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HomeMy WebLinkAbout1986-07-22 Council Packet - Work SessionKenai City Council Work Session July 22, 1986 Land Trade with Fish and Game Float Plane Basin Thompson Park Water & Sewer Fire Dept• Volunteer Program r. C j ,Y o CITY OF KENAI %%Od edod di 4".. mono = Km NA «n, Q.M.I. kV NOTICE OF WORK SESSION There will be a work seesion of the Kenai City Council on Tueeday, July 229 1966 at 7100 PM in the Council chembere. To be diecuseedt 1. Lend Trade with Fiah & Wildlife, River Flaae for Old Town Site 2, Float Plane Beein 3. Thompeon Perk Water & Sewer 4, Fire Dept. Volunteer Program The public le invited to attend and participate. ianet Whe 1 en g CMC City Clerk DATEDs July 17, 1986 jw ' � o MJ F CITY OF KENAI ed pd d 4 4".. gtoMoelAo K[N U ALAINA IM -- TELE/tiON M-Mid July 21, 1986 MEMORANDUM Tot Mayor Tom Wagoner & the Kenai City Council Fromt Wm. J. Brighton, City ManagerU4 Res City of Kenai's Finances I don't heed to tell you whet a horrendous financial situation the -State of Aloeka finds itself in at the present time. The fallout from the State's problem is falling out over the boroughs and cities throughout the State of Alaska. Never in our wildest dreams did we ever think an eight pound sockeye salmon would be :worth more than a barrel of North Slope crude, but with the price of sockeye at $1.41 multiplied by eight, the sockeye in worth SlIoH and that'e presently more then North Slope crude Le bringing. It is oleo not necessary for me to remind those of you who have been around Kenai and Alaska for 10 - 20 years that the economics from the State's standpoint goes up and down, up and down, almost In cycles of three and one-half years. Instead of finding .ourselves at the top of that cycle, we are now at the bottom of t that cycle. 4• rN Thr:tiucth s0re•' I ande,rehip ovor 'the pest years ' of the !Kenai City �. Coan•oilptthoy have prepared themselves wel•1 fo,r this down -turn cycle of -revenuse from the State of Alaska. With a little Imagination and a eubstontiel amount of frugality, the City will be able to weather a 24 month storm without any drastic tax Increases on the constituents within the City of Kenai. That is not the case with the Kenai Peninsula Borough. Over the peat few years the Borough has existed for the moment. It is oleo possible that six to eighteen months can see us out of the bind that we now find ourselves in. In the meentime, the City will do well to pursue all of those projects that ere underway, or contracts that have been awarded In a conscientious and orderly manner to completion. Under existing economic circumstances there is no need for the City to F panic, or try to initiate extreme remedies. Instead of charging ahead with major, mammoth projects, back up and survey the situation, keep our feet on the ground and try to improve those services which we are now providing. Once again, the City's finances are in excellent shape and unless we start spending our fund balances, we will be able to weather this economic storm better than or equal to any municipality in the entire State of Alaska. Because the City finds itself in that aituation, I think members of the Council are to be congratulated for their foresight, their dedication to orderly progrece and growth in the City of Kenai. WJB/kh O•+ United States Department of the Interior FISH AND WILDLIFE SERVICE IN O&PLV Walk .0, Statement of Just Compensation for an Exchange City of Kenai Kenai, Alaska ATTNt City Manager (Bill Brighton) In comFlianer with Section 301 of the Uniform Relocation Assistance and Real kroperty Requisition Folieies Act of 1970, Public Law 91.646. an estimate of just compensation has been made as to fee title interest in your real property located in County, State of Alaska , compristng 2182 acres and legally cescribec as follows: See attached exhibit A Ar ustimatr of 'iLat compensation me also been made as to fee Litle interest in reai property owner oy the United States located in County, State of Alnak compriam A-n4 acres and legally oescribee as follows: See attached exhibit B The estimates of fair market value of the real property described above are based on approved appraisals which considered currant land sales and other indicators of land value in the vicinity of each property. 1 certify that the total just compensation is not lose than the• approvod appraisal of both properties* r t ° f17 A Value of your property being acquired by the United States 8—Ann_nnn Damages to your remaining y Nnnn Total estimated gust compensation for your property "00,000 _ Value of United States property being conveyed to you S 775.000 Any decrease or increase in the fair market value of your real property Prior to the date of valuation caused by the public improvement or project for which the property to to be acquired. or by the liKelihood that the property would be acquired for such improvneent or protect, other tnan that cue to pnysical deterioration witnin the reasonable control of the ovnar. has been disregarded by our Service in making the determination of just compensation. The -.fair market value estimate for your reel property and that of the United States described above incluaes all buildings and otner improve- ments except those specifically listed below: Lxeeptions: None Signatures,_ Dates oetohnr 21. 1985 • G _ 71 r EXHIBIT B A portion of U.S. Survey No. 1435, located in T. 5 N., A. 11 W., Seward Meridian, described as follows: r Beginning at corner No. i of U.S. Survey Sq. 1435, N. 17011' E., 100.03 feet along a portion of the 1-2 line of U.B. r; Survey No. 1435, to corner No. 1, a point on the 1-2 line of ' U.S. Survey No. 1435, the true point of beginning of this description; r - _ N. 17011' E., 501.23 feet to corner No. 2, common with corner No. 2 of U.S. Survey No. 1435; So 460341 E , 52.24 feet along a portion of the 2-3 line of V.B. Survey No. 1435, to corner No. 3, a point an the 2-3 line of V.B. Survey No. 1435; - Southeasterly, 206.9 feet on an are to the left with a radius of 340.3 feet (L.C. Hears 8. 24047057/1 E. to corner No. 4, 203.97 feat ) f 8,. 46034' IS., Z2i.0 feet to corner. No. 5f •" NY--46�04'-�.r'-10,�•• feet-!o •corner-610 f-6 r . B. 46934' E., 100.0 feet to corner No. 7; • southeasterly, 74.1 feet on an arc to the left with a radius - of 306.5 feet (L.C. Bears s. 62.23' 44" Zoo 73.92 teat) to corner No. •, a point on the 3-4 line of V.S. survey No.'14353 s. 46*044 W., 306.31 feet along a portion of the 3-4 21ne of '= V.8. survey, No. 1435o to corner No. 9, a point on the 3-4 ' line of O.B. Survey No..14;51 • N. 11•26' N., 203.55 feet'to corner No. 201 a N..28.341 E:, s0 feet to carrier No. 111 Y_. N. 71026' W., appro:imateiy 200 feet to corner No. 1 of this U description, a point on the i-2 line of V.B. Survey No. 1435, and the point of beginning. Containing approximately 4.03 acres. v. O .0 I WON to I EXHIBIT A Lepal Description - Kenai River Flats T. S W., R. 11 W., Seward Meridian Section 1, S 1/2 SW 1/4, that portion above mean high tide within the Kenai River. Section 2, SE 1/4 SE 1/4 that portion above mean high tide within the Kenai River. Section 4, SW 1/4 SW 1/4, that portion above moon high tide on the left bank of the Kenai River. Section S, S 1/2 S 1/2, those portions above mean high tide on the left bank of the Kenai River. Section 7, E 1/2 NE 1/4, N 1/2 SE 1/4, N 1/2 SE 1/4 SE 1/4, those portions above mean high tide. Section 8, All above mean high tide excluding NE 1/4 SW 1/40 8 1/2 SW 1/4, and NE 1/4 NW 1/4 NW 1 4. Section 9, 8 1/2 above mean high tide, excluding State highway. Section 10, SE 1/4, S 1/2 S 1/2 NE 1/4, S 1/2 SW 1/4, all above mesa high tide, and NE 1/4 SW 1/4, all on left bank of Kenai River. Section 11, SW 1/4, W 1/2 SE 1/4, W 1/2 NE 1/4, all above moan high tide, and E 1/2 NE 1/4 that portion above mesa high tide withir.-the konai River. • Section 12, NW 1/4, NW 1/4 NE 1/4, W 1/2 SW 1/40 those portions .obove mean high.tide within the Kenai River. Section 13, that Vart .of NW1/4Ni11/4 .lying abo" man bi:b tide ' within the Rwnwi river. • Section 14, NW 1/4, W Ili HE i/4, W 1/2 SE l/4, SW 1/4, those portions on right. book of Kenai River abbve mean high tide, and U 1/4. those portions above meao.1high tide and wlithid the Kenai River. Section 15, NW 1/4, NE 1/4, those portions above mean high tide. Section 17, that portion on right bank of Kenai River, above mean high tide. L �s 0 !` .. «...�� . � �� • � ��' �� � Mom.•\•"�P�V' lb qT ob . u - �...� � � .. ti. •. ,•';. ,tit I' , , , ` too dwaay 4014 '� �� ' `•' r ,P �� 'O� ._�cs�ta•rtd�►a�F�L�11'aR:b►.,� . s,as' op wo �: 1p�,h*'' _� .a It-. � , r••� '—� i a .^" • f fs f,,, t• t, /' t 1 '��.�' � 2'.:.. f, L''Y �� F f• 1 ��; �i- j?'°)'�•�' \'ji,-.,w�f �f��i '•?jyit�i`�F�' r�il ie f��Mi' •q r�s �sfl '� ' {(�.�y}1 r'j .lt K,jj,'}�.:f. �'.'•,'' }r' .��if I II ' :I . .i „ _ 4 e F 4 . __ • i 00 0 OP .00 44 •`i'�Yrn".,:. •%�� • W �M •ter .w •�• e"•�••i.'• _ •1 Q•• .»rie i ••..� ik _ •--.._-.•w•�.cr.,�v w�� / )�«. .,w, ._ � y T" �nw•� � fA �, . �,itr� ••t :.�-.. iii rdr, c�' jY Y^'.::. �. , ». ._«...««•,_•-...». ..�._.w.«.•..«+ f � � _ �* % r:.It•_E • ••� � a .. -- 1. ; .. 1 • .. a ..... «.....,...».«. �. .y ta•S •,«.r.�iC �'�! ..,t; :.t?�- h�:..� r '•ii•" •1...' � � O• �i ♦ , ,+ �y •�N t•tl �l1 .i • wi CA .. _ I: �f� i f P W r r �• f • Q \ !I!� f /T + V ' S'Y j'Fu 4.4�, ti', �q .,-_ - .. _ •��.IU. w•,+i7.8.. •/ - .• •� • • .V A 7. � .I � � 11� •iP W .. 1 ��• 't9•, �h . �. - , - t • � .;-., � /•� . � .• a I,:' •h• �• W ••11�•,,•���•�•�,i' .I. •,.,• •1 .•t, ..i.• •I,»yl,t,*•_,•.•..� .�I.go.ri.' : r«r. _•.•�•_ •, M,.�wy"', .'• ,1.-: ., •• �f•�•» ; it ._ % 6►"�•. \ p.•':. _,:•. ,. .•. !•„�...; ..:.-. _.3 1. .y •.+4'� . �;',.� ,p ���. � ,. t' � j+r � � , i r' •w•i: , ,r�. ,r..ri't ii�� S�ti,, •'1��"i�t�1 wo pi ' � i •1 mmA F n: a ^ _ -c_ SAm On ' vy • • • ,0 _ 1)1°C11 — N �•' , � . • �� � "ems-� � -• a• ' • AZZ ' 8��� •w w9�.�,{�ni1 Sn - _ -- � i jr 10 ry i � � � � ,� � gyp• �{m�7'� r•_` V,. ` � to I � � � . �� r ••; ,�� I Y z m ro s.�w • KENAI Lo do �I .�__.�; 1 M� • • t• . ,0 N• 11 ; `� M V ,p,,. , ••� ,, ,' i,`` �) .y • y � ` „ ,; L =141 - -� q7 IT' .. c •• - rR ..y 1 KENO T0s William J. Brighton, City Manager PRONS Charles A. Brown, Finance Directoread DATE: July 18, 1986 80BJECTt State Reductions in Operating Grants As you are fully aware, the Governor has said the State will cut Municipal Assistance and State Revenue Sharing by 10%. Our estimates in the 1986-87 Annual Budget were reasonable based upon the estimates available at that time. Below is a summary of those estimates, and the proposed reduction. Municipal Assistance $ 869,000 State Revenue Sharing 531,000 1,400,000 Less FRS allocated to Health Ctrs (pass through) .<�.�.�7.6,0000.> 1,324,000 Proposed Reduction rate 102 Proposed Reduction (1) The $132,400 proposed reduction is 22 of our 1986-87 General Fund budget. (2) 1 have done enough work on the closing of the 6-30-86 books to reliably estimate the 6-30-86 Unappropriated Fund Balance in the General Fund at $6,350,000. The $132,400 proposed reduction is 2% of our Unappropriated Fund Balance. (3) Unappropriated Fund Balance in the General Fund at 6-30-66 (last year) was $50222,091. So, Unappropriated Fund Balance has increased over $1 million. By the way, the Capital improvement Revenue has increased from $1,685,000 to $2,250,000. (4) Last year, we had to appropriate about $700,000 from Fund Balance to balance our General Fund Budget; this year we only appropriated 03550000. (5) During FY 65-86, about $800,000 of General Fund Appropriations lapsed at year end (this is a normal occurrence). Note that this is far greater than the proposed revenue reductions. ; I have already been asked by a Councilman what'a-102, reduotion in salaries would save the City. That amount would be about $350,000 in the General Fund. Without reservation, I can say thats (1) The proposed 10% reduction of State operating revenues, as I understand it, will have absolutely no material effect on the General Fund of the City of Kenai. This can . said if -the measuring basis is fund balance, the annual budget, or any other reasonable measurement test. (2) Any proposal to reduce operating expenditures in the General Fund', whether that be supplies or personnel costs, is clearly based upon some motive other than economic considerations. (3) The City is in better financial condition at 6-30-86 than it Was on 6-30-85. (4) There is no need to "panic, there is no need to adjust our budget, and a salary reduction would serve only to destroy employee morale. A le X10 1,- a x r x - } ti T, FLOAT PLANE BASIN FUNDS AVAILABLE AA-AIP: [a 7-18-86 gy 486,704 FY 85 606,259 FY 86 628,210 FY 87 596,800 Total AIP Available s 2,317,973 Scheduled for: Masterplan Update 70,313 GAA, Safety zone, etc. 60�6,328. < 67�6 641.> Balance of AIP 1,941,3j2 State Grant: balance after Ramp Ext. 760,000 City/State Share of GAA, safety zone, etc. < 40,000 Vehicle Parking < 30,000> Taxiway widening 6 paving < 186 000> Balance of State Grant r—"X— 502,000 Airport Funds: Estimated Fund Balance, 6-30-86 2,300,000 July approp. for Floatplane Basin design 6 land < 270.000> Balance of Airport Funds —+ 2,030,000 Total Available Funds MIUM FLOAT PLANE BASIN COSTS F984 cost eat mates, excluding 2 disposal alternates 4,447,200 Less land approp. from Airport Land Fund s< 116�0,0-00 Net Cost 44.2�> Unavailable Amount NOTES = 1987 is last AIP Money. There is no legislation to continue the program. 2) Land cost is only a guess; could be much more. 3) These are 1984 prices. 4) State may freeze their grant. 5) If this project is dons, it will use all of our available Bederall States and local Airport Funds, and still no-t-Te enough. 6) This proposed expenditure of some 04. million to one of the largest the City has ever made, and it has not had any sort of benefit analysis. 7) The Administration believes that there will be a net operating lose each year on the facility. 8) There are other badly needed airport improvements for which this money could be spent: (a) Renovate Fee area of Terminal building; (b) Resurfaca taxiways; (a) Upgrade runway/taxiway lighting systent (d) 99tand parallel taxiway to end of runway; (a) Drainage and landscape work. • M j Z r 0 0 0 0 00 0 0 W y V1 v N jr � 0 0� O O o O 0 O O 1�11 N W O 1W1� W v � 0 W 0 W 0 0 0 0 0 0 0 0 0 0 O 00 O O W C A O C O 40 0 0 0 0 0 0 .ew♦ r }}�� yU►� O O Q � aS O w O� W Vwi V 0000 " w A N 1N1� 0000 0 K O O Q Q 00$� IC31 CONSULTM ENGNEERS KENA1, July 22, 1986 JUG ! Keith Kornel i s 8U6 " Public Works Direct 0� , City of Kenai 210 Fi dal go 8t. Kenail AK 996i1 0 'Res Kenai Beating Facility'- Estimate of Operating Costs and Revenues �. Dear Mr. Kornelise i +• ,�.. • : .. ., ii �j is As requested, I have gathered information regarding operating and maintaining the proposed Kenai Boating facility. 1 ; The facility has been designed for minimal maintenance costs. ' For example] the dock is to be constructed of galvanised 'steel pilings and a concrete dock. annual maintenance on these should be limited to periodic inspection by a qualified Professional Engineer to assess corrosion. :. The cranes should only require minimal minimal maintenance such as occassional greasing by the dock employes since high quality. new equipment is being specified. ,J The dock office is to be constructed of low maintenance aluminum plate and auto safety glass. - The restroom facility consists of split faced concrete masonry units (block) wails with a monolithic concrete slab on grads ,.x foundation. The concrete used for the manufacture of the block ., �r... . j�1 walls will contain a color pigment so that graffiti can be sand- blasted off if necessary. Vandal resistant prison type plumbing �s fixtures have also been specified to reduce maintenance costs. f . I l . it appears that it would be desireable for the City to have a concessionaire operate the facility. Howeverg for the pupose of this estimate I have assumed that the City will hire a Dock Master to work for a three month period anually on a contract t basis. Additional labor would be hired as needed during peak use periods to keep the facility open for 24 hours per day. It is estimated that 1500 man hours would be required in a-Hi`cion to the full time Dock Master in order to keep the facility open 24 hours per day for 90 days. 1 f 2 S Estimated revenues will come from charging A wharfage fee o . �` cents per pound for seafood brought over the dock. For this ,'01 s estimate we assumed i.d million pounds of seafood crossing the Kenai dock. This amounts to 309000 pounds per boat annually for �. 60 boats. i J __t tk•; . l v 7 �J 1 -- - ML'_ v r s. - _ . j = F Keith Kornelis July 22g 1986 - Page 2 1 Other revenues would come from fuel sales at a 12.5 cents per gallon mark-up (current rates vary from 10 - 15 cents per gallon) j and from a $50.00 fee for use of the grid. ' These figures are preliminary in nature and subject to further' refinement. Sincerely, Wm. J. Nelson & Associat©a 1 Wm J. Nei son g P.E. Principal WJNibsg ! attachments 1 1 :f ' 1 1 , > 1 /1 KENAI BOATING FACILITY ESTIMATED ANNUAL OPERATING AND MAINTENANCE COSTS (1986 Dollars) OPERATING & MAINTENANCE 1. Electricity (Power *4300+Service3 Charge *2100+Demand $600) 79000 2. Telephone (avg. $100/mo. X 6 mo.) 600 3. Restroom Maint. (60 days X $50 + 120 days divided by 7 X $50) 39900 4. Waste Oil Removal (1500 Gal. X *.70/Gal.) 19050 5. Septic & Holding Tank Pumping (3 yra X $250) 750 6. Solid Waste Collection ($100/mo. X 6 mo.) 600 7. Grade Access Road & Parking (16 Hr 2 *25/Hr)* 400 S. Lawn Maint. (6 X $50 + $200 Fertilyzer, etc.) 500 8 9, Pull/set Grid Fenders (32 M-Hrs. G$25/Hr.)* 800 10. Lighting Maint. (Mat'le, equip. labor) 19000 11. Periodic inspection (1/Yr X 8 Hr X $150/Hr) 19200 12. Winterization & Start up (32 M-Hra X $25/Hr) 800 SUB TOTAL: 189600 SALARIES Dock Master (3 Mo. X *4000/Mo.) 129000 Labor (1500 M-Hr. X *10/Hr.) 159000 SUB TOTAL: 279000 TOTAL: $459600 10 % Contingency: 4,,500 $509100 * Assumes City of Kenai personnel and equipment. No charg City owned equipment In included. • a a t ,■, KENAI BOATING FACILITY ESTIMATED ANNUAL REVENUES (1986 Dollars) FUEL BALEBa 60 Boats X 19000 Gal./Boat X S.125/Gal. a $79500 GRIDa 60 Boats X i/Beason X $50 = 39000 WHARFAGE 60 Boats X 30,OOO#/Boat X S.O25/M 459000 $559500 ■ A D] CITY OF KENAI 41„ 210 FIOAIAO KENAI. ALASKA SSdtt •• TUIRPMONS M • ►e,1S July 219 1986 MEMORANDUM Tot Mayor Tom Wagoner do the Kenai City Council rromt Wm. J. Brighton, City Moneget4ro4b Res Thompson Pk*k Sewere Harbor, Buhliead, Dock, Berge & Fueling Facility The State, through DEC, h.^ granted the City $562,100 for the Thompson Perk Sewer Intereel.'•or. This is 50/50 money and means the City must match the $562. GO with City money. There are four major problems: 1. The Governir hoe aid there will be a hold on all CIP monies. 2. Even if the State oaseed the money through and the Cit allocated $5629'30 to tho project, the fund would be 37y,800 short just for the interceptor. 3. To provide sewer within Thompson Park requires another estimated $1,000,000 and tooting up a $6009000 road job of one year ego. 4. Weler•hes been provided to the edge of Thompson Perk our never within Thompson Park. Conclusions It appears the fiscally reasonable approach would e to she ve the project for the present. Regardinq the harbor, bulkhead, dock, barge and fueling facility# although the grant hoe been awarded and Council hoe appro�rieted the $900,000, it is still poenible the State will put P hold on the funds since a contract hoe not been awarded. The City will advertise and award as soon as the engineering design in completed. WJ8/kh COST PROJECTIONS 4 1986 CALL -FIREMEN PROTECTIVE EQUIPMENT_- (Turnouts)s . �.. s A. Jacket F. Suspenders -- :�_:..__•-_�_B. Pants 0. Handl fight C. Boots H. Spanner 0. Helmet I. Hose Tool E. Gloves J. Nomex Hood Estimated Total Costs $550.00 per man PAGER WITH CHAROERs Estimated Total Costs $375.00 per man f fS!! At Shirt D. Shoes 8. Pants E. Jacket ' y C. Belt F. Badge x 2 ;_ Estimated Total Costs $200.00 per man PHYSICA & STRESS TESTt 7T- Estimated Total Costs 6319.00 per man Justifications Maintain level of hygiene, weight, stress, health + purposes. TRAININGs A. EMT 1 128 hrs per man Be EMT 11 60 hrs per man - - - C. FF I • 160 hrs per man D. 2 hrs per week Drill X 32 weeks m 104 hours per man E. 3 hr Multi -Company Drill x 12 months a 36 hrs per man. It Is estimated that it will take approxiimately 2-1/2 years for each man to be trained to the Departments recommended level of training. f 4. In addition to the about training, all members will be retilred to maintain a working knowledge of Crash Fire Rescue (CFR). x It would be recommended that one (1) position be allocated for a Training Offletr, who would be available for the continuing education that would become necessary. Estimated Cost Per Mans $70.00 (Books, registration fees, etc.) Estimated Total Training Hours Per Mani 400 hours ds. Won =� •r :k TI '. .�..., .,u VL4 , F C V V W= Q a.Lffl F Tot Dave Surnatt. 1604ai Fire Department IRONS Charles A. Brown, Finance Director &-Oq DAT6s April 4, 1986 SUWZCTt Hire Department volunteers You have asked that I review the statue and costs of "on -call firefighters" to compare with a true volunteer program. in our prior conversation, I said that I believed we may have a problem defining the benefits for such individuals because we would not know how many hours they might work. As I understand it, these individuals might receive firefighter and BUT training and respond to calls, all on an irregular basis. They might receive training one week, but not the following week. They might respond to calls oleo week, but not the following week. I understand that you desire to pay these people at an hourly rate, based upon Step 13A. I also understand that training time would probably be paid. KHC 23,40,010 says that "regular part-time" employees receive certain benefito based upon hours worked. I have interpreted the word "regular" to mean "permanent". I know of no other reasonable meaning for the word unless, of course, it's the opposite of "irregular" (in which case we are describing the person as conforming to normal shape). RMC 23.05.070 (a)(6) defines permanent part-time as an employee who normally follows a predetermined fixed pattern of working hours. It is my opinion that these "on -call firefighters" are employees (not volunteers) because we are paying them more than expense@ or a nominal fee. I also believe that they will not be entitled to benefits listed under KMC 23,401 such as holiday pay, annual leave, retirement, or health insurance because they will not have predetermined, fixed working hours. We will have to provide workers comp, insurance, medicare matching, and unemployment reimbursement. If they should work over 40 hour@ in a given week, we would have to pay overtime - (We can't use the normal firefighter exception of a 68-hour, 9-day work period because they will not work a regularly recurring work period.) One email obstacle is that we have to pay part-time people from the part-time pay scale (not the salary structure by grade). So, we would have to adopt a PT rate of $10.82 ($S1,498 t 2,912). With this information, you should be able to estimate personnel costs- Use 12 For unemployment, 5.95E for workers comp., and 1.451 for medicare. Two examples aret I P O lit o it I a�r .:t lie ' tc w C1D f_.��K� niiAl��•I.v�: f r. 61 Page 2 15 hours 25 hours" Per week per week Averse Averse One person; Annual cost: $ 8,440 Salaries, $10.82 $ 14,1 14" ` unemployment, 12 02 8 Workers comp., 5.952 1220 Oil , Medicare, 1.45X Total personnel casts a "• Of course, you will have to add other costs, such At traiain;, ua{gera:s! gears Salt certification pay, etc. to your computations for a true Volunteer option, you might include a per call " 4 F mileage/nominal fee of, say, $10. That is what Ridgeway pays and the Borough personnel Officer believes it would past the "nominal" test if it includes mileage and is not based on hours, but on the call. for a true volunteer programs we would not have to add benefits. in fact, we might not want to call «:r the fee they are paid "salaries" at all, but rather charge it to a miscellaneous account. '} o >r F ' l - r t r.- - • / _ 4 COST PROJECTIONS 1986 VOLUNTEERS PROTECTIVE EQUIPMENT STuraguts)i A. Jacket F. Suspenders Bs Pants 0s Handlight Co Boots H. Spanner 0. Helmet I. Hose Tool E. Gloves Js Nomex Hood Estimated Total Costs $530.00 per man PAAOFR WITH CHARGER# Estimated Total Costs $375.00 per man UNIEMM11 As Shirt 0. Shoes B. Pants E. Jacket Cs Belt F. Badge x 2 Estimated Total Costs 6200.00 per man PHYSICAL & STRESS TESTO Estimated Total Costs •319.00 per man Justifirationi Maintain level of hygiene, weight, stress, health purposes. TRAININOt A. EMT I ■ 120 hrs D. 2 hr. Drills x 32 weeks a 104 hrs 8s EMT II a 60 hrs E. Multi -Company Drills ■ 36 hrs C. FFIa160hrs It Is.estimated that it will take approximately 498 hours per man to reach the Department's recommended level of training. It is estimated that it will take 2-1/2 years for each member to obtain this level. In addition to the above training, all members will be required to maintain a working knowledge of Crash Fire Rescue (CFR). It would be recommended that one (1) position be allocated for a Training Officer, who would be available for the continuing education that would become necessary. Estimated Cost Per Mani 070#00 (Books, registration fees, etc#) „ Page 2 ADDITIONAL IZPENSEB# See attached report from Finance Director. 1EIMATEO ML COST PER Me $19514.00 (Without compensation for calls( drills or training.) Estimated Total Compensation Per Call or Per Or111l •10.00 (489 hours f 4 m 122 Training Drills) x •10.00 Compensation a $1#220.00 (442 calls i 3 s 147 Alarms/Calls) x 410.00 Compensation o $19470.00 Number of calls is based on 1985 total calls equaling 442. Figure will be determined by using 1/3 of total calls. FINAL ESTIMATED TOTAL COST PER MAN PER YEARi 04,204.00 E' T ' � P N a r' •ny v�Y: „ o i" t v Overtime for Pollee end Firefighters 1630 1630 Bona Fide Volunteers Special statutory provisions allowing volunteers to work for state and local governments have been en- acted (see 1216). In addition, pre-existing this legislation, there were special rules allowing for police and fire- fighter volunteers, Individuals who volunteer to perform fire protection or law enforcement activities, usually on a part-time basis as a public service, are not considered to be employees of a public agency (29 C.F.R. §553.11). Volunteers in law enforcement or fire protection may be employed in another occupation by the same public agency. Also, police officers and firefighters of one jurisdiction can be volunteers in a law en- forcement or fire protection activity for another jurisdiction. For example, a firefighter could be an employee in one county and part-time volunteer fireman in a neighboring county where he or she lives. Prior to passage of the 1995 amendments, volunteer firefighters, police officers, or similar public safety individuals who were paid more than their expenses or a nominal payment, were deemed employees rather than volunteers and had to be paid in accordance with the minimum wage and normal 40-hour overtime standard. A nominal payment was deemed to be not more than an average of $2.50 per call. An employee's volunteer status was not lost when his or her only materiel recognition was an annual party, the furnishing of a uniform and related equipment, his or her inclusion in a retireu;cnr or relief fund, workman's compensation, or a health or life insurance program. . The 1983 Amendments to the FLSA clarified the issue of compensation for volunteers. The Amendments state that volunteers may be paid "expenses, reasonable benefits or a nominal fee" to perform the services for which they volunteer. The legislation requires the Department of Labor to develop by March 15, IM, regula- tions defining "expenses, reasonable benefits and nominal fees." (see 1216). 19Yb 1631 Mutual Aid Fire protection employees who voluntarily responded to a call for aid from a neighboring jurisdiction were considered volunteers while rendering such aid, and their agency was not required to compensate them for the time spent in the neighboring jurisdiction (29 C.F.R. §553.10). However, before Congress amended the FLSA In November 1985, the regulations odginaliy provided that if the employees responded to the call because their employer had ,a mutual aid agreement with a neighboring jurisdiction, the hours worked by these employees were counted as part of their regular hours of work for purposes of determining tvomponsation and overtime entitlement. Similarly, the regulations originally provided that police officers may engage in law enforcement activities on a voluntary basis in other jurisdictions where there is no mutual aid agreement or other relation. ship between the two jurisdictions (29 C.F.R. §553.11(d)). The 1985 amendments to the FLEA, however, nullified the provisions of the regulations restricting the flee of such mutual aid agreements. The amendments provided that regardless of the existence of a mutual old © Thompson Publishing Group, Inc. November 1888 L 'rob W * Poe 16 (` M Exempt Employees 1214 i ployeo with responsibilities that are not well defined or are of broad scope more likely v furtcdons in a policymaking position. In determining whether an employee occupies a policy - making position. consideration should also be given to whether the employee acts as an ad- t visor or formulates plans for the implementation of broad goals. n +. Elrod v Bums, 427 U.S. 347, 367-68 (1976). - c Applying this test to the particular facts facing it, the district court found that where the authority of an appointee was strict) confined b statute, and his function was to apply regulations made b others with lim- � PPo Y Y PP YY `'� lied discretion, he could not be said to make policy. 1214 Legal Advisors Exclusion immediate legal advisors with respect to constitutional or legal powers who are outside the civil service M not covered by the FLEA. Certain lawyers, such as some slates attorneys, attorney generals, or county, city or , council attorneys, are outside the coverage of the minium wage overtime and recordkeeping provisions of the . Act. The application of this exclusion, however. depends on the immediacy of the legal advisor's contact with the elected official. DOL has opined That this category is restricted to attorneys In a Wage Hour Administrator . ' Opinion Letter dated April 30, 1973. A deputy district attorney in California, under a similar provision In Title Vq of Civil Rights Act of 1964, was found to be a legal advisor in Ramirez v. San Mateo County Dist. i Attorney's Offlee, 639 F.2d 509 (9th Cir. 1981). In Wall v. Coleman, 393 F. Supp. 826 (S.D. Da. 1973) an C assistant district attorney was similarly excluded. However. an Oregon deputy legWhWvo counsel was not found i to be within die immediate advisor exclusion in Gearhart v. Oregon, 410 F. Stthp, 597 (D. Oro. 1976). The 1 factors which go into the analysis appear to be personal accountability b) an elected official, highly sensitive confidential legal work, and the giving of advice directly to the elected official and not through intermediaries. 1218 Legislative Employees By virtue of the 1985 amendments to the FLSA, a new "noncovered employee" category was added to ,., 29 U.S.C. 4203(e)(2)(C,)(V) of the Act. That provision excluded employees not subject to civil service laws , - a t who worked in the legislative branch of that state, political subdivision, or agency. Thus. almost all non -civil service employees in the state legislature, county or city councils or boards are excluded by this provision. Ito only statutory Wnitation is that employees in the library of the legislative branch remained covered employees r A i entitled to the protections of the FLSA. The legislative exclusion is meant to treat state and local legislative bodies the same as Congress treats itself under the FLSA. Thus, since employees of the Library of Congress are covered by the Act. so are library employees in other legislative branches. 1216 Bona Fide Volunteers ,t> `�; ✓i .''�� ' i 1n 1985 Congress enacted legislation to clarify the issue of compensation for so-called "volunteers." The t 4�( ' amendment to the FLSA read as follows: OP, Thompson Publishing oroup, Ina. Jmuary 198e Tab 200 • FM e,1 - - r- + TfJ I 1216 Exempt Employees the urm 'employee' does not include any individual who volunteers to perform services for a public agency which is a state. a political subdivision of a state, or an Interstate gov- emmental agency, It— o) the Individual receives no compensation or is paid expenses, reasonable benefits, or a nominal fee to perform the services for which the individual volunteered; and (1l) such services am not the same type of sor vices which the individual Is employed to perform for ouch public agency. Pursuant to the 1985 amendments. the Secretary of DOL was directed to issue regulations to further de- fine what nominal fees and reasonable benefits could be given to volunteers. In the interim period until April 15. 1996 (the date FLSA enforcement of traditional government functions begins). if "the practice of a public agency was to treat certain personnel as volunteers. sbch individuals shall until April 15, 1986, be considered ... as volunteers and not as employees." (P.L. "450, §4(c)). Thus, no state or local government FLSA liability for services performed by a "volunteer" shall accrue until April 13, 1986. The legislative history gives some guidance as to who is a bona fide volunteer: X�/ Thus. for example, a volunteer school crossing guard does not become an "emolovee"_ because he or she receives a uniform allowance and/or travel expenses. An individual employed by an employer may volunteer to perform a service for the same employer if that service is in a capacity different from that Individual's regular job. For example. a clerk at a state mental health facility may volunteer to visit with patients or take them on outings. However, an Individual who is employed by one employer will be considered an employee under the Fair Labor Standards Act if the individual volunteers to provido the samo type of services for the same employer. To illustrate, a nurse employed by a state hospital may not volunteer nursing services at a state -operated health clinic; the nurse may, however, perform such services as a volunteer at a county clinic. House Report 99.331, 99th Cong Ist Sess. 25-26 (1985). In addition, the legislative history makes it clear that jurors are not employees and any fees they receive are honorariums and not wages. id. After April IS, 1986, state and local governments probably will be subject to essentially the same rules that govern the private sector's use of volunteers. Even after DOL proandgates now regulations on nominal benefits, state and local governments must still avoid taking actions that create an employer/employee relation. ship. Thus. the common law rules that have developed over "volunteers" remain relevant to compliance with the Act. The FLSA defines the term "employ" in a manner that "includes to suffer or permit to work" (29 U.S.C. 4203(g)). Thus, where a state or local government permits a person to work. that person generally has to be paid the minimum wage and any overtime premium. Of course, the employer must know that the work is being performed in order to "permit" its performance. However. it is possible for the state or local govern. ment to knowingly accept volunteer work from a civic -minded citizen; this person, however. must be a bona fide volunteer and not an employee who is otherwise being coerced to volunteer. DOL has provided the following statement on volunteers (U.S. Department of Labor WH Publication 1297, "Employment Relationship Under the Fair Labor Standards Act." pp. 6-7 (Rev. 3/80)): Popp 8.8 • Tab 200 January 1088 Fill ubw Stendardr N�ndbook C ,a. ME ...M r— 1 a.. t n !y , 1 .. .diw4tAw*o% r W'4•'�a ii u Q � }I - I II I i e i, FLL ITY OF KENAI DATEt 8 1- 07. 8 $ THE MICROPHOTOGRAPHIC IMAGES APPEARING IN THIS ROLL OF MICROFILM ENDING WITHt RECORD FILE Nov//p_. / ARE ACCURATE REPRODUCTIONS OF THB RECORDS OF THE CITY OF KENAI, DEPT: C-;%jj C. /P a k FILMED BY: _A0_e-'4 PO.O-z- Mic wi; nae��nrn' _ SuSTrw� i b certify that the original camera negative microfilm images contained on this roll back to the initial target, are direct and facsimile repro- ductions of the original documents. All documents have been filmed com- plete in their entirety. I certify to the above to the beat of my knowledge and belief. n CERTIFIED BYt (! DATEt 01 O9- 08 t �1• r,