The URL can be used to link to this page

Home My WebLink About1985-03-20 Council Packet - Work SessionKenai City Council Joint Work with Session Library Commission March 20, 1985 Goals of the Library Commission CITY OF KENAI 00FID&W MAI ft"M smi _.__ TBLE/NONBl03.76� NOTICE OF WORK SESSION There will be a work session of the Kenai City Council and Library Commission on Wednesday, March 209 1985 at 5s00 PM in the Council chambers. To be discuseeds Goole of the Library Commission The regular Council meeting will follow at 7s00 PM. 9 a-J-4A-4-- Janet Whelan City Clerk DATEDs March 15, 1985 z i I '- N 0 N GOALS OF THE LIBRARY COMMISSION WAL &. Review and implement a master plan of the library during 1985. Objective I: Expansion of the present physical plant by 5000 to 10000 square feet within the next five to ten years. CIM ]J. Make recommendations to the council regarding capital and other improvements to the library. Objective Is Examine the feasibility of an in - house computer catalogue and automated charge system during 1985. Objective 2s Increase the number of public use typewriters and computers during 1985 and increase utilization thereof. Objective Is Completion of a comprehensive building security system for the library by the end of 1986. Objective 4s By 1988, examine the feasibility of a satellite library given population growth and changes in population density. Objective J: By 1989, explore the feasibility of a bookmobile for local service use. CM Q. Make recommendations to the library and council to improve library services. Objective 1s By 1987, increase the frequency of utilization of the activities' room. Obieeccti_ve 2s By 1987, increase library personnel including but not limited to, a research librarian. objective Is By 1988, consider the feasibility of a librarian show on local television or public radio for example, the story hour program. Ob ec ive AL: By 1988, increase interlibrary loans. Ojective g: By 1989, increase the number of library patrons b increasing the number of library cardholders and exploring the feasi- bility of telecommunications as a means of increasing patronage. QUe tine is By 1987, increase outside fiscal support of the library and its services, for example fund raisers, the purchase of a particular piece of equipment by a community business, or obtain support from community organizations on a one time basis. Objective Z: By 1986, increase public recognition of volunteer efforts and paid staff. Objective is By 1986, increase public awareness of the library and its services through the local media. I I t" LIBRARY COMMISSION GOALS AND OBJECTIVES PAGE 2 Objective Ps By 1988, consider the feasibility of additional loan programs for example, specialized toys, compact audio discs, or pieces of art. i Objective Us By 1987, examine the feasibility of user fees or i deposits on large equipment or items such as typewriters. Objective Us By 1988, obtain VHS videotape capability with head phone use for educational programs and other VHS materials available for library use. Objective 11s By 1990, explore the feasibility of a reference librarian. in addition, this could be utilized for an information or reference call in service within the library. CITY OF KENAI „ad edp" 4 4"„ 210 FIDALGO MM, ALMM ON11 TLiWHONS 268.7=6 March 15, 1985 TOs William J. Brighton FROMs Keith Kornelis SUBJECTS Library Addition Gaston and Associates, Inc has decided not to enter into contract , with the City of Kenai for the Construction of the Kenai Library Addition. It is my interpretation that the bid bond he submitted is at this late time invalid. I feel the City has the following options: (1) Rebid the project using whatever set of drawings the Council wishes. (A) Original one story with no future 2nd floor. (6) One story with provisions for future 2nd floor. (C) One story with alternate of 2nd floor. } (2) Ask the second low bidder, Sunset Construction, if he would be willing to do the project at his bid prices i Basic bid $665,000 Alternate II $ 21,500 Total 3 ,. I have asked Sunset Construction if they would be willing to do the project at their bid price. They have said that they would let me know on Monday, March 18, 1985. This is too late for the Council packet but I will know for the Council Meeting of March 20. I have included a Resolution to award the Library Addition to Sunset. If Sunset will not do the project for their bid price or if Council does not went to award the project then this resolution should be defeated. I ' i 01 CITY OF KENAI Vd eap4al 4 4" 210 RDALGO KENAI, ALA8KA 9111111 TELBPMON6283-ms LIBRARY ADDITION PROJECT SUMMARY OF EVENTS SINCE BID OPENING Construction Bid ocenina Contractors bid good for 60 days or January 27. 1985 (attachment 1) ORD 1000-84 appropriating $100.000 to do 2 stories - introduced ORD 1000-84 appropriating $100.000 2nd reading - amended to i/Y0000- failed Resolution 84-148 award project to Gaston for Basic (1 story) and AAII (foyer) minus cost to delete elevator and raise lower level - passed. Resolution 85-10 Addition Funds for Architectural Revisions to delete elevator and raise lower floor - passed. Contractor. Gaston, wrote letter extending bid (at city's request) to February 15. 1985 this was for their original bid (attachment 2) The plan at this point was to negotiate with Gaston to do project based on Council Resolution 84-148 on January 2nd and issue award prior to the February 15th deadline. When the City received the cost estimate on the revised drawings from Gaston the City Manager did not feel the City had received enough credit for the reduced work and would not sign the award. The City Manager asked for and received (attachment 3) a letter of extension on November 29. 1984 December 5. 1964 December 19. 1984 January 2. 1985 January 16. 1985 January 25. 1985 February 12. 1985 -- - - --... - --- -- - - --- - -- _ _ -. -- ----- --L -- A CITY OF KENAI Vd eap4al 4 4" 210 RDALGO KENAI, ALA8KA 9111111 TELBPMON6283-ms LIBRARY ADDITION PROJECT SUMMARY OF EVENTS SINCE BID OPENING Construction Bid ocenina Contractors bid good for 60 days or January 27. 1985 (attachment 1) ORD 1000-84 appropriating $100.000 to do 2 stories - introduced ORD 1000-84 appropriating $100.000 2nd reading - amended to i/Y0000- failed Resolution 84-148 award project to Gaston for Basic (1 story) and AAII (foyer) minus cost to delete elevator and raise lower level - passed. Resolution 85-10 Addition Funds for Architectural Revisions to delete elevator and raise lower floor - passed. Contractor. Gaston, wrote letter extending bid (at city's request) to February 15. 1985 this was for their original bid (attachment 2) The plan at this point was to negotiate with Gaston to do project based on Council Resolution 84-148 on January 2nd and issue award prior to the February 15th deadline. When the City received the cost estimate on the revised drawings from Gaston the City Manager did not feel the City had received enough credit for the reduced work and would not sign the award. The City Manager asked for and received (attachment 3) a letter of extension on November 29. 1984 December 5. 1964 December 19. 1984 January 2. 1985 January 16. 1985 January 25. 1985 February 12. 1985 -- - - --... - --- -- - - --- - -- _ _ -. -- ----- --L -- A Y f LIBRARY Page 2 their bid until February 22, 1985. Unfortunately, the extension was only _ for the revised drawings and the revised Brice. Council decided to go back to the original February 20, 1985 bid for basic plus alternate II instead ! of the revised drawing. Gaston has decided to back out of the March 11, 1985 project and claims his bid bond is invalid because we did not award the project prior to February 15. 1985 (attachment 4) KKsjl . i l : I F� B I D P R O P O S A L ADDITION TO KENAI COMMUNITY LIBRARY TO: City of Kenai 210 Fidalgo Street ' Kenai, Alaska 99611 ' BIDDER: (AAS•COwI 1� As6ocAAMIrS t '-- Company Name 'Company Contact 3100 AV4041. gw� '� A 1 fith1&&F Dtioe, gg6os Address ' 3 ' Telephone h PROJECTS ADDITION TO KENAI COMMUNITY LIBRARY s BIDDER'S DECLARATION 6 UNDERSTANDING 3 The undersigned, hereinafter called the Bidder, declares that he has carefully :examined the Project Manual and Project Drawings, (hereinafter "Contract Documents") for the construction of the project, that he has personally inspected the site, that he has satisfied himself as to the quantities involved, including A materials and equipment, and conditions of work involved, including the fact that the description of the quantities of work _ and materials, as included herein, is brief and is intended only to indicate the general nature of the work and to identify the said quantities with the detailed requirements of the Contract Documents, and that this Proposal is made according to the A provisions and under the terms of the Contract Documents, which Documents are hereby made a part of this Proposal. The Bidder further declares that the only persons or parties j A interested in this Proposal are those named herein, that this Proposal is, in all respects, fair and without fraud, that it is made without collusion with any official of Lhe City of Kenai and that the Proposal is made without any connection or collusion with any person submitting another Proposal on this Contract. Bidder agrees not to withdraw his bid within 60 days after i (he e actual date of the bid opening. v F-1 e ADDENDA The Bidder has attached the Addenda Acknowledgement form. 8ID TABULATION AND SUMMARY Bidder agrees to perform all of the construction work described in the Documents including the specifioationa, special pro- visions, and work shown on the plans for the lump sum prices stated in the attached Bid Schedules. The Bidder agrees that the prices represent a true measure of the labor and materials required to perform the work, including all allowances for overhead and profit, insurance, and all other costs, for each type and unit of work called for in these Contract Documents. Unit prices are to be shown in both words and figures. In case of discrepancy, the amount shown in words will govern. In case of discrepancy between unit prices and extended totals, the unit prices shall govern. Bidder understands that the Owner reserves the right to reject any of all bids and to waive any informalities in the bidding. 810 GUARANTEES The Undersigned further agrees that the check or bid bond accompanying the proposal is left in escrow with the Owner,.that the amount of the check or bond is the measure of damages which the owner will sustain by failure of the Undersigned to deliver said documents within 10 days after written notice of the award of contract to him or her, and that the check shall become the property of the Owner or the d bond full effect should he or she as Pei u this proposal is -6-ot a w n ays or -We —date set for the opening thereof, or if accepted and the Undersigned delivers said agreement and performance and labor material payment bonds as required, the check shall be returned to him or her and the bid bond shall become void. 00 EXECUTION OF 810 PROPOSALS Bidder shall execute the appropriate Page F depending on the form of the bidding entity. All signatures shall be notarized. P-3 r UAWrON 4% A%M- 040CIATEM , INC, • •.f., ar,r.Ypyensgr.w. ti. OHNNUAb CONTHAeS'Pmoo 3000 ARCTIC BOULEVARD ANCttORAGC, ALASKA 99903 ff! � �q %� .�I• Nyal.�YrN fIN.Mri�Irr'• 14 00 January 25, 1965 f, w"JiJr.61 { �-. fs �sis5VIGO-S City of Kenai Kenai, Aloaka 99611 ATTNs Keith Kornelio, Director of Public Works Res Addition to the Kenai Community Library Subjects Slid Extension Doer Keith; Aa outlined in Section 00031, paragraph 9,6,3 of the Project Manual we hereby extend our bid until February 15, 1965, I Enclosed, for your files, is a copy of Samuel N, Goston's General Power of Attorney authorizing the under signed to execute all contract documents. Very truly yours, i "Omer 0. Barnett Vice President Ene. General Power of Attorney 014NFRAI. C ONTHACTORt9 3000 ARCTIC BOULEVARD'( ANCHORAGE, ALASKA 99503*� February 12, 1905 City of Kenai 210 Fidelgo Kenai, Alaska 99661 Res Addition to the Kenai Community Library Subjects Construction Coat, Revised Plana Attns William Brighton Door Mr. Brighton; Our Firm has reviewed the revised drawings and the total cost for the Library Addition including Alternate 02 is $560,647.00., This price is good until 22 February 1965. The above price is with Monitor Cabinets however Monitor is: currently under Chapter 11. If we can not obtain Monitor eebinots then the egntrart price will be $►605#457.00. Yours truly, Homer D. Be nott Vice President ccs Carmen Cintol i 4 i 0 -- .......... ArrA,c K iw eju"r(D GAI;TAN A soczATum , Inc. i GENERAL CONTRACTORS i 3800 Arctic Boulevard Anchorage, Alaska 99503 (907) 563-4213 f March 11, 1985 Keith Kornelis rtcnc- 21314116 Director ! C Department of Public Works City of Kenai aa1985 N ! 210 Fidalgo Street ECENE0 ' Kenai, Alaska 99611 V of Krd �p�110 WWA OOL , Dear Keith, Per our phone conversation, Gaston & Associates, Inc. does not wish to sign the award letter on the Kenai Library Addition, nor j does Gaston & Associates, Inc. wish to enter into a contract on the j project. i Our bonding company does not v,ish to furnish payment and performance bonds on the project and has determined that our bid was extended to 2-15-05 only. ( See attached correspondence. ) Thus, j our bid bond is now invalid. To complicate matters more,.I discovered on 3-8-85 that' Gaston & Associates, Inc. had made a major error on its original bid which would have increased the initial price by approximately $55,000. It to particularly regrettable to discover an error at ( this late date and 1 have taken major steps to insure that such an occurence does not happen in the future. This does not help our current situation,or change the facts that we are faced with. I would be more than willing to discuss this in person and } would attend any meeting you may deem necessary. If you need any further information please call. If you do not feel that Gaston & Associates, Inc. is justified in withdrawing its bid, please contact d me immediately so that we can discuss what actions need to be taken. I would appreciate your prompt attention to this matter and hope that we can resolve this amicably and quickly without negative feelings. Sincerely, ,&lo r Sam Gaston President Gaston & Associates, Inc. I