILING County Clerk County Clerk City Clerk State Ethics Board Government Ethics r. Division ACCESSIBILITY Public Inspection and Public examination and Public Inspection. Public inspection and copying. copying. copying. R i PENALTIES FOR Fine up to three times Not to exceed $1,000 Misdemeanor (4th Dismissal; fine up to FAILURE TO FILE the benefit; forfeiture fine end/or 1 year degree) and grounds for twice the benefit OR FILING AN of office. Imprisonment, dismissal. - INCOMPLETE OR FALSE STATEMENT y i 11 Tabb 2 LOCALLY ADOPTED FINANCIAL DISCLOSURE REQUIREMENTS ANCHORAGE DEL MAR FAIRFAX GREENBELT EFFECTIVE DATE 1972 1973 1973 Under consideration AUTHORITY Local ordinance Local ordinance Local ordinance Local ordinance ^. ROCKVILLE 1973 Local ordinance » (1984) with admin• istrathre discretion OFFICIALS Ali elected officials, all City council planning Board of supervisors, City council and city City manager, dopart• COVERED employees and appointed commission, design planning commission, manager, ment heads, and selected officers, all paid and review board, each etec• public utilities and con- other positions. unpaid commission tive officer, city man- sumer protection com- members. agar, planning director, mission, school board, asst. planning dir., real estate, equilization + finance dir., treasurer, board, hospital and city clerk, dir. public health center commis• works, city engineer, sion, all department city attorney, and admin. heads, their deputies and asst to the city senior -level county em• manager. ployees (pay grade 5.25 and above). FINANCES TO BE 1. Entity doing business 1. Real property within 1. Organizations where 1. Names of business 1. Employment other DISCLOSED with the borough from Sen Diego Co. (exclud. member of household is assoc in which there is then with the city. which income over $500 Ing personal residence). employee, officer, ad- owned more than 30% was received. visor, or stockholder of of capital stock or 2. Name and nature of 2. Investments over 5% shares valued in excess ownership Interest is financial interest tax - 2. Entity doing business ownership or where of $1,000. valued over 51,000. eluding financial institu- with the borough in dividends exceed 5% of dons, insurance, non• which there Is a finan- total annual income in 2. Real property. 2. Real estate In which income producing organ• cial interest in excess of stock, warrants, options, there is financial izatiotn, e.g., religious). $1.500lexcluding debt instruments, etc., 3. Other sources of Interest. banks, savings and loans, In corporations and in income'in excess of 3. Interests in real and credit unions). partnerships, joint vers• $1,000. 3. Sources of Income property. tures, etc., or any other over SSW ►excludes 3. Names of firms doing business venture (except financial institutions and 4. Creditors ano business with borough credit union or saving government securities), character of indebted• where position of offi• and loan assoa.I if busi• nese. cer or member of board ness is located in or 4. Sources of loans in of directors is held. doing business within excess of S500 other San Diego Co. than relatives, financial or lending Institutions, i 3. Sources of income or business with revolt' over $500, including ing charge amounts or revenue from sale of credit union. real or personal property, rent, compensation for 5. All gifts over 5100 services, interest, royal• except from relatives ties, and gifts over $250. and employees. I I IN 11 I Ylr �Ilrl�■a] . r - I t 3 c i i i r i ADMINISTRATIVE Local Board of Ethics City Manager County Executive City Manager City Manager RESPONSIBILITY 11w+MrM! DATE OF FILING Jan. / or within 30dws May 1S;whhtn 30days May 1 July 31 or within 30 Not specified after failing within of hiring; within /d days days judoistim of flung for office. OFFICE FOR FILING local Board of Ethics City Clerk Clerk to the Board City Clerk Immediate Supervisor through Dept. Head i and Co. exam { i ACCESSIBILITY Not spoci ied Examination restricted Open to public Public inspection City council, City to residents — property inspection, hand- Manager. Dept+ Heads owners and businesses written notes. of city. PENALTIES FOR Suspension, discharge, Misdemeanor punidh Not specified Not specified Not specified FAILURE TO censure, $300 fine, 30 able by fine of $500 or FILE days imprisonment. up to a months imprisonment. I t 3 c i i i r f V 11w+MrM! _' �'..+..�..__.... _ -- -- ..—,x= - - - -- .tea-- __._---'�------•..-_rte _.�.>-r>:.��, t S t blanagesment Information Service I � � court). If an individual citizen or group thought there was some balancing between the need for disclosure and the need r a chance of conflict of interest. they would ask the judge for individual privacy. to search the records. it a conflict were found, the judge Based upon the growing interest in financial disclosure at i would forward it to the disuin attorney and grand jury the national, state, and local levels, it seems likely that for action. financial disclosure will become increasingly common at the 2. Adoption of a code of ethics without a financial disclo- local government level. And, such disclosures in the long run sure requirement. Such a code would define those acts will solve the interests of professional management. incompatible with the best interests of the local govern- As a final note, although the National Advisory Commis meat. provide for a procedure of investigation, and tion on Criminal Justice Goat. and Standards recommended a authorize certain sanctiom. broad mage of critics legislation for state and local govern. ment, it Identified the underlying foundation for integrity It is probable that a variety of other mechanisms have in government to be good management. Where there is sound been or a« being used in cases where local officials want some urban management, corruption and compromise will have protection agaaal charges of wrongdoing. However, no adds- fewer opportunities to occur. donai alternatives were uncovered during the research for this «port. ACONCEAN TO ALL Integrity In government is a concern of all. Recent events have OWN= L. Morden. Abnklfr of Tammany NO (New York: -.P. served to higbiight problems that have existed as tong as Dutton and Co„ 1963). p. 3. government itself sad will continue to exist to some degree as .Quoted from rhe New York Me% September U. 1970, in WS as government is "by the poopIc" It is the responsibility Cbmow fry Come JvemsfW , National Advisory Commisshm on of public officials, however, to minimize the potential impact Criminal Justice Standards and Cash, 1973, p. 17. of conflicts of interest. Financial disclosure is one toot Muel TWO in Elected o(tfetah his Dbnlahhed" tthe units available to help address this problem. 'These is no guarantee that financial disclosure requirements will eUmineto cotrfiicts. sura 1'. November 2$.19711. " "Nsty'tis Pews l Fad Dismiss in Government, 7h* War<r VM And. disclosure requitamems my prove to be an unacceptable pons January St. "i'ventyfive nra Steres ttactai To Watatsate." Wadrbrstar Btaa fnvaslon of privacy for some individuals. However, the variety Naw% December 28. 1973. of mut«mens described here indicates that there It quite a a"Better Disclosure Law Urged." los Agder Tbner, Sunday, bit of fiexibgtty possible In a disclosure program, allowing January 20,1974, Pan IX. V. J. am i y 6 h r, r.� r i ,e+ Appendix A ICMA GUIDELINES FOR PROFESSIONAL CONDUCT Conflict of trstesest Gtfks. A member should not directly or indirectly solicit any gift, or accept or receive any gift whether in the form of money, services. loan, travel, entertainment, hospitality, prom• be. or any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence him, or could reasonably be expected to influence him, in the performance of his official duties or was intended as a reward for any official action on his pan. It is important that the prohibition of unsolicited gifts be Wnited to circumstances related to improper influence. In such dominimus situations as cigars. meal checks, etc., some modest maximum dollar value should be determined by the member for his guidance. The guideline is not intended to isolate members from normal social practices where gifts among friends, associates. and relatives are appropriate for certain Occasions. ConNetulol Information. A member should not disclose to others, or use to further his personal interest, confidential Information acquired by him in the courses of his official duties. Repraervaidon. A member should not represent any outside Interest before any agency. public or private, except with the authorization or at the direction of the legislative body of the governmental unit he serves. /nvesimenn In Confit d with 0117cmi DuHea A member shmild not invest or hold any investment, directly or indi• redly, in say financial, business, commercial, or other private transaction which creates a conflict with his official duties. In the case of real estate, the possibility of the use of ApWWW S GUIDELINES FOR STATE LEGISLATION ON GOVERNMENT ETHICS AND CAMPAIGN FINANCING* Comment: The recommendations which follow touch only on those aspects of conflict of interest which the Committer feels should be written into law, irrespective of the codes of ethics adopted by most Legislatures which may go considerably further than these provisions. Recommendatlon 3.1 Conflict of interest regulations should apply to all state and local public officials. including the legblative, executive, and judicial branches. *This appenefx Is taken form Guidelines for State Legtrradon on r Government Edhles and Campolp f temp, National Legislative Conference Committee on Legislative Ethics and Compaipi Financing f1.11WIR"n: Council of $tale Governments, 19701, pp. e-7. ----- 'L — - -'"I III Rill I I Ild ,I Financial Disclosure for Local Government Officials 19 confidential information and knowledge to further a member's personal interest requires special consideration. This guideline recognizes that a member's official actions and decisions can be influenced if there is a conflict with his personal invest - menta. Purchases and sales which might be interpreted as speculation for quick profit ought to be avoided. The appearance that confidential information has been used to further his personal interest (as in the section herded "Confidential Information" above) is a special possibility for a member in the case of real estate. Recognizing that personal investments may prejudice or may appear to influence official actions and decisions. a member may, in concert with his, governing body. provide for disclosure of such investments prior to the acceptanci of his position as municipal administrator or prior to any official action by the governs :p body [fiat trey affect such invest- ments. PYinrte Employment. A member should not engage in, solicit, negotiate for. or promise to accept private employment or render services for private interests or conduct a private business when such employment, service, or business creates a conflict with or impairs the proper discharge of his official duties. Teaching, lecturing, writing, or consulting are typical activities which may not involve conflict of interest or impair the proper discharge of his official duties. Prior notification of the governing body is appropriate in all cases outside employ- ment. Recommendation 3.2 Ali public officials should be re-pired t.:.iie a statement disclosing: (a) the names of all affices, directorships. and salaried employment of the official and his immediate fondly (defined as spouse and dependent children); (b) all financial interests of the public official and his immediate family in excess of $1.000. by type; (c) the names of so financial interests held by the public official and his immediate family which do business with the State; (d) the names of all entities which do business with the State for which the public official, his immediate family, his firm, or partnership has rendered compensated services within the last year in excess of $Soo in value. Comment: The Committee's intent in this recommenda• lion is to find some compromise between the right of privacy s Il�i+�lril� I i i unMn. I- i I .I __._ �--�- — - -�-' — - - -•-- —-•--•-- --- �. - - - - -- — - f� '+�"� �'°�-fir_ 10 / Management Information Service which belongs to all citizens and the special duties and quasijudicial bodies which may be within the executive responsibilities which attend service as a public official. Thus, branch. (s) does not require the amount of a public official's income to be disclosed and (b) does not require either the specific Recommendation 3,7 amount or the specific name of his finaneal interests to be disclosed; but, (c) does require the names of his financial No legislator should be permitted to serve as paid assets, and (d) the names of his clients to be disclosed lobbyist with the Legislature or any state agency or to receive whenever state business is involved. a retainer to introduce, to influence, or to vote upon legislation. Recommendation 3.3 Recommendation 3 8 The financial disclosure statements should be requited to be Ned once a year by officeholders. Candidates for public No public'official should be permitted to disclose or use office should be required to file a statement within 10 days of confidential information acquired in the course of his official 411111, for o(fka. duties to further his own economic interests or those of anyone else. Recommendation 3R The penalties for these provisions should be the some as Recommendation 3.9 throe applying to the regulation of lobbying and the reporting Effective and appropriate penalty provisions should be of campaign expeodhtsres, and a1 filings should be open to adopted for violations of Recommendations 3.6 through 3.8. public inspection. Recommendation 3.10 Recommendation 3.3 Us majority of the members of any standing legislative No penalties (such as divestment of interim or removal committee should not be permitted to be legislators with a from office) should be imposed for holding conflicting substantial financial interest in the subject matter of the interims other than the penalties for failure to disclose. eomndttee. Comment: Tho LBCP Committee feels that the line Recommendation 3.12 between legitimate Interest and conflict of interest is fro- quently so fine that the best check is that of the public's Each State should establish an Eddes Commission or Judgment bawd upon full disclosure. Board consisting of both legislators and other public officials and citizens, The Ethics Commission should be responsible for Recommendation 3.6 drafting rules and regulations tegardhtg the disclosure of fhtsntdal Information and for receiving and AMS Menial No legislator, or his fists, should be permitted to Inactive disclosure statements. 'fife commission should be empowered has, before a state agency. to Initiate, receive, and consider charges of aleged violations • bf codes of conduct or appropriate statutory provisions: it Comment: States may wish to adopt exceptions to this should be authorized to render advisory cphdons on these the for agencies like workmen's compensation boards or other allegations. Appendix C MMANCIAL DISCLOSURE REQUIREMENTS Fahfiex Courtly, Vhahle BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF FAIRFAXCOUNW: Amend Cbspter 9 by adding a new Article, to be known to Article 111;.(Ffnanciai Disclosures), said Article and Sections rebated tharetd reading as follows: Article 111, Financial Disclosures. 9.68 hirpose — Whim government Is based on the consent of the governed, every citizen is entitled to have complete confidenco in the integrity of his govemmem. In order to enhance citizen confidence in local povemment the disclosure of financial interest of certain county officers and employees is required. 9.69 Dlaclowe o/ Finonetat Interest — Annually. by May I of each year the members of the Board of Supervisors. the Planning Commission. Public Will - ties and Consumer Protection Commission, School Board, Real Estate Equalization Card, Hospital i A • 'r and Health Center Commission, and ad County department heads, their deputies and senior level County employees (pay grade S•25 and above) shall complete a disclosure of financial interest form. _ 9.70 Disclosure Fort — The County Executive shall Prepare a form for the disclosure of material Handal interest which shall be submitted to and approved by the Board of Supervisors. The form f f shall include the disclosure of all real estate in the 1 Commonwealth of Virginia. State of Maryland and f the District of Columbia and offices. directorships and salaried employment. It shall further Include all i AppwWbt D FINANCIAL DISCLOSURE FORM FaUtax County, Virginia Disclosure of Financial IMeresu Name ` TWO Depsmnent, Agency, or Organizational Unit L Employment orPosIdons r LW the names of aU corporations. compstdes, firms partnerships, joint ventures, non-profit organirations, eda, eadonal or other institutions with which you, your Financial Disclosure for Local Government Officials / 11 other material financial interest in excess of f 1000.00. including entities to whom compensated services have been famished. For purposes of this section, material financial interest includes any personal and pecuniary interest accruing to an officer or employee or to a spouse or to any other relative who resides in the same household. 9.71 Maintenance of Form — 'Me County Executive shall provide for the maintenance of such forms which shall be available for public inspection upon written request. Common Address L_LVI Description Assessed Value (Your residence) rNot required) lNot required) 01. 0owSorrrcesof/neonwovad1,000.00 paonnur. List an sources from which you, your spouse. or a relative adding in your household receives income in excess of SI.M.00 not included in part 1 of this form. Source of Income Address i spouse. or a relative adding in your household are connected as employee, officer, owner, director. member. trades, partner, advisor, consultant. or stockholder or shareholder of shares In excess of 31,000.00 value. NOTE: When any Information listed in paragraphs 1. 11, M ? tune and Nature of position in or 111 above refers to your spouse or to a relative 01sAtilas2104 Address OfasnWtlon adding In your household, Indicate same by placing an asterisk next to the information f supplied. The above Information is complete and correct to the best of i my knowledge and belief. Signature H. intern iaReal Properly List all real property owned by you, your spouse, or any Date other relative who asides in your household located in the Commonwealth of Virginia, state of Maryland. or the ? District of Columbia. Use additional paper as required. -I r i A r: ' I I S ii i • ' (! ; a _ 1 ! ! L; \ �. / WRINN A. ELAN, GOVERNOR pis' DEM. OF EN 8654/.NA2ENT,%L CO:(iS EitlYATII®PT � • / FOUa l 0 — IONEA9 9980E May 28. 1974 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mr. George Navarre City Manager City of Kenai P. O. Box 580 Kenai, Alaska 99611 Dear Mr. Navarre: Violation of Solid waste Disposal Facility Permit SCR 4-73 It has been reported to this Department that the Kenai City Landfill is being operated in violation of the State's Solid waste Disposal Facility Permit SCR 4-73. Photographs accompanying this report indicate that large pools of an obnoxious, smelly mixture consisting of oil dumping and septic tank pumpings have been discharged into and near the landfill with City approval. In addition, solid waste is not being covered as required by per- mit conditions. Section 1S ARC 60.03O(a)(3) of the Solid Waste Management Regulations requires that specific Departmental approval be obtained for the disposal of hazardous wastes such as oil and sewage. This approval was not requested in the permit application nor granted in the permit. Therefore, the dis- posal of the oil and sewage pumpings forming this slimy oil -sewage mixture In the landfill is prohibited. Specifically your present operational practices are in violation of: Alaska Statutes 46.03.710, which prohibits the pollution of the lands AS 46.03.740; which prohibits the discharge of oil to the land; Alaska Administrative Code section 18 AAC 60.030(a)(3), which requires approval for the disposal of hazardous waste, and the operating conditions specified In Permit SCR 4-73. Copies of the appropriate statutes and Administrative Code are attached. The City of Kenai is hereby requested to furnish to the,Department, within 15 days of receipt of this letter, justification as to -why the Department should not revoke the solid waste disposal permit and initiate further appropriate legal actions. The City is also requested to p..pare a plan for cleaning up the mess presently created by the referenced improper disposal Mr. George Navarre - 2 - May 28, 1974 of oil and sewage sludge. Covering the oil -sewage mess by soil, thereby ` confining it to entrainment with ground water movement, is not an acceptable ' method of disposal and is hereby expressly prohibited. Sincerely yours, Max C. Brewer Commissioner Enclosures o J 1 i a.. _.. L . 5 I - I i ` Management . � rnational Information Service MUCH fln1 Mchr votuatett T PT ftdA Police -fire consolidation: a case study e• � �r All r Liv •t jti attro� outham provides a dpificsm are The Durham experience suggests that AT A ai mca study in that the city is larger than many fallacies extss about police -fife Although the imemstional City Min. most In whtch poliee4lre consolidsr consolidation and that by following agement Association takes no position tions have been tried. In addition, the lawns lamed in that city, municipal on the eomtrovetsial Iwo of police fire transition was made from full-time officials may avoid many of the prob• consolidation, the Associttion an. police and fire services rather than lams often thought to be Inherent in dorsa discwdon of the issue arta from a volunteer fire operation, as It public safety integration. dissemination of information on city typically the ca%e. Nove"Ittirts. the experiences. This report presents the Durham consolidation is working well, duce year experience of Durham. thus raising Questions about the trsdl. M C ,under apartial consolidation of Clonal arguments against polieaflre polio and the services. Int"natlon. t Or �n�er•.Y+en-..�we;aer�la .Irl . .I s .e ..._ .. .,. .i 1!..Jl.lr-xRi..:' -------'^':•�`; _, - '- _.. ,,.- — _ — -,. �, --_ ! • r e 1110 = cc"eV cut K:��nest ww CC 20035 — tfttefftationat - Management city Information tf�ftt SerAce i Association Management Infannttion Serviee Heparin are puaftined Mon" by the Immasoonai City Management Association. 1140 Connecticut j Avenue, N.114 Washington, O.C. 2=11, Copyr4m ©1974 bythe International City Management Assoebliom No pad of ti!b report may be reproduced without pemdtston at the Copyright owner. These raporpam Intelldedpnmarityb provide timely Information on subjec s of poetical Interest to local govammeld adminbbaton• budget and research anahnts. adminishativeassistants. litrarians.and otheraraapoeatbfefor andeoneeted Kith the operational aspects of low . r gtlnmments, Reports are issued a part of a subscdotion soft" that Includes anawais - b fnquhfa and COW publications. , &OW"ptton rales. bared an population j -- .. _ of uterbaaribhg prrisdiplons• wig W lumtshad ! on nquaL t I } i+ i - r j i 1 �• r POLICE -FIRE CONSOLIDATION: A CASE STUDY 7116 integration of police and fire functions is not a new corcept, for many communities have been doing it success fully for decodes However, it has been widely accepted that consolidated policafire operations can be effective only in small communities and that a consolidated approach Is feasible caly K the community can make the transition directly from a volunteer file service. Dutho m, North Corona& a city of approximately 100000 people and 39 square miles in area. tecenHy completed its third year under an expanding program tlrst has conwlidsted polieefire functions throughout 73 paoent of the city. In view of the sir of the city and the fact do the transition was made from traditional full-thns ponce and Aro services, a description of this program may be of widespread interest. IMPLEMENTING THE PROGRAM 7116 city's public safety program was Inaugurated in January 1971 anon fly out of necessity. There were two basic reasons for embarking on this program. The first was the deske of the city caused to reduce the average workweek of firemen from tine existing 72 hours to 56 hours. The council recognized that Uro national trend was toward a shorter workweek for firemso. An eventual 42 or 40 -hour week would result in doubling the an of the Rte department without a significant improvement in fire protection. The second rowan was to increase law at- foteement patrol strength. As is many communities. the cittzent 761s report lima prepared by Emi 13erenbaum, Director of Awk Safety for Durtiam, North Carotin Mr. blaembturn has wwd In this position since the Inarcarrrarion o/ the Durham Rrblic Safety Program in 1971. &WsfM dration: Mawyement Information Service. Earl Bennbaum, Police•Fire Consolidation: A Cate Study (Wash• biton. A.C.: Inte ntdond City Management Anodarlon, Vol. 6. No. JA.March 19741. of Durham were clamoring tot more police protection. Among Bre cities of North Carolina, Durham ranked relatively low in its ratio of police department employees to population, its crime record was not good, and the creme rate was rising Consolidation of ponce and lire functions offered interesting and challenging opportunities to improve fire and police stakes at leu expense over the long run than through the traditional approach of separate services, The plan prepared for partial consolidation was eompie- benthve and induded as much pertiant manpower. financial, and operational detod as could be determined during the planning stage. is was assumed that the transition would take at least two yeast. The transitional period was divided into phases and objectives identified for each phase. In yaw of the limited information generally available on pelice4he consolidation and the controversial statute of the program, members of the council were determined to ream as much as possible about H before taking sty formal anion. The administration snade every effort to provide the council with all of the pros sad eons and to insure that the council was familiar with all of the arguments opponents of these programs had used in the put. Council tree , visited other cities that had some experience with ponce -fire consolidation. Mlic headsip on the proposal brought out the opposb tion in strength. 'rhe most vocal opposition ams from some fireman and Bremen organizations, Representatives of these or- gankathonswere sent in from out of town to reinforce the foal Stoups Essentially they concentrated on two themes: "One nim can't do two jobs" and, "Approval of this proposal will result in a breakdown of law and order and increased fire property losses and fire deaths." The council's earlier invealp- tions, however, eom9aud its members that these arguments were not valid, and It approved by an overwhelming majorMy the plan submitted by the city administration. Immediately after the plan had been presented to the council the administration met with ponce sad rhe personnel to explain the proposal. The city m anspr personally led discussions with firemen and policemen on all shifts. After the Proposal was adopted, key ponce and fire officials were transported to another community that fad operated a successful program for many years. These officials were permitted to inquire into all aspects of the program, and again both pros and cons was analyzed. The patrol reaction of senior ponce sad We officials can be summed up by the words of one: "I don't we how it can work. but if some communities are doing it and this is who the city council wants, we will do our best to implement it. Than it it doesn't work at least H won't be because we didn't try." Shortly after the city council approved the program in November 1970, a director of public safety was appointed. He had neither police nor fire background but was primarily an admimbtralor with extensive experience in training administra• tion. A crash recruiting program was initiated, and on Jaausry 4.1971, the first public safety elan of approximately 40men began training The course was completed in April. and on May 1, 1971, the first one company fire station was converted to a public safety station and manned entirely by public safety officers. If one ammes the validity of the notion that ponwfise consolidation is Passible only in small suburban communities It a r It a l r 2 / Manag ostrot Information Service with s low indderce of lire and trine, then the city of Uutham don not meet the criteria, As noted prevuntsiy, 4196 is a city of approximately 109,119 U people cuv rrrg 39 square miles, The land is hilly, and ra4road tracks, expressways, and deedsnd sod unpaved streets form numerous obstacles for emergency vehicles. There are two univeaites located in the city as well as a number of blue collar industries, Mud of the housing in come puts of the city is below standard. Approxi, mately 40 percent of the population is black. The tax base is one of the towns In the state. OAOANIYINO FOR PUBLIC SAFETY The accompanying public safety olpflitatlon chart depicts the portion of the ospaizuion directly related to aspects of poliwfire consolidation, Specialired and inditicrnal police and are functions (eg., Investigations, fire prevention, ate,) as not shown but remain under the supervision of the rerptaivs tf'*k primarily affected is doe patrol division of the police department and this firefighting IV an of the Are depart- agent, In order to follow the description of operations more eatily, the ruder should note at this time the hats of command and coordination depleted on the chart. The duid,trolned "public safety officers" are carried on the rolls of the patrol division of the police department. The fire chief, through his firefighting division, regains complete control over diose the companies Utas have not been converted to public solety companks, However, tiers Is a line running from the fh#*#ng divirion of the fire department to the public safety eompmks which represents complete command supervision out AreAQsting and otter 1116retate11 activities. The director of public safety maintains direct supwision over the activities of do police department. fire department, a radio malnterh- ams facility. and the polimfire communications ctnar throuh which all emergency calls are handled. Tis city maintains seven Are stations and operates 1 I Are eonopsafes for response within the city limits, in its actiop appi"s the prognin, the city council audwAnd the trahhbt/ of sufficient public "rely officers to man Ave of there Aa companies plus a reserve to provide for illness end vacation — a tots of 120 public safety officers, There officers are ge pully disposed as follows. Each • public afsty station 0onner Are station) is manned by a flvaman clew on an Ofiour shift similar to that of the ppoolice department. Since the police pa , there are four such Amman crews statlonod at east► public "rely station for a tool of 20 officers, Bach flvmsn crew consists of a public tffety supervisor and four public safety offices. The "per- vftor Is responsible for all patrol and fire suppresslon setivitks of his crew. The supervisor and two of his man patrol a dettnated ares adjacent to the public witty cation and perform routine police patrol activities in three cars. The other two man maintain die uatimt and the equipment and are prepared to drive to truck to the fire scene. As a result of detr basic training course and regularly scheduled hrervice training, sit average of almost four men on every five -men crew are qualified Are truck driven and pump operators. and the remsnin men are being qualified. In to event of a fire call ohs truck and the patrol can Immedistdy proceed to the Are. The basic assumption is that a minlmum of three men are required at the sons of a serious fire, Thus, two of the patrol cars could be occupied with police activities and a minimum of three men would still be available at file fire scene. In practice the average rnponu to building flies is considerably higher than four men. Detailed records kept on more than 1,100 respunus of lite public safety companies for 1973 reveal that 6 percent of their calls ra pifed the presence of more than two men. As the program evolved, it was determined that in the southwestern icctur the live -man crew was not euential. and so the station complement was reduced to a supervisor and dime nen. Two of them wntinue to man the fire truck while the other two perform police patrol in that area. The organWilon is sufficiently flexible so that the complement at the public safety stations can be increased or decreased as required, Of the teren life sutions in the city, four are now operating as public safety stations and one is manned by one public safety company and one fire company. This arrange- ment is temparsty pending construction of a new public safety station, (No one sleeps at the public safety stations, and the new station will have no steeping quarters,) The remaining two stations are manned by firemen and continue to operate as traditional fire cations, with firemen working a 56 -hour workweek on a 14dhour shift. Additional policemen and the excess or pubic safety officers not required at the public safety stations patrol the central and northwestern portion of the city, operating out of the antral police headquarters. The antral police headquarters continues to provide traditional police administrative and specialized services using policeman and public safety officers on special assignment. Specialized fire services such as fire prevention slid rescue are provided by firemen working out of the central fire head - Public safety officers patrol their districts in ears diet look like standard police cars. In addition to the equipment normally carried in a polio car, however. the public safety patrol car carries a fire portable radio, three fire coinguishen for suppressing small flits, breathing equipment. first aid equipment, firefighter protective clothing, and other small tools related to the officers firefighting duties. When a public safety officer arrives on the scene of a reported fire. ho sizes up the situation and reports what he sees including hydrant locations, If he observes a "working fire," he dons his firefighting equipment and, if no rescue operation is imm ill• Maly neas"ry. prepares for die arrival of the public witty truck. Additional officers arriving on the sane will 111101 put on their firefighting equipment and stand by to assist the public safety officers on die truck. If the fire is still small when Ute first officer arrives on the same. he attempts to suppress the Are using the fire extinguishers casted In his car. As soon as the fire has been extinguished, at least one of the public safety cars is Immediately released from the fila sane to continue police patrol activities. When all cars in a sector are tied up at a site, police response is provided with cars from a neighboring sector. During their normal street patrol activities, the public ufety officers are under the supervision of the senior police patrol officer on duty in the city, a police captain. When they receive a fire Call, however, those public Safety offian directed to respond to The fire automatically come under the C L.!_..... E i .i -S ralke*ire CormAdation. A Kiss Study / 3 F11SUC SAFETY ORGANIZATION CHART PuFfit 43tety Recruiting Director an d ' t Training Police Chief Ekxaana CWd DiWaldw ! Fire Chief 1 I Maintenance Fal'rae.iire Suparow Communksgum Center ' Cther Patrol other Police Rion I lire units Unks 1 FIREFIG"TQJ6 ! 15t ?red L 4th Downtown "A" "8" I Platoon Platoon Platoon Platoon Squad Platoon Platoon Platoon Captain Captain COW" Captain Kuper lw Asst, Ant. AOL ' Chief Chief Chid { Police Fin Fire Fire Pitrols Pumper Pumps► Pumper ,yam Co. Co. Co. ; Cptain 3 Firemen Gp►sin 3 Firemen Cipien 3 Firemen NORMAL FIRE•REILATEO i SUPERVISION r SUPERVISION ' Public Pudic lin lire Fire i SOay Safety Ladder Pumps Srtorlrai I. aupa vr" flu cowl, aftn E ain 4 FOY* 4 PS7,'s Z Fit~ 3 Firemen Z Firemen ► � 1 1 1 , Public Public Podia SONY SOety SOay $Srvhtor 3sor fiuv'arv'sw 4 PSO's 3 POWs 4 PSO's t r C r W 0 4 / Montgerrirra Information Swine supervision of the Major fnrefhg)ating officer an duty for the city, an assistant fits chis(. Approximately 75 percent of tie city b patrolled by public safety units. chis area includes sectors that have among the hit}hest crime and fire rates in the city. PROGRAM RESULTS 71119 manpower required for a standard public safety eomparry (fivr still item) in Durham is 20 public safety offrcem If/my-four pemnad would be required to provide approxi- ttrattty equivalent service Mang policemen and firemen araum- ing a 56fiour fire week. Twenty-eight personnel would be required for a 42 -hour fire week. Under the existing 36,buur Are wof%week In Durham. 108 public safely officers affmd tier public approximately the same protection as would be affotdcd by 133 men (64 police patrolmen sad 69 firemen) woddng under the traditional arrangement. 7be 197071 budget fpdor to the public safety officer program) authorized 347 personnel ( ISS in the police depart- ment and 159 In the Ric department), The 1973.74 budget authorlmd 236 personnel in the police department (including 120 public safety officers) and 120 In the :ire department for a total of 356, The 3% total Includes many new spabllwd potilfom that were added in the police department during this period, u0>mlary advanteges do not tissue M the some proper. lion for Durum because Dudham's public safety officers are paid 10 percent more than policeman and 25 pere m more than firemen. A city having no salary differential between pol)xmen and firemen would obtain a greater advantage from thlspragram, TO comparative advantage of the public safety officer program sr01 be increased when the original pbm is fully kill tented, The odglad plan calls for the standard public compmy to have four of the no team members on patrol. During the Rat three yam of the program, only toed Of the Re team members have been used on patfol because bevy emphasis has been placed on gaining and qualifying the IndiMduaf public safety officers to operate fire trucks, As a result of this emphatb on quallncadon of driven. acidents Wddng fire trucks on route to Arcs hate been almost aonexbtem, Olher advantages realized from the public safety program are perhaps even more significant than the financial ones. There was a time in the nowoo distant past %*m police offkan were not welcome in certain pasts of the city. The drags of fie law enforcement officer had hit a new low. Today, when a citren reports a fire in these sections of the ON the men who appear flat on the seem to fight the fire entre in patrol cars and are dressed in police uniforms. A few areonds later these same men am dressed in firefighters' gear and are fighting to save the citizen's life or property, The eommue.'ty relations aspect of this (or taw enforcement has been found to be quite significant, The program tat had a very favorable effect on the morale of officers because the monotony expananced under die tndjtonsi system has been relieved. The public safety job is mote Interesting and for more challenging than the traditional police or fire role, An article In the magazine Amedm City for August 1973 gives to following advice: "The public T r uv L e F employer today wants from bis city more responsibility, more variety, more opportunity for growth and advancement .... Job experts today should ... broaden modules of work. For the municipal worker, this would mean the opportunity to develop and exercise a broader range of skills, to achieve growth sad recoppition, And happy workers make for better services, more cheerfully rendered." Results in Ourham have substantiated the wisdom of that advice. LESSONS LEARNED The implementation of police -file consolidation, es some communities have learned the hard way. Is fraught with numerous hidden pitfalls, Good preliminary planning can significantly reduce their impact. Some communities may find legal obstacles to consolida- tion ranging from outright prohibition of unined services to obstacles stemming from portion regulations and restrictions as to duties performed by pobumen and firemen. Durham encountered no legal restrictions to partial consolidation dial were not readily adjusted. Campafgm conducted against police -fire consolidation have been very effective In convincing most polis and fire personnd as well as many municipal officials that the program will lead to disaster, Any community seriously considering this program is strongly urged to begin early the education of key personnel on the facts bearing on the Issues, Opponents have spread wild tales from city to city, and bete exaggerations can only be offset by personal exposure to what is really happening, While visiting in other cities, Durum officials have ben told about program disasters that never happened, it is highly desirable that key fire, polite, and municipal policy- making personnel we for themselves, if possible. Consolidation Is envisioned as a very strange animal until observed in operation. Some communities have tried consolidation and later abandoned it. Prior to implementing the Dudam program. other programs that had faded were carefully studied as well as the ones which succeeded, in the programs that failed, many compromises were made with opponents of to program, resulting in weak organisation. weak leadership, uncoordinated operations, and inadequate training. Tib lin tum led to operational orroa that were used by the opposition to "prove" that the program could not work, The following are some additional lerom learned from the various programs studied and from experience with the Durham program: 1. Appoint a director of public safety with supervisory authority over all elntente of pollwAre operations, This anon should be a flexible. progressive, experienced admbo- istrator and leads who has or can gait tine aspect of the personnel he will supervise. He need not have either a police or lire background, He will have plenty of profuslonal assistance from police and Are officials, and if he Is the right man he will learn what he needs to know about their operation in a very short time. 2. Because the concept w unified prutectwn of die public's safely. a single unified public safety department (ssch as In Oak Park, Michigan, and Sunnyvale, California) has the advmiags of simplicity and workability, In Durfum, city darter providtms and traditional loyalties led to retaining Police -Fire Consolidation: A Care Study / S Ute polls deparbnant and the Are department with a diet in cheap of each end with the public safety director in overall command. Since about " percent of the work of public safety officers Is law enforcement, they are 099M to the police department for administration and primary command supervision. Such assignment to the polios department is strongly suggested for any city where a salla public safety department is not attainable. 3. Some communities have attempted shortcuts to consolida. tion by miming policemen to do firefighting or firemen to do polio work in short orientation courses. When the camse was completed, they were stili policemen doing Aro work and vice vena. To avoid such psychological pttfiW, Dus= established a public safety training academy consisting of a Wweek course of combined police and fife training. Police and fire training are alternated each week to reinforce the concept that there as not separate police and fire training courts but one Failte safety course. Fire and police training officers still do their respective training, but they are combined in a public safety training unit, use the same equipment and classrooms to appropriate, and work under the direction of the director of public safety. Clore coordination with the polio dsef and fin chief It maintained by the training oincem 4. MI personnel entering the program. Including field super• vison, should receive the same tralntng. Then should be no distinction made between a man who coma from the police department or Bre department with IS years of service and a new recruit. Many experienced officen have not had coy formal refresher training since they entered the sorvko. and this serves to bring them up to date. Additionally, working together during the training period provides for better"teamwork after graduation. Everyone who completed the coupe In Dudam Is qualified as a public safety officer and when working in this capacity receives a higher salary than police patrolmen or firemen. S. All personnel entering the program should be volunteers. It was also deemed desirable to include a healthy proportion of new recruits. It was assumed that some police officers would not or could not work effectively in a firefighting role and that many firemen would not or could not work effectively as law enforcement officers. Men who volunteered from police or fire were assured that they could return to their original jobs on request as long as a vacancy existed. New recruits, however, who fag to perform adequately are released from employment. A vigorous recruiting campaign was undertaken to Md some good new men. This was made possible by the fact that the polios department was then somewhat underatfength, the avenge workweek for Bremen was reduced. and Urs council suthodred some temporary oventrength during 0 IMPLEMENTATION CHECKLIST ' Dnenniue whether or not there phase insure that personnel hired volunteers from the police and Bre exist say It obstacles to the im- for police and Bre duties meet mini- department, and include all who plementation of the program that mum law enforcement and mini- were previously recruited under sae beyond the control of the mu- mum Are standards and sign a cer. step S above. aieipaliry (e.g., state laws, retire- tifiate agreeing to become public menu programs, etc.). safety officers whin and if required 10 Set up and sten a public safety by the municipality. basic training program of at least 12 2 Enpose members of the city council to 16 weeks duration. to the facts and the issues related to 6 Consolidate fire and police dis- consolidation and to key officials in patching facilities if they are not 11 Assign public safety companies to communities with consolidated already consolidated. territories. Start small and aim for programa. mills! success. ' Appoint a director of public safety 3 Expose key Aro and police oAi with authority over all police and 12 Establish and insure effective ample• W the pros and cora of consoUftda. Are opesndom and communications mentation of an in-service, year. tion and to their counterparts in activities related thereto. round We training program. citta with consolidated programs. 8 Develop a detailed plan for the 13 Insure active, poUUve supervision 4 Gat the program approved for int. transition to public safety to in- by supervisory personnel at an pkementation by file governing dude as many operational and bud. levels. (Thb Is too often taken for body. getary factors as can be foreseen. granted.) 5 As early as passible in the planning 9 Recruit public safety officers, get Ute polls deparbnant and the Are department with a diet in cheap of each end with the public safety director in overall command. Since about " percent of the work of public safety officers Is law enforcement, they are 099M to the police department for administration and primary command supervision. Such assignment to the polios department is strongly suggested for any city where a salla public safety department is not attainable. 3. Some communities have attempted shortcuts to consolida. tion by miming policemen to do firefighting or firemen to do polio work in short orientation courses. When the camse was completed, they were stili policemen doing Aro work and vice vena. To avoid such psychological pttfiW, Dus= established a public safety training academy consisting of a Wweek course of combined police and fife training. Police and fire training are alternated each week to reinforce the concept that there as not separate police and fire training courts but one Failte safety course. Fire and police training officers still do their respective training, but they are combined in a public safety training unit, use the same equipment and classrooms to appropriate, and work under the direction of the director of public safety. Clore coordination with the polio dsef and fin chief It maintained by the training oincem 4. MI personnel entering the program. Including field super• vison, should receive the same tralntng. Then should be no distinction made between a man who coma from the police department or Bre department with IS years of service and a new recruit. Many experienced officen have not had coy formal refresher training since they entered the sorvko. and this serves to bring them up to date. Additionally, working together during the training period provides for better"teamwork after graduation. Everyone who completed the coupe In Dudam Is qualified as a public safety officer and when working in this capacity receives a higher salary than police patrolmen or firemen. S. All personnel entering the program should be volunteers. It was also deemed desirable to include a healthy proportion of new recruits. It was assumed that some police officers would not or could not work effectively in a firefighting role and that many firemen would not or could not work effectively as law enforcement officers. Men who volunteered from police or fire were assured that they could return to their original jobs on request as long as a vacancy existed. New recruits, however, who fag to perform adequately are released from employment. A vigorous recruiting campaign was undertaken to Md some good new men. This was made possible by the fact that the polios department was then somewhat underatfength, the avenge workweek for Bremen was reduced. and Urs council suthodred some temporary oventrength during 0 6 / Management Information Service the early transition pchud. The first class of 40 officers contained about 50 percent new recruits. The present group of 120 public safety officers is composed of 60 percent new recruits. 34 percent former police officers. and 6 percent former firemen. 6. As soon as the possibility of consolidation becomes apparent, all recruiting of policemen and firemen should stop. In Durham all new recruits, as a condition of employment, had to sign an agreement to became public safety officers when required. 7. Standards for acceptarce into the program and for successful completion of the training should be set as high as possible. Not all firemen or policemen who volunteer initially should be accepted. Because all of the officers entering the program are without experience in this type of operation, it is necessary to limit selection to personnel who are flexible, bright, alert, and dedicated. The Durham program started small with good men because it was assumed that there would be problems in the early stages. The men who implement the program must be capable of adjusting to changing situations. identifying problems, and recommending solutions. Recruitment was limited to men of this caliber. AU men entering the program were required to pass a written test, appear before an oral review board of senior police and fire officials, and receive iadivfdual approval of the director of public safety — frequently after a personal interview. in addition. all new «suits were subjected to the standard background investigation. 8. Assure all personnel that no one will be discharged as a result of consolidation and stick to this policy. While much of the opposition to consolidation concentrates on pointing out alleged operational deficiencies In the can. ospt, the real concern is that many men now working in police and fire will be replaced. In Durham all men were assured early In the planning stage that the program would be voluntary and that any personnel reductions would come about from normal attrition. Men who did not volunteer continued to work as they had in the pan without official pressure of any kind. 9. Recognize that some policemen and firemen who inilially oppose the public safety officer concept are motivated by -unselfish loyality to good law enforcement or good fire ptotection and the assumption that "public safety" Is an iatrudon on the "proven" methods of protecting the public. They are not all being just selfish or bull-headed. In Durham numerous opponents came to reallu tint the Intent was to provide more protection for the public ether than less protection. Some previously vocal critics are today very effective supervison in the public safety program. 10. The selection of field supervisors for the public safety officers is an especially critical process. These are the men who really make the difference between operational success or failure. It Is strongly recommended that supervisors be selected on the bass of performance potential with minimum regard for seniority. Generally, it appears to be easier for a police supervisor to make the transition to fin duties than for a fire supervisor to adjust to police duties. If. Responsibility for all police patrol and firefighting opera- tions in a given sector should be placed clearly on a designated field supervisor, and he should be given adequate control over the equipment and manpower needed to do the job. In Durham the public safety supervisor (equivalent to a police field sergeant) has this responsibility in his sector. He is responsible for his fire truck, his patrol can, and his men. He is responsible for what they do and what they fail to do. He is responsible to we that they are properly trained. Since he is ultimately responsible. he may question or change the Instructions of a dispatcher. He may shift his men around from patrol car to fire truck as necessary to provide well-rounded experience and to avoid monotony. !2. The facility that receives calls for emergency assistance and dispatches emergency equipment must be console. dated. In Durham. the same dispatchers handle all fire and police emergency calls and dispatch all emergency equip. ment. These dispatchers are therefore always aware of the status of all equipment and can Insure that they are prepared for arty eventuality. 13. Inevitably in an operation in which personnel are respon- sible to more than one "boss," conflicts may adse. In Durham, for example, the public safety supervisor is responsible to a police captain for his police functions and to sn assistant fire chief for his fire functions. Then can be no substitute for complete cooperation among these police and His officials. However, much irritation and confusion can be avoided if as many routine procedures as possible are committed to standing operating procedures issued by the director of public safety. Thew have been uwd with great success and have avoided many problems In the early stages of the program. Because of the controversial nature of this program, you cannot afford many mistakes — even the ones normally made by traditional police and fire services. Opponents will attrib- ute every mistake to deficiencies in the consolidated program. Effective coordination Is critical. EVALUATION. A SUCCESS In the three years of Durham's partial consolidation of police and fin services, many attempts have been made to evaluate the program. Some -aspects of the evaluation effort can be statistically supported. Others mutt remain a matter of the informed opinion of those who are close observers of its operations. However, it would be difficult to find an informed observer who would say that the program has not been w,cessful In attaining its objectives of reducing fire workhoun and increasing police protection at relatively ten cost then could have been accomplished under the traditional system. There appear to be significant improvement in the fits oppression function with police -fire consolidation. With public safety patrol can responding to fires, fire response time for the fint.aMving, fire -trained officer has been reduced from 25 percent to 48 percent depending on the sector. Since the great bulk of calls Involve no fire at all or very small fires. rapid response by public witty officers results in fins trucks being given a 1419 (return to station) on most of their dispatches. Fire tones are difficult to relate to program but the annual estimated avenge for the three A ---Wqr.- ow�u 4 •.. —.� _.....�_._._.i. ......,.mr..uo�,d.1...,.x,. atl,.:,i :,:ca 2s:.:dr -- - - -. _ _-. .._ __ -_ _.- -, —r-. , 5 - - - -' - _-�-.-..-.�..�,-_ __ .. _ .. t t f Faun -Fire Consolidation: A Case Study / 7 t - _ FALLACIES AND FACTS Around the country some people whose knowledge of public safety officer programs has been limited to what they have heard, read, and speculated have been under certain misapprehensions about what can and cannot be accomplished. The Oudharn public safety officer program has disproved i certain fallacies: fighters and law enforcement officers. They aren't Fo bw. Public safety officer programs are for small towas. auxiliary anything. In their part of town they stand Fart. Durham's 1973 population is 100000. alone as the first line of defense against all infrac- tions of the public safety. Fallacy Public safety officer program are for suburban communities. Fallacy: Public safety officers can assist in fighting fires, but Fact. Durham is a central city staged by unincorporated they shouldn't supervise and they shouldn't try to urban area$• operate the fire trucks. Fact: In Durham each five -man public safety team is a Fa4w. Public safety officer programs are for affluent self wittaiaed unit: four public safety officers and a residential areas having low incidence of crime and public safety supervisor who leads the team in fire. firefighting and in all other activity during their Fart: Durham is a city of industry, commerce. and clght-hour shift. One of the four public safety - education. its population comprises citizens of all officers operates the fire truck. " income levels including a largo number of people of low end moderate income. Forty percent of the Falkey: Public safety ofifcess receive initial training but not Population is black. Durham s public safety officer much continuing training. 3 m program now has the primary responsibility for Are Facts Durbams public safety officers (sad firemen) follow protecuoa and law enforcement throughout 75 a regular hi -service training schedule prescribed by percent of the city's area. Most of the areas in which the fire training supervisor. tubas renewal programs are under way or scheduled , (exoept for downtown) are served by the public Fa&W. A public safety officer program cannot be initiated safety companies. without the support of the rank-andfite of the fire department and the police department FaUocy: Public safety officer programs are for arses being Fact: The Dushem city council voted the public safety tw annexed; this approach avoids upsetting firemen end officer program into effect over the intense opposi- peliceuraa who have been serving the ansa within titch of a large number of firemen and a considerable the previous city limits. number of policemen. A law firm was -engaged to Fact: Durham's public safety officer program was not fight the program, and outside experts were ion - undertaken In conjunction with annexation. Be ported to testify against it. separate fire and polies programs serving the various - stat in 1970 were gradually phased out as the Fallacy: Since firemen generally have mote doubts about the combined public safety officer program was phased workability of public safety officer programs, its - fn. No policemen or fi man lost their jobs, ad noxa safer to establish a public safety program in the fire wmro required to become public safety officers. department in order to make sure the fie -fighting - mission of -the public safety officers will be sucem A&W. Public safety ofi'icars ern either policemen who get a finny carried out. - Ut6 fire training and then serve as auxiliary, firemen Fact. Durham's public safety officers are members of the of firemen who get sans polies training and then do pones department. The program is interdepartmental _ - a form of auxiliary police work. with the fire chief and his assistants playing a vital Pint. Durham's public safety officer are fuhl•fiedged lite- role in the program's oasis. t i. 4 , 0 8 / Management Imfamation Service What Some People Aro Saying In May 1973 a national management consultant retained to study Durham s city government reported, "We are particulerly impressed with the city's innovative step to create a public safety officer program. We believe that this approach can lead to Improved service to the citizens of Durham in an efficient manner. No ream• trended changes are offered McManis Associates Report. Durham, North Carolina. New Dbnendo s in Management, May 1973 In November 1973 the Dwkam Morning HemU said editorially. 'The public safety officer program is serving the city well and efliclandy." The editorial page of the Dwham Sun observed, "The program has won the confidence of the people .... Even its severest critics must now admit that the program, thus far at least, has been highly successful." Dtarham Mom* Herald, November 9.1973; theDwhan:So. November 10. 1973. In December 1973 three HevaW staff writers undertook a aeries of 12 analytical articles on the program and reported in their concluding article, "Weeks of Investip. don ... failed to tum up a single cue in which the public safety concept had deprived Duthem citizens of Police and fire pprotection: Dwhom MoQw NeW, December 30,1973. From the series of 12 newspaper articles there was only one letter to the editor: A 31 -year veteran (ince captain wrote. "no program is doing exactly what it was proposed to do .... The mistakes being made that some firemen are talking about are not new ones. There have been mistakes made before in the long history of the department. For every mistake dun men mention 1 can tell of a dozen good points about the PSO program." DwfkamMorn tgHaaKJanuary6.1974. yea of die program's existence are almost half the average for the three years immediately preceding Ute programs bnple• mentation. Fire fi talldes have also declined. — - : j "A The law enforcement side of the operation is diMcult to validate statistically as it k difficult, again, to identify cause and effect relationships, but the following may be of interest. The number of beat patrol cars was increased by 90 percent in the three years of the program. The incidence of reported crime for 1973 was 9 percent below that for 1970, and the crime rate is now one of the lowest in the state. Traffic accidents and fatalities have increased but not neatly at the rate experienced by other North Carolina cities. Among the six largest cities of North Carolina. Durham ranks fifth in population but last in total number of police and fire personnel per 1,000 population (3.5) and in police -fire expenditures per capita ($51.05). The people of Durham have accepted the public safety officer program. Now — three years after the Durham city council launched the program — the prevailing public attitude Is quiet approval. What once was controversial or an unknown quantity is now seldom discussed. Citizen approval of the public safety officers newly based in a neighborhood is sometimes attributed partly to the fact that they are baud in the neighborhood. In a city of 100.100 population. some people seem to enjoy thinking of officers patrolling from the neighborhood public safety station as "Out"Officers, The pattern has been that after a period of time the people of the neighborhood come to accept the public safety officer .nd his more intensive patrol as normal and standard. The fires aro put out the same as before. Nothing bad happens. Nothing strange happens, public awareness of the program dimiaWses. At city hall the city manager's office receives almost no complaints about the program. The new office of information and complaints. after one year and 3,600 com- plaints and requests for information, has yet to receive the fisat complaint or derogatory call or letter concerning the public safety officer program. Matters brought to the attention of the public safety director by citizens have to do with standard, traditional police and fire problems rather than problems resulting from the program. The Duthatn city council meets in open session at least four times each month and listens to a wide vadety of citizen requests, appeals, and complaints. The Durham tradition is for the council to let any cltizen speak at any meeting about any subject. Nobody ever comes In to complain about the public safety program. The public at largo simply accepts the program as something that works and provides them with at least as good or perhaps better protection than they had before. Try 14 you'll like Itl F J i i . i; .I r Sr i Lr — - : j "A The law enforcement side of the operation is diMcult to validate statistically as it k difficult, again, to identify cause and effect relationships, but the following may be of interest. The number of beat patrol cars was increased by 90 percent in the three years of the program. The incidence of reported crime for 1973 was 9 percent below that for 1970, and the crime rate is now one of the lowest in the state. Traffic accidents and fatalities have increased but not neatly at the rate experienced by other North Carolina cities. Among the six largest cities of North Carolina. Durham ranks fifth in population but last in total number of police and fire personnel per 1,000 population (3.5) and in police -fire expenditures per capita ($51.05). The people of Durham have accepted the public safety officer program. Now — three years after the Durham city council launched the program — the prevailing public attitude Is quiet approval. What once was controversial or an unknown quantity is now seldom discussed. Citizen approval of the public safety officers newly based in a neighborhood is sometimes attributed partly to the fact that they are baud in the neighborhood. In a city of 100.100 population. some people seem to enjoy thinking of officers patrolling from the neighborhood public safety station as "Out"Officers, The pattern has been that after a period of time the people of the neighborhood come to accept the public safety officer .nd his more intensive patrol as normal and standard. The fires aro put out the same as before. Nothing bad happens. Nothing strange happens, public awareness of the program dimiaWses. At city hall the city manager's office receives almost no complaints about the program. The new office of information and complaints. after one year and 3,600 com- plaints and requests for information, has yet to receive the fisat complaint or derogatory call or letter concerning the public safety officer program. Matters brought to the attention of the public safety director by citizens have to do with standard, traditional police and fire problems rather than problems resulting from the program. The Duthatn city council meets in open session at least four times each month and listens to a wide vadety of citizen requests, appeals, and complaints. The Durham tradition is for the council to let any cltizen speak at any meeting about any subject. Nobody ever comes In to complain about the public safety program. The public at largo simply accepts the program as something that works and provides them with at least as good or perhaps better protection than they had before. Try 14 you'll like Itl I F i; Lr , I I IIjOIJIEY /SERVICE COMMUNI TION l' t Ar FROM A / LEGISLATION CAPITAL OFFICE 204 N. FRANKUN JUN[AU. ALASKA 99801 • (007) 086.1846 af"- le 6 May 200 1974 BULLETIN NO. 74-23 TO: ALL LEAGUE ?M14BERS RE: WACY 2000 The League has been advised that Anchorage Mayor George M. Sullivan has accepte-i the presidency for the United States of the World Association for Celebrating Year 2000. • WACY 2000 exists to celebrate year 2000 in a worldwide program as follows: 01 First Phase (1963-1994) - Planting "Celebration Trees" around the world in anticipation of worldwide stability and prosperity by the year 2000. F Second Phase (1995-2005) A worldwide "Celebration - Decade" to mark year 2000, based on trade fairs and tourism. Membership in WACY 2000 is open to all municipalities, local governments and national governments in the world. Membership is free of charge and without obligation. League members desiring to take advantage of this free membership offer should so advise John Goodman, WACY 2000 Secretary, 7A Elmcroft Avenue, London, NW it ORS, England. It is recommended that your application for membership be accompanied by a description of your municipality and surrounding area. Don M. Berry executive Director I ��- ' IIO III II I I I I I IIS III 1 - __ ..... i .. _._, __� i a - ,o. - '-•'-- - - I INaUIRY SERVICA !2ffiWU-Kki1CAT10N FROM It I AJAWS & 1. 11 V.X CAPITAL OFFICE 204 N. FRANKLIN Jummv, ALMKA 09601 • 007) 1586.1325 EI i� flay 20, 1974 BULLETIN NO. 74-22 TO: ALL LEAGUE MEMBERS RE: DEPT. OF LABOR PUBLICATIONS We have been advised by the State of Alaska, Department of Labor that the following codes are available for distribu- tion at the Department's Anchorage office: Dept. of Labor General Safety Code; and Occupational Health and Environmental Control Code Address: Department of Labor 710 MacKay Building, 338 Denali Street Anchorage, Alaska 99503 The Safety Code may be purchased for $2.00 if picked up at the office of 02.50 if purchased by mail. The Healuh Code costs $1.00 whether picked up or mailed. League members are urged to familiarize themselves with these two important codes. Don M. Berry Executive Director P. i IN,6IUIRY I SERVICE ---. .0 ---+vim,-•!' iui Ll�Lll I III oil I I / OMNSFCAT1ON FROM A LEG~ I It t AF • CAPITAL OFFICE 904 N. P"ANIRIN UN•AU, AL"KA 90601 • 4007) 666.1926 May 20, 1974 BULLETIN NO. 74-21 TOs ALL LEAGUE MEMBERS REs LEGISLATIVE COD24ITTEE MEETING President Hazel Heath has scheduled a meeting of the League's Legislative Committee in Homer, June 20-29. The primary purpose of this session is to draft a preliminary copy of the League's 1975 Policy Statement. While we hope that some changes in the format will be made to make the Statement more meaningful, the document will still basically delineate municipal policy on legislation, state programs, and federal programs insofar as they relate to Alaska local government interests. It is important that the Policy Statement incorporate the thoughts and suggestions of all League members. Therefore, if you have any specific items or programs you wish to have included on the Statement, please direct them to the League office or any member of the Legislative Committee by June 15. If you have recommendations for "League drafted" legis- lation, copies of the proposed legislation, along with pertinent back-up material, must be submitted with your recommendations. Copies of the preliminary Statement will be forwarded to all League members as soon as possible after the Homer meeting. Your cooperation will be appreciated and please remember the deadline of Jt 15. ccs Donna Sherby, Member Legislative Committee Alaska municipal League Box 938 Cordova, Ak. 99574 Gary Thurlow, Member Legislative Committee Alaska Municipal League 3500 Tudor Road Anchorage, Ak. 99507 Don M. Berry Executive Director Wes Howe, Member Legislative Committee Alaska Municipal League Box B Palmer, Ak. 99645 L.F. McDonald, Plember Legislative Committee Alaska ?1unicipal League PO Box 506 Valdez, Ak. 99686 --continued-- Niffill L U 12 _ . 1 L I 11. 1 i 1l�tOUIRY /SERVICE t COMMUNIAOF FROM A— LEGISLATION CAPITAL OFFICE . Ju»awu, ALASKA 09001 : c907t eBs,wsae soa H. Fa,►»Ku» t May 21, 1974 BULLETIN NO. 74-24 TOt ALL LEAGUE MEMBERS RE: SPECIAL SESSION EIGHTH STATE LEGISLATURE As you are well aware, the Governor has called a special session of the Legislature to convene on June 17. Ofprimary interest to League members in this session will be legis- lation pertaining to the allocation of grants to oil -development impacted communities. The Governor vetoed CSSB 382 which authorized r the Department of Community and Regional Affairs to make grants in F= the total amount of $10,070,000 to oil development impacted communities for operating expenditures. The bill also created a Pipeline Impact L,gency consisting of three members of the House and three members of the Senate to oversee the grant program. .te have talked to the Governor's office in an effort to determine the thrust of the legislation he will introduce to replace CSSB 382. 3asically, he plans to utilize the Budget and Audit Committee to appro-.e or disapprove the grants rather than the proposed Pipeline Impact Agency. It doesn't appear as if any reduction in the appropria- tion is planned. There will, however, be written into the Governor's bill standards which municipalities will have to meet in order to qualify for a grant. The decision as to what these standards will he has not yet been made but I got the definite impression that ;population and percentage of population growth will be factors in any formula proposed. This was the administration's original concept and I think they will come right back with it. the League has been promised the opportunity to offer some input into the proposed legislation so we urgently solicit your suggestions and recommendations. Time is of the essence, so please give us your ideas immediately. Don HA Berry Executive Director E ti u ' John Spencer, Chairman Carl Hille, Member j Legislative Committee Legislative Committee Alaska Municipal League Box 850 Box 400 Soldotna, Ak. 99669 Anchorage, Ak. 99501 Roland Lynn, Member 1 Jim Nordale, Member Legislative Cominittee Legislative Committee Box 281 Alaska Municipal League Nome, Ak. 99762 PO Box 1267 Fairbanks, Ak.99701 Jerry Heier?t Member Billy Berrier, 4ember Legislative Committee Legislative Committee'. Alaska Municipal League 155 S. Seward St. Junead, Ak. 99801 Herbert McNabb-# }4ember Legislative Committee Alaska Municipal Teague PO Box '531 Wrangell, Ak. 99929" Peg Benkertt member Legislative Committee Alaska Municipal,League 2454 Telequana Drive Anchorage, Ak. 99501 Alaska Municipal Leaque Box 850 Soldotna, Ak. 99669 Jack Greene, McMbe'r Legislative Committee ..-Alaska Municipal League. Box'- 335 Homer, U. 99603 James W. Rolle, Member Legislative Committee Alaska'.Municipal•Le'ague Box 31'31 Fairbanks, Ak. 99707 M