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HomeMy WebLinkAboutOrdinance No. 2975-2017r the cityW CITY OF KENAI ORDINANCE NO. 2975-2017 Sponsored by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROPRIATING FUNDS IN THE AIRPORT FUND, ACCEPTING A GRANT FROM THE FEDERAL AVIATION ADMINISTRATION AND APPROPRIATING FUNDS IN THE AIRPORT CAPITAL PROJECT FUND FOR THE TERMINAL BUILDING REHABILITATION PROJECT AND AWARDING A CONTRACT TO WINCE-CORTHELL-BRYSON CONSULTING ENGINEERS FOR DESIGN SERVICES. WHEREAS, the Kenai Airport terminal building was constructed in 1968, expanded in 1983 and renovated in 1989 and 2001; and WHEREAS, in addition to deferred maintenance projects, such as the replacement of the building roof membrane and rehabilitation of the fire sprinkler system, near and midterm facility requirements were identified in the Phase 2 Master Plan Report for the terminal; and, WHEREAS, the Airport is requesting funds for the environmental and design services for the rehabilitation of the terminal building at the Kenai Municipal Airport; and, WHEREAS, Wince-Corthell-Bryson was the highest ranked consultant as a result of the architectural/engineering & construction management services for Kenai Municipal Airport Capital Improvement Projects Request for Proposals; and, WHEREAS, City Administration has reviewed the proposal from Wince-Corthell-Bryson and finds the scope of work to be accurate and the price of $ $440,212 to be fair and reasonable; and, WHEREAS, award to Wince-Corthell-Bryson would be in the best interest of the City; and, WHEREAS, the Federal Aviation Administration has provided their concurrence that the cost and scope is reasonable and relevant; and, WHEREAS, the design grant is FAA eligible and grant funds are available and the City has been awarded a grant totaling $ 521,007 comprised of 93.75% FAA $ 488,444 and requiring a 6.25% local share of $ 32,563; and, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a grant from the Federal Aviation Administration in the amount of $ 488,444 and to expend the funds in accordance with the grant provisions. New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 2975-2017 Page 2 of 2 Section 3. That estimated revenues and appropriations be increased as follows: Airport Fund: Increase Estimated Revenues - Appropriation of Fund Balance La2 563 Increase Appropriations — Transfer to Airport Capital Project Fund 2 5 Section 4. That the estimated revenues and appropriations be increased as follows: Airport Capital Project Fund: Increase Estimate Revenues - Federal FAA Grant $488,444 Transfer from Airport Fund 32,563 1521-0-07 Increase Appropriations: Design and Engineering $488,444 Administration 32,563 $521 007 Section 5. That the City Manager is authorized to execute a professional services agreement to Wince-Corthell-Bryson at a total cost $440,212. Section 6. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgement shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other person or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 7. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of August, 2017. ATTEST: Heinz, Acting City Cler ied by Finance OFF �! • MAYORBRIAN GABRIEL SR., Introduced: August 2, 2017 Enacted: August 16 2017 Effective: August 16, 2017 New Text Underlined; [DELETED TEXT BRACKETED] the city \V MEMORANDUM rv11a0" wia a Past, el;t wit% a Ftp 210 Fidalgo Ave, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 1 Fax: (907) 283-3014 www.kenai.city TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager - FROM: Mary L. Bondurant — Airport Manag DATE: July 26, 2017 SUBJECT: Ordinance 2975-2017 —Airport Terminal Rehabilitation Project The FYI Airport Capital Improvement Plan (ACIP) identified a terminal rehabilitation project and the FAA has given notice to move forward with the grant process. The airport terminal building is in need of a new roof and fire sprinkler system in addition to mechanical and electrical upgrades. The master plan process also identified interior/exterior building upgrades, interior flooring, lighting upgrades, and relocation of the airport administration offices, baggage makeup expansion and structural building code upgrades. The planning and design grant will be in phases; the first phase will consist of determining the facility requirements and a phased development plan; phase two will consist of the design and bid process. Construction is anticipated to be in 2018. Wince-Corthell-Bryson submitted a scope of work and proposal that the City and the FAA agree is reasonable. I recommend approval of Ordinance 2975-2017 to support the rehabilitation of the airport terminal building. Please contact me if you have any questions. KENAI MUNICIPAL AIRPORT PASSENGER TERMINAL IMPROVEMENTS 2017-2018 Scope of Work—June 27, 2017 Scope of Work Outline: The consultant will work with the City to develop a scope of work to address the near and midterm terminal facility requirements identified in the Phase Two Master Plan Report giving consideration to potential long term requirements through the twenty year planning period. The scope of work will define the planning and design services required to rehabilitate, upgrade and expand the passenger terminal taking into consideration but not limited to the following criteria: 1. Current airport master plan determinations 2. Stakeholder involvement 3. Update near and midterm facility requirements 4. FAA environmental review 5. Project phasing 6. Project design 7. City and FAA reviews 8. Financial considerations 9. FAA project programming 10. Project Implementation 11. Construction Administration Environmental Reviews: The 2013 Environmental LATEX is no longer considered valid, by FAA, due to the lapse of time since its completion, as well as the new requirements contained in FAA Order 1050-1F, Environmental Impacts -Policies and Procedures. A new documented CATEX will be required for this project and will be prepared and submitted to FAA for a review process concurrent with the phase one design. The consultant will assist the City in preparation of the CATEX documents. Planning and Design: Under a planning and design grant the project will be broken down into planning and design phases with the first phase provided a firm not to exceed fee and the second phase provided an estimated fee for grant purposes. The second phase will be negotiated prior to notice to proceed once the City has selected the improvements to be completed. Phase One: Based on the approved scope of work, fees for the first phase and a notice to proceed, the consultant will complete the first phase of the project determining the facility requirements and a phased development plan. Kenai Municipal Airport Passenger Terminal Improvements Page 1 Facility requirements: At this time known, near and midtenn, Passenger Terminal Facility requirements, based on the determinations found in Chapter 5 — Airport Facility Requirements, of the 2015 Master Plan Phase Two report, are as follows: • Deferred maintenance projects o Terminal building roof membrane replacement Evaluate roof mechanical systems • Evaluate roof insulation system o Terminal building fire sprinkler system rehabilitation o Interior/exterior building upgrades • Exterior siding system • Interior flooring, wall repairs and painting • Interior/exterior lighting upgrades • Baggage makeup area expansion for secure and cold storage and overhead door air dams. • Air carrier operations area refurbishment • New second story airport administration area for environmental separation as well as due to displacement by present and future air carrier space requirements • Mechanical/Electrical room expansion for improvements and building code upgrades • Structural building code upgrades • Water, sewer, electrical and telecommunications utility upgrades • Miscellaneous terminal public amenities o Visual Information Systems o Wireless Computer service and portable kiosks • Terminal parking garage for airport manager's airport vehicle, air carrier tugs, and miscellaneous terminal building storage requirements, attached and/or detached. • Terminal pet release area. • Air carrier equipment parking shelter i.e. deicing equipment, aircraft stairs, etc. The consultant will review, update and define the facility condition and requirements with the City and project stakeholders. At least two stakeholder involvement meetings will be held to review the facility requirements. The consultant will develop conceptual plans for the improvements and assemble material and equipment information necessary to formulate a narrative and conceptual cost estimates for presentation and inclusion in a design study report. The design study report and presentation will provide, in addition to the conceptual plans, a prioritized breakdown of the facility requirements, an updated code review, and conceptual order of magnitude cost estimate for each component of the facility requirements. The consultant will work with the City to develop a near and midterm improvement list for developing a phased improvement plan. The consultant will work with the City and PAA to determine grant eligible facilities Specific tasks are listed as follows: 1. Kickoff meeting with stakeholders 2. Program development for near and midterm facility requirements 3. Update facility conditions inspection 4. Stakeholder concept design meeting Kenai Municipal Airport Passenger Terminal Improvements Page 2 5. Develop one, at most two, conceptual design drawings for near and midterm facility requirements 6. Update existing code reviews to the 2012 codes 7. Assist City with FAA programming of grant eligible items 8. Prepare design study report from all disciplines with order of magnitude cost 9. Stakeholder concept design review meeting Phased Development Plan: The consultant will develop a phased plan addressing the near and midterm needs of the passenger terminal building while providing for the efficient utilization of available funding and potential long term expansion requirements of the overall terminal area. The conceptual plans, for the near term improvements will be updated to a schematic stage providing additional detail, material and finish schedules as well as mechanical/electrical equipment necessary to support the improvements. The design study report will be updated to provide narratives of the updated plans, materials and equipment as well as the conceptual cost estimate updated with the new information available. At least two stakeholder involvement meetings will be held to review the phased development plan and cost estimates. The consultant will assist the City with FAA review and negotiations of grant eligible items. Specific tasks are listed as follows: 1. Develop near term schematic drawings 2. Develop preliminary finish schedules and equipment requirements 3. Update code reviews 4. Update design study report and cost estimates 5. Stakeholder schematic design review meeting Phase Two Design and Bid Process: Based on the improvements selected by the City the consultant will establish a firm fee for design development and construction bid documents to be approved by the City and FAA prior to a separate notice to proceed. The consultant will follow the standard design process from the schematic phase, determined earlier, through the design development and contract documents for the phase one improvements. All design will be completed in accordance with current building codes and FAA advisory circulars. Specifications and contract forms will be prepared as required by FAA and Federal procurement regulations and policies. Design Development will progress the plans specifications, and construction cost estimates. completed for the bid phase of the project with the required detail to provide technical Following review the contract documents will be Bid phase services will include preparation of the bid advertisement, attending a pre bid conference, the preparation of plan/specification clarifications and any necessary addendums. Kenai Municipal Airport Passenger Terminal Improvements Page 3 The consultant will assist the City with the bid opening, bid evaluations and recommendations as to award. This phase would also include assisting the City through the FAA reviews, grant programming and application process. Specific tasks are listed as follows: 1. Design Development: • Review approved schematic design and review comments • Prepare design development drawings to 65% stage • Prepare preliminary specifications and cost estimates • Update design study report • Stakeholder review meeting • Review comments and prepare final design development documents 95% • Prepare final design development specifications and cost estimates • Stakeholder review meeting 2. Construction Documents: • Review approved design development documents and comments • Prepare final construction documents, specifications and cost estimate • Stakeholder review meeting • Address final review comments and prepare bid ready documents and estimate 3. Bid Phase • Assist City with bid documents and advertisement • Attend pre bid conference • Respond to bidder questions for addendums • Assist City with bid reviews and recommendation of award • Assist City with FAA Grant application Deliverables: All deliverables will be prepared and submitted in conformance with the City of Kenai Contract General Conditions The consultant shall prepare a planning and design study report beginning with the facility requirement study and update. The report will be updated with each subsequent phase. Plans will be prepared using up to date versions of AutoCAD with the deliverables plotted in 22 x 34 and 11 x 17 formats. Electronic files will be provided to the City. Technical Specifications will be prepared using standard architectural formats and the General Conditions prepared using the established FAA approved format currently used by the City on its airport projects. The City will be provided hard copy originals and the WORD files. The design study report, plans, specifications and cost estimates will be submitted for reviews by City, FAA and project stakeholders at the Schematic stage (350/o), the Design Development stage (65%) and at the final Construction Bid Document stage (100%). After each review and approval the consultant will revise the documents as requested and proceed to the next stage of development. Kenai Municipal Airport Passenger Terminal Improvements Page 4 Construction Administration: The City will apply for a construction grant after bids are opened and a contractor is selected for the project. The consultant shall provide construction contract administration and inspection services to assure compliance with the plans and specifications. Typical tasks during this phase typically include the following tasks: Preeonstruction meetings Submittal reviews Daily inspections and reports Review and responses to contractor RFI's and DCVR's Contractor payment application reviews Equipment commissioning and certifications Project and grant closeout reports Schedule: A tentative schedule, following a notice to proceed, for the above described work is provided as follows. Stake holder involvement meetings and review periods are included in each phase. Facility Requirements 8 weeks Phased Development Plan 4 weeks Phase One Design and Environmental CATEX 16 weeks Programming and FAA CIP Applications 4 weeks Bid Process, Grant Applications 6 weeks Construction 2018 Design Team: The planning and design team remains as presented in the April 2014 proposal for term architectural, engineering and construction management services for the Kenai Municipal Airport as listed below: Project Managers Architectural Engineering Civil/Structural Mechanical/Electrical Airport Planning Wince-Corthell-Bryson, Consulting Engineers Klauder and Company, Architects Wince-Corthell-Bryson, Consulting Engineers MBA Consulting Engineers Aries Consultants Surveying Whitford Surveying Kenai Municipal Airport Passenger Terminal Improvements Page 5 Estimating Fees and Implementation: The project should be broken down into three phases for fee negotiations and separate notices to proceed. This process will provide the consultant and the City with a firm understanding of the work that will be required for each subsequent phase and at the same time provide the City with more flexibility in managing the phased planning and initial implementation of improvements selected to proceed. The recommended phases are as follows: First Grant FY 2017 1. Facility requirements planning and phased development plan 2. Design development and construction documents, environmental and bid process A detailed line item scope of services will be provided for each discipline to affix fees to. Line items will consist of, but not necessarily be limited to, the following major tasks. • Existing conditions observations and documentation • Planning and programming • Concept Designs • Design Study Report • Schematic design (35%) • Finish and Equipment schedules • Design Study Report update • Design development (65%) • Design Study Report update • Construction documents (100%) • Bid Phase Second Grant FY 2018 1. Construction and construction inspection and administration Kenai Municipal Airport Passenger Terminal Improvements Page 6