HomeMy WebLinkAbout1988-04-18 Council Packet - Budget Work SessionKenai City Council
Work Session
April 18, 1988
Budget
Budget
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April 18, 1988
TO: Senator Paul Fischer
Representative Mike Navarre
Representative C.B. Swackhammer
Dear - - -
As we begin heading towards the final days of the
legislative session, the City Council has directed me to
reiterate our concerns regarding capital funding and other ~'
items of both a financial and legislative nature. i :.
therefore am taking this opportunity to advise you of the
City's position and the City Council's wishes regarding
these items.
Our number one priority still involves funding of road
improvements within the City. We are still $1-1/2 Million
short of our goal for construction of those absolutely -
necessary roads. This item should be foremost in your minds
as capital improvements are discussed. The following items
then fall into priority position of their own, not
necessarily in the order in which they are presented. We
are most interested in seeing Municipal Assistance and
Revenue Sharing funded at 1986 level, as this will alleviate
some of the burdensome problems of running day to day
government. other items that will need your continuous i
attention are as follows:
a. Reapportionment of ADEC grant #46540 from Thompson r
Park water & sewer to Kenai drinking water improvement.
b. Finalization of the amendment to the existing fish
tax legislation, allowing municipalities to participate
in a 50/50 grant program to a maximum of $750,000 per
year per grant.
c, Funding of the $500,000 request for the development
of the fire training grounds in conjunction with
University of Alaska.
d. Funding of the congregate housing facility in the
City of Kenai to be utilized as a senior citizens
congregate housing center for the entire Kenai Borough. I
e. Any assistance from any residual funds in any amount (.
-- - _ -- -- - - --that -may -be -granted --to --us -for -use_ by -the �icentennial_
- - - ---L.--------.-------------------------
Commission in support of our 200th anniversary project,
soon to become a major priority within the City of
Kenai.
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you will note that some of these items, such as Municipal
Revenue Sharing are State-wide or area -wide
Assistance and
issues, others are in conjunction with other agencies of the
-
State, and some apply directly to the City of Kenai.
i;
i cannot emphasize strongly enough that each and every one
----47
of these items greatly affect the economic well being and
the potential for further and future economic development
within the City of Kenai and indeed the entire Kenai
-. I
Borough.
-..._.
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please act on our behalf in your capacity as our
representatives to help us with these matters in every way
,
- —:
possible.
--- -
— - --
Sincerely yours
-- --
- - = - =.-
John J. Williams
Mayor
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(signatures of Mayor and Council)
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PERIODICALS
BOOKS IN PRINT $450.00
LITERATURE CRITICISM 20TH CENTURY 92.00
CRITICAL SURVEY OF LONG FICTION 85.00
ALMANAC 10.00
GUINNESS 15.00
ULRICHS PERIODICAL DIRECTORY 151.93
CURRENT BIOGRAPHY 75.00
NINETEENTH CENTURY LITERATURE CRITICISM 92.00
CLASSICAL LITERATURE CRITICISM 80.00
ENCYCLOPEDIA OF ASSOCIATIONS 150.00
SHORT STORY CRITICISM 70.00
THOMAS REGISTER 150.00
ACRONYMS, INITIALISMS, ABREVIATIONS DICT. 190.00
PSEUDONYMS AND NICKNAMES DICTIONARY 325.00
VIDEO SOURCEBOOK 149.00
PASSENGER AND IMMIGRATION LIST SUPPLEMENT 132.00
CONTEMPORARY LITERATURE CRITICISM 92.00
SMALL BUSINESS SOURCEBOOK SUPPLEMENT 80.00
MUSEUMS DIRECTORY
WORLDWIDE CHAMBER OF COMMERCE DIRECTORY
CONSUMERS INFORMATION DIRECTORY 295.00
DIRECTORY OF MEDICAL SPECIALISTS
BUSINESS ORGANIZATIONS DIRECTORY 350.00
CHILTONS AUTOMOBILE REPAIR
CHILTONS FOREIGN CAR REPAIR
CHILTONS TRUCK AND VAN REPAIR
SHORT STORY INDEX
POETRY INDEX
PLAY INDEX
COLLEGE CATALOGS (PETERSONS) 300.00
VOCATIONAL SCHOOL CATALOG 95.00
SUMMER CAMPS 25.00
COMPUTER SUPPLY SOURCEBOOK
PC -SIG LIBRARY
MOTOR MANUALS (3 TITLES)
IN ADDITION TO THOSE MATERIALS OFTEN CLASSED BY THE LAYMAN AS PERIODICALS,
AND THE MICROFICHE BACKUP OF A VERY FEW STANDARD TITLES. (MICROFILM ONLY $550.00)
MANY OF OUR COMMON PERIODICALS (MAGAZINES) ARE DONATED AS ARE SOME OF THE
NEWSPAPERS.
• CITY OF KENAI
%Od eals" 4 4"„
I _ Ml10 PI== KM W ALASKA 9M11
- TRLVMONIM-MI
NOTICE OF BUDGET WORK SESSION
The Kenai City Council will be holding a Budget Work Session on Monday,
April 18, 1988 at G:00 P.K. in the Council Chambers. A light dinner
will be served. To be discussed:
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FY1988/89 Budget
The public is encouraged to attend and participate.
DATED: April 14, 1988
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CITY OF KE AID` i
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�tOFIDALAO KENA�,ALASKA H�11 I
TEMN0141203.75N
Representative C.E. Swackhammer
Alaska State Legislature
P.O. Sox V (MS 3100)
Juneau, AK 99811
Transmitted by: PAX 586-9548
Subject: ADEC Grant #46540
Thompson Park Water A Bower
Dear Representative Swackhammer,
Kenai City Manager, William J. Brighton, and Kenai Mayor, John
Williams, asked that I write to you requesting your help in
persuading the Legislature to reallocate our ADEC Grant #46540
1M a Sewer Interceptor Main Line and Lift Station to Thompson
Park Sg Kenai Drinking Water Improvements. A copy of this grant
is enclosed.
The City of Kenai's Municipal drinking water has a brown color
and odor. If we were successful in getting these funds
reallocated, the money would be used to clean up our drinking
water, This may include engineering studies, design,
construction, building, equipment and contingencies.
Most or all of the administration and inspection would be done by
City staff at no cost to the project. The City also has access
to two multi -media filter beds (donated by an oil company) that
• might also be of use by this project at no cost to the project.
The engineering study will reveal the best method to correct our
color and odor problem, be it filter- beds, mixing chambers,
flocculators, carbon filter beds, chemical feed system, super -
chlorination and dechlorination, clarifier/separator, ozone
treatment, etc... Work in our underground pump house, including
chlorine injection, instrumentation, valve and piping
improvements are also needed.
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The City of Kenai is not
saying that the Sewer Interceptor Main
and Lift Station is not a
needed project.
The original cost
estimate for this sewer
interceptor project
was $2,243,000 and
that was only to get sewer
to Thompson Park.
Over one million
dollars more would be needed
to run sewer through Thompson Park.
This grant was for a not -to
-exceed amount of
$562,100 h,with
only $196,735 available.
-_ -
if you have any questions,
please feel free to
contact me at your
".
convenience.
Sincerely,
Keith Kornelis
L�
Public Works Director
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ALASKA
DEPT.OF ENVIRONMENTAL CONSERVATION
OFFICE OF THE COMMISSIONER
P.O. BOX 0, JUNEAU 99811-1800
March 19, 1987
STRVE COWPA COVERWR
6�'a4NTS
'd W.I•b/MM :• iii2ifvMToN 1
or
City Manager
wsets '
210 Fidalgo Street
Kenai, AK 99611
Dear Mr. Gesko: i
• Grant Offer: •Thompson Park Water 8 Sewer (046640) j
In accordance with AS 46.03.030, Governor Cowper and the Department of
Environmental Conservation (Department) offer the city of Kenai (grantee)
a grant of State funds not to exceed $562,100, This grant will be applied
toward the financing of installing a sewer interceptor main line from the - }
existing main on Lawton Orive_to Thompson Park Subdivision, and a lift w j
station. j
This grant offer represents a portion of estimated nonfederally funded
eligible costs of $2,243,000
This offer is expressly conditioned upon the terms and limitations contained
herein, in 2 AAC 45.010 (copy enclosed), and in 18 AAC 73, and is based upon
estimated eligible project costs as itemized below:
Total Estimated Eligible
Pro; ect Co_
1. Administrative Expenses $ 1,000 !
2. Legal Expenses -0-
3. Engineering Design Fees -0.
4. Project Inspection and Surveying 175,000
5., Construction 1.907,000
6. Equipment -0:
7. Project Contingencies _ 1600000
8. Total Estimated Eligible Costs + 2,243,000
-- --- -- -
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.r5amal seske• -2- March 19, 1987
(#46540)
9. Less: Federal Financing -0-
10. Estimated Non-federal Eligible Costs 2,243,000
11. State Grant ■ 50% of line 10 562,100
Adjustment of expenditures within the budgeted cost items is allowed; how-
ever, if actual project costs exceed the total estimated eligible costs, a
revised grant application must be submitted before additional funding can
be committed. If actual project costs are less than the estimated costs,
the grant will be reduced to the extent necessary to comply with the per-
centage limitation set forth in this offer. Grant payments will be made
when expenses have been incurred and documentation has been provided to the
Department along with the payment request form, unless a payment schedule
is established as a special condition of this grant. Payments will normally
be made monthly, but no more frequently than twice per month. All requests
for payment must be submitted on the enclosed Request for Payment form.
By accepting this grant offer, the city of Kenai agrees to comply with the
procedures and requirements contained in the Construction Grants Regulations
(18 AAC 73 appended), as well as the following general and special grant -
conditions. "
GENERAL GRANT CONDITIONS
1. Plan Approval
:e grantee agrees to obtain plan and specification approval from the
Department in accordance with 18 AAC 73.020 prior to issuing a Notice
to Proceed with Construction to a contractor.
2. Contract Award b Contractor Bonding Re uirements
A. The grantee agrees to bid construction contracts exceeding $50,000,
Adequate time (not less than 30 days) shall be allowed between the
date of formal advertisement and the date the bids must be submitted.
The grantee agrees that any contract awarded will be to the lowest
responsive, responsible bidder.
b. The grantee agrees to submit procedures for award of construction
contracts of less than $50,000 to the Department•for prior approval
when means other than the competitive bidding process -are proposed.
c. The grantee must require the contractor to furnish performance and
payment bonds in accordance with AS 36.25.010,
d. If local or federal ordinances or regulations also apply to the
contract. award -or.- contractor- _bonding requirements -for this project,
the most stringent reiuirements'shall apply.
e. The grantee agrees to ,rovide the Department V ith a summary of
+: itemized bid tabulati ns, a copy of the•-Notic� to Proceed, qnd a
js.' copy of the construct:on contract. .
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6amw►1-6eeka -3- March 19, 1987
(946540)
3. Chan a Orders
e gran agrees grantee that all project change orders will be submitted to
the Department for approval in accordance with 18 MC 73.020(e).
4. Project Completion
e grantee agrees to provide sufficient local funding to match State
and federal grant assistance and to ensure the completion of a properly
functioning project in accordance with 18 AAC 73.020(j).
S. Operation and Maintenance ;
e grantee agrees to operate and maintain the completed project.
6. Titles and Easements
e grantee agrees To obtain all titles and easements necessary to i
provide clear title or authority to construct and maintain the proposed j
project.
7. Eli ibilit
e grantee acknowledges that disbursement of progress payments by the
State does not constitute acceptance of any item as an eligible project
cost until all project costs are audited and determined to be eligible.
Ineligible project costs must be included in the final audit report.
I
S. Inspection
e grantee agrees to allow, at any reasonable time, department inspec-
tion of all project work and audit of related records and data for
which this grant is offered.
9. Records
e grantee agrees to maintain project accounts and records which
verify the grant eligibility of project expenditures. These accounts
and records shall be kept apart from non -grant eligible local records
and from those records maintained for the purpose of other State or
federal grant programs involved in the project.
10. Progress Reports
e grantee agrees to submit periodic progress reports on the proposed
project with each payment request.
11, Subcontracts
e gran ee agrees to submit project subcontracts over $10,000 and all.
changes to these subcontracts for Departmental approval.
12. Oam�es
T grantee -shall-hold and save -the Department, its -officers, agents,
and employees harmless from liability of any kind, including costs and
__expenses, for _or_on_account _of_ any--and_all_autts.or damages-of_any_
nature, substained by any person or person$ or property, by virtue of
performance of the grantee, or any perscri- or entity acting in,place of
or for the grantee for this project.' t
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(M46540) -4
el Beeke- March 19, 1987
13. Municipal Bond
The municipal official having custody of the construction account must
be bonded as authorized in AS 29.23.520.
14. Grant Cancellation
The grantee ac rnowledges the right of the Department to rescind this
grant and seek recovery of payments already made if the grantee has
provided incorrect or misleading information to the Department or if
a grant condition contained herein or in 18 AAC 73 is violated. This
grant offer may be terminated at any time it is in the best interest
of the State to do so.
15. Availability ofFundsThe tatal award for this grant is $562,100. During the fiscal year
ending June 30, 1987, the grantee may not be reimbursed for more than
$19 6,736, unless additional cash flow is authorized by the Department.
The Department will notify the grantee, in writing, if and when addi-
tional funds are available. The grantee is on notice that this
agreement is subject to availability. of money from State, federal, or
other sources to finance the performance set out in this agreement.
If funding is withdrawn,;reduced, or limited in any way after the
effective date of this agreement and before the completion of perfor-
mance, the Department may terminate the agreement. A termination
under this section shall be implemented under the same conditions as
a termination under condition 14. If the Department determines it is
in the best interests of the State, it may renegotiate the terms of the
agreement in accordance with the new funding limitations and conditions.
SPECIAL GRANT CONDITIONS
None
Please carefully review this grant offer, the related grant conditions, and
the enclosed regulations. If satisfactory, sign and return the original,
along with a formal resolution accepting the grant enacted by the Kenai
City Council.
In the resolution the municipality must agree to accept responsibility to
operate and maintain the proposed water, sewer, or solid waste utility
improvement and agree to the terms and conditions of this grant offer. •
Acceptance of the grant is required within six months to prevent revocation
of the offer. No progress payments can be made until this grant offer is
signed by the grantee and returned to the Department. Nothing in this
--offer, -whether or not accepted may be deemed to -constitute a contractual
obligation on the part of the Department until a resolution of acceptance
has-been -received,-- - - - - -- -- - - -
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The City is to be congratulated on its effort to provide this important
community improvement.
Sincerely,
Commissioner
Accepted on behalf of the city of Kenai by:
William J. Bri bton Cttg Manager 8 20 87
Ty—peTWR Title Date
gnatcu e
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Suggested By: Administration
CITY OF KENAI
RESOLUTION 57-16
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA,
ACCEPTING A GRANT IN THE AMOUNT OF $562,100 FROM THE STATE OF
MASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION TOWARD FINANCING
OF A SEWER INTERCEPTOR TO THOMPSON PARR.
WHEREAS, the Department of Environmental Conservation has offered
to the City of Kenai a grant in the amount of $562,100 as partial
financing of a sewer interceptor main line, including lift
station, to Thompson -Park; and,
WHEREAS, the State requires the City to accept the grant by
resolution, to accept responsibility to operate and maintain the
proposed sewer system, and to agree to the terms and conditions
of the grant offer.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, that:
@ect,�,on 1 s
The City of Kenai accepts Granti No. 46540 in the amount of
$562,100 from the State of Alaska, Department of
Environmental Conservation.
Sects
The City of Kenai agrees to accept responsibility to operate
and maintain the proposed sewer system, and agrees to the
terms and conditions of the grant offer.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that 19th day
of August, 1987. f�. n
ATTEST:
— -- -- 47. t."Whelan, City Cle
Approved by_ Finance:
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1988-89 BUDGET SCHEDULE
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24
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SEND REQUEST FORMS TO DEPTS.
2
18
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REQUESTS DUE BACK TO FINANCE
3
7
88✓
FINANCE ASSEMBLES 1ST DRAFT & MEMO FOR C.M.
3'17
88
C.M. COMPLETES REVIEW & GIVES RECOMMENDATION
3
31
88
FINANCE COMPLETES DRAFT BUDGET & MEMO FOR COUNCIL
4
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BUDGET SUBMITTED TO COUNCIL
5
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COUNCIL WORKSESSIONS COMPLETE
5
18
88
RESO ON LEASE RATES -LAND
5
18
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RESO ON LEASE RATES -TERMINAL (IF NEEDED)
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INTRO ORD ON ANY PERSONNEL CODE CHANGES
18
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INTRO ORD ON BUDGET
5
16
88
AD ON HEARING, INCL. FRS
6
1
88
ADOPT ORD ON PERSONNEL CODE CHANGES
6
1
88
ADOPT ORD ON BUDGET
6
1
88
ADOPT RESO ON MILL RATE
6
1
88
MOTION TO SET CLERK PAY
5
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RESOLVE C.M. & ATTORNEY PAY, SEE KMC 23.55.010
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• CITY OF UNAI
Vd eapd4d a/ 44uh4"
910 PIOALGO I:ENAI, ALASICA IWI
_-- TELEPHONE 21,1.163si
April 5, 1988
E IN IV
TO: Kenai City Council Members
FROM: wm. J. Brighton, City Manager
RE: Proposed 1988-89 Municipal Budget
This memo and the following memo are extremely important for
you to read since they will provide you with a condensed
overall picture of the budget that is now being submitted to
you.
It is always difficult to know in exactly what form the
budget should be submitted to the Council, i.e., whether it
is a budget worked over by the Manager, Finance Director and
department heads to get it down to its very lowest level
which in many instances almost prohibits additional cutting
in any of the departments, or whether to submit a budget
that has a little "fat" in it and then direct the Council in
what areas that "fat" is contained to permit cutting of the
budget by the Council for political reasons.
It should be noted that regardless of what kind of budget is
submitted to the Council, the final result is the
responsibility of the City Council. Any credit due on the
budget the Council is entitled to, and whatever political
benefits are available.
This budget is of the first kind. It is a budget that has
been heavily scrutinized by the Finance Department, the
Manager and each of the department heads. It is a budget
that is within reasonable bounds and will permit the City to
function adequately and competently within the framework of
the revenues that the City anticipates they will receive
over the next fiscal year.
It should be noted that this will be the fifth year that the
mill levy has been below three mills. it also will be the
fourth year there has been no cost of living increases for
the 7employees. However, let me hasten to add that any
- "`' employee who has been here mix years or less has received a
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— - - - a.58-salary- increase--in-ach-of -the last--four-years -Any----
employee who has been here more than six, but less than 11
years has received a 2.5% increase every other year. Only
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those individuals with more seniority than 11 yearn have not
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received any increase in compensation over the last four
years. That is a minority of the employees of the City of
Kenai. This budget contains as additional $500 for each
employee in anticipation of another increase in our health
insurance and the additional 2.5% increases necessary to
fund those employees who are entitled.
' -
It should also be noted that the actual budget for 1987-88
- -- - -.1 -
will by the end of the year exceed $6,000,000. Reason for
this is the additional appropriations by Council from
unappropriated general fund balances and receipt of
..,.
unexpected grants. Under this scenario the proposed 1988-89
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budget will be $250,000 lose than 1987-88 actual budget.
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NOTE: Please read the memos from the City Manager and
Finance Director prior to our first work session.
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MEMO TO: Kenai City Council
FROM: William J. Brighton, City Manager and
Charles A.. Brown, Finance Director�,�Q
DATE: March 28, 1988
SUBJECT: 1988/89 Budget Requests
Attached are the proposed budgets for FY 68-89 for General Fund, Boidi+ngs
Facility Enterprise Fund, Airport Terminal Enterprise Fund, Water and'abwen:
Special Revenue Fund, Airport Land System Special Revenue Fund, De)et Sbv%i'ce'
Funds, and the Senior Citizens Fund.
GENERAL FUND
overview
The General Fund Budget, as recommended by the City Manager:
a) Requires a mill rate of 2.7, the same as last year;
b) Is $4,755 less than the original budget approved by
by council last year;
c) Requires an appropriation of fund balance of $735,794;
d) Maintains the same percentage sales tax levy; -
a) Provides for no cost of living increases for employees.
Revenues
Including the appropriation of fund balance as a revenue source-,, tthz ttmo"II.
General Fund revenues are $5,784,794. Below is a summary of the difiiamnaes+
from last year.
Last year's
original budget
$ 5,789,549
Increase
in
approp. of fund balance
33,395
Decrease
in
property taxes
(166,500)
Increase
in
sales taxes
100,000
Increase
in
State Rev. Sharing
25,000
Increase
in
municipal assistance
20,000
Increase
in
fish tax
50,000
Decrease
in
interest on investments
(26,700)
Decrease
in
recreation center charges
(23,000)
Other
(16,950)
This year's
budget
$ 5.784 794
This budget requires an appropriation of fund balance of $735,794, n%sv-!jW d
some as last year. Below is an analysis of fund balance appropriatJmns% fma
last several years.
}
Page 3
Attached are some graphs showing revenue sources and expenditure categories.
OTHER FUNDS
A brief overview of the other operating funds follows:
Boating Facility
The total budget is $95,146, reduced from $123,000 last year. We have not
yet had a full year's experience to be able to reliably predict a revenue
budget.
Airport Terminal
The total budget is $186,200 ($201,500 last year). Estimated rental income
has been reduced substantially, but car rental income has increased. Overall,
the fund would not be supporting itself except for a budgeting change. The
Airport Manager has budgeted for 1/2 the utilities (mostly electricity) in this
fund and 1/2 in the Airport Land system Fund. All the runway/taxiway lights and
the terminal building are on one electric meter.
Water and Sewer
The total budget is $699,000 ($685,000 last year). This fund is still
doing well, although collection is getting more difficult. Fund balance at
6-30-87 was about $750,000.
Airport Land System
Contingencies total about $707,000 out of a total budget of $1,228,500.
Fund balance is about $2,650,000. The Airport Manager has requested a 38 hour
per week employee for 5 months.
Senior Citizen Funds
There are four funds in this group that total to $346,206, compared with
$328,647 last year. Other than in -kind contributions, the General Fund (through
a non -departmental expense) is being asked to contribute $546 in operating
supplies, $800 in repair and maintenance -supplies, $2,000 in transportation,
$4,000 in utilities, about $2,000 in repair and maintenance, and $500 in
miecellanecus.
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Page 4
Debt Service
The 1967 Debt is fully funded by fund balance. The 1974 Debt is fully
funded by fund balance. The 1960 Debt requires a contribution from the General
Fund of $41,000. The 1984/86 Debt is balanced based upon scheduled special
assessment collections.
Federal Revenue Sharing
We did not request FRS budgets. The balance available in this fund is
about $436,000. The amount which must be appropriated by 9-30-88 is about
$375,000, plus any appropriations that lapse at 6-30-88.
$301,500 of capital requests have been cut from the annual operating budget and
may be placed on future FRS list:
Police - two vehicles $ 28,000
Police - two radios 3,000
Animal Control - pickup truck 25,000
Shop - puller set 5,500
Streets - loader 175,000
Recreation - exercise equipment 5,000
Water & sewer - loader/backhoe 60,000
1 301,500
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