Loading...
HomeMy WebLinkAbout1984-03-28 Council Packet - Work SessionKenai City Council Work Session March 28, 1984 Budget El M t:t >,i r G Gr 41 b G► at !r Lt G/ to 11 'M I" It M 71 11 'rl 111 'r 4111 Is Its % It It rr• rrr01 r—rr nt m n III ro n in In rr G fil H/ L W GI L GI LI I. w v, 40 t/I vt 60 vt its to r rr 11 rrr rr-r a. Y.A AS z. A P v A rl �1 ar -r -4 ar H W V 0-4 MI " 04 P It ttt ttl if its ttl tl 111 IN 11 sa •tr- ♦4 H if At 0 CO ;G A 0t/1' /q6 MU A I1 I1 A .1 In A 'n ig r11♦. X III go • 1 A of r r.. M 04 t/1 C s4vv 4.1 to 4'1 01 A ti Gam do 2. -i At s 4:I M 14yrt�+ to vi 2 01. l • Zo v • �E G1 • �v� r 1� v W r to W Poo (A Us 0) 1/t -11,41.0 '0! FbU,L th W P Ci atj t.! 0 •1 W ( a1 v ♦ • ♦ • It • 47+ i• u N U 14 r1 to tN C 'IA 0 W 0 00� to i 0ch (11, WP +We • ♦ It It • s At It OtoCJ W th Usr9 ti c tJV C> -6J a L r ncm n , nry 4r a/ .t► .. u to uo i• wo tJ � �•�� ri I G) (is G 'rI I" If rr m !n r 4i In to HMG wvI►� rry 4 - i " Po M 10� AC R to, off W, • • n • U`nv at ►4 s �r`►r 11 IH �4Vc 0rl v " to fit It Cr N ♦ rt m♦ 6�EJ� Ip r• GI Go L 7I 1" •1 • ♦ q rrr frl nt fi rot tirli Mh1It. r= r IF -4-4- h. 14 01 49 all. 4 fit off 11 vI"6 rrl 04 9 At ry r fn P 1 (A G f7 ads N / N(51� -• r 0 t::1 4 I 0 frao CI J f to 41G 41416 41414 ql Y1 Yt YI 11 11 1 rlfit f1 0`1F RF1F a� kl It. ►•, ►", h a► ►•, a .,1 .0 .y -4 -i v4 ., •�6 •4 •6 •t q •4 •4 •, r1r1f (; A f9ttf r'rr rr�r r,rr rn ni it nl "I if fit In 0 MAIA Aj.uA errWA Al u A -4 n In I:.t A In :V k AP >) V4 A 91 if U pi:P % 11 V' :1{ 4 r• M r w•4• Inman r'r+- G 900011 ma rt N 1 '•'I 44 C 1r t� � ►+1 N 'yi . " a .f. ♦•/ •� :r a N nt �• .t vl • z O W bf !\ a • W V1a w No M U rp i• •V U C1 i. rt UJ a 00 a .,► .r • • • • • N1vAv CID ifW tp h�a 44 44 6A •+N ►9gj& • � 4i • • q Ny c►a e9t .r b/V.4)r wt tee tD uj •d E•J W t, t. 4.ulu `It `11 7 Fi fl F- nor I I V F Irf 1rr n Y!AtA Y�TtT i ♦ • a, too 1 01RH At rt A is to • r� d •e6 YI • •+ 4• C �yR writ 1Ciut q u Q t ou C 4t "1 1.1 HI •i b �c mp 04 x H /n a id p w su rn 0 a 1 d Y 1ato ,i'�.,-off 3 �� d w�c. � • � /-� 5� i CITY of KENAI v " WN a00 KENAI, ALMIKA )I90i 1 P110NE 1007) 2113.7030 MEMORANDUM TO= WLIILem J. Brighton, City Manager FROMt Jeff Labahn, Land Manager SUBJEC 1; 1984-85 Budget - Personnel Support for City Commissions DATE: February 13, 1984 1 believe that additional clerical support will be needed for the upcoming budget year to allow the Department Assistant I (Janet i Loper) to devote a greater portion of her time and effort to Planning do Zoning Commission and related activities. j Currently, the Department Assistant I is responsible to all of j the city commissions and committees regarding meetings, corres- pondence, etc. Several new responsibilitise (library Commission, ' Airport Committee, Civic Center Committee) were added to her workload during the present budget year. Also, the Planning A j Zoning Commission has undertaken various additional projects f since I was hired by the City last year. With the advent of ' assuming the zoning power from the Borough on July 19 a greater commitment to zoning administration and the Planning A Zoning Commission must be established, I requested that Janet Loper outline her commission -related work effort and phone calls for one month. The Planning & Zoning Commission occupied the greatest portion of her time during this period. This activity was monitored during December/January when planning and zoning affairs are traditionally at a minimal level. While Janet Loper is spending approximately 50% of her effort towards planning and zoning activities now, I anticipate that i this will increase to approximately 75% by July tat. 1 1 1 1 i i r n , Alternativest For your consideration, I auggoot two banjo alternatives for addressing this situation: I. Utilize existing staff to assume rooponeibility for ooveral of the city commissions/committeee Janot Loper would be roeponsiblo for the Planning b Zoning Commission as well as one or possibly two other city commissions (e.g. Harbor and Parke b Recreation). The remaining commissions (i.e., Airport, Library, Civic Center, Personnel, Public Vehicles, Beautification) would be handled by other employees. The major advantage is that no additional staff or equipment would be required. However, those other employees would need to attend night meetings and their workload would be increased to some extent. II. Hire a permanent, part-time employee to assume reopon- sibility for those city commissions/committeos not covered by the Department Assistant I. This person would be employed as the secretary to specified city commissions/committeos. The prime responsibility would be to prepare agendas and meeting packets, take minutes at the meetingo, and transcribe the meeting minutes. I antici- pate that a 20-24 hour work week (including meetings) would be required of this employee. The major advantage of this approach is that 3anst Loper would spend more of her working hours in the office during the day and with fewer diatrac- tions from the other commissions, A disadvantage is that a new work station (with word procenning equipment) must be established and a new employee hired. This is a fairly general overview of the current and projected situation, however, my immediate concern is that Department Assistant I will have adequate time to commit to planning and zoning matters. Additionally, this will provide me with more time to devote to land management projects. i i 2 SCHEDULE Of WEEKLY ACTIVITY Number Number Dote Comminnien Activities; Phone Colin f 11/18 - 11/25 P&Z 31 5 Harbor 17 2 jLibrary 1 Airport 3 Beaut. 1 " Combined Comm. 10 4 Non -Comm. 10 49 „i " 11 /26 - 12/2 P81Z Harbor P&R Library gone on vacation Airport ' Beaut. E Combined Comm. U Non -Comm. 12/5 -12/9 P&Z 13 •4 Harbor 8 2 i - P&R 6 -: Library Airport 6eaut: 3 Combined Comm. 2 8 Non -Comm. 2 13* * too numerous to count 12/12 - 12/16 P&Z 16 4 Harbor P&R 1 Library 1 '-"— Airport 1 Roaut. 3 Combined Comm. 1 4 Non -Comm. 9 k I ki ti - SCHEDULE OF WEEKLY ACTIVITIES r E Number Number i pp_ Commiaoion Aattvitien Phone Calls f 11/18 - 11/25 P&Z Harbor / 7 P&R ; ' Library Airport -- Beaut. 1 Combined Comm. /L) _... `.) Non -Comm. 0 11/28 12/2 P&Z = Harbor P&R ; l Librarry G Airport i Beaut. 1 ' f Combined Comm. Non -Comm. 12/5 -12/9 P&Z ..._ _... �.... _.._ . -_ - ri P&Rbor_. E Library Airport k � ..8eaut. 3 ......_ ...,..._........M�. Combined Comm. Non -Comm, 4ov r :u •i:;: c:�, 12/12 - 12/16 P&Z ((o _Harbor P&R �__. _.... Library ! .. Airport I E scout.. • Combined Comm. Non -Comm, ` MNCIIAL UUNO EMI'6NOITUREO r 19134 •f13 1 f . ,41100 (IMPIMM.0 17JOWNWO 1 :31-N4 1 .0-04 WENT. Mou, WIMP. AND MUM. AND E•NCUMU. UUUULT Gs1'. L BNG. RECUMM. RE-UH111. APPROVED d ACCOUNT TITLE 1901-02 1902-03 1903-04 1903-U4 0114-013 1904.03 1904-0. UALARKII 2,4110 2,400 r,400 1,400 3,600 P4,000 PICA at Prud riot '237 1,7117 OUPP1.. RRTIRE, 4n9 Nlllllt. CUHP. t0 to 19 17 63 N4 WPPtCIf 1411PPLIM 4f3 49 73 $17 too too 0N1'M1471NO tN1PN61t" 032 A14 600 123 800 so ( MAt 1. (MV- i 313 311 TNAMP(JNTATION, 1/0 3,409 4,614 6,000 3,:,70 10,000 ttG,000 NRWJ"L: IGHA6 SERVIC20 t1t,200 26,700 2"l,/00 23,/00 19,000 10,000 V01HIMICATIUNU 503 791 $,Ono 10 1,000 1,000 TRANfIPORIAtION 6,n34 7,961 1a,wo 4,019 t8,1300 Ia,?'i00 Af)Vful1111110 91 230 boo 502 730 7UO PNINItNri b 01NOIN0 300 300 REPAIR h MAIMMANCH 391 M 1131% 9,024 12,449 14,203 W, 364 15,000 24,800 - --- MVf:., 1/0 1,67a t,674 0,000 1,102 3,000 3,000 ram+ Mgr,HtNkRy ►. HOUIPMr;r1T POO l,340 1,350 ` TOTAL 39,sw %0,0:32 bb,031 49,2109 64,833 102,471 0 - `, V 4 1 `r k CITY OF KENAI 1984/85 BUDGET FUND: General DEPT: Legislative DEPARTMENT CITY MANAGER COUNCIL A/C DESCRIPTION RECOMr1ENDED RECOMMENDER APPROVED� i 0100 Salaries Mayor @ $500; Council @ $250 3,600 24,000 i 2021 Office Supplies Miscellaneous office supplies 100 100 � 2022 Oy�rn:tupp etiSlies ".. Council candy and dinner meetings 500 1 500 . 4530 Trans ortation- n .I eistovei s mental Coordinati n Agenc 10,000 15,000 4531 Professional Services i Annual audit 18,000 18,000 4532 Communication Long distance tolls 1,000 1,000 r 4533 Transportation Ak. Municipal League business b meetings Miscellaneous tripe 12,500 12,500 I z r ` r i � ' f� I 1 FUND: General A/C # 4534 4535 5041 5048 .- - CITY OF f 1984/85 1 DEPT: Legislate DBSCRIP_ TI � Adver LeL a Ordinances, special meetings, public hearings Prin�q ,and Binding Packet copies when copy machine is out of order Miscellaneous Dues: AML 450 Kenai Chamber of Commerce 325 National League of Cities 494 Donations: Chamber lease 412 Chamber of Commerce 3-i5ee Ak. Conference of Mayors 50 Municipal League Conferences 600 Miscellaneous 5,169 Miscellaneous - Intergovernmental Coordination Agenc c . (i1:NMIAI. PUNU EXPONUITURPS i 19114-Uh ` RI IV f:-Inc 1140 EXPENDED Ii1SPP'NOW 1-31-04 1-31-04 DI?Pf. MR. ralifirlh � AND CIMI O. ANTI UNDUMb. 01.1111JLT Blip. G 1'tIC, RBCUMII. REGIIMM. APPIlOWU �. AM)UNT TIMY 1901-1"1 19113-03 19111-04 1903-W 1904-fin 1904-03 1'I04-111 1 j IIA6AR If: I Vb, 071 20,000 0-1, 0110 PO, 417 3U, t,00 a7, / 00 ` UVF.N f IMI!300 t f AVI i!, I l,ll -I, 085 11 00 E, O� P ICA 013 P1.110 i',GU:1 8,098 3,714 1,7P.9 4,040 4,031 {UIPIII.. AMR11. PM J fill; 470 476 417 400 " 4 MURK. CgMi'. 117 lbb '133 b'i 419 P73 III At111 H69 1,07f, H,t,00 11113 211900 21,900 OFFICI: fRIPP1.1@0 310 047 10000 39h I,3'i0 10350 f+MAI L ltml.0 MU pill 1w P,4111MAI. OFAVICUS 511/1 1,mm 1,5t7;i I"'m MOO $,040 ' CUIIIIIII41CAT1UND 1,144 1,002 P,000 744 1,500 1,b00 ` IRANOPORfA'TION 500 071 P,000 1,013a a,Onn 3,000 1 AIIAltf MIMI 16r I,rea 8,090 btN -0,0f10 2,000 1711INf1Nl3 6 BINDING Zwol 11033 M3 313 1,000 1,000 ` OfPAlll G MAIN'IfflANC,Y: 1,di1a 00 1,000 I,U00 WIN fAI.f1 3,193 0, 32b 100 41 600 600 "IM'. 160 445 500 2109 It-wal 1,�iU0 NAMUFAIRY b 1101PIPMUNf too 7S9 TOTAL_ 40,r39 ^.'S,Ifib M,Ot 27,VOO 64,771 64,M6 0 fr { , i i CITY OF KENAI 1984/85 BUDGET PUNDs General DEPT: City Clerk DEPARTMENT CITY MANAGER COUNCIL Ali DESCRIPTION WI -COMMENDED RECOMMENDED APPROVED i 0100 Salaries City Clerk i Bart-t4me-he*p-E$i=888) 38,500 37,600 0200 Overtime 300 I 300 2021 Office suppiies I Microfilm and developing Council tapes Miscellaneous 1,350 1,350 4531 Professional Services ' Election judges, general and special elections 2,000 2,000 ` 4532 Communication Postage and telephone 1,500 1,500 4533 Transportation Ak. Municipal League, clerks seminar and miscellaneous, Car allowance 12 X $30 3,000 3,000 4534 overtisinA . - ..J i f Elections and special notices 2,000 2,000 `,:... , ' 9 1 i { I CITY OF KENAI 1984/95 BUDGET F I I FUNDs General DUD City Clerk DEPARTMENT CITY MANAGER COUNCIL. A/� C # DESCRIPTION, PTION RECOMMENDED REC� NDED� APPROVED -- 4535 Printing and Binding Election ballots 1,000 1,000 4538 Repairs and maintenance Maintenance on word processor, recorder 1,500 1,500 4539 Rentals Armory, machine for verbatims 600 600 5041 Miscellaneous Duels Ak. Association of Municipal Clerks Deputy Clerk Int. institute of Municipal Clerks Registrations; Municipal League Clerk's seminar l Classes and miscellaneous 1,500 1,500 4 1 f . 1 e I E._.. _ -_ 1 fi - -- (if W RhL FUND I !.XPENDITURES 110444 -014 —mL-01SWOU o4r.-IFT 100 FXPr-.'NDf!D (We"NOW 1 -3 t -04 1-31-04 WIT. MOR, AW [WILIMP, AND CHCUMI), 01,111fir-1' EXII. Pj ENC. WX1111,le REGUM14, r AIWOIJNr TITLE 170 1 -03 le/08.433 1903-04 1,903 -04 004-03 11;04-03 GAL Aft I E.0 2, 4LIO 2,400 2,400 1,400 3,600 r FICA of PERE; cot 237 WIJRK* COMP, to to 19 17 83 OFF ICF SUPPLIER 42 49 75 27 too UPSAArING OUPPLI119 33? 214 600 1 P3 000 WALL TOOLD 3 1 re 311 TRANSPORTAT ION, 1/0 a 409 4,6114 6,000 7,10713 10,000 P041 FUDIONAL fWAVICE9 IlUloo 26,700 413,700 pa:700 10,000 COMMUNICArtaNa iljn3 791 1,000 30 1,000 180,10WRIWON it, a 51 1-0.46 4. PRINTIND FA PINDINO 300 REPAIR 6 MAINTENANCE 331 mice. 9,024 12,449 14,P00 IP,;!64 15,000 misc., 1/0 1,373 1,674 3,000 I'lon 3,000 MAIIIIINFRY b EOUIPMFNT 200 1,2100 1,050 TOTAL 39,355, 54,032 66,031 49,303 64,033 r 0 CIVAICIL APPRUVrD 0 a BUNDs General i' A/C 0 0100 2021 2022 ;�►. 4530 �> 4531 r CITY Oil KIiNAL 1984/85 BUDGMT DEPT: Logialativo DEPARTMONT CITY MANAGIM AL'SCR� IPTLON 119C0� DND Racommeaum Salr ° �°.°r Mayor 3,600, Office Su pillion Miaceilaneom office supplies 100 Operotin Supplies Council candy and dinner meetings 500 Tranopi nation- Inter overnmental Coordination A enc 10,000, t Professional Services Annual audit 18,000 4532 Communication _= ry Long distance tolls 4A2-14W 1,000 4533 Transportation Ak. Municipal League business b meetings Miscellaneous trips 12,500 I� i COUNCIL. I APPROVED t i I i r CITY OV KKNAI 1904/85 BUDGET r PUNDs General DEPTs Legialativa 09PARTM11,NT CITY MANAGER COUNCIL A C Il DN.EICIr,� LP'I(iN Rt;COMb1P,NDIf,D RECONMENDFID APPROVED 4534 Advertising Ordinancos, special meetings, public hearings 750 4535 Printing and HindinR _ .. Packet copies when copy machine is out of order 300 5041 ML00811-11fteoue .i DYeas AMi, 450 Kenai Chamber of Commerce 325 National League of Cities 494 Donat ion s Chamber loan 412 Chamber of Coimnerco 7,500 Ak, Conforonro of Mayors 50 Municipal t,aagaa Conforencoa 600 Miscellaneous 5,169 I 5040 Miacellaneous- ` I.: t erpovernmental Coordination A&21U . i � �. � �i0 fii fti1D► � e -A 7 d 15,000 3,000 OMiK�0tA �f r'Arlde. j.. C.lu✓;or 5 ,bo, . 4 r PN,RSONNt,I• St:RVICf,g ( HOURS POSITION PAY RANGE noUMF.T1Mr,, —P — (d 1)0 i e i1 s. e 3 .ti OFFICE 811PPLIES 2021 - Office Supplies Office stationery, forms, small items of office equipment, maps, drafting supplies, etc. I I REPAIR AND MAINTENANCE SUPPLIES 2023 - Repair and Maintenance Rupplian Building materials and supplies; paints and painting supplies; structural steel, iron, and related metals; plumbing supplies; electrical supplies; motor vehicle repair materials, parts, and supplies; other repair and maintenance supplies. 141VA ' r OPERATING SUPPLIES 2022 - Operating Supplies Agricultural supplies; chemicals, drugs, medicines, and laboratory supplies; cleaning and sanitation supplies; feed for animals; food for human consumption; fuel, oil, and lubricants; household and institutional supplies; clothing, film; and ammunition. Ih^�' P r 1� ,1 I i- t: t1� w. 1 • SMAId. TOOLS AND MINOR EQUIPMENT I � 2024 - Small Tools and Minor Equipment ' Weapons, ladders, hand tools, and other items that are rotatively inexpensive (usually less than $500) and generally do not have a long Life expectancy. U. is vav �-- 7- P�� I 1 r I r r i P . r 1 ' i I r i I a /1 f PROFESSIONAL SERVICES 4531 - Professional Services 1 Accounting and auditing services; management consulting services; surveying, engineering and architectural services; epeeial legal } services; medical, dental and hospital services; other professional f services. 8 ! 00 0 f! .I i .. i {i j. t ' F a o f. 0 %t — I��rY.r''''°'""lasas'>•MA����F��i�aenlll I�ny���� ir.:rwr:n-----�.. __ , --- - __.s__ iilliwi 71 COMMUNICATION 4532 - Communication Totophono, 0108faph, and pootaga, , p. f 1 L �� e a TRANSPORTATION f 4533 — Transportation I Travel expense; per diem; hotel charges; motor pool charges; and messenger service. (Do not include tuition coats of classes). i . j . k M tl ` ADVERTISING 4534 - Advertising U � mom Uti n 1 I f t • ' �c w � ___ — �/V- '-_ _ - _ � ••—MM►ifM1�M�aw�AliNIM+M�/iNf�!17 7[ PRINTING AND BINDING 4535.- Printing and Binding, i i Copying charges, including paper and supplies. • 4 4 . u �• j i P r F' tv f i i% 1 INSll� Rq ANCT, 4536 - xnouranco All inattranc© other titan that ratntnd to pnrnonal narviceo. %q _ II I � k . i PUBLIC UTILITY SERVICES 4537 - public utility servicon ene, oloctricity, MtOf, and canto dieponet norvicoo . N f9 1 a. r r e REPAIRS AND MAINTKNANCK 4538 - Repairs and Maint�� nnncn Contracted repairs of baildinas, vohiclon, improvements, and equipment. Inspection chargen and other contracted service (not profossional). N � I l' RRNTM, g 4539 - Rentals Land, buildinaa, machinery, and equipment cantata. J •r� I w, e" MISCELL ANHOU S i i 5041 - Miscellaneous Court costs and investigations; ,judgements and damages; recording fees; duos, subscriptions, and memberships; information and credit Services; taxes; laundry and other sanitation services;. contractual services not otherwise classified;. uniform allowances; tuition costs. �,J t".V14:.d! Ca�Cf V ;7 M 1-000 c4c 75 Go .s ���Mll�wll�w LAND - BUILDINGS - IMPROVEMENTS OTHER THAM BUILDINGS 8061 - Land W 6062 - BuildinAe N 8063 - Imprevemnnte Other Than Buildinre .ter...-� N i . � J t. ----�.-- oO— MACHIRRY AND P.QUIPMENT 8064 - Machinery and 64uipment (items that generally cost more than $500 with a long life expectancy). W� a�i �, J ,z � __'-�A�y11M�41glilr�E1111f�Adus�-�—'•— —.•_ _ •— _ - _ - - _ 'r 4 BOOKS 8066 - Kooks and Other LLbrary Material ,q 1p J w i :U r t - � f3f'Nf11A1. /'tlgtl fi%1'tEN1117l1fJf•EJ 19134 " 1354 (+ I:l f_Illt V Zf! f.a %PI:N0F.0 1:X1 CNlillV 1-31-E34 1••31434 UfdP'f. MUR, COUNCIL AND E:NCIJMD. AND MUM. OUDi3CT 69fl. In ENO. RITOMM. Hf:C.tIMM. APPHIIVI.f) r ACCOUNT TITLF. 1901-UH 1902-83 1963-134 1903•-04 t704-03 17U4-tJ5 1704•N115 11AI.All if?fl 26,871 'r10, 000 35,000 PO, 417 8H,1;00 r (M-1.11TIMK 300 loo L_CAVI. 2, -1,085 2,20U 2,fluo _ r;.• FICA 073 r K IM P, b0:4 3,093 3,714 1,729 4,040 91C 470 376 417 WORK. COMP. t 17 166 V143 65 21/9 r IIf3ALT11 867 1,075 3,500 M13 3,100 131-FICF. CUPPLICO 270 647 1,000 ?.9b 1,3511 "Q a SMALL TOOLS ?40 PRUFt SVIIINAL FWHVJCFO .milt, I'm 1,275 1,251 2,000 • f:f1MMIJNicAEIJ1Nt3 1,144 1,332 2,000 •744 1,500 1 HA1d:�P0f1TAT I0N : till 1171 P' 000 t, Otiti 5,000 r ADVF,R f IfJ IfJFJ 16:? 1, ;i33 c'�, 000 L".7 3,000 ^ 1'111f1TINO U VINDING 1,0t''3 7?."i 30 1,000 RNPAIII to MAINf1;NANC6 1,:333 400 1,r00 r" Rf"NTAE fs 3,190 P,3P1, 100 41 GGo MISC. 160• 441i 000 3U'I I'mo MAl:f11NUMV b COUIPMCNT 10,759 n, TOM. 40,539 53,106 55,461 27,300 64,771 0 0 r M ' F_ �- r CITY OF CITY OF KGNAI 1984/85 BUOGET FUND: General DEPTt City Clerk DEPARTMENT CITY MANAGER COUNCIL A/� u DESCRIPTION RECOMMENDED RECOMMENDED APPROVED ' 0100 SalaiiAn City Clark Part-time help (01,000) 38,500 0200 Overtime 300 ' 2021 Office Supplies Microfilm and developing — o f Council tapes — I VVj Miscellaneous .-- I tj •a sa 1,150 4531 Pro£eseional Services Election judges, general and special elections 2,000 4532 Communication Postage and telephone 1,500 4533 Tr�annocortaatt ion 0 Ak. Municipal League, clerks seminar and miscellaneons, Car allowance 12 X 030 3,000 4534 Advertising Elections and special notices 2,000 f k 1 f.. CITY OF KIVAI r i 1984/85 BUDGET f ' FUND: General DEPTs City Clerk DEPAWfMENT CITY MANAGER COUNCIL A/C # DESCRIPTION RECOMMENDED RECOMMENDED APPROVED 4535 Printing and Binding Election ballots 1,000 4536 Repairs and Maintenance Maintenance on word processor, recorder 1,500 5ti C� 4539 o • % — ca 1� Armor machine for verbat£ms r 600 y sv�o � 5041 Miscellaneous Dues: Ak. Association of Municipal Clerks — 4 5' Deputy Clerk — 4-f -00' Int. institute of Municipal Clerks - 96 Registrations: j Municipal League i Clerk's seminar p Classes and miscellaneous - qi� 1,500 ID , 1"p rpasomm. suvias HOURS POSITION PAY RAINGE OVERTIMM DOULM a �lrl�l' AI[i191�1 6��++�—•�F...-,(�,...�Jlr .s-.ftccn� OFFICE SUPPLIES 2021 - Office Supplies Office stationery, forms, small items of office equipment, maps, drafting supplies, etc. 1 0 0 0 7i „ s J I j � I Ii I ' {, I e , ._..--�-JiL- OPERATING SUPPLIES 2022 - Operating Supplies Agricultural supplies; chemicals, drugs, medicines, and laboratory supplies; cleaning and sanitation supplies; food for animals; food for human consumption; fuel, oil, and lubricants; household and institutional supplies; clothing, film; and ammunition. 1 4 a. L r REPAIR AND MA1NTEMANCN RUPPIANO 2023 — R024LV and Maintenance Rup2tiee Building matoriale and nupplion; paints and painting eupplion; structural sleet, iron, and ralated motale; plumbing supplies; electrical supplies; motor vehicle repair materials, part@, and supplies; other repnir and maintenance aupplies. 1 i , SMALL TOOLS AND MINOR r UIPMENT 4 2024 - Small Toole and Minor Equipment Weapone, laddere, hand tools, and other items that are relatively inexpensive (usually lees than $500) and generally do not have a long life expectancy. PttOVOSBLONAL SERViCKS i 4531 • ProeOAAiOnal AerViCeB Accounting and auditing services; management consulting services; surveying, engineering and architectural services; special legal services; medical, dental and hospital services; other professional j services. i W'ej'4�A4-t WIL i I , ► f� .... .. i r C I f 1 .r, e i �� COMMUNICATION 4532 - Communlcatlon Telephone, telegraph, and postage. j 9- -4) a i i , io TRANSPORTATION 4533 - Transportation Travel expense; per diem; hotel charges; motor pool charges; and messenger service. (Do not include tuition costs of Classes). a V0OU -7! 00 CC 71 ■ ADVERTISING 4534 Advertising M�111111YiIIM�� - — - __ nra�r,�wreoaa�rs�rn�ar- �„� r PRINTING AND BINDING 4535 - Printing and Binding } Copying charges, including paper and supplies. I t s r t i i i s E , I i � n , r i L I r1 - w ..A .�� / `�' � �.. ry f � d PUBLIC UTILITY SERVICES 4537 — Public Utility Services Gas, electricity, water, and waste disposal services. N 4 1. m 'r REPAIRS AND MAINTENANCE 4538 — Repairs and Maintenance Contracted repairs of buildings, vehicles, improvements, and equipment. Inspection charges and other contracted service (not professional). 1 t I 4 - i a " J 'r i WNTALS 4339 - Rentata Land, huftdinga, machinery, and egeiipment rontatn, 10 0 i a , i t i i i MiHCN,IA,ANIdiUH 5041 A Miacc+itanoa+a Court coetA and inveatigationa; judgemonte and damageoj recording local doco, Aubacriptiona, and memberehipA; information and credit servicea; taxon; laundry and other sanitation aorvicoa;, contractual Aorvicas not othOrwi80 alaeAiliad;. uniform ailaaaacon; tuition COACH. I U f Rs �':l 4 �r __ - - _i'i __ f .iL-.f�✓i.,..,. --�. ,.f.. _- . _ _ .=�icacfeyti.cr-�..--_.`L:.� Y LAND - BUILDTNOR - IMNROVDIENTO OTHER THAN BUILDINGS 0061 - Land N/ 4 8062 - SuLldLngs NIP 8063 - Tmnrovementn Other Than MAIdLogo r -r I t r r -A TT �-- to 9 MACHINKRY AND HgUIPMENT 8064 - Machinery and Hquipment (Items that generally cost more than $500 with a long life ospoctancy). N !� , t i t, �AI11ieN��i BOOKS 8066 - Hooke and Other l.ibrnry Material /V P i -IA April 169 1984 TOs Council FROMs Janet Whelan City Clerk REs Clerk's Reportf General General Outiess 1. Prepare agenda, compile materiel, schedule and record all Council meetings. 2. Elections - Candidate filings selection of judges, ballot preparation, recording and reporting of returns, absentee voting for City and North Kenei, voter registrar, recallsp oath of office, conflict of interest. 3. General clerical - Council and Clerk budget, proclamations, travel arrangements for Council, PO'e and correspondence - Clerk & Council, sign chocks, attest to City documents 4. Record and maintain ordinances, resolutions, minutes, packets, electton'hiatorical date 5. Licensing for mobile food vendora, private investigators, itinerant merchants 6. Commissions and committees - maintain membership lists, confirm appointments and renewals 7. Witness bid openings 8. Handle action in liquor license applications 9. Answer inquiries from other municipalities and public I averaged 15 hours of overtime per month last year. I have been working on a retention schedule for all City records and preparing a proposal for a centralized filing system. The storage bins of dead files were cleaned out in the past year and I hope to put the minutes, packets, resolutions and ordinances on microfilm. This could not be completed till we had the dead files purged. I am continuing the cross-reference of minutes and hope to eventually record all action back to 1960. 1 intend to cross-reference resolutions in the same manner as ordinances (completed 1982). jw D r M. s--.rjf Jo, , 1 0 A lot 237 i ` 3 �to00 i• vLMc.r . I �► �„` • 01000 67 0 A r . �•39lr,� �11���:w�wfn �wrr.owrrto G QD n 3 s' 4,0e) Ove) v. 0