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Home My WebLink About2017-10-04 Council Packet Kenai City Council Meeting Page 1 of 4 October 4, 2017 KENAI CITY COUNCIL – REGULAR MEETING OCTOBER 4, 2017 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 2986-2017 – Increasing Estimated Revenues and Appropriations in the Water and Sewer Special Revenue and Water and Sewer Capital Project Funds and Authorizing Redirection of Funds Previously Appropriated to the Reservoir Number One Recoating Project to a Project to Replace the Water Main Under the Kenai Spur Highway at Shotgun Drive and Beaver Loop. ................................... Pg. 5 2. Resolution No. 2017-61 - Respectfully Requesting that the Alaska Board of Fisheries Meeting, Scheduled for 2020 to Consider Upper Cook Inlet Finfish Issues be Held on the Central Kenai Peninsula. .............................................................................. Pg. 8 3. Resolution No. 2017-62 – Declaring Approximately 15 Bicycles Surplus or Obsolete as Allowed in Kenai Municipal Code 7.15.090 and to Donate those Bicycles to Mountain View Elementary School. ...................................................................Pg. 11 4. Resolution No. 2017-63 – Amending the Kenai Council Travel Policy. .............Pg. 13 E. MINUTES 1. *Regular Meeting of September 20, 2017 ............................................................Pg. 17 Kenai City Council Meeting Page 2 of 4 October 4, 2017 F. UNFINISHED BUSINESS 1. Ordinance No. 2984-2017 – Amending Kenai Municipal Code Section 23.55.060 – Stand-By Pay, to Amend the Rate of Stand-By Pay and Increasing Water & Sewer Fund Estimated Revenues and Appropriations to Provide Standby Pay for Certified Water and Wastewater Operators that was Not Included in the FY2018 Budget. (Clerk’s Note: This item was postponed from the September 20th meeting; a motion to enact is on the floor.) .........................................................................................Pg. 27 2. Ordinance No. 2985-2017 – Amending Kenai Municipal Code Section 13.20.035- Camping, Fires and Other Activities on City Beaches, to Prohibit the Burning of Pallets and Other Wood Materials Containing Metal Fasteners on City Beaches. (Clerk’s Note: This item was postponed from the September 20th meeting; a motion to enact is on the floor.) .................................................................................................................Pg. 32 • Substitute Ordinance No. 2985-2017 ........................................................Pg. 35 G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. ............................................................Pg. 38 2. *Action/Approval – Purchase Orders Exceeding $15,000. 3. *Ordinance No. 2987-2017 – Increasing Estimated Revenues and Appropriations by Accepting and Appropriating Additional Funds from the Federal Aviation Administration for the 2016 Airfield Marking, Signage, and Crack Sealing Project. ..........................................................................................................................Pg. 39 4. *Ordinance No. 2988-2017 – Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. ..........................................................................................................................Pg. 42 5. *Ordinance No. 2989-2017 – Appropriating Additional Funding From the Kenai Senior Connection, Inc. in the Senior Center Solarium Capital Project Fund for the Purchase of Blinds for the Senior Center Solarium Project. ...............................................Pg. 45 H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging ...............................................................................................Pg. 48 2. Airport Commission ...........................................................................................Pg. 50 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee..........................................................................Pg. 53 I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager Kenai City Council Meeting Page 3 of 4 October 4, 2017 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. N. ADJOURNMENT **************************************************************************************************** INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review ............. Pg. 54 2. BDO FY17 Audit Planning Letter .................................................................. Pg. 55 3. CIRCAC Director’s Update – September 2017 ............................................. Pg. 60 The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. [PAGE LEFT BLANK INTENTIONALLY] t/iuity•f KENAI, ALAS KA ~ CITY OF KE NAI ORDINANCE NO. 2986-2017 Sponsored by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE WATER AND SEWER SPECIAL REVENUE AND WATER AND SEWER CAPITAL PROJECT FUNDS AND AUTHORIZING REDIRECTION OF FUNDS PREVIOUSLY APPROPRIATED TO THE RESERVOIR NUMBER ONE RECOATING PROJECT TO A PROJECT TO REPLACE THE WATER MAIN UNDER THE KENAI SPUR HIGHWAY AT SHOTGUN DRIVE AND BEAVER LOOP. WHEREAS , the recoating of Reservoir #1 is nearing completion with $48,560 in e xcess funding that is available for redirection via budget transfer to another project; and , WHEREAS, the total projected cost of the water main replacement is $92 ,225 to be pa id with Water & Sewer Funds including $48 ,560 redirected from the Reservoir #1 Recoating Project and the remaining $43 ,665 available for transfer from the Water & Sewer Special Revenue Fund ; and , WHEREAS , the water main to be replaced was installed in 1979 and is 12" in diameter; and, WHEREAS , the replacement water main will be 16" in diameter allowing increased flow to the C ity's water system ; and , WHEREAS, in November the Alaska Department of Transportation (DOT) anticipates advertising for bid Phase One of the Kenai Spur Highway Rehabilitation from Swires Rd . to Eagle Rock Drive ; and , WHEREAS, the water main to be replaced is within the DOT project's limits; and , WHEREAS , the City will avoid significant additional e x pense if the main is replaced at the time of the DOT project ; and, WHEREAS , the DOT has agreed to include our project in their competitive bid package; and , WHEREAS , replacing the water main as part of the DOT project is in the best interest of the City . NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, as follows: Section 1. Form : That this is a non-code ordinance . Section 2. That estimated revenues and appropriations be increased as follows : Water & Sewer Special Revenue Fund Increase Estimated Revenues - Appropriation of Fund Balance New Text Underlined; [DELETED TE XT BRACKETED] $43.665 5 Ordinance No . 2986-2017 Page 2 of 2 Increase Appropriations : Transfer to Water & Sewer Cap ital Project Fund Water & Sewer Capital Project Fund Increase Estimated Revenues - Transfer from Water & Sewer Special Revenue Fund Increase Appropriations - Spur Highway Water Main Replacement -Construction Section 3. That the following budget transfer be authorized : Water & Sewer Capital Project Fund From - Reservoi r #1 Recoating -Construction To- Spur Highway Water Main Replacement -Construction $43.665 $43 ,665 $43.665 $48 560 $48 .560 Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction , such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered , and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provis ion , or application . Section 4 . Effective Date : That pursuant to KMC 1.15.070(f), this ord inance shall take effect upon adoption . ENACTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 4th day of October, 2017 . ATTEST: Jamie Heinz, City Clerk Approved by Finance BRIAN GABRIEL SR., MAYOR Introduced : September 20, 2017 Enacted : October 4 , 2017 Effective: October 4 , 2017 Ne w Text Underl ined; [DELETED TEXT BRACKETED] 6 'Vtff~ «1/t/i a Pa.f~ tt'tj «1/t/i a h.tfl.l"e 11 210 Fidalgo Ave , Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 I Fax: (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Q. c.7· Sean Wedemeyer, Public Works Director/Capital Projects Manager 5 /1 k( September 13, 2017 Ordinance Funding Water Main Replacement This purpose of this memo is to recommend adoption of an ordinance appropriating and transferring funds for a water main replacement project. A water main was installed crossing the Kenai Spur Highway at Beaver Loop Rd. in 1979. Since then the Kenai water system has e x panded significantly and would benefit from an increased pipe diameter in this location . The Water & Sewer foreman, Brent Jacobs, suggested that we consider replacing this section of water main during the Phase One of the Alaska Department of Transportation 's (DOT's) Kenai Spur Highway Rehabilitation project. This is an excellent suggestion as the asphalt and subgrade within the roadway structural section will be removed and replaced at the DOT's expense as opposed to the City's . I contacted the DOT's project manager and we determined it would be possible to include our project in their bid package. The reservoir #1 recoating is nearly complete . Notwithstanding this transfer I will have sufficient funds including contingency to complete that project. Thank you for your consideration. 7 th~&r'ty c/ KENAI, ALASKA ~ CITY OF KENAI Sponsored by: Mayor Brian Gabriel Vice Mayor Tim Navarre Council Member Robert Molloy Council Member Glenese Pettey Council Member Jim Glendening Council Member Mike Boyle Council Member Henry Knackstedt RESOLUTION NO. 2017-61 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, RESPECTFULLY REQUESTING THAT THE ALASKA BOARD OF FISHERIES MEETING, SCHEDULED FOR 2020 TO CONSIDER UPPER COOK INLET FINFISH ISSUES BE HELD ON THE CENTRAL KENAI PENINSULA. WHEREAS , Upper Cook Inlet finfish are a vital and long-standing component of the City of Kenai economy and community; and, WHEREAS, all City of K enai residents are impacted by Upper Cook Inlet finfish fisheries either directly or indirectly; and, WHEREAS , the Alaska Board of Fisheries Upper Cook Inlet Finfish regular meeting has not been held on the Kenai Peninsula since 1999; and , WHEREAS, City of Kenai residents and businesses benefit from informed science based fisheries management, strategies and practices; and, WHEREAS, sound management, strategies and practices are developed by transparent processes , accessible public meetings and user participation, knowledge and representation; and, WHEREAS , conducting the Alaska Board of Fisheries regular meetings concerning Upper Cook Inlet finfish exclusively in Anchorage instead of rotating locations between Anchorage and the Kenai Peninsula greatly hampers public participation by City of Kenai residents due to the substantial expense and burden of attending multi-day meetings in Anchorage; and , WHEREAS , all users of public resources are entitled to reasonable access to public meetings and processes concerning matters affecting their economy , livelihood and lifestyle ; and, WHEREAS, holding the 2020 Alaska Board of Fisheries Upper Cook Inlet Finfish meeting on the Kenai Peninsula would improve the amount of testimony about local traditional knowledge to the board , which is a great resource for the Board of Fisheries; and , WHEREAS , it is in the best interest of the residents and visitors to both the Kenai Peninsula and the Anchorage area to maintain healthy well-managed salmon stocks and provide opportunities and access for diverse user groups ; and , NOW , THEREFORE , BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA: 8 Resolut i o n No . 20 1 7 -6 1 Page 2of 2 Section 1. That the Alaska Board of Fisheries is respectfully and strongly urged to schedule its full Upper Cook Inlet Finfish Meeting of 2020 and future such meetings on the Kenai Peninsula on a semi-regular basis . Sect ion 2. That this resolution takes effect immed iately upon passage. PASSED B Y THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 4th day of October, 2017. BRIAN GABRIEL SR., MAYOR TIM NAVARRE , VICE MAYOR ROBERT MOLLOY, COUNCIL MEMBER GLENESE PETTEY, COUNCIL MEMBER JIM GLENDENING , COUNCIL MEMBER MIKE BOYLE, COUNCIL MEMBER HENRY K NACKSTEDT, COUNCIL MEMBER ATTEST: Jamie Heinz, Cit y Clerk 9 "(ltf!~e UJ/t/i a Pa.f~ Ct'tf UJ/t/i a f"atfl.fl, 11 210 Fidalgo Ave, Kenai, Alaska 99611-7794 Telephone : (907) 283-7535 I Fax: (907) 283-3014 www . kenai. city MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager?. D . September 26, 2017 2020 Board of Fish Resolution For residents of the Kenai Peninsula to participate in the BOF process for UCI, where 75%-85% of the proposals effect watersheds on the Kenai Peninsula , it has been necessary to travel to Anchorage to provide testimony and/or participate in committees , without a schedule to know when they may participate. This often requires burdensome costs associated with multiple days of lodging and subsistence , in addition to transportation costs . Having reasonable , periodic, access to the BOF process is simply unfair to the large population of Alaskans residing on the Kenai Peninsula. Additionally , the BOF process itself is rendered less comprehensive and effective by the difficulties imposed upon Alaskans residing on the Kenai Peninsula by not holding the UCI meeting on the Kenai Peninsula on a periodic basis. By minimizing or eliminating input and testimony from residents on the Kenai Peninsula, the BOF is denied the knowledge of individuals that are closest to , and most directly affected by , the fisheries and decisions made by the BOF. This Resolution respectfully requests that the 2020 Alaska Board of Fisheries Upper Cook Inlet Finfish meeting be held on the Kenai Peninsula and future such meetings be held here on a semi-regular basis. Your consideration is appreciated . 10 theeity of. KENAI, ALASKA ~ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2017-62 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DECLARING APPROXIMATELY 15 BICYCLES SURPLUS OR OBSOLETE AS ALLOWED IN KENAI MUNICIPAL CODE 7 .15.090 AND TO DONATE THOSE BICYCLES TO MOUNTAIN VIEW ELEMENTARY SCHOOL. WHEREAS, the Kenai Police Department takes in found bicycles from the public and sometimes from other City Departments. Found property is held for at least a year for owners to claim prior to being declared surplus or obsolete; and, WHEREAS, the Kenai Police Department has a school resource officer that works with local elementary schools that facilitate Bicycle Rodeos for students, and in conjunction with that the Mountain View Elementary Principal has requested donated bicycles; and, WHEREAS, bicycles were donated to Mountain View Elementary last year under a similar Resolution and the project was successful in getting bicycles to kids, NOW , THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, Section 1. That the approx imately 15 bicycles held by the Kenai Police Department be donated to Mountain View Elementary School. Secti on 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 4 th day of October, 2017. BRIAN GABRIEL SR, MAYOR ATIEST: Jamie Heinz, City Clerk 11 'lftfl°#'e «1/t~ a Pa.f~ Ot'tf «1/t~ a htat"e" 210 FidalgoAve, Kenai , Alaska 99611-7794 Telephone : (907) 283-7535 I Fax: (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager ?<?· Dave Ross, Police Chief~Z - 9-25-17 Bicycle Donation The purpose of this memo is to recommend the donation of bicycles held by the Kenai Police Department to Mountain View Elementary. During the course of each year the police department takes in a number of bicycles in varying conditions. Those bicycles are turned in as found property to the department with no apparent owner. If the Department cannot determine an owner the property is kept for a year and then typically disposed of by auction. Currently, the Department is in possession of approximately 15 bicycles that are available for release. Our school resource officer has worked with Mountain View Elementary for a number of years on a bicycle rodeo event that occurs in the spring . In conjunction with that, the principal has requested donated bicycles . They are willing to take all the bicycles we currently have , determine what is usable , and put them to use . 12 _____________________________________________________________________________________ Sponsored by: Council Member Navarre CITY OF KENAI RESOLUTION NO. 2017-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI COUNCIL TRAVEL POLICY. WHEREAS, Resolution 2016-24 approved a Council Travel Policy; and, WHEREAS, the Policy, which governs the Mayor’s and Council Members’ travel authority, does not have sufficient flexibility to authorize time restricted travel needs, or substitution of travelers if the Mayor or other Council Member becomes unavailable; and, WHEREAS, it is in the City’s best interest to streamline the travel policy to ensure the Mayor and other Council Members can represent the City and meet the City’s business need in a timely and responsible manner. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the attached Kenai Council Travel Policy as amended is approved Section 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of October, 2017. BRIAN GABRIEL SR., MAYOR ATTEST: Jamie Heinz, City Clerk 13 POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017) Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on City business. Scope This policy applies to travel by the Mayor and other Council Members traveling on City business. Policy 1. Any Council member who intends to travel outside the City, on behalf of the City, must apply for and obtain, in advance of such travel if such travel was not previously included in the adopted budget, approval as follows: (a) The Mayor approves his/her own and Council Member travel within the United States; (b) The Council, by motion, approves all travel outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval. In such cases where the Mayor approves travel outside the United States, the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval. 2. Any Mayor or Council Member, who travels at the City’s expense, will be required to submit a report of their activities verbally or in writing, at the next meeting attended following said travel. Effective Date: ___________ Approved by Resolution 2014-24 As Amended by Resolution 2017-63 ____________________________ BRIAN GABRIEL, SR., MAYOR ATTEST: ____________________________ Jamie Heinz, City Clerk 14 ... 'Vtff Cl/e l!l/t/i a Paif~ tt'tj l!l/t/i a h.tU?e " 210 FidalgoAve, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 I Fax: (907) 283-30 14 www.kenai .city MEMORANDUM TO: FROM: DATE: Mayor Brian Gabriel and Kenai City Council Vice Mayor Tim Navarre "/ -;- September 28, 2017 SUBJECT: Resolution Amending Council Travel Policy The City Council approved a Travel Policy in 2014. The Policy does not allow sufficient flexibility when travel needs arise on a time sensitive basis or when the Mayor or another Council Member becomes unavailable and a substitution is needed . Your support for the proposed changes to the Policy as provided below in legislative format is requested. POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017) Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on C ity business. Scope This policy applies to travel by the Mayor and other Council Members traveling on City business. Policy 1. Any Council member who intends to travel outside the City , on behalf of the City, must apply for and obtain , in advance of such tra vel if such travel was not previously included in the adopted budget , approval as follo ws: (a) The Mayor approves [THEIR] h is/her o wn and Council Member travel within the United S[S]tate.§.; 15 Page 2 of 2 Subject (b) The Council , by motion , approves all [OTHER] travel [,EXCEPT FOR TRAVEL] outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval.[; AND] In such cases where the Mayor approves travel outside the United States. the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval. (c) [THE COUNCIL BY RESOLUT ION APPROVES ANY TRAVEL OUTSIDE THE UNITED STATES .] 2. Any Mayor or Council Member, who travels at the City's expense , will be requi red to submit[, IN WRITING ,] a report of their activities [AND REPORT,] verbally or in writing , at the ne xt meeting attended following said travel. Effective Date : ----- xx ATTEST: Sandra Modigh , City Clerk Approved by Resolution 2014-24 As Amended by Resolution 2017- BRIAN GABRIEL , SR., MAYOR 16 KENAI CITY COUNCIL – REGULAR MEETING SEPTEMBER 20, 2017 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR BRIAN GABRIEL, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on September 20, 2017, in City Hall Council Chambers, Kenai, AK. Mayor Gabriel called the meeting to order at 6:00 p.m. 1. Pledge of Allegiance Mayor Gabriel led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Brian Gabriel, Mayor Robert Molloy Henry Knackstedt Tim Navarre Jim Glendening Glenese Pettey (absent) Mike Boyle (absent) A quorum was present. Also in attendance were: **Brittany Gilman, Student Representative Paul Ostrander, City Manager Scott Bloom, City Attorney Jamie Heinz, City Clerk 3. Agenda Approval Mayor Gabriel noted the following additions to the packet: Add to Item F.1. Resolution No. 2017-57 • Amendment Memo Remove Item G.2. Purchase Orders Exceeding $15,000 Add to Item G.5. Assignment of Lease between Kenai Aviation and Schilling Rentals • Informational Memo 17 City of Kenai Council Meeting Page 2 of 10 September 20, 2017 Add to Item D.4. Consent to Sublease between City of Kenai, Schilling Rentals, and Hilcorp Alaska. • Informational Memo MOTION: Council Member Molloy MOVED to approve the agenda with the requested revisions to the agenda and packet and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda MOTION: Council Member Knackstedt MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Glendening SECONDED the motion. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS 1. Larry Persily, Chief of Staff, Kenai Peninsula Borough – Information Regarding the Sales Tax Ballot Proposition on the Kenai Peninsula Borough Ballot. Mike Navarre, Kenai Peninsula Borough Mayor, provided an overview on the Sales Tax Ballot Proposition noting some of the decisions the Assembly made caused the fund balance to be used to balance the budget in FY18 and discussed the history of sales tax and mill rate increases and decreases. Also noted school district funding was the largest portion of the borough budget and the conscious decision to require the borough to find additional revenues and let the school district preserve its fund balance. Additionally, he explained the need for the heating system upgrade in borough building and its associated ballot proposition. C. UNSCHEDULED PUBLIC COMMENTS None. D. PUBLIC HEARINGS 18 City of Kenai Council Meeting Page 3 of 10 September 20, 2017 1. Ordinance No. 2981-2017 – Amending Kenai Municipal Code, Chapter 1.15 – Rules of Order, to Change Gender Specific Language to Gender Neutral, Provide Consistency in the References to the Chair of a Meeting, and Other Housekeeping Changes. MOTION: Council Member Molloy MOVED to enact Ordinance No. 2981-2017 and the motion was SECONDED by Council Member Knackstedt. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. VOTE: YEA: Molloy, Knackstedt, Gabriel, Navarre, Glendening NAY: **Student Representative Gilman: YEA MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 2982-2017 – Amending Kenai Municipal Code Section 7.30.010 – Airport Land Sale Permanent Fund, to Eliminate References to the Airport Enterprise Fund which is No Longer Utilized. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 2982-2017 and the motion was SECONDED by Council Member Navarre. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. VOTE: YEA: Molloy, Knackstedt, Gabriel, Navarre, Glendening NAY: **Student Representative Gilman: YEA MOTION PASSED UNANIMOUSLY. 3. Ordinance No. 2983-2017 – Accepting and Appropriating a Donation to the Kenai Parks & Recreation Department for the Purchase of Bleachers. MOTION: Council Member Navarre MOVED to enact Ordinance No. 2983-2017 and the motion was SECONDED by Council Member Glendening. Mayor Gabriel opened the public hearing. 19 City of Kenai Council Meeting Page 4 of 10 September 20, 2017 Dick Peck noted the Kenai Rotary Club’s involvement in the community and their “Service Above Self,” motto. He, along with Elena Breaker and Theresa Mulican, presented a donation check on behalf of the Kenai Rotary Club. There being no one else wishing to be heard, public comment was closed. Clarification was provided that the bleachers identified to be replaced was on Kenai Softball Field #3 and would benefit the high school teams as well as other softball leagues around the state. VOTE: YEA: Molloy, Knackstedt, Gabriel, Navarre, Glendening NAY: **Student Representative Gilman: YEA MOTION PASSED UNANIMOUSLY. 4. Ordinance No. 2984-2017 – Amending Kenai Municipal Code Section 23.55.060 – Stand-By Pay, to Amend the Rate of Stand-By Pay and Increasing Water & Sewer Fund Estimated Revenues and Appropriations to Provide Standby Pay for Certified Water and Wastewater Operators that was Not Included in the FY2018 Budget. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 2984-2017 and the motion was SECONDED by Council Member Molloy. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. It was clarified that new State of Alaska, Department of Environmental Conservation regulations required the amendment and an overview of the management of the facilities was provided. The City having provided someone on standby for many years without the need to budget additional funds, being on standby restricting what an employee could do outside of regular work hours, the certain degree of competency required for responding to call-outs, water and wastewater staff cross training, ensuring the standby pay in the City was within the range of other municipalities, and the potential penalty for non-compliance being permit revocation were topics discussed. MOTION TO POSTPONE: Council Member Navarre MOVED to postpone to the next meeting and requested UNANIMOUS CONSENT. The motion was SECONDED by Council Member Glendening. VOTE: There being no objections, SO ORDERED. 5. Ordinance No. 2985-2017 – Amending Kenai Municipal Code Section 13.20.035- Camping, Fires and Other Activities on City Beaches, to Prohibit the Burning of Pallets and Other Wood Materials Containing Metal Fasteners on City Beaches. 20 City of Kenai Council Meeting Page 5 of 10 September 20, 2017 MOTION: Council Member Molloy MOVED to enact Ordinance No. 2985-2017 and the motion was SECONDED by Council Member Knackstedt. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. Administration was thanked for putting together the ordinance. Clarification was provided that the ordinance allowed for fines and penalties up to $500 to be recommended and that glass and other refuse was already covered elsewhere in the code. It was suggested that there be a strong public outreach component prior to issuing fines for non- compliance. MOTION TO POSTPONE: Council Member Navarre MOVED to postpone to the next meeting and requested UNANIMOUS CONSENT. The motion was SECONDED by Council Member Glendening. VOTE: There being no objections, SO ORDERED. 6. Resolution No. 2017-60 – Declaring Equipment, Supplies, and Materials Surplus or Obsolete, and to be Sold as Allowed in Kenai Municipal Code 7.15.090. MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2017-60 and requested UNANIMOUS CONSENT. The motion was SECONDED by Council Member Glendening. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. Unanimous consent was objected to. MOTION TO AMEND: Council Member Molloy MOVED to amend the second section of the resolved statement to remove, “requests authorization from,” and replace it with, “is authorized by,” and requested UNANIMOUS CONSENT the motion was SECONDED by Council Member Knackstedt. VOTE ON THE AMENDMENT: There being no objections, SO ORDERED. Clarification was provided that this authorization was for the current year and future years would require future declarations and authorizations. VOTE: YEA: Molloy, Knackstedt, Gabriel, Navarre, Glendening NAY: 21 City of Kenai Council Meeting Page 6 of 10 September 20, 2017 **Student Representative Gilman: YEA MOTION PASSED UNANIMOUSLY. E. MINUTES 1.*Regular Meeting of September 6, 2017 Meeting minutes approved by the consent agenda. F. UNFINISHED BUSINESS 1. Resolution No. 2017-57 – Consenting to a Renewal of Lease of Certain Airport Lands within the Airport Reserve Between the City of Kenai, Lessor, and SOAR International Ministries, Inc., Lessee, on Property Described as Lot 2, Block 3, General Aviation Apron Number One. (Clerk’s Note: This item was originally on the August 16 meeting agenda where it was postponed to September 6 and was postponed on September 6 to this meeting; a motion to adopt is on the floor.) • Substitute Resolution No. 2017-57 – Consenting to a Second Amendment of Lease of Certain Airport Lands within the Airport Reserve between the City of Kenai, Lessor and SOAR International Ministries, Inc., Lessee, on Real Property Described as Lot 2, Block 3, General Aviation Apron Number One, According to Amended Plat No. 2004-20. MOTION TO AMEND : Council Member Knackstedt MOVED to amend by Substitute Resolution No. 2017-57 and the motion was SECONDED by Council Member Molloy. UNANIMOUS CONSENT was requested. Mayor Gabriel opened the public hearing; there being no one wishing to be heard, public comment was closed. VOTE ON THE AMENDMENT: There being no objection; SO ORDERED. MOTION TO AMEND: Council Member Knackstedt MOVED to amend by inserting the word, “approve,” in the fifth whereas clause and the motion was SECONDED by Council Member Molloy. UNANIMOUS CONSENT was requested. VOTE ON THE AMENDMENT: There being no objection; SO ORDERED. MOTION TO AMEND: Council Member Knackstedt MOVED to amend by inserting the word, “approve,” in the sixth whereas clause and the motion was SECONDED by Council Member Molloy. UNANIMOUS CONSENT was requested. VOTE ON THE AMENDMENT: There being no objection; SO ORDERED. 22 City of Kenai Council Meeting Page 7 of 10 September 20, 2017 VOTE ON THE MAIN MOTION: YEA: Molloy, Knackstedt, Gabriel, Navarre, Glendening NAY: MOTION PASSED UNANIMOUSLY. G. NEW BUSINESS 1. *Action/Approval – Bills to be Ratified. Approved by the consent agenda. 2. *Action/Approval – Purchase Orders Exceeding $15,000. Approved by the consent agenda. 3. *Action/Approval – Kenai Precinct Election Boards for the October 3, 2017 Election. Approved by the consent agenda. 4. *Ordinance No. 2986-2017 – Increasing Estimated Revenues and Appropriations in the Water and Sewer Special Revenue and Water and Sewer Capital Project Funds and Authorizing Redirection of Funds Previously Appropriated to the Reservoir Number One Recoating Project to a Project to Replace the Water Main Under the Kenai Spur Highway at Shotgun Drive and Beaver Loop. Introduced by the consent agenda and public hearing set for October 4, 2017. 5. Action/Approval – Consent to Assignment of Lease of Airport Lands or Facilities between Kenai Aviation Leasing Company, LLC., and Schilling Rentals, LLC., on the real property described as Lot 2, Block 2, and Lot 2, Block 4, General Aviation Apron No. 1, according to Amended Plat No. 2004-20. MOTION: Council Member Knackstedt MOVED to approve consent to assignment of lease of airport lands or facilities between Kenai Aviation Leasing Company, LLC., and Schilling Rentals, LLC., on the real property described as Lot 2, Block 2, and Lot 2, Block 4, General Aviation Apron No. 1, according to Amended Plat No. 2004-20 and requested UNANIMOUS CONSENT. The motion was SECONDED by Council Member Molloy. VOTE: There being no objection; SO ORDERED. 6. Action/Approval – Consent to a Sublease of Certain Airport Lands within the Airport Reserve between Schilling Rentals, LLC and Hilcorp Alaska, LLC. on the real property described as Lot 11A, FBO Subdivision No. 9, according to Plat No. 2009-54. MOTION: 23 City of Kenai Council Meeting Page 8 of 10 September 20, 2017 Council Member Knackstedt MOVED to approve consent to a sublease of certain airport lands within the Airport Reserve between Schilling Rentals, LLC and Hilcorp Alaska, LLC. on the real property described as Lot 11A, FBO Subdivision No. 9, according to Plat No. 2009-54 and requested UNANIMOUS CONSENT. The motion was SECONDED by Council Member Glendening. VOTE: There being no objection; SO ORDERED. 7. Action/Approval – Schedule a Work Session for City Council Training on Navigation and Use of the iLegislate Mobile Device Application. It was decided a work session would be held on 11/01/17 at 5:00 p.m. 8. Action/Approval – Request for Innovative Readiness Training Civil – Military Partnership for the Kenai Bluffs Stabilization Project. MOTION: Council Member Molloy MOVED to approve Request for Innovative Readiness Training Civil – Military Partnership for the Kenai Bluffs Stabilization Project and the motion was SECONDED by Council Member Glendening. UNANIMOUS CONSENT was requested. Elena Breaker with Senator Sullivan’s office provided an explanation of how the Innovative Readiness Trainings were developed and their benefit to the military and communities. She suggested a training in collaboration with the Bluffs Stabilization Project would be the largest training in the nation and recommended the application be submitted sooner than later so the different military arms could review it and units could be identified for the training. VOTE: There being no objection; SO ORDERED. H. COMMISSION/COMMITTEE REPORTS 1. Council on Aging – It was reported that the next meeting was October 12. 2. Airport Commission – It was reported that the Commission met on September 14 and discussed and approved the sublease, assignment of lease, and renewal of lease that Council had just approved; City Planner M. Kelley was thanked for attending the meeting and explaining the leases; next meeting October 12. 3. Harbor Commission – It was reported that at their September 11 meeting, the Commission discussed the responsibilities of other harbors, a no wake zone at the mouth of the river, and requested paper packets; next meeting October 9. 4. Parks and Recreation Commission – It was reported that there wasn’t a quorum for the September meeting; next meeting October 5. 5. Planning and Zoning Commission – It was reported that the Commission approved a plat to vacate a lot line and consolidate lots for the property where the theater was; next meeting September 27. 24 City of Kenai Council Meeting Page 9 of 10 September 20, 2017 6. Beautification Committee – It was reported that there was not a quorum for the September meeting; Fall Festival scheduled for October 14 from 1 p.m. to 3 p.m.; next meeting October 10. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR Mayor Gabriel reported on the following: • Attended the 25th Anniversary Party of Vintage Pointe; • Was the official spinner for the first day of the first Silver Salmon Derby; • Delivered two proclamations, one for KSRM’s 50th Anniversary and the other for the Peninsula Food Bank for Hunger Action Month; • Provided a reminder for the Senior Center Director’s retirement party; • Noted a police officer was being sworn in on September 29. J. ADMINISTRATION REPORTS 1. City Manager – P. Ostrander reported on the following: • Recoating of reservoir one construction was substantially complete; • Noted options were being looked at for donated property to Kenai Performers; • Met with the CEO of Peninsula Community Heath Services and had a conversation about their future plans in the City; • Provided an update on the fencing and signage around the boat at the Visitor Center; • Noted the state had provided the City with an extra $77,000 in community assistance; also noted that revenues came in below FY17 projections, but still added about $100,000 to the fund balance; • Provided an update on the Bluff Erosion Project noting a congressional reprogramming request had been submitted and if it went through quickly, federal funding would dovetail with the pre- design stage; • Clarified wastewater treatment facility upgrades on public works mid-month report; that the City had a redundancy on water reservoirs. 2. City Attorney – No report. 3. City Clerk – City Clerk J. Heinz reported on the following: • Absentee voting began on September 18; • Election on October 3. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 25 City of Kenai Council Meeting Page 10 of 10 September 20, 2017 Marian Nelson provided a brief update on the designs at the Kenai Fine Arts Center and noted an upcoming auction on September 30. 2. Council Comments Vice Mayor Navarre encouraged participation in the auction benefitting the Kenai Fine Arts Center; expressed gratitude that the delegation had always been supportive of the Bluff Stabilization Project; suggested budgetary savings be set aside for an Assistant City Manager. Council Member Molloy thanked the City Manager for the good financial news and for bringing the innovative training request for consideration. Student Representative Gilman noted it was Homecoming week at Kenai Central High School with a “No Place Like Homecoming,” Wizard of Oz theme and provided information on the sporting activities associated. Also reported that the Honor Society was hosting a teddy bear drive for National Teddy Bear Day. Council Member Glendening complimented the city manager on his budget mindfulness. Councilor Knackstedt reported he attended the Vintage Point Anniversary celebration. L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:18 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of September 20, 2017. _____________________________ Jamie Heinz, CMC City Clerk **The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. 26 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 2984-2017 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 23.55 .060-STAND-BY PAY, TO AMEND THE RATE OF STAND- BY PAY AND INCREASING W ATER & SEWER FUND ESTI MATED REVENUES AND APPROPRIATIONS TO PROV IDE STANDBY PAY FOR CERTIFIED WATER AND WASTEWATER OPERATORS THAT WAS NOT INCLUDED IN THE FY2018 BUDGET. W HEREAS, changes to the State of Alaska Water and Wastewater Operator Certification and Tra ini ng reg ulations, 18 AAC 74, became effective on November 26 , 2016 and in cluded a requ irement for a certified operator to be either onsite at the system or ava ilable by rad io or telephone, and able to be onsite within one ho ur at all times; and , WHEREAS, th e City does not currently utilize stand-by pay as provided fo r in the City's Code of Ordinan ces or require certified wa ter and sewer employees to be on standby; however, employees are required to respond to emergency call outs when available and recei ve "ca ll-out" pay-a minimum of two hours pay at overtime rates; a nd , WHEREAS, in order to comply with 18 AAC 74, the City must have a certified operator availab le to be onsite wit hin one hou r ; and , WHEREAS , un der the FLSA and due t o the co nstraints placed on the employee 's freedom , the Ci ty must compe nsate employees who are placed on standby duty; and , WHEREAS , amending th e KMC definiti on of sta nd-by pay and paying employees placed on stand-by at a rat e of 5% computed against Step A of t he employee 's pay ra nge for eac h hour in stand -by sta tu s wi ll a ll ow th e City t o comp ly with DEC regulations at a rate comparable to other municipalities; and, W HEREAS , th e adopted FY2018 Budget did not includ e funds fo r st andby pa y, and an in c rease in the Water & Sewer Fund is necessary to provide for the cost of stand-by pay at the above rate for the remainder of F Y2018 ; a nd , W H ER EAS , p rovidin g sufficient funds for stand-by pay for certified water and sewer operato rs and amend in g th e Ke na i Municipal Code wi ll brin g the City into compliance with DEC regulations , prov ide flexibility for staffing , and is in the best interest of the City. NOW, THEREFORE , BE IT ORDAINED BY THE COUNC IL OF THE CITY OF KENAI, A L ASKA, as follows: Section 1. Form : That th is is code o rdin ance. Section 2 . Amen dment of Section 23.55.060 of the Kenai Municipal Code: T hat Kenai Municipal Co d e, Section 14.20.151 -Stand-by Pay, is amended as follows: New Text Und erli n ed; [D ELET ED TEXT B RACK ET ED] 27 Ordinance No. 2984-2017 Page 2 of 3 23.55.060 Stand-by pay. (a) Where employees are [REGULARLY] placed on a stand-by status [ON A DAY WHEN THEY ARE SCHEDULED TO BE OFF DUTY], they shall be entitled to a 5% rate of pay computed against Step A of the pay range of the employee [TWO (2) HOURS PAY] for [SUCH ST AND-BY STATUS] each hour in stand-by status . (b) To be eligible for stand-by pay , an employee must formally be placed on stand-by status , with the approval of the City Manager, and the proper documentation indicating such approval placed in the employee 's personnel records . An employee in stand-by status must be a vailable for call-outs [AND]J. must be in a location whereby the respons ible City personnel can communicate with him or her[.], and comply with any other requirements of the approved stand-by pay. Section 4. That estimated revenues and appropriations be increased as follows: Water & Sewer Fund Increase Estimated Revenues - Appropriation of Retained Earnings Increase Appropriations: Water: Wages Overtime Medicare PERS Workers ' Compensation Total Water Sewer: Wages Overtime Medicare PERS Workers' Compensation Total Sew er Wastewater Treatment Plant Wag es Overtime Medicare PERS Workers ' Compensation Total Water Total Water & Sew er Fund $24,156 $4,633 250 71 1,075 2 88 $6 ,317 $4 ,633 250 71 1,075 288 $6,317 $8,408 500 129 1,960 ~ $11 ,522 $24, 156 Sectio n 3. Sev erability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction , such New Text Underlined; !DELETED TEXT BRACKETED) 28 Ordinance No . 2984-2017 Page 2 of 3 judgment shall be confined in its operation to the part, provision , or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision , or application . Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20 1h day of September, 2017. ATTEST: Jamie Heinz, City Clerk Approved by Finance _______ _ BRIAN GABRIEL SR., MAYOR Introduced: September 6, 2017 Enacted: September 20 , 2017 Effective: October 20, 2017 New Text Und erlined ; [DE LETED TEXT BRA CKE TE D] 29 "Vtlltlje with a Pas; City with a Future" 210 Fidalgo Avenue , Kenai , Alaska 99611-7794 Telephone: 907-283-7535 I Fa x: 907-283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager -:P. c.::::>. Christine Cunningham , Assistant to City Manager/ HR~ August30, 2017 Ordinance No. 2984-2017 -Stand-by Pa y The purpose of this memo is to provide support for Ordinance No . 2984-2017, amending Kenai Municipal Code (KMC) section 23.55.060 , Stand-by pay . Changes to the State of Alaska Water and Wastewater Operator Certification and Tra ining regulations , 18 AAC 7 4, became effective November 26 , 2016. The amended regulations specify that a large water treatment , water distribution , wastewater treatment , and wastewater collection system must have an operator certified at a level equal to or greater than the classificati on of the system, either onsite at the system or available by radio or telephone , and able to be onsite within one hour at all times . At this time, the City employs seven full-time certified operators in the water and sewer and wastewa ter divisions of the Public Works Department. These employees are required to respond to emergency call outs when available . However, certified operators have not been placed on a stand-by status in the past. If an employee is required to remain on ca ll whi le not scheduled to work , whether or not the time should be compensated under the Fair Labor Standards Act (FLSA ) depends on the constraints on the employee 's freedom . For certified utility operators, being on call means being able to be available by radio or telephone and able to be on-site at the system within one hour at all times . The employee 's activities are restricted so that during the time the employee is on stand-b y, he or she is prohibited from consuming alcohol or engaging in other acti vi ties , such as travel, that would inhibit the employee 's immediate availability . The City's Code currently pro vides for stand-by pay w hich would entitle an employee placed on stand-by status to two hours of pay. A recent salary and benefits comparison for public utility positions in which other cities provided information on their stand-by or on -call rates show most cities surveyed pay an hourly rate ranging between $1.50 -3.50 per hour. The 5% rate of pay computed against Step A of the pay range of the employee for each hour in stand -b y status proposed in Ordinance No . 2984-2017 , averages to approximately $1 .60 per hour. The benefit of 30 setting the rate at a percent of the employee 's base pay is that it allows the rate to automatically adjust over time with amendments to the City's salary schedule , such as cost-of-living adjustments (COLAs) or re-classifications. Amending the KMC definition of stand-by pay and paying employees placed on stand-by at a rate of 5% computed against Step A of the employee's pay range for each hour in stand-by status will allow the City to comply with Department of Environmental Conservation (DEC) regulations at a rate comparable to other municipalities and with the flexibility to automatically adjust without requiring subsequent changes to the City 's Code . Employees who respond to emergency call outs would still be eligible to receive "call-out" pay - a minimum of two hours pay at overtime rates, as provided in the City's Code . The most recent update to the 2016 18 AAC 74 Regulation Changes was published on April 18, 2017, and a recommendation for an amendment to the KMC section 23 .55.060 -Stand-by pay, was not completed in advance of the deadline to submit for inclusion in the FY18 Budget , and compensation to certified utility operators for stand-by pay was not included in the FY18 Budget. 31 New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 2985-2017 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 13.20.035-CAMPING, FIRES AND OTHER ACTIVITIES ON CITY BEACHES, TO PROHIBIT THE BURNING OF PALLETS AND OTHER WOOD MATERIALS CONTAINING METAL FASTENERS ON CITY BEACHES. WHEREAS, burning of pallets and other wood materials containing metal fasteners on City beaches often results in nails and screws left behind after the fire is extinguished and abandoned; and, WHEREAS, nails, screws and other metal fasteners left on City beaches can not only be unsightly, but present a hazard to vehicles, pedestrians and animals; and, WHEREAS, the City receives complaints about metal fasteners left on the beaches from fires and expends resources to clean the beaches; and, WHEREAS, it is in the best interest of the City to prohibit the burning of pallets and other wood materials containing metal fasteners on City beaches. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: That this is a code ordinance. Section 2. Amendment of Section 13.20.035 of the Kenai Municipal Code: That Kenai Municipal Code, Section 13.20.035- Camping, fires and other activities on City Beaches, is hereby amended as follows: Camping, [F]Fires, and [O]Other [A]Activities on City [B]Beaches. (a) The intent of this section is to regulate camping, fires and other activities on City beaches that threaten or have the potential to threaten or damage public and private property, use and enjoyment of the beaches, public safety, health and welfare, and other City interests. (1) Camping, starting or maintaining open fires, and parking on City beaches is prohibited as follows: (A) On that portion of the South Beach beginning at the line common to the NE ¼, and SE ¼, of Section 7, Township 5 North, Range 11 West, Seward Meridian Alaska South to the City of Kenai boundary, located on Section 7 and 18, Township 5 North, Range 11 West, Seward Meridian, as shown on Appendix V of Title 13 of the Kenai Municipal Code. (B) On all City Beaches, the burning of pallets and other wood materials containing metal fasteners. (2) With reasonable public notice, and without further authorization, the City Manager may temporarily close City beaches or portions thereof to camping, starting or maintaining open fires, 32 Ordinance No. 2985-2017 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] parking, vehicular access and other similar activities. Causes for such temporary closures include but are not limited to extreme high tides, conditions creating high fire dangers, health hazards, high waters or flooding or other risks to public safety, health or welfare or for the maintenance of City owned or managed property. (A) Any temporary closure described in subsection (a)(2) above authorized by the City Manager must be reported to Council at the next Council meeting after the temporary closure takes effect. (B) Temporary closures authorized by the City Manager as described in subsection (a)(2) above may not exceed thirty (30) days. The Council may extend and modify closures by resolution. (b) “City beaches,” for purposes of this section, means the areas of the North and South Beach as shown on Appendix III of Title 13 of the Kenai Municipal Code. (c) A violation of this section shall be punishable as provided in KMC 13.05.010. (d) The provisions of this section do not apply to governmental officials in the performance of their official duties, or to private property owners otherwise lawfully engaged in activities on their private property. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of September, 2017. BRIAN GABRIEL SR., MAYOR ATTEST: Jamie Heinz, City Clerk Introduced: September 6, 2017 Enacted: September 20, 2017 Effective: October 20, 2017 33 'Viti'~ «1/t/i a Pacf~ Ct'tf «1/t/i a rat(IJ<1!, II 210 FidalgoAve, Kenai, Alaska 99611-7794 Telephone : (907) 283-7535 I Fax: (907) 283-3014 www. kenai. city MEMORANDUM TO : FROM : DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager Y · O · August 29 , 2017 Prohibition of burning wood materials containing metal fasteners on City beaches The City has received numerous complaints about nails and screws being left on City Beaches from pallet fires, creating a hazard for vehicles , pedestrians and animals. This ordinance will prohibit the burning of wood materials containing metal fasteners on City beaches. Your consideration is appreciated. 34 New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 2985-2017 (SUBSTITUTE) AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 13.20.035-CAMPING, FIRES AND OTHER ACTIVITIES ON CITY BEACHES, TO PROHIBIT THE BURNING OF PALLETS AND OTHER WOOD MATERIALS CONTAINING METAL FASTENERS ON CITY BEACHES. WHEREAS, burning of pallets and other wood materials containing metal fasteners on City beaches often results in nails and screws left behind after the fire is extinguished and abandoned; and, WHEREAS, nails, screws and other metal fasteners left on City beaches can not only be unsightly, but present a hazard to vehicles, pedestrians and animals; and, WHEREAS, the City receives complaints about metal fasteners left on the beaches from fires and expends resources to clean the beaches; and, WHEREAS, it is in the best interest of the City to prohibit the burning of pallets and other wood materials containing metal fasteners on City beaches; and, WHEREAS, in recognition that the burning of pallets and other materials with wood fasteners on Kenai beaches has been a past practice of many residents and visitors, a delayed effective date for this ordinance is in the City’s best interest to allow for sufficient public outreach and education. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: That this is a code ordinance. Section 2. Amendment of Section 13.20.035 of the Kenai Municipal Code: That Kenai Municipal Code, Section 13.20.035- Camping, fires and other activities on City Beaches, is hereby amended as follows: Camping, [F]Fires, and [O]Other [A]Activities on City [B]Beaches. (a) The intent of this section is to regulate camping, fires and other activities on City beaches that threaten or have the potential to threaten or damage public and private property, use and enjoyment of the beaches, public safety, health and welfare, and other City interests. (1) Camping, starting or maintaining open fires, and parking on City beaches is prohibited as follows: (A) On that portion of the South Beach beginning at the line common to the NE ¼, and SE ¼, of Section 7, Township 5 North, Range 11 West, Seward Meridian Alaska South to the City of Kenai boundary, located on Section 7 and 18, Township 5 North, Range 11 West, Seward Meridian, as shown on Appendix V of Title 13 of the Kenai Municipal Code. 35 Ordinance No. 2985-2017 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] (B) On all City Beaches, the burning of pallets and other wood materials containing metal fasteners. (2) With reasonable public notice, and without further authorization, the City Manager may temporarily close City beaches or portions thereof to camping, starting or maintaining open fires, parking, vehicular access and other similar activities. Causes for such temporary closures include but are not limited to extreme high tides, conditions creating high fire dangers, health hazards, high waters or flooding or other risks to public safety, health or welfare or for the maintenance of City owned or managed property. (A) Any temporary closure described in subsection (a)(2) above authorized by the City Manager must be reported to Council at the next Council meeting after the temporary closure takes effect. (B) Temporary closures authorized by the City Manager as described in subsection (a)(2) above may not exceed thirty (30) days. The Council may extend and modify closures by resolution. (b) “City beaches,” for purposes of this section, means the areas of the North and South Beach as shown on Appendix III of Title 13 of the Kenai Municipal Code. (c) A violation of this section shall be punishable as provided in KMC 13.05.010, except that a violation of subsection (a)(1)(B) shall be punishable by a $50.00 fine. (d) The provisions of this section do not apply to governmental officials in the performance of their official duties, or to private property owners otherwise lawfully engaged in activities on their private property. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2018. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of October, 2017. BRIAN GABRIEL SR., MAYOR ATTEST: Jamie Heinz, City Clerk Introduced: September 6, 2017 Enacted: October 4, 2017 Effective: July 1, 2018 36 37 PAYMENTS OVER $15,000.00 WHICH NEED COUNCIL RATIFICATION COUNCIL MEETING OF: OCTOBER 4, 2017 VENDOR DESCRIPTION PERS PERS HOMER ELECTRIC ELECTRIC USAGE INVESTMENTS VENDOR DESCRIPTION DEPARTMENT ACCOUNT AMOUNT VARIOUS LIABILITY 87 ,401 .35 VARIOUS UTILITIES 112,950.92 MATURITY DATE AMOUNT Effect. Int. 38 Sponsored by : Administration CITY OF KENAI ORDINANCE NO. 2987-2017 AN ORDINANCE OF THE COUNC IL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY ACCEPTING AND APPROPRIATING ADDITIONAL FUNDS FROM THE FEDERAL AVIATION ADMINISTRATION FOR THE 2016 AIRFIELD MARKING, SIGNAGE, AND CRACK SEALING PROJECT. WHEREAS, several areas of work increased during the construction phase of the 2016 Airfield Marking , Signage , and Crack Sealing Project; and , WHEREAS , Wince-Corthell-Bryson provided additional design and administrative work at a cost of $24,870; and, WHEREAS , Lakloey, Inc. performed the additional construction work at a cost of $43 ,964.32; and , WHEREAS, the cost of the additional engineering and construction work is $68 ,834.32; and, WHEREAS , the amendment request and change order have been reviewed by Administration and determined to be fair and reasonable; and , WHEREAS, previous appropriations of Airport funds are sufficient to provide the required local match of$ 4,302 ; and, WHEREAS, the Airport has received confirmation from the Federal Aviation Administration that additional work incurred over the course of this project will be eligible for 93.75% FAA reimbursement upon completion of the 2016 Airfield Marking, Signage , and Crack Sealing Project; and , WHEREAS, the recommendation from City Administration is to increase the construction contract to Lakloey, Inc., by $ 43,964.32 for the total contract amount of$ 489 ,812.82 and increase the design and engineering contract to Wince-Corthell-Bryson by $ 24, 870 for a total amount of $ 67,325. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows : Section 1. Form : That this is a non-code ordinance. Section 2. That the City Manager is authorized to accept additional grant funding for $ 64,532 from the Federal Aviation Administration and to execute grant agreements and to expend grant funds to fulfill the purpose and intent of this ordinance . Section 3. That estimated revenues and appropriations be increased as follows: New Text Underlined ; [DELETED TEXT BRACKETED] 39 Ord in ance No . 2987 -2017 Page 2 of 2 Airport Improvements Capital Project Fund -Airfield Drainage Project: Increase Estimated Revenues - FAA Grants Increase Appropriations : Construction Engineering $64.532 $41,217 $ 24,315 $ 64 532 Section 4. That the City Manager is authorized to e xecute change order with Lakloey, Inc. $ 43 ,964.32 and an amendment to Wince-Corthell-Bryson in the amount of$ 24,870 to complete this project. Section 5. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction , such judgment shall be confined in its operation to the part, provision , or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the valid ity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of th is ordinance even w ithout such part , provision , or application . Section 6. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption . ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of O ctober 2017 . ATTEST: Jamie Heinz, City Clerk Approved by Finance R BRIAN GABRIEL SR., MAYOR Introduced : October 4 , 201 7 Enacted: October 19, 2017 Effective : October 19, 2017 New Tex t Underlined; [DELETED TEXT BRACKETED! 40 'llttl~ «1/t/r, a PaJ'~ e~ «1/t/r, a Future JI 210 Fidalgo Ave, Kenai, Alaska 99611-7794 Telephone : (907) 283-7535 I Fax : (907) 283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai Cit~ounc ·a Paul Ostrander, City Manager 7 · Mary L. Bondurant -Airport Manag September 26 , 2017 Ordinance 2987-2017 -Airfield Marking, Signage, & Crack Sealing The purpose of this memo is to appropriate additional funds for both engineering and construction costs associated with the 2016 Airfield , Marking, Signage and Crack Sealing Project. This project (orig inally scheduled for the summer of 2016) was pushed back to the spring of 2017 due to multiple changes requested by the FAA in July 1, 2016 and bad weather. A major component of this additional work is associated with the overrun in crack sealing . The original inventory of the cracks was completed in 2015. Over the two years , the cracks requiring sealing increased significantly. Additional work was related to plans and specifications revisions, inspection time , updating the 139 certification manual exhibits , etc. The FAA has confirmed that the additional costs are grant eligible. I recommend approval of Ordinance 2987-2017 to support the Airfield Marking, Signage, and Crack Sealing project. Please contact me if you have any questions. 41 Sponsored by: Senior Center Administration CITY OF KENAI ORDINANCE NO. 2988-2017 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A DONATION FROM HILCORP ENERGY COMPANY TO ASSIST WITH THE ANNUAL KENAI SENIOR CENTER THANKSGIVING DINNER. WHEREAS , annually the Kenai Senior Center host a Thanksgiving Dinner that is open to seniors from all over the Peninsula ; and, WHEREAS , the City has received a donation from Hilcorp Energy Services in the amount of $3,500 for the purchase of food and supplies for hosting the event; and , WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate t his donation for the purposes described above. NOW, THEREFORE , BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA , as follows : Section 1. Form : That this is a non-code ordinance. Section 2. That the City Manager is authorized to accept a donation from Hilcorp Ene rgy Services in the amounts of $3 ,500 and to expend the donated funds to fulfill the purpose and intent of this ordinance . Section 3. Section 3. That estimated revenues and appropriations be increased as follows: Senior Fund Increase Estimated Revenues: Donations Increase Appropriations: Congregate Meals -Operating Supplies Home Meals -Operating Supplies $2,625 875 $~ Section 4. Effective Date: That pursuant to KMC 1.1 5.070(f), this ordinance shall take effect upon adoption . ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of October, 2017 . BRIAN GABRIEL SR., MAYOR New T ext Und erlin ed ; [DELETED TEXT BRACKETED] 42 Ordinance No. 2988-20 17 Page 2 of 2 ATIEST: Jamie Heinz, City Clerk Approved by Finance: __ {,_~----- Introduced: October 4 , 2017 Enacted : October 19 , 2017 Effective : October 19 , 2017 New Text Underli ned ; [DELETED TEXT BRACKETED! 43 "Vt1/"je with a Pas~ City with a Future" 210 Fidalgo Avenue , Kenai , Alaska 99611-7794 Telephone: 907-283-7535 I Fax : 907-283-3014 www .kenai .city MEMORANDUM TO: THROUGH : FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager 1/ f,, f?C). Rachael S . Craig, Senior Center Director September 29, 2017 Ordinance 2988-20 17 -Hilcorp Donation Hilcorp donated $3 ,500.00 for the Annual Peninsula -Wide Senior Thanksgiving Dinner, which will be held November 23, 2017 . This is the fifth year Hilcorp has provided funding and volunteers for this event. The Peninsula-Wide Thanksgiving Dinner is a senior tradition that began November 1976. A Homemakers Club provided and served the first meal to the seniors. From there it grew and Unocal Oil too k over the event which was held at the Elks Club . In 2001, Agrium continued the tradition until their plant closed in 2008. In 2008, Marathon Oil accepted the tradition and donated funds to the senior center for the event. In 2011 , Marathon Oil was sold to Hilcorp. Together they provided a joint event. In 2012 , Hilcorp continued the tradition and it continues the tradition today by providing funding and voluntee rs . The donation is used as follows: Food: Table Decorations : TOTAL Thank you for your consideration. $3 ,200 .00 $ 350 .00 $3 ,500 .00 44 lheeitya(, KENAI, AlASKA "V" CITY OF KENAI ORDINANCE NO. 2989-2017 Sponsored by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROPRIATING ADDITIONAL FUNDING FROM THE KENAI SENIOR CONNECTION, INC. IN THE SENIOR CENTER SOLARIUM CAPITAL PROJECT FUND FOR THE PURCHASE OF BLINDS FOR THE SENIOR CENTER SOLARIUM PROJECT. WHEREAS , the Kenai Senior Center Solarium Project will provide 80 ' of southern -facing windows with window opening abilities provided at the east and west ends of the room which could present temperature and light control issues; and, WHEREAS, it has been identified that the Solarium Project specifications funds will not provide window blinds that will offer sufficient cold/hot insulation, room darkening, and ease of use capabilities; and, WHEREAS, additional funding is needed for the purchase of blinds more beneficial in assisting the heating /cooling system for the room with cold/hot insulation, shade from direct sun , room darkening for events involving a video monitor during daylight time use , as well as a track system with an easy lift up or down to ensure the blinds cannot be pulled out or stretched; and, WHEREAS, individual donations designated for additional needs of the solarium project (such as upgrade of blinds) were made to the Kenai Senior Connection , Inc., and , at its September 22, 2017 meeting, the Senior Connection, Inc. approved those funds be added to the Solarium Project for the purchase of upgraded blinds to provide the cold/hot insulation , room darkening, and ease of use capabilities identified above . NOW , THEREFORE , BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, as follows: Section 1. Form: That this is a code ordinance. Section 2. That estimated revenues and appropriations be increased as follows : Senior Center Improvement-Capital Projects Increase Estimated Revenues - Donations Increase Appropriations - Construction $2 ,750 .00 $2,750 .00 New Text Un derli ned ; [DE LETED TEXT BRAC KETED) 45 Ordinance No. 2989-2017 Page 2 of 2 Section 3. Severability: That if any part or provision of this ordinance or application the reof to any person or circumstances is adjudged invalid by any c ourt of competent jurisdi ction, such judgment shall be confined in its operation to the part, provision , or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances . The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, pro vision , or application . Section 4. Effective Date: That pursuant to KMC 1.15 .070(f), this ordinance shall take effect upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this 19th day of October, 2017. ATTEST: Jamie Heinz, Cit y Clerk Appro ved by Finance: BRIAN GABRIEL SR., MAYOR Introduced: October 4, 2017 Enacted: October 19, 2017 Effective : October 19, 2017 New Text Underlined; [DELETED TEXT BRACKETED] 46 "Vtl/~e with a Past, City with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone : 907-283-7535 I Fax: 907-283-3014 www.kenai.city MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council Paul Ostrander, City Manager 1 -f. /.v-f {). Rachael S. Craig, Senior Center Director September 29 , 2017 Kenai Senior Center Solarium Capital Project As noted in Ordinance No. 2989-2017, the specifications of the Kenai Senior Center Solarium Capital Project provide for 80 feet of southern-facing windows with window opening abilities at the east and west ends of the room only. Over the years, the solarium /dining room has had issues with the heating/cooling system as the heat exchanger has not provided adequate temperature control and the room has basically been heated with the baseboard underneath the windows. As such , the dining room has been very difficult to cool down in the summer and equally difficult to warm up in the winter. The previous blinds provided very little shade from direct sun and no help with room darkening for any events involving a video monitor during the daylight hours . Most of our activities are during the daylight hours . With the solarium project, we are working toward a better system with a hanging projector to accommodate larger audiences for video viewing , as well as upgrading the sound system , etc. We have a long history of blinds with pull cords and the problems that arise from opening and closing of the blinds because staff is not available 100% of the time to monitor their use , especially during weekend rentals. The Kenai Senior Connection , Inc. has provided funding (given by individual donations designated for additional needs of the solarium project, such as upgrade of window blinds) to add to those funds provided within the project fund to upgrade the window blind purchase . The additional funds will provide for blinds that will offer: Cold /hot insulation Room darkening and shade capabilities • Ease of use (blinds with a track system with an easy lift up or down) Thank you for your consideration. 47 COUNCIL ON AGING MEETING SEPTEMBER 14, 2017 – 4:30 P.M. KENAI SENIOR CENTER CHAIR VELDA GELLER, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Geller called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: J. Hollier, R. Williams, M. Milewski, Chair V. Geller, B. Osborn Members Absent: B. Modigh, L. Nelson, Vice Chair A. Weeks Staff/Council Liaison Present: Senior Center Director R. Craig, Administrative Assistant K. Romain A quorum was present. 2. AGENDA APPROVAL Councilor Osborn MOVED to approve the agenda and Council Member Williams SECONDED the motion. There being no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. August 10, 2017 Councilor Milewski MOVED to approve the August 10, 2017 meeting summary; Council Member Osborn SECONDED the motion. There being no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. UNFINISHED BUSINESS a. Revisit Service Animals vs. Emotional Animals at the Senior Center Policy adopted 4/13/17. Read over policy. It was suggested a sign be placed reading “Service Dogs Allowed”. Councilor Williams MOVED to accept the Service Animal vs. Emotional Animals at the Senior Center Policy and Council Member Milewski SECONDED the motion. There being no objections; SO ORDERED. b. Review 2017-2018 Goals Goals noted for 2017-2018 were: 1. Generator (past goal) 2. Sound system 3. Hearing accommodations 4. Solarium remodel 48 Council on Aging September 14, 2017 Page 2 of 2 5. Encourage community to donate to comprehensive plan; Re: Seniors 6. Kenai Senior Center Needs Program Day – “Mission Moment” – volunteer, inform 7. Mounted projector in dining room (past goal) It was noted that progress has been made on two goals; the sound system and the solarium remodel. It was suggested that administration be invited to inform Council Members of the pros and cons of obtaining a generator for the Senior Center. 6. NEW BUSINESS – None. 7. REPORTS a. Senior Center Director – Director Craig thanked everyone for their support and assistance. b. Council on Aging Chair – Noted it was Director Craig’s last meeting and thanked her for her service. c. City Council Liaison – None. 8. NEXT MEETING ATTENDANCE NOTIFICATION – October 12, 2017 9. QUESTIONS & COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD – None 11. INFORMATION - None 12. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 5:35 p.m. Meeting summary prepared and submitted by: _____________________________________ Tawni Eubank Administrative Assistant 49 KENAI AIRPORT COMMISSION SEPTEMBER 14, 2017 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Feeken called the meeting to order at 6:00 p.m. a. Pledge of Allegiance Chair Feeken led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: J. Zirul, J. Bielefeld, P. Minelga, G. Feeken, K. Dodge C. Henry, D. Pitts Staff/Council Liaison Present: City Planner M. Kelley, Council Member H. Knackstedt, Airport Assistant E. Shinn A quorum was present. c. Agenda Approval MOTION: Commissioner Zirul MOVED to approve the agenda and Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. 2. PERSONS SCHEDULED TO BE HEARD – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. August 10, 2017 MOTION: Commissioner Zirul MOVED to approve the meeting summary from August 10, 2017 and Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS - None 50 Airport Commission September 14, 2017 Page 2 of 3 6. NEW BUSINESS a. Discussion/Recommendation – Consent to Assignment of Lease of Airport Lands or Facilities between Kenai Aviation Leasing Company, LLC, and Schilling Rentals, LLC, on the real property described as Lot 2, Block 2, and Lot 2, Block 4, General Aviation Apron No. 1, according to Amended Plat No. 2004-20. The City Planner explained consent to Assignment of Lease between Kenai Aviation and Schilling Rentals. It was noted that Kenai Aviation has been an outstanding tenant for many years. MOTION: Commissioner Zirul MOVED to recommend approval of assignment of lease and Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED. b. Discussion/Recommendation – Consent to Second Amendment of Lease of Certain Airport Lands within the Airport Reserve between the City of Kenai, Lessor and SOAR International Ministries, Inc., Lessee, on real property described as Lot 2, Block 3 General Aviation Apron No. 1, according to Amended Plat No. 2004-20. The City Planner explained the Second Amendment of Lease between the City and SOAR International Ministries. MOTION: Commissioner Bielefeld MOVED to recommend approval of Second Amendment of Lease within the Airport Reserve between the City and SOAR International Ministries; and Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. c. Discussion/Recommendation – Consent to a Sublease of Certain Airport Lands within the Airport Reserve between Schilling Rentals, LLC and Hilcorp Alaska, LLC. on the real property described as Lot 11A, FBO Subdivision No. 9, according to Plat No. 2009-54. The City Planner explained the sublease between Schilling Rentals, LLC and Hilcorp Alaska, LLC. MOTION: Commissioner Bielefeld MOVED to recommend the approval of sublease within the Airport Reserve between Schilling Rentals, LLC and Hilcorp Alaska, LLC; and Commissioner Dodge SECONDED the motion. There were no objections; SO ORDERED. 7. REPORTS a. Airport Manager – Airport Manager Bondurant was out of state attending a conference; Airport Assistant Shinn reported: 51 Airport Commission September 14, 2017 Page 3 of 3 • Awaiting final FAA review; approval of Airport Layout Plan. • City received FAA grant for terminal rehabilitation on 9/7/2017. • Snow Removal Equipment has been ordered; should arrive by winter season. • Recruiting for temporary equipment operator; 5 month seasonal position. • Manager and City Administration will be attending an FAA meeting in Anchorage on September 27, to discuss Capital Improvement Program. • The Airport Manager will be out of the office attending W estern Region Airport Property Managers Conference in Denver, Colorado on October 1-4. • Annual table top review of Airport Emergency Plan – October 4. • Annual Snow Removal Meeting held – October 11. b. City Council Liaison – reported on various actions at City Council meetings. 8. NEXT MEETING ATTENDANCE NOTIFICATION – October 12, 2017. 9. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Zirul remarked that he was very sorry to see Kenai Aviation leave. Commissioners Dodge and Feeken thanked Commissioner Bielefeld for all the years of aviation services. 10. ADDITIONAL PUBLIC COMMENT – None 11. INFORMATION ITEMS – None. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 6:37 p.m. Meeting summary prepared and submitted by: _____________________________________ Tawni Eubank Administrative Assistant 52 1 Jamie Heinz Subject:FW: Mini-grant Steering Committee Meeting Jamie Heinz, CMC City of Kenai City Clerk From: Tim Wisniewski [mailto:timwisniewski1949@gmail.com] Sent: Tuesday, September 26, 2017 1:47 PM To: Jamie Heinz <jheinz@kenai.city> Subject: Re: Mini‐grant Steering Committee Meeting I really think that you should appoint someone to take my place. With my health declining I'm finding that it's getting more difficult to make meetings. Sincerely,Tim Wisniewski. Sent from my iPad On Sep 25, 2017, at 1:07 PM, Jamie Heinz <jheinz@kenai.city> wrote: Hi… Friday, 9/29 at 1:30 did not work for Mayor Gabriel. Would Friday, 9/29 at 11:00 a.m. work for everyone? Thank you, Jamie Heinz, CMC City of Kenai City Clerk 53 PURCHASE ORDERS BETWEEN $2,500.00 AND $15,000.00 FOR COUNCIL REVIEW COUNC IL MEETING O F: OCTOBER 4, 2017 VENDOR DESCRIPTION DEPT. INGRAM LIBRARY SERVICES BOOKS LIBRARY PRO-SEAL SERVICE GROUP REPAIR OF FLYGT 12HP PUMP SEWER ALASKA LIBRARY NETWORK ANNUAL ASSESSMENT LIBRARY ACCOUN T AMOUNT BOOKS 4 ,000.00 REPAIR & MAINTENANCE 4 ,375.00 REPAIR & MAINTENANCE 2,832.00 54 City of Kenai, Alaska The following communication was prepared as part of our audit, has consequential limitations, and is intended solely for the information and use of those charged with governance (e.g., City Council and Audit Committee) and, if appropriate, management of the Government and is not intended and should not be used by anyone other than these specified parties. BDO USA, LLP, a Delaware limited liability partnership, is the U.S. member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms. BDO is the brand name for the BDO network and for each of the BDO Member Firms. AUDIT PLANNING YEAR ENDING JUNE 30, 2017 55 BDO USA, LLP, a Delaware limited liability partnership, is the U.S. member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms. BDO is the brand name for the BDO network and for each of the BDO Member Firms. 3601 C Street, Suite 600 Anchorage, AK 99503 Tel: 907-278-8878 Fax: 907-278-5779 www.bdo.com June 30, 2017 Honorable Mayor and Members of the City Council City of Kenai, Alaska Professional standards require us to communicate with you regarding matters related to the financial statement audit that are, in our professional judgment, significant and relevant to your responsibilities in overseeing the financial reporting process. This document provides an overview of our plan for the audit of the financial statements and the schedule of state financial assistance of City of Kenai, Alaska (the City) as of and for the year ending June 30, 2017, including a summary of the nature, scope, and timing of the planned audit work. Responsibilities BDO USA, LLP, as your auditor, is responsible for forming and expressing an opinion about whether the financial statements and the schedule of state financial assistance that have been prepared by management, with your oversight, are prepared, in all material respects, in conformity with accounting principles generally accepted in the United States of America. In addition our audit will be conducted in accordance with standards for financial audits contained in the Government Auditing Standards, issued by the Comptroller General of the United States and the State of Alaska Audit Guide and Compliance Supplement for State Single Audits (State Audit Guide). The audit of the financial statements does not relieve you of your responsibilities and does not relieve management of their responsibilities. The engagement letter, a copy of which has been provided to you, includes specific details regarding the auditor’s and management’s responsibilities. Overall Audit Strategy and Planned Scope Overall, our audit strategy is to assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design further audit procedures responsive to assessed risks. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. In connection with our audit, we will obtain a sufficient understanding of the City’s internal control to plan the audit of the financial statements. However, such understanding is required for the purposes of determining our audit procedures and not to provide any assurance concerning such internal control. In addition, the State Audit Guide requires that we also plan and perform the audit to obtain reasonable assurance about whether the City has complied with applicable state statutes, regulations and the terms and conditions of the state awards that may have a direct and material effect on each of City’s major state programs. We focus on areas with higher risk of material misstatement (whether due to error or fraud). Our audit strategy includes consideration of: a) prior year audit results together with current year preliminary analytical review, including discussions with management and those charged with governance regarding the City’s operations, b) inherent risk within the City, c) recent developments within the industry, regulatory environment and general economic conditions, d) recently issued and effective accounting and financial reporting guidance, 56 e) the City’s significant accounting policies and procedures, including those requiring significant management judgments and estimates and those related to significant unusual transactions, f) the control environment and the possibility that the control system and procedures may fail to prevent or detect a material error or fraud, g) internal control over compliance with requirements that could have a direct and material effect on a major state program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with the State Audit Guide. h) information about systems and the computer environment in which the related systems operate, and i) a continual assessment of materiality thresholds based upon qualitative and quantitative factors affecting the City. Based upon our initial assessment, our planned scope for the audit is described below:  The areas indicated below relate to significant risks identified during our risk assessment procedures and include a brief description on how we propose to address them: o Fraud Risk o Internal Control Over Financial Reporting o Cash and Investments o Accounts Receivable and Allowances o Revenue Recognition o State Grants o Long-term Obligations, including Debt Issuance and Repayment o Capital Assets o Tax Revenue, Charges for Services, etc. o Pension and Other Postemployment benefits o Single Audit in Accordance with the State Single Audit o Evaluation of Related Party Relationships and Transactions and Going Concern o Other Matters, Including Significant Unusual Transactions Overall Audit Timeline Planning is anticipated to occur in August 2017 and year-end fieldwork will occur September 2017, with release of the opinion and financial statements and reports in accordance with Government Auditing Standards and the State Audit Guide expected to occur by November 2018. Independence Communication Our engagement letter to you dated June 30, 2017 describes our responsibilities in accordance with professional standards and certain regulatory authorities with regard to independence and the performance of our services. This letter also stipulates the responsibilities of the City with respect to independence as agreed to by the City. Please refer to that letter for further information. 57 Significant Accounting and Reporting Matters GASB 74 – Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans – Effective for year-end June 30, 2017, with earlier application encouraged – This statement contains financial reporting guidelines for Postemployment Benefit Plans. This is the Plan side requirements applicable to OPEB benefits and generally brings the OPEB reporting rules into alignment with the new GASB 67 Pension rules. GASB 75 – Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions – Effective for year-end June 30, 2018, with earlier application encouraged – This statement contains accounting and financial reporting guidelines for OPEB related activities at the participating employer level and generally brings the OPEB reporting rules into alignment with the new GASB 68 Pension rules. GASB 80 – Blending Requirements for Certain Component Units – Effective for year-end June 30, 2017, with earlier application encouraged – This statement requires blending of a component unit incorporated as a not-for-profit corporation in which the primary government is the sole corporate member. This statement amends the previous requirements established in paragraph 53 of GASB 14. The criterion specified in GASB 80 does not apply to component units included in the financial reporting entity pursuant to GASB 39. GASB 81 – Irrevocable Split-Interest Agreements – Effective for year-end June 30, 2017, with earlier application encouraged – This statement establishes recording and recognition criteria for governments who receive resources pursuant to an irrevocable split-interest agreement. GASB 82 – Pension-Issues – an amendment of GASB Statements No. 67, No. 68, and No. 73 – Effective for year-end June, 2017, with earlier application encouraged – This statement further amends prior pension reporting to redefine “covered payroll” for required supplementary information, clarifies deviations from actuarial standards, and clarifies the classification of employer-paid member contributions. GASB 83 – Certain Asset Retirement Obligations – Effective for year-end June 30, 2019, with earlier application encouraged – This statement addresses accounting and financial reporting for certain asset retirement obligations that are legally enforceable liabilities associated with the retirement of a tangible capital asset. GASB 84 – Fiduciary Activities – Effective for year-end June 30, 2019, with earlier application encouraged – This statement addresses criteria for identifying and reporting fiduciary activities. GASB 85 – Omnibus – Effective for year-end June 30, 2018, with earlier application encouraged – This statement addresses practice issues that have been identified during implementation and application of certain GASB statements. Issues covered include blending of component units, goodwill, fair value measurement and application, and postemployment benefits. GASB 86 – Certain Debt Extinguishment Issues – Effective for year-end June 30, 2018, with earlier application encouraged – This statement addresses accounting and financial reporting for in-substance defeasance of debt when only existing resources are used, as well as accounting and financial reporting for prepaid insurance on extinguished debt. Client Service Team As a matter of policy, we attempt to provide continuity of service to our clients to the greatest extent possible. Where engagement team rotation is necessary, we will discuss this matter with you and 58 determine the appropriate individuals to be assigned to the engagement based on particular experience, expertise, and engagement needs. The following is the contact information for the engagement partner and manager responsible: Joy Merriner – Engagement Partner jmerriner@bdo.com Michelle Kiese – Manager mkiese@bdo.com We are pleased to be of service to the City of Kenai and look forward to answering questions you may have regarding our audit plan as well as other matters that may be of interest to you. Respectfully, 59 DIRECTORS UPDATE “I am pleased to report that CIRCAC has been recertified for its 27th consecutive year without exception.” - Exec. Director Mike Munger John Williams President Representing the City of Kenai The Cook Inlet Regional Citizens Advisory Council (CIRCAC) held their regular meeting at Land’s End Resort in Homer on September 8. Among the invited guests and presenters were Captain Sean MacKenzie, Commander Sector Anchorage, Ex Officio Directors Brian Blossom (Alaska Department of Fish and Game), Lt. Brent Mellen (U.S. Coast Guard), Graham Wood (Alaska Department of Environmental Conservation) Heather Crowley (Bureau of Ocean Energy Management) and by phone, Jonathan Schick (Department of Natural Resources); Bart Buesseler (NOAA Coast Survey), Dave Hassell (Pipeline Hazards Management Safety Administration) Dan Polito and Michelle Brown (Hilcorp/Harvest Alaska), Kim Powell and Donna Aderhold (National Oceanic and Atmospheric Administration); and Tim Robertson and Sierra Fletcher, Nuka Research (telephonically). Guests included representatives from The Alaska Center, Prince William Sound RCAC, and Cook Inletkeeper. Directors in attendance were: Board President John Williams, V. President Robert Peterkin II, and Treasurer Gary Fandrei; Grace Merkes, Deric Marcorelle, Paul Shadura, Rob Lindsey, Michael Opheim, Carla Stanley, Kyle Crow and Walt Sonen. Captain Sean MacKenzie, Commander Sector Anchorage, who began his Alaska tour in June during a Change of Command, provided an update on the U.S. Coast Guard’s work to develop dispersants use avoidance areas in Cook Inlet. The Technical Committee of scientific experts has been gathering input the last several months. CIRCAC has provided extensive comments and the USCG, State of Alaska and EPA were briefed. Capt. MacKenzie commended CIRCAC Director of Science and Research, Sue Saupe, for presenting to the Technical Committee and relaying CIRCAC’s concerns and interests. Captain MacKenzie’s goal is to have the avoidance areas be approved and added as an annex to the subarea contingency plans. They are on track to meet the January 27th deadline. Captain MacKenzie also confirmed that sector command assignments are routinely three years. Report to our Stakeholder Groups September 2017 View from Land’s End Resort, Homer 60 Presentations Cook Inlet Pipeline Infrastructure Risk Assessment (PPT) Prompted in part by several subsea pipeline integrity issues in 2017, CIRCAC initiated an update to its regulatory study, 2005 Pipeline Risk Assessment. and the Pipeline & Hazards Management Safety Administration (PHMSA) in April spearheaded a Cook Inlet Pipelines Task Force to focus on pipeline risks. Once finalized, the Task Force findings and CIRCAC’s updated report, which is nearing completion, will be used to inform a larger Cook Inlet infrastructure risk assessment of the 200 miles of pipeline in and around Cook Inlet. CIRCAC has tasked this project to Nuka Research. Sierra Fletcher and Tim Robertson with Nuka Research explained the project, which will take place in three phases. Phase 1 (est. December 2017) is an inventory and regulatory update, and is currently under way. The scope of this phase is to inventory oil transition lines including the Tesoro pipeline, and gas pipelines that are related to oil infrastructure; and set up the regulatory framework. Phase 1 has been funded, with funding in part from the Kenai Peninsula Borough. Phase 2 (2017-2018) will mirror the North Slope Spills Analysis and Expert Panel Recommendations on Mitigation Measures study and will analyze Cook Inlet spill history, causes of integrity investigation/inspection reports, and integrity management plans in detail. Phase 3 will convene an expert panel to develop risk reduction measures for continued maintenance and use of Cook Inlet pipelines into the future. CIRCAC Executive Director Mike Munger elaborated on the funding, including from the Kenai Peninsula Borough, State of Alaska and CIRCAC. Mr. Munger stated that since Cook Inlet’s pipelines will be operated into the foreseeable future, the ultimate goal of the Risk Assessment will be to identify the highest risks of infrastructure and ensure Cook Inlet pipelines have adequate structural integrity to operate safely, year -round. Mr. Munger said Hilcorp has pledged their full cooperation for the risk assessment, including the sharing of information. Cook Inlet Cross-Inlet Extension Project (PPT) Dan Polito (right), Projects Specialist with Hilcorp Alaska, provided an overview of the Harvest Alaska Cook Inlet Pipeline Cross-Inlet Extension project and status; and described the current and new configuration of lines which will take the Drift River Terminal and tanker traffic out of the equation. He explained the objectives to extend the life of Cook Inlet oil, eliminate tanker risks and costs, and avoid risks of volcanic activity. The plan forward is to make the best use of existing infrastructure to move oil and leverage the acquisition of the Tyonek platform and pipelines, and will require converting and extending one of the Cook Inlet gas gathering system lines (CIGGS line) to an oil line. The schedule is to bring the first oil online by October 2018. CIRCAC Director Paul Shadura, Commercial Fishing stakeholder group representative, asked what considerations were being made for the set netters in the region and individuals who have operated there for years. Hilcorp Director of Public Affairs Lori Nelson gave assurances that Hilcorp is actively reaching out to owners and working very hard to mitigate impacts. Harvest Alaska Regulatory Compliance Specialist Michelle Brown updated the Board on two big applications which will be open for public comment, including right -of-way applications and the application for conversion from gas to oil. The Regulatory Commission of Alaska will approve reconfiguration and rerouting of the system, which will also be open for public review and comment. Drift River will be addressed after the new system has been approved. She encouraged comments on applications and the project itself. The changes will ensure more efficiency and consistency. Bureau of Ocean Energy Management Ex Officio Heather Crowley pointed out that from a regulatory standpoint, the subsea pipeline is integral to reducing risks of a spill. This information will be used to inform decision makers whether to approve development plans and could potentially affect future facilities. All lines are common carrier lines. The cross-inlet pipeline has been a priority objective of CIRCAC since 2012 and a priority risk reduction recommendation of the Cook Inlet Navigation Risk Assessment. 61 Gulf Watch Alaska Sue Saupe introduced Gulf Watch, the Exxon Valdez Oil Spill (EVOS) Trustee ’s long term environmental monitoring program to assess marine ecosystems resources impacted by Exxon spill and explained the program’s relevance to CIRCAC’s interests and informing CIRCAC studies. Donna Aderhold (below), Program Coordinator —Five Years of Ecosystem Monitoring in Northern Gulf of Alaska (PPT)—gave an overall perspective and explained program goals which are to collect long term data, synthesize the information, and make that data broadly available. Gulf Watch is divided into different components: environmental drivers, pelagic ecosystem and nearshore ecosystem and principal investigators associated with each component. All work has to occur within the Exxon Valdez oil spill -affected area. Ms. Aderhold touched on projects of interest to lower Cook Inlet, including the oceanography project. Data sets reflect effects of the warm-water anomaly (blob). CIRCAC and Gulf Watch share data sets and data sites on the nearshore component of Gulf Watch. Data which has been completed for the first five years are publicly available at the Gulf of Alaska Data Portal hosted by AOOS. CIRCAC data are also stored there. Gulf Watch is also working on a number of publications to synthesize the data and develop a science synthesis report, which is available on the Trustee Council website, and publishing papers in Deep Sea Research Part 2. Kim Powell (right), Ecologist and NOAA Contractor—Environmental Drivers Component of Gulf Watch Project (year 6 of 20 year project (PPT)—described the oceanography project in greater detail, including the collection of water temperature, salinity, dissolved oxygen, turbidity and chlorophyll and how data are collected with nets and instruments suspended from vessels. Based on their studies, the implications are that the whole water column, including Lower Cook Inlet, is becoming fresher and more mixed with a warming trend and talked about the implications. She also emphasized the value of oceanographic data to decision makers for modeling and to inform plume and even the potential dispersal of oil during an oil spill. Alaska Department of Environmental Conservation Graham Wood, ADEC Ex Officio (PPT)—briefed the board on legislation which ADEC is promoting to deal with abandoned and derelict vessels. Last year, legislation to address this situation died in Committee. ADEC is asking CIRCAC to send a letter of support once a new bill is introduced. The board extensively discussed the problems of derelict vessels and the bill’s possible ramifications to small boat fishermen. Committee, Executive Director, Staff Reports (Board Packet) Board President John Williams reported that the CIRCAC Executive Committee has reviewed the financial statements and 2018 budget with some additions. CIRCAC has been recertified by the U.S. Coast Guard for its 27th consecutive year. As part of the triennial review process, the recertification application was open for public comment. Out of forty-five comments received, one from the Alaska State Chamber of Commerce, was negative. The Executive Director addressed the inaccurate assertions made by the Alaska State Chamber regarding expansion of the Tourism Stakeholder seat and read from Admiral MacAllister’s legal review which upheld CIRCAC’s actions. Mr. Munger spoke to the budget’s unallocated funding/carry over funds. He noted that the Executive Committee has encouraged the PROPS committee to designate $45000 of its budget to the oil pipeline infrastructure risk assessment. Executive Director’s Report—BlueCrest Energy’s finances are being impacted by the State’s decision to pay no more than is legally obligated in tax credits. Their solvency is completely dependent on the success of a well which is nearing completion but which has encountered some challenges. CIRCAC toured the BlueCrest facilities earlier this summer and consider it to be a well-laid out and well-run facility. BlueCrest has been very good and very transparent to work with. CIRCAC is closely monitoring the situation to insure operations are not adversely impacted. 62 The next Board of Directors Meeting will be held at the Anchorage Sheraton Hotel on Thursday, November 30 and Friday, December 1, 2017. More information will be posted online as it becomes available. Contact Us CIRCAC 8195 Kenai Spur Highway Kenai, AK 99611 907-283-7222 circac@circac.org Mr. Munger spoke of the positive working relationship with Prince William Sound RCAC and CIRCAC’s participating with them for Science Night on Thursday, November 30, as well as their Volunteer Appreciation event on Friday, December 1, to coincide with the next Council Meeting. Programs and Projects Highlights  The Directors of Administration and Public Outreach have been contacting tourism -related organizations in the Cook Inlet region to become members of the newly expanded Tourism Stakeholder Group. The next election for this group will be in 2019.  Staff have been participating in planning for the annual Andeavor/Tesoro drill exercise which will take place on November 2 in Nikiski at CISPRI headquarters. Staff is providing training in the Cook Inlet Response Tool and other AOOS data portals and Alaska ShoreZone website. CIRCAC will have 4 staff in the Incident Command Center, including office support during the drill. The scenario focuses on oil reaching the inlet from a catastrophic tank release on the Kenai Spur Highway.  CIRCAC will have an exhibit at the Pacific Marine Expo in Seattle on November 16-18. *Note: PowerPoints, Board Packets, and Approved Minutes are posted at: https:// www.circac.org/who-we-are/council-meetings-minutes/ NOAA, U.S. Coast Guard Commander Sector Anchorage, Tesoro/ Andeavor and ADEC representatives share a table. From left: CIRCAC Director of Operations Vinnie Catalano, USCG Captain Sean MacKenzie. 63 OCTOBER 4, 2017 CITY COUNCIL MEETING ADDITIONAL MATERIAL/REVISIONS REQUESTED REVISIONS TO THE AGENDA/PACKET: ACTION ITEM REQUESTED BY Add to Item D.2. Resolution No. 2017-61 • Letter to Board of Fisheries City Manager Add to Item D.4. Resolution No. 2017-63 • Travel Policy Historical Records Council Member Molloy Add to Item F.2. Ordinance No. 2985-2017 • Photos City Manager and Council Member Molloy Remove Item G.2. Purchase Orders Exceeding $15,000 City Clerk Page 2 of 21 Page 3 of 21 Page 4 of 21 Page 5 of 21 Page 6 of 21 Page 7 of 21 Page 8 of 21 Page 9 of 21 Page 10 of 21 Page 11 of 21 Page 12 of 21 Page 13 of 21 Page 14 of 21 Page 15 of 21 Page 16 of 21 Page 17 of 21 Page 18 of 21 Page 19 of 21 Page 20 of 21 Page 21 of 21