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Home My WebLink About1980-11-05 Council Packet-'r=- - _ _ - _' __ ; �n .r.;.zr-�..w�....__.. ..,... __ . 3,.r►+r 1�.—_�_ =._ram. „�.�--�. •-_"-s�~'' COUNCIL PACKETS /990 NOVEMBER 'p 01 • �' 2 �u I1 �, • 1 .i 1 Kenai City Council Meeting Packet November 5, 1980 a • wiwrYCt�i w�CwDA . � - CdU1��iL IIEa411,ANliI�ETIN� '' �. (fa�ribJE�IRiNGS ) '' i 1. ordin"BROt31280•Sgtsot4tty l r �nQi Z Ordh� -St4 o '= AIm�iidt� 104 91, to l,rtry, -, r TroaffnentofHooday F*if4►P.ubbc $ott�►, �• il�tlO;inGlatlnphdrtA fMM -19100"Fund8Yd0il•tnCrliRoRwtf0►8rit �AiYtn�YKyCt�t'1��dinp«,� �� torEYctter►ap6 M#OOir►gnintQ_!',o/t*pbIltiimply • . _7 4'OfQMiricd62380 gi4r%, " . �^$�� COnhaCt'RurW1�8�T8110jf/�•ttepiG�l. '1 i G. MOO" N �CfiFAtlLt;DTOOSHEARD tsBobpopii-Utirtp.l oN 8tC fls$oNatt �. Pasti�lLltp=WominsAgour�C�ntar.D*fto �; �l►;tJaWa•Admin�t�Wtr�Coordinatq-Caiitij i t Dwain Gibion-R,dninwtao*# . 7. itiibtutiontf418T•Tf6nilaroi�undi.Genirat '' ,°.� and • M W I1OW hoNY1 oYOi irld AWatfallpll far w,=1A00 - a ' Rsorwion 8 �55=T�aiisrar nai - Wai r aw " -.:,.liar• tJtilt Qt .Fu tYi�liu�ytnPropert,�atpnts'xpenis. Accounp• ti27A W s 9 ��-T,ransfiroftwid_a.�QinKN ,, _ „ 3QRsotutionE0;ti0•-Accow�tfnpprpnthom8tataot " ' - n '�Qn"WorlcforPuituraiFaCilitr. 'E , qft. Rfiolutbn80/81•Traigtorpf>:undfs-A(rPWLWd Bs�t'-peirctiaf4PortaDtiFAflRiOb•f7i�! %..� .ti1��lip�tl4l�.�t1(epo}'�►y�&nall -. fE ti f11e3•Awif?tiiyy6id,yfTonpiclw{!p ..ion•WoRhi , - Parlciti`. jp'tt= d AGENDA KENAI CITY COUNCIL - REGULAR MEETING ` NOVEMBER 5, 1980 PLEDGE OF ALLEGIANCE A. ROLL CALL AGENDA APPROVAL OATH OF OFFICE - TOM WAGONER B. PUBLIC HEARIRGS " .,.. 1. Ordinance 612-80 - Sale of City Lands 2. Ordinance 614-80 - Amending Title 23 to Clarify Treatment of Holiday Pay for Public Safety Employees 3. Ordinance 620-80 -,Federal Revenue Sharing i Appropriations 14. Ordinance 421-80 - Increasing Rev/Appns, 1980- 81 General Fund Budget - Increase Reserve for Self Insurance by $100,000 5. Ordinance 622-80 - Repealing KMC 1.65, Provid- ing for Election and Appointment of Borough Assembly Representative 6. Ordinance 623-80 - Increasing Rer/Appns - � State Jail Contract Fund 1980-81 Budget - Repairs - $500 C. PERSONS PRESENT SCHEDULED TO BE HEARD -1 Bob --Roper ---•Using-Lots -B&C-as Collateral- ,.-2. Patty King - Women•s Resource Center - Day Care Center 3.---Gary-Davis--.-Administrative Coordinator - Coastal-Zone-Management- ,4'. Dwain Gibson - Peninsula Oilers D. . MINUTES 1. Minutes, Regular Meeting, October 1, 1980 2. Minutes, Special Meeting, October 8, 1980 — 3. Minutes, Regular Meeting, October 15, 1980 E. CORRESPONDENCE F. OLD BUSINESS 1. Relationship Between Cities-& Boroughs -- Municipal League Rewrite of Title-29 2. Contract for Administrative Coordinator e 1 ' �E x G. NEW BUSINESS C 1. Bills to be Paid, Bills to be Ratified 2. Requisitions Exceeding $1,000 c,3. Ordinance 624-80 - Increasing Rev/Appns - Airport Land Budget - Purchase Blade for Snow Removal - $3,000 �4. Ordinance 625-80 - Increasing Rev/Appns - Special Revenue Fund, Senior Citizens Project - $520 Ordinance 626-80 - Increasing Rev/Appns - General Fund Budget - Planning, Design Work on Cultural Facility - $12,808 Ordinance 627-80 - Increasing Rev/Appns - Federal Revenue Sharing Fund - $70,350 ',17. Resolution 80-157 - Transfer of Funds - General Fund - Municipal League Dues and Registration for Municipal League - $1,000 i8. Resolution 80-158 - Transfer of Funds - Water and Sewer - Utility Charges in Proper Line - Item Expense Accounts - $27,000 L"9. Resolution 80-159 - Transfer of Funds - General Fund - Supplies, Clerk - $300 ✓10. Resolution 80-160 - Accepting Grant from State of Alaska - Planning/Design work for Cultural Facility - $12,808.35 11. Resolution 80-161 - Transfer of Funds - Airport Land Budget - Purchase Portable FAA Radio - $750 �7.2. Resolution 80-162 - Selling of Surplus Small Building 13t/ Resolution 80-163 - Awarding Bid, 1/2 .Ton ,..,. Pick -Up, Parks & Recreation - Worthington Ford 14. Ratification of Telephone Poll.- Grader & Loader Tires, Dump Ram ,-15. CH214 Hill - Sewage Construction - Report #18 - $13,000 •/16. C. Gintoli - Architect Services, City Hall - $2,000 f17. Peninsula Engineering - #3 - Fidalgo St. Im- provements - $17,771.49 1.118. OMNI North - Pay Estimate #5 - $73,088.50 .� 19. Blazy Construction -- " Estimate #1 - Youth ,20. Center - $104, 589.88Xt1�-, Quality Asphalt - Paving, Fidalgo S/D-.PaTJPL 1_ Estimate - $109,113.62 iJJ /21. Quality Asphalt - #1 - Fidalgo S/D - Galvan- ized Instead of Painted Light Poles - $1,980 ,i22. Dowling/Rice & Assoc. - Youth Center - Payment - $2,240 23. Kenai Peninsula Community Care Center - Con- struction - $55,515 Wince, Corthell, Bryson & Freas - aP3ir Front- age Rd. Inspection - XX'' 7 Fop, G 3 25. Dept. of Revenue & City Hall - Letter From r }' C. Gintoli, Architect 26. Forsi Proposal for Water & Sewer, Section 36 �. 27. Union Oil Drilling Permit - Cannery Loop Well #2 -28. -Harbor Commission ; a. _-Area Industrial Development Efforts & ^.ity -Fart-•&•-Harbor-.Powers b. Kenai--Wetlands-Working Group c. • Secretary to Take. Minutes._ H. REPORTS 1. City Manager -_ 2. City Attorney • 3. 4. Mayor City Clerk - t ;� . . ,� Mu. ::� - ._-. , batlofjr -1q , ! 5. Finance Director 6. Planning & Zoning i 1. Kenai Borough Assembly S. Harbor Commission a I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD � ADJOURNMENT r .- a , o - P J v 1 i r i ��v°1i��r�r��mv�i�ii� _ ■ MENt mmrajuov� ii■iM■ mmamosamm MEN 0 COUNCIL MEETING OF i a C bf C R .. i � ' -TOUNCIO�-t E-T- M"T" --Gi,F,� , �- /. y ,, 10 ��r�iM®Rr�i�mi��v°��or' OWN moommommum moan I 01,2®rom mommumm now I /* ---------- CITY OF KENAI ORDINANCE NO. 612-80 AN ORDINANCE OF THE COUNCIL OF THE CrIll OF XENAIt ALASIKAf AMENDING KMC 21, KMC 22.05, AND KMC 7.30 TO PROVIDE FOR THE SALE OF CITY LANDS, TO ALLOW NEGOTIATED SALES AT APPRAISED MARKET VALUE, PROVIDING FOR TERMS AND CONDITIONS OF SAID SALES, PROVIDING FOR CITY FINANCING OF SAID SALES BY ACCEPTING NOTES SECURED BY DEEDS OF =ST 7OR A PORTICFN Of THE SALES PRICES THEREOF, AND PROVIDING FOR INVESTMENTS OF THE PRINCIPAL PROCEEDS PROM THE SALE OF AIRPORT LANDS, WHEREAS, the City has airport lands not devoted to airport uses which may be sold and other lands which may be sold in addition to lands received from tax foreclosures, and WHEREAS, It is desirable to sell these lands so they can be put to private use, so that the tax roles of the City will be expanded, so that the City will obtain funds to advance City projects, and also so that funds from the sale of airport lands can be devoted to investments to secure income for airport development and operations, and WHEREAS, It is desirable to provide by ordinance for a program of land sales so that such sales can be promoted and the above purposes accomplished, and WHEREAS, In order to facilitate such sales and advance the program, It Is felt desirable that terms be provided for the sales of such lands so that the City will carry notes secured by Deed of Trust for a portion of the purchase price thereof, and WHEREAS, the City Council desires to set policies to Initiate a program to encourage the sales of all City lands not set aside for a,public purpose, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section : KMC 22.05.060 2 Is hereby repealed and re-enacted to read as followss 02. If the Council determines that the property is not needed for Immediate public use, then such property shall be I listed for sale and sold in accordance with the procedures set out in 914C 22.05.030, 040, and 045." Section 2s That RMC 22.05.010 is hereby amended as followss 022.05.010 Posner to Dispose of Real Prof rtYs The City may sell, convey, exchange, transfer, donate, dedicate, direct or assign to use, or otherwise dispose of city -owned real property, including property acquired, held for or devoted to a public use, only in accordance with this chapter, Disposal or sale of lands shall be made only when, in the judgment of the Uty Council, such lands are III• (NO LONGER] required for municipal purposes." section 3s That KMC 22.05.030 is hereby repealed and re-enacted to read as follows: 022.05.030 ,As (a) All lands to which the City of Kenai holds title which are not restricted from sale by the Deed of Conveyance to the City, or which have been released from such restrictions, which the City Council has determined are not required for municipal or other public purposes, shall be listed for sale by the City Manager. "(b) Such sale may be made at not less than the value set by an independent appraiser within six months prior to the date of filing of application for sale or the date of the offer or advertisement for sale (whichever first occurs), either, at the option of the City Managers •1. By negotiated sale, or 02. By outcry auction to the highest responsible bidder, or 03. By competitive sealed bids to the highest responsible bidder." Section 4s That RMC 22.05.040 is repealed and re-enacted to read as followss 022.05.040 Sale Sale Procedures (a) If the land to be sold has not been appraised by a qualified appraiser within six months of application for sale or the date of the offer or advertisement of land for sale (whichever first occurs), then the City Manager will obtain such an appraisal for a 2 a en r I 1 determination of the minimum price on said land. "(b) Where any party, hereinafter called "Applicant," requests that a tract or tracts of land be sold for which an appraisal will be required, which will require subdividing, platting, or surveying and staking, or which will require advertising or incurring any other expenditures by the City prior to sale, "(1) No actions in preparation for sale will be taken by the City until an earnest money agreement shall be properly executed and filed with the City Manager for the purchase of such land with payment of sufficient earnest money, as may be determined by the City Manager, to cover all expenses of the City if the applicant subsequently fails to bid or buy the land and the land is not sold, and such earnest money agreement shall further contain the agreement by applicant to pay any additional costs if said earnest money is insufficient to pay all costs incurred by the City. "(2) If at any time during the process of preparing for sale, the applicant gives notice to the City Manager of withdrawal of the request for sale, the City Manager shall stop all procedures, shall pay expenses incurred prior to termination of sale procedures, and shall reimburse applicant for any earnest money advanced in excess of all - expenses incurred. (However, if another party desires the sale to proceed, files an application for sale, executes and files an earnest money agreement, and advances sufficient funds therefor, then the prior applicant will be reimbursed for expenses charged which can be attributed to the subsequent applicant.) ' "(3) If all actions necessary for preparation for sale have been accomplished, and if neither the applicant nor any other party purchases said land when first offered for sale after such request, then all expenses incurred in preparation for the sale will be paid from the earnest money, and the balance, if any, shall be returned to the applicant. If the sums advanced as earnest money are insufficient to pay all of the costs, the applicant will be billed for the balance due and normal collection procedures j followed. "(4) if the land applied for is sold on public sale set in response to such request to anyone other than 3 I �;,, .. .....y. .'., - ems..- '... .�. ..--�.�. ....�., -._ - - - -= � _ r.�..r-• _ - - _ _ _- "_ _' - applicant, then on closing of said sale the earnest money will be refunded in total to the applicant. "(5) If the ?and in question is sold to applicant, the earnest money advanced will be applied on th-- payment due at closing. "(c) If the City Manager knows of no competitive interest in the purchase of the tract of land proposed to be sold, he may negotiate the sale of said land only after a one time publication in a newspaper of general circulation within the City of a notice that it is his intent to sell said tract (giving the legal description thereof) by negotiated sale unless he receives notice of interest to purchase said tract from other parties within seven days after the date of publication of said notice. "(d) If it appears to the City Manager that more than one party might be interested in the purchase of the tract proposed to be sold, or if after publishing notice of negotiated sale, the City Manager receives notice from other parties of interest therein, then the City Manager shall put the tract or tracts of land up for sale, at his option, either by outcry auction or by competitive sealed bids. If the tract or tracts are to be put up for such competitive auction or sealed bid sale, notice of sale and the manner in which the land is to be sold shall be published in a newspaper of general circulation within the City once each weEk for two successive weeks not less than 30 days prior to the date of sales such notice shall also be posted in at least 3 public places within the City or at least 30 days prior to the date of sale, and such other notice may be given by such other means as may be considered advisable by the City Manager. Said notice must contain: "(1) the legal description of the land, "(2) a brief physical description of the land, "(3) the area and general location of the land, "(4) the minimum acceptable offer for the land (which shall be its appraised value), "(5) the terms under which the land will be sold, 4 1 r z" 0(6) any limitations on the sale of said land, "(7) the time and place set for the auction or bid opening, "(8) any other matters concerning the sale of which the City Manager believes the public should be informed. "(e) If no offers are submitted meeting the minimum acceptable offer (or appraised valuation), the City Manager may negotiate for sale of said tract or tracts of land with a modification of proposed terms or for less than the appraised valuation provided that no such negotiated sale for less than appraised value shall be binding upon the City unless the terms and price therein are approved by resolution of the City Council. "(f) if a real estate agent furnishes a buyer for a negotiated sale, or an applicant which begins procedures for a public sale, whether alternate sale is to the applicant or another higher bidder, then on closing of the transaction the closing agent shall be authorized to pay to said real estate agent a commission of 80. "(g) Closing of sale of City lands shall be handled by a title or escrow company within the City which specializes in closing of real estate sales. "(h) Conveyance of City lands shall be by quit claim deed furnished by the City, and buyers are advised that all such conveyances are subject to all liens, encumbrances, restrictions, and covenants of record and are specifically, without being limited thereto, subject to any unreleased restrictions contained in the deed or deeds by which the City receive title to the land. "(i) If a buyer desires to obtain a preliminary commitment for title insurance or title insurance to the land, then it shall be the responsibility of the buyer to obtain such commitment or insurance and to pay for the same. "(j) Except furnishing of the quit claim deed to the tract or tracts of land sold, all closing costs shall be borne by buyer. "(k) If the tract or tracts -of land are sold under terms by 5 V which the City is to accept a note as a portion of the purchase price, the note and accompanying deed of trust must be prepared by an attorney at the expense of the buyer, but must be approved by the City Attorney prior to closing. "(1) Said note shall be placed for collection with a bank selected by the City Manager, which may be changed from time to time, and which shall be the bank in which City funds are deposited, and the buyer shall pay the set up fee and annual collection fees for such bank collection." Section 9: That the Renai Municipal Code is hereby amended by adding a new section to be numbered RMC 22.05.045 which shall read as follows: "22.05.045 Terms For rinancing Sale of City Lands: (a) In order to expedite and facilitate the sale of City lands, the City Manager is hereby authorized to accept terms for such ,sales and may accept a note secured by a deed of trust for a portion of the purchase price thereof. rn this event the down payment required shall be determined by the City Manager, but shall not be less than the greater of 10% of the sales price or 15% of the sales price if a real estate commission is applicable. "(b) If the City Manager determines that it is in the City's interest to accept a note for partial payment for sale of lands, such note shall be secured by a deed of trust to the lands purchased, and shall carry terms as follows: "(I) The term of such note may be set by the City Manager, but it shall not exceed 20 years unless a longer period for a specific sale of land is approved by resolution of the City Council. 0(2) Such note shall bear interest at a rate to be determined by the City Manager, but the interest rate shall not be under 10% per annum unless a lesser rate is approved by resolution of the city Council." Section S: That RMC 7.30.030 is hereby amended as follows: 7.30.030 Airport Land gevenue Fund Account: III That there be and is hereby created a special account of the City to be known as the Airport Land Revenue Fund Account 6 (hereinbefore defined as the "Land Fund Account.") ".= The City hereby covenants and agrees that all income and revenues arising from the rental, lease, or Interest on notes from sale of the lands in the Airport Land System shall be deposited to the credit of said account and held in the custody of the Treasurer of the City separate and apart from all other funds. Such Land Fund Account shall be maintained IFOR AS LONG AS ANY OF THE BONDS AND ANY PARITY BONDS ARE OUTSTANDING) in a bank which is a member of the Federal Deposit Insurance Corporation for as long as any of the Bonds and any Parity Bonds are outstandingg and shall be expended and used by the City only for the purposes and in the order hereinafter specified. "(2) Current expenses of the Airport Land System shall be payable as a first charge from the Land Fund Account as the same become due and payable. Current expenses of the Airport Land System shall include all necessary operating expenses, current maintenance charges, expenses of reasonable upkeep and repairs, and all other expenses Incident to the operation of the Airport Land System, but shall exclude depreciation and all general administrative expenses of the City. Jwil%% T%nrn 4" U-1— --a. ——4&,U4. a.L.. T--.a ....J 7 ' I r� I I ( i i PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, tbis lot day of October, 2980, VINCENT O'REILLY, MAYOR I ATTEST: i Janet Wbelan, City Clerk First Readings September 17, 1980 Second Readings October 1, 1980 Effective Dates November 1, 1980 - i 1 CITY OF KENAI ORDINANCE NO, 614-80 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING RMC 23,40,020(c) TO CLARIFY TREATMENT OF HOLIDAY PAY FOR PUBLIC SAFETY EMPLOYEES, t WHEREAS, RMC 23,40,020(c) states that Public Safety employees shall receive holiday pay in lieu of receiving time off from work, and WHEREAS, RMC 23.40,020(c) also states that holidays which occur during vacation shall not be charged against such leave, and ) (l i WHEREAS, this wording implies that a Public Safety employee could receive a day off for a holiday without a charge against his accrued leave and also be paid for that holiday at the esid of the calendar year, which is clearly not the intent of the practice of paying employees for holidays. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OP THE CITY OP - KENAI, ALASKA that RMC 23.40.020(c) is hereby amended as followss "(c). Public safety employees shall receive pro rats an annual payment each December for authorized (APPROPRIATE) holidays as follows: Firefighters (56 hour week), 11.2 hours pay per - holiday !" Police (40 hour week), 8 hours pay per holiday Jail and Dispatchers (42 hour week), 8.4 hours pay per holiday Holidays which occur during vacation shall - (NOT) be charged against such leave." PASSED BY THE COUNCIL OP THE CITY OF KENAI, ALASKA, this 15th day of October, 1980. VINCENT O'REILLY, MAYOR ATTEST s Janet Whelan, City Clerk 0 First Readings October 1, 1980 Second Reading: October 15, 1980 Effective Dates November 15, 1980 3 C F, s E CITY OF KENAI ORDINANCE NO. 620-80 AN ORDINANCE Of THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE FEDERAL REVENUE SHARING FUND BY $53.,567 FOR VARIOUS CAPITAL EXPENDITURES. j ' WHEREAS, the Council of the City of Kenai has reviewed in a work session requests from City Department Heads for appropriations of Federal Revenue Sharing Funds, and WHEREAS, determination has been made concerning the desirability of and the need for the purchase of certain assets for the City, and WHEREAS, Federal Revenue Sharing monies are available for these I expenditures, and WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NOW, THEREPORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that: u°- Section 1s The 1980-81 Annual Budget of the City of Kenai be amended to include the items in categories as listed on Exhibit -A, which is attached and made a part of this ordinance. { Section 2s Estimated revenues and appropriations be fo increased as follows: I Fund _ f(E Federal Revenue sharing � Increase Estimated Revenues: 4 - Federal Revenue Sharing Increase Appropriations: Transfers to General Fund53 -567 { General Fund Increase Estimated Revenues: Transfers from Federal Revenue Sharing Fund 153 JA `< Increase Appropriations: j' Non -Departmental -Buildings $ 8,992 Police -Machinery b Equipment 12,500 =- Fire -Machinery b Equipment 10,675 �_--'-_ Animal Control -Machinery b Equipment 3,500 s Public Works Administration -Machinery b — , Equipment 2,500 Shop -Machinery b Equipment 10,900 1 Shop -Buildings 3,000 -- - Parks -Machinery b Equipment ,$10,500 i 0 ., Ordinance No. 620-80, P. 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of November, 1980* r VINCENT O'REILLY, MAYOR ATTEST s Janet Whelan, City Clerk - -- First Readings October 15, 1980 �w Second Readings November 5, 1980 Effective Dates November 5, 1900 Approved by Finances P � 1 W7 �'l 1 I. ♦1• f `'f Ord. No. 620-80, P. 3 "EXHIBIT A" 'o List of Federal Revenue Sharing Appropriations by asset names l Department Tom- Amount Qen - Total General Funds Non -Departmental Remodel kitchen (Pt. Kenay) $ Sr035 '- Non -Departmental Winterize windows 04 (Pt. Kenay) 3,957 $ S,992 goo Police Station Wagon, radio, shotgun, siren, light package Sl20500 12,500 9 � ' Fire Test tank 30,000 Speakers 6 mike ,�rJ;z 10,675 s, Animal Control Radio b charger 2,000 / u ^ Cat cages j�Q 3,500 / - P. W. Admin. Radio b Charger 2 J00 2,500 Y Shop Remodel generator room to tool room 3,000 ' 3-ton press 400 Three hose reels IL.500 4,900 R Parks Lime spreader b seeder 2,000 '. Pickup w/dump Shoo a10.500 S53 TOTAL "567 �. _ _ ! -3. _ -_ ca��e:-r_ - - - - - F -- - - ' - - - � '.�=,.-•ram' N CITY OF KENAI ORDINANCE NO, 621-80 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE 1980-81 GENERAL FUND BUDGET TO INCREASE THE RESERVE FOR SELF-INSURANCE BY , $100,000. WHEREAS, the City does not maintain insurance coverage for replacement of vehicles and equipment lost through accident or theft, and WHEREAS, a reserve for self-insurance has been established in the General fund in the amount of $10,000, which is clearly insufficient in the event of a major lose of equipment, and WHEREAS, the City Council desires to have this reserve increased - by $100,000 in order to restrict monies in an amount sufficient to protect the City against possible future losses of equipment, and WHEREAS, in the event of loss or change in circumstances, any Increase or decrease or use of monies in the reserve shall be made by ordinance. A F I WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL Of THE CITY OF KENAI, ALASKA, that the following increases in estimated revenues and appropriations be wades Increase Estimated Revenues: Appropriation from Fund Balance $100,000 Increase Appropriationss i Other -Transfer to Reserve (for i Self-insurance) $100,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKI,, this 5th day of November, 1980, VINCENT O'REILLY, MAYOR ATTESTS Janet Whelan, City Clerk First Readings October 15, 1980 Second Reading: November 5, 1980 Effective Dates November 5, 1980 Approved by Finances C4,oe' c I I CITY OF KENAI ORDINANCE NO. 622-80 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REPEALING KMC 1.65 WHICH PROVIDED FOR ELECTION AND APPOINTMENT OF BOROUGH ASSEMBLY REPRESENTATIVES FROM THE CITY OF KENAI. - i WHEREAS, the State of Alaska, pursuant to statute, has determined that Borough Assembly representatives should be elected from districts, and has removed the power of the City of Kenai to appoint or elect its representatives to the Kenai Peninsula Borougb Assembly, and j _ WHEREAS, KMC 1.65 providing for qualifications, classification of - representatives, election of representatives, and ratification of , first appointment of representatives is now invalid because of ;•., the preemption by the State under AS 29,23.020 and 040 and subsequent reapportionment and redistricting by the Department of 1 ° Community and Regional Affairs of the state of Alaska, and WHEREAS, the Kenai Municipal Code should be kept current and �., J conflicts with State law should be removed therefrom, i r NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ° KENAI, ALASKA, as follows$ seati=: KMC 1.65 is hereby repealed. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5tb day of November, 1980, VINCENT O'REILLY, MAYOR i ATTEST s o Janet Whelan, City Clerk First Readings. October 15, 1980 Second Readings November 5, 1380 Effective Date: December 5, 1980 I ••J r$1 CITY OF KENAI ORDINANCE NO. 623-80 AN ORDINANCE OF THE COUNCIL Of THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE STATE JAIL CONTRACT FUND 1980-81 BUDGET BY $500 FOR REPAIRS AND MAINTENANCE. WHEREAS, inspection of the Public Safety building heating system reveals that deficiencies exist in the heat sensing system within the jail cell block area, and WHEREAS, it is estimated that it may cost up to $500 to correct - these deficiencies, and WHEREAS, the fund balance in the Jail Fund has approximately $10,000 available for appropriation, and WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NOW, THEREFORE, BE IT ORDAINED BY -THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases in the 1980 -81 State Jail Contract Fund budget be made: Increase Estimated Revenuess Appropriation from Fund Balance $500 Increase Appropriationss Jail -Repair & Maintenance $500 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of November, 1980. VINCENT O'REILLY, MAYOR ATTESTS Janet Whelan, City Clerk First Reading: October 15, 1980 Second Reading: November 5, 1980 Effective Dates November 5, 1980 Approved by Finances e",r!X i 1 AGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 1, 1980 SEDGE OF ALLEGIANCE ROLL CALL AGENDA APPROVAL PUBLIC HEARINGS PERSONS PRESENT SCHEDULED TO BE HEARD MINUTES 1. Minutes, Regular Meeting, September 17, 1980 CORRESPONDENCE OLD BUSINESS 1. Cason & Wasson Leases NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Requisitions Exceeding $1,000 3. Ordinance 614-80 - Amending Title 23 to Clarify Treatment of Holiday Pay for Public Safety Employees 4. Ordinance 615-80 - Increasing Rev/Appns - Senior Citizens Project - $3,000 5. Ordinance 616-80 - Increasing Rev/Appns - General Fund Budget - Grants from Dept. of Energy and State of Alaska - Purchase of Library Material - $350 60 Ordinance 617-80 - Increasing Rev/Appns - Airport Land System Fund - Return Portion of Tie -Down Fees Withheld from McNamara and Assoc. - $3,850 7. Ordinance 618-80 - Increasing Rev/Appns - CEIP Streets, 1980 - $55,000 S. Resolution 80-152 - Transfer of Funds - Capital Project Fund, Frontage Road - $7,200 9. Resolution 80-153 - Transfer of Funds - Harbor Study Capital Project Fund Budget - Extend Contract with Administrative Coordinator - $4,285 �I S �i -- C 10. Agreement for Sale - Right of Way, Gerald & Regina Black - Frontage Road 11. Peninsula Engineering - Fidalgo St. Improve- ments - $12,453.75 12. CH2M Hill - Sewarage Project Construction - $16,480 13. Quality Asphalt - Fidalgo Pay Estimate #2 - $138,593.08 14. Dowling/Rice & Assoc. - Kenai Youth Center - $1,882 15. Dowling/Rice & Assoc. - Kenai Youth Center - $1,520 16. Alaska Boiler & Heat Exchanger Service - Pay Estimate #3 - Lube Rack Shop Addition - $17,890 17. OMNI North - Pay Est. #4 - City Hall 18. Reserve for Self -Insurance 19. Letter to Dept. of Transportation on Willow Street 20. Relationships Between Cities & Boroughs - Municipal League Rewrite of Title 29 21, Harbor Commission Discussion Items a. Recommend Engineering Firms - Small Boat Harbor b. Recommend Position - Administrative Coordinator H. REPORTS 1. City Manager 2. City Attorney 3. Mayor 4. City Clerk S. Finance Director 6. Planning & Zoning 7. Kenai Borough Assembly S. Harbor Commission I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT {'J i - j B C. 0 D. D . E F J p t �7 I r V i CITY COUNCIL - REGULAR MEETING, MINUTES '-JEER 1, 1980 - 7:00 PM :NAI PUBLIC SAFETY BUILDING kYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE ROLL CALL Presents Ron Malston, Dick Mueller, Vincent O'Reilly, Ed Ambarian, Betty Glick, Jess Hall Absent: Ray Measles AGENDA APPROVAL Mayor O'Reilly requested Ord. 619-80 be added as item G-22. Councilman Ambarian requested items G-8 and G-10 be discussed together. Agenda was approved as amended. PUBLIC HEARINGS None PERSONS PRESENT SCHEDULED TO BE HEARD None MINUTES -1 Minutes, Regular Meeting, Sept. 17, 1980 Councilman Mueller noted page 20, MOTION, line 3, the balance should be $3,850. MOTION: Councilman Mueller moved, seconded by Councilwoman Glick, to change the amount of page 20, MOTION, line 3, balance, to $3,850. Motion passed unanimously by roll call vote. CORRESPONDENCE None OLD BUSINESS -1 Cason & Wasson Leases Councilman Mueller stated the Committee still has not arrived at a concensus. The/ have not had a r i , { M KENAI CITY COUNCIL OCT'OBER 1, 1980 Page 2 committee meeting. It will have to be discussed with the new Council. Councilman Mueller added, regarding the airport apron leases, he felt we should do away with the appraisals entirely. We could use existing leases and appraisals to set the lease rate, then give the lessees the option of accepting the new rate or con- tinuing as is. He also said, regarding the Cason & Wasson leases, we should give them the option to cancel the leases and renew one year at a time. They should not be able to get them back for speculation. He felt more work should be done, renegotiation clauses should be included. Councilman Ambarian left at this time. Mayor O'Reilly said the problem is that no matter how far from the airport, the land is rated the same. Councilman Mueller noted no land has been sold, so we have nothing for comparison. G. NEW BUSINESS G-1 Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to approve the bills. Motion passed unanimously by roll call vote. Mayor O'Reilly asked Finance Director what the CD's were now, Finance Director Brown replied he thought about 11.5. G-2 Requisitions Exceeding $1,000 MOTIONS Councilman Malston moved, seconded by Councilwoman Glick, to approve the requisitions. Motion passed unanimously by roll call vote. G-3 Ordinance 614-80 - Amending Title 23 to Clarify Treatment of Holiday Pay for Public Safety Employees �1 r 1 KENAI CITY COUNCIL OCTOBER 1, 1980 Page 3 MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to introduce the ordinance. Motion passed unanimously by roll call vote. G-4 Ordinance 615-80 - Increasing Rev/Appns - Senior Citizens Project - $3,000 MOTION: Councilwoman Glick, moved seconded by Councilman Malston, to introduce the ordinance. Motion passed unanimously by roll call vote. G-5 Ordinance 616-80 - Increasing Rev/Appns - General Fund Budget - Grants from Dept. of Energy and State of Alaska - Purchase of Library Material - $350 MOTION: Councilman Mueller moved, seconded by Councilwoman Glick, to introduce the ordinance. Motion passed unanimously by roll call vote. G-6 Ordinance 617-80 - Increasing Rev/Appns - Airport Land System Fund - Return Portion of Tie -Down Fees Withheld from McNamara and Assoc. - $3,850 MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to introduc the ordinance. Atty. Delahay tad this is a finance matter, he would like to have the public hearing tonight. (10-1-80). MOTION: -- Councilwoman Glick moved, seconded by Councilman Mueller, to bring ordinance'617-80 up for public of hearing and ask for unanimous approval. s' Motion was approved unanimously by voice vote. r MOTION, Public Hearing, Ordinance 617-80 Councilwoman Glick moved, seconded by Councilman Malston, to approve the ordinance. KENAI CITY COUNCIL OCTOBER 1, 1980 Page 4 There was no public comment. Motion passed unanimously by roll call vote. (old G-7 Ordinance 14-7'80 - Increasing Rev/Appns - CEIP Streets, 1980 - $55,000 MOTION: Councilman Mueller moved, seconded by Councilman Malston, to introduce the ordinance. Motion passe- unanimously by roll call vote. G-8 Resolution 80-152 - Transfer of Funds - Capital Project Fund, Frontage Road - $7,200 Councilwoman Glick asked if this was some of the land we need to purchase rather than trade-off. Atty. Delahay replied yes, it is appraised at $4 per square foot. There was no public comment. Notion passed unanimously by roll call vote. G-10 Agreement for Sale - Right of way, Gerald & Regina Black - Frontage Road MOTION: Councilwoman Glick moved, seconded by Councilman Mueller, to approve the sale. Councilman Malston asked if there was an area that they wanted to buy. Atty. Delahay replied that had not been done yet. Councilman Malston asked if there was any other area with problems. Atty. Delahay replied the area in front of Dr. Hansen's is a trade. Motion passed unanimously by roll call vote. G-9 Resolution 80-153 - Transfer of Funds - Harbor Study Capital Project Fund Budget - Extend Contract with Administrative Coordinator - $4,285 MOTIONS Councilwoman Glick moved, seconded by Councilman Malston, to adopt the resolution. y TA r KENAI CITY COUNCIL OCTOBER 1, 1980 iY Page 5 Finance Director Brown explained there was an in- crease in the amount of the transfer because the photography services came in higher than planned. MOTION, Amendment: Councilman Malston moved, seconded by Councilman Hall to amend the motion to make the totalss ,G Q� From, Contingency ($4,D33) To, Profess. Serv. $4,533 - and to add at the end of the explanation, "at $500 per week, and to pay for photography services of $248 related to the harbor project." VOTE, Amendments a Motion passed unanimously by roil call vote. 4 VOTE, Main Motion; . II Motion passed unanimously by roll call vote. G-11 Peninsula Engineering - Fidalgo St. Improvements - $12,453.75 MOTIONS Councilman Mueller moved, seconded by Councilman Malston, to approve the billing. Councilwoman Glick asked if this is on the inspection. j Mayor O'Reilly replied yes. Councilwoman Glick asked if this was the total amount due, per our agreement -Wayne Henderson,Peninsula Engineering, 1 replied it is a partial payment. Vote failed, with Councilmen Malston and Mueller j voting yes, Councilman Hall, Councilwoman Glick and Mayor O'Reilly voting no. Councilwoman Glick suggested after Public Works Director Kornelis gets back, these things can be reviewed. Wayne Henderson, Peninsula Engineering, spoke. He explained the statement includes services being done in the field. It is unfair, they do not have -;} an agreement, the City has not done one. S F1 •—«,....,,,: KENAI CITY COUNCIL OCTOBER 1, 1980 ( Page 6 Atty. Delahay replied whether or not an agreement had been made, the contractor has the right to re- ceive payment. He suggested the Council reconsider. MOTION, To Reconsiders Councilwoman Glick moved, seconded by Councilman " Mueller, to reconsider the motion for payment of $12,453.75 to Peninsula Engineering. Motion passed, with Councilman Hall and Council- woman Glick voting no. Councilman Malston noted Atty. Delahay did say this has nothing to do with the contract, it would be I wrong to withhold payment. _ - i Vice -Mayor Glick took the chair. ; Mayor O'Reilly said he is concerned about the orig- inal estimate being off 200%.`�As soon as it became evident there was an over -run, it was not brought to Council.."This is loose treatment of hard-fought funds. Mayor O'Reilly resumed the chair. a" Councilman Malston asked if the engineering contract has been paid in full. Mr. Henderson replied yes. Councilwoman Glick said the Attorney's advice was , noted and appreciated. I Motion passed, with Councilwoman Glick voting no. I G-12 CH2X Hill - Sewerage Project Construction - $16,480 r- MOTIONS Councilwoman Glick moved, seconded by Councilman Mueller, to approve the a p yment. Motion passed unanimously by roll call vote. G-13 Quality Asphalt - Pidalgo Pay Estimate #2 - -. pu $138, 593.08 _ MOTION: - jCouncilman Malston moved, seconded by Councilman Hall, to approve the payment. �G a. i• r° KENAI CITY COUNCIL Page 7 Motion passed, with Councilwoman Glick voting no. G-14 Dowling/Rice & Assoc. - Kenai Youth Center - $1,882 Finance Director Brown explained at least a portion of this work is time spent at meetings. $1,892 is time spent before the contract was approved. Mayor O'Reilly asked if the $2,500 was approved by Council. Mr. Brown replied yes. Recreation Director McGillivray said he felt Ron (Rice) spent alot of time at meetings before the contract was accepted. He has spent time even though it was before the contract was signed. Councilman Hall asked, was he called upon by the Commissioners or the Administration? Mr. McGillivray said not by Administration, but by Commissioners. The Commission does not have the power to grant the time. Councilman Hall asked if it was the intent of the Commission to pay? Mr. McGillivray replied he couldn't MOTIONs councilman Mueller moved, seconded by Councilwoman Glick, to pay $282 and withhold $1,600 till we have clarification if it was in the original contract. Notion passed unanimously by roll call vote. G-15 Dowling/Rice Assoc. Kenai Youth Center $1,520 MOTIONs Councilman Mueller moved, seconded by Councilwoman Glick, to approve the payment. Mayor O'Reilly asked if this was the first payment on the $28,000. Councilman Mueller replied yes. Motion passed unanimously by roll call vote. G -16 Alaska Boiler & Heat Exchanger Service Pay Estimate #3 - Lube Rack Shop Addition $17,890 Councilman Malston moved, seconded by Councilwoman Glick, to approve the payment. Motion passed unanimously by roll call vote. G-17 OMNI North Pay Estimate #4 City Hall ' - . - . . -� - ` � �. ~`-- � / ■ A a �M r� KENAI CITY COUNCIL OCTOBER 1, 1980 Page 8 MOTION: Councilwoman Glick moved, seconded by Councilman Mueller to approve the payment. Motion passed unanimously by roll call vote. G-18 Reserve for Self -Insurance Finance Director Brown suggested the Council may want to defer decision until final statements are ready. He has been promised them by Oct. 15. He noted $100,000 is available. Councilman Malston asked, what would this save us in insurance? Mr. Brown explained we have no insurance on vehicles unless they're in the warm storage. Then it is covered under that policy. When the dump truck rolled last winter, we lost the truck. We do have the funds to cover this. Mayor O'Reilly asked if we have liability insurance. Mr. Brown replied yes. Councilman Malston asked, is the reason for not having insurance because of the cost? Mr. Brown replied that and our record. Other than the dump truck, there have been no accidents. Council directed Mr. Brown to prepare an ordinance. (� G-19 Letter to Dept. of Transportation on Willow St. Mayor O'Reilly asked if this is a proposed letter. City Manager Brighton replied yes, it was of a nature that they felt it should go before Council. Councilwoman Glick suggested a copy be sent to Gov. Hammond and anyone else in the State that could be involved. Also we should send a copy of the letter from Public Works Director Kornelis and Mr. Reddick's reply. Atty. Delahay suggested a copy be sent to Lt. Gov. Miller. Council agreed. Councilwoman Glick said everything the Council has received should be included. G-20 Relationships Between Cities & Boroughs - Municipal League Rewrite of Title 29 City Manager Brighton reviewed the letter dis- cussing the rewrite. Atty. Delahay explained what he is trying to do is get back to the original in- tent of Borough duties. This is a political move to get the cities together to limit powers. Council- man Mueller added he felt Planning & Zoning should be returned to the City. Mayor O'Reilly noted Mayor Gilman was here. He noted the Kodiak situation is the reverse of ours. The Borough is a weaker tax f 3 KENAI CITY COUf1CIL OCTOBER 1, 1980 Page 9 revenue source, the City is trying to keep the City tax base in Kodiak. Councilwoman Glick noted at the last Legislative session, it was decided the Boroughs can take the powers of 1st Class cities. Atty. Delahay said the City vote would be lumped with the other areas. MOTIONS Councilman Malston moved to have action tabled till we have more information received. There was no second. Motion passed unanimously by roll call vote. G-21 Harbor Commission Discussion Items Mayor O'Reilly reviewed the letters in the packet. He suggested this item be discussed during the Harbor Commission report. Council concurred. G-22 Ordinance 619-80 - Amending KMC Prohibiting of City Officers and Employees Serving on Boards & Commissions. MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to introduce the ordinance, and have the 2nd hearing prior to canvassing of the ballots on the Oct. 8 special meeting. Motion passed unanimously by roll call vote. H. REPORTS H-1 City Manager City Manager Brighton spoke. 1. Mr. Nix of the Dept. of Revenue will be in the community. He will meet with the Chamber but will not be able to meet with the public. 2. Regarding Cable TV. He explained in the Lower 48, it is in franchise, the municipality can negotiate with the companies; this is not true in Alaska. The Public Utility Commission has the final say-so. tor. Wipperman of the Public Utilities said the possibility of easement rights negotiation would not benefit the community. One company has filed, another had inquired Y' 0 1= KENAI CITY COUNCIL OCTOBER 1, 1980 Page 10 regarding a contract. Councilman Ambarian returned at this point. 3. Regarding the City Hall contract - We have asked the architect to hold on equipment planned for City Hall, we will wait till the status of the Dept. of Revenue is decided. 4. Regarding the telephone poles on Frontage Rd. Homer Electric and Glacier State won't pay for burying them. The cost :s approx. $100,000. The telephone poles will remain. There is a 3 foot right-of-way, there might be a possibility of future burying of lines. 5. Federal Revenue Sharing has expired till a bill is passed. The Senate has passed a bill, the House has passed a bill for local government, but not for State. 6. Regarding airport land sale - Atty. Delahay and Mr. Brighton attended a hearing in Anch. with FAA. Trading Bay between Willow and Airport Way can be sold. The lot next to - Ski-Mo can be leased, and the land near the Dairy -Queen is for sale. They will consider these on an individual basis, 7. There are 2 major matters that should have a work session. a. Ordinance 612-80 b. A "Want List" on moneys from Juneau. Council should prioritize. 8. Regarding grading of the land at Spur and Spruce, Highways Dept. agrees and will remedy. Councilwoman Glick said the telephone poles should be with the electric poles. She reviewed a draft letter to HEA from property owners on the highway. They would like to ask HEA to make this their ist priority next Spring. Should the City send a letter to HEA? We do not feel this is a cost the City should bear. She also wanted to thank the people for their concern. Mayor O'Reilly asked the Council if they wished to have the City bear any of the cost. Councilman Malston asked if this is for the Corr- idor only? tor. Brighton replied yes, with a concrete corridor to hold the cable. Councilman Malston ' 4 r IJ I 4 _ I KENAI CITY COUNCIL OCTOBER 1, 1980 (� Page 11 said we would be better off if we paid a portion and got it done. Councilman Mueller said a portion of the concrete corridor could be made a part of the sidewalk. Councilwoman Glick said she has reservations in offering City taxpayers dollars to pay for this, but we will pay with increased utility costs if we don't pay for it. Councilman Malston said this would be a definite improvement to the City. He agreed with Councilwoman Glick on the City taking the costs. Mayor O'Reilly suggested we include the phrase that we would like to discuss w;.th them. Mayor O'Reilly noted public support had been re- ceived through the efforts of Paul Quesnel. Councilman Malston asked are we going to get this Trading Bay land rolling or are we going to have a work session? Mr. Brighton replied we planned to have a survey. We have sent letters asking the intent of the leaseholders, and have received 3 replies. They all intended to go ahead with their original plans. We could wait'till the ordinance is passed before finalizing agreements. Council- man Malston said he didn't want this to be put on the back burner. Council set a work session for Oct. 29, 1980. H-2 City Attorney Atty. Delahay spoke. 1. Regarding the old skater's cabin logs. A public sale is required if there is over a $1,000 value, he would recommend an ad, go into sealed bids with clean-up included. 2. Regarding the meeting with FAA. There are 3 tracts concerned, previous leases allowed us to sell. o. 3. There has been a question of use airport equip. on City streets. City equipment is used on the airport. The FAA said they see no problem but it was not in general practice. This gives us the "green light." Councilman Malston noted the airport must be reimbursed, does FAA reim- burse the City? Atty. Delahay replied no, but `. it could be done. Finance Director Brown noted i labor of the men is charged to the airport, not the equipment. Mayor O'Reilly said the Public Works Dept. is instructed they can use equip. in the City. I n it r KENAI CITY COUNCIL OCTOBER 1, 1980 Page 12 H-3 Mayor 1 Mayor O'Reilly spoke. 1. Mayor O'Reilly reviewed his Juneau trip. He felt it was in vain, Mayor Gilman arranged a a meeting the next day with Gov. Hammond and Lt. Gov. Miller. Gov. Hammond said it was a mistake, municipalities have funding problems. He suggested the conference of Mayors consider 2 proposals: a. Take excess funds to permanent fund and down to municipalities b. Several legislators have made suggestions regarding appropriating excess State revenues. He felt it would be better to have a formula for dividing up the excess funds. it will come up for discussion in Municipal League meeting. He felt the Governor is a "lame duck",it is impossible 1 to bring political pressure on him. No State legislator has taken a stand of support. He will suggest at the Municipal League a position be submitted to the legislators. - H-4 r � City Clerk Clerk Whelan said the special election will be held October 7. 1 There will be a special meeting of the Council on October 8, at 8:00 to certify the results of the { election. H-5 Finance Director 1 Finance Director Brown said there is only $37 left in the Council budget for travel. We will have to transfer funds. We should have approximately $600 per person. He suggested a number be selected for discussion at the Oct. 15 meeting. Councilwoman Glick said if we are considering additional travel in the fiscal year, could we take enough for the entire fiscal year? Mayor O'Reilly said we should start with a number. 'Councilman Ambarian suggested the Mayor propose the amount needed. Councilwoman j Glick suggested $10,000. 1 Council concurred. i j � I KENAI CITY COUNCIL OCTOBER 1, 1980 Page 13 11-6 Planning & Zoning None H-7 Kenai Borough Assembly None H-8 Harbor Commission Administrative Coordinator Davis spoke. 1. On Sept. 24, Cramer, etc. had a meeting with 'Planning & Zoning and outlined the Borough Coastal Management Program. Commissioner Williams was there. Harbor Commission feels strongly about the project, especially the bluff situation. Harbor Commission will make a recommendation to the Council. 2. On Sept. 27, Harbor Commission has scheduled .a presentation from the firms with proposals for harbor study & design. Some Councilmen were there, they were very professional sub- mittals. 3. Regarding the Alaska Goal Committee meeting. The Harbor Commission feels deep concern, the Council should be involved. The State is attempt- ing a study of wetlands within the City. If the City wishes to pursue the wetlands study, they could with a private firm. Anchorage is phase II of the study. City Manager Brighton referred to Commissioner Williams, noting that the Harbor Commission has tabled the selection of an engineering firm. Commissioner Williams agreed, it is tabled. Also the Harbor Commission has elected not to select a coordinator. He noted they have effectively shut down the harbor project. It is in a stalemate, it is Mr. Roper's problem. Mayor O'Reilly asked if City Manager Brighton, Atty. Delahay and Comm- issioner Peterkin will meet with Mr. Roper? Comm- issioner Williams replied yes. City Manager Brighton explained we would feel uncomfortable without add- itional direction from Council regarding our role in this process. sioT" 1 ' ' I I ' } 0 KENAI CITY COUNCIL OCTOBER 1, 1980 Page 14 MOTION. - Councilwoman Glick noted Commissioner Williams did not point out the letter from Mr. Roper to the Council, at the last Council meeting. Atty. Delahay, City Manager Brighton and Commissioner Peterkin were directed to negotiate with Mr. Roper. The next day Mr. Roper came to the office and was given a figure from the last meeting. Mr. Roper offered to sell the leases at $300,000 plus possible other costs. Based on actions of the Harbor Commission, she would like to make a motion. MOTION: Councilwoman Glick moved, seconded by Council Ambarian, to direct Administration to write a letter to Mr. Roper, thanking him for his letter of Sept. 29, 1980, and informing Mr. Roper that the City finds his counter -proposal unacceptable. Based on his letter, the City is dropping all activ- ities relating to harbor development, design and construction. The Harbor Commission has also post- poned indefinitely the selection of an engineering firm. The City would encourage Mr. Roper to start construction. In 6 to 8 months, the City will con- sider renegotiations. The City will support, help and advise him with the harbor. City Manager Brighton noted Mr. Roper's offer was not a counter -proposal. when he left the office, he said it would be nothing less than $150,000. The letter jacked the figure up to $300,000, it is his own counter-offer. MOTION, Amendment: Councilwoman Glick, with concurrence of second, agreed to drop the word "counter" from the motion. Councilman Ambarian said we have come to an impasse between the City and the Harbor Commission, not with the City and Mr. Roper. We are all working the same way, but on different tracks. If we wait 6 to 8 months: 1. We would miss the session in Juneau. 2. We would lose on the work done. Councilman Ambarian further stated he suggests the KENAI CITY COUNCIL OCTOBER 1, 1980 Page 15 new Council take a new look at the project with a united approach. We are arguing with ourselves and Mr. Roper will take advantage of it. Council- woman Glick replied we are not arguing with the Harbor Commission. She added perhaps 6 to 8 months is too long a time. She would just as soon Mr. Roper go ahead with the project, if we continue to let Mr. Roper feel he is unable to do the work, he will be jeopardizing our funds in Juneau. Mayor O'Reilly asked Commissioner Williams if he had any problems with Councilwoman Glick's motion. Commissioner Williams replied he is relatively com- fortable, but not with the negotiations. MOTION, Amendment: Councilwoman Glick moved, seconded by Councilman Ambarian, that based on Commissioner Williams' comments, we should point out the City will not accept the offer of a $1 Million contract and the $300,000 offer is also unacceptable; and strike out•"future negotiations" in the original motion. (� Councilman Ambarian said he agrees with the facts J as presented, but should the motion pass, the action will be a severe blow to hopes of the City getting the harbor developed. We need to have the Harbor Commission continue with the work. Councilwoman Glick said should the City get involved with harbor development, they will have to have a feasibility study, that would take 1-1/2 to 2 years. Commissioner Peterkin has said regarding funding from the Corps. of Engineers, we are #5 on the list. Funding will not be as early as planned. Mayor O'Reilly said the motion is to send a letter to Mr. Roper, saying in effect, "It is up to you to produce, if you don't, the City will take it up." Councilwoman Glick said we don't want to indicate we are willing to take it up. The City has said, "It's your baby, have at it." Councilman Ambarian said he still feels we are trying to negotiate by motion. Councilwoman Glick replied that is not her intent. Motion passed with Councilman Ambarian voting no. I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD --.-- ' Ruby Coyle spoke. Regarding the previous motion t and letter to Mr. Roper. She questions whether we should thank him. It is not worthy of that. The City has been done badly by Mr. Roper, we should -- i .j 1 KENAI CITY COUNCIL OCTOBER 1, 1980 Page 16 not give any indication we are stopping work on the boat harbor. It is an injustice to those who have worked on it. If you continue negotiation with him you will be in the same boat 2 or 3 years from now. We worked hard to get funds from Juneau, we worked hard to get the Corps. of Engineers interested. Capt. Reynolds is most receptive of any of the Engineer officers that has come to Kenai. Time is getting late, the City is deserving of a harbor. She didn't believe Mr. Roper's price is going to get any lower. The City issued him a 2nd lease that is not contingent on any performance, over some objections. When you give a person a 99 year lease without a completion date, at that long, it is ridiculous. Tracts A,B, & C are prime locations for a boat harbor in Kenai. We should have a per- formance bond and a completion date. To stop on the boat harbor, you are not acting properly to _ the City. As a fisherman, I can say this is a big industry here,the harbor might bring in revenue larger than the airport. Councilwoman Glick spoke. She explained Frank C Murkowski was supposed to be here Oct. 10, but had to cancel. He will be available in the City Hall Oct. 23 or Oct. 24. Mayor O'Reilly noted Clark Gruening will be here later this month. Clerk Whelan noted the issuance of passports has been discontinued in the City. It has been sug- gested the City Clerk take over the duties. She explained she is averaging 16 hours of overtime per month, reimbursable with comp. time. Because of the press of duties, she is unable to use the comp. time available to her. She felt she would be unable to take on the additional duties, even though it would not be many hours per month. Councilman Ambarian noted the Clerk of the Court in Homer handles it. This is a Federal function, the State could handle it. Councilwoman Glick asked the Administration to write a letter to the State to use Clerks of the Court for the duty. Commissioner Williams spoke.. Regarding passports, would port of entry status also fall into the cat- egory of issuing passports? Mayor O'Reilly replied we should wait for a response from the letter. KENAI CITY COUNCIL OCTOBER 1, 1980 k'..' Page 17 Councilwoman Glick wanted to wish the candidates good luck. She would also like to thank Council- man Ambarian for his time and service. She asked if the Mayor would have a presentation to give to Councilman Ambarian. Council agreed. Mayor O'Reilly g Y Y said the City owes Councilman Ambarian alot, he has held the line when it was difficult. It was easy to talk to him, even when we disagreed. He will j be missed. ADJOURMNT i-- = Meeting adjourned at 10:00 PM. K Respectfully////�� Submitted, r. i Janet Whelan City Clerk 3 �1 r y l KFNAT CITY COL11CIL - SPECIAL MEETING OCTOBER 8, 1980 - 8:00 PM KENAI FINE ARTS BUILDING MAYOR VINCENT O'REILLY PRESIDING 1. ROLL CALL Present: Dick Mueller, Vincent O'Reilly, Ed Ambarian, Betty Glick, Jess Hall, Ron Malston Absents Ray Measles AGENDA APPROVAL Agenda was approved as submitted. 2. Ordinance 619-80 - Amending KMC, Prohibiting of City Officers and Employees Serving on Boards and Commissions. MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to adopt the ordinance. There was no public comment. ( ^, Mayor O'Reilly noted the question had been raised how this applies to Borough commissions, who have members appointed by Council. Councilwoman Glick said this had been brought to Council before. Planning Commission members can serve on the C uncil. Councilman Ambarian noted this ordinance applies to the City, not the Borough. Atty. Delahay ex- plained this section being amended applies to diff- erent committees directly relating to the City, to prevent the Council being on all of the committees and "rubber-stamping." The Borough is a different thing, it is under the control of the Assembly. Councilman Hall noted it is a question of propriety. Atty. Delahay said all other commission members have quit when running for Council, Mr. Wagoner has not. Mayor O'Reilly said it comes back to the other point. An appointment to another commission comes from a source other than Council can control. Council could set up a control over commissions. Councilman Hall said we should say that in the ordinance. MOTION, A14ENDMENTs Councilwoman Glick moved, seconded by Councilman Ambarian, per request from the City Attorney, to amend section 11.10.040, 3rd line from the bottom, to read,, "the City of Kenai) is an officer or employee of the City of Kenai on the effective date of this ordinance, or shall be elected or appointed as--". i I - KENAI CITY COUNCIL, SPECIAL MEETING OCTOBER 8, 1980 C Page 2 Amendment passed unanimously by roll call vote. Main motion passed unanimously by roll call vote. 3. Letter from Bob Roper. Mayor O'Reilly asked if this could be brought up at the next regular meeting. Clerk Whelan explained this was for information only. 4. Election Results Clerk Whelan reviewed the election results, as enclosed in the packet. MOTION: Councilman Ambarian moved, seconded by Councilwoman , Glick, to accept the results of the election. Motion passed unanimously by roll call vote. 6. General �- Councilman Mueller said he would be out of town Tj - Oct. 13 through 16. +t Atty. Delahay said he would be out of town Oct. 15 till Nov. 3. Atty. Delahay said there is a need for changes in the election ordinances. a. The canvass dates are too soon for the absentee ballots. b. The petition dates are later than the Borough• We will need some charter changes also. He would like to do this next Fall. This will be discussed later by Council. Mayor O'Reilly noted Mr. Wagoner will take office Nov. 5. Atty. Delahay said he felt this should be changed also, to read,the next regulars meeting seven days after the election. Councilman Ambarian asked if it would be easier to follow the Borough - Code. Atty. Delahay replied yes, the only difference would be the meeting night. Mayor O'Reilly asked Councilman Ambarian if he was willing to serve until Nov. 5. Councilman Ambarian replied yes. Mayor O'Reilly asked Clerk Whelan to notify Mr. Wagoner of the installation date. f KENAI CITY COUNCIL, SPECIAL MEETING OCTOBER 8, 1980 Page 3 Mayor O'Reilly discussed a phone conversation with Walt Henry of Dow Chemical. They will be down here Oct. 23, and will see the oil companies. Mr. Henry stated he would want material dealing with the en- vironment. That is alot to put together and give to Dow. After the presentation Dow would put to- gether the proposal. They will probably stay over- night. Councilman Ambarian asked if they were look- ing to Kenai to do the introduction. Mayor O'Reilly replied they cannot go to the Borough, Seward will also have a presentation. Councilman Ambarian asked if this would include Kenai and North Kenai. Mayor O'Reilly replied Kenai and Wildwood, at least. He would like some guidelines from the Council. Council- man Ambarian suggested the Mayor meet them since he was contacted. We already did this with Alpetco. Maybe they are looking for community acceptance. What they want is available, he doesn't think that is what they are after. Councilman Hall said they. are also looking for tax-free proposals. Council- woman Glick said that and other things we can offer. Councilman Hall said regarding the port, he was dis- appointed to see it go down. We are facing this situation with Dow. As far as he is concerned, he doesn't canekho has the powers, as long as it is being done. We could buy Rig -Tenders dock, for that matter. Councilman Ambarian said from the invitation, it sounds like we're being used for more than the facts. Councilman Hall felt they are looking for what Kenai has to offer them. Mayor O'Reilly agreed, they are looking for the attitude of the people. Councilman Malston suggested we should get together with Peggy Arness of the Chamber. They put things together for Alpetco. She has lots of information. It should be done in an hospitable type of atmosphere. Councilman Ambarian noted we need to remember, there were negative comments made last time to Alpetco. Mayor O'Reilly said there are two areas they ought to be considering: a. Ports & harbors b. Water supply Mayor O'Reilly continued: as for power, they will do their own or make their own plans. Councilwoman Glick noted at the dinner she attended in Anchorage, she felt they usually did their own. Councilman Ambarian said we should contact HEA, etc. Council- man Hall asked, is HEA receptive to this? If they lose their lines, there will be brown -outs. They KENAI CITY w� :CI:., SPECIAL MEETING OCTOBER 8, 1980 Page 4 should be contacted first. There might not be a positive reaction. Mayor O'Reilly asked, how large a roll do we wish to play? Councilman Ambarian replied, a strong one. Mayor O'Reilly said we must make sure we are reflective of the community, how does this benefit them? Councilman Hall said it will affect the economy of the entire area. Mayor O'Reilly reiterated, are the people receptive? Councilman Hall said those who are settled here don't wish to have a change. Councilman Ambarian ' - added he disagreed. Those on the top only, the rest are looking for better jobs. Councilman Hall said a percentage are going to move into town the rest will be using the businesses. Council- man Mueller said it could be a stabalizing effect on the economy. Mayor O'Reilly said if we are active in pursuing this, it may not be receptive for those 15%, but are we being fair to the rest? Councilman Hall said it is the 85% he is concerned with. Mayor O'Reilly said, a. We will take the lead in this. b. Whatever political powers we can exert, we will use to bring them to the area. City Manager Brighton noted the one -day seminar by the Chamber of Commerce Industrial Committee on industrial procurement. He will check on the date. -. ADJOURNMENT Meeting adjourned 9:00 PM. Respectfully' Submitted, t t 4 Janet t9helan City Clerk - o ' ' c 1 Y Y N -'_ AGENDA 7 t KENAI CITY COUNCIL -REGULAR MEETING OCTOBER 15, 1980 PLEDGE OF ALLEGIANCE A. ROLL CALL lAGENDA APPROVAL B. PUBLIC HEARINGS f -_ 1. Ordinance 614-80 - Amending Title 23 to Clarify Treatment of Holiday Pay for Public Safety Employees 2. Ordinance 615-80 - Increasing Rev/Appns •- Senior Citizens Project • 3. Ordinance 616-80 - Increasing Rev/Appns - General Fund Budget - Grants from Department of Energy & State of Alaska - Purchase of , 4'F Library Material - $350 - 4. Ordinance 618-80 - Increasing Rev/Appns - CEIP Streets, 1980 - $55,000 C. PERSONS PRESENT SCHUDULED TO BE HEARD r 1. Helen Bierne - Bond Issue, Nov. 11, 1980 Provide Additional Services to State of Alaska, Additional Penal Capital Improvements D. MINUTES 1. Partial Translation - Regular Meeting, October 1, 1980 E. CORRESPONDENCE n i F. OLD BUSINESS ti 1. Cason & Wasson Leases ' i 2. Harbor Commission -..;•, a. Recommend Engineering Firm - Small c ` Boat Harbor b. Recommend Position of Administrative Coordinator 3. Letter to Bob Roper re/Small Boat Harbor - - = G. NEW BUSINESS i 1. Bills to be Paid, Bills to be Ratified ' 2. Requisitions Exceeding $1,000 3. Ordinance 620-80 - Federal Revenue Sharing r Appropriations 4. Ordinance 621-80 - Increasing Rev/Appns, 1980-81 General Fund - Increase Reserve for Self - a Insurance by $100,000 f; 5. Ordinance 622-80 - Repealing KMC 1.65, Providing for Election & Appointment of Borough Assembly C Representative 6. Ordinance 623-80 - Increasing Rev/Appns - State Jail Contract Fund 1980-81 Budget - Repairs - $500 7, Resolution 80-154 - Transfer of Funds - Legislative Travel to Municipal League Functions & Other Functions Benefiting City of Kenai - $10,000 S. Resolution 80-155 - Transfer of Funds - Over- time for Secretarial Services for Harbor Commission through End of Fiscal Year - $350 9. Coastal, Inc. - Airport Taxiway Lighting & Gas Standby Generation - Partial Payment - $169,449.96 10. Brown & Assoc. - Sewer Treatment Expansion - Partial Payment - $173,495.58 11. Brown & Assoc, - Sewer Treatment Expansion - Change Order $1 - $95,445.32 12. Doyle's Excavating - Frontage Road - Partial Payment - $89,341.58 13. Dowling -Rice &. Assoc. - Kenai Youth Center $3,203.80 14. Wince, Corthell, Bryson & Freas - Frontage Road, Engineering Services - $8,233 15. .Wince, Corthell, Bryson & Freas - Electrical Improvements, Engineering 3ervices - $4,681 16. Alaska Boiler & Heat Exchange - Change Order #1 - Warm Storage Building - $1,250 17. Saltz General Contracting - Change Order $2 Athletic Fencing 18. Saltz General Contracting - Final Payment - Athletic Field Fencing H. REPORTS 1. City Manager 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director 6. Planning & Zoning 7. Kenai Borough Assembly S. Harbor Commission . I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT :b KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 15, 1980 - 700 P.M. PUBLIC SAFETY BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE ROLL CALL Pems Vincent O'Reilly, Edward Ambarian, Betty Glick, Jess Hall, Ron Malston, and Ray Measles Bps Dick Mueller Councilman Ambarian questioned if we had to recognize Mary Ann Dore as Acting City Clerk? Mayor O'Reilly asked if there was any objection to having Mrs. Dore serve as Acting City Clerk. There was no objection. AGENDA APPROVAL Mayor O'Reilly advised that Acting City Manager Kornelis had three items to be added to the agenda. They were added as " follows: G-19. Resolution 80-156 20. Inspection contract 21. Union Oil application Be HEARINGS B-ls Ordinance 614-80 Mayor O'Reilly read Ordinance 614-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, amending KMC 23.40.020(c) to clarify treatment of holiday pay for public �y safety employees." ' t MOTION:/.Ww�►�- -`' Councilman I?alston moved, seconded by Councilem Click, for adoption of Ordinance 614-80. ;y 1 -- j f G J ,G it F � T 4 . t i - - _ - .. _. ___. <T r- - -- Mayor O'Reilly opened the hearing to the public. Councilman Ambarian said he discussed this ordinance with some of the employees and it is still not clear as to the intent of the ordinance. He felt that it should be tabled until Mr. Brown returned. The question is the last sentence "Holidays which occur during vacation shall be charged against such leave." Sandy Parnell of the Finance Department said that whether public safety employees are working or not on a holiday they get paid for it plus at the end of the year receive 11 paid holidays. If they should take their vacation during a holiday they would get paid for it, not take it off their leave and get paid again - or get paid 3 times. what the Finance Department is trying to change is if there is a holiday during their vacation time it would be charged to their annual leaves not their holiday pay so they would get 11 paid holidays at the end of the year. Councilman Ambarian felt it should be reworded to make it clearer. MOTION - TABLE: Councilman Ambarian moved, seconded by Councilman Ralston to table Ordinance 614-80 and have the Finance Director and City Attorney reword the last sentence. Motion passed unanimously by roll call vote. B-2s Ordinance 615-80 Mayor O'Reilly read Ordinance 615-80 by title only. 'An ordinance of the Council of the City of Kenai, Alaska, increasing estimated revenues and appropriations in the special revenue fund entitled "Kenai Senior Citizens Project FY 1980-81' by $3,000.' NOTION: - Councilman Ralston moved, seconded by Councilman Measles, for adoption of Ordinance 615-80. There was no public comment. 2 W !/. Motion passed unanimously by roll call vote. B— Ordinance 616-80 Mayor O'Reilly read Ordinance 616-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, increasing estimated revenues and appropriations in the 1980-81 General Fund Budget by $350 in recognition of grants from the Department of Energy and the State of Alaska for purchase of library materials." MOTION: T Councilman Measles moved, seconded by Councilwoman Glick, for adoption of Ordinance 616-80. There was no public comment. Motion passed unanimously by roll call vote. B-4: Ordinance 618-80 41 Mayor O'Reilly read Ordinance 618-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, increasing J estimated revenues and appropriations in a new Capital Project Fund entitled 'CEIP Streets - 1980' by $55,000." �i ° MOTION: =. Councilman Ambarian moved, seconded by Councilwoman Glick, for adoption of Ordinance 618-80. >, There was no public comment. Motion passed unanimously by roll call vote. C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Helen Bierne, As Helen Bierne was not present at this time, Mayor O'Reilly said that when she arrived the Council would hear her presentation at that time. 3 i } j� J n D. MINUTES D-1 Partial translation - regular meeting, October 1, 1980 Approved as distributed. i E. CORRESPONDENCE None. i P. OLD BUSINESS P-1 Cason & Wasson Leases Since Councilman Mueller was not present, no action was taken on the Cason & Wasson leases. F-2 Harbor Commission a. Recommend Engineering Firm -Small Boat Harbor i ° Mayor O'Reilly stated that the Harbor Commission is unanimously i� recommending C82H Hill as the engineering firm. " Councilwoman Glick felt that this should be tabled since at the last Council meeting a motion was made to postpone any action by Council. We should inform all candidates who we are intending on choosing when we are ready to start, in the letter sent to CH2M Hill we should advise them that prior to their starting we would i give them a 3-4 week notice. Mayor O'Reilly said he did not think the Council took any action on this postponement it was the Harbor Commission who did. MOTIONS Councilman Ambarian moved, seconded by Councilman Malston, for approval of the contract fir CHU Hill for the small boat harbor contract. Councilman Ambarian said that if the Harbor Commission recommended CH2H Hill and Council concurred, there would be no harm in awarding the contract. � 4 IrT i i f� 0 ,A J w .y_ Sandy Parnell from the Finance Department noted that in the letter from the Harbor Commission CH2M Hill was recommended but no dollar amount was mentioned, We would have to have that figure before we could award a contract, Councilman Ambarian said that since he did not see the contract or proposal, he would like either a member of the Council or Commissioner Williams to outline the highlights of the proposal of C92M Hill. Commissioner Williams said that it is not the intention of the Harbor Commission to request an awarding of the contract, but the recognition of the winning recipient based on the proposals submitted. The Harbor Commission would like to make the other 3 firms aware of the fact that they will not be chosen. The process of elimination was very time consuming. We sent letters to 19 engineering firms that were narrowed down to S. They made their presentations at an all day meeting held at the Sheffield House. Their presentations included not only the harbor but also bluff erosion, the environmental aspects, water and sewer, etc. Later we analyzed the proposals and narrowed it down to CH2M Hill and Tippetts, Abbett, He Carthy and Stratton. Based on total costs, services rendered, type of work to be done, and general reputation of both contracting firms, we agreed that CH2M Hill could do the best job. In the proposal there is no definite time frame as to when the starting date is, None of the dollar figures are correct yet either. MOTION - WITHDRAWN: Councilman Ambatian, with consent of second, wished to withdraw his motion as he did not feel his wording was proper, MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to notify the applicants of the following to concur with the Harbor Commission, .It is the intention of Council to concur in the recommendation of the Harbor Advisory Commission in selecting the engineering firm of CH2M Hill for certain design and engineering work in the Kenai river mouth. Council understands that a draft contract will be submitted specific to work to be performed and dollar costs, it is also the intention of Council that this action is not intended to violate the spirit or intent of Council 5 11 ■ ] _ --1 4 _ E �i action as regards to private harbor development efforts and expressed in the letter of the City Manager dated October 6, 1980. Motion passed unanimously by roll call vote. F-2b Recommend Position of Administrative Coordinator MOTIONS Councilman Ambarian moved, seconded by Councilman Measles, that Council approve the recommendation of the Harbor Commission by recommending Gary Davis for the position of Administrative Coordinator of the Harbor Commission. DISCUSSIONS Councilwoman Glick thought we had just renewed his current contract for 60 days and wanted to know what the ending date was. Mayor O'Reilly believed it was November 21, 1980. Councilman Ambarian said the contract did not have an amourt and wanted to know if the appointment could be made now. MAIN, AMENDEDs Councilman Ambarian, with consent of second, added to his motion, "Council wishes to see a final contract as to time and monies." Commissioner Nilliams advised that the Borough Assembly unanimously passed the funding by Coastal Zone Management to the City. Motion passed with Councilwoman Glick and Councilman Malston voting no. F-3 Letter to Bob Roper re/Small Boat Harbor Mayor O'Reilly mentioned letter in packet to Mr. Roper. G. NEW BUSINESS G--1 Bills to be paid - bills to be ratified 6 a 1 ;p 1 i i i I i Tit .. _ ... s • .s.c � .. -• wn•11..-f♦ „ -_w _ ...- _ . 7Y..+r��'..-ram. .y MOTION: _ Councilman Measles moved, seconded by Councilman Hall, for ` approval of bills to be paid and bills to be ratified as listed ' this date. i' Motion passed unanimously by roll call vote. = - 0 i G-2 Requisitions Exceeding $1,000 Councilman Malston moved, seconded by Councilman Measles, for approval of requisitions exceeding $1,000. Motion passed by roll call vote. _ G-3 Ordinance 620-80 Mayor O'Reilly read Ordinance 620-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, increasing � estimated revenues and appropriations in the Federal Revenue 9 Sharing Fund try $53,567 for various Capital expenditures." ,. MOTION. .s Councilman Measles moved, seconded by Councilwoman Glick, for introduction of Ordinance 620-80. G-4 Ordinance 621-80 1 Mayor O'Reilly read Ordinance 621-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, increasing i !' estimated revenues and appropriations in the 1980-81 General Fund i Budget to increase the reserve for self-insurance by $100,008." 1 MOTION: a Councilwoman Glick moved, seconded by Councilman Malston, for introduction of Ordinance 621-80. G-5 Ordinance 622-80 j Mayor O'Reilly read Ordinance 622-80 by title only. "An { ordinance of the Council of the City of Kenai, Alaska, repealing 7 j i s j KMC 1.65 which provided for election and appointment of Borough Assembly representatives from the City of Kenai." MOTION: Councilwoman Glick moved, seconded by Councilman Measles, for introduction of O;dinance 622-80. G-6 Ordinance 623-80 Mayor O'Reilly read Ordinance 623-80 by title only. "An ordinance of the Council of the City of Kenai, Alaska, increasing 1 estimated revenues and appropriations in the State Jail Contract Fund 1980-81 Budget by $500 for repairs and maintenance." j MO:IONs ` Councilman Malston moved, seconded by Councilwoman Glick, for a introduction of Ordinance 623-80. Motion passed unanimously by roll call vote. G-7 Resolution 80-154 Mayor O'Reilly read Resolution 80-154 transferring funds in the amount of $10,000 for legislative travel to municipal league functions and other functions benefiting the City of Kenai. There was no public comment. MOTIONS ;r Councilman Measles moved, seconded by Councilman Ambarian, for w`..., adoption of Resolution 80-154. Motion passed unanimously by roll call vote. G-8 Resolution 80-155 Mayor b'Reilly read Resolution 80-155 transferring $350 for `s secretarial services for the Harbor Commission through the end of t : the fiscal year. 8 1,9 Y j� -r ..�. • . -arc: �. -fir- . = r�� r - - — - - — _ - W NOTION: Councilman Measles moved, seconded by Councilman Hall, for approval of Resolution 80-155, Councilman Ambarian wanted to know if this overtime is necessary? Will this be provided for by the contract with Gary Davis, or is this a third person we are putting on? Sandy Parnell of Finance said the secretary who is taking the minutes for the Harbor Commission has her overtime charged to Harbor Commission, This is not considering Gary Davis' contract at all. Commissioner Williams stated that when we agreed to go into a contract with a consultant rather than using the services solely through the City and with a new City employee, the consultant is to furnish his own secretary, but the minutes of the meeting were to be taken by a City employee. Councilman Ambarian wanted to know if this transfer was needed at this meeting. Sandy Parnell said it could wait until the next meeting. Councilman Ambarian said the Council should consider this part of the contract with the Coordinator. Councilwoman Glick stated that Gary Davis' secretary could take the minutes, thus freeing the City employees of that job. Councilman Ambarian said he hoped the Harbor Commission would understand that Council is not denying the need for a Harbor Commission secretary, rather than having any additional city employee take the minutes he thinks an outside person would do a better job taking the minutes and coordinating with the coordinator. Commissioner Williams feels the item should be tabled since the Chairman and coordinator are both out of town. QUESTION: Lotion failed unanimously by roll call vote. C-1 HELEN BIERNE 9 R �_ Stated she is here to talk about the jail facilities around the rest of the state, which affect us in Kenai. We are hoping to upgrade some of Anchorage facilities. Part of the bond package will be for $28.3 million. A portion of this money will replace 170 beds in the Third Avenue facility. With the money we have available plus the bond money, we will be able to double the capacity of the jail. we are asking for $5 million each for the Eagle River facility to add on two new wings, It will increase the Lemon Creek and Fairbanks facilities, primarily by adding cells. We need these cells for the protection of the correction officers and the prisoners themselves. Otherwise if the prisoners are in for any length of time they come out in worse shape than when they went in. Our goal is for the prisoners to come out as self-sustaining citizens able to support their families and stay off of welfare. We also want to replace the Nome jail. Even though it will be expensive to build in the northern areas, if we don't have a facility there a prisoner must be transported to Anchorage or Fairbanks with two State Troopers. One question she hears quite frequently is why should we give them better facilities? Her answer is they will come out into society as self-sustaining citizens. Once they are out we want to keep them out. Our estimates are 75% are alcohol -related in jail. Every time a person is jailed, his family goes on aid to dependent children, food stamps, and on every welfare program we J have, We want to rehabilitate the prisoners so they go out and take care of their families and get off welfare. In addition, we are also increasing security around all the facilities which the public has asked for. If we get the beds we are requesting, we should be able to bring back the prisoners from the Federal prisons. The Federal prisons have told us that if there are any riots, they could ask us to take back our prisoners immediately. Last week throughout the State we had only 18 empty beds in all the jails. She is asking for Council support, Helen Bierne also said the prisons here are not as severe as those outside. The prisons are smaller, the prisoners are not as sophisticated, and up until recently terms were not too long. Councilman Malston questioned if the bond issue passes and the facilities are built how long would it be before more facilities will be needed? 10 I I i h = •1 1 I X ' 'I 1� Helen Bierne said we are trying to build other community activities in addition to this - diversion programs such as bailvW houses,work furlough programs. We don't know what the ACriminal Code revision will do. Councilman Malston also asked if it will affect our jail facilities at all. Helen Bierne said it would not. MOTIONS Councilman Ambarian moved, seconded by Councilman Malston, that the City Couhcil of Kenai supports and encourages other to support the passage of the State referendum on the Penal Capital Improvement Bond issue. Motion passed unanimously by roll call vote. Mayor O'Reilly stated that a copy of that letter would be forwarded to Helen Bierne. G-9 Payment to Coastal, Inc. MOTIONS Councilman Ambarian moved, seconded by Councilwoman Glick, for approval of payment to Coastal, Inc, in the amount of $169,449.96. Motion passed unanimously by roil call vote. G-10 Payment to Brown & Associates Councilman Ambarian moved, seconded by Councilman Measles, for approval of payment to Brown & Associates in the amount of $173,495.58. Motion"passed unanimously by roll call vote. G-11 Payment to Brown & Associates Councilman Ambarian moved, seconded by Councilman Measles for approval of Change Order #1 and #2 and 43 to Brown & Associates for the Sewer Treatment Expansion in the amount of $95,445.32. 11 0 Sandy Parnell of Finance said there is enough money for the Change order. Mr. Kornelis said the approval should be made upon DEC approval. Councilman Ambarian wanted to know if this would require an increase in the EPA grant? Mr. Kornelis said EPA has to approve these changes but there is enough money in the contingency part of the grant. MOTION, AMENDEDs Councilman Ambarian added to his motion that this would be depending on EPA & DEC approval, Councilwoman Glick seconded the motion. Motion passed with Councilwoman G1�.ck voting no. G-12 Payment to Doyle's Excavating MOTIONs Councilman Ralston moved, seconded by Councilman Measles, for approval of Periodic Pay Estimate #1 to Doyle's Excavating in the amount of $89,341.58. Motion passed unanimously by roll call vote. ' E_ G-13 Payment to Dowling -Rice & Associates Mr. Kornelis stated that at the last Council meeting there was $1,600 in question as to whether or not it would be included in his not -to -exceed figure. This letter is an explanation that states that it is included. MOTIONS r Councilman Ralston moved, seconded by Councilman Measles, for approval of the bill for $3,203.80 to Dowling -Rice & Associates. Councilwoman Glick said we are applying this amount against an inspection contract. A definition of inspection would not include'a pre -bid conference. Motion passed with Councilwoman Glick voting no. G-14 Payment to Wince, Corthell, Bryson & Freas 12 I ya ^ Mr. Kornelis said this is.subject to contract approval at the Council meeting. Mayor O'Reilly deferred G-14 after G-19, Resolution 80-156, G-15 Payment to Wince, Corthell, Bryson & Freas Mr. Kornelis said Wince, Corthell, Bryson & Freas have been approved as the project engineers for this project. MOTION: Councilwoman Glick moved, seconded by Councilman Malston, for pgayment to Wince, Corthell, Bryson & Freas in the amount of $4,681. Motion passed unanimously by roll call vote. G-16 Payment to Alaska Boiler & Heat Exchange MOTIONS Councilman Measles moved, seconded by Councilman Malston, for approval of invoice from Alaska Boiler & Heat Exchange in the amount of $1,250. Mr, Kornelis said this is a design bill. The City of Kenai did a design criteria that a registered design engineer do the drawings. in our design criteria we stated that there was to be 42" of material to be removed, which was only an estimate. The actual amount was 15-18" more material needed to be removed. notion passed with Councilwoman Glick voting no. G-17 Payment to Saltz General Contracting MOTIONS Councilman Ralston moved, seconded by Councilman Measles, for approval of Change Order #2 from Saltz General Contracting in the amount of $665.03. 13 •3 M 1 Motion passed with Councilwoman Glick voting no.' G-18 Payment to Saltz General Contracting MOTIONS Councilman Measles moved, seconded by Councilwoman Glick, for approval of final pay estimate from Saltz General Contracting in the amount of $44,566.41. Motion passed unanimously by roil call vote. G-19. Resolution 80-156 Mayor O'Reilly read Resolution 80-156 awarding a contract for project management, coordination, and engineering inspection services to Wince, Corthell, Bryson, and Freas in the Capital Project Fund entitled "South Frontage Road of the Kenai Spur Highway, 1980 Street Improvements," State of Alaska Grant No. 80-055, with a not -to -exceed figure of $43,000.00. MOTION: Councilman Malston moved, seconded by Councilwoman Glick, for approval of Resolution 80-156. Motion passed unanimously by roll call vote. G-14 Payment to Wince, Corthell, Bryson & Freas MOTION.* Councilwoman Glick moved, seconded by Councilman Malston, for approval of invoice 80-43 from Wince, Corthell, Bryson & Preas in the amount of $8,233, Motion passed unanimously by roll call'vote. G-20 Inspection Contract Mr. Kornelis developed the following standard inspection contract. Passed this contract to several engineers. One engineer came back with several suggestions. Mr. Kornelis wanted 14 i to make the following changess Page 5, Item 3,02,06 should read as follows: "The Project Engineer shall not advise on or issue directions to the Contractor relative to any aspect of construction means, methods, techniques, sequences, or procedures." Page 6, first paragraph last sentence should reads "Be will notify the contractor and his subcontractor that they are to send copies to Alaska Department of Labor." Page 9, Section 3,06,03 should read as follows: "The Project Engineer will provide assistance in the initial start-up and test operation of equipment or systems and the preparation of a manual of operation and maintenance, based on submittals from the Contractor and the design engineer." Page 11, to (h) add (6) "Prolongation of field supervision required beyond manhours." Page 13, typographical error in 7.01.04, third line should read "its" option and not "is" option. Page 14, add a section (i) to read as follows: "Give prompt written notice to the Project Engineer whenever the City observes or otherwise becomes aware of any defect in the project." MOTION. - Councilman Measles moved, seconded by Councilwoman Glick, to accept this as a standard form. Councilman Ambarian thought we should hold this up for another Council meeting. Councilman Malston said we would still have to approve each individual contract anyway. Mr. Kornelis referred Council to Resolution 80-156. The Council would approve the format as presented in Resolution 80-156. 15 3 • T� ; 1 Motion passed unanimously by roll call vote. G-21 Union Oil Application Mayor O'Reilly said the significant part of this application is found on page 2, bottom paragraph. MOTIONS Councilman Malston moved, seconded by Councilman Measles for approval of the Union Oil application. Councilman Ambarian brought the question up of gravel at both the Planning Commission meeting and at the Council meeting, but if for the urgent proposal they are going to use gravel, they need a conditional use permit. Mayor O'Reilly wanted to know if a letter to Union Oil pointing this out would be satisfactory. Councilman Ambarian said yes. MAIN, AMENDED: Councilman'Ambarian amended his motion to include that Union Oil meet all Planning & Zoning Regulations for the City. Councilwoman Glick seconded the motion. Councilwoman Glick said there was a public hearing on this at the Planning and Zoning Commission and it was approved. Letters were sent to all property owners adjacent and within 300 feet of this property. Vote, Amended Motions Motion passed unanimously by roll call vote. Vote, Mains Motion passed unanimously by roll call vote. U. REPORTS Mayor O'Reilly asked if the amendment to Ordinance 612-80 was before the Planning Commission at this time. Councilwoman Glick 16 said it was not. Last week when Ordinance 612-80 was discussed we did not have the amendments. They will be discussing this ordinance again next week plus having a special session on the 29th. Mayor O'Reilly advised the Acting City Clerk that the Planning Commission get a copy of this memo. 0-1 City Manager Mr. Kornelis had maps available for Counciimembers of the airport lands that were requested several weeks ago. Mr. Kornelis also advised that he was not at the meeting on Federal Revenue Sharing monies. There are some items he would like to request with the additional money. Mayor O'Reilly said that Councilman Malston left that item open for that reason, Councilman Malston said the meeting on the 29th would discuss Federal Revenue Sharing monies. 9-2 City Attorney None. H-3 Mayor Mayor O'Reilly said that the Community & Regional Affairs is holding hearings on Title 29, Municipalities. Part of Title 29 deals with extra -territorial powers of cities, specific to water supply and airports, but does not mention ports and harbors. if Council concurs he would like to talk to Marilyn Dimmick of the Borough and ask if Ports and Harbors could be included as a power. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick to allow Mayor O'Reilly to talk to Marilyn Dimmick regarding Ports & Harbors.being mentioned in the Title 29 revision. Mayor O'Reilly asked if any Counciimembers wished to be reseated after the new Councilmember gets sworn in. No one requested a change in their seating. 9-4 City Clerk 17 i J.' 1 l I Is I — FA o... - 14 None H-5 Finance Director None H-6 Planning & Zoning Councilwoman Glick reported that there was a public hearing regarding the conditional use permit for Union Oil which was approved. We discussed airport lands at the intersection of Airport Way and Spur Highway. It was recommended that a survey be started to take into consideration the area requested by Ackerly and O'Connell. We discussed the final plat approval asked for by the City Engineer. We discussed Ordinance 612-80, which will be discussed further at the next meeting. There is one vacancy on the Planning & Zoning Commission. H-7 Kenai Borough Assembly Councilman Ambarian reported that the new assembly will start the first of November. On the average the voter turn out on the Peninsula is 4,500 voters. This election had a total of 8,044 people who voted. As it now stands Kenai has a weak position on the Assembly. Council and Commission members should make sure that any Kenai items are carefully followed up at each meeting. The first three items on the agenda were on Kenai at the last meetings rezoning was approved, Ordinance 80-53 was approved presentation from Peggy Arness. Under introduction of ordinances there were 2 rezoning ordinances for Kenai that were postponed until the next meeting. Mayor O'Reilly wanted to know who in the Assembly or the run off elections were from Kenai? Councilman Ambarian said Carl Hilie, Tom Harvey, and Jesse Wade were from Kenai. H-8 Harbor Commission Mayor O'Reilly said that the Harbor Commission took a considerable amount of time in selecting CH2M Hill. The presentations from the various engineers were excellent. 18 J.� � �If 1 I. 1 Councilwoman Glick said she had no objection to the Harbor Commission, and however we can get our harbor we should, Regarding the additional monies requested, as discussed during budget time we discussed the secretarial aspect and we felt that if secretarial services were needed to the extent that they appear to be, that we should go to an outside contract and this was also part of the contract that we are discussing with Mr. Davis. Mayor O'Reilly said the Harbor Commission is officially on record to let Mr. Roper proceed without any interference. I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 11 None. Councilman Malston referred to the letter from Economic Development Council of Puget Sound, As there will be an Industrial Development Seminar on November lot he feels that 1 someone from the City should attend. The fee for this seminar is $50. i Mayor 0' Reilly said we will have a visitation from Dow on Thursday and Friday of next week and Council will probably be f J receiving invitations to an informal reception on Thursday evening, also a Friday breakfast where some of the points that might need governmental action will be covered by the Dow representatives, a ' There is also an adjunct to Industrial Development Committee headed by Watt Taylor with Oscar Thomas and Jess Hall's son. >;. Councilwoman Glick mentioned that at the special meeting last %:- week we were discussing whether or not to provide the travel for - the Harbor Commission Coordinator from Seattle to Denver, It was decided that we discuss it this evening. He is in Denver now. RNA paid his tuition for the grant writing seminar. They were asking the City to pick up his travel from Seattle to Denver. The City Manager said no and it was presented to Council. / e MOTIONS Councilwoman Glick moved, seconded by Councilman Malston to .: 19 - - f �l - concur with the City Manager that we would not supply or provide ° i transportation from Portland to Denver. Motion passed unanimously by roll call vote. Councilman Ambarian said that in June we made a promise that we would be reviewing salaries and he thinks that needs to be done soon, i j Mayor O'Reilly read the proclamation to Councilman Ambarian on his service as Counciimember which was followed by a round of applause. - t+DJOURNMENT There being no further business, Council adjourned at 9s22 p.m. Respectfully submitted, film Mary Dore Actin City Clerk i w v 1 1 ' G CCNTRACT FOR SERVICES This ACREZr Orl , entered into on this day of , 1980, by and between the CITY OF =Wa (hereinafter called "City"), and GARY L. DAVIS Ca -TAW. , whose address is P. 0. PAX 2486, SOIAOOTNA, AMSKA, herainartor called contractor. WIT.IMSSEM THAT: tIMMAS, the Department of Camutnity and Regional Affairs of the State of Alaskd has entered into an Agreerent with the Kenai Peninsula Borough to undertake certain technical or professional services expected to be partially financed by a grant from the National Oceanic and Atmospheric Administration of the United States Department of Ccruerce under Section 306 of the National Coastal Zone Management Act of 1972, as amended, hereinafter called the "Parent Contract'; and j-amtEAS, the Kenai Peninsula Borough has entered into an Agreer-ent •with the City of Kenai to do and perform the services undertaken under the Parent Contract by the Kenai Peninsula Borough to be partially funded as described in the Parent Contract and Partially funded by the State of Alaska, which agreement is called herein the Borough Contract; Nal, TFMIW.ORE, the parties hereto do mutually agree as folla+:s: 1. Enmlo•1tn- mt of. Contractor: The City hereby agrees to engage the Contractor and the Contractor hereby agrees to perform the services hereinafter set forth. 2. Sa7e of Services: The Contractor shall do, perform, and carry out in a satisfactory and proper manner the scope of services described in Appendix A of the Borough contract and Parent Contract. 3. Resmnsibility of Contractor: The Contractor shall be responsible to y, t1w Y.unaii�eninsula Borough, and the Deparb"ant of Ccr-..=ni.t, and RcKlional Affairs of the State of Alaska for all Work Program. tasks as Fret forth in Al.r.- sli:. A of the Sorough Contract, a copy of which i:, att:achc±d hereto, and Contractor is further responsible for cc.mliawa With all Lori-= atuF rcxptircrnents of said Wrough Contract and al. -so, with all appropriate provizion a of the Parent Contract hetIzcen the S'c.Fto of Alaska and t:;: , i:trtmi 11u21i::sula Vorau :h .at: i c;ontracLcr further agrects to hold Lhe Cii.•r t:. rink wa trove and •: ielaLian o-ercof or from an, failura.a to Ix-rfon-i under. 6 Pic .i:,iti n of irw�: b.,: ein horciY, a frce that .. ;�� M -11 ::a x ' tilm in lot I .i: CG.. a_ ..« .•2�1 T.; , "Al:t:.tt :Ci.. , n'll1 ::UL •:a' r -, •J • w ..1 •i.. t r •tom.• :M . 1• .� ' C« ;• tor .:3, , :•rtj,�; a .u�•a:;,,�; •:.:.i t::s• ter.:. of t:".i3 0 U r, t • z� Fj s.. �L, I i i 5, sensation:;ept for _ (a) Contractor will be reimbursed 25ranile as per attached l transportation which will re paid at c I appropriate ' di *: on receipt of claim supported byd proposal, and V3-6 e.. docisr tofntin he theCitY ofcKenai while on tratravelsta Hof ers �ploSiees (b) Contractor will be paid for services in accordance with the proposal sutg%itted, a c Y of which is attached hereto. (c) Total payrmts under sub -paragraphs (a) and (b) shall not exc(MA $64,000.00. provisions (d) Method of paycrent shall be in accordance with the of the Borough Contract and the Parent Contract. IN WITNESS VMM)F. the City and the Contractor have executed this Ag=Ment as of the day first above written. THE CITY OF I� LU BY.tF J. Brightcn City Manager Date: AT=,ST: Janet t, elan City Moen CA::TIt��OK% ;:cLrc Title Date: M x� e; // __ 1.-♦f. % • — _ �.—�/: .�f.._. ./. _ : ....F..,..._— i Y �T r • �/ V ATTACHMENT A i (1rJo The following work program describes the responsibilities of the City of Kenai under this contract. a t 1. The City will prepare the following and submit them to the Borough and the State Department of Community and Regional Affairs: a. A monthly summary of work accomplishments, including evidence of active participation in the Kenai Peninsula Borough Coastal Development Program, the City of Kenai Wetlands Project, review and implementation of the City of Kenai's Comprehensive Plan, and progress made in completing the feasibility and design study for City of Kenai's harbor; b. A monthly accounting of funds spent to date, including appropriate documentation; c. Trip reports for project related travel, noting persons contacted and tasks accomplished; i d. Notification of upcoming Advisory Harbor Commission sessions or other important meetings or events related to this project; and e. Copies of any project related 'materials or correspondence pro- duced by the City (submit to the Borough, the Department of Com- munity and Regional Affairs, and the State Office of Coastal y , %• 4 I 2. The City of Kenai will administer the $500,000 special legislative appropriation from the State of Alaska to determine the feasibility of constructing a new small boat harbor in the City of Kenai. Associated with the administration of this project the City wills a. Develop a Request for Proposal from qualified engineering firms; b. Analyze the proposals when they are received; and C. Respond to communications related to the harbor feasibility and design study. 3. The City* will actively participate in the Kenai Peninsula Borough's Coastal Development Program as it relates to the City of Kenai and its harbor area. 4. The City will actively participate in the federal -state -local intergov- ernmental Kenai Wetlands Project. This will include attending project meetings and assisting with local input into the design, implementation I and review of the wetland study process. In addition, the City will review and comment on'any products produced by this study. Art 5. The City will monitor all grants relating to the Advisory Harbor Com- mission. 6. The City will research small boat harbor operations as they pertain to the harbor project. No activities under this paragraph will be undertaken which would jeop- ardize the financial sources of related private harbor development. ?0_� LX f,f/�i�.r..✓,C.r. a-� •:f:3:=r ^s: "'••.''Y Ta•,=j_:-- - �� - _ - - ;• Ae-00 Schedule f The first monthly reporting period will be at the end of the first full month the ..lirm or individual has been retained. A monthly report containing items in TaA #1 (a-e) of the work program shall be submitted to the Borough and the Department at the end of each month through June 30, 1981. Grant funds for the administrative support of the City of Kenai under the terms of this contract will be through June 30, 1981. Budget ` Contractual Services $64,000 Funding for this project is provided on a basis of 80% from a grant to be provided from the State Department of Community and Regional Affairs to the Borough and �a 20% local match. The total budget for this contract will be $64,000. Of this J total, $51,200 will consist of coastal management grant funds and $12,800 will be local matching funds to be furnished by the City of Kenai. r 'Jq ti;_-' �- _"`._, ..•'/,!'fir' �r �'�7�1 _ f! ��fr... ��li r '! I�'t'PFA. OF IRrF�F,�:'P ANf) STATI9�F . np ntTAI.I�ICATIt�� "AT>blIMSTRAUVB 03WINA7M gMCFq** 0MCL OF 7M CITY 1JAR �.: CITY OF I4WPI j P. 0. BOY. 580 i iJ M, MASRA OW11 i submitted by: J GARY L. DAVIS, 017M, GM L. DAVIS OfYTANY. P. 0. BOY. ?s►W SOIMJA, AJASKA OW-0 �q le-- 4 Y J J IR 7 Ir t� + : 1 J � � +J 1 1 1 � R GARY L. DAVIS CO, P.o. sox 2486 SOLDOTNA, ALASKA 99669 if OFFICE OF THE CITY MANAGER CITY OF KENAI P. O, BOX 580 KENAI, ALASKA 99611 • •.,`:'"'fin-: RE: ADMINISTRATIVE COORDINATOR SERVICES ES -: . Dear Mr, Brighton, I am pleased to .submit this letter of interest and accompanying qualifications in response to your announcement of August 25th, - - 1980. Ply qualifications,•both in experience in related fields and knowledge of what needs to be accomplished, can provide you. with the coordination needed to see your small boat harbor project properly administered. If selected to provide the referenced services, I will be available on a full-time basis. however, after assessing the activity need- ed to perform these services, I would anticipate it taking no more than ?T5 Of 'my time. In consideration of this assessment my "costs of services" (Attachment B) include a "not to exceed" figure. To provide a close proximity to the Barber Com.i ssion and the City Administration I will establish an office, with. a secretary/rec- U ei tionist, witkin the Kenai city proper, To assist you in reviewing my experience the following details summarize some of my experience related to the technical aspects - required under this contract: EXPERIEtiCE GRAITT VRITING: :zlhile employed by the Kenai Natives Association, Inc. I performed as Grants Writer/Programs Analyst from September, 1975, _ 4 to October, 197L. Projects worked on during this period were - 1, Completed a grant, ;with su„porting budget, for $137.00 to provide Construction A.-siztance t� K:;_l. __• 2, Completed a grant to provide omployment assistance under e - - C:,'TA Title III to ten socially/econ=ically disadvantaged. ' 3. Completed a Johnson/0' Malley supplemental Education Grant. y, Completed a -110,000 mini -grant to rroyide Alcoholism Coun- seling to Native s er„ ons razic:ing in the fenai area. `. GZ IT ADMI.3ISTRATION: As proorsos Analyst, or Programs Lirector, ai I administered all the above grants, In addition, I administered -_- the :'lild:roac3 Boarding :rogran in 1974_ln7i OIL.:;.ucation, fi.S. Dept. of the Interior), and I revia:fed the re;u2ati.ons/guidelines '. a>1a analyzed the administration of the Zt-js�ctTwasM i.; i3I.1-Vocational Education, 'J.S. �e.,t, of the Intarior). i r i ' 1 1 J 3�1-MTT5'TPATTVF COO R')TPIATOP 57RVTC;.^ Page TWO 4.1so: Ana.lrwd and made recommendations to the «fforticulture Pro- gram' (Office of dative American Programs, Health, Education, and �;al fare), and :analyzed and made reco=endations to the "Industrial Development" grant (Economic Development Admin. - U.S, Dept, of Vommerce). KNOVILEDGE OF HARBOR, VIATM AND SE:MR. PROJECTS: As manager of Wild - wood Construction I coordinated the study and design of KIFA's proposed fish processing plant and dock. This coordination includ- ed working with the design engineers, soils examination teams, , Corps of Engineers section 404 permit process and ros-onding agencies, land acquisition, and ingress/pgr3ss rights. A valuable e*n-erience related to this project was working .,ith Juneau legislation ir,L ax_.editing the section 404 permit through State agencies. - In 19?7 I conducted a study and design of a recreation boat marina for Bents Equipment/Loren Steuart in the Ridgeway area of the Kenai River. Again the Corps permit .-;as completed and processed. This experience frith the Kenai. River and its environmental and hydrological factors proved a valuable experience. 4i- During my term in the U.S. Navy I spent ten months in Pearl Harbor, eighteen months in San Diego and cruised the South Pacific with time spent in Subic Bay, Philippines; Yokosuka,, Ja..an; Christ- church +;Pry! Zeeland; and Qaanset Point, ?hcde Island. hll of these designs '^ -orts ave differing and a._roac?:�:� that a sailor would become aware of. - :,ATER MID S '`1ER: Bents Equipment, owned by my father started business in 1976. His primary line of :pork is excavation and installation of sewer and wats.r facilities. I have been involved : with his company since its inception as an operator, laborer, assisting in estimating project costs, and marketing. il :s manager of ;'ildwood Construction, Inc. I was involved in the follovring related projects; 1977- Bethel IHS Hospital pile. -driving sub -contract 1978- Anchorage Sever rroject, 36th Ave., providing badding material. 1978- City of Kenai, Beaver Loon to Dorvrood :later Line. 1978•- City of Kenol, ';ellhouse 101 :7aterline sub -contract. ifEAVY- EQUII14::113T Ors :OT101t- Caming fro>n a construction family I have been indoctrinated through on-the-j,b-training as an operator and gasoline mechanic. As a member of T;103-0 302 I have operated or performed the following duties: Rig Oiler -- Cranes and Backhoes Operator - Dozers, Back'noes, -raving machines, Crushers, Screening Plant:, Cement Batch Plants, and End Lump Trucks. •,J 0 • ADiMINISTRATIV COORD11 ATOR SMINIC"-S rage Throe OFFICE MANAGEMENT: As Trograms Director for KNA I managed a 51 Mllion program with twenty-five employees, and as Manager of .Ulduood Construction I managed the office operations for four years, During these periods I established filing systems for all correspondence and financial systans and inztru-•teJ the office staff is t,rocedures, r KSNAI RIM CORRIDOR: As a nineteen year resident of the Kenai area I have observed the growth of the area the increased use of the Kenai River and its adjoining lands, tie fishing industry, oil and gas development and tourism, In addition to being in- volvod in the previous mentioned projects I have: A, Reviewed and analyzed the U, S, Fish and rlildlife Svcs "Area ?Meriting Special Attention" -which refers to the One -Hundred Year Floodrlane as well as other effect of various forces on the river, Be Familiarized myself writh aerial photogra^hy of the Kenai River basin as it applies to "wetlands" and corresponding drainages. ALASKA COASTAL MANAGERWIT PP•OGRP11: "Men the 11CI•$- was established in 1974, I was interested in wratt effect it ,could have on the State and its citizens, so I was put on their mailing list to receive their newsletter and notices of meetings. I am familiar with the reasons for its enactment Ofational aivironmental Concerns) and the procedures being utilized to develop the dist- rict State, and Federal programs, In 1•say 1980 I attended the Alas.a Coastal Policy Council meeting in Nfuneau and became fam- iliar with it's function as it relates to the Staters purpose under the federal Coastal Zone Management Act. Over the past three months I have gathered and revie:red numerous 2ublications and correspondence detailing the entire OCH progran and the local. (Kenai Peninsula Borough) requirements, SPECIAL VENPORAR`I AD?MI21ISTRATIVE COORDINATOR My experience over the past three months as r•temporary admin- istrativa coordinator" has Ei.ven me a large amount of insight as to the precise demands and needs required to rerfcrm the services required. During this tire I have become f-=Aliar with the City' s pourchasing _nracedures from a " urchaze-orlar" 3tap4,,3int and contractual stand •Dint, which are —th important to the Corrdinator'a Position. • I have worked .pith the City ! ana er, :ublic 'parks Director, City Attorney, Air-- crt Nana.:,er, Cff_ce Staff, City Council, and the Advisory uarbir Commission, all ^ f which would :-neigh considerably in your selecti^n-rocesz. i.':zs to the various oper- ating procedures of thoze de---art--ant- an: their c.ntrolling statutes and orainanc e:, it -rroul d creato a delay if someone needed to become faritiliar with these iter., ,, In addition to the above itamo tare are other areaz I have been wor�An .rith that ore a vital jrt of t a -.1 - ,Dr;, Rarbor Commission, f � 0 ADMINIST1111TIVE COORDINATOR SMVIC-4!,S Page Four They are: A. :`forking vrith the State Office of Coastal Management on their Pilot project "Kenai 'Ietlands r-roject", B. EDA - Technical Assistance Grant Proposal. C. 1974 State "Port Facilities" Grant,, $643.,500 D. Gathering arguments or solutions to U. S. Fish & Wildlife, Svc 's IIA14SWI E. Developing "plans of approach" to the Harbor Commission's basic pur*::Ose of compiling a "Master Plan" for the Marine Industriai Site, F. Reviewing tidelands lease ordinance and existing leasels. Thank you for the op-;!ortunity to submit this letter of interest and statement of qualifications. I am looking forward to assisting the Commission in this worth,4hile project. S1 cerely Gary . Davis, 0;mer Gar L. Davis, Co, Attachments: A. ResumLb B. cost Of Services 7�-7 Ha - cc -'):16 DI 01:111L 31 COST Of SZP.VICZS A. .116dmin, C-;orc'41na'.*o.-z Svctz 0 -,o ... C. Office (rent ecui-3.) $375/month t - 3t r -0 "0 ... I'll D. Communications (;hone, Postage) 575/manth 900 E. Local Transportation 25/mile, est. 6,010 mi1cs 3 1"."00 F, Misc, (ads, bindins., etc.) 000 TO'A",,.L Mx-=o Other'ex;enses (traval perd40M,, car rent :)Iz, etc,) to be by the City. $ 8,000 covered ' q�' - R9 11 - THE FOLLOWING CKECRS ARE OVER $1,000.00 NIIIC31 REED COUNCIL APPROVAL OR UTIFICATIO14 11/5/80 VENDOy AMOUNT IWWRIFTION PROJP.CT/DEPAR1MT ACCOUNT CHARGE X40VINT P.O./ FOR APPROVAL Chevron, U.S.A. 2,224.96 Unleaded Gasoline Shop gating Supplies .3 20795 - � i Regular Gasoline Shop D Operating Supplies 1,403403.63 20646 Coopers 4 Lybrand 2,64.31 Final Bill on Annual Audit Legislative Professional Services 2,629.31 ° Danes TV 3,016.85 VCR/TV/Camera Fire Machinery 6 Equipment 2,919.00 20586 Recorder/Head Phones City manages Small Toole/Minor Equip. 97.85 20956 f Gary Davis 2,000.00 Services 10/6/80--10/31/80 CP-Harbor Study Professional Services 2,000.00 20837 Honeywell, Inc. 2,765.00 July --November Boiler Haint. Terminal Repair 6 Maintenance 1,603.70 2OL83 July--Noveaber Boiler Haint. Police Repair 6 Maintenance 387.10 20183 July -,November Boiler Maint. Fire Repair 6 Maintenance 387.10 20183 July --November Boiler Main. Jail Repair 6 Maintenance 387.10 20183 S IBlI 1,039.68 November Copier Rental Various Printing 6 Binding 502.91 20181 f November Maint. Contract Various Printing 6 Binding 297.50 20181 Toner Various Printing 6 Binding 77.00 20181 Additional Copies D V Various us Printing 6 Binding 162.21 201$1 RUSCO 1,344.46 October Gas Use Various Utilities 1.34k.k4 Ream Chamber of Commerce 5,000.00 Donation Legislative Hiscellaaeous 5,000.00 Marstion Oil Company 3,468.22 Sept ---bur Natural Gas Trust 6 Agency In Trust 3.468.22 j Stsvpler Plumbing 3,180.00 Heater Repair -hell House Rates Repass 6 maintenance 3,180.00 10604 Union Oil Company 3,475.73 September Natural Gas Trust i Agency In Trust 3,475.73 I VECO, Inc. 1,250.00 Backstop Construction Parks Imp. O/T Bldgs. 1,250.00 12539 1 • Waste= Utilities 1,181.70 Fire Hydrant slater Repair/Haint. Supplies 600.00 20894 Tubing/Uniou/Saddle CP-Streets Bw Construction 581.70 20912 I F 1 s J ° o. ii i I 's CHFCY$"VER $1,000.00 Page 2 1I/S/30 VENDOR AMOUNT DESCRIPTION PROJECT/DEPARTMENT ACCOUNT CHARGE AHOUNT P,O,# FOR RATIFIC&J101 Anchorage Chrysler 1,374.90 Differential Parts Shop Repair/Maint. Supplies 47.49 20515 Differential Parts shop Repair/wnt. Supplies 605.06 20521 Sun Bushings shop Repair/Maint. Supplies 722.35 20601 K=aL Peninsula Borough 11,027.41 3rd Qtr. Sales Tax Various Salea Tax 11,027.41 Clary Insurance Agency 4,7S3.00 Sept. Workmen's Comp. Various Workmen's Compensation 4,753.00 National Bank of Alaska 400,000.00 Cert. of Deposit-10/23/80 TCD Central Treasury 400,000.00 National bank of Alaska 430,000.00 Cart. of Deposit-10/23/80 TCD Central Treasury 430,000.00 National Bank of Alaska 300,000.00 REPO-10/30/80 Central Treasury Central Treasury 300,000.00 Z Ji VENDOR ACQUISITIONS OVER $1,000.00 WHICH NPED COUNCIL 4PPROVAL DESCRIPTION DEPARTHEIIT 11/5/80 ACCOUNT ALXX Eire Control Systems Dry ChmLeal/Light Water Fire Operating Suppliea 1,492.40 N.C. Machinery 31 Cutting Edges Shop Repair/Haint. Supplies 3,209.18 ° Alyesks Sales Tires Shop Repair/Haint. Supplies 2,039.80 Jackovich Tractor 34 Cutting Edges Shop Repair/maint. Supplies 2,098.70 Evens Engine 15 Cutting Edges Shop Repair/Maim. Supplies 2,181.45 - Yukon Office Supply Olivetti ET 221 Typewriter Library Haehinery 6 Equipment 2,160.00 Jerrico construction Remodal Fort Reny Kitchen PRO -lion -Departmental Repair 6 maintanance 3,472.00 Peninsula Auto Farts 3 Air Noss Reels FRS -Shop machinery 6 Equipment 1,342.23 Armco steel Corporation Eipe i sands streets Repair/Haint. Supplies 3,307.00 3-M Corporation Sign slanks i Letters Streets Repair/maint. Supplies 30487,90 1 R. We Oilfield Services Slade for Snow Plow Ai sport N60 Machinery i Equipment 2,300.00 Ij David Hilderbrand Sewer Jet Repiaceaeat Hose Sewer Repair/Hainc. supplies 2,400.00 _ajji _j CITY OF KENAI ORDINANCE N0, 624-80 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE 1980-81 Airport Land System budget by $3,000 to purchase a blade for snow removal on the airport. WHEREAS, the City has located a used blade at a cost of $2,300 that is suitable for attachment to a loader, and WHEREAS, this blade will allow more efficient snow removal operation on the airport, and WHEREAS, an additional $700 will be required for materials to install the blade, and WHEREAS, sufficient monies are available in the Airport Land system Fund balance. WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations in the 1980-81 Airport Land System budget be increased as followss Increase Estimated Revenues: Appropriation of Fund Balance $3,000 Increase Appropriationss ' Airport Maintenance & Operation - Machinery & Equipment $3,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of November, 1980. VINCENT O REILLY, MAYOR � ATTESTS Janet Whelan, City Clerk i First Readings November 5, 1980 Second Readings November S. 1980 - _ Effective Date: November 5, 1980 �-� Approved by Finance: eL- a "a CITY OF KENAI i ". ORDINANCE NO. 625-80 4 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE SPECIAL %l REVENUE FUND ENTITLED 'KENAI SENIOR CITIZENS PROJECT PY 1980-810 By. $520, I .• f WHEREAS, the State has recalculated their USDA Cash in Lieu of Commodities reimbursement, resulting in an increase to the City of Kenai of $520, and WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance, = NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases in estimated revenues and appropriations be made in the 1980-81 Kenai Senior Citizens i Projects increase Estimated Revenuess USDA Cash 8520 Ii Increase Appropriationss Congregate Heals - J Operating Supplies $416 Home Del ive red Heals - Operating Supplies AM ac . i 8520 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19tb day of November, 2900. i VINCENT O'REILLY, MAYOR 4 ATTESTS Janet Whelan, City Clerk E First Readings November 5, 1980 b. Second Readings November 19, 1980 Effective Dates November 19, 1980 Al Approved by Finances t: i I i i i 1 {, CITY OF KENAI ORDINANCE NO. 626r-80 AN ORDINANCE OF THE COUNCIL OF THE CITY OF RENAL, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE 1980-81 GENERAL FUND BUDGET BY $12,808 FOR PLANNING AND/OR DESIGN WORK ON A CULTURAL FACILITY. WHEREAS, the State of Alaska has offered the City of Kenai a grant in the amount of $12,808,35 for planning and/or design work' . on a cultural facility, and WHEREAS, proper accounting practices require that all == -� appropriations of City monies be made by ordinance. o NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations in the 1980-81 General Fund Budget be increased as follows: Increase Estimated Revenues: State Grants $12,808 Increase Appropriations: Other - Professional Services $120,808 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 1980. VINCENT O'REILLY, MAYOR ATTEST: Janet Whelan, City Clerk First Reading: November 5, 1980 Second Reading: November 19, 1980 Effective Date: November 19, 1980 Approved by Finance: 'Celgg 1 CITY OF KENAI ORDINANCE N0. 627-80 AN ORDINANCE OF THE COUNCIL OP THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE FEDERAL REVENUE SHARING FUND BY $70,350. WHEREAS, the Council of the City of Kenai has reviewed in a work session requests from City Department Heads for appropriations of Federal Revenue Sharing Funds, and WHEREAS, determination has been made concerning the desirability of and the need for the purchase of certain assets for the City, and WHEREAS, Federal Revenue Sharing monies are available for these expenditures, and WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NWt THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, thats Section is The 1980-81 Annual Budget of the City of Kenai be amended to include the items in categories as listed on Exhibit A, which is attached and made a part of this ordinance. Section 2s Estimated revenues and appropriations be increased as follows: Federal Revenue Sharing Fund Increase Estimated Revenues: Federal Revenue Sharing 570.350� Increase Appropriations: Transfers to General Fund general Fund Increase Estimated Revenues: Transfers from Federal Revenue Sharing Fund S70,350 Ord. 627-801 P. 2 Increase Appropriations: Animal Control -Small Tools and Minor Equipment $ 800 Streets -Machinery & Equipment $5?,000 Pinance-Machinery & Equipment $ 2,850 Pinance-Transportation $ 150 Pinance-Repair & Maintenance $ 200 Parks -Machinery & Equipment 8 96350 S7 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of November, 1980. VINCENT O'REILLY, MAYOR ATTESTS Janet Whelan, City Clerk First Readings November 5, 1980 Second Readings November 19, 1980 Effective Dates November 19, 1980 Approved by Finances fA,4-- u • � i j 1 i i 1 Ord. 627-80, P. 3 "EXHIBIT A" List of Federal Revenue Sharing Appropriations by asset names Department 1,tg� Amgun DeSt. Total General Funds Animal Control Animal Traps $ S00 Lockers %An. $ 800 Streets Dump Truck 50,000 Light Stand _.Z,aQQ. 57,000 Finance Electronic Typewriter (with operator travel and maintenance) 3-20Q 3,200 Parks Tractor, with mower and snow blower attachments 90350 �. A r- - xt i CITY OF KENAI RESOLUTION NO, 80-157 I i BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASRA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE 1980-81 GENERAL f FUND BUDGET: From: ($1,000) I _.r Contingency j To: Legislative -Miscellaneous $ 975 . Clerk -Miscellaneous This transfer provides monies for annual municipal league dues, A, registration at Municipal League for five Councilmen, and for registration for the City Clerk at the Clerks Association meeting. I j PASSED'BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day } of November, 1980. ATTEST: Janet whelan, City Clerk Approved by Finance: VINCENT O'REILLY, MAYOR � i I I 1 r 1 1 CITY OF KENAI RESOLUTION NO. 80-158 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAIr ALASKAr THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE 1980-81 WATER AND SEWER FUND BUDGET: From: Sewer Treatment Plant -Contingency ($13o,000) Sewer -Utilities ($14,000) TO: Sewer Treatment Plant -Utilities $13,000 Water -Utilities $14,000 This transfer provides monies in the proper line -item expense accounts for utility charges for the remainder of the 1980-81 fiscal year. PASSED BY THE COUNCIL OF THE CITY OF KENAIF ALASKA,, this 5th day of november, 1980. VINCENT O'REILLY, MAYOR Janet Whelan, City Clerk Approved by Finance; r" "irr�U"- .—,......1�' -_ ,. lf`" �-- 'r} rr'=.7%..,. .. --.'. �.r �.-/az .rs/.�'.r.w ..-/I'�r':"-sff 7i'�.rr--rli._ •, _ �.,.I-.�.arw. CITY OF KENAI RESOLUTION NO, 80-159 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE 1980-81 GENERAL FUND BUDGETS Frow Contingency ($300) Tot Clerk -Office Supplies $300 This transfer provides additional monies for tapes and other office supplies for the City Clerk. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5th day of November, 1980. VINCENT O'REILLY, MAYOR r ry '" wr k i 0 7 L..t•� 1/ •. �a...., �., "� r.. t.�.s�. .�.. I•?i:.:rlr.': /t� _ '� - c� _ _ ,�.--r:.��,,� -sr_ �=-i1-��_-��,.., '"�:' --..d.-;,�.�-.��.�--...- 3.�, __ _ ' i_.+u CITY OF KENAI RESOLUTION N0. 80-160 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING A GRANT FROM THE STATE OF ALASKA IN THE AMOUNT OF WrS08.35 FOR PLANNING AND/OR DESIGN WORK FOR A CULTURAL FACILITY IN THE CITY OF KENAI. WHEREAS, the State of Alaska has offered the City of Kenai a grant in the amount of $12,808.35 for planning and/or design work for a cultural facility, and WHEREAS, the State of Alaska requires that this grant offer be formally accepted by the Kenai City Council, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that this grant in the amount of $12,808.35 for planning and/or design work for a cultural facility in the City of Kenai be hereby accepted. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this Sth day of November, 1980. ATTESTS Janet Whelan, City Clerk Approved by Finances VINCENT O'REILLY, MAYOR ` i' ri. ' f-%� .. �i.::. 1. --- .yy. �., /., 5.`rk..l'a _ _ ski>;. _ — �--.�.�_—____ _ - - '--" r..q.,, _� __a:-,.v.-i„%�-�;�, ... .,JJ�_�..a:.•j� ayr' i�Y �..: CULTURAL FACILITIES DESIGN GRANT THIS AGREEMENT, entered into as of this 7th day of October, 1930, W. by and between the City of Kenai (herein called the "Contractor") and J' ,> the Department of Community and Regional Affairs (herein called the j 11 "Department"); WITNESSETH THAT: -----.- WHEREAS, the Department desires to engage the Contractor to render certain technical or professional services hereafter discribed; . NOW THEREFORE, the parties hereto do mutually agree as follows: I o I 1. Eamlgwent of Contractor, The Department hereby agrees to engage � the Contractor and the Contractor hereby agrees to perform the services hereinafter set forth. 2. Scope of Services. The Contractor shall do perform, and carry out, in a satisfactory and proper runner, as determined by the Department, the specific services set forth in Ap,t6ndfx Is, attached $� to s hi contract. l 5 3. Per',U;nel, (a) The Contractor represents tiiat tic, ha, or will secure at r:c .�r�e all J C' �,;;,;� 1 r �:,:, i:•ec: i t: ,:: ri r�, ::.i t:; tin: ti.. cf ., ' : y services under this Contract. 'GO Pcbe of or have ally cor►tr�,ct�.i1 relaticn;hi,r �;; .sr t;,::�ra,sr t:asrc. I i { j • Page 1 of 7 LG 21-72-3.119p - ' 1 o ti° i Ai I of LI I'! I I"L"' I I ile "'AI I ide V Wi I I be J,vrt(;t';;ied by the ContracLur or under his suporji-,Joll, and all per!,rinnel ergage'd in the Work Shall be fully (ludlified alld shall be authorized under S."Late and local law to perform such services. 4. State Saved llarittles;;. The Contractor shall hold and save the State, its officers, agents and employees, harmless from liability of any nature or kind, including costs and expenses, for or on account of any or all suits or damages of any character whatsoever, resulting from injuries or damages sustained by a person or persons working directly under this contract or property by virtue of performance of this contract. The Contractor shall be responsible for and hold the state harmless for all maintenance and operational costs associated with this project. 5. Time of Perror;;iance. The services of the Conti -actor are to cowz:ance as soon as practicable ofter the execution of this Contract and shall be undertaken and completed in such sequence as to assure their expendftious cor.,pletion in the light of the purposes of this 11 Contract, but in any event all of the services require hereunder shall be completed by June .30, MI. The Deparwerit agrees to con.pullsate or refi::burse Lire Contractor Vie su;;i of up to S j2,8Q8f.35_ for the ;--stfsfactoi of services ill LI"e of tl;a w'urk program I:iscrivled in tn"s Contract. 2 3f 7 %, i'it;L�IVIi C�.__Ir1Yin;t1�,• in; Lr:�1rlrLfu:11L wl I {:,iy W Cm., CUnLrdCLJf* L!1e nount or a%ounts set forth in this section, which Shall cofistitute full and )n;plete: compensation for the Cuntr•actor's services hereunder. Such sum ill be paid in the following manner; the State will pay the Contractor 100%, f the total contract amount as soon as possible folloviing the execution of its contract. All expenditures incurred against the Contract must have :corded documentation, and such documentation shall be made available to the ?partment upon request. i It is expressly understood and agreed that in no event will the total wipensation and reimbursement on the part of the Department, if any, to be tid hereunder exceed the maximum of $1.gns_z5 I. N ?a-e 14 v,' I �1 r• - J s n ' f r iA 8. Termination of Contract for Cause. If, through any cause, Contractor shall fail to fulfull is timely and proper manner his obligations under this Contract of if the Contractor shall violate any of the convenants, agreements, or stipulations of this Contract, the Department shall thereupon nave the right to terminate this Contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor under this Contract shall, at the option of the Department, become its property, and the Contractor shall be entitled to receive just and equitable compensation for satisfactory work completed on such documents and materials. _ Notwithstanding the above, the Contractor shall not be relieved of any liability to the Department for dai-irages sustained by the Department 0 x by virtue of any breach of the Contract by the Contractor, and the Department may withold any payment until such time as the exact amount of damages due the Department from the Contractor is determined. 9. Changes The, Department or Contractor may, from time to time, f` require changes in the scope of services of the Contractor to be performed ` hereunder. Such changes, including any increase or decreas in the amount ,,.; of the Contractor's compensation, which are mutually agreed upon by and between the Department and the Contractor, shall be incorproated in written amendments to the Contract. Page 4 of iQ produced, in r•hoie or in part, uiicer Lhis Contract shall be subject Lu copyright in'the United States or in any other country. The Department and Office of the Governor shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or inpart, any reports, data, or other materials prepared under this Contract. 11. Audits and Inspections. At any time during normal business hours and as often as the Department and/or the Office of the Governor may deem necessary, there shall be made available to the Departr,.ent and/ or representatives of the Office of the Governor for examination all of its records with respect to all matters covered by this Contract and will permit the Department and/or the Office of the Governor to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of em-ployment, and other data relating to all matters covered by this Contract. 12. Project 14oni toring and Reporting. The project will be monitored by the Depart:.-.ent of Coii2nunity and Regional Affairs. A final reprot will be submitted to the Department by June 15, 4- a and will include doc:;:::entation /9**t of the expenditure of funds and a sunnary of all design wort. for the cultural faculity, paid for by this grant. I Pale 5 of 1 "r' I �1 r . , • l th CO — i By i Da IN WITNESS WHEREOF, the Department and the Contractor have executed is agreement as of the last day viritten below, NTRACTOR STATE OF ALASYA By Lee Mc nerney Community and Regional Affairs TITLE to Date " i 1 1 >r �1 I I j t f i Page 5 of 1 i APPLINDIX A SCOPE OF SERVICES This cultural facilities design grant is awarded to the Contractor {: to be used to fund planning and/or design Mork for the cultural facility described in the Contractor's application or letter of intent to the State. The contractor shall be solely responsible for the expenditure and documentation of these funds for their intended purpose. � t )1 `J F, d• a 00 Paco 1 o` 1 W V i ! !J f F 1 - fi - CITY OF RENAI ' RESOLUTION NO, 80-161 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE 1980-81 AIRPORT LAND SYSTEM BUDGET: From: Airport Land -Contingency ($750) TO: Airport M & O - Machinery - and Equipment $750 This transfer is needed to purchase a portable FAA radio with desk charger for Airport use. -a PASSED BY THE COUNCIL OF THE CITY OF RENAI,,ALASRA, this 5th day of November, 1980. VINCENT O'REILLY, MAYOR N, - 1 i r• { i a ' 1 r CITY OF KENAI RESOLUTION NO. 80-162 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KENAI, ALASKA AUTHORIZING THE SELLING OF ONE SMALL BUILDING AND RELATED ITEMS TO PIERCE BASSETT. WHEREAS, this small building and related items were declared surplus, and WHEREAS, Pierce Bassett was the only bidder for this building i and related equipment, and x; WHEREAS, this price of One Dollar ($1.00) does seem reasonable and appropriate. 3` NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA to sell the small building and related items to Pierce Bassett for the sum of One Dollar ($1.00). PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this Sth day of November, 1980. 1 i ADVERTISEMENT FOR BID City of Kenai P. 0. Box 580 Kenai, Alaska 99611 The City of Kenai has declared the below building surplus: Small building located next to the Municipal Park Sealed bids marked "October 1980, Surplus Building" will be received at the office of the City of Kenai until 2 p.m. local time, on October 30, 1980 and then will be publicly opened and read. A description of scope of work, bid documents and a tour of the facilities can be arranged by contacting the Public Works Director at City Hall in the Kenai Airport Terminal Building, phone 283-7353. Publish: Peninsula Clarion - October 16, 1980 r7 n r 1� 1 M CITY OF KENAI RESOLUTION NO. 80-163 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASR AUTHORIZING THE AWARD OF BID FOR ONE 1/2-TON PICKUP TO CAL WORTHINGTON FORD FOR $7,745.57. WHEREAS, the Council of the City of Kenai has authorized the purchase of a Pickup Truck, and WHEREAS, such bid request was advertised in a publication of local circulation, and WHEREAS, bids were received from four firms and opened on Thursday, October 30, 1980, and were as follows: Company Bid Price Cal Worthington Ford $7,745.57 1/2-Ton Pickup 181 F-150 in stock $9,795.40 3/4-Ton Pickup 181 F-260 in stock Peninsula Ford $7,845.26 1/2-Ton Pickup 181 F-100 $9,565.77 3/4-Ton Pickup 181 F-250 Hutchings Chevrolet $8,683.00 1/2-Ton Pickup 181 Chevy $9,531.00 3/4-Ton Pickup 181 Chevy The Car Company $8,125.00 1/2-Ton Pickup 181 Chevy Fleetside $9,845.75 3/4-Ton Pickup 181 Chevy Fleetside WHEREAS, the specifications were written with a Basic Bid A for a 1/2-Ton Pickup and a Basic Bid B for a 3/4-Ton Pickup, and WHEREAS, the specifications were very clear that the City intended to purchase only one pickup, and WHEREAS, the 1/2-Ton Pickup is better at meeting the needs of the City, and WHEREAS, Cal Worthington Ford with a bid of $7,745.57 is the lowest responsible bidder and Cal Worthington's bid is the recommendation of the Parks and Recreation Director, and WHEREAS,. acceptance of Cal Worthington Ford's bid is in the best interest of the City of Kenai and does meet the budget requirements. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the bid for one 1/2-Ton Pickup be awarded to Cal Worthington Ford for the bid price of $7,745.57. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this Sth day of November, 1980. ATTEST: anet Whelan, City Clerk VINCENT 0 ILL , MAYOR Approved by Finance: CITY 4F KENAI „Od ed#W of 4"„ /. 0. E0X $80 KENAI, ALASKA 9%11 _ maINONE 4E3 • YES$ i October 24, 1980 o. TELEPHONE POLL Grader and Loader Tires Dump Ram $3,069.08 $1,456.08 Mayor O'Reilly Yes Yes Councilman Measles Yes Yes Councilwoman Glick Yes Yes Councilman Malston Yes Yes Councilman Hall Yes Yes ° Councilman Mueller Yes Yes The telephone Loll was conducted on this date by Jan Taylor, Public Works Secretary for two purchase orders exceeding $1,000. Both were budgeted items. t k b 1 I t , I • 5 .. r.J i CH2M HILL engineers planners economists scientists Anchorage Office Denali Towers North 2550 Denali Street, Sth floor Anchorage, Alaska 99501 City of Kenai Date October 15, 19130 Rox 580 Fr0JW No. V-12720.Z2 Client ad. NO. Kenai, Alaska 09611 invoke No. 10265 Attn: fir. Sill Brighton, City Flanager INVOICE For professional services from Aur.ust 25, 1990 throurwh September 24, 1980 reeardina the Ea -Overage Projects Constructio'n !zervfces. For detail regarding this billing period refer to Progr ess lleport I!o. 18. Professional Services 0-10,807.aa Expenses 405.24 ree i6f, AF.i0U1!T E) U E . . . . . . . . . . . . . .. . . . . . . . . . See P-pp, 117" a7 hla:11:0 sy NJ 711 IiVl7n 1 01 3 1173 V -J 5.'J 1.r, I r EF ITIV j t _.4 . CH2M Lag HILL i engineers planners economists scientists October 15, 1980 K12720. B7 RECEIVED T .L 1980 8v CITY OF NKP�TIOH n I Mr. Bill Brighton, Manager City of Kenai Box 580 Kenai, Alaska 99611 Dear Mr. Brighton: Re: Kenai Sewerage Projects M Progress Report No. 18 - During September 1980 we continued to provide design and construction engineering services for the central Kenai interceptor sewer, sewage treatment•plant, and outfall. Major progress during September is summar- ized as follows: y Sewage Treatment Plant - o Provided normal services during construction including shop drawing review (all major equipment submittals received). o Provided resident Inspection by Cordon Nicholson. o Renegotiated Contractor's estimated cost for Change Order No. 1. o Reviewed Contractor's revised CPM; met with Contractor regarding accelerated fall schedule. Interceptor o Corresponded with ADEC, City regarding grant award and award of contract. o Attended pre -construction conference in Kenai September 22 with City, TAPA Construction, and CHU HILL. o Prepared Step 3 grant application for outfall portion of project. I Anchorase Office Denali Towers North, 2550 Denali Street, Sth floor, Anchorage, Alaska 99501907/278-2551 0 i I r Mr. Bill Brighton, Manager K12720.Z2 October 15, 1980 `n Page 2. o Reviewed Richard Britt comments in letter dated September 8; prepared response; revised drawings as necessary. The following table summarizes cost data for engineering services through September 24, 1980. The task designations correspond with our engineer- Ing services agreement and the subsequent amendments. Previously Task Authorized Billed This Bill Total B. Services During Construction ; 95,514f ; 36,799✓ ; 3,676 ; 40,475 11- C. Onsite Inspection 147,31921 26,687./ 9,276 35,963 4- O. 133-8, E-1, 6 Special and Other 81,157 / 254 ✓ 48 302 Total # 324,063 ; 63,740 13,000 ; 76,740 Sincerely, Loren O. Leman, P.E. z " bja:18a:a cc: Keith Kornelis - - ° Charles Brown i Gordon Nicholson I w r i n i " 1 I 1 OCT So= vincent gIntolig architect ng suite 210 kwe i Jx- 2,49k8PM Wo n. S.' building U d' .907 2831,7732 or 29 1980 City of Kenai Box 580 • Kenai, AK 66911 Attention:. K. KOMI-is RE. Architectural Services City Administration Bulldlnq INVOICE ---------- $2000.00 inspection Services to Date -------------------• - 1 .. PENINSULA ENGINEERING October 30, 1980 STATEMENT 03 Project: Fidalgo Street Improvements Construction Phase 8-055 This Previous Payments Billing Billins To Date _ Engineering Management 4,620.00 4,158.00 9/22/80 - 9/27/80 18MH @ $60 ' 1,080.00 ' 9/29/80 - 10/3/80 18MH @ $60 - 1,080.00 10/6/80 - 10/11/80 10MR @ 60 ' 600.00 10/13/80 - 10/17/80 15MH @ $60' 900.00 Engineering Field Supervision 6,685.00 6,016.50 9/15/80 - 9/20/80 54MH @ $35' 1,890.00 '. 9/22/80 - 9/20/80 52MH @ $35' 1,820.00 9/29/80 - 10/3/80 53MH @ $35- 1,855.00 ' �. 10/6/80 - 10/11/80 38.5MH @ $35"' 1,347.50 10/13/80 - 10/17/80 2UH @ $35- 805.00 ` Testing - Sub -Contract + 10% .96.383.84 Surveying 8,280.00 ✓ 7,452.00 McLane b Associates Sub -Contract 6,585.40 Plus 10% (Invoice attached) �; f Clerical 120.00 108.00 :. 20MH @ $12 240.00 Miscellaneous Expenses 114.71 103.24 Reproduction (cost + 102) 77.25 Air Fare (cost + 102) X 9/8 Kenai -Anchorage Return 55.99 9/24 Kenai -Anchorage Return 55.99 10/1 Kenai Anchorage Retain 57.52 Speed Pak - 10/26 AAI Air Mail + 10% 10.96 Vehicle Rental - Avis (cost + 10%) 50.19 Drafting 220.00 198.00 Totals to Date t 9�7 q(#, I* 1V894 20,039.71 18,035.74Aess 10% Retainage l� 4 i'/, b % f I7 905. 4 y OTAL DUE THIS BILLING 17 79/, Y17 ' 2820 "C" Street, Suite # 3, Anchorage, Ak 99503 276-4855 - 77. - - PENINSULA ENGINEERING October 30, 1980 OCT 3 ; !� OftV F Keith Kornelis City of Kenai Box 580 Kenai, Alaska 99611 Dear Keith: Enclosed is our monthly statement O3 for the Construction Phase of Fidalgo Subdivision Street Improvement Project 8-055. Sincerely, 'Wayne"seadersoa WH:sa Attachments C) 2820 "C" Street, Suite U3, Anchorage, Ak 99503 276-4855 --V McLANE & ASSOCIATES. Inc. R"JeTfrage LAND 4UaVgY0x0 P.O. Bon 468 0 PHOMM 283.4210 SOLDOTMA. ALASKA too#* Oct.17, 1980 ACCOUNT OF Peninsula Engineerinq 2820 C Street Suite 3 Anchorage, Ak. 99503 PLEASE PAY FROM INVOtCE Surveyinq services rendered on the Fidal(jo Subdivision street improvements to data. Phase 1 100% complete To. S 1,96f). M 2- man crew 24.5 hrs Phase 2 951% completebrig3,724.01 3 man crew 33 hrs 8- Phase 5 10". complete 41 V 6.860. O-1 2 man crew 86 hrs tz Phase 6 33 % complete 4 S,oa 970. f.)f) 3 man crew 8.5 hrs ax ao Total 13,514.00 R.O.A. 9122 and 10/6 fl, 134, On) Balance due S 5,38n.nq too or P .1 f 5 IJ .r W—V CONSULTING ENGINEER own E 0 Ike ,-®_ re October 21, 1980 Statement Wayne Henderson Peninsula Engineering 2820 C St. Suite 3 Anchorage, Ak 99503 FidalgD Testing Project No. 80089 Progress Billing through 15 October, 1980 Testing Services Proctor I @ $230/ $ 230.00 Density 15 @ $40--" 600.00,0' Standby time 1 hour @ $33/hour 33.00-1 Mobilization 9 trips @ $35 'Lo —314-OD-," Swell factor 2 densities @ $40-- 80.00,,' No tax city project TOTAL AMOUR DUE $1258.00 0 d w APPLICATION AND CERTIFICATE FOR PAYMENT 1/4 1)OCURfF.J'T c:m_ +•ti.t (e,l ••r i tGFS TO tOaaer.: PRO) IC1: •11'I'l ICATIO` NO- #5 Di•tr.huttem to: OWNER j City of Kenai Kenai City Administration PtRIOD FROM: 10-1-80 k ARC111TECT Building TO- 10-31-80 X CO`iRACTOR ATTENTION: c ONIRACT FOR: VCHITEC1 � PROW X(1- Carment V. Gintoli, Architect r-M i Noll donstructio n Co. CO\TRtCT I>>If: CONTRACTOR'S APPUCATION FOR PAYMENT CHANGE URETER SL.M%IARY i t<hange hide•,• wprube•d? AD0171 %% I tiED<r'CiIU�S f �• 1 in pret.ot.- months bvl i 4 w Owner i 1 of U z Aporoted this • I. t — t Number -Oat-• Anprova d' I Q a �• �} [ ❑ Tr�F:tlS J ce ,C: change bi; 0.,inge- Orde•, a the waers.gned Con•rac' :Pr c«rtiiieb that to the best of hi, knowledge, m 1 ; information and bel,et the Work co Bred by this Apphatiun for c x Pa%merit has been comple•ed in accordance with the Contract Docu- z 3 1.1 me'nts, that all an -3unt+ have been pa:d In, him for Mork for which v ,previous Cert.neate•s fo• Payment %we issur-d and payments received from the O::ner, and that current pasrrent shown herein rs rioty due. ?r m V a - CONTRACTOR:2i Or h Construction C oxk 10-29- 0`- Date: 0 1. Application i, made for Patment. a, below. in connection %ith the Contract. Continuation Sheet, AIA Document G703, i, attached. The pre.ent oatus of the ar.-ount for thtc Contract i• as futlott:: I s 1,088,130 ✓ 4 ORIGINAL CONTRACT SUM .................... ; Nct change by Change Orders .....................S 0 {1 CONTRACT SUM TO DATE ........................ 5 1, 088 ,130 ✓ TOTAL COMPLETED & STORED TO DATE ........�So7 965-0 ...5 (Column G np (;7031 RETAINAGE i 0 % ......................... S or total in Column 1 on G- 03 TOTAL EARNED LESS RETAINAGE .................. S yS 6_ �rT LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... S 73,10 9� CURRENT PAYMENT DUE ......................... S---- State of: Alaska UAnJudi c lal- District Subscribed and sw rn t efo e ;° 80 d NotaryPublic: j ,Mt Commission xpires: 4-30-81 ARCHITECT'S CERTIFICATE FOR PAYMENT �-I AMOUNT CERTIFIED .5 (Attach eap►anation H amount ce ffied differ, tram the atavint applied wr.) In accordance with the Contract Documents, based on on -site obser- ARCHITECT' vations and the dea comprising the above application, the Architect • certifies to the Owner that the Wbil, has progre sed to the point /! � indicated: that to the be-t of his knowledge, information and belief, Ely- ^ Date: the qua►itq of the Work is in accordance With the Contract Docu- ments; and that the Contractor is entitled to payment of the IWtOUNT This Certificate is t negotiahi . The AAtOU. T CERTIFIED is payab c o ty V. the Contractur CERTIFY—% named herein. Issuance, payment and acceptance of payment are with re•jud►ce to any l right, of the 0i%ner or Contractor under thi• Contract. AIA DOCUMFNT t,742 0 APPI ICAT10N At`D CERTIFICATE FOR PAYMENT 0 APRA 19:8 ED1110% • AIA' • 19-F .�sa� -- �=Jj:r'a:1°-- :J='lis.:.�.'r��i.. wr', d/ _- -- - .r..... _ ..r• .:v/.'•--�. .� - .-- --. - -- - ,. - � - ♦ r �1 1 CONTINUATION SHEET A/A 00CUMENT G703 r ,• P,r.r Or PAGEc AIA Document G702, APPLICATION AND CERTIFICATE FOR PANNIM, containing AI'PLICAI ION NUMBER: - Contractor's signed Certification is attached. APPLICATION DAI E: In tabutauons below, amount+are stated tv the nearest dollar. PERIOD I KOM, Use Column I on Contracts where variable retainage for line items maw apply. TO. ARCHITECT s I'RUIICT NO j a I f u I t I ► c, ii i •TE%t DESCRIPTIn\ of %%i)Rk >CH PULD vALVE "OlCk COMPLETED " • 1T M COMPi t II I I Thu .gyp he shun �\O IJORE0 r •CI �1! ►♦t t Tr I FIV.H 9!T %f\i(.t \o, TO DATE t•rruuu' Nnred .+terraf, M (: nbcatran. Work in PLIC', riot in n or E• nyE-Fl c; t' c r 1 general requirements 93,420 80,0651 I 5,000 0 85,065 91 8,355' 8,506 2 sitework 1 46,073 41,340- 0 ` 0 41,340 90 4,73Y 4,134 3 concrete 116,436 1 114,436- 0 0 114,436 98 2.000- 11,444 4 metals 176,177 3#5-MM. %$%, 0 21,000 ! 0 Its02T,0- iI , VOU 1 l 0 95� 95 0 +047-7011 14,140- 467600 0 6 i wood,plastics 1 14,140 0 0 0 7 thermal, moisture 61,677 30,218' 26,000 0 56,218 (91 5,459- 5.622 8 doors,windows,hardw 58,065 0 0 # 6.841 6,841 12 51'224 - 684 9 finishes 163,828 10,396' 22,369 0 , 32,765 20 1131:063 3,276 10 specialties 11,180 0 0 f 0 0 0 11,180' 0 11 equipment 1,004 0 0 0 1 0 0 1,004, 0 1 12 furnishings 5,180 0 0 0 0 0 5,180- 0 14 elevator 50,400 0 0 0 0 0 50,400' 1 0 15 mechanical 156,150 13,60V 0 0 1 13,600 9 142,550 - 1 1,360 161 electrical 134,400 4,500' 0 0 ; 4.500 j3 129,900 -� 450 i ' E � I � I f 1 . } 1,088,130 bs s 74,369 6,841 so��b ""3r�rvT148 os 52,076 AIA DOCUMENT Gulf • CONTINUATION SHEET • APRIL 1978 EDITION AIA O 1978 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 2WO6 l t o f 1 4` 3 � e y � G703 - 9978 1� 4 1 r f i v _ 11 a f C; D f - �n- a " i _ jI I 01411 N.. 41•I0111. A.....1 E.,./,. I... In IVT.. /<.nY ED•f 1� V.S. Df MAR TYI/11 (I, ffiYYf. Rfk MAOIECT NO. IN[Y• 10•fLl {(OYOY,G DIYILOPYLN/ A4Y1/•1„Dr.,IY/• State Grant No. 2-030 PERIODIC EIT11.MATE FOR PARTIAL PAYMENT CONTRACT No. NAME AND LOCATION OF PROJECT Kenai Youth Center, Kenai, Alaska NAYS AND ADDRESS Or CONTRAC TON 91azy/G s 5 Construction, J.V. P.O. Box 758 Soldotna, Alaska 99669 PERIODIC ESTIMATE NO....^.1 r.^ FOR PERIOD 9/28 to so , To 10�29 Is 80. 1. COST OF WORK COMPLETED TO DATE UNDER ORIGINAL CONTRACT ONLY Engles must be limited to work and costs vader the orisinst contract only. (took and cost data under ehanse orders is to be shows in Pan 2 of this form.) Columns (1) throush (;). Ester data sbown in columns 1. 2. 3. 8 and 9. respectively, on Form ED•III prepared by Contractor. Columns (6) and (7). Show all work completed to dateunder oriBLlal contract. Column (8). Enter the difference between entries in columns (S) and (7). Column (9)6 Show percent ratio of column (7) to column (S). CONTRACT COMPLETED TO DATE COST OF OYAMT. COST PER TOTAL COST WANT. TOTAL COST 1`EDM DESCRIPTION OF ITEM VA/COMPLETED WORK COUP UNIT UNIT r)/ as d) "1 t)) (a) /l) Id 10, 1. SITE Son is 84,999.2 90% $76,499. 8,499.92 90% 2. PPAM=, mm. 4m m, ROOF l8 106,249.00 26% 27,624.74 78,624.26 26% Ex. 3. EIBCTR= IB 29,749.72 4. NECII4NTCJIL IB 42,499.60 5. PIIb'ID= LS 38,249.64., 10% 3,824.96 134,424.68 10% 6. SIIFEr a=& TAPING LS 29,749.72 7. ILJIPt2I01i/ THZZOR PINISHEB LS 93,499.12 1aIC. TOTAL OF COST COLUMNS w { 1 _ 424 996.00 / 107 948.98 121,548.86 v �/ YaeGW LG LLITI.1/l • u ..wna.n nr•os .30. n.TJ, —0, In/gs p/ono na,. w� t•w r p•.wwsT ►swA) �iT— • tlaysfu+a •ys p ..0 ao.asmhn a.(t ysr• .wrpmaar ltai of F-ld .d..o fo; puff passelJal uaaq •eq f9 wyl pew aw Aq PaasJ.m offs( .sq .afijwl .ys arpun .Ir.a.Jrla m Pw Rm. pr srys Atm.. I N •a•nyr p•J•anbns J.-w, +q, p.r4 .1 pinnq• msarnuof ailqs wqs pur •s3rssuoa ays la stoaaussalim ays lum,vgo.1 rsurswos qs sr p •afrm»r a F.,qm.. /(ns,tew» Fur p.wmil+d;m. Vwauasrs. ,qs srys unswJo •w .. $I-saauuus[ uanw y+aqf Aq M1+u..ugn. -11WsJ JiM$4 qs Fur •sanniJ ,yt p •ww»..J.uJ an ssmJas Poe .aseo Jys •swwoAed faan.o.) al .sraw.wy ro alspwlal s.msmsuoi ayf t.uieis aw.en.s .sqs paisga a,rq 1 .►arnw* re/w,ad /r /a A, w..va 83791093 0I31A AS MLS019118221N31sAt 41'311d '1 oleo • -sa.w m/Fuw pswmpM qn. p worq sqs ws pmdssna Atsaass►s n snsrsswea silt Aq pasombsi pr► pswrI was{t �-., par wwnwa saonalaf ails p swswannbos qqa smaplo»e ttsj of parlddae so/ pis pawso/sad wail srq sr sags pow swassese so asftnuassldss parfs/gswr Asap Aw Aq ":Pow aw Ail pn»d.w o»q fry nrwnt3 np."d ays w papwrass (rualw se•pur gm. xe toys ;xsxnsoa ays Aq pn(ddes I►IJasew so/pow P"misad lw* p swssrasrss uisJoa puff swat a ma la laq Poe ;ipsl—tq Aw Is sfq sqs os srgs;toswA►d istuwd sal assssnf3 afpofsad loataawl Poe s.ogt qs pwilss, pow psgaga a,q I wqs Alps" I 33301093 so 1331111311Y 110 901LY21411833 '4 saWsed/saltnp'tf11 pg�t• 8Z/OT , (s.IMFaeeMej ►M.sa7N 1• eluae'•al/) (assfeall" l As (• o.of rl t. aiaw /rlelra sflaarq •►/asatla #1 (9)11) 'fMef.aad $Ogel Plot es lads -of ggAb nsfaa nfdelp swop of assgw saaonsof ,soils of d»sa sxsswoa pas p swsfnsoad sogrl ayt Ito q=w Psltdwo7 M 'q •aansswa pet p ssoferwsd mgaq ails ftw qq+psltdwoh M •w (a.1/ ylaaf.dae asWO).ssq assaeassoagns ssq ps psehs»pow qs sells Poe •passnas sail sail ,.=mAwd sfgl sea ",smog., ails p wed as soils ;assaass3 wpofsed sfgs Aq pnisoa ported sit; )o Asp sort qs lwgmja For os do mmaaw unsooa ays p wawnns wanes poeC •t e sj /sfotiJaj sqt sips;soofsfppe ",'POW •soon»qs •ssarwsnsgws •sosssafssP Paasswpee Atep Jw; Pus •sannl031 p» o►lal» ssoswallebas ails pots asowPsoaae flat of pagddos tef»sem io/paw Paorsepsd aaee ety JAM. its ssgt ;wawa an wswAed (sore, ampo3 afpolud 4B P aatq qs w unogs swaoaw pus somf its sqs Axe» I yallsq pow alpataoaq Aw p /sq ays oa lwfpwa21V 9012VULM* !O N011Y31411833 'S eqwswof—smx"vd sae am arcvlva to �,—� swxold swt.ald It soeaav :sari (80 •6 ca) (a) as c (co-versa-versaNnes/I van/w) Postal stilt to stela sopaaots sinssse" l( :Ppv -PPY l/) o 1685 *sop to 4m1 sawa/woa to pauma wsowe "(a) /• V L 147 t1 •f. 0t(NMOw "U-P /w► Joni" wet —W) szm s3f4coa qj!x ".gpjo$m w1 pawl",, i III f :ooej (F) step of pawsop 4— of uoa 4) 1m1( (►•na l -I*.)) stop to paasJelto/ gJew aao3 till ps (was /lw 10 l.e s - a qaW $sop n pewslsad q"M sxnwa Iasdfm N ash (e) 03NIIOAN3d NUO/t .10 flfA'IYNY'► ,alp es sw www sarssuae pss.nsFv (p) wsatea wf paMP" saafl"Pap :s9r712) amgo I sumo, wf palspagas sw!s!ppv -sold (q) (star/ elgs to soil. l q.2) $W..Me »nwo, jewAsfO (e) i• YY 7G� YGY U110 oA 1NOONr Lwamw onsnmv !0 SISAIVXV Z —0— 00 'Z9Z8 6Z '866 OZ sivtot 00 •OZL£ 991.sJ)LiSGi .Ut00:7MM *JW 3Z •TS89 Q10< M4 00 •S91Z )mFili XMHV 00 •Z9Z8 00 'Z9Z8 )OL a &,#Vd C ?/ZZ/G T fw7t-tl0 01,l ewoT eT4e0 T7w.w7 fs.nI&OA w....»sO1LJl -w Oa t"flfCQr..eVoa.an•nDs..y.pnFmp..n«-npn,yogJUu.sa3oao39tArtq12ry1No2 I " I 20 20 J... S370 r" -. y.rcjrt!IaLwsxT,YttarOaVaa'.Oa $0 30 i'-.- 40 40 SO �� s0 1 . (ss 50 O 60 0 70 70 70 - r 70 20 ._ - {r 70 20 61 66 ' 67 . '•h •: n.'I.$1; 1• 1. •:;nui Fr;.�n ,' r10. I:16 Lost Ee.t i!' - - - - -- a s, cr f•AHtYrNT Of YVfxr! PaOlt C1 NO. INLY:+t•11iICtMOY1COLYIIOPYINiACWxr,/xAT.oF a-nss PERIODIC ESTIMATE FOR PARTIAL PAYMENT ----"----- FIDALCO SUBDIVIST011 STREET TNPROJf.!lF.NTS Kenai, Alarka MAYL ANO AOOmcss OL COX TNAC TOR QUALITY ASPHALT PAVING, INC. Telephone: (901) 344-8422 1711 East 82nd Avenue c To-ges__ALa_oka�29SO7 --- 3 -rOXP9F1oo 9/24/80 To 1. COST OF WORK CO•APLETED TO DATE UNDER ORIGINAL CONTRACT ONLY Entries must be limited to work and costs under the original contract only. (Work and cost data under change orders is To be shown in Part 2 of this form ) Columns (1) through (5). Enter data shown in columns 1, 2, 3, Band 9, respectively, on Form ED-111 prepared by Contractor. Columns (6) and (7). Slow all work completed to date under original contract. Column (8). Enter the different between entries in columns (3) and (7). Column (9). Slow percent ratio of column (7) to column (5). - CONTRAcT COYPL9110 TO OATL COST Or WANT.WANT. COOT PRs TOTAL coal TOTAL CC*, ITLN OLKIItIT10N 0I /TLY ONCOYPLETEO WORK coupMO. UNIT UNIT of in of o/ in top tff itf in 02 Clearing b Grubbing ., .,••. 1.04 5000. 5,200.00 1.04 5,200.00 1 100 04 OS Unclassified Excavation Classified Backfill - 4,00 28, 8.0 3.00 32,000.0 94.000.001W iajf3*16.a 84.000.00 -0- 0�¢ Leveling Coarse t 6.55 2.0600.0 78,600.00 -0- 03A Install Curb b Gutter,PCC 7.548.060,360. 60,360.00 -0- 02B Install Valley Gutters, PCB• 62 . :8.0 4,984. 4,984.00 -0- 03A Install 4' Sidtivalk, 4" 3.31 56,321. 56.321.00 -0- 038 Install Curb Ramps ~5c•�` = 2 100.0 2,300*0 2,300.00 -0- . 02 ohalt Cnncretp,P{tvina,,3" 17,60 8.9 Ig 640.0 156.640.00 -0- 05 Asphalt Prime Coat -`'•• • `a 2 200. .4,400.0 4,400.00 -0- 02A 10" P.C. Storm Sever Pipe 16 21.0 3,381.0 270 3,570.00 ,� 02B SN A.C. Sever Pipe, C1.2400 2, 20.0 51:760. 2588 51,760.00 100 04 Pre -Cast Manholes 2100. 16.SOO. 8 16,800.00 100 06 Catch Basins 1500.0 6:000.0 5 7,500.00 ,0 j 07A Connect to Exist.StormDrain /WI` Manholes 700. 1,400.0 3- 2.100.00 ,. 145 07B Connect to Exist.Sanitary /�j� Sewer Manholes 1000. 2.000.,0 2 2,000.00 100 12 Sever Service Lines 2 410.0 11,480. 24 9,840.00 1,640.00 85. 02A 8" D.I. Water Pipe, Cl. 52 26 25. 6,575.Ot 263 6,575.00 100 02B 6" D.I. Water Pipe. Cl. 52 2.76 24.0 66,288. 281 L I 167.467.3 IC 03A 6" Cate Valves 350.0 2.100.0 8 2.800.00 400.0 )� 03B 8" Cate Valves 400.0 400, 1 300 04A Fire Hgdrant Assembly.Singl 2500. 17,500.a 7 xr68@:�' 8 7'e OS Water Service Lines, 1"Coupe • 2 500.0 12,000.0 20 10,000.00 2,000.00 83 02 Adj.Exist.M/Holes-Storm Bette 150.0 600.0 2. l -KolQC �3458:M 08 Adj.Exist.M.L.Valve Box 50.0 100.0 100.00 -0- 09 Adj. Exist.WaterServ.KevBoxes 50. 150. �� . 150.00 2.975.00 -0- 19 Seeding. Tyne II 59.5 0.0 2.975.0 -0- 20 Sewer Eacaseaents, 20 L.P. 500.0 2,500.0 3Li 2,500.00 w1i 300 22 Furn.bInscali Insulation - 2 6.74 0.5 3,372.0 .3r3if":QO Ib.' 100 23 Rmi. Exist. Curb b Cutter 5 3.0 1.500. 500 1.500.00 100 19 Rmv. Exist. A/C Pavercnt 1,52 2.0 3,050.0 1450 2,900.00 150.00 95 Traffic Signs 2 200.0 5,200.0 5,200.00 -0- Street Lighting All 75000. 75,000. 25' 13,750.00 56,250.00 25 Painted Traffic Markings All 8000.0 8,000.00 8.000.00 -0- q � . f• i TOTAL Or COST COltrrlss 784,936.D -x^T•L�✓ '�1f CO.w-OV snrr-erg WLF OF CONTRACT CHANGE ORVf RS .— A00111M.s to OAIbtnAa . verb ch.." ad,t r.aard [•.Jam 1 th.. Irqur.r... a d no.cork C. I N.C1 PRICE of DISC r:Uys IPOr 1.10 •tent un�br one a a.ya• w• h Arlin. —_ .--. _ "_. . ----- -- CON INAC! vPICI. f*1 AL CosI Or COsi O/ olews AS SMOrH r OPG/R Cook tT[.s lal. CMa I.0 Q1•,•.NIPIIOM Ina.: soft. q nT 10. tf lrrr r nt,' Its Co. 4• 1J.U1or 10 pa II. I !- �src' — -- '-- • --- -ter . �.._. _ _ _� �r� _ - --_142 -' F- -- r-- - T._ TOTAL$ 3. ANALYSIS OF ADJUSTED CONTRACT AMOUNT 7v V413: $784,936 OO (a) Orifinal tastract amo.sr X-L s - tier r1 tklt Its•) (b) Float Addisions sched.ted is tolusta d above - (e) Less: Ded.ttioas soheJultd is column G Abovt (d) Adiusted coat..ct 8.6.m to daft i7f34.93b_�0_ d. ANALYSIS OF WORK PERFORMED (a) Case of orisina/ conuAc0 Oak peffamcd Area. to dare (Col. F . tJ oss. Inca.) _��f / / e•3Q !»ems — (tr7 Earrs waif perfaatd reason test. A AA..ty (e) Total cost of work performed to date 33,979.36 (f) Least Amoune eetstnrd in accadonee ahs tommaet Wrote (fkew NA Pa..*.# �...r•...:.-.s.<sc... ,.�,�„ .,...- . .,:,.• (e) Net amount raised an contract work ro dart D) Add: llacerials $cocoa at close of this period (truck eoosl4e *.Aesas) (�0).�e%��e (a) subtotal d (a) and 0) (t) Les*: Amount of prevtoos pAlcarnso (it BALANCE DUE THIS PAYSIENT / «• 6Z. " - S. CERTIFICATION OF CONTRACTOR �O Accordinf to the test of my kswfeJSr srld belief. I certify ohsc all treaa A Ameasts shown en fit faced [kis Periodic Estimute for tourist Payment ate castes• that all Oak ties been performed and/a msterial supplied in full seeerdsAce wish fhs rrquirearsto of the reftecnced Contract, sad/or duty suthaired deviations, substirtsioss, Alreratrons. And/a additions• that the far,9oinf is a cove sad correct sistemenr of the contract secounc up to and MOVERS the lam day of the period covered by We Periodic Estimate; that no part Of the "B.tsnce Due This Payment" his been received, and that she undersigned and his oubccousetors have -(Chows, y/!lrNA Jlrrq - a. ® Compticd rich off the labor provisions of .AN contract. ►. ©Comptied with all the labor provisions of said coatracc except is those insraeces where an 1"Irst dispute e.ists wtth Is. spear to said labor provisions. (it 16) to saossos, etssrtbe Adellr A`ruto of di$vufw-) DUALITY ASPHALT -PAWL I1117- By y dCrlv.n.f) Gordo I�k�iiiyes,A`Jr•l October 29 ,py 80 Tu r e-President t>�:r;,,-;Rr..r •e..,. -r r.. sa�r n...,..,•rars . S. CERTIFICATION OF ARCHITECT OR ENGINEER 1 certify that t lust sheeted Ad •erified the A$Ote and faegeins Periodic Esfimate fat Patios Pjpymroc; shot to the best of my knusie!``t and belief it is a flux and eoreef slAfemtnr of wort prolat"d andla cnterial supplied br rib cmtraeta; shot oil wort Ant a nArerisl i"Wed is fibs P.,;..!. E.ticA!e has been rat+pecrrd byate osiVor by lay duty serhmited ..(.room ati.e ter sssitsants and ohm it has been petfotme! S.Men .upptiej in full sma f tn.e •itfi regairenrnes d the reference eoarnet; And tti.f r. iAl pa aunt claimed and «q uested by she cons... tar is eorrealy co.:qurr n the 1 s,' t.Af w..tk p<rfor d s d'u n to. rut V;plie tito &it - -- - � ii�ws� �� , cis to -..flw+�.. wCAIMSA.:3fyaYl.a•. ems.• ... Dare W�--lfii� 1. PRE•PATMENT CERTIFICATION BY FIELD ENGINEER /v P. W. Ch.v too. tt►e.••mrcarrlrelr (�, I F.A:e nobs eatinre ssA:ntt She eat<..aa1s lch. Ar!e el A--t. la C.rtuct Poi+.ore, rfae most♦ oaf rc p•rn of my ehehr! nvp•criona of fir ujeey sat! stv µ.:alit tepeto cu"..istr! by the srchner['rogineer. Is Is my .(bait» [tin the .t asa --nt d is .,.[runs the r.q oltt•r as-�u.t. 44 eri 00ctfarNd AnlP'a ..!raids su plaid IS A[cunre, ohm the sonurcta is srq.esse! sbwe. /�75 1. Y e�VrSQe7 �1 C th.i the eenusetw shMj pud Ise by Asti 0fi,f it h.. brrs Prfmmel .ef'of ..I -- __ ettifF Tfiso all s,rrS end to c. aterisfs •s•tlrf tt+ twlruee hat kern intpr.ted me S� IC lie! in full.ctmi.rs. with the re qui•e—.nor of it, c"+tru[. • / � (►rot! [na•:.rr/ FF�[ BOLL O�eaepov %aErtO 45 Poo �i�j rib 114101 a YET Bar s» Qccty Ariillr /B ' Ai:rosrSIr ILarel ,tD.•i tntlt •e[e rt•ter Vtl.�.w .t f.11tr.! ri. r Dor+ L,n, Vl, 197f �: ns "�1•�''r�Vht � 1 .fir-Y�r-�.....�-.-. _ - .:wnPYtlrA•Jil ,f /osr s0.t1{ us. tt•{nrreyr or ccweace •tr ..r•,1 et OMo.ne Oe.{LaPe,tM/ {f:Y1M1{111{..ON t••'r October 24 1980 , ""rtSoState Grant No.8-OSS CONTRACT CHANGE ORDER Fidalgo Subdivision 1 �� { City of Kenai to te..r......P ona.ct tio. 1 Quality Asphalt Paving, Inc. 1711 East 82nd Avenue !,� g9Sa2 �[—"Anse th.k.190. You art hereby requested to comply with the following changes from the contract plans and tpecifieations: Item No. Description of changes • quantities, units. unit prices, change in completion schedule, are. Decrease in contract price Increase in contract price r 7 M (t) 1 Change light poles from painted pole t galvanized steel pole. $ 1,980.00 �4Z 4'c' IlA /-r0 -- 1 'C K; i Change in contract price due to this (]range Order: $ 1,980.00 Total decrease ! Y%. , r • % XX Total increase r%XX%%t(Y%%XXXX g 8 00 Difference between Col. (3) and (b) 11 f 1 8 0 3 0 %et (increase) 6ftxss" contract price The sum of : 1 R980. 00 i+ httcbr (n.!.fe�! to) (.NNJ .Y+XrXnJC[he artsl contr.rct price .nrnd tit total adjusted contract price to date thereby is $786.916.00. The nae provided for eowpletion in the contract is (unchtnge h (OgJ=-!('t (A- gel i7{fWQt by n calendar days. This -locuffw nt ,hall bcc' c +n .men Intent to the contract and ail rrovitions of the contract will arply hereto. Recommended by .!rrt.,t• t Enctn.-rr au Accepted br -- — -- — �— C-'413'—.r tare Arpro:ed bt us'..r ,late i • r 1 •r i ___ `%• '.1�.`�a ✓f' a_aL�. ._S Y?Ca _ _ vrj-^�v _� _ _ I -_� ufi .fir t' 1 f;. A l ' � � ._ .... _' - l __ - row •7-�I• �6r tl.f! u , 59 f' � L i f,_ r C - '' i�� .. n _. .�-.�` / :;.- ..� iL +eta+::-if:'c_ -.� .�... _ �.:e*'^_s_..0 • •- ♦ ..w� f �f r v ._.�-.a - .. QUALITY ASPHALT PAVING, INC. General Contractors , 1711 E. 82nd, ANCHORAGE, ALASKA 99507 (907) 344.8422 October 16, 1980 Peninsula Engineering o 2820 "C" Street, Suite #3 Anchorage, Alaska 99503 Attention: Mr. Wayne Henderson SUBJECT: LUMINAIR POLES Fidalgo Subdivision Street Improvements 41 Gentlemen: We are herewith requesting payment for galvanized poles as follows due to an error in the contract documents as out- lined in City Electric`s letter of September 22, 1980: 18 each Poles @ $110.00 p/pole $1,980.00 plus 15% 297.00 $2,277.00 x Thank you for your prompt attention to this matter. Very truly yours, ASPHALT PAVING INC. Wan L. Knight for Gordon P. Hayes, Jr. GPH/ j l k • ► 1 _ _ ♦a CITY ELECTRIC. INC. FI_FCTRiCAL CONTRACTORS 3700 RAINIER AVENUE SO SEATTLE WASHINGTON 00144 t2061 722.0700 j f POST OvrlcE BOX 3696 ANCHORAGE, ALAbKA 09501 19071 272.4631 P041 OFFICE BOX 60303 FAIIICANKS ALASKA 00706 4907, 452.7150 ROUTE I. 0OR I13 KEN AI ALASKA 99611 007P 283.7969 RrmL TO Kenai Office Sept. 22, 1980 REFERENCE 0 Peninsula Engineering 2820 C. Street, Suite 3 Anchorage, Ak 99503 Attn: Wayne Henderson P.E. . - Ref: Electrical Submittals City of Kenai Fidalgo Subdivision Street Improvements Gentlemen; We would like to call your attention to the notes on sheet 80-101. These General Notes specify the make and model of the street luminaires and poles. Note # 16 calls for a General Electric # C798N602, as you can see by the submittal sheets attached, the red high lited numbers are without a P.E. cell as specified. Note #17 calls for a General Electric # C999H279, 30' pole, again our submittal shows the pole specified as a Prime Painted pole. When our suppliers, Graybar Electric Co., quoted this job to us, they r ! did not have a print, just the Cat. # that I called to them. Per our discussion, vie are submitting on a GE C798N653, a luminaire with a PE Cell, and a GE C99H295, a Galvanized steel pole. I have attached a copy of from Graybar that reflects the additional costs i'-' to us between primed painted poles and Galvanized. We will expect ' a change -order to our subcontract at a future date. Yo��Truly; r; Frank Arbelovsky City Electric IrIc. Manager - Kenai Division FA/aa r= CC/Gordon Hayes Jr. Cuality Asphalt Paving Inc. D t y• l �N+ C ` 1 i i 1 i i �. 'rwv �-•-w�..s-_ _-_i_s�r�t__r� __ .-aiii%��f.'•a • To 1 f ROM • Keith Kornelis Wayne Henderson Peninsula Engineering ' City of Kenai 2820 "C" Street, Suite #3 Anchorage, Alaska 99503 _ P.O. Box 580 t`.,.,.......- ,_., Kenai, Alaska Sublecr Dore T M 9 / 26 / 80 MISSAGS: Enclosed is a copy of the submittal for Quality Asphalt Pavement electrical subcontractor, City Electric. I realize that there is a discrepancy in the manufacturer Cat. # and the type of light pole clearly specified in note #17 on page 101 of the design drawing. However, it is the prime contractor's responsibility to provide all sub -contractors with the copies of the drawings or•provide them with complete information specified. If the subcontractor would have provided his sub with completed information for the poles requested this conflict would have been discovered before he bid the job. The request for change order will amount to $1,980.00. Please advise as to your interpretation of this request. R*Mjrm 4S 468 = NO REPLY NECESSARY REPLY REOUESTED— USE REVERSE SIDE F* Pak 450 "ft) 0468 i_ 1 i' Dowling -Rice and Associates 1974 �•eta:1►qyC. 7S'0. �� iv 9, < P.O. Box Soldotna, Alaska Oa i, fjo 99669 4 < Soot j'o > , .... A•.o...� �re- 2�o/6,00 City of Kenai c/o Keith Kornelis «� ";",r Director of Public Works Re; Kenai Youth Center OATB 0 E S C R I P T 1014 CHARGES 11 CREDITS BALANCE BALANCE FORWARDED 10/31-wofessional_S°rvices -- i - .---- -- --- -- -- October 6 thru Oct 25 Contract Administrat -- -- and Inspection — - --- - -$2240.00 56 hrs @ $40.00/hr BAUV= DUE THIS STATE20C- $2240.00 ~- i i $2240.00 I, r i Kenai Peninsula Community Care Center Drawer 3573 Kenai, Alaska 99611 907.283.7635 October 29, 1980 Charles Brown, finance Director City of Kenai P.O. Box 580 Kenai, Alaska 99611 Dear W. Brown: This is a request for our first progress payment from the City of Kenai for our construction project. As per enclosed application for payment, the -- i amount being requested is $55,515. f accounting An ° g of the expenditures to date, paid by State of Alaska bond funds f is as follows: Expenditures: $51,638.47 land purchase �11,223.00 Ist progress payment ;93.764.00 2nd progress payment to p r 2s6630.47,• total Balance Due from State: 0,875 The remaining bond issue funds will be held over in the account until next spring, as the contractor will complete the landscaping at that time. Will you please present this request for consideration at the next Council meeting. Sin ely, 11� Bt I i ie Hardy •^r rrr;rcra �' ..._rGQ._»• ...- i Director . ... ... .... ................. yo ft 711t� 13 Z�r rJ 4r*4 ery p Is ova �spol6r 0. -- pwu YL ti. duo w • /! ,/+ / /ti �4rN/ par `h, _ C4� A 19-omrqunity residential treatTer:t proQraT for the Peninsula% Youth. S si • Care Center Drawer 3573 STATE OF ALASKA DEPARTMENT OF ADMINISTRATION FINANCIAL REPORT Grant Number 2.029 Report Number I Basis of Report Final Report Cash Accrued [j yes ENNO Project Period I Month, Dav , ear From �lA�l To Kenai Alaska 99611 —1 Expenditures From To PAYMENT REQUEST Remarks: A) Previously reported expenditures» .... ».............................................. 8) Expenditures this period....».»»»»» » .......... .................. .... ........... . C) Total expenditures to date as of 30, q 13 Total grant»».,,»»»-,»»,„,»»,», ................. »..................................... p jj►� �/ 'E) Less State payments to date (including advancel»...» ».....»»....». »»» 9 ./a,� �co vR too►�tl� t s S.ca- 64.tOrs F) Grant amount available »........ ..,_................................................. a/ � O c�a D 4h r u C f d G) State payment now requestad...»»»»».......».»».......»........»....». ».».» 4hTu Qi I unify that to the bat of my knowledge and belief the data reported above is correct and all outlays were made In accordance with grant conditions and that oevment fs due VA has not been previously requested. Signature of Au oilid Date R*007 is Suqmined p /t?D V— Ansnev Use An v ir Instructions for completing this form: 1. Grant Name and Address: Enter the name and address of the grantee 2. Grant Number: Enter the grant number used by the Department of Administration 3. Report Number: Enter the payment request number: i.e., first payment request would be denoted by number "1 ". 4. Basis of Report: Mark the appropriate box 6. Final Report: Mark the appropriate box 6. Project Period: Enter the month, day, and year of the beginning of the project and the estimated date of project completion 7. Report Period: Enter the month, day, and year of the beginning and ending dates of the period for which this report is prepared 8. Payment Request Line a - Enter expenditures that were reported on previous reports. This One will be tine "c" from the last "Financial Report" submitted. Una b - For reports which are prepared on a cash basis, expenditures are the sum of actual cash disbursement for goods and services and the amount of cash advances and payments made to subcontractors and subgrantees. For reports prepared on cn sccrued expenditure basis, outlays are the sum of the actual cash disbursements, amounts Awed by the grantee for goods and other property received, amounts owed for ser- vices performed by employees, contractors, subgrantees, and other payees, and amounts becoming owed for which no current service or performance is required. Line c - This amount will be tine "a" plus One "b". In the blank enter the month, day, and year of the ending of the ac- counting period to which this amount applies. Line d - Enter the total amount of the grant. Line e - Enter the cumulative amount of State payments received and the amounts included in outstanding requests. This amount will be tine "a" plus the advance or the total grant amount if is has been received as a lump sum payment. The advance is equa! to 201/5 of the total grant (tine "d"). Line f - Line "d" minus line "e". Line g - This line will be the lesser of fine "b" or fine '"f". 9. Remarks: This space Is provided for any explanation deemed necessary by the grantee. J' i, i I• r i T1 U i I � � J APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 PA(•,r ow or PA(;rS TO (Owner): PROJECT: APPLICATION NO; #3 Di%trihution to: Kenai Community Care Center Care Center CI OWNER PERIOD FROM: F)d ARCHITECT TO: W CONTRACTOR O ATTENTION: CONTRACT FOR: ARCI IITECT'S 0 Carmen V. Gintoli, Architect Omni North Construction Co. PROJECT NO: CONTRACT DATE: CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orden approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS Approved this Month k (5,40 Number Date Approved 1 sitew TOTALS (5,400) Net change by Change Orders Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM .......................5 348,500 Net change by Change Orders ..................... 5 (5,400) CONTRACT SUM TO DATE .......... • • • • • • • 5 343,100 TOTAL COMPLETED & STORED TO DATE ........... 5 249.084 (Column G gpn G7031 of 507. of total con tact 8,577 ✓ RETAINAGE % ......................... or total in Column I on G703 240,507 TOTAL EARNED LESS RETAINAGE .................. S 184 992 i The undersigned Contractor certifies that to the best of his knowledge, LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... S information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which 55,515 previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CURRENT PAYMENT DUE ......................... g_ CONTRACTOR: i Nor h ConstructionCo . State of: Alaska &0tyipilicial District p��/ By: Date: 2),/ M Subscribed and svygrn to Irfore me thi day of. 0�t,.� 80 Notary Public: J.,, t- f �f •.�%lf�:��'1 My Commission xpires: ARCHITE 'S CFICATE FOR PAYMENT AMOUNT CERTIFIED ............................. C In accordance with the Contract Documents, based on on -site obser- (Attach explanation if amount certified differs from the amount applied for.) vations and the data comprising the above application, the Architect certifies to the Owner that the Work has progressed to the point ARCHITECT: % L indicated; that to the best of his knowledge, information and belief, By: Date: Z the quality of the Work is in accordance with the Contract Docu- ments; and that the contractor is entitled to payment of the AMOUNT This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor CERTIFIE¢--, ^ named herein. Issuance, payment and acceptance of payment are without Judice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITI(1N AIA' • r., 1978 .re.,-.. .. .. .�. �. .. . ern....., .-.- ...... ........ ..... .... ., . _ ... !1 CONTINUATION SHEET AfA[110CUUMT l;"n; Mill rt! PAO5 AI.1 Document G tt2, APPI ICATION %ND CERTIFICATE FOR PAYXILNT. containing AI'PI R .1110ri tiUti1BLR: Contrar•tor'<.igned Certification i> attached. A1111! WA I1t N DAIt: In Gtbulation, below. ,►mt-tiite are :�t.ited to the neatest dollar. Pi 91011 1 ROM; M; U•e Column 1 on Contracts Whetu wriahle reminage for line item, ma\ apph. TO: AK( i IIT[( 1'S PROit (; NO: IIE-t nf9CR11"110N tf W)KA ll(!onUU13 WORk CtMill tlEl) (ttl \I t..t\ti'I:Tit) \�O >1nk1U r li\I•��CC K. ♦�( 1 ! Irt r I\KH Tht, A;gn•..tF m `o \Atilt Pro, u•u. I ..rrt! 41.don.tl. •• ut .» I) nr fr \ppl . x.n• Wall m ,late 1 .. I 1 1. t DSiF if • C ! . 4 1 gen. requirements 29,300 21.975 4,000 i 0 25,975 189 1 3,325 I 2 sitework a 30,000 27,000 1 0 f 0 27,000 �90 1 3,000 3 castinplaceconcrete 28,000 28,000 0 0 28.000 11001 0 , 6 carpentry 100,100 85,085 15 , 015 ( 0 1100 ,100 1100 0 I 7 roofing,insulation 18,000 13,500 4,500 0 ' 18.000 (100 i 0 8 wood,metal,doors, ! windows 15,000 7,609 2,000 0 9,609 ;64 5,391 9 gyp,drywall,floor 28,500 10 0 ( 0 0 i0 28g,55rq� 10 toilet,bath acc. 1,100 10 0 0 10 0 I8.500 11 appliances 8,500 0 0 , 0 0 0 0 0 20,000 12 cabinets 20,000 0 0 10 . 15 mechanical 36,000 23,400 0 0 I 23,400 65 R2,600 16 electrical 34,000 17,000 0 i0 17,000 �50 117,000 t l I ! f 348,500 223,569 25,51% 0 1 249,084 7.1 99,416 ! ! AIA DOCUMENT fii703 • COt►T11►UATIGx SHEET • APRIL 1978 EDITInN • AIAS • 4t 1778 y T -• t THE AMERICAN I!JSTITUTE OF ARCHITECTS.1735 NEW YORK AVE., N.W., WASHINGTON. D.C. 10rx% i . G703 -1978 V1l1 NCE COFITH E LL � BRY90N & FREAS CONSULTING ENGINEERS 31 October 1980 80-46 City of Kenai P.O. Box 580 Kenai, Alaska 99611 Attention: City Manager Subject: Billing for Engineering Services Kenai Spur Frontage Road Resident Inspection Please consider this invoice for Engineering Services for the subject project through the period ending 31 October 1980. /� y /y �, oh a4 f 6 g y zN,% — Engineer I 271.5 hrs. @ - 00 1 13, 279.00 P�'J l o v rF� 1, o.., Pti: / ,Q�jdv.. Draftsman 18.5 hrs. @ F71.0011 1.00- 388• 50 2-Man survey Party 26.0 hrs. 1,846.00✓ 3-Man survey Party 23. 5 hrs. @ 104. 00 - 2,4U.00 ✓ Miso. metIla* 4141.E Total charges to date $17,998.59 Retainage /0 9,. 1,799• 86 �.J Subtotal 16,19843 Previous amount paid 40 . 0 ✓ Amount due this favolee ,7 .03- I hereby certify that the above charges are correct and no payment has been received therefore. �ah�,.a�r y>'97o0.0a Very truly yours, WINCE-CORTHELL-BRYSON 1p,: or Pj. •« 1' ?, Yo 5. v By/qAid?7 _s j.. Philip W.11 Bryson, P.E. ;. Fi.,t4h,4/ . BOX 1041 KENA1, ALA9KA 99811 PHONE 99073 283-4972 0 rl __ - - .rrs�...t'3-1., i-, .. r.+a��.., it 'r .!,..• ;r ,r it +__ _ —'ham'_-..sir.. .�_... _ 1..-t.-. _ �. r�,�..: :-lL is_ Y sr:J ..w. RECEIVED V:i 1.,.19bU - 0011 'Vincent gintdi, architect O' CITY + AT1pN Aftdlonai building suite 210 DATA a PP. rm, 907 283.7732 Amd _ October 23, 1980 , I - City of Kent j 'Box 580 Kenai AK 99611 " - I Attention: Vim, Brighton City Manager Dear Bill;- -Enclosed please find a copir 6f the correspondance to Omni North ' relative to the Department of public Safety (formerly Dept, of Revenue) 'space at the new City Administration Building. Space allocated is 480sf. Also, per the request of the Mayor, I herewiW ITIcfude the antieloated utility costs for the project and portions related to the space in question. They are as follows: Anticipated Annual Utility Costs: (January 1980 prices) Heating (gas)-----------$1200.00 Electricity 6400.00 Total-----$7600.00 P • _ - r $7600 9588sf = ,79sf/yr = .065sf/mo x 480sf = $31.20/mo 5 'rle hope this will suffice; should you require additional information, please call, r Sincerely, caret vincent i off, ar hitect Car_men V. GIntolI cvq/dbm -o r i r • 4 o 1 I 1 r i 0 Ted Forsi and Assod Inc. 124 East Seventh Avenue • Anchorage, Alaska 99501 a (907) 274.9517 P.O. Box 2470 • Soldotna, Alaska 99999 • (9071262.6531 October 28, 1980 RECEIVED OCT 2 -91980 aY CtTY AOMINtltTRATlON CITY Mr. William Brighton, City Manager 0/ KLNAt City of Kenai P.O. Box 580 Kenai, Alaska 99611 Re: North Kenai Spur Water and Sewer Improvements (Title 36) Dear Mr. Brighton; It is our understanding that the City of Kenai desires to proceed with requesting bids and construction of subject project in the spring of 1981. It is further understood that the City has been awarded approximately $750,000.00 by the State of Alaska to assist in completing this work. We highly concur with the City's desires to proceed with this project and recommend that the City initiate the following in order that the project may be advertised for bids in a timely manner. o Complete and submit appropriate applications for grant assis- tance to the U.S. Environmental Protection Agency and/or the State of Alaska, Department of Environmental Conservation. o Complete a re -review of the project's design plans and specifi- cations to update the proposed scope of work and determine any physical changes within the project area since the design completion (April, 1979). o Obtain all necessary permits and authorizations for the project from various Federal and State agencies requiring such approvals (i.e. State of Alaska, Department of Environmental Conservation, Department of Transportation and Public Facilities and U. S. Environmental Protection Agency). o Proceed with scheduling of advertisement for bids, awardment and construction. Engineering a Planning • Surueying 0 Mr. William Brighton 9 October 28, 1930 Page 2 We have appreciated the opportunity in the past to work with the City of Kenai and are looking forward to assisting the City during the construc- tion phase of this project. We desire to schedule a meeting with you and the public works department in order to discuss the above recommendations and to proceed with scheduling. Yours truly, TED FORSI & ASSOCIATES, INC. Bruce C. Robson Project Manager i ♦1 . ]1i 1 • 1 I I f I i 1 _ I { I I 1 1 teas Oivison: Union Oil and Western RRginn Union Oil Company of California P.O. Box 6247, Anchorage, Alaska 99502 Telephone: (907) 276-7600 � RECBtVED 1980 uni16 OY ' Cry y QP K�BN 1� TIOi 4 Robert T. Anderson October 14, 1980 1 , 0jurm L" M~ f I City of Kenai - -- P. 0. Box 580 Kenai, Alaska 99611 Atten: City Manager I Cannery Loop Unit � - State of Alaska Cannery Loop Unit #2 Well ' Drilling Permit dated 5-22-80 Gentlemen: Union Oil Company of California hereby request an exception to Section 5.35.130, allowing for the utilization of a portion of our drillsite J parcel, as described in the above -captioned permit, as a earthen reserved u^' l pit instead of using steel slush pits. This practice has been used in - -. the past on wells in a similar proximity to bodies of fresh and salt water and we feel that it is environmentally sound. We would like to point out that this exception was granted by the City Council for our Cannery Loop Unit #1 well with no adverse affect to the environment occurring. . f3 r s.�. Additionally our Plans of Operation for both Cannery Loop Unit ail and 02 wells which provided for earthen slush pits were approved by both the State and U.S.G.S. We would appreciate your consideration of this request at your earliest .�°. convenience and would be happy to provide any additional information you ,T. might request. .o. "... Very truly yours, --'; Richard J. Boyle - - - -- ,:. Landman RJB/bde - - I - i ' V f o. 1 t f� _-- ,7 CITY OF KENAI 'sod (?ardd a/ 4"0" I.O. /OK WO KINAI, AL"XA "611 tRIPNON! 283 • ISU November 5, 1980 MEMO Tos ,,//Mporr O'Reilly and Kenai City Council Proms rChai'Yman Peterkin, Kenai Advisory Harbor Commission Res Representative to Kenai Wetlands Working Group The Kenai Advisory Harbor Commission at their regular meeting of November 4, 1980, unanimously approved the following motions Commissioner Williams moved, seconded by Commissioner Ackerly the Harbor Commission recommend to the City Council that they appoint Mr. Gary Davis, the Administrative Coordinator for the Harbor Commission, as the City of Kenai's representative to the Kenai Wetlands Working Group. RPskh I . . 1, , J,. v • MEMORANDUM State of Alaska L.- To. Kenai Wetlands Working Group DATE. 28 October I98i (distribution list attached) Thru: Murray R. Walsh, Coordinator ifLE No I/O�0, DD�nnJ Office of Coastal Management TELEPHONE NO. FROM: Amy D. Kyle Ad .. SUBJECT: � Office of Coastal Management 3 Draft MOA for Kenai Wetlands Project G i p d c ° 1 w I c r: i , J y i 'a k � ttached is a revised draft of the memorandum of agreement that a discussed at the working group meeting on October 23. 1 have icorporated most of the points raised at the meeting. This raft should receive your most careful and thorough review. ie proposed date for the next meeting of the working group will robably have to be changed from November 3 to a date later in he week. It appears that Friday the 7th would be an acceptable ate for those of the working group members I have been able -to ontact. 1 will be calling everyone to confirm this later this eek. will send out an agenda for the next working group meeting. Please all me if you have suggestions for topics that should be included. Kenai Wetlands 4lorkin grquR Distribution List cPI Lance Trasky, Alaska Department of Fish and Game, Anchorage Debra Clausen, Alaska Department of Fish and Game, Anchorage Glenn Akins, Alaska Department of Environmental Conservation, Juneau Rikki Fowler, Alaska Department of Environmental Conservation, Anchorage Roger Allely, Alaska Division of Geological and Geophysical Surveys, Anchorage Ike Waits/Carol Wilson, Alaska Department of Natural Resources, Anchorage Steve Boardman, U. S. Army Corps of Engineers, Anchorage �J Bill Lawrence, U. S. Environmental Protection Agency, Anchorage ! Bob Bowker, U. S. Fish and Wildlife Service, Anchorage j Jon Nickles, US. Fish and Wildlife Service, Anchorage -G Nancy Hemming/Brad Smith, National Marine Fisheries Service, Anchorage Mark Stephens/Roger Maggard, Alaska Division of Community Planning, Anchorage Bill Brighton, Manager, City of Kenai --- Vincent O'Reilly, Mayor, City of Kenai Gary Davis, City of Kenai J .s. • Second Draft MOA Prepared Py OCM for Kenai i-letlands Vorking Group Review, 28 October, 1980 Memorandum of Agreement for Kenai Wetlands Planning Project between Kenai Peninsula Borough City of Kenai U. S. Army Corps of Engineers U. S. Environmental Protection Agency U. S. Fish and Wildlife Service National Marine Fisheries Service Alaska Department of Environmental Conservation Alaska Department of Fish and Game Alaska Department of Natural Resources Alaska Division of Policy Development and Planning This Memorandum of Agreement (MOA) between state and federal government agencies and elected local governments with authority over a:etlands within the City of Kenai defines a process by which a wetlands manage- ment plan for the City of Kenai will be developed. Authority to enter into this t.OA is sur•�narized in Attachment A. .V i 1 . 1 i ie parties to the MOA agree that: (1) Wetlands are resources of local, state, and national concern and may have important values. (2) Conflicts over nonagement of wetlands within the City of Kenai have emerged under the "404" permit program. (3) Conflicts between legitimate interests in wetlands can be . resolved in a constructive way through application of a sound planning process open to participation by all interested parties and involving negotiation, through assessment of values of wetlands and identification of suitable areas for needed development in wetlands. (4) The benefits that will be derived from the development of a wetlands management plan are: a) greater. predictability and certainty in the permitting process for both development and protection interests. b) more expeditious review of individual permit applications. c) probability that some wetlands development identified in the plan for areas of relatively low natural value may occur under general permits. d) accommodation and siting of all primary development needs of the City of Kenai through the planning process e) capability to use the plan as the basis for an program of compensation to owners of land that is not recommerded fo; development. 5) Reviews of permit applications under the 404 permit program will be conducted in accordance with established procedures and practices until a satisfactory wetlands management plan is approved by all parties. Review of permits will under no circumstances be delayed pending completion of studies conducted under this f,OA. 6) The full involvement of the public in the wetlands planning process is essential to the success of the project and will be provided for at every stage. The purpose of this 140A is to: 1) Identify types of information needed by state and federal resource agencies for assessment of resource values for which they have legal responsibility • Define a cooperative data collection pro- ject that will meets the data needs of the resource agencies. 3 i `I �i a 2) Outline the process for participation of all parties in preparation and amendment of a vietlands management plan and express the agreement of all parties to participate in this process. 4 . PART ONE: COLLECT1011 OF DATA Each of the eight state and federal agencies that are parties to this MOA has specific authority and responsibility for making determinations about wetland values during the 404 permit review process. During i if i d d permit rev ewn , o rmon at nf ee a or these deterrinations is obtained on a case by case basis from applicants and through agency investigations. Before agencies can participate in a planning process each agency must have a means of obtaining basic information about the wetlands values that fall under its jurisdiction. For the Kenai wetlands, an interagency working group has identified the topics for Wilch basic information is needed. There fall into three groups: ecological and biological values, hydrological values, and water Quality values. Three studies will be undertaken pursuant to this agreement to obtain the needed information., The Alaska Department of Fish and Game will Investigate use of Kenai wetlands by mamals, birds, and fish, as detailed in Attachment B. The U.S. Fish and YIldlife Service will investigate use of Kenai wetlands by migratory birds as outlined in Attachment C. will investigate the hydrology and water quality of the Kenai vretlands, as, specified in Attachment 0. These agencies agree to carry out the referenced work plans under the stated tfrretables. These agencies agree to regularly infom the City of Kenai of their activities and to assist in a public information program by preparing materials for distribution to the public. 5 d j Y r All parties to this f.OA agree that the work described in Attachments B, 6, C, and D will satisfy their infomation needs in this undertaking, and that no additional information needs will be identified at any later date as an obstacle to the plannning process outlined in part two of this MOA. Any agency may, however, obtain any needed information using its own resources, as long as there is no inhibition or delay to the i planning process set forth herein, unless it is mutually agreed to by all parties. 6 I N -. mf, tni, 4�- PART 1110: PLAW11FIG PROCESS It is agreed by all parties to the 140A that wetlands management can be improved through development of site specific wetlands management plans. Planning offers a method to achieve accommodation of needed growth and resource management. All parties recognize the legitimate interests of all other parties to participate in wetlands management. All parties will work to prepare a mutually agreeable wetlands management plan for the City of Kenai. The parties to this 140A recognize that the planning process must accommodate all interests in order to resolve conflicts. The planning group will make all decisions by consensus. It is recognized that each participant functions within legal constraints., All parties agree to employ their discretionary powers to reach agreerrent on a plan and agree to participate In negotiations and mediated sessions to this end. s The planning phase of the project will be coordinated by a consultant or consultants expert in scientific issues pertaining to wetlands and experienced in mediation of negotiating sessions. A Kenai wetlands Planning Group consisting of one representative from each party to this ;Memorandum of Agreement shall be convened within thirty days form the signing of this tAA to undertake the planning process for the Kenai wetlands. Each representative shall be appointed directly by the person who is empmiered to sign this N.M. Each representative 7 n shall be delegated adequate authority and Shall have adequate seniority, technical knowledge, and experience to speak definitively for the agency which he or she represents. The Planning Group, with the assistance of the consultant/mediator, will undertake the following tasks: 1) Define the role of the phase it consultant coordinator/mediator and undertake necessary steps to hire a consultant. 2) Prepare and adopt a public participation program 3) Define the format for presentation of information on resource values collected pursuant to this 140A. 4) ' Receive and accept information collected pursuant to this 140A. e- 5) Determine the criteria for identification of planning units for the Kenai wetlands and divide the Kenai wetlands into such units. 6) With the information available from the cooperative studies, develop criteria for assessment of the relative resource and natural values of the Kenai wetlands. 7) Classify wetlands within the City of Yenai into categories of 5 natural value, according to the criteria developed in step five. r Y f � 1 .r c Zf V IP ^ 8 A i 8) The City of Kenai and the Kenai Peninsula Borough will identify, through public involvement and the local decision -making process the needs of the City of renal. The City will indicate which projects It believes to be dater dependent, water -related, or not water related. 9) Identify areas of the Kenai wetlands for which development needs Identified by the City of Kenai can be located when no practicable alternatives to development in wetlands exists 10) Prepare recommendations for appropriate management practices for the Kenai wetlands. 11) Explain in detail how the plan will be carried out: 12) Develop mechanisms for amendment of the plan. The parties to the itgA hereby express their intention and expectation that the Netland Management Plan will be capable of being adopted or Implemented, and will be adopted or implemented, in the following ways: a. Incorporation into the Comprehensive Plan for the City of Kenai and the zoning ordinance for the City of Kenai and implemented through enforcer nt of the zoning ordinance and through other means that the City and Borough shall deer to be appropriate. b. Adoption as part of the renal Peninsula Borough Coastal Oevelopr^ent Program and iraplcmentation through the powers of the Borough and through the Wple.rentatian provfsfons of the Alaska Coastal :tanager~Ant Program, 9 i YJ r= :► sxr ..:.r_. �.-rn:�r-, a.-._ -_..- �_:�w.w•,K, ., _ _ - ..,fw-��._ «r lff,—"'-1/J - c. Issuance of general permits by the Corps of Engineers to the City „t- of Kenai, where specified and agreed to in the Plan. It is intended that applications for general permits that are consistent with the plan shall be processed by the Corps without objection from any party to this agreement. d. Use of the plan as justification for identification of disposal - -" sites, identification of permissible uses of wetlands and documentation of analysis of alternatives as required under the 4O4(b)(1) guidelines promulgated by the U.S. Environmental Protection Agency to"the 1 extent identified in the plan. , i ni e. Use of the plan by state agencies that review 404 permits and offer comments or issue certifications as justification for their decisions15 = a-= and recommendations under authority of Fish and Wildlife Coordination A • Act, the Coastal Zone Management Act, and Clean Water Act, and under state law. • 1 fi ,I ^} 10 j I r 1 c v CITY OF KENAI "a,rl 1992,10" 4 4j01 P. O. BOX NO KENAI, ALA$KA 99611 TELEPHONE 283 • 7635 October 27, 1980 MEMO To: Mayor O'Reilly and Kenai City Council Proms Chairman Robert Peterkin, Kenai Advisory Harbor Commission Re: Area Industrial Development Efforts and City Port and Harbor Powers The Harbor Commission advises Council that the following views be expressed to the Borough Administration and Assembly. I. The main effort thrust of the Kenai Harbor Commission is in the planning and development of the River mouth. This effort includes at-p_he assistance to a private small boat harbor developer, a municipal solution to the bluff erosion problem, coping with the Wetland and Coastal Manage- ment requirements and other developments within the City. II. In coordination with the City's economic development efforts for the siting of a major petro-chemical facility outside the City limits and in view of the recent vote by Borough citizens rejecting the assumption of Borough non -area wide harbor powers, the Harbor Commission has informed DOW and other proposers, the Harbor Commission would support the usage of City harbor powers outside the City if no other municipal power were available. Rather than lose the competition to Valdez or Mat -Su Borough by not having any municipal power in existance, the City is willing to exercise its powers, aware of the great difficulties that may ensue. III. The Harbor Commission further wants it understood -it is receptive to and will cooperate with the creation of a Borough Service District designed to offer municipal powers for the development of a major cargo dock facility outside the City but including the City in it's boundaries providing the development plans for the mouth of the Kenai River continue and are protected from interference. D J f I A I :=r . Kenai City Council October 27, 1980 Page 2 IV. Anticipating unwarranted fears, which have already been expressed, the Commission explicitly states that the willingness to use City Harbor powers outside it's limits is solely to maintain the competitive situation of the City and the area, and is not any first step of an annexation program. As has i been stated before, no such program exists or is contemplated. The Commission respectively submits their recommendations for your concurrence and transmittal. RPskh I N I F � L ��.�K-yf�:'�9��iJ4+lI.: :•s:!/AI'lf/. J.'1 ,. . ,.. ..i.�n�./: .r 1. i..0 r..... N CITY OF KENAI _ P. O. SOX 380 KiNA1. ALASKA 99611 ULIPNONE 263 • 7333 October 30, 1980 .I . To: Wm. J. Brighton, City Manager From: Gary L. Davis, Administrative Coordinato l?�_ Res Kenai Wetlands Working Group (KWWG) During the referenced group's last meeting in Anchorage (October 23) which I attended at your request, a Memorandum of Agreement (MOA) was distributed. The discussion and purpose_of the meeting was to get the reactions of the participating agencies to the MOA and to consider agreeable changes. Representatives of the agencies present offered many recommendations for discussion, some significant and some insignificant. These recommendations are being reviewed by OCM and a new revised MOA with the necessary and recommended changes in- cluded, will be discussed at their next meeting on November 7. As you can see from reading the MOA, the City of Kenai is the major benefactor of this study while they are committing very little money. Also, the City of Kenai has something to gain (use of some lands thought to be unusable) and something to lose (restrictions on some land currently thought to be useable) depending on how they review and participate in the studies discussed on Page 4, and depending on how they represent them- selves and their residents as a member of the group. Because of the hopeful outcome of the study (COE General Permit and a Wetlands Ordinance) OCM is requesting, and I'm sure the City concurs, that each participating representative has the authority, through a letter or resolution, to represent these agencies. As the City is a participant, I feel their representative should also provide OCM with an assurance, through a letter from your- self or a resolution from Council, that he is an approved representative. Wetlands projects are, have been, and will continue to be, a concern to the City of Kenai and it's residents. The Harbor Commission has become extensively involved in the Tidelands I r� 'Y �rr i �_:c.a.: ;ll_ - _ ""fc=i-�'- _ df^r>- •w...=..» �..Y�n�;-...- .,. r:i+e�e _ _ r ,,. `= ll".""'�`."'. f7"-'4_""•:"��'w"`..�'T, j =� Wm. J. Brighton := October 30, 1990 .. Page 2 and Flats of the Kenai River Cooridor and has become familiar with the mission of the Coastal Management Program both local 1 Q and statewide while pursuing the development of the Small Boat Harbor and in considering the development of a "Master Plan" for the Marine Industrial area of the City. Having coordinated much of this effort, as well as a personal interest in "planned growth", I would be most happy to be considered as the City's j representative on this KWWG, or I would be glad to assist in recommendations you or the City Council may have. I will be available upon request to answer any questions you may have regarding the MOA and it's function. GLD:kh , i f I � ry, 1 i Preliminary Discussion Draft Prepared �y OC14 for Kenai Wetlands Working Group fleeting of October 23, 1980 Memorandum of Agreement for Kenai Wetlands Planning Project between Kenai Peninsula Borough City of Kenai U. S. Army Corps of Engineers `a U. S. Environmental Protection Agency U. S. Fish and Wildlife Service -__ �•J National Marine Fisheries Service Alaska Department of Environmental Conservation Alaska Department of Fish and Game 0 Alaska Department of Natural Resources ° Alaska Division of Policy Development and Planning j; This Memorandum of Agreement (MOA) between state, federal, and local " government agencies with authority over wetlands within the City of Kenai defines a process by which a wetlands management plan for the City of Kenai will be developed. Authority to enter into this 140A is sum- . marized in Attachment A. -- 1 Jr, � I 1 �1 l j , _ l I �1 1 I The parties to the MOA agree that: ; (1) Wetlands are resources of local, state, and national concern and may have important values. i(2) Conflicts over management of wetlands within the City of Kenai, have emerged under the 11404" permit program. (3) Conflicts between different government agencies with legiti- mate interests in wetlands can be resolved in a constructive way through application of a sound planning process open to :- participation by all interested parties and involving ne- gotiation through assessment of values of wetlands and identi- fication of suitable areas for needed development in wetlands. (4) Resolution of conflicts can lead to improved protection of important wetland functions and values, as well as increased predictability and decreased processing tine in the 404 permit program. �.i r; The purpose of this 140A is to: E., I •Y? 1) Identify types of information needed by state and federal resource agencies for assessment of resource values for which they have legal responsibility.. Define a cooperative data collection pro- ject that will meet$ the data needs of the resource agencies. r "- N J; "1 r •-//' .Y./.`ice. —.Jri� Jl _ .I.c�1 �.. �)4, lla�c _ _ _ _ �-• "'�. _ •i IL - - 1 n, a.. •. .>,'i �•. . .• �i4-. •-. f•s ":r �tl�f+1� .-ii• - Y4 /L,i �✓,Yr..�irs+wF T __ _ J:.T�l�.�� •Mr+•. 2) Outline a planning process for participation of all parties and j express the agreement of all parties to participate in it. M1. 1 I A I 1 r- I t � I , = 3 i}..i-,,._ R;"F - -. • , - - .. ...« -s .rwnvj«.-,w r� -. ,at�fv*r^,. ..1.�.. . ii..� .,_.q-_... - ,c J.,� PART ONE: COLLECTION OF DATA e��'�►} Each of the A state and federal agencies that are parties to this MOA has specific authority and responsibility for making determinations • I about wetland values during the 404 permit review process. During permit review, information needed for these determinations is obtained on a case by case basis from applicants and through agency investigations. Before agencies can participate in a planning process each agency must have a means of obtaining basic information about the wetlands values that fall under its jurisdiction. For the Kenai wetlands, an interagency working group has identified the topics for which basic information is needed. There fall into three groups: ecological and biological values, hydrological values, and water quality values. Three studies will be undertaken pursuant to this agreement to obtain the needed information. The Alaska Department of Fish and Game will investigate use of Kenai wetlands by mammals, birds, and fish, as detailed in Attachment B. The � U.S. Fish and Wildlife Service will investigate use of Kenai wetTaiiMoy'fmigratory birds as outlined in Attachment C. �C�S and wwia.� vo 1 � 4y will investigate the hydrology�of the Kei wetlands, as specified in Attachment D. These agencies agree to carry out the referenced work plans under the stated timetables. 4 r T' { R r 1 i 1 - -—.4-_�..�..�.... ..-. --.• .-=^�•-'% a ...-. .i..'.4:r.: _�-� -• rs-...� -- - `-=^...1... y: All parties to this MOA agree that the work described in Attachments 6, •,, f C, and D will completely and fully satisfy their infonation needs in this undertaking, and that no additional information needs will be identified at any later date as an obstacle to the plannning process outlined in part two of this MOA. Any agency may, however, obtain any needed information using its own resources, as long as there is no inhibition or delay to the planning process set forth herein, unless it r is mutually agreed to by all parties. _ A . i e j Preliminary outline Prepared by OC14 for discussion at Kenai Wetlands r ! , 4lorking Croup t4eetiU October 23, 1980 I PART TWO: PLANNING PROCESS I I$ i i P I I I ,t. -4 I os •j S� r i r I A p m A o t is agreed by all parties to the 140A that wetlands management can be mproved through development of site specific wetlands management plans. lanning offers a method to achieve accommodation of needed growth and resource management. ll parties recognize the legitimate interests of all other parties to articipate in wetlands management. All parties will work to prepare a utually agreeable wetlands management plan for the City of Kenai. It is recognized that each participant functions within legal constraints. ll parties agree to employ their discretionary powers to reach agreement n a plan and agree to participate in negotiations and mediated sessions to this end. T he planning phase of the project «..;1I be coordinated by a consultant or consultants expert in scientific issues pertaining to wetlands and experienced in mediation of negotiating sessions. The consultant will be selected by a conxnittee composed of one representative each of the City of Kenai or the Kenai Peninsula Borough, the Alaska Department of Community and Regional Affairs, and the office of the Alaska District of the U.S. Army Corps of Engineers. 6 i r Y x . I { rrI ' 0 A Kenai Wetlands Planning Board consisting of one representative from each party to this Memorandum of Agreement shall be convened to undertake the planning process for the Kenai wetlands. Each representative shall be appointed directly by the person who is empowered to sign this MOA. Each representative shall be delegated adequate authority and shall have adequate seniority and experience to speak definitively for the agency which he or she represents. The Planning Board, with the assistance of the consultant/mediator, will undertake the following tasks: 7 l � i f / .. I i 1 r♦ I I ' 1L 1) Define -the format for presentation of information on resource values collected pursuant to this 140A. 2) Receive and accept information collected pursuant to this t40A. i. j 3) Determine the criteria for selection of management planning sub- units for the Kenai wetlands. 4) Divide the Kenai wetlands into management units. b) •t4ith the information available from the cooperative studies, o develop criteria for assessment of the resource and natural values of P the Kenai wetlands. The criteria will establish three categories corre- sponding to wetlands of high natural value, moderate natural value, and J I � little or no value. ;:.. 6) Classify wetlands within the City of Kenai into three categories of i natural value, according to the criteria developed in step five. 7) The City of Kenai and the Kenai Peninsula Borough will identify _ the needs of the City of Kenai for wetlands for development. The City -- f will indicate which projects it believes to be water dependent, water -related, �;,,:- or not water -related. 8) The group will identify areas of the Kenai wetlands for in which development needs identified by the City of Kenai can be located. 9) The Board will identify areas where no development will be allowed. 10) The Board will A implementation strategies IVIO „N A4 Ptan. The Wetlands Plan shall be implemented in the following ways: a. The Plan shall be incorporated into the Comprehensive Plan of the City of Kenai and the zoning ordinance of the City of Kenai . and implemented through enforcement of the zoning ordinance '.- and through other means that the City shall deem to be appropriate. b. The Plan shall be adopted as part of the Kenai Peninsula Borough Coastal Development Program and implemented through the powers of . the Borough and through the implementation provisions of the Alaska Coastal Management 4M Proyarn c. Where specified and agreed to in the Plan, the City of Kenai will ;g submit applications for general permits to the Corps of Engineers. Such applications that are consistent with the plan shall be processed f d. by the Corps without objection from any party to this agreement. ir; /=�. .i._�{_ e. p1�14 i•-� •/1. iM +.way — - - _ d. The federal agencies that use the 404(b)(1) guidelines promulgated by the U. S. Environmental Protection Agency will use the plan as j justification for identification of disposal sites, identification 1 ! of water -dependent, water -related, and other permissible uses, and documentation of analysis of alternatives, to the extent identified in the plan and will speedily process any permit application that is consistent with the Plan. I j� e. The state agencies that review 404 permits and offer comments or issue certifications will use the plan as justification for their decisions and recommendations under authority of the Fish and Wildlife Coordination Act, the Coastal Zone Management Act, and Clean Water Act, r and under state law. M to kl� C KENAI WETLANDS STUDY REPORT OF MEETING ON MONDAY, OCTOBER 20, 1980 ATTENDING: MAYOR O'REILLY, BILL BRIGHTON, GARY DAVIS PHIL WARING, KENAI PENINSULA BOROUGH MURRY WALSH, AMY KYLE, STATE OCM MARK STEPHENS, ROGER MAGGARD, STATE COMMUNITY PLANNING The meeting was called by OCM to discuss the KENAI WETLANDS STUDY GROUP and to determine the actual involvement necessary by the Efty and Borough. Murry briefed us on where the State and Federal agencies are in their efforts on this project. They are collectively being referred to as the Kenai Wetlands Working Group. These are the respondent agencies to the Corps of Engineers Section 404 (Wetlands) permits. Enclosure A details the program OCM is pursuing. Their estimated budget for this study is $400,000 which will come from the Dept.of Community and Regional Affairs, but will need to have a 204 local match. The local match is to come from the Borough since the project is related to their Coastal Management Program, and they have the local match already approp- riated. Discussion on alternative approaches for a wetlands study centered around the time it takes the agencies to complete projects. It was felt by the City that if it initiated a study it could dictate the timeframes for the agencies to react, however this is probably not true, in fact it could take longer for them to react to requests from outside of their own offices. It was generally agreed that it would work better if Aiurry Walsh and OCM directed the project and received some commitments from the agencies at the outset. In the area of local involvement and what the local match would and could be used for it was recommended that the Borough hire a "facilitator" that would manage the project and keep all of the involved agencies and offices on tract with the plan. The minimum amount of time needed for this study would be 14 months, and probably no more that 18 months. The meeting ended with a notice that there would be a meeting in Anchorage Oct.23rd with the agencies to workout more details, and the OCM would get back to the City at that time. It appears the system/program Hurry has worked out would be the most favorable. Gary t is /`�It �- n Mil a JAY S. HAMMOND, Governor OFFICF OF THE GOVERNOR POUCH AP JUNEAU, ALASKA 99811 joo DIVISION OF POLICY DEVELOPMENT AND PLANNING /8071466•3641 OR 466.5674 (, 1 October 6, 1980 (/ The Honorable Vince O'Reilly Ov ; -, ~ " Mayor, City of Kenai P.O. Box 890 Kenai, AK 99611 Dear Vince: We have been working with the state and federal agencies involved in issuing 404 permits over the weeks since our meeting on July 22. We would like to bring you up to date on what has been accomplished and " what our expectations are for the next month or so. At the meeting of July 22, the state and federal resource agencies agreed to analyze the City of Kenai's new comprehensive plan to de- termine whether modifications were needed to accommodate the require - meets for issuance of 404 permits. Those comments were to be submitted to you with copies to our office by September 5. So far, three agencies have responded to our office. Comments by the j U.S. Fish and Wildlife Service and the National Marine Fisheries Service indicate that they believe a resource analysis of the Kenai wetlands will be necessary before the comprehensive plan can be adequately evaluated or any other planning approach undertaken. These agencies, along with j the Alaska Department of Fish and Game, support a fairly comprehensive field program to be undertaken during calendar year 10,81 to identify the habitat and hydrological values of the Kenai wetlands and the im- portance of the wetlands to maintenance of water quality. Though this is not the only possible approach, it has several advantages. First, after -the resource inventory is completed, the permitting and review agencies would require no additional resource information to evaluate wetlands on which additional development is proposed. This would mean that if the City became aware of additional development needs, not reflected in the current comprehensive plan, additional field studies of wetland resource values would not be necessary for the resource agencies to evaluate them. Further, the comprehensive approach allorls all im- portant values of the wetlands to be identified. j 4 !1 I i Q1.A1fLN Mayor O'Reilly 2 October 6, 198(1 Followingthis approach, pp roach, the Department of Fish and Game has prepared a detailed proposal for habitat evaluation and identification work to be carried out during calendar year 1981. The U.S. Fish and Wildlife i Service has prepared a complementary proposal to continue its work on water birds and anadromous fish habitat. The Alaska Division of Geological and GGGph.,sical Surveys has completed a preliminary proposal for hydro- logical studies necessary to determine the flow of water through the wetlands, as well as whether any wetlands are hydrologically isolated. The hydrological investigations would aid the Corps of Engineers in i establishing its regulatory jurisdiction on the Kenai River. So far, no proposal has been prepared to deal separately with water quality issues, though the Department of Environmental Conservation is attempting to work on such a proposal. -- This office has set October 15 as a final deadline for receipt of any proposals relating to the proposed Kenai wetlands project. The target date for agreeing to a memorandum of agreement between the federal and -- state agencies to participate in the Kenai wetlands investigations and i to use them as the basis for analysis of a plan is November 7. Shortly ! after that date, the long-awaited meeting between the City of Kenai and the resource agencies can be scheduled. I am enclosing minutes of a meeting of the agencies involved in this ! project to discuss technical issues related to their proposals. The + minutes were prepared by Nancy Hemming of the National Marine Fisheries ` Service. These notes should give you an indication of the topics of concern to the agencies and at least some indication of the reasons for the long delay. The proposed Kenai wetlands project is a precedent -setting project, and the agencies are understandably concerned that a good job - be done. After the technical issues related to data collection are resolved, it I will be necessary to outline the planning process to be used to modify the existing comprehensive plan or develop a separate but integratable Kenai wetlands management plan. It could be expedient to begin to address this question before the City of Kenai makes a final decision about acceptance or rejection of the data collection proposals from the state and federal agencies. The City of Kenai and/or the Kenai Pen- insula Borough will have a lead role in this undertaking, but the ways in which the other agencies will participate should be clearly articulated, ! A related issue is host and whether a wetlands management plan can be ! y E adopted as an element of the Kenai Peninsula Borough coastal development program. It would be useful at this time for members of your staff, the borough staff, the staff of the Depart+7cnt Coi%iunity and Regional Affairs, and staff of the Office of Coastal "anaue,7ent to meet to discuss these i issues. I suggest that such a meeting be held in the next few weeks. 3 Oc tohe r 6, 19,10 s Please let me know if you have any objections to this or other questions about the status of the project. 4SceI rp, 44 Murray R. Vial , iCoordinator Office of Coastal Management cc: Don Gilman, Mayor Kenai Pennisula Borough Phil Waring, Planning Director, Kenai Penisula Borough Bill Brighton, Manager, City of Kenai Mark Stephens, DCRA 0 94,44cf y• �JJ 'I 7 I i I I i ._ i • r 1 � j .� U.S. DEPARTMENT OF COMMERCE e s Watlonei Oeennle and shmaspherm Adminlstratlon Yational Marine Fisheriaa Servioe 101 C St. Box 43 — Anchorage, Alaska 99513 � oats August 2 980 1 g St 5, 1 Reply to Ann. of, � To See Distribution • I GZLC From N nc Hewn Nati nal a ine Fisherie ervice �•�: Resource Agency Subgroup Meeting, 8/22/80 :.g Enclosed please find the minutes of the Kenai Wetlands Working Group - Resource Agency Subgroup meeting held August 22, 1980. If there are any additions or corrections to the minutes, please inform me as soon as.possible so that ' :,. errata can be issued. _ Y •.� f Enclosures ` %•r ' Distribution: Walsh - OCN, Juneau L. Trasky - ADF&G, Anchorage 1 !---_ 0. Clausen - ADF&G, Anchorage y %s B. Bowker - USFWS, Anchorage G. Nelson - USGS, Anchorage � R. Allely - DGGS, Anchorage C. Wilson - DUR, Anchorage ::..- B. Lawrence - EPA, Anchorage N " S. Boardman - COE, Anchorage R. Fowler DEC, Anchorage �'.. J. Nickles - USRIS, Anchorage B. Donalson - ADF&G, Anchorage t 71 iV I EEEA j i i �• • I c { I t V • R 1' , r Kenai Wetlands Working Group - Resource Agency Subgroup August 22, 1980, Meeting Minutes The resource agencies involved with the Kenai wetlands management plan met on August 22, 1980 to discuss the proposed technical studies and other items of mutual interest. Attendees were: Steve Boardman (COE), Bob Bowker (USFWS), Gordon Nelson (USGS), Lance Trasky (ADF&G), Carol Wilson (DNR), Bill Lawrence (EPA), Rikki Fowler (DEC), Bill Donalson (ADF&G), John Nickles (USFWS), Nancy Hemming (NMFS), Debra Clausen (ADF&G) and Roger Allely (DGGS). The major topic of discussion was the need for a hydrology technical study. COE emphasized that knowledge of the area's hydrologic characteristics was the "missing link" in their ability to delineate 404 jurisdiction. It was felt by COE that the information could be gathered within the next year to make the jurisdictional decisions in the City of Kenai. The Corps must continue using their legal definition of wetlands. ,. USGS reported that there is some information on hydrology in the Kenai area. F There was a report completed in 1972 that may be helpful and USGS is currently working on a project in the 'Hikiski area. USGS stated that the Kenai is a - multi -aquifer system. There are probably no totally isolated wetlands in the area; most of the wetlands have been formed by outcropping of aquifers. There is not much information on the seasonal variation of ground water quality. USGS emphasized that development could change hydraulic patterns (which in _ turn may destroy habitats) but that the quantity of water present in the wetlands could not be changed. The area recharges annually and the water " s must eventually be released by the system somewhere if normal flow patterns "►�'-ry are disrupted. Data was taken at the Beaver Creek gaging station over a ten year period; however, the station was discontinued last year. Kenai has two water production alells at the road crossing on Beaver Creek. These wells are approximately 300 feet deep. COE indicated that new regulations which may shed some light on the question of ' adjacent wetlands are expected to be released at any time. Using the ? year ,•:-;< flood plain as a boundary in some cases is being discussed now. The Corps also has a 5 cfs standard which is difficult to determine in wetland areas which do `"•- not have discrete outlet streams. In order to design a technical study, USGS and OGGS needed to know exactly what questions related to hydrology the other resource agencies had. The following questions were formulated: 1. Which wetlands within the City of Kenai are important to the sediment and nutrient regimes? 2. which wetlands have hydrologic connections, either surface or subsurface, --- to the Kenai River and its tributaries? V I 3. Are there any wetlands within the City of Kenai that are totally isolated from the surface and subsurface hydrologic patterns? " •'' � 4. What is the floor at outlet streams, i.e. where is the 5 cfs standard achieved? a. Have all the outlet streams been delineated? b. What adjacent wetlands contribute to 5 cfs? S. Where is the 100 year flood plain located for the Kenai River tributaries? 6. What constitutes the watershed for each wetland? 7. What percentage of the watershed contributes to individual wetlands? 8. What is the existing water quality in the wetlands? 9. What is the seasonal variation in both water quality and flow in •;'�;; wetlands? .•'. USGS and OGGS agreed that all of these questions could be addressed in a technical study but the answers may not be complete in the time frame (14 months) allotted. The two agencies will have a proposal, including a budget, ready as soon as �r possible in September. They will indicate in their proposal which parts each agency will do and which should be contracted with an independent group. DGGS' • general proposal, distributed at the meeting (Attachment 1) will be expanded upon in order to finalize the hydrology study. DEC and EPA must work with USGS and DGGS in deciding whether or rot all water quality issues will be covered by the hydrology proposal. If not, a separate water quality study will need to be formulated. DEC may have access to coastal zone funds and, if so, would have the ability to contract the work. The ADF&G fish and wildlife evaluation proposal was discussed by ADF&G, USFtlS and NIVS at a meeting held on 8/18/80. The agencies agreed chaff the work proposed was adequate for their needs with some additions. USF11S will incor- :�;a porate their on -going Kenai bird studies, particularly addressing breeding bird surveys, and will formulate a complimentary study on vegetative types. It was felt that the National wetlands inventory was not detailed enough to discern individual wetlands and that, in order to make the current effort r -� '�'• -applicable to other areas on the Kenai peninsula, more vegetative work needs to be done. NMFS distributed a brief outline of elements needed in a wetlands Management f plan (Attachment 2). EPA added that the following points must also be considered: 1. There must be a protection/production balance in the plan and a Means for perpetuating this balance. 0 o j ;:,•. 2. There must be a ccm.mitment to maintaining ecological diversity with safeguards against catastrophic changes. .- J, O 3. The plan must be easily understood by all parties and must be a workable field document. 4. The plan must be consistent with the 404 B-1 guidelines. 5. Socio-economic values and legal ramifications should be identified in the plan. ! 6. Negotiation must accompany the planning process and vice versa. i I USFWS suggested that after the technical studies have been completed, the resource agencies should make a presentation to the City of Kenai to explain the results. This will help assure that all parties will enter the planning stage using the same information base. The following conclusions were made: — USGS should be requested to reactivate the Beaver Creek gaging station at least for the duration of the hydrology technical study. A subcommittee consisting of the representatives from DEC, ADF&G, DNR and USFWS, will investigate the variods automated information systems available (such as ALARS, EROS and AIf-IS) to see if they can be used on this project. The subcommittee will report to the group at the next meeting. — If there are any inaccuracies in minutes from OCM or any other party, they should be documented in writing and sent to all agencies receiving the minutes. ',�► — There is a question regarding the compliance of this project with NEPA. Does it qualify as a major federal action and thus require an EIS? KPIFS and COE will discuss this question with their solicitors and report to the next meeting, — The next meeting will be held approximately September 25 because the majority of participants have considerable travel commitments until then. The proposals should be distributed to the group for review at least 5 days before the meeting. i No meeting with OM and/or the City of Kenai should be scheduled until after the resource subgroup has finalized their proposals. f ' i 1 I 1 CITY OF KENAI .110d cap" c/ 4" f. O. BOX WO XENAS, ALASXA "61 t TELBONONB 280 •705 October 31, 1980 MEMO --- Tot ay�r^'O'Reilly and Kenai City Council n proms �Chai.rman Peterkin, Kenai Harbor Commission Res Secretary to take minutes The Kenai Advisory Harbor Commission at their regular meeting of October 28, 1980 unanimously approved the following motion with amendment to the City Councils The secretary under Gary L. Davis' contract be designated as the secretary responsible for the minutes of the Harbor Commission. RPskh • I .j .r ' �I CITY OF KENAI "Od Oajai l a/ 41a"a„ I. O. 30X 530 KENAI, ALASKA 99611 VILIFI ONE 433 • 7536 October 31, 1980 TO: William J. Brighton, City Manager FROM: Keith Kornelis, Director of Public Works SUBJECT: What's Happening Report for City Council Meeting November S, 1990 SHOP ADDITION Alaska Boiler and Heat Exchanger Service, Inc. has completed ' portion or the major of this J P project. A final inspection was held but there were so many items on the punch list that the contractor elected to make the corrections and schedule a new 0 final inspection. SEWER TREATMENT PLANT EXPANSION Brown Construction Company/Tanana ;Mechanical are trying to make up time and get back into proper schedule. The aeobic digester has been insulated and the exterior has been finished. The septage receiving station has been poured. The two clarifiers have been poured along with the dome walls for the two clarifiers. `- The contractor is presently working on sludge pumping station located between the two clarifiers. There is a meeting scheduled this coming Monday for discussion concerning the Sewer Treatment Plant Expansion shut -down and possible problems during this winter shut -down period. SEWER INTERCEPTOR LINE There has been no change on this project since the last report. •n SEWER TREATMENT PLANT OUTFALL LINE CH2M Hill has sent a set of plans to DEC for comments on this Sewer Treatment Plant Outfall. The present location for the E; outfall is directly out from the plant instead of the present T �# location which is closer to the river entrance. We still anticipate f p going out to bid sometime this winter for early spring construction. L F. ,T- I What's Happening Report Page 2 October 31, 1980 1980 KENAI MUNICIPAL AIRPORT IMPROVEMENTS There was a meeting held today concerning the paving for this project. The inspector and the design engineer for the project has stated that the ground is too frozen for paving today. It appears as though the contractor may be giving up the completion of this project by,#December 17th deadline because weather problems. FIDALGO SUBDIVISION STREET IMPROVEMENTS Great Northern Construction, a subcontractor from Quality Asphalt Paving, has been hauling the backfill into this subdivision. Quality Asphalt Paving was required to have all the fill and underground in place prior to October 20, 1980. They are therefore behind schedule and subject to liquidated damages. There is a pay estimate coming before Council from Quality Asphalt Paving. It is anticipated that they should be completing the fill shortly. Fidalgo Subdivision was filled using minimum grades. It is in an area that is relatively flat and in an area wheremany of the property owners have built considerably lower than the grade, the property owners may have to bring in some fill to obtain drainage within their parking lots. KENAI SPUR FRONTAGE ROAD Doyle's Excavation and Construction has completed the installation of the storm drainage on this project. They have completed hauling the fill material for the project. This project will begin in early spring with new curbs and gutters, sidewalks, leveling course, and pavement. WARM STORAGE BUILDING Alaska Boiler and Heat Exchanger Service, Inc. has completed the installation of the foundation and block work. They have backfilled around the foundation and are presently working on compaction. CITY ADMINISTRATION BUILDING Omni North has been making great advancements on this project. Core 10 siding has been installed. The contractor also is putting in the partitions inside the building and should very shortlybe starting.on the sheetrock. The contractor still anticipates being able to occupy the building by the end of January or the first part of February. � i w 1 I r I ` rrj l { 1 J arA c'1 r What's Happening Report Page 3 n October 31, 1980 N DOT PF WILLOW STREET Mr. Harlan Lantz from the Dept. of Transportation will be here in Kenai today for final inspection on Willow Street at 4 p.m. He wants to get with the City of Kenai for this final inspection prior to his final inspection with the contractor which is scheduled for tomorrow at 9 a.m. There are quite a few things along Willow Street that need to be corrected prior to final acceptance. I'll point these things out to the Dept. of Transportation in hopes that they will be put on their punch list for correction. I have noticed that the lights along Willow are not working as yet. City Electric has told me that they are waiting on HEA to install a transformer and I understand that HEA has stated that they are through with their work. KENAI YOUTH CENTER Blazy Construction/G.S. Construction has done quite a bit of work on the Youth Center. They are presently waiting on floor joists and have installed many of the partitions in the lower level. The ramp going down to the lower level for the handicapped has been constructed. The area surrounding the building has been graded. A few items have been submitted for drawings but there are a considerable amount of items which still must be.submitted. STATE GRANT FOR WATER AND SEWER ALONG THE NORTH KENAI SPUR HIGHWAY This was a State Grant given to the City for $750,000 for Water and Sewer mains along the Kenai Spur Highway to Section 36. This project has been engineered by Ted Forsi and Asso. Ted Forsi and Asso. have submitted a letter concerning the construction of this line. The Public Works Department recommends that Council seek a proposal from Ted Forsi and Asso. for the construction management and inspection of this line that they have designed. Most of the work has been done for this project as far as the engineering design. Some work for updating and changes as described in Ted Forsi's letter which is going before the Council are needed. I would recommending bidding this project as soon as possible with construction start up dates as soon as the weather permits. CEIP ENGINEERING MONIES The City of Kenai has received a written contract between the CEIP and the City for $55,000 towards engineering. This engineering is for the following: 1. Tinker/Lawton/Walker - It is the Public Works recommendation that we go out for proposals for the engineering on this project. The Water and Sewer lines have been installed on these roads and this would simply be for engineering for f i A f What's Happening Report Page 4 October 31, 1980 street improvements, paving, curb and gutters, sidewalks, storm drainage, lighting. 2. Main Street Loop - Ted Forsi and Asso. has completed the water and sewer engineering for Main Street Loop. This CEIP Engineering money is for the engineering of the street improvements which include paving, curb and gutters, sidewalks, storm drainage, and lighting. The Public Works Dept. recommends going out for engineering proposals for this work which would be to incorporate the work done by Ted Forsi and Asso. with -- their water and sewer lines. Since the two above projects are included on the Public Works ==- recommendations for new grant monies from the State of Alaska „ coming up this next year,it is recommended that these documents date be ready for construction notice to proceed by the that the legislature would give approval for these projects. ATHLETIC FIELD FENCING This project has been completed. TOPO -- The City of Kenai is still waiting on the mylars for the (+ completion of this project. r FEDERAL REVENUE SHARING MONIES The Public Works Department has asked for $60,000 for a dump �.! truck and $30,000 for a small building which would be constructed using City crews. I was inst*cted to check on the possiblity =._ ! of a used dump truck that Wildwood had. Unfortunately, this dump truck has been sold. After further investigation and study of the specifications on the dump trucks, I feel that there is . i the possibility that we could get a new dump truck for $50,000. I have also been in contact with Kenai Steel Buildings regarding the purchase and the construction of a small 20 x 60 building. Kenai Steel Buildings is working on this cost estimate and it should be available at the Council meeting. Kenai Steel Buildings does feel that they could very possibly do this project for $40,000 but would not commit themselves until after the estimate. Besides storing all of the items that we have in our present Quonset huts across the creek in this new building, we would have to find a new location for our sign making machine and sign bins that are presently located in the Sewer Treatment Plant. This area in the Treatment Plant is scheduled for areas needed for the expansion. KK/jet .1 F .. A 3 I 9 f- - f„ ,; t .aJ'Kenai, A&Aa Oa4&n 16,1g80 4y Rat. ll?ayn atd Cowwu I}leo►b,r%w &=Lp A .Aa iiPittlP,al�tt - Rory that t& .Local electiow aw newdy overt WA and ne bepin to again, pet owt fleet bath at the pwwtd,• eo to 6pwk- T/rarce le at 4wxtant issue drat / amtt to The C14 SewA Line ea& seat The McCuLlm Reaido=, ,rears the #4A Se/toal. JIU4 Line should eattinue at, alai¢ t/te /u#A mash tow nd Saldotna. The ZaVe numbmr oA Re4ideab, ere pu mmU /am, have A&A am Septic and Ceae Pmt Spare, shish OW oven Pw dw&bv #be mot-4 p wd duaing the 4painp time. We #ath about piotWiat, get do noAbg about c4wwxtiV .the 4ituation alert¢ t/te main nwd #hat .laad4 night wd* tart. RA, Luree alatp Old the Sew A Auw wvald imp we AU ama, dam the people travel back and forth daay. /n4tead 4 inverttia¢ new 040 to Apo d mares, aabtls� nec�teati at 4W4, much more .impa,atatt needed .itP.ote acre neaded o bipwm ou C y o� &=L. Re pe a �u A Ca wA vted Kp� k4 dmtt P.S. /n cane that nawA are almt soc awz4 my name eat a*,*m at a document .that could be aw"t" d at a .l &4 slate. `F A. $ i i+ i U + 1 j l -- ' -- - - - - - — '.-per." •..i.s. e ....�.w. t- --�._....�m'�.a+ia.n..�I.L+r..r«.,.._�."�. .-.-:cr ' y.. ,c r- j •� CITY OF KENAI 11110d t2oapd4d ej 4" P. 4. SOX $80 KENAI, ALAEKA $9611 - - TELEPHONE 283 • 7525 -- - October 20, 1980 - j TO: Council FROM: Janet Whelan - V� City Clerk RE: Alaska Local Government Encyclopedia s• .;. The Alaska Local Government Encyclopedia is available, li _ for your perusal at the City Hall office. A review of the index of subjects lists:" l Administrative Procedures Elections 1 AK State Law &Title 29 Finance p} Budgeting Legal Assistance & Legal Agree. City Officials Ordinances & the City Code i t Council Meetings Personnel Revenue j Aq AV _ �...�'%� .q.., ..fir -a.. ,A^` -:.a_ wyi,•h ai-i r.:..+i '`: '-r..vrT Y=•�_"y' AGENDA - Kenai Advisory Harbor Commission, Engineering and Design Proposal Presentations .o h ` { SEPTE.SSER 27th, 1920, Sheffield House: Kenai 9:00 A.M. i 8:00 A.M. -- REGISTRATIO1 OF GUESTS, Coffee available, Agenda available 9:.00 A.M. -- FIRST PRESENTATION, D11JM/U14A/TETRA TECH E 10:00 A.M. -- HARBOR COMIMISSION QUESTIONS, COMUMENTS 10:30 A.M. •- SECOND PRESENTATION, TIPPETTS, ABBETT, MC CARTHY, STRATTON/DAMES & MOORE 11:30 A.M. •- HARBOR COM-IISSION QUESTIONS, COMUMENTS 12:,00 NOON -- LUNCH BREAK 1:00 P.M. •- THIRD PRESENTATION, PERATR01lICH & NOTTINGHAMA & M CONSULTANTS . 2:00 P.M. -- HARBOR COMmMISSI0:1 QUESTIONS, COI'.:1E*F1TS 2:30 P.M. -- FOURTH PRESENTATIO.3, CHZI HILL �' a .3:30 P.M. -- HARBOR CO.u•IISSIO.3 QUESTI0:1S, CO. MEN TS 4:00 PJM. -- REETING ADJOURNS t j S y I Special Harbor Commission Meeting September 30, 1980 Kenai Sheffield House For Names of Attendees, please see attached list. Chairman Peterkin opened the meeting at 9:00 a.m. to listen to proposals for the small boat harbor. Guests were introduced and Chairman Peterkin requested any questions be directed to the chair. Doug Jones and Jerry Wilson from Dames and Moore would be listening to the presentations. DMJM in Association with UMA & TETRA TECH Del Miller of DMJM began the presentation by stating they have worked in the past with both firms. Fugro Northwest and Ted Forsi and Associates will be doing the geotechnical work and field survey. Mr. Norman Hilton will be the principal in charge. Del Miller is the Manager of the Anchorage office. He will be able to devote nearly all of his time, and will work in close cooperation with the Harbor Commission. Mr. Miller gave a r.-view of the staff. Mr. James Caufield of OMA stated he believed there were answers to our problems. He explained a flat plain or steep bank can be ' a factor in harbor sizing requirements. Mr. Caufield stated the short term and long term study plans will have to coordinate with other studies and Borough plans. They must be compatible. He referred to the Harbor Commission's Request for Proposals and what their firm would provide. They would include grids, should include water and sewer, and operating facilities for cranes. The harbormaster's building and residence will probably be two separate buildings. The dry harbor will have to store 500 boats. There will be an industrial park, greenbelt, room for expansion, paved areas and utilities. Security will need to be addressed. These are the types of things they felt they will have to discuss with the Commission before they can come up with a tentative design for the project. Mr. Caufield stated his association felt they must have intimate communication with the Harbor Commission on an on going basis. i 17) Perhaps during the regular Harbor'Commission meetings a progress report could be done so the Commission is continually informed of the project. Mr. Caufield said alternate preliminary plans are needed for each site. They will make their recommendation to the site. Referring to the time element, Mr. Caufield stated three to four months, it depends on agencies outside of their control. Mr. Frank Chmelik spoke on the "what" of their proposal. He stated in the RFP they renumerated what they felt were the major concerns. Some of these will lesson their significance and others may become more serious. Mr. Chmelik spoke on their ability to immediately respond to any unusual problems, in a most effective way, without any additional expenditures. Mr. Chmelik added the major physical problem is the soils and sedimentation. The mud flats are highly erodable and saturated. Others were: ice management, clay, earthquakes, inlet sands and silts, and the combination of fresh water and salt water tides. ,j 1 Mr. Chmelik spoke on the economic feasibility. The vast majority j of monies may not come out of the City's economic base, but the maintenance cost will be part of the responsibility of the ' community funds. They hoped to prepare a program to come up withthe most practical program that the City can support.. r Mr. Chmelik referred to the protection of the environment and added they have worked with the persons who are involved with these concerns. They're approach to planning was a coordinated effort to bring these programs together. Also addressed in the , study were utilities, sanitation facilities and removal, public transportation, and security and storage. vandalism is a concern, as well as congestion and damage to boats. He referred to problems with barges„ Fuel and fresh water are consideratons. If these things are overlooked it could cost more to do them over.- There is a narrow channel in the River. They must be aware of draft capabilities and turning capacities. tor. Chmelik understood the Corps of Engincers is interested in a study. He added if any agency is planning a study, the agencies must interface so there isn't an overlap. Mr. Cheelik noted of the three sites one falls far below the other two. They felt Site A is the most desirable. Mr. Chemlik reported they expected to work so closely with the Harbor Commission that the Commission will understand how it is built. They will indicate to the Commission what they should be looking for and how to handle growth. Prior to the summary, Mr. Del Miller stated they had given cost much thought and felt the best way to proceed is on a cost reimbursable basis on the planning, until the Master Plan Stage where you are dealing with real numbers. Prior to any contractual commitment they would have the numbers Mr. Del Miller summarized by stating each firm has an operating office and staff in Alaska. Experts are only on the payroll on an was needed" basis. At this time questions were asked by the Harbor Commission, Commissioner Williams asked if the boat harbor can be built so it will function without the costs coming back to the City. Mr. Chemlik answered that is why they need to look more carefully at the problems. They want to protect the City from the cost becoming a major burden down the line. He added it reflects on their companies. Commissioner Williams questioned whether alternate energy sources could be used. He gave examples of tidal power and the use of turbines. Mr. Chemlik stated the stream could not be blocked, siltation goes up, it could effect fish migrations. it could be addressed. Tipcpt ts-Abbett-McCa rth=&t_ ratton Mr. Phil Perdichizzi began the presentation by introducing the four people the Commission would be dealing with. Phil Perdichizzi is the Vice -President of TWIS, Bill Bunselmeyer is the Project Hanager, Gary Schneider is the Manager of the Anchorage office, and Mike Horton will be the Coordinator and is responsible for the technical work. 3 " J ;• i [1 I Phil Perdichizzi began the presentation stating Dames and Moore will be subconsultants if selected by the City. He spoke on their willingness to work with the COE, and added they have worked with them in the past. He turned the meeting over to Bill Bunselmeyer, Mr. Bunselmeyer gave some background on the company. They were proposing 19 people for different aspects of the work. Sixteen people have direct port and harbor experience in Cook Inlet with TAMS. They finished the Homer Port development in June. He strongly recommended forming a panel of fisherman and others concerned, to act as an advisory group, and to make sure our concerns are addressed. Mr. Bunselmeyer stated it was their plan to evaluate the three sites and what alternatives we would have at each site. They would consider the "COE scheme % the "Roper Scheme" and new schemes. Mike Horton stated he as Project Engineer would be available when the construction came about. He added Gary Schneider served as the Project Coordinator for Homer. He will look at the physical, economic and social issues. He added the Wetlands question and the environmental concerns need to be addressed. Mr. Horton would be responsible for the development of the job, the technical design and ground level needs. His experience includes 10 - 12 years in design. He pointed out we have a unique set of circumstances. The ice, soil and Wetlands, situation must be dealt with in a short time frame. Also, the fishing fleet and growth rate need to be carefully analyzed. The Port must serve the fleet. During the first four - six weeks of the project he would have interviews and get ideas, and combine this with his experience and come up with two - four conceptual designs. At the end of three months, they will have prepared a series of designs open for discussion. Mr. Horton reviewed the steps in order to achieve conceptual design, The prime concern is sedimentation. He added with small boat harbors it is difficult to come up with a low rate of return. Prom preliminary evaluations they should be able to come up with various conceptual designs. within the first six weeks they will review our needs, size, sport fishing boats versus commercial fishing boats, entry and exit patterns, and the time it takes to empty the harbor. They will check out the function 4 -- — — — — --- - - = .may.. �� .-.a•.i:=s.�-+�,.-..+..--" •wQ.� __ vZ . r requirements of the fleet, gradients, and entrance widths. i During the first review they will seek to work closely with the COE and vital authorities to get their input. Mr. Horton stated they will prepare alternate schemes and possibly have a public J meeting. They would then proceed with the final design and move to complete the package. The package must be formed so the to contractor's are interested. Mr. Horton said they propose provide an introductory document, invitation to bid, define legal requirements, conditions of contract, detailed specs, and contract drawings, details of the entry system, berth arrangement, offloading, backup facilities, public boat ramps, life saving --- paved areas, lighting, sanitary arrangements, and systems. 1 TAMS presented a concept scheme to the Commission. i ° Mr. Horton spoke about using a lock system and a dry harbor. It can be a disadvantage when all boats are trying to get out at the and - same time. The distribution could be split between a wet is dry harbor. The dry harbor will involve a fork lift. It an The area probably will not be paved, but will i ` 1 expensive system. be graded. He added the barge spaces need to be disucssed ° further. Phil Perdicbizzi stated they have available the latest in house a= j computer capabilities and plotter. They have used a lock system 1 _ in Saudi Arabia. Ice will be a problem, but they have experience R =A in that in the St. Laurence Seaway. i Bill Bunselmeyer estimated the date of completion as October 1. Referring to the concept TAUS presented, Commissioner Dragseth asked if 300 boats could get out in one hour? ., Mike Horton answered it takes appromimately ten minutes per boat. Phil Perdichizzi answered not with the size of concept they have _ shown. it would probably take two hours. Mayor O'Reilly asked if TAMS had experience in building ports in which there was a mix of fresh and salt water, and a poor land base? 5 y I • } 1 Bill Bunselmeyer said the Port of Anchorage wouldn't classify as a small boat harbor. Phil Perdichizzi stated there was this type of situation at the small boat harbor they did at the 1964 World's Fair in Flushing Meadows. Mike Horton explained he did one in Ecuador. in addition, it was close to the edge of a canyon and was in an earthquake zone. Mayor O'Reilly asked about the work done in Kodiak. Phil Perdichizzi stated they did not do the work in Kodiak, they were called in afterwards. Mayor O'Reilly indicated we made a promise to the State that i V some of the funds would go to the bluff erosion problem. Mr. Perdichizzi stated they would take everything that is available and make an analysis of that. Hopefully that will be sufficient. Mayor O'Reilly asked Mr. Perdichizzi what he saw as the most critical element of the entire project. Mr. Perdichizzi answered there is a gap between the information ''' i we now have, what has been written, and what the City would like to do. He added there is no technical barrier to getting this built. The problems there are they can find answers to. Chairman Peterkin asked if they were going to base their recommendation and experience on information that has aleady been ! done, or on original work. Mr. Horton said their approach to the existing data is to take tests results and run them through their analysis. it is very easy to keep studying and not come up with anything positive. Commissioner Williams indicated we are looking for an inovative design. Also, it has been strongly recommended by the Dept. of Transportation we give attention to dry storage harbor. Thirdly, the bluff erosion problem must be addressed. The user fees must not come back to the City. 6 1 1 t Mr. Perdichizzi remarked they are used to working with DOT and Don Statter. At this time the Meeting recessed for one hour for lunch. lunch. Peratrovich & Nottingjam/R & M Consultants v Dennis Nottingham of Peratrovich & Nottingham, and Brent Drage of R & M Consultants gave the presentation. They gave a slide presentation showing some of the problems in Alaska. Included i were slides of the Kenai River Bridge, the Sitka Harbor Bridge, Juneau Harbor, the recent job they did in Homer, Columbia Ward, Sand Point Harbor, and ice problems. Dennis Nottingham stated Kenai has weak soils similar to Dillingham. There is alot of soils information available because of work done when the Highway was put across the River. Mr. Nottingham stated they identified three sites. It would take about 1/4 acre to get enough area for a basin for 600 boats. � ^t � Mr. Nottingham stated that artesian water may be a problem. " Brent Drage referred to the land for the boat harbor. Marina T:. facilities, parking lots, and storage will require additional _ land. Availability of land is an important factor to consider. Mr. Drage noted the COE determined soils studies in the sixties. Their firm would use a circular flow to measure the settling characteristics. j Mr. Nottingham stated in their proposal they have tried to itemize step by step their approach and budget dollars to it. On the preliminary plans there are approximate cost figures. He invisioned when they come to certain points they will get with the Commission to work things out. The interplay will be critical. On a time element he felt construction should start in late 1981 or 1982. This way the contractor would have the entire summer of 1982. If everything goes right, including funding, it may be shortened. Dennis Nottingham said the personnel the Commission would be 7 i I _ 0 working with are Brent Drage and himself. They have backup people working with them. The Yukon River Bridge was built by six people. You don't need a large staff. Brent Drage concluded he and Dennis Nottingham are from two different firms. They do not plan on relying on other subconsultants. He suggested meetings with the Harbor Commission. With the team developed they have the technology for each step. Dennis Nottingham added the task is difficult but it can be done. Commissioner Wagoner stated there is information available on sedimentation. Would the firm do additional studies? Dennis Nottingham answered no. He had already done his own samples and they were the same as the COE. We are now talking about the next step. Commissioner Williams mentioned we have about three months before January. Does the firm feel comfortable with that time frame? Will the concepts be ready to present to the Legislature? Dennis Nottingham stated they have the capabilities. They can come up with the conceptual ideas. Mr. Nottingham stated the cost they have come up with is $141000,000. Commissioner Williams asked if that would be sufficient to include bluff erosion control? Mr. Nottingham replied no. That would be a few million extra. Commissioner Williams asked him to define few. Mr. Nottingham replied three. Mr. Drage stated we are looking at 3/4 of a mile. He thought 3 4 million. Commissioner Williams stated it appears we will need rip -rap. Where did they plan on getting the material? g i. } . i r . o. r.9h--✓IY�a;:a..n'.—,'. �-.�:..'�.,swwlii-:i'.r". /�.u-..b � .�.� -. .._. _ .., ., _ n Mr. Nottingham replied they have 8-1/2 square yards for concrete blankets from the slope. The rock is a problem. He stated they realized these logistics are critical. Commissioner Peterkin asked if they included the industrial park in that $14,000,000. Mr. Nottingham answered he included some. Mayor O'Reilly asked if they saw a need for an Environmental Impact Statement or Assessment. Mr. Drage didn't think it would be necessary. Mayor O'Reilly asked what is the most critical element. Dennis Nottingham answered the sequence of work, artesian water and soils. Mayor O'Reilly pointed out R & M did some work for Mr. Roper, Mr. Nottingham said the work done for Mr. Roper was a very preliminary attempt. Chairman Peterkin asked about the maintenance. It must be at a level where the City can afford it. Mr. Nottingham stated maintenance is what design is all about. Their hope is to develop a maintenance free project. It must allow for growth. There was some discussion on the need for a Environmental Impact Statement or Assessment. Mr. Drage didn't think a full blown statement needed to be developed. Chairman Peterkin referred to letters from Fish & Wildlife regarding the creek. Mr. Drage said the creek deserves some attention. Mr. Royce Weller, of the audience, asked how long it takes to get a.permit from the COE. Mr. Nottingham stated it can be done in six weeks. Six months is more common. 9 4 0 i i if i There was further discussion cn the sedimentation problem and Dillingham. CH2M Hill I Mr, Loren Leman introduced the team the Commission would be j working with, outlined experience and outlined problems. Other ` persons giving the presentation were Bob Adams, Al Mercer, and John Aho. Gordon Nicholson was in the audience. Mr. Leman began the presentation by stating CH2M Hill has worked _---= with the City in other projects. They include the Airport, Sewer Treatment Plant and Interceptor Line. They have worked on many types of projects. They have a staff of approximately thirty. Their office is in Anchorage. We are looking at a small boat harbor. They also design large ports. The key things they are looking at are sedimentation, icing, river hydraulics and environmental concerns. Mr. Leman continued saying C92M Hill is familiar with the Kenai area. They have a good working capacity with the City and the COE. They have extensive marina and port ". experience. They have the local staff capability to do the work. { Mr. Leman reviewed the work Plan. Number 1, they will aid the Commission in selecting a site. Based on this selection they will go into conceptual design. The elements of design include © surveying, field work, sedimentation, ice and hydraulics. Mr. 1 Leman stated he assumed that all that would be required. If a c ( statement is required, it will increase the time of development. The harbor, industrial park, lighting and paving will be part of the contract documents. The bluff erosion study is a separate item. He was involved with the bluff study in 1977. One item that wasn't in the proposal but they felt was important was the Economical Financial Plan. Mr. Aho spoke on the major experience of people on the project. Loren Leman will be the liaison with the City of Kenai. He will keep the client totally involved. He has in depth knowledge of the environmental and legal concerns that become apparent. John Aho is.the Project tlanager and is responsible for the overall development of the project, and will see it's kept on schedule. Also, he is responsible for the quality control of the project. Mr. Joe Scott is the Task Coordinator and is involved in the actual design of the project. 10 0 1 i Mr. Aho stated the Legislature has required work in economics and planning which their firm has. Their company will have reviews of everything they do. He estimated, ten months time from site evaluation to final design. They hoped that during the preliminary engineering phase a cost estimate will be included for the Legislature. Their firm is familiar in dealing with the Legislature. Mr. Aho continued saying an Environmental Impact Assessment study will take approximately four months. If a Statement is needed, it could extend the schedule. Their firm will have "milestone" meetings with formal reports for the City Council or Commission. They have the manpower and can stay within this schedule. Referring to fee estimate, they have a range of fees because of some uncertainities. Later they will be able to narrow it down. Al Mercer discussed sedimentation and icing problems. Mr. Mercer represenated Northwest Hydraulic Consultants, Ltd. They are a firm of technical specialists that work a wide range of projects. Mr. Mercer stated they were very comfortable working with CHU Hill, and have in the past to solve their technical problems. The harbor at Kenai is a project that will have some problems. Mr. Mercer explained some photos showing river behavior. Northwest Hydraulic is basically a Canadian firm and is familiar with ice problems, they will use hydraulic models. He further discussed sedimentation, the ice problem and modeling. Mr. Bob Adams, Chairman of the Technical Review Team, vice -President of CH2M Hill, showed photos of harbors, marina boat basin development, breakwaters, cleansing actions, icing and maintenance which he mentioned is a prime consideration in this project. He discussed concrete float systems, hoar it can be put together in blocks, and can be separated and removed. Ways the boats can be put in and out of the water were addressed. Questions were addressed to CH2I•! Hill. Commissioner Williams asked if they believed it was technically feasible to develop this harbor concept and keep low maintenance. Mr. Aho replied they believed it was a viable project, there are ways to solve some of the problems. The City of Kenai is not the first to have problems with development. Maintenance and 11 .J `r =r r' 1 Operation costs will have to be determined. There are three sites that are quite different, each has advantages and disadvantages. Any one of these sites could be developed with enough money Commissioner Williams stated CH214 Hill's figures indicate 16% between high and low figures. The City is locked in the amount of funds we have. He asked if they were comfortable with these numbers. Mr. Aho answered they will stay in their limit. The only thing is, an Environmental Impact statement would be expensive and time consuming. Cost estimates are usually made at different stages. He didn't think they could tie it down until they go through the preliminary stages. Commissioner Wagoner asked how comfortable CH2M Hill is with working with existing studies. Mr. Aho stated they would gather data and if it conflicts they would investigate. He added the COE is a good and valuable source. Commissioner Wagoner asked if they had any figures for modeling. Mr. Mercer replied until you have a specific site it's a refinement of design. He added he would be very comfortable with $50,000. Commissioner Wagoner pointed out that we may not need modeling at all., Mr. Mercer stated that might well be. There was some discussion on modeling. Mayor O'Reilly asked if aquafer is a problem. Mr. Loren Leman stated that would be something the geological team would locate. Mayor O'Reilly asked ghat they would consider the most•critical element in this project. 12 Mr. Leman stated site selection and addressing the problem in the correct way. Mayor O'Reilly asked if the sedimentation is a problem that has been solved in the past. Mr. Leman stated the problem can be solved. Mr. Mercer felt the siltation is the most pressing problem along with winter maintenance. Chairman Peterkin clarified CH2M Hill will build it's design and - Al Mercer will tell the specifics. Mr. Mercer replied yes, although there may be some discussion on design before the modeling. Commissioner Wagoner brough up a cost on the budget. He referred to the cost of six meetings and eight man days per meeting. Mr. Aho stated the budget would probably take in all the meetings with the City of Kenai. This was a proposed cost estimate, the amount may vary. Chairman Peterkin thanked the men for their presentation. The meeting adjourned at approximately 4:00 p.m. APPROVED BY: Robert Peterkin, Chairman Kenai Harbor Commission 13 Respectfully submitted, A � �- " A--r� Kim Howard Admin. Assistant 0 f !i G P,#SE' 4ji9/7 ��n .-FRANK `#m lrV /< 7L--rR,4 -irCq -*Ito q o,? W q . A o�o.•(+��s� . C A U Ft SUO u�+no E��.Ks.s A�••�q. +J�tso i - MW K FRIM MA- o. in - _ _ - /MdM► hMl, Afwb 99Sii _. j hto+u Ite�) u�aua soc s� N.. hsawa _ _ . - - - �� M r u.E�• - - - G� Nt J �t •42o L b T iOI/o� ss.ve.�,v. Ac. L , u•.-,. <.r.�, .... _ .. _:: •.::.., :.t: _ .�osc �%�ws �17mesi !o "S9 A7d, _. JAY WL%,s.- 99 •saI A��yy 0 vlBG'S Al. Aw '70D2. �D• "Mrs r q �Qnct Oq Ali 99sia i-raux �c,.1��6rtc,�y, 7ATAICK M. 6� eDAI AI LLG�p Rip. ��s n� �� A L � i� �Q31��5�4-�+ ©'�`��`►�11V51� �8_e"cae7�v,/ �>LGl f�-•G!`.'1� tom' smZ4 ke,-�,,• �e vvs7ic�w'v�s�� ?finis •, .. ,eax use T. ,,.crcrsy �rf'...c.E�99si, -r1o,r�tiu-�. r r �I 1 ,. -�.. __ „- � ..._..�._..,.e.._1.......z`....-'t�i�'L-•�.-w/ ,._.. y'Jn--.,� ,. .. � -..:. .1,�'�t�,�,i��c`/.� "Y'�.'f/ib"i-tN ...r.ry/l3 f""�� L 9/ 71 . - _%��e�c.Lv,�ler _ Nt�S� llr�loye - - - �jX3zl.1 _• r &, rs.OoN N I CPQI'L40IR CRT -""'I _" -Ar404114 _ - n _ s t y'1 ,i u i, i �ki.rr _/^ �/''•_ - - 1 ri�n -�,. - �.» .! .�,. it .li .. ��. . i.,�.i+,.+-�-.e.=. - KENAI HARBOR COMMISSION: P. 0. Box 580 Kenai, Alaska 99611 AGENDA - October 7, 1980 REGULAR HARBOR COMMISSION MEETING: October 7, 1980 - 700 p.m. Kenai Public Safety Building ? HARBOR COMMISSION MEMBERSs Robert Peterkin, Chairman John Williams, Vice -Chairman Tom Ackerly I Tom Wagoner W. M. Burnett Ron Issacs i -` Marvin Dragseth EX-OFFICIO MEMBERS: Betty Glick, Councilwoman --_ Mayor Vincent O'Reilly - A-G-E-N-D-A �. I A. Call to Order ~? B. Roll Call C. Agenda Approval D. Approval of Minutes (none) E. Introduction of Guests ;1 F. Communications 1. Administrative Coordinator Memorandum 2. Letter to Dept. of the Interior 3. Letter to Mr. Roper from City Administration ' ?'A ' G. Reports _f 1. Gary Davis `µ 2. Mayor O'Reilly H. Old Business i _= 1. Selection Administrati& Coordinator 2. Governor's Boards & Commissions Vacancy List l ` � .- _ _ {i ' t..%% ij� .�- - _ - _ � -. _ _- - •-� _. -- -. - _ .- __ __ fit. �..-�.` �= - _ �.�. 71 _ -.o AGENDA - OCTOBER 7, 1980 I. New Business J. Persons Present Not Sche ul d to be heard K. •Adjourn 1 - / q p a" f i - 7 v. 1 Kenai Advisory Harbor Commission ' Regular Meeting, October 7, 1980 Kenai Public Safety Building Robert Peterkin, Chairman A. CALL TO ORDER Chairman Peterkin called the meeting to order at 700 p.m. B. ROLj�yji Presents Chairman Robert Peterkin, Vice -Chairman John Williams, -- Commissioner Tom Wagoner, Commissioner Ron Issacs, Commissioner Tom Ackerly, Commissioner Marvin Dragseth, Others Presents Mayor O'Reilly, Wm. J. Brighton, and Gary Davis. C. AGENDA APPROVAL H. 3. Selection of an Engineering Firm (Addition) H. 4. Corps of Engineers (Addition) I. 1. Possible statements to be _ prepared for Clarion. (Addition) D. APPROVAL. OF MTrmTRQ The minutes of the Special Meeting of September 270, and the minutes of the Regular Meeting of September 30 were not completed at this time. INTRODUCTION OF GUESTS There were no guests g present. F. COMMUNICATIONS �} 1. Mr. Davis referred to his memorandum in the packet. He explained he has reviewed Phase 1 of the Borough Coastal Management Program and the Executive Summary. There are vital things to the City included. He stated he would like to see a ~. O 1 .f. 21 r contract recommended for the Administrative Coordinator in view of harbor activities. There are things that are important that could be done by the Coordinator. Chairman Peterkin asked when Mr. Davis' contract was up. Mr. Davis stated it began Sept. 26, it would end Nov. 26. F. 2. The letter to the Dept. of the 2nterior was discussed. Mr. Davis reported he stopped by the Customs Office for Port of Entry in Anchorage with no result. Chairman Peterkin stated the most important part of the letter was "What this effectively means is that ports of entry are established through the political process.p He indicated possibly we should shift it to Ted Stevens. Commissioner Wagoner suggested shifting it to Mike Gravel, Mr. Davis suggested indicating to both of them our need for assistance. Chairman Peterkin suggested Mr. Davis send a letter to Mike Gravel and Ted Stevens. Perhaps an outline should be included with gasoline and fuel costs and the way fuel is handled. Commissioner Williams stated perhaps the number of foreign ships calling in Nikiski that need a Port of Entry could be included. Chairman Peterkin felt that was a good idea. He pointed out everytime a foreign ship comes in there are four agents that must come down from Anchorage. They include a representative of Immigration, Agriculture, and a health official. The oil companies have to pay for this. Commissioner Wagoner suggested Air. Davis contact Larry Porter at Phillips. F. 3. Chairman Peterkin asked if anyone had comments on the letter to Mr. Roper. Mr. Brighton reported he received a telephone call from Rick Baldwin. He informed Mr. Brighton that Mr. Roper has engaged him as his attorney. Basically, he informed Mr. Brighton there will be some negotiations down the road. 2 I � 1 4f 1 1 - , � I I _ - . Ull��f/wl'��I�IA n G. 1. Mr. Davis reported the City has been receiving more letters from the State and Federal agencies responding to the Comprehensive Plan. The COE's response was the COE's authority under Section 10 of the River and Harbor Act of 1899 is on navigable waters. Their authority under 404 is on navigable waters which is further defined as waters of the U. S. which are navigable waters by legal definition. Senator Towers of Texas has submitted a bill to clarify COE jurisdiction. Mr. Davis stated he had held off on any P.O.'s for Pacific Northwest Waterways Association. MOTION Commissioner Wagoner moved, seconded by Commissioner Williams that Gary Davis proceed with procurement of the necessary plane tickets and reservations for himself and the Chairman of the Harbor Commission tomorrow to get in on the Supersaver. There was discussion and a roll call vote. The motion passed unanimously. Mr. Davis reported he has been reviewing the Borough Coastal Management Program. One area very important to the City is Areas Meriting Special Attention. In the Borough's Plan, Fish & Wildlife isn't included. Fish & Game has snow geese areas included. Mr. Davis stated there are some areas that need some response. One is the bluff erosion problem. Bluff erosion is addressed in the Coastal Zone Management Act under Hazardous Areas. Also, there is a chapter dealing with historical values. Old Kenai Townsite is of major historical, economical and residential values. There may be some avenue for specific funding for studies on the bluff. Mr. Davis reported he had not called Murray Walsh to see how it fits with the current OCM Grant. The current grant does address the Borough's Coastal Management Program. It states that one of the work tasks is a monthly summary of work accomplishments including active summary of participation in the Kenai Peninsula Coastal Development Program. Mr. Davis stated the contract for the Administrative Coordinator is quite general and allows for the coordinator to spend quite a bit of time in covering the City's interests. 3 • ,i i I 1 1 i 1 J There may be a nee' for additional funds and for technical engineering studies. Chairman Peterkin asked Mr. Davis if he had a chance to talk to the Borough about our participation in CZM at the City level versus Borough level. Mr. Davis replied no. Mr. Davis explained Kramer, Chin & Mayo have a contract with the Borough for Phase 2 of the Kenai Peninsula Coastal Development Program. Chairman Peterkin suggested Mr. Davis contact Kramer, Chin & Mayo and see if we can get a meeting with them. Mr. Davis stated the initial step is to fill out the Questions & Comments sheet they distributed. He had been going through their plan and had come up with recommendations for the City to pass on to them. In Chapter One, they quote from Woodward Clyde. They have no new input. Woodward Clyde skirted the whole Kenai area. Some definite inclusions are needed to evaluate the small boat harbor, port and the Kenai River, Under Economic Resources & Activities, subtitle Recreation & Tourism it says Kenai has the local intrastructure to accomodate tourism and recreation. There is some evident resource activity and impact. Those were just two areas. Mr. Davis stated he would find more and bring to the Harbor Commission's attention. Commissioner Williams stated he would like Mr. Davis to pursue the investigation for further funding for study on the bluff. There has been some further subsidence of that bluff along Willow Street. There could be a small creek there. Commission Williams said if it continues at the present rate it could go out to the pavement within 24 months. There were other examples stated of bluff erosion. G. 1.1Iayor O'Reilly asked when the next Harbor Commission would be. Chairman Peterkin reported the 21st. There was some discussion and Chairman Peterkin changed the next meeting to October 28th. 4 a <�a �i j t' t ilk Mayor O'Reilly stated he felt a responsibility towards the small boat harbor. He spoke on the enthusiam in going for State funding, his convictions and the Commission's. He felt the initiation of solving the problem is in the wrong hands. He felt the City should do something. Chairman Peterkin called a recess. Mayor O'Reilly reported representatives of DOW would be here October 23 & 24th. Mr. Brighton asked if the bond money from Juneau can be used, for example, buying back leases. Chairman Peterkin stated he would be getting to that later in the meeting under Old Business. He would answer that question at that time. H. l.Chairman Peterkin, in referring to the Administrative Coordinator position, stated he felt it was indispensable to keep up with the Federal, State and Borough participation for representation for the City of Kenai and the intenseness of paperwork. He felt the Commission should follow through and put it in an adfinitive sense to the City Council, Commissioner Williams stated when we originally approached Murray Walsh to fund this administrative portion of this work, three of the areas were At1SA, CZM, and Wetlands. Commissioner Ackerly asked Mr. Davis the status of the 80-20 Grant, Mr. Davis reported the City has pre -accepted the grant from the Borough when the Borough accepts it. The total amount of the grant is $64,000. The Borough's share is $51,200 and the City's share is $12,800. That will be reduced by one -tenth. The City's share will come from the Harbor Commission's operating budget funded" by the City Council. Commissioner Williams noted that not one dime of the $500,000 has been spent. Chairman Peterkin pointed out the Commission has not selected an Administrative Coordinator. I it .-.. �.._`-__.-. _. .._3%YT_: _.YS_�f:�.:- -� -�.. H •w+r n.-.. ii�-.v i.-cf:�r4C.t ✓�.i. svwr.:: i.�. ..l w� a-i.-.. w., i. ii.�� 1 r r NOTION Commissioner Williams moved, seconded by Commissioner Issacs, a recommendation be sent to the City Council indicating the Harbor Commission has selected from the available applicants, Mr. Gary Davis, to be the Administrative Coordinator, and requests that they act in having the contract prepared. There was some discussion. Mr. Brighton reported the other party had since written a letter withdrawing their interest. There was a roll call vote. The motion passed unanimously. H. 2. Chairman Peterkin stated the Governor's Boards & Commissions Vacancy List would be discussed at the %,ctober 28th meeting. H. 3. Chairman Peterkin asked the Commission if they would like to select an engineering firm and further have that engineering firm go to work immediately. The City of Kenai has had money in Juneau since 1974, The major problem with this money is that it takes an engineering firm to do the study to spend the money. We should come up with a design for a greenbelt, etc. for Tract A. It will make that $500,000 - $600,000 available. He suggested the Admin., Coordinator could contact either BLM and/or Don Statter•s office and clarify whether that money can be used to purchase property. He further recommended the Admin. Coordinator or a subcommittee into negotiations with the Coyles for 30 - 40 acres above -Tract A. It is a superb piece of land that should be looked at immediately. Commissioner Williams stated he believed in the concept, and the Commission has talked about the acquisition of lands for development of an industrial park. He stated if the harbor is built where private enterprise has designed it, it only lends more emphasis of development of a private park by private enterprise,. Chairman Peterkin called for a recess. Chairman Peterkin asked for the Commission's feelings as far as deciding on the engineering firm, and having them proceed as scheduled. 6 Mr. Brighton stated the Council will have to have some more conversation among themselves and change the direction in the way they are going. They are of the opinion we have ceased any decision as far as a small boat harbor. Commissioner Issacs felt the Council must make some decision on the negotiations first. Chairman Peterkin stated we have had the money in Juneau since 1974 and must have it surveyed and a feasibility study done to free that bond money. Mr. Davis reported some of the firms have asked what the selection criteria was and where they came out in the tally. He suggested ranking them. If nothing is done for six months they might not be interested anymore. Chairman Peterkin stated what he was pressing for was to free the other 1/2 million. Whether or not the negotiations with Mr. Roper proceed or not we need to free that money if for nothing else for a greenbelt or for a place for people to launch their boats. Commissioner Ackerly asked if we select an engineering firm and !"1 ask them to go to work, wouldn't we have to ask for an amendment to the bids? Chairman Peterkin replied no. The first selection includes the whole packet of lands. Commissioner Ackerly stated we are asking them to study a small boat harbor, bluff erosion, can we come back and ask them about recreation. He thought it might be out of scope. Chairman Peterkin said the $500,000 - $600,000 is to develop a boat harbor for the City of Kenai. That is exactly what it would do. We have made several unsuccessful attempts for over a year. They keep telling us you have to have an engineers report to do it. Commissioner Vlagoner asked how extensive it would have to be. Mr. Davis explained it would be a feasibility study. There would 7 N i be no detailed drawings, testing or soils investigation. It will be a feasibility to determine public need for the facility. i Commissioner Wagoner stated we have a report that says we have the public need. Take the COE Windshield study and ask for the � money. I Commissioner Williams stated we must remember when they wrote the ' bond issue, they wrote it to issue monies for construction not for design. The Legislature has since recognized that error and I in future bond issues they've compensated for that. We needed to i get the money for the design so we could get the other part. He ! was not sure they would accept the COE Windshield Survey or the Wince-Corthell-Bryson & Freas study. Commissioner Wagoner stated if we have enough information to get j that $585000 loose he was not in favor of spending more. Chairman Peterkin asked if the money was tied directly to Tract A. i Commissioner Williams said no. Mr. Davis stated the money could be used for lots of things. For _ example, land acquisition, docking facilities, wharves, boat N 1 launching faclities, boat ramp facilities and floats inside the harbor.;.; Mr. Davis stated between himself and compiling the Wince-Corthell , and COE Windshield Survey and some subcontracting to the firm ,I might be all it takes to put it into the formal form. There was some discussion on whether to select the firm and forward the recommendation to Council. j l Commissioner Isaacs pointed out that all the members of the Commission were not present. Chairman Peterkin replied we are only missing one and he didn't hear all the presentations, and has been absent the last 5 - 6 meetings. 8 rYl�..�5 �1 .F n.4r.LL-iriA6 -•-- _.fa- -s�/.rf ..r �I J i.1 • ' t MOTYON Commissioner Dragseth moved, seconded by Commissioner Williams to get on with the selection of an engineering firm and forward it to the City Council. There was a roll call vote; the motion passed unanimously. - Commissioner Ackerly suggested C82M Hill be the engineering firm -"t selected. Chairman Peterkin agreed with Commissioner Ackerly that CH2M Hill representated themselves to do.a more thorough - job. Commissioner Williams nominated TAMS as the firm to be selected. Commissioner Issacs preferred TAMS. He stated CH2M Hill as his seconded choice. He felt TAMS had more experience in Alaska. Commissioner Williams stated he was impressed with both. Going through the detailed cost breakdown there was little cost difference except in one item and that was in the modeling. Commissioner Wagoner felt C92H Hill's meetings were high priced. Commissioner Williams felt the $50,000 CH2M Hill's figures were high for modeling when they indicated the last modeling was under $20,000, The overall plan presented by TAMS was unique and different because there is no other harbor in Alaska like it. Commissioner Wagoner noted TAMS in the first ten minutes covered what it took the first presentation one hour to cover. Then they went on to explain how local engineering problems could be handled. They have experience in Alaska and local knowledge of Cook Inlet. Chairman Peterkin noted CH2M Hill had a good deal of experience in Alaska, all the proper computer data, the staff was good, and they were recently involved with the Port of -Homer study. They seem to have gone further with their money. They are the only ones that said they were going to take the project to Juneau for 0 0 1� I . 0 us. They also recently obtained have a good environmental staff. TAMS will consult with Dames & Moore to do the environmental work. CH2M Hill has a strong environmental section. Having recently worked with Yakutat they have more political hammers to pull. Commissioner Williams pointed out the approaches to the permit process. CH2M Hill indicates costs based on Environmental Impact .+ssessment not Environmental Impact Statement which is a difference of $20,000 to 1/2 million. Chairman Peterkin noted all subscribed that they would do an EIA. None said they would do a Statement. Commissioner Ackerly asked are there any other firms that impressed any of the Commissioners? Chairman Peterkin stated his first choice is CH2M Hill, TAMS is second and he would eliminate the other two. One concern of Commissioner Williams was extra bills coming in from CH214 pill. TADS gave us a good hard figure. Commissioner Dragseth stated CH2M Hill has more people, the price is close, CH214 Hill is all in house and they won't have to call on any other firms. Chairman Peterkin pointed out CH214 Hill went in depth on the industrial park and greenbelt. Commissioner Issacs didn't feel CH2M Hill was quite as qualified in harbor experience. Their key personnel is Outside. The ones here have experience in structural bridges, etc. Commissioner Williams asked if the City has had any difficulties with CUR Hill. Referring to the Sewer Treatment Plant Mayor O'Reilly stated CH2M Hill 'did test borings and they didn't turn out. Mr. Brighton stated in order to get true readings they needed additional excavation. There was a $90,000 overrun. 10 :.1 ..1 .. .l.r..--' f 1. J � Chairman Peterkin asked what the total project cost was. ,Mr. Brighton stated four million plus. Commissioner Williams stated this disturbed him. The results of soils samples are important. Chairman Peterkin asked if CH2M Hill did the engineering as well as the contracting. Mr. Brighton said no. Mr. Davis added they subcontracted the drilling. - Mayor O'Reilly reported CH2M Hill also did work on the airport. The work done had to be done in time to accomodate the fish flights. Commissioner Wagoner stated he would like someone to call Larry Parnen in Homer and tell him which firms we have and ask about the working relationship they had with each. ` Mr. Davis reported CH2M Hill did their dock extension 5 - 8 years - ago. Their last big project was the Masterplan for the fisheries park at the end of the spit. CH2M Hill and TAMS were in the finals. They selected TAMS and both had done previous work for Homer. The dry harbor was addressed. Chairman Peterkin explained the dry harbor will be paved and will have floats and cradles for floats. TAMS is talking about a gravel area. Commissioner Wagoner stated TAMS said they didn't recommend a dry boat harbor. i Commissioner Williams stated TAMS was the only firm to come in i prepared to present us with a boat harbor:, and said here's a way to beat the siltation problem. .--! Commissioner Issacs stated the dry.harbor isn't the big problem. Z� There was some .discussion on the lock system. 11 1 I t ' 1 1 ' ra • � ,1 u ti Chairman Peterkin referring to the concept of the harbor that TAMS distributed, stated personally, he felt they did this as a sell job on the Commission. NOTION Commissioner Ackerly moved, seconded by Commissioner Dragseth that the Commission accept CH2M Hill as the engineering firm. There was a roll call vote. There was a tie vote with Commissioners Peterkin, Ackerly and Dragseth voting yes, and Commissioners Issacs, Wagoner and Williams voting no. Chairman Peterkin called a recess. Mayor O'Reilly left the meeting at this time. NOTION Commissioner Williams moved, seconded by Commissioner Issacs to select TAMS as the engineering firm and send that recommendation to the City Council. There was further discussion. Commissioner Williams stated CH2M Hill in Alaska has been involved in ice studies, water and sewer construction, some heavy dock facilities - no boat harbors. TAMS has worked with ice and docks. Chairman Peterkin stated CH2M Hill has a tear drop design - a new and innovative design. They have boat harbors in Coos Bay, Charleston and Wenatchee. We are not the only ones with sedimentation problems. Mr. Brighton stated CH2M Hill was very competent in the engineering for the Sewer Treatment Plant. There was a roll call vote on the motion. The motion failed with Commissioners Issacs and Williams voting yes, and Commissioners Peterkin, Dragseth, Ackerly and Wagoner voting no. 12 11 --_— `�I'- --�----_ _.- -sir-- - -. - ••x. _._ . _ ,......_. -_ .�, „�. ...iE,- • .r � nt-Y�"� . r J MOTION Commissioner Ackerly moved, seconded by Commissioner Dragseth to accept CH214 Hill to be the engineering firm. The motion passed with Commissioners Peterkin, Ackerly, Dragseth and Wagoner voting yes, Commissioners Issacs and Williams voting no. H. 4, Chairman Peterkin reported he had a call from the COE and they said the total project has been set back for one year due to lack of funding. There was a cut in the federal budget. it cut back all but two projects in the State of Alaska, one in Homer and one in Seward. Commissioner Ackerly reported October 24th Ted Stevens will be here. It would be a good time to talk to him. _. 1. Chairman reterkin reported it has been brought to his attention that possibly the Commission should make some statements to the Clarion regarding the Roper situation. Perhaps the Commission should make some type of rebuttal. Commissioner Williams had a list of prepared statements and questions. Commissioner Dragseth stated maybe silence is golden. There was further discussion. It was decided to hold off on any statements. The next scheduled meeting will be October 28. With no further discussion the meeting adjourned at 11:05 p.m. APPROVED BY: Carman Robert Peterkin Kenai Advisory Harbor Commission 13 Respectfull�y/ submitted, �C�inCi %�76�t%l4Gl� Kim Howard Admin. Assistant J . r' .. E - -- •- •r .��- • tom••-• ' /1. _ ,.' ry,�.- _ •�; :.��. err. • • 1 ,r.... KENAI HARBOR C_OMMISSION P. 0. Box 580 Kenai, Alaska 99611 - /'1`•.._..._.. AGENDA - SEPTEMBER 30, 1980 REGULAR HARBOR COMMISSION MEETING: September 30, 1980 - 7:00 p.m. Kenai Public Safety Building HARBOR COMMISSION MEMBERS: Robert Peterkin, Chairman John Williams, Vice -Chairman Tom Ackerly Tom Wagoner W. M. Burnett Ron Issacs ' Marvin Dragseth „ EX-OFFICIO MEMBERS: Betty Glick, Councilwoman , �r Mayor Vincent O'Reilly A-G-E-N-D-A i A. Call to Order B. Roll Call C. Agenda Approval �f D. Approval of Minutes, September 9, 1980 E. Introduction of Guestsh Associates 1. Dowling/fie& 'r ,Rice />oY' F. Communications - - 1. Senator Stevens Telegram 2. p. Don Young "6 Reports n 1. Gary Davis . .J j� a. Trip Rcrort b. Capital Improvement Budget r c . ---- .--, _-- -- d. CC.13tal CaVoIc7:rent Program J f b' t 4. AGENDA - SEPTEMBER 30, 1980 2. Mayor O'Reilly a. Juneau Trip W �.cfri'kin cif.. OI•d Roe�cGsi 2. New Business i _ 1. Boards & Commissions Vacancy List 1 2. Review/Select Engineering Firm i - - - -., i 3 • S�k a�io� �oL,,, ri Coy`oi. _• _ J. Persons Present Not Scheduled to be Heard -- K. Adjourn I - - -: , -- • �1 , -' ,F, --• - - i 1 r -- r 1 a f �I • i 1 1 r �r- Kenai Advisory Harbor Commission Regular Meeting, September 30, 1980 A Kenai Public Safety Building Robert Peterkin, Chairman A. CALL TO ORDER Chairman Peterkin called the meeting to order at 7s00 p.m. B. ROLL CALL Present: Chairman Robert Peterkin, Vice -Chairman John Williams, Commissioner Tom Wagoner, - - Commissioner Ron Issacs, Commissioner Tom Ackerly, Commissioner Marvin Dragseth. Others: Ex-Officio Members Mayor O'Reilly and c Councilwoman Betty Glick, Councilman Jess Hall, Bill Brighton, Ben Delahay, Gordon Nicholson, CH2M Hill, Mr. & Mrs. Coyle. ' - C. AGENDA APPROVAL t H. Old Business preceeded G. Reports - H. 1. Robert L. Roper Letter (Addition) G. 3. Chairman Peterkin/Corps of Engineers (Addition) I. 3. Selection of Administrative Coordinator ( Addition) D. APPROVAL OF MINUTES The minutes of September 9, 1980 were approved with the following change: G. 1., page 2, paragraph 8, line 5, proposal be changed to grant. E. INTRODUCTION OF GUESTS i 1. Mr. Brighton reported Dowling & Rice Associates have withdrawn their submission to the Administrator Coordinator position. F. COMMUNICATIONS -r Mr. Davis reported we received a telegram from Senator Stevens indicating he could not attend the Sept. 27th Special Meeting and we keep him informed of the findings. There is a letter from Rep. Don Young in the packet. a .1 . _ - ��...m.�^mow-ti. ��.:1'U-.�. - r ..r•F. .. — _ _ _. _ - _ - _ _ _ . ��—_� — . � r-�_.-_..s l b S l f . v /t al, Kenai Advisory Harbor Commission September 30, 1980 Page 2 H. OLD BUSINESS 1. Mr. Brighton opened the discussion on Mr. Roper's letter by giving some previous background. He referred to the previous City Council meeting and the executive i session held at that time. He reported there was an authorization for Mr. Delahay and himself to negotiate with Mr. Roper on his leases. The following afternoon Mr. Roper made an appearance at City Hall. He wanted to bring Mr. Brighton up to date on his leases. Upon leaving, Mr. Roper stated his lease would not go for less than $150,000. On Monday, Sept. 29, Mr. Roper hand delivered the letter, which was distributed to Commissioners this evening. Chairman Peterkin addressed Mr. Delahay and asked if he had anything to add. Mr. Delahay stated at the first negotiation with Mr. Roper, , Mr. Roper felt he ought to get at least $100,000. At that time he refused to document any figures and he refused again at the meeting with Mr. Brighton. Mr. Brighton added, when Mr. Roper left on Monday, he stated he was going to get the heavy equipment down there and get to work. r- Mr. Coyle injected that according to this letter, Mr. '. Roper said he made a deal with the City on this property and then he got the Corps of Engineers permit. Mr. Coyle stated Mr. Roper had the COE permit before the lease was j ever finalized. He added the notice was not posted, the only time he got any notice was when it was on the agenda for the Borough. Mr. Coyle stated he was not listed as an adjoining property owner. The first and second permits were the fastest granted that Mr. Coyle had ever seen. He recalled he had pointed out to the then City Manager that this was a matter for the Harbor Commission. The City Manager then called the remaining members, they hashed ! it over, and the next thing, the City Council approved the lease. Chairman Peterkin reported that prior to the executive session with the City Council, he had a discussion with Mr. Roper. He added, at that time Mr. Roper was very passive about his plans for the future. In his discussions j with Mr. Roper, Chairman Peterkin identified that he was speaking for himself. Chairman Peterkin was in on the original negotiation, and wanted to know where Mr. Roper stood. He added he would talk to the Harbor Commission and the City Council if he had changed his mind on the Kenai Advisory Harbor Commission September 30, 1980 Page 3 n dollars. Mr. Roper told him that he didn't know what his settlement was with his partner. Chairman Peterkin added, Mr. Roper stated he had to have $75,000 himself, and he thought he could persuade Mr. Dean to take a cash settlement of $25,000, and turn over the leases and the two COE permits to the City. At that point Chairman Peterkin pressed for an executive session with the City Council, and this was the information he relayed to the City Council. Chairman Peterkin stated apparently Mr. Roper had since then changed his mind. Chairman Peterkin tried to get in touch with Mr. Roper the day after the executive session and after the newspaper article, and couldn't reach him. Chairman Peterkin reported he wanted to tell Mr. Roper that he would be contacted by a sub -committee before anyone else notified him. Chairman Peterkin did not know what had transpired with Mr. Roper since that time. Chairman Peterkin reported the article in the newspaper had several misstatements. He added the Harbor Commission was handed this Roper situation the day it opened it's doors. This Commission made no move until Mr. Roper was totally exhausted and bankrupt in his business dealings. Chairman Peterkin added Mr. Roper's corporation was disolved in a lawsuit, construction was stopped, and he had abandoned the project. He further added, at this time this Commission decided to contact the State and any other lending institution, through City Council, to build a small boat harbor. ' Commissioner Williams requested to hear the City Attorney's thoughts on the Roper leases.. Mr. Delahay reported the primary fact is Mr. Roper has a lease for 96 and 97 years. This is a property right, just as if he owned that property. Mr. Delahay felt there were 4 or 5 ways the City could go. The first was find another spot on that River for a small boat harbor. If there is no other spot, buy Mr. Roper out, and pay his price. Mr. Delahay commented there has been mentioned the possibility of trying to cancel these leases for failure to perform. Mr. Roper's lease on Tract B has a stipulation put on by the City that construction was to begin within 2 years. Mr. Delahay added as far as he knew nothing has been done on the things he was supposed to build. There is the possibility that the lease could be canceled on that ground. Mr. Delahay pointed out there are a number of airport leases with that provision and nothing has been done. r Kenai Advisory Harbor Commission September 30, 1980 Page 4 Mr. Delahay reported on Tract C the lease has no pro- vision to begin construction. There has been minor work done there. Mr. Delahay spoke on the possibility of condemning the land. The price will depend on the court or jury. The price might end up more than Mr. Roper's. Another option is the City has been without a harbor since the beginning of it's existence, let Mr. Roper build his harbor. The situation may look different two - four years from now. Commissioner Wagoner asked when the COE permits ran out. Mr. Delahay reported the first was issued August 25, 78 for a dock, 40' x 80' building, boat ramp, fill and bulkhead and stated this permit will be null and void if the authorized work is no't completed from 3 years from date of issuance. This would be August 25, 1981. The second one was to enlarge an authorized dock, relocate boat ramp, and construct additional facilities consisting of a boat harbor, grid boat ramp, wooden floats, fueling dock, and bulkheads. The permit shall be null and void if authorized work is not completed 3 years of date of issuance. Commissioner Wagoner asked if the second permit be null and void if it was an extension of the first. Chairman Peterkin had spoken to the COE and they said the first permit is null and void because the second was for enlargement and additional work. The second permit updated the first. There was some discussion on the appraised value of the land. Commissioner Wagoner commented that no one has said that is the best place on the River, only that it was the Harbor Commission's first choice. None of the engineer's stated it was. The silt may be a problem there. Commissioner Dragseth didn't believe it was the best place. He pointed out there is no sewer and water and he thought we should get an engineering firm to look at it. Councilman Hall commented at the work session he understood the proposals were based on the Roper spot. Chairman Peterkin explained the site selection the Harbor Commission has identified tin preliminary studies to the COE) as the best location is Tract D. Chairman Peterkin further explained the location of the sites and showed them on a map. He referred to problems the COE has had with Tract D because of the creek. The Habitat section of U. S. Fish & Wildlife service want a 2 year study on it. r' i GF�..J %7l•-- 1 / if - _ • _ _ _ __ - _. �. _. __ _. _._ __ _ _ _. _ r� �- Kenai Advisory Harbor Commission September 30, 1980 Page 5 Chairman Peterkin added the property is well within that shown on the Thorpe proposal that falls within the grounds the City has picked as industrial land. Tract A, BLM donated to the City 22 - 23 years ago to be used as public docking facilities. When the COE came in with short dollars wanting to do a feas- ibility study, they asked us which site we would like a small boat harbor on and we picked D. Commissioner Wagoner added another reason for the site was because it offered the most acreage for initial development around a boat harbor. There was discussion on whether the Roper leases were assigned to the corporation. Mr. Delahay stated he found no record the document had been delivered. MOTION Commissioner'Wagoner moved, seconded by Commissioner Dragseth, that the Harbor Commission proceed with the selection of an engineering firm and go into negotiation with the firm selected by the Harbor Commission on the three sites that have been identified in the mouth of the Kenai River and receive recommendations on those sites and the contract be offered to them in two portions, one,up to and including site selection, the other through completion. There was discussion on the motion.• Chairman Peterkin called for a recess. Commissioner Dragseth withdrew his second on the motion. Commissioner Wagoner withdrew his motion. Commissioner Ackerly suggested we either come to a solution to the Roper situation or move on with the agenda. Mr. Delahay felt there should be a response and the Commission should make a recommendation to the Council. MOTION Commissioner Williams moved, seconded by Commissioner Burnett, to ask for an Executive Session of the Harbor Commission, the Mayor, the members of the City Council that are present, the City Attorney, the City Manager, H .� ..... -��,. .,, • > ... ..�-.,... � _ �, mow, . w, .-.w.+l+., �i�.�,JL...�•.i�,Nw..,-�.-�::..-.rJk�a+Y..m-•.rJ.i:ir- ... .-..... �� . - Kenai Advisory Harbor Commission September 30, 1980 Page 6 and the Acting Coordinator for the Harbor Commission, because of matters, the immediate knowledge of which would clearly have an adverse effect on the finances of the government unit of the City of Kenai. There was a roll call vote. The motion passed with Commissioner Wagoner voting no. Councilman Hall stated he had sat in on three Executive Sessions, two of which he felt were not necessary. He stated he did not care to attend the Executive Session as a Councilman. Councilwoman Glick asked Mr. Delahay if it would be legal in view of the fact that the other Councilmembers were not present. Mr. Delahay stated it was legal. Mayor O'Reilly stated he shared Councilman Hall's feelings. He added these sessions are being turned with the press to ., the disadvantage of the Council and Commission. He asked the Commission to reconsider. 1 The Commission did not wish to reconsider.- -- EXECUTIVE SESSION At 8:30 p.m. the members of the Harbor Commission, the Mayor, City Attorney, and the City Manager attended the Executive Session. lit At 8:50 p.m. the meeting resumed. ' j MOTION 1 Commissioner Wagoner moved, seconded by Commissioner Williams that the Kenai Advisory Harbor Commission recommend to the Kenai City Council that they delay selection of an engineering firm until they are given further notice by the Kenai Advisory Harbor Commission. There was a roll call vote. The motion passed unanimously. Commissioner Williams suggested that we notify all the _ participating engineering firms and thank them for coming down, and explain to them that due to some administrative procedures the selection has been delayed. - Mr. Gordon Nicholson of CH2M Hill left the meeting. 1 0 N Kenai Advisory Harbor Commission September 30, 198e Page 7 MOTION Commissioner Wagoner moved, seconded by Commissioner Burnett that the Chairman of the Harbor Commission send a letter to the Kenai City Council the content of which should recommend the Kenai City Council continue negotiations with Mr. Roper and while that is taking place the Kenai Harbor Commission plans to discontinue it's efforts to build a small boat harbor in the mouth of the Kenai River for an indefinite period of time. There was a roll call vote. The motion passed unanimously. H. a. Mr. Davis reported there is a written trip report in the packet. He attended the Alaska Coastal Policy meeting in Anchorage. Borough Mayor Don Gilman is the Co-chairman of that Council. Their duties are very relevant to devel- oping the Borough Coastal Management program, and also in the proposed Kenai Wetlands pilot project. If Don Gilman becomes Senator, his regional vacancy will need to be filled by the Kenai Peninsula Borough. Mr. Davis stated it must be an elected official for,the district. The district makes a recommendation to the Governor, and the Governor makes a selection. It is something for the Commission to think about. On Wetlands and Office of Coastal Management, Mr. Davis reported that it didn't seem to be proceeding too well. Murray Walsh, of the OCM dosen't want to pursue it without complete approval and input of"the State and Federal agencies involved. The City of Kenai has indicated a willingness. Mr. Davis reported if Murry Walsh doesn't feel by January 1st that his approach will be workable, he will notify the City of Kenai and if the City wishes they can initiate their own Wetlands program. b. The Capital Improvement budget was submitted and is included in the packet. The tot4l submitted was $25,000,000. c. Mr. Davis reported he had heard no word on the TA Grant. He reported Roger Meeks is the City of Kenai's representative on the Borough's Office of Economic Development Council. He is aware of what the City is considering. d. Coastal Development Program is discussed earlier in Mr. Davis's report. Mr. Davis further reported he attended the COE Southcentral Alaska Deep Draft Navigation Study. He explained what they are trying to do is find out over the next 50 years what the COE involvement will be on the Southcentral Coast of Alaska. Kenai Advisory Harbor Commission September 30, 1980 Page 8 Mr. Davis reported he attended a meeting the Municipality of Anchorage was having on their Wetlands Program, which is being done by Fugro Northwest. Mr. Davis indicated he is returning copies of their studies, with a letter requesting a list of firms they indicated an interest in for performing their studies, and some of the costs involved, so the City will have some idea of what the Wetlands study may cost. Mr. Davis reported we have received the photos from Will Thompson. They were at Saturdays meeting and are very good. Mr. Davis stated there have been times from the Admin. Coordinator's position that he felt the need for author- ization. He recommended a small committee, or for the Chairman to make decisions for trips, etc. Mr. Davis spoke on previous correspondence on Port of Entry saying there is no standard format to apply. Mr. Zuet in Valdez searched his files for procedure on how Valdez obtained their POE in six months. Apparently it was handled by Senator Gravel. Mr. Delahay requested if his services were no longer needed, could he be excused. Mr. Davis suggested drawing up a contract for Admin. Coordinator before the City Attorney went on vacation. MOTION Commissioner Wagoner moved, seconded by Commissioner Burnett, that Chairman Peterkin be the liaison officer. for all budget matters between the Harbor Commission and the Kenai City Manager, and in the event of his absence, it will become the responsibility of the Vice -Chairman of the Kenai Advisory Harbor Commission, which is John Williams. There was a roll call vote. The motion passed unanimously. Commissioner Williams suggested we talk about the Coastal Development Program. Mr. Davis referred to the Kramer, Chin & Mayo contract with the Borough and the meeting held the previous week. Commissioner Williams reminded the Commission Kramer, Chin and Mayo have been contracted by the Borough to do a Coastal Zone Program Summary for them. Part of the contract Y Kenai Advisory Harbor Commission September 30, 1980 Page 9 r) requires them to have public meetings. Referring to the duck flats, Commissioner Williams had made a statement that he felt they limited the City's develop- ment of industrial lands somewhat, and didn't bring it up to the Conservation Zone. Commissioner Williams added they removed a large parcel of acreage the City had reserved for industrial lands and removed it from future development. Mr. Williams had also suggested to them the City would be getting into our own Alaska Meriting Special Attention program. As he understood from Murry Walsh's office, the Federal Gov't. and State really want the local people's involve- ment. Commissioner Williams asked Mr. Davis how deeply we will be getting involved with AMSA. Mr. Davis explained the AMSA is strictly a proposal by U. S. F & W Service at this time. The City's industrial land juts out into the flats. USF&W's AHSA restricts about 1/4 of what the City in the Comprehensive Plan has earmarked as heavy industrial. He felt if the City agreed it is environmentally damaging, the City would consider it. It needs to be addressed. Chairman Peterkin requested Mr. Davis contact Mr. Walsh and see if he has money for us for AMSA, the difference in the money for AMSA and CZM, the procedure for the grant, and some type of time element. H. 2. Mayor O'Reilly reported on the Conference of Mayor's. They have agreed to a meeting in Fairbanks at the Municipal League conference to discuss whether to go with a proposal the Governor has made or continue with each city going to Juneau and giving it's best pitch. The Governor's proposal would be that a certain segment of excess revenues go to the Permanent Fund. A certain percentage would go to the municipalities and would be split up, probably based on population and tax base. Commissioner Williams clarified this means we would have to save the monies up for our major projects or spend it on the minor projects, but it would be our money. There was some discussion on the State of Alaska reserves and the Governor's proposal. Mayor O'Reilly further reported they were unsuccessful on .� the Municipal Assistance Fund. r; Kenai Advisory Harbor Commission September 30, 1980 Page 10 I. 1. Chairman Peterkin stated the Governor's Boards and I Commission List would be discussed at a future meeting. E The next meeting was scheduled for September 7. Commissioner Burnett questioned when his term would be up. He understood it was March 1, 1980. Chairman Peterkin indicated the Council meeting of July 18, 1979 confirm his appointment and his term would end f _ in 1981. 2. Commissioner Williams stated at some time we will be building a small boat harbor, would it not be advisable to narrow the engineering firms down to one contractor? Chairman Peterkin felt we should wait an undetermined f- length of time due to the circumstances. f o, MOTION w Commissioner Wagoner moved, seconded by Commissioner Ackerly that we table item 2. There was a roll call vote. The motion passed with Commissioner Williams voting no. I f 3. Commissioner Williams stated we may not need a coord- inator in the near future. Until wemake some other determinations we should let the mat.ter rest. Chairman Peterkin explained there are four things the action tonight has put into different view. They are the Admin. Coordinator/Borough Grant, the Capital Improvement Project, the COS and Mr. Statter's office. Mr. Brighton stated it won't have any impact on the grant. t 'r Commissioner Williams stated he would prefer tabling action. f' Commissioner Wagoner asked if it would take a vote to bring it back up on the floor? -- Mr. Brighton stated yes. s� I. 3. Commissioner Williams moved, seconded by Commissioner Ackerly that item I. 3, be moved to item 1, of next meeting under Old Business. There was a roll call vote. The motion passed with �." Commissioner Williams voting no. r- s c' S, i/• . ._. �...'�'�.II'' �. ! -{>• -' .... r. _.�..: �-m.._ll lra.. u_.........ir..,.�, .sii�:�i ��-,r„- .. - w- ,.: nil:-�— ti .. �...rl �v:..11...:.:rc�.r.:�.•.....iwL1./i+� . •: �=J-�,.�:.�,..� Kenai Advisory Harbor Commission - September 30, 1980 Page 11 n �- Commissioner Ackerly brought up the fact the Capital Improvements Budget was totalled incorrectly. Commissioner Wagoner stated it should be $20,500,000. There was further discussion on the Capital Improvement Budget. With no further business, at 1100 p. m. the meeting adjourned. Robert Peterkin, Chairman Respectfully submitted, A41 iW Kim Howard Admin. Assistant 7 INN j j j KENAI PENINSULA BOROUGH I REGULAR ASSEMBLY MEETING OCTOBER 14. 1980;.7:30 P.-M. BOROUGH ADMINISTRATION BUILDING 148 No. Binkley Soldotna, Alaska - A G E N D A �- A. CALL TO ORDER AND ROLL CALL eye 1.3 J�QO B. PLEDGE OF ALLEGIANCE ter' =••vi C. SEATING OF NEW ASSEMBLYMEMBERS (a) Report of Canvassing Board (b) Res. 80-124 "Certifying the Results of the Regular Borough Election of October 7, 1980" j (c) Oath of Office, Elected Members D. APPROVAL OF MINUTES OF PREVIOUS MEETINGS E. AGENDA APPROVAL - F. PUBLIC PRESENTATIO14S UPON MATTERS NOT CONTAINED IN THE ASSEMBLY'S ' AGENDA FOR THE MEETING •"` G. ORDINANCE HEARINGS, OR OTHER PUBLIC HEARINGS (a) Ord. 80-S2 "Rezoning Lots 6 and 7, Block 4, and Lots 3, - and 7, Block 3 of Fidalgo Commercial Center, - j City of Kenai" �U �j (b) Ord. 80-S3 "Authorizing*Receipt of Coastal Zone Management ; Funds to Provide Assistance to the City of Kenai and Increas- ing Estimated Coastal Zone Management Revenues and Appropriations" (c) Ord. 80-S4 "An Ordinance Making Appropriation for the Fiscal ear -81 to the Kenai River Bridge Subdivision Road Service Area" j H. CONSIDERATION OF RESOLUTIONS r . (a) Res. 80-125 "Ratifying Change Order No. 8 to the Central Peninsula General Hospital Additions and Renovations Project and Providing for an Expanded Public Parking Area" demo 81-31 (b) Res. 80-126 "Awarding a Contract for Seward Elementary Gym Lighting 'rojc:t tc C. Ilillhouse Inc." Memo 81-33 (c) res.. 80-127 "Accepting the Proposal of Dowlin--Nice ,Associ- ates to rovide Engineering Survey Data for the New Landfill in the Village of hope Area" Memo 81-29 I , (d) Res. 80-128 "Authorizing the Sale of Surplus Borough, Personal - - ----- - - -- — Property" — _ .- B (e) Res. 80-129 "Approving a Cooperative Agreement Between the Borough and Southcentral Health Planning and Development, Inc. with Agreement (f) Res. 80-130 "Thanking Inose United States Senators Wlio otQ' ed Against the Tsongas Amendment to the 1980 Alaska Lands Bill" , ....../�..a.'. /-.-,. ,.-i l'urw ... .-.. r—. �� ..v .. - . � -•.�. � ... _...�... ,. .. _ .. ..rv. �.l : �:1 . ... ,.-., �� ..c .Jir �. ..-...r4r.s...-� _.�f,a��.. 1 :'...1SL�'i (g) Res. 80-131 "A Resolution Urging the Twelfth Alaska Legis- ature, first Session, to Enact Legislation to Provide A y ' 75% Real -Property Tax Exemption for Residential Property j Owned and Occupied By Residents of Municipalities and Providing for Reimbursement By the State of Alaska" (h) Res. 80-132 "Authorizing the Correction of a Clerical Error InnOrdinance 80-48" I. PENDING LEGISLATION (a) Planning Commission Resolution 80-5 "To Request Additional Funding Be Used for Public Education and Participation Pertaining to the Coastal Development Program" J. INTRODUCTION OF ORDINANCES. (a) Ord. 80-56 "Rezoning Government Lot 91, City of Kenai, from Rural es dential District (RR) to Suburban Residential (RS) y District" Memo 81-27 ' (b) Ord. 80-57 "Rezoning Government Lot 97, City of Kenai, from Rural e— dential District (RR) to Suburban Residential (RS) District" Memo 81-28 K. FORMAL PRESENTATIONS WITH PRIOR NOTICE UPON MATTERS NOT ON � MEETING AGENDA (a) Kenai Peninsula Convention and Visitor Bureau; z Report by Peggy Arness ' L. COMMITTEE REPORTS - ? ,, (a) Finance (McCloud, Hille, Cooper, Crawford, Corr, Dimmick) ;- (b) Local Affairs (Campbell, Davis, Sikorski, Pickarsky) (d) Public Works (Arness, Ambarian, Long) ' M. MAYOR'S REPORT 1 (a) Memo 81-32 Cooper Landing & Hope Septic Sewarage Systems , N. OTHER BUSINESS ti , (a) Request Waiver of Time for Filing, Disabled Citizen'Exemption; Lorrell Ludy j I I I (b) Request Waiver of Time for Filing, Senior Citizen Exemption; Fred S. Wells (c) Tax Adjustment Requests 0. ASSEMBLY -1XD :,ATOP.' S CWIENTS P. PUBLIC C:'•TIENTS Q. I.XFOPJL.;I0.%AL `1ATLRIALS AND Rt:PuRTS (a) Minutes : KP3SD News In Brief 10-6-80 School Board 8-4-80, 8-18-80, 9-1-80, 9-15-80 KP Development Council 9-18-80 - - — --- — ' TEPB Planning a Zoning Comsn. 8-4-80, 8-ts-80 KPB Plat Committee 9-29-84 -- -- j AStL 1981 Policy Statement Draft ; Central Peninsula Hospital Board 6-1'2, 7-10, 8-14-80 Bear Creek Fire SA Board 8-13-80 Nikiski Fire Sa Board 9-4, 8-7-80 8 Declaration of Protection -- Kenai River Subdivision SA Board 9-2-80 ! No. Peninsula Recreation SA Board 6-24.80 R. NOTICE -OF NEXT MEETING AND ADJOURNMENT (November 4, 1980) 1 . .-! Ifs- -_ ry �- a r.r�.•a��Fa� �i .SIN.--.rw��-.rr,'q r. r . Ir-.�•_ro.-.. •..-. .. �...�.... -.�. . _...�.-u , _ .--...•.� yf ..,�.. -- ..,�� «. KENAI PENINSULA BOROUGH REGULAR ASSEMBLY MEETING 7:30 P.M. NOVEMBER 4, 1980; BOROUGH ADMINISTRATION BUILDING, , 148 No. Binkley Soldotna, Alaska - A G E N D A- Assembly A. CALL TO ORDER AND ROLL CALL Anderson Arness B. PLEDGE OF ALLEGIANCE Corr Crapuchettes C. SEATING OF NEW ASSEMBLY1.1 1BERS Davis Dimmick (a) Canvass Board Report Fischer Glanville (b) Res. 80-135 "Certifying the Results of the Runoff Hille Election o October 28, 1980: McBride ' McCloud (c) Oath of Office, Mayor and Assemblymembers McGahan Schaefermeyer D. APPROVAL OF MINUTES OF PREVIOUS MEETINGS Sikorski Wade E. AGENDA APPROVAL F. PUBLIC PRESENTATIONS UPON MATTERS NOT CONTAINED IN THE ASSEMBLY'S AGENDA FOR -THE MEETING • G. ORDINANCE HEARINGS OR OTHER PUBLIC HEARINGS H. CONSIDERATION•OF RESOLUTIONS (a) Res. 80-133 "Concurring in the Borough's Participation In the 1980-81 Fiscal Year Distribution of Funds from -Alaska's Cigarette Tax Fund" (b) Res. 80-134 "Authorizing the Disposal of Borough Records Which Are Out -Dated and Scheduled for Disposal Under the Borough's Record Management System" I. PENDING LEGISLATION J. INTRODUCTION OF ORDINXXCES `(a) Ord. 80-59 "Making Technical Corrections to Title 21.20 of the Borough Code,.Relating to Zoning hearings and Appeals" 3 Is 0 f1 i (b) Ord. 80=60 "Providing for the Organization and Operation of the Ridgeway Fire Service Area and Establishing the Powers and Duties of the Board of Directors" K.. FORMAL PRESENTATIONS WITH PRIOR NOTICE UPON MATTERS NOT ON MEETING AGENDA L. C0161ITTEE REPORTS (a) School Board Report (McCloud) M. MAYOR'S REPORT (a) Memo 80-34 Appointment to Planning Commission, Seldovia N. OTHER BUSINESS (a) Clerk's Memo RE Annual Local Government Conference, AML (b) Request for Waiver of Penalty and Interest 1. Susan M. Bond 2. Evelyn M. Steinberger 3. Nancy Lord 4. --Mrs. Udland 0. ASSEMBLY AND MAYOR'S COSIENTS P. PUBLIC COI►1rIENTS Q. INFORMATIONAL MATERIALS AND REPORTS (a) Correspondence 1. Jean Douglas; resignation, Planning Commission 2. Kachemak Swim Club Members; Homer H.S. pool (b) Minutes 1. Bear Creek Fire Service Area, 9-24-80 , 2. Central Peninsula hospital Service Area, 9-11-80 3. Nikiski Fire Service Area, 10-2-80 4. KPB Planning & Zoning Comsn., 9-22-80, 9-8-SO S. Kim school Board, 10-6-80 6. Economic Development Council, 10-16-80 R. NOTICE OF- NEXT MEETING AND ADJOURININIENT (November 18, 1980) Ent y r r Plow d . 7 .R.-r,'�!/•�„a►.ihF o�rsntr--:-�'- '•s-;•..,:.�rsr wow+�►��c�_or.�os�ar�.p_�t�si4�r dip ,�i 4 .a. JJ r�".>''�*�,i�,' 'T t ��tt'�t:'� ii#' *t,• ,.. -.�' x'x=.: "h %i�H ,�Z-� • .i . ^ z)�. iq�,f�: ar .. 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Y .. -.c �-��a4's .So^"�i 3•. - •�Y,,!l`-.�' � .ray � }+�_�^pf+_., r - t _ _ .�. - �'-i • ,A7`�4�fc {` + . { ` /i �' + ,,q i , _ •ice _�> ....._ - � Y.. _�-c-r ��, Y ._-...-. _' -. �.-ram __ _.. �•�`'i`.�' -•_ - -a - .. .- .- .- _ _. a:•`ae�i€ ; ��= ,''`. ��`�� _. .. .� �.:,�?��7;: r _--_i.=_9 i_ . . _ . .. - _ _ '�-r�e.y�wa< "."t—_ ...ts�•ms�am..gf COMMUNITY BASED PUBLIC TRANSPORTATION _- SYSTEMS rolztes f SARROW !� f� BROWERVt LLE. n AI•A. R. L. .. N a!x p2p/ti%@ MAP gm .mGS9-� "'ram • ! • ! !'. Z+ S� � �:: ♦• it Syr SOO_A7i►.� ! , • �• 1 . •y aY YY ne m aw Y• Is 1ets��g � ltv•M a rn Ytl Y,t to Islas © ttY M N 1<tl * qy eM ty C tl! y♦ O tttl tltl tlft M M ty ♦ M ov tltl w } T N _,.'/..,' .��- __ � Jf".., � ,�,..y_.. ✓,�-./"%..-�. -✓�',._e_�c-.._.�.��`�/::��rr.:..e�.�-G:.-;Kft�-. _'-.rl.-r1�f�. COMMUNITY -BASED PUBLIC TRANSPORTATION Table of Contents: Introduction...........................................................I Purpose of Booklet ............. 41.. Definition of Community -Based Transportation ...........................I 1- 0in. Examples of Community -Based Transportation........... Community Approaches...................................................3 '..`.` Reasons for Municipal Involvement......................................5 Necessity of Transit Subsidy...........................................5 State Regulations 5 Statutes...........................................6 Steps for Establishment of Transit System ..............................6 l! Funding Sources........................................................7 ' Contact Persons .......................................... ...10 Table I -Funding Chart...............................................12 Table II - Flow of Funds 4 Responsibilities ...........................13 The preparation of this report was aided by the Alaska Department of Transportation and Public Facilities and by a Federal grant from the U.S. Department of Transportation, Urban Mass Transportation Administration under the provisions of the Urban Mass Transportation Act of 1964, as amended. For more copies of the booklet or more information, contact the Alaska Municipal League, 204 North Franklin, Juneau, Alaska 99801, or telephone (907) 586-1325. Published by The Alaska Municipal League, September, 1980 Preparation Assistance, Peter Eakland and Associates. .a. R .11 _t. - . COWUNITY-BASED PUBLIC TRANSPORTATION Introduction Community based public transportation entered a resurgent period in Alaska during the 1970's. The demand for local mobility nation-wide resulted in a mixture of funding programs at both the state and federal levels, from which both local governments and agencies delivering social services have benefited. The increasing demand for alternatives to the private automobile, which continues to become more expensive to purchase and operate and contributes to congestion and air pollution in the larger urban areas, has been responsible in a large part for the greater aware- ness of benefits that public transportation can provide. Public trans- portation in Alaska will grow significantly in coming years. The four j existing municipally operated systems all have plans to expand their services and in each case ridership continues to grow. In recent months, numerous other governments have expressed serious interest in development of public transit systems, What is the purpose of this booklet? . The booklet has several purposes. First, it attempts to describe the nature of community -based public transportation services and their in- creasing importance in Alaska. Second, it presents the advantages and disadvantages of a municipality becoming involved in the planning, funding or operation of such services. Finally., a brief description of existing programs and a list of responsible agencies and contact persons is presented for those municipalities who wish assistance in pursuing the improvement of local transportation services. Each municipality in Alaska, almost without exception, can take steps within its means to noticeably improve " 1 f such services. j What exactly -does the term community -based public transportation mean and is it the same thing as public transit? A variety of passenger transportation services exists within large and small Alaska communities. Significant differences may exist in the size of equipment, ownership and operating strategies. Some services may operate large buses, others, regular automobiles. Some may be operated by public agencies, others by private, non-profit corporations or private companies. Some may operate on fixed routes with fixed schedules. Some may operate only several hours a day, others provide service continually. Some target their services to specific clients, while others are available to all persons. Despite the differences, each service plays a role in providing mobility for local citizens and visitors. 1 0 The term community based transportation includes the entire family of i . r r services that contribute to the mobility of a municipality's citizens within and adjacent to it. It is a functional, rather than a techno- logical or operational definition, since solutions to local mobility problems require different responses in different situations. "Public transportation" implies that the services are available to the general i public, although certain services might have target populations based on such criteria as age or disabilities. Otherwise, no restrictions such as membership in an organization can exist. Generally, school bus operations are not considered public transportation j because of restrictions placed on their use. They do, however, in some situations, have potential for serving public transportation functions. Also excluded are charter and tour bus operations, since they do not contribute to mobility of local residents. As with school bus operations, they provide a potential source of equipment for use as public transportation in communities where they exist. "Community based" implies the use of surface travel within a local serAce area. Intercity buses and air taxi operators to neighboring communities are not considered, although in some ! cases one or both are important for the mobility of the residents in a regional context. "Public transit", "mass transit", "paratransit", and "urban public trans- portation" are commonly used terms that relate to the concept of community - based public transportation but have slightly different connotations, which are worth exploring. i "Public transit" generally refers to buses or rail vehicles operating on established schedules and on designated routes. "Mass transit" has a similar connotation, but emphasizes the use of large i vehicles and large movements of passengers. "Paratransit", which literally means resembling transit, generally refers to services having the same function as public transit but uti- lizing a wide variety of operating strategies and equipment, such as dial -a ride, taxicabs and subscription buses. Even carpooling and van - pooling are sometimes included under paratransit. Paratransit services exist in one form or another in virtually every community in Alaska and can be the nucleus of expanded services that can economically provide { service to all citizens. "Urban mass trans ortation" usually refers to public transportation services in communities aving populations greater than 5O0O persons. i Certainly, many communities in Alaska with smaller populations also have local mobility problems and should not be excluded from programs solely ` because of their size. What are some specific examples of community -based public transportation services in the State of Alaska? A taxicab carrying a businessman from downtown Anchorage to a meeting with government officials. A bus in Barrow carrying g crying workers to and from - -- — -- -- i 2 I ~ 1 the Naval Arctic Research Lab. A tour bus carrying ferry passengers from the Auke Bay Ferry Terminal to downtown Juneau destinations. A "People Mover" bus carrying a shopper downtown. A bus boarding a Ketchikan ferry with passengers headed for the airport on Gravina Island. A van picking up an elderly resident at her home in Fairbanks. A "MACS" bus carrying a student to classes at the University of Alaska, Fairbanks. A van in Petersburg taking elderly citizens to a hot lunch program. what are the various approaches that a community can pursue in trvine to improve community -based public transportation? Municipalities can take three basic approaches to improve the mobility of its citizens, which are as follows: (1) munici al ownership and operation, usually of public transit systems; (2) local assistance to existing private operators; and (3) coordination of existing services. None of the three approaches is either right or wrong for a communi y The one chosen depends upon the size of the community, the status of existing transportation carriers, public opinion, funding opportunities, and the interest of local elected officials. One approach usually should not be used to the exclusion of others, since they can effectively be used in combination with each other. (1) Municipal Ownership and Operation: In the past decade, four Alaskan communities (the City and Borough of Juneau, the Municipality of Anchorage, Fairbanks North Star Borough and the North Slope Borough) established public transit systems which they operate and partially finance with local taxes. Final decision -making on budgets, fares and route structure rests in each case with the borough assembly. The local governments own the capital equipment and employ the drivers, mechanics, and administrative staff. The populations served range from a high of 190,000 in Anchorage to a low of 3,000 in Barrow, which suggests that public transit has potential application in many Alaska communities. Approximate annual ridership figures are 2 million for Anchorage; 480,000 for Juneau; 400,000 for Fairbanks; and 130,000 for Barrow. Municipal financing of paratransit operations is also possible, but few examples exist at this time. Anchorage, however, does contract with a private operator to provide dial -a -ride services to the elderly and handicapped. The advantage of municipal operation is that operating concepts can be implemented, such as public transit, which the private sector cannot provide on a break-even basis. Another advantage is that the local government has complete control over operations, which simplifies adminis- tration. The principal disadvantage of locally owned and operated transit systems is that they -require significant local tax support. Fares account for only 10-200 of operating expenses. Although some state and federal funding sources are available, local taxes in Alaska are an essential ingredient. Base fares of existing Alaskan transit systems are 25¢ in Juneau and 504 in the other three communities. 3 I t y. i ' o � i 'I) !. t ji i i W 1-� i i- e e C :' :�` (2) Assistance to Private Operators: In this approach, the attempt is to improve local transportation services by working through existing operators rather than creating additional governmental employment. The improvements can be in the form of reduced cost of service, expanded service, or both. Depending upon the problem being addressed, different kinds of assistance can be provided. bfunicipalities could apply for certain types of federal and state funding on behalf of private operations. For example, vehicles could be acquired from federal grant programs and then leased to operators at a nominal rate. Indirect subsidies, such as eliminating sales taxes on taxi or limousine services, are administratively simple and would assist those operators with financial problems. To reduce fares, a municipality could give money directly to the operators or use the con- cept of user subsidies, which would allow citizens to purchase reduced - price coupons for use on transportation services. A municipality might wish to contract with an operator to provide service to an area or target population that otherwise would not receive adequate service. The advantage of this concept is that improvements in local mobility can be achieved with little or no expenditure of local tax money. Also, it makes use of transportation expertise that already exists within a community. The involvement of existing operators reduces the need for additional municipal employees and eliminates the need for an entirely new service. The principal disadvantage relates to potential limitations in services that can be provided. For example, taxicabs do not have adequate capacity to meet demands for transportation during peak hours of travel. In some communities, such limitations may not present problems. A municipality does not have the same degree of control aver the delivery of services with this concept that it would have with a locally owned and operated system. (3) Coordination of Existing Services: This approach recognizes the role that technical assistance can play in alleviating local mobility problems. This concept is not based on funding by a local government for vehicles or operating expenses, but on removing institutional barriers for coordin- ating the delivery of transportation services by ail local providers. In many communities, numerous health, education and social programs already have separate trarisporiativil piugraius. Cawbitlitig resources, including equipment and operating expenses, can lead to improved mobility for target populations as well as the general population. Sharing vehicles on an as -needed basis, using the same frequency for radio communications, and developing transfer policies between systems that operate in different areas or at different times of the day are examples of coordinating that could lead to improved service and cost savings to those providing services. Local governments can play an active role in encouraging such coordination to take place. 4 .4 � .s M ,. i �.< � a � �! ,� - � ,. �� ,� "- �: t �. i I �� ' .y I I a {I i ,� +i i �I , _ .� ._.._..--__-_-_ _ 7 0 Why should a municipality become involved in improving community -based i public transportation? Community -based public transportation services provide benefits not only to users, but to non -users, and the general public. The nature and the extent of the benefits will depend upon the specific community and the services offered. Probably the most important reason for such services is increasing the mobility of residents, especially the so-called captive riders who by reason of age, economic status, or disability must rely on one or more public transit services. With transportation, a citizen has the option to participate, but without transportation, there are no options. Other citizens are seeking an alternative to use of the private automobile as the price of gasoline escalates. Listed below are some of the benefits that a municipality can receive from community -based transportation services. Each municipality must decide how important these benefits are. User Benefits a. increased mobility b. cost savings Non -user Benefits a. reduced vehicle congestion b. increased availability of parking spaces c. increased value of real estate on transit routes d. increased income to stores on transit routes e. generation of new job opportunities' f. emergency transportation alternatives I., Benefits to General Public a. reduced air pollution j b. reduced energy consumption c. reduction in welfare payments (based on new job opportunities and better access to existing jobs) d. promotion of better urban design (reduced need for parking spaces) 1 f 1 Why can't local public transit systems operate on a break-even basis? Are transit systems really needed where fares cannot meet operating expenses? Public transit systems, the most visible of community -based public trans- portation systems, no longer can operate without subsidies except under unique conditions and even then in a very limited form. A steady drop in transit ridership and the numbers of private transit corvanies from World War II until the mid 1960's when federal assistance first became available, resulted from a continuing spiral of reduced patronage followed by reduced service. As prices were raised to cover increased operating expenses, ridership fell, which reduced revenue, which in turn caused further increases in prices and reductions in service. The federal government ` recognized the benefits that community -based public transportation systems can bring to a community and has established programs which assist co=mmties in preserving the existing level of transit services and where appropriate, expanding them. S 1 Are there any regulations or statutes that affect the delivery of local transportation services? Local municipalities alone have the authority to regulate taxicabs oper- ating within their boundaries. services operated by a local government also can be fully regulated at the local level. Included would be services available to the general public which are contracted out to private companies. Private bus carriers operating their own buses no longer need to obtain a certificate of public convenience and necessity from the Alaska Department of Transportation Commission, but they must provide evidence to the agency of maintaining adequate property damage and liability insurance. A municipality must adopt transportation powers by ordinance before owning or operating transportation services. (Unlike most other powers, transportation may be adopted by second class boroughs without a vote of the people.) Generally, a borough, rather than a city, adopts the power since the service most likely will go beyond the borders of a city. Where a city objects to the adoption of transportation powers by a borough in which it is'located, the Alaska Transportation Commission resolves the dispute. Actions to assist existing operators or to bring about improved coordin- ation of services probably would not require the adoption of transpor- tation powers, since the local government would not own or operate the system in such cases. Where there is doubt, the local government assistance staff of the Department of Community and Regional Affairs should be contacted. For a demonstration project, the adoption of transportation (� powers might be waived or adopted only for the length of the demonstration, at which time the issue would be re-examined. In--s-ummary, what is the normal sequence of events leading to the establishment of a public transit system by a municipality? A sequence is provided for the planning and implementation of a public transit system, but many of the steps would be similar for other approaches to improving local mobility. 1. Preparation of a Feasibility Study and Recommendations: The feasibility study includes an inventory of existing services and their demands, an analysis of unmet demands, a study of alternative operating strategies and approaches, input from the general public and local elected officials, cost estimates and finally a set of recommendations. 2. Decision to Proceed: Local decision -makers must decide whether or not to proceed with the recommendations of the feasibility study. If the answer is yes, the municipality must then secure the funding needed for implementation and adopt transportation powers if it has not already done so. G . r t 1 i y i :i i A i I f� i - a _1111M� 3. Demonstration Period: The four existing municipally operated n systems in Alaska all began with a demonstration designed to test public response. Three were funded by the federal government and one by the state government. The demonstration period should be long enough -- at least one year -- and the level of service should be high enough so that the concept of community -based transportation is given an adequate trial. The results of the demonstration can be used to accurately forecast passenger demand and costs of operation for future years. The decision by local officials may or may not be to continue operations after the end of the demonstration period. The demonstration will provide decision makers with accurate in- formation on costs and community acceptances and will increase local mobility for at least the demonstration period. Citizens in my community would like improvements in _community -based public transportation, but we also have other pressing problems. Are there any state and federal funding sources that can help underwrite the costs of planning and implementation? Yes, funding is available, but in most cases, a local match is required. Funding for capital expenses is provided by two federal transportation agencies, the Federal Highway Administration and the Urban Mass Trans- portation Administration, and may soon be provided by the State of Alaska. Eligible capital expenses include not only vehicles, but maintenance n facilities, bus shelters and bus signs. For some programs, the state administers the funds, for others the federal agencies may be contacted directly. Of course, vehicles are of little use without adequate operating funds. Several state and federal sources can be used to help meet deficits of transportation systems. Partial funding of capital and operating expenses by the federal govern- ment has been provided to Anchorage and Barrow to establish demonstration projects. Anchorage receives ongoing operating assistance for its system from the federal government as an urbanized area. Operating assistance was made available for the first time to for systems in non -urbanized areas in 1979. Funds to study the feasibility of alternative transportation strategies are available through the State Department of Transportation and Public Facilities. Table 1 lists the finding programs for community based public trans- portation that are available to communities. Of these programs, three are funded by the Federal Highway Administration, four by the Urban Mass Transportation Administration, (UMTA) and two by the State of Alaska. The ninth funding program listed will be available only if the trans- portation bond issue passes in November, 1980. Figure 1 shows the flow of funds and responsibilities for each program. The Alaska Department of Transportation and Public Facilities is the lead agency for all FH{YA programs and UMTA programs involving planning in non -urbanized areas and capital assistance to non-profit corporations serving the elderly and handicapped. The Alaska Department of Community and Regional Affairs is the contact agency for revenue sharing. The bfunicipaiity of Anchorage receives UMTA funds directly for transit planning, operating and capital assistance. 7 A brief description of each funding program follows: 1. Federal Aid lliahway Substitution Funding for Public_ Transit (FIRIA) Federal -Aid Urban System Funds can be transferred to UAITA at the request of local governments to fund public transit capital projects. Eligible communities for this program are Anchorage, Fairbanks, Juneau and Ketchikan. The advantage to local governments is that the local match requirement is reduced to S% from UDITA's requirement of 20%. There are several minor disadvantages: since the FHIVA funds must first be transferred to U TPA for obligation, an increase in red tape occurs. Also, funds available for road projects are reduced by the cost of federal participation in the bus purchase. 2. Public Transit Assistance For Non -Urbanized Areas (FHWA The current annual allocations of Section 18 funds to Alaska is only $200,000; however, there is federal legislation pending that would in- crease the state's share. The funds may be used by transit systems for either capital or operating costs, with the state responsible for deter- mining allocations among eligible transportation providers. Due to the low level of funding and to the availability of other funding sources for capital assistance, transit systems are being encouraged by the state to use funds solely for operating assistance. The maximum allowable partic- ipation in operating costs is SO% of net costs, but in every case, the assistance provided is substantially less than the maximum because of lack of funding in the program. 3. Carpool/Vanpool Assistance Program Q! VA Ridesharing has the potential for providing low cost transportation at no risk to local governments. The federal government, with the concurrence of the state, provides a high percentage of the eligible costs of a ridesharing program (90), and in some cases the state may provide the required local match. Funds can be used for developing and marketing ridesharing programs and for no -interest loans to purchase vanpool vehicles. Anchorage has operated a ridesharing information office for the past several years, and the University of Alaska, Fairbanks has acquired two vans for use by employees. Funds come from federal aid highway funds allocated to the state. t ram• ••...t ♦....-.. ♦.. D��liw T—.felt Graf a fli►"AN The Section 3 UNfrA program hasbeen t e primary funding source for capital assistance to local transit systems. UWA provides 80% of eligible costs, and local communities must provide 201# match. MITA administers this discretionary program by first making regional allo- cations, and the regional staffs make further allocations to communities. Funding can be used for maintenance facilities as well as roiling stock and bus shelters. Generally, WfrA deals directly with a community, but it is possible for the state to submit an application on behalf of a community. To date, only Juneau and Anchorage have received assistance from this program, but Fairbanks submitted a grant in early 1990. Forecast funding for Alaska communities is $5 to $7 million per year in the near future. 8 j r j� 1 S. Planning Assistance (UWA) Anchorage receives its public transit funds directly from MITA, but for other communities the state receives a state-wide allocation and then distributes the money to local governments who either already have systems or are interested in examining the feasibility of establishing one. The state currently supplements UWA funds with state funds. The cost of local studies ranges from $10,000 to $30,000. The state subcontracts with local governments who perform the work with either consultants or existing staff. The resulting product is a transit development program ; which provides three to five year forecasts for capital and operating costs and the likely sources of these funds. 6. Capital Assistance to Non -Profit Corporations Serving the Elderly and Handicapped (UMTA) Section 16(b)(2) of this program provides the State of Alaska with approximately $180,000 to pay 80% of the costs of purchasing vans for use by the elderly and handicapped. Non-profit corporations throughout the state are eligible for this program. It pis administered by the Alaska Department of Transportation and Public Facilities, which evaluates the i grant applications and submits a state-wide application to UWA. Depart- - mental staff is available to assist in the preparation of required planning i documents that demonstrate the need for the project and support of the local community. Despite the relatively small amount of funding available, the program has significantly improved the delivery of service to the elderly and handicapped state-wide. During the first five years of the program (1975-79), assistance has been provided for the purchase of 42 vehicles in 14 communities. 7. Public Transit Assistance for Urbanized Areas (UbifA) Funding for Section S is distributed on a formula basis by UMTA directly to Anchorage, which is the only urbanized area in the state. The funds may be used for operating or capital assistance except that a minimum 20% of each annual allocation must be used for capital purchases. Until the 1 Section 18 program began in 1979, Anchorage was the only recipient of - federal operating assistance. As with the Section 18 program, the level of funding available to the Municipality of Anchorage does not approach SO% of net costs. S. State Aid to Local Governments fRevenue Sharing) Until FY 181, the state program for revenue sharing included a transpor- tation category which provided $S per capita if a municipality operated an airport, port, boat harbor or public transit system. Legislation passed in 1960 deleted most categorical funding, including transportation, in favor of an overall revenue sharing formula that reflects the community's population, assessed value and locally generated revenues. Transit fares and any transit operating costs paid for by local taxes are eligible to be included in the formula as locally generated revenue. Municipalities may expend funds received without restrictions. i 1 i 1 9 i 9. State Ca ital Assistance for Public Transit In November, 1980 Alaska residents will vote for a transportation bond issue that includes funding for capital assistance to public transit systems. The amount for a two year period is $8.8 million. This funding level is slightly less than that forecasted by UMPA to be provided for the same period. As yet, no regulations have been proposed for the allocation of these funds. As a local official I am interested in learning more about the opportunitie oY improving community based public transportation _n my area. Who are the contact persons that can supply me with h additional information? Alaska Department of Transportation and Public Facilities: Administers planning and operating assistance grants from the Urban Mass Transportation Administration for non -urbanized (less than 50,000 population) communities in Alaska. Administers capital assistance grants for non-profit corporation serving the elderly and handicapped. State-wide Coordinator: Lloyd Robinson/Jim Eberhardt Central Region Coordinator: Interior Region Coordinator: Southeast Region Coordinator: Transportation f Public Facilities Pouch Z Juneau, Alaska 99811 Telephone: (907) 465-2473 Kay Schmidt/Gina Lindsay DOT/PF Planning 6 Research Pouch 2600 Anchorage, Alaska 99502 Telephone: (907) 266-1659 Bill Aberle DOT/PF Planning 8 Research 600 University Avenue Fairbanks, Alaska 99701 Telephone: (907) 479-4284 Larry Streuber DOT/PF Punning & Research Pouch Z Juneau, Alaska 99811 Telephone: (907) 789-0841 Urban Mass Transportation Administration: Administers directly capital ass stance grants from local governments. Monitors programs funded to the State of Alaska. Region X Director: Terry Ebersole Urban Mass Transportation Administration 91S Second Avenue, Suite 3106 Seattle, Washington 98174 Telephone: (206) 442-4210 i 10 f . t �� ...1 ...� r r.i `- _ 11 �. + >�� . _.W�-w* 7s:�^? �-;3'U+ �e'i4r�'t�'-_ ,��'� i.t1.�.�!��• ';;��;>." � ....�r �..-:/k..; � •+l{,.«�jk.... Federal Highway Administration: Monitors in cooperation with the Urban Mass Transportation m n stration, Section 18 assistance to public transportation programs in non -urbanized areas. Alaska Division Coordinator: Al Koschmann/Chuck Chappell Federal Highway Administration Juneau, Alaska 99811 Telephone: (907) 586-7431 American Public Transit Association (APTA): Trade organization for pu 1 c transportation in the United States. Weekly magazine provided as part of membership. Executive Director: Jack Gilstrap American Public Transit Association 1225 Connecticut Avenue, N.W. Suite 200 Washington, DC 20036 Office on Aging - Department of Health and Social Services: Administers elderly programs for nutrition and transportation assistance. State Wide Coordinator: Dan Plotnick Health & Social Services Pouch H-0IC Juneau, Alaska 99811 Telephone: (907) 465-4903 Department of Community 4 Regional Affairs Division of Local Government Assi� stance: Administers State of Alaska revenue sharing program. Director: Palmer McCarter Community $ Regional Affairs Pouch B Juneau, Alaska 99811 Telephone: (907) 465-4707 Alaska Transportation Commission: Regulation of buses limited to insurance requirements. Executive Director: Robert Cacy Alaska Transportation Commission 338 Denali, McKay Building Anchorage, Alaska 99502 Telephone: (907) 279-1451 11 19 J, a, �i it I r Z -�ti'+r ws+.�. w..�-l.l.��n..�.,r. .-:s c....y.r .s .-r •r,. - sr� -ni Oar T.a _ „n4 'IADI.IS t lA'tl(•ra l`Itt rl/tmal i(wt AINNIt til Ale alld 1'(•dcrnl 14tlr1 ie lrnrrsit 1'rAyrnar, flu Al lsf.l Program Breakdown of Fonds Number Program Descri tp ion Funding Agency Reference Trio of Paulding FedoraI State Local Other Contact Agency 1 Federal -Aid tlighwny Federal Section 142 Capital 051 S1 Alaska Department of Substitution Funding highway II,S,C. Transportntion and for Public Transit Administration Public Facilities 2 Public Transit Federal Section 18 Capital 901 201 Alaska Department of Assistance for highway W Act, 1964 Transportation and Non -Urbanized Areas Administration Mended Operating SO of SO of Public Facilities Net Costs Net Costs (maximum) (maximum) Administration got 20 3 Carpool/vanpool Federal Section 146 Capital 95t St Alaska Department of w Assistance Program highway U.S.C. Transportation and Administration Administration 951 St Public Facilities .i U 8 State Aid to Local State of Alaska Title 29 ikanicipal Formula 8nsed on Local Revenoe Alaska Department of Onvernments Alaska (Revenue Sharing) Statutes' Option (taxes4 rocsPopulation and Community and Regional Taxable property Affairs 9 • State Aid to local State of Alaska Title 44 ..!� Assistance for Alaska Public Transit Statutes •&object to Passage of 1990 Transportation Bond Proposal { ea: Complied by Peter C•akland and Associates, 1980. 4 Capital Assistance Urban Mass Section 3 Capital got 20% Urban Kiss Transportation to Public Transit Transportation 101f Act, 1964 Administration Systems Administration Amended 5 Planning Assistance thrhan Mass Section a Planning t101 201 Urban Mass Transportation For Development of Transportation IIRR Act, 1964 Administration (Anchorage Short Range Plans Administration Amended only)/Alaska V Tf/PP (non -urbanized areas) 6 Capital Resistance to Urban Kiss Section 16 Capital got 20% Alaska Department of Nan -Profit Corporations Transportation (b)(2) tiff Transportation and Serving the Elderly ti Mninistration Act, 19" Administration 805 20S Public Facilities Handicapped Amended 7 Public Transit Urban Ross Section 5 capital Sot 20t Urban Hass Transportation Assistance for Transportation tern Act, 1964 Administration Urbanized Areas Administration Amended Operating SO1 of SOS of (Anchorage) Not Costs Net Costs (maximum) (maxima) Capital Regulations to be written Alaska Department of Transportation and Public Facilities 0 J�"- - Y, TABLE I T i _ Possible Flow of Funds for State and Federal Transit Programs Urban Mass Trans- Federal Highway U .. portation Administration Administration (UMTA) (FHWA) 1 , - -- 3 . _ State of — - / Alaska fI ' 2 ities t' Fcomun cn a 1 5 _ . 0 . i Id Municipalities r - � 3 4 4 1 1 !' 1 Private ' Individuals/ ♦ =Non -Profit Companies Private t ETu:by Carriers t- - = -�-' LEGEND: - - -- --— j y= 0 'Capital Assistance A Operating Assistance Planning/Admin. Assistance Source: Peter Eakland and Associates, 1980 1. 1 CITY OF KENAI "Od 19a;0 al ai 4"11 P. O. BOX $E0 KENAI, ALAEKA 9%11 TUIPBONE E03 • 7535 November 3, 1980 4 TO: Council FROM: Vincent 01R Mayor RE: Conferences with Exxon/Fluor Officials in Irvine, California Regarding Petro Che cal Industry Feasibility Study I. In Attendance: - Dick thall - Exxon Coordinator with Fluor Nick Stashko - Study Director, Fluor Chuck Chapman - Project Design, Fluor Chuck Tizner - Pipeline Layout, Fluor . Len Falk - Cost Estimates, Fluor Mike Lockner - Process Design, Fluor Les Vandervilt - Process Design, Fluor Walter Phillips - R&M Engineer, Anchorage, Working on Northwest Project Robert Burns - Sr. V.P., Fluor Frank Mcllhargey - Kenai Peninsula Borough 11. It was explained to us, the study has two phases. First phase is to pick a site for purposes of defin- ing accurate costs. The site selected may not be ultimate site, what is needed now is a site and set of circumstances from which Fluor can determine and defend cost figures. Second phase will start at mid or later point of first phase and will deal with factors such as local governments, government capability and particular problems. First phase will be shaped to cover what may be coming up in second phase. (Emphasis of Dow shown to us is different, they are dealing with us more with second phase items) a- f i i lu - 2 - TOs Council III. Steps To Date: November 3, 1980 Very initial stage. Fluor has assembled its spec- ialists and so has Exxon Chemical. Both have held separate set of meetings. No contact other than ours has been established with State or other local municipalities. (This is a plus and minus) IV. Points Covered in Discussion: Used the October 30 memo as a basis for covering local situation. (Attached) Preceded this with a very broad gauge discussion of how this whole matter came about, provided est- imates of degree of local and State support. Cov- ered steps which will be proposed to continue State involvement at high priority level. Conversation developed likely parallel and perhaps joined paths with Dow group study. V. Crmmitment to Objectivity: Fluor is performing work for Northwest Gas Pipe- line and Pac. AK. LNG. Exxon is sensitive to and does not want study which cannot be defended as to ob- jectivity. Quite concerned that if study is negative on feasibility, they and Fluor will not be accused of acting to kill possibilities of petro chemical industry. VI. Kenai Sites Discussion and Geographic Relationship to Port Facilities: Various sites were discussed, Wildwood, Tesoro, Chevkon, Cook Inlet Region Inc., etc. Exxon think- ing in terms of 660,000,000 pounds of solids, plus liquid product, plus unused LPG's. Port site and relationship to facility site, storage areas, intra transportation means and dependability are critical. Maps, charts and navigable water depth tables all were furnished and received. r v r - 3 - TO: Council November 3, 1980 Potential pipeline routes discussed, what Dow has obtained from State regarding aid in negotiating right-of-ways. Discussion on housing, local infrastructure. Points made about consideration of State and local government involvement. Political process impor- tance. VII. Important items, contact points and future activities: A. R. Burns did not see present or foreseeable design of Prudhoe conditioning plant eliminat- ing possibility of petro chemical development. B. Following contact points furnished - 1. John Carlson - Fairbanks Borough Mayor 2. Roy Huhndorf - Cook Inlet Natives 3. Don Wold - Royalty Board 4. Jerry Reinwand - Governor's Office S. Keith Specking - Governor's Office 6. Clem Tillion - Advisor to Governor 7. Max Hodel - Commonwealth North S. Tom Pink - Resource Development Council 9. Bob Richards - Alaska Pacific Bank 10. Don Gilman - Borough & Senate C. Future Activities: 1. Offered to act as brokers in arranging and participating in meetings. 2. Will include Exxon/Fluor in memo, letter and correspondence stream. 3. Will check with State on who is doing pipeline route study and what phase it is in. VII. Recommendations: City should ascertain what direction in following this picture new Borough administration plans to take. If neutral or passive, we may wish to be very active to preserve continuity of effort. �'� J��• ! �s&.s.�f. .r��a,� : n�ffaNy�.t'i r,'r; '_? -31. � _ '"Y.!'^.�lNi -r� - -. r.±^t .r.r r,>..,:. ,c. s,�f' �:f': f: 'N: - 4 - [ TO: Council November 3, 1980 -�: In either case, should consider staying in position of "first on the beach" and though supportive of location within the State, continue to emphasize Kenai area as discussion of other areas, as known to this point, indicate none have a competitive edge. Bring our local economic development commiteee into this effort in a full manner. Perhaps with control provide limited funding, certainly mailing and copy- ing services. VOR: jw November 3, 1980 TO: Council FROM: Vincent O'Reilly Mayor . Addendum to Memo to Council Dealing with City Economic Development - Chamber of Commerce has created an independent committee to address the situation of local area economic development. Council may wish tos 1. Formally recognize this committee, agree on methods of appointment with Chamber. 2. Ask Committee to include in their scope of activities, development of our fishing industry and commercial interests. 3. Offer some degree of support but clearly spell- ing out how different than Chamber activities, how far we are willing to go and if Borough vacates such activities, be prepared to fill void. •Ki October 30, 1980 i EXXON/FLUOR/KENAI MATTERS AND SUBJECTS FOR PRESENTATION AND DISCUSSION CONCERNING EXXON FACILITY LOCATION IN KENAI AREA I. OCTOBER, 1980 A. Natural - No study indicates derogation of natural environment (air, water, wildlife, renewable resources) due to present or scheduled activities B. Human 1. Economy: Is substantive, moderately cyclical, possesses basic strength and capable of expansion without strain. 2. Attitudes: a. Affirmative toward development based upon popular vote changing charter to include industrial bonding capability. b. Positive toward development based on Urban Observatory Survey 1977. 3. Work Force: From demographic data, has a high, capable young construction component. 4. Government Structures: a. Borough has $2 Billion tax base, 25,000 population and underutilized school capacity. b. City has full home rule powers and expressed willingness to use all of such for assisting development within and without borders. II. EXAMINATION OF MAJOR SITE LOCATION FACTORS, POSSIBLE RESTRAINTS, PRESENT OR PROPOSED SOLUTIONS A. Land - Available and in suitable locations with minimum preparation B. Navigable Waters - Present and unrestricted with possibility of future control dependent upon further activity. Mac C. Major Port and Harbor Sites - Several Avail- , able in compatible relationship to land sites and on economically feasible basis. Borough j does not possess port and harbor powers. City can and is willing to use its powers external to City limits. Possibility of creation of special service district with or without City to meet need of having a municipal entity. D. Industrial Water Supply - Not in place for meeting needs of a new major user. 1. Studies of present and projected demand and supply and location are completed and available. 2. Feasibility studies of water supply transportation completed 3. Experimental work on usage of Kenai River { water are underway _ 4. No private or municipal delivery entity " is in existence. E. Electric Power - Present generation and distri- bution adequate and economic. Power generated +, primarily with natural gas facilities located in the North Kenai area. Future availability for industrial use appears reasonable with costs j competitive to other areas of the nation. 1. Present Supply: Natural gas and hydroelectric. Natural gas supply and generation primarily on the Kenai Peninsula for reliability. 2. Future Supply: Natural gas and Bradley Lake Hydro in near term (6 to 8 years), Susitna Hydro long term (8 to 12 years). F. Transportation - 7 1. Road System: Connected to State and thus { National system and inter -Borough. Is I 1 limited but has been adequate for economy and population of area. 2. Air: 7500' paved runway, I.L.S. equipped, I adequate passenger and freight service. 3. Water: One available port facility for barge and service boats. Medium and deep draft facilities in place in private ownership. 4. Communications: Adequate and capable of - -- - expansion. III. TASKS TO BE PERFORMED A. Harbor - - - --- — 1. select general site location. 2. Decide private development or municipal development. If latter designate muni- cipality or establish one. i Auibr.i� -ri`�- -.y' ,,, r. �- "..ih ,. ..- ff '-ii:.-::r.+�+�r=v�!.�.�-ac-�+--_:+s��+r.=_"'w7�:•�iP`- _ 3 B. Industrial Water - 1. Determination of size of demand, type and timing. 2. Selection of supply source. 3. Establishment of municipal entity to.construct and operate. C. Electric Power - Determine need. Special, competitive contract with supplier or develop onsite generation. D. New facility proposer to supply data showing 4_ favorable and negative impact ons 1. Economy. 2. Work force. 3. Housing. 4. Governmental services. E. Create joint group of proposer, local industrial development organization and affected government entities to: 1. Educate and inform. a. General public. b. present industries and businesses. 2. Form an effective and durable force necessary to cause favorable development actions by Federal, State, and local governments. CI OFFICE OF THE MAY ;L, r I - - a