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Home My WebLink About2017-10-10 Beautification PacketKENAI BEAUTIFICATION COMMITTEE REGULAR MEETING OCTOBER 10, 2017, 7:00 P.M. CITY HALL COUNCIL CHAMBERS AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARIES a. May 9, 2017 ..................................................................................................... Pg. 3 b. July 11, 2017 ................................................................................................... Pg. 5 c. August 8, 2017 ................................................................................................ Pg. 7 d. September 12, 2017 ........................................................................................ Pg. 9 4. PERSONS SCHEDULED TO BE HEARD – None 5. UNFINISHED BUSINESS a. Discussion – Fall Pumpkin Festival .................................................................. Pg. 11 6. NEW BUSINESS a. Discussion – Changing meeting time to 6:00 p.m ............................................ Pg. 16 7. REPORTS a. Parks & Recreation Director b. Committee Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – January 9, 2018 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION a. Fall Pumpkin Festival Flyer ........................................................................ Pg. 17 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: JAMIE – 283-8231 OR, BOB – 283-8261 [PAGE LEFT BLANK INTENTIONALLY] 2 of 18 KENAI BEAUTIFICATION COMMITTEE MAY 9, 2017 – 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, B. Madrid, S. Peterson, R. Sierer, T. Canady Members absent: Staff/Council Liaison present: Parks and Recreation Operator R. Dodge, Council Liaison J. Glendening. A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Canady MOVED to approve the agenda and Member Peterson SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. April 11, 2017 MOTION: Committee Member Madrid MOVED to approve the meeting summary of April 11, 2017 with the correction of the name of the Council Liaison, and Committee Member Sierer SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS a. Discussion – Volunteer Plant Day It was decided Committee Member Sierer would be in charge of the flower beds at Municipal Park and Carrs Mall, Members Gabriel and Madrid would be in charge of the flower beds near ReMax and the Fire Station, and Members Peterson and Canady would be in charge of the flower beds in Leif Hansen Park. 6. NEW BUSINESS b. Discussion – Beautification Brochure It was noted the overall design was liked; there was suggestion to make the photos larger, include photos of static displays, gazebos, and Wildflower Field. It was also suggested that the photos be tagged. 3 of 18 Beautification Committee Meeting May 9, 2017 Page 2 7. REPORTS a. Parks and Recreation – Director B. Frates reported on the following: • Provided an update on summer hiring; • Had eighty entries for the Pathways to Poetry project. b. Committee Chair – None. c. City Council Liaison – J. Glendening provided an update on the actions from the May 3 council meeting; thanked the committee for their work. 8. NEXT MEETING ATTENDANCE NOTIFICATION – September 12, 2017 MOTION: Committee Member Sierer MOVED to move the next meeting to August 8 with a garden tour and Committee Member Madrid SECONDED the motion. There were no objections; SO ORDERED. 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS Committee Member Sierer noted repairs were needed for some of the circle planters. 10. PERSONS NOT SCHEDULED TO BE HEARD – None. 11. INFORMATION – None. 12. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 7:53 p.m. Meeting summary prepared and submitted by: _____________________________________ Jamie Heinz, CMC, Acting City Clerk 4 of 18 JOINT KENAI PARKS & RECREATION COMMISSION AND BEAUTIFICATION COMMISSION JULY 11, 2017 KENAI CITY HALL COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city SPECIAL MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Stephens called the meeting to order at 6:05 p.m. Roll was confirmed as follows: Commissioners present: C. Stephens, N. Widmayer, J. Halstead, T. Wisniewski, J. Hudson, T. Canady, R. Sierer, L. Gabriel, S. Peterson, B. Madrid Commissioners absent: J. Joanis Staff present: Parks & Rec Director B. Frates, City Planner Matt Kelley A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Widmayer MOVED to approve the agenda; Commissioner Halstead SECONDED the motion. There were no objections; SO ORDERED. 3. PERSONS PRESENT NOT SCHEDULED – None 4. NEW BUSINESS a. Discussion/Recommendation – Draft Ordinance amending Kenai Municipal Code Chapter 14.25 – Landscaping and Site Plans for all Retention Basins, Commercial, Industrial, and Multi-Family Development and Land Clearing in Certain Zones in the City and Making other Housekeeping Changes. City Planner, Matt Kelley, presented a staff report outlining goals and timelines. As part of the process, various city commissions and committees are asked to review and comment on the Draft Site Plan Ordinance. Mr. Kelley reviewed the existing Site Plan Ordinance noting certain updates needed; a review of how site plans are currently administered was also explained. Questions were asked pertaining to contractor notifications, opportunity for public comment, invasive plant species, fines, fire buffers, fencing, and speculative building. Mr. Kelley provided explanations and answered questions accordingly. MOTION: Commissioner Halstead MOVED to approve a motion between the Beautification Committee and Parks & Recreation Committee to approve the draft ordinance amending KMC Chapter 14.25 for 5 of 18 Parks and Recreation Commission Meeting July 11, 2017 Page 2 possible inclusion of the following considerations: invasive species, privacy fencing, residential application (spec homes), and firewise compatibility; Commissioner Widmayer SECONDED the motion. There were no objections; SO ORDERED. 5. COMMISSION QUESTIONS & COMMENTS – None 6. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None 7. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 6:53 p.m. Meeting summary prepared and submitted by: _____________________________________ Tawni Eubank Administrative Assistant 6 of 18 KENAI BEAUTIFICATION COMMITTEE AUGUST 8 , 2017 – 7:30 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 7:40 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, T. Canady, R. Sierer, B. Madrid, S. Peterson, Members absent: Staff/Council Liaison present: Parks and Recreation Operator R. Dodge, Parks and Recreation Director B. Frates, Council Liaisons J. Glendening & B. Molloy. A quorum was present. 2. AGENDA APPROVAL MOTION: Committee Member Peterson MOVED to approve the agenda and Member Sierer SECONDED the motion. There were no objections; SO ORDERED. 3. BUSINESS a. Discussion – Summer Flowerbeds Committee members reviewed the City’s flower beds and discussed what worked well visually and made suggestions for next year. It was noted that the flowerbeds looked and performed better overall this year, possibly influenced by plant selection, watering and effort to weed and deadhead more frequently. Grass clippings added to beds helped with weed suppression, water retention, and soil temperature. The Committee recommended the following: • Chamber Fire Pit – add trailing nasturtiums, possibly add Mr. Stacky to center of bowl. • Fire Department Bed – less kale, rearrange to prevent blocking out other flowers. • Library – add more blue salvia, create a wave effect, eliminate some of the iris • Lief Hanson Memorial Park – replace mini bells in gazebo baskets, chrysanthemums overpowered begonias, add another type of flower to “town tree” that can be planted between perimeter flowers and the ninebark (chrysanthemums and night sky petunias). • Circle Planters – consider planting intersection planters using same plant and design theme and alternating along Spur Highway. 4. NEXT MEETING ATTENDANCE NOTIFICATION – September 12, 2017 5. PERSONS NOT SCHEDULED TO BE HEARD – None. 6. INFORMATION – None. 7. ADJOURNMENT 7 of 18 Beautification Committee Meeting August 8, 2017 Page 2 There being no further business before the Committee, the meeting was adjourned at 8:00 p.m. Meeting summary prepared and submitted by: _____________________________________ Tawni Eubank, Administrative Assistant 8 of 18 KENAI BEAUTIFICATION COMMITTEE SEPTEMBER 12, 2017 – 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, T. Canady, S. Peterson, Members absent: R. Sierer, B. Madrid Staff/Council Liaison present: Parks and Recreation Director B. Frates, Council Liaison B. Molloy. No quorum was present. 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARIES a. May 9, 2017 b. July 11, 2017 c. August 8, 2017 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion – 2018 Fall Festival 7. REPORTS a. Parks & Recreation Director b. Committee Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION – October 10, 2017 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS 10. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 11. INFORMATION – None. 12. ADJOURNMENT 9 of 18 Beautification Committee Meeting September 12, 2017 Page 2 There being no further business before the Committee, the meeting was adjourned at 8:00 p.m. Meeting summary prepared and submitted by: _____________________________________ Tawni Eubank, Administrative Assistant 10 of 18 MEMO: TO: Kenai Beautification Committee FROM: Robert J. Frates, Parks & Recreation Director DATE: September 6, 2017 RE: Fall Festival - 2017 Purpose of this correspondence is to inform you of some recent undertakings regarding planning for the upcoming Fall Festival. Staff member Melanie Beverly has taken a lead on this and has done an outstanding job. The date set for the event is October 14th from 1:00 p.m. to 3:00 p.m. We have been meeting with various departments and other interested parties, such as Boys and Girls Club, Kenai Chamber of Commerce and Visitors Center, 4-H, Library, and Senior Center to name a few. Additionally, we have donation request letters out to three local businesses requesting pumpkins. We look forward to this family friendly event. Please feel free to call me should you have any questions. Attachment: 2016 Fall Festival Report 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 11 of 18 Kenai Parks & Recreation Fall Pumpkin Festival On October 15, 2016 the Kenai Parks & Recreation Department held their 1st Fall Pumpkin Festival. This event was inspired by the Kenai Beautification Committee as a fun transition between the summer and winter season and was held at the Wildflower Garden on Lawton Dr. from 1:00 p.m. until 3:00 p.m. In preparation the Parks Department ordered 150 pumpkins and planned for other activities for children and their families. The activities included a pumpkin patch (first 150 children received a free pumpkin), a pumpkin painting station, a cookie decorating station, hot cider, story time and a pumpkin sculpting demonstration. In addition, two KCHS students prepared photo backdrops as part of their Senior Civics Projects for families to take pictures to commemorate the event. The Kenai Public Library collaborated with the Parks Department in the event with James Adcox, the children’s librarian, reading stories including the use of puppets to the children and then followed up with a pumpkin sculpting demonstration. Further, Steve and Linda Albers of Dandelion Acres brought animals from their farm for a petting zoo and Joe Beverly and Samantha Walters brought horses for the children to pet as well. The community response was overwhelming and it is estimated that throughout the event the attendance reached over 300. It was noted that 150 pumpkins were snatched up in the first 8 minutes of the event! In anticipation of next year’s event, sponsors will be sought to increase the number of pumpkins available as well as to include more activities for children and their families. This is a wonderful event with room to grow and the department looks forward to further exploring opportunities and working collaboratively with other entities. Report 12 of 18 13 of 18 2016 Fall Pumpkin Festival Grand Opening 1pm 14 of 18 15 of 18 MEMO: TO: Kenai Beautification Committee FROM: Robert J. Frates, Parks & Recreation Director DATE: October 3, 2017 SUBJECT: Changing Beautification Meeting Time - Discussion There was a request forwarded at the last Beautification Committee meeting to consider changing the meeting time from 7:00 P.M. to 6:00 P.M. Several of the City’s Advisory Commissions/Committees have already changed their meeting times to 6:00 P.M. and it probably at least warrants a discussion. Thanks and please feel free to contact me at 283-8261 should you have any questions. 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 16 of 18 2nd Annual Fall Pumpkin Festival Saturday, October 14th from 1pm—3pm Wildflower Garden—Lawton Drive, Kenai free pumpkins ~ photo ops ~ story time ~ face painting ~ petting zoo ~ hay rides ~ cookies ~ hot cider ~ music and much more ~ costumes encouraged ~ For questions contact the Kenai Parks & Recreation Department at 907-283-8261 Free Pumpkins to the first 450 children Fun for the whole family! Sponsored by: 17 of 18 [PAGE LEFT BLANK INTENTIONALLY] 18 of 18