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Home My WebLink About1980-07-24 Council Packet - Special Meeting & Work SessionKenai City Council July 24, 1980 Special Meeting Award Bid - Airport Lighting Work Session Cason Lease Wasson Lease Gate 54 Parking Linwood Lane Petition Airport Leasing CITY OF KENAI SPECIAL MEETING - WORK SESSION JULY 24, 1980 6:30 - Meet with Atty. Delahay re/Carr's parking lot problem. 7:00 - Meet with Carr's representative re/parking lot problem. 8:00 - SPECIAL MEETING: Award of Bid - Airport Lighting Work Session to follow: 1. Cason Lease 2. Wasson Lease 3. Gate 54 Parking 4. Linwood Lane Petition I S. Airport Leasing, General Discussion I. t .. I V . IIp I t 7.r _--WW- COUNCIL.MEETING OF CITY OI' KIIINAI Resolution No. 80-119 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING A CONTRACT FOR THE CONSTRUCTION OF KENAI MUNICIPAL AIRPORT 1980 IMPROVEMENTS, TAXIWAY LIGHTING, AND STANDBY GENERATION FACILITY, ADAP 6-02-0142096'TO COASTAL, INC. WHEREAS, the following bids were received for the above mentioned project: Contractor Total Bid Newberry Alaska, Inc. $687,959.64 Coastal, Inc. 631,495.00 City Electric, Inc. 761,333.00 Sunrise Electric, Inc. 669,735.00 Engineer's Estimate S29,950.00 WHEREAS, the recommendation from Wince, Corthell, Bryson, and Freas, the project design engineers, is to award the contract to Coastal', Inc. for a total project construction cost of $631,49S.00, and WHEREAS, Coastal, Inc. total bid of $631,495.00 is the lowest responsible bid and award to this bidder would be to the best interest of the City, and WHEREAS, FAA approval will be given prior to signing of;the contract documents, and WHEREAS, Notice to Proceed will not be given until FAA has awarded a grant to the City of Kenai and sufficient funds are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the contract for the construction of KENAI MUNICIPAL AIRPORT 2980 IMPROVEMENTS, TAXIWAY LIGHTING AND STANDBY GENERATION FACILITY, ADAP 6-02-0142-06 be awarded to Coastal, Inc. in the amount of $6310495.00 for the total project construction costs. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 16th day of July 1980. VINCENT WMLLY, MAYOR ATTEST: Janet Whelan, CityClerk' /r , W' NCE CONSULTING ENGINEERS C O RT H E L L July 16, 1980 BRYSON &FREAS William Brighton City Manacer City of Kenai, Alaska Subject: Engineers Recommendation 1980 Airport Electrical Improvements Dear Mr. Brighton: On July 15, 1980 bids were opened at City Hall for the subject project. Following is a tabulation of those bids: Firm Amount 1. Coastal, Inc. IM1,495.00 2. Sunrise Electric, Inc. 1E1"35.00 I Newberry Alaska, Inc. 68T$959•64 4. City Electric, Inc. T61,333.00 The Engineers Estimate for the project was $529,950.00 It is the Engineers Recommendation that the project be awarded to the low bidder, Coastal, Inc., for the amount of their bid, contigent upon the following: 1. Approval and receipt of the Grant for the project from F.A.A. 2. Certification by the contractor that he is licensed by the State for General Construction. 3. Certification by the contractor that he is a licensed Electrical Contractor. 4. Certification by the contractor that he is factory approved for installation of equipment so specified in the contract documents. If we can assist you in preparation of Contract Documents, please contact our office at your earliest convenience. Very truly yours, WIN(CE-CORTHML-BRYSON & FREAS Slip W. JBryson, P.E. BOX 1041 KENAI,ALASKA 99611 PHONSCS073283-4672 I I iu JUL EO ,U 54 9MOSS IL ANCHORAGE ALASKA s! 07-16 1907F ADT PH$ DEN DELAHAY 293 7539 sox 5L30 029:),? KENAI 19611 PLEASE BE ADVISED THAT THE MEW LOCAL UNION 1347 OPPOSES THE = - AWARD OF KENAI MUNICIPAL AIRPORT IMPROVEMENT PROJECT TO ANY .. CONTRACTOR UNABLE. TO MEET SPECIFICATION OF CONTRACT DEALING { WITH SUBLETTING OF WORK AND PROVIDES THAT THE SUCCESSFUL. CONTRACTOR SHALL PERFORM WITH HIS OWN ORGANIZATION NOT LESS THAN 51 PERCENT OF THE WORK EMBRACED BY THE CO NTR ACT . THE APPARENT LOW BIDDER IS NOT LICENSED TO PERFORM ELECTR I CAL CONSTRUCTION WHICH CO NSTITUTES B! PERCENT OF WORK AND THEREFORE CANNOT MEET SPECIFICATIONS OF YOUR CONTRACT AND SHOULD NOT BE - .- AWARDED THE CONTRACT. SINCERELY, 1. M. WALDROP p JR { BUSINESS MANAGER LOCAL UNION 1947 IB EW RECEIVED STATE OF ALASKA JUL 181980 cm 4w ow T ' J I CITY 01: KENAI } Resolution No. 80-119 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING A CONTRACT FOR THE CONSTRUCTION OF KENAI MUNICIPAL AIRPORT 1980 IMPROVEMENTS, TAXIWAY LIGHTING, AND STANDBY GENERATION FACILITY, ADAP 6-02-0142096TO COASTAL, INC. WHEREAS, the following bids were received for the above mentioned project: Contractor Total Bid Newberry Alaska, Inc. $687,959.64 Coastal, Inc. 631,495.00 City Electric, Inc. 761,333.00 Sunrise Electric, Inc. 669,735.00 Engineer's Estimate 529,950.00 WHEREAS, -the recommendation from Wince, Corthell, Bryson, and Freas, the project design engineers, is to award the contract to Coastal", Inc. for a total project construction cost of $631,49S.00, and WHEREAS, Coastal, Inc. total bid of $631,495.00 is the lowest responsible bid and award to this bidder would be to the best interest of the City, and WHEREAS, FAA approval will be given prior to signing of.the contract documents, and WHEREAS, Notice to Proceed will not be given until FAA has awarded a grant to the City of Kenai and sufficient funds are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the contract for the construction of KENAI MUNICIPAL AIRPORT 1980 IMPROVEMENTS, TAXIWAY LIGHTING AND STANDBY GENERATION FACILITY, ADAP 6-02-0142-06 be awarded to Coastal, Inc. in the amount of $6310495.00 for the total project construction costs. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 16th day of July 1980. ATTEST: a3' net Whelan, My Cier 6' t I1 I I. �r WINCE CONSULTING ENGINEERS C; C R T H E L L July 16, 1980 BRYS'' N & FREAS William Brighton City Manager City of Kenai, Alaska Subject: Engineers Recommendation 1980 Airport Electrical Improvements Dear Mir. Brighton: On July 15, 1980 bids were opened at City Rail for the subject project. Following is a tabulation of those bide: F_ Amount 1. Coastal, Inc. VA9#735-00 495.00 9. Sunrise Electric, Inc. 3. Newberry Alaska, Inc. $66T,959.64 4. City Electric, Inc. $761,333•00 The Engineers Estimate for the project was $529,950.00 It is the Engineers Recommendation that the project be awarded to the low bidder, Coastal, Inc., for the amount of their bid, eontigent upon the following: 1. Approval and receipt of the Grant for the project from F.A.A. 2. Certification by the contractor that he is licensed by the State for General Construction. 3. Certification by the contractor that he is a licensed Electrical Contractor. 4. Certification by the contractor that he is factory approved for installation of equipment so specified in the contract documents. If we can assist you in preparation of Contract Documents, please contact our office at your earliest convenience. Very truly yours, WINCE-CORTHE—BRYSON & FREAS Slip W. Bryson, P. E. h BOX 1041 KENAI,ALABKA 99611 PHONE(9073 203.4672 i TA xo BIn 501"ARY; II^RI)YF'!Ef1TS TO KEICAI MUlll;j PAL A1,R no 1980 Electrical Project July 15, 1980 ITrtI OUAfITITY OFSCRIPTIOH COASTAL lfX. SUtlRISE ELECTRIC IqC. (IF.Kf�ERY ALASfV1,I1CC. CITY ELFCTPIC� INC. F10.11AFRIS_FSTI'.-Al( 16.01 15,9')0 It Underground Conluit 2" 2.19 39,638.10 5.00 69,950.00 7.20 100,728.00 5.90 82,541.00 5.00 i.9,9 6.OG 16.02 3,440 If IJnlerground Conlult 3"/4" 4.76 16,374.40 7.00 24.080.00 8.35 28,724.00 10.30 $5.452.00 7.q0 74 ,•1N'1.C/l IA-15 28,750 If Un•!nrjrnund Cable 1/C /8 1.71 49,162.50 1.00 28,750.00 .63 18,112.50 1.04 29,900.00 .45 12.SS7.40 1"04 A1;9 If Control Ctble 6 pr, /19 2.00 1,120.00 •5.50 2,200.00 2.14 656.00 8.23 3,292.00 1.50 f,00.01 16-05 !I111 If Cnntrol Cable 25 pr. /19 6.22 2,139.20 7.50 2,100.00 6.58 2,368.80 15.70 5,652.00 2.50 9W AO 16.06 15 earn fir.. T/N Lt. Fixtures 688.80 10,332.00 597.00 8,805.00 352.43 5,286.45 562.00 8,430.00 25).09 I 14-07 144 each Saly./Relnstoll Lt. Fix. 431.20 62,092.80 340.00 48,960.00 M9131 44,540.64 $03.09 03,952.00 220.00 31,69-mv) 16-09 17 each ElaC. Handholes 1,792.01) 30,464.00 . 1,400.00 23,600.00 990.65 16,841.05 2,360.00 40.120.09 800.C'A 1s'cv:.0l 6•"0 1 !')b Crounding Systam L.S. 29.512.00 12,575.00 12,575.00 13,760.00 13,7f,0.00 15,250.00 15,250.(30 6,M).09 16-10 1 job Lt.Fequlator L-828,30kx L.S. 16.600.00 16,395.00 16,395.00 19,905.00 19.905.00 15,920.00 15.920.00 16,CFx1.00 11,•)G).00 •i-il 1 Job _ Safv./Po)ntteli Lt.Equip. L.S. 9,520.00 15,000.00 15,000.00 39,312.00 39,312.00 0,475.00 17,475.00 I5,0')0.01) Is.000.00 16.12 1 (oo Standby Elec. System L.S. 95,200.00 137,000.00 137,000.00 83,285,M 83,285.00 127.247.00 121.241.00 145.0013.00 145,000.01) 16-13 f0 Pach 01a• L•657 Lt. P.ases 280.00 11,200.00 340.00 13,600,0D 361.68 14,467.20 588.00 23.520.00 100.00 4'0w.00 1,.-14 1 lab Fito 'upress./Alarm Sys. L.S. 10,640.00 33,600.00 33,600.00 16,971.00 16.971.00 181000.00. 181000.00 13,707." 1% 762.50 M-15 1 jab Moll fy Malnt. 81dg. E14C. L.S. 16,000.00 14,100.00 14,100.00 35,426.00 35.426.00 18,360.00 18.360.00 12,1100.00 12,001.00 16-16 1 job tki7ify Valet. 81dq. L.S. 11,200.00 16,750.00 16,750.00 3,210.00 3,210.00 20.355.00 20,335.00 I5,000.•�0 1•,,00).gd 2-01 7,500 sq//d P,.rve/P„plaw A.C. Pvmt. 11.76 88,200.00 14.50 108.750.00 12.94 97.050.00 14.00 10S,000.00 12.10 4 „ 7.).W 3-01 1 job Co%;t. Conerator 9141. L.S. 140,MO.00 92,720.00 92.720.M 147.116.00 147,106.00 110,901.00 110.907.00 52.000.00 WA'v.03 TOTAL BID $631,495.00 1669,135.00 1687.959.64 $761.335.00 • j aa* R. R. DE YOU NO* DAVID M.FREEMAN ADMITTED IN ALASKA ONLY *ADMITTED IN ALASKA ANO WASHINGTON HAND DELIVERED LAW OFFICES BARUKAS & MARTIN 736"H'STREET, SUITE 300 ANCMORAOE,ALASKA 99501 (907) n76-BOZO TELEX 26-681 July 21, 1980 SEATTLE OFFICE 1608 SMITH TOWER SEATTLE, WASHINGTON 08104 (nos) sea-7e66 LARRY L- 9AROKAS OOUOLAS J. GREEN WILLIAM R NIGHT - PALE R. MARTIN STEPHEN L-HOURSE OAVIO W. SCHIFFRIN ADMITTED IN WASHINGTON ONLY •ADMITTED IN WASHINGTON AND CALIFORNIA Benjamin T. Delahay City Attorney City of Kenai Post Office Box 580 Kenai, Alaska 99611 Re: Coastal, Inc. -- Kenai Municipal Airport Taxiway Lighting & Standby Generation Facility ADAP 6-02-0142-06 Dear Mr. Delahay: To confirm our telephone conversation this:date, we have been contacted by our client, Coastal, Inc., concerning the recent bid protest filed by the IBEW in connection with the award of the referenced contract to Coastal. It is our understanding that the substance of the Union's protest is that Coastal, Inc. may not be able to.meet the fifty- one percent (51%) clause of the General Contract Provisions,. Section $0. That clause states in part: "The Contractor shall perform with his own organization not less than fifty-one (51) percent of all work embraced in the contract." Further, the General Contract Provisions, Section 40-01 provide that the contractor ". . . shall furnish all labor, materials, equipment, tools, transportation, and supplies re- quired to complete the work . . .11 pursuant to the plans and specifications. "Work" is further defined in the GCP, Section 10-45 as follows: "The furnishing of all labor, materials, tools, equipment, and incidentals necessary or con- venient to the contractor's performance of all duties and obligations imposed by the contract, plans and specifications." RECEIVED JUL w:: 1980 W asp- ow. On ar VA"d • U.. Benjamin T. Delahay BAROKAS & MARTIN Page 2 July 21, 1980 Clearly, Section 80-01 requires the contractor to per- form the "work", as defined above, in the form of furnishing labor and materials to complete the project. That is the tradit onal function of the general contractor on any con- struction project. It is the role that Coastal, Inc., with its subcontractor, fully intends to fulfill on this project. The Owner has been advised by Coastal, Inc. that the electrical subcontract7work amounts only to approximately 390 of the total dollar volume of the project. This can be verified from the contractor's bid proposal and should need no further supplementation. Any release of additional in- formation concerning cost or breakdowns for labor, materials, etc. is proprietary information the contractor has used to assemble his bid proposal. Coastal, Inc. could be seriously harmed by being required to reveal this proprietary informa- tion, Mr. Dreka would be happy to confirm the 39$ figure by an Affidavit, and will furnish the City with the sub- contract,,- when issued. We would also point out that IBEW is not an interested bidder on the project and has no standing to assert the protest. I suggest that the Union's protest is simply a means of attempting to frustrate competitive bidding by a non -union contractor. Certainly, that is not the intent of the bidding process, particularly in a federally -funded project. The City should not yield to this type of pressure particularly if the integrity of the competitive bidding procedure is to be maintained. We have reviewed this matter carefully with our client and reviewed the applicable legal authorities. In light of that review, and given the factors stated, we strongly believe that the contract should be immediately awarded to Coastal, Inc., as the low responsible bidder for the project. Very truly yours, BAROKAS & MARTIN David M. Freeman DMF/jel cc: Coastal, Inc. William J. Brighton, City Manager