HomeMy WebLinkAboutResolution No. 2017-54V
CITY OF KENAI
RESOLUTION NO. 2017-54
Sponsored by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A
BUDGET TRANSFER IN THE GENERAL FUND FOR THE PURCHASE OF NEOGOV
APPLICANT TRACKING SOFTWARE LICENSING AND A ONE-TIME SETUP AND USER
TRAINING FEE.
WHEREAS, the City of Kenai does not currently offer a way for job applicants to apply online,
requiring applicants to complete a City of Kenai Application form and submit it to the Peninsula
Job Center; and,
WHEREAS, recruitment software allows for job postings to reach a greater audience, provides a
better experience for applicants, allows for a more automated and standardized recruitment
process, and will reduce the demand on staff resources for recruitment; and,
WHEREAS, NeoGov is the best overall recruitment solution to meet the City's needs; and,
WHEREAS, recruitment software was not included in the FY18 budget and requires a transfer
within the General Fund from Non -Departmental General Contingency to Computer Software.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA:
Section 1. That the following budget transfer is authorized:
General Fund
From:
Non -Departmental —
General Contingency
$17,613.86
To:
Non -Departmental —
Computer Software $ 17,613.86
Section 2. That pursuant to KMC 1.15.080(b) this Resolution shall take effect upon
enactment.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 161' day of August, 2017.
BRIAN GABRIEL SR., OR
Resolution No. 2017-54
Page 2 of 2
ATTEST:
Jamie H ii z, Acting City Clerk
Approved by Finance Zzz.
3
MEMORANDUM
"'Villaye with a Past, C# with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / Fax: 907-283-3014
www. kenai.city
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manage -r70
FROM: Christine Cunningham, Assistant to City Manager/ FIRM/
DATE: August 8, 2017
SUBJECT: Resolution 2017-54 - Purchase of NeoGov Recruitment Software
The purpose of this memo is to provide support for Resolution No. 2017-54, authorizing a budget
transfer for the purchase of recruitment software and training from NeoGov.
The City currently employs 114 permanent full and part time employees as well as an annual
average of 30 temporary employees for seasonal work. Over the past three years in which metrics
are available, there is a decreasing number of applicants for each vacancy advertised.
At this time, the City does not offer a way for applicants to apply online, and requires applicants to
complete an application form and submit it to the Peninsula Job Center. This process makes it
difficult to apply for City jobs as compared to employers that allow applicants to easily apply online
from job boards or using a mobile device. Departments submit internal memos for approval to
recruit, schedule interviews over the phone, and mail individual letters to applicants, which creates
a lengthy hiring process and increased cost per hire.
Recruitment software allows for job postings to reach a greater audience, provides a better
experience for applicants, and allows for a more automated and standardized recruitment process,
including less data entry, automated responses, and standardized forms and letters. A number of
hiring and applicant tracking systems were reviewed, and demonstrations and proposals were
obtained for software options including NeoGov, Applicant Pro, and Jobvite.
Additionally, recruitment options through Caselle, the City's Accounting software, and Laserfiche,
the City's document management system, were explored. The State of Alaska and the Kenai
Peninsula Borough both utilize NeoGov and recommend it. Additionally, Kenai applicants are more
likely to be familiar with NeoGov, and it appears to be the best overall solution as it is designed
specifically for the public sector.
An analysis of all potential solutions was not completed in advance of the deadline to submit for
inclusion in the FY18 Budget, and recruitment software was not included as a budgeted expense.
I'll �yr
\1V
MEMORANDUM
"V'llaye with a Past, C# with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-7535 / Fax: 907-283-3014
www.kenai.city
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager 1,7, c�
FROM: Christine Cunningham, Assistant to City Manager/ HRkt4�/
DATE: August 15, 2017
SUBJECT: Resolution 2017-54 - Purchase of NeoGov Recruitment Software
The purpose of this memo is to provide additional information in support of an amendment to
Resolution No. 2017-54, authorizing a budget transfer for the purchase of recruitment software
and training from NeoGov and to recommend a 3 -year subscription instead of the proposed annual
subscription.
The original quote provided by NeoGov included an annual recurring cost of $4,473.00 for the
license fee with an annual escalation of not more than 5% each year as well as a $5,000 fee for
set-up and training. When requesting additional information, Administration discovered NeoGov
offers discounted license pricing with no annual escalation for a 3 -year subscription if paid up -front.
Depending on the level of escalation with an annual subscription, the City would save between
$805.14 and $1,510.19 by committing to a 3 -year subscription. Based on the cost -savings and in
order to ensure and evaluate the desired results of implementing new recruitment software over a
3 -year period, a 3 -year subscription in the amount of $17,613.86 is recommended.
Amendment Language:
Amend the "General Fund" amount of Section 1 to $17,613.86