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Home My WebLink About1987-09-23 Council Packet - Special MeetingKenai City Council Special Council Meeting September 23, 1987 Administrative Job Descriptions SEPTEMBER 23, 1987 SPECIAL MEETING - KENAI CITY COUNCIL E AGENDA 1 - Roll Call 2 - Council Review of Administrative Job Descriptions WORK SESSION IMMEDIATELY FOLLOWING THE SPECIAL MEETING: To be discussed: 1 - Discussion of Grant Writer's Program 2 - Discussion of Matters Dealing with Chamber of Commerce and Video for City of Kenai s 'F . IIf t/ 7 I .. 1 Itltlt). r r CLERK'S REPORT TO COUNCIL - 1986-1987 I. THE PAST YEAR The microfilming system is operational. All permanent 4 records of the City Council and Clerk's office will be updated annually. This has eliminated two filing j cabinets and resulted in all Council and Clerk records being immediately accessible at all times. Duplicates of all film rolls are in the State archives in Juneau. I was asked to teach two classes at the last Clerk's seminar - one on pre -clearance for voting rights and one on microfilming of records. I utilized the services of a People Count representative for 2-1/2 months. I am continuing work on cross-referencing of minutes and resolutions. , I have a rough draft of an election handbook prepared, with procedural steps, samples, and Federal -state -Borough -City regulations. i I have been designated as census liaison for 1990 f census. II. ADDITIONAL RESPONSIBILITIES Comm/Comm responsibilities has become increasingly complex. The number of comm/comet has increased, duties of each have become more specific and are part of the Code. Recruitment, applications, follow-ups, expiration dates, renewals and general requirements are detailed. The increased responsibility of the legal department and the addition of an attorney in the department has resulted in the legal secretary being unable to assist the Clerk. Pre -clearance to the U.S. Attorney General Office will be required for at least ten years. III. REVIEW I have worked an average of 21 hours per month of overtime in the past year. My duties includes a._ ---Council-- - - - -Board of Adjustment - - — - - .. - -- -- - - - Preparation of agenda and packet L L.� Tape & shorthand of minutes Type minutes b. Elections - Supervise local elections - appoint judges, prepare ballots, public notice Recall & referendum National, State, Borough & City absentee _ voting Pre clearance to Federal Government c. Mayor & Council - Prepare budget - Correspondence Travel arrangements d. Comm/Comm (total 13) - Handle applications & appointments Letters of appreciation & renewal e. Files - Maintain - Ordinances, resolutions, minutes, packets, elections, Clerk/Council/Mayor reads proje recor f. Signature - _.. Co-sign ` Notary .. r Attest pros offs g. Licenses - Itinera Mobile Private Taxi h. Bidding - witness r... - Janet Whelan, CMC City Clerk DATED % September 23, 4 -r 1.{ M 1 ng files, Po,s, Clerk/Council/Mayor cts files, licenses, LID's, cemetery ds checks - ordinances, resolutions, lamations, Council action, oath of ce, bonds nt merchant food vendor investigator & record tiL 997 3 ILI JACK BROWN P.O. Box 159 Kenai. Ak 99611 (907) 283-4099 or 283-4504 PERSONEL DATA: I have been a resident of the state of Alaska for fifteen (15) years, 1965-1972 and 1979-present. I am married and have three children attending Kenai Peninsula schools. My wife and I have been foster parents for sixteen years and have provided a home for more than thirty teenagera. WORK EXPERIENCE: a,, 1982-Present Executive Director. People Count, Inc. Responsible for management of a corporation that " includes: Fiscal management, supervision of employ - sea, public relations, fund raising, classroom In- T structors, grant writing and program administration. 1979-1961 � Youth Administrator, Cook Inlet Native Association, Kenai Office. i Responsible for program administration, classroom j instructor, and grant writing for native and non- native youth programs. i I 1972-1979 Executive Director, Christina Sinatra Youth Center ..-. Palm Desert, California. .. Responsible for management of an organization that f includes: .Supervision of staff and facility use, host for a television show, fund raising, and devel- oping recreational activities for the community. f ,_. ...; EDUCATIONAL BACKGROUND: 1972 Graduate School Education California State University at Los Angeles . 1971 B.A. Degree - Education California State University at Los Angeles t i I �{ COMMUNITY SERVICE: " 1986-present Vice -President of North Peninsula Road Service Board p... �.: 1980-Present Vice -President and Board Member, Kenai Peninsula Community Care Center r l 1986-Present Vice -President and Board Member, Kenai Peninsula . '. Caucus �;f.. 1984-Present Kenai Lions Club 1986 President, North Peninsula Chamber of Commerce 1978-1979 Regional Commissioner, American Youth Soccer I :. ,. _ ... - - - Organization flf —y-----. - -_ - - ----- ;- - - -- --- -—1974-1979 -- - - -- - - - - -- President, Coachella - ValleyYouthAgencies - -- - . - " - - - - - i 1-- - - - -- ----------- f 1974-1979 Host for television program. )1 r •a i�::., .,'t 1. 'j ,.f 4 JACK BROWN RESUME - PAGE 2 TASK FORCES/COMMITTES: 1987 Government Affairs - North Peninsula Chamber of Commerce 1986 Niklaki Alternative Road Study Committee 1986 North Peninsula Chamber Capital Projects Committee 1986 Economic Development for North Peninsula Chamber 1985 JTPA Statewide Youth Employment Task Force 1985 Statewide Task Force for DOE to develop a Youth Com- petencies Pre -Employment Resource Guide 1983-1985 Sheltered Workshop Steering Committee REFERENCES: Shirely Harris, Field Representative Department of Community and Regional Affairs Division of Community Development 949 E. 36th Avenue, Suite 400 Anchorage, Alaska 99508 Senator Mike Szymanski P.O. Box V Juneau, Alaska 99611 Arthur McComsey Fire Control Systems, Inc. Drawer 4150 Kenai, Alaska 99611 Kate J. Lee Cook Inlet Region, Inc s 2525 "C" Street, Suite 500 Anchorage, Alaska 99509 Bonnie McCord, President Native Village of Tyonek. Tyonek, Alaska 99685 Jim Zawacki House of Representatives - P.O. Box V Juneau, Alaska 99811 R Billy A. McCann j Box 223 {! a: Kenai, Alaska 99611 'S; J F�MHH� I. Y k r The following is a summary of my grant writing experience/qualifications: " During the past eight years I have written in excess of sixty (60)grants Alaska. These grants provided funds for for organizations in South- central projects such set a Tribal Center; Sheltered workshop for the Handicapped; F A Historical Film; Employment and Training Programs fot Youth, Adults, Displaced Homemakers and Offenders, Older Workerso Handicapped, Single Parents, "Starring A Bdoiness In Alaska"; Youth Pre -employment Competencies Syatems: Conservational forYoentally RespiConetructioe tTreatmentgCenterothe uth Offenders, Projects;and Disabled;ion Trailsjects; etc. .- Suggested schedule for management fees; GRANT AMOUNT PERCENTAGE OF GRANT " 1. 0 - $ 100,000 10x 2. 100,000 - 200,000 7z j. ` 3. 200,000 - 500,000 5� 4. 500,000 and over 3Z All management fees are negotiable. 1 'i L- . 2 ~ 0 g § . � ' \ . . \ INS § § � � . � a ( Oil! 2 � s � I" P4 K I § ato � & � M � � ■ � � § I � a ■ MD m � QD % _ pi m ■ § % k q k o C-4 % � ■ � � � Ia k_ ■ « � � ■ v ■ ■ & � � ■ ■ � % ■ k� k Cob / 2 � $ ■ to � ■ � � � � % § ■ 4 q 9 k§ a s o B o a k � % till._ e � � ` & - § ■ ■ ■ § § CC. •N1':d DEJE:.C:7mrrr 9LCC.X GMM AP?L:CA .Cy! 1 C.-M S%M: 1. - DC J1 ONL': 2. AC—.CN ".' kM1 - DCSRA .--- a. Cate Aeceived a. Awarded b. By Whom _ b. Re;eCt C. Returned tar Crmples:on d. Other e. By Whom 3. LECAL APPt;=/REC*-?M1t 4. UrAy.Macs_Rvr:::i.:.: ��n =.- Kenai Peninsula Borough -North a. Name peninsula Ra�reat en sp...+Ce Authority given tot community Under b. Street/P.0.30x ,7 16 Title 29, Alaaka Statutes. , c• City NIkin41 - Alastra d. Bocougn �Canai PeninA��a e. Contact Person Karan Kaerar Authority given cmwity Wader City t. TWO _ a a •_ ordinance. g. Phone _776_ 80A S. COOPYRATM AP9LICArws +., I! this application reacesent3 a Joint Apglieation with two or moee of entities participating, list other pactiCipatasg ccaaanitiss communities cc entities N/A 6. CpRn CATMY ' J4. a. Capital Project- b. Planning Feasibility project 7. size of CMMity (tor Capital Projects) Large Q Sbell �. 8• Grant Period: 8tom a. project :a-e b. AsnoWnc OFun %IS/87�"" A'a Human Resource Center e. To 6 30/88 ' 9. CERT:PICAT:^MS COCt.. es =6t: App ic= To the best of my knowledge and belief, data in this application is true i and correct# that the document has been duly audocized by the governing body of the apgliCant, that the ccmm<usity is empowered by statute to ` perbcm else tWnrlow and pcovtde the services encongassed by the project . - F: propdsad, and that the applicant will comply with the attached assurances .... ._. it assistance is approved. i.: } Signature �_ MESIM TO Name (TY" oc Pcitst) Stan Thompson _ Signatutcm TWO Mayor S lnayoc of City vlanagec yl - Date 3 A Datf • i r: .. J 4} V1.. PRUPi)S[0 BUDGET A MA WIDGET SU.M."AIRY `i { L'.'::•1Z.tt.: t;;ia Page 111W �ri(,l ALL costa idunt:fit34 Vith tJUt P!'w'e':► CPa ,ol-on-. A ua:.T •eTtO of each categor';,/ '.D ;,J:.Ven 0? A. If you cu,c I'iflJrwkuhng to a up-wi f is H P, p l i.,ane: i"12' allo.J,Ibla Coat. . 1 I iTE LA Ponmrvn r unf;FT LUJt '.Hi4UURe AD611111STPATION ales and Salaries , 00 --- 833 __.wY- 162 02 Fringe Benefits '�3' .0�_ "o-SUDP es- 05 Postage 06 CommunicaEfons _ 400_� „r ....__. 200._-- .-- --"—i�99815 rintIn andReprodutro'— n 08 Other Direct Costs Acct. 09 Contractual l Serry ces indirect 10 Office Rent qu Tment 2`__raining —13 Services -- - - —14Ut3-701'AC NIAGES or x erience 117,000._.... _--- _ r Public Service Elm o�ment 7 SUB -TOTAL 0 BINGE BENEFITS 8 Work. Experience rlg- - - Public Service Emp oymen„t , 9 — 9 , 360 0 S SUB-TOT TRAINING 21 aces and Salaries 12 .728 ----- -- 22 Fringe Benefits 23- -Travel _ 24 _b3T Contracts 25 Instructional Materia "'"`—'d�0�b r.__._.. 26 Yuition 27 Other Costs Int Boo _ f 28 S i- TOT L 15,201 SC11V ICES 10 CLIENTS 9 Wages and 30 -31 Meals and LOdg 119 3Z Tr ans ortat on Ilan_,_a.3,5►ta,p,!-_.�_ - 33 u portive ervices _ r, _.rr.. -9.Q.Q..._ 3 Other Costs 8, 35 SUB-TOTAL13.636 TOTAL 167,19E GPM AMUCAM DVR ti�AOILlTATtON FACILPM 1 Grant 14nthoritys Legislative Intent Appropriation Grant Nnmbets LIA SS-2 .. r� 4 State of Alaska Dspactmeat of Z&Mtion - Division of Vocational Rehel+ilita DISQiIMLtATtC91 pADgIBITF�s People Count, inc. Nair of Facility agrees to comply with the regulations of Title VI of the Civil Rights Act Of 'No in the United States shall, on the ground of .. ;. 1964 which staters parson race, color, or national origin, be excluded f rom participation in, or be { ! denied the benefit of, or be albjected to discrimination under any program or activity receiving federal tinanaial assistanast' smd, with the regolatiau of 'No Title V of the FAbabititation Aft of 1973, as amended. which state thane handicapped individual-' in the United States... shall, otherwise qualified solely by reasons of his bundicsp, be excluded from the participation iW be denied the benefits of, of be nh "eatId to discrimination under any agras or is the of the ' activity receiving federal finanaiai assistance.' it policy Division of Vocational Rehabilitation, to Alaska Department of Education, equal educational and esployment opportunities, to provide services provide and benefits to all applicants and employees without regard to race, color, handicap, or veteran status in accordance with the laws 4 religion. arc, enforced by tins Department of Smith end ram Serviras/OCR and Om/DOe. This no Executive Order 11146 as amended. Tint VI of the 1904 includes Civil Rights Act, Title a of the pdsratian Aewnftent of 1972, Rsbsbilita on Civil, 60-20 i0- andicable. also Sections of dtbeit3.* 7Act re, appl 99A and984S o! Ha�alth Servcts ice Aft . � ^, ti ' �✓ � jaw.—�, lips Officer 4', Title t . .. ., iy�,j.,;�. - itsi�i:fai::..i.JaYkirNdfi-"'-• - `L. J • i T y� t tUttlAL A„1,1 A0064 Aamris - t. �op usMs+�a+ � ►+onca oP NDtnNr ron+oww (lue • O f#WPUCAf10I Ate» ® 00MMIM ow rJ►rNloryp Plo+ awn rr ..r a » Lem AAA F 110N CVM MM to M 1' CAM ASMaHM ASU MlO Ir - do " f1A1■ 1e .. {AaAL A/RJOAN1/11lCIP�IM1 • fAVl M MKI TIFICATIOM "U~ MGM • ANC Min■ Ron Johnson r aarND- Urn North Peninsula Recreation Service Area a a Aawro. ow P.O.-Box 7116 0•� �-,: Lg �� l 6 aas Nikiski •Cam" rl L SM Alaska a -- 99632 fl1.. C/s+Y "`�"" hQAfAdf ionavow Karen Kester A M*' - A4f776-9472 1. nns OF APPUCAMr a PnOJEW MIND 61e110 N M r4 Ar,• M PM" • ■ ■► 00016 1 M M yr OP A ( North Peninsula Perk improvements mom" - { • Awu or f�110JeCr uvAeT �Ah.�■ r.na w..r.r■►.■f North Peninsula Recreation Service Area Kenai Peninsula Borough - Alaska A tenMATlO fofwetll OPPeaNe oOee101111O; 1009000 IL P"OroseonlNo" is aallolleerloNALoaralareaPt A E e 79, 903.0Qe • APKIMM 01 a PMCNM Ol - 0 - AD A - 0 - AO A IMMI T WOW OAte rr 0ND.ul rr �• 1ROd[Cr � VURATM 79, 903.0% 1 is Aw■n on+an - 0 - As CAMIL r,. w.■► es , PV MAL AGUM 0 » T•■1 e 6 Ao �•POW" 460C'foaoaaaeo" National Park Service a ORMANIrATIM" IJW M a Pa e IL 83 South King Street, Suite 212 Seattle, Washington 98104 - ` ! • APPUCAW npiAT s � ■ � /uoe�eAlaV , eea al 10140 dw swam" IV IMP op"" to 411101 ND on ft MOWN •,IeoneM+N+1Maftew"GWAMw M b r■Mws ■ rxwM a atOYTM 0110:11 tplt PIIOCep ROII aMlVll a Na Momw a "N O7MID ev to lobe C 011 P110011Af�1 MAe N0f tteN � er � -I r! aa�n�Johnson, olIRAVA a MIN) NAM@ ANO TM Pres. of Board of Dir. of North Peninsula Recreation Serv. Area a 1A. AP row M" d r !• MMIMP 1. APr{feAnoN Inane » w. Aanw imm ' _ O • AWARM o s aEM ae+ n o PON AMVCWW a 4L 1119"Mm item LO:1tA1t $YeMiSf10N IVA� /1Nf TO at wnn011AwN a r�fw. a o0 0�. a Mft1 .00 • 3TArt � a LOCAL 00 L IMAL a AO { lNbO,.■lND�IH ORM . � 11tN IADIM iwr�wyr�wiry �■lMal. a•'.ranlR ■ •~■r.�wr tC3 rr ❑ M, J 1 �_ F ) �• e of `Alaska • n'b 'gaining PartDership Ar'- _� �.Orik } SUMMER Y UT '�NlP�OYMF.NT TRAININ Sub g a.ot gjgna, .,u Sheet OIV. OE �1.,. �.t. Q . .. 1. SUBGRANT NO. AM1109AG`-• Region V - 2. ISSUED AND ADMINISTERED BY: 3. SUBGRANTER. NAME AND ADDRESS: Dept. of Communitv 6 Re anal Affairs People Count Inc Division o Commun t Deve o ment Route >3ox I 4 E. 3 th Avenue suite 00 Kena Alaska _.I Anchorage, AK 99508 -._ 4. PROJECT DIRECTOR: Bonnie Stewart PHONE: 283-4099 S. GENERAL INTENT: This subgrant is awarded by the Department of community ana Regional Affairs, Division of Community Development to - - People Count, Inc..(Subgrantee) from Jobs Training Partnership Act Funds, in full cdance with the general and special provisions of this agreement. The sub cant consists of this sheet the detailed budget summar the s ec a an enera rov s ons an the assurances r, an cert ca ons. T e sub rant urt er cons fits o Attar men s A throe h C overnin financial and artici ant re ortin re u cements grievance rote urea an a criteria -as are attar a hereto and made a,.eart thereof. w. D COSTS: This is the announced allotment subject to the 6. ESTIMATED _. availability of Federal funds and does not constitute a State obligation. The total estimated cost to the Division of Community f Development of this subgrant activity is $86,161.32, to cover the period of JuneI_t 1985 to Aug, st-31, 1985. 7. OBLIGATION: Funds obligated by the Division of Community Development n order to procure the activities and services described within the subgrant total 86 161.32 , subject to all stipulated provisions and requirements for the period of performance Jun, 1� 1985 to August 31, 1985 S. APPROVED BY THE SUBGRANTEE: APPROVED BY THP, DIVISION OP E' C_0_ffMttNITY DEVELOPMENT •f S n Lure Da e S ature Date r` Jack Brown Lauren K. Bruce Type Name Type Name T Executive Director O erations Manager Title Title- '--------- - - -J`-- -- -Funding- Code:-2-1-25-2-775 - 447 993.55- - - 11590 4, L is a =qmcaum, the fcalowim certificate"I be executed by the soccetat, of at assistant N=Gtuy as the mcgetacy of cation named as FACILITY in the attached agreement, that the Kv- who signed said agcoomIRt, Oft bdU of the FAQ mra was of said 009ptaticm? that ot and in behalf Of said cotpogatton by said agseem*nt was duly signed f authority of its governing body, and is withiA the scope of its corporate (Corporate seal) (Sjg"=i) MMS WWWt the pasties have executedthis a9ceamto MM OF RAMS F7. - 10ycC. 0 Jack Brown Division Of Vocational (official Title) RdWbilitatiOn #mmt of Ibis aggeumt inn nnn_nn Kenai Work Program gropso ot Activity .44 $100,000.00 state Fug 0 --yedecal Furlds ew d A=OWt OdM& A pwpos of this 8090ment6 BudgetedfW& at* available for the period am Ka thy,Boone AW 1 �1 ::ute: No potnon of thu etant award may be used d:tectly of utduecdv for the benefit of a pepument of Edueaaon empkW% nor MW am pottson be urd ao munbum the DepeMMt of Eduutim tot Wrnanserrttve of Vm(msoael "RICee. Ref: AS 19.50.010. Conflict of Inte+ert. %M Rep. U 11.2. OWFAI 6M*rnena Cieantee People Count, Inc. Addms Rt. 1, Box 159 Kenai, AK 99611 Grant Award State of Alaska Department of Education P.O. Box F 801 W. 10th Street Juneau, Alaska 99811 Vocational Education: Starting Al Peagisra Business in Alaska Project No..� �19801 Amendment No. Tod Onset Amt. $45,000 Author Jack E. Brown, Director Revam ati" Pwiow Gant This PMM same went (+ or —I Oraat Ord pit ftrudft— July 1, 1986� June 30, 1987 Conditions: 1. This pm wad is (br mviea outlined its the puttedl eppikuioa tuponr to dse Office of Vauuma Edueeeioet Npum for Pt "W or muMBY speed espote wntfu► modiAtatia+ dated 46 i 2. Am dww to the tewl d wvwA budpt litre items or emteline must be mA"I WW m br da OAVB PWPM mwAW end the pum snd doemoud in afituti before implemn►aebe of the chow cabs plea 3. Reimbuamau tequew muse be subauead for proeaNty u lau Ott ueinp the DOB "Raotd ud Repots of Lroeel ixpend a=* fom na 16145-176.17a ud l7ib. TM form muse be ttpited br die wdtotmd opeseown w an Ale end► the pepeeemem of Ed mm- Rsimbuaemetso unit be maWa 4. Eaob nitabum m is tpwn more be ueompenied by vpmpftu r4moegve mat O& mom br Kawaw ueompWhrd &mq do mp=M penoL `'• :. J. A Ad sedreiorl WA%r Bndaf dtt&u SWnnWV more be see&W 1111111011 A beta bd pwmm is tnede L6. All p Uk 4tfbmremtt nspstdlnp due psopee ttutre aetmatdedpr die source d AM& j . w 7. This grant award is subject to all funding reductions by order of the Governor. LOC: 21300 UWA: 4.1.02.05 - - - i r soot Amwot Chatpd F'miw LMIM Code Link4 �22-500 nt:_tg_r,_nnai22An4g a2h.4on MIS-- So Rvan We Fos lwpmut Nodce. 09-147.17 OW tt16N r IJ 3 PROPOSAL UNDERSTANDING_OF_REQUEST-FOR-PROPOSAL. F It is understood that the City of Kenai wishes to commence a grantsmanship program to supplement general funds in the development of certain services and protects. It is further understood that the City does not wish to use general funds for the promotion or development of such grants. Three terms of the RFP must be clarified. These area 1. Qualified persons. The term is interpreted to mean an entity such ass an individual, an agency, or a business firm. As a business firm of qualified persons, Kenai Economic Development Enterprises (KEDE) is the proposer of this program. 2. Work Exclusively on grant applications. This term is interpreted to mean that KEDE would not be employed by the City in any other capacity. Certain grants, both federal and state, require that the grant management be done by the grantee. In such » cases it would be anticipated that KEDE would be a contracted service vendor. 3. Work on a fee basis. Many grants allow for a negotiated grantee overhead to be built into the grant. When this is the case there will be no problem --the fee could be built in. Many other grantors, however, will not permit the cost of -grant - development to be included in the grant. It would be in the best interest of the City, and KEDE, to apply for such grants if such address the priorities of the City. KEDE proposes that a "seed" fund be established from legitimate overhead revenues to compensate KEDE for agreed to charges against such grants. Additionally, inkindmatches by the City could be agreed to; such as office space, secretarial support, data gathering, supplies, telephone, related travel, or the like. SCHEDULE OF_MANAOEMENT FEES. } i As indicated by the statements above, it would be self defeating to establish a single percentage schedule for fees to develop grant proposals. A set fee would be extremely lucrative on large grant proposals but very non-profitable an many of the small grants available for certain of the City's priorities. (KEDE has no interest in being an eleemosynary business.) Also, there tends to be many bad feelings by participants when it appears the grant fees are too lucrative, or small, regardless of the benefits to both parties. Written agreements on fees prior to application would avoid any misunderstandings. Therefore, KEDE proposes a variable rate -"-of reimbursement_ .b-e negoti_ated._for .each._gr_ant_. _..._ _......... _ _ -. proposal determined for submittal not to exceed the maximum allowable_ overhead - cost -al lowed_ by the_ grantor, -or _f if teen percent, whichever is greater. For grantors not allowing an overhead fee for development, "seed" funds and inkind matching from the City would be negotiated to address the City's priorities and KEDE's fee requirements. j ' ,__-_ -- - -.•- - f.".--' ,a i:��l: _rk;�t-.". ti. ..FM�dGIi._S1i'4".t .4 i :L. -. -_-- L :tiT PROGRAM FOR SUCCESS. The enclosed Tlow chart (Appendi;. "A") demonstrates the maJar steps KEDE will fallaw to determine and devolop grant applications. Basically, the City Council will establish priorities to be addressed through the grantsmanship program. The commissions and committees established by the Council to address the priority areas will be advisory to KEDE. The advisory will be for concept design, project review, and recommendation to the Council. KEDE will be responsible to research and coordinate the search for funding sources. Ail grant proposals would be recommended to the Council through the appropriate City office. No grant proposal would be made without Council approval. In this way, all details of -the proposal would be worked out as to fee rates, management requirements, liability, and so forth. The grant writing program 1{ steps are cyclic and will be reviewed continually as the grant proposal development progresses. ;k The enclosed Grant Development Model (Appendix "B") indicates the major step by step activities in the selection of request for proposals for proposal development. Note that the authority for determination and approval rests with the City Council and City offices. The model is a road map and the more signs it has the easier it will be to follow. The activity flow chart and model do not determine needs, find resources, or write grants. These are proven tools, which, when placed in experienced hands, will result in successful funding. The principals of KEDE have extensive experience in developing grantsmanship programs, writing grants, and in getting projects funded through the political process. The principals have extensive contacts in local, Borough, State, and Federal agencies i and organizations. The qualifications of the principals are t listed under resumes. 1 I i i f Y . R • -� �i;..pit►iM.�+.YrJ$:C�'�71bw�tlY'sd t.i: ..... .. .. <. .t-:3:_U... �� '.. �•:.FiQF03l�i_ � Tn 1 THE-:- C I T`i OF " l TO_DEVELOP_A GRANT WRITING PROGRAM �. u M - . N u ►Ni 1u+ ►v°1• N •� Es •� a r4°a. > T a a Ct xi °a3 c4i w di m a _. f 1 w � rn u 13, fA ^r G ,:. - - - jl . _ . ,. a O. uH 00 w I 54 w � w O F• � A� N s, - - o a rn-• p.� Naw '' v a c+.w aoo ;ry �� W 10 "4 um j 17 taw �voiag arnx s � 1 V G q a M W Z N 0 O q ON •� M .7 41 I to s. q u d Qf . • i t•1 � .r� ci •1 y� M to Oki p+ 0p6� "4 W , o W pr :.0 CL C7 G gil- tj r q raj N t� 1 U1 1� H GRANT DEVELOPMENT MODEL 1 Chart -art APPENDIX "G" ... Group F'ormod2 Capability Priaritti /a l Development Cri teri a ;( Instituti nal Phralze Naministrativa to Base Bank Review _4 Technical Assistance Plan fors PR plan to =).. to Writers Scan parties _ L Include names timeline% Develop I mpl ement6 Resource --- Scan Files ?rom7 Permission Council 7a k - it _ PE; Yes conditions No 7c Met Yes passive active N Opportunity Recognized Pursue32 Consensus of9 Consensus af33 -;: All Parties Alls J3� No ;;it3tb-Nor l-►Conditions Y s Yes -op, Obtain RFP10 Strategy34 Developed Documentll Fe sibility3S -, Cover —Opportunity j - Sheet Concept36 l la - Note Enough Info? 36a on Cover VV No - Don't NO --Yes 36bYes (Pursue) oflecti2 of o 1:• -==- - --- ----- --,, - . .. -ompare -vsi tht - - - - -- -- -- - --- - R a. priorities -----b.-cr-iteria- --- -- -. c. probability - s d. level of effort to obtain e. Department comment n - . .. :fit .mti�ie.� , .,. , _..i1c.._i�lv'�5 •i.ac.., .t { j` Who Makes -,G61 14 Decision? 'o Go End15 No rYve s �—=-- ---- 1 16 Internal Contract Who's going to make sure it happens? 17 Assign Development L amospecstimeline Key ConceptsIS Sel ectod Team Writes 9 First Check;!0 -- 2-: weeks before deadline 211 1 22 ontent budget/Staffin 21a 1 22a Semifinal Document2: SecondCheck24 *Department Heads *Pro3ect Director *business Office M&Jor25 ti nor26 Revision Revision 4 Final Docum nt27 Prepared t N 1 B RESUME f or Lester T. VIERRA Address: 2805 Watergate Way Kenai, AK 99611 (907) 283-91 b8 Education: Doctor of Education, Educational Administration, --- -------------- _. - University of Idaho, Moscow, Idaho, 1973. ! Experience: 1981- Present, President of Kenai Peninsula Community College, Soldotna, Alaska. Developed, implemented, and now supervise a grants development program in t excess of one million dollars. Grant sources include Federal, State, and private funds --all requiring a - 't r different application, funding, and monitoring - " process. The Grant Development Model was in place } prior to the drop in State revenues. 1979-1981, Dean of Students, Clark College, Vancouver, j "t Washington. Assisted in establishing and implementing j a grants development program and foundation now worth 1• J in excess of ten million dollars. - 1973-1979, Vice President, Yakima Valley College, •_ s Yakima, Washington. Established, implemented, and ; i supervised a grants development office, foundation, and alumni program. The related programs now operate with assets in excess of fifteen million dollars. , _ 1973, as a doctoral candidate, researched, developed, and implemented a grant development and writing course for the University of Idaho, School of Education. The course is now a formal part of the `. education administration. f Experience has demonstrated that grantsmanship follows -- - - - the same process and requires the same skills whether -: i- making proposals to governmental agencies or private s foundations. Additionally, successful grant awards have been received from other than education agencies. Such as: Community Affairs, Commerce, Transportation, .... and Safety. r i Membership: t, anati City Ai-rporE Commission _.-.._ __ _ ' Kenai Chamber of Commerce Board, Economic Development - - - _ -Committee -Chair- - -- -- - -- --- - - ---- -- - - - F'enai Peninsula Borough Resource Development Commission National Council on Resource Development Soldotna Rotary Club iC x �4 - -- - R E S U M K FOR JAMES E. CARTER, SR. ADDRESS: Post Office Box 212 Kenai, Alaska 99611 (907) 283-9272 _ I EXPERIENCE: 1978 to Present: More or less semi -retired. Involved in a few__ business ventures since retiring. However# activities mainly consist of serving on committees and boards both local and state-wide as fits _ my experience and background.- Of most recent times involvement has been in a "think tank" atmosphere associated with resource development and --------..-------- - - --. the economic impact. 1972-1978: Executive Management, Alaska Region, Federal Aviation Administration. Administered a wide variety of programs involving a great number of people and millions of dollars of government funds in carrying out the mission of the FAA in Alaska. As in all large organi- zations, goals, objectives, short and long-range planning, justification. -- effective communications and presentations to key decisionplayers both In and outside of government were essential ingredients for a success- ful mission. (Other varied FAA management and operational experience .: 1946 - 1972.) 1959 - 1973: quasi -Military. Commander. Alaska Wing, Civil Air Patrol. Organized and administered through a resource of approxi- mately 1,000 volunteers including 225 pilot/aircraft in 27 communities f In an all -Alaska effective search and rescue effort. Because of the volunteer nature of the organization, funding and additional equip- ment was required and was obtained through an enthusiastic lobbying effort with State Department Heads, Governor, Legislature, Congressional offices and a number of Federal agencies. Facilities have been built, ` aircraft purchased, volunteers trained and the CAP in Alaska is the most versatile and responsive of all such organizations Country -wide. • MEMBERSHIP: Resource Development Committee, City of Kenai President, Kenai Chamber of Commerce - 1987 f Pioneers of Alaska - Kenai and Anchorage Igloos ►'' ":" National Association - Retired Federal Employees Elks Club t Quiet Birdmen k. V. � X L 7 MEMO TO: William J• Brighton, City Manager ' FROlI: Charles A. Brmn, Finance Director, 4 Q DATE: Juno 10, 19137 SUBJECT: Grant Writer i I have read the ad in today's Peninsula Clarion requesting proposals involved in this for a grant writer. I have not been asked to be do I want to be Involved. project, nor particularly - - However, I assume that at game time I will be asked to pay a grant and request reimbursement from the :triter for his/her services, granting Asgency. It is my belief that most granting agencies will not - pay for a grant writer's services (they will not pay -a finder's this belief, I don't understand the sentence in the fee"). Based upon ad that reads: „This is a non-paying position and the grant writer will - be expected to work on a fee basis, funding of which - should be a part of the management portion of the grant." It seems to me that the only way this grant writer will receive compensation from grant funds is for management (administration) of the grant project. Does this mean this non -employee will be administering a City project? or, conversely, does this mean City employees will not be administering such projects? .;: I'm sure you understand that_I will not simply issue a check to a successful grant writer, label it management fee, and hope for the - j best at audit time. i t ti cc: Janet Whelan, City Clerk L 1 f aW 9— I� 1 ------------------- CITY OF KENAI RBOgEST FOR PROPOSALS The City of Kent is w" proposals from qualified prom for the purpose of developino a grant writing program. Respondent should Include resume of past experience and exonpla Of tiMt gbisined, and a percentage son" of management fees clarpee for the development of grant. The responealy of the grant writer will be to work ex k* My l on the preparation of grant applications for the City of KO O. Thee 1 grant applications OW consist of, but not 1 s tinilted to, public and t _ I pnvateyaMsofomyudavel"forund^*WP ntofmueeume, . ilibrary, reoraation, tourism and puW wort. This to a rlonloft position and the Brent writer wW be expected to work on s fee Weis. i / ( funding of which should be a pus of the management portion of the grant. i l Propossls must be M Cfty NO, 210 FldMOo, Kona, AK 00011, no liter than Monday, June 29, 108T, 12.00 Noon. 4 ( JsnM Wheien City CM* PUSLISN:IH0.19.17.1/.24.46.1687 i 1 _: M Kenai Chandwr of Connneree Rox 497 Kenai, Alatika 91I611 (907) 283.7989 September 10, 1987 Honorable John Williams, Mayor CITY OF KEMAI 210 Fidalgo Street Kenai, Alaska 99611 Dear Mayor Williams: Please find enclosed a quote from Eagle Eye Visions, John Andrews, relative to a multi -image show produced on Kenai and the surrounding area. As you are aware, Mr. Andrews had participated in an earlier production for the Arctic Winter Games and he had been directed to further expand the show specifically for Kenai. In discussions with Mr. Andrews, I suggested that he make the production approximately 20 long which would enable the project to cover a great deal _- of Kenai for the purposes of promotion for both visitors and potential residents. If the City of Kenai is in agreement, it would be our intent to proceed with the request of a $4,000 grant from the Division of Tourism to match with $4►000 from the City of Kenai. The Chamber is very excited about the prospect of this project and can envision expansion of the project in future years, sales of videos and perhaps video s cameras situated in areas such as the Airport Terminal for all to see the y beauty and wonderment of Kenai. .� Please review the attached and if you should have any questions, please do not hesitate to contact me. Mr. Andrews is also readily available to respond 1 3 to your questions. Thank you for your consideration. k ; Sincerely, - Sue Carter - — - - --- -- Executive Director s� CC: Mr. Bill Brighton - - - - ----City Manager --- - - - - - r. . .. .,�f +.1i.9i1G...a.�. u.. ... _......e:nwi.,..i...,.. ..-...... � � .+... ., . o�.._,i'... .. ..al.,�.c�'r` .Lz.::�i,r:.rerh : '...•, �2+� . 0 �i q E �1 F L -1 L. F WW% -00. x EAGLE EYE VIS10 PNOTOORAPNY AND MULTI -IMAGE SLIDEISOUND PRESENTATIONS MAY :3 `l Mr. WIm. J. Brighton City Manager City of Kenai 3 56?§p' I:IN 4t.,i7 BE- 02 IM CITY ADMIN. CITY OF KENAI P.Q Box 4550 Kenos. Alaska 99811 Dear Mr. Brighton: I received your letter with the list of suggested pictures for the slide show to promote the livable qualities of the city of Kenai. I apologize for not responding sooner. but I can assure you that I have already begun collecting photos for this project. My plans for the summer Include spending a lot of time around this area recording the activities which are the drawing cards for this community. 1 appreciate having your list to check from so as'not to leave out anything which might fit Into the -..overall picture. I would anticipate that the final show may be .completed and In your hands by October. Before then. I will ,make an appointment tin August) to show you what has been .;vollected to date and to begin roughing out a script that will accompany the visuals. At that time. I will also present you with a list of expenses and what the final cost will probably be. I would anticipate that the expenses should be under s3000 as I had Indicated before. I would like to get an overhead view of the city and surrounding area on a nice sunny day after everything preens up. Who should I contact to arrange for a short plane ride? Also, would you.11ke some historical elides of Kenai to be Included... if so, please direct me to possible sources for those photos. I have the capability of repro- ducing photos Into slides. I am excited about this project and will endeavor to make the finished product a dynamic piece that speaks wel l of- this attractive community.--..-.....___._-- Sincerely, ' ;44f } 4 . . . '� '+,;a. - • i. � q , r • .:.y •LM•..�� . K i, -Q: �� i.t *: .y.� /1.Yti•!Cv.h°•�.��f!yj�LfJ•r�.�L� � �� ' . .. _ . � 4 j ;.1'+' • � ��'•-y��. ''L,�p., • '' . .*b � ��1 1' ., dr. . .y •rJ,••jy('+=.Lai:L_LLt�f�fQ+ti1QZIL.�N'14�• Ri/�hi�.i7Rti::�- 0