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HomeMy WebLinkAbout1990-04-23 Council Packet - Budget Work SessionKenai City Council Work Session April 23, 1990 Budget 1791-1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 NOTICE OF MEETING The Kenai City Council will be holding their third budget work session on Monday, April 23, 1990 at 7:00 PM in the Council Chambers. The public is invited to attend and participate. i' 'Janet Ructsala, CMC/AAE City Clerk DATED: April 17, 1990 it 9 1791-1991 CITY OF KENAI Capda� 4 44a"" 210 FIDAL GO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 January 26, 1990 TO: Council FROM: John J. William ' Mayor Mr. Hallstead has contacted me regarding this organization. They are hoping to promote legislation beneficial to the fisheries industry and will come before Council at our next meeting requesting that the City make a donation (the amount is unclear to me at this time) and that we become a member of the OEKOS organization. Please give this some consideration and be prepared to address the matter. JJW:jr 1791-1991 CITY OF KENAI %/f}d V Qf 4 4L1a� r r 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 MEMORANDUM 91!C7 = Mayor Williams FROM = Bob Summers, Chairman Airport Commission DATE = April 10, 1990 RF;= Airport Commission Budget Request for FY 1990/91 to Include T-33 Project From time to time, the Airport Commission has had monies placed into the airport budget to fund special projects such as the dedication of the float plane basin. The Commission has long discussed having a budget of its own and would like to present that request to the Council for consideration at this time. Included in this budget request is money to begin a project suggested by Mayor Williams to renovate a T-33 fighter aircraft which is to be brought to Kenai by the Air Guard at considerable expense to them. The anticipated cost of the renovation and advertising is $15,600. The remaining $17'50 is for related Commission costs which are similar in nature to ether commission budgets. For example, the communications portion would pertain to, not only long distance calls related to the T-33, but for postage and faxing of advertising materials. KE NA E A= RP O RT C OMM = S S= U N BUDGET REQUEST 1C3�90/C31 Item 1990/91 2021 Office Supplies $ 200 2022 Operating Supplies 2,000* 2023 Repair & Maintenance Supplies 10,000* 2024 Small Tools & Minor Equip. 1,000* 4531 Professional Services 600* 4532 Communications 200 4533 Transportation 1,000 4534 Advertising 1,000* 4535 Printing & Binding 500* 4538 Repairs & Maintenance 500* 4666 Books 50 5041 Miscellaneous 300 TOTAL $17,350 * These items relate directly to the restoration and/or promotion of the T-33 aircraft. jas KE NA = A = RP O RT COMM = S S = O N BiJDGET REQUES`r 1�90/91 (Not including T-33 expenditures) Item 1990/91 2021 Office Supplies $ -0- 2022 Operating Supplies 500 2023 Repair & Maintenance Supplies -0- 2024 Small Tools & Minor Equip. -0- 4531 Professional Services 600 4532 Corrununications 200 4'�33 Transportation 1,000 4534 Advertising 23,000* 4535 Printing & Binding 1,000 4538 Repairs & Maintenance -0- 4666 Books -0- 5041 Miscellaneous 300 TOTAL 26 600 * This item is an estimate from The Kris Eriksen Group and is detailed on the following page. jas Budget Justification June 1990 to June 1991 In an eKort to promote and encourage the use of the Kenai Airport amo,),j visitors, businesses and commutors, the Kenai Airport Commission has begun actively publicizing what the airport has to offer, At the direction of council, the Commission has undertaken a gala open house event to show off the city's newly renovated terminoi, Inviting special guests, advertising to the community and placing articles In newspapers on the Peninsula. Proactive and targeted efforts to promote this open house as a community event will result In a successful evening May 1211) and a widespread Increase In community awareness. The budget for this event Is about $3,000.00 The some proactive tactics ore being used to promote the newly available floatplane base. Stories about the floatplane base will be placed In several flying magazines across Alaska, as well as in targeted newspapers and on radio stations The print storles will be accompanied by photographs and maps drawn to show the air distance from many cities to Kenai's floatplane base. Fioatplane pilots specifically will be targeted with a campaign designed to convince those pilots with planes at Lake Hood to use the Kenai Lose. The budget for this first phase of promotion and advertising Is about S 1,500.00. The second phase of the floatplane promotion will occur In the fall when the commercial area Is completed. These are only two of tht-:� Kenai Airport's many efforts which could be actively advertised and publicized. Once the city is commited to continuing proactive efforts on an annual basis, a detailed plan can be put together laying out every stage of a promotional campaign. What follows Is a rough estirnate of the cost of events already anticipated by the Commission for the next year. It also does not Include funding for promotion of the arrival of tine T33 which will come from another source, rioatplane base follow up publicity Magazine advertising - Anchorage, Peninsula, Lake Clark/Illlai nna area design $180 placement $2400 color & B/W photos for ad M Newspaper advertising - Anchorage, Peninsula, Lake Clark/lillamna design $216 placement $2400 Story on comrnerclal slots being completed writing & marketing $280 Marketing c"mmercl ai slips to charter companies 4 Color brochure design & printing $36XI postage $240 coordination $336 CAP relocation to airport Press release writing & selling $3510 postage $60 41h of July Static Air display Press releases - Papers & radio Falrbanks to Kodiak writing & selling M postage/faxes $120 Event creation and coordination $372 music 56t)0 food $�0 balloons $168 T-shirts $810 Fireworks $1200 equipment rental $960 tables helium tanks gazebo tents drink dispensers decorations Newspaper advertising design $216 placement S2400 Radio advertising $1800 copywriting $1120 61cantannial prep work Making arrangements for photo display $420 contact flying groups, museums & old pilots Making cirrQngtctmt;ents for lifesize plane display $420 contact flying groups, museums & old pilots Find & amjnUe for space for dispays S2&) Arrange Can evening slido show and lecture $700 on Alaska's old flying days - get a well known old Alaskan pilot to do the lecture. Arronge for the photos and displays lecturer will need T33 promotion Press release writing and marketing post age/printing/foxing photographer development Newspaper Advertising - Anchorage, Peninsula design placement Radio Advertising - Anchorage, Peninsula wrtting 2 spots placement Press event upon arrival Press release with detall and history $490 $50 $150 S100 $180 $1500 $10© $1500 $210 Total S45W.00 i KENAI PENINSULA CAUCUS BUDGET AND FINANCIAL REPORT EXPENDITURES Supplies Letterhead, Stationary & Envelopes Other Micellaneous Office Supplies Travel & Subsistence Lobbying Trips to Juneau & Anchorage for Board Members Juneau: 7 Trips @ $650 Anchorage: 4 Trips c@ $125 Speakers' Travel & Subsistence Services & Expenses Bank Charges State Fling Fees Clerical Services Postage ;Xerox Copying Charges 'Teleconference & Long Distance Phone Expenses: 8 @ $225 + $200 Annual Meeting Legislative Receptions Professional Lobbist Services Contract Total Expenditures Total Revenues Excess of Revenues Over Expenditures Beginning Cash Balance Ending Cash Balance FY 1988 FY 1989 FY %W )Yfd Actual Actual Budget 68.70 100.00 12.04 14.98 25.00 80.74 14.98 125.00 1,181.41 1,813.26 4,550.00 0.00 500.00 0.00 650.00 1,181.41 1,813.26 5,700.00 10.41 15.00 18.00 18.00 273.65 145.24 300.00 200.67 212.10 225.00 79.35 100.00 682.53 636.37 2,000.00 69.00 100.00 100.00 183.75 225.75 250.00 0.00 1,499.36 1,337.46 3,008.00 2,761.51 3,165.70 8,833.00 7,236.80 8,138.40 395.00 4,475.29 4,972.70-8,438.00 0.00 4,475.29 9,447.99 4,475.29 9,447.99 1,009.99 As adopted November 11, 1989 KENAI PENINSULA CAUCUS RESOLUTION 89.11 (Proposed by the Secretary/Treasurer) A RESOLUTION TO ESTABLISH ANNUAL DUES FOR VOTING MEMBERS AND ASSOCIATE MEMBERS AND TO ADOPT A BUDGET FOR THE 1989/1990 FISCAL YEAR WHEREAS, the Kenai Peninsula Caucus represents Kenai Peninsula municipal governments and Chambers of Commerce and serves to promote the physical, social and economic well being of the Kenai Peninsula Borough; and, WHEREAS, Article III of the Bylaws of the Kenai Peninsula Caucus provides that each member of the Board of Directors shall be entitled to one (1) vote by payment of dues prescribed by the Board of Directors; and, WHEREAS, the Bylaws provide that the Board of Directors shall consist of the Mayor of the Kenai Peninsula Borough, one representative of the Kenai Peninsula Borough Assembly, one representative from each first and second class municipality of the Kenai Peninsula Borough and one representative from each Chamber of Commerce within the Kenai Peninsula Borough; and, WHEREAS, Article IV of the Bylaws provides that annual dues for each class of member shall be established by the Board of Directors to be payable on the first day of January for each calendar year; and, WHEREAS, the Secretary/Treasurer has made a recommendation pertaining to annual dues and a budget for the next fiscal year; now, therefore, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE KENAI PENINSULA CAUCUS: Section 1. The annual dues for each first and second class municipality located within the Kenai Peninsula Borough shall be twenty-five ($25.00) dollars each. Section 2. The annual dues for each Chamber of Commerce located within the Kenai Peninsula Borough shall be twenty-five ($25.00) dollars each. Section 3. The annual dues for Associate Members shall be as follows: For Profit Corporations $100.00 State Agencies 100.00 Borough Service Areas, Associations and Nonprofit Corporations 25.00 Partnerships, Sole Proprietorships and Individuals 10.00 Section 4. Annual dues for the 1989/1990 fiscal year shall be payable to the Treasurer on January 1, 1990. . ksource] f!or Alaska, Inc. EXECUTIVE DIRECTOR Becky L. Gay EXECUTIVE COMMITTEE Ethel H. 'Pete" Nelson, President John Forceskie, Vice Pros. Joseph E. Usibelli, Jr., Vice Pres. O.K. "Easy" Gilbreth, Secretary Larry L. Loughman, Treasurer Sharon E. Anderson Rex I. Bishopp Curtis W. Foster Marto Frey Lin S. Garrison Uwe L. Gross Joseph R. Henri Dan H. Keck Robert W.Loescher Stephen 91. Rehnberg John Rense Jerome Selby J. Shelby Stasiny R.D. Stock Lyle Von Bergen Doug M. Webb .� r DIRECTORS �fv� Larry G. Anderson Ir Lenny Arsenault Rich Baker ji e Richard Barnes James K. Barnett Steven C, Borell Robert A. Breeze Kelly M. Campbell Alexander J Capasso Diane Carpenter J.J. Cincotta James L. Cloud Dave Cuddy Ric Davidge John Devens Larry Dinneen Rob Dragnich James V. Drew Paula P Easley Don L. Finney Lee E. Fisi A. Debbie Frillenwider Paul Glavinovich Randy Goodrich John L Hull W. Ralph Hargrave Alan E. Hastings Charles F, Herbert Karen J. Hotstad Phil R. Hoidsworth Dorothy A Jones John T. Kelsey Janet M. Loberg Phillip L. tacker Card H. Marrs Chris McAfee Len McLean John C. Miller C. 'Rocky" Miller Lonnie O'Connor H.L. Patterson Brad Phillips Gall Phillips William E. Schneider Steve Selby Leighton F. Thetford Barry Thomson Clement V Tillion Richard W Tindall Paul M. Tweuen Charles R. Webber William R. Whiteside William R. Wood George P. Wuevi.h EX-OFFICIO MEMBERS Senator Ted Stevens Senator Frank Murkowsk{ Congressman Don Young 21 September 1989 Mayor John Williams City of Kenai 210 Fidalgo Kenai, AK 99611 iment Council 807 "13" Street, Suite 200, Anchorage, Alaska 99501.3440 Box 1 D0516, Anchorage, Alaska 99510-0516 907/276-0700 Fax 276.3887 I ANNUAL MEMBERSHIP FEE JULY 1989 -}'b..{�o, �,11�' q t' ! la L h t U (' Z J 0 / `--e MEMBERSHIP CATEGORY: COMMUNITY MEMBER SINCE: PLEASE PAY THIS AMOUNT TOTAL DUE FOR FY 1989: 1/$1,636.50 ZZ (Calculated for population of 6,546 at .25 a person) Thanks for your support! a Ci Kimberly R. Duke °o /, //, -ro y / Member Services/Administrative Assistant All Membership dues and other financial support may be tax deductible as anS ordinary and necessary business expense. Dues are not deductible as charitable contributions for federal income tax purposes. — 0 "�Ivf , K 1791-1991 CITY OF KENAI ed,aila� 4 / 7L1a,.4a„ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907.283-3014 0 - - TO = Bill Brighton, City Manager F ROM = Janet Sumey, Planning Secretary DATE = April 19, 1990 RE = Budget for FY1990/91 - Planning & Zoning At the last budget session I was made aware of the proposed budget which Council tentatively approved. (I did not receive a copy of the proposed budget, I obtained one recently from Charlie.) I feel I need to make you aware of a short fall. Attached is last year's invoice and purchase order for the maintenance agreement for the IBM equipment for the Planning Secretary position. As you will notice it is for over $500 and your proposed amount is $400. I am not sure that you were aware that within the first 2 1/2 years of operation, this particular equipment experienced nine complete shutdowns requiring completely new .:internal equipment or "hard drives" at an estimated cost of $700 each not including shipping and installation costs (had we not been on the maintenance agreement). The equipment has been wo.rk:ing well for approximately six months with only sporadic breakdowns of a minor nature. Some time ago I received a notice that the IBM maintenance rates were due to raise "in the near future". I passed the notification along to the other IBM users and did not retain a copy of it, however, they were putting us on notice that the rates will rise. Whatever the outcome of the position, should you chose to keep the IBM equipment, I would suggest considering, :i_f not keeping at least a sufficient amount to cover the cost, but a small amount. to cover an increase in the budget. I would suggest an amount in the neighborhood of AT LEAST $600. Since I did not retain a copy of the notice of increase it is possible th ince experiencing the tremendous amount of problems with th.is equipment, the se in rates will only affect this machine, however, that is _rr:known. cc:: Char'!eq Hrnwn. F'inancc Director I � ,t- Z- — p -e 4 1 r r— /"I 9 a -717 I SU 125-11, UGAN-! PENINSULw PRINTING PURCHASE ORDER C I ■ ■ O F K E N A I THIS PURCHA'iE ORDER WHITE - VENDOR NUMBER MUST 210 FIDALGO ST. PHONE283-7538 ALL PACKAGES AND PAPERS ON GOLDENROD -ACCOUNTING RELATING TO THIS PUR. CANARY - ACCOUNTING KENAI, ALASKA 99611 CHASE. BLUE - SHIPPING & RECEIVING GREEN - APPROVED COPY - No. PINK - REQUISITIONER pare 1/3/89 VENDOR NO. TO IBM Cporporation P.O. Box 5826 San Mateo, CA 94402 L SHIP VIA: BY _ FINANCE DIRECTOR DELIVERY DATE PREPAY SHIPPING - CHARGE F_O.B. T7FROUO7N PURCHASES AUTHORIZED ONLY WHEN SIGNED ABOVE BY SEPARATE ON INVOICE THE FINANCE DIRECTOR OR HIS AUTHORIZED AGENT ITEM NO. DESCRIPTION OR ARTICLE OUAN ORDERED UNIT UNIT PRICE AMOUNT I 1. Annual maintenance -for IBM PC XT for Planning & Zoning Monochrome Display 089 4257287 printer 22.62 306.60 183.43 TOTAL DEPARTMENT BY DEPARTMENT HEAD `i12.65 IIIII.I I IOLIU)IU1 6.,1.IJlIIt,:JJ IVIr.Il.1III 1%-;J li.,lJl PUIa.Il1U11 I1vC,'C f CITY OF KENAI 210 FIDALGO ST KENAI AK 99611-7750 Phone (907) 276-0125 Address Correction Invoice to installed at 4 Invoice number Invoice date Page number D8CH645 DEC. 16, 1988 1_ Accounts Rec. IBM Account Number Branch OII. Amount 4847733-00 002 1,682.30 Please remit payments to ..� IBM CORPORATION = PO BOX 5826 - SAN MATEO CA 94402 Remittance Copy 23 000002 4847733 121688 140813180604057 000168230 T-o_ assure - re p_ r_o_ pe_r_c_ _re_ dit please detach this portjon.and return with remittance. •-- ..... ••--•..-- INVOICE FOR MAINTENANCE AGREEMENT SERVICE TYPE/DESCR. FROM THRU CHARGES APPL. TAX NET AMOUNT MODEL/SERIAL DATE DATE QTY MINIMUM ADDNL DISC.//. AMOUNT EXCLUDING TAXES 5151 MONOCHROME DISPLAY /)r2 001 3917179 01/01/89 1Z/31/89 1 29.00 6.38CR 22.62 TAG/PO# BRIGHTON2413 ' 227 001 3922666 01/01/89 1Z/31/8Wl�„lam 29.00 6.38CR 22.62 TAG/PO; CITY CLERK. UU 22/ 5160 PC XT SYSTEM UNIT 240.00 64.80CR 175.20 089 4239307 07/01/88 1Z/31/88� 27% 089 4239307 01/01/89 06/30/89 210.00 56.70CR 153.30 27% 089 4257287 01/01/89 12/31/8 420.00 113.40CR 306.60 TAG/POTr BRIGHTON?-413 27/ 089 4251771 01/01/89 1Z/31/8 420.00 113.40CR 306.60 TAG/POV CITY CLERK 27/ 089 4316244 07/0 /88 1Z/31/88 240.00 64.80CR 175.20 TAG/PO# PO 81487 � 27/ 089 431ez44-6-1-/b1/89 06/30/89 210.00 56.70CR 153.30 TAG/POT: PO tAgsP 27/ 5201 QUIETHRITER PRINTER 002 4038380 01/01/89 12/31/89 221.00 37.57CR 183.43 TAG/POT: BRIGHTONZ413 17Y 002 4038507 01701/89 12/31/8� 221.00 37.57CR 183.43 TAG/POS CITY CLERK 17% TOTALS 2,240.00 FE7,70CR 1,-682.30 Cjslome,rele,erce 5 YR MRSA irvo-ce n„mnerD8CH645 Page 1 Invorcedale DEC. 16, 1988 Y IBMAccounl Number 4847733-00 LY o m 0 0 0 W W V 0 O O N OD (D Z N M O >+ U H W H C� 6J z w � 0 0 0 w 0 NOD r-L N E-+ W N � � M CLI O W U Ol La W zW c� c C� C=+ W O Cl O� >4 `� El1 � H C-1 C U Ci C -1 ro r-1 04 4J H � a � o •� O .11 m i-1 TJ .-4 U) Ln z Ln cn r- 0 O N r-j1 EA F-1 H � 1 Y H S4 U ro 1 a ro H �4 , H -1 W N ro uroi O O UA] U) W 0 O N p U O 'V CV (N f� �. lD CD O Ln 0 0 0 0 Ln o Ln 0 N O Ql N - 0 O O 0 0 0 Ln 0 eD 0 0) Ln 0 0 0 0 0 0 Ln d' 0 0 0 Ln 00 0 0 M 0 0 $.4 W En O a� —i U +� O ro N 04 U r-1 ro 4 A N 04 3 C CO (aO m U) •11 'U R, U 07 ro °C ro r- E ro f°�' R1 C C E S4 N �� O rl C 0) En � -- � 4-1 •,1 v �4 C U] � +j �-4 •r•i •ri V1 N ro J H a O a N r1 lzr Ln co m M m M M .� Ln in Ln Ln Ln o 'I dr "1 1:1' 'IT Ln Memo to: William J. Brighton, City Manager From: Charles A. Brown, Finance Director G a d Date: April 20, 1990 Subject: Personnel cost changes, City Hall Per our discussion this afternoon, I have calculated personnel costs for a new secretary to replace Janet Sumey. My understanding is that you desire to hire a new secretary at a pay range 8 (Janet is at pay range 9), and distribute some of her current workload to other employees. The Finance Department secretary would assume the secretarial duties needed by the Beautification Committee and the Council on Aging Board. This would include agenda and packet preparation, as needed, as well as attendance at their meetings and taking and typing of their minutes. Per your request, I have calculated personnel costs for the Finance secretary at pay range 8 (she is currently at range 7). This change would result in these two employees being at pay range 8, and all other employees in City Hall being at lease one pay grade higher. The personnel cost savings, including benefits, as compared to the proposed FY90-91 budget, are as follows: Savings -lowering P&2 pay for new employee 5,945 Cost -increasing Finance pay for current. employee 1,533 As you have suggested, you may bring this to Council's attention at next Monday's budget worksession for amendment to the budget. I have not attempted to calculate new pay in the Legal Department; the City Attorney has not submitted a resignation (as far as I know). I have not calculated pay and benefits for the new City Clerk; I do not know the level of pay or leave hours for the new hire. 1791-1991 CITY OF KENAI „ Del G'dpd-dl 4 4i"�„ 210 FIDALGO KENAI, ALASKA 99811 TELEPHONE 283 - 7535 FAX 907-283-3014 April 23, 1990 TO: John J. Williams Mayor FROM: Janet Ruotsala City Clerk t I received a call from Lt. Daryl Orwig, U.S. Coast Guard, this date. Rear Adm. Keim will be in Soldotna Wednesday, April-25, 1990 to meet with local officials. He will be at the Borough Conference Room B, at 10:00 AM, April 25, for about one hour. He would like to meet with you, Council members, Bill, Tim and me. Please call him at. 263-1701 or 263-1730, Anchorage, if you have any questions. 3r UJ cn "o W CC Z I MO, U,) n 0 ca < UL r4� w cn S cc OOM U. < I z U '` UJ < LU > 0 Uj 0 cr fr L-L lei .J UyU"u y�y�l 4bl UI.. I J II 4 1990-91 Capital Improvement Projects Congregate Housing a. Water & Sewer Main Line Development b. Sewer Treatment Plant Modification c. Community Road Development a. Boat Ramp Facilities b. Old Town Roads & Viewing Platforms c. Softball Control Center & Pavilions Economic Development & Tourism Subtotal TOTAL REQUEST $ 6,000,000 1,800,000 325,000 21200,000 1,000,000 $ 111325,000 *This is in addition to a $1,200,000 grant requested from ADEC waterand sewer grant program. * *Needed to comply with latest NPDES discharge permit and EPA/ DEC requirements. This is in addition to a $325,000 grant request- ed from ADEC waterand sewer grant program. JohnJ. Williams, Mayor Raymond Measles, Vice Mayor Hal Smalley, Councilman Chris Monfor, Councilwoman Linda Swarner, Councilwoman Marj O'Reilly, Councilwoman Kevin Walker, Councilman El 1791-1991 CITY OF KENAI %Od Cap4:W 4 4ia� 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907.283-3014 NOTICE OF MEETING The Kenai City Council will be holding their second budget work session on Monday, April 16, 1990 at 7:00 PM in the Council Chambers. The public is invited to attend and participate. Janet Ruotsala, CMC/AAE City Clerk DATED: April 12, 1990 jr 1791-1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 April. 6, 1.990 TO: Council FROM: Janet Ruotsala 6wi-Ir City Clerk Because of my unexpected illness during budget preparation time, I was unable to complete a narrative for the Clerk's office. The attached description of duties is to be included in the Clerk's budget report.. jr The City Clerk is appointed by the Council. The department. has one employee, the Planning Secretary serves as Deputy Clerk in the absence of the Clerk. The Clerk's primary responsibilities are: a. Prepare the agenda and packets for Council meetings and record the proceedings. b. Select judges, prepare ballots and fulfill all legal requirements of Federal, State and City elections. In addition the Clerk's duties include: a. Ten commissions and committees - appointments, meetings and duties. b. Council and Clerk's budgets C. Correspondence for Council, Mayor and Clerk d. Maintenance of public records e. Cemetery •- records and maintenance f. Licensing of businesses g. Recall and referendum, ordinances and resolutions h. Board of adjustment i. Oath of office, public disclosure, pre -clearance j. Witness and recording of bids k. Sign checks, keeper of City seal, proclamations March 28, 1990 Charles Brown, City of Kenai 210 Fidalgo Kenai Chamber of Commerce Box 497 Kenai, Alaska 99611 (907) 283-7989 Finance Director Kenai, AK 99611 Dear Charlie: Attached is a copy of the approved 1990 budget for the Kenai Chamber of Commerce. As you are aware, we operate the Visitor Information Center on a year round basis with financial assistance from the City. These operations include a full spectrum of services ranging from mail response during the off season to providing visitor assistance in the busy summer months. Last year we were forced to operate the Center at a reduced level due to financial constraints imposed on the Chamber resulting from insufficient funding. We have been asked to staff the Center on a full time basis at peak season. To accomplish this, we are requesting a grant of $26,400 from the City for the 1990 operating year. We have estimated that the Visitor Center costs the Kenai Chamber approximately $40,000 per year to operate. We are seeking only 660 of that total from the City. The balance of the required funding will be provided from Chamber operating funds and other state grants. The Executive Board will be available to answer any questions you or the Council may have. Please contact either Ann Curtis or me to arrange a meeting. Sincerely, i Henry D. Penney Secretary/Treasurer Kenai Chamber of Commerce Proposed Operating Budget FY 1990 Revenues Memberships $38,500 42.5% Cabin Promotional Sales $3,600 4.0% Miscellaneous $2,720 3.0% sub total $44,820 Wine Experience (net) $7,500 8.3% Monte Carlo Night (net) $1,000 1.1% Golf Tournament (net) $2,000 2.2% July 4th (net) $500 - Annual Banquet (Gross) $3,000 3.3% sub total Special Events $14,000 State Grant - printing $1,307 1.4% State Grant - staffing $4,000 4.4% City Grant - Visitor Center $26,400 29.2% sub total Grants $31,707 Grand total all sources $90,527 Expenses Salaries & Related $47,600 52.6% Printing $6,100 6.7% Utilities $5,500 6.1% Christmas Comes to Kenai $5,500 6.1% Postage $4,300 4.8% Cabin Maint/Repair $3,000 3.3% Annual Banquet $3,000 3.3% Advertising $2,500 2.8% Office Supplies $2,500 2.8% Cost of Cabin Sales $2,340 2.6% Staff Expenses $1,800 2.0% Insurance $1,600 1.8% Equipment Maint $1,200 1.3% Employee Mileage Exp $1,100 1.2% Miscellaneous $2,450 2.7% sub total expense $90,490 net revenues over expenses $37 Kenai Chamber of Commerce Incremental Operating Costs - Visitors Center FY 1990 Salaries and Related $20,000 49.8% Printing $5,100 12.7% Postage $3,300 8.2% Office Supplies $2,200 5.5% Cost of Sales $2,015 5.0% Utilities $2,000 5.0% Advertising $2,000 5.0% Staff Expenses $1,250 3.1% Dues and Subscriptions $450 1.1% Equipment Maintenance $450 1.1% Employee Mileage Expense $400 1.0% Miscellaneous $1,000 2.5% total $40,165 Proposed Offset of Incremental Costs Increased Cabin Sales $3,100 State Grants $5,307 Historical Society Donation $300 City Grant $26,400 total $35,107 Chamber Contribution $5,095 total $40,202 TO DO IST APRIL 1990 BUDGET *ORK SESSION 1. S. Carter - Find mode] of Ames Bridge for Bicentennial. 2. S. Carter - Check on/request for donation from API for Bicentennial. 3. C. Brown - Check on Kenai Caucus and Resource Development Council dues for 1990-91. 4. K. Kornelis - For,`Sept. meeting, proposal for pilot project for driveway plowing. 5. K. Kornelis - Clxeck on prices for water tank and sander truck. 6. K. Kornelis -- Ana.lyze manpower situation closer. J. Ruotsal..a -'Schedule next budget work session, 4-2 3-90. J r /� 1791-1991 CITY OF KENAI -0d 62ajaiW 4 4,1a,&o6alt _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 NOTICE OF MEETING The Kenai City Council will be holding their first budget work session on Wednesday, April 11, 1990, at 7:00 PM in the Library Conference Room. The public is invited to attend and participate. Janet Ruotsala, CMC/AAE City Clerk DATED: April 5, 1990 jr DEPARTMENT OFTHE AIR FORCE HQ, THE AEROSPACE MAINTENANCE AND REGENERATION CENTER .^puc. ,,,°`° 0 8 APR 1990 ^n~,, MM °^,rc" Offer of T-33 Aircraft, SN: 52-9621 , for Static Display ,°Honorable John J. Williams, Mayor 210 Fidalgo Kenai, AK 9961z 1. This is in resporse to your request for a static display aircraft. We are pleased to inform you that we have a T-33 — "Shooting Star" aircraft available that may suit your needs. This aircraft will be ready for pick-up within the next two months. 2. The attached photos show you the general condition of the aircraft an it is now. If you decide to accept the aircraft or reject the offer, please let us know as soon as possible. Also attached is a fact sheet of information about the T-33 aircraft. 3. Because of the long list of donees that we have, we need your response within thirty (30) days so we can offer it to another donee if von reject the offer. Please return the photograph if you decide vou do not want the aircraft. 4. If we can be of any assistance, feel free to call upon this office. Foint of contact is Mr Juan Escalante or Ms Shirley Beene, (602` 753-5463. JUDY ASKENASY Chie�v Materiel Management Division 2 Atch 1. T-33 Photo 2. T-33 Fact Sheet COMBAT STRENGTH THROUGH LOGISTICS T-33 Aircraft, Air Force Serial Number: 52-9621. The Air Force markings will have to be repainted on the aircraft. We have Tech Orders that will tell you how to do this. The aircraft is located here at AMARC and is ready to be donated. ui M Q ' z M O M to w C Z IL • • f `4 E+ o 0 O ul 4 t , t kp i I 1 0�uj Cr W S U H W W > S U. o to/- C: w LL V) V) a J C3 z i Q ro 1 n., t m c 0 c c 0 3 v r N N R � r � R 3 A O C.. +J c y O v 'U R u R 0 U N U U U c x' E 1. V N O M c _W L Q E R U E o w R S. '�CL ^ s0. L R D a L rr E y u U U r .�. 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O N z 1 � a 1 1 1 Q F- 0 W w N N Q U Z 1791-1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907.283-3014 MEMORANDUM TO = Mayor Williams F ROM = Bob Summers, Chairman Airport Commission DATE = April 10, 1990 RE = Airport Commission Budget Request for FY 1990/91 to Include T-33 Pro.j ect From time to time, the Airport Commission has had monies placed into the airport budget to fund special projects such as the dedication of the float plane basin. The Commission has long discussed having a budget of its own and would like to present that request to the Council for consideration at this time. Included in this budget request is money to begin a project suggested by Mayor Williams to renovate a T-33 fighter aircraft which is to be brought to Kenai by the Air Guard at: considerable expense to them. The anticipated cost of the renovation and advertising is $15,600. The remaining $1750 is for related Commission costs which are similar in nature to other commission budgets. For example, the communications portion would pertain to, not only long distance cal.Ls related to the T-33, but for postaqe and faxing of advertising materials. KE NA S A= RP O RT CO MM = S S I O N BUDGET REQUEST 19�-30/91 Item 1990/91 2021 Office Supplies $ 200 2022 Operating Supplies 2,000* 2023 Repair & Maintenance Supplies 10,000* 2024 Small Tools & Minor Equip. 1,000* 4531 Professional Services 600* 4532 Communications 200 4533 Transportation 1,000 4534 Advertising 1,000* 4535 Printing & Binding 500* 4538 Repairs & Maintenance 500* 4666 Books 50 5041 Miscellaneous 300 TOTAL $17,350 * These items relate directly to the restoration and/or promotion of the T-33 aircraft. jas 1791-1991 CITY OF KENAI %Od 62CZ101 44ia,4a „ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 CITY OF KENAI WATER AND SEWER RATE ANALYSIS By: Charles A. Brown, Finance Director Da'_e: March 1.5, 1990 eqd INTRODUCTION This analysis has been prepared because the Public Works Director's recommended FY90-91 water and sewer expenditures exceed projected water and sewer revenues by approximately $256,000. The purpose of the analysis is to determine a reasonable level of water and sewer rates, based upon the recommended expenditure Level. PREMISES It is important to establish some basic premises upon which we will develop the new water and sewer rates. First, each system should support itself. That is, water revenues support water operation; sewer revenues support sewer and sewer treatment operations. Second, we will not attempt to fi-nance depreciation of the plant with user ra".es. We would need approximately $100,000 to $300,000 of additional revenue, depending on the calculation method, to finance depreciation. Third, meter rates will Nae increased by eliminating the stepped -rates no.,r in effect and by tying meter rates to assumed domestic usage. A HISTORY In 1981, the City hired CH M Hill to prepare a sewer rate study. As a result of the study, and o?her data, the City adopted new water and sewer rates on March 1, 1982..Those rates are largely .in effect today. Without repeating every rate in the schedules. (See "Public Ut`lity Regu1_al�ion and Rates" to the KMC), some basic rates are: MONTHLY RATES WATER SEWER Flat Rates: One or Two-family residence $ 7.70 $18.00 Apartment Rate 5.80 13.50 Shop, 3/4" Line ".50 12.85 1 page 2 Meter Rates: First 30,000 gallon_ of water Next 170,000 gallons of water Next 250,000 gallons of water Next 550,000 gallons of water Over 1,000,000 gallons of water Minimums tor meters: 1" 10,000 gallons 1.5" 25,000 gallons 2" 60,000 gallons 85/000 1.98/000 60/000 1.40/000 50/000 1.17/000 30/000 .70/000 20/000 .47/000 REVENUE ANALYSIS Exhibit I analyzes revenues and expenditures. The top half of the exhibit shows three years of water and sewer budget and actual history, along with estimates for next year. The bottom half of the exhibit analyzes revenues by source, type, and customers. It also shows consumption. The data in the box on the right side of Exhibit I shows my recommendations; we'll get to that later. In summary, these are the projections for next year, based upon the department recommended budget and current rates: WATER SEWER TOTAL Projected 1990-91 Operat_ons: Revenues $ 214,500 $ 474,500 $ 689,000 Expenditures <259,186> <686,187> <945,373> Operating Deficit $< 44,686> $<211,687> $<256,373> Jsing January, 1990 as a representative month, Exhibit I breaks down revenues by (1) water and sewer, (2) residential and commercial, and (3) flat rate and meter rate. Note that 73,.6% of revenues come from residential user; 26.4% come from commercial users. Also, 80.2% of revenues come from flat rate charges; 19.8% ::ome from meter charges. The data on the top ha;_f of Exhibit. I suggests that the budgeted FY90-91 deficits may be cverstated. When we compare budget and actual ,?xpenditurF information for the last three years (including the current year'), we see that underexpenditures normally occur. We need ':o find a way to finance most of the projected deficits, but perhaps not quite sal of them. In this way we can limit the amount of rate ncreases. My recommended rates will raise about $22,000 of water revenues ar;d about $1411,C00 of sewer revenues. CONSUMPTION `C'he two water_ wells in the City produce approximately 252,000,000 gallons of water per year. The sewer treatment plant processes approximately 289,000,000 gallons of sewage per year. We will use water consumption as a basis for calculation.; because the sewage figure includes inf-lt;-ation and inflow into the sewage system, and because we have a fairi_y accurate figure for metered water. page 3 Of the 252,000,000 gallons of water produced, approximately 54,000,000 gallons, 21.4%, passes through water meters. [In reality, the percentage is higher than this. If we assume a 10% loss of water before it reaches the consumer, the percentage of metered water is 23.8% of the total (54,000,000/226,800,000).] However, metered customers account for only 19.8% of revenues. In other words, the flat rate customers are subsidizing the metered customers by about $25,000 per year at the current expenditure level, which is expected to increase next year. The reason for this is the stepped -rate meter schedule, which means that water and sewer rates are lower at higher volumes. RATE ANALYSIS Some studies indicate that.. the average residential household uses about 10,000 gallons of water per month. Since our current residence rates are $7.70 and $18.00 for water and sewer, respectively, we charge residents $.77 per thousand for water and $1.80 per thousand for sewer. As stated earlier, we charge much less than this rate for metered accounts, as low as $.20 per thousand for water and $.47 per thousand for sewer. One of the basic premises of this proposal is to change the meter rates so those customers are charged a more fair share of the utility costs. This entails: (1.) eliminating the stepped -rate meter charge system, (2) eliminating the surcharge for larger meter line sizes, which is built into the minimum quantity charges, and (3) establishing o�ie minimum quantity charge at the 15,000 gallon level for all metered accounts. The overall effect of this. will be to increase meter rates more than flat rates. But, this will not hold true for all metered customers. The single meter rate (elimination of the stepped -rate schedule) will increase rates; but, eliminating the higher minimum quantities for larger line sizes will decrease some meter billings. The higher minimum quantities for :Larger line sizes is not a valid measure of the cyst of service. If the meter truly measures water flow, then there is no basis for charging a customer with a 2" line five times as much as a customer with a 1" Line (as we currently do). The charge should simply be based upon usage. If my recommended rates are adopted, metered revenues will increase to about 20.6% _)f total revenues, which is still less than meter usage as a percentage of total usage, but higher than the current 19.8% of r+?venues . Exhibit II shows the result of my recommended rates. In general, this proposal wii.. result in the following: page 4 1) Residential flat: rates and commercial flat rates will be increased by about 10% for water and 30% for sewer. 2) Meter rates will be $.85/000 for water and $2.35/000 for sewer, with a minimum usage of 15,000 gallons. 3) The operating deficit for water will be reduced from $44,686 to about $25,000. 4) The operating deficit for sewer will be reduced from $211,687 to about $72,000. 5) The relationship between water and sewer rates will be approximately a multiple of 2.76, increased from the current 2.33 multiple. A sample of the resulting rates are: OLD NEW COMBINED COMBINED INCREASE RATE RATE <DECREASE> ;Flat Rates: One of two-family residence $ 25.70 $ 32.00 $ 6.30 Apartment 19.30 24.50 5.20 Shop, 3/4" line 18.35 22.75 4.40 "Meter Rates: 1" line, 10,000 gallonE 28.31 48.00 19.69 1" line, 20,000 gallons 56.61 64.00 7.39 1" line, 50,000 gallons 124.88 160.00 35.12 1.5" line, 1.0,000 gaLlcns 70.76 48.00 < 22.76> 1.5" line, 20,000 gallons 70.76 64.00 < 6.76> 1.5" line, 50,000 gallons 124.88 160.00 35.12 2" line, 1.0,000 gallons 144.86 48.00 < 96.86> 2" line, 20,000 gallons 144.86 64.00 < 80.86> 2" line, 50,000 gallons 144.86 160.00 15.14 2" line, 300,000 gallons 890.78 1,600.00 709.22 2" line, 1.,000,000 gallons 1,390.28 3,200.00 1,809.72 2" Line, 2,000,000 gallons 2,056.28 6,400.00 4,343.72 As stated earlier, this proposal generates approximately $22,000 of additional water revenue per year and approximately $145,000 of additional sewer revenue per year, for a total of 167, 00 000 �` This is the minimum rate increase that should be adopted, given the department's recommended level of expenditures. Exhibits III, IV, and V show alternative levels of rage increases, generating additional revenues of '$200,000, $2 3,000, and $257,000, respectively. One of Chose alternatives nig,nt be considered if the City decides to increase rates now to a Level that could remain unchanged for several years, or For purposes of bui1di;a a fand balance for plant replacement (in effect., funding depreciation). A draft of a new rate schedule is page 5 attached as Exhibit VI. As you view Exhibit VI, you may note that the commercial sewer demand charges have been increased by more than 30%. This is because the current relationship of water to sewer (a multiple of 2.33) did not hold true for demand charges. That has been corrected to the new 2.76 multiple. SUMMARY If the Public Works Director's recommended expenditure level for FY90-91 is approved, rates must be increased. The City needs to accept or reject this expenditure level, and if accepted, make decision regarding the magnitude of the rate increases and the changes ir, the meter rate formula. We will have time after the budget is adopted to enact the appropriate rate increases. One final comment: deserves consideration. This study builds on the old CH M Hill study in that the relationship of flat rates between various types of business will remain roughly the same. Flat rates will be increased by percentages. I believe that using this technique, along with the revisions to meter rates, produces a reasonable rate structure. One might look at this task this way: What the City administration has done is probably 85% to 90% accurate, at a cost of $0; if we warrt accuracy in the 90% to 95% range, we could hire a consultant at a cost of $10,000 or so. We will never achieve 100% accuracy, and we will never make everybody happy. MEMOS/ANALYSIS 27XffZ9ST S WATER & SEWER REVENUE/EXPENDITURE ANALYSIS 380ANALY.CAB 3-1!•90 FYI 88 FYI 68 FYI 89 FYI 89 FY8 90 PTE 90 1 MONTH JAM, 90 FYI 91 FIN. BUD ACTUAL YIN. BUD ACTUAL ORIG BUD ! 1-31-30 JAM, 90 x 11 ESTIM. FEVENUES: RESID. WATER 145,OCO 148,393 145,000 N1,S19 145,000 86,166 12,313 147,756 147,000 COMM WATER 58,000 66,396 65,DOD 61,209 60,DD0 39,900 4,944 59,328 61,000 WATER SUBTOTAL 203,000 214,789 210,000 200,828 205,000 126,066 11,257 201,084 208,000 RESID. SEWER 340,000 311,988 340,000 311,595 310,000 199,256 28,632 343,581 340,OOD COMM, SEWER 125,001 140,362 135,000 128,962 125,000 $0,988 9,963 119,556 128,000 SEWER. SUBTOTAL 165,000 482,350 475,000 470,557 465,000 280,244 36,595 463,140 468,000 OTHER 1501501 17,000 14,861 14,000 14,207 13,000 7,226 1,003 12,036 13,000 TOTAL REVENUES 685,000 712,000 699,000 693,592 683,000 413,536 56,855 682,260 689,000 IIPINDITURES: WATER 286,612 188,752 300,13: 193,368 234,325 129,431 12,543 150,516 259,186 SEWER 169,870 107,129 183,961, 126,728 158,940 77,070 8,856 106,272 246,553 SEWER TREATMENT 265,822 215,414 291,130 239,597 289,735 190,775 26,118 313,416 439,634 SEWER SUBTOTAL 435,692 322,543 475,091 366,325 448,575 267,845 31,974 419,688 686,187 TOTAL EIPINDITURIS 722,304 511,295 775,223 559,693 583,000 397,276 47,517 570,204 945,373 NET REVENUES: WATE'k 75,112 33,458 -83,132 22,564 -22,825 248 5,215 62,586 -44,686 SEWER 37,808 167,238 6,904 111,336 22,825 15,012 4,123 49,470 -211,687 TOTAL NET REVENUES -37,304 200,105 -76,223 133,899 0 16,260 9,338 112,056 -255,373 AMOUNT NUMBER AMOUNT AVE/BILL AVE/BILL CONSUMP. CONSUMP. JAM., 1990: BILLED BILLED PER NO, PER YR. PER NO. PER YR, PESID. WATER -FLAT 11,459 1,171 20.7% 9,79 111 RESID. WATER-NETIR 842 20 1.61 42.10 505 940,908 I1,290,896 RESID. WATER TOTAL 12,301 1,191 22,21 10.33 124 CONK WATER -FLAT 2,18C .08 3.91 20,19 242 COKM WATER -METER 2.476 7D 4 '1 35,40 425 3,513,708 42,624,496 COMM. WATER TOTAL 4,658 ,18 8.11 26,17 314 RESID. SEWER -FLAT 26,581 1,161 47.91 22.89 275 RESID. SEWER -METER 1,961 20 3,1 98.05 1,177 940,908 11,290,896 RESID. SEWER TOTAL 28,542 1,181 51.41 24.17 290 CONK SEWER -FLAT 4,25E 302 7.1 41.75 501 C3KM, SEWER-M3TER 5,704 68 10.'i1 83.88 1,007 3,528,210 42,339,240 COMM. SEWER TOTAL 9,962 70 18.1 58.60 703 JAM., 199C TOTAL 55,46 2,720 100.1 20.39 245 TOTAL REVINL3 �NEWI TOTAL RIVENLE (OLD) INCREASE JAN., 1990 BY: RESIDENTIAL 40,64, 2,372 73.61 17.22 207 COMMERCIAL 14,620 348 26.41 42 01 501 TOTAL 55,463 2,720 100.01 20.39 245 FLAT CHARGES 44,478 2,512 80-11 17.50 210 MET81 CHARGES 10,985 :73 19.91 61,71 711 TO"AL 55,463 2,-20 100.11 20.39 245 WATER 16,959 1,369 30.61 12 33 149 SEWER 38,504 1,;51 69.41 26.50 342 TOTAL 55,463 2,�20 100.01 2039 245 WATER/YR. WATER/IR, SEWER/YR. SEWER/YR FLAT NITER FLAT MITER 1 INCR. BY INCR TO 1 INCR. BY INCR TO 1,10 0.85 1.30 2.35 TOTAL 151,259 151,259 9,597 9,597 28,775 26,776 36,116 36,146 414,664 114,664 26,534 26,534 66,425 56,425 99,497 99,197 180,015 45,743 481,088 126,021 832,891 163,668 39,840 370,068 91,980 665,55E 16,367 5,903 111,020 34,051 167,341 THefE I9RE RE(0 L1A,f-n-pED RATE5, IEE E"xf _T9.L T Y d r a E^ •�: I LY PAY 1 � I �p sM 0 6 0 �•., 7 � E I I F S 2 0 ry Y m ��• I�'1 c O m � �"� ( II e w a vi ►`1- •'. O � � N [� Rom- 6 O O e' ' N I ' �J m •i I R d I I I I 1 � O aw � o e� rn e�-T r'. .a•� m d rn w r_x I � m I � N •t, O � i b dP R { % m I I • '' O� N �--� m m m r+ .•-� N m a N M .+, a d r• .ri m �v v o �c � � Z m .ate- _ S H 14: co a ry .x a rm a a p w H .m n: H d r- H m 0 LT4 H H m 0 fY H H R H H H w O �m H H F W 0 0 m a a m .m H E• a pq ,rC F F H a w m rr a H Pam w cc a x rn paw 3. 3t to m w w r+ E- H x w w .m 3. W o Q d E+ H S w m 5c x V] zoc yc - .m va to - m w w vm'a tv' a .m o, c� a s ca va va m a [T4 a Y. 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W F C - ✓'. ._ f. & A r - I Cl :91 I— n A k --- k I I ,n O'O •D ,-+� 0 0 _ O O c 0 C ' Ul v1 O O o 0 o w D (71" Cl 0 0 N r` N '-e -r N I ' I N' N O O O v1I c O O O 1i W G4 O O I- C _ - n cog O G. w N cC Qo :D O:i C-+ ¢ N V �. -, ,n M 'Y1 rI 3 I l I I i I 'D o cD �.,� O'. O v1 _ '�� .-� - O tt. ) O - O I x Cc C J .-+� �n CO _ ,n n r� v1 a, - .-�� n d I co Ir,� M O W en C O O L: a, 0�:..-•� O H F vJ O N d �i O '.-D L') ,r, o in s O O o O O U` O O^ O O c4 --. O. N J In N In N O 0 0 O c o C c O oo Inj 0 O InO NV III I1 � I i . w a a to c Cl H I O Gl z F F cn z F w a w ¢ zzzzv¢i sV)cn a o F 04 Q Q Q Q O z z z F o• O W w ;n (rLn v;O COO O. v)FI O F u OC _ ax W v7a v! OOOOF a a o or o -QF .-i •� H 3 w C: w c z :t U. F z F E FHa w W uQ�vvJ z o o .,. N v7 C Z C z F z [4 z w F > w a a a o o o x w= oc a w V) VJ Ji L/ V', C w r7 v: u Q Q cow n - q o .� a .. 6 z a a v 2 C W ai C c w w w x c .-. F. = z :� J C z L-i lJ :: C7 O I7 H F H ✓'� Li I- w .-. Oa W W F F O H i c:^ zwo ��•- -co � �a o� _ rcocoo - ;Im a ¢ �H w a a x a v c c c d a w o U) cx _ - .-. U W -. F :. "' F- I L: L' 'T. .� L. a K i! i! i^, a •^ N i MEMORANDUM TO: Kenai City Council 1791-1991 CITY OF KENAI 12apdo4d 4 44�d"10, 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 263 - 7535 FAX 907-283-3014 FROM: Charles A. Brown, Finance Director e'1 Q DATE: March 23, 1990 SUBJECT: 1.990-91 BUDGET - CITY MANAGER RECOMMENDATION Attached is the Manager Recommended 1990-91 Operating Budget. This memo is meant to identify significant changes or large dollar differences from the current year's original budget, and to explain the more significant revenue an(i expenditure categories. GENERAL FUND Revenues: Property taxes are increased by about $280,000. The Borough expects a decrease of about 10% in values. The tax rate is increased from 2.7 mills to 4.0 mills One mill draws about. $2.21,000 of revenue. Sales tax is increased to $2,300,000 (up by $100,000). Sales taxes are in an upward trend. The sales tax generates the equivalent of 10.4 mills. Each percent sales tax generates about $767,000. State Revem.ie Sharing and Municipal Assistance are both increased by about 23% the level actually received in the current year. These two revenue sources generate the equivalent of 4.5 mills. Interest on :i.nvestments _s 1,236,000 (down by $26,700). I have decreased the projected rate cf return from 9% to 8%. Interest generates the equivalent of 5.6 mills. The transfer from the Airport Land System to the General Fund is increased, primarily because of increased equipment repair by the shop. The current year s $100,000 transfer from the Federal Revenue Sharing Fund has been deleted for next year. t A summary of significant increases <decreases> in General Fund Revenues folloa.:,: Appropriation of Fund Balance Property taxes Sales tax Utility Franchise tax State Revenue Sharing Municipal Assistance Interest Transfers from Airport Land System Transfers from Federal Revenue Sharing Transfers from Land Trust Fund other (net) Total. G/F increase 000's $ 445 280 100 10 68 119 < 27> 30 <100> < 35> 5 895 The current year's original appropriation of fund balance was about $487,000; for next year, it is proposed at about $932,000. This is not an unrealistic number, but I would not want to see it go much higher. The G/F unappropriated f:'und balance is about $8,000,000, and I do not expect it to drop by the end of the current fiscal year. Expenditures: Total General Fund expenditures are $7,172,109 up $894,803 (14.3%) from the current year's original budget. See Exhibit I for a summary of dollar and percentage changes by department. Below is a recap of some significant change.: 000's COLA pay :increase, 4% 142 PERS increase (0% to 4.2%) 136 Street Dept. operator, Part-time, 6-mos. (new) 17 P.W.A. engineering tech, increase in hours 5 Reduction in Chamber/Bicentennial contributions < 10>_ Insurance 25 Fire Dept„ Computer System 45 Shop Repair & Maintenance Supplies 64 Shop Utilities 12 Streets Dump Truck 105 Buildings Repair & Maintenance Supplies 14 Buildings Repair & Maintenance 14 Beautification Banners 7 Beautification Sign, Flags, Poles 9 Transfer to Senior Citizens 8 Equipment replacement. reserve 300 Other (net} 2 Tota] G/ F' Increase 895 7 ! �' 1W The Building Department: accounts have been increased because Howard Hackney would like to charge General Fund building maintenance to the Building Department, :rather than to the individual departments (i.e., Police, Recreation, Library, et.c.). I believe you will note, however, that some of the other departments have not reduced their budgets accordingly. General Fund Summary: The General. Fund budget has increased by nearly $900,000. Most of the increase has been financed from fund balance and by property tax increases. You can se(, from the above expenditure summary that much of the increase is related to either personnel or equipment, including the establishment of a new equipment ,replacement: reserve with an :initial contribution of $300,000. The annual contribution of $200,000 to the capital improvement reserve is also included ir, the budget. The Senior Citizens budgets require a General Fund contribution (transfer) of $7,938. BOATING FACILITY The budget :is increased $4,822 from the current year's original budget. Most c,f the increase is in depreciation. The budget. requires an appropriation of retained earning of $14,822, out of about $150,000 available. AIRPORT TERMINAL "his budget has increased by $42,550. It requires an appropriation of retained earnings of" $29,550, out of about $400,000 available. Most of the increase is in depreciation, which is higher because of` expansion of the facility. WATER & SEWER You will need to spend some time on this fund, and consider rate increases. Vie fund has been increased $267,373 (39.1%). It requires an appropriation of furl balance of $97,373, out. of $1,147,000 available in fund balance. The big increases are in Sewer and in Sewer Treatment:. First, let us look at expenditures. Major increases are: 000' s Water Repair & Maintenance (paint tanks) 20 Sewer Repair & Maintenance (line tests) 47 Sewer Improvements (R.V. Dump) 20 S Sewer Machinery & Equipment: Pickup Truck 9 Steam Jenny 22 Flow test equipment 5 36 S.T.P. New Operator 51 S.T.P. Utilities 78 S.T.P. Machinery & Equipment: Computer 3 Loader 25 Other 1 29 At the current water and sewer rates, we will see very little change in billin< revenues. Here is a summary of projected operations, at current rates. Revenues Expenditures Operating <Defi.cit> kaiwuN•l Z14,bUU <264,186> SEWER S.T.P. $ 474,500 <686,187> $<211,687> mnIT' 71T bbJ,000 <950,373> $<261,373> I have prepared a separate document entitled "Water and Sewer Rate Analysis". That report describes the proposed water (10%) and sewer (30%) rate increases which are in the proposed budget. AIRPORT LAND SYSTEM The only significant change here is the addition of a full-time maintenance employee. The cost is about $45,000 per year, but Randy has deducted the temporary help that has been in the budget at about $6,000 per year. Contingencies,, which represent revenues over expenditures total about $907,000. SENIOR CITIZEN FUNDS There are four funds and seven departments in this group. A summary appears it the budget document. The total of all funds is $403,530, an increase of about $36,000. The largest increase :is in Senior Day Care, and is mostly State funded. However, as I mentioned earlier, a General Fund contribution of $7,93� will be required at this level. DEBT SERVICE FUNDS There is no substantial change here. We are Still financing much of the bond payment for Inlet Woods with a General Fund transfer. PERSONNEL CHANGES In the above budget summaries, I have identified significant personnel change: in an effort to explain overall budgets. However, there are other changes the?_ have been requested, many of which are rather small in cost. Below, I have prepared a comprehensive list of personnel change requests. OLD NEW RANGE RANGE Legal: Legal Assistant to Deputy City Attorney 15 16 P.W.A.: Engin. Tech 3 mo. to 5 mo. 8 8 n..Y Streets: New Temporary Operator (6 mo.) 11 Museum: Incr, hrs. from 562 to 585 PT-8 Decr. hrs from 112 to 105 PT-6 Sewer Treatment: New Operator I 13 Operator I to Operator_ II 13 14 Operator II to Operator III 14 15 Airport M&O: New Maintenance 11. Eliminate temp. help, 38 hrs/wk, 5 mo PT-6 Senior Citizens: Driver, incr. hrs. by 2.5 hrs/wk PT-8 New Activity Aide, 20 hrs/wk PT-5 Other: Police Uniform allowance incr. from $500/yr to $600/yr SUMMARY "hese are the most significant changes in this year's budget: 1) The mill rate is increased from 2.7 to 4.0 mills. 2) There is a 4% across-the-board cost of living increase. 3) The appropriation of fund balance in the General Fund is about $932,000, a reasonable level considering the size of fund balance. 41) Personnel is generally unchanged, except in the Sewer Treatment Plant, and Airport. 5) A new equipment replacement reserve is being established ($300,000) t. be used for future equipment purchases. 6) The water and sewer rates are being increased. 1 have scheduled for the budget to be submitted to Council by the April 4 council meeting. I hope Council can finish with their deliberations on the budget by May 4, 1990. 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Cl 'D h - N M �T rl Ill m ,O ,D r` c CJ S T n m C, 1 v) v, V ' m C;] •--� C O O .'-! .H m YD N .il I f•, m �D �o VO N mm M<] D as mmIn + i bN r CN m eyC r� r•-I ., j Co G, v cN ,--+ J ,S M 1 `o v v a o n `�.. W. r• N C) S O O C) O J O i Cti cc m .. m w U -- J ,D r• co m s m r� is l H cR :R In Z V7 H fn cn E.-. H v1 fn E-I r( fn F H v) F wt (!,' F. w H > W H ✓ W H '!W H > w H F W H 0 ' O q w J q O O C] D'. O Cl P4 :.-� Cl 0'. 5 (] w 'D CD o ... q F j .] z Z H z z F z! F w z z F.w z z F w z '!. F W Z z F F Z :r F• W I -I w W li w 'I, W W w w W W w N Cal W W M w W w v)w w w fR w w w 4, W W z U > C4 o C4 z 0 Z w��(� W% H cal a waw mcew mew' w maw w mcc w w U vlLnw I Kenai Chamber of Commerce Box 497 Kenai, Alaska 99611 (907) 283-7989 March 28, 1990 Charles Brown, Finance Director City of Kenai 210 Fidalgo Kenai, AK 99611 Dear Charlie: Attached is a copy of the approved 1990 budget for the Kenai Chamber of Commerce. As you are aware, we operate the Visitor Information Center on a year round basis with financial assistance from the City. These operations include a full spectrum of services ranging from mail response during the off season to providing visitor assistance in the busy summer months. Last year we were forced to operate the Center at a reduced level due to financial constraints imposed on the Chamber resulting from insufficient funding. We have been asked to staff the Center on a full time basis at peak season. To accomplish this, we are requesting a grant of $26,400 from the City for the 1990 operating year. We have estimated that the Visitor Center costs the Kenai Chamber approximately $40,000 per year to operate. We are seeking only 66% of that total from the City. The balance of the required funding will be provided from Chamber operating funds and other state grants. The Executive Board will be available to answer any questions you or the Council may have. Please contact either Ann Curtis or me to arrange a meeting. Sincerely, Henry D . Penney `'- Secretary,/Treasurer Kenai Chamber of Commerce Proposed Operating Budget FY 1990 Revenues Memberships $38,500 42.5% Cabin Promotional Sales $3,600 4.0% Miscellaneous $2,720 3.0% sub total $44,820 Wine Experience (net) $7,500 8.3% Monte Carlo Night (net) $1,000 1.1% Golf Tournament (net) $2,000 2.2% July 4th (net) $500 - Annual Banquet (Gross) $3,000 3.3% sub total Special Events $14 000 State Grant - printing $1,307 1.4% State Grant - staffing $4,000 4.4% City Grant - Visitor Center $26,400 29.2% sub total Grants $31,707 Grand total all sources $90,527 Expenses Salaries & Related $47,600 52.6% Printing $6,100 6.7% Utilities $5,500 6.1% Christmas Comes to Kenai $5,500 6.1% Postage $4,300 4.8% Cabin Maint/Repair $3,000 3.3% Annual Banquet $3,000 3.3% Advertising $2,500 2.8% Office Supplies $2,500 2.8% Cost of Cabin Sales $2,340 2.6% Staff Expenses $1,800 2.0% Insurance $1,600 1.8% Equipment Maint $1,200 1.3% Employee Mileage Exp $1,100 1.2% Miscellaneous $2,450 2.7% sub total expense $90,490 net revenues over expenses $37 Kenai Chamber of Commerce Incremental Operating Costs - Visitors Center FY 1990 Salaries and Related $20,000 49.8% Printing $5,100 12.7% Postage $3,300 8.2% Office Supplies $2,200 5.5% Cost of Sales $2,015 5.0% Utilities $2,000 5.0% Advertising $2,000 5.0% Staff Expenses $1,250 3.1% Dues and Subscriptions $450 1.1% Equipment Maintenance $450 1.1% Employee Mileage Expense $400 1.0% Miscellaneous $1,000 2.5% total $40,165 Proposed Offset of Incremental Costs Increased Cabin Sales $3,100 State Grants $5,307 Historical Society Donation $300 City Grant $26,400 total $35,107 Chamber Contribution $5,095 total $40,202 CITY OF KENAI Y- KENAI SENIOR SERVICES —�-� -____ 361 SENIOR COURT KENAI, ALASKA 99611 - - - =- (907) 283-4156 MEMO TO: City Council FROM: Patricia Porter Project Director DATE: REFERENCE: April 3, 1990 Budget Narrative Enclosed with this memo are three narratives describing the senior citizens program and budget. Please included them in your 1990-91 City Budget booklet. They should give you a better understanding of the program and services the City offers to the elderly. BUDGET NARRATIVE FY 90-91 Kenai Senior Services FUND 019 - 3I DEPARTMENT Older Alaskan Commission - 72 — The City of Kenai provides a wide variety of services to the elderly of the Central Peninsula area through KENAI SENIOR SERVICES. These services are available five days per week year round from 8 a.n. to 5 p.m. through the efforts of a well qualified caring staff. The surrounding elderly population is estimated to be 1,500 persons. During the past fiscal year services were provided to over 1,300 individual:-. Those elderly living in the Kenai, Nikiski, Kasilof, Clam Gulch, Cohoe and lower Kal.ifonsky Beach areas are targeted to receive services frc5m our agency. Service is also available to those senior citizens liviiiQ in the Soldotna, Ridgewayand Sterling areas, during the past year 326 elderly persons living in these communities requested various tyl)es of assistance through our- senior center. The Council on Aging (advisory board) has recognized the need to dir�,ct it's services to those with the greatest social and economic need. The dire.-ction of services are aimed at those persons aged 75 and older. Funding for Kenai. Senior Services is provided by the Older Alaskan Commission, Kenai Peninsula Borough, United Way, U.S.D.A., City of Kenai and Program Income. The senior center is staffed 10 employees two of which are full-time and seven part-time. Three of these positions are expained in the Title V budget narrative. One new emLz-ogee is requested to provide service in the Nikiski area. two days each wek.k. The Older Alaskan Commission provided funding for a two year grant pE'1- od (1989-' 990/1'a90-1991) in the amount. of $137, 132 each fiscal y4!ar. Funds from this grant are utilized to provide congregate and home -de i.vere( mea_s, employ the Project Director, Administrative Assistant, Cook and part. -time Kitchen Helper. An increase of one hour each day is requested for the cook position funds to cover this increase will come from program income. United Way and Kenai Peninsula Borough funds a:-e coml:)ined to provide a Driver, Kitchen Helper, Craft Instructor and a proposed Site Manager for the Nikiski. area. The Borough Mayor has requested a budget increase for all the senior citizens program in the borough. Our funding level. will increase by $24,000 should his requ(�st be (;ranted l.)y the Assembly. Budget expenditures are requested to rc 'lc:ct thi_:> propose-_ increase. Other program related expenses are funded with the United Play and Borough funds. Ken�ii Senior Services provides the following services which ensure t:ie ccmt_inued _indeperide rice cf the elderly: Congregate Meals Home-Delei.vere.�3 Meal_ Telephc)r.e Feassurance Health Screening Volunteer Opportunity Recr. eat.i�)n Out.reacti Transportation Nutrition Education Personal Advocacy Assessment. Information Physical_ Fitness Passenger Assistance Form Completi)n Referral Letter 6tiritir I Escort Shopping Assi3t. Client Findir T FUND 029-76 BUDGET NARRATIVE FY 90-91 DEPARTMENT Adult Day Care the Forget -Me -Not Adult Day Care program operates as a social model adult day care. It is an extension of services for seniors, provided by Kenai Senior Services. The center is located in the Fort Kenay complex on Mission Avenue, and provides services to those frail elderly who live in the central peninsula area. Within the past grant year, funding is provided by the Older Alaskan Commission, Easter Seals and private donations, 17 frail and memory impaired elderly were provided services at the center. The average participant is female, 75 years of age and attends the program an average of six hours each day, five days a week. Transportation is provided through the use of a handicapped vehicle. Presently, the center serves participants who are diagnosed as having ALzheimer's Disease or a dementia resulting from a related cognitive impairment, those who suffer some memory loss related to normal aging, and elderly who are extremely frail. The center is staffed with a full-time Program Coordinator and Activity Specialist, part-time driver and Activity Aide. During the past year the nationally recogni2,?d program Senior Companions placed a companion with the program. The center relies heavily on volunteer service to provide assistance to program participants. Hours of service are from 8 a.m. to 4 p.m. five dad, each week, with the exception of designated holidays. A comprehensive: program of therapeutic group and individual activities including exercise, recreation, blood pressure and weight monitoring, nutritional meals and snacks, is offered by the center. In addition, the center offers support to families and caregivers by conducting a caregivers support group. The Older Alaskan Commission, in January, awarded addtional funds for -this program. These funds provide for additional operating supplies, equipment and one new part-time employee. BUDGET NARRATIVE FY 90-91 FUND 028-75 DEPARTMENT Senior Employment 'The Title V Senior Employment Program provides training and part-time employment opportunities for low income individuals 55 years of age and older. The program provides the older person with an opportunity to gain work skills and experience and, for some, to obtain unsubsidized employment in the public or private sector. The Title V program is funded by the U.S. Department of Labor and the State of Alaska and is administered by the Older '�laskans Commission,. A match is not required to receive funding for this program. Lie received funding for three positions in 1985 which allowed I- senior center to recruit and employ an Outreach Worker, Kitchen Helper and Driver/Kitchen Helper. The outreach worker visits the elderly through home and hospital visits. They provide information as to the programs and services available which will help them to remain independant. ';his position also assists in providing transportation to s ervice pro —eiders and doctor appointments. Kitchen HE_lper position provides assistance in the congregate meal setting through meal preparation and janitorial duties. 'ransportation is provided from the Kasilof area once each week through the efforts of the Driver/Kitchen Helper position. Ilikiski elderly arE! transported to the center for a congregate meal every Wednesday. When Nikiski and Kasilof elderly are transported to Kenai they are offered the opportunity to shop :n our. corrrmunity. During the time the program participants are �ttendinca activitics at the center this employee assists with },itchon dut=ies i� both mea _ preparati_�n and janitorial services. 1',1.1 three positions are part-time (2-1 hours each week) 1791-1991 CITY OF KENAI " Cad Oapi l 4 4ia� „ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 April 6, 1990 TO: Council Y� FROM: Janet Ruotsala ! City Clerk - i Because of my unexpected illness during budget preparation time, I was unable to complete a narrative for the Clerk's office. The attached description of duties is to be included in the Clerk's budget report. jr The City Clerk is appointed by the Council. The department has one employee, the Planning Secretary serves as Deputy Clerk in the absence of the Clerk. The Clerk's primary responsibilities are: a. Prepare the agenda and packets for Council meetings and record the proceedings. b. Select judges, prepare ballots and fulfill all legal requirements of Federal, State and City elections. In addition the (_lerk's duties include: a. Ten commissions and committees - appointments, meetings and duties. b. Council and Clerk's budgets C. Correspondence for Council, Mayor and Clerk d. Maintenance of public records e. Cemetery - records and maintenance f. Licensing of businesses g. Recall and referendum, ordinances and resolutions hm Board of adjustment i. Oath of office, public disclosure, pre -clearance j. Witness and recording of bids k. Sign cheeks, keeper of City seal, proclamations XFnai BL-zntEnnia[ (V'i iozs. and ConvF_ntion 19azz .0 BICENTENNIAL �e suit,% a Yaet - Git a�it% cv ✓future III/JIslMl J nl.'1NUUM TO: Honorable Mayor and Members of Council FROM: Robert F. Williams, President of the Board DATE: April 11, 1990 On behalf of the Kenai Bicentennial Visitors & Convention Bureau, we wish to make the following report to update you on our progress and planning for 1991: ( 1 ) . Bicentennial Brochure - the final copy has been approved and 50,000 brochures are being printed and will be ready for delivery by May 1st. (2). Advertising - To -date, from our advertising in "Travel Weekly", we have received 1,164 inquiries from travel agents and tour operators and will be sending out a portfolio of information upon receipt of the Bicentennial Brochure. In addition, the Anchorage Convention & Visitors Bureau 1990 Visitors Guide, which has just hit the streets, has garnered 142 inquiries in just two weeks. A request for 75 portfolios for transmittal to Washinton, D. C. was also fulfilled and we shall be sending 100 brochures to the State of Alaska, Department of Commerce & Economic Development. Advertising is scheduled for all Alaska summer visitor guides as well as radio spots to air throughout the summer inviting visitors to come to Kenai as well as plan to participate in the 1991 activities. 13). For meeting and convention groups of 150 or less and State of Alaska Boards and Commissions, - 306 letters of invitation to select Kenai as the site of their next gathering, were sent out. The letters invited the groups to contact our office for a portfolio of information - the requests are beginning to "pour" in and we feel very confident that we shall be able to continue to expand the meeting/convention market. P. O. Box 1991. Kenai. Alaska 99611(907) 283-1991 Progress Report April 11, 1990 Page 2 (4) . Mural Project - The Bicentennial Board of Directors has authorized the first mural, which will be ready for placement in early May. The Board has selected the Peninsula Oilers Building on Main Street for the location of the mural and we invite members of Council to stop by Irelock Studio in the Willow Street Mall to view the mural -- it is truly wonderful and depicts the arrival of the Russian Fur traders in 1791. Our plans are to sponsor at least two to three more murals this year. (5) . Calendar of Events - The Board has directed that the festivities will take place beginning in April of 1991 and ending in October of 1991. At this time, all weekends have been scheduled with special activities with the exception of six which are waiting for confirmations. Many activities will take place, including the "Ballad of Kenai", a grand potlatch which will bring 800 participants to our community, a salute to aviation which will include a military aerial demonstration team, visiting dignitaries and much much more. The Calendar of Events will be ready for its printing in early May. (6) . Kenai Bicentennial Visitors & Cultural Center - it appears that all information has now been submitted to the satisfaction of the EDA, however, they are unable to provide a date as to when we shall be advised as to their decision. The Bicentennial Board of Directors would like to thank the "Grant Preparation Team" of Kim Howard, Jack LaShot and Sue Carter, as well as the support received from the Kenai City Council and the Borough Economic Development District. (7) . Video Clip - a short 2-3 minute video clip will be available in May to accompany representatives from the Bicentennial Board and the City of Kenai to urge participation in our upcoming celebration. Contact Sue Carter at the Bicentennial office if you are going to be traveling out-of-town and she will schedule you and the video clip to make appearances on behalf of Kenai. We welcome your comments and questions and sincerely appreciate your support of our endeavors for the upcoming Bicentennial celebrationl Please feel free to call our office at 283-1991 or attend our Board meetings on the first and third Monday of each month at King Oscar Hotel. cc: Wm. J. Brighton, City Manager CIIVIS4014e Allor 1791-1991 CITY OF KENAI 41 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 NOTICE OF MEETING At the request of Kristin Lambert, the Kenai City Council, City Administration and other representatives will be meeting Monday, April 16, 1990 at 6:00 PM in the Kenai Council chambers. To be discussed: Lands Encroachments The public is invited to.attend and participate. Janet Ruotsala, CMC City Clerk DATED: April 10, 1990 I }� TO DO LIST APRIL 11, ,1990 BUDGET WORK SESSION 1. B. Brighton - Res. for.4-18 meeting re/acceptance of T-33 for Triangle Pk. 2. K. Kornelis - Test OW aquifer below present well at Shotgun Dr. rr 3. C. Brown - Schedule public hearing for water & sewer rate increase. 4. J. Ruotsala S hedule next budget work session for April 16, 7:00PM. j r n f. KENAI CITY COUNCIL PARTIAL TRANSLATION, WORK SESSION APRIL 11, 1990, 7:00 PM KENAI CITY LIBRARY Item 3: Mayor Williams. I have had a call from an employee regarding his pay scale, step grade, etc. He would like to address the Council or Personnel Arbitration Bd. for review. Finance Director Brown. He will have to go to Atty. Rogers first. Atty. Rogers. We have procedures for this. Mayor Williams. He knows it is being discussed this evening. Council agreed it should directly to City Manager Brighton. ,,Janet Ruotsala City Clerk DATED: April 23, 1990