The URL can be used to link to this page

Home My WebLink About1981-09-28 Council Packet - Special MeetingKenai City Council Special Council Meeting September 28, 1981 Grant Monies from Alaska Department of Regional and Community Affairs mmmommmo mlW'A' nommmmmmmmmmmmom ................ COUNCIL MEETING OF 1� CITY OF KENAI RESOLUTION NO, 81-97 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REQUESTING THE DIVISION OF COMMUNITY PLANNING, DEPARTMENT OF COMMUNITY AND REGIONAL AFFAIRS, STATE OF ALASKA, THROUGH THE KENAI PENINSULA BOROUGH, FOR A GRANT UNDER THE ALASKA COASTAL ZONE MANAGEMENT PROGRAM TO PROVIDE ADMINISTRATIVE SUPPORT PERSONNEL FOR THE CITY OF KENAI ADVISORY PLANNING AND ZONING AND ADVISORY HARBOR COMMISSIONS, WHEREAS, the City Council of the City of Kenai has determined that they would like to provide Administrative Support Personnel for the City of Kenai Advisory Planning and Zoning and Advisory Harbor Commissions, and WHEREAS, it has been determined that funds have been and are available under the Alaska Coastal Zone Management Program to facilitate this desire, and WHEREAS, the proposed usage of such Administrative Support Personnel would be under the supervision and direction of the City Manage; with emphasis on the development of a drainage plan, bluff erosion plan, the consideration and possible construction of a bulkhead in the general vicinity of the area from Ryans Creek to Old Sewerage Treatment Plant and beyond to include Section 36 lands, the continuing effort to implement a sedimentation study and the possible development of a Small Boat Harbor/Marine Park Complex and to co-ordinate these various efforts to help expedite Residential Development in the Section 36 area, All of the above projects are included in the proposed Coastal Zone Area of the City of Kenai, and WHEREAS, the Administrative Support Personnel will consist of a secretary and a co-ordinator with planning/design experience to be provided in house so as to better co-ordinate and facilitate the proposed areas of activity, and WHEREAS, these funds are generally administered through the Planning and Zoning Department, and the proposed Administrative Support personnel will be under the supervision of the City Manager who is the administrative officer for the Planning Code, f I i i NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that such a request for Administrative Support - Personnel funds be submitted to the appropriate departments of the Kenai Peninsula Borough and the Department of Community & Regional Affairs for their consideration as to the appropriateness of the proposed use,,and to expedite the paperwork for same. PASSED BY THE COUNCIL OF THE CITY OF KEN , ALASKA, this 28th day of September, 1981, Gr VINCENT O'REILLY, MAY ATTESTS Mar3oMh Dore, Acting City Cler f 4 , rn t CITY OF KENAI d Gad#W of Aw" P. 0. BOX $80 KI NA1. AtASXA NAI I T/tl/HON! 903 • 71138 MOTIONS Made by John Williams, seconded by Tom Ackerly "The City of Kenai Harbor Commission hereby requests a special meeting of the City Council for the purpose of voting whether or not to accept grant monies from Alaska Department of Regional and Community Affairs at their earliest convenience prior to -Sept. 30, 1981." Motion passed unanimously. • �f 0 N I x- n ` 1 .• ` 101 r f` r. 0 m 0 / f / M v r� t. Partial translation of Council meeting of September 16, 1961 Councilman Wagoner moved, seconded by Councilman Nall that the Council direct City Administration to pursue the continuation of the Administrative Support Grant with the State of Alaska, Community a Regional Affairs through the Kenai Peninsula Borough. Vote on Motion: Councilmen Nall, Measles, and Wagoner voting "Yes" --Councilwoman Glick and Councilman Mueller voting "No" (Councilman Maiston and Mayor OOReilly absent). Councilwoman Glick changed her vote to "Yes" --Motion passed 4 to 1. Councilwoman Glick asked for reconsideration at the next meeting at which time she would have additional comments on her own. She did not feel she should make the at this time. Q��.v el'2ti Mary4Ann Dore Acting City Clerk l f` ' •3 8 -x F Iy, I p• j+f t p .� • CITY OF KENAI lod Cap" a/ 4" I.O. 80X 60 09111AI, ALANA 99611 TEL!/MORN 203 • fb/ September 25, 1981 MEMORANDUM: Wo City Council Members PROM$ Wm. J. Brighton, City Manager REs Coastal Zone Management Administiative Grant for Harbor Commission "> After several conversations on September 25, 1981 with Mark Stephens and Roger Maggard, I think that any one of the following five sets of circumstances are a possibility: 1. An extension of the present contract between the borough and Coastal Zone Management and Gary Davis' contract for administrative support. 2. An extension of the contract between the borough and Coastal Zone Management for administrative monies with Council to decide the nature of administrative support. 3. Expiration of present contracts with a renewal of contracts in the new fiscal year with Council to determine the method of administrative support. 4. New contract between the borough and Coastal Zone Management in the new fiscal year with a continuation of Gary Davis' contract. 5. Do nothing in connection with Coastal Zone Management for administrative assistance. Mark Stephens and/or Roger Maggard will be in attendance at the special Council meeting on September 29, 1981 at 7s00 p.m. I don't think that the Council can come to a logical or productive conclusion on this question without representatives of Coastal Zone Management being present to answer the many serious questions that Council will want legitimate answers to. r i` At the present time, there remains in the budget $21,668 of the City's share of match funds for grant purposes. This basically is the new appropriation for fiscal 181-82. There remains in the state grant $15,152 from the original author- ization. You must keep in mind that the $21,668 of City money was appropriated in anticipation of match money for a - new grant* i estimate the project cost of a new grant of $74,600. 1' Y� 4 1 1 t " Administrative Coordinator PA UX 1468 Sue. Ph. (007)2834048 SoldotrwAkAW88 Ha Ph A07)Z8Z787 me . ( 4 Cary L. Davie Consulting9enices September 15, 1981 mpi 21',)98U Mr. Bill Brighton, City Manager MYCIry ��r�1114 City Of Kenai +ry T"^rio►► P. 0. Box 580 Kenai, Alaska 99611 Res Contract for Administrative Services Dear Bill, As the end of my current contract extension is coming to a close I would like to express my interest in continueing to perform the services of Administrative Coordinator to the Kenai Advisory Harbor Commission. I have enjoyed and appreciated the opportunity to be a part of the activities the Harbor Commission has been involved in over the past year and feel that the coming year will see some benefits of the hard work and efforts of the Commission. I would like to be a part of these coming efforts and feel I can continue to perform the duties.and functions required to adequately review and assess the decisions the Commission and City Council will be making during the coming year. Thank you for considering this request. R ectfui Submitted, Gary Davis • Admi strative Coordinator Kenai Advisory Harbor Commission •j � jj .NIA DEPT.OF COMMUNITY & R kL&S NA / AVA#ARAVOIn� (907) 264-2206 -.61ONAL AFFAIRS =COW=ff9VAWW 1 AWvW AN ORAGH,1 WILDINGALASKA O F September 219 1981 SEP 2 21981 Mr. Jeff LaBahn Senior Planner Kenai Peninsula Borough Box 850 Soldotna, AK 99669 Dear : In reference to your letter of September 14, 1981 concerning the extension of the City of Kenai Administrative Support Grant, I have contacted William Brighton, City Manager of Kenai, concerning the outcome of the Kenai City Council meeting of September 16. Mr. Brighton stated that the City Councii's support of of this contract was scheduled for reconsideration at their next meeting on October 7, 1981. As I stated in my letter of September 10, 1981 to/ you, in order for this contract to be extended a contract amendment must be executed prior to the expiration of the current contract on September 30, 1981. We can not consider extending this contract without the full support of the City of Kenai. Thus, it appears that it will not be possible for us to extend the current contract. . As we discussed during our meeting of September 17, 1981 this contract appears to be in need of stronger direction in terms of identified objectives and a sense of purpose. Also, given the level of activity supported under this contract in recent months, it appears that full time secretarial support is unwarranted. You have indicated in previous correspondence, that the Kenai Peninsula Borough intends to request additional support for this work under a new PY 82 contract. If a new FY 82 contract is requested, I would suggest that it be tied very specifically to identified work products and objectives. In addition, any support services required should be limited to those which are necessary to efficiently carry out the proposed work program. 11I/sLN td 'r F• 617 -- - -T - - - - - - Mr. Jeff LoBahn September 21, 1981 Page 2 :... If you have any questions regarding the extension of the current FY 81 contract or future Alaska Coastal Management supported contracts, please contact me. Sincerely, no or gard Planner III acsV11-1-liam Brighton, City Manager, City of Kenai ` diary Davis, Administrative Coordinator, City of Kenai Mark Stephens, DCP Murray Walsh, OCM b Lr r ft t .. L4 E r I { � r •-:7 ♦ - - - - r ie64'• : tic :13/�.1liM'f.7. .sfq(6a�. { I r r- W � I o F �L TA P KENAI PENINSULA BOROUGH BOX050 • SOLOOTNA. ALASKA 99669 PHONE 262.4441 Op Q , April 29, 1981 ,� C - • STAN THOMPSON MAYOR , Mr. Roger Maggard Department of Community & Regional Affairs Division of Community Planning 225 Cordova, Building B Anchorage, Alaska 99501 RE: Kenai Advisory Harbor Commission Administrative Support Grant Dear Mr. Maggard: Please consider this notice that the Kenai Peninsula Borough wishes to continue their participation in the Kenai Advisory Harbor Commission Administrative Support Grant during FV 82. Mr. Sam Best, Consultant Gary Davis and myself met on April 9, 1981 and concurred that the Bo- forough is willing to cooperate as a "pass through' agency for the ad- ministration of this grant in the next funding year. Thank you for your cooperation. Please contact Sam Best or myself if additional information is required. Sincerely, JE•F AB 1 Senior Planner JL:rl encl: cc: Sam Best, Administrative Officer Gary_ -Davis, Gary Davis & Co. William J. Brighton, Kenai City Manager Murray Walsh, Coordinutor,Office of Coastal Management i 3 t I f C 7 1 CITY OF KENAI ►, O. WX 630 KfNAI, ALAWA 99611 1616PNON9 363 • 7636 April 14, 1981,_,..• Mr. Jeff Labaun Senior Planner Kenai Peninsula Borough P. 0. Box $5 0 Soldotna, Alaska 99669 Dear Mr, Labauns The City of Kenai would like to request an extension of our Kenai Advisory Harbor Commission Administrative Support Grant through PY 1902 (6/30/82). Our Harbor Commission has completed many vital activities related to the development of our riverfront and tidelands. Areas they have started work on and will need to continue into PY 1982 ares A. Small Boat Harbor Study and Design' B. DOT/PF Port Paeilities Grant C. Development of a•Set Net Permit•(Shore'Fisheries Lease) •. D. Alaska Coastal Management -Program. E. Wetland Evaluation P. Bluff Erosion These activities will continue to require the coordination provided for under this grant in order for the City to properly administer them and evaluate their impacts on the community. At this time, the Harbor Commission has recommended a FY 1982 budget of $82,100, The Professional Services (Administrative Coordinator's Grant) portion of this budget amounts to $74,600. Increases in this request over last year's grant are based on a more thorough knowledge of costs required to properly staff and administer the Harbor Commission's operations. Additionally, last year's contract only covered a 10 month period where this extension would be for a full year. IT• t Based on this budget request and on the recommendation of Community and Regional Affairs, and the Office of Coastal Management, the Harbor Commission, through budget workshops with --- the public and the City Council, will request a 30 - 70 split of this grant. This would establish the City's share at $22,380, and OCM's share at 052,220. We would appreciate any efforts your office could provide in expediting this grant extension request. Any questions you may have relating to this request can be directed to my office. - Thank you. Sincerely, W _ 'C Wm. J. righto City Manager WJB:kh 1 . a� M CC., _P/ CITY OF KENAI 0. 1W1 PROFESSIONAL SERVICE CONTRACT DESCRIPTION Task: Administrative Coordinator Compensation: Negotiable Necessary Skills: This position requires experience in grant writing, grant administration, knowledge of harbor, building, water, street and sewer projects, knowledge of excavation and heavy equipment operation. Must have current typing, filing, and secretarial capability. Type of Employment: Temporary through June 30, 1980. Education: High School. Preferred Bachelor's degree. Experience 3 - 5 years in similar position or position whereby applicant worked in the listed skill areas. Duties: The person chosen to fill this position will be required to: 1. work under the direct supervision of the Mayor of Kenai, or the Kenai City Manager., 2. Coordinate with various funding agencies, all. grants and grant -applications. 3. Work with the legislators in Juneau for City Capital project monies. 4. Coordinate efforts as directed by the Kenai Harbor and Recreation Commissions and the Culture Center Committee. Applications to be received by April 17, 1980 ats Office of the Mayor City of Kenai P. 0. Box 580 Kenai, Ak 99611 L o: TA /r N AI r_ ,• �1Gww�e[- f. Pt f� Ol Ike r 1he „ 1 . f � t v 7 'o vj hit t71,0 II 'I Lr9 1 f , f _�a,<z_--r��rf ...�� -: �,,,s%-tC�•...x�t�f�z4*Y�.-t`r°t� i Ze J 7 _ ... 'r(sue 1. - / _.. - I t •• t.-�. � i.. _ ` .r `-, ! I r� cp Vj d t. / tl r » �: _) • � J r 1 =fir+'" I w L - 1 �• A 6 T. n ,-s r N r -v-% ---- -- - -,- - - -- -- . - - .,- I -- . A , I tev al, 7 13 E 1 i I ` l i ;.'y l .. �%�� '� � � k' ,�" � '✓� III ��_'4� CIA fFF' A A! MWA 0-- --rid P000�� tow I IPA,