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HomeMy WebLinkAbout1974-11-20 Council PacketKenai City Council Meeting Packet November 20, 1974 t C06KCIL MLETIXG ?November 20, 140� C A oil, DOYLE HUDSON Q� MORGAN STEINER kl �! THOMAS 4 AMBARIAN 1 ELSON i ..... _ . _ ...,. mod --- — —_ - --_ . -- - - — .�,:.:, ,�.1.:_._ �• ' • r I f A: s ` B: Ct Fs D: . E: Fs 10 REGULAR M131ING, rXUAl CITY COUNCIL . z NOVEMBER 20, 1974, 8:00 P.M. KENAI LIBRARY FLEDGE OF ALLEGIA+CE w F ROLL CALL 1 AGENDA APPROVAL i PUBLIC HEARIXGS i PERSONS PRESENT SCHEDULED TO BE HEARD: 10 REGULAR M131ING, rXUAl CITY COUNCIL NOVEMBER 20, 1974, 8:00 P.M. KENAI LIBRARY FLEDGE OF ALLEGIA+CE 1 ROLL CALL 1 AGENDA APPROVAL 1 PUBLIC HEARIXGS NONP PERSONS PRESENT SCHEDULED TO BE HEARD: 1. Clarice Kipp - Kenai Council on Arts & humanities 2. Representative from Mince, Corthell & Assoc. Z-2 3. 4. MINUTES 1. Minutes of Regular Meeting, October 23, 1974 3 2. Minutes of Regular Meeting, november 6, 1974 3 CORRESPOINDENCE 1. 2. OLD BUSINESS 1. Materials for ballpark 3 2. Fort Kenny building repair b furnishings 3 3. Uniform Replacement - Fire Dept. (tabled motion) 3 4. S. 6. 7. Q. NEW BUSINESS 4 1. Bills to be paid - bilis to be ratified 2. Resolution 7441 -City Manager -Civil Defense Diroctor 4 3. Resolution 74.52-Transforring $7,602.00 from Contingency Fund to Public Works - Janitorial Services 4 4. Go Machines -Airport Lease Lots 7 & 8 -Old Aircraft Parking 4 S. Final Acceptance of Kenai Service Lines and Connections to Deep Sewers 4 6. geequost for paymont-Wince, Corthoil-:30674.56-Airport ncins 4 7. Request for payment -Wince, Corthoil-$3,770.00-AirportFencin 5 8. Request for payment -Wince, Corthell-$689.82-73-W4 $ 9. Request for paymont-Wince, Corthell- 964.00 -Sanitary 5 10. Sower Services & Connections to East Intercepter Sower Request for paymont-wince, Corthell-$672.80-73-111 5 11. Request for payment -Arthur Young & Co. - 118,000.00 $ 12. Request for purchaso-Scarifie cutting e4ges-1909.55 6 13. 14. 1s. REPORTS 1. City Manger's Report of >:olice Dept. Manpower 6 b. Fire Dept. Report 6 c. Office Remodel 6 d. Records Managemont 6 so Wildwood Contract 6 f. Revocable license to Carr -Gottstein Inc. for rrk at Redoubt Terrace 7 Airport Fencing Project Amendment to janitorial contract to Include Ft. 7 Kenay and Library 2. City Attorney's Report 7 3. Mayor's Report 7 4. City Clerk s Report NONE 5. Finance Director's Report NONE 6. Planning & Zoning's Report g 7. Borough Assemblymen's deport 8 PBR8% PRESENT NOT SCHEDULED TO BE HEARD t Y, ! 10 MINUTES RL'GUIAR Mhl"T ING KENAI CITY COUNCIL NOVEMBER 20, 1974 8:00 P.M. KENAI LIBRARY M E The Council gave the Pledge of Allegiance. y ROIL CALL: Members present - James Doyle, Richard Morgan, H. J. Steiner, Oscar "Thomas, lidward Ambarian and Mayor James Lison. Members absent - A. L. Hudson AGENDA APPROVAL The Agenda was approved as presented. B: PUBLIC HEARINGS i None. C. PERSONS PRESENT SCHEDULED TO BE HEARD:' C - 1: Clarice Kipp - Kenai Council on Arts a Humanities In the Council packet is a report on the Kenai Fine Arts Center for 1973/74. Mrs. Kipp went over this report with Council. There is a total of twelve groups that use the facility. A partial listing of time and money spent on the building by the various groups involved were listed. She asked if there were any questions. Oscar Homas asked if the gas and the electric kiln is sufficient for the community, if the people who need the facility are using it or is it idle part of the time. Mrs. ; Kempf stated it is idle part of the time as it needs supervision when someone wants to use it. Mrs. Kipp stated they are working on a two year recreation } program and are applying for a grant from the Alaska State , Council on the Arts. It is a 50% grant. if the City of Kenai would commit $2,000 by December 15th the Alaska State Council on Arts will match that amount. Councilman Steiner stated there is $7,809 in the Parks and Recreation Budget under salaries and wages. Mr. Lynn stated the Mayors Committee on Recreation is eyeing that money. Councilman Morgan stated the Recreation Committee passed a motion supporting the City appropriating $20000 from the contingency fund. Steiner moved and Morgan seconded to transfer $2,000 from the contingency fund to match this grant. Councilman Doyle felt it should not come from the contingency fund because of overtime in the winter. [ f410040-11ML Ll U1 -fl sos� t� 1rJUTWi, K1.NA I CITY c;nUNC i t, MI;IJ INC, NOVEMBER 20, 1974 Paye two 1 - Kenai Council on Arty Y, Ilumanitleq - Continued Doyle moved and Ambarian occonded to amend the motion to read the $2,Og0 be taken from the Parks and Recreation, salary and wages budget. Councilman Morgan stated the Council on Recreation strongly feel the recreation effort is completely unbudgeted. Councilman Steiner stated the $4,000 left in Parks and Recreation salary to enough for the lust two months of the fiscal year. The amendment carried by roll call vote with Morgan dissenting. The main motion, as amended, carried by roll call vote with Morgan dissenting. Mr. Lynn stated this will go through our purchase order and accounting procedures. Phyllis Morin stated they will be holding an open house on December 14th and the Mayor and Councilmen will be receiving an Invitation. C - Zs Renrosontativo from. Winco. Cortholl § Assoc. Alan Cortholl, of Wince, Cortholl and Associates stated their company have submitted bills on different projects and payment has not been made. One was concerning the sewage treatment Aand the other for the sewer interceptors. Councilman Morgan felt if we submitted this in the grant and have boon paid for it we should pay them. The Administration is to chock this out* fhe next two areas in question are Davidson/Cone and Kaknu Kornors. Mr. Baldwin stated the dispute to as to the terms of the contract. The basic engineering is no problem. The problem is in the redesign. Mr, Lynn stated $4,501 is the maximum to be paid in accordance with the not to exceed clause of the contract. After some discussion, Thomas moved and Steiner seconded the City Council approve the offer of payment in full on the Kaknu s Kornors and Davidson/Cone projects in the amount of $4,501.07. The motion carried by roll call vote with .Doyle and Ambarian dissenting. ? Mr. Corthell stated that over the past 1h years, several invoices have gone several months before being submitted to Council. They have, in accordance with State law, after 60 t days, added a service charge, and the service charge haven't boon paid, it was the consensus of Council that legitimate service charges should be paid. Mayor Bison stated Administration will chock on the situation in regard to the Federal grant on the sewage treatment plant and bower interceptors. p, k i k � I F `�. MINUTES, K113AI CITY COUNCIL MI:i:TINC, N4VI:MIJER 20, 1974 Page three D: MINUT'E'S 1. The Minutes of the Regular Meeting; of October 23, 1974, were _ approved as distributed. 2. The Minutes of the Regular Meeting of November 6, 1974, were approved as corrected. Page 4 - F - S, 2nd Paragraph should read "Mayor Elson stated we should be very careful regardina the procedures for the purchase of materials. CORRESPONDENCE None, F: OLD BUSINESS F - 1: Materials for ballpark Mr. Lynn stated there had been reports that we were not going to be reimbursed and that the fence would have to be torn down. He checked this out with B.O.R. and they know nothing about the fence having to be torn down but they possibly won't participate in the cost of the fence. Mr. Lynn has written a letter to Mr. Swearingen asking him to take the Oilers sign down and a definite date when the Oilers would not be using the ballfiold. When he : spoke with the,B.O.R. people about the cost of the fence, nothing has been resolved. There was no objections to putting this under old business for the next meeting. F - 2: Fort Kenav building repair and furnishinps Mr. Lynn reported there is no money available in the capital improvements fund. Ile recommends holding off and have this - included in the Bicentennial project next year. F S: Uniform Replacement - Fire Dept. (tabled motion) Mr. Lynn stated he has discussed this with Chief Shirnberg and he stated that from a stand point of simplicity, he will refer to the policy of the $1SO uniform allowance per year. W Steiner moved and Doyle seconded the uniform replacement issue - be brought off the table. Unanimous consent was asked and granted. The tabled motion (Hudson moved and Ambarian seconded the Fire ___...�. Dept. not change uniform styles any sooner than the next fiscal year and the method of payment be worked out by the City Manager t and the Finance Director), carried unanimously by roll call vote. MINU"f'S, KENAI CITY COUNCIL MEETING, NOVEMBER 20, 1974 Page four G: G - 1: G - 2: N11111 HUSI1I:SS I4ills to be paid - bills to be ratified Doyle moved and Ambarian seconded to authorize payment of the bills to be paid as listed on the memo of 11/20/74. The motion carried unanimously by roll call vote. Thomas moved and Steiner seconded to ratify payment of the bill as listed on the memo of 11/20/74. The motion carried by roll call vote with Doyle abstaining. Resolution 74-51 - City Manager - Civil Defense Director Doyle moved and Steiner seconded to adopt Resolution 74-S1 - Appointing the City Manager, Roland D. Lynn, as the City of Kenai Civil Defense Director. The motion carried unanimously by roll call vote. Resolution 74-52 - Transferring $7,602.00 from Contingency Fund to Public Works - Janitorial Services Mr. Lynn stated he would like to withdraw this item,as there are funds in the budget. i Go Machines - Airport Lease - Lots 7 8 8 - Old Aircraft Parking i Mr. Lynn stated we have discussed in the past whether to lease property prior to the appraisal. Mayor Elson stated there are i two Ion g leases left in this subdivision and the City will benefit by keeping the leases on short term until resubdivided. i Steiner moved and Doyle seconded to authorize the City Manager to enter into a one year lease with Go Machines for Lots 7 $ 8 - Old Aircraft Parking. The motion carried unanimously by roll call vote. Final Acceptance of Kenai Service Line 6 Connections to Deep Sewers Mr. Lynn stated he recommends Council formally accept this project in Davidson/Cone S/D. Steiner moved and Ambarian seconded to accept the Davidson/Cone Service Lines and Connections to Deep Sewers. The motion carried unanimously by roll call vote. Request for payment - Wince. Corthell - $3.674.56 - Airport J rYencin,g Mr. Lynn recommends payment. j Steiner moved and Thomas seconded to pay Wince, Corthell - $3,674.56 - Airport Fencing. The motion carried unanimously by roll call vote. I IL G - 3: G - 4: r I 4 ;. G - S: �i G - 6: N11111 HUSI1I:SS I4ills to be paid - bills to be ratified Doyle moved and Ambarian seconded to authorize payment of the bills to be paid as listed on the memo of 11/20/74. The motion carried unanimously by roll call vote. Thomas moved and Steiner seconded to ratify payment of the bill as listed on the memo of 11/20/74. The motion carried by roll call vote with Doyle abstaining. Resolution 74-51 - City Manager - Civil Defense Director Doyle moved and Steiner seconded to adopt Resolution 74-S1 - Appointing the City Manager, Roland D. Lynn, as the City of Kenai Civil Defense Director. The motion carried unanimously by roll call vote. Resolution 74-52 - Transferring $7,602.00 from Contingency Fund to Public Works - Janitorial Services Mr. Lynn stated he would like to withdraw this item,as there are funds in the budget. i Go Machines - Airport Lease - Lots 7 8 8 - Old Aircraft Parking i Mr. Lynn stated we have discussed in the past whether to lease property prior to the appraisal. Mayor Elson stated there are i two Ion g leases left in this subdivision and the City will benefit by keeping the leases on short term until resubdivided. i Steiner moved and Doyle seconded to authorize the City Manager to enter into a one year lease with Go Machines for Lots 7 $ 8 - Old Aircraft Parking. The motion carried unanimously by roll call vote. Final Acceptance of Kenai Service Line 6 Connections to Deep Sewers Mr. Lynn stated he recommends Council formally accept this project in Davidson/Cone S/D. Steiner moved and Ambarian seconded to accept the Davidson/Cone Service Lines and Connections to Deep Sewers. The motion carried unanimously by roll call vote. Request for payment - Wince. Corthell - $3.674.56 - Airport J rYencin,g Mr. Lynn recommends payment. j Steiner moved and Thomas seconded to pay Wince, Corthell - $3,674.56 - Airport Fencing. The motion carried unanimously by roll call vote. I IL - - :.. �--,:,�-•_".nom;@.—� . _--�-=-- - -� - .. ... "- - -=T- ---:::.:.�..�..d..._i�ai ' MINUTES, KENAI CITY COUNCIL MEETING, NOVIiMBER 20, 1974 Page five G - 7: Request for payment - Wince, Corthell - $3,770 - Airport Fencing, Dir. Lynn recommends payment. � Steiner moved and Thomas -seconded to pay Wince, Corthell - $3,770.00 - Airport Fencing. The motion carried unanimously t by roll call vote. G - 8: Request for pavment - Wince, Corthell - $689.82 - 73-W4 Mr. Lynn recommends payment. Steiner moved and Thomas seconded to pay Wince, Corthell - $689.82 - 73-W4. The motion carried unanimously by roll call vote. G - 9: Request for payment - Wince, Corthell - $964.00 - Sanitary Sewer Services and Connections to East Interceptor Sewer G-10: G - 11: Mr. Lynn recommends payment. Steiner moved and Ambarian seconded to pay Wince, Corthell - s. $964.00 - Sanitary Sewer Services and Connection to East @ Interceptor Sewer. The motion carried unanimously by roil call vote. Request for payment - Wince. Corthell - $672.00 - 73-W1 4 Mr. Lynn recommends payment. t Steiner moved and Thomas seconded to pay Wince, Corthell - $672.00 - 73-W1. The motion carried unanimously by roll call vote. 4 Request for payment - Arthur Young & Co. - $18,000.00 t' Mr. Lynn stated this is $3,000 more than approved and recommends F Council table this until the next meeting to find out why it is over. 6: Steiner moved and Doyle seconded to authorize payment to Arthur Young $ Co. - $2,760 toward the final payment of the audit. Morgan moved and Doyle seconded to table the motion. The motion to table failed by roll call vote with Steiner, Thomas, Ambarian, and Elson dissenting. The main motion tied and thereby failed. Voting yes; Steiner, � Thomas 4 Elson. Voting no; Doyle, Morgan $ Ambarian. Doyle moved and Ambarian seconded for Administration to come back to Council with a determination and a transfer of money if 4; the bili is due. There was no objection and was so ordered. 0 t MINUTES, KENAI CITY COUNCIL MEETING, NOVEMBER 20, 1974 Page six G - 12: Request for purchase - Scarifier cutting edges - $909.55 Doyle moved and Thomas seconded to approve the purchase of scarifier cutting edges in the amount of $909.55. The motion carried unanimously by roll call vote. H: REPORTS H - 1: (a) (d) (e) (f ) City Manaeer's Report Police Dept. Manpower Mr. Lynn stated that based on the average, our police department staffing is low. We are going to make application through C.E.T.A. for additional policemen. Fire Dept. Report Mr. Lynn reported he is working with different agencies for communications contracts. He also reported there is an all out campaign to get auxialliary firemen to supplement paid firemen. There is a utility truck available through Civil Defense. It can respond with extrication and salvage equipment and emergency lighting. We are getting bids for the overhaul and Civil Defense will pay h up to $2,400. Councilman Ambarian stated he can't see getting more equipment when we are short of manpower. Office Remodel Mr. Lynn stated Administration is comtemplating moving a couple of partitions, moving public works adjacent to Administration, having the hall partitioned off and having the files in the hall. Mayor Elson stated that if and when a certified carrier comes back, we need to have that exit for airport security. This should be looked into. Records Management Mr. Lynn reported a Records Management Analysis is here to give us a hand at re -organization of the files. We are sharing in the cost of his plane ticket and are paying him per diem. Wildwood Contract Mr. Lynn reported he spent some time this morning at Wildwood and so far they have not come to a positive decision. Revocable license to Carr -Gottstein Inc. for a park at Redoubt Terrace Mr. Lynn reported two ladies from Redoubt Terrace asked the City to find out if they could use the land north of the Townhouse Apartments for a playgroung. They wrote to Mike Gravel and Carr -Gottstein and they are willing to sign a revocable license for $1 a year with a 30 day notice of cancellation. The residents are going to build sand boxes, etc. f MfNUTES, KENAI CITY COUNCIL MEETING, NOVEMBER 20, 1974 (g) (h) ii - 2: H - 3: H - 4: H - S: Airport Fencing Project Page seven Mr. Lynn reported the Airport Fencing is shut down for the winter. There is approximately 7,000 feet to go. Amendment to janitorial contract to include Fort Kenay and Library Mr. Lynn stated the Senior Citizens interest has waned on the janitorial service and we will have to amend the janitorial contract to include these buildings. Councilman Thomas stated this is the first Citizens Petitions report and is a good program. He noticed there were five dog complaints and feels this is an area of concern and should be taken up on the next agenda. Mayor Elson asked the City Manager about the Engineer and Finance Director positions. Mr. Lynn stated a man is coming down from Anchorage who is interested in the Engineer position and he is reviewing Finance Director applications. City. Attorney's Report Mr. Baldwin stated he spoke with Sam Best and Ben Delahay regarding the zoning ordinance. The ordinance will be up for introduction at the next Assembly Meeting. There are three changes to our ordinance: 1) the City Manager will be named Administrative Official of the Borough for the purpose of administering and enforcing of the ordinance. 2) the Kenai Planning G Zoning Commission will be delegated the powers to hear and decide cases involving conditional uses and variances. 3) the Kenai City Council will sit as the Board of Adjustments. Mr. Baldwin reported he has had several inquiries regarding snow machines. Last year the policemen patrolled on their personal snow machines on off duty hours. Mayor's Report Mayor Elson reported he has spoken with the Mayors of other cities and some Assemblymen and they are willing to give their support regarding our zoning ordinance. City Clerk's Report No report. Finance Director's Report No report. MINUTES KENAI CITY COUNCIL MELTING NOVEMBER 120, 1974 Page eight H - 6: Planning f Zoning's Report Councilman Ambarian reported Planning & Zoning are reviewing the Tidelands and City Land Ordinances. There will be a public hearing on the rezoning of Radar S/D on December lith. H - 7: Borough Assemblymen's Report I Assemblyman Steiner reported on the last Assembly Meeting. Four ordinances were introduced. 1) adopting $ modifying various comprehensive plans. 2) making a supplemental appropriation to the Ca ital Projects Fund. 3) establishing the work week for Borough Employees and providing for overtime & 4) making a supplemental appropriation to the North Kenai Fire Service area. The Borough is going to take advantage of the C.E.T.A. Program. Two positions will be filled in the North Kenai Recreation and three in Maintenance. The bonds to finish Kenai Central High School will go to the vote of the people. 1: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: I - 1: Jim Doyle Councilman Doyle asked if Administration is working towards getting BLM located here. Mr. Lynn stated they will be down tomorrow or Friday. Councilman Doyle stated he is against acquiring a utility truck for the Fire Dept. It would mean more equipment and less manning.' Councilman Doyle felt the moving expenses for department heads should be discussed at a work session. CLOSING COMMENTS Mayor Elson asked if there were any objections to having a work session on December 12th. Items to be discussed are: dogs, snow machines and department heads. There was no objection. MEETING ADJOURNED 11:30 P.M. Respectfully submitted, 114 Sharon Loosli, City Clerk -1974 REPORT ON THE KENAI FINE ARTS CENTER 1993 KENAI COUNCIL ON THE ARTS AND HUMANITIES MEMBER GROUPS: FINE ARTS FESTIVAL BOARD FINE ARTS COMMITTEE IN THE SCHOOLS ALPHA DELTA KAPPA EPSILON CHAPTER BETA SIGMA PHI PHI CHAPTER KENAI PERFORMERS KENAI CITY LIBRARY KENAI HISTORICAL SOCIETY PENINSULA CONCERT ASSOCIATION KENAI ART GUILD FILM SOCIETY KENAI PENINSULA COMMUNITY COLLEGE PENINSULA DANCERS During the past two years the Fine Arts Center has been oxen to all member groups for meetings and other activities such 4 as: Beta Sigma Phi - the annual Kenai Peninsula Arts 8 Crafts Show Kenai Performers Set building for productions such as "Oliver2" and others, rehearsals, storage of sets and costume materials. i Kenai Peninsula Community College - Pottery Classes Kenai Art Guild - Sculpture workshop, kiln building work- shop, juried art shows, one man shows. Film Society - film showings ' Kenai Council on the Arts and Humanities - reception for State Arts Council Members, Summer childrens art classes, work area for artists, gallery area for display of work. 71 r.. IL r, 2 - t i 7 t LI■ 4 to M ig S a. t F .. 1 � S s A PARTIAL LISTING OF TIME AND MONEY SPENT ON THE BUILDING BY THE VARIOUS ORGANIZATIONS INVOLVED KENAI ART GUILD Painted_ the gallery area in area in the center of the building and installed hanging bars around the rooms for hanging pictures. A total of 48 work hours and $48.00 in materials. Also some painting and shelves built in the pottery room. A gas kiln has been built and installed during a workshop with the help of a grant from the Alaska State Council on the Arts and the National Endow- ment For the Arts. PENINSULA DANCERS With members of other groups assisting, painted the outside of building - two coats. Material supplied by the Kenai Council on the Arts $75.00. Approxi- mately 88 work hours. KENAI HISTORICAL SOCIETY Bulletin Board historical story of the area around the library, Health Center and Fine Arts Center. This project is still in progress. EPSILON CHAPTER ALPHA DELTA KAPPA Refurbished the back entry way and the bathroom Materials,.$77.00 - Work hours, 76. Also planted trees around the building as part of the landscaping plan, work hours, 30. PHI CHAPTER, BETA SIGMA PHI Painted the large exhibition area (no record of hours or expenditures. KENAI PERFORMERS Renovated the large back meeting room, painting, etc. Materials, $30.00 - Work hours, 48. KENAI PENINSULA COMMUNITY COLLEGE Electric kiln and 3 pottery wheels KENAI COUNCIL ON THE ARTS Purchased 25 wooden chairs and 10 art horses. Also supplied office equipment; typewriter, ditto machine, filing cabinet, etc. through an administration grant from the Alaska State Council on the Arts and The Nat- ional Endowment for the Arts. ulpture the I boxes, concrete rm the America I' - _��.•-'�� Y • _ . .. II AI it .• ' u �.: _---' _ ' ._, - _ Alaska State Iy Endowment For the " KENAI COUNCIL ON THE ARTS Ya . gravel around building, planted window k C for walks, through a 81000.00 grant fo the Beautiful Foundation. r P: 4 ' r s ,p KENAI ART GUILD a Sculpture by Harold Balazs, from a sc d 'L shop funded by a $1300.00 grant from Council on the Arts and the National ;t .j Arts. t; I °i t , = r 0 I t j i 5 1 I . I _ • � a p fl lY' Y . ulpture the I boxes, concrete rm the America work - i Alaska State Endowment For the Ya . k C r P: 4 ' r s ,p a d 'L ;t .j t; I t , PROPOSED RECREATION PROGRAM THROUGH THE KENAI FINE ARTS CENTER, BY THE KENAI COUNCIL ON THE ARTS AND HUMANITIES The proposal includes a series of classes including but not limited to: Drawing Art History and Appreciation Painting Community Orchestra Printmaking Theater Weaving Choral Music Childrens classes as well as adult classes would be offered, with qualified instructors from the community. A fee would be charged to pay the instructors. This program would start in the spring or early summer. Each class could handle fifteen or more students, depending on the class. PROPOSED BUDGET: ADMINISTRATIVE COSTS Salaries 0200.00 per week for 20 weeks, $ 4000.00 Travel 50.00 Office (postage, phone$ supplies) 100.00 EQUIPMENT, REUSEABLE (tools, etc.) 120.00 PRINTMAKING EQUIPMENT (silk screen) 200.00 RESOURCE MATERIALS 50.00 MATERIAL STOCK FOR CLASSES $50.00 PAPER CUTTER 70.00 SANITATION SERVICE 60.00 BUILDING RENTAL (5 months 0 60.00'per week) 1000.00 JANITORIAL SERVICE 200.00 INSTRUCTORS FEES (assuming 5 classes) 3000.00 MATERIAL COSTS of of to 600.00 $ 9690.00 The above administration costs can cover more than the minimum 6 classes budgeted for, so a larger program can be carried on without any increase in costs other than instructor and material fees, which will be paid for by the students. FUNDING: KENAI ARTS COUNCIL $2190-00 ALASKA STATE COUNCIL ON THE ARTS 2000-00 CITY OF KENAI 2000.00 CLASS FEES 3500.00 49b90.00 We have been assured by the Alaska State Council on the Arts that this project comes under the scope of their Community matching grant program. We feel sure that the program will be given every consideration by the Alaska State Council - however we need a commitment by the City of Kenai before we can submit a letter of intent to the State Council. The deadline for application for the grant is December 15. V_ I. �• A ,t is w T Y i MEMORANDUM TO: Honorable Mayor $ City Council FROM: Roland D. Lynn, City Manager DATE: November 19, 1974 SUBJECT: REPLY 4 RECOMMENDATIONS ON WINCE-CORTHELL REQUEST FOR PAYMENT The attached material submitted by Wince-Corthell was exhaustively examined by Mr. Chen at various times. His analysis of the discrepancies are spelled out in his December 3, 1973, memo to Mr. Navarre. Early in November, Mr. Chen, Mr. Baldwin and I met with Mr. Corthell to discuss some of the contested billings. He believes the City of Kenai owes his firm $12,434.32 for engineering services. The position of the Finance Director, City Attorney and myself is that this figure is erroneous and cannot be substantiated due to the lack of supporting documentation, lack of authorization to do the work, and specific.limitations contained in the contract documents. It is the administration's position that the maximum which can be paid as a compromise without Council authorization to amend the contracts on previous pro ects is $4,501.07. This figure has been arrived aty subtracting the amount paid for each project from the total amount authorized for basic and additional engineering services. Therefore, it is recommended that the City of Kenai pay to Wince-Corthell $4,501.07 as payment in full for the Kaknu Korners and Davidson -Cone Projects in accordance with the "not to exceed" clause of the contracts, RDL:sp Enclosures i Li WINCE • CORTHEII & ASSOCIATES CONSULTING ENGINEERS to. Ilse 3.04 171.1018 ANCMOIA01, AtASNA 90001 November 13, 1974 Non. Mayor ead City Council City of Kenai Box 580 Kenai, Alaska 99611 Gentlemen: We hereby request the privilege of appearing before Council on November 20, 1974, regarding this matter: During October and November of 1973, we submitted invoices for charges on several projects on which we were then working. These included the Kenai Sewage Treat- ment Plant, the sewer Interceptors, two subdivision water and some projects (Davidson -Cone and Kaknu Korners), and others. The Administration rejected several of the invoices for reasons enumerated in a memo of December 3, 1973, Finance Director/City Manager (copy attached). We responded to the memo by letter on December 20, 1973. We received no response to our letter, and, despite frequent inquiries, no action on most of the invoices. In June of 1974, we therefor '*t6q'ue'st6d,' of'the Administration, an appearance before Council on these'.)'teins= On''t'hd'day set for the appearance, we were contacted by the City Manager.and.asked to forego our appearance, on the basis that the Administration would endeavor'to resolve the outstanding matters. We met with the Manager, and withdrew our appearance request upon his assurance (so we understood that he would make a favorable recommendation to Council on these Items. We were subsequently advised that one only of these matters was presented to Council, with an unfavorable recommendation. Most of the other items were left unresolved. In addition to the Items discussed In the memo and letter, the Finance Director took no action on two other Invoices: A. Final invoice for inspection services, Sewage Treatment Plant: $1425.00 ' (9-28-73). These charges were for compiling final project costs for sub-mittal to EPA for audit, and for preparing a purchase list of laboratory '.equlpment which was added to the project in August, 1973, as a result of a conference between Ed Selby and Carl Nadler of EPA. The work involved was administrative in nature, and was done by us as a result of a specific reg6ast made by Acting City Manager George Jaynes at a conference between himself, Carl Nadler of EPA, and Frank Wince of our firm. The City was ', shorthanded at the time, and Mr. Nadler had requested that all project � '' cbsts'bb doinplled'and submitted by September 30, 1973. As we ware familiar with the project, we were requested to do the compiling and include the eoiti' ober our contract fbr Engineering Services. These costs were I L I ill _-_.___.. �.I J!•i.�..... .. _—� n �.�_��..:: 0I �1 #i l'r.._�.... 10 won. Mayor and City Council 2 City of Kenai November 13. 1974 included in the total submitted by the City to the State and EPA for reimbursement. The Finance Director, employed after the above-described events occurred, took the position that administrative work could not be paid for under a contract for Engineering Services, and has withheld action on the invoice. B. Finai Invoice for inspection services, Sewer interceptors (WPC -ALASKA -35). $1608.75 (10-8-73). The work involved Inspection of the construction work done in 1973; preparation of final change orders, and compilation of project costs for submittal to EPA and the State. The Finance Director did not agree that compilation of project costs should be paid for under our con- tract. The work was accepted, however, and this invoice was included in the project costs submitted to EPA for reimbursement to the City. We respectfully request Council to consider these matters. We have undertaken and.performed the work in good faith, and in accordance with the City's desires. We fully appreciate the problems resulting from several changes in the City - Administration. and bring these items to Council in quest of an equitable resolution. Sincerely yours, WINCE ORTHE L sso Alan N. Corthell, P.E. ANC/swc HIM OF ell -; TO George A. Navarre, City Manager FROM David T. Chen, Finance Director DATE December 3, 1973 SUBJECT ENGINEERING SERVICES BILLINGS - PROJECTS: _j 1. Willow Street Ext. Water #73-1X4 $2,004.00 j' 2. Wildwood Winter/Sewer Connection 331.SO ' 3. Mommsen, Gush Lanes, Wildwood 073-M 8,407. SO 4. Kaknu Korners %Vater/Sewer #73-i112/S1 6,084.20 S. Davidson/Cane Water/Sewer #73-W2/Si 3,462.75 ' 6. Kenai Airport Security Fencing S,S00.25 . 7. Right -of -Way Description 6S. SO TOTAL BILLINGS ;25,855.70 t 1. WILLOW STREET EXTENSION WATER, $2.004.00 (a) Basic Engineering fee, $1,000.00 ' (b) Additional Engineering fee, $1,004.00 Discrepancies (1) The engineering service contract was approved by the Council on i September S, 1973, but has never been executed. Legally speaking, it is not valid yet. � Comment: if the City has not formally executed the contract, then the engineer should have no authority to proceed with the service. . .. (2) The additional engineering services, according to the contract, (even the contract is in effect) , require written approval from the City. There Is no written, nor verbal authorization from the City. Ouestion: How could the engineer, who Is not a City employee, proceed a . on with work which Is not authorized? 2. WILDWOOD WATER/SEWER CONNECTION, $331.50 There are i S; hours of engineer charges for "preparation of the agree- ment between the City and Kenai Native Association in regards to water/sewer service to I'll ldwood.0 Comment: The City Attorney drew up the said agreement. The engineer 1; • was asked to provide the estimate cost for the connection. It seems that for es-timating a $4,000 water/sower connection job, the City is charged ;331. S0. In _ _ my opinion, a 13; hour engineering fee seems to be high. I George A. Navarre - Memo December 3, 1973 Page -2- 3. I1 OM.MSEN, BUSH LANES, WILDS OOD, $8,407.50 (a) Engin•: cring services (Sec. A-9) , $25.00 (b) Resident inspection (Sec. C), $8,382.50 Discrepancies (1) One hour, ($25.00) of engineer services is charged under Section A-9 of the contract. Section A-9 reads, "-------the engineer shall prepere, and furnish to.the owner without any additional compensation, -------Property surveys, property plats, legal descriptions, and negotiations for land rights ; shat! be ac-o.nplir-had by tho owner. unless the owner requests the ennineer to perform such services, in the event the engineer is requested to perform such services, the engineer shall be additionally compensated-----" f, Question: Did the City request the engineer to perform such services? (2) $8,302.50 is chargad under "resident inspection" which is said including "cirzftwran 11 hours." "surveying (hours unknown).11 and "insp•:c- tion (hours unknown) Question: What is the definition of "resident inspection?" is It including j "drafting" and "surveying?" If so, what "surveying" and "drafting" does tP.e construction inspection need? Why is there no breakdown hours foi* "surveying"' and "inspection?" Comment: For your information, the.City paid the engineer for the pro - Jed, the following amounts: +' BASIC DE=SIGN ENGINEERING ADDITIONAL ENGINEERING $ 2,892.35 -8/29/73 $ 5,138.00 11,503.65 7/ 7/73 11901.50 $14,396.00 $ 6,039.50 TOTAL PAID - $14,396.00 + $6,039. 50 = $20.435. 50 Please note that again there was no written authorization for the said "additional engineering." ' The present unpaid bill is $8,107.50, which means that the total engineering fees for this project as of this date, has b•sen $28,843.00. There Is a $2,037,0 L..zsic design (cc retained. It -'seems that the City is td pay IV of the construction costs fpr the engineering servicwe. Suppose no more t a� t F__ George A. Navarre - Memo r December 3, 1973 Page -3- "additional engincering services" are performed. it still costs the City more than :30, 000 for engineering services for this project. "..,4%• •KAK•dU CJRvS RS FrATIt/SEWER, $6,084.20 .20 (a) Additional engineering, $5,471.00 ' (b)• Redof lgn fee, $613.20 , • Discrepancies • (1) Total charges are over the authorized figure: • EASIC ENCINGE?IyG ADDITIONAL ENGINEERIMIG $ 3,776.50 2/20/73 $ 612.00 2,010.50 7/7/73 195;00 5,787.00 $ 807.00 TOTAL PAID - $5,707.00 + $807.00 = 16,594.00 • Present bills, 8/e/73, A. x ...................613.20 - 11/19/73, A.E................. 5*471.00 TOTAL $12,678.20 r Authorized B.E.` (4,S13.00) , Authorized A.E. (4.990.00) 1 Overcharged Total $3,265.20 (2) Basic enginearings are overcharged. Total R.E. paid $ 5,787.00 • �" Cess authorized (4.513.00) Refund due City ; 1,274.00.. (3) Additional engineering services are overcharged and mostly �. performed without the City's authorization. _-- - Totrl A..E. paid $ • 807.00 Bilis presented 6,034.20 • t TOTAL CHARGED $ 6,891.20 =: Less authorized (4.900.00) :Overcharged s 1,991.20 7 til a n , 1 f 7 til a a �a LJ George A. Navarre - Memo • December 3, 1973 ' Page -4- Please Huta that of the total $6,891.20, only $195.00 was authorized by the City. The rest may be considered as improper charges. Legally, the engineer should refund the City the paid $612.60. Total refunds of (2) and (3) sho%jld be $1,C&6.00. If tho City Manager chooses to approve the un- authorized scrvices, the City may only pay $2,819-00 ($6,084.20 less $1,991.20 =.$1,274.00) as the final payment of the project. Since the con- struction is not finalized yet, some retainage should be withhold by the City. Therefore, it would not be payment made at this moment for this project. f S. DAVIDSON/CONE WATER/S15WER, $3,462.75 Discrepancics (1) Total charges are over the authorized figure. BASK ENGINEERING ADDITIONAL ENGINEERING $'4,JD36.70 2/10/73 $ 858.50 7/7/73 1,970.73 , 8/29/73 245.00 TOTAL * fi W6 7 0 22 774.23 Total paid - $4,036.70 + $2,774.23 = $6,810.93 Present bills, (A.E.)...............3,462.75 ff • TOTAL CHARGES ..................10,273.68 Less authorized S. E. (total) ........ (4,493-00) .. Less authorized A.E. (total)........ (4,000.00) • Total Overcharged ..................1,780.68 (2) Overcharged on A.E. and no City's authorization. . Total A.E. paid ; 2, 774.23 i t Unpaid bills 3.462.75 -• OverchpCged A. E .: $6,236.98 - — Please also note that, except $245.00 was authorized by the City for i • esign, the rest A.E. services were not authorized by the City. Again, J F ! George A. c► -erre - Memo December 3, 1973 Page -5- 0 If the City Manager chooses to approve the unauthorized A.E. services;, the City can only pay an additional $1,225.77. However, the construction is not finalized yet. The engineering services payment, $1,225.77 should be retained, 6. KCNAI AIRPORT SECUr rrY FENCING, $S,500.25, Discrepancies (1) ,Written authorization was not given for the additional engineering services performed. (2) The work performed is Brlor to the submission of preliminary pians. Therefore, it should be part of the basic engineering services unless } advance approval by the City. i 7. RIGHT -AF -WAY DESCRIPTION, 555.50 Requested by the City to prepare a legal description and sketch to • certain right-of-way, it seems the City has to pay ;65. SO (3 hours engineering work) for a right-of-way legal description. SUMMARY It Is recommended that: A. A meeting be held between the City and the engineer to resolve the problems. B. A reasonable discount should be agreed to by both parties to apply the total charges, $2S,855.70. C. The City from now on refuse to pay any unauthorized work. D. In the future engineering contract,a ceiling of engineering costs be applied. • A E. 'No additional engineering services charges be accepted. There should* re. only hvo•klnds of charges, (1) basic engineering fee (6% to 7%) Including all the costs or design, survey, drafting and lab tests, etc. and • (2) Inspection fees, a fixed amount for any project, no additional cost . allowed. ` •. • 4... 7. /fir David T. Chen, Finance Director Reforence No. FNM 73-OOOS F WIN { ..WINCE* CORTHELL & ASbdC RTES CONSULTING ENGINEERS I.O. N6 !•!II 2FI•Ie1! A00CMONA01, ASASKA toles v December 20#.1973 E Mr. George A. Navarre, City Manager -' City o! Kenai F. 0. Sox SSO Kenai, Alaska 99611 �• Subjects Billings for Saginearing services Dear Mr. Navarres f The following comments are for clarification of questions raised during our discussion of December S, 19739 regarding the memo to you from. the City's Finance Director, dated December 3, 1973. We fully appreciate the burden you have in'undertaking the ado,inistratiois of Chess matters At various stages of completion, and -will be happy to review • then fully with you at any time. • The comments are headed by number as listed in the memo.' itsm 2 1%14wood Water/Sewer Connection" was clarified during our disebasloa. to IJILLOW S IMLET LXTONS IDH WATEK Thio project was initiated by the City 09 Kenai because of an offer made to the FAA by a previous City administration to provide water and sewer service to the ATCT site prior to activation of the tower. In early April 1973 we were asked by the Acting City Manager to prepare cost estimates for various methods of providing these services. The report was submitted by us on April 9, 1973. No charges were made to the City for this. The City determined that they could not finance either or both water or sewer service and we were asked if we knew of any means whereby the utilities could be constructed by the City within its financial capabilities. After several conferences with the City administration and the FAA, the final agreement be- tween the FAA and the City was executed, covering the water line only. We were given verbal instructibns to prepare the pians and specifications for bidding purposes and to submit an estimate of engineering costs for design • end construction inspection, which estimated costs together with the accepted bid for construction were submitted to the FAA as the amount the FAA would pay as a connection charge. 0 I d .' d�iw.J..._.. _ ,i ».. ,. _ _. .. _ _.• — - -- '---NamIN Illomillllll III j00 Mr. George A. Navarra 2 December 20, 1973 I, An agreement for Sngisseering Services was presented to and approved by the i City Council on September Ss 1973. Evidently the previous Acting City Manager did not find time for signing the agreement. , Bids for construction of the project were opened September S, 1973. The construe - ties contract was awarded and a Notice to Proceed was issued October g, 1973. • The construction has been completed. Pour copies of the Agreement for Engineering Services, as approved by Couneil, are submitted herewith for execution. 3. RO MSSM. BUSH 1ANES, WU WOOD Reference our invoice for services performed during the month of August, 1973" in the amount of $6,853.50, the categorical breakdown isf LnginceI Grade 19 one hour --at the rgquest of the City we prepared the agree - went between the City and the owner of the Chrysler Center for the right - :i of -wap necessary to enter on private property to out and plug the'old jj water line to the well which was abandoned: (Contract Section A-9) ` 4 Engineer, Grade T, 181 trouts --detailed inspection of construction. (Contract • section C) s.' Engineer, Grade Its Z.S hours --detailed inspection of construction. (Contract Section C) Dsaftsmans 7 hours --drawing cross-sections from survey► notes for the purpose of construction quantity computations. (Contract Section C) This work j" was accomplished by a draftsman in lieu of the Engineer, at the lesser rate. suxvayings 3 -man party. 45 hours= 2 -man party, 13 trouts= crew chief, i hour-- construction staking necessary to determine compliance with the plans - and to determine pay quantities. (Contract Section► C) " Reference our invoice for services performed during the month of Octobers V 1973, in the amount of $1,884.00, the categorical breakdowns is: _._.._ Engineer, Grade It 62.8 hours --detailed inspection of construction. (Contract, } section C) -- } Draftgman, 4 hours --drawing cross-sections for the purpose of construction quantity computations. (Contract Section C) I Plea note that resident inspection services, including construction #takings ars required by section A-14 and $action C of the contract and are not "add3,- ' • •tional enginsering services''. t Al 1 . la_LI,II110111 0 f Mr.,George A. Navarro - Y _ .. • - r 111111 I•Illdlll IfiIl 1 1 III IIR�1.M III II 11 Mll 11 I i - - - II Y -� 3 December 20, 1973 _k 4. KAKNU KORNMS WATERPEWER The contract provided for design and inspection services at hourly rates, with the total amounts not to exceed (without authorization of the City)t Design $4513.00 Inspection and Surveys $4900.00 The dosign was accomplished during 1972 at a cost of $2776.50 for design and $612.00 for design surveys. Bids were obtained by the City, and all ware rejected, The City sought to obtain State and Federal assistance, and chose ! to seek now bids in 1973. This necessitated revisions in the bid documents; rearranging of bid schedules, and some survey and redesign to reflect work done on streets in the interim by City forces. This redesign was directed by the City (copy attached), and was accomplished at a cost of $2082.50, plus $123.00 for re -surveys. Bids were obtained, and the construction contract was awarded. The costs for the redesign work were approved by the Acting City 1lanager and Council, and were paid. Sarvey and inspection work through October, 1973, has included: Original design surveys (1972) $612.00 Stakeout for construction (8/73) 493.20 Stakeout for construction (9/73) 921.00 Inspection - Oct. 1973 4550.00 Total through W31/73 $6576.20 This aiaount does not include the aforementioned cost of surveys for re -design, which was approved and paid previously. . After a rigorous reexamination of our contract, we agree with Mr. Chan that the contract limit should apply to the total for survey and inspection work. We therefore cancel our invoices of October 8, 1973 and November 91, 1973, and submit the attached invoice. Itis noted that the term.of the construction contract expired as of November 1, 1973, The Contractor will have to complete his work during a time extension or in arrears, under liquidated damages. We request that our contract be amended to provide payment for -any inspection services ubleb we furnish after the construction contractor's original completion date. 5i DAVIDSON AND CONE WATWSSWER The contract provided for design and Impaction services at hourly rates, with the total amounts not to exceed (without authorization of the City)$ VE ' Kr. Goorgo A. Navarre 4 December 200 1973 Design $4493.00 Inspection and Surveys $4000.00 The design was accomplished during 1972, at a cost of $4036.70 for design and $558.50 for design surveys. Bids were obtained by the City, and all were rejected. The City sought to obtain State and Federal assistance, and chose -to seek new bids in 1973. This necessitated revisions in the bid documents$ and some survey and redesign to reflect work done on streets in the interim by City forces, and work done by the gas company. This redesign was directed by the City and was accomplished at a cost of $2050.00 plus $165.73 for re - surveys. Bids wore obtained, and the construction contract was awarded. The costs for the redesign work were approved by the Acting City Manager and Council, and were paid. Survey and inspection work has. Included: Original design surveys 558.50 Stakeout for construction 361.50 Inspection (10/73) 2981.25 Inspection (11/73; not previously billed) 573.75 $4475.00 This amount does not include the aforementioned cost of seeveys for re -design, which was approved and paid previously. This amount exceeds the contract limit for these services. While the excess Is due, for the most part, to the contractor exceeding his construction time, we will respect our contract cost limit. We attach an invoice for services to date, which will also be our final invoice for work covered by the contract. There is still a minor account of inspection work to be accomplished, and we will do this work within the contract limits{ We ask that you process our invoice of November 9, 1973, which is correct and within the contract limit. _ Our invoice of October 8, 1973 in the amount of $120.00, is for time expended In compiling the bid tabulation, assembling the construction contracts and bonds; transmitting these for execution and attorney's review; attending pre- ' construction conference and reviewing the contractor's progress schedule. `. L. While all of these services are not strictly required in our contract, we were asked to do the work, and therefore request that you consider our invoice. = 6. OLALAIRPORT SECURITY FENCING The first preliminary plans, cost estimate and other items. necessary to the submittal of FAA Form 5100-3 "Request for Aid -Airport Development" were pre- pared and submitted by us prior to February 16. 1973. ! 4 _ , 'i I Mr..George A9 Navarre S on December 20, 1973 Subsequent to PAA notice of tentative allocation of funds for the project, we were directed by the City of Kenai to proceed with the design of the project In accordance with the provisions of Contract Section A -S which reads 114900 tho ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare detailed plans, specifications and contract documents,.... It is understood that in the design and preparation of detailed plans and specifications, the design surveys shall be performed by the ENGINEER but the ENGINEER shall be additionally compensated therefor.... It is also understood that subsurface explorations such as borings, soil tests and the like are required....but the costs incident to such explorations,....shall be paid for by the OWNER as set out in Sections D and E hereof." Mr. Chan's comment in his December 3, 1973, memo to the City Manager which reads "(l) Written authorization was not given for the additional engineering services performed" is based upon Contract Section D which reads "In addition to the forego uLt services, the following services may be required upon written authorization of the OWNERS" (underline added for emphasis). Section D allows the OWNER to change the scope of the project, and is quite specific in that It pertains to services "in addition" to those in the foregoing Sections A, B and C. 7. RIGHT -OP -WAY DESCRIPTION On September S, 1973, the City, by letter, requested the necessary descriptions (2) to accomplish the dedication of rights-of-way between 26th and 27th Avenues Northeast north of EEK Street. The necessary descriptions were submitted to the City on October 25, 1973. We hope that this will resolve your questions on these matters. We will be happy to-discuse any further questions at your convenienceo very truly yours, WINCE - CORTHELL 6 Assoc. 11 .• AGREEMENT FOR ENGINEERING SERVICES -.. r THIS AGREEMENT, made this 25 day of 4'%Orks 1972. by and between The City of Kanai, Alaska, hereinafter referred to as the 014NER, and Wince - Cortholl and Associates, hereinafter referred to as the ENGINEER: The OWN3R intends to construct sanitary sewers and water distribution mains and associated street improvements to serve Kaknu Corners Subdivision located within the SW'41, Sec, 34, T6N, RUM, Seward Meridian, within the City of Kenai. Alaska, and the ENGINEER agrees to perform the various professional engineering services required for the design and construction of said, systems; WITNESSETH: That for an in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed: SECTION A - ENGINEERING SERVICES That the ENGINEER shall furnish basic engineering services as follows: 1; The ENGINEER will conduct preliminary investigations required to determine - • project scope. ' • 2. The ENGINEER will prepare preliminary plans,, cost estimate, and design report.. 3. The ENGINEER will furnish ten copies of the engineering reports cost estimates. . and layout maps to the OWNER. 4. The ENGINEER will attend conferences with the OWNER and representatives of other interested parties. --- S. After the preliminary engineering report has been reviewed and the OWNER directs the ENGINEER to proceed, the ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare do - tailed plans, specifications and contract documents, and make a final cost `. estimate based on the final design for the entire system. It is understood that in the design and preparation of detailed plans and specifications, the design surveys shall be performed by the ENGINEER but the ENGINEER shall be additionally compensated therefor as provided in Sections D and E hereof. It is also understood that subsurface explorations such as borings, soil tests and the like are required to determine foundation conditions, and the. EN02MER will furnish supervision of said explorations without addi- tional charge, but the costs incident to such explorations, no matter whether they are performed by the ENGINEER or by others# shall be paid for by the ' OWNER as set out in Sections D and E hereof. 6. The contract documents furnished by the ENGINEER under Section A -S above shall include the notsce to bidders, instructions to biddersproposal form, �• egatract'agreement form, general conditionsg and payment and performance - -. bonds. Special conditions and the notice of award and the notice to proceed shall also be prepared by the ENGINEER. All of these documents shall be j• subject to OWNER approval. , Page 1 of 6 • ; I � � wr-_---•- •- - � -rte --- � �w..� --'�- .. t7.' Prior to the advertisement for bids, the ENG DEER for each contract will provide not to exceed 5 copies of detailed plans, specifications, and con- tract documents for use of the 0:.1ER and the appropriate Federal, State, E and local agencies front whom approval of the project must be obtained. The cost of not to exceed 5 copies of such plans, specifications, and con- tract documents shall be included in -the basic compensation paid to the ENGL`:iaiR. 8. Tito ENGLIssR will furnish additional copies of plans, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge for the actyal cost of such copies. Upon award of each contract, the ENGINEER will furnish to the 01 -:.'ER ton sets of the plans,specifications, and contract documents for execution, the cost of these sets being included in the basic cc-a"nsation paid to the ENGWr.ZR. Original documents, survey notes, tracings, and the like, except those furnished to the ENGIIBER by the O%r::ZR, are and shall remain the property of the ENGUMER. 9. The plans prepared by the ENG INZZR under the provisions of Section A-5 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare, and furnish to the OWNER without any additional compensation, three copies of a map showing the needed construction easements and permanent casements, the land to be acquired, and the names of the property owners involved. Property surveys, property plats, legal descriptions, and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests the ENGINEER to perform these services. In the event the ENGINEER is re- quested to perform such services, the ENGINEER shall be additionally com- ' pensated.as set out in Sections D and E hereof. - 10. The ENGINEER will attend the bid opening and tabulate the bid proposals, j .make an.analysis of the bids, and make recommendations for awarding con- ' tracts for construction. 11. The ENGINEER will check and approve any necessary shop and working drawings furnished by contractors. 12. The ENGIN3ER will interpret the intent of the plans and specifications ! to protect the OWNER against defects and deficiencies in construction, on the part of the contractors. The ENGINEER will not, however, guarantee the k performance by any contractor. ` ..y.. 13. The ENGINEER will provide horizontal and vertical control for all work ` in the form of bench marks or reference points to be used.in staking the F construction. �. 14. The ENGINEER will provide general engineering inspection of the work of the contractors as construction progresses. The ENGINEER will provide detailed construction inspection as provided in Section C hereof and for the addi- tional compensation set forth in said Section C. The ENGINEER does not . s guarantee the performance of the contractor(s) by the ENGINEER'S performance of such detailed construction inspection. The ENGLti'EES'S undertaking here- under shall nOt relieve the contractor of his obligation to perform the work In conformity with the plans and specifications and in a workman like manner; i• shall not make the ENGINEER an insurer of the contractor's -performance; -- and Shull not impose upon the ENGINEER any obligation to see to it that the work is performed in a safe manner. .15. The ENGINEER will cooperate and work closely with Federal and State repre- ... seatatives. I Page 2 of 6 ' 1 I ■ r r ___ .. — - -- - ---------_.---------=--- ^- ,;.--. ..- - - 11111 I - 16o -The ENGIMMER will review and approve estimates for progress and final payments. 17. Tito EUMUMER will make final inspection of all construction and a written f certification of final inspection to the OWNER. I 18. The ENGE-MER will provide the OWNER with one set of reproducible "as -built" j plans, and two sets of prints at no additional cost to the OWNER. 19. The ENG UMMM will be available to furnish engineering service and consul- tations necessary to correct all unforeseen project operating difficulties for a period of one year after the date of final inspection and acceptance of the facility by the O% -MMR. This service will include% instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be furnished without additional charge except for travel and subsis- tence costs as provided in Section E hereof. 20. The ENGINEER further agrees to obtain and maintain at the ENGINEER'S expense, such insurance as will protect him and the OMR from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees of the ENGINEER'S functions a{td services required under this Agreement. SECTION B - COMPENSATION FOR BASIC ENGINEERING SERVICES That the OWNER shall compensate the ENGINEER for basic engineering services in . • accordance with Schedule A. The total amount of compensation for basic engineer - Ing services shall not exceed $4,513.00 without approval by the OWNER. SCHEDULE -A RATES AND CHARGES FOR BASIC ENGINEERING SERVICES .Principal of firm $25.00 per hour ` Design Engineer 20.00 per hour Draftsman 15.00 per hour Printing of Contract Documents 0.085 per page i;. Printing of Plans 0.60 per sheet The compensation for basic engineering services shall be payable as follows: r 1. The sum of One Thousand Dollars ($1,000.00) after review of preliminary plans and acceptance by the OWNER. y� •2. A sum which together with the specific sum set forth in Section B-1 above equals seventy -percent (707.) of the total compensation based on the final cost estimate after completion and submission of the final plans, specifi- cations, pecifi- cations, cost estimates, and contract documents, and the acceptance of the �. • same by the OMER. A stun equal to ten percent (107.) of the total compensation based on construe- tion•contract costs immediately after the construction contracts are awarded. 4. A sum equal to twenty percent (207.) of the total compensation based on the • actual construction cost will be paid on a periodic basis during the construe• tion period on percentage ratios identical to those approved by the ENGINEER as a basis upon which to make partial payments to the contractor(s).\ How -ever, final payment under this paragraph aid of such additional sums As are r I• � E+ , lie - i` • 1 1 I / ;i 1 Page 3 of 6 I A i duis the ENGUEER by reason of any necessary adjustments in the payment compu- tations will be in an amount so that the, aggregate of all sums paid to the ENGUZZIt will equal one hundred percent (100%) of the basic compensation deter- ; mined on actual total construction costs. Final payment shall not be made until it is determined that all services required by this Agreement have been completed except for the services set forth in Section A-19 hereof, SECTION C - COMPENSATION FOR RESIDENT INSPECTION ` The ENGINMER will provide detailed,• full-time, resident, construction inspection, f including construction staking, and the ONMER agrees to pay the ENGMEER for such service in accordance with the schedule set out in Section E hereof. The _ ENGINEER will render to OWNMR for such services an itemized bill, separate from any other billing, at the end of each month for compensation for such services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following month. SECTION D - ADDITIONAL ENGINEERING SERVICES In addition to the foregoing services, the following services may be required upon written authorization of the OWNERS 1. Design surveys. • Z. Laboratory tests, wall teats, borings, specialized geological, hydraulic, or other studies recommended by the ENG11MER• 3. Property surveys, descriptions of needed land and easement rights and maps, plans or estimates related thereto; assistance in negotiating for land and • eaoement rights. 4. Redesign ordered by the OWNER after final plans have been accepted by the ► .. .. - OWNER. • ' 5. Appearances before courts or boards on matters of litigation related to the project. . Payment for the services specified in this Section D shall be in accordance with the schedule set out in Section E hereof. The ENGINEER will render, to R.:.. OWNER for such services an itemized bill, separate from any other billing, at the end of each month for compensation for services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or F. before. the 10th day of the.following month. 77 Page 4 of 6 t. 0 SECTION E • SCHEDULE OF RATES AND CHARGES FM ADDITIONAL ENGMEERING SERVICES PERSON. 'ML RATE PER HOUR Survey Four -pian party $53.50 Throo-man party $41.00 Two-man party $30.00 Party Chief, working alone $161050 Construction Tnsnection Resident Env ineer .$22.50 Resident Inspector $20.00 Enninecrin? and General Sunervisor • Principal or OL•Eicer of Firm $25.00 Project Engineer $22.50 -- - Field or Design Engineer $20.00 Field or Office Assistant $15.00 REIMBURSABLE EXPENSES 1. Travel from office at $0.25 per exile, or at actual out-of-pocket cost, plus. ., time at above rates for both ways. 2. Actual cost of subsistence and lodging. 3. Actual cost of long•diselephone calls; telegrams, express charges, ` and postage other th ordinary first-class. 4. Actual cost of materials required for the.job and used in surveying, drafting. z and allied activities, including printing and reproduction costs. S. Actual cost of 'special tests and services of special consultants, ae' referred to -In Section D of this agreement. tF Ery `• • SSTnaTED COSTS FOR ADDITIONAL ENGINEERING SERVICES The preliminary estimate of costs for additional engineering services are:. =, Design survey $ 750.00 Soils Investigations 200.00 Construction survey 10900.00 Resident inspection 2.050.00 Total $4,900.00 -The total amount of compensation for additional engineering services shall.00t exceed $4,900.00 without approval by the OWNER. Page 5 of 6 4 I I: • T V ' J i 1 r ' I. r _ • ' - -• -- 7 711-1- SECTION 1SECTION F • EXECUTION MN W •:CSS WIMEOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in duplicate on the respective dates indicated below. (SEAL) OWNER: •' , By ' Type Name Edwin H. Glotfelty ATTE ' i Title r"Voc✓ ��,✓� r/..� Date Au�� 4 �• T 1 q 7 Z.. ; Typo Name Bruce A. Massey Title Assistant City Manager (SEAL) • ENGINEER: BY.. .I��l si Ltd . Gt� &A2d:d e a Type Name Frank Wince ATTEST! Title �• Date Type Name . i Title• Page 6 of 6 is .. '• , r - II , r• 'I � alb I a I AGREEMENT FOR ENGINEERING SERVICES THIS AMMM-ENT, made this 2S day of k4cj%si- , 1972, by and between f The City of Kenai, Alaska, hereinafter referred to as the OWNER, and Wince - Corthell and Associates, hereinafter referred to as the ENGINEERS The OWNER intends to construct sanitary sewers and water distribution mains and associated street improvements to serve Davidson and Cone Subdivisions locae within the SE!k of the NE's, Sec. 34, T6N, RllW, Seward Meridian, within the City of Kenai, Alaska, and the ENGINEER agrees to perform the various professional engineering services required for the design and construction of said systems; WITNESSETH: That for an in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed: 4 SECTION A - ENGINEERING SERVICES That the ENGINEER shall furnish basic engineering services as followss The ENGINEER will conduct preliminary investigations required to determine project scope. ' The ENGINESER will prepare preliminary plans, cost estimate, and design repos The ENGINEER will furnish ten copies of the engineering report, cost estimal and layout maps to the OWNER. The ENGINEER will attend conferences with the OWNER and representatives of other interested parties, After the preliminary engineering report has been reviewed and the OWNER directs the ENGINEER to proceed, the ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare de- tailed plans, specifications and contract documents, and make a final cost estimate based on the final design for the entire system. It is understood that in the design and preparation of detailed plans and specifications, the design surveys shall be performed by the ENGINEER but the ENGINEER shat be additionally compensated therefor as provided in Sections D and E hereof .It is also understood that subsurface explorations such .as borings, soil % tests and the like are required to determine foundation conditions, and the ENGINEER will furnish supervision of said explorations without adds- tional charge, but the costs incident to such explorations, no matter whetb they are performed by the ENGINEER or by others, shall be paid for by the OWNER as set out in Sections D and E hereof. The contract documents furnished by the ENGINEER under Section A -S above shall include the notice to bidders, instructions to bidders, proposal form, contract agreement form, general conditions, and payment and performance bonds, Special conditions.and the notice of award and the notice to proceed .. shall also be prepared by the ENGINEER, All of these documents shall be ' •. subject to OWNER approval, Page 1 of 6 Fi 4� �I i Page 1 of 6 I n � 7. Prior to the advertisement for bids, the ENGINEER for each contract will provide not to exceed S copies of detailed plans, specifications, and con- tract documents for use of the M. ER and the appropriate Federal, State, i and local agencies from whom approval of the project must be obtained. The cost of not to exceed S copies of such plans, specifications, and con- tract documents shall be included in the basic compensation paid to the ENGINEER. .8. Tho ENGINEER will furnish additional copies of plans, specifications and contract documents as requirad by prospective bidders, material suppliers, and other interested parties, but may charge for the actual cost of such copies. Upon award of each contract, the ENGINEER will furnish to the CI SR ten sets of the plans, specifications, and contract documents for execution, the cost of these sets being included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the -� like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENUMEER. 9. The plans prepared by the ENGINEER under the provisions of Section A-5 above shall be in sufficient detail to permit the actual location of the r, proposed improvements on the ground. The ENGINEER shall prepare, and • furnish to the OWNZ-R without any additional compensation, three• copies of ' a map showing the needed construction easements and permanent casements, the land to be acquired, and the names of the property owners involved. Property surveys, property plats, legal descriptions, and negotiations for land rights shall be accomplished by the OWNER, unless the OVOU requests the ENGINEE:t to perform these services. in the event the ENGINEER is re- quested to perform such services, the ENGINEER shall be additionally com- peneated as set out in Sections D and E hereof. 10. The ENGIi`3ER will attend the bid openiag and tabulate the bid proposals, make an analysis of the bids, and make recommendations for awarding con- tracts for construction. 11. The ENGINEM will check and approve any necessary shop and working drawings furnished by contractors. ► 12. The ENGINEER will interpret the intent of the plans and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the perforwanca by any contractor. 13. The ENGINEER will provide horizontal and vertical control for all work •` in the form of bench marks or reference points to be'used in staking the construction. !� Me The ENGINEER will provide general engineering inspection.of the work of the contractors as construction progresses. The ENGINEER will provide detailed i construction inspection as provided in Section C hereof and for the addi- tional compensation set forth in said Section C. The ENGINEER does not guarantee the performance of the contractor(s) by the ENGINEER'S performance of such detailed construction inspection. The ENGINEER'S undertaking here- -- under shall not relieve the contractor of his obligation to perform the work ` ~ . in conformity with the pians and specifications and in a workman like manner; - - shall not make the ENGINEER an insurer of the contractor's performance; • aid shall not, impose upon the ENGINEER any obligation to see to it that the work is performed in a safe manner. �• •15. The ENGINEER will cooperate and work closely with Federal and State repro- santatives. Page 2• of .6 r • 16. She EXCUIEER will review and approve estimates for profr ess and final • payments. 17. The ENGINZER will matte final inspection of 411 construction and a written certification Of final inspection to the OUINER. 18.'The ENGUEER will provide the 01 -MER with one set of reproducible "as -built" . plans, and two sets of prints at no additional cost to the OW2NER. 19. The ESGIXZZR will be available to furnish engineering service and consul- tations necessary to correct all unforeseen project operating difficulties for a period of one year after the data of final inspection and acceptance of the facility by the OldNER. This service will includes instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be furnished without additional charge except for travel and subsis- tence costs as provided in Section E hereof. 20. The ENGINESCR further agrees to obtain and maintain at the ENGINEER'S expense, such insurance as will protect him and the OWNER from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees of the ENGINEER'S functions and services required under this Agreement. SECTION B • COMPENSATION FOR BASIC ENGINEERING SERVICES . That the 010M shall compensate the ENGINEER for basic engineering services in 'siccordance with Schedule A. The total amount of compensation for basic engineer - Ing services shall not exceed $4,493.00 without approval by the OWNER. SCHEDULE -A • RATES AND CHARGES FOR BASIC ENGINEERING SERVICES Principal of firm $25.00 per hour Design Engineer 20.00 per hour F Draftsman 15.00 per -hour Printing of Contract Documents 0.085 per page Printing of Plans 0.60 per sheet ' The compensation for basic engineering services shall be payable as follows: 1. The sum of One Thousand Dollars ($1,000.00) after review of preliminary �:. plans and acceptance by the OWK'ER. -2• A sum which together with the specific sum set forth in Section B•1 above =�• equals saventy percent (707.) of the total compensation based on the final cost estimate after completion and submission of the final plans, specifi-cations, cost estimates, and contract documents, and the acceptance of the - some by the OWNER. A sum equal to ten percent (107.) of the total compensation based on construe - tion contract costs immediately after the construction contracts are awarded. 4. A sum equal to twenty percent (207.) of the total compensation based on the actual construction cost will be paid on a periodic basis during the construe - tion period on percentage ration identical to those approved by the ENGINEER as a basis upon which to make partial payments to the contractor(s). How- ever, final payment under this paragraph and of such additional sums as are Page 3 of 6 - j • t' t I ` { I• ' It a F_� F- - due Otho ENGINEER by reason of any necessary adjustments in the payment eompu= Cations will be in an amount so that the aggregate of all sums paid to the ENGINEER will equal one hundred percent (100%) of the basic compensation deter- mined on actual total construction costs. Final payment shall not be made until It is determined that all services required by this Agreement have been completed except for the services not forth in Section A-19 hereof. f SECTION C - CO:IPENSATION FM RESIDENT INSPECTION The ENGINEER will provide detailed, full-time, resident, construction inspection, ineludin3 construction staking, and the OWNER agrees to pay :.Y% ENGINEER for such service in accordance with the schedule set out in Section E hereof. The ENGINEER will render to 01MIER for such services an itemized bill, separate from any other billing, at the end of each month for compensation for such services .performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following month. . SECTION D - ADDITIONAL ENGINEERING SERVICES In addition to the foregoing services, the following services may be required upon written authorizatAon of the ONNEW 1. Design sarveys. 2. Laboratory tests, well tests, borings, specialized geological, hydraulic, -or other studies recommended by the ENGINEER. 3. Property surveys, descriptions of needed land and easement rights and maps, plans or estimates related thereto; assistance in negotiating for land and eagement rights. 4. Redesign ordered by the OWNER after final plans have been accepted -by the OWNER. s. Appearances before courts or boards on matters of litigation related to the project. i . Payment for the services specified in this Section D shall be in accordance '.- with the schedule set out in Section E hereof. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, at the and of each month for compensation for services performed hereunder during ;.� such month, the same to be due and payable -by OWNER to the ENGINEER on or before the 10th day of the following month. " Page 4•of 6 , 9 I! 1 l ' 1 4 1 41 r I l7 n SECTI03 E SCHEDULE OF RATES AND CHARGES FOR ADDITIONAL ENGINEERING SERVICES PERSO%= RATE PER HOUR Surve . Four -man party $53.50 Three-man party $41.00 Two-man party $30.00 Party Chief, working alone $161.50 Construction Tnseection .Resident Engineer '$22.50 Resident Inspector $20.00 Ens!inecrinn and General Supervisor Principal or Officer of Firm $25.00 Project Engineer $22.50 Field or Design Engineer $20.00 Field or Office Assistant $15.00 REIMBURSABLE EXPENSES 1. Travel from office at $0.25 per mile, or at actual out-of-pocket cost,'plus time at above rates for both ways. 2. Actual cost of subsistence and lodging. 3. Actual cost of long-distance telephone calls; telegrams, express charges, ' and postage other than ordinary first-class. 4. Actual cost of materials required for -the job and used* In* surveying, drafting, and allied activities, including printing and reproduction costs. •S. Actual cost of special tests and services of special consultants, as referred to• in Section D of this agreement. 1 BSTIMTED COSTS FOR ADDITIONAL ENGMEERING SERVICES , .The preliminary estimate of costs for. additional engineering services ares •Me$ Ign survey $ 600.00 - Soils investigations 100.00 : Construction survey 1800.00 r Resident inspection 1500.00. . ? Total $41,000.00 . The total amount of compensation for additional engineering services shall not exceed $4,000.00 without approval'by the OWNER. y ' ' Page 5 of 6 i, 1 14 � SECTION 8 EXECUTION • IN WITNESS MEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in duplicate on the respective dates indicated below. (SEAL) OWNERs Tyrpe•Name Edwin H. Glotfelty. -ATTES Title . City Manager L 9ADate Al;. a .L* T Z'z- • Type None Bruce A. Mas $6y Title Assistant City Manager I SEAL) ENGINEER: r i Type Name -Frank Wince ATUSTs : nate Type Name - - Title' . t - , i Page 6 of 6 i I. 1 WINCE • CORTHELL & ASSOCIATES CONSULTING ENGINEERS I.O. Nn 3.394 274.1943 ANCHORAGE, ALASKA 99301 November 9, 1973 Our Job No. 28 City of Kenai P.O. Box 580 Kenai, Alaska 9611 Project: Davidson/Cone Water and Sewer Dear Sirs: Please consider this Invoice in the amount of $3,342.75 as compensation for Engineering Serviees.performed during October 1973, on the subject project. Summary of Services ENGINEERING Resident Engineer, Grade 1. 132.5 hours 0 22.50 $2,981.25 .. SURVEYING 3•man Party, 7.5 hours P 41.00 307.50 Survey Stakes at cost 54.00 Totai this invoice 53,342.75 All above services were performed in compliance with Section C, Agreement for Engineering Services. I certify that the above charges are true and correct and that payment therefore has - not been received. Very truly yours. Wince•Cortheli & Assocs. a Frank W. Wince, P.E. I i I • I E i n ' 3 ` r 1' f - WINCE • CORTHELL N ASSOCIATES CONSULTING ENGINZIRS �O.#on 3.394 274.1043 ANCNOAAOE. AMSKA ' i 99501 Our Job No. 28 October 8,• 1973 City of Kenai P. 0. Box 580 Kenai, Alaska 99611 Project: Sewer and Water Improvements Davidson & Cons Subdivisions Dear Sirss - Please consider this invoice in the amount of $120.00 as compensation f Services performed during August and September 1973 in the redesign of project in accordance with Section 0, Agreement for Engineering Service 25 August, 1972. SUMMARY OF SERVICES ENGINEERING Design Engineer 6 hrs. A $20.00 $120.00 Total thiwinvoice +9120.00 I certify that the above charges are true and correct and that payment therefor has not been received. Very truly yours, ' WINCE • CORTHELL AND ASSOCIATES FRANK W. WINCE, P. W. Y Ffteph F. WINCE • CORTHELL & ASSOCIATES CONSULTING ENGINEERS P.O. $on 3.094 274.14143 AHCN02A0E, A1ASKA N'O1 0 December 209 1973 Our Job No. 36 • City of Unai .Box -580 -. Kenai, Alaska 99611 Projects Sewer and Water Improvements Kaknu Korners Subdivision i Gentlemen: Please cancel our invoices of October 8, 1973 and November 9, 1973 for this 4 project. Please consider this invoice for construction inspection and construc- onstruetion tionstaking services for the full period of the construction contract ending ' November 1, 1973: j Inspection; Oct. 1973 " ' Resident Engineer 1 192 hours @ 22.50 4320.00 • Inspector (Engineer 11) 4 hours @ 20.00 80.00 • Construction Staking 3 -man Party 31.5 hours @ 41.00 1291.50 2 -man Party 2 hours @ 30.00 60.00 -Materials (Stakes and Paint) at cost 62.70 - inspection; Nov. 1973 (through 11/1/73) Resident Engineer 1 2 hours @ 22.50 45.00 Total of Above $5859.20 Contract Limit, Section E 4900.00 Lose Previous Payments 612.00 . Amount, This Invoice $4288.00 I certify that the above charges are correct, and that no payment therefor _ his been received. WINCE • CORTHELL & Assoc. _ Alan N. Corthell, P.E. ANC/swc 1 r I � 4. ■ { t is WINCE ! CORTHEII & ASSOCIATES • CONSULTING ENGINEERS P.O. @on 3.394 M-1043 • ANCMORAGg. ALASKA 9/501 December 200 1973 Job No. 36 City of Kauai BOX 580 Kauai, Alaskp 99611 Projects Sewer and Water•improvements Kaknu Korners Subdivision • Genticmens . Please consider this invoice for Engineering Services provided during August and September, 1973, for the subject project. These services consisted of preparing, assembling and transmitting of construction contract for execution; attending pro -construction conference; obtain- ing and reviewing Contractor's progress schedule. Design Engineer 6 hours @ 20.00 $120.00 Total this invoice 0120.00 ' I certify that the above charges are true and correct and that payment therefor has not been received. - WINCE - COATHELL & Assoc. �.. Alan N. Corthell, P.$. ;t ANC/ow 1 r . �i i - � t. ° s s� f t I IL 1 j •1%11.* •r,:;.. ._.N �Y 1; June 7, 1973 WINCE-CORTHELL 8 ASSOCIATES P.O. BOX 1041 Kenai, Alaska 99611. Gentlemen, This letter is to confirm my recent verbal instructions to you to F plans and specifications for re -bidding the following named proji C.` Water and Sewer Improvements for Davidson and Cone (original contract signed August 25, 1972.) 2. Water and Sewer Improvements for Kaknu Korners Sub and vicinity. (original contract signed August 25, 197: As we have discussed, a re -design is necessary as a result of w by the City since the original design, to conform to requirement, State funding byascy and to provide documents for re -bidding. You are instructed to make every effort to complete this work in open bids on the 18th of July, 1973. Very Truly.Yours, George L. Jaynes, Acting City Manager GU/Ik a AFT e • � S� � •rte' U j T WINCE-CORTHELL 8 ASSOCIATES P.O. BOX 1041 Kenai, Alaska 99611. Gentlemen, This letter is to confirm my recent verbal instructions to you to F plans and specifications for re -bidding the following named proji C.` Water and Sewer Improvements for Davidson and Cone (original contract signed August 25, 1972.) 2. Water and Sewer Improvements for Kaknu Korners Sub and vicinity. (original contract signed August 25, 197: As we have discussed, a re -design is necessary as a result of w by the City since the original design, to conform to requirement, State funding byascy and to provide documents for re -bidding. You are instructed to make every effort to complete this work in open bids on the 18th of July, 1973. Very Truly.Yours, George L. Jaynes, Acting City Manager GU/Ik a PMAMS • COR s E -:ELL • LEE WINCE a ASSOCIATES CONSULTING ENGiNEERS P. 0. Box 3-394, Anchorage 99501 Auwk► TgA aTue AWITH Tele: 274-1843 eiu • Y• %�iA�iDi"X:.:4K:�MD�O�Xiiiii4Xid�i�G�XiW�LXkiY/w�lDiiAtXXiili�IOX 'I�tYXd� September 28, 1973 Our Job #3 City of Kenai . P. 0. Box 580 Kenai, Alaska 99611 Projects Kenai Sewage Treatment Plant WPC -AK -33 Oear Sirst Please consider this invoice In the amount of $1.425.00 as the final payment for resident project services performed after July i. 1973 and the final Inspection conducted on September 14. 1973. Any additional services required to inspect correction of deficiencies noted during the final inspection will be considered, by us, to be a part of the final inspection and the cost there- of to be included in the basic design fee. Summary of Services Principal of firm (Wince) S7 Mrs. A $25.00 $19425.00 1 certify that the above charges are true and correct and that payment there- ` - for has not been received. Very truly yours, '= •ADAMS. CORTHELL, LEE, WINCE 6 ASSOCIATES \ Wince 1 = PWW/ps I - • _� _ , 11lONA110-r.'AOAM�.,1�•Q.,°' ALAN N. QO*fbl66L9 PM. ---- HARRY R. LAW PAL rn"x W. WINOA. P.S. -- k � 'i t t i I ■ WINCE • CORTHEII $ ASSOCIATES CONSULTING ENGINEERS P.O. ba 7.794 774.1843 ANCHORAGE. ALASKA i �NO1 Our Job No. 9 October 8. 1973 0 City of Kenai j P. 0. Box 580 i Kenai. Alaska 99611 Projects Additions to Sewer -.-.Interceptors, MPC -AK -35• - Dear Sirs: ' Please consider this invoice in the amount of $1,608.75 for resident project services performed. in accordance with our agreement dated November 5. 19710 during 1973 to date. ` SUMMARY OF SERVICES •ENGINEERING Principal of firm (Wince) 17 hrs. W $25.00 $425.00 ° Resident Engineer (Freas) 29.5 hrs. 0 22.50 663.75 Office Assistant (Pyles)' 21 hrs. 4W 15.00 315.00 t. . SURVEYING - 3 -man Party 5 hrs. W $41.00�.OQ Total now due S1 608.0 1 certify that the above charges are true and correct and that payment therefor has not been received. Very truly yours, WINCE • CORTHELL AND ASSOCIATES FRANK W. WINCE..P.E. ' J Fft eph i F . . 4049%, l Y d 6:6: .l tl ... � f s 0 F - —i w.wiri uu � .. ..n ❑_�+_. _-nn„_:--yam_...: r \V,INCE • CORTHEII & ASSOCIATES CONSULTING ENGINEERS P.O. $sit 9.901 271.1919 ANCMOMAOB. ALASKA vvaol a December 18, 1 Our Job No. 73 lu City of Kenai . P. 0. Box 580 Kenai, Alaska 99611 Projects No. 73-W40 Water Main Extension to ATCT Dear Sirss Please consider this invoice in the amount of $168.00 as compensation ` for resident inspection services performed on the subject project ' during November, 1973. . Summary of Services Engineer, Grade 1 7 hre. @ $24.00 $168.00 This is the final billing for resident inspection services for this project. I certify that the above charges are true aii$"correct and that pay- ' meat therefor has not been received. ...:. -- Very truly yours, WINCE - CORTHELL 6t Assoc. :a._..�_ .. Frank W. Wince M/swa -f µ. t f J t o. 9 r 1 If , . lu WINC*g CORTHELL ASSOCIATES CONSULTING ENGINEERS I.O. Som 3.394 274.1043 ANCHORAGE, ALASKA 99301 May 30. 1974 Our Job No. 73-2J City of -Kenai P. 0. Box 530 Kenai, Alaska 99011• Project: No. 73414. Water Main Extension to ATCT Oear Sirs: Please consider this invoice in the amount of $689.82 as comp for Basic Engineering Services in accordance with Section B o Agreement for Engineering Services. INVOICE COMPUTATION Total construction cost $20,862.00 • Basic fee. 8.1% x $20,862.00 1,68 Less previous payment 1.00 Total this invoice $ 68 t - I certify that the above charges are correct and that payment has not been received. ' Vary truly yours, :I WINCE • CORTHELL 6 Assoc. Frank W. Wince, P.E. i FWW/swc I J. L• r i E� • 1 , } e r, i4 it 17 1 �l I' I I � L I. I I W:N"CE a CCza ILL & ASSOCIAT-%O v CONSi1LTNO CONOINIMIS P.O. 80,E 3.394 374.1843 ANCHORA09, ALASKA 99561 i July 2, 1974 ' Job NO. 73-4 City of Kenai P. 0. Box 580 Kenai, Alaska 99611 Project: Additions to Water Distribution System to serve Mom.nsen, Bush Lanes and Wildwood. Project No. 73-W1. j Door Sirs: Please consider this invoice in the amount of $672.00 as compensation ` for construction Inspection services for the subject project during the _. month of June, 1974. Summary of Services Engineer, Grade 1 28 hrs. P $24.00 5672.00 ' total this invoice $672.00 1 certity that the above charges are true and correct and that payment therefor has not been received. Very truly yours, j WiNCB - CORTMELL 8 Assoc. Frank•W, Wince, P.E. ;FWW/swc - - a For November 20, 1974 Council Meeting. i The following are disbursements over $500.00 which need Council approvals VENDOR AMOUNT P. O. i I D£aCRIPTION Yukon Equipment 785.14 0164 6 Differential carrier assembil 0193 i 1 gasket for loader. Struempler Plumbing 730.00 0208 Install gas heater at Well House (went to bid). Standard Oil Company 521.37 6181 Delo Oil 6277 Solvent - Kerosene-Mach.oil 6325 White Oil 6335 Gear Lube 6298 Delo oil 6385 Delo oil Superior Builders 716.87 For September a October 6 invoices & PO's - all for materials for underground Well House. Kenai Mall Travel 917.79 6400 Rt to AML Meeting for 5 persons. IBM 838.55 None 4th Quarter rent on IBM equipment and Nag Card for November. Hatch i Kirk 655.56 190 was Exhaust partst generator . for and regulator for Oshkosh •• 427.61 . Dawson i Co. 1,233.00 Premium on excess liability (( coverage Van Waters Rogers 674.95 104 Chlorine a Calcium 101 Whittengerg 3,131.55 0191 Parts for Oshkosh t 0206 Northern Commercial 1,430.63 210 Cutting edges Xerox 555.79 Current billing - Tim Holt Signs 1,337.12 6256 (Terminal building sign - 1,142.12) (8195.00 for 141x33' sign for "Ramp" side of Term. BuilBia -- Smyth Van Lines 708.98 Moving expenses for Chief Shirnberg Items to be ratified ' Doyle's 1,142.48 - Fuel bills I F ' � .i 1 . i E r• ' f r � RESOLUTION 74-51 A RESOLUTION APPOINTING THE CITY MANAGER AS THE CITY OF KENAI CIVIL DEFENSE DIRECTOR. WHEREAS, the Civil Defense Director is the official in charge of emergency operations during a disaster in the City of Kenai; _ and WHEREAS, the City Manager has been designated as the Civil Defense Director; NOW, THEREFORE, BE IT RESOLVED, that Roland D. Lynn, City Manager is designated as the City of Kenai Civil Defense Director. Passed this day of , 1974. ATTEST: Sharon Loosli, City Clerk t N 0 F.. JAMES A. ELSON, MAYOR (S r r J �S r i' JAMES A. ELSON, MAYOR 2 - Commission with regard to many areas of future consideration to the City such as land use, airport lands, etc. b. Mark Hodgins - Airport Lease Lot Description: Lots 7 4 8, Old Aircraft Parking Area with existing 40 x 40 building. Mr. Hodgins requested renegotiation of his lease with the City of Kenai for a period longer than the one (1) year term as previously agreed upon. Mr. Hodgins has been leasing the property for three years. Roland Lynn advised that the current City lease rates were being reevaluated and up -dated, thus the reason for not extending a lease for a period longer than for one year. Jon Nelson moved for approval of the lease for a term of one (1) year from the expiration date of the present lease and then renegotiate after re- evaluation of the City's lease rated has been com- pleted and at the time the lease expires. The Motion was seconded by Harry Gaines. Motion approved unanimously by the Commission. C. Subdivision Plat - BLM Lot 48, SEC 31, T6N, R11W,SM Crabaugh Subdivision - special easement requested. After considerable discussion, Neis Kjelstad moved the Crabaugh Subdivision be approved by the Commission subject to the -following recommendations. 1. Water and sewer lines be shown in D Street NW. Z. Adjacent property ownership be shown on maps. 3. HEA easements be designated. 4. Approval would be with the understanding that No City would not provide snow removal and street maintenance. S. Approval of the 17.1' varia=e between bldg. $ 20th Avenue in lieu of the ZS' required. The Motion was seconded by Clifford Heus. Approved unanimously by the Commission. l I ..1 . II V_ LI -�- a I- I WINCE CORTHELL & ASSOCIATES V tO CONSULTING ENGINEERS t► T P o. ea.m 1041 �o�� 3e3 -4e72 i KtNAV9611ASKw November 4, 1974 City of Kenai Kenai, Alaska E Attention: City Manager j Subject: City, of Kenai Sever Service Lines and Connections to Deep severs. Final Inspection. Dear Mr. Lynn: On November 4, 1974 at 10:00 A.M. the final inspection for the subject " project was made. Those present for the inspection were as follows. city or Kenai Roland D. Lynn, City Manager Ernie Kleineick, Water Department Bruce 13611, Water Department Wince-Corthell & Assoc. Mels Kjelstad, Professional Engineer Harmon Fletcher, Engineer 21071098 Excavating and Patrick J. Doyle, President Cmetruction CompW Following a review of the contract items and inspection of the project site, there were no discrepancies noted. M ► - We feel that the work completed under this contract is in cWormity with the plans and specifications and should be accepted and that the contractor should be paid that which is due him in accordence with the terms of the contract. !, Very truly yours, Wince•Cortbell & Associates ., - r far etcher -•... WtKCE CORTHELL & ASSOCIATES �, r CONSULTING ENGINEERS i L4 ;% 4tA P.O. •os 3.394 274.1843 ANCMORA01, MASRA 99301 �• ►• ; October 3, 1974 Our Job 73-1 _ l = City of Kenai P. 0. Box 580 Kenai, Alaska 99611 - Project: Kenai Airport, Security Fencing AOAP Project No. 8-02-0142-02 Dear Sirs: Please consider this invoice in the amount of $3,674.56 as compensation for resident inspection services, including construction staking, performed in accord- ance with Section C of our Agreement for Engineering Services, during September i 1974 for the subject project. Summary of Services ,ENGINEER t7s Resident inspection, officer of firm 95 hrs.•@ 27.00 $2,565.00 4 SURVEY 2 -Man Party 27 hrs. @ 31.50 850.50 = 3 -Man Party 5 hrs. @ 42.50 212.50 R - REIMBURSABLES Lath, stakes, nails and paint used in surveying (copy of Invoices attached) 46.56 Total this Invoice $3,674.56 k 1 certify that the above charges are true and correct and that payment therefor has not been received. - WINCE - CORTMELL ty Assoc. . �� �f°a~ ev-, r' �W WInca, P.E. � . - • � /!tea a�,..►�..J/ �j% �fe�—l' . F1� Awc ��. /r-• dam-- 7�` i 1 t > am 10 } ... WiNCE • CORTHELL & ASSOCIATES CONSULTING ENGINEERS "'OV44V P. a $as 3.394 274-1043 % ANCHORAGE, AtASRA� 1 November 7, 1974 Our Job 73-1 City of Kenai P. 0. Box 580 Kenai, Alaska 99611 Project: Kenai Airport, Security Fencing ADAP Project No. 8-02-0142-02 Dear Sirs: Please consider this invoice in the amount of $3770.00 as compensation for resi- dent Inspection services, including construction staking, performed in accordance with Section C of our Agreement for Engineering Services, during October 1974 for the subject project. Summary of Services - ENGINEER F Resident Inspection, Officer of firm 118 hrs. P 27.00 $3,186.00 ' Asst. Inspector, Engr. Technician 8 hrs. 0 13.50 108.00 E s ORVEY 2 -Man Party 14 hrs. R 31.50 441.00 R _ REIMBURSABLES Stakes used in surveying At cost 35.00 t+ _ (copy of invoice attached) ' r Total this Invoice $3,770.00 I certify that the above charges are true and correct and that payment therefor has not been received. MINCE - CORTNELL Assoc. Ixr— o -d w. Wines, P.E. Fwiawe i f WINCE • CORTHEII $ASSOCIATES CONSULTING ENGINEERS 1.0.Ion 2.794 274.1047 AHMIAGE. ALAS4A 99501 F ' May 30, 1974 ,a Our Job No. 73-24 � I 1 City of Kenai P. 0. Box 530 u - Kenai, Alaska 990'11 Project: No. 73-W4, Water Main Extension to ATCT Dear Sirs: Please consider this invoice in the amount of $689.82 as compensation for Basic Engineering Services in accordance with Section B of our Agreement for Engineering Services. IMVOICE COMPUTATION Total construction cost $20,862.00 Basic fee. 8.i11; x $20,862.00 1,689.82 _.. Less previous payment 1.000.00 :. Total this invoice $ 689.82 4 i certify that the above charges are correct and that payment therefor I has not been received. Very truly yours, WINCE CORTNELL 8 Assoc. Frank W. Vince, P.E. ---. FWWlswc - __.... i r G IL i r• f F' r r t rr • = WINCE CORTHELL $ ASSOCIATES CONSULTING ENGINEERS R.O. Sea 3.743 414.1043 J ANCMOKAW, ALASKA `� 99301 November 7, 1974 Our Job #74-31 City of Kenai P. 0. Box 580 Kenai, Alaska 99611 Project: Sanitary Sewer Services and Connections to East Kenai Intercepter Sewer between 26th and 29th Avenue N. E. y Geer Slrs: Please consider this invoice in the amount of $964.00 as compensation for s4 _ performed on the subject project, In accordance with our Agreement for Engle Services, from the date of execution of the construction contract to the dal of submittal of "as -built" plans. J Summary of Services ENGINEER Engineer, Grade i Engineer, Grade Ili = SURVEY 15 hrs. (# 30.00 $ 450.00 78.5 hrs. A 21.00 11648.50 o i Amount now due 3 4 1 , f a t j i i S 964.00 3 -Man Party 2 hrs. @ 45.00 90.00 2 -Man Party 5 hrs. @ 33.00 165.00 t 1 -Man Party 2 hrs. @ 19.00 38.00 Y Oo not pay this amount $2,391.50 - Our contract provides for total compensation to not exceed $3,000. _ INVOICE COMPUTATION , 41 Total authorized amount $3,000.00 - a;.. Previously invoiced: 9.10-74 $1,718.00 • { 10-3-74 318.00 2.036.00 o i Amount now due 3 4 1 , f a t j i i S 964.00 I WINCE'* CORTHEII & ASSOCIATES CONSULTING ENGINEERS P.0 So. 3.394 274.1043 AMCM IAGE. ALASKA i July 2, 1974 Job iso. 73-4 City of Kenai P. 0. Box 5130 Kenai, Alaska 99611 Project: Additions to Llater Distribution System to serve Pommisen, Bush Lanes and 1,111dwood. Project No. 73-611. Dear Sirs. Please consider this invoice in the amount of $672.00 as compensation for construction inspection services for the subject project during the per, month of June, 1974. Summary of Services • Engineer, Grade 1 28 hrs. r $24.00 4672.00 Total this invoice $672.00 1 certify that the above charges are true and correct and that payment therefor has not been received. Very truly yours, WINCE - CORTHEI.L Assoc. A Fran ince, P.E. - - - FWw/swe t - - - --- - - ARTHUR YOUNG S COMPANY 730 T STREET ANCMORAOC.ALASKA 99501 November 13, 1974 City of Kenai - P.O. Box 580 i Kenai, Alaska 99611 Professional services rendered including: ! Annual audit of various funds of City of Kenai, i June 30, 1974 $18,000.00 Special projects not included as audit function: Special Assessment fund analysis 1,800.00 ' - Analysis of Fire Department special cost \\ accounts (prior years) 360.00 Trust and Agency account reconciliation with State Fish and Game Department 420.00 Consultation and conferences regarding Refunding Bond Issue 1,020.00 •� 21,600.00 Actual per diem and travel costs 2,976.00 . 24,576.00 Less interim payment ,(12,500.00) Total balance due $12,076.00 " Analysis of charges by funds: Central Treasury $ 850.00 General 2,600.00 Special Revenue Funds 2,500.00 ' -- Debt Service 900.00 - Capital Projects 3,400.00 -� Enterprise 1,500.00 Trust & Agency 300.00 Special Assessments 1,800.00 ;. ' General Fixed Assets 450:00 Supervision and review of budgets, minutes, etc. 3.700.00 $18.000.00 3: �1 • 1 lj tjrf • F. I ui 1' '1 i i DATE NAME RECEIVED Mrs. Patty Guidry 9/19 Joe Kiser 9/20 Bill Haviland 9/20 Al Poore Jim Fisher CITY OF KENAI CITIZEN PETITION MONTHLY REPORT DATE INVEST. SERVICE REQUESTED COMPLETED 2 large eroded sections on 9/20 Forest Drive in front of Townhouse Apts Request for Stop Sign at 9/20 Intersection of Linwood $ Tinker Sewer backed up in base- 9/24 ment of residence 9/23 Bruce Garrison Kenai Police 9/2S Department Us Ha _ McCurdy 9/25 Anchor Court bush Road because of heavy rain 9/30 Tree blew over on Eagle Rock Road a Water standing at Tern $ _t Walker Lane A . Request post to serve as a C' guard for sewer clean-out that is close to the path i, of snow plows 1 � . i +I CITY OF KENAI CITIZEN PETITION MONTHLY REPORT DATE INVEST. SERVICE REQUESTED COMPLETED 2 large eroded sections on 9/20 Forest Drive in front of Townhouse Apts Request for Stop Sign at 9/20 Intersection of Linwood $ Tinker Sewer backed up in base- 9/24 ment of residence 9/23 Storm drain plugged on Walnut at Elm 9/2S Requested Stop Signs at Kenai Spur Hgwy and also at Birch St. at 4th 9/25 Pot holes all over High - bush Road because of heavy rain 9/30 Tree blew over on Eagle Rock Road 9/30 Water standing at Tern $ Walker Lane 9/30 Request post to serve as a guard for sewer clean-out that is close to the path of snow plows n 9/24 9/27 9/26 9/30 9/30 9/30 DATE CITIZEN NOTIFIED Some Same 9/20 9/24 9/27 9/26 Same Same Some DEPARTMENTAL REPORT Back-filled washout and bladed it down Stop Sign installed as requested Under control - situation checked out and found to be Mr. Haviland's problem $ not the City's -.City did assist. j howe ,,::ver, in unblocking the f Drain pumped and mud removed I { Chief Pegram had Stop Sign installed at Birch $ 4th -- State Hgwy. Dept. is responsi• ble for Spur Hgwy. $ Forest I Dr. 4 Street graded - work done by J. D. Carey Tree was blocked up and thrown back off street Wator pumped off to opposite side of Walker Lane 2" Steel post in place DATE - -2- DATE DATE INVEST. CITIZEN NAME RECEIVED SERVICE REQUESTED COMPLETED NOTIFIED DEPARTMENTAL REPORT City Manager for 9/25 Holes need to be filled at 9/30 Some Holes at Post Office patched Post bluster Post Office Arnold Oskolkoff 10/2 Grade 4 gravel road plus 10/11 10/11 This Street is graded to the i ditch between 4th $ 5th on best it can -- due to a f Birch shortage of gravel, job can- not be done properly Bruce Garrison 10/3 City promised to repair his 10/14 {{ Doyle Excavation has been driveway for two years after contacted and agreed to do } damage from water/sewer repair work at the completion of work being done. (Davidson- his work in the area Cone area Ms. Garrison 10/7 Repair broken sewer line at 10/7 Private contractor to take _ Primrose Lane care of repair as part of a project (RDL) Mark Whaley 10/8 Properly repair Lilac Street 10/24 Same This street is graded regular - as never done after water/sewer ly and after conferring with line construction two years ago Mr. Whaley, he is satisfied with action taken Mrs. Pankauser 10/16. Pack of dogs at East Kenai 10/16 Same Dogs out of area at time of - Church of Christ arrival by Dog Control Dept. Ray Carr 10/21 Check culvert at intersection 10/24 Same Culvert put in of Ames 4 Beaver Loop Rd. Ms. Canson 10/22 Dogs running free - female in 10/22 Same Problem checked out -- dogs Kenai Trailer Ct. konaei, other dogs outside gone by the time someone • was available to make -check Birch Drive is in very poor Neal Leturno 10/2S repair - needs gravell 10/25 Some No gravel available Shelley Hill 10/25 Gravel Birch Drivel 10/25 Same No gravel available Sears Elementary 10/28 Dogs on playground snapping 10/28 Some Dogs out of area by time at children Dog Control area - School - Secy. posting notice to do$ i - owners =25 fine if dogs on school grounds k r- I - L r r r , I - . r Ir _ Ih• rf • _ ai Mrs. Miles Dean I� o k 1 fl .. 1. , t b - t. 1 I f r' 11/7 Kaknu Korners - street in such 11/9 inpmud 4 coste$2Srfor tow truck Same DEPARTMENTAL REPORT Grader sent out to work on street - cannot complete as no gravel available There were no dogs in the area when the Dog Control truck arrived. Dog Control truck sent to playground and no dogs in vicinity at time of arrival State Highway Department obligated for this work State Hi hway De artment obligated for this work Sign replaced Case involved civil dispute between Pete Self 4 Ton Bushy Both parties claiming other violated business partner- ship by taking property owned by other. Both wanted to file criminal charges against the other -- advised to contact Civil Atty. and/or State District Atty. City Atty. concurs with referrals made $ case is pending Road re -built - 6" gravel added. Proal iar�cectance of road w thhhhe u til spring of 1975 W1 - 3 - DATE DATE DATE INVEST. CITIZEN NAME RECEIVED SERVICE REQUESTED COMPLETED NOTIFIED Ms. Oskolkoff 10/28 No drainage for water, rough 10/28 Some street - Birch St. needs gravel Mrs. Harrison 10/30 Dog pack - 6 to 8, one female 10/28 Some In heat. Children playing in area 4 could get hurt Sears Elem. 10/31 Pack of dogs on playground 10/31 Some bothering children Bruce Carpenter 11/3 Gill St 4 Spur needs Stop Sign 11/3 Same Bruce Carpenter 11/3 Kenai Spur 4 South Forest Dr. 11/3 Some - needs Stop Sign Dispatch 11/4 Sth 4 Pine Streets - Stop 11/4 Sign down Pete Self 11/6 Business burglarized & Police 11/6 Some -- Dept. taking no action Mrs. Miles Dean I� o k 1 fl .. 1. , t b - t. 1 I f r' 11/7 Kaknu Korners - street in such 11/9 inpmud 4 coste$2Srfor tow truck Same DEPARTMENTAL REPORT Grader sent out to work on street - cannot complete as no gravel available There were no dogs in the area when the Dog Control truck arrived. Dog Control truck sent to playground and no dogs in vicinity at time of arrival State Highway Department obligated for this work State Hi hway De artment obligated for this work Sign replaced Case involved civil dispute between Pete Self 4 Ton Bushy Both parties claiming other violated business partner- ship by taking property owned by other. Both wanted to file criminal charges against the other -- advised to contact Civil Atty. and/or State District Atty. City Atty. concurs with referrals made $ case is pending Road re -built - 6" gravel added. Proal iar�cectance of road w thhhhe u til spring of 1975 W1 �..'^w"^77 -- ---T^r'- r,._._.�_y- _=dtu=v.-.rr-icTrs-' _. _ . -._ _. _ - - .., -, .- __. -. _ .__ _. ___..- _ _ _ ._ .... .• r _ DATE DATE DATE INVEST. CITIZEN NAME RECEIVED SERVICE REQUESTED COMPLETED NOTIFIED DEPARTMENTAL REPORT Mrs. Audrey 11/7 Pile of dirt in street on 11/7 Same Excavation project going on — Meabon Lynwood Lane -- no markers or has been back-filled and j lights causing traffic hazard smoothed out f Rosemarie 11/12 Woodland Subdivision -- suggests 11/14 Same These streets were plowed Eymann streets be plowed before it 11/14 h will be plowed as freezes needed as time equipment and manpower w;11 permit Vivian 11/14 Valhalla Heights area - white 11/14 Same Dog picked up and in kennel - Peterson dog charged Ms. Peterson S if will be held three days another dog hadn't jumped between and then destroyed if not her and the white dog, she would claimed have been bitten 1 r 1 1-7, ter- .Q. �,.� ��•.���• 1 1 1 1 1 1 1 1 1 1 1 1 ' I r I 1 Certification • 1 cerli(y that funds have been T RI GNAT E appropriated for this expenditure. DO NOT WRITE BELOW THIS LINE FOR PURCHASING USE ONLY VENDO ATTENTION OF PHONE NO. ,. el iGff�C/y/.r.�it'yr� REST CONFIRMING TGLORD I PER000TATION PURCHASE ORD. DATE 0 CITY � TERMS I BUYER + PURCHASE ORD. NO. r � I i . i 1 I P.O.E. SNIP VIA 1 yip � ."ATE IPROMIS60 SHIPPING OAT {� r-: --_g f OATS /` y I DEPARTMENT T DIVISIONORSECTIQAF-^'', OA�T'HR�Ep�U1RED a + gEOUESTEUBY PURL SING REQUISITIt .�- SNI 'C�' " i��o—�� No. P ! PURCHASE OAT^ MmUAN.ORD UNIT ACCOUNT NUMBER DESCRIPTION It PURPOSE VURr N.4.k[. use o•n• !":, [r 'Nqu•.e 1 r 1 1-7, ter- .Q. �,.� ��•.���• 1 1 1 1 1 1 1 1 1 1 1 1 ' I r I 1 Certification • 1 cerli(y that funds have been T RI GNAT E appropriated for this expenditure. DO NOT WRITE BELOW THIS LINE FOR PURCHASING USE ONLY VENDO ATTENTION OF PHONE NO. ,. el iGff�C/y/.r.�it'yr� REST CONFIRMING TGLORD I PER000TATION PURCHASE ORD. DATE 0 CITY � TERMS I BUYER + PURCHASE ORD. NO. r � I i . i 1 I P.O.E. SNIP VIA 1 yip � ."ATE IPROMIS60 SHIPPING OAT {� r-: --_g Tn: rI'S°...t�`•ArS.p Fp')ti; r.IhtiTl:"hw'" ^T�!1+;+n rncq 5l11'irTT: potlrr. St1ry.nr•.r. Vit• .,• •nn,•nn VOt•l'tmFS' 1!► . S.FCt:•!•+pn 4, 197A D1TEi 'd'3''S:'!B " •?, '074 Th- r-nAi r`•'tjec It „g •r• :It h4i ierc7al `•fj,msts sinct, the stn -t ^f the fig:•tl yt, -• rn-• s;Yition•il ^tat:»mac:^.• in ti -1-t n." =r.-«- ^c! r,..=,•i`y. 'S':v^ letcl r'c ---,,Ice !•r.^ dcfinatcll' beer. •+f��:!^d !,; the rlr. m-1 ^.r..-t;r:^r ^.« zzif' •tvZi'.�"!e, The of t'.i!3 ictter, i3 nit to fttrt'le:' :!risen,t t^ c,% -e --^r firer -i m in ra ., of cr, h'rt to ^ s+»itt trs t nit- '+frjcenn ex slnn tti^r V rsect -OsElihlr criticism rf ;ro.sent mu.pot:er dip -!tarsal fr-r t1--c perind of •t7verber 10 - Dace-Ii^r 1, ,p^ 1. :• �.•• �':!�T;'T't 17, ;ri ifiri+i,* !.ttcniln^ he FIT 'm!d2-y. mritr er-r rores "-.c tt c very :*!.rit"al level reg:ttr_•d for ?:"O;►i'in&0 «! 12^11.• ► r.11 i.':2 .:CrVkiC 3t , rc .7n,, activity let—c1. 'f°ice+• '..-ila: :fotiri:..► talc dc;artnent in July n: A's;t:>t of tM 3 yc, 3r lie wauld st ut ,rtitt'n,; a r[ ra m;t 9.,r s reriod 11 ryr DcM'i'." :10 VA5 M is lc^lett w9s enr t'•(.' ,fur- 1Ga'r c.:IUC 3 "fir a f.'1 .'.l)'2'C':� : w4.t. T :. lot ve :ar, t,nt".t3•02)' 1C�•rst•.` ^' t'..._ ti ie. nffie.rr M 1 is !.:ays ,= P1._ .•�. : ,�.1hy e• .•r�: ='•: ,2' 1 } ^ 't; -Ir-r 4, 1:)711. 1:. o -dc. r•r h°ric;.r Kallr t, t••'. 1 -m It ..s,s ne:-cr.s:rz t-1 tra.t'•fe ••.n.! !'•-ort taus Fire "p-irtttent e4' 11Pf1cer .1Asae Mcl;rro Whn is also n trine,' •and mnerienead nnlic'+ mfficer. IM? 'rtnsrer 11r.s rpduce-' riret if--r_ro-nant-mMnin; ti cot!r ren er shift, whc+ria; p»fnr ti, thiz nhr shift hq:l etve ran. 3. On vo•rerber 5, 1!'74 Kenii pal ice isen irtrrnt Ines notified thats Ct'-tt- fttrti^•l t1'+«!'itt^"t^T^rtrlliCt` *u"e'r'visors sehanl would be held in Anchnrs�e f"*- '4ovemh:-r 11, ".hram h '3nvember 12. A rroiert -rnnt !`ad beery suhtritted on A+trust y, 1971 for S„r,,mmnt :Pthmrin to otta•td this achmnt =n rtoca”. '!"•h nntirp rf the schoal tal.inrw pl•tce in Anci•erarc*, nntice of Menial of the (rant arrlfcatton was also S?ee-vise of the vattte ref the se?tnnl to hnt!+ the r -O City pol ire no—tm-t ^nd to aer^runt 't•t!trtrin's •%ersntta! trai"in!!, it w4s •ie`er-incl that if nossihle he wotticl attend t" school. Tr order to An that the fnllovirr In hn•tr shiat acheiule is hetn•+ worle-t. i r �• a .. t' t Tn: rI'S°...t�`•ArS.p Fp')ti; r.IhtiTl:"hw'" ^T�!1+;+n rncq 5l11'irTT: potlrr. St1ry.nr•.r. Vit• .,• •nn,•nn VOt•l'tmFS' 1!► . S.FCt:•!•+pn 4, 197A D1TEi 'd'3''S:'!B " •?, '074 Th- r-nAi r`•'tjec It „g •r• :It h4i ierc7al `•fj,msts sinct, the stn -t ^f the fig:•tl yt, -• rn-• s;Yition•il ^tat:»mac:^.• in ti -1-t n." =r.-«- ^c! r,..=,•i`y. 'S':v^ letcl r'c ---,,Ice !•r.^ dcfinatcll' beer. •+f��:!^d !,; the rlr. m-1 ^.r..-t;r:^r ^.« zzif' •tvZi'.�"!e, The of t'.i!3 ictter, i3 nit to fttrt'le:' :!risen,t t^ c,% -e --^r firer -i m in ra ., of cr, h'rt to ^ s+»itt trs t nit- '+frjcenn ex slnn tti^r V rsect -OsElihlr criticism rf ;ro.sent mu.pot:er dip -!tarsal fr-r t1--c perind of •t7verber 10 - Dace-Ii^r 1, ,p^ 1. :• �.•• �':!�T;'T't 17, ;ri ifiri+i,* !.ttcniln^ he FIT 'm!d2-y. mritr er-r rores "-.c tt c very :*!.rit"al level reg:ttr_•d for ?:"O;►i'in&0 «! 12^11.• ► r.11 i.':2 .:CrVkiC 3t , rc .7n,, activity let—c1. 'f°ice+• '..-ila: :fotiri:..► talc dc;artnent in July n: A's;t:>t of tM 3 yc, 3r lie wauld st ut ,rtitt'n,; a r[ ra m;t 9.,r s reriod 11 ryr DcM'i'." :10 VA5 M is lc^lett w9s enr t'•(.' ,fur- 1Ga'r c.:IUC 3 "fir a f.'1 .'.l)'2'C':� : w4.t. T :. lot ve :ar, t,nt".t3•02)' 1C�•rst•.` ^' t'..._ ti ie. nffie.rr M 1 is !.:ays ,= P1._ .•�. : ,�.1hy e• .•r�: ='•: ,2' 1 } ^ 't; -Ir-r 4, 1:)711. 1:. o -dc. r•r h°ric;.r Kallr t, t••'. 1 -m It ..s,s ne:-cr.s:rz t-1 tra.t'•fe ••.n.! !'•-ort taus Fire "p-irtttent e4' 11Pf1cer .1Asae Mcl;rro Whn is also n trine,' •and mnerienead nnlic'+ mfficer. IM? 'rtnsrer 11r.s rpduce-' riret if--r_ro-nant-mMnin; ti cot!r ren er shift, whc+ria; p»fnr ti, thiz nhr shift hq:l etve ran. 3. On vo•rerber 5, 1!'74 Kenii pal ice isen irtrrnt Ines notified thats Ct'-tt- fttrti^•l t1'+«!'itt^"t^T^rtrlliCt` *u"e'r'visors sehanl would be held in Anchnrs�e f"*- '4ovemh:-r 11, ".hram h '3nvember 12. A rroiert -rnnt !`ad beery suhtritted on A+trust y, 1971 for S„r,,mmnt :Pthmrin to otta•td this achmnt =n rtoca”. '!"•h nntirp rf the schoal tal.inrw pl•tce in Anci•erarc*, nntice of Menial of the (rant arrlfcatton was also S?ee-vise of the vattte ref the se?tnnl to hnt!+ the r -O City pol ire no—tm-t ^nd to aer^runt 't•t!trtrin's •%ersntta! trai"in!!, it w4s •ie`er-incl that if nossihle he wotticl attend t" school. Tr order to An that the fnllovirr In hn•tr shiat acheiule is hetn•+ worle-t. i r �• a .. t' Tn: rI'S°...t�`•ArS.p Fp')ti; r.IhtiTl:"hw'" ^T�!1+;+n rncq 5l11'irTT: potlrr. St1ry.nr•.r. Vit• .,• •nn,•nn VOt•l'tmFS' 1!► . S.FCt:•!•+pn 4, 197A D1TEi 'd'3''S:'!B " •?, '074 Th- r-nAi r`•'tjec It „g •r• :It h4i ierc7al `•fj,msts sinct, the stn -t ^f the fig:•tl yt, -• rn-• s;Yition•il ^tat:»mac:^.• in ti -1-t n." =r.-«- ^c! r,..=,•i`y. 'S':v^ letcl r'c ---,,Ice !•r.^ dcfinatcll' beer. •+f��:!^d !,; the rlr. m-1 ^.r..-t;r:^r ^.« zzif' •tvZi'.�"!e, The of t'.i!3 ictter, i3 nit to fttrt'le:' :!risen,t t^ c,% -e --^r firer -i m in ra ., of cr, h'rt to ^ s+»itt trs t nit- '+frjcenn ex slnn tti^r V rsect -OsElihlr criticism rf ;ro.sent mu.pot:er dip -!tarsal fr-r t1--c perind of •t7verber 10 - Dace-Ii^r 1, ,p^ 1. :• �.•• �':!�T;'T't 17, ;ri ifiri+i,* !.ttcniln^ he FIT 'm!d2-y. mritr er-r rores "-.c tt c very :*!.rit"al level reg:ttr_•d for ?:"O;►i'in&0 «! 12^11.• ► r.11 i.':2 .:CrVkiC 3t , rc .7n,, activity let—c1. 'f°ice+• '..-ila: :fotiri:..► talc dc;artnent in July n: A's;t:>t of tM 3 yc, 3r lie wauld st ut ,rtitt'n,; a r[ ra m;t 9.,r s reriod 11 ryr DcM'i'." :10 VA5 M is lc^lett w9s enr t'•(.' ,fur- 1Ga'r c.:IUC 3 "fir a f.'1 .'.l)'2'C':� : w4.t. T :. lot ve :ar, t,nt".t3•02)' 1C�•rst•.` ^' t'..._ ti ie. nffie.rr M 1 is !.:ays ,= P1._ .•�. : ,�.1hy e• .•r�: ='•: ,2' 1 } ^ 't; -Ir-r 4, 1:)711. 1:. o -dc. r•r h°ric;.r Kallr t, t••'. 1 -m It ..s,s ne:-cr.s:rz t-1 tra.t'•fe ••.n.! !'•-ort taus Fire "p-irtttent e4' 11Pf1cer .1Asae Mcl;rro Whn is also n trine,' •and mnerienead nnlic'+ mfficer. IM? 'rtnsrer 11r.s rpduce-' riret if--r_ro-nant-mMnin; ti cot!r ren er shift, whc+ria; p»fnr ti, thiz nhr shift hq:l etve ran. 3. On vo•rerber 5, 1!'74 Kenii pal ice isen irtrrnt Ines notified thats Ct'-tt- fttrti^•l t1'+«!'itt^"t^T^rtrlliCt` *u"e'r'visors sehanl would be held in Anchnrs�e f"*- '4ovemh:-r 11, ".hram h '3nvember 12. A rroiert -rnnt !`ad beery suhtritted on A+trust y, 1971 for S„r,,mmnt :Pthmrin to otta•td this achmnt =n rtoca”. '!"•h nntirp rf the schoal tal.inrw pl•tce in Anci•erarc*, nntice of Menial of the (rant arrlfcatton was also S?ee-vise of the vattte ref the se?tnnl to hnt!+ the r -O City pol ire no—tm-t ^nd to aer^runt 't•t!trtrin's •%ersntta! trai"in!!, it w4s •ie`er-incl that if nossihle he wotticl attend t" school. Tr order to An that the fnllovirr In hn•tr shiat acheiule is hetn•+ worle-t. i `tn1'F'It1i°tt 11, 1971 To CITY 't1V�rr.q, On+ AVn tv•:X PQ1.iC1: l)r-VATr 1E,#'T 't1 :'+(P -TP PAM, 2 a) Lt. nnss will woM+ Oive 141 -hour cirifts fnr th^-)^riod 11/11-11 and t:ro Ierind 11/13-11/22. b) Sit. `iahtrrin vrill vten•l ochnnl 11/11-11/15, wnrk let-,101ir Fhi�p 11116-11117, att-nd srhnel 1111°-11122, and wnrk 10-1innr Shift 11!'3-111211. e) Crl . Cai-o"te- wit l •'-nrk Five 10-hn;tr shi eta for Vie period 11 l l /15 anti for the reriod 11/13-11 122. d) All other office -n will contintm on scltec+uled 40 -hoar work, wee It will he noted that ur,ler this--viaeA that t%e sane munbe h^Urn are beinm workett and tint the prenert level of "oltce s^r,►+ce h - 7r beer further idvernely Affec*ed. Tt will also be noted thnt only -colic sunervicors aro ^_Prr.,,4n_ tFe extra wnrk tnnd in oMder curt rrn"er saner cove -i -n hn-mirtairett. 1r. additini the tot11 finnncinl cont of the sc will 14 borne hf th^ State sf ".l:tn+-a, in -ludo— hnmeirp, i"eiln, Ind tra tation. As we have 41 -cussed hefnre, schoolr and t-ti.niip nr^. Pknortnnt in finer both the er; ertisn clod �1"^Fne4iQ,:Ii i S>7 �f +�r13.vi/1�.+I1 oFfic—S, ^4 well Dehmrtrent as a whole. Ile Are d^cply rinnrecil'tve of Acl-iniQtrainn S+r»^^rt +n this arPa ."rd Ions: tmor it '14 in I.7,,•''nnt h n-fiw in t''^r1 fill! r t" ritf na M.�Iai . In t"e fctnl anmly sts, it !-ill So tie ci ti sans of I:enai tha• herrn fit n A+^ui`er level of ^r1{wn SPr'•4c" !+': n nF ndrtn{4trition, alt, -" rt fo- � nIt ice tramsin; ;•m1;rs�.. Res^�ctfully sut+�tirtad, L1(irTi:�:ANT RYt:ilA141 ;rcr55, AC1`I'M L11IFF OF PnL,(:+t Kenai Po%!ice D^^Irtrert RR:kf November 5, 1974 KENAI FIRE DEPARTMENT ACTIVITY REPORT FOR OCTOBER, 1974 ' Rectular Hour Platoon "A" 960 Platoon "B" 1,056 Platoon "C" 1,320 Totals: 3,336 �.��. --..-. ... _..I �.111.._�._: s Standby Hours 960 960 1,200 3,120 BREAKDOWN OF ROUTINE WORK HOURS Fire Calls ( 9) 33 Ambulance Calls (23) 52 Apparatus Maintenance 84 Station Maintenance 170 (. Equipment Maintenance 58 Station In -Service Check 81 Administrative Meetings 82 Records and Reports 88 Dispatch Relief 446 A °. Fire and Emergency Medical Training (Field) 54 A = --. Fire and Emergency Medical Training (Classroom) 128 Building Inspections (8) g Burning Permits (4) 1 Hose Maintenance 29 Hydrant Maintenance 3 TOTAL ROUTINE WORK HOURS: 1,318 I, r. li s µ i` SPECIAL ASSIGNMENTS WORK HOURS Oil Company Fire Schools ll Assist Water and Sewer Department 1 Public Relations (tours, etc.) 6 ' Fire Prevention Week Lectures 20 TOTAL SPECIAL ASSIGNMENT WORK HOURS: 38 TOTAL ROUTINE AND SPECIAL ASSIGNMENT WORK HOURS: 1,356 v , i = t. G ' f .. i MEMORANDUM TO: .; Honorable Mayor $ Kenai City Council FROM: Roland D. Lynn, City Manages DATE: November 19, 1974 SUBJECT: LIBRARY r7: I spoke with Dick Engen, Director of the Division of Libraries, this morning and he stated that the Library Bond issue had passed and that money can be obligated for specific projects around January, 1975. He plans on being in Kenai on December 12th to meet with the City Council, Library Board and Architect to discuss specific details. Therefore, I would recommend that the City Council authorize me to proceed to retain an architect for the Library so that construction could possibly begin during the summer of 1975. I will keep you posted on additional information that I receive. RDL:sp CC: Mrs. Emily DeForest Kenai Library Board of Directors 0 rTkI PtII.Tt•r. .�f n � n�..It:�t•� I c )t -r 11171 11—In.: the tm:ith of �:Fct�^r, 1974, t!.s Ke^:i ^-ltce Pe.;a-:rcnt isstic,v 154 traffic •:--rr4 •.,-a a•td 7^ traffic c;titi-n, i:;3rW. A t--`nl rf 3:, c: cst.s ••^re vi --He fcr the folto:cin; offense+:: -Tc;• riding ...................................1 V'.71ntiin. of License ... • .............1 Z. Traffic War—intr • ............................3 tssaul : 11.!ith n,n^T�•1 ar^ :;fOn ................1 - 'i: P�+: ?CSSiOn 7� �Ic�.i j••:'r4 ......................5 ,,. �• Diu p..Ia+T in a Neclllag "'all0wis "!.,ordsrl'; Conduct ...........................S i .t Allat.j.ng !lino:' rn Pr^mi�CS....................1' D••unk in P-ttlic . .............................1 f • T-0!tiro to Satisfy, .luir,,"ent. '14ri tat..........3 '?t Itl1LR:Ca� •..................................... l KPD ofriaers invest i.pted ttscit a motor veh!cic arcf,leus -:!ti--h resuttad in -..van injuries one a total of 48,950.03 i-roperty dar..agc. �...� KPD officers w)r1;.! z -�otsl oQ 1441•j %cuv; o" overt:: _ durlr th- n ttt:: of net•ab:r. t �\ !Q'll officcrg .:evatsd 175 hours of patMol and eonrlaint im•c.�,t• . _ � . iultiur. •tt '�1;1?t�noel. . "£ U. .:14�11::r� ���•�S, At:1"1.:G �J.1Gr'' 01'r OLlI1. Kenai Police 11c,wartzn nt F - K 1. i L P e. M A PUBLIC LIBRARY IN SERVICE SINCE 1049 BOX 187 KENAI. ALASKA 99611 REPORT FOS? THE I -I ITH OF OCTOBER Circulation Adult Juvenile Easy Books Fiction 829 157 442 Non -Fiction 739 40 80 Total Book Circulation for Month 2289 Films, Phonodiscs, Pamphlets, Periodicals 148 Total Circulation for Month 2435 Additions (li ft 1,4 Purchases 158 Records 3 Total Additions for Month 205 Remedial and Reworked Books 21 Interlibrary Loans Books 43 Cassettes 6 Total Interlibrary Loans for Month 49 Volunteers Number 14 Total flours 220 Income Fines and Sale Books $111.74 Lost or Dameged Books 12.14 Donations for Books ----- Refund on Found Books (12,14) Total Income for Month $111.74 If ! 1 � i RDL:sp _ < CC: Members, Kenai City Council h � 5 E L, I t t - 1 t -I{ f 1 0- F 'i II• _ J. II,I:kL.: 11115l1LP"asl...�. _ MEMORANDUM TO: Councilman A. L. Hudson r-�� , IV v -- FROM: Roland D. Lynn, City Manager DATE: November 18, 1974 _ SUBJECT: AIRPORT OPERATIONS The other day you inquired as to the policy of the Police Department when you noticed a patrol car at p; the site of the aircraft accident which occurred ` at the airport on the 12th. The following procedures have been established and are included in the Airport Operations Manual and Emergency Plan. 1. When one patrol vehicle is available, the S vehicle is to proceed to the scene of the accident and maintain a perimeter within which emergency vehicles operate and excludes spectators from the area. The patrol vehicle is to be placed in the area so as to not to - interfere with fire operations. 2. When two patrol vehicles are available, one vehicle proceeds to the scene as above while _ the second vehicle blocks access to the runway. area by the runway area in the vicinity patroling of the Terminal Building. If there is an impending aircraft accident, the following procedures are in effect: 1. When one patrol vehicle is available, it is to ° ..,� proceed to a central point in front of the airport terminal and stand by to assist in the orderly movement of emergency vehicles and keep spectators :_..__..._ from the area. 2. When two patrol vehicles are available, the first vehicle on the scene takes position as above noted while the second vehicle secures the south entrance to the runway. 1 � i RDL:sp _ < CC: Members, Kenai City Council h � 5 E L, I t t - 1 t -I{ f 1 0- F I 111111 III I 111 IIU Ii J.J I. III, ..JJ!.. L.. _II .A l .-!Ld 111IUI —�, ---- ..T MEMORANDUM TO: Honorable $ City Council Kenai Library Board of Directors FROM: Roland D. Lynn, City Manager DATE: November 18, 1974 REGARDING: OWNERSHIP OF CIVIC CENTER ARCHITECTURAL DRAWINGS -��- According to Article IX of the contract the City entered into with George Filler, Architect, drawings M. r and specifications remain the property of the Architect whether the project for which they are made is Am executed or not. They may not be used by the City of s Kenai on other projects or extensions except by agree- ment in writing and with appropriate compensation to the Architect. ' This presents a dilemma in that the City is involved in litigation with George Filler arising from a dis- pute over his billings. Consequently, our choice seems to boil down to either dealing with Filler to re -design the Civic Center Complex to fit within the available - money or start all over with another Enineering or Architectural firm. I will explore botl possibilities and report back. RDI dl r I r ALASKA MUNICIPAL LEAGUE BOARD OF DIRECTORS MEETING NOVEMBER 2, 1974 Phe meeting of the Board of Directors of the Alaska municipal League .Yas called to order by President Ginny Kline on November 2, 1974, in the Gastineau Suite of the Baranof Hotel - Juneau, at 8 a.m. Members in attendance were: President - Ginny Kline - Juneau tmmed. P. President - Hazel Heath - Homer tot V. President - nave Rose - Anchorage Ind V. President - Bob Renshaw - Nome 'Arectors - Jessie Dodson - Anchorage - Rocky Gutierrez - Sitka - Lee McAnerney - Seward - Don House - Wrangeli - Jim Rolle Fairbanks - Leroy Mayberry - Kodiak " Not Present - Bill Moran - Ketehikan Staff Executive Director - Don Perry - Juneau Programs Coordinator- Marilyn Miller - Juneau Adm. Assistant - Venotta Hildebrand - Juneau 1pproval of Minutes President Kline called for the approval of the act. 30, 1974 minutes of October 30, 1974. Director Mayberry moved, seconded by Immed.Past President Heath the minutes be approved as submitted. Hearing no objection, it was so ordered. 1974-75 Budget Hxecutive Director Berry went over the proposed 1974-75 budget, explaining also that there was a comparative chart in their file showing figures for the Budget 1974 - actual expenditures for 1974 - and the 1975 budget figures. Director Molle asked if the budget reflected enough travel monies should additional meetings be called. Executive Director Berry stated it did take into consideration at least the same amount of meetings held this year. If additional meetings were scheduled, he might have to come back for a supplemental appropriation for travel funds. Director Gutierrez asked for an executive session to discuss salaries, and it was so called at 8:30 a.m. The meeting reconvened at 9 a.m. Director Gutierrez moved, seconded by lot V. President Rose, the budget be approved as presented with the exception that an additional increase of $1,500 be added to Salaries for the Executive Director and this figure also be carried forward in the total. The question was called, and hearing no objection, the motion passed unanimously. 7 f Copies of the operating budget and the expenditures budget are attached. I M i ILD BUSINESS Board of Directors History Executive Director Berry gave a brief history on the selection of board members. lie stated that $n the past, it was the desire to have geographic balance id -the board. 2nd V. President Renshaw (who had jiist served as Chairman of the Nominating Committee) said he would like to see the -board increased in size by two (2) members; they.liad experiencOd some geographic problems during their nominations committee meeting, and maybe more weight should be given to ability and loyalty to the League. 2nd V. President Renshaw moved,, seconded by Imm. Past President Hoath, the board be increased in .size by two (2) members. Director Gutierrez suggested the amendment bo drawn up and brought before the Body of the 'thole at the next annual meeting. President Kline instructed the staff to draw up the amendment to the By-laws. The question was called, and hearing no objection, the motion ..passed unanimously. . Associate Membership. Executive Diroetor_Borry-.gave a brief history on associate memberships. President Kline suggested a sliding.dues scale, starting with a lower fee for a non-profit organization such as League of.t9omen Voters, etc. A discussion followed on how to involve .the associate groups in our annual conference -.how to got them registered and partici- pating. Executive Director Berry also stated that Director Noran had;suggostod a. larger contribution bo assessed to industries. Executive Director Berry -suggested when we bill our commercial accounts for th4 .year's dues, we attach a voluntary conference contribution to cover such things as cocktail parties, etc. Ew `H J91NESS teff 'Activities IPATkainingg P.r' ii. Marilyn Miller reported on the latest in the IPA 'training program sponsored by the League. Five training programs have been held • since January of ,last.year, four with funds granted in 1974. xhe third and fourth were just completed on October 29 and 30 of this week in conjunction -with.the Confgrenc©s_ the planning workshop and the Elected officials :!'raining Program. Final reports on .those two programs will be out soon. f Mrs; Miller stated that applications for new grants are duc' november 15,,.,1974:. $70,000 is available, -2- L » half of which can be used for local training projects. The League is competing with the Greater Anchorage Area Borough and the Depart- ment of Community and Regional Affairs for this money. nue to a letter from William Smith, Personnel Director for the City of Anchorage to the U. S. Civil Service Commission, we are no longer competing with the City of Anchorage. They Have waived their right to apply For funds under the IPA and have asked that their share be provided to the 7Aeaguo for area -wide programs. Mrs. 10.1lcr explained this came about because of a meeting last summer between the League, the City of Anchorage, the Greater Anchorage Area Borough and the State Division of Personnel. The Commission called the meeting to determine what could be done to provide more training for loss money. They felt if one entity handled all the administration, the cost would be less. This idea was discussed, and, at the time it seemed to be going very well, even to the point of discussing a visit by the personnel director of the.GAAB, the personnel director of tho City of Anchorage and Mrs. Miller to the Leagues in Oregon and Washington to investigate their Local Government Personnel Institutes with the thought in mind of setting up something similar within our League for the State of Alaska. However, this did not,work out because the personnel director for the GRAB decided he did not believe it would be benefi- cial to the Borough to waivo their right to apply for funds individually. Applications will be submitted For the second in a throe -year continuing education training program for municipal clerks and administrative officials, a city managers workshop and a workshop for municipal finance officers. Mrs. Miller said she had not been in contact with the City of Anchorage but she would be soon to determine the areas whore training is needed not being covered by the three programs already planned. Director House moved, seconded by Imm.P.President Heath, that the League continue with the IPA train- ing programs as presented by Mrs. biller. The action by the City of Anchorago in waiving their right to IPA funds was discussed and Director Gutierrez asked that a letter of appreciation be sent. It was the consensus of the Board that travel funds be requested for only the clerks. The quest- ion was called, and hearing no objection, the motion passed unanimously. -3- A f r The location of the training programs was discussed. Interest was expressed by the Board in holding the training programs in other i areas of the State besides Anchorage. It was decided to leave it open and decide the location of each program as to what the needs will be. Community Development Act. executive Director Berry reported he had met with the HUD people and they were attempting to get additional monies for technical assistance regarding the Community Development Act. They were working out a '-!emorandum of Agreement, but still needed additional information. ?xan--In-Washington Service. Sxecutive Director Berry said the contracts for this setvice had been signed and should start this month. �014MITTEE REPORTS Executive Director Berry stated he had intented to recommend that eight policy committees be appointed but after discussions with delegates at the confer- ence, he suggested we now leave it as is, working with a Legislative Committee. 1st V. President Rose asked in considering committee appointments, an effort be made to appoint members who attended the various policy statement meetings, plus members from �• the associate member groups. Director Gutierrez suggested when a bill is being brought before the League, it should be sponsored by a member munici- pality. Director House said he felt there was not enough time allotted for the annual business meeting, and suggested a whole clay be allowed. Director Rolle suggested the morning be spent on discussion and going over the policy statement -- making any changes - recess for lunch - then come back in the afternoon for final action. It was agreed that this concept should be considered. 1975 ronferenco. Executive Director Berry reported the City of Fairbanks had submitted a letter of invitation for the 1976 Conferenco. 1st V.President Rose moved, seconded by Imm.P.President Heath we hold the annual conference in Fairbanks in 1976. The question was called, and hearing no objections, it was so ordered. Future Board Meetings. Executive Director Terry stated the City of Rodiak had written a letter inviting the Board to hold a meeting in their town. it was discussed the next meeting should be in Juneau during the legislative session. -4- Q' Director Gutierrez moved, seconded by Director P T1' House the next beard meeting be held in Juneau t during the Legislative Session. 1st V.President Rose asked the scheduling not conflict with the �I .Fur Rendevous dates in Anchorage. The question I was called and hearing no objections, it was so ordered. COMIUNICATIONS WITH !IEZMERS Director Gutierrez suggested we establish a better comnunications with our members -- that when a problem comes up from a certain area, a visit from the President - the executive Director - and a Hoard member might be able to clear up the matter. Director Rolle said he felt members of the 3oard and the Legislative Committee should be aware of their responsibilities to the member municipalities - have a better understanding of League programs, etc. so they could do a better job in marketing League programs. He said he would like to see the Board come back in February with some ideas on how to accomplish this goal. lot V. President Rose said he would like to see better local media communication in regard to League programs and the legislative proposals. He would also like to see more involvement of the members participating in the Legislative Policy Committee meetings - calling on their help i4hen a bill is being considered by the Legislature Director Dodson said she too would like to see a notice sent out to the local communities when a !sill pertaining to that area is in trouble. it shouldn't just be the responsibility of the staff and the directors of the League to push the adopted legislation. .ETNA Gordon Bartholomew - ?Aetna Life Insurance Company 'ROPOSAL made a proposal on Doforred Compensation. This information is on file in the League office. .DJOURNMM With no further business to coma before the Soard at this time, it was moved, seconded, they adjourn. The question was called, and hearing no objections, it was so ordered. Respectfully submitted by: Venetta Hildebrand Recording Secretary -5- V M IiF- �- - . - .. ' l ' _ _ _ - �. _ . _ • 1. - . . -- r . b N ":..4•,r.agva�wyMrww..� vf . CITY Or- KEEN Al STIMATED EXTENDITURIE SUMMARY ❑ DETAIL ® OPERATING BUDGET REPORT PAGE 57 ► Month Ending ' FUND AiCport Land tt� Fiscal Year 1974T7-5 I DEPARTMENT Airport 400.546 ! 1 " . ACCOUNT DESCRIPTION NUMBER l This Month To Date Approprlation Available Remarks ' Balance Actual Actual - - DEBT SERVICES f ' 71 Principal JU14 - - 20 314 72 Interest 38.696 - - 38,696 . 70 Total Debt Service 59.Q1p - - 59,'010 Total Airport Land Fund Expenditures 66„609 - - 66..609 1 ,14I . "Gas fYH Or111.R .►� , k ` t L: I i' -