HomeMy WebLinkAbout1987-05-04 Council Packet - Budget Work SessionKenai City Council
Work Session
May 4, 1987
Budget
Proposed Adjustments to 1987-88 Budget
Genera] rued
Increase in sales tax
increase in interest revenue
Decrease in state revenue sharing
'Increase in revenue (net)
, o
Increase in Economic Development (Transp.)
Increase in Non -Dept. (Brochure)
Increase in Library (Books)
-.
Increase in Legislative (Lobbyist)
Increase in Legal (Salaries i Benefits)
Decrease in Legal (Professional Services)
increase in Streets (Dust Control)
.
Increase in Streets (Gravel d Rise.)
Increase in Streets (Sealcoat/Overlay)
Increase in street Lights (Repair i Naint.)
Increase in Expenses (Net)
Net change (1) - (2)
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Approp. of Fund Balance, as proposed
Effect of above adjustments
Effect of mill rate change to 2.7
New epprop. of fund balance
BOB Ina Fa ility
Increase in Transportation
Decrease in Salaries and Benefits
Increase in Contingency
_
Net change
Airgort Rerminal
Decrease Interest Revenue
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increase Communications
-- - --- — - - _ `
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Beers so- Interest Expense -
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Decrease Contingency
Net change- -
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5-4-87
$100,000
67,125
t 50,020>
117.125 (1)
3,000
6,000
5,000
24,000
5,870
t 5,000)
33,000
10,000
94,000
20.870 20(2)
(S $3,745)
$666,654
83,745
<60,000)
9690.399
$ 3,000
t 3,983)
983
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is 8.000> E
700
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< 1.575
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Increase Interest Revenue 8 14.g00
Increase Admin.# Transportation - $ 8,000
Increase Maio, Contingency S 14�50�0
Net change _ -- -�
1984/ji-lebt Ogglice EMM
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New fund at $404,577.
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CITY OF KENAI
'Vd Cap" 4 4"„
210 FIDAL00 KENAI, AL"" M11
- _ TELEPHONE 2W • 168E
HaMORANM
TO: Keith Rornelis, Public Works Director
FROM: Jack LaShot, City Engineer
7 DATE: April 30, 1987
SUBJECT: FIVE YEAR STREET MAINTENANCE PROGRAM
Attached is a rough sample five year street maintenance program
to address needed maintenance outside of the Capital Improvement
Program. Also, the utility system is not included and should be
considered for a similar scheme. Some explanation of each
segment is as follows:
DUST CONTROL
After applying CSS1 as a dust retardant last year, an estimate of
$3,300 per mile of road appears to be appropriate. Due to the
nature of the method of dust control, we must reapply the CSS1
over the same areas as last year until the road surface achieves
the bonding needed. After several applications, a smaller
percentage of CSS1 to water can be applied and at longer f
intervals. The five year program assumes ten miles will be done
f. each year. More miles can be covered as we reapply in lesser
quantities and complete all gravel roads at least once. About 85
miles within the City are gravel, half of which are particularly i
important. i
GRAVEL & MISC.
This is to purchase gravel and miscellaneous items for City crews
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to repair gravel streets, place needed drainage structures, and
related work. Each summer our crews work on certain streets not
slated for a capital improvement project. Later this summer,
`t Boat Launch Road mould be a good one to work on, especially since
a new facility is being completed and the first portion of the t
road -is falling apart. _
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SEAL COATS. CHUt S•ML -
OVERLAYS -There are several paved streets in town that were constructed
from 1964 through 1968. As 20 years is usually considered the
useful life of asphalt, some work is needed to extend the life of
these streets before major reconstruction is needed. The oldest
streets are shown first. The dollar outlay per year appears to
stop after a few years, however, at this point it would be
necessary to consider more permanent reconstruction through the
capital improvement program. Also, streets paved in the 70's
would have to be looked at.
CONCRETE REPAIR)
A -large amount of curb and sidewalk repairs are now needed. If a
iar a size project were completed the first year, smaller
con�racts could °be let in years following to coincide with
expenditures elsewhere.
The totals appear to decrease, but this is deceiving due to the
amount of needed repairs now, the number of streets paved during
--- the mid sixties which creates a cycle affect and the costs
transferred to the capital improvement program as maintenance
type work can no longer extend the street life.
Note that Wildwood Drive is not included in this program as I
t feel it has reached the point of needing major cork. A major
consideration is the sewer line serving Wildwood constructed in
1954 and adjacent sewer and water services needed. 2 would also
recommend a storm drain to Redoubt. An estimate prepared in 1985
is attached.
I have also prepared a street inventory showing the general
condition and status of each street or subdivision in the City.
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i Attachment
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MEMORANDUM
TO: Keith Kornelia, Public Works Director
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FROM: Jack LaShot, City Engineer
DATE: October 23, 1985
SUBJECT: CAPITAL IMPROVEMENT PROJECTS.^
Wildwood Drive Reconstruct
o City Limits)
Street reconstruct and widen
(no curb or gutter)
2340 LF 0 $100/LF
$234,000
Sewer reconstruct (30 years old)
$1610000
2300 LF 0 $70/LF
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Sewer and Water Services
36 Sets 0 $1,800/Set
$ 64,800
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$459 0800
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Engineering, Inspection, Management,
Surveying - 20%
$ 91,960
Contingency - 10%
$ 45,980
$597, 740
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ADDITIONS
Curb & Gutter
2340 LF 0 $30/LF
$ 70,20O
Storm Drainage Line
2400 LF 0 $30/LF
$ 72,000
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$142,200
Engineering, Inspection, Management,
Surveying - 20b
$ 280440
Contingency - 10%
3 14,200
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IMO TO: Kenai City Council
FROM: Charles A. Brown, Finance Director RQ
DATE: April 30, 1967
SUBJECT: Federal Revenue Sharing (FRa)
You have asked that I provide you information on FRS for the April 30,
1987 budget worksossion. FRS requests from the various departments
were to be submitted to Finance by February 18, 1987, along
with their
.
operating budgets. Through today's date,'I have received the
following requests:
- -- - -}
General Fund:
Finance - replace accounting computer system
$ 90,000
Fort Kenay - replace overhead lights
950
Legal - portable personal computer
5,000
{
Streets - mobile radio and portable radio
3,000
Streets - broom for loader to sweep sidewalks
8,500
Streets - repair warm storage #1
15,000
Streets - repair curbs, gutters and sidewalks
40,000
Parks - combo -plane and attachment
2,700
Recreation - replace tiles in men's dressing room,
correct floor
2,200
4
Water and Sewer:
Water - Security fence around water tank and pump house
35,000
Water - finish insulation repairs on 3,000,000 gal. tank
25,000
Sewer - large sewer lift station pump and accessories
10,000
Total Requests
S 23�7.3�500
Available money in the FRS Fund is comprised of two layers:
To be spent or appropriated by 9-30-87
$ 441,031
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To be spent or appropriated by 9-3Q-88
S9
280,950
721,981
` /,� pC 0.`i'Vr Sri c V K}q-Y c►n -V
In addition to the $441,031 above, any unencumbered appropriations
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that lapse at 6-30-87 also need to be spent or appropriated by
9-30-87. At this point, there are $66,039 of unencumbered
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appropriations in the FRS fund, as follows:
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Banners
$ 6, 000 {
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Balance of Senior Center carpet
11,366 1
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City Hall carpet
16,500
City Hall painting
22,000
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Balance of fire ceiling, carpet, lights
1,401
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Library Newsbank equipment
7,500
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Recreation Center security
1,923
--other_ - -
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Total unencumbered appropriations
s 6
Therefore, the City must spend or appropriate by 9-30-87,
$441,031,
plus the portion of the above $68,039 for which purchase orders are
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not approved by 6-30-87.
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HMO TO: William J. Brighton, City Manager
FRODlt Charles A. Brown, 8inance Director d q Q
DATE: April 29, 1981
S!(tIJP,CT: FRS Request - Finance Computor System
I have requested $90,000 from Federal Revenue Sharing funds to purchase
a complete computerized accounting system for the Finance Department.
In round numbers, this request is comprised of $47,000 for hardware,
$25,000 for application software, $10,000 for training, and $8,000 for
other items like product support, new forms, maintenance, etc.
I have compared, in general terms, the products offered by two major
computer vendors. In both cases, we are talking about the equipment
from a computer manufacturer, and the software from a specialized
software developer, tailored for our governmental operations. I
envision most of the application software being developed (tailored)
right here in Kenai to our specifications. Most of the training would
also be right here in Kenai. Application software would include general
ledger, payroll, special assessments, general fixed assets, and utility
billing.
Some people may suggest that networking micro -computers together is a
method of satisfactorily updating our system at less cost. This is not
true. It would be a major step backward to replace our mini -computer
with micros. The speed, performance, and application processing would
not be sufficient with micros, no matter the power they might have.
(I've been told this by micro -computer vendors who do not sell mini-
computers; they have no reason to lie.) Also, the application software
for governments for micro -systems is, as far as I can determine,
unavailable.
The present system should be replaced because:
1) The aystem is technologically obsolete. The City purchased the
system in 1981, and it has basically remained the same since that
time. The software, including both the operating system and
applications programs, is no longer supported by the vendor;
enhancements, updates, and most support are not available.
2) While the application programs were some of the best available
six years ago, they fail to perform as desired in some respects.
New programs, especially in the general accounting and payroll
area, are now available that are superior. The current system
requires duplication of work in many areas; it cannot process
some types of transactions.
3) The accounting system should be consolidated. Right now, special
assessments are processed on another computer, via programs that
I have written. General fixed assets are processed on the main
computer -with -a program that I wrote -that is -barely -satisfactory•-.
4) -we're-running-out of -disk -space. -The hard disk space on the
current system is 80 megabytes. To buy another one, assuming we
could find one since they are no longer manufactured, would cost
about $20,000.
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5)
Maintenance costs go up oach yoar. Below in a rocap of, annual
costs in recent years:
Hardware Software Annual
Maintenance License Total
1985 $ 9,186 $ 1,278, $ 10,464
1986 9,687 1,276 10,965
1987 10,323 1,328 11,651
In 1987, we dropped the maintenance on displays, keyboards, and
the printer to bring hardware maintenance down from $10,323 to
$5,760. Projected maintenance costs are about $2,500 per year on
the new system (zero software license costs).
6)
The new system would use less power (110 vs 220), generate less
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heat, create less noise, and would be much smaller. The heat
generated by the current system frequently raises the temperature
in the Finance Dept. to +85 . It is so noisy, that the two
employees nearest the disk drive have a difficult time hearing
casual conversation and telephone calls.
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FIDf;r" RF'VENiIE SH VMG i2ifiaUi;ST-----1Y71ri' KMY
.Justification for Upgrade af_lightin�_in the Ft. Ken ay Facility
Lighting at Ft. Kenay harp been a probl.en► for the participants at the
"Forget -Me -Not" Senior. Care Center due to poor illumination throughout
the room and the high glare of the present lighting system. i
We would like- to have the system upgraded with u VITA light system.
VITA lights would provide higher illumination throughput the room and
decrease glare. VITA lights have a180 shown to benefit persona with
some or all of the following problems: anxiety, lethargy, excessive
sleep, feelings of failure. Participants at the Day Care Center are
frail elderly, some victume, of Alzheimers Disease allexperience
these symptoms.
In the recommended standards and guidlines for Adult Day Care Centers,
developed by the National Institute on Adult Day Cate and the National
Council on Aging, it states: "Illumination levels in all areas shall be
adequate and careful attention shall be given to avoiding glare, in
order to compensate for visual losses experienced by many older adults.
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CITY OF KENAI
t0d (%fdW 4 44w"Pf
210FIDALOO KENAI.ALUKA Mii
TELEPHON8263-7635
MEMORANDUM
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TO: Charles A. Brown, Finance Director
City of Kenai
FR Rogers, City Attorney
0
ity of Kenai
:9:
DA April 29, 1987
RE: Legal Department Federal Revenue Sharing Request
This memorandum is in response to your memorandum of April 28,
1987, requesting justification for Federal Revenue Sharing
Requests.
The sale request for Federal Revenue Sharing purchase by the
Legal Department is for one portable personal computer. To date,
the Legal Assistant has donated his computer on a part-time basis
for use in his office and the City Attorney purchased and
maintains on a full-time basis, his personal computer for use in
his office. Unfortunately, the City Attorney's computer is not
compatible with any of the city computers since it is a CP/M
system. The Assistant's computer is only partially useful
because of a memory deficiency. Furthermore, neither of the two
personally -awned computers being utilized in the City offices
work sufficiently well for legal research, nor do their owners
feel it appropriate to expend personal funds to upgrade their
personal computers for City work, nor do they feel it would be
appropriate for the City to spend money to upgrade their
computers to do City work.
it is anticipated that a new portable personal computer would be
shared between the City Attorney and the Legal Assistant and
could be transported between their adjacent offices. Such a
computer would be both utilized f or word processing, as well as
legal research, which would not only save the time of
--on-line
66 library, but would allow us to
manual research in the court house
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access voluminous material not available in the small court house
library. The library is woefully inadequate as a law library
anyway, and a computer would increase the quality of our briefing
and legal memorandums in the numerous cases with which the City
is involved.
It is not anticipated that a new printer would be needed, since
we would be able to utilize the Legal Department's present
printer. With a computer which is compatible with the
secretary's machine, it would be possible for the Legal Assistant
or City Attorney to load a disk and give it to the secretary for
a print out on her printer.
It is also anticipated that the requested -computer would be
utilized on-line to access the Legislative Information office in
Soldotna and/or Juneau to ascertain committee meeting schedules
of the legislature, current status on specific bills of interest
to the City, as well as Attorney General's opinions and other
information that is available only through the State computer
network.
While the secretary's computer has the capability of doing all of
the above, it is impractical to attempt to utilize her machine
for the above, since it would entail usurping her entire work
station. Taking her machine out of production during the working
day would increase her work load over a shorter period of time.
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CITY OF KENAI
210►IDAM KIINAI,ALAOKA ON11
-" TELEPHONE 2N- 7US
Parks & Recreation Request for Federal Revenue Sharing Funds
1. $2,700.00 - Combo -Plane and attachment.
This is a tool that will attach to our small -tractor to be
used for leveling and preparing ground for seeding. It will
also be very helpful in preparing the infields for baseball
games.
2. $2,200.00 = Replacement of floor tiles in the shower of the
gymnasium men's dressing room. There are loose tiles now and we
are not using this dressing room. This problem has been created by
low -spots in the floor and the type of adhesive used to install the
tile. We have tried patching but it looks to be an on -going thing
so replacement would be the best solution.
Could this be appropriated from present funds so that we
could resume using this shower room. Public use of this
shower becomes much heavier at this time of year.
a]
CITY OF KENAI
4 4"Apf
210 FIDAL00 KENAI, ALAOKA /M/1
TELEPHONE R037 • M5
NOTICE OF WORK SESSION
AMENDER
The Budget Work Session originally scheduled for Wednesday,
April 29, 1987 has been changed to:
Thursday, April 30, 1987 at 7:00 PM
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4-30-87
Proposed Adjustments to 1987-88 Budget
General Fund:
a 100,000
(A) Increase in sales tax
67,125
Increase in Interest Revenue
<50.000>
Decrease in State Revenue Sharing
117,125 (1)
Increase in Revenue (Net)
Increase in Economic Development (Transportation)
5,000
Increase in Non -Departmental (Brochure)
6,000
Increase in Library (Books)
5,000
Increase in Legislative (Lobbyist)
24,000
Increase in Expenses
_ 40,000 (2)
Net change (1) - (2)
$ 7 7,125
(B) other item discussed, changing mill rate back
to 2.7 (Prom 2.5 proposed)
1 6 0,0100
(C) Appropriation of Fund Balance, as proposed
$ 666,654
If only paragraph (A) changes are made
<77,125>
If also paragraph (B) change is made
<60.000
New Appropriation of Fund Balance
9 52 9,529
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CITY OF KENAI
%Od 6;apd4d 4 4"
210FICAM KENAI, 4LASKA $91111
TILEPHONEIMS - MG
MEMORANDUM
TO: Tim Rogers, City Attorney
City of Kenai
FROM: Carol L. Press, Legal SecretarVA 40J
City of Kenai
DATE: April 30, 1987
RE: Use of Professional Services Budget Funds
As you requested, below please find a break -down of Legal
Department expenditures for Professional Services as of April 6,
1987.
LftLanels Surveying:
Surveying - Lowry 260.00
Alaska Title Guaranty:
Recording Fee.- Lowry 15.00
Sale Guaranty Lowry 1,357.00
Recording Fees Lowry 60.00
Litigation Report - Cunningham Park 150.00
Litigation Report - Tyler 150.00
Trustee Sale Guaranty - Lowry 919.00
Litigation Report - Linderman Property 200.00
Termination of Sale Recording Fee - Lowry 15.00
AA I.AU4140- a& nv* - wn—na Walker 150.00
ft
to
_
Limited Liability Report Foster RV Park 150.00
$3,316.00
JA
Process Service:
Service - Munsterman 26.00
Service - Sherryn Dean 27.50
Service - Alaska Bussell 94.00
Service - Third Party - Wince-Corthell 26.00
Service - Posting - Quandt 78.00
$2,515-00
Contract Lecal Services:
City v. Seair (bankruptcy) 2.66
City v. Aamcc (bankruptcy) 34.75
City v. AAI (bankruptcy) 373.95
City v. Katmai Pines (bankruptcy) 213.64
ro4*. " T%zl (bankruptcy) 2,131.75
City v. Pen. Savings & Loan (bankruptcy) 28.00
City V. Yamamoto 500.00
Miscellaneous 245.2,2-
$3,529.97
Courier Services:
City v. Pon. Savings & Loan (bankruptcy) $ 30.00
City v. Ferguson 30.00
$ 60.00
Other Comput f,'ha
westlaw (research for various cases) $ 95.41
99.776.38
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Suggested By: City Attorney
CITY OF KENAI
RESOLUTION 87-9
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THAT
THE FOLLOWING TRANSFERS OF MONIES BE MADE IN THE 1986-87 GENERAL
FUND BUDGET.
From:
Other - Contingency $4,000
To:
Legal - Professional Services $4,000
This transfer provides additional money for legal consulting
charges. The account was reduced earlier in the fiscal year by
transfers to the salary account.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that fourth
day of March, 1987.
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JOHN J WILLIAMS, MAYOR
ATTEST:
Jan Whelan, City Clerk
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Approved by Finance: ro
(2/26/87)
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MW TO: Kenai City Council
FROM: Charles A. Brown, Finance Director e,.qo h
DATE: March 6. 1987
(
SUBJRCT: Schedule of Budget Adoption
The annual budget and tax levy must be adopted by June 10, 1987. The last
regular Council Meeting prior to the June 10 deadline is June 3rd. Unless
Council desires a Special Council Meeting, June 3rd is_Qur effective time limit
for budget adoption. other legislative matters need Council attention as well;
these are included below. This is a working schedule to help you decide when
you might want to conduct budget worksessions.
3-19-87 -- 5-13-87 Council Worksessions
5-6-87 Intro. Ordin. on anniversary dates (personnel code)
5-6-87 Intro. Ordin. on Police Trainee position (personnel code)
5-20-87 Adopt Ordin. on anniversary dates (personnel code)
5-20-87 Adopt Ordin. on Police Trainee position (personnel code)
5-20-87 Intro. Ordin. on Budget
+; 5-20-87 Resolutions on lease rates (Airport Land and Terminal)
5-20-87 Resolution on dock rates (Boating Facility)
6-3-87 Adopt Ordinance on Budget
6-3-87 Resolution on mill rate
6-3-87 Motion to set Clerk's salary
Other business relates to the Boating Facility that must come before Council to
be effective for June, 1987 activity:
Y1,
4-1-87 intro. Ordin. on new positions and pay (Boating Facility)
'. 4-15-87 Adopt Ordin. on new positions and pay ((effective 5-15-87)
T 5-6-87 Intro. Ordin. for June budget (Boating Facility)
5-20-87 Adopt Ordin. for June budget (Boating Facility)
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