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HomeMy WebLinkAbout1974-07-17 Council PacketKenai City Council Meeting Packet July 17, 1974 COUNCIL STEINER BIELEFELD/ L' DOYLE HUDSON MC GRADY W �/ I I NORENE I JOHNSON n IN. A A I I 6 k U LIN rA A G E N 0 A REGULAR MEETING, KENAI CITY COUNCIL JULY 17, 1974, 0:00 P.N. KENAl LIBRARY PAGE PLEDGE OF ALLEGIANCE • A: ROLL CALL 1 .B: PUBLIC HEARINGS: NONE C: PERSONS PRESENT SCHEDULED TO BE HEARD: NONE 1. . 2. .. 3. D: MINUTES 1. Minutes of Regular Meeting, July 3, 1974. 1 1 CORRESPONDENCE NONE 1. ' 2. 3. F: OLD BUSINESS i 1. Artesian Well 82/Water Project - Harold Galliett 4 2. Peninsula Oilers Baseball 1-2 3. 4. S. - 6. 7. • 8. G: NEW BUSINESS 1. Bilis to be paid - bilis to be ratified 2 ' 2. Change Order 11 • Airport Security Fencing s 2; , 3. Request for payment-tiince, Corthell-52,035.71 2 4. Petroleum Bid Opening 3 f S. Request for payment - Aspootis Const. 36,016.06-73-111 3 t 6. Proposal for additional insurance coverages 3 7. ' 12. 13. 14. 15. as REPORTS 1. City Manager's Report a• Airport Security Fencing 4 b. Kenai River Bridge Crossing 4-S c. Boat Ram pp Access Road S .d. Kaknu S/D - W 4 S Project 5, 2. City Attorney's Report 6 ! 3. Mayor's Report NONE •; 4. City Clerk's Report NONE S. 'Finance Director's Report 6 6. Planning 4 Zoning's Report NONE i 7. Borough Assemblymen's Report q! is PERSONS PRESENT NOT SCHEDULED TO BE HEARD: 1. Mrs. Schambor 7 . 2. 3. LIN .._.....�_._. MINUTES . KENAI CITY COUNCIL REGULAR MEETING JULY 17, 1974 8:00 P.M. KENAI LIBRARY The Council gave the Pledge of Allegiance. ROLL CALL: Members present - H. J. Steiner *, Robert Bielefeld, James Doyle, A. L. Hudson, Tru McGrady *, Robert Norene and Mayor C. E. Johnson. - * In late. Members absent - None. B: PUBLIC HEARINGS None. C: PERSONS PRESENT SCHEDULED TO BE HEARD; = None. D: MINUTES The Minutes of the Regular Meeting of July 3, 1974, were approved as distributed. - E: CORRESPONDENCE None. F: OLD BUSINESS R" F- 1: Artesian Well #2/Water Prosect - Harold Gailiett J Mr. Galliett is not present at this time. There were no objections to hearing this later on the Agenda. F - 2: Peninsula Oilers Baseball Councilman Norene stated the Committee is diligently looking into lands. The acreage by the High School was offered to the Kenaitze Indians. This Is choice residential land. The Committee Is looking over State lands and possibly F.A.A. lands. They would pay fair market lease value. The Iowa State College have a complete layout with complete park facilities with ten fields. The Committee appreciates the continued help of the City. We have l: not finalized our plans as yet. --'-qpwr-- X. �� r1L IIIA IYli IIS II II hII Idh,_L -I III_II- I1.b 14.i1i,d A!1 Al ,„..I On 111 L-111111111 IA ILI 11111, 1111 IILM,I IIII�I .II IN IN III II II MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Page two F - 2 - Peninsula Oilers Baseball - continued G: G- 1: ` G-2: t C G-3. -_E a i G-4: i f 1 -I i :ouncilman Bielefeld stated a percentage of the receipts could be the answer Mayor Johnson asked if F.A.A. properties are saleable. Mr. Elson said with F.A.A. approval and the money going for airport purposes. - Mayor Johnson Introduced Roland Lynn, the new City Manager, who entered he meeting at this time. Aayoi Johnson Introduced two young men, Mr. Brannon and Mr. Graves, who ire earning the citizen's awards In the Boy Scouts. He urges each Councilman o help with any questions the young men may have. AEW BUSINESS Sills to be paid - bills to be ratified Ar. Chen went over the list of bilis to be paid and bills to be ratified and ,ecommends approval of payment. Aorene moved and Hudson seconded to approve payment of bills and ratify payment of bills as listed on the Memo of July 17, 1974. The motion carried unanlmously by roll call vote. Change Order #1 - Airport Securltv Fencing Mr. Elson stated the specified pipe gages are not available and the contractor wishes to substitute gages. The engineers recommend approval of the change rder. Bielefeld moved and Doyle seconded to approve Change Order #1, Airport Security Fencing. The motion carried unanimously by roll call vote. Request for Pavment - Wince, Corthell s Assoc. - $2,035.71 i Mr. Chen stated the total has changed, due to Change Order #1. Hudson moved and Bielefeld seconded to approve payment of $2,035.71 to 1 Wince, Corthell & Assoc. - Airport Security Fencing. The motion carried L nanimously by roll call vote. Petroleum Bid Opening * Steiner in now. HE MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Page three G - 4 - Petroleum Bid Opening - continued G - S: G - 6: i { � � 3 Mr. Chen reported six companies were invited to bid. Two companies responded with "no bid". Doyle's Fuel Service responded with a bid for regular gas at $.371 and heating oil $.0346 with no bid on the remainder. Mr. Chen recommends Council award the bid to Doyle's Fuel Service for regular gas and heating fuel and authorize Administration to negotiate for the other items. Hudson moved and Steiner seconded to award the bid on regular gas and heating oil to Doyle's Fuel Service and negotiate on the other items. The motion carried by roll call vote with Doyle abstaining. Request for payment - Aspeotis Const. - $6,016.06 - 73-W1 Mr. Elson stated this is an estimate and not a final payment. It appears proper. Doyle moved and Bielefeld seconded to pay Aspeotis $6,016.06 for 73-W1 If criteria has been met. Councilman Bielefeld felt more than 2% should be withheld. Mr. Chen stated that was the way the.contract was written. Mr. Elson stated the State has accepted the road. The water line has been in use. The motion carried unanimously by roll call vote. Proposal for additional insurance coverages Mr. Chen reported he has negotiated with Ot-irts Insurance for four additional coverages, 1) Misc. errors and omissions; 2) ambulance malpractice; 3) extend personal injury coverage and 4) advertising liability. He recommends Council award the additional coverage to Oberts Insurance Co. Norene moved and Bielefeld seconded the City of Kenai award the additional j Insurance coverage on the items as listed to Oberts Insurance Co. in the amount of $1,327. * McGrady in now. Councilman Hudson asked if Mr. Chen is satisfied with the Insurance coverage. Mr. Chen stated he was completely satisfied. The motion carried by roll call vote with McCrady and Johnson abstaining. MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Page four F - 1: Artesian Well #2/Water Project - Harold Galliett Mr. Galliett stated the first element of the project Is to go over the existing artesian well. The pump Is pumping sand and will be corrected. Piping will be re -arranged so sand will not get in the booster pump. The second element is building a 12" water main to connect with the existing main to go to artesian well #2. The third element is the construction of the new artesian well #2. The well will be approximately 300' deep with a 12" stainless steel inner casing. The well house from the old well #1 will be moved and the 60,000 gallon storage tank will be moved. There will be -i three pumps 1 - 200 gal', per min. and 2 - 500 gal. per min. He further stated he needs to meet with the Environmental Conservation Dept. to get approval of Pians and Specs. They declined to approve the asbestos cement pipe. There is $20,000 difference between the asbestos cement pipe and cast Iron pipe. The City has used asbestos cement pipe satisfactorily before. He will try once more to convince the Environmental Conservation Dept. Mr. Galliett stated the new City Manager will be coming and he would like to bring the material down and go over the entire project with him. He would advertise for bids when given the word. He asked if the City had funds. Mr. Chen stated there will be $400, 000 to $500, 000. i Councilman Steiner felt Mr. Galliett should prepare a proper letter to make appeal to use asbestos cement pipe. There were no objections. Councilman Doyle asked if we have all the right-of-ways. Mr. Galliett stated he would check into that. He thinks we have most of them. After further discussion, Mayor Johnson asked Mr. Galllett to get with the City Manager and bring back their recommendations so we can go to bid. H: REPORTS H - 1: City Manager's Report (a) Airport Security Fencing Mr. Elson stated the contractor has been given the notice to proceed on the Airport Security Fencing. The contractor has started the clearing. (b) Kenai River Bridge Crossinq Mr. Elson reported there is a problem with 2 manholes and 2 water valves In the road right-of-way to the bridge. They need raised and adjusted. j The City can do the digging but not the compacting and paving. He has 1 contacted Burgess Construction to see If they were Interested and they f were reluctant. He stated he would let the major foreman do the work at a cost of $4,200. The crushed gravel Is going on In 10 days. l• ^•^.fir:._ '" ___.-__ .. _ .. _ MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Page five H - 1 - City Manager's Report - Kenai River Bridge Crossing - continued (c) (d) Mr. Chen stated Water E Sewer does have the money. 1) from the contingency fund and 2) get extra revenues In Water E Sewer. Steiner moved and McGrady seconded to transfer $4,200 from the contingency fund to the proper fund and authorize the City Manager to proceed. The motion carried unanimously by roll call vote. The Administration was directed to bring a supporting Resolution to the next Council Meeting. Boat Ramp Access Road Mr, Elson reported we have reached the limit as far as construction Is concerned. We have expended approximately $24,000. The road Is approx . 113 completed. The two temporary people hired under this.project will be terminated Friday. Councilman McCrady stated we should pursue the State for a grant. Council- man Norene stated another alternative is to make a trade with Coyle's for a shorter route. Mr. Elson stated that has been done, however, there Is no final approval on the Coyle's Subdivision plat. Councilman Hudson stated one half will be on City land and one half on Coyle's land. Mayor Johnson stated it is on City land all the way. Council- man Hudson stated If it Is not on City property, we need to get the paper work. Councilman Steiner stated If it is on Coyle's property, we do no more until It Is squared away. This will be looked into before the next Council meeting. The Mayor called a five minute recess and reconvened the meeting at 9:15 P.M. Kaknu S/D - W & S Project Mr. Eisen reported the contractor on the Kaknu SID water 6 sewer project came In and gave a proposal to correct the problem. Councilman Hudson felt the Highway Dept. should be urged to fix the street lights that are out. Mr. Elson reported they stated they will do nothing this season because of material and back log. Perhaps they could install termporary lighting with overhead wiring. Councilman McGrady felt this is one of the first things the new City Manager should check on with Jack Spake, for the safety factor and perhaps change f the mercury vapor over to sodium light. t ` MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Page six L H - 2: City Attorney's Report !� r Mr. Baldwin reported he looked into landing fees for B.L.M. They are U. S. Agents and are not charged for landings. Mr. Baldwin proposes to review the leases on Airport lands. He has received files from the past City Attorney. He has not filed condemnation proceedings on the Wildwood Development land. The City is getting a new appraisal. He further reported in the case of Davis Industrial vs City of Kenai, he won't be able to hand the case. He handled the case when he worked for McCaskey. Councilman Steiner asked if the Tibbets garage was open on Forest Drive and was told it was open. He felt action should be taken. Councilman Norene asked if the City Attorney had a chance to go through the abatement and condemnation in old townsite. He indicated he hasn't been all through them. He had a letter from a lawyer in Anchorage regarding this and spoke with the Fire Chief. Councilman Hudson asked if the building ` ! code could be used Instead of condemnation. Mr. Baldwin stated if they are ' in violation, the City can go in and correct and charge the property. Councilman Doyle asked about Davis Industrial vs City of Kenai. Mr. Chen stated a man was sent down and worked on the Waukesha engine. They sent the City a bili for $265. This was not ordered by the City of Kenai. They stated the enginer wasn't installed properly and will not guaranty it. There was no objection to having the new City Manager Investigate this. H - 3: Mavor's Report No report ` H - 4: City Clerk's Report -+ No report. H - 5: Finance Director's Report Mr. Chen stated he is working on the annual report to find the whole -- financial status of the City. He stated it looks optomistic and will inform i Council within the next few meetings. I H - 6: Planning & Zoninq's Report �. No report. r I` i i 5r 1 II , f ' L 1 M1 a MINUTES, KENAI CITY COUNCIL MEETING, JULY 17, 1974 Pe seven g H - 7: Borough Assemblymen's Report Assemblyman Johnson reported on the Assembly Meeting of July 16, 1974. Ordinance 74-32 - to provide that members of the Assembly representing first class cities be elected directly by the electorate of the cities, passed. Ordinance 74-39 - concerning refunding of school bonds, passed. Ordinance 74-40 - regarding $75, 00 indebtedness to North Kenai Fire Service Area for rescue operations, was Introduced. The Assembly received a letter from Homer to take over the hospital. They were Informed the Borough has no hospital powers. 1: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: - 1: Mrs. Schamber Mrs. Schamber asked if Council has considered rules and regulations for the City Park. Mayor Johnson stated we have had a change of City Manager's and will get to It as soon as we can. Mrs. Schamber stated unknown persons have run campers off -the road. A child saw some streakers. It is a big problem in the community. Mayor Johnson suggested a Study Session next week with the new City Manager. There were no objections to Tuesday night at 8: 00 P.M. in the City Manager's office. McGrady moved and Hudson seconded to adjourn. There was no objection and was so ordered. MEETING ADJOURNED 9:45 P.M. Respectfully submitted, Sharon Loosli, City Clerk til a X10.41► :i.: . !i 4 July 111 1974 TOs HONORABLE MAYOR AND CITY COUNCIL FROM: JAMES A. ELSON, ACTING CITY MANAGER SUBJECT: Resolution 71-18 • = On July ll, 1974, I spoke with George Miller regarding 'P.the above and he indicated that the projects referred 1P, to are still under consideration by Federal agencies. truly yours, Y14, F amen A. Elson ting City Manager JAE/am t _ - 4 • ti , f 1 i I } t est '4 a. i+ t t y f -t ..,.-LW 1 RESOLUTION 71-18 t RESOLUTION AUTHORIZING THE TRANSFER OF LAND IN THE NWd, NW4, SECTION 3, TOWNSHIP SN, RANGE 11 WEST, SEWARD MERIDIAN TO THE KENAITZE INDIANS FOR A LOW COST HOUSING DEVELOPMENT. WHEREAS, the City of Kenai has many low income families residing within the immediate area, and WHEREAS, these families create a need for low income housing in the Kenai area, and WHEREAS, the Kenaitze Indian Tribe has access to funds for low income housing from the Federal Native Housing Act, and WHEREAS, the City of Kenai has land available that would be suitable for this purpose: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Kenai, Alaska, that Edwin H. Glotfelty, City Manager, be authorized to transfer up to SO building lots in the NW4, NW -U, Section 3, T SN, R 11W, SM, to the Kenaitze Indian Tribe, provided that they agree to construct low income housing on these lots and provided that they provide these lots with the following services; streets, water 4 sewer. ey .JOHN F. STEINBECK, MAYOR ATTEST: Waro/n�8ter�iingeKgerk 11 i' ti July 10, 1074 Ar �, nn r M1T,.11• TO: HONORABLE MAYOR AND CITY COUNCIL tip,. FROM: C. R. BALDWIN, CITY ATTORNEY Question presented: Can a resolution be rescinded by a motion, or K must it be rescinded by a resolution? Discussion: This memorandum is submitted pursuant to the request by Councilman McGrady that the City Attorney supply the Council with an answer to the above presented question. The question turns on whether or not a motion is legally sufficient to rescind a resolution, or whether a resolution must be rescinded by a resolution. Neither the Code of Ordinances, the City Charter, Robert's Rules of Order, or the Alaska Statutes provide a definitive answer to this question. A review of a case law indicates that a resolution may properly be rescinded by a motion. This conclusion can be reached under two separate lines of reasoning. The first is that the cases uniformly hold that there is no legal distinction between a motion and a resolution. This being so, then one is effective to revoke the other. Additionally the cases hold that a resolution may be "rescinded." The word "rescission" implies that a present valid resolution is made void by Council action. This term is to be distinguished from the term "repeal" which involves the abrogation or annulling of a previously existing law by the enactment of a subsequent one. Therefore to repeal a resolution a subsequent resolution must be enacted, but in order to rescind a resolution, only a motion is required. The legal effect is the same under either procedure. In the specific case of Resolution 71-18, which authorized the City Manager to transfer lots to the Kenaitze Tribe, three possible alternatives exist for nullifying the resolution. The Council can by motion elect to rescind the resolution, it can pass a resolution repealing Resolution 71-18, or in the event the decision Is made to transfer the land to the Oilers for use as a baseball park, the Council can incorporate into that resolution language which would effectively repeal Resolution 71-18. - In the event that Resolution 71-18 is rescinded or repealed, notice of such action should be given immediately to the Kenaitze Indian Tribe. C. R. Baldwin City Attorney CRB/sl A I F ( Council Meeting of July 17, 1974 -I The following are disbursements over $500.00 which need I` I Council approval: VENDOR AMOUNT P. 0. / DSOCRIPTION FICA 3,019.9; none for June Federal Taxes 8,707.40 none For June i• State Taxes 5,361.25 none for 2nd quarter Oberts Insurance 1,573.20 none airport policy Dawson 4 Company 3,000.00 none dotin payment of workmens comp $5,272.00 will be billed monthly Kusco 702.Oe none monthly billing bgp 3,114.00 none monthly billing 4 Glacier State Telephone 1,537.22 none current -billing Boyles fu&l Service'' 790.7e none for petroleum products delivered Xerox 647.63 none current billing Marathon Oil Company 2,549.41 none middle man check MCKee�Janitorial 1,340.46 none July service Kenai peninsula Borough 1,997.32 none for 2nd quarter sales tax items to be ratified Dept of Fish 8 Game 3,468.66 978,52 none for fishing licenses Anchorage, Credit Union 785.00 none employee deductions Alaska State Bank (50,000.00 none 100,000.00 none for TCD's I I I 1 WINCE 9 CORTHELL & ASSOCIATES CONSULTING ENGINEERS P.O. fox 3.294 274.1843 ANCHORAGE, ALASKA I 99501 I July i1, 1974 Our Job No. 73-1 } 7' I. 7 I� i I 1 �I r City of Kenai P. O. Box 580 .Kenai, Alaska 99611• Project: Kenai Municipal Airport - Security Fencing ADAP 8-02-0142-02 Dear Sirs: Attached is a copy of correspondence from the Contractor regarding substitution of materials for the subject project. ' The culvert pipe is not locally available in the specified gages. Shipment from outside sources would delay the seeding until 1975, with almost certain detrimen- tal erosion of the embankment to be seeded. The specified material gages are our standard specifications for installation in traffic areas of airports. The installation location for this project is a non - traffic area and the gages proposed by the Contractor are more than sufficient. I The strength design method employed by the American Iron and Steel Institute in- " _ dicates the proposed gages of the culvert pipe would provide factors of safety greatly in excess of 2 in this project installation for H 20 loading conditions. The Contractor's proposed reduction in contract price is reasonable. We recommend approval of the Contractor's request and issuance of a change order y to effect such change. - . i Very truly yours, - WINCE - CORTHELL b Assoc. frankiJ. Wi nce&'- FWW/swc Encls. i } 7' I. 7 I� i I 1 �I r j Pyr w .. L/ rJ .. '✓ . L J V t..� r ♦ lJ r • r, � �i `i �i L �./ r V Q � r� � • r[ 17 lticchanical and Excavating Contractor 2701 3LUZBE.RFiY ;LOAD o SPENARD. ALASKA 90503 T ELEPHONE 272-9755 'i Wince, Cortholl & Associates � P.O. Eo:: 101,11 Xor_ai, Alaska 99611 ;toz-tion: *X . Frank Wince ?.c: "Zcnai 1."lieipal Airport - Security Foncing Gant10;Zon: Pursuant to our tele*Yhone conversation concerning the non-avail- abili::y o+ 's2 Sav 36" dlcz: eter and 14 gage 18" diameter Me cul- vert pipa we propose and request acceptance of the following: Porn. 301 of 14 gage 3611 dia. CMP culvert pipe Furn. 241 of 16 gage 18" dia. CW culvert Pipe As verbally agreed the City of Kenai will realize the difference ►. in material cost, therefore, deduct $3. 5 per l.f. for 30# - 3611 dia. C:2 and $1.00 per 1.f. for 21.1 - 18" dia. CNP for a total deduct of Ona Hundred Thirty Six Dollars and Fifty Cents ($936.50). very truly yours, ` Aspeotis Construction, Inc. � = i Pete Aspooi�s •a y5 President - - PA:ra L' - I r CITY OF KENAI / 1 CONTRACT CHANGE ORDER Change Order No. i Date Project No. ADAP No. 8-02-0142-02 Location Kenai. Alaska To: Aspeotts Construction, Inc. 2701 Blueberry Road. Anchoraae. Alaska 99503 You are hereby requested to comply with the following changes from the contract plans and specifications.- DESCRIPTION pecifications:DESCRIPTION OF CHANGES: 1. Section T 8, Technical Provisions, Paragraph 8-02 "MATERIALS" Is changed as follows: Delet6 "the minimum thickness of pipe for 36 -inch size shall be 12 gage and for 18 -Inch shall be 14 gage"; and substitute "the minimum thickness of pipe for 36 -inch size shall be 14 gage and for 18 -Inch shall be 16 gage". eo2. The lettering on the project sign, as shown in detail on sheet TO of ti, is changed by deletion of the letters "CITY OF KENAI"; and substitution of the letters "STATE'OF ALASKA". CHANGES IN CONTRACT PRICES: 1. Item No. 11 1136 -inch corrugated metal culvert pipe" Is changed as follows: Unit Bid Price from 14j.00 to s41.25. Total Bid Price from $1.350.00 to 11,23').50_. 2. Item No. 12 1118 -Inch corrugated metal culvert pipe" Is changed as follows: Unit Bid Price from 110.00 to $29.00. Total Bid Price from $720.00 to S69 .00. 3. The total contract price Is hereby reduced from ,5300.451.28 to S300.314.78. i= The time for completion of the contract is unchanged. - This document shall become an amendment to the contract and all provisions of the contract not specifically changed hereby shall apply. /� r ... Recommended by: _.L. . -d' zt). C,C.J Englneer Date Approved by: Owner Date j Accepted by: Contractor Date N July 10, 1974 TO: JAMES A. ELSON, ACTING CITY MANAGER FROM: C. R. BALDWIN, CITY ATTORNEY A� SUBJECT: AIRPORT PROJECT 8-02-0142-02 J.P I have reviewed the files dealing with the above project and have determined that the City Is now Is a position to Issue the notice to 21 T - C proceed to the contractor. This notice to proceed should contain the stipulation that no work is to be done on Tract IX until further notification Is given by the City. C. R. Baldwin City Attorney CRB/sl 17 N WINCE • CORTHELL & ASSOCIATES CONSULTING ENGINEERS P.O. ens 3.394 274.1843 ANCHORAGE, ALASKA 99501 July 8, 1974 Our Job No. 13-1 City of Kenai P. 0. Box 580 Kenai, Alaska 99611 Project: Kenai Airport Security Fencing ADAP Project No. 8-02-0142-02 Dear Sirs: • Please consider this invoice in the amount of $2,043.06 as compensation fi basic engineering services performed and now payable in accordance with S, tion B of our Agreement for Engineering Services for the subject project. Invoice Computation Estimated construction cost $300,450 300,3/V)d' Basic Engineering Fee (Sec. B), 6.8'h x •3110;4" n $ee,43@:60- Now due (Sec. B-3), M -x-•4@;#9~0. 0 '$f;•A43-A6. 4 f��/l�hZ. �. � 1 certify. that the above charges are true and' correct and that payment Lm has not been received. k. WINCE - CORTHELL 6 Assoc. K frank W. Wince, P.E. FWW/swc 3. 1� Ii .I I -t f I ' 4 I rJ�J/••'' July 12, 1974 TO: JAMES A. ELSON, ACTING CITY MANAGER FROM: DAVID T. CHEN, FINANCE DIRECTOR i .;; The fuel bids were opened at 10:00 A.M. on July 12, 1974 in the presence of the City Clerk, the purchasing agent, and myself. Six companies were invited to bid. Three �•rU - of them had no response and two responded no bid. The attached is the only bids received on regular gasoline and heating fuel. The unit prices are $0.371 per gallon •• for regular gasoline and $0.346 per gallon for heating fuel. + - It is recommended that the Council award the contract to �- Doyle's Fuel Services for the mentioned two bids. It is further recommended that the Council authorize the staff to negotiate the non-responded items with the local vendors. Very truly yours, P David T. en ® - Finance Director " Enclosure c Moa , .I " I i I` l� 1 1 t W BID AND ACCEPTANCE FOPM BID NO. 105 OFFERING NO. DATE 7-11-74 BIWERS WME: WLES FUEL SERVICE ADDRESS: P.0, BOX 582 , Kenai SPECIAL TERAS OR CONDITIONS: 5`I discount if invoices are paid within •7 d of fuel delivery on gasoline and stove oil. Any increase or decrease in Tesoro ,prices. will be passed along the same day effective. A letter will support al The above bid has been received by me and is a firm bid on the iter requested, and is in compliance with the bidding conditions and specifications. BY TITL �,. _ACCEPTANCE --4he foregoing bid has been accepted by the City of Kenai on subject to,the following additional conditions: FOR THE CITY OF KENAI TITLE: ATTEST: . p, bnaron bteriing, Lity L4erx Uste k r ' _ 1 i .i f { i I• 1 QU,INTITY DESCRIPTION UNIT PRICE 2S,000 gallons (Chevron Gasoline) regular gasoline, octane rating F1 (research) 93. F2 (motor) , •371 8S minimum. Per Gallon 30,000 gallons (Chevron heating fuel A 1) .346 Heating Fuel S.S. 100 Per Gallon g00 gallons (RPM Delo Super 3 Oil)RP.%f Delo Series three motor oil or equal. Per Gallon ISO gallons (Chevron multi -machine oil ICH 9) Hydraulic fluid Chevron multi -machine ICN 9 or equal. Per Gallon 720 pounds (RPM Multi -Service Gear Lube 90) grease, RPM Multi -Service GL SAE 90 or equal. Per Pouna 120 pounds (RPM Multi -motive grease 01) grease, RPM Multi -motive GR bi or equal. Per Pound k 220 gallons (Chevron 0325 Solvent) cleaning •. solvent, Chevron or equal. k 3 Per Gallon 1 E ' .... - .,+- � -T .. .. _�- __ _ fes' .�.- �.w.--�-•- t. ` I PETROLEUM BID OPENING JULY 12, 1974 - 14:00 A.M. G KENAI CITY HALL The bids were opened at 10: 00 A.M., July 12, 1974. There were three bids as follows: Texaco No bid Texaco Columbus Dist. Co. Anch. No bid' - Doyle's Fuel Service Chevron Regular .371 per gallon Heating Fuel #1 .346 per gallon No bid on other stems S%discount If invoices are paid within 7 days of fuel delivery. Any Increase or decrease In Tesoro refinery prices will be passed along the same day effective. A letter will support all changes. } L r t J' . . ....... 71PRIODIfto CCST VSTIMATH SUMMARY xnEuNe IS Ict-74- ESTIMATE NO. 57 ]PROJECT umop ApDraws -o Wkize �isT12it;u-noi.35Y57M M-73 PROJ'.'.OT NO. 1-3-W I CONTRACT 1-10. CONTRACTOR NAME,: k5pe6m5 romswac-nw Ttuc, COVTRAICTOR ADDRESS: vioi Ti-ucowrzav i2o" Alwoomw AL919j?, PERIOD COVERED BY THIS ESTIMATE: FRom it -6-13 To COI,',TR,',CT CClVIi3TIe)l?T DATE, AWITION OR REDUCTION OF DAYS (C.O. NO. I THRU REVISED COVPLETIOX DATE CONTRACT AMOUNT ADDITION OR REDUCTION (C.O. NO. I THRU jo REVISED CONTRACT A14OU11T TOTAL, AMOUNT FOR woRK co24pLz-.TzD To DATE Z zs 05' o AUDWANCE FOR MATERIALS, ON SITE + SUB TOTAL'o Zs, % RETAINAGE 4, s SUB TOTAL TZ0. - K' IMS PREVIOUS PAr,'iENTS ESTIMATE NO. I THRU 441-7 04, &9-. J40UNT DUE CONTRACTOR ABOVE IMFORMIATION PREPARED BY ot41-0 WINCE-CORTHELL AND ASSOCIATES 0 P.O. BOX 1041 OkIS;9,4 0 nNAIs ALASKA 99611 F OroPiidal!! Jor Additional Asurance Coverages -� " ' ' .-. 7 /15/74 � dIE55Ar�E: 1 Attached is the proposal for the insurance coverages submitted by Leo Oberts Insurance Inc. These coverages were omitted from the I` original bid. It is recommended that the council approve the coverages I in add; tion to th; nr; Q nat cL i rv4 ^a -* '-,he cost of $1,327.00. T The City Manager - -- - - ------ . _.. - ATTENTION OIs -' SENO VIAi _. _.. _ _ - -- -••--- ---- - - --- i ❑ REGULAR MAIL ❑ AIR MAIL ❑ SPECIAL //+� POLO— AnSENT ❑ REPLY REQUESTED ❑ NO REPLY NECESSARY vid T• Chen __P1;PI,V ' CITY OF KENAI 6OX 580 ----- ANSWERED er'--' Q K6NA1. ALASKA 99881 Ra M 293-7838 oATB Ar Rsa. AIR s�Ee / T - SENDER • FOLD IN CENTER WITH WHITE AND PINK COPY INTACT. RECEIVER • RETURN WHITE TO SENDER • KEEP PINK • FOLD IN CENTER --TO" ADDRESS FITS STANDARD 7710 WINDOW ENVELOPE. "FROM" ADDRESS PITS STANDARD #10 WINDOW ENVELOPE. T ..�,yy i i _..' . �.i a ... n i>+.4�:».: _- •—= .: -.-- »a i°i Y1�I �u eereee: I EO OBERTS OBERTS BUILDING L '�������� INC.BOX 1360, KENAI, ALASKA 99611 '. PHONE 907 263-7591 OR TELEX 902.5151 our 18th year of . Friendly Professional Insurance Server July 2, 1974 CITY OF KENAI Proposal For Additional Insurance Coverages !Miscellaneous Errors and Omissions Coverage including Employee Benefits Errors and omissions $ 750. Ambulance Maipraatice Liability 460. Extend Personal Injury Coverage in the package to City ,_ ... Employees 17, Advertising Liability ." 100. $1,327. I - q I: i 4 f ' I k ING LEO OBERTS OB OX 3 0, KEN L7 OBERTS BOX 1360, KENAI, ALASKA 99611 • INSURANCE INC. PHONE 907 283.7591 OR TELEX 902.5151 our 18th - year Of Friendly Professional Insurance Service July 15, 1974 CITY OF KENAI Proposal for Additional insurance Coverages A. Public Officials Municipality Liability Policy. This provides errors and omissions coverage for all City employees, officials, and the City itself. Employee benefits errors and omission coverage would also be Included. Company would be Crum a Forster Insurance Company. Amounts are $250,000 any one loss and $1,0000000 aggregate. Deductible is $500, premium $750. 8. Ambulance Malpractice Liability Policy. This provides coverage for liability for injury arising from acts or omissions in the rendering of professional service in the operation of an ambulance service. Insured includes the City, any executive officer and employees acting within the scope of their authority. Company would be Hallmark insurance Company. Amounts are $250,000 each claim and $500,000 aggregate. No Deductible. Premium Is $460. C. Advertising Liability. This provides coverage for ad- vertisements, publicity articles and broadcasts which may result in claims for invasion of privacy, libel, slander, other forms of defamation, infringement of copyright and unauthorised use of titles, ideas and other advertising material. Amounts are $250,000 each claim and $500,000 all claims. Deductible is $500. •Premium is $100. This coverage would be added by endorsement to the package Policy* D. Elimination of Exclusion (C) on -Proposal injury Form Attached to Package Policy. This would broaden the Per- sonal injury to provide the City with this coverage in. their dealings with City employees, premium is $17. NMI a '"'""�U''°-�� 1� �I�I J..-I..III,..l.lil I.LIL.IIYI!I-LI-I!!I I .-.I lull 11, i-uu.-• ii WILLIAM A. EGAN o I GOVERNOR - a -- - --... r-� -- ---- --- - ---- _. ., .. ui il. n I I SPIrCIA1 TO THE GOVERNOR. ANCHORAGE i' STATV OF ALAF;xA OPi10E OR THE GOVERNOR aIUNP.AU 'J / v ALASKA ELECTION CAMPAIGN COMMISSION July 9, 1974 The Honorable John Steinbeck Mayor of Kenai Box 580 Kenai, AK 99611 Dear Mayor Steinbeck: Under the terms of the Campaign Limitations and Disclosure Act adopted by the Legislature, Governor William Egan has appointed the Alaska Election Campaign Commission. This group is charged with the responsibility of administering and enforcing the provisions of campaign reporting and disclosure. `-� To aid the Commission in accomplishing its objectives, certain cities were designated as reporting centers for receiving reports from candidates for state and local elective office. We are pleased to inform you that Kenai has been designated as a reporting center. It is our plan to open an office in Kenai at the earliest time. Any assistance you can provide in this task will be greatly appreciated. We will be in contact with you or your staff soon. Sincerely, 7an ise Ke 1099e Perkins CV ordon Harr son / cj— Herb Montoya I Gerald Abramczyk, Chai GA:rm • 'I I it 1 • Sri FEc rf &Las U A. WAY, GOVIRNOR C 6UPT. 099 1 NVIENT+ E90N.39AL cEIl: sura�'VVA'i iON POUCH 0 •--JUNEAU 99801 July 9. 1974 Mr. Roland Lind City Manager P. O. Box 580 Kenai, Alaska 99611 Dear Mr. Lind: It has been almost a month since I attended a meeting with your predecessor, George Navarre Borough Mayor Thompson, representatives of Collier Carbon and Chemical Corporation, representatives of the oil industry, two trucking Syms and interested citizens concerning the Itenai Dump. To date nothing much has resulted since the meeting to clean up the exciting mess at the Dump. This is most disturbing since, in addition to being a blight on the community, the existing dump is an excellent harborage for numerous disease vectors, particularly during the warmer summer months. I am fully sympathetic to the fact that you have just arrived on the job and have inherited this mess at the Dump. I also am cognizant of the fact that the Kenai Peninsula Borough is in the process of assuming areawide garbage dis- posal powers and that hence forth the Borough will be responsible for the problem. However, at least for now, the State must look to the City of Kenai, unless otherwise informed, for resolution of the existing problem. As a result I would appreciate receiving from you at an early date a plan for cleaning up the Dump, thereby removing this hazard to the health of the community. The plan will then be reviewed expeditiously, perhaps suggestions made and, should you desire, staff assistance in the fields of solid waste management and geological engineering provided in a technical capacity. During the past month, in addition to the Borough's assumption of areawide garbage disposal powers, we have noted the following: 1) Collier Carbon has repeatedly called asking where they can dump the liquid wastes, about 15,000 gallons per month of salt slurry and 15,000 gallons per month of solvents containing as yet unknown reagents. These wastes do not belong in a sanitary landfill for solid wastes but to date neither the Company, the City nor the Borough have presented any real plan for the disposal of these wastes. Perhaps, in -plant treatment may be one answer. 2) The Alaska Oil and Gas Association has held a meeting and apparently subcommittee meetings concerning the disposal of oily wastes including oil -base drilling muds. However, we know of no concrete action taken to handle these wastes. This is sharp contrast to industry's attempts to do things right in other regions of the State. I- • Mr. Lind -2- duly 9, 1974 3) The septic tank pumpings and the sewage holding taint pumpings apparently are still being added to the main pool of goo estimated to contain upwards of 225,000 gallons of a visible mixture of oily wastes, _l chemicals including solvent, drill muds, septic tank pumpings, sewage holding tank pumpings mid solid wastes. Any increase in volume of this pool just makes the clean up job that much harder for accomplish- ment as that goo will stand a tremendous amount of liquid dilution and still remain a mess, unsanitary, unsightly and a hazard to health. There are several other pools estimated to contain upwards of another 100,000 gallons of goo. 4) The Department has issued a solid waste permit to the Borough to operated a sanitary landfill at the Kenai Dump location. In their application the Borough has stated that they would allow no sewage, no oily wastes and no chemical sludges or solvents to be dumped at the sanitary landfill site. 5) Legal problems are still pending for two trucking firms alleged to have dumped oily wastes in the Kenai Dump. I believe that the Borough is approaching the problem of the future disposal of the various wastes in a businesslike manner. It is the existing mess and the lack of action being taken to correct it that is causing the greatest concern. It is for that reason that I urge to give it a high priority as you take on a very challenging job. Sincerely yours, Max C. Brewer Commissioner acs Mr. Sam Best, I{enai Peninsula Borough Planning Director Mr. R.D. McMahon, Collier. Carbon and Chemical Corporation Mr. William Hopkins, AOQA k Mr. Harold C. Carlson, Carlson Vacuum Pumping Service !'. Mr. Hugh Williams, Mukluk Freight Liner, Inc. s { X. 4 , 1 11 �t ! In July 10, 1974 TO: HONORABLE MAYOR AND CITY COUNCIL 'L3 FROM: .TAMES A. ELSON, ACTING CITY MANAGER SUBJECT: CITY DUMP The Kenai Peninsula Borough has requested the City of Kenai continue operation of the city dump until July 29, 1974. = This will be at the same rate of $S00 per week. - ames A. Elson Acting City Manager f i - JAE/sl In •I - .I11N.LI I IIIIAIIIi11Ml1ML_ 1 111 11 1. 11111 1� wGUIRY , /SERVICE i - ' COM CATION FROM0 LEGIS .,. r ! ` CAPITAL OFFICE a94 N. rom" m JUNfM1. ALASXA 0000/ • (007) 1500.1926 July 1, 1974 BULLETIN M. 74-26 TO: ALL LEAGUE PIE14DERS RE: POSITION VACANCY - CITY OF KENAI, ALASKA The League has been requested to distribute the following bulletin to all its members: POSITION VACANCY CITY ENGINEER/PUBLIC WORKS DIRECTOR CITY OF KENAI Newly created position, Minimum Qualifications: Four years of experience as a Civil Engineer in city work or the equivalent. Bachelor degree in Civil or Architectural Engineering. Registration as a Civil or Architectural Engineer in any state (if presently not in the State of Alaska, must register in the State of Alaska within a reasonable period of time after hiring). Responsibilities include planning design, inspection of construction projects and supervising the Public t9orks Department personnel and operation. Starting salary is $22,880. Send application to: City Manager, P. 0. Box 580, Kenai, Alaska 99611. Deadline - August 31, 1974. Don M. Berry Executive Director r L ---- ---- — ai��.. HEMORANDU14 !" TO: HOARD OF DIRECTORS PROMS DON BERRY, EXECUTIVE DIRECTOR RE: STAFF ACTIVITIES REPORT May 1, - June 15, 1974 I. Attended the bid opening on the Greater Anchorage Area Borough and Anchorage School District group health insurance programs. 'Phe League proposal was recommended for acceptance to both groups. 2. Attended meetings -of both the Assembly and the School Board for expected bid award. However, the School Board rejected all bids and the Assembly is still reviewing the bids before final award. 3. Attended a meeting of the pipeline corridor communities in Fairbanks. The meeting was conducted by the Department of Community and Regional Affairs to discuss impact problems. 4. Prior to.the Governor's veto, met -several times with the Department of Community and Regional -Affairs to discuss implementation of rules And regulations governing the allocation of funds under the provisions of 88 392. Met wins' the Departzdant ' of Community and Regional Affairs to review the proposed regulation changes governing the shared revenue program. 6. Worked with the League's legal consultant in filing an { Amicus Curiae brief in a case now pending before the State i Supreme Court. This brief wos filed at the express request of the Court. 7. Net with representatives of the Federal Regional Council to discuss an expanded role of the League in future impact assistance programs. S. Met with the doverrior's legislative `representative to - discuss proposed legislation for the'Speciel Session. A bulletin was sent out to'ali League members requesting their suggestions for League its -put. 9. Accepted an invitation from the Governor's office to chair a panel on post'needs and development at an upcoming statewide conference on transportation. 10. Met with the Department of Public Safety concerning a proposed revision of Alaska's safety and traffic code. The League will now be represented on the two committees which will be instrumental in the drafting of the code - The Traffic Task Force Commission and the Technical Advisory Committee. -1- • ! M 7' �E F N r, L 11. Prepared and distributed suggested revision of the f 1975 Policy Statement. 12. Conducted the week long Municipal Clerks and Administrative Officials seminar in Anchorage. twenty seven municipalities were represented at the meeting. 13. Have begun the preliminary planning work on both the Municipal Risk Management Seminar and. the Planning Workshop. 14. Received $7,663.00 from the Civil Service Commission to fund the cost of publishing a handbook for elected officials. Invitations have been sent to.representative Lqague_ members to serve on the review committee for the manual. 15. Started.working.on the possibility of.receiving IPA Funds for the preparation of a guideline manual on the administration of the Fair Labor Standards Act. Have contacted the University of Alaska to determine if they are interested in helping to prepare the manual. 16. -Have tetntat4vely arranged with the FRC to hold briefings in AuguSt' on 'O24B regulations, A-102, A-97 and-A-85. 17. Working with the FRC to put together a meeting of 1pcal, ' state and OMB officials in Seattle. This meeting wili.include, the-four states in'Region X and,is an attempt to get local and state in-put into the federal budgetary process. -, , 18. Not with.the D.epartmei}t of Commun*ty and Regional-Affairs and the Book 8ublishing Company'to finalize contracts on the.. ' publication df a model code for First and Second Class cities.. The project is being funded by the Department but the League has certain rtghts.of review.and editing. 4 19. Completed the move #nto a sgcond office in;the Klein Building. This not only relieves the former congested situation I in the League office but also provides space for an additional ` staff at-the same location. Staff travel during the period included two trips to Anchorage - by the Executive Director on group health program matters - one of which was 4n conjunction.with.the trip to,Patrbanks to attend the corridor community meetings Both the Programs Coordinator and the Adm$misirative Assistant traveled to Anchorage to attend _ the Clerk'b-Seminar.' The Administrative Assistant's costs were paid with IPA funds. The activities mentioned aboye are in addition to the routine --� duties carried out'in the office. i , . -2= .� N r, L i ---=----f. .__- ..-. ___._,....�-=w�„yl IIII IllllllllJ I � I I L! • I . I I ,. ALASKA IJIUNICIPAL LEAGUE BOARD OF DIRECTORS MEETING JUNE 21, 1974 The meeting of the Board of Directors of the Alaska Municipal League was called to order by President Hazel Heath on June 21, 1974, in the Heath Building, Homer, at 9:15 a.m. Board members in attendance were: President - Hazel Heath - Homer 2nd V. President - Dave Rose - Anchorage Directors - Dennis Nelson - Kodiak - Karl Steward - Retchikan - Lee McAnerney - Seward Robert Renshaw - Tome - Virginia Nline - Juneau Members Absent : - Ift. "loran - Ketchihan - Rocky Gutierrez - Sitka - John Carlson - Fairbanks Staff Presents - Don 3. Berry, Executive Director - !Iarilyn ''.filler, Programs Coordinator - Venetta Hildebrand, Administrative Assistant Approval of Director Rose moved, seconded by Director 'IeAnerney Minutes that the minutes of February 22, 1974 meeting be approved. Director Xline amended the minutes on Page (3), first paragraph, to reflect the intent to increase the staff by one member was primarily contingent on the acceptance of the health program. Question was called and hearing no further corrections the minutes were approved as corrected. Financial Executive Director Berry reviewed the Financial Report Report. Director Steward asked if the category, "Professional Services" covered "Legal Services" and would cover costs of drafting bilis for the League. executive Director Berry concurred it would. Line Item Transfers - Director Renshaw moved, seconded by Director Rose, the line item transfers he approved. Director nelson noted that category "Contingency Fund to salaries" the figure "4 months" should be "6 months." Question was called and hearing no objection, motion passed unanimously. Activities Executive Director Berry explained the Activities Report Reports, stating he was now sending them out each month to the Directors. He asked their opinion on whether it should be sent out to the entire member- ` ship. Director Rose stated he thought the reports were good and should be sent out to everyone. The Board concurred with his suggestion. -1- } Legislative Executive Director Derry reviewed his written Rmport Legislative Report. President Heath asked for comments, and the Board concurred that it was a good resume' and brought them uptodate. Inclusion of Executive Director Berry informed the Board that Item $6 (Amicus the State Supreme Court asked the League to file Curiae Brief) an Amicus curiae brief in the case of the Holiday Inn vs. Greater Anchorage Area Borough regarding assessment procedures. IIe stated that he had instructed the League attorney to file the brief but not to get too involved with the trial aspect of the case. Current Proqrams Programs Coordinator *tarilyn hiller reported on the training programs being held with funds under the Intergovernmental Personnel Act. The fiunicipal Clerks and Administrative officials Seminar eras held 'lay 13-17 in Anchorage with thirty-five people attending representing twenty-seven different municipalities.^.valuations turned in by the participants showed that the Seminar was a valuable session and it was requested that it be repeated the next two years. This would not only provide additional much needed training but enable the participants to get in enough hours to be eligible for certification with the International Institute of ftunicipal Clerks. The second in a series of programs for which the League received $12#750 is the 'lunicipal Tusk Management Seminar. It is scheduled for Sept. 9, 10 and 11, 1974 at the Anchorage Westward Hotel. The third program is a Planning 11orkshop. Originally scheduled for August this program has been postponed to a later date since the five major downtown hotels in Anchorage are booked solid until after Labor flay. Therefore the Planning TiorYshop is now scheduled for Juneau, October 29 and. 30 (just prior to the annual conference). The League has also received $7,663 for an Elected Officials handbook. rtes Howe, Manager, Ylatanuska- Susitna Borough, is the writer with the League staff acting as editor. A review committee has been set up with the following members% Peg Benkert, Councilman -Anchorages Jim Filip, Manager -Seward; John Carlson, Mayor -Fairbanks North Star Dorought Bill Overstreet, Assemblyman -City and Borough of Juneau= Joe larshall, Council/Assemblyman-Fairbankel Steven Boyd, Assemblyman-I(etchikan Gateway aoroughf Ted Smith, 'layor-Petersburg: and Jessie Dodson$ Assemblyman -Greater Anchorage Area 3orough. This committee trill review the draft of the Handbook and -2- M 3 F � 1 will meet together at least once, probably in August in Anchorage. Director Belson asked he be sent the evaluation information compiled on the programs held. Director Kline stated that if the handbook was a loose leaf type, a directory of municipal officials could he included. President Heath agreed that the directory include the new councils and assemblies. The Board concurred with the idea the handbook be a loose leaf type, and further suggested the new Policy statement be also included. OLD BUSINEss 1974 A14L Executive Director Berry stated the 1974 Annual Conference Conference is scheduled for October 30, 31, and November 1 in Juneau at the Baranof Hotel. He said there was a tentative onference agenda included in their meeting packet. Director Rose asked that a greater attempt be made to get more participation by the delegates attending the conference. It was the general consensus of the Board that with the new format adopted in developing League policy, the conferees would be more involved and informed on the proposed policy statement and accompanying draft legislation. It was also stated standing committees could push the legislation throughout the continuing year. It was further stated our program should get the conferee involved in the League work, that our programming should go into their areas of interest. President Heath suggested panel discussions on a given subject with two members of the Legislative Committee and a member of the Board represented on the panel. Director Kline suggested more utilization of state people rather than federal as our speakers. Director Rose asked for the inclusion of Committee Chairmen in our program. Executive Director Berry said he would rework the tentative conference program to include the newly adopted format. Associate Member- Executive Director Berry reported the League ship Boiicitationhas been involved in a new drive for associate members, and currently had come up with $1,000 in new income. He said as a service to the new associate members we would have on file any information or literature on their firm to be used for inquiries, etc. Free exhibit space at our annual conference would also be offered to them. It was suggested we also let our other members know who the associate members are, and that we have materials on their firms. -3- i. f r Director Renshaw asked that the smaller communities be contacted for membershipt and they should also be sent convention materials. Ile further asked to be sent copies of the brochure for distribution. _ It was suggested all board members be sent a packet of the new brochures for their use and distribution. Programs Coordinator hiller stated the Clerk's handbook was very much of an assistance to the smaller communities alsoj, and the updating is being done by the Clerks at the present time. Dxecutive Director Berry informed the Board about a model code being drafted presently by the Depart- ment of Community and Regional Affairs. Programs Coordinator "tiller said the smaller communities were also taking advantage of the training programs being offered by the League. Man In Executive Director Berry informed the Board their Washington meeting packet included the correspondence on this program. They reviewed the different options offered under this pian. Executive Director Berry recommended that the League not take any action at the present time because of financial reasons. Director Rose suggested the League pursue other channels, and perhaps in the future take advantage of the second of€er. Evaluation Report Executive Director Berry explained the League had on CARA sent out a bulletin to our membership regarding the Department of Community and Regional Affairs. He said the Local Government Division was compli- mented on their work and assistance to the municipalities. He felt the response was too small to give a report to the Governor, but intended to meet with the Commissioner on the responses. The Board concurred with this action. A John Spencer, Legislative Committee Chairman -John spencer Legislative Com. said his committee had completed their work, Chairman Report and they needed direction on the actual writing of the bills. He suggested Robert Mahoney as a bill drafter and stated that his fee is $65 per hour. He recommended the League hire someone who would not be prejudice. Director McAnerney recommended the League hire someone other than the attorneys sitting on the Legislative Committee. Director Renshaw moved, seconded by Karl Steward that the League hire someone else to draft the bills. Dy unanimous concurrence, the motion was amended to reads the League hire someone else to draft the bills working with the Legislative Committee and the Board of Directors; and the -4- 1 j �i �i A John Spencer, Legislative Committee Chairman -John spencer Legislative Com. said his committee had completed their work, Chairman Report and they needed direction on the actual writing of the bills. He suggested Robert Mahoney as a bill drafter and stated that his fee is $65 per hour. He recommended the League hire someone who would not be prejudice. Director McAnerney recommended the League hire someone other than the attorneys sitting on the Legislative Committee. Director Renshaw moved, seconded by Karl Steward that the League hire someone else to draft the bills. Dy unanimous concurrence, the motion was amended to reads the League hire someone else to draft the bills working with the Legislative Committee and the Board of Directors; and the -4- financing to come out of the amount budgeted for legal consultant. The question was called and hearing no objections, the motion passed unanimously. Hoard of Directors L. F. t•IcDonald, Legislative Committeeman invited Legislative Com- the AML Board and Legislative Committee to hold mittee Meeting their next work session in Valdez, September 12-13, in Valdez 1974. He said they would arrange a tour of the tank farm and other activities for the group while in Valdez. The Board accepted with gratitude. NEW BUSIMESs Planned Training The Programs Coordinator gave a report on future Activities IPA training programs saying that the League would have the opportunity to apply for additional train- ing funds for the second half of 1974. The deadline is September 1, 1974. She said that requests have been made through the League office for an Elected Officials Training Program to be held in conjunction with the annual conference, a Municipal Finance Officers Seminar, and a workshop for city managers. Requests have also come in for a Fair Labor Standards Act Technical Assistance Guide to be published by the League. It was the consensus of the Board the three training programs and the technical assistance guide were valuable projects and therefore instructed the Programs Coordinator to seek federal funding. Director Kline said she felt a two day session for newly elected officials might be a little long, and suggested bringing them in for just one day prior to the annual conference. .xpansion of Role Executive Director Berry said a plan had been sug- in FRC gested whereby the League would be given an expanded role in the continuing line of communication between the Federal Regional Council, state and local govern- ment. A committee of three members representing each entity has been proposed. 'uture ?ublications Executive Director Berry said the League was working on an 'Elected Officials Handbook, and had approached the University of Alaska on a Fair Labor Standards Act Technical Assistance Guide. Improvement in It was again suggested the Activities Report be Information sent to the complete membership, and where we Dissemination have had problems of distribution to the councils/ assemblies, an individual mailing list be obtained and used:. N -5 - A 1975 and Future Director Rose read a letter from the the Mayor Conference Sites of Anchorage inviting the League to hold its and Dates 25th Anniversary Conference in Anchorage. He = promised to present a top notch convention. Executive Director Berry advised the Board it had been necessary, because of time frames set out by hotels, to reserve convention facilities at the Anchorage 11e9tward Hotel. He stated we would ask for bids for the 1976 Conference at the next Conference. Director ticAnerney moved, seconded by Director Renshaw, the Board accept the invitation of the Anchorage :Mayor to hold Alaska Hunicipal League's 25th Anniversary Conference in Anchorage. The question was called, and hearing no objection the motion passed unanimously. President Heath asked that a letter explaining the calling for a bid for the 1976 convention be sent out. OTHER NEW BUSINESS, Bond Issues Executive Director Berry said he was getting Information copies of the bond issues to be voted on, would take a look at them to see if the League should take a stand on any of them. Labor Committee It had been suggested during the combined Board and Legislative Committee meeting that a labor relations committee be formed to operate as a clearing house for the varied labor problems being dealt with by the municipalities, etc. Director Rose recommended the Executive Director consider this committee and its aspects, and come back with recommendations at the next meeting. Adiournment With no further business to come before the Board of Directors, the meeting adjourned at 12:00 Noon. Respectfully submitted by: Venetta Hildebrand Recording Secretary V