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HomeMy WebLinkAbout1982-11-03 Council Packetr COUNCIL PACKETS lq8z NOVEMBER Kenai City Council Meeting Packet November 3, 1982 N 11 AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 3, 1982 - 7s00 PM PLEDGE OF ALLEGIANCE A. ROLL CALL AGENDA APPROVAL B. PERSONS PRESENT SCHEDULED TO BE HEARD C. PUBLIC HEARINGS 1. Ordinance BIS-82 - Amending Kenai Municipal Code - Establish Land Manager Position 2. Ordinance 817-82 - Redistributing 1981 Municipal Road Grant a. Inspection Services - wince, Corthell 6 Bryson - Spruce, 2nd, 3rd, lot, Birch, 4th 3. Forest 6 Gill - Change Order 12 - Harley's Trucking - $5,101.19 a. Resolution 82-118 - Transfer of Funds - Forest 6 Gill - $5,101 4. Resolution 82-120 - Designating Improvements - Evergreen, Haller, McKinley, 3rd, 4th S. Resolution 82-121 - Designating Improvements - Candlelight, Linwood 6. Resolution 82-123 - Declaring FAA Building Surplus 7. Resolution 82-124 - Transfer of Funds - Gym Construction Insurance - $1,475 S. Resolution 82-125 - Contract Awarding Engineering Design Service - Evergreen, Haller, McKinley, o A -9. 3rd, 4th Resolution 82-126 - Award Heavy ia,O Rom° of Tires - Equipment 6 Police Cars D. MINUTES 1. Regular Meeting - October 20, 1982 E. CORRESPONDENCE 1. M.J. Adkins, Cordova - Misc. Items F. OLD BUSINESS G. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Requisitions Exceeding $1,000 3. Ordinance 818-82 - Increaing Rev/Appns - Library Supplies - $10,000 4. Discussion - Inletvisions Proposal 5. Discussion - Executive Liaison for Harbor Projects 6. Discussion - Forclosure of Assessment Liens 7. Discussion - Lawton, Tinker, walker - Crow Subdivision 8. Discussion - Possible Change Orders on Gym H. REPORTS 1. City Manager 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director 6. Planning 6 Zoning 7. Harbor Commission S. Recreation Commission I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT L - - I T--- . _ __ _ � _ _.r,�__ f 0 G-� Suggested by: Administration ORDINANCE NO. 815-82 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 23.50.010 TO ESTABLISH A NEW POSITION TO BE KNOWN AS A LAND MANAGER AT A PAY RANGE OF 17. WHEREAS, the City is in need of a professional land manager to effectively direct the sale and lease of various City -owned properties, and WHEREAS, it is most desirable that the City employ a land manager, rather than contract for the services. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 23.50.010(a) is hereby amended as follows: CLB.15e6_COM CLASS -TITLE RANGE (a) 101 City Manager NG 102 City Attorney NG 103 City Clerk NG 104 Finance Director* 24 105 Public Works Director* 24 106 Police Chief* 22 107 Fire Chief* 22 108 Senior Accountant 19 109 City Engineer 19 110 Code Enforcement Officer 17 ill Airport Manager 17 11l Lan"aaasar. 11 PASSED BY THE COUNCIL OF THE CITY OF KENAI day of 3rd November, 1982. ATTEST: Janet Whelan, City C1erk VINCENT O'REILLY, MAYOR First Reading: October 20, 1982 Second Reading: November 3, 1982 Effective Date: December 3, 1982 r Suggested by: Administration CITY OF KENAI ORDINANCE NO. 817-82 i AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REDISTRIBUTING THE ALLOCATION OF THE 1981 MUNICIPAL ROAD GRANT AS i A RESULT OF CONTRACT AMENDMENTS FOR INSPECTION ON SEVERAL ROAD PROJECTS. ! WHEREAS, the City has entered into inspection contracts with Wince, Corthell, and Bryson as follows: 2nd & 3rd $ 8,200 lot, Birch, & 4th 850,000 Spruce WHEREAS, the inspectors have requested that the individual contracts be amended as follows: Increase New _ iaeareeeel TQtel 2nd & 3rd $4,800 $13,000 1st, Birch & 4th (8,450) 76,550 Spruce _3�Q.�Q---21ALQQ ` NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases and decreases in f estimated revenues and appropriations be made: Increase Estimated Revenues: 1901 Municipal Road Grant $4,800 Increase Appropriations: Inspection $4,800 1 i j j �� Decrease Estimated Revenues: 1981 Municipal Road Grant ($8,450) Decrease Appropriations Inspection ($8,450) Increase Estimated Revenues: 1981 Municipal Road Grant $3,650 Increase Appropriations Inspection $3,650 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. VINCENT O'REILLY, MAYOR ATTESTS Janet Whelan, City Clerk First Reading: October 20, 1982 Second Reading: November 3, 1982 Effective Dates November 3, 1982 Approved by Finance: Ceia R WINCE • CORTHELL • BRYSON CONSULTING ENGINEERS 9 O son 1041 907.203-4672 KENAI. ALASKA 99611 ��, September"-"10; I982"�'�' City of Kenai $IV;1 Box 580 _ Kenai, Alaska 99611 r' i"lod �llbilc wolys Attention: Keith Kornelis Public Works Diracr;6x. William Brighton -City Manager Subject: Billing for Construction Engineering Services a) Spruce Street, b) 2nd Street, 3rd Street, c) 1st Street, Birch Street, 4th Street Projects RE£erence: Quality Asphalt Paving Inc. Letter to City dated 6/16/82; City letters to Quality Asphalt Paving Inc.dated 6/17/82 concerning completion dates of projects. On 6/17/82 the City of Kenai approved an extension of both the Spruce Street and the 3rd Street and 2nd Street projects to Quality Asphalt Paving, Inc. in order that the contractor could schedule his forces more efficiently, provided that the public was not adversly impacted. The revised completion dates correspond to the 1st, Birch, 4th project. The result to inspection services was to extend the smaller projects far beyond the schedules anticipated under our original proposal and contract. We herewith request that the not -to -exceed inspection cost projections for the three subject projects be combined under a single amount. No total increase in inspection cost is requested. If you have any questions, please contact our office at your earliest convenience. Very truly yours, WINCE-CORTHELL-BRYSON yJL a tee 60 Pei �fO.Zj'• � vJ s�T Philip W. ryson, P.E. M��y;,� 6w s'2t' Iff COS f'rr ........ ....... Philip W 81yeen I E Alen N corthelI I E Plonk W Wins• M WINCE* CORTHELL • BRYSON CONSULTING ENGINEERS P O 8o■ 1041 907.283 4672 KENA1, ALASKA 99611 October 15, 1982 City of Kenai P.O. Box 580 0 Kenai, Alaska 99611 IV.�••• �ii1:LtNED �3 G.ty ut XfM Attention: Keith Kornelis Mllc wove''s Subject: Inspection Services. '�ut, t� a. Spruce Street b. 2nd and 3rd Streets c. lot, Birch and 4th Streets Pursuant to our letter dated September 20, 1982 and our subsequent conversa- tions with yourself and the Finance Director, we herewith request the following modifications to our construction inspection contracts: Contract Amended Amount Change Spruce Street $9,800 + $3,650.00 2nd and 3rd street $1.3,000 + $4,800.00 lot, Birch and 4th Street $76,550 - $8,450.00 Total Net Changes 0 If you have any questions, please contact our office at your earliest con- venience. Very truly yours, WINCE-CORTHELL-BRYSON � V ��• ��V �(LA.l Philip W. Bryson, P.E.i Philip W Bryson F E Alan N Corrholl P E Frank W Winca P E i C. appy uv,d by on c_3 FANGS ORDER NO:. roiect :?urt!:it (?ri.ve and rill t troot 10-11-92 Initiation Date Contractor ''rley'n '"rtichlb(I City of Kenai You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of changes - quantities, units, Increase or No. unit prices, change in completion schedule, etc. (Decrease) 1. Connensates contractor for extra work required to remove concrete collars poured around e:zintinq manhole lids by city. 616.20 crews (see attached breakdown) 2. Due to an under -run in item 1801 "Concrete sidewalk. 4" thickness" the contractor in nnt'_tln.: to 10% of his yid price tines the quant.'•.t/ un,'er-rutt 'vir. ^,3-04 of the general conditions $2.15; s. •i. .. "')?*; . r. V94.90 PCGoa/a/ r . ROVE Ey Curt 0 i('�:� 1� 1/p �EttfO e��:� " /920 0 C. tt.1h :,ER WN CLERK LNet change in contract price due to this C.O. I 5101.19 CHANCE IN CONTRACT TIME Original Time Auq. 31, 19.92, Previous C.O.s 0 This Change Order 0 Revised Contract Time Aug.. 31, 19B2 CHANGE IN CONTRACT AMOUNT Original Contract Amount 33_ 5,455.80 ✓ - Previous Change Orders 2,194.70 ✓ This Change Order 5,101.19 ✓ Revised Contract Amount 342,762.77 (Attached) (Above) is full justification of each :tem on this C.O. including its effect on operation and maintenance Cost•. This C.O. is not valid until slgnod by both the Owner and t.Kincer. Kenai City Council has to approve all C.O.S. Contractor's signature indicates his agreement herewith• including any adjustment in the Contract sung or Contract taoe. By By gineer C ntractor Owner Da t ,a /i-./f?tp Date WINCE • CORTHELL • BRYSON CONSULTING ENGINEERS P O flan 1041 907.283•4672 KENAV ALASKA 99611 October 13, 1982 82-7 City of Kenai Box 580 Kenai, Alaska Subjects Forest Drive and Gill Street Change order #2 Keith: Attached please find pending change order items for the Forest Drive and Gill Street project. Item 1 Compensates the contractor for extra work required to remove concrete collars that were poured around existing manholes by city crews in the past to protect from ditch grading. This situation is not a normal manhole adjustment and we feel it is a valid claim. Item 2 Due to an under run in item 1801 (4" sidewalk) the contractor is entitled to 10% of his bid price times the amount under run as per section 63-04 of the General Conditions this item is a major item. Should you have any questions please contact our office at your convenience. Very truly yours, WINCE-CORTHELL-BRYSON Casey E. Madden, project Engineer Philip W B,y,en Alen N CeNhNI I E /,enh W Wince ,4 WINCE • CORTHELL • BRYSON CONSULTING ENGINEERS F O son 1041 907.263,4672 KINAI, ALAIKA F1 99611 October 22, 1982 City of Kenai /,� f P.O. Box 580 Kenai, Alaska 99611 l: 00rZsm • RECEIVED City 01 Kau v Attention : Keith Kornelis OC Yi0ft De g. r4� fV Subject : Forest Drive Change order N2 ty,(y r~•3 Dear Keith; In response to comments made during the Council Session of October 20, 1982 concerning the subject change order, we herewith reiterate that it is our opinion that section G3-04, paragraph 4 of the project specifications is correctly interpreted and applicable, and recommend the processing of C.O.I12 as submitted. As the Design Engineers, we are prepared to meet with Administration to de- termine appropriate liability in this matter. If you have any questions, please contact our office at your earliest con- venience. Very truly yours, WINCE-CORTHELL-BRYSON V4�" 6J Philip fk Bryson P.E. /hlllp W sryron IF I Alan N Cor►hNl ► I Fronk W Wins• F I 0.-30, Suggested by: Administration CITY OF KENAI RESOLUTION N0, 82-118 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE FOREST DRIVE AND GILL STREET CAPITAL PROJECT FUND: Proms Contingency ($5,101) To: Construction $5,101 This transfer provides monies for Change Order 02 to the Harley's Trucking contract on this project. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3RD day of ►AOVEMBER 1982. VINCENT O'REILLY0, MAYOR ATTEST: Janet Whelan, City Clerk Approved by Finances QQ, Suggested by: Administration CITY OF KENAI RESOLUTION NO. 82-120 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING WHICH STREETS AND WHAT IMPROVEMENTS WILL BE INCLUDED ON THE PROJECT ENTITLED "EVERGREEN, HALLER, MCKINLEY, 3RD AND 4TH". WHEREAS, the following streets are scheduled for improvements during the 1983 construction project entitled "Evergreen, Haller, McKinley, 3rd and 4th": Evergreen Street Spur 5th Haller Street (31st Avenue) Spur 5th McKinley Street Spur 5th 4th Avenue Forest Evergreen C 32nd Avenue (297' north m/1) 4th End of exist. St. 3rd Avenue Forest Evergreen 27th Avenue Spur 5th WHEREAS, 3rd Avenue and 27th Avenue are not existing travelled roads, and ` WHEREAS, 3rd Avenue and 27th Avenue are to be bid as additive i alternates on the project and may not be constructed if there are `not sufficient funds available, and f ! WHEREAS, all of the above streets had at least a 50 foot right-of-way or government easements prior to the introduction of j Ordinance No. 811-82 which set the project budget, and WHEREAS, the following list of improvements is scheduled to be completed under this projects 1) Water and sewer main lines for each street listed above. 1 l 2) Water and sewer main cross fittings and stub -outs for each right of way or easement already dedicated or shown to be dedicated on a preliminary plat request submitted to the City of Kenai prior to December 11 1982. 3) One three-quarter inch (3/4") water service line and one four inch (411) sewer service line from the main to the property line for each property already platted or shown on a preliminary plat request submitted to the City of Kenai prior to December 1, 1982. Property Lots adjacent to cul de sacs shall be assumed to face the cul de sacs and to be serviced via the cul de sac. The cost for service to the side or back property line of such lot shall be at the property owner's expense. Additional costs to enlarge the service lines or to add lines shall be borne by the property owner. 4) One driveway entrance and culvert will be provided for each property that has a building larger than 240 square feet on the property prior to December 1, 1982. The width of the driving surface shall be 14 feet. The cost for additional length or another driveway will be borne by the property owner. The maximum length of culvert allowed will be 40 feet. 5) Water surface drainage. 6) Excavation, backfill, gravel surfacing. 7) Paved approaches to existing paved streets. 8) Street signing WHEREAS, this resolution will be mailed to each property owner adjacent to the streets designated for improvements, and WHEREAS, the property owner's name and address used will be that which is on record at the Kenai Peninsula Borough on this date November 3, 1982, and WHEREAS, the property owner will be asked to designate where he wants his water, sewer and driveway services and if he wants larger or additional services at his expense. The reply from the property owner is to be returned to the City prior to a date set by the City Administration. If the reply from the property owner is not returned by the date stipulated, the City Administration will make the decision of location and will provide the standard services. All costs attributed to changes by the property owner after the stipulated date will be borne by the property owner. � r f 1� in NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the above designated streets and improvements be included on the project entitled "Evergreen, Haller, McKinley, 3rd and 4th". PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day Of NOVEMBER 1982. VINCENT O'REILLY,rMAYOR�' ATTEST: Janet Whelan, City Clerk 1 3 0 Suggested by: Administration CITY OF KENAI RESOLUTION N0, 82-121 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING WHICH STREETS AND WHAT IMPROVEMENTS WILL BE INCLUDED ON THE PROJECT ENTITLED "CANDLELIGHT AND LINWOOD". WHEREAS, the following streets are scheduled for improvements during the 1983 construction project entitled "Candlelight and Linwood": EE90 TQ Candlelight Drive Spur Lawton Ext, Linwood Lane Spur Lawton Ext. Lawton Ext, Tinker Candlelight Dr. Kaknu St. (1320' m/1) Linwood End of exist. St. Aurora (266' m/1) Linwood End of exist. St. Kiana (660' m/1) Candlelight End of exist. St. WHEREAS, Kaknu Street (east of Candlelight), Aurora and Kiana are to be bid as additive alternates on the project and may not be constructed if there are not sufficient funds available, and WHEREAS, the following list of improvements is scheduled to be completed under this project: 1) Water and sewer main lines for each street listed above. 2) Water and sewer main cross fittings and stub -outs for each right of way or easement already dedicated or shown to be dedicated on a preliminary plat request submitted to the City of Kenai prior to December 1, 1982. 3) One three-quarter inch (3/4") water service line and one four inch (4") sewer service line from the main to the property line for each property already platted or shown on a preliminary plat request submitted to the City of Kenai prior to December 1, 1982. Property Lots adjacent to cul de sacs shall be assumed to face the cul de sacs and to be serviced via the cul de sac. The cost for service to the side or back property line of such lot shall be at the property owner's expense. Additional costs to enlarge the service lines or to add lines shall be borne by the property owner. 1 4) One driveway entrance and culvert will be provided for each property that has a building larger than 240 square feet on the property prior to December 1, 1982. The width of the driving surface shall be 14 feet. The cost for additional length or another driveway will be borne by the property owner. The maximum length of culvert allowed will be 40 feet. 5) Water surface drainage. 6) Excavation, backfill, gravel surfacing. 7) Paved approaches to existing paved streets. 8) Street signing WHEREAS, this resolution will be mailed to each property owner adjacent to the streets designated for improvements, and WHEREAS, the property owner's name and address used will be that which is on record at the Kenai Peninsula Borough on this date November 3, 1982, and WHEREAS, the property owner will be asked to designate where he wants his water, sewer and driveway services and if he wants larger or additional services at his expense. The reply from the property owner is to be returned to the City prior to a date set by the City Administration. If the reply from the property owner is not returned by the date stipulated, the City Administration will make the decision of location and will provide the standard services. All costs attributed to changes by the property owner after the stipulated date will be borne by the property owner. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the above designated streets and improvements be included on the project entitled "Candlelight and Linwood". PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of NOVEMBER 1982, ATTEST: Janet Whelan, City Clerk NM 2 VINCENT O'REILLY, MAYOR i CITY OF KENAI RESOLUTION NO. 82-123 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA DECLARING THE FOLLOWING BUILDING AND MATERIALS SURPLUS. WHEREAS, the following building and materials as listed below are no longer needed by the City of Kenai: 1. One FAA building, approximately 1045 square feet 2. Two antenna towers, 63' in height and associated guywires and communications cables. WHEREAS, a sealed bid sale is a reasonable and acceptable means of disposal, and WHEREAS, the terms of purchase are: 1. Upon being declared the successful bidder, bidder must pay cash or 20% down and the remainder within 30 days. 2. The building and materials may not be removed until payment in full has been received by the City of Kenai. 3. The building and materials must be removed within 60 days. 4. The grounds must be cleared of any and all debris after removal of building and materials. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the following be declared surplus and available for sale in a sealed bid sale: 1. One FAA building, approximately 1045 square feet 2. Two antenna towers, 63' in height and associated guywires and communications cables. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. VINCENT O'REILLY, MAYOR ATTEST: anet Whelan, City Clerk 71 f f Suggested by: Administration i i CITY OF KENAI RESOLUTION NO. 82-124 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE GYMNASIUM CAPITAL PROJECT FUND, Proms Contingency ($1,475) To% Construction $11,475 r, This transfer provides money for Course of Constriction insurance on the gymnasium. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. � VINCENTrO'REILLY, MAYOR ATTEST: 0 Janet Whelan, City Clerk i Approved by Finance: I ,j SUBSTITUTE C-8 CITY OF KENAI RESOLUTION NO. 82 - 125 A RESOLUTION OF T111z COUNCIL OF THE: CITY OF KENAI AWARDING A CONTRACT FOR ENGINEERING DESIGN SERVICES BETWEEN THE CITY OF KENAI AND MIKE TAURIAINEN, P.E. ON EVERGREEN, HALLE-R, MCKINLEY STRGCTS AND 4TH, 32ND, 3RD, AND 27TH AVENUES --WATER, SEWER, AND STREET IMPROVEMENTS, 1983, FOR A NOT -TO -EXCEED COST OF $67,200. WHEREAS, the City of Kenai received proposals for engineering design services from the following seven firms: Rates Cold Weather Firms Not -To -Exceed Start p CII2M Hill $ 69,700 Mike Tauriainen, P.E. 63,700 $ 3,500 Ted Forsi & Assoc., Inc. 159,000 McLane & Assoc., Inc. 95,000 Dowling -Rice f, Assoc. 142,321 Professional Design Assoc. 129,620 Wince, Corthell, Bryson 110,500 WHEREAS, the City of Kenai's Request for Proposals and all the proposals received indicated that the City would issue the notice to proceed on October 20, 1982, but due to the change in Council personnel and the Public Works Committee, this award and the notice to proceed have been postponed until the November 3, 1982 meeting, and WHEREAS, the additional cost ($3,500) listed above as cold weather start up seems logical because the delay in award results in less daylight time causing additional surveying costs and colder weather causing less efficiency in working and obtaining soils samples from frozen ground, and k WHEREAS, the design criteria on this project is as listed on Resolution No. 82-120, and f WHEREAS, the Public (Yorks Committee, after reviewing the proposals, decided to recommend Mike Tauriainen, P.E. to receive the contract including the cold weather start up costs, and i WHEREAS, the Council of the City of Kenai feels that it is in the best interest of the City to award this project to Mike Tauriainen, P.E. a NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, I that Mike Tauriainen, P.E. be awarded the contract for Engineering Design Services on the project entitled Evergreen, Haller, McKinley Streets and 4th, 32nd, 3rd, and 27th Avenues --(Water, Sewer, and Street Improvements, 1983, for a not -to -exceed cost of $67,200. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. j •I ATTEST: Janet Whelan, City Clerk C-S CITY OF KENAI RESOLUTION NO. 82-125 A RESOLUTION OF THE: COUNCIL OF THE CITY OF KENAI AWARDING A CONTRACT FOR ENGINEERING DESIGN SERVICES BETWEEN THE CITY OF KENAI AND ON EVERGREEN, HALLER, MCKINLEY STREETS AND 4th,-52nd,3rd, ►U 27th AVENUES --WATER, SEWER, AND STREET IMPROVEMENTS, 1983, FOR A NOT -TO -EXCEED COST OF WHEREAS, the City of Kenai received proposals for engineering design services from the following seven firms: Rates Cold Weather Firms Not -To -Exceed Start Up CH2M Hill $ 69,700 Mike Tauriainen, P.E. 63,700 $ 3,500 Ted Forsi $ Assoc., Inc. 159,000 McLane $ Assoc., Inc. 95,000 Dowling -Rice & Assoc. .142,321 Professional Design Assoc. 129,620 Wince, Corthell, Bryson 110,500 WHEREAS, the design criteria on this project is as listed on Resolution No. 82-120, and WHEREAS, the Public Works Committee, after reviewing the proposals, decided to recommend to receive the contract, and WHEREAS, the Council of the City of Kenai feels that it is in the best interest of the City to award this project to i NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that be awarded the contract for Engineering Design Services on the project entitled Evergreen, Haller, McKinley Streets and 4th, 32nd, 3rd, and 27th Avenues -- Water, Sewer, and Street Improvements, 1983, for a not -to -exceed cost of PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day ( of November, 1982. 0,fit�L:I41N�'Ad►�lYl� ATTEST: Janet Whelan, City Clerk f September 15, 1982 0 CITY OF KENAI "0d Gap" 4 44i4a0'0' P. O. BOX 580 KENAI, A/ASKA 99611 TEIEPNONE 203 • 7535 Subject: Request for Engineering Proposals - October, 1982 Gentlemen: The City of Kenai is seeking Engineering Proposals for a design project entitled: of Third, Fourth Avenues; Evergreen; Haller; McKinley" Interested firms are asked to submit eight (8) copies of their proposal for this project. Simple Xerox copies in an inexpensive binder will suffice. If. a firm has a standard brochure that they have available, they need to also provide eight (8) copies of it. A copy of each £irm's proposal will go to each of the City of Kenai's Council members with the remaining copy retained by the City Administration. The Public Works Committee, comprised of three Council members, will meet to discuss the proposals. If there are a great number of proposals, the Public Works Committee will reevaluate the proposals and then make a recommendation to the Council as a whole. The firm will be chosen by a resolution passed by the complete Council. DEADLINE FOR SUBMITTING PROPOSALS The deadline for submitting proposals is October 15, 1982, at 10 a.m. local time. Please submit your proposals in a sealed envelope marked in the left-hand corner with "Engineering, October, 1982." All of the engineering proposals will remain in their sealed envelopes until this time. Even though this is not a bid proposal but a proposal for professional services, we want to keep all the firms on an equal basis and prevent any influence a proposal may have on others if opened earlier. T,.— .�. Request for Engineering Proposals - October, 1992 Page 2 September 15, 1982 WHAT IS TO BE INCLUDED IN 'PIIE PROPOSAL Please comment or include something for each of the following items and organize your proposal in a logical and clear way so that the Public Works Committee can properly evaluate each item. 1. The firm's specialized experience in the type of work required. Include a record of the firm in accomplishing work on other similar projects in the required time. 2. List the qualifications and experience of the individuals who are going to actually perform the work on this project. Please include the complete resumes of the individuals that your firm is going to assign to the project if it is awarded to you. 3. Give the geographical location or locations where the work on this project will be performed. Also include some kind of indication of your firm's knowledge of our local situation. 4. Give some kind of explanation of how your firm will approach this project and how this project would fit into your firm's list of priorities in your current workload. S. Give your firm's proposed work schedule showing what you feel are major items to be accomplished and at what date j you plan on accomplishing them. Include a statement when your firm will be able to complete the project. 6. Give the rates at which our firm proposes to do the work with a not -to -exceed figure. II ' Although the City of Kenai is asking for a not -to -exceed figure and design engineering cost rates, the Council of the City of Kenai may not necessarily choose the firm I which has the lowest rates and lowest not -to -exceed figure. f WHAT IS TO BE INCLUDED IN THESE DESIGN PROJECTS These design projects are for complete engineering design, including complete sets of plans, specifications, soils records, and documents so that the project can actually be bid. The City of Kenai would like 30 copies of the final product. All 30 �. copies of the completed materials are to be included in yyour j not -to -exceed figure. Your not -to -exceed figure should be all j inclusive - all reimbursable expenses to your firm should be included in this figure. This way the City of Kenai is insured of not going over our budget figure. Request for Engineering Proposals - October, 1982 Page 3 September 15, 1982 Enclosed (Attachment A) is a blank contract "Agreement to Furnish Engineering Design Services to the City of Kenai, Alaska" that the City of Kenai has used in the past for Design Services. If your firm is selected, you would be asked to enter into a similar agreement with the City of Kenai. DEADLINE FOR COMPLETION OF DESIGN PROJECTS The deadline for the completion of this Design Project is February 15, 1983. WHAT IS THE PROJECT "Third, Fourth Avenues; Evergreen; Haller; McKinley" These are all existing gravel roads that are in very poor condition needing excavation, backfill, culverts, gravel, drainage system improvements, and possible infiltration devices, water and sewer mains, main stub outs for each right of way, service line stub outs to each property, traffic signs, and possible seeding. The road will still have a gravel surface after the improvements. Additive or Deductive Alternates may be used for some of the improvements. TENTATIVE SCHEDULE September 20, 1982 - Request for Proposals October 15, 1982, 10 a.m. - Proposals Due October 20, 1982 - Council Award Design Engineering Project February 15, 1983 - Design Project Completed The City of Kenai is using State Grant Funding for the Design and Construction of this project from the 1982-83 Alaska State Legislature. Construction on this project will be started early this upcoming construction season. If you have any questions, please do not hesitate to call me. Sincerely, Keinelis, Director Department of Public Works KK/jet J Suggested by: Administration CITY OF KENAI RESOLUTION NO. 82-127 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE EVERGREEN, HALLER, MCKINLEY, 4TH, 32ND, 3RD, 27TH STREETS PROJECT: From: Contingency ($17,200) To: Engineering $17,200 This transfer provides monies to award an engineering/design contract on this project to Mike Tauriainen, P.E. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. VINCENF57jEILLY, MAYOR ATTEST: Janet Whelan, City Clerk Approved by Finance: A (AA I' CITY OF KENAI RESOLUTION NO. 82-126 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING THE BID FOlt VARIOUS TIRES FOR HEAVY EQUIPMENT AND POLICE CARS TO ALYESKA SALES AND SERVICE FOR THE AMOUNT OF $11,953.86. WHEREAS, the following bids were received for the above mentioned tires on October 28, 1982. Hutchings Alyeska American Item Chevrolet Sales Tire Warehouse 1. 6 ea. 23.5 x 25 $ 9,893.40 $ 8,648.64 $ 8,845.26 2. 20 ea. F 78-15 1,072.00 890.20 -- 3. 30 ea. H 78-15 1,716.90 1,253.10 1,302.30 4. 10 ea. F 78-14 498.80 365.00 394.90 S. 3 ea. L 78-15 1793Y7 145.32 135.81 6. 4 ea. 11-22-5 1,210:04 651.60 604.08 TOTAL $14,570.51 $11,953.86 $11,282.3S WHEREAS, American Tire Warehouse did not bid on Item 2; therefore, Alyeska Sales is the low bidder for the total bid, and WHEREAS, City ordinances allow the awarding of bids to local bidders when there are small differences in price as in Items 5 and 6, and WHEREAS, the recommendation from the Public Works Department is to award the bid to Alyeska Sales and Service for the amount of $11,953.86, and WHEREAS, sufficient funds are available. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for Various Tires for Heavy Equipment and Police Cars be awarded to Alyeska Sales and Service for the amount of $11,953.86. PASSED BY THE COUNCIL OF TI{E CITY OF KENAI, ALASKA, this 3rd day of November, 1982. ATTEST: Janet Whelan, Elty clerk Approved by Finance: n-/ AGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 20, 1982 - 7:00 PM PLEDGE OF ALLEGIANCE A. ROLL CALL 1. Certification of Election 2. Swearing in of New Council Members 3. Appointing of Vice Mayor 4. Agenda Approval B. PUBLIC HEARINGS 1. Ordinance 813-82 - Increasing Rev/Appns - Fire Prevention Program Donations - $350 2. Ordinance 814-82 - Increasing Rev/Appns - Repair Generator at Water Storage Tank - $14,330 3. Resolution 82-114 - Transfer of Funds - Award of Installation - Fire Hydrant Extensions - $8,893 4. Resolution 82-107 - Award Installation - Fire Hydrant Extensions - $8,893 5. Resolution 82-115 - Transfer of Funds - Dept. Asst. I for Two Months, Senior Citizen Project - $1,452t Meals - $363 6. Resolution 82-116 - Transfer of Funds - Change Order #1 - Gym - $6,300 a. Change Order #1, Steel Siding, Addition - $9,000 b. Change Order #1, Steel Siding, Existing & Addition - $28,375 7. Resolution 82-117 - Transfer of Funds - Furnish- ings & Equipment - New Senior Center - $25,000 8. Forest Dr., Gill, Change Order #2 - Harley's Trucking - $5,101.19 a. Resolution 82-118 - Transfer of Funds - Change Order #2 - Forest Dr., Gill 9. Resolution 82-119 - Transfer of Funds - 1st, Birch, 4th Sts. - $2,034 10. Resolution 82-120 - Designating Improvements - Evergreen, Haller, McKinley, 3rd, 4th 11. Resolution 82-121 - Designating Improvements - Candlelight, Linwood 12. 1st, Birch, 4th Sts., Change Order #2 - Quality Asphalt - $7,490.71 a. Resolution 82-122 - Transfer of Funds - Change Order #2 - 1st, Birch, 4th Sts. $7,491 13. Transfer of Liquor License - Oaken Keg J C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Betty Warren and Shirley Henley - Council on Aging - Extended Care Facility D. MINUTES 1. Regular Meeting, Oct. 6, 1982 E. CORRESPONDENCE F. OLD BUSINESS G. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Requisitions Exceeding $1,000 i 3. Ordinance 815-82 - Amending Kenai Municipal Code - Establish Land Manager Position 4. Ordinance 816-82 - Amending Kenai Municipal Code - Requiring Mandatory Water Charges . 5. Ordinance 817-82 - Redistributing 1981 Municipal Road Grants - $99,350 6. Lawton, Tinker, Walker, Rogers, Change Order #10 - Quality Asphalt - $4,373.68 I H. REPORTS 1. City Manager 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director ` 6. Planning & Zoning 7. Harbor Commission i S. Recreation Commission I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD h i ADJOURNMENT l i! n KENAI CITY COUNCIL. - REGULAR MEETING, MINUTES OCTOBER 20, 19A2 - 7:00 PM KENAI CITY ADMINISTRATION BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL A-1 Certification of Election Clerk Whelan reviewed the results of the ele. as included in the packet. Top vote getters Tom Aekerly and Ray Measles for the 3 year v and Sally Bailie for the 2 year term. A-2 The three Councilpersons were sworn in. Mayor O'Reilly asked that it be noted the Col man Hall is to be commended for his services City and the Council. Roll call was made with new Council members A-3 Appointing of Vice Mayor MOTION: Councilman Measles moved, seconded by Counci Wise, to nominate Councilman Malston as Vice MOTION, Closing Nominations: Councilman Wise moved, seconded by Councilmai Measles, to close the nominations. Motion to close nominations and approve Coun, Malston as Vice Mayor passed by unanimous co; A-4 Agenda Approval a. Mayor O'Reilly asked that items B and C the agenda be reversed. b. Mayor O'Reilly said Councilman Wise had matted a substitute resolution 82-120 f, B-10. C. Mayor O'Reilly said Councilman Wise had that the un-numbered ordinance relating Beaver Creek fire facility tin the pack, informational) be added as item G-7. Council approved the changes. B. PERSONS PRESENT SCHEDULED TO BE HEARD 9-1 Betty Warren and Shirley Henley - Council on Extended Care Facility a. Shirley Henley, President - Council on They are asking to assess the need in t for an extended care facility and find facilitate one. They would rather have than Soldotna, using it with the senior Center. It would not be demanding as f meal planning 6 house keeping. There a least 6 in the area that need that kind The nearest facility of this type is He or the Pioneer's Homes in Ketchikan 6 S b. Betty Warren. They are not asking the funding or to make an "end run" around Rep. Malone said there was funding avai KENAI CITY COUNCIL OCT. 20, 1992 Page 2 construction, but not maintenance. At Woodridge the tenant is paying 25%, the Federal Government is paying 75%. They are asking Council to find out if there is some way to get funding. They could start out with a small facility. Mayor O'Reilly said he had intended to discuss the formation of 3 new standing committees to replace the various ad hoc committees. This item could be referred to the City services Committee. DISCUSSION, MISC.: Councilman Wagoner added, regarding the standing committees. He has talked with several contractors who feel some of their problems would be solved if an advisory group o£ contractors was formed to review projects, look at the specs and designs. C. PUBLIC HEARINGS C-1 Ordinance 813-82 - Increasing Rev/Appns - Fire Prevention Program Donations - $350 MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to adopt the ordinance, with the amendments as requested by the attached memo. There was no public comment. Motion passed unanimously by roll call vote. C-2 Ordinance 814-82 - Increasing Rev/Appns - Repair Generator at Water Storage Tank - $14,330 MOTIONS Councilman Measles moved, seconded by Councilman Wagoner, to adopt the ordinance. There was no public comment. Motion passed unanimously by roll call vote. C-3 Resolution 82-114 - Transfer of Funds - Award of Installation - Fire Hydrant Extensions - $8,893 MOTIONS Councilman Malston moved, seconded by Councilman Measles, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. C-4 Resolution 82-107 - Award Installation - Fire Hydrant Extensions - $8,893 MOTIONS Councilman Malston moved, seconded by Councilman Wagoner, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. • ' } j I l i t� I i I � i I I 1 I i 1 r I f • KENAI CITY COUNCIL OCT. 20, 1982 Page 3 C-5 Resolution 82-115 - Transfer of Funds - Dept. Asst. I for Two Months, Senior Citizen Project - $1,452; Meals - $363 MOTION: Councilman Measles moved, seconded by Councilman Wagoner, to adopt the resolution. There was no public comment. Senior Citizen Coordinator Porter explained, this service is not being provided now. They had a small surplus that they and to return to the State if not used, so they decided to use it for this. The grant will expire Dec. 31, 1982, they have applied for the position in the new budget. Motion passed unanimously by roll call vote. C-6a Change Order #1, Steel Siding, Addition - $9,000 C-6b Change Order 01, Stool Siding, Existing and Addition - $28,375 Discussion: Public Works Director Kornelis explained, the con- tract calls for wood, but he asked the contractor to bring in samples of both. He asked Council to approve one or the other of the change orders. He then reviewed the various suggested sidings. Council- man Wise asked, what corresponds to what is on the Rec building? Mr. Kornelis replied, T-111, that is not available now. Councilman Wagoner said wood is not practical, the Community College had to be re- done. Mr. Kornelis said the contractor had to have an answer by the and of this week. Councilwoman Bailie said she had been on the Parks & Rec Commission and they felt the sides should be wood. It is hard to make a steel building look like anything but a steel -sided building. When damaged, it is difficult to repair. She has heard a great many good reports about the present building. MOTION: Councilman Measles moved, seconded by Councilman Wagoner, to approve of Change Order #1. Councilman Measles asked if the planks on the new building would match those on the old. Mr. Kornelis replied, no. He added, the contractor agreed wood would take more maintenance. Heavier gauge metal would be an additional $9,000 to do the current building. Councilman Wagoner explained, on large buildings, there is a split in the middle, water can enter and de -laminate the siding. Mr. Kornelis said these pieces are not laminated, they are more expensive. The seams could be covered, they are in the present structure. Councilman Malston asked, if we go to redwood, could it be tied into the present facility so it does not look like an add -on? MOTION, Amendments Councilman Wagoner moved, seconded by Councilman Measles, to amend the motion to furnish and install redwood siding on the exterior of the gym at a cost of $9,000. KENAI CITY COUNCIL OCT. 20, 1982 Page 4 Public Works Dirovtor Kornelis explained, the $9,000 would include 2 coats of stain. Architect Gintoli replied to Councilman Malston': question.The texture will be different on the new building. To stain redwood to match the existing building is wasting redwood. He suggested using different wood and staining with pentachloryphenol, it will not change color. Rec. Commissioner Hultburg explained the Rec. Commission preferred wood. They felt they could blend the now siding to go with the current one. VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Main Motion as Amended (Passed): Yess Measles, Wise, O'Reilly, Malston, Bailie, Acker-',, Not Wagoner MOTION: Councilman Measles moved, seconded by Councilman Ackerly, to follow the suggestion of Architect Gintoli and go with clear sealant. Motion passed unanimously by roil call vote. Council agreed item C-6b was moot at this point. C-6 Resolution 82-116 - Transfer of Funds - Change Order it - Gym - $6,300 MOTIONS Councilman Wise moved, seconded by Councilman Malston, to adopt the resolution, changing the word "metal" to "redwood" in the explanation paragraph. There was no public comment. Motion passed unanimously by roll call vote. C-7 Resolution 82-117 - Transfer of Funds - Furnishings b Equipment - New Senior Center - $25,000 Finance Director Brown requested the amount be changed to $5,000 and the description changed to telephone System. The furniture can be handled later. Council- man Wagoner asked that a description of the furniture and equipment be added to the resolution. MOTIONS Councilman Measles moved, seconded by Councilman Malston, to adopt the resolution, changing the amount to $5,000 and the wording from "furniture & equipment" to "phone system." Motion passed unanimously by roll call vote. C-8 Forest Dr., ,ill, Change Order 82 - Harley's Trucking - $5,101.19 MOTION: Councilman Measles moved, seconded by Councilman Malston, to approve the change order. KENAI CITY COUNCIL OCT. 20, 1982 Page 5 Councilman Wagoner asked, why wasn't this observed before the work was done? Public works Director Kornelis explained this is buried in a hole in the street. Councilman Measles asked for an explanation of item 02. Mr. Kornolis explained there was an error in the quantities in the original bid. We have paid the difference between the 2 costs. Finance Director Brown added, there will be an under -run on that item. Councilman Measles said he thought the engineer should be responsible for the bill. Mr. Kornelis said the contractor is not at fault. VOTES Motion passed unanimously by roll call vote. Atty. Rogers asked for a recess to discuss the problem with the engineer. After a recess, Atty. Rogers said it would be best if Council talked this over before next meeting. It could be if Council decides now it may prejudice the engineers. NOTICE OF RECONSIDERATIONS Councilman Wagoner asked for reconsideration of this motion at the Nov. 3, 1982 meeting. C-8a Resolution 82-110 - Transfer of Funds - Change Order U2 - Forest Dr., Gill MOTION, Postponements Councilman Wagoner moved, seconded by Councilman Measles, to postpone the resolution till the Nov. 3, 1982 meeting. Motion passed by unanimous consent. C-9 Resolution 82-119 - Transfer of Funds - lot, Birch, 4th Ste. - $2,034 MOTIONS Councilman Malston moved, seconded by Councilman Measles, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. C-10 Resolution 82-120 - Designating Improvements - Evergreen, Haller, McKinley, 3rd, 4th MOTIONS Councilman Wise moved, seconded by Councilman Measles, to adopt the substitute resolution 82-120 submitted this date. Councilman Wise explained the substitute. He felt C St. was most important to get in because the Quadra plan related to drainage, and we should pro- gram drainage into Section 36. Quadra provided underground drainage to 4th s engineers may propose to extend further west. Also, when it was written it did not say if we may not consider all requests for water b sewer. We cannot do the whole thing with TI KENAI CITY COUNCIL OCT. 20, 1982 Page 6 the funds appropriated, it will require phasing. MOTION, Postponements Councilman Wagoner moved, seconded by Councilman Measles, to postpone action, cover this at the Oct. 27 work session, and consider at the Nov. 3 meeting. Motion passed by unanimous consent. C-11 Resolution 82-121 - Designating Improvements - Candlelight, Linwood MOTION, Postponements Councilman Wise moved, seconded by Councilman Measles, to df:°or action to the r,.t. 27 work session. Councilman Wise said Council had already said the plats had to be provided by Oct. 15, that is a major change from Council -adopted motion. They should be in the same format. VOTE (Passed)s Yea: Measles, Wise, O'Reilly, Malston, Bailie, Ackerly No: Wagoner C-12 lot, Birch, 4th Sts., Change Order #2 - Quality Asphalt - $7,490.71 MOTIONS Councilman Wagoner moved, seconded by Councilman Malston, to approve the change order. Motion passed unanimously by roll call vote. C-12a Resolution 82-122 - Transfer of Pundo - Change Order #2 - lot, Birch, 4th Sts. - $7,491 MOTIONS Councilman Malston moved, seconded by Councilman Wagoner, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. C-13 Transfer of Liquor License - Oaken Keg Clerk Whelan said the Borough reported they were current in their taxes. MOTIONS Councilman Measles moved, seconded by Councilman Wagoner, to send a letter of non -objection to the Alcoholic Beverage Control Board regarding the Oaken Keg. Motion passed unanimously by roll call vote. D. MINUTES D-1 Regular Meeting, Oct. 6, 1982 Minutes were approved as submitted. KENAI CITY COUNCIL OCT. 20, 1982 Page 7 E. CORRESPONDENCE None F. OLD BUSINESS None G. NEW BUSINESS G-1 Bills to be Paid, Bills to be Ratified MOTIONS Councilman Measles moved, seconded by Councilman Malston, to approve the bills, changing the Harley's Trucking bill amount to $27,533.25, because of the action on item C-8. Motion passed unanimously by roll call vote. G-2 Requisitions Exceeding $1,000 MOTION: Councilman Wagoner moved, seconded by Councilman Malston, to approve the requisitions as submitted. Motion passed unanimously by roll call vote. Mayor O'Reilly noted Borough Assembly Person Glick was in the audience. G-3 Ordinance 815-82 - Amending Kenai Municipal Code - Establish Land Manager Position MOTIONS Councilman Measles moved, seconded by Councilman Wagoner, to introduce the ordinance. Councilman Wise said he didn't feel the position can perform with the ordinance in effect. VOTE (Passed): Yeas Measles, Wagoner, O'Reilly, Bailie, Ackerly NO: Wise, Malston G-4 Ordinance 816-82 - Amending Kenai Municipal Code - Requiring Mandatory Water Charges Mayor O'Reilly said Finance Director Brown has asked that this item be introduced without setting a hearing date, then referred to PSZ for review. Mr. Brown explained, problems may arise that Administration may not know of. P&Z should have input from the public. We should review existing sewer charges in relation to this. Councilman Wise said the word "numerous" should be changed. He asked if we are collecting from those that are within 200 ft. Mr. Brown replied no, there has not been a study in the City's history to ascertain who these people are. Councilman Measles suggested it should be referred to PaZ before introduction. Councilman Wise asked that data as to how many properties are involved be included in the information. Mr. Kornelis asked if those people who have their water turned off could be discussed. aa� t .'1 lU KENAT CITY COUNCTL OCT. 20, 1982 Pago 8 Councilman Measles noted the water system is supposed to pay for itself, they should pay on a yearly basis. Father Targonsky, Russian Orthodox Church, spoke. He asked if those people who arc beyond 200 ft. and own their own water well will be billed. Council- man wagoner replied no. Father Targonsky said there are many people who came here before there was water 8 sewer. They built their own systems. They should not be penalized. It should be volunteer. The Church should not be assessed for this or taxes. According to this lease, the Church should be re- imbursed for taxes paid. You are taking money from people who did it their own way. There is a moral issue involved. Council agreed to refer this item to Planning 6 Zoning with sufficient data, and returned to Counuii. 0-5 Ordinance 817-82 - Redistributing 1981 Municipal Road Grants - $99,350 MOTION: Councilman Measles moved, seconded by Councilman Wise, to introduce the ordinance. Motion passed unanimously by roll call vote. G-6 Lawton, Tinker, Walker, Rogersr Change Order i10 - Quality Asphalt - $4,373.68 MOTIONS Councilman Wagoner moved, seconded by Councilman Malston, to approve the change order. Motion passed unanimously by roll call vote. G-7 Increasing Rev/Appne, Federal Revenue Sharing - Beaver Loop Fire Station Personnel Costs - $275,000 Councilman Wise asked that this item be discussed at the Oct. 27, 1982 work session. Council agreed to the request. H. REPORTS H-1 City Manager None H-2 City Attorney None H-3 Mayor Mayor O'Reilly said he would like to propose 3 standing committees of Councils a. Public Works b. City Services (external) C. City Operations (internal) Council agreed to the proposal. Mayor O'Reilly suggested for members: KENAI CITY COUNCIL OCT. 20, 1982 Page 9 a. Public Works - Councilman Wagoner, Chairman Councilman Malston Councilwoman Bailin Councilman Wise b. City Services - Councilman Measles, Chairman Councilwoman Bailio Councilman Wise C. City Operations - _ Councilman Malston, Chairman Councilman Wagoner Councilman Ackerly Council agreed to the appointments. Mayor O'Reilly asked the City Services Committee to review the Council on Aging proposal. Councilman Wagoner asked that the Advisory Committee for Contractcrs be formed. H-4 City Clerk Clerk Whelan spoke. 1. She reviewed the results of the election, copy of the report was placed in the records. There were 27 absentee ballots cast, 1048 total ballots cast in the Oct. 5, 1982 election. She noted there will be absentee ballots available for all areas of the State in the Council Chambers, from Oct. 22 through Nov. 2. The City will provide absentee ballots for Dist. 5 and for the Borough run-off of Oct. 26, 1982. 2. The Municipal League meeting scheduled for Nov. might not be held in Valdez because of the unexpected demand for room space. The Board of Directors will have a meeting and review the {! situation. She will notify the Council members when the location is decided. H-5 Finance Director None H-6 Planning & Zoning Borough Assembly Member Glick spoke. 1. At the meeting last week, a variance request was denied. There were 11 preliminary plats for review, 7 were a result of the proposed water & sewer development. All were approved. i 2. The Council will have to look for a replacement i on the Borough P&Z Commission. Borough Attorney �I Delahay felt there may be a problem if she stayed on the Borough P&Z. 3. Councilman Wagoner asked about the variance that was denied. Mrs. Glick explained it was for John t Jackson, in Helen Jones Subdivision. Councilman Wagoner said Mr. Jackson contacted him. They need a variance. They are a little over 2 ft. closer to the property line than present zoning allows. It is the best installation of a trailer S KENAI CITY COUNCIL. OCT. 20, 1982 Pnge 10 in town. The people who submitted the complaint have sold the house. There is a lot between them. Councilman Wagoner thought it was a legitimate request. Mr. Jackson could not get to the meeting, he was out of town. No action was taken by Council. H-7 Harbor Commission None H-8 Recreation Commission Recreation Director McGillivray spoke. 1. They had a special meeting to review the Capital Improvement projects. The proposal will go to P&z and then to Council. 2. Mr. McGillivray attended a Parks & Rec meeting in Fairbanks. It was a good meeting, some of the proposals will be at the Municipal League meeting. He was re-elected to the Board of Directors. I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 1. Public Works Director Kornelis. He asked that the proposals on Res. 82-120 and 82-121 be given to the Public Works Committee for review as soon as possible, so the work can be started. 2. Councilman Malston asked if Council packets were sent to all Borough Assembly members. Clerk Whelan replied the agenda is sent to them and copies of all approved minutes. Councilman Malston asked if complete packets could be sent to all 5 Assembly members. Council agreed to the request. 3. Councilman Wagoner asked if Paz had an adver- tising budget. Borough Assembly Member Glick replied, yes, it was advertised. Councilman Wagoner said there is a difference between public notice and advertising. The Capital Improvement Projects hearing should be heavily advertised in the paper and on the radio. To get better parti- cipation, Paz should do a better job of getting people in here with better publicity. 4. Councilman Wagoner said he did not like the dispersions cast against Mr. Hall and Mr. Mueller in the paper. He asked that Mayor O'Reilly transmit to Paz that it is not proper procedure for Paz. They criticized Council for changing priorities. Council is elected and must stand by their decisions. We have to take a look at other things when we review the growth of the City. Councilman Measles agreed, adding he resented the public blasting they gave Council in general. The number of plats that came to Council will show that Council made the right decision. It is Council prerogative to agree or disagree with Paz. Councilman Wise noted we were remiss in not informing Paz. We should have the courtesy of telling them. 5. Father Targonsky, Russian Orthodox Church. He asked if it was possible to have the Council KENAI CITY COUNCIL OCT. 20, 1982 Page 11 meetings broadcast. Councilman Wagoner noted if people want to hear, they can come to the meetings. No action was taken by Council. ADJOURNENENTi Heating adjourned at 9s40 PH. Janet Whelan City Clerk Expediting & Booking, Inc. P.O. /lax .11/1 Cordova, Alaska .99571 Telephone (907) 121-7,711 10-2-d2 Governor Jay Nanmond State of Alaska Pouch A Juneau, Alaska Dear Governors I am writing on several issues in this one letter. A couple I would liko response on and shall so note, when your staff has the time. #1 Fishings I was amazed to learn of the low amount of monies alloted to "combat" the bad publicity during the Fish poisoning crises. I think in the future, this should be considered. I received several calls/notes from Europe and Hawaii advising of all the adverse publicity and nothing to offset, Approximately 10 years ago, I asked WaLly Norenberg, Salmon expert,..what would happen ` when we had the Acquacultures and producing more I fish, I mentioned that according to articles, America imports 80% of its fish products for 1; ;. consuyap►tion. I questioned why we couldn't look i` to Alabka to "promoting and developing" a product to go along with fish -sticks or tuna lines from our possible future abim4iance of pink Salmon. _ Also money for promotinea and marketing this. I am still concerned ovrr tU s...eapccially after ;} this year, I'mtold we are working can Uis...but see no results. N2. Nignways s I wish to go on record to endoroo the el).,, k'ft it rV, it 161Y, As a real-Alasiran bush ,;al, it breaks my heart....but looking at it overall, the rest of f the Nation... progress...: must endorou it, The hwy would put frozen fish products, trucked into the midwest, hopefully ene:aper. With the wrangle/ St Elias M,t, potential IXIST"110 MINING CI.AI115, •, Cordova is the closest seaport. With the Chugach dative Land 3elactions...the Katalla/isoaring River Gulf -Coast potertial in TiwA)ur, :teaources, umst If you're down, call SOUND. — Radlo Alarine Telephone 19071315.1100 — SSll2509 — V11F 16 — CB 5 • 02 M 1U.2•t!2 fit'1v ifspmond (1;eavWral toc►.os) ma continue to itVwre the ;)ua:.ihl,r needed highway, to serve ac a uupply route. Not to mention on the subJe3ct Of "Offshore Oil Leauos" and potential. . Be Area Roadss In the event the above hwj doeu came into being, we must look to a possible "future road" that will pousil)17 take off and cut around behind Cordova and into the Nelson Day section, with feuder road into Cordova. This eomesto mina with tno EMS present plans on potential logging, Cordovas main hwy, runs "right, tnru town". In ears to Come* ... A possible land trade for development for "noisur" type of industry, up in ifeison bay, would make this necessary I feesl. WHITESHED road. The F:AK Corp, has offered the States a lUO foot right of way on each side (more than generous), if the State will put the road in out to Whiteshed. With the UAK SbDV and lands now going into local hands, future homes to be built...this road must be started without Further delay. When I attempted to find out "the noldup", I was chased from pillar to post, city tb State and back to EYAK.....yet I have in my podseession, documents that state that in fact "THE WHITESHED ROAD, IS IN FACT A PART OF THE STATE HWY SYSTEM"... Presently it rune out 5 miles and stops cold. Winter maintanance'is low, due to a low budget. I assure you our local Dept of Hwye does its best. With a doctor and two nurses....and now Cordovan new hospital possibly I;oing nut in this area, (on the existing spur), I think we should take action and consider that opening this area would releive sumo possible houssing pressure and allow young euntructors to Move forthp as well so octablimhed ^.antracturs. III$. ROAD F1 HiMIUS Perhaps I have not 91aked the proper catagory, -)n this. Our State Jopt of fiat Resources are offering, many tbdv pareels....we are opon:ng new lands. At the present time tnvsre is no funding whatsoever to help the Iomeowners Aussoces witn lung -term assessment dollars, in order for them to build roads and the required numea, to meet the requiremento act forth by the : tate. Can you explain what can be d.,ne about, this..???? I am presently Sec. of tno newly developed :;addle Point Homeowners "Due in Luis area and run into blank walls at every turn. •3- 10-2-82 Oov Hammond & Legislature (Several Issues) HARBORS I itchaseof my come torecent my attentioneonover tre Inoue`tt©, of other harbor problems. A Kenai rep, advised me at the Anch hearing on LaTouche, "�% "KENAI ALALY It o-V. 1!U :;t 1A'd. BOAT IIAIWOR". / Is this true': it has been years since I have been to Kenai. IT not, why not? Does not the Cormnereial and Sports people in this area warrant even a small harbor? I am told that vinittier is already again "with a wait:ne, list".e.e.that Seward has a huge wai t Lnf; list, for people wanting boat slips. I think we better take a long look at some of our ether expenditures and a good look at Kenais needs, PWS SOUNDs I am still, as a private citizen, standing my ground in fighting LaTouchee...•due to the location, and the environ. factors. As I contended all alonge...I would be the first to endorse and support a harbor in r-. another location....#1 sheltered/protected, #2 properly went about. I in fact wish to once again endorse this strongly and in fact, should the Corp o° Engr deny the LaTouche f iasco....Narbor/DOT its permitt...ask the State to "hold the $$ DOT hase....hold some hearings, send out its kngro from DOT and "let them do their job righto..not, pressured and TGO where to put the harbor: Then, once its decided....get the costs down, with the necessary "fear factor" of course and TtIBN go about building the harbor. With the Chenega People, once again, after at, mwW years getting re- stablisned -A Crab Bay on l.Vans Island, wn must .ake a long l�.-,k at the potential lir:rc....for all coneerned,. I want to go on record to make it rrost rlf;ar that I write thi:t letter as a private citizen and represent only my views in tniu letter. oftile I am contain many agree with me, tnis latter is my own doing. I realize the present administration will be leaving office and a new one entering..a..but I would like to aok you at leant look over my comments, sift thru and if you find any value in them, bring tr►em to the attention of the proper chanfrels !'sr the future administration to consider. I an certain at this point Gov darr.ond, your prob.-JAy "glad to Le go - rig t.". "..... and I assure you...."I wish I had never heard of LaTouche" e I toot : er. : d found him a jolly fellow, dam good sport and "true politian"... he learn'-d fant.. Carl :'rapes of Chugach Natives had told me for some time, that hart :.r. 'ar.kwortii any ? riet under different light, we would hit it off...he was�;i^�. /��. ( , ., . .. .- .t _..& .f_f- ♦i.f....,. .If f•P.. ....r.l•• 7 THE FOLLOWING CHECKS ARE OVER $1,000.00 WHICH NEED COUNCIL APPROVAL OR RATIFICATION 11/3/82 VENDOR AMOUNT DESCRIPTION PROJECT DEPARTMP.NT ACCOUNT CHARGE AMOUNT PO# FOR APPROVAL, Air Tsk 2,610.98 Repair Street Lights Street Lights Repair 6 Maintenance 2,267.48 343.50 40715 41077 Repair P.A. System Terminal Repair 6 Maintenance Bowman 1,478.27 Misc. Supplies Shop Operating Supplies Repair 6 Maint. Supplies 809.66 185.01 40951 40395 Mine. Repair Parts Hater Shop operating Supplies 483.60 40655 Miac. Supplies CH2M Hill 1,661.16 EngineorinQ CP-S.T.P. Expansion CP-S.T.P. Expansion Engineering Inspection 1,321.67 339.49 Engineering Cordova Construction 85,436.00 Construction CP-Sr. Center Construction 85.436.00 L.N. Curtis 10,960.00 Hose Piro Machinery 6 Equipment Operating Supplies 3,120.00 , 0933 40608.00 Aqueous Foam Fire Day 6 Night Janit. 1,734.40 Oct. Janitorial Terminal Professional Services 1,734.40 40111 Carmen Gintoli 2,853.75 Arch. Services CP-Torminal Ronov. Engineering 2,653.75 Glacier State 2,664.47 Phone Service Various Communications 2,664.47 H. Halvorson. Inc. 91,668.00 Construction CP-Torminal Renov. Construction 91,668.00 Harfoy's Trucking 2,268.00 Street Patching Streets Repair b Maintenance 2,268.00 Howard Cooper 249,003.00 CPR Truck Airport M 6 0 Machinery 6 Equipment 249,003.00 31720 Kenai Peninsula 4,785.00 Workshop Construction Non -Departmental Grants To Agencies 4,785.00 Care Cantor KUSCO 2,531.59 Gas Usage Various Utilities 2,531.59 PERS 29,989.25 Oct. W/N Various Retirement 29,989.25 j Peninsula Fence 3,480.00 Parks Barricades CP-Mlsc. Park Improv. Construction 3,480.00 40604 �Ys�sssasi*rw�." �.o�rLam - ----_•-....ti..�r --p -- - __.._.�_..____-.. � -y.. - ,-- ,�__ - .f - ------�,..".�.,,,-- - _��..--..a....._------ -._ CHEM OVER $1,01111.0(1 I1/3/82 PACE. 2 VENDOR AMOUNT DESCRIPTION PRO.IP.CT/DF,PARTMP.NT ACCOUNT CHARGE AMOUNT P00 Peterkin Mat. L.874.20 Inmate Fond Jail Operating Supplies 796.69 41051 Concesnion Food Recreation Operating .Supplies 131.57 4104E Grocer lee COA-Congrogatc Minis Operating Supplies 756.75 40M6H Groceries COA-Home Delivery Operating Supplies 189.19 40868 Qusdra 13,686.94 Drsln.inv Study CP-Drainage Study Engineering 13,686.94 Quality Asphalt 191,570.48 Pay I..t 6 i:P-2nd & 3rd Streets Construction 13,656.91 Semi I(nal CP-I,nwton. Walker Construction 177,913.57 (� Timis Janitorial 1,197.00 Oct. .►anitorial Non -Departmental Profeseionnl Services 1,197.00 40102 I i Trans Alaska 8,000.00 Engineering CP-2nd Ava-1982 Engineering 8,000.00 Union Oil Co. 4,855.97 Sept. Natural Gas Trust & Agency In Trust 4,855.97 Walters & Olson 1,432.64 Gym Const. Ins. Non -Departmental Insurance 1,432.64 Wince, Corthell, 20,303.22 Electrical Inspection CP-Airport Elect. Inspection 3,107.68 Bryson Engineering Services CP-Spruce Inspection 7,609.48 Engineering Services CP-2nd & 3rd Inspection 9,586.Ub i Women's Resource 3,950.36 Sept. Child Care Women': Resource Accounts Receivable 3,950.36 i Center t Yukon office Supply 1,594.39 Phone Answering Device A.P. Administration Small Toole 189.00 40767 i Shelves Library Small Tool: 555.98 40446 Lockers S.T.P. Machinery & Equipment 525.66 31918 Tablets & Tapes Finance Office Supplies 31.58 40705 File Folders Attorney Office Supplies 15.12 40669 lilac. Offico Supplies Attorney Office Supplies 19.41 40511 Typewriter Ribbons Library Office Supplies 132.24 40614 Tablets & Staplers Library Office Supplies 51.02 40594 ' Chair Nat Clerk Office Supplies 25.00 40267 Mi:c. Office Supplies P.W. Administration Office Supplies 49.38 40732 1 f2. AI I( VENDOR CHECKS OVER $1,000.00 11/3/82 PAGE 3 AMOUNT DESCRIPTION PROJECT/DEPARTMENT ACCOUNT CHARGE AMOUNT P00 FOR RATIFICATIONi A.M.E.F.C.U. 160222@00 Oct. Credit Union W/il Various Liability 16,222.00 National Hank of 42,378.53 Oct. Federal W/H General Fund Liability 42,378.53 Alaska Kenai Peninsula 11.285.19 3rd Quarter Sales Tax Various Sales Tax 11.185.19 Borough First Federal 2,000,000.00 Cert. Of Deposit 10/20 TCD Central Treasury 2,000,000.00 Savings First Federal 2,500,000.00 REPO 10/13/82 Central Treasury Central Treasury 2,500,000.00 8.25% Int. Savings 1,000,000.00 REPO 10/26/82 Central Treasury Central Treasury 1,000,000.00 8.25% Int. National Bank 800,000.00 REPO 10/20/82 Central Treasury Central Treasury 800,000.00 6.375% Int. Of Alaska L i I I i a • f • REQUISITIONS OVER $1,000.00 WHICH NEED COUNCIL APPROVAL 11/3/82 VENDOR DESCRIPTION nRPARTMENT ACCOUNT AMOUNT Snap On Gear Puller Set shop Machinery d Equipment 1,800.00 Golden Nugget Motel hotel accomodationa for LeginlntIve Travel 1,030.32 Council Alaska Travel Cache plane fare for Council & Clerk Lep.inlative Travel 1,030.00 (municipal league) CGc Cc � G�k. Suggested by: Administration CITY OF KENAI ORDINANCE 110. 818-82 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE 1982-83 GENERAL FUND BUDGET BY $10,000 AS A RESULT OF A GRANT FROM THE STATE OF ALASKA FOR LIBRARY SUPPLIES, EQUIPMENT, AND READING MATERIAL. WHEREAS, the State of Alaska has granted the City of Kenai $10,000 for library supplies, equipment, and reading material, and WHEREAS, equipment items to be purchased with this grant include a microfiche reader, record player, opaque projector, and laminator, and WHEREAS, proper accounting practices require that all appropriations of City monies be made by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases in estimated revenues and appropriations in the 1982-83 General Fund Budget be made as follows: Increase Estimated Revenues: Library Grant Increase Appropriations: Library -Office Supplies $ 300 Library -Machinery & Equipment 2,200 Library -Books 7 50 $l.Q�QQQ PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of November, 1982. VINCENT O'REILLY, MAYOR _ ATTESTS Janet Whelan, City Clerk First Readings November 3, 1982 Second Readings November 17, 1982 Effective Dates November 17, 1982 Approved by Finances Pfa__ CITY OF KENAI �%Od ea,a" 4 4"-- P. O. BOX 300 KENAI, ALASKA 91611 TELEPHONE 103 • 7538 MEMORANDUM TOs Honorable Mayor and Membe o€ � ity Council FROMs Tim Rogers, City Attor RE: Inletvisions DATE: October 27, 1982 For your information, I have enclosed the following materials: 1. Right -of -Way Agreement and Permit for Inletvisions, Inc. 2. Master Right -of -Way Agreement for Multivisions, Ltd. 3. Inletvisions (Comparison of MOA & City Agreements), prepared by Tim Rogers 4. Memo to Bill Brighton dated September 37, 2982 5. Letter from Theodore Burns of Sharick and Berns dated October 15, 1982 TJR/md Enclosures RIGHT-OF-WAY AGREEMENT AND PERMIT FOR INLETVISIONS, INC. THIS AGREEMENT made and executed on the day and year hereinafter last specified, by and between the City of Kenai, a municipal corporation organized and existing under the laws of the State of Alaska, hereinafter referred to as "the City", and Inlet Visions, Inc., an Alaska Corporation, hereinafter referred to as "ILV". WITNESSETH: WHEREAS, ILV has been authorized by the Alaska Public utilities Commission to provide cable television service within the City: and WHEREAS, ILV has proposed to use public streets, alleys, and other public places, within the City in order to construct its cable television system] and WHEREAS, the City has agreed to grant ILV a permit to use Municipal rights -of -way and public places to allow ILV's proposed use under the terms and conditions hereinafter set forth. NOW THEREFORE, in consideration of the covenants, stipulations and agreement herein contained, the parties mutually agree as follows: Right-of-WaX Grant. The City hereby grants to ILV the use N Municipal rights -of -way and public places to construct, lay, maintain, operate, alter, repair, remove, and replace telecommunication cables, and necessary appurtenances thereto, on, over, across, and through municipal streets, alleys, and other public places situated within the City. Construction of ILV's cable television system will proceed according to maps submitted by ILV to the City prior to construction. These maps will identify the particular public streets, alleys, and other public places to be used. ILV shall initially locate its facilities within such streets, alleys, or public places, at its cost and expense, in a manner so as to meet applicable safety codes and to avoid damage to existing utilities. 2. Routing - Location. (a) Wherever practicable, ILV shall observe the construction standards set forth in Appendix I attached hereto and incorporated herein by reference. Both parties acknowledge that actual conditions encountered in the field such as location of existing utilities, soils, topography and other factors f I( f�eyond the control of ILV may necessitate variances from standard routings and/or construction practices. In such situations, ILV shall use such alternate practises and/or locations as may be necessary to comply with applicable safety codes and to avoid damage to existing utilities. ( j ILV will obtain all required locates and will, during and after construction, furnish locate services for its facilities. (bJ ILV will, prior to construction, furnish the City with all relevant technical specifications and construction standards for its telecommunications system and will provide names and contact telephone numbers for responsible ILV personnel during construction. ILV will, at its cost, establish suitable procedures to notify affected property owners in advance of construction and will provide staff to answer questions and to otherwise assist owners during construction. r,!a-fILV wil deliver, following completion of e�' onstruction,a et of blueline as-builts for its telecommupi- In cations system. As -built measurements will be taken with sufficient frequency to reasonably establish the location of ILV's facilities. ILV will supply updated as -built information, during the term of this agreement, as the same is completed. Term. This agreement shall be effective for a term of twenty �20 L years, commencing on the date of this agreement. Upon .,►b expiration of this agreement, it shall, at ILV's request be pep reviewed for additional periods of twenty (20) years each so long as the facilities of ILV or its successors are in commercial operation. 4. Compensation. As consideration for the rights granted b this • agreement, ILV shall pay to the City e e fee reflecting •r the cost of administration and other costs associated with ILV's exercise of rights granted under this agreement. The amount of few this fee shall be established between the parties and shall be identified in writing to be attached hereto as Appendix 1I. QQ f 5. Indemnification. ILV shall indemnify, defend, save and hold harmless the City, its officers, and employees, from and against any and all lawsuits, claims, or actions brought by any person for or on account of damage to property, or injury, disease, illness, or death of persons, including all costs, expenses, and attorney's fees incident thereto, arising from or in connection with any negligence of ILV concerning the construction, alteration, maintenance, repair, renewal, reconstruction, operations, use, or removal of ILV': facilities or caused by any failure of ILV to perform ILV's obligations under this agreement. 6. Assignment. No assignment of rights herein by ILV shall be of any force or effegt unless prior written approval of the assignment is obtained from the City which approval shall not be unreasonably withheld. 7. Authority The City warrants and represents that the permit and authorization, including all rights incident thereto, granted by this agreement is in lieu of all other permits, licenses, approvals or authorizations of any kind whatsoever that may be required by the City. The parties agree that in the event of any dispute this agreement may be submitted to the Alaska Public Utilities Commission with a request that the APUC issue an appropriate order and that this agreement shall be considered to be an acknowledgement on the part of the City that the fee, terms, and conditions herein are reasonable. 8. Remedies. This agreement shall not be deemed to be a waiver or rel�nqu�shment by either party of any rights at law or in equity. ILV specifically reserves its rights under A.S. 42.05.251 to contest any term, condition, provision, or decision made hereunder or under any provision of the Code of Ordinances of the City. IN WITNESS WHEREOF, the parties hereto have set their hands this day of , 1982. INLETVISIONS ATTEST: r 1AG'I'::N :.I-:I1I• -•-WAY All l"',F!Il' J THIS AGREE'til-14'I' �:.al�• .w 1 xeC�t11 tm tll(l day and year hereinafter last to„tcIfI"-I, l,y "III] ret.wr+,•;I LIIo FtunicipaI.ity of Anchorage, a municip.it corporatitsn organiz,:d send existing under the laws of thu Staco of Alaska, hereinafter r,:ferrod to as "MOA", and FlultiVisiuna, Ltd., an AlanY., linlitod partnership, hereinafter referred to a ".14VI."; W ITNESSETII s WHEREAS, MVI, Is,:: been authorized by the Alaska Public Utilities Commission to provide cable television setviee throughout the Municipality of Anchorage; And j' WHEREAS, MVL has proposed to use public streets, alleys, i and other public places, as defined in Anchorage Municipal Code Section 24.30.010, within the Municipality in order to construct its cable televiuion systom; and WHEREAS, NOA has agreed to grant MVL permits to use Municipal rights -of -way and public places to allow MVL'u proposed use under the terms and conditions hereinafter set forth. 1 NOW THEREFORE, in consideration of the covenants, stipu- lations and agreement herein contained, the parties mutually I, f agree as follows: �. Right -of -wax -Grant. FIOA hereby y grants to MVL the •i: use of Municipal righte-of-way and public placeu to construct, !. lay, maintain, operate, alter, repair, remove, and replace a television cable, and necessary Appurtenances thereto, on, over, across, and through Municipal streets, alleys, anti other public places situated within the Municipality of Anchorage. Construc- tion of MVL's cable television syntem will proceed in phases according to maps submitted by MVL to the Department of Public Works. Theue maps will identify the particular public streets, t alleys, and other public placen to he used. Feforr. construction 1 can commence for a particular phone, the Department of Public 6 i Works' written approval on Public tlorks' standard right-of-way 6 permit form is required -l- sett nt i:. uuhj,ect t.0 th, followuty t• IL Inn .,ul cur�dir i�•u;;: it. MVL wi 1 L comply wit.h a1.1 al;pl L�:ab1e l'tws, ordinan- cou, ruler, and roryolatlona. incin.liu•i indewni.ty requirements, in the construction of its cahle television nyttems b. Conatruction of Liu+ syatum will proceed in phases according to maps sulmtittc(l to the Dup,srtment of Public Works. These maps will contain Clio following informations 1) The specific locations within the Municipal right- of-way or public place proposed to be used by MVL. 2) The estimated start and atop datpu for constructions f 3) Location of proposed overhoad and underground " faciliticat including pole and strand routing, anchor locations, t j location of now pole sets, trench and plow depths, and route I' and pedestal locations; 4) Description of anticipated work in the roar r sea including make ready work, construction, testing activity, drop installations, and maintenance; i 5) Any proposed road crossing, crossing methods, and specifications; including any proposed traffic reroutings and i� ,I road closures procedures wherever required; 6) An indication of the priority of %ork within a par- ticular phase of constructions 7) Any special conditions or terms to be applied in the map area. �. MVL will obtain all the required locates and will, during and after construction, furnish locates for its facili- ties. X. MVL will, prior to c:oru;trUCLion, provide the Depart- mont of Public Works with .ill rnievant technical specifications and construction standard-, for it^ cable tcicWiniolt system. —Z— VL will ptr,vi,l. n•uu, :: .ut, nr.t..cr:r. b.lephorvs nurrbort; for rosports ibl r• mvl. I,nr r„unrl duri n•I r .t,.., t urair.n. c(. 1•IVI. will, ;It its cn:;r , ,,1;tal,J ish ssui t+clip proceduret; to notify aff,ectutl property owm,,,; in aJvance of construction and will maint,tin staff to innwur rluesti.unr; and otherwise asssist property owners ,luring conntru.:tion. I � MVL will rloliver,Lwhenover, practicable, a reasonable number of blue -lino as-builts (blue -lines will be updated as necessary) to Public Works within 120 .lays following completion of construction on each phase of work. Aa-built information for underground installation will be based on actual measurements from a known point or line established by survey (centerline, monument&, etc.) or if not available, from a special non -changing universally recognized feature or object (sewer line, gas lino, n !1 manhole, or other utility lino which, in most cases, should be physically observable) As -built measurements shall be taken pj with sufficient frequency to reasonably establish the television sable's location. 2:W:hen an existing facility is exposed, the measured distance of separation between it and the new t4VL installation shall be recorded on the original as -built drawings. Information on any damage or repair arising out of MVL construe- tion activities shall also be notc3 i h. When-MVL submits craps to Public Works prior to anti- cipated construction, MVL 11' personnel will be available to answer 1 any questions and to provide any needed additional information for any of these maps. f i. The Department of Public Works will review the maps _._ submitted by MVL and will use its best efforts to review these maps at the earliest possible time in order to keep up or ahead of MVL's plant construction schedule. MVL, likewise, will use its best efforts in providing an inuch aclvanee information and maps to the Department of Public wc•rktl, so that the Department of ! Public works will be able to kt•cp up witli or ahead of t4VL1s 1 construction schedule. ` I -3 ' � , l� J. A'kMV1. will a.lvi ..• r 1., 1U.'� tr;,,,rrt „( l'ul,l lc worP..n at least two doy:. in .ulv I w., ul .Illy , hanq,ea in tilt) ostjrsatotl construction acheduie indl,:ate,l „n -approved permits. ...ulie Works will conduct .,n r:it.,• in:rlwulion:: .Is needed. Any changun agreed to 'in a rouult of ouch in:aur, lions will hu notc-d on the appropriate permit isnuc,l fur rltat. phase of tho wrir)... k. The terms .In,l corulitions of approval applications and permits may be subject to nindification in the field with the agreement. of MOA'n representative in the field and MVL. 2n the event that agreement betwoun I.IUA's field reprosentativo and MVL cannot be reached, the matter will be submitted to the Director of Public Works for decirion. Term. This agreement shall be effective for a term of 10 years, commencing on the 17th clay of May , 2982. and expiring on midnight on the 17th day of Max_, 1992, unless sooner terminated as provided in this agreement. Upon expiration of the initial term of this agreement, it l shall, at MVL's request, be renewed by MOA and 14VL under th. ame terms and conditions sat forth herein for additional periods of ten (10) years each, no long as the cable television system is in commercial operation and MVL, its affiliates or successors are in compliance with the terms of this agreement and applicable laws. '44 Com ensation. As consideration for the rights granted by this agreement, MVL shall pay to MA the customary costs incurred by MOA for plan reviews, inspections, and other services or functions performed by MOA entitling MVL to receive all rights, privileges and approvals necessary to construct, lay, maintain, operate, alter, repair, remove, and replace a cable television system with the Municipality of Anchorage. S. Payment. The rep;irtr:rent of Public Works shall sub- mit monthly billings to MVL for the %ork performed by MOA under this agreement. MVL shall :,•Ini;: amountrc .lue MOA within 30 days of said billing. All work ,lots,• by 1110A un•lar this ayrcer-ent shall 5d �l i} } l T, .r. „t be done on reimhur•,ahi, w•,rY. .,ether rtiun MVi, nhali have the opport,anity to r,nvi,:w th,• rlorn:a••ut,ittr.n supporting the work done l,y MoA and I•IVI, :+hull Y,nv,e un rgrpor.tunity to question and contest any cost. Th,• parts,.:: rh,rll rt,rr. in youd faith and provide their best efforts t•o nrinlmir.., the costa incurred under this agreement. G. Insurance. MVi, shall, prior to commencement of construction, provide MOA with a rortifieato of liability insurance policy covering construction, 111,4intenance and operation of the cable television uystem in which 140A is designated as an additional insured, in an amount of not Icon than FIVE MILLION DOLLARS, combined single limit, for bodily injury and property damage, each occurrence and in the aggregate. Tho insurance shall cover any accident occurring as a roc-ult of the construc- tion, maintenanco or operation of the cable television system contemplated by thin agreement. The certificate shall evidence a Policy provision requiring thirty (30) days notice of can - collation in writing to W0A prior to the effective date of any cancellation on the policy. If the innuranco policy is can - called, MVL shall, prior to the-!ffective date of cancellation, provide another similar policy of insurance or cause eonstruetiop or operation of the cable tclevi:lion system until a substituto Policy is provided to and approved by MUA. a! Indomnification. I•IVL shall forever, indemnify, defend, save and hold harmless MOA, its officers and employees, from and against any and,all lawsuito, claims or actions brought by any person for or on account of damage to property, or injury, disease, illness or death of persons, including all costs, oxpen- sea and attorney'a fees incident thereto, arising Wholly or in part, from or in connection with the existence of construction, alteration, maintenance, repair, renewal, reconatru,:tion, opera- tion, use or removal of the work prrrformr•cl or in consequence of failure to perform MVL's oblig.rtionn with roupect to this agreement, which do nut arise from thr• colQ n�gligr•noe of MOA. _y.. :1. n(, •,Lt 1' ' ,1 ,'ibl„ 'f'•Ir• .1•d, :y rltrPl, ':IIC 9:r7atrr v ` ` r and explm:i^t7 f„1 r,•1u,.,at val „t l,rovi,lln•1 114',t"r:tL,m and ., ort of 11VI,rr, cat7lu t,rl.,vi.:i•a, .y.Ir•m .:h.ltl I.,' 1„ld by 14vi, and/or 140A au provid, l by l.lw inr•In,lin,l th" Alr•i,•7,.,•1, 1.lvrlfr:llr,11 f.'orl,r. 9. Taxuu. MVI, I111,0 t J,.iy 1•41 MIA till property taxor. lovied on its Call) lrr teluvi:.iun i;yr,tnm lo,:atod within the Municipality of Anchorage. 10. A111ii.!Ltm�•tlt. 1:0 ansigrtrnont of rights Itorein by MVt, shall hivo any force or ef.foC1, or vrLlidlty unlasa prioi to writ- ten approval of the assignment in obtainad from MOA. MOA shall not unroanonal7ly withhold itn written approval of an assignmont. 11. RomedItan - Thin agrociitent ehall nut be deamorl to be - 1 a waiver or rolingishment by either party of any rights at law or in equity. MVL apeeifically reserver, its rights to contact any term, condition, proviuinn or deciainn made hercuneer or under ` any proviniun of the Anchorage Municipal Coda as provided by law, including but not limited to AS 42.05.251. itl WIT1I055 WHEREOF, the partial haroto have set their P hands this _IiE day of %r 1982, i ` MUNICIPALITY OF AHCHORAGr MULTIVIGIONS unic psi M tnagar V -' 4rarry-j,1 Forri Execut v,l Vice President i and Guneral Manager I - ATTE T` r tz y Mun eipt Clerk . 1 1 ' ku� ITATli of AI.A:1 ` TfIIRU JUpICiAI, 1118l'ltlt:•I' j 'i'llli; Ct Yl'[I'[l::: th:r1_ en thir; .•llllh __ dny uf: 19t1?._, boforn nu:, the uw}eraiynoll Rotary Public in and for t't a State of Alanka, personally appvarod 1.4rfy_ D.Srpwfort1_.. known to me and to mar knr,wn to he the individual named iir raid aflo executed - the foregoing lnst.ruwent, and he acknowledged to me that he is authorized to execute thin contract on behalf of NultiVisiona htd., and he acknowl.idgecl Lo me that he signed the same freely and voluntarily for the uses and purporos therein contained. WITNESS my hand avid official seal the data and year first above written 11 Notary k'r is in nd 'Car Alas),,a toy Commic4nion ex ireac 86' -'I --.%) .y -7- t 1 t� •, r .06 AMONWIF;N'i' NUMBER ONI: TO T111: t•1it:iT11( Itr<;ICC••UI' •►IA'/ AC tI:F:-cirr FOR MUI,1'ivi:::ONii, THIS AMENNHENT made and ex-seute:d on the day and year hereinafter last specified, by and betwe:,,n the Municipality of Anchorage, hereinafter referred to as "MOAT', and MultiVisions, Ltd., hereinafter referred to as "MVLT'I WITNESSETHs e WHEREAS, MOA and MVI, have entered into a Master" Right -of -Way Agreement) and WHEREAS, the partinu winh to amend thin, agreement. �I '= 11OF7 THEREFORE, in consideration of the mutual eonvonants I, is and agreements contained in the Master Right -of -Way Agreement, I; the parties do hereby agree that said agreement shall be amended I� by adding the followings �I �! 1. It is the intent of the parties that all of the* pro-: visions of Anchorage Municipal Code Title 24, including any duly, I' adopted amendments approved by the Assembly subsequent to this' Uagreement apply to the Master Right -of -Way Agreement. ' �+ 2. It is not the intent of the parties that any i interest in real property of the Municipality be granted under• the provisions of the Master Right -of -Way Agreement. The use of, T. Municipal rights -of -way, as provided in the Master !tight -of -Way' i Agreement, shall be by and under permits which shall be, at all: times, revocable in the manner provided by law. ' 3. The partier; hereby agre:o that all other portions of the Master Right -of -Way Agreement shall remain in full force and effect in accordance with its terins. A oor- IN 4lISiil:ai 111':ItliQl', 1'hr. �,u'tias hrtr.etn havq get their hands this , -4:�� day of MUNICIPALITY OF ANCHORAGE / MULTIVISIONSs un al ci Liana er' P 9 Larryde Crawford �• Bxecu ive Vice President and General Manager ATTEST: IMu c pa Clerk it 4 STATE OF ALASKA ) I ) as. I� THIRD JUDICIAL DISTRICT ) I I� THIS IS TO CERTIFY that on this -PSt%day of Ne ra y I� , 1982. , before me, the undersigned, a of ; I Publicthe n anc for State of Alaska duly c mmissioned and B. as such, personally appeared Ill. to me known to bethe2�t�,r�, partner, , ,I president, etc.) of the Corporation named n the `foregoing I instrument, and tWhe acknowledged to me that'Ohe had in his/hW` I Official capacity aforesaid executed the foregoing 4nstrument as , the free act and deed of the said �p.. -�.5 i (partnership, corporation, etc.) for the uses an pur sesi therein stated. WITNESS my hand and official seal on the day and year• ' first above written. 1l l `- A E NO AR P LIC n n or A as a� My Commi in exp roes 7-SLR { I - r`r ii F I� IN 4lISiil:ai 111':ItliQl', 1'hr. �,u'tias hrtr.etn havq get their hands this , -4:�� day of MUNICIPALITY OF ANCHORAGE / MULTIVISIONSs un al ci Liana er' P 9 Larryde Crawford �• Bxecu ive Vice President and General Manager ATTEST: IMu c pa Clerk it 4 STATE OF ALASKA ) I ) as. I� THIRD JUDICIAL DISTRICT ) I I� THIS IS TO CERTIFY that on this -PSt%day of Ne ra y I� , 1982. , before me, the undersigned, a of ; I Publicthe n anc for State of Alaska duly c mmissioned and B. as such, personally appeared Ill. to me known to bethe2�t�,r�, partner, , ,I president, etc.) of the Corporation named n the `foregoing I instrument, and tWhe acknowledged to me that'Ohe had in his/hW` I Official capacity aforesaid executed the foregoing 4nstrument as , the free act and deed of the said �p.. -�.5 i (partnership, corporation, etc.) for the uses an pur sesi therein stated. WITNESS my hand and official seal on the day and year• ' first above written. 1l l `- A E NO AR P LIC n n or A as a� My Commi in exp roes 7-SLR { I - r`r ii F I� INLITY115109 Comparison of MOA & City Agreements Right-of-way Agreement and Permit for Inletvisions, Inc. (hereinafter "INVI") 1. Title for City is "Agreement & Permit"t MOA is only "Agreement" while precatory language is the same. 2. Sec. 1 Right-of-way Grant -- identical except following is deleted from City'ss "Before Construction can commence for a particular phase, the Department of Public Works' written approval on Public Works' standard right-of-way permit form is required." 3. Sec, 2 Routing - Location -- no similar provision in MOA but since the telephone utility was to do the work, such a provision wasn't needed. However, City may want to require advance notice of any variance from "standard routing and/or construction practices. Sections 2b, c & d are identical. Sec. 2e differs substantially from MOA in that as-builts are not required after each phase of work but only following completion of construction. Further, Sec. 2e doesn't set forth standards for as -built as in MOA nor have the other requirements of MOA. 4. Sec. 3 City term is 20, whereas MOA is 10. 5, Sec. 4 Compensation is on a one time advance contrary to MOA and may not represent true costs. 6. Sec. 5 Indemnification for Kenai relates to negligence Of INVI whereas MOA requires indemnification unless it ". .arises from the sole negligence of MOM 7. Sec. 6 Assignment -- substantially the same as MOA. 8. Sec, 7 Authority -- No comparable provision in MOA. This may be contrary to permit ordinance KMC/J_s� Further, since we don't yet know what terms are reasonable, it ray not be 1 i appropriate to so stipulate. 9. Sec. 8 substantially the same as MOA. The following are addressed in MOA but not in City's agreement: 1. Page 2, Sec. 2 as set forth below seem reasonably pertinent without being an unnecessary burden. 02• CQnditiQnn. This agreement is subject to the following terms and conditions: a. MVL will comply with all applicable laws, ordinances, rules, and regulations, including indemnity requirements, in the construction of its cable television system; b. Construction of the system will proceed in phases according to maps submitted to the Department of Public Works. These maps will contain the following information: 1) The specific locations within the Municipal right-of-way or public place proposed to be used by MVL. 2) The estimated start and stop dates for construction; 3) Location of ` proposed overhead and underground facilities; including pole and strand routing, k anchor locations, location of new pole sets, trench and plow depths, and route and pedestal locations; `i ` t 4) Description of anticipated work in the map area including make ready work, construction, testing activity, drop installations, and l maintenance; 5) Any proposed road crossing, crossing methods, and specifications; including any proposed traffic 2 E F 1 i reroutings and road closures procedures wherever required= 6) An indication of the priority of work within a particular phase of construction= 7) Any special conditions or terms to be applied in the map area." "2(e). MVL will provide names and contact telephone numbers for responsible MVL personnel during construction." 02(h). When MVL submits maps to Public Works prior to anticipated construction? MVL personnel will be available to answer any questions and to provide any needed additional information for any of these maps." I "2(1). The Department of Public Works will review the maps submitted by MVL and will use its best efforts to review these maps at the earliest possible time in order to keep up or ahead of MVL's plant construction schedule. MVL, likewise, will use its best efforts in providing as much advance information and maps to the Department of Public Works, so that the Department of Public Works will be able to keep up with or ahead of MVL's construction schedule." "20). MVL will advise the Department of Public Works at least two days in advance of any changes in the estimated construction schedule indicated on approved permits. Public Works will conduct on site inspections as needed. Any changes agreed to as a result of such inspections will be noted on the appropriate permit issued for that phase of the work." 02(k). The terms and conditions of approval applications and permits may be subject to modification in the field with the agreement of MOA's representative in the field and MVL. In the event that agreement between MOA's field representative and MVL cannot be reached, the matter will be submitted to the Director of Public Works for decision." 3 M 2. Page 4, Sec. 5 regarding payment to City would seem appropriate even though the nature of the Cityls relationship differs from MOA. "5. 8ayMrnts The Department of Public Works shall submit monthly billings to MVL for the work performed by MOA under this agreement. MVL shall remit amounts due MOA within 30 days of said billing. All work done by MOA under this agreement shall be done on reimbursable work authorization basis. MVL shall have the opportunity to review the documentation supporting the work done by MOA and MVL shall have an opportunity to question and contest any cost. The parties shall work in good faith and provide their best efforts to minimize the costs incurred under this agreement. 3. Page 5, Sec. 6 provides specifically for insurance, its amount, notice of loss, and notice of cancellation as well as type of coverage. "6. IMUMaGa. MVL shall, prior to commencement of construction, provide MOA with a certificate of liability insurance policy covering construction, P maintenance and operation of the cable television system in which MOA is designated as an additional insured, in an amount of not less than FIVE MILLION DOLLARS, combined single limit, for bodily insury and ! property damage, each occurrence and in the aggregate. i The insurance shall cover any accident occurring as a result of the construction, maintenance or operation of the cable television system contemplated by this agreement. The certificate shall evidence a policy provision requiring thirty (30) days notice of cancellation in writing to MOA prior to the effective ` date of any cancellation on the policy. If the +; insurance policy is cancelled, MVL shall, prior to the ' effective date of cancellation, provide another similar policy of insurance or cease construction or operation f of the cable television system until a substitute policy is provided to and approved by MOA." 4. Page 6, Sec. 8 -- It may be advisable to include a 4 i i ;i i� !I i 4� f modified provision regarding costs of relocation to reflect the HEA/Glacier State controversy. "8The costs and expenses for relocation or providing protection and support of MVL's cable television system shall be paid by MVL and/or MOA as provided by law including the Anchorage Municipal Code." 5. Page 6, Sec. 8 -- while taxes were discussed at the meeting with INVI, there is no provision for them as in the MOA agreement. "9. 74929. MVL shall pay to MOA all property taxes levied on its cable television system located within the Municipality of Anchorage." Your comments and suggestions are appreciated. TR/md 5 A 4: CITY OF KENAI %Od i9ap" 4 4" P. O. BOX 680 KINAI. ALASKA 99611 TRIPNON! 263 . 7636 MEMORANDUM TO: Wm, J. Brighton, City Manager Keith Kornelis, Director e�-ilp licWorks FROM: Tim Rogers, City Attorne RES Inletvisions DATES September 27, 1982 The following are notes relevant to a review and comparison of the proposal submitted to the City of Kenai (hereinafter "City") and the proposal submitted to the Municipality of Anchorage (hereinafter "MOAN). Also routed to you are copies of the above -mentioned agreements. Other matters we may wish to address in the agreement includes 1. INVI shall provide copies of all agreements entered into between INVI and any persons or entities in connection with the construction, operation, and maintenance of the cable system within the City. 2. INVI shall provide and maintain a 24-hour telephone response location in the event of emergency excavation by City and in order to receive customer complaints. 3. Any excluded rights -of -way should be specifically enumerated. 4. This agreement is subject to the police power of City to adopt and enforce general ordinances necessary to the safety and welfare of the public, including ordinances that may affect the INVI operation. Your comments and/or suggestions are appreciated. TR/md Enclosures SHARICK AND BERNS (%IERON SHARICK, P.C. LAW OFFICES THEODORE D. BERNS, P.C. Du,•%u [(-,Ai ra 2eA'(j )1 rVW S[PFF1 )011 .304 October 15, 1982 An;c:iora.%(•1 Airswr nu3 Mr. Tim Rogers, Esq. City Attorney City of Kenai P.O. Box 580 Kenai, Alaska 99611 RE: InletVisions/City of Kenai Right-of-way Agreement and Permit Dear Tim: Thank you for the copy of your memorandum to Mr. Brighton, City Manager, dated September 27, 1982. In that memorandum, you discussed a comparison of the Right -of -Way Agreement and Permit presently in effect between MultiVisions, Ltd., and the Municipality of Anchorage with the proposed agreement submitted to you several weeks ago on behalf of InletVisions. I understand from our telephone conversation that Mr. Brighton, Mr. Kornelis, and other city officials will be considering your memorandum and will be responding to InletVisions in the near future concerning any requested changes to the proposed InletVisions/City of Kenai agreement. In light of this, I assume that it is not necessary to provide a detailed point -by - point commentary on your comparison of the Anchorage and proposed Kenai agreements at this time. However, as I indicated during our conversation, I believe that it is extremely important to note that both the physical and regulatory situations existing in Anchorage are radically different from those in Kenai, and that it would be inappropriate to assume that all of the terms and conditions contained in the Anchorage agreement should automatically be extended to the City of Kenai. Examples of these substantial differences between the two localities include: 1. The fact that Anchorage involved over one hundred and seventy miles of underground construction including substantial construction in back -yard public utility easements, whereas the situation in Kenai will, at best, involve only minimal underground construction in terms of the entire - mileage of the system; .as SHARICK AND BERNS Tim Rogers, Esq. October 15, 1982 Page 2 2. The Anchorage agreement reflects the extremely detailed provisions of the Anchorage Municipal Code (Title 24) which, as a matter of law, had to be addressed in the Anchorage Agreement. 3. The Municipality of Anchorage, due to the extreme volume of work conducted within its public rights of way, maintains a large staff for the review and inspection of all right-of-way work, whereas it is my understanding that similar activities are not generally conducted within the City of Kenai for public utilities. I would like to reiterate the point made in our telephone conversation to the effect that InletVisions will cooperate in all reasonable means with the City of Kenai both before, during, and after the construction of the proposed CATV system. Inlet - Visions' believes strongly that the company should be treated on an equal basis with other certified public utilities operating in the Kenai area and that any requirements, terms, or conditions applied to a right-of-way agreement be equitably applied to all persons desiring to do work within the public rights -of -way. As I mentioned during our conversation, time is of the essence in this matter since InletVisions proposes to commence actual construction as early as possible during the 1983 season. It is therefore critically important that preliminary matters, such as the subject right-of-way agreement, be resolved as soon as possible so that design and mapping activities can commence within the next several weeks. I look forward to an early response to our proposed agreement in the form of specific requests for amendments or other matters which may be of concern to the city. If I can assist in any way in your review of the proposed agreement, please do not hesitate to contact my office. It was a pleasure meeting you during my recent visit to Kenai, and I look forward to working with you and others with the City of Kenai over the upcoming several months. Good luck in your new position. Sincerely yours, SHARICK AND BERNS T eodore D. Berns M Larry Crawford Yvonne Hakkinnen TDB s a t October 7, 1982 Mayor Vincent O'Reilly City of Kenai Box 580 Kenai, Aalaska 99611 Dear Vince, CITY OF KENAI �. - Del G2aiex" 4 41o"6a" P. O. SOX 560 KENAI, MARA 99611 TELEPHONE 2E7 • 7595 / L t C C 1 �1 The question of representation on several committees dealing with waterways, harbors, and Coastal Zone Management areas necessitating special attention has been brought to my attention on at least three separate occasions during the last 30 days. You should be advised that the Harbor Commission has been unable to identify any of its memebers who have been able to attend any of these meetings. As time progresses we seem to be growing closer to the time when the harbor facility may become reality in the City of Kenai. it is my firm belief that we are losing out on a great amount of detailed infor-oration that would be beneficial to us due to a lack of representation at these meetings. I bring specifically to your attention the incident of the lack of knowledge of the departure of Don Stattart from the State Division of Harbors. Mr. Stattart, after 20 years of service had been replaced nearly one year ago and virtually no one in our City Administration or the Harbor Commission was aware of this. Members of the Corps of Engineers have come and gone and contact has not been continuous and other major discrepencies in our efforts to bid for the Kenai Harbor have continued to come to light. You should be made aware of the fact that all of these situations were well covered and that representation was at it's maximum during the period i� of time when the Harbor Commission had an executive liaison. With some $1.200.000 in funding and over a quarter million in contracts now in force, ' it would appear that more than over some type of liaison is necessary. Please give this your utmost consideration and contact me at your earliest Iconvenience so that we might discuss a remedy to this ever increasing and ongoing problem. Yours Truly, j ohn Williams, ChairmalP- Kenai Advisory Harbor Commission --1w_; IJ CITY OF KENAI -Od Cap" 4 4Za"all P. O. BOX 580 KENAI, ALASKA 99611 TELEPHONE 483 • 7575 MEMORANDUM TO: Honorable Mayor & Members of City Council FROM: Tim Rogers, City Attorne RE: KMC 16.20.020 DATE: 10/28/82 The above referenced code section provides that "Upon default in a payment due on an assessment district financed by general obligation bonds, the City Council may enforce payment of principal and interest and costs of collection of a civil action. ". Where the arrearages involved in an assessment district financed by special assessment bonds, either a bond holder or the City Council may enforce payment. Therefore, the purpose of this memorandum is to request the City Council's pleasure relative to payments due by various persons having parcels in default on assessments financed either by general obligation bonds or special assessment bonds. TJR/md G G --t CITY OF KENAI „od eap�t`al P. O. BOX $80 KENAI, ALASKA 99611 TELEPHONE 183 • 7535 October 28, 1982 TO: Keith Kornelis, Director of Public Works FROM: Jack La Shot, City Engineer SUBJECT: Crow Subdivision The owner of Crow Subdivision has indicated to me that he would like the City of Kenai to construct the improvements to his subdivision and assess the lots when completed. Also, he would like us to do this work as a change order to the Lawton, Tinker, Walker, Rogers project, as ADEC would probably fund one half of the water and sewer costs. Dick Britt of ADEC has verbally said that there is a good possibility of funding this way. Otherwise, it would be placed on a priority list. This summer, the City Council approved the Change Order to place sewer and water mainline, stubouts, and curb returns to this subdivision because the owner said he was going to develop it soon. Mr. Crow could not get the construction arranged this summer, but would like to proceed next spring with the above outlined plan. We need some direction as to which way to proceed, as ADEC and Mr. Crow would like to know. Does the City of Kenai wish to manage the funding, engineering, and construction for this development? KK/jet MR C011NC11. KRUNG.. NOVEMBER 3, 1982 KHNAI RECREATION (:I',NTI:R--(;YMNASIIIM ADDITION POSSIBLE CHANGE ORDERS ' Requested P.W. No. Costs By Recom. Description and Discussion of Change Order 1. $ 8,900 P.W. Dir. Yes Under the original drawings, the Contractor indicated only four showers in the men's room and only four showers in the women's room. This Change Order would include adding an additional four showers in the men's room and four in the women's. The cost would include redesigning the shower rooms to accomodate the additional showers, enlarging the water heater, deleting one toilet in the women's room and one urinal in the men's room, the cost and,tho labor involved in the enlargement of the rooms, and the shower heads, the increase in the tile, concrete, and extra floor drains, architect fees, profit, bond and insurance. The original drawings show two urinals in the men's room and three toilets in the women's room which is excessive for the facility. It also shows only four showers which is totally inadequate for the facility. Two basketball teams playing on the court will have a total of 20 people that will complete the game and need to shower at the same time. As I understand it, if they have two courts of volleyball playing at the same time, this number could even double or if there were two courts of Pee Wee basketball going on, the numbers could even increase even more. Now is the time to make the correction. The cost that we received originally seemed excessive; but after an explanation of the individual items, it seems acceptable. 2. 11,620 Blazy Yes This is to add an energy -efficient heat recovery unit to the new gym heating system. This unit is similar to the existing unit on the Youth Center portion. The Public Works Department feels that this would probably be a good investment especially in light of the increasing cost of gas. The cost of this unit seems somewhat excessive, and we are looking into this in more detail at this time. 3. 10,780 P.W. Yes This is to install heat into the now racquetball court area. Council has approved and it is a part of the contract for the Contractor to enclose an area for a future racquetball court. Tho enclosure for the racquetball court does not include insulation or heat for this area. This cost figure would increase by approximately 33 percent Kenai Recreation Center --Gymnasium Addition Possible Change Orders, Page 2 Requested 11.11. No. Costs By Recom. Description and Discussion of Change Order if we were to install this heat after the construction is completed. This Change Order would provide permanent heat including insulation to the racquetball court. 4. $16,390 Councilman No This would be to install windows on the south and the east end of the gymnasium and would include double -glazed, one -quarter inch "Lexam" on the inside. The Public Works agrees with the concept that these additional windows would make this addition more appealing esthetic -wise but feels that the high cost is not justifiable. The Parks and Recreation Department has made a suggestion of placing large, wooden letters saying Kenai Recreation Center on this wall to help break up the massive look. If the windows were installed, they► would need additional maintenance in cleaning and repairing. It would also be desirable to hang curtains on the inside to prevent light from entering should some event take place which would need darkness. S. 19,810 Blazy No This is to slope the roof and install roof drains that would empty into dry wells. The Contractor recommends seven drains. I believe that the Contractor put this into his recommendation because of comments that he has received concerning displeasure with the scuppers on the existing Youth Center Building. The Public Works recommends and the Contractor said he would include in his original bid two additional scuppers on the gym making a total of four scuppers along the gym area plus a scupper for the new racquetball court and one for the entrance way. We feel that with these additional scuppers and the addition of cesspool rock between the sidewalk and the building around the building would handle the roof drainage without having to go to this large expenoe. 6. 3,850 St. Fire Yes This is to install the fire exit stairs and hardware that the Marshal Fire Marshal has required for the second floor exit. r Kenai Recreation Center --Gymnasium Addition Possible Change Orders, Page 3 Requested P.W. No. Costs By Recom. Description and Discussion of Change Order 7. $50,000 P. W. None This cost would be to completely finish the new racquetball court. to 65,000 8. Not Blazy No Avail. 9. 710 Parks & Yes per pr. Rec. 10. 956 Parks & Yes per pr. Rec. ITEMS AT NO ADDITIONAL COST -J The Contractor has not finalized his cost. He does know that it will cost at least $50,OOO,and he has given a not -to -exceed figure of $65,000. The Public Works requested this cost so that the Council could make the decision of whbther or not to complete the racquetball court. The cost to do this work will never be cheaper since the materials are constantly increasing in cost plus the fact that the contractor will be there doing the construction of the gym. This is merely something to think about. The Public Works Dept. has no recommendation. This is to provide alternate lighting plan using photocells to regulate the lighting in the gymnasium and would be used only if the windows were accepted to be installed in the gym. The Public Works feels that this is way too elaborate for a gym even if the windows are installed. The Public Works recommends simple switches as is normal for such installation. This is an additional cost to substitute glass backstops for the main basketball court. The cost of $355 for each one or $710 per pair. This was requested by the Parks and Rec Director. This is to make two of the backboards for one of the Pee Wee basketball courts adjustable from eight to ten feet. This was requested by the Parks and Rec Director in anticipation of having small kids playing basketball who would have a problem with the 10-foot regulation height of the rim. The Contractor, Blazy Construction, has agreed to the following items at no additional cost to the City. 1. To install conduit and outlets for future public address system in the gymnasium. 2. To install one outside water faucet for watering the landscape. actrical outlets. the building as included in the s and necessary conduit for phones entry way. Suggested by: Administration CITY OF KENAI RESOLUTION NO. 82-128 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT THE FOLLOWING TRANSFER OF MONIES BE MADE IN THE GYMNASIUM CAPITAL PROJECT FUND: From: Contingency ( 6 l` To: S /G Construction S3Br6 s� This transfer provides monies for a Change -Order to the construction contract on the gymnasium to include ShOilie --$ he'a'."'�e�At.��r{r- Qesrs� am 1 l �r-n�saxaseb _ ascwa. �.aa asac—ssc►-- 'a�`Svv'v hurt-a"a, fire exit stair, glass backstops, and adjustable backboards. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of November, 1982. VINCENT O'REILLY,�MAYOR ATTEST: Janet Whelan, -City -Clerk Approved by Finance: rW I MKT�o.. Is .4AVOR• October 11, 1982 City of Kenai Mr. Bill Brighton, City Manager P.O. Box 580 Kenai, Alaska 99611 Re: Lease of Lot 8, Block 1, Etolin Sub. #2 to Alaska U.S.A. Federal Credit Union. Dear Mr. Brighton: As you are aware I introduced Alaska U.S.A. Federal Credit Union to the cities lots and ultimately represented the city in securing this lease from them. According to K.M.C. 21.10.110 (a) ERA Property World would be entitled to a fee amounting to 10% of the first years lease payment or 5% of the first five (5) years lease payment, at the Brokers option. After discussing this with Douglas A. Keating, Broker of ERA Property World, we have opted for the 10% of the first year's lease. According to my calculations this would be ($1077.00) one thousand seventy-seven dollars. 6 1071 Please consider this letter as our request for the cemmiission on the above transaction. I am trying to convince Alaska U.S.A. Federal Credit Union that they would be wise to purchase this lot before prices escalate further. In the event I am successful) in convincing them to purchase this lot, I will contact you with a contract. I will expect to represent the City of Kenai for their purchase. Thank you. Sincerely, % A/ Do 1A A. Keating Richard R. Mueller Broker Assoc. Broker ERAO - PROPERTY WORLD, INC. '.O. Box 156 :orner of Spur & %Villow Cenai. Alaska 99611 Each office independently owned and operated. 907.283.4888 i SAb-4i� t..:la:'y.f ;'`',' ! `tic . ..�.`'i .i, •'.�, i4 ' .. ........ ....r.• ev..,r YJ,V.1 , u.t IIY. J•9 M1IVnI J� ,i ... •r.•.,r yrr liOYt41%ntM PCntnnit nl(LICe , O 1 g 736 11t l7J°t 7th AVn nJO SOutheaat9Vn Regtontl Oice ' I Sutt :r t0l Ancnorano, AN 99501 17nrthcrn argtnnal nttteo 47S Svv^. ncM Avenue, ^t a M311 Pouch All OS ralgntain nutl'ltng 199T) 7T1-1697 aeton 4 Falrha nt s, Ali 99701 Juneau, AN 99att 49071 1S3•tS01 (9071 165•1560 CC!1PLAI111' OF t115C[i1MIMAT1011 D o�•.o.i �—' Fflinq oa'tol o�82-0806-1T4-£-£ August 6, 193 -, a AUG too Susan Jill Barnsley tW allnq Adirossl P.O. Box 3064 c,e.,. St..— }) 4hts Cownhs(oc Soldotna, Alaska 99669 (907) 262-5898 - 262-9399 -'262-4115 Ti ago ci—nse tnu tol o.Tiry cnp;oyor, oripl`oynont agency; -Sabot of rnazocton, eta to or local egnncv :analordr Place et nubile accommodation or 9 tnanet.1 ansctCutaon, rtsr o other Horton MacttnlnntcA a atr.At ra. City of Kenai, Department of Public Works o(p on 283-7535 udo atoe codal ra0 reaa cY. 5 ato, p P.O. Box 580 Kenai, Alaska 99611 aca o bast vacant or contanuanl acrinanatton I ° ao want thaa temp aant a a May 12, 1982 EEOC-Seattle vacn ------------ On May 12, 1982, 1 was informed that I had not been selected for -the position of Wastewater Treatment Operator. A male was chosen to fill= the job. c In response to my inquiry as to why I was not selected, Keith Kornelis, Director, Public Works Department, said the department "felt that the - individual chosen was the best applicant...11 C a i allege Respondent discriminated against me on the basis of my sex ¢ (female) in violation of AS 18.80.220 and Title VII of the Civil Rights Act of 1964, as amended, for the following reasons: 1. 1 am qualified for the position in that I have had extensive training and experience in wastewater treatment plant operations. 2. Although Mr. Kornelis told me that I was one of the top five (5) candidates, I believe he never seriously considered me for the position t 11.•1411 to tafrr, the nanin Rt htq elSross of tvin;,lone nu�bor. to rt 11 ecunt'c[.�to alYl1 ^YvOthe tl4nencY «tatol a2avo of any Chang* in my ( 11Josr or affirm hlt 1 hv.• to t.o pro:aasang of tlls ecmplatat. eh t[to t t rr a•1 the a`9vn tP •:A !:h't,oY CCOLI: OR """ASTCR 3s AV41LAstc, tllt It is tr,.t to t`.? Wit of nY �C_••C1. N:•t".� :: t!4 rtM1't 1.•rl a _ 3'l. tal �r�attn+ r.l bel, te t. .lar[�J (�. i'. t�ai , S ll ae :anr a•1 JCr rva :.v at: a:•r C .A. LLl�I ^a: —�l�• r-"it it is traw to the bast of .7 wayrlslpi, I_( :ate IwS.9!1trf01 ^ is 9f:tl lL9 Atb 5�7•F!t �0 bi cre ne tlas �•�� / day e• 39 /r+ ui° '1r tcatri o•a of v:..ale anj stator --. Li �'.itir .ass to s .rs ..t• t. ./ 'roc CITY OF KENAI FOR COUNCIL INFORMATION Transfers of Funds under $1,000 under PIC 7.25.020 (a) Any Special Date Deot. Amount From To Explanation 10-20-82 Tenn. Renov. $200.00 Conting. Admin. 10-20-82 Main St. Lp. 540.00 Conting. Constr. 10-27-82 Fire 400.00 2021 4538 *Unless some special explanation is filled in, the reason for necessity or desirability of the transfer can be assumed to be due to the normal condition that expense estimates during the budget process were over estimated in one or more accounts and under estimated in one or more accounts. r F I , =/VFQ !AV I HAMMOND, SOVERNOR r DEVARTMENT 41F NATURAL RPM411URCES DIVISION OF FOREST, LAND AND WATER MANAGEMENT BOX 1130 KENAI PENINSULA AREA OFFICE SOLOOTNA, ALASKA MW October 21, 1982 Tele: (907)262-4124/31$4$M RE: AOL 36127 & 51387 Land Lease Lots 7 and 8, 1982 Block F Beaver Creek Alaska Subdivision ' Cy CITY rn+aNIe+rATiON Wm. J. Brighton, City Manager P.O. Box 580 Kenai, AK 99611 Dear Mr. Brighton: This is to inform you that the subject casefiles have been forwarded to Stanley Fischer of the Attorney General's Office requesting prosecution. I will keep you advised as soon as any developments occur. If I can be of any assistance please contact me. Sincerely, .�/11 ".,4-1141 � SEPH F. DE SMIOT, JR. Area Manager C., Q U.+ ? V-0 Vq-r I r rY F 11 P 'Tr' ij tc Jam. tiC TRANS-ALASKA ENGINEERING box 797, Seward, Alaska 99664 11 49071 224-3712 STATEMENT OF ACCOUNT WITH City of Kenai P.O. Box 580 Kenai, Alaska 99611 DATE October 8, 1982 FILE NO. W.O. #82-9A134-K Second Avenue ENGINEERING SERVICES Draftsman Hrs. @ 6 1 24 2 -' 57 33 7 Hr.•...... $ 9 .3 Computations 8 Hrs. @ 43.37 Hr:.......... 346.96- Surveyor 7 Hrs. @ 60.00 Hr':............ •60.00 y2o. oo Senior Tech. 7 Hrs. @ 148.20 Hr:............ 3566.8o Senior Engineer 45 Hrs. @ $67.48 Hr::......... 3036.00' 3o3h.60 Three Man Crew 16 Hrs. @ $111.00 Hr::........ 1776.00, Three Man Crew-O.T.- 4 Hrs. @ $133.20 Hr'........ 532.80, ` $ 11 03. N, &61 M Total Due per Contract ..............$ 8000.00 ✓ AMOUNT DUE $ 8000.00 - µ ... r 30 : r r . r. `, 3 •. r fir/..+ /V V carmen vincent gintoa6, architect n box 4625 professional building suite 110 kenai, alaska 99611 907 283.7732 ff�:v N711 Y982 October 27, 1982 `sue RECEIVEtf yc� . city of Ke +� �'pidillc Woofs 0 RL�a City of Kenai ���l�1Zl�tu4n� P.O. Box 580 Kenai, Alaska 99611 ATTENTION: Mr. Keith Kornelis, Director Public Works Department RE: Invoice for Architectural Services Kenai Municipal Airport Renovation and Expansion Project INVOICE Observation Services September 23 thru October 22, 1982 ......................$2,853.75 ✓ THANK YOU (.i ":r^.................. ......... ............ ......_ ...... .............. _._ C ^r._ ...... •—cam ............,._� 1 �rdt4 X 2 yi 6 3Y. co I� r � 3Si9 L N F %.,a AnchorageDenahTowers NorthCH2M . . 2S50 Denali Street, 81h Floor Anchorage, Alaska 99501 140HILL V2 engineers plaltners economists October 8, 1982 scientists Date K 12720. Z 2 City of Kenai Project No. 512 Client Ref. No. 11053 BOX 580 Invoice No. Kenai, AK 99611 Attn: Mr. Bill Brighton INVOICE --j For professional services from August 25, 1982 through September 24, 1982 regarding the Sewerage Projects Construction Services. For detail regarding this billing period refer to Progress Report t'•io. 41. Professional Services $1,273.91 � Expenses --387.25 ` TOTAL AMOUNT DUE THIS IMVOICC $1,661.16 bv91, e/civoo,Yvy nq5 y5 ..,..7...... 011:08:27 i j /AVA6tE ON RECEIPT OF INVOICE. FINANCE CHARGES WILL Of ASSESSED AT t PERCENT PER MONTH [OR MAXIMUM IVERMISSMU► UNDER TATE I{ EAWI ON ALL ACCOUNTS OVER m DAYS PAST DUE UNLESS STATEO OTHERWISE IN OUR CONTRACT, CH2M HILL en};inrc�rti l�lanrtt:rs CC0110111istS scientists October 7, 1982 K12720.82 ' 198Z UY CITY rnttlNl4r1AT10fJ Mr. Bill Brighton, Manager City of Kenai Box 580 Kenai, AK 99611 Dear Mr. Brighton: Re: Kenai Sewerage Projects Progress Report No. 41 The significant work items accomplished during the September billing period are summarized as follows: o Continued coordination of polymer pump removal/replacement. o Discussed paving completion with Don Brown. o Bob Richie conducted on -site Inspection of remaining punchlist Items. o Selected Malone Surveying to replace 14 monuments along Interceptor route; coordinated survey information and schedule with Malone. Remaining activities that are expected to be completed within the next month include the following: o Final inspection of paving. o Deliver final 06M Manual to City. o Replace interceptor monuments as directed by Jack LaShot. The following table summarizes cost data for engineering services through September 24, 1982. The task designations correspond with our Engineering Services Agreement, as amended through Amendment No. S. Anchorage ONke Denali Towers North, 25SO Denali Street, 8th floor, Anchorage, Alaska 99S03 907/278.2551 c Mr. Sill Brighton, Manager October 7, 1902 K12720.62 Page 2. { Previously This Task Authorized Billed Bill Total Services During $ 95,514 ✓ $94,012.20/ $ 292.30 $94,304.50 ' Construction On -site Inspection 192,992 ✓ 192,553.45/ 339.49 192,892.94 ' D3-8, E-1, 6 Special & Other 85,157 ✓ 79,114.19 1,029.37 80,143.56 Totals $373,663 $365,679.84/ $1,661.16 $367,341.00 Sincerely, �.Pivv � G��/,i�.�✓ • Loren D. Leman, P.E. bja:291:06 cc: Keith Kornelis Charles Brown WINCE • CORTHEII • BRYSON CONSULTING ENGINEERS p o !on 1041 907 203 4612 MA1, ALASKA 99611 October 6, 1982 80-45 City of Kenai :. OCT 1982 Box 590 Kenai, Alaska 99611 c NECEIVcU w c. City of Kanal Attention: Keith Kornelis -Public LYcas Dept •: Subjects 1980 Airport Electrical inspection •a �� G .. J / pla•.se corsider this final invoice for inspection Services for the subject project. Engineer 21.0 hhrs @ $55.00 $1,155.00 Electrical I 112.0%1rs @ $49.00 ✓ $5,488.00 Engineer Engineer III 436.0 �1rs @ $36.00 ✓ $15:696.00 crew Chief 1.0Jhrs (� $38.00 ✓ ✓ v38.00 ✓ 2-man survey party 40.5-'hrs @ $71.50 ✓ $2,895.75� $430.50 Typing 20.5 hrs @ $21.00 $2,297.50: Testing (invoice) $-2— 0 Travel (invoice) Total charges to date $28,052.75 3' �� �� Sys, 07 Previous amount paid Be Amount due 3 /07, EY �cn charges are correct and no pa�ment has I hereby certify that the above been received therefore. Very truly yours, WINCE-CORTHELL-BRYSON Philip W; Bryson. Coet,ec,i , x3.; cov 3 �3, ygces', J10 97 Philip W •,y,on I ! Also N C01110611 I I plank W Wine* / t WINCE • CORTHELL • BRYSON 37'/V I CONSULTING ENGINEERS P O Box 1041 907.263 4672 KINA1. AIASKA 99611 Sept, 15, 1982 82-6 City of Kenai d 0% Box 580 �tiy��VE0 Kenai, Alaska 99611 i� ; ct pat "Oils VIGO Subjects Engineering Servicess; Spruce Street Construction 'tv'• tiL Attentions Keith Kornelis Please consider this invoice for Engineering Services for the subject project through the period ending Sept. 18, 1982. Engineering Services Engineer I 14.0 hrs @ $52.00 — $728.00 Engineer III 36.5 hrs @ $38.00 $1,387.00 Technician 196.0 hrs @ $35.00 $6,860.00 ./ Typist 4.0 hrs @ $23'.00 $92.00 Testing Invoice (+108) $140.00 $154.00 Misc. Invoice (+10%) $33.62 $36.98 vK Sub-total.......................$9,257.99 Minus 10% retainage ............. $925.80 Previous Payments ................ $722.70 Total Amount Due ................$7,609.48 I hereby certify that the above charges are correct and no payment has been received therefore. Very truly yours, WINCE-CORTHELL-BRYSON W Philip W. Bryson, P.E.` /► P•rur 7.1 ... ........................ __ 1 DG/ x k -- _ ................_ 1 r. ............... fi Philip W 0,7ron P! Alon N Corrh�il ► t j� frank W Wlns• EP cps, ProvL1 .• C i n v WINCE • CORTHEII • BRYSON CONSULTING ENGINEERS P O flan 1041 907.203-4672 KENA1, AIASKA f>'611 City of Kenai Box 580 Kenai, Alaska 99611 zr, /V P-u Sept. 15, 1982 82-5 i� k`r�1lCW Subject: Engineering Services: `` 'Q i' Third Street and Second Street Construction Attention: Keith Kornelis Please consider this invoice for Engineering Services for the subject project through the period ending Sept. 18, 1982. Engineerina Services Engineer I 12.0 hrs @ $52.00 - $624.00- Engineer III 60.0 hrs @ $38.00— $2,280.00 Technician 246.0 hrs @ $35.00— $8,610.00 — Typist 2.0 hrs @ $23.00- $46.000 Testlab Invoice $875.00K(+10%) $962:50 Misc. Invoice $14.25 (+108) $15.68 oY. Sub -total ................. $12,538.18 Minus 10% Retainage ...... $1,253.82 / Previous Payments ........ $1,698.30 Total Amount Due.......... $9,586.06 I hereby certify that the above charges are correct and no payment has been received therefore. Very truly yours, WINCE-CORTHELL-BRYSON SPQ'4'-' w hilip W. Bryson. P E.% 7 .7. . "' , :" <UNAI 11 ry .... .............. ' c�,t...,��"- 'y l3 ecv, vo*` u •-� .....Fv-•�te. ...........�..- i A14: ,if 7 0 Philip W Hwson P I Alan N Gottholl P E flank W Winso P E I A /gr.�a,.J�ron� 'fi EC �%✓1'ro..l� //-3_�2 -4 1� I ="it 0 P, 1 1.1 401 E. FIREWEED LANE I ANCHORAGE, ALASKA 99303-2197 (907) 276.3770 � r ANCHORAGE • JUNEAU • BETHEL October 22, 1982 Mr. Jack LaShot City Engineer City of Kenai P.O. Box 580 Kenai, Alaska 99611 Dear Jacks Enclosed is the monthly billing for the Kenai Drainage Study. All tasks including the Final Report have been completed. The Final Report was sent to you on October 5, 1982. I anticipate a Final Billing on this project next month, that will contain a few hours work necessary to collect and send the documentation as required by our contract. Project documentation will be sent to you within two weeks. If you have any questions, please do not hesitate to contact me. It has been a pleasure to work with the City of Kenai, and we look forward to working with you again in the future. Sincerely, Jim Maclnn•is, P.E. Project Manager JM/mc J 1 401 E. FIREWEED LANE ANCHORAGE, ALASKA 995113-2197 (907) 276.3770 ANCHORAGE • LiCTOCER (38, t?81:, CITY OF KENAi P Q. Hox 580 KENAI, ALASKA 9 !6 , t JUNEAU C BETHEL 4 6I r•r to � � �I .;r�,.} �I'. Or C � •/�Jr/ is �� rt' f�; : � •, �, c OJ -r A ph r. INVOICE i40 2446 ;; tl.JECT: KENAI DRAINAGE BILLING 111RU PFR L.::", r.Nrjr-D I.C//I 8/02 17Al-:,N(:E FORWARD . - EPIC INEE:R/ ;EOLOGIC'T I 01. 50 HOURS ENGINEER/�;(=11LO4I:'r zf.1 34.23 1IOURS 'rECHNICTrd'J I 77. *0 HOURS 'I TECI•INICIAN it 7. I)0 HOURS 'TECHNIC fAIH ITI 17. 5,j HOUriS WORD PROCESSING t,PIRATOR 25,75 HOURS CLERICAL- 2.00 HOURS PROD. MANAGE-MLsNT-..c3sISTANT II -70 li UF7�a it MISC. SUP('LIFS, ,tt!'HORA��E 3a11. •.:� : 1. 1 J� Ta]T,•:L CURRzNT CHANGES rn;';�L VUE MIS iNVOICE rNCEREL'f YOURS HOWARD C. HOLTAN. C. mn i GP_4U. 00 2139. 87 i6,74. 79 : 553. 07 7 272. 16 1 540. 54 739. OS / 43. 20 / 21. 6;3 oY ,1,223. 37 ✓ :A 15207. 71 :r 1. d h & Z- :l-PPROVED ttY PITY CE MMAI CC 1 I! 11 MY MIAt1AC.f.R .y. ,( -MANGE ...L°5iQ 3L P 1'11°LIC wnRY.S kK. ;T;OR!JFY —� 04LITY CLERK �7 .....»....r, URIQUAL L:YY TO ......�M_!4"_ �..«.» ..».........»�.. -Ile / un..,.� �,u�,,,�,,.o•x�.... , CONF-3IJI_TING ENriNEf:-R Nfike-sn(l October 21, 1982 Keith Kornelis cr7 , Director of Public Works � = cr-'�62 -�crVeD Aox 580 City of Kehl City of Kenai Puhtto lyork8 Oapt .•� Kenai, Alaska•99611 , Subjects Lawton, Tinker, Walker, Rogers 1981 Street Improvements A Semi.-Pinal Estimate with Accompanying Pinal Construction Status and Completion Report Keiths Attached you will find the Semi-Pinal Estimate for the above noted project. The quantities and amounts have been checked and rechecked for accuracy. The Semi -Final Payment shows a balance due of 8177,918.37. As per our discussions with you and Jack LaShot, Item 39-Seeding does not show full payment] 113,375 MSF and $5,668.75 is being paid. This represents 508 payment and 50% payment due next summer - 1983, when the grass grows to City of Kenai's satisfaction. The Pinal Estimate could contain only one figure, $5,668.75. The contract thus is kept open. A Contractor's Release form is being sent to Quality Asphalt Paving. Until that form has been received, no payment should be made. Accompanying ccAccoomp y g the Sena i-PiEstimate you will find the Pinal and the Canpletion Report. Sincerelyr Justin Maile Project Engineer JM/k/27 PAY ESTIMATE CITY Ar KENAI f►:►,��� I of 7 N 0 : 6 / Project 1931 THIRD AND SECOND AVENUES ROAD IMPROVEMENTS Contractor Quality Asphalt Paving, Inc. Address 1711 East 82nd Avenue 0 0 0 0 Gi 0 0 ll Anchorage, Alaska 99507 Phone 344-8422 Project No. ;2-5 Period Fro �Fglln;aj to � ANALYSIS OF ADJUSTED CONTRACT AMOUNT TO DATE Original contract amount $ 127,095.00 ✓ Net change by change orders 3,7C4.99 ✓ Adjusted contract amount to date 130,799.99 q- ANALYSIS Of WORK COMPLETED Original contract work completed Additions from change orders completed Materials stored at close of period Total carnedo.& It �n� Less retainage of Col. -- Jpercent Total earned less retainageO-�� Less amount of previous; payment:'. Balance due this payment -C- 201-1,&G9.o'' /!'d C,g .o`I _c- 96,432.10' -43,456.91. =-'cc: Contractor Quality Asphalt Paving, Inc. Engineer Mince, Corthell, Bryson 4/c 7,0 y y 9." r ,, b-' p f- PAY ESTIMATE N 0 : G I— CERTIFICATION OF CONTRACTOR According to the best of ma• knowledge and h.•licf. 1 ccrtlfv that At items and amounts shown on the face of this Periodic Estimate for lr.irtial Payment are correct; that .ill work has been performed and.'or material supplied to full accordance with the requirements 111 the refurenced Contract, and at duly authorized deviations, substitutions, alterations, andior additions; that the foregoing is a true and correct stmcment of the contract account up to and inciulinR the last day of the period covered by this Periodic Estimate; :hat no part or the "Balance Duc This Payment" has been received, and that the undersigned and his subcontractors have -(Check arril"ahlo 11ne1 a. -- Ctimplicd with all the labor provisions of said contract. b. ^ Complied with all the labor provisions of said contract except in those instances where an honest dispute exists with re- apcct to .aid labor provisions. (it (b) is checked, dvscrrbe Mlefly nature of dispute.) Quality Asphalt Paving f7f' (Contractor) (Signature of thor(t epreaentative) ram— Title CERTIFICATION OF ARCHITECT OR ENGINEER f certify that 1 have checked and tetified the above and foregoine Periodic Estimate for ParrE!l Payment; that to the bast of my knowledge anJ belief it is a true and correct statement of work performed and for material •.upplivd by flit: contractor; that all • work And 'or material included in this Periodic Estimate has been inspected by me and or Lv my duty authorized representative or .t,ri,tants .end tnat it ha, bvcn pa•rlormed arld 'itt supplic.l in full accotdance with re•quircutents of the reference contract; an,l that partial af {f+.tyment .•Lamed and requvstcd by the contractor is correctly ctanrutc,i on tilt: basis of . work pertormeJ and. it mate- rial su iie7 J.ate. •.• •—_.. •. _ _ ... _. If 3 i Signed —(// Gr• r•` 1 taro e11r.•rl ... F l .. .-. wince, Cort1tAfhY 'fryson IL 7 k X .............. ....._ PREPAYMENT CERTIFICATION BY FIELD ENGINEER :. i J AE/ Cheek type n1 payment cerrffledr l '1 hate cbacked tilt, v,tuoaty al:.au,t th. .ontra,tor', smhellub. of Aaauatt., for C'.sitrilet P:lvment.r, file of tcs and report, of my $",p.nuns of thv rr..it-, u1.i thm p. n...it: rvl,•rh ,ubnattt t f+c tilt' .itchrtcet m11111u•mr. It 11 my 11pate.ni that the ,t.acenent of work retfurtot'd .1*1 r mat+ f t.11, ,upl (im.f 1, Ateurattr, that rhv ..mtract+d t•. ob,ert ai,; tilt (equitvmcnts of the contract..utd that flu• contractor ,hulas :+c paid the• .uu..unt p que,tc•1 AI.,.". 1 , ettily that Al work .ina ..r nt amnal, uudt r fit, a.,ntta, t h.i. ?deco ut p. , teJ b% rite -slid tit -it it h.t, been Ix-frotmed and "os t up• rlle-f in (full accorJatect• wish 11../rcquuvr.:vnr•. of film e•+art. Wince. Cortheill; %rywon (Odle) %yrn)%cd 1c„nuecanK offered tIL1.1 i I +I i�i f .i 1 r Q I WINCE • CORTHELL • BRYSON CONSULTING ENGINEERS ► O 5ox 1041 907.283-4672 KINAI, ALASKA 99611 October 13, 1982 82-5 Quality Asphalt Paving Box 2064 Kenai, Alaska Attentions Tom Pit Subjects Close out 2nd and 3rd Street Project Toms Due to the sudden rush to shut down your operations in the Kenai area there was not sufficient time to complete a semi final inspection, issue a punch list, or conduct the Final inspection with the City of Kenai untill this date. We are therefore recommending closing out the project subject to the following Work items being completed before payment is made. 1. Grade approach at Station 148 + 83 3rd street 2. Clean -out inlet end of culvert station 154 + 95 2nd Street and place 311 + rock and fill slope. 3. Grade road 4. Provide contractors release form if you have any questions contact me at this office or the City of Kenai. Very truly yours, WINCE-CORTHELL-SRYSON .!L-,t t 4 Casey E. Madden, Project Engineer Philip W Krysex ► 11 Alen N Gortheli 1! Frank W Wlete r I ,41L 302, y9vv0. r0 98' APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 PArF ONE OF 3 PAGES TO (Owner): City of Kenai PROJECT: Renovation and Expansion APPLICATION NO: 2 Distribution to: Q OWNER P.O. Box 580 Kenai, Alaska 99611 of the Kenai 14unicipal Airport Terminal Building pERIOOFROM:1 ARCHITECT 10 TO: /30/82 [10/Q CONTRACTOR Q ATTENTION: CONTRACT FOR: General Construction ARCHITECT'S NO: 0PROJECT , CONTRACT DATE: August 5, 1982 CONTRACTOR'S APPLICATION FOR CHANGE ORDER SUMMARY Change Orders approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS _ _ Approved this Month Number Dale Approved TOTALS Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that currenUsayment shown herein is now due, HALVORSON, Inc. - Date: _1oYuy GARCHITECT'S CERTIFICATE FOR PAY In accordance with the Contract Documents, based on on -site obser. vations and the data comprising the above application, the Architect certifies to the Owner that the Work has progressed to the point Indicated; that to the best of his knowledge, information and belief, the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT CERTIFIED. _ + f� PAY1 MIN T >N a m `a ILI m a ID�N LX Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... S 1.597.600.00 Net change by Change Orders .....................5 CONTRACT SUM TO DATE ........................ $ 1,597,600.00 ✓ TOTAL COMPLETED & STORED TO DATE ........... S 234.266.00 ✓ (Column G on G703) jr�- e*4 RETAINAGE% ......................... S or total in Column I on G703 234 266 00 ✓ TOTAL EARNED LESS RETAINAGE .................. S - _ LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $—� 98.00 PAYMENT DUE ......................... S 91,668.00 4000' e of: Washington County • Spokane„ scribed and s�e�orn to before �e tJ�s-2L1Stday of Ct• ,19 2 ary Public: Commission expires9 10/1/83 AMOUNT CERTIFIED ............................. S (Attach explanation if amount cer11 a differs from the amount applied for.) ARCHITECT: By: �. G �-�• z •t Date: This Certificate is not 4egoilable. 4he AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the owner or Contractor under this Contract. AIA DOCIS::.>-'ijlT G701 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIA A • 01978 `G70Z-1978 THE AMMICAN INSTITUTE OF ARCHITECTS, 1715 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 CONTIN1...slON SIIEET AIA DOCUMENT G702A I'ArA 2 3 emm. AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing CONTRACTOR'S signed Certification is attached. APPLICATION NUMBER: 2 In tabulations below, amounts are stated to Ilia nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. ARCIIITECT'S PROJECT NO: ITLM No. DESCRIPTION Of WORK SCHEDULED VALUE WORK COMPtETEt7 STORED MATERIALS TOTAL COMPLETED AND STORED TO DATE OAIANCE TO FINISH RETAINAGE Previous This A 6 C Applications D Apphcsoon E F GtD+E+F) HIC-G) I 1. Mobilization 47.900. 47,900.- $ 47,900. - 100 $ $ 2. Demolition 69,300. 34,650.- 6,930. 41,580. - 60 27,720. 3. Earthwork 35,900. 21,540. - 7,180. 28,720. - 80 7,180. 4. Fence & Landscaping 4,000. 4,000. 5. Concrete 50,000. 15,000. - 7,500. 22•,500. - 45 27,500. 6. Masonry 229100. 21,658.- 442. 22,100. - 100 7. Struct. & Misc. Steel 70,840. 28,336. 28,336. - 40 42,504. 8. Metal Joists & Deck 69,600. 69,600. 9. Rough Carpentry 112,200. 3,366. 3,366. 3 108,834. 10. Finish Carpentry & Cab. 26,800. 25,800. 11. Building Insulation 18,500. 1,850.- 1,850. 10 16,650. 12. Preformed Metal Siding 48,800. 48,800. 13. Built -Up Roofing & Roo Insulation 171,200. 171,200. 14. Joint Sealant 21500. 21500. 15. Steel Doors & Frms. 8,500. 81500. 16. O.H. Doors & Grilles 24,500. 24,500. 17. Entrance Windows & Glass & Glazing 63,600. 63,600. 18. Finish Hardware 19,000. 19,000. 19. Gypsum Drywall 19,700. 19,100. 20. Tile 17,700. 17,700. 121. Integrated Ceiling 71,100. 71,100. Carpeting 21,300. 21,300. 1'22. 23. Painting 40,600. 40,600. 24. Toilet Partitions 4,400. 4,400. 25. fire Fighting Devices 630. 630. 26. Identifying Devices 9,900. 91900. 27. Pedestrian Control 630. 630. Continued on Page 3 'SUB TOTAL OR TOTAL AIA OOCUMENT 6707A • CONTINUATION SHEET • MARCH 1911 EDITION • AIMS • 0 1971 THE AME141CAN INSTITUTE Of ARCHITECTS,1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 I 3 OF 3 2 Ds MCI IN191 RVAINALI ,700. ,500. ,800. ,000. ,800. ,300. ,970. ,500. ,300. ,300. ,500. ,000. ,600. ,300. ,610. ,856. ,730. ,000.. ,300. ,500. ,920. � s l tNc APPLICATION AND CERTIFICATE FOR PAYMENT A1A 00('VMf Nr c702 I'A6I ON[ Of PAWS IO (OW11e1): I'ROlIC:I: APPI.ICATION NO:Three! Distribution to: '• Cily of K4'11r11 rifl(1 Senior CilAzenu Cotimunit-y Center , PERIOD FROMTd9/74/R2 f`1 OWNFR 1-1 ARCIIITECT Box Kenrl i , Alrlslin 99611 T010/7.5/82 (`a CONTRACTOR 0 All'LNf1C)N: CONI A_CTFOR: ARCIIITLCT'S lJ �e`c,;rdovn PRO)E(.T NO: Construction_ CONTRACT I)ATf: fIR/f12/R2 ---�-- CONTRACTOR'S APPLICATION FOR I AY N T Application is made for Payment, as shown below, in connection with the Contract, Continuation Sheet, AIA Document G703, is attached, CI IANGE ORULR SUMMARY_ - - 7 The present status of the account for this Contract is as follows: ( h,u,l;r (hdnr+ a{gno�ed M)AITIONS UEbl1CTK)NS ORIGINAL CONTRACT SUM . . g 818, 777 . ill prcuuus nlunlhs by v _0 It1FAl _ Net change by Change Orders S Apptln-A Ifll'. %imilll I/ CONTRACT SUM TO DATE ........................ S 819,777. �i1111111Pr l; d1P AI/pfl/11'tl %�t i%� i'r wj 277, 552. 1T liIV, ' O O TOTAL COMPLETED & STORED TO DATE ...........S (Column G on G7t)31 _0 _ i RETAINAGE % or total in Column I on G703 777 552. TOTALS TOTAL EARNED LESS RETAINAGE .................. S Us,t c,an µc by Cbango Urders� (i3 192,116. the utl(h millnod Conlr.le-lur rvrtihes that let the best of Isis knowledge LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... S infotnlallon and belief the Willie eoventd by this Application for I'd►nu>nl has br'nn cmnplevA in ac ordanrn ssdh the Cnnitact po(u• r r3 ments, that all anlrlunls have been paid by hills for Work for whit Is 85,436. 1- promos C,ertifnales for Ilayrnent were issued and payments received ,M iI CURRENT PAYMENT DUE ......................... S-- tr als the l miet, and that current payment shown herein is now due. p) u I CON TRAC�R: � v � % r State of: ii.GLt Q-�' County of - Subscribed and swo n to before me this - day of LO4 Notary Public: �� •�Lr t� �.c''1�cescG- rt' * 191/.9 ,• Z 1. C - .:'� C % 8y;"'. Al " �" —L�y% Date: c' i� J My Commission elcpir !� ff ARCHITECT'S CERTIFICATE FOR PAYMENT. ry,�JAMOUNT CERTIFIED .... , ........ I ........... 5_._ (AINch explanation if amount c ►hfied differs from the amount applies/ tor.) In nr ronl,rnre sulh Ili.• ( its, we I Dole gowns%, b.Isvel rill ron- slit- oIsser• ARCIIITECT: / sabons and tl1r• (1.l4r nnnposmg Ihn above appbrauun, the Are biter 1 / rrrUhns Lr Ihu (h:nrr that Ilu• Wotk has pinitre'-wl it) the point _ indurated; that In ties, best of Isis knowledne, tntnrntllson and beY� lief, 0 Date: -.-. m b s'fj� 7�— Ihn clualay ill du• Work Is in arrtrnlantn with the Contract Draw and that tile. Cnnitarlor is entitled lip payment lot the AMOUN 1 This Corlificaln s not negotiable. The- AAIOUNT CERTIFICfI is payable only to 1 e Contractor moot,; C.ERTIFIFU, named herein. Issuance, payment and acceptance of payment are without prejudice, to any tights of the Owner or Contratlor under this Contract. MA Docvar4i mot • APPIX AIU1N AND 0P..Ill If Alf IOR 1'AVM[kF • AI'PII 19711IUITION .0A• • r' tree -+ Till AWRWAN IN',111111F fit AR('llllr( I°., 171i NIW VORK AVI.' [Jt, %.%%'., N'ASIII%l,1ON, 04". ;Leer, GUY-1970 CONTINUATION SHEET AIA!)OCOMENI (;70.3 DACE 2 or 3 PAGES AIA Document 4702, API'I.IC'ATION ANI) (1141111C:ATr: FOR PAYMLNI, conlaininl; A11I11 (CATION NUMIJER: Three Conlrac.lor's signed Cerhfitation i, alla(hed. APPI.IC'AIION DATE: 10/25/82 In tabulations beloW, arno(ult, are staled to the nearest dollar. 1'ERIOI) rROM:n9/ 24/82 Use Column I on Contracts Where variable relainage for line items may apply. 'fO:10/25/82 III ECT'S PROIECI NO: A u c n E r C H 1 III tt pFti('RIPTI(tN ()I WORK S(:HLpULEU WORK COMPLETED rOTAL COMMETED AND STOKED y� RAIANCE RtrAINAGE This Application Nit �'AIUC Pnwious Apphiabons TO UAfE rD4 C 10 : CI TO FINISH Wo.k in Place Stored Materials p,,,t in D or EI ,000. ,000. - - -0- 5 ,000.-- 100 2 TEMPORARY UTILITIES 2,872. 2,872. -0- -0- 2,872.-- 100 -0- 3 SEWER & WATER 6,600. 6,600. -0- -0- 6,600,0' 100 -0- 4 EXCAVATE & FILL 51,680. 41,344. 1n,336. -0- 51,680.' 100 -0- 5 FOOTINGS 8,800. 8,8m. -0- -0- 8,800.- 100 -0- 6 INTERIOR CONCRETE 12,800. 12,800, -0- -0- 12,800 - 100 -0- 7 EXTERIOR CONCRETE 9,400. 9,400. -0- -0- 9,400., 100 -0- 8 INSULATION (SUB GRADE) 2,500. 2,500. -0- -0- 2,500.' 100 -0- 9 FOUNDATION 15,500. 15,500. -0- -0- 15,500.o 100 -0- 10 LUMBER ROUGH 37,000. -0- 24,050. 9,250. 33,300.- 90 3,700. 11 LUMBER FINISH 3,000. -0- -0- -0- -0- ' -0- 3,000. 12 HARD14ARE ROUGH 1,800. 1,800. -0- -0- 1,800.' 100 -0- 13 HARDWARE FINISH 7,000. -0- -0- -0- -0- � -0- 7,000. 14 CARPENTRY ROUGH 36,400. -0- 27,300. -0- 27,300.-o 75 9,100. 15 CARPENTRY FINISH 2O,nOO. -0- -0- -0- -0- - -0- 20,000. 16 MECHANICAL ROUGH 100;000. 32,000. 7,000. -0- 39,000.- 39 61,000. 17 MECHANICAL FINISH 22,900. -0- -0- -0- -0- - -0- 22,900. 18 ELECTRICAL ROUGH 35,000. 3,500. -0- -0- 3,500.- 10 31,500. 19 ELECTRICAL FINISH 25,000. -0- -0- -0- -0- - -0- 25,000. 20 METAL ROOF 60,000. -0- -0- -0- -0- -0- 60,000. 21 SIDING 25,000, -0- -0- 7,500. 7,500.- 30 17,500. 22 INSIILATTON & V.B. 17,0On. -0- -n- -0- -0- -0- 17,000. 23 SHEET ROCK 19,800. -0- -0- -0- -0- ' -0- 19,800. 24 TAPING 12,000. -0- -0- -0- -0- ' -0- 12,000. 25 PAINTING EXTERIOR 7,625. -0- -0- -n- -0- - -0- 7,625. 26 PAINTING INTERIOR 10,000. -0- -0- -n- -0- -0- 10,000. 27 JAMBS & DOORS 8,200. -0- -0- -n- -0- -0- 8,200. 28 GLASS 32,000. -0- -0- -0- -0- ---0- 32,000. 29 CABINETS 12,500. -0- -0- -0- -0- ' -0- 12,500. $ 656,377., S 191,116 S 68,686. $16,750. $ 276,552J $379,825. AIA ':UMENT G703 - CONTINUATION SHEET it APRIL 197A EDITION - AIA" - 1976 THE, _RICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE., N.W., WASHINGTON, 1, _ 10006 �-' G703 —1978 r- ell, CONTINUATION SHEET AIA 00CUMF.NT G703 PAGE 3 Of 3 PAGES A AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICAI ION NUMBER: wee Contractor's signed Certification is attached. APPLICATION DATE:10/ 2 5/82 In tabulations below, amounts are stated to the nearest dollar. PERIOD FROM:09/ 24/132 ` Use Column I on Contracts where variable retainage for line items may apply. TO:10/ 2 5/82 ARCI IITFCT'S PROIECF NO: A n C 1) E F (i tl 1 ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED TOTAL COMPLETED AND STORED % BAIANCE RLTAINAGIE This Application No. VALUE Previous TO DATE tG :-CI FO HNISH Snxrd Materials lot Apphulionc Wo.k in Place n EI ID+L+It f 30 TOILET PARTITIONS 4,200. -0- -o- - -0- 4,200. 31 TOILET ACCESSORIES 2,50n. -n- -0- - -0- 2,500. 32 TILE 20,00n, -0- -0- -0- 20,000. 33 FLOOR COVERING 18,nno, -0- -n- - -0- 18,000. 34 KITCHEN EQUIPMENT 50,000. -0- -0- -0- 50;OnO. 35 LANDSCAPING 2,40n, -0- -0- - -0- 2,400. 36 ROLL -UP DOOR 2,400. -n- -0- - -0- 2,400. 37 FIREPLACE & B-B-Q 3,000. -0- -0- -0- 3,000. 38 SIGNS 2,100. 0— -0- -0- 2,100. 39 SURVEYOR 1,noo, 1,00n, 1,000. - 100 -0- 40 ALTERNATE #1 32,nno. -0- -0- - -0- 32,000. 41 ALTERNATE 62 24,800. -n- -0- - -0- 24,800. $818,777. $192,116. $ 68,686. $16,750. $277,552. $541,225. 44 AIA DOCUMENT GM • CONTINUATION SHEET • APRIL 1978 EDITION • AIAS • © 1978 4 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 i I i ,l �i i 1 G703 —19M f Page 1 October 24th. 1982 We the undersigned citizens of the city of Kenai Alaska do here -by petition the City Council for the purpose of expressing our desire to have the road known as Kaknu paved with public monies. That portion of Kaknu running between Tinker lane and Candlelight drive was excavated and backfilled in preparation for paving two summers ago and has not been maintained in a proper manner therefore rendering hardships to the citizens useing the street to axcess their homes. We agree that the paving of this street should become a top priority of the city of Kenai during the 1983 construction season.All signers of this petition live either on or adjacent to Kaknu street or use Kaknu street on a regular basis to get to and from their homes. i I 'i 1( � 1 f .� � -~ - Page 2 '- Page 3 - --------------------------------------------------------------- ----------------- --------------------- ------------- ---------���..-------- ---------- { f l Ail - William D. McCool Attorney at Law Suite 320, Drumheller Building • Walla Walla, Washington 99362 • (509) 525.2630 October 13, 1982 Timothy J. Rogers, Esquire�:� City Attorney -• City of Kenai P.O. Box 580 Kenai, AK 99611 Re: ACI vs. City of Kenai Dear Tim: I received a copy of the motion for withdrawal by attorney and substitution which I would presume by now has been signed by the court. Because my client has indicated its wish to settle this matter, I am offering to accept the sum of $1000.00 to dismiss this claim with each party to bear its own costs and attorney's fees. The $1000.00 figure represents a settlement not only for the loss in business sustained by ACI as a result of .the dilatory tactics of the contractor at the airport but also represents the dollar amount which ACI believes it lost out on as a result of having to put up drapes in the lounge as a result of a cleaning done by the janitor service at the airport which resulted in scratching the surface of the windows in the lounge. Please let me know your thinking on this matter as soon as reasonably possible. Sincerely yours, William D. McCool WDM:es cc: client file //V �o CITY OF KENAI lod CapiW 4 41ad" P. O. BOX $80 KENAI, ALASKA 99611 TELEPHONE 283 • 7533 October 27, 1982 William D. McCool Attorney at Law Suite 320 Drumheller Building Walla Walla, Wa 99362 Res ACI vs. City of Kenai Dear Bills Received your letter of October 13, 1982 on October 19, 1982 but was unable to review the file until October 27th. I anticipate that I will be conferring with Ben Delahay in the near future for any input he might have insofar as supplementing materials in the file. It is my impression from your letter and a review of the file that your offer is as to all claims by your client against the City of Kenai. Please inform me if I am incorrect in this assumption. I have no indication as to the feelings of Council on this matter but will attempt to ascertain their desires during their next session. As soon as I have any indication as to the desires of Council, I will communicate the same to you. Since ely, , 11 l � iv Roge fr City Attorney TR/md William D. McCool Attorney at Law Suite 320, Drumheller Building • Walla Walla, Washington 99362 • (509) 525.2630 .- October 13, 1982 -- Timothy J. Rogers, Esquire •*r:r�• , City Attorney City of Kenai P.O. Box 580 Kenai, AK 99611 Re: ACI vs. City of Kenai Dear Tim: I received a copy of the motion for withdrawal by attorney and substitution which I would presume by now has been signed by the court. Because my client has indicated its wish to settle this matter, I am offering to accept the sum of $1000.00 to dismiss this claim with each party to bear its own costs and attorney's fees. The $1000.00 figure represents a settlement not only for the loss in business sustained by ACI as a result of.the dilatory tactics of the contractor at the airport but also represents the dollar amount which ACI believes it lost out on as a result of having to put up drapes in the lounge as a result of a cleaning done by the janitor service at the airport which resulted in scratching the surface of the windows in the lounge. Please let me know your thinking on this matter as soon as reasonably possible. Sincerely yours, William D. McCool WDM:es cc: client file l ='/l/ F0 JAY S. HAMMOND, BOYERNOR DEPART.'51"NT OF REVENUE 201 EAST 9TH. AVENUE ALCOHOLIC BEVERAGE CONTROL BOARD ANCHORAGE, ALASKA 99501 October 25, 1982 C^ T i98? Janet Whelan, Clerk City of Kenai P. 0. Box 580 Kenai, AK 99611 Dear Ms. Whelan: Listed below is the action taken by the Alcoholic Beverage Control Board at its meeting of October 7, 1982, in Anchorage, concerning liquor license applications in the City of Kenai. Approved designation as bona fide restaurant/eating place for: La Fiesta; James H. & Heln J. Stephens; C. Plaza; Mail P. 0. Box 2697, Kenai; restaurant/eating place license. Little Ski -No Drive Inn; Ronald S. Yamamoto; Spur Hwy - Gusty Subd.; Mail Box 4363, Kenai; restaurant/eating place license. Sincerely, J Patrick L. Sharrock Director vk KENAI PENINSULA BOROUGH REGULAR ASSEMBLY MEETING SEPTEMBER 21, 1982; 7:30 P.M. �. BOROUGH ADMINISTRATION BUILDING SOLDOTNA, ALASKA - A G E N D A - Page No. A. CALL TO ORDER I B. PLEDGE OF ALLEGIANCE I C. INVOCATION: Mr. Crapuchettes I D. ROLL CALL I E. SEATING OF NEW ASSEMBLYMEMBERS (none) F. APPROVAL OF MINUTES OF September 7, 1982 1 Approved G. COMMITTEE REPORTS a) Finance (Douglas, Crawford, Schaefermeyer) 1 b) Local Affairs (McGahan, Corr, McBride, McCloud) I (c) Public Works (Brandon, Glanville, Arness) i (d) Education/Legislative (Fischer, King, , Crapuchettes, Jean, Dimmick) I = (e) Land Disposal (Crapuchettes, Brandon, Corr) 1 j g Special Tax (Jean, Arness, Dimmick) I i H. AGENDA APPROVAL 2 I. ORDINANCE HEARINGS (a) Ord. 82-69 "Authorizing the Receipt of a Grant n t e ount of $4,S00,000 from the State General Fund to the Kenai Peninsula Borough = ? South Peninsula Hospital Service Area for Hospital Construction" (Mayor) 2 Enacted (b) Ord. 82-70 "Rezoning a Portion of Block 8, cea— n�Subdivision, (Proposed Tracts A $ B) to Limited Commercial (CL) District in the City of Seward" (Mayor) 2 Enacted (c) Ord. 81-64 "Amending Sec. 2.12.080 of the Borough Code of Ordinances to Authorize an Allowance to Assemblymembers for Use of the Personal Automobile on Borough Business" (McCloud) 2 Enacted (d) Ord. 82.57 "Amending Ch. S.16 of the Borough o e o rdinances to Exempt Purchases of Fuel Oils for Hearing from the Borough Sales Tax" (Arness) Failed 9/7; Recon. Crapuchettes 3 Failed (e) Ord. 82.71 "Establishing the Position of a Reconsid. eputy orough Attorney" (Mayor) 3 Enacted J. INTRODUCTION OF ORDINANCES (a) Emergency Ord. 82-78 "An Emergency Ordinance Postponing the ate en Second Half Tax Bills Shall be Mailed, And The Date When Payments Become Due" (Mayor) 4 Enacted (b) Emergency Ord. 82-79 Sub. "Appruving The Emer- gency Purchase Ut A Diesel Generator Set, 275 Kilowatts" (Mayor) 4 Enacted fI (c) Ord 82.80 "Authorizing The Receipt Of $1,000,000 tote unicipal Aid For Municipalities Provided By HC SHB 148 Chapter 101 (Finance) 1982 For Borough Road Capital Projects" (Mayor) 4 Set for P 10-12 j (d) Ord 82-81 "Authorizing The Receipt Of $1,000,000 tare ocal Service Roads 4 Trails For Munici- palities Provided By HCS SB 148 (Finance) 1982 For Local Service Roads 4 Trails Projects" 4 Set for 10-12 (e) Ord. 82-82 "Amending Section 5.16.020 Of The oroug ode Of Ordinances To Provide A Borough Sales Tax Of 1 Percent" (McGahan 4 Fischer) 5 Defeated K. CONSIDERATION OF RESOLUTIONS (a) Res. 82-181 "Petitioning The President And Congress Of the United States To Ban The Export Of High Technology For Use In Communist Weaponry" (Glanville and Davis) 5 Adopted (b) Res. 82-185 "Awarding A Contract To Mullikin surveys To Conduct Preliminary Surve Work For Anchor River Road, Phase II" (Mayor 5 Adopted (c) Res. 82-166 "Providing For The Acquisition Of Rights -Of -Way On And Across Lot One (1) And Lot Three (3), August Knight Subdivision, Located In The Homer Recording District, For The Realignment Of North Anchor River Road"(Mayor) 6 Adopted (d) Res. 82-175 "Amending Res. 82-154, and Reallo- cating Municipal Assistance Grant Funds to Various Capital Improvements Projects Within the Borough" (Glanville, Dimmick) Adopt w/Recon 6 Reconsid. � (e) Res. 82-187 "Amending Resolution 82-175 And Failed Reallocating Municipal Assistance Grant Funds To Various Capital Improvement Projects Within The Borough" (Schaefermeyer) 6 Adopted (f) Res 82-188 Sub. "Urging The Modification Of The ra t an or The Chugach National Forest" (Corr) 7 Adopted (g) Res. 82-189 "Urging the State of Alska, Depart- ment o Environmental Conservation, and the Alaska Housing Finance Corporation to Suspend Its Proposed Rule Regarding Septic System Tes- ting" (Fischer/Jean/McGahan) 7 Adopted !� L. PENDING LEGISLATION (a) Ord. 82-72 "Authorizing the Receipt of $3,825 from the State of Alaska, Dept. of Natural Resources, for the Purchase of Fire Fighting Equipment and Personnel Training" (Bear Creek) (Mayor) Hearing 10-12 (b) Ord. 82-73 "Authorizing the Receipt of $2,450 from the State of Alaska, Dept. of Natural Resources, for the Purchase of Radios, and Fire Figghting Equipment" - (Ridgeway) (Mayor) Hearing 10-12 (c) Ord. 82-74 "Authorizing the Expenditure of Borough Funds to Proceed with the Construction Document Phases of Architectural Services for the Proposed Public School Projects for the Homer High School, Kenai Central High School Auditorium, Kalifornsky Beach Elementary School, Tustumena Elementary School, Sterling Elementary School, and the Susan B. English Elementary School" (Mayor) Hearing 10-12 -a (d) Ord. 82.75 "Amending Sec. 1.20.030 of the Borough Code to Provide that the Purchase Orders for Equipment for New School Facilities Shall be Issued Within Nine Months After the School Facility Has Been Occupied by the Borough" (Mayor) Hearing 10-12 (e) Ord. 82-76 "Authorizing the Receipt of $S,000 from the State of Alaska, Dept. of Natural Resources, for the Purchase of Various Fire Fighting Equipment" (Nikiski) Mayor Hearing 10-12 M. FORMAL PRESENTATIONS WITH PRIOR NOTICE UPON MATTERS NOT ON THE MEETING AGENDA (none) N. MAYOR'S REPORT (a) Memo 82.162 Filing of Eminent Domain, East Road 7 Approved (b) Change Order, Mackey Lake Road (c) Halbouty Road Progress (d) Port Graham Invitation (e) Negotiated Sales Resolutions 0. OTHER BUSINESS (a) Furniture and Equipment List, Cooper Landing Addition, Purchase for New Construction Accounts (Anchor Point, Nikiski and Ninilchik Schools) 8 Approved (b) Expressing Grief and Offering Concolences to the Family of Lillian Marie Walli (McBride) 8 Approved (c) AML Conference, Valdez Nov. 8 thru Nov. 13 (d) Approval of List of Election Judges October S and 26, 1982 Borough Elections. 9 Approved P. ASSEMBLY AND MAYOR'S COMMENTS 9 Q. PUBLIC COMMENTS AND PUBLIC PRESENTATIONS UPON MATTERS NOT CONTAINED IN THE ASSEMBLY'S AGENDA FOR THE MEETING R. INFORMATIONAL MATERIALS AND REPORTS 10 S. NOTICE OF NEXT MEETING AND ADJOURNMENT (October 12, 1982) i' KENAI PENINSULA BOROUGH REGULAR ASSEMBLY MEETING MINUTES SEPTEMBER 21, 1982; 7:30 P.M. BOROUGH ADMINISTRATION BUILDING SOLDOTNA, ALASKA E A. CALL TO ORDER The regular meeting of the Assembly was called to order by Pres. John Davis at 7:30 p.m. B. PLEDGE OF ALLEGIANCE i C. INVOCATION: Rev. Michael Minogue, Assembly of God As Rev. Minogue was unable to attend the meeting, Assemblymember Crapuchettes gave the invocation. D. ROLL CALL PRESENT: Assemblymembers Crawford, Davis, Dimmick, Douglas, Fischer, Glanville, Jean, McBride, McCloud, McGahan, Schaefermeyer, Arness, Brandon, Corr, Crapuchettes; Mayor Thompson, Admn. Asst. Best, Finance Director Barton, Atty. Kashi, Engineer Conyers, Dpty. Clerk Brindley ABSENT AND EXCUSED: Assemblymember King E. SEATING OF NEW ASSEMBLYMEMBERS (none) F. APPROVAL OF MINUTES OF PREVIOUS MEETINGS The minutes of September 7, 1962 were approved with one correction to the date in the motion on page 4, changing 111982" to 11198311. G. COMMITTEE REPORTS (a) Finance (Douglas, Crawford, Schaefermeyer) Mr. Douglas reported the committee voted support for Ord. 82-69, 82-71, 82.78 and 82-79, but were split on Ord. 82-64, 82.57, and 82-82 with two members present. i (b) Local Affairs (McGahan, Corr, McBride, McCloud) Mrs. McGahan reported the committee met and sup ported Ord. 82-69 and 82-70 with a unanimous vote, Ord. 82-64 received one dissenting vote and Ord. 82-57 received a split vote. They voted Do Pass on Ord. 82.71, Res. 82-181, 82-185, 82-186, 82-187 and 82-188. The committee had no recommendation on Res. 82-175. (c) Public Works (Brandon, Glanville, Arness) Mr. Brandon reported the committee met and discussed Res. 82-185, lj 82-286 and 82.187, recommending adoption of each. (d) Education/Legislative (Fischer, King, Crapuchettes, Jean, Dimmick) Mr. Fischer reported no meeting has been held. (e) Land Disposal (Crapuchettes, Brandon, Corr) f Mr. Crapuchettes reported the subject of discussion at tonight's meeting was borough lands that could be made available under the agricultural lands designation. is '1 (9) Special Tax (Jean, Arness, Dimmick) h � Ms. Jean reported no meeting has been held. i KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING. SEPTEMBER 21, 1982 H. AGENDA APPROVAL Pres. Davis reported the withdrawal by administration of Res. 82-182, 82-183 and 82-184'and the addition of Res. 82-189 as Item K(j). Also noted were Substitute Emergency Ord. 82-79 and Substitute Res. 82-188. There was no objection and so ordered. Mr. McBride regretted Ord. 82-77 establishing the Anchor Point Fire and Emergency Service Area was not on the agenda, requesting it be placed on the next agenda and that the people present to be heard on this subject be allowed to speak. Pres. Davis reported he has asked this item be delayed until the second meeting in November because of the elections and resulting constraints. Mr. McBride stated he would like to see it resolved earlier so that a budget could be formulated within the deadline if the service area should be approved by the voters. Pres. Davis stated people to be heard could speak under Item I(f). ASSEMBLYMEMBER DIMMICK MOVED THE SECOND MEETING OF NOVEMBER BE HELD IN ANCHOR POINT IN ORDER TO GIVE THE COMMUNITY OPPORTUNITY TO SPEAK TO THE ASSEMBLY AS A WHOLE. Mrs. McGahan requested if the assembly moves its meeting place to Anchor Point for this session that the agenda contain this item only so people who wish to be heard on other items will not have extra travel. VOTE WAS CALLED AND MOTION PASSED BY A VOTE OF 14 YES, 1 (Brandon) ABSTAINING. I. ORDINANCE HEARINGS (a) Ord. 82-69 "Authorizing the Receipt of a Grant in tile Amount of $4,500,000 from the State General Fund to the Kenai Peninsula Borough South Penin- sula Hospital Service Area for Hospital Construction" (Mayor) The ordinance was read by title only as copies were available for the public. Public hearing was opened and as no one wished to be heard, was closed. ASSEMBLYMEMBER McCLOUD MOVED THE ENACTMENT OF ORD. 82-69 AND WITHOUT DISCUSSION IT WAS PASSED BY UNANIMOUS VOTE. (b) Ord. 82-70 "Rezoning a Portion of Block 8, Ocean - view bubMision, (Pro osed-Tracts A $ B) to Limited Commercial (CL5 District in the City of Seward" (Mayor) The ordinance was read by title only as copies were available for the public. Public hearing was opened and as no one wished to be heard, was closed. ASSEMBLYMEMBER MtCLOUD MOVED THE ENACTMENT OF ORD. 82-70 AND WITHOUT DISCUSSION IT WAS PASSED BY UNANIMOUS VOTE. (c) Ord. 82-64 "Amending Sec. 2.12.080 of the Borough Code of Ofdinances to Authorize an Allowance to Assemblymembers for Use of the Personal Automobile on Borough Business" (McCloud) The ordinance was read by title only as copies were available for the public. Public hearing was opened and as no one wished to be heard, was closed. ASSEMBLYMEMBER McCLOUD MOVED THE ENACTMENT OF ORD. 82-64 AND WITHOUT DISCUSSION IT WAS PASSED BY VOTE OF 10 YES TO 5 NO; Dimmick, Douglas, J Fischer, Glanville and McGahan voting No. r- KENAI PENINSULA _BOROUGH ASSEMBLY REGULAR MEETING. SEPTEMBER 21, 1982 (d) Ord. 82-57 "Amending Ch. 5.16 of the Borough Code o r nances to Exempt Purchases of Fuel Oils for Heating from the Borough Sales Tax" (Sales Tax Comte) Amended and defeated 9/7; Recon. by Crapuchettes r ASSEMBLYMEMBER CRAPUCHETTES MOVED TO RECONSIDER ORD. 82-57. It was pointed out that the copy in the packet had not been corrected to reflect amendments made at the last meeting and the sponsors had asked their names be withdrawn. Assemblymembers Crapuchettes, McGahan and Fischer offered to sponsor the amended ordinance. Atty. Kashi reported the memo on the desk is in response to a question from the Clerk regarding reconsideration of the ordinance a second time stating since the first request for reconsideration was at introduction. it should properly have been termed a reintroduction; only the second occasion, following the db-eat which came after amendments were made and public hearing held, was actually reconsideration. Mr. Crapuchettes stated the ordinance as amended will reduce taxes without adding to the tax burden somewhere else, which is one of the goals of this assembly. Mr. Schaefermeyer believed the first step should be to cut expenses. Of the $6.7 million local share designated for schools, two thirds came from the sales tax which would otherwise have come from property tax. With new facilities being built, school costs will be going up over the next several years. He could not foresee less spending on schools when this is one item the electorate seems to support. Mr. Douglas believed if there are funds available, a project to use them will arise, therefore the place to begin is to collect less tax. He stated this is the only means the assembly has to control spending in either the school district or borough government. ' Mayor Thompson stated the borough is obligated to provide for schools, i solid waste and to some extent, roads. The burden is there and funds must be raised in one way or another to meet the commitments. Mrs. Dimmick stated the time of the year to consider a tax cut is at approval of the budget. She commented the sales tax taxes the people who send children to school and thereby benefit. Originally the ordinance was written to provide relief on fuel costs while considering the effect of inflation and raising the $500 ceiling on sales tax to I $750 which would balance the proposal. As amended it would be I „ unworkable. Mr. Fischer stated he supports appropriating what is needed for schools lF �! but he believed this cut could come out of the Surplus of the borough. 1 VOTE WAS CALLED AND RECONSIDERATION FAILED BY A VOTE OF 7 YES TO 8 NO; Davis, Douglas, Fischer, McBride, McGahan, Brandon, Crapuchettes voting Yes. (a) Ord. 82-71 "Establishin the Position of a Deputy y� oroug ttorney" (Mayor # ASSEMBLYMEMBER McCLOUD MOVED THE ENACTMENT OF ORD. 82-71. Mrs. Dimmick spoke against the ordinance stating a paralegal position _ was approved in the budget and she believed this should be tried before a change is made. . I Mayor Thompson stated Mr. Delahay will be joining the borough as attorney beginning October 1st for seven months. During that time he li would like Mr. Delahay to help in the selection of another attorney and the determination as to whether a second one is needed. Establishing the position does not mean the position will always be filled. VOTE WAS CALLED AND ORD. 82-71 ENACTED BY A VOTE OF 9 YES TO 6 NO; j Crawford, Dimmick, Fischer, Jean, Schaefermeyer and Arness voting No. i - 3 I I i I I i i t ;I N KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING. SEPTEMBER 21, 1982 (f) Representatives from Anchor Point Bob Craig thanked the president for the opportunity to speak. He reported it is very difficult for communities without a municipal classification to raise funds to support fire and emergency vehicle activity. Equipment is expensive and although some is donated, repair and upkeep cost more than can be raised through volunteer efforts. Grants are available to groups with government support through service area or city. In addition, insurance for volunteers is not available and risks are more than people should be asked to take. If the borough had fire protection powers, a small grant for each small community would take care of the utilities and general maintenance needed. Carol Aprill reported in the last election, 409 voted in Anchor Point ` Precinct and she did not believe it is fair to allow 40 persons at a community hearing to speak for 409 voters. She urged the question to be placed on the ballot. Mr. Craig spoke to timing of the election reporting the initial petition was turned in the early part of June believing there was plenty of time to bring the matter to a vote and if approved organize in time to submit a budget by January as is required of service areas. If this deadline is not met, there will be no funds for another two years. J. INTRODUCTION OF ORDINANCES (a) Emer enc Ord. 82-78 "An Emergency Ordinance Postponing t e ate en Second Half Tax Bills Shall be Mailed, And The Date When Payments Become Due" (Mayor) ASSEMBLYMEMBER McCLOUD MOVED THE ENACTMENT OF EMERGENCY ORD. 82-78 AND IT WAS ENACTED BY UNANIMOUS VOTE. (b) Emer enc Ord. 81,19 Substitute "Approving The Emergency urc ase ese enerator Set, 275 Kilowatts" (Mayor) ASSEMBLYMEMBER McCLOUD MOVED THE ENACTMENT OF THE SUBSTITUTE. Mr. Fischer reported he had received a better price from a Seattle firm. Pres. Davis asked whether this would prevent the down time the borough computer has had due to power outages. With 37 terminals being fed information, a lot of time is being wasted. Mayor Thompson reported the generator would not accomplish this; a system of batteries that would prevent a break for the computer is very expensive, although it has been considered. Mr. Barton reported that even with the generator when there is an outage, two to four hours recovery time will be lost. Estimated cost of a battery system would be between $40,000 and $80,000. THE ORDINANCE WAS ENACTED BY A VOTE OF 14 YES TO 1 NO; Fischer voting No. (c) Ord 82-80 "Authorizing The Receipt Of $1,000,000 tat uFunnicipal Aid For Municipalities Provided By HC SHB 148 Chapter 101 (Finance) 1982 For Borough Road Capital Projects" (Mayor) ASSEMBLYMEMBER McCLOUD MOVED THE INTRODUCTION OF ORD. 82-80 SETTING HEARING DATE OF OCTOBER 12 AND IT WAS APPROVED BY UNANIMOUS VOTE. (d) Ord 82-81 "Authorizing The Receipt Of $1,000,000 ate ocal Service Roads 4 Trails For Municipalities Provided By HCS SB 148 (Finance) 1982 For Local Service Roads 4 Trails Projects" (Mayor) ASSEMBLYMEMBER McCLOUD MOVED THE INTRODUCTION OF ORD. 82-81 SETTING HEARING DATE OF OCTOBER 12 AND WITHOUT DISCUSSION IT WAS APPROVED BY UNANIMOUS BALLOT. - 4 - KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING, SEPTEMBER 21. 1982 (o) Ord. 82.82 "Amending Section S.16.020 Of The Borough .oJ-Urdinances To Provide A Borough Sales Tax Of 1 Percent" (McGahan 4 Fischer) ASSEMBLYMEMBER McGAHAN MOVED THE INTRODUCTION OF ORD. 82-82 SETTING HEARING DATE OF OCTOBER 12. Mrs. McGahan referred to discussion of a tax decrease on heating fuels stating this is a simple way of reducing tax without hurting the cities. Mr. Corr questioned the feasibility of collecting only 18 against the administrative costs. Also, there is no guarantee the cities won't absorb the other It. In answer to Mr. Fischer's question, Mr. Barton reported the borough surplus at this time is $3 million; the 2% sales tax brings in approximately $4 million annually. Mr. Fischer believed a cushion of $1 million following the tax cut would be sufficient. Ms. Jean spoke for a stable tax rate provided by the 21 sales tax. ASSEMBLYMEMBER McGAHAN MOVED TO AMEND SECTION 2 TO READ "THIS ORDINANCE TAKES EFFECT ON DECEMBER 31, 1982". MOTION APPROVED BY UNANIMOUS CONSENT. ASSEMBLYMEMBER JEAN MOVED TO DELETE THE SECOND "WHEREAS" REFERRING TO DEFEAT OF PAST PROPOSALS. MOTION FAILED BY A VOTE OF 7 YES TO 8 NO; Crawford, Dimmick, Jean, McCloud, Schaefermeyer, Arness and Corr voting Yes. Mayor Thompson reported the 1982-83 budget letter projected a surplus of $2,9$0,000; carrying that surplus into 1983-84 would provide a zero balance. For 1984-85 the mill rate is projected to go to 4.S under present circumstances bringing a surplus of $1,605,000. Additional revenue may come in, but nothing that can be counted on at this time. Mr. Fischer believed a lot of money will be made on the bond issues which has not been figured into the surplus. VOTE WAS CALLED AND ORDINANCE DEFEATED BY A VOTE OF 7 YES TO 8 NO; Davis, Douglas, Fischer, McBride, McGahan, Brandon and Crapuchettes voting Yes. K. CONSIDERATION OF RESOLUTIONS (a) Res. 82.181 "Petitioning The President And Congress tiai—Te"United States To Ban The Export Of High Technology For Use In Communist Weaponry" (Glanville and Davis) ASSEMBLYMEMBER GLANVILLE MOVED THE ADOPTION OF RES. 82-181. Mr. Glanville spoke against allowing large companies to sell component parts for use by communists and in favor of supporting President Reagan In his stand on the issue. Mrs. Dimmick spoke against the assembly spending its time on issues not relevant to its responsibilities. VOTE WAS CALLED AND THE RESOLUTION ADOPTED BY A VOTE OF 12 YES TO 3 NO; Dimmick, Jean and Arness voting No. (b) Res. 82-18S "Awarding A Contract To Mullikin Surveys 0 Con3uct Preliminary Survey Work For Anchor River Road, Phase II" (Mayor) ASSEMBLYMEMBER McCLOUD MOVED THE ADOPTION OF RES. 82-185 AND IT WAS ADOPTED BY UNANIMOUS VOTE. S - r KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING SEPTEMBER 21 1982 (c) Res. 82-186 "Providing For The Acquisition Of g tiRTT s-8TWay On And Across Lot One (1) And Lot Three (3). August Knight Subdivision, Located In The Homer Recording District, For The Realignment Of North Anchor River Road" (Mayor) ASSEMBLYMEMBER DIMMICK MOVED THE ADOPTION OF RES. 82-186 AND IT WAS ADOPTED BY UNANIMOUS VOTE. (d) Res. 82-275 "Amending Res. 82-iS4, and Reallocating municipal Xssistance Grant Funds to Various Capital Improvements Projects Within the Borough" (Glanville, Dimmick) Recon. King ASSEMBLYMEMBER MCGAHAN MOVED TO RECONSIDER RES. 82-175. Archpriest Targonsky of Kenai Russian Orthodox Church stated the Ninilchik parish has tried for about 20 years to get a road to the church and cemetery built. Priority has been mentioned in relation to road building and he felt one sought so long should have priority. It would also be a great help to the American Legion which has a cemetery adjoining the church cemetery. Tourists must trespass through private property in order to get to the church. A 4-wheel drive vehicle is required to drive the existing road and many parish members do not have one. Marion Hylen spoke in favor of the resolution stating in her 3S years in Ninilchik she has walked the hill for many weddings and funerals but the effort is increasing as well as the use of the church and cemetery. Mayor Thompson reported the road was originally an alternate to the Oilweil Rd. and a state project, but the bid came in over the amount allocated for this portion. The road is half completed at this time; the entire project to cost $60,000. Mrs. McGahan believed a principal is involved here. Road projects have historically been a political football until Res. 81-100 setting priorities for road construction was adopted. Bringing in this project at this time is against the resolution. There was a discussion concerning public or private use of the cemetery and with a statement from the attorney it was determined the use of the American Legion cemetery is intended for the entire community as public use. Mrs. Dimmick referred to a letter from Greg Encelewski to the assembly in favor of construction of the road. VOTE WAS CALLED AND RECONSIDERATION FAILED BY A VOTE OF 3 YES TO 12 NO; Douglas, McGahan and Crapuchettes voting Yes. (e) Res. 82-187 "Amending Resolution 82-17S And a oca ng Municipal Assistance Grant Funds To Various Capital Improvement Projects Within The Borough" (Schaefermeyer) ASSEMBLYMEMBER SCHAEFERMEYER MOVED THE ADOPTION OF RES. 82-187. Mr. Schaefermeyor reported a study by Trans Alaska Engineering funded by the borough outlined a sequential phase for bringing the Resurrection River Road to secondary highway status, providing access to Exit Glacier and serving a substantial residential neighborhood. The report identifies design cost at $120,000 for intermediate upgrading which can be transferred from the contingency account of East End Road now complete. Mr. McCloud reported since the installation of the bridge to Exit Glacier the traffic count is close to 10,000, qualifying the project -"' under criteria set by Resolution 81-10u. 6 - KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING SEPTEMBER 21 1982 Mr. McBride spoke in favor of the transfer as a representative of the East End Road area feeling fortunate the bids on that project came in at a lower than estimated cost. RES. 82-187 WAS ADOPTED BY A VOTE OF 14 YES TO 1 (McGahan) N0. (f) Res 82-188 Substitute "Urging The Modification Of e Draft an or a Chugach National Forest" (Corr) ASSEMBLYMEMBER CORR MOVED THE ADOPTION OF RES. 82-188 SUB. ASKING UNANIMOUS CONSENT AND IT WAS SO ORDERED. (9) Res. 82-189 "Urging the State of Alaska, Department or Environmental Conservation, and the Alaska Hous:ing Finance Corporation to Suspend Its Proposed Rule Regarding Septic System Testing" (Fischer/Jean/McGahan) ASSEMBLYMEMBER FISCHER MOVED THE ADOPTION OF RES. 82-189 AND WITHOUT DISCUSSION IT WAS UNANIMOUSLY ADOPTED. L. PENDING LEGISLATION (a) Ord. 82-72 "Authorizing the Receipt of $3,825 from the State of Alaska, Dept. of Natural Resources, for the Purchase of Fire Fighting Equi ment and Personnel Training" (Bear Creek) (Mayor (Hear 10-12) (b) Ord. 82.73 "Authorizing the Receipt of $2,4SO from the State of Alaska. Dept. of Natural Resources, for the Purchase of Radios, and Fire Fighting Equipment" (Ridgeway) (Mayor) (Hear 10-12) (c) Ord. 82-74 "Authorizing the Expenditure of Borough Funds to Proceed with the Construction Document Phases of Architectural Services for the Proposed Public School Projects for the Homer High School, Kenai Central High School Auditorium, Kalifornsky Beach Elementary School, Tustumena Elementary School, Sterling Elementary School, and the Susan B. English Elementary School" (Hear 10-12) (d) Ord. 82-75 "Amending Sec. 1.20.030 of the Borough Code to Provide that the Purchase Orders for Equipment for New School Facilities Shall be Issued Within Nine Months After the School Facility Has Been Occupied by the Borough" (Mayor) (Hear 10-12) (e) Ord. 82-76 "Authorizing the Receipt of $S,000 from the State of Alaska, Dept. of Natural Resources, for the Purchase of Various Fire Fighting Equipment" (Nikiski) (Mayor)(Hour 11-16) M. FORMAL PRESENTATIONS WITH PRIOR NOTICE UPON MATTERS NOT ON THE MEETING AGENDA N. MAYOR'S REPORT (a) Memo 82-162, Filing of Eminent Domain, East Road ROW Mayor Thompson reported the borough has been unsuccessful in obtaining about 1/30th of an acre of land necessary for the safe and economical construction of Homer East Road Phase 1. The owners, who reside in Texas, have refused to sell at a fair price after 7 months of negotiation. Reluctantly, he has directed the attorney to prepare a I egal complaint for taking the land by eminent domain and to deposit twice the assessed value of the portion to be taken, 51,500, in court toust for the avoid delaying construction of wners. It is sthistroadsecure hethe maximumtofppublicy safety. Engineer Conyers explained to the assembly with drawings why it was necessary to cut the road at this particular angle considering the slope and soils of the area. - 7 - N KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING. SEPTEMBER 21. 1982 In answer to a question as to payment, Atty. Kashi stated that according to Alaska law the borough would be liable for all attorney's fees if the price was set at just appraised value and it could be found that value was even 10% off. Using twice the amount is a safety measure to avoid later cost. The matter will receive a fair hearing in court within 30 days to determine what would cause the greatest public good with the least private injury. Mr. Douglas stated objection to taking land through the eminent domain process. Safety factors and liability of the borough were discussed in view of the fact the road will be a school bus route and heavily traveled. Mr. Conyers reported an engineer's consideration of any change at this point would result in a year's delay in the project. ASSEMBLYNE14BER McCLOUD MOVED TO APPROVE THE MAYOR'S MEMORANDUM. FOLLOWING FURTHER DISCUSSION AND A BRIEF RECESS, VOTE WAS CALLED AND MOTION APPROVED BY A VOTE OF 11 YES TO 4 NO; Douglas, McGahan, Corr and Crapuchettes voting No. (b) Change Order, Mackey Lake Road Project Mayor Thompson reported he has approved a change order in the amount of $27,366 to perform additional clearing and grubbing work as well as culverts, etc. (c) Halbouty Road Mayor Thompson reported there has been considerable difficulty in obtaininb right of way for this project and final recommendation may be to gravel the portion complete at this time and go no further. Also, there appeared to a conflict of interest for the construction surveyor, McLane, to do the computation of quantities for the project so a change in Mike Tauriainen's inspection contract was made to include the surveying, an increase of $35,725. (d) Port Graham invitation The Mayor reported receipt of a letter from Village Pres. Walter Meganack asking assembly members, school district and administration representatives to meet in Port Graham to discuss how they might obtain some of the S8 168 funds for some needed projects. Assemblymembers indicating a desire to go were Crawford, Dimmick, Fischer, Glanville and Jean. (e) Negotiated Sales Resolutions The Mayor reported there would be from 6 to 12 resolutions for negotiated land sales coming to the assembly for several meetings beginning in November. 0. OTHER BUSINESS (a) Furniture and Equipment List, Cooper Landing Addition, Purchase for New Construction Accounts (Anchor Point, Nikiski and Niniichik Schools) ASSEMBLYMEMBER FISCHER MOVED TO APPROVE FURNTURE AND EQUIPMENT LISTS AS NOTED ABOVE AND APPROVED BY THE BOARD OF EDUCATION. MOTION APPROVED BY UNANIMOUS CONSENT. (b) Expressing Grief and Offering Concolences to the Family of Lillian Marie Walli (McBride) ME ASSEMBLYMBER McBRIDE MOVED THE ADOPTION OF THE RESOLUTION HONORING MRS. WALLI AND ASKING IT BE SENT TO THE PRATT MUSEUM AND SENIOR CITIZENS CENTER AS WELL AS HER FAMILY. ADOPTED BY UNANIMOUS BALLOT. (c) AML Conference, Valdez Nov. 8 thru Nov. 13; Registrations 8 - f KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING SEPTEMBER 21 1982 (d) Approval of List of Election Judges October 5 and 26, 1982 Borough Elections. ASSEMBLYMEMBER MCCLOUD MOVED TO APPROVE THE LIST OF ELECTION JUDGES FOR THE BOROUGH ELECTIONS AND IT WAS APPROVED BY UNANIMOUS CONSENT. P. ASSEMBLY AND MAYOR'S COMMENTS Mr. Fischer asked the attorney to research the statutes regarding real or implied powers to determine whether the borough can spend municipal aid funds or revenue sharing for such projects as fire stations or equipment for volunteer groups in various communities outside cities. Mr. Fischer asked the Mayor to check the progress on the scoreboard repair at Soldotna High School. Mr. Brandon apologized for his vote on Res. 82.175 stating he had voted on his feelings rather than adhering to the policy set out in Res. 81-100 and regretted offending Mrs. McGahan by his stand on the issue. Mrs. Dimmick asked the Mayor what the current status of the legal department was. Mr. Thompson reported Mr. Kashi is working on a part time as needed basis until October 1st when Mr. Delahay will become fulltime borough attorney. Mrs. Dimmick requested draft of an ordinance to purchase land in the City of Homer for the new high school. Ms. Jean reported the League of Women Voters is sponsoring a candidates forum on Sept. 25 at the Community College beginning with the assembly candidates at 6 p.m. Mr. Schaefermeyer requested information on the borough's use of change orders. Mr. Thompson stated if a contract has been approved by the assembly and a change comes through which does not exceed the amount approved, the change order can be approved by the Mayor. If funds must come from another source, the item must come back to the assembly. Mr. Schaefermeyer reported there has been considerable flooding in the Seward area and asked if the civil defense director has looked into remedies for the situation. Since it is a continuing problem he had hoped for a flood plain ordinance to prevent further construction in areas prone to this problem and providing a means for purchase of flood insurance. Mayor Thompson reported having received a considerable number of calls regarding the problem and the Civil Defense Director had observed the situation but there appeared to be little that could be done; really nothing during flood stage. Mr. Crapuchettes commented on the lengthy discussions held between assemblymembers and stated a lot of meeting time could be saved if members would call administration for answers prior to meetings. He stated it would be to everyone's advantage if the assembly would do its educating on its own time. Mr. McCloud referred to a written report on the Seward Elementary School construction problems stating funds for remodeling were taken out of the capital projects budget because there were no written plans for this or other projects at that time. Of perhaps more critical need Is the leaking roof situation in the high school and a severe sweating problem in the elementary school which is causing additional damage. He requested a capital projects appropriation ordinance for remodeling the pods to be on the next agenda or one following. Mr. McCloud asked the status of pending law suits and Atty. Kashi reported the abortion issue is being handled by an outside firm, but the status of the balance will be contained in a letter to the auditor, copies of which could be mailed to the assembly in the near future. Mr. Crapuchettes reported a request from the Lands Committee that administration write a resolution to encourage the state to insure the grazing leases in the southern half of the peninsula are actually being utilized. - 9 - - :tu.�... _ �xaa bra ��•F ;.,.;.tip=— %: KENAI PENINSULA BOROUGH ASSEMBLY REGULAR MEETING SEPTEMBER 21 1982 Pros. Davis requested the attention of the borough electrician on the voting board and other items which need repair. Q. PUBLIC COMMENTS AND PUBLIC PRESENTATIONS UPON MATTERS NOT CONTAINED IN THE ASSEMBLY'S AGENDA FOR THE MEETING Mr. Targonsky asked the status of the land sale which went to court and the Mayor reported the case is with the Supreme Court; it is expected the decision will be made fairly soon since the Zobel case is finished. R. INFORMATIONAL MATERIALS AND REPORTS S. NOTICE OF NEXT MEETING AND ADJOURNMENT (October 12, 1982) The meeting adjourned at 11:37 p.m. Date approved October 12, 1982 ATTEST: y res ent puty norougn .eri-7'- 10 - i EGULARPENINSUASSEMBKENAI LY BOROUGH JMEETING TOBER 26, 1982: 7:30 P.N. BOROUGH ADMINISTRATION BUILDING SOLDOTNA. ALASKA • A 0 E N D A- A. CALL TO ORDER Assembly Dimmick S. PLEDGE OF ALLEGIANCE Douglas Gillespie C. INVOCATION: Rev. Norman Sanders. 1st Baptist. Nikiski Click Jean D. ROLL CALL Keane w..•, ,.. ,q B. SEATING OF NEW ASSBINBLYMEMBBR3 KingMcBride McCloud (a) Assembly Reorganization McGshan 1. Election of President Stephens Z. Election of Vice President Arness 3. Appointment of Parliamentarian by President Casey 4. Appointment of Committees by President Corr Crapuchette: F. APPROVAL OF MINUTES OF OCTOBER 12. 1982 Crawford 0. COMMITTEE REPORTS (new committees to be appointed) H. AGENDA APPROVAL 1. ORDINANCE HEARINGS (a) Ord 62.84 "An Ordinance of the Kenai Peninsula oroug ,.Authorizing and Providing for the Issuance of Not to Exceed $3,160,000 of General Obligation Service Area Bonds of the Borough for the Purpose of Raising Funds to Pay the Costs of Hospital Construction in the South Kenai Peninsula Hospital Service Area in the Borough, Fixing Details of Said Bonds. Providing for the Form and Manner of Sale of Said Bonds. and Pledging the Full Faith and Credit Olt the South Kenai Peninsula Hospital Service Area of the Borough to the Payment Thereof" (Mayor, Req. SKPHSA Board) 1. INTRODUCTION OF ORDINANCES (a) Ord. 82.96 "Authorising Receipt of $44,771 from the tat3 a T Y Tlaske for the Borough Local Service Roads i and Trails (LS04T) Program" (Mayor) K. CONSIDERATION OF RESOLUTIONS II (a) Res. 82-193 "Amending Resolution 82-91 and Reallo- eat ng un cipal Aid Grant Monies Appropriated in Borough Ordinance 82-30" (Mayor) POSTPONED 10-12.82 ` {!� (b) Res. 82.194 "Authorizing a Telephone Utility Reloca- f c on greement with Glacier State Telephone Company for the vfyers/Strawberry Road Construction Project" if (Mayor) POSTPONED FROM 10-12-82 (c) Res. 62.19S "Authorizing an Electric Utility Reloca- t on greement with Homer Electric Association for the Myers/Strawberry Road Construction Project" (Mayor) POSTPONED FROM 10.12.62 (d) Res. 82-202 "Granting a Utility Easement Across oroug +tented Lands to Homer Electric Association" -- (Mayor) (a) Res. 82-203 "Urging Better Enforcement of Grazing ease egu ations Covered Under 11 AAC 60. and Authorizing Legal Action By the Mayor" (Crapuchettes) i � tl � J r� r, 1 (f) Res. 82.204 "Authorizing Payment to Glacier State Tel op one ompany for Utility Relocation on Longmere Lake Access Road, and Transferring Funds from Borough Contingency Account to Longmere Lake Access Road Utility Account' (Mayor) (g) Res. 82.IOS "Accepting the Proposal of Professional es gn soctates, to Provide Design Services for Resurrection River Road. Phase t, for an Amount Not to Exceed $1O7,7191, (Mayor) (h) Res. 82.206 "Authorizing the Application for and ce pt o Funds for a Rural Development Assistance Grant on Behalf of the Bear Creek Fire Service Area in the Amount of $91,95O for the Purchase of a Tanker. and Authorizing A pointment of a Grant Management Committee" (Mayor L. PENDING LEGISLATION (a) Ord. 62.77 Revised "Establishing the Anchor Point Piro and emergency Service Area to Provide Fire Protection and Ambulance Services, and Providing for an Elected Board" (Mayor) Nearing 11.16 (b) Ord. 82-SS "Rezoning Lot 28, Block 12. Original Townsite Within the City of Seward, to Limited Commercial (CL) District" (Mayor) Hearing 11.16 M. FORMAL PRESENTATIONS WITH PRIOR NOTICE UPON MATTERS NOT ON THE MEETING AGENDA N. MAYOR'S REPORT 0. OTHER BUSINESS (a) Appointment of Representative to the Cook Inlet Aquaculture Association Board (b) PFuo nitureman equipment Lists. Nikiski and Anchor P. ASSEMBLY AND MAYOR'S COMMENTS Q. PUBLIC COMMENTS AND PUBLIC PRESENTATIONS UPON MATTERS NOT CONTAINED IN THB ASSEMBLY'S AGENDA FOR THE MEETING R. INFORMATIONAL MATERIALS AND REPORTS S. NOTICE OP NeXT MEETING AND ADJOURNMENT (Nov. 2, 1962) I �, �114 v l� All 0 RnC.:IVrL) October 25, 1982 OCT Mfe 1982 When something drops rapidly it is bound to take a big bounce off 1:61-6$'tww4 and that happened last week with tax-exempt bond rates. The G.O. Index was back up to 9.69 and the Revenue Index to 10.471. There was bound to be a correction from the frenzied market of the prior week and also as a result of the flood of issues that a better market will bring out of the woodwork. It is anybody's ua ,.a guess these days as i to what level of fo» i _ __ j _ t �_i____ • _ t— Ila interest rates will constitute a good bond market, but we continue to recommend pro- ceeding with as I ua permanent �- — financing at this • ,ln time. 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ALASKA 99611 T11,110NON! 25! . 7536 October 28, 1982 TOs Kenai City Council FROM: Planning & Zoning Commission SUBJECT: ORDINANCE 816-82 -AMENDING KMC 17.20 TO REQUIRE MANDATORY CHARGES FOR PUBLIC WATER SYSTEMS At the regular meeting of the Planning & Zoning Commission on October 27, 1982, the Commission reviewed the above ordinance per your request and heard comments from Mr. Tim Wizniewski and Father Targonsky. It was the decision of the Commission that more input was needed from the public before making recommendation to you. A public hearing has been scheduled for the Planning & Zoning Commission on November 10, 1982 at 7:00 p.m. in the City Council Chambers for this purpose. The recommendation will follow the public hearing. Submitted at the request of Chairman Castimore j1 r f KENAI PLANNING S 'ZONING CON.51ISSI0v Kenai City Hall Regular Meeting, October 13, 1982 Jack Castimore, Chairman H rQ 1. ROLL CALL Present: Jack Castimore, Jim Blanning, Lee Lewis, Mary Quesnel, Bob Roth, Hal Smalley, Dr. Turner 2. PUBLIC HEARINGS a. Variance Request: 15' Sideyard Setback for trailer in Helen Jones Subdivision, Mr. John Jackson The Commission reviewed the material submitted by Mr. Jackson, Chairman Castimore called for either Mr. Jackson or anyone from the audience who would like to address the variance, no one was present. Commissioner Blanning stated that he did not feel that the request fit the criteria for a variance, that all of the conditions called for in the request for a variance was not met. MOTION: Commissioner Turner moved to approve Resolution PZ82-23, seconded by S- Commissioner Blanning. VOTE: Motion failed with unanimous roll call vote 3. AGENDA APPROVAL Chairman Castimore requested representative from the Parks b Recreation Commission, Sally Bailie be added to the agenda under 6-a.a and Dr. Hause at some point later in the meeting when he returned, and under 5-c Capital Improvements, and the addition of. 4 preliminary plats. All additions were approved unanimously. 4. APPROVAL OF MINUTES of September 22, 1982 MOTION: Commissioner Smalley moved the minutes of 9/22/82 be approved, seconded by Commissioner Roth. Motion passed unanimously Rift i KENAI PLANNING AND ZONING COMMISSION Page 2 ( Regular Meeting, October 13. 1982 ,- 5. OLD BUSINESS a. Lease Application: Additional 100' of land adjoining the current land leased by Dairy Queen, Thomas M. Ackerly & Patrick M. O'Connell Bill Brighton explained to the Commission that this application is over a year old, the reason being that the area had to be platted. The plat is now done and the application requests approval. Commissioner Blanning asked for an update on the lease, Bill Brighton stated that there was none that he was aware of. Construction is planned on the site but no specifics were available, only that the facility would be used for a combination retail and office space, and no time line was made, only that construction would begin in the spring. Commissioner Blanning felt that a time line would be appropriate along with an update in the application in those areas that were not complete. Chairman Castimore asked that this application be placed on the agenda for the next meeting, the Commission agreed. b. Extension of Temporary Permit for Trailer, Cason's Casing Crews Inc., Mr. William Burtram Mr. Burtram appeared before the Commission to explain that he was requesting the extension for one year until the living quarters above the building housing the business could be completed. The reason for the trailer was housing for a person to watch over the business. Dr. Turner asked Howard Hackney if there were any objections from the building code standpoint, Mr. Hackney indicated there were none and further that the city would probably begin billing Mr. Burtram for water and sewer that he has been hooked up to as this is not a normal use at this site. Mr. Burtram stated there would be no problem. i; MOTIONS Commissioner Turner moved, seconded b Commissioner y Quesnel to approve a temporary permit to Mr. Burtram for one year only. VOTE: Motion passed unanimously Bill Brighton asked Mr. Burtram for clarification if he would object should the City bill him for water and sewer, Mr. Burtram indicated there would be no objections on his part. f M) �J KENAI PLANNING 6 ZONING COMMISSION Regular Meeting, October 13, 1982 e. Capital Improvements Page 3 There had been only one formal proposal for Capital Improvements submitted at the work session by Chief Winston and this will be placed on the items for prioritization. Both Harbor Commission and Parke 6 Recreation Commission have not yet presented their lists. Commissioner Turner introduced his resolution as requested at the last meeting. Dr. Turner read the resolution and explained his reasons for doing so. MOTIONS Commissioner Turner moved to approve Resolution PZ82-31, Capital Improvements, seconded by Commissioner Roth. Dr. Turner explained for the record that slot of time, energy, money, and work went into the prioritization of capital improvements and then 6v that decision project to be sidetracked through the course of the year, and it looked like someone took aim with a shotgun at our capital improvements prioritization and proceeded to go hither and yonder. If the list is not going to be followed why waste the time and this includes the public's time in public hearings. VOTE: Motion passed with unanimous approval 6. NEW BUSINESS a.a. Mrs. Sally Bailie of the Parks 6 Recreation Commission Mrs. Bailie appeared before the commission requesting support of the Planning 6 Zoning Commission in the matter of the gymnasium. After much deliberation the Commission had come up with the idea that cedar siding or the siding that is already there is much prefered. The Commission contacted Mr. Blazy regarding his bid and found that wooden siding wood be $9,000 less than the original bid of $625,000. Council has tentatively decided to go with steel siding and that the youth center will also be included in the steel siding increasing the cost an additional $19,000 over the basic bid. The Commission felt that apart from cost, for aesthtic reasons, wooden siding would be better, with the youth center being an example of how wooden siding is holding together. Commissioner Lewis asked if Mrs. Bailie knew why the Council had changed the recommendations of the wooden siding, Mrs. Bailie said perhaps it was due to the upkeep. Commissioner Lewis asked if the building ------�._ % KENAI PLANNING; & ZONING COMMISSION Regular Meeting, October 13, 1982 Page 4 would then be like a strand building. It would be more similar to the high school pool area. Another consideration for keeping the costs down was perhaps the purchase of two of the lots the gymnasium and youth center sit on, thus saving a portion of the draw from the general fund, and pointed out that the Senior Center now going up is wooden siding. It was further pointed out that steel siding is not tamper proof or damage proof and is rather ugly, especially if it is damaged or dented. MOTION: Commissioner Turner moved to support the endorsement of the Parks & Recreation Commission on the concept of the wooden siding for the proposed gymnasium for financial and aesthetic reasons, seconded by Commissioner Smalley. VOTE; Motion passed by unanimous roll call vote a. Special Considerations 25' Setback Encroachment = Ryan's Subdivision Mr. Mark Passe Mr. Passe and Mr. McLane were present for presentation and explained the location of the house further explaining that the request is to ,. remove a cloud on the title and that when an asbuilt is done, they are required to show the setbacks as they are shown on the plat, when they are replatted the setback line is removed. Mrs. Glick indicated that the Borough does not require setback lines on plats and also stated that the Borough Planning Commission had tabled this item pending notification by the Kenai planning commission and also due to the lack of action taken on the McBride vacation request. It was pointed out that this was not a case similar to the request made by Mr. McBride for several reasons, one being that no portion of a right-bf-way is requested and also an asbuilt has been submitted -where the other request had a definite reluctance to do an asbuilt, and in this case there is no hardship to the city. Perhaps the best procedure would be to remove the setback lines from the plat. Tim Rogers excused himself from comment on the issue since his wife owns the lots, however did quote the codes that would be appropriate; 21.76.220 (c) KMC 14.10.090 dealing with setbacks, variances, and conditional uses, and pointed out a variance would not be appropriate. f KENAI PLANNING & ZONING COMMISSION Regular Meeting, October 13, 1982 Page 6 e. Preliminary Plat: Neether Subdivision - Resolution PZ82-21 The Commission reviewed the plat which is zoned Rural Residential and is situated in the Candlelight Linwood area. MOTION: Commissioner Smalley moved, seconded by Commissioner Roth to approve Resolution PZ82-21 with correction of negative findings 8, 9, 10. VOTE: Motion passed with unanimous approval g. Preliminary Plat: Eagle Rock Ent. Subdivision - Resolution PZ82-24 The Commission reviewed the plat noting that a more detailed status of surrounding land was needed. MOTION: Commissioner Turner moved to approve Resolution 82-24, Eagle Rock Ent. Subdivision with correction of negative findings of 7.8.9, seconded by Commissioner Smalley. ' VOTE: Motion passed unanimously h. Preliminary Plat: Glass Subdivision - Resolution PZ82-25 The Commission noted that the plat showed a garage on the lot line of ` the subdivision, Mr. McLane explained that he did not have an accurate location of a center line alignments but was sure that the garage was further away than drawn and that the drawing of the garage that close was a precaution. Mr. McLane further explained that there had been a similar situation and the way it was corrected was to put a note on the plat that the garage could remain, but if there ever were a fire or some type of reason for the garage no longer being in that location it could not be rebuilt on the same location and would have to meet all requirements. Tim Rogers indicated a pre-existing nonconforming use would fall on this plat, and that the inclusion of item 11 would cover the problem should it arise later. The plat can be approved as it is. For the record, the motion will indicate correction of item U . Mrs. Glick suggested that approval could be granted contingent upon submittal of an asbuilt prior to final plat approval. It was decided that this item will be added as #12. MOTION: Commissioner Turner moved to approve Resolution PZ82-25 with corrections of 8.9,10,11 and that 12 will read "with approval of an asbuilt submitted ` prior to final plat approval; seconded by Commissioner Roth. There were no objections. KENAI PLANNING & ZONING COMMISSION Regular Meeting, October 13. 1982 Page 5 MOTION: Commissioner Turner moved to recommend an exception to the building setback line requirements and that these be removed from the plat, in Lot 1 Block 1 Ryan Subdivision, seconded by Commissioner Smalley. Mr. McLane explained the details of removing the setback lines and platting and Chairman Castimore asked if Mrs. Glick would bring the intent of the Commission to the Borough. VOTE: There were no objections. b. Pat Wheeler - Uniform Fire Code Mrs. Wheeler was not in attendence and this item will return to the agenda at her request at a later date. C. Preliminary Plat: Burnett Subdivision - Resolution PZ82-19 Jack LaShot explained the reason for the numbers of plats submitted which is the result of letters sent out by the City Manager requesting property owners to submit preliminary plats by a certain date in order for the City to place sewer and water services to these projects. Those plats in the area of Candlelight and Linwood will be rezoned by the city to meet the requirements of the city services. The deadline date for those plats bordering 2nd Avenue is October 15th, the rest have been extended. Chairman Castimore indicated that there has been a confusion over deadlines in that he has received phone calls at home from property owners asking for clarification. Bill Brighton explained that 2nd Street borders Evergreen, Haller, and McKinley but Is a project that is planned for completion prior to spring and those people have an October 15th deadline while immediately behind that is a project that will not start until next spring. The Commission reviewed the plat with the positive and negative findings asking that the government lot number be shown on the final plat, and that access to lots be by cul-de-sac only showing access to lots. MOTION: Commissioner Blanning moved to approve Resolution PZ82-19 Burnett Subdivision with correction of negative findings 8,9,10,11,12, seconded by Commissioner Smalley. VOTE: There were no objections. 1� KENAI PLANNING & ZONING COMMISSION Page 7 Regular Meeting, October 13, 1982 Commissioner Smalley indicated the importance of handling this plat In this manner the city will end up with problems further down the line. I. Preliminary Plat: Mattfield Subdivision - Resolution PZ82-26 The commission noted that setbacks are not shown and item 11 asks if the house indicated meets the zoning code and is an asbuilt necessary before final approval. Mr. McLane indicated that this is an asbuilt location of the house and does fall within the 25' setback requirement. This subdivision is located at Lawton Drive and Linwood Lane. Mrs. Glick was asked if an asbuilt would be necessary at the Borough level, Mrs. Glick stated that she did not feel it would be. MOTION: Commissioner Smalley moved to approve Resolution PZ82-26 Mattfield Subdivision with correction of negative findings 8,9,10,11 with addition of "setback" to item 11, seconded by Dr. Turner. VOTE: Motion passed unanimously j. Preliminary Plats No Name Given (Cintula owners) Resolution PZ82-27 This plat was not given a name at the time of submission and is located on 4th Avenue in the McKinley area. MOTION: Commissioner Smalley moved, seconded by Commissioner Turner to approve Resolution PZ82-27 with correction of negative findings 8,9, 10, & 11. VOTES Motion passed unanimously k. Concept Approval of a Dome Structure - Dr. Haus Chairman Castimore requested a space for Dr. Haus. Dr. Haus explained that he was interested in leasing City property in the vicinity of the D&A market and B&C auto parts in Etolin Subdivision but before he Invested in the land, he needed a concept approval of the type of structure he wished to place on the lot. Dr. Haus presented colored pictures and brochures representing the dome structure. The Commission and staff viewed the structure and found that it violated no codes; airport, building, zoning, but would like the fire code looked into by Chief Winston. Dr. Haus answered Commission questions regarding landscaping by indicating that he would like as many trees left on the 0 r i KENAI PLANNING 5 ZONING COMMISSION Page 8 Regular Meeting, October 13, 1982 lot to enhance the aesthetic attractiveness of the building. The Comission agreed. Dr. Haus further indicated that the building would be three levels. the basement level would be a music store, the top floor being recital hall and studio. The Commission felt that the dome building would be an asset to the area and gave concept approval. 1. Preliminary Plat: No Name Given (Henson) Resolution PZ82-28 MOTION: Commissioner Smalley moved to approve Resolution PZ82-28 with correction of negative findings of 8,9, 10, seconded by Commissioner Turner. VOTE: There were no objections m. Preliminary Plat: Wince Acres - Resolution PZ82-29 This subdivision is located in the Candlelight -Linwood area and comprises two cul-de-sacs for a total of 12 lots divided'by a right-of-way. MOTION: Commissioner Turner moved, seconded by Commissioner Smalley to approve Resolution PZ82-29 Wince Acres Subdivision with correction of negative findings 8.9,10,11. VOTE: Motion passed with unanimous roll call vote n. Preliminary Plat: No Name Given (Russell) Resolution PZ82-30 As indicated this plat was submitted with no name and is located in the McKinley area. MOTION: Commissioner Smalley moved to approve Resolution PZ82-30 with correction of negative findings 8,9,10, seconded by Dr. Turner. There were no objections o. Preliminary Plat: Terrace Townhome Subdivision (revised) Resolution PZ82-20 This revised plat clears up the garages that appeared on the original plat. The garages are fee simple to the lots purchased by the owners. This allows the homeowners to be free of the maintenance of the garages. 2 KENAI PARKS & RECREATION COMMISSION Page 9 Regular Meeting, October 13, 1982 MOTION: Commissioner Turner moved to approve Resolution PZ82-20, Terrace Townhome Revised with correction of negative findings 8.9, & 10, seconded by Commissioner Smalley. VOTE: Motion passed unanimously p. Preliminary Plat: Kristine Subdivision - Resolution PZ82-22 The location of this plat is along the Beaver Loop Road and the Kenai River near the Port of Kenai and contains three blocks with a total of 12 lots. The area is zoned Heavy Industrial. MOTION: Commissioner Lewis moved to approve Resolution PZ82-22 Kristine Subdivision with correction of negative findings 8,9, & 10, seconded by Commissioner Turner. It was suggested that access to these lots be restricted to the interior right-of-way and the Borough will probably require this before final approval is given. VOTE: Motion passed unanimously 7. OTHER BUSINESS a. City Council Report: Betty Glick Mrs. Glick has won election to the Borough Assembly and will not be on the City Council nor Borough Planning and will be sorely missed. Mrs. Glick gave a report on the activities of the City Council including announcement of the work session to be held Wednesday October 27th and invited all commission members interested to attend. The lease application of Alaska U.S.A. Credit Union was approved. b. Borough Planning Report: Betty Glick The Ryan Subdivision special consideration request was tabled pending outcome of the Kenai Planning Commission decision, as was the vacation request of Mr. McBride. C. City Administration Report: Bill Brighton Mr. Brighton gave statistics on the growth of not only Kenai but the peninsula as well and the growth of the home buildings in Kenai. G r KENAI PLANNING & ZONING COMMISSION Page 10 Regular Meeting, October 13, 1982 The Commission asked Mr. Brighton for an update on the Quandt lease. Mr. Brighton answered that Mr. Quandt was served legally and if there is no response, the matter will be turned over to the State Attorney General by the Dept. of Land & Water Management. The question of the completion date for the drainage study was answered by Jack LaShot who stated that the study is complete and the findings will be coming. Dr. Turner asked about the question of leases specifically the dates for either construction or completion of construction when those leases are in violation. Mr. Brighton explained that the new attorney Mr. Tim Rogers is working on those. 8. PERSONS PRESENT NOT SCHEDULED TO BE HEARD None 9. COMMISSION COMMENTS & QUESTIONS 10. ADJOURNMENT CThere being no further business the meeting was adjourned. The next meeting of the Kenai Planning & Zoning Commission will be Wednesday October 27, 1982 at 7:00 p.m. at the Kenai City Hall, the room to be determined later. Respectfully submitted: J4Wet Loper, Setrdtary t CITY OF KENAI -0d 6;a,1aiW 4 4"10 P. O. BOX NO KENAI. ALASKA 00011 TILIPHONB 243 • 7635 October 29, 1982 TO: Wm. J. Brighton, City Manager FROM: Keith Kornelis, Director of Public Works SUBJECT: What's Happening Report for City Council Meeting November 3, 1982 SEWER TREATMENT PLANT EXPANSION There has been no change on this project since my last report. We are still waiting for the polymer pumps and a few miscellaneous minor items before closing this project out. FIDALGO SUBDIVISION STREET IMPROVEMENTS The final pay estimate on this project was approved by Council. The project is 100 percent complete. This will be the last report on this project. KENAI SPUR FRONTAGE ROAD The project is complete. The only exception is the finalization of billing from Wince, Corthell, Bryson. WATER AND SEWER SECTION 36 There has been no change on this project since the last report. We are still waiting for the final pay estimate and finalization of quantities to close this project out. LAWTON, TINKER, WALKER, ROGERS STREET IMPROVEMENTS Quality Asphalt Paving has completed this project. Quality Asphalt Paving took a chance and did the seeding on this project even though the August 15, 1982 deadline in the spocifications had passed for seeding. Since there is a possibility that the seeding will not take because of the lateness in planting. We are retaining 50 percent of the seeding until next year to make J sure that the grass will grow. What's Happening Report Page 2 October 29, 1982 MAIN STREET LOOP AND BARNACLE WAY Doyle Construction Company is presently completing this project. They have been working on surveying monuments and miscellaneous clean up. NORTH DOGWOOD, NORTH LUPINE, AND PHILLIPS The Council passed the final pay estimate on this project on the October 6, 1982 meeting. The Contractor has been 100 percent paid off and the City has received the release of claims and liens. FIRST, BIRCH, FOURTH; SECOND AND THIRD; SPRUCE Quality Asphalt Paving has completed the Second and Third portion of this project and has supplied the City with a release of claims. The final pay estimate is coming before Council at this upcoming meeting. The Spruce portion of this project is essentially complete. The contractor still has to replace an end section on one of the culverts. The final pay estimate is being held until the November 17 meeting or until the end section has been installed. The First, Birch, Fourth portion of this project still has a considerable amount of work to be done. The major portion of the work to be done includes construction of sidewalks and some seeding. — FOREST DRIVE AND GILL STREET Harley's Trucking is essentially complete on this project. We are retaining 2 percent on this project until next year when the project can be finalized and minor items such as seeding, clean up can be completed. RENOVATION AND EXPANSION OF THE KENAI MUNICIPAL AIRPORT Halvorson, Inc. has completed pouring about one half of the concrete slab before the weather set in. Davis Excavating, a sub -contractor, has been working on the sewer lines to the new restrooms. The Contractor has approximately 40 percent of the miscellaneous structural steel up, about 40 percent of the concrete, and most all of the masonry work completed. They have Just barely started the rough carpentry work and building insulation. The electrical sub -contractor has moved onto the job, mostly working on demolition, basic materials, and general requirements and the telephone system. What's Happening Report Page 3 October 29, 1982 SENIOR CITIZEN'S COMMUNITY CENTER Cordova Construction has completed the water and sewer excavation and back£ill, footings, concrete work, sub -grade insulation, foundation work, and surveying. They have approximately 90 percent of the lumber rough and 75 percent of the carpenter rough and 39 percent of the mechanical rough. They also have approximately 30 percent of the siding completed. DRAINAGE STUDY Quadra Engineering has completed their final report on the Kenai Drainage Study. This report was handed out to the Council at the last meeting of October 20, 1982. This will be the last report on this project. WATER AND SEWER IMPROVEMENTS ENGINEERING --VALVE STUDY Trans -AK Engineering has completed about 99 percent of the field work on this project. They have until January to complete this study. The study will include some type of analysis on our water and sewer system and suggestions on how to improve our system. I doubt that it will include such things as water and sewer to Thompson Park since the addition of adding water and sewer to this location will not improve our system but merely' expand it. SECOND AVENUE --EVERGREEN TO FOREST DRIVE --ROAD IMPROVEMENTS AND WATER AND SEWER SERVICES I Doyle Construction Company, the successful bidder on this project has completed all the water and sewer service lines on this project. Unfortunately the weather has caught us and the backfill of Type I and Type II material will have to wait until i next year for completion. CANDLELIGHT, LINWOOD, LAWTON EXT. ROAD IMPROVEMENTS AND WATER 4 SEWER Wince, Corthell, Bryson is presently working on the design of this project. The project is being designed with Candlelight, Linwood, Lawton Ext. being the basic bid and Aurora, Kiana, and Kaknu Way as Additive Alternates. EVERGREEN, HALLER, MCKINLEY, 27th, 4th, 3rd, and 32nd AVENUES ROAD, WATER, AND SEWER IMPROVEMENTS The City of Kenai has received seven proposals from engineering { firms to design this project. These proposals were distributed to the new Public Works Committee at the October 20, 1982 Council meeting. I was hoping that the proposals would have been distributed I to the Public_ Works Committee prior to the October 20 meeting so What's Happening Report Page 4 October 29, 1982 that a final decision of Council could be made on October 20 and the engineer could begin his surveying and soils investigations. Since we have new members of Council and the Mayor has made reappointments on the Public Works Committee, this was not possible. It is very important that a decision is reached on the November 3 meeting so that the design engineer may begin his work. Of the seven consulting engineers from which we received proposals, Mike Tauriainen's proposal listed a not -to -exceed figure of $63,700. This was the lowest of the seven proposals that were submitted. Since submitting the proposal, he has sent a letter dated October 27, 1982, revising his proposal by $3,500 to cover the cost associated with delaying the project 14 days from their anticipated award date. The reason behind it was for loss of daylight hours, cold weather work which he feels will increase the cost of surveying and soils investigation. This letter was put in the Public Works Committee Council packet. RESTORATION OF FORT KENAY The two individuals working for the City of Kenai on this project have lifted the buildings, poured the concrete foundation, replaced some rotten logs, have been working on the openings, windows, doors, etc. including placement of glass and generally worked on upgrading the buildings to be structurally sound and safe. FIRE HYDRANT EXTENSION ASSEMBLIES Contracts have been awarded to Kenai Supply and Western Utilities for the materials on this project. Doyle Construction Company has been awarded the installation of the ingterials. KENAI RECREATIONAL CENTER --GYMNASIUM ADDITION i The contract has been awarded to Blazy Construction Company on this project. There have been some changes suggested by the Council, by the contractor, and by the Public Works Dept. They ! need to be discussed at this upcoming meeting. These items include: 1. Increasing the number of showers from 4 to 8 in the men's and women's dressing rooms. Enlarging the showers and deleting one toilet and one urinal from these areas COST $8,930 2. Add a heat recovery unit to the new mechanical system. COST $11,620 3. Install permanent heat to the new racquetball court area listed as storage. COST $10,780 What's Happening Report Page 5 October 29, 1982 4. Install windows in the south and east gym walls. COST $16,390 S. Slope the roof and install roof drains instead of scuppers. COST $19,810 6. Install the fire exit stairs required by the Fire Marshall for the second floor. COST $ 3,850 7. Completely finish the racquetball court. COST (not available as yet) 8. Alternate lighting plan using photocells if the windows are accepted in the gym. COST (not avail.) 9. An extra slab for under the main foyer building to be used later as additional storage. COST (not avail.) 10. Substituting glass backstops for the main basketball court. COST (not avail.) 11. Make the two backboards for one of the pee -wee basketball courts adjustable from eight to ten feet. COST (not avail.) 12. Install additional parking lot lighting that would be attached to the building. COST (not avail.) 13. Install the outlets in conduit for a future public address system. ALASKA STATE COMMISSION ON HUMAN RIGHTS Susan Jill Barnsley has filed a complaint with the Alaska State Commission on Human Rights claiming that the City of Kenai, Dept. of Public Works discriminated against her in the hiring of the new sewer treatment plant operator. The Public Works Director has completed his answers to the first interrogatories and their request for productions. KK/jet A s Homer Eleet�rie Aseooiation, XWLc- P.O. BOX 429 ■ HOMER, ALASKA 99603 M (907) 235--8551 October 18, 1982 441 Mr. William J. Brighton, City Manager 10.82 City of Kenai +Tiov Y. 0. Box 580 Kenai, Alaska 99611 Dear Bill: Ref: pole Relocation Coats Attached is a statement for costs incurred by Homer Electric in the relocation of electrical facilities at the request of the City of Kenai. This billing only includes work done from January 1, 1982, through September 30, 1982, within the City Limits of Kenai. If you have questions concerning any parts of the billing, please feel free to contact either myself or Mr. Tom Keffer in our Homer office. Thank you. Sincerely yours, HOMER L C IC AS OCIATION, INC. Ad / B ent Wi Gea al eager BKW: em Encl. cc: Gene Collins . •i 10, 1 Homer 3Mlectrlc A1E 0ociatio3mq Inc. / P.O. BOX 429 M HOMER, ALASKA 99603 ■ (907) 235-OSS1 INVOICE HER Work Order Number HER Description and SitU of Kenai Project Name Work Order Cost Total Cost 1070214 & KCL 33 RV Pole Move $ 3,502.36 i 1086204 Road mprove ants, 1st, Birch & 4th Ave. 845.60 $ 4,347.96 107215 & RCI. Dist. Pole Moves 15,896.14 1088205 Road Improvements, 1st, Birch & 4th Ave. 97.17 15,993.31 0126 Relocate Powerline to CAP Hanger Road Improvements, Main Street Loop 5,725.55 0131 Relocate Poles along Lawton, Tinker, Walker 10,915.75 14820603 Road improvements, Lawton, Tinker, Walker & Rogers 1,985.28 12,901.03 0134 Relocate Pole on 4th Ave. 904.11 148207007 Road Improvements, 2nd and 4th Avenues 14.05 918.16 158208002 Rmm Old Service Q Kenai Airport Kenai Airport Expansion Project 788.4,d TOOL AM= WE TH[m = 9/30/82 $40,674.43 This invoice is due and payable upon receipt. a i T. H. Kdfer Manager, Office Services THKsbe i i1 F CITY OF KENAI Kenai, Alaska Report on internal Accounting Control June 30, 1982 Certified Public Accountants Alaska Mutual Bank Building 601 West 5th Avenue, Suite 700 RPeaL�1Marw1ck,Mitche11&Cd Anchorage, Alaska 99501 Members of the City Council City of Kenai, Alaska: We have examined the combined, combining, individual fund and account group finan- cial statements of the City of Kenai, Alaska for the year ended June 30, 1982, and have issued our report thereonegated Gent hing 10. 11982. As part of our examina- tion, we made a study and evaluation of the Cityl—sls-yFM of internal accounting control to the extent we considered necessary to evaluate the system as required by generally accepted auditing standards. The purpose of our study and evaluation was to determine the nature, timing, and extent of the auditing procedures necessary for expressing an opinion on the Cityfe financial statements. Our study and evaluation was more limited than would be necessary to express an opinion on the system of Internal accounting control taken as a whole. The management of the City of Kenai, Alaska is responsible for establishing and maintaining a system of internal accounting control. In fulfilling this responsi- bility, estimates and judgments by management are required to assess the expected benefits and related costs of control procedures. The objectives of a system are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with managementfs authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted d accounting principles. Because of inherent limitations in any system of internal accounting control, errors s or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the system to future periods is subject to the risk that proce- dures may become inadequate because of changes in conditions or that the degree of compliance with the procedures may deteriorate. Our study and evaluation made for the limited purpose described in the first pare - graph would not necessarily disclose all material weaknesses in the system. j Accordingly, we do not express an opinion on the system of internal accounting control of the City of Kenai, Alaska taken as a whole. However, our study and evaluation Aisci see R ..=e+*+6 that we believed t0 be a material weakness. This report is intended solely for the use of the City of Kenai, Alaska and the { Department of Transportation, Office of Inspector General and other Federal audit agencies and should not be used for any other purpose. September 10, 1982 - , b - - - -- -- ----- ---- - --- - --- --- -- — - — ---- --- — ---- - - -- -- — — — ---- or- r. r CITY OF KENAI, ALASKA Report on Compliance With Terms and Conditions of Federal Grants, Contracts and Agreements September 10, 1982 Certified Public Accountants Alaska Mutual Bank Building 601 West 5th Avenue, Suite 700 RftL�1Marwick,Mitche11&CQ Anchorage, Alaska 99501 Members of the City Council City of Kenai, Alaska: We have examined the combined, Combining, individual fund and account group finan- cial statements of the City of Kenai, Alaska as of and for the year ended June 30, 19829 and have issued our report therson dated Se tember 10, 1982. Our examination was made in accordance with genera y accepted au , the provisions of "Standards for Audit of Governmental Organizations, Programs, Activities and Functions," promulgated by the Comptroller General, which pertain to financial and compliance audits; the Office of Management and Budget's "Major Compliance Features of Programs Administered by State and Local Governments" (the approved compliance supplement); and, except as described in the following paragraphs, provisions of Office of Management and Budget (014B) Circular A-102, "Uniform Administrative Requirements for Grants -In -Aid to State and Local Governments," Attachment P, "Audit Requirements" and the "Guidelines for Financial and Compliance Audits of Federally Assisted Programs" (Guidelines), and acoordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The reporting objectives for compliance audits contained in the Guidelines suggest an examination of all transactions for compliance purposes, as opposed to the selective testing required by Attachment P; therefore, we have followed the report- ing objectives of Attachment P. In addition, the Guidelines do not provide suf- ficient guidance for determining the representative number of charges to be examined and performing the procedures to ascertain compliance. Accordingly, we utilized other materials as supplements in those areas. The Public Facility Loans Program (PFL-Alaska-22) operated by the City of Kenai, Alaska, was not included in OMB's "Major Compliance Features of Programs Administered by State and Local Governments." For this program, the terms and oon- ditions set forth in the contract and agreement were reviewed and the major com- pliance requirements to be tested were determined. These major compliance require- ments were reviewed with and agreed to by the cognizant audit agency - Attachment P requires that the examination include a determination of whether the Federal financial reports (including financial status reports, cash reports, and claims for advances and reimbursements) prepared by the City of Kenai, Alaska contain accurate and reliable financial data. We have been informed that OMB inter- prets the phrase "accurate and reliable finanoial data" to mean that the Federal financial reports present the underlying financial data of the grants within limits that are reasonable and practicable to attain under the circumstances. Members of the City Council City of Kenai Kenai, Alaska 2 In our opinion, except for the matters that might have come to our attention had our examination encompassed the provisions of the Guidelines referred to in the third preceding paragraph, for the tested operations and records, the City of Kenai, Alaska complied with the material terms and conditions of its Federal grants, contracts and agreements, and the -tested Federal financial reports present the underlying financial data of the grants within the limits described in the preceding paragraph, except as noted in the following paragraphs. Further, based upon our examination and the procedures referred to above and except for the matters that might have come to our attention had our examination encompassed the provisions of the Guidelines referred to in the third preceding paragraph, nothing can to our attention, except as noted in the following paragraphs, to indicate that the City of Kenai, Alaska had not complied with the compliance matters referred to above, and the Federal financial reports do not present the underlying financial data of the grants within the limits described in the preceding paragraph. The City of Kenai, Alaska d o art acquired with s as required by Fedora revenue a ar1`�l'ebles�. Monies held in the accounts specified in Special Conditions (g) and (h) of tYhe loan agreement and in Sections 13r 15, 17 and 18 of the Bond Ordinance for the Public Facilities Loan Program (PFL-Alaska-22) were not maintained in separate bank accounts but were commingled with other City funds in a central treasury. The City has not taken action to correct this compliance violation which Was also reported in our report dated August 28, 1981 for the year ended June 30, 1981. Even though the City is still not in compliance with the loan agreement regarding the maintenance of separate bank accounts, the Department of Housing and Urban Development has not required compliance at this time due to the Department's opinion that the use of a central treasury concept provides advantages to the City that outweigh any loss of security to the Department. This report is intended solely for the use of the City of Kenai, Alaska and the cog- nizant audit agency and should not be used for any other purpose. September 10, 1982 r CITY OF KENAI „od 62a#W 4 4"„ P. O. EOK $00 KENAI, ALASKA 99611 TELEPHONE 4E3 - 7535 November 3, 1982 MEMORANDUM TO Kenai City Council FROMs Wm, J. Brighton, City Manager REs New Recommendations From Administration on Federal Revenue Sharing Funds Please find enclosed Exhibit "A", a memo from the Finance Director updating Federal Revenue Sharing monies. Please note that under the present federal act we will receive our last funds in October 1983. Total funds available through that period are 8870,S77 until and if the Congress of the United States re-enacts Federal Revenue Sharing, the City of Kenai will be receiving no more of these funds. Taking into considerations (1) the tremendous battle that took place in 1981 to•get Federal Revenue Sharing reinstated, and (2) the austerity program the federal government is now conducting by reducing all federal programs, it is probably safe to any at least at this point in time it will not be re-enacted. Exhibit "B" consists of the original requests of the departments for Federal Revenue Sharing funds which exceeds the total amount of money Kenai is entitled to under the Federal Revenue Sharing program. Exhibit "C" is a updated and revised administration recommended revenue sharing list, it should be noted that the revision and update of the recommended list has been completed with little input from the department heads. i would have to admit that there is not a single item included on the recommended list that one or more of the Councilmen could find fault with. Nevertheless, the list was put together with the intent of looking at the big picture. There have been a couple of items added to the list that the Council to date has not had an opportunity to look at, review or discuss and that is a word processing system that encompasses all of the departments in City Hall with an addition of dictation and transcription units. Please note that the overall cost of the recommended list is 3 r substantialy less than half of what was originally requested and retains almost one-half million dollars in Federal Revenue Sharing funds that could be counted upon next budget session to help in the budget process. Also, please find enclosed Exhibit "D" which relates back to the word processing requests from the fund. The Legal Department, Public Works Department, Finance Department, City Clerk and City Manager have all had some input toward providing continuity throughout the administration with appropriate and like electronic equipment. Dana is primarily responsible for the memo with input from Mary Ann. All departments have looked at the memo and there is a concensus of agreement that for our needs and purposes, the Exxon equipment would resolve our problems and in addition provide substantially improved production. Exhibit "E" relates to the dictation and transcription units included in the recommended list. WJH/dg Enclosures i r- EXHIBIT "A" CITY OF KENAI „0d Cap" 4 416d" P. O. BOX 610 KINAI, ALAEKA 99611 TELEPHONE 2E9 • 7696 MEMO TO: Bill Brighton, City Manager FROM: Charles A. Brown, Finance Director ma SUBJECT: Update on Available Federal Revenue Sharing monies DATE: October 25, 1982 Based upon additional information received from the Office of Revenue Sharing, and the conclusion of the FY 81-82 audit, the following updated data related to the Federal Revenue Sharing Fund is now available. Fund Balance, June 30, 1982 $ 235,690 Received, Oct., 182 81,641 Expected Receipts (FY 82-83 Revenue): Jan., 183 141,969 Apr., 183 141,969 July '83 141,969 Available 743,238 Appropriateds Ord. 4 814-82 (water tank generator) (14,330) Balance Available, FY 82-83 728,908 Expected Receipts, Oct., 183 141,969 Total Monies Available Through Expiration of Federal Revenue Sharing Program 8 870.E I should note that the "available" figure above is not materially different from the figure I presented to you per my August 10, 1982 MOM. w OfRE�OR OFPCE OF REVENUE SMUi146 240 It STREET, N W COLUMBM PLAZA Dear Chief Executive: OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON. D.C. 20226 August 13, 1982 In order to qualify for revenue sharing funds, each recipient government must assure the Director of the Office of Revenue Sharing that It will comply with the statutory provisions contained in the Revenue Sher. ing Act. To facilitate this requirement, a new Statement of Assurances and Statement of Assurances Cer• tification Form for Entitlement Period 14 Is enclosed. Per)od_t_4_b9g-ins_on October 1, 1982, ends o- _ September 30,1983, and is the last entitlement eeriod authorized bysfle Ogress in Its 1980 renewal of the Revenue Sfiaifngram: Noe 1 a�i� ton thelowei port(on of this letter (reverse side) Is pifnledihe State• merit of Ifssure'ncel�Ceftiflaation Form. whioh must be signed and on file in this ofllae belore eny payment of revenue sharing funds for Period 14 can be made to your government. After carefully reading the enclosed Instructions and the Statement of Assurances, please sign, date, and detach the -Statement of Assurances Certification Form and mail It to us in the -enclosed, pre- a0dressed envelope. Be sure to put first-class postage on the'envelope and mail the form to us by September 30,1982, to ensure that we receive It on time to qualify your government for the first quarterly payment on January S.1983. The amount your government can expect to receive for Period 14 is enclosed on a separate page entitled "ORS Account Status." This page provides the results of a review of your government's account, including adjustments for Entitlement Period 13 and your government's initial allocation for Period 14. This page con- tains Important information about your government's future payments. Please read it carefully. If you have any questions, write our Intergovernmental Relations Division at the letterhead address. Although we cannot accept collect calls or provide toll -free service, you may call us at (202) 634-5200. Thank you for your cooperation in promptly signing and returning the Statement of Assurances Certifica• tion Form to us. Michael F. Hill • IS COMPLETED AND' RETURNED TO THIJ 'OFFICE AND ALL' OTHER' REQUIREMENTS HAVE BEEN NET. IF YOU HAVE QUESTIONS OR NEED ADDITIONAL INFORMATION, BE SURE TO REFERENCE YOUR ORB ACCOUNT NUMBER, 02 2 009 003, AND YOUR STATUS CODE. 063. DIRECT YOUR INQUIRIES TO ORS, INTERGOVERNMENTAL RELATIONS DIVISION, 2401 E STREET NU, UASHINCTON D. C. 20226 OR CALL 202-634-5200. r f r. .Y— __:.:;1[1t= ---�i --: - ---- -- -_-,L.. -- -tt-- --- - �/ 11 f21� ORIGINAL REQUESTS FEDERAL REVENUE SHARING REQUESTS FY 1982-83 0 Requested By Fund Deft_ A/C Description Amount Finance G/F Finance Equip. 256K Memory for computer $ 4,000 to C/F Non -Dept. Equip. Air -conditioner, City Hall 30,000 Police G/F Police Equip. Telephone system J to G/F Fire Equip. Telephone system J to Jail Jail Equip. Telephone system J of G/F Comm. Equip. Telephone system J 25,000 " G/F Police Bldgs. Storage building 6,000 G/F Police Equip. Radar unit 3,500 Fire G/F Fire Oper. Sup. "Learn Not To Burn" films 3,000 Fire G/F Fire Equip. Hydraulic rescue tool 7,000 Fire G/F Fire Equip. Exercise gyms; floor supports 51000 Fire G/F Fire Equip. High pressure cleaner 2,800 Fire G/F Fire Equip. Radio & installation (new engine) 3,000 Fire G/F Fire Equip. Remote head sets (2) 700 Fire G/F Fire Equip. Fire finder 685 Fire G/F Fire Bldgs. Beaver Creek sub -station 275,000 Public Works G/F Anim. Contr. Bl.dgs. Renovation/expansion of animal shelter 95,000 of G/F P.W. Admin. Equip. Pickup tool box 350 of G/F Shop Equip. Parts washer 600 of G/F Shop Equip. Forks for 966 loader 5,000 to G/F Shop Equip. Tire changer (for large equipment) 8,700 of G/F Streets Equip. Flatbed truck 22,000 " G/F Streets Equip. Small compressor and air tools 1,500 " G/F Streets Equip. Small compactor 11900 " G/F Streets Equip. Small dozer D4 w/angle blade 66,000 " G/F Streets Equip. Calcium pump (for equipment tires) 11000 " G/F Streets Equip. Street sweeper 95,000 " G/F Streets Equip. Convert old crash truck to sanding unit 3,000 W&S Sewer Insp. TV inspection of sewer lines 100,000 " W&S Sewer Const. Lower lift station on Lawton & Walker 6,000 W&S Water Equip. Van for generator at 3M tank 10,000 W&S Water Equip. Vacuum cleaner, small equip. warehouse 700 W&S Water Equip. Compactor 2,300 J - A/C breakdown to be given at later date. 1 FEDERAL REVENUE SHARING REQUESTS FY 1982-83 Requested By Fund Dept. A/C Description Public Works W&S Sewer Equip. Breaker and bits of W&S Water Repair Clean & paint 2 water tanks to W&S Water Equip. W & S warning system of W&S Sewer Equip. W & S warning system of G/F Non -Dept. Oper. Sup. Shelving - City Hall Library G/F Library Equip. Charging system & accessories go G/F library Equip. Security system to G/F Library Equip. CRT unit with transfer switch " G/F Library Equip. Memory typewriter of G/F Library Equip. 16mm•projectors (2) G/F Library Equip. Microfilm cabinet " G/F Library Equip. Book trucks (2) G/F Library Books 1.6mm films (5) " OF Library Books Book replacements (children) Parks & Rec. G/F Parks Equip. 11 lip riding mower w/catcher " G/F Parks Equip. Brush cutter City Clerk G/F Clerk Equip. Legal. 4-drawer file cabinet of G/F Mgr. Equip. Legal 4-drawer file cabinet 2 Amount 1,400 16,400 27,500 27,500 55,000 1,500 800 15,000 1,110 3,500 2,000 1. , 000 1,000 2,500 2,000 2,200 1,450 504 504 1,008 $ 89� Lhffl -x pC 11 ADMINISTRATION RECOMMENDED I FEDERAL REVENUE SHARING REQUESTS FY 1982-83 r Requested By Fund Dept. A/C Description Amount Finance OF Finance Equip. 256K memory for computer $ 4,000 Police G/F Police Equip. Telephone system r " G/F Fire Equip. Telephone system ✓ to Jail Jail Equip. Telephone system of G/F Comm. Equip. Telephone system ` 25,000 of G/F Police Bldgs. Storage building 6,000 " G/F Police Equip. Radar unit 3,500 Fire G/F Fire Oper. Sup. "Learn Not To Burn" films 3,000 Fire G/F Fire Equip. Remote head sets (2) 700 Fire G/F Fire Equip. Fire finder 685 Public Works G/F P.W. Admin. Equip. Pickup tool box 350 " G/F Shop Equip. Parts washer 600 of G/F Shop Equip. Forks for 966 loader 1,800 of G/F Shop Equip. Start -all battery 2,900 of G/F Streets Equip. Flatbed truck 25,000 of G/F Streets Equip. Small compactor 1,900 of G/F Streets Equip. Calcium pump (for equipment tires) 1,000 It G/F Streets Equip. Street sweeper 95,000 it G/F Streets Equip. Convert old crash truck to sanding unit 3,000 of G/F Streets R&M Supp. Gravel 20,000 " W&S Sewer Constr. Lower lift station on Lawton & Walker 6,000 of W&S Water Equip. Vacuum cleaner, small equip. warehouse 700 " W&S Sewer Equip. Breaker and bits 1,400 " W&S Water Repair Clean & paint 2 water tanks 16,400 " W&S Water Equip. W&S warning system 27,500 " W&S Sewer Equip. W&S warning system 27,500 55,000 Library G/F Library Equip. Charging system & accessories 800 " G/F Library Equip. CRT unit with transfer switch 1,110 " G/F Library Equip. Book trucks (2) 1,000 " G/F Library Books Book replacements (childrens) 2,000 " G/F Library Equip. Microfilm cabinet 1,000 4 Parks & Roe. G/F Parks Equip. 11 HP riding mower w/catcher 2,200 of G/F Parks Equip. Brush cutter 1,450 City Clerk G/F Clerk Equip. Legal 4-drawer file cabinet 504 It G/F Manager Equip. Legal 4-drawer file cabinet 504 1,008 m A/C breakdown to be given at later date. f Requested Fund Dept. A/C Description ____✓_.-- Amount City Manager G/F Manager Equip. Equip. Word processing system Word processing system 11,700 11,700 of to G/F Clerk G/F P.W. Admin. Equip. Word processing system 11,700 11,700 of G/F Legal Equip. Word processing system 12.350 59,150 of G/F Finance Equip. Equip. Word processing system Dictating/Transcribing units 88151 It of G/F Manager Legal Equip. Dictating/Transcribing units 1�762 $341,762 4,15 TOTALS Finance $ 16,350 Police 34,500 Fire 4,385 P.W. Admin. 12,050 P.W. Shop 5,300 P.W. Streets 145,900 P.W. Sewer 34,900 P.W. Water 44,600 Library 5,910 Parks 6 Rec. 3.650 City Clerk 12,204 City Manager 13,085 Legal 12.5581 34 f CITY OF KENAI -0d eapiW 4 4"a," F. O. SOX Sao KENAI. ALASKA 99611 TELEPHONE 203 • 7673 October 22, 1982 MEMORANDUM TO: Wm. J. Brighton, City Manager FROM: Dana Gerstlauer, Administrative Assistant RE: Word Processing Equipment Per your request, I have collected information on different types of word processing equipment. Mary Ann and I visited Compucorp, Lanier, Exxon and Burroughs in Anchorage and had demonstrations and the opportunity to type on each brand. I have attached the collected information and added my comments on each. I found that all of the companies offer similar packages, with the major differences being price and service. Also, I have attached the requests from the different departments specifying what they would like to have in a word processor. Mary Ann and I have also listed the problems we are now experiencing with our Hazeltine equipment. /d Attachments EXXON 520 FEATURES * Block & move text within page, or from page to page * Multiple formats within one document * Global search and replace * Column layout (typist has to set up spacing) * Mathematics software (multiply,divide, add, subtract) * Dictionary (50,000 words, 10,000 "look -up" dictionary, where system tells you the correct spelling of the word) * Merge standard text w/variable text * Forms layout * CP/M available for using data processing programs and using equipment as computer terminal. * Ability to continue editing while printing * Screen is 256 characters wide for maximum column layout * 10 key pad on keyboard for computations * 10, 12,.15, & proportional spacing * Records processing SERVICE * Without a service agreement ---if a part goes bad, we call technician in Anchorage, they help us identify problem, we ship affected part to Anchorage, they repair and return it within 24 hours. _. * With purchase agreement ---they will fly a repairman down to Kenai to repair equipment. F TRAINING Operators will be trained in Kenai (included in price) PRICING Exxon 520, w/ Dual Disk Drive, 50 cps Printer w/ tractor feed, software (including mathematics and dictionary): $10,009.00/each*** t ;F Freight and installation per machine: $360.00 TOTAL FOR 5 MACHINES: $51,845.00 Service Agreement: $1,332.40/year per machine. ***For Finance Department, add $640.00 for CP/M capability and ` "Supercalc" software for statistical typing. [[k1j F. y f . I COMMENTS ON EXXON AND COMPUCORP Exxon and Compucorp are basically the same piece of equipment with different coverings. Compucorp was bought by Exxon and modified slightly. After operating both brands, I found them to be very similar, with Compucorp a little easier to type on. Both have an excellent software program with a wide range of capabilities to cover all needs in the various departments. They -both offer training and installation in Kenai. Service for both is out of Anchorage. The basic difference, that I could find, was that the Compucorp system offered a "Winchester" steel disk drives which is one that you can transfer all of your information to for permanent storage so that the "floppy" disks are not taken up. Exxon said that the "Winchester" drive would be available to them in the near future. 9 COMPUCQRP 675 FEATURES * 20 line screen * 256 characters wide * Merge standard with variable text * Selective retrieval of records * Records processing * Column layout (typist spaces between columns) * Form layout * Print and edit simultaneously * Ability to use data processing programs with CP/M * Dictionary of 60,000 words plus 13,000 "look -up" dictionary which tells you the correct spelling of the word * Mathematics software * 10-key pad for computations * Winchester (steel) disk drive available for permanent storage * Variety of screens available (amber, green on black) SERVICE * Ship affected part to Anchorage, they will repair and return it. TRAINING * Will train up to 10 people (2 per machine) at no additional charge PRICING Compucorp 675, with 55 cps printer, dual disk drive, including all software: $11,315.70 (10% goverment discount included) TOTAL FOR 5 MACHINESs $56,578,50 COMMENTS ON EXXON AND COMPUCORP Exxon and Compucorp are basically the same piece of equipment with different coverings. Compucorp was bought by Exxon and modified slightly. After operating both brands, I found them to be very similar, with Compucorp a little easier to type on. Both have an excellent software program with a wide range of capabilities to cover all needs in the various departments. They both offer training and installation in Kenai. Service for both is out of Anchorage. The basic difference, that I could find, was that the Compucorp system offered a "Winchester" steel disk drive; which is one that you can transfer all of your information to for permanent storage so that the "floppy" disks are not taken up. Exxon said that the "Winchester" drive would be available to them in the near future. r i BURROt,GHS OFISWRITER 400 FEATURES * Global search/replace * Columns layout (typist spaces between columns) * Merge standard w/variable text * Records processing * Selective retrieval of records * Ability to continue editing while printing * Mathematics software (4-function) * Several different screens available: amber on black, green on black, black on white * Magnify mode (makes characters appear larger on screen) * CP/y1 compatible for use as data processor * 30 line screen * 200 characters wide SERVICE * Without a service agreement - affected part is sent to Anchorage for repair. * With service agreement - repairman will fly to Kenai to repair equipment. TRAINI.JG * Training is available is not included in cost of equipment. * They will not come and set up equipment, customer is expected to install their own equipment. PRICING ***NOTE: Burroughs does not sell their software, but only leases it to the user, thus an annual fee for software. Ofiswriter 400 w/ 64K memory, dual disk drive, 55 cps printer, and tractor feed: $10,612.00/each Software: $1,000.00 annually per machine Training: $250.00 per machine (possibly we could double upon training) CP/M and "Multiplan" package for Finance Dept. for ability to do statistical typing: $575 for memory upgrade, $200 for CP/M and $200 annually for software. TOTALS 5 machines: $58,835.00 Software: 5,200.00/annually Training: 750.00 (appx.) Service Agmt: 1,497.00/annually per machine A COMMENTS ON BURROUGHS Burroughs did not have their equipment available for demonstration to us while we were in Anchorage. After asking questions and reading their literature, I came up with the following notes: * There is no 10-key pad on machine, you have a code that lets you use an alpha equivalent (Example: a = 1, b = 2, etc.) * The math package does not automatically re -add columns if numbers are changed. * There is no dictionary in the software package. * The Burroughs representative stressed the ability to upgrade in the future more than anything else. He spent a considerable amount of time on the Ofisreader and Ofisfiling systems, which cost approximately $100,000.00 and are not being considered at this time. 0 LANIER EZ-1 FEATURES * Automatically stores information on disk so no text is lost * Typist can enter and edit 200 pages at one time * Block and move text within page, or from page to page * Ability to print and edit simultaneously * Mathematics software * 10 key pad for computations * 10, 12, 15 & proportional spacing * Dictionary (88,000 words plus 6,500 of your own words) * Merge standard w/variable text * Records processing * 28 line screen * Screen is 145 characters wide * Winchester (steel) disk drive available SERVICE * Equipment serviced from Barrett Office Supply in Soldotna, same day service or they give you a "loaner" machine to use. TRAINING * 2h days in Lanier Center in Anchorage included in price, they help you set up your work on the machine. PRICING Lanier EZ-1 Work Processor: $9,095.00 LTD-214 Software (Standard): 1,000.00 Tractor Feed for Printer: 300.00 Supply Kit: 250.00 TOTAL: $10,645.00* *This machine for City Clerk Lanier EZ-1 Work Processor: $9,095.00 LTD-217 Software Uncl. Math): 1,200.00 Tractor Feed for Printer: 300.00 Supply Kit: 250.00 *These machines for Public Works, `Finr Finance, Admin. Assistant TOTAL: $32,235.00* Lanier EZ-1 Work Processor: $9,095.00 LTD-223 Software (Legal): 2,200.00 Tractor Feed for Printer: 300.00 Supply Kit: 250.00 *This machine for Legal Dept. TOTAL: $11,845.00* TOTAL OF 5 MACHINES : $54,725.00 LESS MUNICIPAL CREDIT: 2,736.25 $51,988.75 COMMENTS ON LANIER I found the Lanier equipment more difficult to operate than the others. It seemed to me to have excessive coding necessary to accomplish tasks that were very easy on the other brands. Part of our present problem with our current word processing equipment is the time taken by coding. The Lanier did have several attractive features, such as the automatic storage capability, very desirable when the power goes off, no text is lost. The time they spend in training and service is above average also. / IBM DISPLAYWRITER Number Description Price 6580/AOE 256K Memory Electronics Module $ 4,100.00 3300 Display Module 365.00 6360/011 Dual Diskette Unit 2,100.00 5218/AO2 Printwheel Printer - 60 CPS 4,275.00 1200 Paper Handling Prerequisite for 7850 150.00 7850 Tractor Feed 325.00 6301-001 Keyboard Module (96 character) 320.00 5608-TR4 Textpact 4 825.00 5608-SRS Reportpack 425.00 2030 3 Meter Cable 20.00 Subtotal per machine $12,885.00 Total for four machines* $51,540.00 *These machines for: MaryAnn, Jan, Janet & Dana Number Description Price 6580/B06 320K Memory Electronics Module $ 5,865.00 3300 Display Module 365.00 6360/011 Dual Diskette Unit 2,100.00 5218/AO2 Printwheel Printer - 60 CPS 4,275.00 6301-001 Keyboard Module 320.00 5608-TR6 Textpack 6 (includes statistical typing) 1,150.00 5608-SRS Reportpack 425.00 2030 3 Meter Cable 26.00 Subtotal $14,520.00 Total for machine* $14,520.00 *This machine for: Joyce Destination Charges: $129.00 per machine = $645.00 Service Agreement: $1,710.00 per machine per year = $8,550.00 per year for 5 machines TOTAL FOR 5 MACHINES: $66,705.00 (including destination charges, not including service agreement) i4/!%,�� • i✓�rt-r wr[• Oj .✓Or tl PIn/IJto✓ �OY F4•r to of I - � ` n 1) �r v/f / ee "Le sf . 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IM /.r. t 'f/XP3 a { t� F CITY OF F ENAI, AI.AM% General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance- I Budget (:ton-GAAP Budgetary Basis) and Actual Year Ended June 30, 1981 r Variance- t Favorable L Budget Actual `(Unfavorable) Fund Balance - July 1, 1980 S 1.785.501 S 1,785,501 $ - i Revenues: Appropriation from Fund Balance 538.968 - (538.968) I Taxes: General property 1,287,192 1,344,732 57,540 Sales 1,150,000 1,393,845 243,845 Franchise 13.500 15,397 1,897 L Total Taxes 2.450,n92 2,753,974, 303.282 Licenses and Permits: Building permits 7,000 6,972 (28) r Taxi permits 200 125 (75) ` Animal control licenses and fees 2,750 4,841 2,091 Other - 130 130 Total Licenses and Permits 9.950 12,0 88 2.11S Intergovernmental Revenues: State of Alaska Shared Revenues: General revenue sharing 157,681 623,834 466,153 [ Electric utility tax 24,000 21,387 (2.613) Fish tax 35,000 75,666 40,666 Liquur license 15,000 18,950 3,950 Amusement and game devices 750 816 L 66 L Municipal assistance 145,965 602,381 456,416 State of Alaska Grants: Library grant 1,000 1.000 - [ State lighting agreement 4.300 4.525 225 Municipal gr:lnt-care center 150,000 150,000 - Other 68,583 47,506 (21,077) Federal grants 175 20.175 l 20.000 t Total Intergovernmental Revenues 602.454 1,566,240 963.756 Charges for Services: Solciotna communications contract 42,375 42,375 - Security charges 32,119 46,379 14,260 Other 10,900 1,148 (9.752) Total Charges for Services 85.394 89190- 4.508 Continued 41 j M CON OF R::SA1. ALASE:.\ • special art•onue Cenbinin,: Statemcnt of Hevenuc: in Fund balancw,- Ycar Wd ed Juan 30, 1981 ' Water Airport and Land Capital ..• Sewer SVStea Improvements Fund Balance - July 1, 19SO $ 258,719 $ 167,542 S 33.477 Cumulative effect of change in w ! accounting principle 9,305 1,552 - '- Equity transfer from Debt Service Fund 3,546 - - Fund Balance - July 1, 1980. as adjusted 271,570 169,094 33,477 Revenues: .• Intergovernmental Revenues 7,515 15,659 - �• Charges for Services 421,140 - - Miscellaneous Revenues 1,438 334,474 1,187 Total Revenues 430,143 350,133 1,187 L . Other Financing Sources: •' Operating transfers in 8,700 45,332 377 ! L Total Revenues and Other Sources 438,843 395.515 1,564 Expenditures: Slater 117,083 - - Sewer 48,041 - - Sewer Treatment Plant 107,464 Airport 'maintenance and Operation - 82.865 - Airport Land Administration - 65,130 - Airport Land - 71,078 - Capital Improvements - - 436 Kenai Borough Senior Citizens - - - Jail - - - {- Social Services - - �- Congregate Meals - - Home Delivered Meals Total Expenditures 272,588 219.U73 436 •• . Other Financing Uses: Operating transfers out 265,803 41,747 - - Total Expenditures and Other Uses 538.391 2-',0.820 436 ` Excess of Revenues and Other Sources W over (under) Expenditures and - Other Uses (99.54S) 134.495 1,128 Fund Balance - June 30, 1981 The accempanying notes are an integral part of the financial statements, _ 50 11 Features desired in word processor: Administrative Assistant 1. EDIT WHILE PRINTING: much time is lost waiting for printer to finish printing_ ;.o ro on to next page. 2. RATH CAPABILITY: for addition of columns to double-check for errors; add t on of purchase orders. 3. FORS[ LAYOUT: for typing of purchase orders, leases, ordinances, resolutions, and any other much -used document. This would eliminate need for typewriters. 4. ABILITY TO USE WORD PROCESSOR AS TYPEWRITER: for the typing o labels, file labels, etc. S. AUTOMATIC MERGING OF STANDARD TEXT WITH RECORDS: for mass mas. Use a 1 st of names and addresses to be merged with standard letter. 6. SELECTIVE RETRIEVAL OF RECORDS: for mass mailings. The ability to choose a part of the list to be merged. Example: a list of senators and representatives, you want the letter to go only to the representatives. 7. AUTOMATIC TYPING OF ENVELOPES: programmed at beginning of typing project, to elininate extra step between letter and envelope. Letter would print, followed immediately by envelope. S. ABILITY TO TYPE IN MORE THAN ONE PITCH: Currently, can only type in 10-pitch, no way to program machine to print in smaller 12-pitch typestyle. Would like to be able to print in both 10 and 12 and also proportional spacing. 9. DICTIONARY: to verify spelling errors often overlooked in prooff reading. 10. COLUMN LAYOUT: pre -formatted for ease of typing columns. 11. LONGER STORAGE CAPACITY ON DISKS: ability to store more on each disk. Currently, we do not have enough space on each disk to hold all information. Example: having to place a lease on two different disks. 12. ABILITY TO USE OTHER PROGRAMS: in the future, would like to e able to store information about leases on disk and be able to retreive information from computer. For example, beginning dates, redetermination dates, whether we have certificate of insurance, etc. oor Also, I would like to be able to place information on computer about lands available for sale, most current appraisal, square footages, etc. 13. TRACTOR FEED ON PRINTER: To use continuous form paper or running of long documents such as leases. i L Features desired in word processor: City Clerk 1. EDIT WHILE PRINTING: ability to print while continuing to type (such as minutes) 2. COLU.=1 LAYOUT: not critical, but some column work is done for Vince O'Reilly. 3. TRACTOR FEED ON PRINTER: For continuous printing of Ong documents, without having to roll in each sheet of paper. 4. DICTIONARY: to verify spelling and proofread. S. FILES/SELECTIVE RETRIEVAL: Ability to store names and a dresses (i.e., senators, representatives), and selective retrieval of names. 6. MERGING STANDARD W/VARIASLE TEXT: For multiple letters, such as ones done for Mayor O'Reilly. A I 0 PUBLIC STORKS SPECIFICATIONS FOR WORD PROCESSOR: Capability of standard typewriter so that file labels, envelopes, mailing labels may be typed easily. Forms --ease of setting up forms esp. purchase orders (frequent) plus various forms for the different Public Works Departments: log sheets, monthly summaries, foremen's reports, etc. Ease in making revisions on lists such as: KOKO numbers Equipment list Radio list Inventory Vendors Unlimited storage capabilities. Ease in merging standard and varied test esp. for large mailings --notification of public hearings, addendums, requests for bids or proposals. Also needed for contracts and standard documents to enter appropriate information. Math capabilities for ease in creating graphs, tables, calculating j percentages, adding vertically and horizontally. Capability of being able to change type size --pica, elite, mikron. Automatic centering and right margin alignment. Global search and replacement. Paragraph indentation, esp. outlines. Automatic underlining and return. Recurrent phrases and page formats. Automatic column layout and centering. Right margin justification. Ability to store, revise, update large documents such as: Contract Documents Specifications Contracts --Engineering, Inspection, Surveying, Contractor'. Proposal Packets Bid Documents Full sets of instructions and operating manuals. PROMPT repair service! CITY OF KENAI 6af" 4 4Z"4a f ' P. O. BOX SBO KENAI. ALASKA 99611 - TELEPNONE 483 • 7535 MEMORANDUM TO: Tim Rogers, City Attorne�, FROM: Mary Ann Dore, Legal Secretary RE: Desires for a New Word Processing System DATE: October 25, 1982 Tuesday, October 19th, Dana and I reviewed four different word processing systems. We appreciated the opportunity to review first hand these systems to see what they had to offer. I am summarizing some of my desires for a workable system for the entire office. With all of us having our own systems, it is very difficult to fill in when someone is off work. As Dana and I are the only ones who can operate our computers, if both of us would be off at the same time, our machines would be inaccessible by any of the other secretaries. Also, if Jan Taylor or Janet Whelan need help, it is difficult to pick up where they left off as Jan Taylor has no word processing equipment and Janet Whelan has a mag card. If we all had the same equipment, our work could be easily passed to another secretary who is available to fill in. I feel that word processing equipment for the City should be reviewed with the future in mind. There is only one way to go and that is word processing equipment -- typewriters and mag card machines are obsolete. Our system should be EASY to operate using simple to use keys instead of our present system. There is no logic to our codes and you have to have a list handy just to remember which way to go. Some of the desired features I would like to see in a word processing system are: 1. Automatic Storage — That means that as soon as you start your next line of text, material is automatically stored to disKette. (Our present system does not have that feature and many times we have lost our material due to a power fluctuation) 1 r 2. Larger Storage Capacity - Some of the word processing systems we reviewed had as much as a 300 page storage capacity. (our present system has a 67 page capacity, limiting each file to gpj.y 12 pages) 3. Edit While Printing - I would like to be able to continue typing while my printer is printing text. (Our present system requires that we wait until text is printed before we can continue typing) 4. Dictionary - I feel this is a very good feature as the machine verifies your spelling. All that is required is to proof read for grammar. It is impossible to catch your errors all the time and this dictionary feature would save.unnecessary embarrassment of a mispelled word. 5. Selective Retrieval of Records - I have a very large project that I would like to put on my computer listing all of the legal files, both open and closed, listing the subject of each file. Then I can recall all files that deal with a given topic containing key words, and I will know in an instant which files to pull. This will make for better efficiency in our department. 6. Form Layout - I would like to see a better system for form layouts easier ordinance forms, resolution forms, legal work. 7. Typewriter - I do not have the ability to use my printer as a typewriter for labels, envelopes, or simple typing. All of the word processing systems have the ability to use the printer as a typewriter. I have to share a typewriter with Robin. S. Centering, underlining - With the new word processing (see #4 above) systems, centering and underlining are very simple instead of having no centering capability and underlining with codes. and 4 t I I i I 2 I M r f I it t i I� PROBLEMS WITH HAZELTINE WORD PROCESSOR: Administrative Assistant Unable to print directories, so I have no hard copy of what I currently have stored on each disk, requiring either hand writing these directories or trying each disk until the required information is found. Unable to merge standard text with variable information for mass mailings. It takes several steps to perform any function; whether it be printing a letter or trying to obtain an envelope from stored text. There is no method of typing in more than one pitch. There is no way to program this computer to print in another pitch, although the printer has the capability. No other programs have been made available to try to put information on computer for leases. There is not enough storage capacity on each diskette, requiring one document to be placed on more than one disk. Typing columns is very difficult to do on computer and is usually done on typewriter. Machine must be programmed to type columns, requiring following a full page worth of directions. Indentation is also very difficult, requiring special coding to indent, and more coding to return to original margin. If a problem occurs with the software, as it often does, it necessitates a call to Ohio to talk to the Ohio Scientific computer programmers, often resulting in no correction of the problem. They usually do not return calls or answer our i! letters of inquiry. if a problem occurs with the hardware, which also happens fairly often, thore is no local representative for Hazeltine. The representative from Computer Palace has'a slight knowledge of this equipment, but is not well -versed in repairing it. If a new part is needed, it has to be sent for from outside, meaning that the machine is out of commission for several days and sometimes over a week. We cannot use this equipment as you would a regular typewriter, requiring us to have regular typewriters also for the typing of file labels, labels for envelopes and purchase orders. CITY OF KENAI ­0d 6;ataW 4 4Za"alp V. O. BOX $80 KEHAI. MARA 99611 II&EPHO"E 207 • 7636 MEMORANDUM TOs Tim Rogers, City Attorney FROMs Mary Ann Dore, Legal Secretary REs Problems with Present System DATEs October 25, 1982 I would like to express my views on our present computer set-up and why I feel that we should get a new word processor system. When we purchased this equipment, Jim Agut of Scientific Business Instruments was in Anchorage. He left the state in April of 1981 and we have been without a service representative ever since. Since the computer has three separate parts, we have to call three different places to get service. We have made a total of 109 telephone calls: 40 long distance calls averaging $6.00 each since April of 1981, and 69 calls when Jim Agut was in Anchorage. The service over the phone has been deplorable as our questions were never answered on the first or the second call. Last week we called on a problem with our software and our answer was "I Just don't know." Mr. Joviack, a member of the technical staff at Ohio Scientific Instruments in Cleveland, Ohio, did not offer to find out, but just said he did not know what the problem was. We have a Hazeltine #1420 Video Screen Terminale if we have any problems with the terminal, we must call Huntington, New York for service. We have had at least five replacement boards since we have had the computer (approximately 2 years). This terminal is very slow and it has dropped my typing speed considerably. I have a hard time seeing the print as the glare is very bad. The computer and software are from Ohio Scientific from Cleveland, Ohio. The problems we have had with the software are too numerous to mention but I will list a few. My biggest project at the present time is the Code. I have the entire Code on diskettes. However, the entire diskette only holds 64 pages of material. The largest file can only be 12 pages long. Consequently, my Code is a combination of diskettes -- one Title encompassing as many as four different file names. in order to 1 , A A center anything I have to guess at it, run it out, fold my paper in half, adjust it and then rerun it. To underline it takes six steps instead of one button. There are certain keys that are easily accessible and if used by mistake will goof up the machine and I have to start my work all over again. It is impossible to do column work as the screen only holds 60 characters. We can't adjust the margin sizes with a code. The software is not consistent. Sometimes some of the codes work fine, and other times things will go haywire for no reason. We cannot use our machine as a typewriter, hence the need for a typewriter to type labels, envelopes, etc. The only local service representative is Computer Palace. They are capable of fixing minor problems but cannot help on major breakdowns or software malfunctions. It is very frustrating when service is not readily available and valuable time is wasted waiting for a return call on service questions or when parts have to be sent by mail to New York or Ohio and one week or more is needed for in -transit time. I know there is a better way because I have seen it. Thank you for your consideration of this problem. and 2 ■ P Vr CITY OF KENAI „Od Oap4 ,l 4 ,pia„ P. 0. IOK $80 KENAI, ALASKA 99611 TRLEPNON! 968 • 7636 MEMORANDUM TO: Tim Rogers, City Attorney FROM: Mary Ann Dore, Legal Secretary RE: Dictation Equipment DATE: October 27, 1982 Per your request, I have enclosed information on Lanier dictation equipment. My transcription unit was purchased August 8, 1978 at a cost of $340. 1 believe your unit was purchased prior to that date, but I am unable to find a purchase order on that item. Since my transcription unit is the newest one, I can assume that the two units in Administration and two units in Public Works • Department are at least 4 years old. I have been unable to verify the dates of purchases on these units also. Our complaints on the Norelco units are they are not of the best quality for dictating. Many times I transcribe a tape and I am unable to clearly understand all the words dictated, reason being that you are dictating prior to the machine starting. The dictation equipment is cumbersome as it is a desk model and is not mobile. The pocket unit that Ben Delahay purchased has been broken down for months at a time. It would appear to me that the service department at Yukon does not pinpoint the problem and "hits and misses" on repairing our equipment. My transcription unit has been repaired at least 10 times since we purchased it, sometimes be broken down the entire day waiting for service from Yukon. The price on a Micro Cassette unit (W/1 Mc-60) for the Attorney (pocket model) would be $261.54.(a) The price on a transcription unit with headset for the secretary would be $Ug.9.92... (.a) Your recommendation was to purchase Lanier equipment that is virtually maintenance free. To have a pocket model dictation ®unit it would enable you to dictate anywhere, not only in your office. 1 I have also obtained prices on "mini" cassette units, however, these are becoming obsolete and will be replaced by "micro" units. For your information I have enclosed these prices. Enclosures and 2 i i 1 r` October 4, 1982 Atts Mary Ann % City of Kenai i I QUOTE PRICES FOR LANIER DICTATION I lEa. Lanier L-9000 Mini Cassette Portables W/}-LM-30 Cassette, 2 batteries. Retail Prices $159.00 I I Your Prices $143.89 f lEa. Lanier L-8000T Mini Transcription units W/headset & foot Control Retail Prices $409.00 , Your Prices $370.14 I . i i lEa. Lanier M-S 55 Micro Cassette dictation units W/1 MC-60 Cassette Carry case and Batteries • Retail Prices$289.00 • Your Prices $261.54 lEa. Lanier P-101T Insight Transcription Unit W/headset, foot control F Retail Prices $685.00 Your Costs $619.92 All prices include Freight All prices good through 14-39=82- 1/-s0- xt. 0 Respectfully, it 0 'f . L* d-, Barrettb Sales Rep.