HomeMy WebLinkAbout1986-02-03 Council Packet - Work SessionCOUNCIL PACKETS
FEBRUARY
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Kenai City Council
Work Session
February 3, 1986
Council Calendar on Public Works
Projects
Procedures for Personnel Evaluation
and Salary Review
CITY OF KENAI
„Old Otv#W o f 41""
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MEMORANDUM
F OMt 3. Whelan Clerk �
City of Kenai
TO: Councilmembers
City of Kenai
DATEt 3anuary 27, 1986
REt WORK SESSION NOTICE.,
There will be a Woirk%session for the City of Kenai Council on
Monday, February°3#+ 1986 at 7:.00 p.m. in the Council Chambers.
The following items are to be discussed:
1. Counck-1 calendar,; on public .works projects.
2. Procedures for personnel evaluation and salary review.
The public is invited to attend and participate.
Wolf
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Suggested by$ Councilmember Wise
CITY OF KENAI
a
ORDINANCE NO. *-86
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AN ORDINANCE CODEESECTIONF22E05I040(c)KDEFINING
-
AMENDING T KENAIEMUNICIPAL
SUBSTANTIAL IMPROVEMENT.
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WHEREAS, the intent of the Federal Grant of Airport Lando was
the the
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to
encetoP theenai KeneloMunicipelrent
designed to provide assets
and future operationand
Airport; and,
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WHEREAS, sound economic principles require that development be
of the Airport nor
ancoureled but not at the direct expense
should developmentbeby as to terms or
_
conditions of aofeleaseddlendsncertainty
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
22.05.040(c) be amended as follows:
KENAI, ALASKA$ that KMC
(c) If a tract of land propoaed to be sold is leased land
upon which substantial improvements have been made, the Lessee
the of said land at not lose
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may, at his request, negotiate sale
fair market value[•] Be established b an a raiael dated
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then
within six 6 months of tea ce on o out ass.
are to a narrow cone rue to mean
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u s ant a m rovement9
• e eve men u ins etce as escr e the site
a nc u e es a ar o tne lease as een COADI
o occu anc esua he_n the
e e s ro r o e oarvice e a
aee oes no no u e or s ecif ro osed eve o men
a ne es com
su n as e ee a
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vmen o e a substantialstantiel
ee o o occu a
cd ae nayesue Further, where
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PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this * day of
*9 1966.
ATTEST:
ane Whelan, city Clock
Approved by Finances-
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First Readings •, 1986
Second Readings +►, 1986
Effective Dates •, 1986
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MEMORANDUM
TOs Wm. J. Brighton, City Manager
FROMs Keith Kornelie, Public Works Director
DATES February 39 1986
SUBJECTs COUNCIL CALENDAR ON PUBLIC WORKS PROJECTS
Below is a list of some of the things Public Works has to keep track
of on our Capital Improvement Projects that require a date. This
does not include items such as force account work, certified
payroll, change orders, grant administration, State and Federal
permits and correspondence, utility problems and coordination, test
reeultst easements and right of way, inspection reports (daily and
monthly), pay estimates, and etc. that do not require a date.
It is my understanding that the Mayor would like a chart of the
Items requiring a date. If Council would like, I can prepare one
and would suggest listing only those items marked with an asterisk.
CIP Project Identified by Council
• Council approve budget
Advertisement for RFP on design
RFP design due
• Council award design
Preliminary design due
Public Hearing on design
Design Project completed
First Advertisement - Construction on Bid
Pre -bid construction conference
RFP for inspection/teat/survey
Construction Bid
• Council award construction bid
• Council award inspection/test/survey
Notice of Award given contractor
Pre -construction conference
Performance, Labor & Material Bonds & Insurance due
Contract and other documents due
Notice to Proceed given to contractor
• Contract construction completion date. -
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1986 PROJECTS IN PROGRESS
IN HOUSE
Gravel & CSS1 Bid $800000
Cemetery 150000
New Street Lights 709000
Street Light Replacement 509000
CIP
Construction Phase:
Police Addition $6509000
Library Addition 800,000
Standard Drive and Thompson Place 1309000
Lake, Marine, Granite Pt., FBO, Main St. Loop 900,000
Airport Apron & Willow St. Ext. 297009000
E. Aliak, Highbush, Swires, Bumblebee (HAS) 7500000
Inlet Woods Subdivision LID 2,000,000
McCollum, Aliak, Princess, Cinderella,
Fox, Magic, Linwood Ext. (MAP) 29000lOOO
CIP
Design /Planning Phases
Flight Service Station
195009000
Harbor Dock/Fueling Repair
199009000
Robin, Kenaitse, Eagle Rock, Sandpiper,
Tern, S. Strawberry
3009000
Cook Inlet View Drive and Lilac - paving
750,000
South Spruce Street - paving
400t000
Juliuseen, 8asinview, Amea, Berebera, Angler
350,000
Sewer Interceptor to Thompson Park &
Lawton Drive - Sewer & Water
3009000
Airport Way Widening & Landscaping
5709000
Airport Master Plan Update
709000
Float Plane Basin
1,5009000
PRIVATE DEVELOPMENT
Silverpines
Strawberry Hills Estates
Inlet View Subdivision - Addition No. 3
Killen Estates
St, Patrick's Subdivision - Willow Wind Addition
Fred Meyer
HEA
Don Aase - Motol/Theatre
Ed Lowrey - Shopping Mall
Redoubt Terrace - Addition No. 7
Donnybrook
. 1
lot
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CITY OF KENAI
PUBLIC WORKS DEPARTMENT
rArT''AL !trp��•,���..... ^fiPTw�.Tr.
PROJECTS COMPLETED SINCE 1977:
1.
Street Improvements: Fourth
Kaknu Way
Walker Lane
Lupine Drive
Lilac Street
2.
Street Improvements Redoubt Way
3.
Street Improvements Airport Loop
4.
Willow Street Water/McCollum Dr. Sewer
S.
Kenai Animal Shelter Addition
6.
Spray Insulation, Fine Arts Bldg.
and Underground Pumphouse
7.
Aerial Photography and Mapping
C8.
Water, Sewer, $ St-f.-"ts, Airport Way
9.
Ceramics Studio Addition to Sr. Citizen's Center
10.
Winterization of Warm Storage Building
11.
Modifications to Sewage Pumping Stations
12.
Kenai Municipal Airport Improvements
Runway Paving
13.
3 Million Gallon Water Storage Tank
14.
Street Signs
1S.
Kenai Municipal A.P. Electrical Improvements
and Standby Generator Facility
16.
Kenai Spur Waterline, Beaver Loop to nogwood
17.
Renovation of Well House 101
IS.
addition to Shop Building and Lubb ructllty
10.
Kenai Warm Storage Building
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Athlur.tc Field Fencing
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3
249,000
44,000
92,000
103,000
33,000
85,000
292,000
50,000
28,000 '
71,000
77S,00O
648,000
$0000
634,000
159,000
160,1100
0.11000
167,000
42,000
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Projects Completed Since 1977
0,
21.
Airport Parking Lot 5
40,000
• 32.
Aircraft Parking Ramp
6,000
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E3.
Animal Control Fencing
3,000
24.
Athletic Field Fencing
42,000 w-
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2S.
Fine Arts Building, Electrical Improvements
11,000
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26.
Spur Frontage Road
SS81000
27.
Small Equipment Warehouse
S0,000
28.
Kenai Administration Building
1,088,130
29.
Kenai Youth Center and
4SS,000
"x•
Racquetball Courts
$0,000
30.
Retaining Wall - Locko Building
4,000-
31.
Topographic Mapping
70,000
32.
Sewer Connection Repair -Paula Street
7,000
33.
Fidalgo Subdivision Project
1,091,000
34.
Main Street Loop and Barnacle Way
881,000
35•
Forest Dr. and Gill
419,000
36..
Youth Dogwood/North Lupine/Phillips
319,000
:.,
37.
Walker Rogers
Lawton, Tinker, , g
1,425,000
38.
Birch, First, Fourth
1,488,00n
39.
Spruce Street
113,000:"
40.
Second and Third
17S,000
41.
Fencing; For Fort Kenay
6,000
==
42.
.Airport Terminal Expansion t, Renovation
.,0011,0011
43.
Senior Citi:on's Community Contet
i,UOU,J)g0
44.
Restoration of Ft. Kellay BuilJings
S2,000
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43..
'three 11lo4k OULMngs - Chlorine to Outhouso
180000
- - - -_
44.
Drainage 5tuJy - QuaJra
A1,000
47.
Water °i sower ImprotenentStudy Engineering
123,000
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04
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49.
Harbor Study - CH2M Hill Feasibility and��'
TAMS Sedimentation Study - Engineering
1960 Municipal Grant
$ 500,000
s:
50.
Boat Ramp - TAMS 1982 Municipal Grant
3009000
51.
Port Facility - Fueling, Docks, etc.
750t000
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52.
Sewer Facilities Plan - CH2M Hill
1219000
a'- -
$3.
Sewer Interceptor Line
10162,000
54.
Kenai Sewer Treatment Plant Expansion
49920,000
$5.
STP Out Pall
1210000
56.
Water and Sewer through Section 36
1,123,000
57.
1982-83 Airport Fencing (In-house design)
160,000
SO.
Second Avenue, W do S, Storm Drainage, Road
2769000
59.
Concession Building for Parke and Recreation
;gip
Three outside ball park slabs
32,000
�_ `: .
60.
Candlelight, Linwood, Aurora, Kaknu, Kiana
n.
Streets, Water, and Sewer (LACK)
105009000
61.
Heller, McKinley, Evergreen, Third-, Fourth
=-
27th Streets, W 6 S (HEM)
29000,000
62.
Ryan's Creek Fitness Trail
589000
-
63.
Gymnasium
8009000
64.
First and Second Streets, Mommeen Sub.
600#000
9
65.
Airport Remo and Itinerint Atrcrnft Parkinq
750,000
_
66.
Airport Vehicle Parking Lot Improvements
4009000
' 67.
Electronic Monitoring System
579000
68.
Baron Park Water and Sewer
1429000
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71,
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77.
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MATERIAL BIDS
1982 - 1985
1. Book and Library Material Detection System
2. Carpet Bid, Ft. Kenny Museum
3. Chairs do Handtruck, Sr. Center
4. Detroit Diesel Engine Rebuilt
5. Fencing - Ft. Kensy
6. Fencing - Miscellaneous
7. Furniture - Sr Center
8, Gravel Bid
9. Hydrant Extension Assemblies - Material
)D. Hydrant Extension Assemblies - Installation
11. Parke 6 Recreation Facilities
12. Pickup Shop/Animl Control
13. Playground Equipment
14. Sander Unit
1S. Sewer Connection Repair
16. Rotary Snowplow
17. Station Wagon
18. Street Sweeper
19 Tire Bids
20. Tractor Equipment, Parke 6 Recreation
21. Two -ton Truck
22, Electronic Typewriter
x3. Water Storage Tank 6 Piping Painting
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Material Bids
page
?A. Public Works Building Painting„
25. Pickup/building Inspector
26. Van - Sr. Center
-
27. Vacuum Truck
2b. Sand Conveyor/Screen
29. Sander Unit
- -
30. Police Dept. Furniture
31. Airport Runway Crack Sealing
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32. Nell House #2 Rebuild
33. Fencing - Plant Test Site
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34. Pwb�.i wo.�� Sev�M
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JUL
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PUBLIC WORKS DEPARTMENT
Items Done Throughout the Year
ADMINISTRATION
Work with EPA and DEC on water and sewer and STP related items.
Issue excavation and detour permits.
Supervise maintenance of the radio and monitoring system.
Handle citizen service requests, handle complaints, and general
-
communication.
Arrange for complete testing of water from two wells.
Maintain and upgrade records and "as builts" from past projects.
Complete purchasing procedures - (part search, pricing, purchase
order, expediting, freight, etc.).
Complete building inspection - (review and approval of plane, water
and sewer connections, electrical, plumbing, structural, foundation,
-`-
footing, framing, final)...
Issuing of building permits and occupancy certificates.
Write and implement maintenance contracts.
Manage all capital improvements projects.
Equipment purchases and specification writing.
.7
Place many newspaper advertisements (snow removal, animal control,
bide, etc.)
Review and approval of all new roads, water linen, sewer lines,
-.
storm drains, curbs and gutters, and written acceptance.
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-
Review and approval of new subdivisions and written acceptance.
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City Council meetings, Harbor Committee meetings, Planning and
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Zoning meetings, Public Works Committee meetings.
-
Reproduce items and maintenance of Blue Print machine.
Prepare maps, drewinge, coat setimatea, and etc. for Recreation
-
Commission, Committees and City Council.
Work with with Department of Natural Resources - Water.
Work with "EA and private electricians to repair residential street
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' Administration'
Page 2
Prepare requests for Engineering proposals, Design and Construction
•:
Management contracts.
Review and file all project certified payrolls.
Work with Federal and State agencies on all projects and City
--
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matters.
h insurance companies with contractors' bonding and
Mork with p
- --°_
Insurance.
_ •
Organize and maintain myler reproducible file.
_. _ _- : -.`JL_
Work with Parts Dealers.
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Street Naming and House Numbering.
;
Coordinate all street and utilities maintenance.
Gravel purchase for street repairs.
Dust control.
-
Work with developers - Subdivisions, design, and construction
Curb and gutter repair contracts
Complete and update street mileage and map for State.
" E,
Fuel# Lubricant, Anti -freeze, etc., purchasing.
Public Works budget preparation.
Prepare grant applications._
Handle construction disputes and assist in litigation.
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In-house design and specification writing.
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CITY SHOP
Maintain, service, and repair all City owned equipment.
Maintain emergency generators - (Portable, STP, Airport, Fire, 314
Tank).
Order parts and materiels.
Order oil, lubricanteg anti -freeze, etc.
Maintenance records.
Repair flat tires.
Repairs at City owned buildings (STP, Public Safety Building, etc.).
Minor body and fender work.
Wash end tag equipment.
Clean and maintain shop building.
STREETS AND AIRPORT
Make minor equipment repairs.
Change flat tires.
Change cutting edges on equipment.
Lubricate end fuel equipment.
Repair old signs and make new ones.
m...'
Repair airport security fence.
Maintain and repair airport lighting (runway, taxiways, markers#
-
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beacons, etc.)
Make daily or more frequent reports on airport conditions.
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Snow Removal (Streets and Airport)
Spread send (Street and Airport)
- R`
Check and order snow chains
Put calcium chlorlds in tires.
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Mount plows and sander
Strip snow and ice pack
Dismount plow and install oiler
Barricade and detour impassable streets
Blade and oil streets
Install signs
Patch pavement
Clean storm drains
Drainage work - ditchest culverts, etc.
Maintenance of Boat launch and floats"-
Street improvements
- - -`--„ -
Clean up, meintain, and stockpile send
Summer maintenance Airport - weede, ehouldereq drainage
F � .
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WATER AND SEWER DEPARTMENT
Maintain records for lift stations and well houses.
Check, clean, repair, and maintain all well houses, lift stations,
manholes, 3 million gallon tank, underground pump house, water
lines, sewer lines, valves, fire hydrants, water meters.
Water and sewer service inspections.
Water meter reading at well houses and monthly service meters.
Work in well houses - (Change chlorine bottles, grease pumps, change
charts)
Take water samples.
Maintain water level on old float plane basin.
Locate and maintain valves for water tie-ins and problems.
Repair and maintain water and sewer equipment.
Transport and hook up portable generator to well house during power
outages.
Artesian wells winterized.
Well houses winterized.
Fire hydrants winterized.
Help snow removal - hydrants.
Install water and sewer lines.
Install part water fountains.
Maintain well tanks.
Help snow removal, streets and Airport.
-SEEMs�
SEWER TREATMENT PLANT
Clean: Screen; mop floore, hose down weirs, hose down influentep
o-
clean out basins and clarifiers, clean and maintain area
" _ j
around STP, wash lab glaeaware, etc.
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Grease& Slower, screens, belt press, air handling unit, etc.
sampler
Checks Oil blowers, water level on batteries (geil
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oil level in pumps, fluids in vehicles o, level in dieselnerator,
tank.
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Change: Oil in all equipment
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Run generator and blowers
Dump sludge.
Waste solids, belt press
Calibrate flow meters
Complete EPA report
Complete purchase orders
43h:
Trouble shooting (plant problems, when slack losde, hydraulic
waahoute, or other system upsets occur.)
Autoclave BCD bottles.
Make distilled water.
a.
Make up chemical solutions.
Replace blowers, motors, pulleys, v-belts, and etc.
_
Complete total flow charts.
�.4.
• Testing fort Settleable solid
-
Suspended solids
PH
Temperature
Sludge volume index
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ANIMAL CONTROL
Handle dog license
Annual rabies clinic
Impoundo disposal, and adoption records.
Disposal of animals
Handle animal bite cases
Special newspaper advertisements.
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August 16, 1905 - Lease issued to Donald Asse on Lot 1A9 Baron
Park Subdivision, incorporating site plan attached to this memo
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as Exhibit "A".
September 179 1985 - Amendment to Lease signed by City and Donald
Aase incorporating a new site plan, approved by P 6 Z and City
_
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Council, attached to this memo as Exhibit "B".
October 239 1985 - Preliminary plat on Baron Perk Subdivision 939
�."
Lots 1-8 (a resubdivision of Lot 1A) submitted to P 6 Z for
,�„
a•
review and comment. Approval of plat given by P 6 Z,,but plat
not finalised by Borough at this time due to a street naming
problem. Change in street name scheduled for the Borough
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Planning Commission meeting of January 6, 1986 to correct the
plat. This was scheduled after the insistence of the City that
it be done as soon as possible.4;
November 259 1985 - Receipt of letter from Donald Anse requesting
---..-' -
purchase of Lot-1A9 Baron Park Subdivision, along with $500.00
good faith deposit. No mention of a request for partial releases
made at this time. Attached to this memo as Exhibit "C".
December 59 1985 - Sale was forwarded to Pioneer Title for
closing. No closing of the sale could take place until the final
plat of Baron Park 03 was accomplished (sometime after the
:..:
Borough Planning Commission meeting of January 69 1986).
-- =-
December 319 1985 - Receipt of letter from Donald Anse including
_ _±
an appraiser's breakdown on the replatted parcels. The letter
requested partial release clauses be included in the sale
documents and also stated Mr. Anse intent to release lot 7, or
pay off lot 7, at closing. Attached to this memo as Exhibit "D".
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January 70 1986 - Call to Borough confirmed their approval of the
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street naming change and the approval to finalize the rapist of
Lot 1A, Baron Park.
January 109 1986 - Mr. Anse provided with a draft deed of trust
document for the landteale which included partial release clauses
and a clause requiring.completion of construction.
January 17, 1986 - Meeting with Donald Aase, Bill Brighton, Tim
--'
Rogers, Charlie Brown and Dane Gerstlauer to work out the details
of the sale to Mr. Asses Mr. Anse was told at that meeting that
- - -
the document as drafted would go before Council for approval on
3anuary 229 1986 and he would have to appear at that meeting to
-- -. =-
`;.;
have any alterations to that document made.
..; ;; •.-:
January 21, 1986 - Replat of Lot 1A, Baron Park Subdivision
signed by City and taken by Mr. Anse for recording.
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SUMMARY
Mr. Aese has requested a negotiated sale on Lots 1-B, Baron Park
Subdivision i3 (replat of Lot 1A, Baron Park Sub.) on the basis
that he has substantial construction on the entire seven acres.
He has completed clearing on the entire parcel, but the major
area of construction has been contained on Lot 7. An appraised
value of $627,250.00 has been established and approved by the FAA
on the entire seven scree, not on a lot by lot basis.
By asking that partial releases be included in deed of trust
document, this enables Mr. Aase to pay off certain lots and
obtain a deed of reconveyance to that particular lot. The
pay-off figures have been determined by taking the appraiser's
total figure of $6279250.00 and using the percentages contained
in a letter of opinion from an appraiser (see Exhibit "E") as to
the worth of each lot. Lot 7 was deemed to be worth 35% of the
total value or $219,537.50.
Mr. Aese is asking that he be allowed to buy all eight lots on a
negotiated sale with terms through the City, but he wants to pay
$2199537.50 at closing (in addition to the down payment amount
and any closing costs) and obtain a deed to that lot.
The City's concern is that by allowing Mr. Aese to buy all eight
lots on a negotiated sale (assuming that the substantial
construction will be allowed), and by paying off lot 7 at
closing, we will have no power to force construction on any of
the other lots. In reality, Mr. Aase could pay off lots 1-4 and
sell them to another individual, with no requirement for
construction.
In the peat, on other land sales we have incorporated
requirements into the deed of trust to force construction as long
as the sale was being financed through the City. An example of
this was the sale to David Brown in Section 36. We incorporated
the bid documents to bind Mr. Brown to a certain type of
development.
At this point, Mr. Aase has received approval from the Council to
buy all eight Iota on a negotiated sale with the partial release
clause as drafted in the deed of trust, with the exception of
paragraph 14 (requiring construction) being deleted. The Council
further required Mr. Aase to present a site plan to the Planning
& Zoning Commission for approval prior to the release of any lot.
There is no requirement for completion of the construction,.only ..
approval of a site plan. Realistically, Mr. Aase could present a
site plan for approval, pay off the lot and never have to
complete the construction. Effectively, once the land is paid
off, there is no obligation for construction.
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December 31, 1985
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City of Kenai,or
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210 Fidalgo 1z.
Kena I AK 99611
,
Attn: Bill Brighton `�' •i
- - -
- — --:
Dear Mr Brighton,
Enclosed is an appraiser's breakdown of the parcels of Baron
Park which I have leased. We would like to have release
_.
clauses In the sale agreement which is being prepared by the
City at this time. It will be our Intent to release Lot 7 upon
closing. We would like to close this purchase In one to two
weeks. Would you please see that this gets to the proper
persons so that the paperwork will be finished for the sale.
Sincerely,
J
Don Aase
dba Uptown Motel
47 Spur View Drive
Kenai, AK 99611
.a
T-'
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FRXKHOLM & SCHAAFSMA APPRAISAL
189 South Blnkely, Suits 101
Soidotna, Alaska 9W
2d2-m
Decembw 19, 1985
Mr. Ed Lany
c% Peninsula Development
!lasts 2, B= 829
Kenai, Alaska 99611
10617 Kenai Spur Hwy.►Suits 201
Kenal Alaeka99811
2834M
REs Appraisal for the City of Kenai concer.%i0 Lot 1A, BARON PARK m ..
SUBDIMEN 42, located in Kenai► Ala". -u
Dear Mr. Lowry,
As ycu rMested• I have reviewed the above referenced appraisal for
purposes of allocating pe=entages of value, for lots 14BARON PARK -:
SUBDMSEN #3 is resubdivision of Lot lA, dated September 271 1985) G
as to the value of the total, for release pa -poses. It is the app-
raisers opinion that each lot could be released based on the following
percentages of the property being paid off:
Lots 1-4 78 Each
Lot 8 25% G.
If i U&I L' � &.1 -Aq fw: tl:wr aasi: Ux-Ca, Pl-&Z W fc� IM to C. J-1.
Respectfully sw=itted,
al —
Robert Schaafsm,
Appraiser .
itg/kjm