HomeMy WebLinkAboutResolution No. 2017-56MA
CITY OF KENAI
RESOLUTION NO. 2017-56
Sponsored by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING AN
FY2017 BUDGET TRANSFER IN THE SENIOR CITIZEN FUND FOR PERSONNEL COSTS IN
EXCESS OF BUDGETED AMOUNTS.
WHEREAS, the Senior Center has five full-time personnel and seven part-time personnel; and,
WHEREAS, in the month of July, 2016, part-time and full-time personnel were needed to
provide 24/7 fire patrol while the Vintage Pointe fire panel was being replaced; and,
WHEREAS, in December 2016 and January 2017, part-time personnel provided leave coverage
for one full-time staff member while on medical leave and another full-time staff member was on
vacation; and,
WHEREAS, in addition to these unforeseen circumstances, additional hours were worked due
to an absence of controls in place to avoid exceeding the personnel budget. Policies have now
been put in place to limit additional work hours in the future.
WHEREAS, due to these circumstances, FY2017 personnel costs were exceeded; and,
WHEREAS, unencumbered funds are available from other accounts to cover additional staff
hours in the FY 2017 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA:
Section 1. That the following budget transfer is authorized:
Senior Citizen Fund
From:
Access -
Transportation
$ 1,500
Printing & Binding
1,500
Repair & Maintenance
1,000
Congregate Meals -
Operating & Repair Supplies
8,500
Repair & Maintenance Supplies
4,000
Home Meals -
Repair & Maintenance Supplies
4,000
Choice Waiver -
Repair & Maintenance Supplies
4.670
$25-170
To:
Resolution No. 2017-17
Page 2 of 2
Access —
Overtime
$ 335
PERS
2,000
Congregate Meals —
Salaries
3,450
Overtime
560
PERS
3,400
Home Meals —
Salaries
2,490
Overtime
420
PERS
2,500
Transportation —
Salaries
1,700
PERS
600
Choice Waiver —
Salaries
3,605
Overtime
610
PERS
3,500
$2¢ 170
Section 2. That pursuant to KMC 1.15.080(b) this Resolution shall take effect upon
enactment.
Section 3. This Resolution shall be applied to the FY2017 Budget.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16'" day of August, 2017.
,4- S.
BRIAN GABRIEL SR.. MAYOR
ATTEST:
Ja e I einz, Acting City Clerk
Approved by Finance
MEMORANDUM
'r/1aye w1d a Past, Clio wid a fataee "
210 Fidalgo Ave, Kenai, Alaska 99611-7794
Telephone: (907) 283-7535 1 Fax: (907) 283-3014
www.kenai.city
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager'7 .;
FROM: Kathy Romain, Senior Center Acting Director v
DATE: 08/09/2017
SUBJECT: Budget Transfer for Personnel Costs FY17
This memo is in reference to Resolution No. 2017-56, requesting a transfer of $25,170 of
unencumbered funds to cover personnel costs which were exceeded during FY2017.
In July of 2016, the Vintage Pointe fire panel went down and the Fire Marshall ordered a 24/7
fire watch in the building until it was replaced. The Senior Center Director was directed to provide
the 24/7 fire watch with Senior Center personnel. As a result, full-time and part-time staff were
used to provide the coverage for approximately two weeks.
In September and October of 2016, the Administrative Assistant was out of town for a family
emergency and bereavement leave. The part-time Data Entry Clerk filled in extra hours to assist
the Director.
In December 2016 and January 2017, the full-time Cook was out on medical leave and one of
the part-time staff members, a Meals Driver, filled in for the position. As a result, the second
Meals Driver covered both meal routes and additional work hours were needed for that driver.
In addition to these unforeseen circumstances, additional hours were worked due to an absence
of controls in place to avoid exceeding the personnel budget. Policies have now been put in
place to limit additional work hours in the future.
Due to these circumstances, a budget transfer is required to cover exceeded personnel staffing.
Thank you for your consideration in this matter.