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1986-05-20 Council Packet - Work Session
Kenai City Council Work Session May 20, 1986 Water Assessment District Fixtures on HEA poles Mental Health Center Ordinance 1130-86 Zero Lot Lines Ordinance 1131-86 Townhouses Ordinance 1132-86 Site Plans Ordinance 1133-86 Townsite Zone Budget F_ n CITY OF KENAI lod eap" 4 4" 60 0 VICIR UM MAIALAIKA mii a - NOTICE OF WORK SESSION There will be a work aeeolon of the Kenai City Council on Tueaday# May 20p 1986 at 700 PM in the Council Chembera. To be diocuooedt 1. Treat Cabinets - Requeat for Water -b—Sew" 2. City Electric - Requeat Regarding Fixturea on HEA poloa 3. Mental Health Center Requeat for Land - D`ac. - Ord. 1130-86 - Zero Lot Linea S. Disc. - Ord. 1131-86 - Townhoueee 6. Diac. - Ord. 1132-66 - Site Plano 7. To. Ord. 1133-86 - Towneite Zone The public ie invited to attend and participate. „�.� 21IL et Whelong CMC City Clark DATEDs May 15, 1986 Kenai site .budget sessions TM Ian acy t7ouaett wedneee.y. wW boll two b Wpt work The emmU w1U d[Km eeutooe dds week. The tint the boW as tormWeted by tf' wW bOoatI dm.7lIM&Y4 theeltyA&Vm1radm. and the Neeed as 7 Fitt.r• r.. CITY OF KENAI „opt si 4"" 0/0/IUM IMAI,ALUM "Its WORK SESSION ADDITION TUESDAY9 MAY 20t 1986 In addition to the items lioted in Notice of Work Seoeion dated May 19t 19869 the Council will be diocuoeing the 86-97 budget. Pleeoe bring your work copies of the budget to the meeting. Q/KtA Janet Whelan Vf-v Clerk DATEDt May 19# 1986 t., i 1 /J M■ MEMORANDUM T0i Wm. 3. Brightong City Manager FROMs Keith Korneliog Public Worke Director DATEe May 20, 1906 SUBJECTt STATUS REPORT ON REPLACEMENT OF OBSOLETE STREET LIGHTS IN WOODLANDS REDOUBTS AND INLET VIEW I think maybe the beet way to run through this le by looking at the attached correapondence and notes concerning the oubject. 1. Bid Specificatione 2. City Electric Bid Propooel 3. City Electric letter to City of Kenai 12/13/86 (Fixturee arrive) 4. City Electric letter to City of Kenai 1/28/06 (invoice) S. City of Kenai letter to City Electric 2/14/86 (provide what'e In Spec) 6. Kornelio memo to Brighton 2/18/86 (otatuo report) 7. Kornelio memo to Brighton 3/5/86 (G.E. can provide what'o specified) 6. Kornelie memo to G.E. 3/16/86 (reconfirm in writing) 9. Kornelia letter to HEA 3/19/86 (Raking HEA to onower in writing) 10. HEA letter to City of Kenai 4/23/86 (onower) 11. Kornelie memo to Brighton 5/13/86 (Meeting with HEA) 12. Kornolio memo to Brighton 5/1/86 8 5/12/86 (New G.E. Rep) KK/ew L F CITY OF KENAI 210 FIDALGO STREET KENAIALASKA 99611 (907) 203-7535 ADVERTISEMENT FOR BID STREET LIGHT REPLACEMENTS Sealed bide for a contract to furnish materiels and labor to replace electric street lights will be received at the Public Works Officeq 210 Fidelgo Streetp Kenai, Aloeke, until 2 p.m.q local timep August 20. 19859 at which time they will be opened publicly and read aloud. The following shell be marked in the lowerg left-hand corners STREET LIGHT REPLACEMENTS -1985 Specifications may be picked up at Kenai City Hell# 210 Fidalgo Street. TO BE PUBLISHEDs Penineulo Clarion - Auquat 2. 7. b 14. 1985 e • IW INSTRUCTTONS TO BIDDERS 1. All materiels offered must be new and of the latest model currently advertieed to the general market, unless otherwise specified by this bid invitation. 2. The materiel for this bid is as specified. The materiel is such that it will be intorchengooble with the lights in Inlet Woods Subdivision. 3. All bids ohall be submitted exclusive of Federel, State, and local taxes. However, if the bidder believes that certain taxes are properly payable by the City, he may list such taxes eeporatoly, in each case directly below the prospective Item bid price. 4. Assignment of contract or subcontractors shell not be permitted, and claims of subcontractor due to cancellation of contract will not be recognized. s. AWARDS will be made based upon all formal competitive bide received prior to bid opening. All bide will be guaranteed for 30 days from the bid date. 6. Bidders are instructed to use this and attached forme in submitting bide. 7. All bidders should inspect job siLeu pride Lu aubmitt ins bide. CONDITIONS 1, Formal VI da will be rejected if not received at the issuing office prior to the time net for bid openings. 2. The City reserves the right to reject any and all bide, to waive minor deviations from the specifications, and to waive any informality in bide coceived, whenever such rejection or waiver Is in the beet interest of the City and unless otherwise specified by the bidder, to accept any items in the bid. It also reserves the right to reject the bid of a bidder who hoe prsviouelyy failed to perform properly or complete on time contrecta of a similar nature, or a bid of a bidder who is not in a position to perform to contract. 3. In case of default of the Contractorp the City of Kenai mey procuro the articles or services from other source@ and hold the Contractor responsible for any emcees coat occasioned thereby. 4. In case of damage to City property in fulfilling this contract, the Contractor shall reimburse the City to the extent of such damage* u fi ME F t. 5, The Contractor shall hold and onve the City, ito officera, aganta, and employees, hneminnn frnm liability of Any nature or kind, including coats and expenses, for or on account of any or all suite or damagoa of any character whatsoever resulting from injurios or demogea euatainod by any person or persons or property by virtue of performance of this contract, unless ouch suite or damages prise from carelessness or negligence on the pert of the City or its employees in the performance of their neoigned duties. The City shell not be liable for any caste incurred by the bidder In bid preparation. 6. No officer or employee of the City of Kenai oholl be admitted to any shore or part of this contract or of any benefit that may arise therefrom unleae it may be made with a corporation for its general benefit. r. .. 9 60-1.4 EQUAL OPPORTUNITY CLAUSE (b) FEDERALLY ASSISTED CONSTRUCTION CONTRACTS. Except as otherwise provided, each administering agency shall require the inclusion of the following Ianguago as a condition of any grant, contract, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: The applicant hereby agrees that it will incorporate or cause to be Incorporated into any contract for construction work, or modification theroof, as definod in the regulations o: the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government of borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: 1) The contractor will not discriminate against any employee or applicant'. or employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sox, or national origin. Such action shall include, but not limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous PlAfPa= Available to employees and applicants for employment, notices to be provided setting forth the provisions of thib ,aundiscaruln- ation clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for omploymont without regard to race, color roligion`� sex, or national origin. (3) The contractor will send to each labor union or resprosentative or workers with which he has a collective bargaining agreement or other contract or -understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post"copios of the notice in conspicuous places available to employees and applicants for employment. (4) Tho.contractor will comply with all provisions of Executive Order 12246 of September 24, 196S, and of the rulos, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimin- ation clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canr.:olod, torminatod, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 196S, and such other sanctions may be imposed and remedies ' .y. i i i i i .. a 4 .1 h � . 1 i 000M ,%11 •.. 'PMhbM•b •. .. -- Equal Opportunity Clause Pago 2 invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the portion of the sentence immediately precoding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rulos, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a moans Of enforcing such provisions, including sanctions for noncompliance; PROVIDED, HOWEVER, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to ontar into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal ; opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: PROVIDED, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participato in work on or under the contract. Tho applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compli- 4"rA of enntrartors and g»hrnntrartnTa with the equal opportunity clause and the rules, regulations,,and relevant orders or the becrotary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by t o administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive, order. In addition the applicant agrees that if it fails or refuses to comply with those, undertakings, the administering agency may take any or all of the following actions: Cancel, terminato, or suspend in whole or in part this grant (contract, loan, insurance, guarantoo); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satis- factory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. i� b s Y M ti TECHNICAL SPECIFICATIONS t STREET LIGHT REPLACEMENTS LOCATION !� Street light fixturoa, ballootat and light bulb replacements will be in the areas of WOODLAND SUBDIVISION, REDOUBT TERRACE, AND INLET VIEW SUBDIVISIONS. (See approximate locations on ' Sheets A-19 A-2, and A-3.) _ QUANTITIES ` nit to s site afore aubmitti a b i themes vee w e ro ec e bidder o e submit Asir -Axe e bln a coot per seen unit o rurnion and install fifty nine (59) street light fixtucoo, balloets, and light bulbs plus ' furnish only eleven (11) extra street light fixtures, ballasts, • 4. and light bulbs. TIME OF COMPLETION The time of completion is 90 calendar days. Liquidated damages will bo $50/day boyend the contract time. LICENSES r In order to bid on this projocto the contractor must be registered to do work in the State of Alaska no a business and ae a electrical contractor and must submit a copy of hie business t., license and hie electrical contractor's liconoo. BONDS Bid bonds are not a part of this bid. Performance bonds are not required for contracts under $509000. _ TC-400R GUIDE FORM SPECIFICATIONS a insire shall be ot'treditionalp colonial deeignp General j. a r c cs s o num or C-400 - 691 B but - so can a use w volts s em consisting e a pe-cao aluminum see o p oc For tHred h 00 polo top, ABS plastic housing and canopy and acrylic lens. The ABS plastic F,j•. canopy shall be hinged to the lower housing# held closed with two captive ecrewa. The TC-40OR shall contain an intornal reflector to provide IES (III or IV) roadway typo distributions. 11YF* V TYYl1 " ., .a , The luminsire shall contain an integral ballast of the regulator type capable of operating from a multiple (120, 2089 2409 277, ,*)the 480) volt 60 Hs power source. The ballast shall be pregiged to lame socket and terminal boar or IZU Volt e e am out watn option to change to X4U Volt eye em. TRIS UL U6YIN120 shall be 290 watt Lucalox (high pressure sodium). The fixturse shall be the standard color which is black. Each unit shall have a photoelectric control that operates the unit automatically from inside the top houoing. The successful contractor will be required to furnish and install the fixture, multi -tap ballast, and light bulb an existing poles. The contractor will also be required to remove and dispose of existing fixtures, ballasts, and light bulbs. All additional equipment, labor, and materials needed to makelights u e shall be considerod incidental to the pro ec an a ould e Included in the unit coat bid. r • MINIMUM GUARANTEE Contractor shell warrant the complete project including materiels and labor to be free of defects in design, materials, workmanship, and inetallation. After all the lights are fully operable, they shall be checked by the City and contractor to nee that they are folAy o e able Two weeks later, all the light will again bo ehoeMo o goo tnat they are fully operable. The contractor will be required to replace or repair all inoperable lights at no coat to the City. The lights that had to be repaired or replaced will be continually chocked and fixed until they have been operable for two weeks. METHOD OF MEASUREMENT This contract ie to be paid on u per each baoie for all items furniohed and installed and furniahod only as directed and subject to approval and acceptance by the Owner. BASIS OF PAYMENT e a the on a o m e ro so an n e quen es au or se y e wnere s all be full compensation for furnishing all materials, labor, equipment, tools, and incidentals, neceeeary to complete this project in the quantities authorized by Owner. CERTIFIED PAYROLLS The oucceoeful bidder will be required to complete and submit certified payrollo for work done to the City of Kenai and the State of Alaska, Deportment of Labor, Wago and Hour Division. kl STATE MINIMUM RATES OF PAY State minimum hourly wage rates of pay ere port of this contract. COMPLETION DATE Delivery and installation of street light fixtures# ballasts, and •light bulbs shall be completed within 90 calendar days after notice to proceed, Liquidated damogeo ore :SO/day, r • SAM f� ;I I s General Electric f '•� i'C-400 . C-400 L 18 neral Electric TC-400 and TC-40OR decorative lu distinctive decorative she e. These colonial-aZYyled It �Y ' eeftoof 'and'd o tiv t Ight g a lications:`: '.a u •' "`J j:t ?r.•.7"MM 1_„' OE TC 400 and.,TC-400F� 1�i rs1 g+ f is ' �.,: ;X Mi � dt0�m• '� UfCeB ' t. • • There's o:n•►r640 more to GE lighting TC•toonC aocp wM+ro,►aiea than meets the eye. UMINAIRES 1. Flexible light dtsttlbutlen e ! ; C•4001TC•400R family Hero + •• ,jE.S, area and roadwe typeMY lighting dlstribullons, for a va•�Chr'it1 M g, Lono-Life Durability --•The :'� F�%v +��^•• + i� `��f'+ l •,.;y ollphltar for Y' 00 tennona Is �ti,w?•�•�h• f3y;c� ' .•. �*...�► �:;,, da. �• ++� die cast aluminum for low• %�ii}~1, • •'"a" 1 '�': maintenance and 16 secured by'.;�,i5q�Sa�tr r'y'',K,+� +jf!':�%hua.;~..��►; Aix stainless steel Allen head t �isf,ty� IL i .+.d�• e�• 7++. r..••- �� 3r�'fi,pR; a dIR screws. The housing and hinged ?��"*''}�»'�N•�•` "` ,•�""�"« . +..•.; ,i�w, canopy are heavy gauge ASS +a%.�J aim •c a • "a► ��...�T: "�;.. Plastic to maintain shape and •tr+!'T �t J;�. f�s.a�• �Tl Color through man years 1 ti'.i,1• .'»• ^ t" t -'t iiN�j w+: — ;''l"�a'ltaj'►`MY€WiR�t service. q Y o ::i •i i st Uf, a . :�,t,�• �,• ,;; iti;• c: „. ,...�., tf. Fall. #say maintenance — Two Captive $Crewe aged quick tees tnrougcugn hinged canopy tto TC400/400A OUIOB FORM SPECIFICATIONS ' o All electrical end optical components. Ballast Is pre•wired to The luminsue shall be of traditional, colonial design. OAnenl j the terminal board and lamp s00ket assemblies. Electric catalog number (specify), consisting of a dl#•caal alum- 4. Fes►. sure mounting and levelling — Six Allen head Got screws Inum base/ellplllter for three Inch OD pole top. ADS plastic is fallen And level the luminalre on a three-inch 00 pipe. housing and canopy and acrylic ►ions. The ASS plastic canopy i shell be hinged to the lower housingp, held closed with two captive S. Automatic ouek•lo•Oswn control — An optional photoolsclrlo - -- control operstes the unit automatically from Inside the top screws. The TC•400R, waea.eFserlied, shell contain an internal houslno. reflector to provide IES Jill or IV) roadway type distributions. �+ The luminalre shall contain an Integral ballast of the (regulator, ! " Auto regulator) type capable of operating fnt oa multiple 1120, 200, 140. 277. 460) volt 60 Ne power ttource. The ballast shall be prewired to the lamp socket and terminal board. e Registered Trademark of General Electric Company OEIIERAL ® ELECTRIC L L . 1 ♦I .. 1I*A • J/i4� 11/r OwC L'• �. '. ' .V t ORDERING INFORMATION � " " • 't j4ION �''. I it •+ Caa Na Wani salltll llQhr�: l W6 i 31 •*il .o ..�6i! ��.ls��V Y� •..�i' Y�teaj';1 pass umDl I Valle Lamp Type Clse. lDs. i'i i �• - 1�I,�r � f. j't" 'It'��7� . f • • •Q/I • , • 1 cis ,;�'� ^ v�J� i i• Mr,{, %11,2 d i �i... '^ s'triA •,%i�l�"' TC•400_ Without P (!. R•c D 4 r s�+,�'�.W �'�'�„% w�.t',r» • �•i• . f �. _.-._ '".p M"' 120 I400-Well IL--- •�'''t'LLl 'v1C69INS11 C691Ne13 80 Luesios " M �'i•t,!'�jF�4;1Yrr i : a NI .V� 691N60 20 2f0•Wlt HOTO BT IC DATA CC66f1NN0f06 44Ltcalos Regulator 36 � 4e00 ,Qe a . �r•tw• CGS/N501 120 II0•Wall iTyplCal Cu►voa,��•�". CsfiNAOS I d4 LYCaloe Aegulatot 30 ,)36.1 j6020 r �' ... , ' e$+ r"' ,�;y ;� » '• C611N001 l20z24OA 4WWa11 I ppp(�CQbfe 691N403 240 Menury Auto•R•g 40 yi p"Iources w R u• •/p 4e0 H4000xi•I _ C•4004 Without P. d. ReC•otaCle 1 trt4t to tW,YM+Il •KA10 MIT cumu C6911 I 120 4MW411 I C611N1'I3 240 LwAios Rspulslor M•N•n1 ST .•.. :t. a C1111N7e6 400 C611N7le /v x w Jsi •tea miss 240Wit,1 s Yator 4>,1 fi.� s U • . o. ii alorT q1r 0 N7f a 0 r C61tNt1! 2a0 Lttaloi Regulator 41 a CenN7I9 480 r , y h°dta� C65IN251 120m 4OA 400•WN �: 4 M C111N2f3 I ,40 Me%ry t I Aulo•Red S•S•111 46 Siu,ai �: � w wruw. �rw ., C61IN255 80 H 000 33 A120 ■ 240 roll units art; factory wired for 120 volts i units can as reconnected in iris field to 240 volts. MIN. OPTIONS: CITY. - Standard Color is blow. Avail• auto in ei ra decorouw colors. 8EA•0352 R•11 to 6 — A E. Receptacle: 1.11m are avail - solo with P. S, Receptacles up to 277 vous.n any ' — Voltages 20a, 277 In ratings shown any 400•Wall Metal Halide — All voltages 6 — Lssans panels ITC•a00 Only) 6 a Order P. & Control separately ACCESSORY: Finial sit 1gg010 anoditted aluminum, 641 o1 4) COL NO. 3S•061800.36 MOUNTING: tr 1 Areamod3 8at$ a 1le ee1patr accor 00 pole lop. RECOMMENDED POLES: )) 8uggested mounting net nl I$ 16 leer For 'f' round, tapered anchor base Doiss. inctudin anCRor bads and bon circle templates. ardor cola• to numoars below These Coles will withstand up a at 1000190 mphl. et N vote Material ole$ H1000P.11011xi lunlmuin .0 91"1. Prime Pointed ` Steel Oaiverosed I; t PHOTOMETRIC DATA ObtnD Ilion Curie ! Wens Lamp T Pew Number I sso 400 --t acme■ _ 4rEd3li _ 400 Pndlondr Mercury xq 400A ;. Distribution Curve We Is LU, D T • yP Number •�Q � __ sirna93 4110 t Pnolonor Mefcurv__l 9•S•111 30•1?6202 ' QENEPA ELECTRIC COMPANY Lighting s�ysteme Hendersonville, N. C. 28739 Oapariniont. AI ?j I"11/wJilt, i li .1 : L� f} y N4 Iyt M'Yisiyrr ISOFOI�TtJ1Nt�i�LIZATION CAt�SA••",S�_ Insists a, n�'�ipf��r'��ppli*�"��"�••yyltii'�Ist�st�azsit�ttt�s::�, • i'}� r"ri,{�ni%+ri•�r1�'v�•1•ic0�� r•1�+9+.f�-ri�.5~��Vr�•dlrt a � wIgoIOx • '�v, .. j •.el i p i-K•rlii�iirw�iirsw�ilnliww 000ccaq>�d�o�o�� r■ fi�Y/R�!r�iM10/ i��''� �1 + . yt, pp ■�aIQQ�� lslpAi�KIioVIAND In �} Cola`sa"�NOVER^a J conqua000dn- ,_ _•t:�:.,;,;•� . alnntecl�tr11o0W1Gi3��®O L A, 1 t�•. BID PROPOSAL STREET LIGHT REPLACEMENTS CITY OF KENAI 210 FIDALGO STREET KENAI, ALASKA 99611 (907) 283-7535 Furnish all labor, materialu, and miscellaneous to replace existing street light fixturoe, ballasts, and light bulbs in the areas of WOODLAND, REDOUBT TERRACE, AND INLCT VIEW SUBDIVISIONS as specified, plus furnish only street light fixtures, ballasts, and light bulbs. Eat. Unit Cost in Total Cost in Quan. Description Figures 6 Words Figures 59 ea. Furnish 6 Install Street $ Light Fixtures, Bnlleeta gures end Light Bulbs (Words) 11 ea. Furnish only Street _ Light Fixtures, Balloete,—'trigured) , and Light Bulbs or e GRAND TOTAL COST $ By the signing of this Proposal, the undersigned Bidder hereby expressly acknowledges hie understanding of his agreement to oomply during the performance of any work under any Contract resulting from this bid with all equal opportunity obligations as set forth in the Contract Documents. BIDDER The name of the Bidder submitting this Proposal is doing buoin000 at reo y a o ZIP which is tho sddroos to which all communications concerned with thin Propoeol and with the Contract shell be sent. -- - L -1 I l VIJ [] L7 i 3 The names of the principal officers of the corporation oubmitting i this Proposelt or of the partnership or of all persons interested in this Proposal no princ�paIn are on followos If Solo Proprietor or Partnership IN WITNESS hereto the undersigned hoo net hie (its) hand thin day of 1985. �a3 Signature of Bidder e U uo neoe Llconoo No. ec r cal Contractor's Liceneo No. L u e ur-4 'L I L � • i .4� .. �fbM WOODLAND SU80. IS 19 s 1 b o A • ' b or j � 0 A d .rI M1 e s.:'• 1h1t1 14 '�+ S Q k � _ 4 } S 1 i ' • ... ry,AC'�'• � �. � ('(•. � Vim+' r ~ V f fP » • �.` 0,0 �fNDE�II LANE • a •', ` Vo f .. dp OIL TO Rai, Fe IT IRO 11b is ''•�e.4ryo' . • • �. • \ . a' � O .7• N �• r .�. 1 .. I ,� v' � ' r , 4A mod. 4 . � • a, • �, To �yt PR 1 10 Faa ,(� P • PEDOUB7- TERRACE I` A 2 lox .. j „ �P g '4 a FU i e G yc��r�dN INLET VIEW SUBDIVISION k 7 y. c a T G M Jr O N t r a BID PROPOSAL STREET LIGHT REPLACEMENTS CITY OF KENAI 210 FIDALGO STREET KENAI, ALASKA 99611 (907) 283-7535 fai urnish all labor, materielo, and miscelloneouo to replace " xisting street light fixtures, balloets� end light bulbs in the eas of WOODLAND, REDOUBT TERRACE, AND INLET VIEW SUBDIVISIONS epecified, plus furnish only street light fixtureel balloste, and light bulbs. Ent. Unit Coat in Totol Coot in puan. Description Figures & Words Figures .f 59 ea. Furnish h Install Street S 831.67 each 49,06B.63 _ Light Fixturee, Belloote—tt Iguree)'r"` and Light Bulbs E Cents each, or e 1'I ea. Furnich nniv Street $ 801.82 oath $ 8,82D.02 Light Fixturee, BolinaLat I.F tgureal and Light Bulba va&t Hundred One Dollars and Eighty To Cents each, ' or e GRAND TOTAL COST $ 57,888.55 - By the signing of this Proposal, the underoignod Biddor hereby expr000ly acknowledges hie understanding of hie agreement to comply during the performance of any work under any Contract resulting from this bid with all equal opportunity obligations as set forth in the Contract Documonte. BIDDER The me of the Bidder submitting thin Proposal in OTTV 1:C.F]MTO is doing buoineoo at Rt. 1 Box 115 1(onai Alaska 0D011 Street y SGTO p which is the eddr000 to which all communicotiono concerned with thin Prop000l and with the Contract shall be sont. L • i The nameo of the principal officera of the corporation submitting ,. thin Proposals or of the portnerahipt or of all peruono „ '" interested in thin Proposal on principelo are no followoe 1 If Solo Propriotor or Partnorohip IN WITNESS hereto the nderaignod hoo not his (ite) hand thin day of ia�(' 1 1985- Signature of Didd Kenai Branch Mang BZ.00'. SIC1731 AA006 ue neon Liconee No. ElectrIcal Contractorlo ticonee No. .. _r ...r �',•` ' � ' j it +-'�'': ...f �,rl�f `�!1.1 r � ••�.\.. ���� ' K� YiYYLL!!! � I 0. aiP•t .`ii.' i :s • . .T, r 3 CITY E L E C T R 1 C, 1 N C. BLECTRICAL CONTRACTORS POO RAINIIR AY1NU* e0, OOA7TL0, WA*NINOTON OMAA /10ef 71s.0100 PONT OFFIe! OON 3090 ANCNOIIA01, ALAOMA 00001 /007/ 17e.4*80 8040NOL7 ROAD FAMBANN0, ALAIMA 0e700 1*07/ A01.710s NOU7$ 1. OON 1$$ N1NA1, ALASNA *sell 1*07/ 10:1.7000 ftm.V 7of Kenai Office ner1R1Nea Job 23GE, 12-13-85 City Of Renal Director Of public {Yorks Mr Keith Kornelis RE: City Stroet Light Replaconont. Kenai Purchase Ordor #70094, Qmtlamn: Per our discusions this date, we would i.ike you to know that all fixtures, L� and matoriale for this project have boon in oµr warehduse for so= 7he present discusions are presently involving Hamer Electric, Mr Larry Slade, and air Preston William, the local State Electrical Insppf•tor. Mr Slade infamcd rw L64 the installation of those replacanent fixtures was Homer Electrics Jurisdiction, not City Electrics, since Choy owned the poles, Present fUturos, and *Ipmont. It was also discussed that, the present undorgmd cable may not be capable of convorting to 240 volt single phase needed for theso roplacanont fixtures. Mr William statod that differant codes apply if the City of Kenai o med these Poles or if Hamer Electric Claimed than. I am presently 11on hold" with the installation of these roplaca is until ail this is resolved. As soon as saacone decide what io to bo dono, I will inform you and proceed. Y° .-Tilly i Flank Arbelovsky Manager City Electric Ina 7 NMI DIVISIGV Cc/job Pilo 1t L L '. I F Ci 1 T Y ;-„ C C T R I C. INC. CLECTRICA6 CONTRACT0146 0700 11AIN1011 AVKNUK 00 OKATTLIk, WAAMINOTON 00144 1 A001 700.0760 P00T O//ICK SOX 3000 ANCNORAOK.ALAOKA 09001 10071 270.4931 POOT OVVICO nox 00303 VAIO0ANK0 ALAOKA 00700 10071 402•7100 noUrK 1 flow loll NP.NAI ALAONA 00011 10071003.7000 1 28-M 09PLY To Kmi office ncrKnKNCK, City of, .Ken". of "a 210 Fidu," �aot C-Ot Kenai Aloslr�i 'WWII ; t; . , , BE: P.O. n cos .,, j; - Attn: KEith Kornolis Gentlemen; On 12-13-881 we sent you a letter indicAting the problwn we wore having with HEA1 with tho installation of the new replwx nant fixtures for the three subdivisions in Kenai. Now 1 1/2 months later we are no further ahead with thin insta:,lation than we wore on 12-13-65. ' 1herefere/ we have delivered fig fixtures, lanng and PF celIR to the main- tneance yard this morning. Molosea is aril invuluu iur Lhid pLu31at. Yours ly; if Arbelovsliy lunager City Electric Inc. Kenai Division FA/aa CC/ Boattlo/Anchl Job Pilo &closures. CRT ILEWRIC n -41P :/P+► LICAO&MASKAWN1 OI 0)/ICI # K/NAI O/►ICI ` M KiNAI AtMKA "611 INVOICE MIMANKI WPICI MAl1lAM 01INTIAMIS T0# /weMOITROAD TAINW /AIRIAK.AIAIKA N701 CITY ELECTRIC INC*!lAflI wASHINGTON 1lIrT 3100 RAINIIR AVI. $0. NIATILL WAI}NINOTON 9/U4 71700 ANNA COON 206 M-0700 DAII January 21, 1986 f0 CITY OF KENAI ORCIR NO. 210 FIDALGO STREET KENAI, AK 99611 No. 29460 DISCRIVTION IFurnish & Install 59 Street Lights Original Contract Amount $49,068.53 Lose previous paymentas TOTAL DUE THIS INVOIM 8 Complete 100% Value 49,068.53 40.00) 049,068.53 r . CITY OF KENAI y � %6d ea#W of 4" N0/I0ALSO KENAI. ALMNA M 11 - ULD"ONE1E8-7539 February 14, 1966 S City Electric, Inc. Rt 1, Box 115 Kenal, AK 99611 ATTENTIONI Frank Arbelovsky Kenai Branch Manager SUBJECT: KENAI STREET LIGHT REPLACEMENTS Door Mr. Arbelovekyt I am in receipt of your letter dated January 28, 1986, along wlLh u 1nnrnw1Fvoie for non rnshiawiurnnnnavnur'anttarnny9 strt nvoeAiQ—incee. teEnclosed ecie ustv snsp area. Even it tneee were me rlgnt raxtmr-9 m.w —.or ury not, we woulT of allow you to store them in the City shop area because our contract with you is to install and make the lights fully operable. The City Engineer said that you threatened to dump the fixtures in front of the gates to the shop if the Citr would not allow you to place them inside the fenced in area of the City yard. In your discussions with me, you have confirmed this. JA ass e u e that You unloaded in the Cit maintenance ac�mm�e a e a y o ens s no n e position roe providing"-o nor do we have the facilities to provide such storage. The City of Kenai will not take any responsibility for any damage sustained to the fixtures by your looding, storing, or unloading. Since you dumped the fixtures outside they are susceptible to weather dsmago. M M v IM � �tr t -- �f i i As you are aware, the Public Worka policy is to put everything in writing. You have been to many pro -bid and pro -construction conforoneee where we always state that ALL communications, instructions, chongeo, additiono, deletTone, etc. will be in writing. Please adhere to this and make all communications in writing. This will alleviate errors in perception go to what may have been gold by the othdr party. Upon examining the fixtures that were delivered to the City shop, I have found that they are General Electric TC-40OR Catalog RC691N781. Theae fLxtureo do not meet the bidding a eoifieationa. Please refer o the technical opeciricationa that you uoeo in bidding the project. If you will read the opecifications carefully, you will note that we are requiring a General Electric Luminaire TC-400R-C69'IN756 but with a multi-topballast. This ballast le to be erawired to the lamo socket and erm nel Boartl for e o , our. w&Ln Gnu vpLzu" &a Qnnnyn ov ivv .va..* Catalan 4111-c a eet that your firm provided which wee included In the bid specification d000 not even Hot Ene Fixture o yn', proposing to eubetitute. It is oleo my understanding that the fixture that you are propooing to eubetitute will not work in Woodland Subdivision and ie therefore not an approved equal to that which was specified. In further examining the contract epecificationo, you will note that ►k..-ao%4n..4- nnnnina of nnf nnly r"rniohina the fixturee._kaMae-t-l" project . aquigment p labor, an u�1_P_TQ VIC oaoe no o,"a eo, FnUL the ae Fhe contract place for the completed Id like to make a oubotitution from that which le n the contract opec co ona, o u e o aEEnctied-submittals on the rixcurea. Unfortuno a y, tnO LUminalro that you now nave 1H at k Is not acceptable to the City. Please lot ue know how you intend to proceed. If you intend not to proceed under the terms of our contract, following the specifications, tell us why not. If you do plan to continue with our contract, please give us a written aoouranco that you will IN 1 conform to the contract opecificotio"9- I aloo remind you that the contract completion date wee for 90 day© otarting Auguat 309 1985 and thereforet you ahould have had the project completed prior to November 309 1965, Sincerely$ CITY OF KENAI qt4l"*WC .4� Keith Kornelie# Director Department of Public Worke KK/ew n. I r� 11 a rT. MEMORANDUM Too Wm. J. Brighton, City Manager FROMt Keith Kornolia, Public Works Director DATEe February 18, 1986 SUBJECTi STATUS REPORT ON REPLACEMENT OF OBSOLETE STREET LIGHTS IN WOODLAND, REDOUBT, AND INLET VIEW For the lest three years or more HEA hoo refused to work on any burned out street lights in the subject subdivisions. They claimed, and still do claim, that the existing fixtures and ballasts are no longer made. Gone Collins of HEA told the City that they would not do anything to fix the lights and the only way to get them working was for the City to purchase the replacemento and install them. On August 6, 1985, a meeting between HEA and the City Council was held. Ron Rainey, HEA, and Bill Nagengoet, HEA consultant, were in attendance along with City representatives Bill Brighton, Tom Wagoner, Tom Ackerly, John Wiee, Keith Kornelia, and Ed Oberte. At the meeting we talked about HEA not replacing the fixtures or bellnnLa t;n%;auna Luny were no lui,yor envailabla. We aloe Marieooed ordering extra fixtures and balleoto for HEA so replacements if HCA would pay for them. They later said not to order replacements and that they would purchase them later if needed. After much reluctance and many years of trying to convince HEA to do the work, we went out for bid and awarded a contract to furnish and Install the replacement lightn. On January 160 1985, I pent letters out to City Electric, Air Tek, and HEA inquiring about adding new street lights in areas without existing lights. City Electric woo the only company to answer. In their reply they oleo submitted a proposal for replacing the existing lights in Woodland and Redoubt with a GE Fixture. Ed Oberte, City Engineer Technician, worked with Frank Arbeloveky of City Electric to develop the not of specifications that were used. Frank stated that he was the one to install the original lights in Woodland. When the City asked if it woe possible to be able to Interchange all the lighto in the City, Fronk suggested using a fixture with a multi -top ballast. Ed (City) and Frank (City Electric) developed the Specifications using the actual G.E. catalog epee eheeto furnished by City Electric as part of the specifications. At the time Frank asoured the City that GE made a multi -top ballast and the lights would easily be interchangeable. The City advertised 2 1/2 weeks before the bid oppening and to my knowledge the City received no complaints or probleme with the specifications. We had eight companion as plan holders and five companies bid the project. No one had any problems or exceptions to the specifications on their bid forme* 7 i t� The bid wee awarded to City Electric on August 30# 1965, with a completion data of November 30, 1985, City Electric is trying to substitute a fixture with a coteloq number we have no information on. They have dumped the fixtureo in our City shop and the boxes have a tog on them showing them to be TC-400R-C691N781. They are 240 volt with a photo -electric eye. Frank has told the City that GE no longer mekoo the fixture we specified not do they make a multi -top ballast anymore. This, I have found from the GE repreoentotive, is not true. Frank oleo told the City that all that hoe to be done, to make the fixtures they went to substitute workablo, is for HEA to switch a couple of wires in the transformer. According to NEA, this Is also untrue 1 The more I look at this project the more I think that maybe City Electric has been lending the City down the "primrose path" on these street light fixtures. It woe City Electric that came to the City and told us that McLane woo designing a very expensive and not that good of a fixture for Inlet Woods. City Electric talked the City and Helena's into going to this GE type of fixture instead of the Gardco fixture that McLane originally specified for Inlet Woods. Frank Arbolovsky hoe been to many of our pre -bid and pro - construction conferences and knows that absolutely everything we do has to be in writing. He oleo knows the procedure for substituting something different than Is specified in the contract speaLfiention4. Thin prncedure is to request the change in writing along with a submittal on the now item so that the City knows exactly what we would be getting. This procedure is very common throughout the con3truction industry and is used to prevent a contractor from using items of a lower quality and lower coats, or items that will not work or be suitable for the intended applications. Frank did not got on approval from me either in writing or verbally to make a substitution. Another reason procedures are set so that we receive everything in writing is so we have a record of what hoe been sold. Frank has told me many things that are not true or are deceiving; likes 1. GE does not make a multi -top bolloot anymore because shortly after we bid one they stopped making them. 2. All that hoe to be done to make the fixtures he wants eubotituted work is change two wires in the transformers. 3. Jack LoShot ouggootod he store the fixtures at our City Shop. 4. He called me before the bid opening about problemo with the specifications. 0 F On February 139 19869 I finally got ahold of Dove Lice of GE. He gave me the following informations • The fixtures that we are talking about have boon made by GE since the company started. They are not obsolete but GE doesn't sell a lot of them anymore so they are not in stock at the factory. • GE does make a multi -top ballast and they are readily available and used. • When you order a photo -electric (P.E.) cell for each fixture you normally can not got a multi -top ballast. (He woe going to check with the ongineore to Goo if they could special order this though.) Normally with a multi -top ballast the P.E. cell is a central controller (many lights on one P.E. cell). What I have been doing the post week is what the bidders should have done before bidding the project and that io: Got with the suppliers and ME WA and make aura whet we specified is available and will work. This is common procedure in the industry and we have done the some thing in the,post. On our road projects where there are many Individual pay items we even have e specific pay item celled "Utilities in Construction Zone." This requires the contractor to contact the utility companies (HEA) and to work with them in completing the project. Many times the City pays the general contractor, whn in turn pays HEA for work they did on the project. On this project we oniy hnvc one unit price for furnishing and installing the street lights. The specifications state "All additional equipment_, labor, and materiels needed to makehte riallu nnwrnh n ahnil ha 012r,alderad- incidenta!''Eo die -oro3ect and It Is very likely that the other bidders did the preparatory work needed to bid this project and that is why the next bidder woe bout $6,500 or 13% higher for the furnish and install. The highest bidder woo $199537 or 32% higher. It is interesting to note that to ljust purchase only the extra 11 lights there were throe other iddere lower then City Electric. So the other bidders had more Money iAto the labor for installing (rewiring ballasts, replacing ballasts, work done by HEA, or whatever?). IN CONCLUSIONt • The City has a contract with City Electric to furnish and Install 59 light fixtures and make them fully operable according to a not of specifications. • If City Electric wants to make a oubotituto (change) they need to make it proporly, in writing, with submittals and have it approved before doing anything that is not in accordance with the Specifications. Attached for your use is a coy of the Bid Specifications and my letter of February 140 19861 to City Electric. KK/ew IF M L. • I MEMORANDUM TOs Wm. J. Brightont City Manager F'ROMt Keith Kornelist Public Works Director DATEt March 59 1986 SUQJECTi REPLACEMENT OF EXISTING STREET LIGHTS - WOODLAND, REDOUBTv AND INLET VIEW I received a telephone call from the G.E. representative in Anchorage by the name of Dove Liao on February 240 1986. Mr. Liao said that G.E. can and will furnish a multi -tap balleot for our project that will make the fixture easily used for 120/208/277 or 240 volt. He said there will be one lead that can easily plug into any one of the above voltages. Mr. Liao oleo said that we could change from 250 watt to 200 watt if we wantedt but the distributor may not stock as many 200 watt. I said# "What you are telling me is G.E,. can furnish the specified fixtu:c that Ti33 a q#_, nave the Oleetrlc b a. p AA et is correct* He then sold it would cost extra to replace the ballasts that were shipped to City Electric. (He said a very rough estimate would be $25-$50 per fixturo.) I told him the extra coats were something City Electric would have to work out with them since our contract with City Electric was for furnish and inotall and make fully operable. With a little bit of effort from City Electric they could have (like I did) got with C.E. and worked it out to receive -what was specified. Perhaps the other bidders did do that and that is why their bide were higher. WOW I J I CITY OF KENAI "'Od &,#W oJ 4"" 010111" oo no ALAl0 M11 TELtIP11011E213-7e35 March 189 1966 Mr. Dave Lico General Electric 517 W. Northern Lighto Blvd. Anchorego, AK 99503 (907)276-3204 SUBJECT: STREET LIGHT REPLACEMENT - 1965 Deer Mr. Licot This letter is to reconfirm our telephone converoatione of February 139 1986t and February 24, 1986. During our February 13 conversation you said thett • C.E. does make a multi -tap ballaot, but normally there is not a PE cell and multi -top balloot in each fixture. A central controller with one PE cell for many lights is usually used with a multi -top ballaot. You also said the factory could p000ibly opecial order the fixture with both a multi -tap ballaot and a PE cell in each fixture if requested. • The fixture 669IN781 is a otondsrd fixture that GE has mode since the Company started. It woo the "brood and butter" of the Company until recentlyt when they have not been as popular. They are not-oboolete and we should never have any problems with parts' replacement. On February 24, 1996, you celled and told met G.E. can and will furnish a multi -tap ballaot for the project where the fixture can oaoily be used for 120/208/277 or 24nto volt) that there would be one load that could be plugged any of the above voltages. « Each fixture will still have the PE cell in it. • If we wanted we could switch from 290 watt to 200 watt but may have distributor stocking problemo. L I I :YY s • - Mr, Liao 3 March 169 1906 Page 2 • it would cost extra to replace the ballaots that were shipped to City Electric (very rough estimate $25-50/each). M You answered "that in correct" to my queotion, "What you are telling me is GE can furnish the specified fixture that in multi -top and have the electric eye." Could you please verify the above two telephone converootione? It would be helpful in trying to get thin resolved and the project going again. Thank you. Sinoerelyt 10000 <-ttrvellav Director Public Works Dopartment KK/sw i w F- . . CITY OF KENAI "Od (?apd4d 4 4" 210►IDALOO MIM, ALASKA M11 TQLIPHONB283.7654 March 18, 1986 Mr. Ron Rainey Homor Electric A000ciation 36130 Kenai Spur Highway Soldotna, AK 99669 SUBJECTt STREET LIGHT REPLACEMENT - 1985, WOODLAND, REDOUBT TERRACE, AND INLET VIEW Door Mr. Reineyt For the poot three yearo or more HEA han rofuood to work on any of the burned out street lighto in the oubject eubdivioiono. HEA has claimed and otill doeo claim that the exioting fixtureo and ballasts are no longer available. Gene Collino, of HEA, hoe repeatedly told the City that they would not do anything to fix the lighte in these oubdivioiono and that the only way to got them working woo for the City to purchooe the roplecemento and inotall them. It has only been recently, within Usti lauL muoiUvp LhuL HEA 1,6a attemptod to rooters the lighto in theoo oubdivioiono. Thia attempt woo made by fabricating an arm to come off the top of the pole and inotelling e diocount-otore type yard light. On Auguat 6, 1985, a meeting wee held between HEA and the City Council. Ron Roinoy, HEA, and Bill Nagengoot, HEA conoultant, were in attendance along with City repr000ntativee Bill Brighton, Tom Wagonor, Tom Ackerly, John Wioe, Keith Kornelio, and Ed Oberte. At thio meeting we talked about HEA not replacing the fixtureo or ballooto becouoo they were no longer available. We oleo discueeed the eonotruction bid to replace th000 lighto which woo due two weeks later on Auguat 20, 1985. Beeiden the City of Kenai purchasing and replacing the fixtureo and ballooto on the oxioting polos, we oleo diseu000d ordering extra fixtureo and ballooto to give to HEA as replaeemonto for future repair work in the oubdivioione. At the meeting you told me you wanted to check to aeo if that woo nee0000ry. At a lotor date you called and oaid that we should not bid replacement parto for the lighto bocouoe you thought it would be better if HEA purehanod them later on an an-needed-beoio. After much reluctonco and many yearo of trying to convince HEA to replace the lighto, we wont out for bid and awarded the contract to furnioh and inotall the replacement liqhtn in the above subject eubdivioiono. n il'ia.fYi� t� z.w- 70 " Hr••Ron Rainey March let 1906 Page 2 You are pretty much aware of the action of ovento that have taken place since this bid opening. The City of Kenai has been told by General Electric that they can furnish and will furnish a fixture with a multi -top ballast Chet can be easily uoed for 120/208/277/240 volt. Thie fixture will have one land that can be easily plugged in to any one of the above voltages. In other words, this fixture is baoically whet the City of Kenai specified in the conotruction bid documento. The City of Kenai la at a point now where we need oome definite answers from HEA. 1. Will HEA turn the power off to the street lights in the above subdiv s one ow city Electric to memo the ro" uecemen e o ace nece000rv. an en rea ore power o e abaiv_ eions 2. Will HEA accept these fixtures and take over the maintenance and o2oratione once a now-rrxt--urea are in RIBC07 It 19 my unceratanding in talking with Conerorec r c that theoe fixtures have been the "brood and butter" of the company# are not obsolete, and the replacement ports would be readily available in the future. It io oleo my understanding that since the fixturea would then be high preeoure sodium vapor, the operation and maintenance costa could poeoibly be lower. In any coon the tariff that would be oat for the maintenance and operation of these fixLuroo would be oomething that 1 am sure you can justify to the APUC in setting future rated. City Electric hoo otated that HEA will not accept these fixtures nor allow any other contractor to work on the lighte in these aubdivicions. Thia io contrary to what we have boon told in the poet by HEA and therefore we need a written rooponoe to these questions so that thie project can get back on the riqht track. These light fixtureo are in Kenai and once they are modified to meet the specifications they will be ready to be inotallod. I look forward to your reply. Sincerely, 7 Keith Kornelio� Director Public Worko KK/ew IN I F /a � . oaraor Mootrio ll0000,*cation, tarno. RIOUBWAV DISTRICT, 30130 KBNAI eVU11 IIIUNWAV • 0O6OOTNA, ALASKA 901169 a 100Y) 209.0081 r April 23, 1986 Mr. Keith Karnali @ Director of Public Works ti `I:;r., •:q>� City of Kenai 210 Pidalgo Kenai, Ak 99611 Dear Mr. Kornelie: As you stated in your letter of March 18th to me concerning street lights in the City of Kenai, there are many problems that have been ongoing for several years. You also asked that two questions be answered directly concerning replacement of lights in Woodland Subdivision. 1. REA will not allow City Electric to work on the existing street light eyetom without an agreement between HEA and City Electric. 2. HEA will not aeeopt Lhuaiu u6W fl3ttlrQc and take over maintenance and operation no you have requested. Our yard light rates (no street light rate) are designed to recapture cost for operation and maintenance of inexpensive 175 watt fixtures. The fixture suggested by City Electric would be much more expensive to maintain and operate and we feel would be unfair to the rest of NBA'@ members. We do. -offer two suggestion@ for solving this problem. 1. We will disconnect the existing system in Woodland and allow City Electric to install new street lights, new underground system and metered services. This would result in ownership and maintenance by the City of Kenai. 2. We will replace any inoperative fixture@ in Woodland with the yard light units like the ones we installed at the corner of Cedar and Elm. This would allow the City of Kenai to remain on the present yard light rate and full maintenance by HEA. ,ry 410 t .r.w Mr. Keith Kornelie March 23, 1966 Page 2 Keith, I am sorry for the mieunderetandingo that have occurred in the past. We are most willing to work with you and the City of Kenai to find the beat solution with fairness to both REA and the City. Sincerely, 1 ''v Ron Rainey Hanager, Ridgeway District ►. J f' �i t r n` MEMORANDUM _ TOs Wm. 3, Brighton, City Manager FROMt Keith Kornelie, Public Works Director DATES May 13, 1986 at 1130 P.M. SUBJECT, STATUS REPORT ON REPLACEMENT OF OBSOLETE STREET LIGHTS IN n — WOODLAND, REDOUBT, AND INLET VIEW ' - „ Meeting with Homer Electric, Ron Rainey and Keith Korneliol discussed HEA letter of April 23, 19861 " 1. HEA can work out an agreomont with City Electric which would 7 allow City Electric to install fixtures. =' 2. HEA will turn street light system over to City and Ron thinks we can use an unmetered light. City would then pay for R 6 N of f the lights and HEA would bill City $x for power consumption. The $x would have to be arrived at. Ron will check on and write me o letter sbouti 1. Will HEA install the new street lighte throughout the City? If yes, how much will it coat? 2. Will HEA ullow unmctcred ntreet lights? If yea, what flat rote would be chargedl maybe base it on the moot expensive metered-- r. lights? r Y .. i r y '• 1 F • fX MEMORANDUM T0: Wm. J. Brighton, City Manager FROMt Keith Kornelie, Public Works Director SU83ECTo STATUS REPORT ON REPLACEMENT OF OBSOLETE STREET LIGHTS IN WOODLAND, REDOUBT, AND INLET VIEW On May I A 1986 I received a phone call from Greg Frisbee, who has taken over se the General Electric repreeentativs for Alaska. He works out of Seattle, Washington. He stated that he wanted a copy of the street light replacement bid specifications. Mr. Dave Lico, who wee the Alaska G.E. Rep. from Anchorage, is no longer with G.E. and had not sent Greg Frisbee a copy of the space. I therefore Bent him a copy. On May 12 19 6 I again talked to Greg Frisbee. Mr. frisbee had recolved the opecificationo and otated "It looke like the contractor ordered the wrong fixturee." He oleo otated he woo coming to Anchorage next week and would talk to me then. KK/ew 1 C• u ' P CITY OF KENAI „®d ea#W 4 4" 210111=140 KENAI, ALASKA 10611 MEMORANDUM 701 Kenai City Council FROM: Janet Loper, Planning Specialist SU83ECr1 Revisions to the Kenai Municipal Code DATE1 April 11, 1986 For tho poot oovorol months, the Landscaping Review Board, the Old Town Committee, and the Planning A Zoning Commission have been working on three major changes to the Kenai Municipal Codes Site Plan Ordinance Zero Lot Line/Townhouse Ordinance Townsite Zone The Site Plan Ordinance was initiated by Councilwoman Bailie, drafted by Attorney Rogers, and filled out and revised by all three bodies. The Site Plan ordinance was suggested in the 1980 Comprehensive Plan on a very minimal basis. The Zero Lot Line ordinance come about ea a result of a construction season when a demand for the type of housing was at its greatest and the Townhouse Ordinance did not accomodate the secondary style of construction. The Townsite Zone is drafted for the Old Town area including the East Addition to accomodate not only the historic aspect of sections of the area but also for the milled development that now existo and in some instances is desirable to continue. All three review bodies now submit these three revisions to you for your review and await your desires for public hearings to commence. All three bodies feel that with the construction season being so near they are willing to sleet with you at your earliest convenience, a date and time or your choosing. Please let me know you wishes and Y will pass them along. Aa 1. -Y +F -• -...,, Y � i _1 r . 14.20.161 Zero lot Lie Develo mend (a) Zero Lot Line Development shell be allowed by conditional use permit as provided by the Lend Use Table. Zero Lot Line Development may be permitted provided that the following conditions are met$ (1) The development conforms to the adopted comprehensive plan= (2) Public services and facilities are adequate to serve the Zero Lot Line Development (3) Health, safety, and welfare will not be jbopordized as a result of the proposed development; (4) Standards for Zero Lot Line Development are satisfied so required In this section{ (5) Any and all specific conditions deemed necessary by the Commission to fulfill the above -mentioned conditions shall be met by the applicant. (6) Attached Zero Lot Line development only is allowed by this ordinance. (b) Zero Lot Line Development shall be subject to the following standardes conditions specifiedvinothenconditionaltuseepermitcsection$ceasing (2) for units of 3 or more see Section 14.20.160 for Townhousee. For detached zero lot line unite see Section 14.20.170 for Planned Unit Residential Development. In both cases, those restrictions shall apply. (3) minimum lot width for an individual Zero Lot Line Development Is 45 feet t (4) Minimum lot area for each Zero Lot Line Development unit shall b 4,500 square feet. The total building coverage shall not exceed 30% of the lot area in the RR and RS zones and 40% of the lot area in the RU zone. (S) The developer or subdivider of any Zero Lot Line Development Including common open @reap property, or amenities, shall have evidence that compliance with the Horizontal Property Region Act, Al 34.07 has been made prior to the sale of any zero lot line dwelling unite, and furthers 1 l� (I) The developer or subdivider of any Zero Lot Line Development shall deposit with the appropriate homeowners association, formed In compliance with the Horizontal property Regimes Act cited in this section, a contingency fund in the sum of $500 per dwelling unit in the Zero Lot Line Development; (ill A copy of the by-lowa of the homeowners' sssaciation showing in what manner the eforeenid contingency fund shell be controlled shall be furnished to the City for review and approval. (6) All areas not devoted to buildings, drives, walks, perking areas or other authorized installations shall be covered with one or more of the followings lawn, grass, natural, or ornamental shrubbery or trees, or other suitable materiels approved by the Commission] (7) The standards set forth in this section shall compliment the general standards set forth in this chapter and shell not be construed as auperceding any general standard. In the event of conflict, the stricter standard shell control. (Ord 925) Wit It + 2 .0 4 14.20.160 Townhouses: (a) Townhouses shall be allowed by conditional use permT�provided by the Land Use Table. Townhouses may be permitted provided that the following -- L_ conditions are mete (_ (1) The development conforms to the adopted comprehensive plans } (2) Public services and facilities are adequate to serve the townhouse development; (3) Health, safety, and welfare will not be jeopardized as ` a result of the proposed development) ' (4) Standards for townhouse development are oat±efied as ' required in this seetiono - (5) Any and all specific conditions deemed neceaeary by the Commission to fulfill the above -mentioned conditions shall \\ - - be met by the applicant. (b) Townhoueee shall be subject to the following standards: (1) The proposed development shall meet the applicable processing conditions specified in the conditional use permit sectiont " (2) A detailed development plan shall be submitted including a site plan drawn to scale. The site plan shall ' include, but shall not be limited to, the topography and drainage of the proposed site, the location of all buildings 3) and structures on the site, courts, and open apace areas, circulation patterns, ingress and egress points, parking _ - = areas (including the total number of parking spaces provided), end a general floor plen of the prxnelpsl .., buildings, together with ouch information as the Commission shall require; (3) Not more than six contiguous townhouses shall be built " in a row with the some or approximately the same front line and not more then lZ townhouses shall be contiguous; (4) Separation requirement: One series of townhouses shall not be " located closer, than 15 feet from the ro e t lie or 30 feet r G (TO) another aeries of townhoueee or any accessory structure within the townhouse development; - '°-------'--'3-- --- (S) Minimum lot width for an individual townhouse is 24 -- -' feet{ (6) Minimum lot area for each townhouse unit shall be 2,000 square feet, and subject to the following: [1) The total building coverage shall not exceed 30% of the lot area in the RR and RS zones and 401 of the lot area in the RU zone{ „ (iij The lot area may include a portion of the undivided common area. . 1 Liii] subject to all other setback restrigtionR fag tbst rune s t I 1 G• +-mkt." u„till— _ Y L — _..—ifl?-•.ve - i Y u ' , ' •ate. .... _T . . .. -� - �'_r" I /J ' I (7) Two hundred cubic feet of covered storage epece shall be provided exclusive of the living area Of Of uunit; unless s garage is provided as a part of the townhouse (I1) The developer at subdivider of any townhouse development including common open area# roperty# or amenities, shell have evidence that compliance with the Horizontal property Regimes Act# ; AS 34.07 has been made prior to the sale of any townhouse dwelling unites and furthers [i] The developer or subdivider of any townhouse. development shell deposit with the appropriate home- owners associations formed in compliance with the Horizontal Property Regimes Act cited in thie sections s contingency fund in the sum of $500 per dwelling unit In the townhouse developments ; (it] A copy of the by-lewe of the homeowners' associs- tion showing in whet manner the aforesaid contingency fund shall be controlled shall be furnished to the City for review and approval. (9) All areas not devoted to buildings# drives# walks, parking areas or other authorized installations shell be covered with one or more of the followings lawns grace, nsturel, or ornamental shrubbery or tress, or other suitable 1 materials approved by the Commissions A (10) The etanderda aot forth in this section shall compliment the general standards set forth in this chapter and shell not be construed as superceding any ggeneral standard. In the event of conflicts the etricter standard shall control. (Ord 925) - -i .71 i V �1 n t I e 41 t 14.20.145 Townsite Zone LLSJ (a) Intent. The TS Zone is intended to provide for a m�xe , restrited, use in a deoignoted area, which will protect and enhance the historic character and to promote tourist oriented development. The specific intent in establishing this zone iss (1) To restrict all new development and major reconstruction by requiring all applications for a building permit to submit landscaping and site plena to the appropriate body for approval prior to the issuance of the permit. All applicants must meet the criteria of the application process. (b) To provide for a district in which mixed residential and retail enterprises cohabit in a desirable compatible uses (1) encourage foot traffic where ever possible, (2) encourage restaurants, gift shops, perks, etc. ()) encourage use of typical Alaskan flare compatible with the historic character. (c) Prohibit uses (except by conditional uee)-which will violate the historic, scenic qualityi (1) no stores or businesses shell involve any kind of manufacture compounding, processing, or treatment of producto, (2) no more then duplex residonces (3) no gas station, auto repairs, storage of any kind, junk, kennels, multi -family residential development (d) Development Criterat (1) Prohibits (except by conditional use) (i) buildings over 2 stories in height [11] metal buildings, quonset but style buildings, "modern design" style of architecture. (2) Permittedt [0 wooden structures including log style, soft colored or natural -vidings which enhance historic character. (3) Setbacks shall be as stated under the Urban Residential (RU) criteria including 21.76.150 (f M (except by conditional use). F 6 Central Peninsula Mental Health Center r 4-• 1, APR 1996 ft.�,QA V4J) CcTMa'AftFNAI April 10, 1986 Sill Brighton City Manager 210 Fidalgo Kenai, Alaska 99611 Be*,. Bill: As we have discussed with you, the Mental Health Center is seriously con- sidering building its own facilities. If land could be offered to us from the city, the project would be a feasible one. We would appreciate your discussing this with the council and letting us know the outcome. Thank you. Sincerely, Mar on 4. Hayve President. Board of Directors CPMHC ccs Cathy Vinius ll1 It n 74.. 11 • F CITY HALL IMPROVEMENTS A. Memo submitted to employees for suggestions* Suggestions in order of importance are 1. Paint interior 2. Paper or paint for accent only 3# if carpet purchased - a. etatic-free b, better color and grade 4. No carpet, other things needed more 3. More storage apace 6. Plante 7. Art work 8. General clean-up and organization 9. Take over State offices downetairs B. Suggestions of committee - 1. Frame pictures in City Hall 2. Shampoo rugo 3. Paint interior - use more subdued colors 4. K. Kornelie' pictures of City in Chambers S. Blinds on Chambers windows 6. Consultant for overall plan 7. Move State offices to new State building jw March 69 1985 U t� . 1 4� i A T- F CITY OF KENAI „opt Cap" oj 4"vp TELUMMI NS• Til, April 249 1986 TOO Council / FROM: Janet Whelan holy ' !� City Clerk RE: Secretarial Help - Comm. b Comm. I have contacted State Job Service and Peninsula Secretarial Serviceq as well as reviewing this with Finance Director Brown. I listed tho qualiftentions for the job so follows: 1 - Typing 2 - Use of recording equipment 3 - Willingness to attend moetingo at short notice 4 - Ability to work nights and occasional day meetings S - Some knowledge of meeting procedures (motioneg rules of order, etc.) 6 - Shorthand (desirable) 7 - Use of word processor (deoirable) 8 - Average 20-30 hours per month Sob Service sold the pay would range from $8.00 per hour to $11.00 per hourp in private buoineoe. The State pays in the range of $10.00 par hour for Clerkst no shorthand. They stressed secretaries with shorthand training are difficult to find. It is no longer taught In the Community College. They recommended a contract rather then a "Kelly Girl type" arrangements so it would be the same person each time and would not require re-training. Finding a pereon willing to work nights would be relatively eaeye there are many willing to augment their income with evening Jobe. Job Service felt our qualifiostiono as listed would require a more specialized individual' the yy recommended in the S12,00 per hour range. They would be able to arrange a contract basis for us. k • I have computed the following figureas Council on Aging - Once every other month, 2 houro each Beautification - Twice par month, 2 houro each Landecope - Twice per month, 3 houra each Library - Once per monthp 2 hours Recreation - Once per monthq 2 houro Meetings on an unacheduled boolos Alarm Syetem Community Center Harbor Old Town Thia would mean an average minimum of 15 houro per month for attending meetings. Preparing minutoo would be an average of 15 houro additional. Breakdowns Meetinge - $12.00 an hours 15 houro $180 Month Preparation - $12.00 an hour, 15 houra $180 Month Total - 30 hours $360 Month With five regular achoduled commission meetingot and Four committees meeting on an unachoduled beeie, I cannot see how it could be done on loon then a 30 hour beeie. I figure one hour of preparation time for every hour at a mooting - including "TO DO" lietq related corroopondence, typing, editing and printing. The 15 houro of meetings dose not include the four committees not on a regular ochedulsd boaTo I hove attached a cost oproad from Finance Dept. on cooto of hiring an employee, full or part time. Peninsula Secretarial Sorvice is not not up for this service. There was a person in town who provided thin aervico, her charges were $20 per hour for meeting attendance# s15 per hour to transcribep average $60 coot per meeting. I feel the peroon ohould work within the office of the Clerkq because Comm. 6 Comm. are the reoponeibility of the Clerk`s office. But this could be worked out. jw a i i F 0 00 fu sit F �l feet f f r f f f f f f f f � � � f � •�• L s w 04 w w a (0 � •` W m �. 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N •• N 00 g� g pp Y Y YN{JIWrW•. • •W •• • M r O 07 . •I w r M oo M �r 1r►� �7 f1 IA �y Ip fff�i �7 M• 010► e� I�IOvO C `a p r 1my Or o pCr�1 r r• r• � i� tl f0 �r. i+ i0 p► M 9P On r ON n 00 ry r r O o n $ o 0 0 -• - ... - ram------.-- - F I I I vi lit �1 d r H e r � p� A n �• r• r• A MMM r• "� b a ~�• w W. • Y O p � m � p r• M• 9 � i1 A r bB► �1 a n r p p p � r• A tf A D► � Y V A rA+ ►q T M n d 0 O SjA£Yf 1NO f f f f! C f f t f t ( t ( t ( ( ( G iiii �ii all ' I I ~ aw■w0,AME"So D' I I i OO ��0/�}M lRNM s wigin »� I I ~T i �I . Nr N wNN,01�0•►O�O� MO DID i ONN� M^ y��/ 1 qNs MiVN yOy !M I I O�bP ♦ww WYMMMMMYYY♦OM+%O© ��' � ��1 I �I P �} � N W• I I o `3 S ki o o u 8, a I J .� Tot ALL DEPARTMENT HEADS l (and others submitting annual budgets) FROMt Charles A. Brown, Finance Director DATEt December 6. 1983 x OPERATING BUDGETS Enclosed are budget preparation materials for fiscal year 1986-87. please list on the worksheete general descriptions and amounts of items being requested, by account. Where practical, identify costs associated with each item, rather than the account total. This is particularly important for Machinery 6 Equipment, and other accounts where one or several item@ sea significant elements of the account. Personnel Services will be entered by the Finance Uepa►LMOAC Cut 411 current positions. Should you request additional positions, please list the job title and pay range* overtime and doubletime hours, where required, must also be included far each department or, if you prefer, you may specify a total dollar figure for overtime for the department. Please include holiday pay$ if applicable. Please attempt to follow the descriptons and examples at the top of each worksheet as closely as possible. items required because new positions are being requested should be marked with two astericks (**). You may use the computer printout for reference for expense history. the workabeets should be returned to the Finance DepsrLmat ao toter; than February 18, 1986. You may retain the printout@. If at any time you desire a more current computer printout, let me know. FRDEBAI. REVENUR SHARING on the last page of this packet is a worksheet for FRO requests. This Le to be submitted with your operating budget. List only items that - you feel are __r__egqu__i, required for operation of your department. The City Manager has said hedges not want to see unnecessary items on the list. Historically, FRS monies have usually been used for equipment and other capital items. Routine purchases should be listed in your operating Budget, not on this FRS list. Do not list an item in both budget requests. �o Via L 1f „� PERSONNEL BERMIES HOURS POSMONI PAY RANGE OVERTIME DOUBLETME Q o o UL "I - I OPFICB SUPPLIES 2021 - Office Supplies �r.rr�rr Office stationary, forms, small items of office equipment, maps, drafting supplies, ate. �r 1 p�� fl •A. 1 Y l r 202�P_erat ina Super pli_e Agricultural oupplies; chum aloe drugs, medicineo, and laboratory supplica; cleaning and as tation supplioai Feed for animals; food For human consumption; fuel oil, and lubricants; houoahold and inotitutional supplies clothing. film; and ammunition. �r r� f arya 0 r. Ds■� - - REPAIR A Es ._ 2023 - Ro air and Maintenance SUVOLLOO Building materials and cup ion; paints and painting supplies; structural steel. iron. a related metals; plumbing supplies; T ...� supplieselectric�lotherlropairotnd msintanancer vehicle air oupplionfals. parts. and "I �rw SHALL TOOLS AND01MiNOR_FTUiPdiN.Ni 24 - Small Tools and Minor Egilipment Uleapona, ladders. hand too a, and ether items that are relatively inexpensive (usually lee than $500) and generally do not have a long life expectancy. PROFESSIONAL SERVICES 4531 • Profeosional Services Accounting and auditing services; management consulting services; surveying, engineering and architectural servicee; special legal services; medical, dental and hospital oervicos; other professional services. 12,,3��a U0U 1 J�• Us.7:.. mug F *1 COMMURCATtON 4532 - ComunicaLion Telephone, telegraph, and postage. o u 11 TRANSPORTATION 4533 - Trans ortation Travel oxpense; per diem; hotel charges; motor pool charges; and messenger nervice. (Do not include tuition costs of clansos). 70 / NS- 7 i u•” --+�j ADVt;[tMINu 4534 - Adveetiein& r— G ,y ?i J p PRINTING AND UINDM 4535 - Printing and Binding Copying chargen, including paper and nuppliaa. _. //I S"v U u 9V P} L 4536 - Lneurance All insurance other titan tha rotated to peroonal services. L it PURMC /ILITY SERV 4537 - Public Utilitv Sarvio 0 w Gas, oleetricity# water and waote diopooal aerviceo. `1 .. t •S p 0-1 REPAIRS AND MAINTISNANCR 4538 - Repairs and maintenance Contracted repairs of buildings, vehiciea, improvemento, and equipment. inspection charges and other contracted aorvice (not professional). \ ) 0 V 1 11 � .J { 1, i ! RENTALS 45 39, --._Ron t a l s Land, buildings, machinery, and equipment rentals. C D �� y P_ �' •i� j U U #qU0 , .oar ae ile #:_ �;•.� . i F 1 I 1 1 n. I MISCELLAWOUS r 5041 • Miscellaneous Court coats and investigation@; judgements and damages; recording fees; duo@, subscriptions. and membershipe= information and credit services; Mine; laundry and other sanitation services;. contractual services not otherwiee classified;. uniform allowances; tuition -I costs. J ' _ E Wo o' r, �1 F LAND - BUILDINGS - IMPROM.C.NTS OTHER THAN BUILDINGS - --= 8061 Land it = I � R 8062 - Buildings I ref 'I : ,�,. 8063 -- Imprdvements (Other Than Bisildi� st ', . .•!.. PIT•ti4�?i.f :r S =f i I r1 It f i 11 o t�. I 8064 - Machinery and gquipmont_ (Items that generally coot mo than $500 with a long life expectancy). ll Ell 1 _ T Y4 13 V a ""I FEDERAL REVENUE MAKING List your requeets For FRS purchases below. Description Dept. Account of Item Cost ra • � ( ( f f f f t f l f f f l f � r i � � << i +iT .� i I}✓- � � 111 � M "74 ` 3 r fi O A RR AM�p�■ �G�\ � i I ptii Ci•����I� i R YMy�� N ! F TOE ALL DEPARTMENT HEADS (and others submitting annual budgets) FRAM: Charles A. Brown, Finance Director DATE: December 6, 1989 OPERATING BUDGETS Enclosed are budget preparation materials for fiscal year 1986-87. Please list on the worksheets general descriptions and amounts of items being requested, by account. Where practical, identify costs associated with each item, rather than the account total. This is particularly important for Machinery i Equipment, and other accounts where one or several items are significant elements of the accounts Personnel services will be entered by the Finance Department for all current positions. Should you request additional positions, please list the job title sad pay range. Overtime and doubletime hours, where required, must aloo hn included for each department or, if you prefor, you may specify a total dollar figure for overtime for the department. Please include holiday pay, if applicable. Please attempt to follow the descriptions and examples at the top of each worksheet as closely as possible. Items required because new positions are being requestod should be marked with two asterisks (we). You may use the computer printout for reference for expense history. The worksheets should be returned to the Financt Department no later than Aebruary Ig, 1986. You may retain the printouts. If at any time you desire a more current computer printout, let me know. FBDBRAL ItMVENUE SHARING On the last page of this packet is a worksbeet for FRB requests. This is to be submitted with your operating budget. List only items that you feel are required for operation of your department. The City Manager has sa a pas not want to see unnecessary items on the list. Historically, FRS monies have usually been used for equipment and other capital items. Routine purchases should be listed in your Ojerating Budget, not on this YR8 list. Do not list an item in both budget requests. AI 10 F PERGONNEL SERVICES HOURS POSMON PAY RANGE ovFwrl4E DOUBLETIME �riwrr At 4 1 t• t a f 1 'a OFFICE SUPPLIES 2021 - Office SgPlias Office stationery. forms. small items of office equipment. maps$ drafting supplies. etc. Alm L L. OPERMNO SUPPLIES 2022� ating Su� ppp line Agricultural supplies; chemicals. drugs. medicines, and laboratory supplies; cleaning and sanitation supplies; food for animals; food for human consumption; fuel, oil. and lubricants; household and institutional supplies; clothing, film; and ammunition. r-ill 9 A.,. - ." I'll IF .s .. �1 1 1 +�+ y 4 .. 2023 - Repair and Maintenance stIpnVn Buildings materials and supplie , paints and painting supplies; structural steel, iron, and r lsted metals; plumbing supplies; electrical supplies; motor hicle repair matCr14lO. parts, and supplies; other repair and maintenance supplies. I ,�I - �.TTTa•. �1 a F 24 - Small Tools and Minor t: u t m e .r Weapona, laddere, hand tools, d other items that are relatively inexpensive (usually lose tha $300) and generally do not have a long life expectancy. ti , . -: [9 PRQFESHONN. SERVICES 4531 • Professional Services Accounting and auditing services; management consulting services; surveying, engineering and architectural cervices; special legal servicon; medical, dontal and hospital services; other professional sery ices . 1 b� f `f (� I a I 000 47 Eiim V.. -M r � � HJL.:ry.y�- RMM�IINICIATION 4532 - Communication Telephone. telegraph, and pootago. l• Iwo- _ ----- - TRANSPORTATION 451� 3 — Tran_portat on Travel expense; per diem; hotel charges; motor pool charges; and messenger service. (Do not include tuition costa Of classoo). jai l,�c,�: �,. • � a �i,,Ga....� � j �; . `�% _ d ADVPRTI3INB 4534 _Advert-isinst c V ,. L .� -'•_. • —Ltd-. AZY s.. T Y`a/1 iyyp•.�_� _�i • t 7e ` 't•� g . T It, 11•eTrY . PRINTING AND BINDING 4535 — printinq and Binding Copying charges, including paper and supplioo. MURAN 4336 - tneurance All Insurance other than that re at to personal servicaa. i I I i i C 37 - Public utility Service Gas, oloctricity, watorl nd waoto disp000l oervicoo. I HS Jif � tlapaire aao Main�uruincv Contracted repairs of bull Ingo, vehicles, improvements, and equipment. Inspection c rgea and other contracted sorvico (not professional). m I T UnN /ms 4339 - Rentals Land, buildings. machinery, andequipmentrentals. - . --- A-- - - -- - W. ... MISCELLANEOUS 5041 - Miscellaneous Court costs and investigations; judgements and damaged; recording fees; duos, subscriptions, and memberohips; information and credit services; taxes; laundry and other sanitation services;. contractual services not otherwise classified;. uniform allowances; tuition costs. MOP i� f-qUUo 0 a 8061 - Land 8062 - Buildings F 8064 - yachiRer ►� and R4uipment (Itama that generally coat more han $500 with a long lice expectancy) . BOOKS 8066 - Booka and Othor_Ubrary Matorial 19 FEDERAL REVENUE SHARING List your requests for FRS purchases below. Description Dept. Account of Item Cost r.,Q m ii „ Ri CITY OF KENAI K-2 ' P.O. SOX 610 • KENAI. ALASKA • PRONE 20-7656 c� i- + To., re st;� F. V6** Jir0It C T,, At- o6- 0 FROM• CA Q� I DATE REFERENCE �ltfti.R•d ;f at c owl q p eq. (;� 6 der ��oydso• %, _ i `' 9 For f4oc 4 J. � 41d ��� �� 6"at��� a7` 7"�Q t' r'i...e. a�! a•� V G✓\' pr kill11 rA I 6ti vN% ho7�'t �/�h f✓' y M�I / n / ��. �M.O✓ Y ♦qp. { air SIGNED DATE _--:.,} i Is • 11W " 1TY Or 9RNA1 a MOPOM I== 196(661 Oanersl weperty Texas (l0 all) v': l F BXttIOIT Na -AL040997050 Aelss Tax (20) n .CEIVED IN EVIDENCE 390000000 8ueinese License TO Rein d MAR 7 1900 510000.00 1N CAUSL `u._ Rat, Flab Tex Ref14s �- ask 400S0.00 Liouer License Ref unis >sy .� [ �s Deputy 7,200.00 C4mlvW. Devices Rstyde 67940 Negistratss Fines & Farteituree 780.00 rederal Lod Office return for land suctioned off In 0 original Kenai TamasitsVIRE-91 22499U022 Leos Reeerre for vacalltwtable taxee , Exf+�i'PUtiF�_F,f7' �o police Department 60"0000 Fire Depsrbnsat 593O0.00 �( Rtrent Reptutment 60000.00 Magistrates City Mork A Tax Oollector 20689,00 Tax Asseeeaent 70SW•OD �( city Atterusy & Legal pass 204MOOD tmioipsi Buildings $0000.00 �. Kenai t~eboat �4i300.00 4~ so Burpluo e Ole proposed bWpt dwasstrstes the fsssibility. at a progressive etaostunity with 'A bsiou srerep tRxatiosl. Tiunee Gould be jester than the abssee (for insteoass the -$ - ssies t W could be rsduoed OF S N" deistsd) but sotrampiiehessnt of sorely tnsedsd *'. city teellities, such all a water systam$ Vould then be avab Fore diflledt. vo The surplus ere be used trawde rebabilitatioo o! the federal Building into a city fiallf pismling, desipnint!s std w0warlar of, and flne-notra toward • city water systeal or WW other capital iaprorewent or utility bertetioiel to the City of Henaie vi 3;. J f G F - a.. �-"� . + of MAT . ProVosaA tludRet f3realod�►�► ..► Oenersl Property TOWN$ Kerri7l Chitty Aproiul (loot 57) 12,3A.flMe00 Additimel Area Construes*ion 1957 tbru 1959 9690M.00 $� 2�000• 3d,' of abv for Verse Prop- (Mgr. Chitty) !107412 Total assessed valuation 3, 5�Je7 99'leSO 10 an tact on total e ESTIMATED Plti'l�iDITDlip.9e Folace DepsrUento Pollen Chief (Also Mare Chief) 30000,00 policeman (SpedsM Ferviene 1�350e00 Car Al2oven" kisaolUut we Supplies A Materiels 1:R00e00 Amoco T OPbons El"nses Meets A Mise* tw "Isomers MAO 6t790.00 Piro Departaent Fire Chief (Also Poiiae Chief) 300MOCO =a Mast 81eo1 A Maintenenere Aulm at Maietemce A Supn7� SMeO 1�000.0 - Fiectrsoai Oborps Telepbow Charges 60000M0 S,100.00 street Deprtment Road Grader (Controot 20 116e00 PW bv) 61,000.00 ' or Road drader (Surplus) It available 2t000.00 Fuel D Msintenanae Operstorls Wages (Part time) 11P000e00 MOOD 6�000.00 Magi City aW*O a Tsar Oolie "m -; - - as e, - Pece 11i00e00 SSe00 yeai�us pwlut � 200e00 240e00 ` TeyeVbons Miewlaneous ..AMA1�6AS•00 Tax Assessment (Anchorage Aseseserr) 70500000 , .i 0 Atterrasy Lgal Pmea Z0IIOO•AO Mmlcipal D1dde City Jail (Additieo to lire ftm or rehab• llitation of Viderel aidye) d ?� •� FF. `-_ Kenai 80003 (7 aeill to of assessed veluation In aeoerd� _ moo with recommendations of Deparbwnt of Education - ?_H in Mandstory Ism—r-u—m ioa aetian.) PAACO.00 ,! n L i 1 it or ti g r b� d 8 (� ID i+ A W I1yp�� O�NNW ID �10#A at W ANON N ref 011DW 1000 W 1$ 1 1 1 1 1p YWi 1 At �p l t l l W N r It 1 YI 11 ►J+ i 1 1 w tI7W1 O� w 1 p 1 1 fit E 1 1+� 1�I� �rr I 1 ID 1� 1 1 1 1 1 O l l l d l l l l l UI 10 1 N W t l l l W �' � i»o �iioW� 1 00 o�oosogo gN�S� �o��o 1S � 3 � 4,�(�►r I Q O1 1 N� 1 Q Q �� 1 1 1 1 �� 1 � 1 �� • 1 V9 y' . - - •__ -. .. .• _.ram .. � V. . .__. __ ._-. .. -... .. � .� r . 11�� Suggested bys City Council CITY OF KENAI ORDINANCE NO. 1069-65 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 23.55.010 TO ESTABLISH RANGES OF COMPENSATION OF THE CITY MANAGER. CITY ATTORNEYg AND CITY CLERK. WHEREAS the City Council deairea to formally eateblish acceptable levels of compensation for the above -mentioned offices. NOWO THEREFOREt BE IT ORDAINED BV THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 23.55.010 is hereby amended no follows' 23.55.010 Exem t Seleriees Selarieo of City Menagor, City Attorney, and CRY Clerk shall be negotiated by the Council (or by a committee and approved by the Council) and may be set by motion of Council. The eoloriee of_theoe individuals shell be within the following ranges Citr Manager 5S 000 to a75 000 �� orne to O MyClark 335.UUU to t36 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of August, 1965. TOM WAGO r PWOR ATT STs AnaMe on, y er First Readings July 17* 1905 Socond Readings August 7, 1905 Effective Dates September 7, 1965 Approved by Finances Cq 7/17/09 .r.AI I F May 209 1906 TOs Council FROM: Janet Whelan City Clerk REt Clerk's Report, General The central filing system is now operational. Hide were opened April 14 for microfilming of all permanent City records. When complete, they will be cataloged, a duplicate set will be in permanent storage at State archives in Juneau, and we will be able to free up needed office space. If any documents are needed, we have the capability of printing paper copies from microfilm. Microfilm copies are admissible in court. I hope to eventually microfilm files for temporary retention and schedule destruction on a regular booio, so the City offices need only keep working files as full oizo documents. The croee reference of minutes and resolutions continues, but Is not a completed task. I have prepared regulations for managing the municipal cemetery and they are in use. I am preparing a contract proposal for maintenance of cemetery grounds. I have submitted my 2nd Pro-cloerance request to the Federal Attorney Con©ral'o office. The lot was aeceptedJ I hope to have all poet City actions from 1972 to date pre -cleared in the next year, so we will only oubmit actiono of the City on a current basis. Project planned for next year - I am preparing an election handbook with procedural otepo, eamples, and Federal -State -Borough -City regulationot jw l L 0-1 CITY CLERK DUTIES 1 - Councils Board of Adjuotment Prepare agenda b packet Tape & shorthand of minutoo Typie minutes 2 - Electionae Supervioe local oloctiono Appoint judges Prepare balloto Public notice Recall 6 referendum Voter regietratior N ;Tonal, State, Borough 6 City absentee voting 3 - ....yet 6 Councils Prepare budget Correspondence Travel arrangements 4 - Comm. & Comm. (totol-l+): Handle opplicnt'nne and appointmento Letters of appreeiution & renewal S - Fileas Maintain - ordindncoo, resolutions, minutoo, packeta, eleetione, Clerk/Council/Mayor reeding, P.O.'e, Clerk/Council/Mayor projocta, licensee, LID'a, cemetery records Microfilm of recordo Retention schedule 6 - Signature: Co-sign checks Notary Attest - ordinsneoa, reeolutione, proclametiona, Council action, oath of office, bonds 7 - Licenoeo: Itinerant merchant mobile food vendor private investigator taxi B - Bidding: Witness 6 record L e I1 A Q 1� it!m A c r DUTIES - 2 - 9 - Misc.t Mail for Clerko Mayor & Council Croce -reference - minutest ordinanceet reeolutiono Conflict of Interact (tot al-25) PR & toure of City Hell Write pr3clemationc a awerda Abandoned property Use of chambers Record of valuables in City Hally official bulletin board9 city coal Swear in officerat Council# Commioeion members Liquor licence - application 6 approval action Games of Chance, etc. - application & approval netion Sale of cemetery plots April 25, 1986 )1 LI, t � a i� n 1;7f, ol F- IM V. 494,;k fVI-Ar Loa Yo c4e wkw W.4-A. U- IE A 6 R E E N E N T ROUGH DRAFT 9.. j This agreement made and entered into this let day of Jul • 1986, by and between the City of Kenai, Alaska., eerreinafter referred to as f;4- the City# and the Kenai Peninsula Borough School. District Community Schools ..: Program, hereinafter referred to as Community Schools• JE .. WITNESSETH: = - = WHEREAS, the City has provided recreational facilities and activity opportunities and the Community Schools has available additional facilities a� for educational and recreational purposes, and ., WHEREAS, the city and the Community Schools share common goals to provide opportunities and activities for the physical, mental and cultural development of their respective client groups through the programs, and 47 r . . WHEREAS, the benefits from limited financial resources can be maximized by these agencies working together to provide facilities and programs to :y achieve their common goals, `= NOW THEREFORE WITNESSETHt t_ In consideration of the premises and agreements contained heroic, the ..-; parties hereto agree as follows: 1. COMMUNITY SCHOOLS -- RECREATION PROGRAM PROVIDED. The Community Schools egeee to provide a year-round recreation program among children, youth and young adults, and adults in various sports, special events, hobbies, educational and other recreational activities. The extent, content and fit:= management shall be decided by Community Schools, with appropriate advice and suggestions from the Kenai Mayor or his designee. 2. COMMUNITY SCHOOLS RECREATION PROGRAM CONTENT. The recreation program may include, but not be limited to the following• ,• ae educationsl classes/activities for all ages, as scheduled and supervised gym activities, b. coordinated scheduled use of indoor/outdoor recreational facilities, and Y. ce special events. —=- - i It is understood that the intent is to provide those activities in which Interest has been shown, therefore, continuation of those successful activities which have been provided by the Community Schools or the City previously are a priority. 3. PERSONNEL. The Community Schools shall hire qualified personnel with tee vice and counsel of the City to organize, supervise and direct - ' recreation program services. Such personnel shall be under the direct supervision of the Kenai Elementary School Principal, except during his absence at which time supervision of personnel shall be delegated by the principal to hie designee. All personnel employed as Community Schools Specialist -Recreation shall be employees of the Kenai Peninsula Borough School District Community Schools Program and the personnel regulations of said district shall apply. f. 4. USE OF FACILITIES. The City agrees to give preference for the use of t s city park facilities, excluding the ballfields, campgrounds and Y rodeo arena. Community Schools personnel shall keep the City advised of the activity schedule for the park facilities. The Community Schools agree to make the Kenai public school facilities available for recreation program activities with the provision that preferenco in scheduling of them shall be given to the organized c�J�-s. activities of the Kenai Peninsula Borough Schools. * 1-nu `y __99M MR 4 Y r— PAYMB_„_NT0 In consideration for the services to be provided the City &&rase to pay Community Schools the sum of $16,036 which shall cover the fiscal year from Julys 1, 1986 through June 30, 1987, Renewal of this agreement from year to year is subject to the approval of the Kenai City Council and Community Schools. It is understood that continuation of the program is contingent upon financial support by the State of Alaska. payments shall be made to Comnunity Schools on July 1, 1986. FISCAt�AGENT* The Kenai Peninsula Borough School District shall act as the sole fiscal agent for the conduct of the Community Schools Specialiet-Recreation position Kenai - REPORTS RE U�IRBD. prior to commencement of quarterly activities, Community Sa oo a shall submit to the City, a written narrative of the programs and activities planned. The City retains the right to review the proposed programs and activities and make suggestions concerning same. Reasonable progress reports shall be made upon request. HOLD HARMLESS. The City agrees to defend and hold harmless the Kenai peninsula Borough School District and its Community Schools Program from any claim for injury to person or damages to property, or other liability, or claim, or damages that may occur in connection with use of any facility owned or operated by the City when used for this program. The Kenai Peninsula Borough School District agrees to defend and hold harmless the City from any claim for injury to persons or damages to property, or other liability, or claim, or damages that may occur in connection with use of any facility owned or operated by the Kenai Peninsula Borough School District when used for this program. �. E UE IPMENT-. The City has various equipment and supplies used in the conduct of it's programs that may, upon request and approval, be made available to facilitate and support the provision of recreation&1 and educational programs conducted under this agreement. 10. AUTHORIZED AGENTS. The individuals authorized to act as the agents on behalf of the parties to this agreement aret City of Kenai Bill Brighton City Manager 210 MAW Kenai, Alaska 99669 263-7530 BILL BRIGHT Notary Pubi c Commission Expires Kenai Peninsula Borough school District Dr. Dennio Daggett, ASSOC. Supt. instructional services 146 N. Binkloy 8oldotus, Alaska 262-5846 DEN 188 W. DAGGETT Notary Public Commission Expires L�J CITY OF KENAI law a/ 4"00 210 /IDAL00 KrNAI, ALAWA EMI, TOMM0118283.7i30 May 7, 1985 MEMORANDUM TOs Charles A. Brown, finance Director FROMs Done 0erstlauer, Administrative Aeoietant REs Maintenance Agreements - Exxon Equipment I contacted Word Pro, Inc., the agent for Exxon Office Systems, who currently service our Exxon word procousing equipment about the possibility of changing from a maintenance contract to a "per -cell" time and materials agreement. I was told that the charged would be $75.00 per hour, 8 hour minimum ($600.00) plus airfare, plus any parts and materials.. Parts pricing would very, but some samplee arcs Disk Drive - $1,000.O0M Screen - $270.00* Keyboard - $230.00• Inking mechaniom on ink jet printer - $2,200.00 •Thoso items have been replaced on one or more machines this year. Exxon Office Syetema, Inc. hoe been purchased by Harris -Lanier Company, and will still be providing maintenance contracts. The representative in Anchorage indicated that we would be protected for a minimum of five years (through 1986) regardless of who owns the company. /d IN - - - -- '- --.f F (0. . • �e.� Cox.�.c�.O awe. �kKo�c. e,�.�.� 86- S� (shau-tarn yrlc.an a rcuchJ���810 •-87 ) 9aAtt Low -s /►&Au,u (w/ w14 t �) a co o . o o ,�2 �. /YLQLituuo Q.-C /SOO. 0 0 -ro �V_r Lear, OW4CIuv` <Carr�s'l' Nehr = 5a�ys /7.2, y�• o'er _ (i4trl»'r pe.- a rroi) F a __ '• f• qi f,-o fiZ� O-_✓J- . r C p t • , • . Y 1� . .. S ' F ' :.. 0.0 � -�{ 999�79d•• 47t224•• n: 939o2711.0 939#27u•x 31 �9)•3. 10• 0ps, rl1000 i �.,�...����s_ �ec»�IL I f ._..,moo ._.�X���e�s►_!�s �� l� a rya /'7S" 39�0 ✓ r��eic�e LL9 73 %n // / S N %��_ �;r rAtr� 7 Is / bib /a g� ?it 6, ys y 2I A;ru 71 % IQIS[K2 Ito �7�%i__-- /L"- r/ 9' tlrlrr 8 t%✓ /yB ZA �99f Art 9/ t�/% yrl�s 9tiq� & 0 3 S t At rAP04 4e fyo� d6Yl —� fo--- / yn 21 iS z �" J r V Ta' - : •sir D _ .Lj 1.t Pit y- 4\ i WN0 'PA& William J. Brighton, City Manager FROM& Charles A. Brown, Finance Director DA781 April 11, 1986 80BJ=t Budget Review, General Fund Per your request, I have prepared the following review of significant revenue _ accounts, and an overall comparison of the 85-86 Budget to the 66-87 Budget. 85-86 86-87 Incr. - �Orii ,i,.�naall� M r. Race=* (Derr.) —1U00 Real Property Tax $ 411,400 0 49Z,000 8 j Personal Property Tax 68,500 83,500 15,000 Oil Property Tax 25,000 17,000 ( 8,000) Sales Tax 2,375,000 2,000,000 (375,000) j State Revenue sharing 678,000 552,000 (126,000) Municipal Assistance 976,0001 848,000 (120,000) Fish Tax 200,000 150,000 ( 500000) "..� Interest 1 198 1,031,875 (1�5�6,,1�2,9r) Subtotal ,� 6 5,17413,n� L.Ll.Uaibd) a Total 86-87 Budget $ 6,482,051 Lose Non -Revenue sourcees i - Appropriation of Fund Balances (837,726) Transfers from other fund& (, 178 i6_5�) Percent Reviewed (5,174,375 s 5,467,675), What this means is that the above review covers 952 of General Fund revenues ' (those actually received from third parties). Therefore, it should provide a j reliable indication of where we are heading. i The only major revenue sources to increase were reel and personal property taxes. The Borough re -assessed Kenai this year; otherwise, the increases would - have been much smaller. In recent years, we have relied little on property taxes, with the vast majority of revenues coming from &aloe tax, interest, and 1� r the State. It would seem that the property tax will have to play a greater role J `+ in the future. Next, I'd like to compare the two budgets in total to show what the real r==' expenditure change has been. 1985-86 Original Budget $ 6,664,301 Less interest to Airport 6 FR8 (432,000) - 1985-86 Budget, restated to some basis as 86-87 Budget 1966-87 Mgr. Recomm. Budget 6 482 051) i Increase X Increase L �r 1 •ci - f;: � i j P M Page 2 it should be pointed out that insurance went up $270,000 from last year's original budget (it was increased $200,000 in mid -year). That means that had insurance not risen, the General Fund would have actually had a $20.250 decrease. Major expenditure element@ in the General Fund are: Personnel $ 4,000,000 622 Insurance , 390,000 62 Debt payments 254,006 U milities 214,500 32 Increase in Capital Improv. Reserve 350,000 5% All other 1,273,545 - _. Total Expenditures So, 752 to 802 of the budget in pretty much fixed costs. if @ales taxes stay level, and if interest rates don't rise substantially, and if the State funding situation doesn't improve, we will almost certainly have upward pressure on the mil rate.in the near future, unless of course we start making deep expenditure cute. 1 Restated to approximate 84-85 Actual. Changed budgeting method in 86-87. ng method in 86-87. . OWN U .f 01 �. U o s - / y cZ-oel� 1I / ' f • rA DC— aVf t7/ (,Oao '' aoajJ I te 4 / _....� �r r 4-1 I I, I 2 i • II I�I III ; 41 * ✓ t{• 1 1 + y t .. - � wit•;'_-:.�i_��': - i - • i I � j 1 or all A I of .00 .04" 1 I I I , -• ;i-rvij �1 :. . u i r N AORT r 142 --won 14AA MCA-, UAJLI ,4"a cy yo C'W A*/ o o ood 00 (also I 19 I n r z �l Air T1 I I Ell: II 1 0 p 1-G . Ci t9 i !647, /0 00 00 /00.00 112,04 01;2s: ors go, O 0 qs" © C). OO /0O.o O bb •O 6 17r v o 7 _ ._ '*A �r " MD TOe William .1. Brighton$ City l4a8eger Maui City Council FROM$ Charles A. Brown, Finance Director DAU April 9, 1986 egLIZ It 1986187 Budget Requests Attached we the proposed budgets for BY 86-87 for General Fund, Airport Terminal Bnterpriae Fund, Water and Sewer Special Revenue Fund, Airport Land System Special Revenue Fund, 1967 Debt Service Fund, 1974 Debt Service Fund, 1980 Debt Service Fund, and the Senior Citizen funds. GENERAL FUND REVENUES Fro ert► Taxest All property taxes are estimated at 0592,500 (compared with qsG4,9ou last year). This is an increase 17.32. This is based on 1.9 mile, which is no change from last year. A mil is worth about 0310,000. The Borough revalued Kenai property in 1966. Sales Taxes: Sales taxes are estimated at $2,000,000. Last year's ast mate was $2,375,000, but, as you know, I do not believe we wilt reach i that figure. Below is an analysis of sales tax. The I'VE 86 revenue is j estimated. On March 10, 1986 we received our final payment for this quarter ending Dec. 31, 1985. We now have three quarters of sales tax collected, with one quarter (3-31-86) remaining. Through these three quarters, we V have sales tax revenue of 01,625,000. Historically, about 791 of our total sales tax is collected in these first three quarters. Therefore, a reasonohle estimate for FY 85/86 is $2,057,000 ($1,625,000/.79). ' ACTUAL SALES X FYE TAIL CHANCE " W 1,0M029 78 10242,079 22.25X ;. 79 1,1589964 -6.69X 80 1,279,831 10.432 1 81 1,393,845 8.91X a 82 1,603,139 15.022 83 1,854,220 15.66X 84 26105,370 13.54 85 20188,941 3.972 86 (eat.) 2,037,000 -6,032 This means that our 1965/86 sale* tax revenue may be lower than the last two years have been. Based upon (1) a significant reduction in growth between FYE 64 and FYE 85 and an actual decline between FYB 85 and FYE 66, 1 and (2) general economic conditions, I would estimate 0200009000 for FY 86/87 . - . -*I&,- --f F Psgs 2 State Revenues, Originally, I had estimated 1986/87 Revenue Sharing at 00,0 O. The State has paid the City $613,616 for 1965-86, uhich is some 0103,000 less than we received in 1964-85. Apparently, our low mil rate is taking its toll on our share of State Revenue Sharing. Now, '. estimate the 1986/87 Revenue Sharing at $552,000 (an 8X reduction from my previous estimate). Municipal Assistance is estimated at $848,000, which is $130,144 less than What we expect for 83-86. The legislature should set the funding level this year for the both of these PY 86-87 payments. Therefore, it is imperative that we adjust these estimates as it becomes necessary based upon the legislature's and Governor's actions. Interest on Investments: This estimate of $1,031,875 is much less than Ta'atyear.-Much of the decrease is due to a change that the auditors recommended. They want to see interest attributable to the Airport and Federal Revenue Sharing funds recorded directly in those funds, rather than recorded in the General Fund and transferred out. The total interest on investments in all funds is about $200,000 lose than last year's estimates. This is caused by a decrease in yield, estimated at 6.5X for 86-87. Transfers from Other Fundet in general, these have been increased due to g er insurance costa that are to be paid by other funds. EXPENDITURES Personnel: Total personnel costs in ties General Fund amount to about ,1 1, 0. The 1985-86 personnel costs in that original budget was about $4,041,000. So, personnel costs have actually been reduced by some $41,000 in spite of step increases for many employees. Several factors contribute to thist (1) turnover (now employees start at a low step), (2) we didn't replace the Land Manager, (3) PERS was decreased, (4) last year's budget bad supplemental retirement figured at 42= Council did not approve the increased payment but did not decrease the budget back down to 2X (this year's is at 22). Only three now positions were requested, all of which were cut by the City Manager. Animal Control: Part-time, permanent, 14 hrs/wk, PT-9 $6,942 Streetst Full-time, temporary, 3 so., 11 A 7,930 Library: Full-time, temporary, substitute for vacations, 1 mo., 3 A 1,644 Obviously, based on Council direction, no cost -of -living adjustment is included in the budget. For your information, though, each 1X COW would increase the General Fund budget by about $379000. A Page 3 Exanditure Overview: A workpaper is attached which shows General Pund expenalturen by impartment. along with dollar and percentage changes from the 85-86 original budget to 86-87 Manager Recommended budget. As you can ate, there have been reductions in many departments. Below are explanations of significant changes from last year's original budgets Non -Departmental: insurance is up $270,000, but transfers out are down $511,494. Again, most of the reduction in transfers is due to s new policy of recording interest revenue directly in the Airport and PRS funds (see Interest on investments, abo"O). Also, the transfer for 1974 Debt Service was reduced from $303,500 to $210,006, and 86-67 is the last year that transfer will be required. Planning and zoning: Janet Loper's salary and benefits are now is this department, rather than the City Manager Dept. This explains the large percentage increase. Land: Didn't replace Land Manager. Harbor Commission: This budget is eliminated. Streets: Nearly all of the Department Requested 0420,000 increase is in Repair and Maintenance. Apparently, this is due to Councilman Wise's request for a road repair/maintenance program. Keith has requested 0400000 for curb and gutter repair, 02000000 for seal coat of Woodland/Mommeen/Old Town, and $150,000 to repave Wildwood Drive. The City Manager removed these items from the operating budget, but plans to submit them with the Federal Revenue requests. (Keith later changed this last item to 0300,000.) Street Lighting: This is up $40,000; the reason is obvious (more light@). Parks: Of the $32,000 increase, 025,000 is for development of a new bollfietd, to be financed from the Capital improvement Reserve. Other: $100,000 was set aside pending a resolution of the medicare issue for local government employeam. However, I recently learned that only new hires employed after April 1, 1966 will be under medicare. The amount is 1.452 from the employee@ and a like amount to be paid by the City. My understanding was that Council was willing to pay both shares (by giving a 1.452 raise) if medicare affected all employees* it appears that will not be the case. I would propose, then, that the City not give a 1,45% raise to the affected new employees. That 6= result in two employees in the same job having different salaries. I estimate that the cost to the City for 1966-87 will be about $5.000. t recommend that that amount be placed in the Non - Departmental budgets t have no way of estimating which departments will be hiring new employee@. The $100,000 contingency in the "Other" department is eliminsted. iwrrrr�fi.r 5 iAm Pap 4 AIRPORT TERMINAL This fund has a total budget of $271,375 up from 0229,000 last year. We have not budgeted our rental rates to increase from 85-86. No appropriation of retained earnings is required. Contingency remains about the same at $55,750. The most significant increases are in transfers to the General Fund, bad debt expense, and depreciation. WATER AND SEWER The total budget is 0674,000, up from $632,000 last year. This fund is in good shape. Revenues have increased steadily over the last few years, and there is no need to increase rates. Contingencies total about $37.000. We are required to have sufficient sewer charges to finance @ewer related expenditures (net of debt payments). This requirement has been met. Significant increases or decreases from last year's original budget eras Waters Professional services is up $18,000. Repair and Maintenance is up $45,000 ($30,000 of this relates to the water storage tank). Sewer: Professional services is up 022,000. Bower Treatment: Transfer@ out are down 042,183. in 85-66 we paid off the loan from the General Fund, so the annual payment is now unnecessary. AIRPORT LAND SYSTEM The total budget is $878,500, compared with $743,500 last year. Without even budgeting for interest on installment sales, we have an excess of estimated revenues over appropriations for 86-87 of about $434,603. This is represented by the three contingency accounts. SENIOR CITIZENS FUNDS For the first time, the Senior Citizen budgets are included in the budget document. in recent years, this has not been done because many of the grants were on a calendar year basis. The State has changed them to a fiscal year. Ordinances will no doubt be required later to amend these budgets after the irants are awarded. But, at least we'll have budgets on July is which is some mprovement. Expenditure histories are also omitted in many cases because of the calendar year versus fiscal year problem. Alh The proposed Senior Citizen program consists of five funds employing 19 people. Wf Three are full -times six work between 20 and 39 hour@ per weeks and ten work lass than 20 hours per week. in some respects. it seems more logical to group all the funds together and identify funding sources and uses. A summary follows: a 6 F- Page 5 Revenues: State Revenues 8 283,815 Federal (USDA) 12.410 Borough 57,628 City of Soldotna 5.000 Donations 28,775 In —Kind Support 27866 Total Revenues Expenditures: Kenai Center access and operations 0 152,461 Kenai Meal programs 120,906 Soldotna Site 43,904 Senior Day Care 98.223 Expenditure Budget Total FEDERAL REVENUE SHARING FRO requests are not included in this budget. I did, however. ask for the FRS requests at the same time as other budgets. We must appropriate 0582,270 by Sept. 30, 1986. I suggest making a FRO appropriation immediately after the regular budget is adopted, say in July. 1986. The following FRS requests have been the City Managers Amount Public Works Administration: Blue print machine 0 2,500 VCR camera 3,500 Streets: Storage Building 100,000 Loader mounted onow blower 91,500 Concrete repairs (sidewalks, curbs, gutters) 40,000 goal coat 6 chip repairs (Woodland. Mommsen, Old Town) 200,000 Repave Wildwood Drive 300,000 Angle blade for 966 Loader 10,000 parks and Recreation: 4,850 Riding mower Biros Replace ceiling 7,000 Replace carpets 11,000 Replace Light fixtures 6,000 Buildings: 13,700 Van Telescoping work platform 2,500 Total The construction related item@ in the street Dept. should be in capital project funds, if approved. U o ' Page 6 SCHEDULE of ADOPTION F Die budget should be adopted by 6-4-86, it should be introduced on 5-21-86. Therefore, budget worksessions should be completed by 5-12-86. This assumes that there will be no ordinances amending the code Oslory changes, range changes, uniform allowances, certification or shift pay, etc.) If any of these ordinances are necessary, they need to be introduced on 5-7-86 to allow enough time with the 30-day waiting period to be effective on 7-1-86. No such changes are in the proposed budget. L U "I U• r� � � ' M i G 9�� �+�� �p� t�+•.M}Li •mil [�a'1 i ' pa cm n l7 N S i � � �• � +� �WW�41 III' I+�PP►1���Ii �Q t! CC MMM«I.M MM M1• 1� o o �o i�$380 8�58 s(JPs NN•O• •�W �VN r . r • . . + . . . . . • • . r • r • • • Np ,p (m� p. pp. ppp m N m U OVW N OAvrO VAVW NVN NV�1J1 • • •yy�� pp • • •$$ • w • • • • r • • •..pp • y •�o v •g • Y • O �OOP .OVfJ AO41��� WUIWV� �D�V•v0•���•�+� P I A goal 11«•P PYI.00yl PA0•ACI fONNWp«oJVPM% p QI B .. � 8 M M 06 wm N � 1py • -NGNf y ++ NVI�i f~�f•OW �OLl1•N► �O C�tn�iJN���M V i •�1� �jy� NN1ww �11W(�,�� Liit V V(d IaTa 4Sa Hull Ina 0- COD !CUD ���� M Ora uLr • «NV ... OO 111G9W N�V1� 1r. NO • • • • • . . . • • • • • • . • . . r MBMO Tot Willies Je Brithton, Citr Manager IRONS Charles A. Brown, Finance Director DATE: April 11. 1986 eveizat Budget Review, General Fund Per your request, I have prepared the following review of significant revenue accounts, and an overall comparison of the 85-86 Budget to the 86-87 Budget. 85-86 86-87 Iner. Orisin-,all M r. Reeomm. (Doer.) Real Property Tax 8 411,4o0 492,0110 V —O 000 00 Personal Property Tax 68,50,00 8,000) 00 83500 ( Oil Property Tex Sales Tax 2,375,000 2,000,000 (375,000) state Revenue Sharing 678000 552,000 (126,000) Municipal Assistance 976:0001 846,000 (128,000) Fish Tax 200,000 150,000 ( 50,000) Interest 1_ 1_ 8�8.0002 1,031 (1r.r.5�61-125; Subtotal � 6..LL�.�� Total 86-87 Budget 9 6,482,051 Less Non -Revenue Sources: Appropriation of Fund Balances (637,726) Transfers from other funds (176 ) percent Reviewed (5,174,375 4 5,467,675)61 �,• What this means is that the above review covers 95X of General Fund revenues (those actually received from third parties). Therefore, it should provide a reliable indication of where we are heading. The only major revenue sources to increase were real and personal property taxes. The Borough cc-asseesed Kenai this year; otherwise, the increases would have been much smaller. In recent years, we have relied little on property taxes, with the vast majority of revenues coming from sales tax, interest, and the State. it would seem that the property tax will have to play a greater role in the future. Next, I'd like to compare the two budgets in total to show what the real expenditure change has been. 1965-86 Original Budget 8 6,664,301 Less interest to Airport 6 FRS (432,000) 1985-86 Budgeto restated to same 5,232,301 basis as 86-87 Budget 6) 1986-87 Mgr. Recomm. Budget Increase X increase . _. Page 2 U should be pointed out that insurance went up $270,000 from lent year's original budget (it was increased $200,000 in mid -year). That means that had insurance not risen, the General Fund would have actually had a $20,250 decrease. Major expenditure elements in the General Fund aret Personnel $ 4,000,000 622 insurance 390,000 62 Debt payments 254,006 42 utilities 214,500 32 increase in Capital tmprov. Reserve 350,000 52 All other 1.273.545 202 Total Expenditures So, 75X to 80X of the budget is pretty much fixed costs. tf sales taxes stay level, and if interest rates don't rieo substantially, and if the State funding situation doesn't improve, we will almost certainly have upward pressure on the mil rate in the near future, unless of course we start making deep expenditure cuts. 1 2 Restated to approximate 84-85 Actual- Changed budgeting method in 86-87. Restated. Changed accounting method in 86-07. v ,L Low J .d i Nm 201 Resat City Council FROMs Charles A. Brown$ Finance Director c'r% eMuwTs Amaded 1986-87 Budget (For 5-20-86 Moakeession) DATZI May 151 1986 Since the budget was presented to Council, there have been four budget work - sessions. Below, I have summarized the changes that have been made to the budget. I have also prepared a listing of pending items and items which were discussed without conclusions. Changes from Manama Column General Fund: Total per Manager Column $ 6,482,051 Raised Mill Rate .8 mill (0242,300) Ns PBRS reduction < 91,867> S.R.B./Municipal Assistance ($21,000) NB Streets - Machinery 6 Equipment < 1,500> Streets - Repair 6 Maintenance < 3,035> Building inspection - O/T < 2,252> Street Lights - Utilities < 101000> Street Lights - Repair b Maintenance < 20,000 Library - Professional Services (Janitorial) 3,000 Clerk - Professional Services (Secretary) 4,500 Beautification - Miscellaneous (Decorations) < 6,000 Recreation - Repair 6 Maintenance (Carpet) < 9,000> Parks - Improvements (Ballfield) < 29,000 Word Processors (Repair 6 Maintenance): Clerk < 1,200 Finance < 1,500> P 6 z < 2,000 Public Works Administration < 1,400 1,0861 < 1,400> Tranaferre from Airport (029,000) NE Amended OF budget The Appropriation of fund balance went from $812,726 to 0397,772, a reduction of $414,954, explained as follows: Total per Manager column $ 60492,051 Total per Council column .<.6.3.1,3,3977> Net reduction in Expenditures 16e0634 less items financed by Capital Improvements Reserve (ballfiold) < 25,000 Tex increase 242,300 increase in transfers from Airport 29 000 Y ,P , x L� a r a Page 2 Airport Terminal: Water and Bower: Total per Manager Column PERS reduction ($5.393) Water - Repair 6 Maintenance - fence ($20.000) Amended Water and Sewer budget Airport Land System: Total per Manager Column PERS reduction ($3,400) M 6 0 - Transfer for Fire Protection ($19,000) Land - Transfer for Legal ($10,000) Administrative - Word Processor: Repair 6 Maintenance (-$1,400) Machinery 6 Equipment (+$3,500) M 6 0- R 6 M Supplies (seeding) (+$3,000) Amended Airport budget Debt Service: Senior Citizens - Title III: Total per Manager Column PERS reduction Amended budget Senior Citizens - Borough: Total per Manager Column PERS reduction Amended budget Senior Citizens - Commun. Bvs.: Total per Manager column PERS reduction Amended budget Senior Citizens - Conior Employment: Senior Citizens - Day Care: Total per Manager Ccl=n PERS reduction Amended budget NE s No effect on budget total A No change $ 674,000 NE NE $ 878,500 NE NE NE NE NE HE 8 S No change $ 212,012 < 2 333> 0 $ 62,628 < 721> $ 9,610 < qq67> No change 8 98,223 <� 1 667> w- F Page 3 Federal Revenue SShha_rrina The Federal Revenue Sharing et that appears on Page 5 of my 4-9-86 budget memo has been amended as follows: FRB list in 4-9-86 memo 8 792,550 Parks 6 Recreation - Mower < 4.850 17.500, Computers for word processing (5 x $3,500) Library - Nowsbank equipment 7,500 Parks - balifield 25 000 O Amended FRS Total Other Discussion Items 1) Community School@ donation ($16,000). 2) Home Health Care donation. 3) Sepior Citizen Coordinator's assistant; change from 39 bra. per week @ PT-9 to 40 hrs. per week @ range 7. She is in the budget at PT-9 (39 hrs.), but also will be included in the classification study ae if full time to 4) determine pay range. Carpeting, painting, etc. at City Nall (no coat estimate). 5) Recreation - Repair 6 Maintenance: carpet @ $9,000. This was out from the budget; my notes indicate there was some discussion of inluding this in 6) Federal Revenue Sharing. Seeding park(s). Some discussion of using Federal Revenue Sharing. if Council or Administration believes that there are other items yet to be resolved, or that I have misunderstood a decision made in a worksession, please call me as soon as possible so that I can research the issue prior to the final workeession scheduled for 5-20-66. 1 The Finance Dept, has no basis for the $3,500 cost per machine. The Legal Dept. is expected to provide a better cost estimate- L4 t .. s: Owl / a. { .... 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