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1993-10-06 Council Packet
Kenai City Council Meeting Packet October 6, 1993 RENAI CITY RENAI A. CALL TO ORDER AGENDA COUNCIL - REGULAR MEETING OCTOBER 6, 1993 7:00 P.M. CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) C. PUBLIC HEARINGS 1. Ordinance No. 1567-93 - Repealing Ordinance No. 1133-86 and Replacing it With Ordinance No. 1567-94, Changing the Structure of the Townsite Historic District and Creating a Historic District Board. 2. Ordinance No. 1568-93 - Amending KMC 14.25.020 to Add Townsite Historic (TSH) District to the Definition of "Commercial and Industrial Development" as It Applies to Applications for Landscaping/Site Plan Regulation. 3. Ordinance No. 1569-93 - Amending the Official City of Kenai Zoning Map for Certain Lands Described as a Portion of Section 5 & 6, TSN, R11W, Townsite Historic Zone. 4. Ordinance No. 1570-93 - Amending the Land Use Table to Include Townsite Historic Zone. 5. Resolution No. 93-77 - Accepting a Grant From the State of Alaska, Department of Environmental Conservation for Thompson Park Water and Sewer Mains. -1- D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & zoning Commission 7. Miscellaneous Commissions and Committees E. MINUTES 1. *Regular Meeting of September 15, 1993. F. CORRESPONDENCE G. OLD BUSINESS 1. Discussion - AML Dues Structure H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1572-93 - Increasing Estimated Revenues and appropriations by $1,950,000 in the Thompson Park Water and Sewer Lines Capital Project Fund. 4. Discussion - Airport Gift Shop - Request for Rent Reduction. 5. Discussion - Airport Commission - Recommendation to Designate Five Parking Spaces at South End of Terminal for Car Rental Use. 6. Discussion - Eichholtz/Pitts - Lot 4, Block 1, FBO Subdivision - Request for Extensions of Construction Schedule. 7. Discussion - Airport Lounge - Request for Neon Sign. 8. Approval - Surplus Motor Starters/Sewer Treatment Plant. -2- I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION - 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -3- MAYOR'S REPORT OCTOBER 6, 1993 COUNCIL MEETING CHANGES TO THE AGENDA ADD: G-1, Additional Information - 10/1/93 R.Underkofler letter regarding KPB Resolution 93-111 - AML Dues. H-9, Discussion - Recreation Center Gym User Fees. I-6, 10/4/93 KK letter to DOT/PF regarding the Kenai Spur Highway Urban Section (summary of 9/29/93 meeting at Kenai City Hall). Information Item No. 18 - 9/17/93 D.T. Foley, Plant Manager, North Pacific Processors/Kenai Packers, regarding closure of Kenai Packers. REMOVE: H-5 AND H-7 - Administration has come to an agreement with KABA and Mr. Schilling in regard to the parking and neon sign issues and therefore discussion is not required at this time. CHANGES TO THE CONSENT AGENDA MAYOR'S REPORT DISCUSSION 1. Relocation of trees in front of Texaco for Barron Butler. 2. Request for $3,000 for the design of a new restroom facility from the Daubenspeck Recreation Fund. The facility would be placed by the Plant Test Site area. ITEMS C-1, C-2, C-3, C-4 ADDITIONAL INFORMATION 1. 8/27/93 LH memorandum sent to Council, P&Z Commission, Townsite Historic Task Force and All Interested Parties (Old Town landowners) sending copies of ordinances, public hearing notices, etc. 2. Planning & Zoning Public Hearing Notice. 3. 8/31/93 Joe Graham, Equitable Re & Alaska Services - comment letter and attachments. 4. 9/1/93 Rev. M. Fisher, Kenai Bible Church - comment letter. 5. 9/4/93 N.J. Poppin - comment letter. 6. 9/9/93 LH memorandum to Mayor and Council stating Planning & Zoning Commission recommendation. 7. 9/30/93 Judith E. Bittner, State Historic Preservation Officer, DNR/Parks & Outdoor Recreation - comment and recommendation letter. 8. 9/28/93 J. La Shot memorandum regarding TSH Rezone and attached rezone application received from property owners within the TSH Zone. Q loss on e n S NAME TESTIMONY SIGN -IN SHEET ADDRESS REPRESENTING r ci, IAA _ r BICENTENNIAL 11Aa e"&7aF tej;ra,4�f -a "te CITY OF KENAI 67apiW 4 4ia4i6a.'l MEMORANDUM DATE: August 27, 1993 210 FIDALGO, SUITE 200 KENAI AK 99611-7794 PH907-28;-75?5 FAX 28.7-.7014 TO: Mayor John Williams Kenai City Council Kenai Planning & Zoning Commission Townsite Historic Task Force All Interested Parties FROM: Loretta Harvey, Administrative Assistant RE: TOWNSITE HISTORIC (TSH) ZONING DISTRICT Please find enclosed the following information which has been prepared for your review: 1) Rezoning Application - City of Kenai 2) Public Hearing Notice - Planning and Zoning 3) RESOLUTION PZ 93-38: Rezoning TSH 4) ORDINANCE NO. 1567-93: Proposed TSH Ordinance 5) ORDINANCE NO. 1570-93: Amending Land Use Table 6) LAND USE TABLE: TSH addition 7) ORDINANCE NO. 1568-93: Adding TSH to the KMC 14.25 Landscaping/Site Plan Regulations 8) ORDINANCE NO. 1569-93: Amending the official Kenai Zoning Map for TSH district. a. Existing TSH Zone b. Townsite Historic Task Force Recommendation Alternate One C. Townsite Historic Alternate Two Task Force Recommendation d. Planning & Zoning Recommendation Public Hearings on this matter are scheduled as follows: Planning and Zoning Commission Meeting September 8, 1993 - 7:00 p.m. City Council Chambers (Written comments should be directed to Loretta Harvey, Administrative Planning and received by 12:00 NOON, September 3, 1993.) Kenai City Council October 6, 1993 (tentative) 7:00 p.m. City Council Chambers (Written comments should be directed to Carol Freas, City Clerk and received by 12:00 NOON, October 1, 1993.) if you have comments please be prepared to share them at the meetings or mail to staff as listed above: City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611-7794 1791-1991 CITY OF KENAI %Od G'd,4�ai 4 4as 210 FIDALGO, SUITE 200 KENAI AK 99611-7794 PH997-283-7535 FAX28?-?014 ***PUBLIC HEARING NOTICE*** Notice is hereby given that a petition to rezone by amending the Official City of Kenai Zoning Map has been submitted by the City of Kenai. The land is described as a Portion of Sec 5 & 6, T5N, R11W: The property is currently zoned Townsite Historic (TSH) and Conservation (C). A rezoning amendment to Central Commercial (CC) with portions to remain Townsite Historic (TSH) is requested. Kenai Planning and Zoning Commission A Public Hearing on this petition to rezone/amend the Official City of Kenai Zoning Map will be held by the Kenai Planning and Zoning Commission on Wednesday, September 8, 1993 commencing at 7:00 p.m. in the City Hall Council Chambers, 210 Fidalgo Ave., Kenai, Alaska. Anyone wishing to present testimony concerning this matter should do so at this hearing or submit written comments to the City of Kenai, Planning Commission, 210 Fidalgo, Suite 200, Kenai, Alaska 99611-7794 prior to September 8, 1993. For information please call Loretta Harvey or Jack La Shot at (907) 283-7933. YOU ARE BEING SENT THIS NOTICE BECAUSE YOU OWN/LEASE PROPERTY WITHIN 300 FEET OF THE PROJECT SITE OR ARE AN INTERESTED PARTY J.W. Graham Phone 907 562-4915 EQU ITAI3LE RE & ALASUA SERVICES C3p31•�3llS F.O. Box 101157 co SEP 1993 ANCHORAGE, ALASKA 99510 `� � Lt �'ED ry CLEW �� O 26181 LipF KENA August 31. 1993 Flavor John Williams & Kenai City Council Q. Kenai Planning Commission U THTF L City Clerk rreds Adms Manner Harvey Citv of Kenai 210 FidaliL7o == 200 Kenai, Alaska 99611 To a.11 concerned: Have .your packet on the plan for extended TSH Zone. Have perused the four plats and suggest on the latter three you are needlessly extending the zone and probably cant in a thousand vears make use of it in fashion planned. Having served as a director of the Svenard Public Utilitv District Anchorage Health Board � Assemblvman of Anchorage Borough am unfortunately well aware how planners and I,101' nro'oerty owners enjov euchreing property ocmers out of full ownership of there property. Having owned nroperty beloij the bluff for about more than forty 0 plus vears I fail the entire time to ever notice anything historic about that -, property and it will -probably bo same for next thousand years. t� Therefor l suggest you delete the property belo,; the bluff _ine from anv change of this elan. o + This despite the limp wristed pansy sniffing elitest utopians urgent desire to get property rights they have not paid for and never intend pavirL9 for as long as they can get government to do their dirty work. Yours for a Soviet america, i . I Joe a am Paid for by the Republican National Committee. Funds received in response to this solicitation will be deposited in the RNC's federal account unless otherwise prohibited. Federal election law requires us to report the following information: Occupation: Employer: ❑ Please check if self-employed. Telephone Number (optional): Contributions to the Republican National Committee are not tax deductible as charitable contributions for federal income tax purposes. 4 , S� oQ � 4Y t 1Wb ��t--Y � fib 44 1 b-x,+ a 6nu►w 'f4o)J fjow� � , �� � �,E u �,✓ � a � sa nu5 Gov � k�, � � ��'�-V �- � ��0 As /Va u Pei J us nil :Nj V-1 U\A ( 5q t �Q N G l,�f i ql 2c� t 4a V,b ALA 14x r� Al I � 1 1' foe 15• AL D N--uj M') 0 t r r t,a !- ti %%f A-r-V6 -Joe. G,n-" �yya►� ao� O ' o g> Ci N w > m 3, 0 a > (A 0 �. t"p' � > (O e) 0 > � n > 0 �'r V > M. 0 aD d 0 d 3 > � 0 �r �yC r r 3 m r far �'r r ?C (c�' (D 'D CDC (D C (D�'C aac s• w�C co C lu �C .0 �77C m lQ .D C� N =— �, ,t-, ,boo_ �'�o �o wo O Imo y� o•�c z•5' ?02 <5 w < o,� N n 0 'a a �rn O •� (D '. N wo mA C O 3� o CD CO w� mN yp, �O '•� 'yN O$ �N Z. N �in Ovi a' (D O 0O y O O ND) O (D b�p.N N (DM ?y N -UG y O (n y w y V,W to in m O m � y C fa _ O < tQ CDO O (n CD CD O (D oN 0U �Cn � �� m0 0� �Cn C -n 0) C_ -n �L_ CL -n _n a O -n -n T 'nt -n pj Tt cOn o �� T'� �� a o �� f P� w �o a� m0 3i v c CQ' CN N .� O i �o in y (n `° I '— Vi -p c0<D CD N (n m O (On vi > O O N M y en r O D) cD 12 0� (D a (n 't7 CD (D CL (o �D 7C W CDN: O 7r mco W� s - 0> 0 �.., >� ro o CL fD 0(0 CD O CO O (D y -� H CD CD v = ? (O (D = 0 � N � (D DO O 7 CADCh N y CD X CD>> En > CL N C _ 7 �< CD- S1 y O �� Z� 1 m 1 � �1 C D 0 c> m C> CDC> (DC 8.0 c >`$ 1 -C-> CD C> O C> O 1 c> W -t1 C a -n C T C TI C 'n C '�1 C •' _ .�',C ?1 C S ' 71 C � 'T1 C =r , C, r s 171 C r- n N r� no �_ 0� r� T ns 0< 0 N O r �v 0 V) O Do not separate. Mail AGENDA and Reply together in enclosed envelope. ........................................................................................................................................ TO: Gary Kreep, Executive Director U.S. Justice Foundation (USJF), Washington, D.C. 20070-0241 Gary: You're right. The ACLU is a liberal dagger pointed at America's heart -- and hidden behind a mask of "civil liberties" and "free speech." 2g2C13031.E I'll help you unmask the ACLU by rushing my AGENDA to reach you in the next 72 hours. And by rushing my gift f•`�rFAI�� °' ( tax-deductible when I itemize) of: oF kt� o r,F-� � ( )$20* ( )$25 ( )$50 ( )$100 ( )$250 ( )$500 ( )$1,000 ( )$ Other *I'm making out my check to USJF for at least $20 -- equal to the annual dues of the liberal ACLU. And I'm printing: Name Street City State Zip MAIN AND MISSION STREETS PHONE (907) 283.7821 jCeiw'- ltg Vlw" P.O. BOX 176 KENAI. ALASKA 99611 PASTOR: MORRISON FISHER September 1, 1993 Loretta Harvey Administrative Planning City of Kenai Planning Commission 210 Fidalgo, Suite 200 Kenai, AK 99611 Dear Sirs. As an interested party that owns property that is within the Townsite Historic district we, Kenai Bible Church, would like to go on record as opposing being in this zone. Preservation of this area is counter productive to future growth and development. It is also apparent that there is very little of the original village to preserve. The proposed areas will only keep this part of town run down and an eyesore as the restrictions on any kind of development are going to keep anyone from changing or upgrading their property. We would urge the Planning and Zoning Commission and the city council to not pass this recommendation. If there was any recommended rezone that would at all be tolerable it would be that which takes in the bluff only along Mission Avenue. Alternate one, alternate two or any other rezone recommendation would be opposed by Kenai Bible Church. Sincerely, �" WWWY L Rev. Morrison Fisher Kenai Bible Church t 4(4 YOM/dt .Soong S�� Via. ' 9? ^,�. • :,f, September 4, 1993 City of Kenai 210 Fidalgo, Suite 200 Kenai, AK 99611-1794 Gentlemen: N.J. Poppin P.O. Box 702 Kilauea, Hi 96754 RE: TSH Rezoning .I received the notice of a public hearing on 9/3/93 and cannot meet your deadline. I am sending this letter by FAX. On.5/13/92 the planning commission recommended a rezoning of the Townsite Historic District to Central Commercial using Overland Avenue as a general boundary. Their current opinion has expanded the TSH zone to Upland Street. I own four vacant lots between Overland Way and Upland Street totalling 1.31 acres. The TSH zoning has consistently thwarted any plans for development of this property. The first plan submitted by the Commission included my property in the new CC zone. The second one put me back into the TSH zone. The area surrounding my property appears to be in a buffer zone that could go either way in the eyes of the Commission members. I have not seen the information gathered by the Planning and Zoning Commission or the Task Force that backs up their recommendations, but I do have an opinion. The current TSH zone effectively created a Berlin Wall around the area. Everyone knows this, otherwise this rezoning would not be an issue. Last years plan was a "let's get back to business" view. This years alternate plans show a tempering due to more input apparently. I would like to see some of this information prior to the October public hearing. Page 1 of 2 3i Page 2 of 2 N.J. Poppin I approached the Planning commission last year about the feasibility of a cabinet shop on the property aside from meeting the design criteria. I could not get a yes or no and lost the potential sale. At that time, I was told that the task force had discussed the possibility of purchasing the area around these lots to develop a "Heritage Village". I have the feeling I'm a captive tax payer in a holding pattern with no options. Let the record show that I am in favor of the 5/13/92 rezoning recommendation by the Planning Commission. Sincerely, ################################################################# MEMORANDUM Date: September 9, 1993 From: Loretta Harvey, Administrative Assistant To: Mayor John Williams Subject: PLANNING & ZONING RECOMMENDATION - REZONE TSH At their meeting of September 8, 1993 the Planning and Zoning Commission approved Resolution PZ 93-38 with the zoning boundaries as indicated on item 8d. Planning and Zoning Recommendation in the following packet. CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION PZ_93-38 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI RECOMMENDING APPROVAL TO THE KENAI CITY COUNCIL OF THE REQUESTED (REZONING) (X4=XVAXXRRMXJU1X1=U2) SUBMITTED BY CITY OF KENAI (Applicant) FOR A Portion of Sec 5&6, T5N, R11W (Legal Description) WHEREAS, the Commission finds the following: 1. The subject property is currently zoned Townsite Historic (TSH) & Conservation (C) 2. The present land use plan designation of the subject property is Historical Townsite 3. The proposed (ZONING DISTRICT) ( VWXX0E8XffNXTX1DN) for the affected property is Townsite Historic and Central Commercial 4. An appropriate public hearing as required has been conducted by the Commission on September 8, 1993 5. That the following additional facts have been found to exist: NOW, THEREFORE BE IT RESOLVED, by the Advisory Planning & Zoning Commission of the City of Kenai that the petitioned (REZONING) (VAiftXVMXV@�) is hereby recommended to the Kenai City Council. PASSED by the Planning and Zoning Commission of the City of Kenai, A as a, this 8th day of August , 1993. MIN O1l/u "r ATTEST: Planni Secret ry I .54 v A0771A -V dda Tf ci S a rolve m V h 1791-1991 CITY OF KENAI -od 4 4-4::w-"1' _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283-7535 FAX 907.283-3014 REZONING APPLICATION PETITIONER CITY OF KENAI ADDRESS 210 Fidal o, Suite 200 PHONE 283-7933 LEGAL DESCRIPTION A portion of Sec 5&6, T5N, R11W PRESENT ZONE Townsite Historic & Conservation PROPOSED ZONE Townsite Historic & Central Commercial Intended Use and/or Reason for Rezoning: To preserve historic character of district and make remaining portion compatible with present use. Section 14.20.270 Amendment Procedures governs any amendment to the Kenai Zoning Code and Official Map. PLEASE READ THE FOLLOWING, COMPLETE THE BLANKS AND INITIAL THE SPACE AFTER THE ITEM NUMBER TO INDICATE THAT YOU HAVE READ AND UNDERSTAND THESE CONDITIONS. 1. Amendments to the Kenai Zoning Code and Official Map may be initiated by petition by a majority of the property owners in the area to be rezoned; or, a petition bearing the signatures of fifty ( 50 ) registered voters within the City of Kenai to amend the ordinance text; or, submission of a petition as provided by the Home Rule Charter of the City of Kenai. Amendments to the Official Zoning Map shall be considered only if the area to be rezoned contains a minimum of one (1) acre (excluding street or alley right-of-way) unless the amendment enlarges an adjacent district boundary. Rezoning Application Page 2 3. �A Public Notification and Hearing is required before the issuance of this permit. A $200.00 non-refundable deposit/advertising and administrative services fee is required to cover these notification costs. 4. A proposed amendment to the zoning ordinance which is substantially the same as any other proposed amendment submitted within the previous nine (9) months and which was not approved shall not be considered. J�� w4tC6 Pe tioner's Signature d,AA ary Loretta H rvey Secret W01 C STREET, Sul1s 1279 DEPARTMENT OF NATURAL RESOURCES ANCHORAGE, A-aasoa NONE: teo» >a22022saw DIVISION OFPARK9AND OUTDOOR RECREATION om" 08j+u.a,y •.� w.aww�l MAILINGADDRE68: P.O. BSc 107001 �•or�o�.�.ea �enau.9sa •yes• September 34, 1993 Re: 3130-3 City of Kenai Honorable John Williams City of Kenai 210 Fidalgo Kenai, AK 99611 Dear Mayor Williams: 317%-,10 <\1 :m. CITY CLERK �n 'ITY CE KENAI I understand that the Council of the City of Kenai is meeting October 6, 1993 to consider adoption of Ordinance No.1570-93 as suggested by the Townsite Historic Task Force. After reviewing the proposed ordinance, I strongly endorse its adoption by the Council. The City of Kenai and other communities across the country face challenges and opportunities that are uniquely defined by their past and present. Your city had the foresight to appoint a task force which has done a fine and thorough job creating an ordinance to preserve an historically valuable area. With so much of Kenai's history lost, I hope that you will seize this opportunity to prevent further destruction of your heritage by passing this ordinance. I support the townsite historic rezoning recommendation of either alternate one or two as proposed by the task force. To maintain historic integrity, a district needs to be large enough to preserve neighborhood character and protect the area from inappropriate development. Identifying and preserving a historic district contributes to the economic viability of the area as a whole. Economic benefits can be realized through tourism and economic revitalization. With the task force plan in place, the next step would be to provide design guidelines and specific standards for structures within the historic district. My staff has also reviewed the ordinance for the Certified Local Government (CLG) criteria. With one small addition, the ordinance meets the CLG requirements. The development of a local historic p�ID ation pl a included. This could be tence ad ' ' n ui section 14.20.), such a a Board Shall develop a local historical preservation pl the Alaska State Historic Preservation Plan and produce information that is compatible with the Alaska Heritage Resource Survey." Mayor Williams Page 2 Unfortunately, because of a prior committment to give a workshop at the annual Alaska Historical Society meeting in -Fairbanks, I wilt not be able to testify before the Council at the October 6 meeting. I hope, however, that the Council will consider the Task Force's careful study of this issue, which involved public input, and their recommendations. Adoption of this ordinance will be a lasting legacy for your community. Sincerely, 9dith LA_ E. Bittner State Historic Preservation Officer JEB:jfc MEMORANDUM TO: Carol L. Freas, City Clerk FROM: Jack La Shot, City Engineerok DATE: September 28, 1993 SUBJECT: Rezone - TSH I received the attached Rezoning Application yesterday from a group of property owners within the TSH zone. They wish to rezone to CC (Central Commercial). This, of course, is part of the area involved in the current rezoning process, which Council will hold a public hearing on at the October 6, meeting. Basically, what the property owners are saying with the application is that they do not wish to remain in the TSH zone. I told their representative that I felt it would be best to let Council know of their intentions prior to the public hearing, instead of starting a separate rezone process. If the proposed new boundaries are not amended by Council to delete them from the TSH zone, they could pursue a rezone later, if they wish. Please include the application with the other information presented to Council at the October 6, meeting. JUkw 1791-1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283.3014 REZONING APPLICATION PETITIONER WAYNE CHERRIER - PAUL M. & SANDRA J. VQZA RALPH J.& JUDITH PETTERSON ADDRESS c/o VOZAR 1001 MISSION #19 KENAI, ALASKA 99611 PHONE 283-4221 LEGAL DESCRIPTION A portion of Sec. 5&6, T5N, R11W PRESENT ZONE TOWNSITE HISTORIC PROPOSED ZONE CENTRAL COMMERCIAL Intended Use and/or Reason for Rezoning: TO MAKE THE ZONING COMPATIBLE WITH THE DEVELOPMENT THAT EXIST ON THE PROPERTY. Section 14.20.270 Amendment Procedures governs any amendment to the Kenai Zoning Code and Official Map. PLEASE READ THE FOLLOWING, COMPLETE THE BLANKS AND INITIAL THE SPACE AFTER THE ITEM NUMBER TO INDICATE THAT YOU HAVE READ AND UNDERSTAND THESE CONDITIONS. 1. x Amendments to the Kenai Zoning Code and be initiated by petition by a majorit owners in the area to be rezoned; or, a the signatures of fifty (50) registered City of Kenai to amend the ordinance tex of a petition as provided by the Home Ru City of Kenai. y Official Map may of the property petition bearing voters within the t; or, submission le Charter of the Rezoning Application Page 2 2. x Amendments to the Official Zoning Map shall be considered only if the area to be rezoned contains a minimum of one (1) acre (excluding street or alley right-of-way) unless the amendment enlarges an adjacent district boundary. 3. x A Public Notification and Hearing is required before the issuance of this permit. A $100.00 non-refundable deposit/advertising and administrative services fee is required to cover these notification costs. 4. X A proposed amendment to the zoning ordinance which is substantially the same as any other proposed amendment submitted within the previous nine (9) months and which was not approved shall not be considered. i •J • gnature � NFL - Loretta Harvey, Secretary REZONING CHECKLIST: a. MAP b. SIGNATURES c. DEPOSIT/ADVERTISING d. APPLICATION FORM OR FEE ($100) LETTER CITY OF KENAI REZONING APPLICATION DATE: SEPTEMBER 27, 1993 1. PETITIONER:WAYNE CHERRIFR, PAUL & SANDRA VOZAR-RALPH & JUDITH - - PE-TTERSON -- 2. ADDRESS: C?O VOZAR 1001 MISSION #19 KENAI, ALASKA 99611 PHONE:283-4221 f "-p w F, .7 0 4. LEGAL DESCRIPTION: TOYON SUB. LOTS 1 &2- BLK.6 LOTS 1 & 2 BLK. 7 LOTS 1,2,3 & 4 -- BLK 14 LOTS 4 & 5 ALL LOCATED IN A PORTION OF SEC. 5 & 6, T5N, R11W 5. PRESENT ZONE: TOWNSITE HISTORIC 6. PROPOSED ZONE: CENTRAL COMMERCIAL 7. INTENDED USE AND/OR REASON FOR REZONING:TO RETURN THE ZONING BACK TO ITS ORIGINAL INTENT AND COMPATIBLE WITH THE DEVELOPMENT THAT HAS EXISTED ON THE PROPERTY FOR MANY YEARS_ 8. REZONING CHECKLIST: a. MAP b. SIGNATURES c. DEPOSIT/ADVERTISING FEE ($100) d. APPLICATION FORM OR LETTER �y \P �O 56 tot �S' T pfi -1 t t ,0 1150 �P• ' ti� qfe" A + ♦ . cp 9, c3 S Jr !t It C[ltF4. F Y 4 Cott M ' s. •i b- . ° ► ' . i �o� pet O ► . O SEC.FEN A021. 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I I_ 'aA ,• a +� Q m w• 2090Ott/1 JD•CJ`l ,' 1 rl ;Ix nal. `P i`_ n + �rl�y�r1t Z wbr0 �,0 � a CHERRIER AND CHERRIER 5572 1833 POST ROAD 274-1551pf ANCHORAGE. AK 99501 80-5/1252 PAY Ae, , DATE AMOUNT • / ' / q THE ORDER OF / CHERRIER AND CHERRIER 11900 5 5 7 2 i1' is L 2 5 2000 5 ?i:000 2 260 L8 J,/ Suggested by: Townsite Historic Task Force CITY OF KENAI ORDINANCE NO. 1567-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REPEALING ORDINANCE 1133-86 AND REPLACING IT WITH ORDINANCE 1567-93, CHANGING THE -STRUCTURE - OF THE TOWNSITE HISTORIC - DISTRICT AND- CREATING-- A HISTORIC DISTRICT BOARD. WHEREAS, it is in the best interest of the City of Kenai to take steps to maintain and preserve the area of Kenai known as Old Town Historic Site; and WHEREAS, the City Council believes that protection of Old Town requires an amendment to the code; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that the current KMC 14.20.105 is repealed and replaced by the following: 14.20.105 Townsite Historic (TSH) Zoning District: (a) Intent: The TSH Zoning District is intended to provide for a mixed, controlled use in a designated area, which will protect and enhance the historic character of the zone. The goal of the TSH zone is to manage all new development, reconstruction and alterations within the zone. The intent of the Townsite Historic Review Board is to enhance and identify the city of Kenai's heritage, to present this heritage in a manner that promotes civic pride, and to foster an awareness of where we as a people have evolved. (b) Historic District Board. A historic district Board will be established to regulate development within the TSH zone. The following provisions will govern the Board's activities through the State of Alaska Certified Local Government Program: (1) The Board will consist of a minimum of seven members with a demonstrated interest, competence, or knowledge in historic preservation, appointed for terms of not less than three years. A majority, plus one member must be residents of the City of Kenai. (2) To the extent available, three Board members shall be professionals, as defined by National Park Service regulations, from the disciplines of history, architecture or architectural history, and archeology. (3) The Board will meet twice each year or as necessary and conduct business in accordance with the Open Meeting Laws of Alaska. This includes public notification of meeting place, time and agendas. (4) Written minutes of each Board meeting will be prepared and made available for public inspection. (c) Historic District Board Duties: (1) The Board shall make recommendations to the Kenai Planning and Zoning Commission as to the area of the city to be included within the zone and any adjustments to the boundaries in the future. (2) The Board shall review zoning requirements and review all proposed changes to the zoning law within the TSH Zoning District. (3) The Board shall schedule a minimum of two meetings annually and special meetings as requested by the Planning Department to review proposed building permit applications within the zone or other business considered necessary by the Planning Department. (4) The Board shall conduct or cause to be conducted a survey of the historic, architectural, and archaeological resources within the community. The survey shall be compatible with the Alaska Heritage Resources Survey and able to be readily integrated into statewide comprehensive historic preservation planning and other planning processes. Survey and inventory documents shall be maintained to protect the site location(s) from possible vandalism. The survey shall be updated every ten years. (5) The Board shall review and comment to the State Historic Preservation Officer on all proposed National Register nominations for properties within the boundaries of the City. When the TSH Board considers a National Register nomination which is normally evaluated by professionals in a specific discipline and that discipline is not represented on the Board, the Board will seek expertise in this area before rendering a decision. (6) The Board shall act in an advisory role to other officials and departments of local government regarding the identification and protection of local historic and archaeological resources. () The Board shall work toward the continuing education of citizens regarding historic preservation and the community's history. (8) The Board will review all building permit applications as well as all exterior architectural alterations and demolition within the designated zone. The Board's responsibility will be to provide it's recommendation for approval, denial or modification to the Planning and Zoning Commission. The guidelines to be followed by the Board will be designed to preserve the character which typify development in the zone and provide the basis for preserving the historical character of the zone. Applications must be accompanied by a schematic drawing of proposed changes within the zone. (d) Application: An application requiring review in TSH Zoning District shall be filed with the Planning Department. The TSH zoning district, as located within the bounds shown on the City of Kenai Official Zoning Map. The application shall contain: (1) One reproducable copy of the application signed by the applicant and, if leasing the premises, co -signed by the owner indicating type or nature of business. (2) Current color photographs of the site and of any existing structures representing both the overall condition of structures and accurately portraying materials and color. (3) Reproducable schematic plans of the proposed construction sufficient to show building size and layout, exterior elevations, proposed materials and colors. (4) A landscaping and site plan complying with KMC 14.25 and the development criteria of this chapter drawn to scale showing the existing structure and all proposed 2 alterations and additions in relation to the site. (e) Development Criteria. The development criteria is intended to provide for a district in which residential and business enterprises co -habitat as a desirable and compatible use. All proposed construction, renovation, demolition, or alteration shall: (1) Encourage, whenever possible and compatible with historic character of the TSH zone, foot traffic; restaurants, gift shops, parks, etc; indigenous Kenai Peninsula flora; wooden structures including log style with soft colored or natural sidings. (2) Discourage uses which will violate the historic and scenic quality of the TSH zone; buildings and building additions that are not compatible with adjacent buildings or which violate the existing character and scale of the district. (3) Specific structures and activities which will not be allowed, but are not limited too: (a) Buildings with "modern design style of architecture" that have no historical correlation with the district; (b) Multiple family residences (excluding duplexes); (c) Gas stations; (d) Auto repair shops; (e) Rental storage of any kind; (f) Kennels or similar uses; (g) Livestock, Stables, Commercial horseback riding; (h) Auto body and paint shops; %,(i) Commercial buildings are limited to a total area of no more 5,000 square feet per storys with any individual unit within the structure of no more than 2,500 square feet. —�- c .ego �F-'c ��'�'-<-v�• i`.�'1 a��`� f ` r i ,�- ( Metal -sided buildings may be allowed if the Commission determines they o&vt-kw, it , 15 are compatible with the zone. (f) Criteria for determining acceptable use shall include, but not be limited to the following: (1) All alterations to existing structures should be performed so as to preserve the historical and architectural character of the TSH zoning district. (2) The distinguishing original qualities or character of a building, structure, or site in its environment shall not be destroyed. The removal or alteration of any historic material or destruction of architectural features cannot be done without approval. (3) Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site, and its environment. These changes may have acquired significance of their own, which should be recognized and respected. (4) Landscaping requirements according to City of Kenai as required by KMC 14.25. (5) All exterior construction must be completed within a year of date of approval. (g) Existing structures: All structures existing prior to the enactment of this ordinance will be allowed to continue in their present form and use. In the event of loss of the existing structure due to demolition, fire or natural causes, the structure may be rebuilt with the following 3 requirements: (1) The structure to be rebuilt must conform to the previously existing structure in terms of size, shape and location unless the Commission determines the new structure is more compatible with the intent of the TSH zone. (2) The use of the new structure must be the same as the use of the previous structure. (3) Application for reconstruction of the structure must be made to the Planning Department within one year of the date of loss due to demolition or damage. (4) - Reconstruction of the structure must -be, complete within two years of date of the loss due to demolition or damage. (5) If applicant wants to rebuild, other than a pre-existing structure, the existing structure provisions as stated above are not applicable. (h) Criteria for designation of landmarks to be included in the TSH: (1) Its age - approximately fifty years old. (2) Its character, interest or value as part of the development, heritage, or cultural characteristics of the city of Kenai. (3) Its location as the site of a significant historic event. (4) Its identification with a person or persons who significantly contributed to the culture and development of the city of Kenai. (5) Its distinguishing characteristics of an architectural type. (6) Its relationship to other distinctive areas that are eligible for preservation according to a historical, cultural, or architectural criteria. (i) Uses. (1) Principal Permitted Uses as allowed in Land Use Table. (2) Conditional Uses: As allowed in the Land Use Table and subject to the provision of this chapter. 1. Such uses must be similar to principal uses permitted in the zone. 2. Such uses must be in harmony with the intent of the zone. {j) Review process. Upon submittal of an application, the Planning Department shall schedule the application for review by the TSH Zoning District Review Board at the following appropriate meeting. The Board shall make a recommendation regarding the permit application to the Planning and Zoning Commission. The Board's recommendation shall be based upon the development criteria in this section and all other pertinent provisions of the Kenai Municipal Code. (k) Signs. signs shall be allowed in the Commercial Zone as set forth in KMC 14.20.220(c). (1) Penalties. Penalties for non-compliance with this Chapter shall be as set forth by KMC 14.20.260. (m) Definitions. 1. Alteration -Any act or process that changes one or more of the exterior architectural features of a structure, including, but not limited to, the erection, construction, reconstruction, or removal of any structure which requires a building permit. 2. Construction -The act of adding an addition to an existing structure or the 4 erection of a new principal or accessory structure on a lot or property which requires a building permit. 3. Demolition -Any act or process that destroys in part or in whole a landmark or a structure within a historic district. 4. Certified Local Government -A local government "that has been certified to carry out the purposes of the National Historic Preservation Act". 5. Historic District -An area designated as a "historic district" by ordinance of the City Council, which contains within definable geographic boundaries, one or more landmark and which may have within its boundaries other properties or structures that, while not of such historic and/or architectural significance to be designated as landmarks, nevertheless contribute to the overall visual characteristics of the landmark or landmarks located within the historic district. 6. Historic Preservation -The act of adopting regulations and restrictions for the protection and preservation of places and areas of historical and cultural importance to the Kenai. 7. Landmark -A property or structure designated as a "landmark" by ordinance of the City Council, pursuant to procedures prescribed herein, that is worthy of rehabilitation, restoration, and preservation because of its historic and/or architectural significance to the city of Kenai. 8. New Development -Any development which requires a building permit. 9. Reconstruction -The action of returning a structure to original state. 10. Relocation -Any relocation of a structure on its site or to another site. 11. Renovation -To restore to a former better state (as by repairing or rebuilding). 12. Site plan -Schematic drawing complying with the development criteria of this chapter and drawn to scale showing proposed structure in relation to the site. �. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of , 1993. ATTEST: Carol L. Freas, City Clerk (8/25/93) �1 John J. Williams, Mayor Introduced: September 15, 1993 Adopted: October 6, 1993 Effective: November 6, 1993 d ,� Suggested by: Townsite Historic Task .-.,,,,, CITY OF KENAI ORDINANCE NO. 1568-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING KMC 14.25.020 TO ADD TOWNSITE HISTORIC (TSH) DISTRICT TO THE DEFINITION OF "COMMERCIAL AND INDUSTRIAL DEVELOPMENT" AS IT APPLIES TO APPLICATIONS FOR LANDSCAPING/SITE PLAN REGULATION. WHEREAS, landscaping/site plans for all development within the Townsite Historic Zone are currently not required; WHEREAS, it is in the best interest of the City of Kenai to require landscaping/site plans for all development within the Townsite Historic Zone; and WHEREAS, KMC 14.20.020 should be made to be consistent with KMC 14.20.105 Townsite Historic (TSH) Zoning District; NOW, THEREFORE BE IT ORDAINED BY THE CITY OF KENAI, ALASKA, that KMC 14.25.020 is hereby amended to read as follows: 14.25.020 : This section shall apply to all commercial and industrial development and all development of $10,000 or more in the Townsite Historic Zone (TSH) within the City of Kenai and shall apply to both the landscaping and site plans. "Commercial and industrial development" and "all development" shall be defined as any improvements requiring a building permit for new construction or any improvements of $10,000 or more located on properties within the Central Commercial (CC), General Commercial (CG), Heavy Industrial (IH). Townsite Historic (TSH). and Light Industrial (IL) zoning districts. It shall be unlawful for any person to construct, erect or maintain any structure, building, fence, or improvement, including landscaping, parking, and other facilities on property designated as a commercial tract unless such improvements are constructed or reconstructed in a manner consistent with the approved plan. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of . 1993. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor Reading: September 15, 1993 Second Reading: October 6, 1993 Effective Date: November 6, 1993 Suggested by: Townsite Historic Task rviL:c CITY OF KENAI ORDINANCE NO. 1569-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING THE OFFICIAL CITY OF KENAI ZONING MAP FOR CERTAIN LANDS DESCRIBED AS PORTION OF SECTION 5 & 6, TSN, R11W, TOWNSITE HISTORIC ZONE. WHEREAS, KMC 14.20.270 establishes a procedure to amend the Official Zoning Map of the City of Kenai; and WHEREAS, the Official City of Kenai Zoning Map depicts these lands as Townsite Historic (TSH) Conservation (C); and WHEREAS, the City of Kenai desires to render the area with zoning designations which are compatible with present land use; and WHEREAS, the proposed zoning designations are Central Commercial (CC) and Townsite Historic (TSH); NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF KENAI, ALASKA, that the Official City of Kenai Zoning Map be amended as follows: Section 1. Subject properties consisting of those lands depicted in Exhibit A described as Portion of Section 5 & 6, TSN, RIIW, Townsite Historic (TSH) and Conservation (C) are hereby amended to Central Commercial (CC) and Townsite Historic (TSH). PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of 1993. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor Reading: September 15, 1993 Second Reading: October 6, 1993 Effective Date: November 6, 1993 ' S arinvJ Ol v is 3Vr7 1 I s A10 7 7 /AI N t _ W _. iS Ydit7Y o (' is crows a V �I x_ 2 1 l _ f i C- a, w 0 U 1 3oneds I � � m0771M /mil g MO77/M , LM ; Jda 7f. 21 C r I s o roof \ :! .CI o arWMIl It :\ F atl '� 14 �� �� of � / .�' �:3.r:;•� ........................... -- - ------- IN c3q Ax . F .s 3:nres L'7 Suggested by: Townsite Historic Task &-v,� CITY OF KENAI ORDINANCE NO. 1570-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE LAND USE TABLE TO INCLUDE TOWNSITE HISTORIC ZONE. WHEREAS, the Land Use Table of the KMC does not refer to permitted uses under the Townsite Historic Zone (TSH); and, WHEREAS, the City of Kenai Townsite Historic Task Force recommends an addition to the Kenai Municipal Code Land Use Table under Townsite Historic Zone (TSH); NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA THAT the Land Use Table be amended to include the Townsite Historic Zone (TSH) as indicated in Exhibit "A". PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this day of , 1993. John J. Williams, Mayor ATTEST: Carol L. Freas, City Clerk Introduced: September 15, 1993 Adopted: October 6, 1993 Effective: November 6, 1993 (8/25/93) IET: P - Principel Permitted Use C = Conditional Use 5 = Secondary Use Table 1 of 3 MM: Reference footnotes an follorirp pees for additiorml restrictions. 1 I I : 1 Family' Tbree/F= Family si I la' 01 14-62 CITY OF KENAI KEY: P = Principsl Peraitted Use MOTE: Reference footnotes C = Conditional Use on following pogo for S = Secondary Use additional restrictions. Table 2 of 3 L g AUtDmotive Repair/ Tim Recapping/ Rebuilding , �Ilwmmmmmmmmmmmmm .1 ..VI I. Fabricating/ ' 111 . " . 1 ■------....■■ P1, It qtm v if 1 ■������oO���D 14-63 CITY OF KENAI KEY: P = Principal Feitted Use ROTE: Refer rce footnote C = Calditionst Use an follwinR paves for S = Secondary Use additional restrictions. Table 3 of 3 :.1:: . �■o■o■■o■■M■ao . 1 1 • �1 ✓. ■M■-■■■■■■■E■ - i� ill l -- �y l� ��■■■■■■■■■■, ' l mil I /� �- ■■■■■■■■■■■■, Nursing, 1 1 Convalescent1 1111 'Rest Homes r .. . 1 I._ i 1 ©©©©©©=©n©©©u 1 v 1 Y Ext- racfion ofNahual M111111 Resources ---INHERE 1 1 IMMOMME111111 1 1'1 14-64 CITY OF KENAI Suggested by: City of Kenai RESOLUTION NO. 93-77 Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA ACCEPTING A GRANT FROM THE STATE OF ALASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION FOR THOMPSON PARK WATER AND--SEWER- MAINS. WHEREAS, the State of Alaska has offered the City of Kenai a grant in the amount of $1,350,000 for Thompson Park water and sewer mains. WHEREAS, the State requires that the City accept the grant by resolution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that: 1) The City of Kenai accept grant #47544 in the amount of $1,350,000 from the State of Alaska. 2) The City of Kenai accepts responsibility to operate and maintain the proposed water and sewer utility improvements, and agrees to the terms and conditions of the grant offer. 3) The projected sources of financing for this project are: State DEC Grant #47544 $ 1,350,000 State Dept. of Administration Grant #4/94 - 021 750,000 Special Assessments 600,000 $ 2,700,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of October, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: e-f (9/28/93) kl T-) Council on Aging Meeting September 13th Meeting Time: 10:30Am Agenda Approval Approval of Minutes Old Business 1. Memorial Plaque 2. Center Store/Possible Change 3. MeaMde Donations 4. New Business 1. Promotional Sales/Other Organizations 2. Change in Home -Meal donations policy 3. 4. Public Comments Members Joanna Hollier Sam Huddleston Pauline Gross Paul Padilla Gene Seay Al Pease Georgetta Funk City Council Member: Linda Swarner COUNCIL ON AGING MEETING September 13, 1993 Joanna Hollier, Chairperson ROLL CALL Members present: Joanna Hollier, Sam Huddleston, Pauline Gross, Paul Padilla, Gene Seay, Al Pease, Georgetta Funk Also present: Councilwoman Swarner, Pat Porter, Loretta Harvey APPROVAL OF AGENDA Hollier reported that Bob Rubadeau with United Way had asked to speak. If he arrived she asked that he be allowed to be put into the agenda at that point. Agenda approved as amended. APPROVAL OF MINUTES Sam Huddleston moved approval of minutes of the July 6th meeting. Minutes approved. OLD BUSINESS 1. Memorial Plaque Hollier reported that she and Porter thought instead of one large plaque, perhaps they should purchase three different sizes for different levels of contribution. The largest size for $500-$1,000; and two smaller sizes for amounts of $1,000-$5,000 and $5,000 and above. Plaque sizes range in price from about $70 to $1,000. MOTION and VOTE: Seay moved to order a large plaque for smaller donations and two smaller plaques for larger donations. Funk seconded. Passed unanimously. 2. Center Store/Possible Change Porter reported that since the group had considered a Center store in the old nurses room there had been some changes in programs and staff needs. The hospital is now providing a Wellness clinic once a week which requires space. Also a Volunteer Coordinator has been hired and it would be nice if she could have her own desk and office space. Porter asked if she could use some of the funds that had been allocated to make the store into an office? After discussion the group decided that the old nurses room would be put to better use providing space for the Wellness Clinic and Volunteer Coordinator. MOTION AND VOTE: Huddleston moved approval of making nurses room into an office. Pease seconded. Passed unanimously. 3. Meal/Ride Donations Al Pease reported that he and Hollier had met with the Soldotna Senior Center. They had hoped that all the area centers might raise their meal prices, since revenues will be decreasing in the future. There was no feeling of cooperation from the Soldotna Board. Huddleston said he thought they should raise meal prices regardless of what Soldotna does. He thought they should raise prices in the near future. He also felt that the ride donation should be increased. Pease asked if this included meals on wheels? Porter said it should. The center presently serves about 20 meals on wheels per day. Porter said she had figured the meal budget on $2.00 per meal and the ride budget on $.25. Next year the center will lose $9,000 toward these programs. She suggested that the meals be raised $.50 and rides to $1.00 each way. She would need time to let the seniors know about the increases. MOTION AND VOTE: Seay moved to raise ride donations to $1.00 each way, by October 1 st. Funk seconded. Passed unanimously. MOTION AND VOTE: Huddleston moved to raise meals $.50, including Meals on Wheels, effective January 1, 1994. Pease seconded. Passed unanimously. Council on Aging September 14, 1993 Page 2 NEW BUSINESS 1. Promotional Sales/ Other Organizations Porter asked if the Council would like to set a policy regarding charitable organizations selling items in the Senior Center. Hollier felt that it was important to support the community in fundraising efforts, especially if the Seniors expected support in return. She thought that non-profit organizations should be allowed to sell items in the center. It was the general consensus of the Council that non -profits be allowed to sell items in the center. 2. Change in Home Meal Policy Discussed under Old Business. ADJOURNMENT There being no further business Huddleston moved to adjourn at approximately 10:55 a.m. Respectfully submitted, Loretta Harvey Administrative Assistant Council on Aging September 14, 1993 Page 3 KENAI AIRPORT COMMISSION September 9, 1993 City Hall Council Chambers Chairman Bill Toppa *****AGENDA***** 1. ROLL CALL 2. APPROVAL OF AGENDA 3 PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES July 8, 1993 5. OLD BUSINESS a. Car Rental Agency Parking -spaces 6. NEW BUSINESS 7. AIRPORT MANAGER'S REPORT 8 COMMISSION COMMENTS AND QUESTIONS 9. INFORMATION ITEMS 10. ADJOURNMENT KENAI AIRPORT COMMISSION September 9, 1993 City Hall Council Chambers Chairman Bill Toppa *****MINUTES***** 1. ROLL CALL Members present: Bill Toppa, Bob Scott, Teresa Werner-Quade, Dianne Smith, Bonnie Koerber, Ron Holloway Members absent: Bob Scott, Tom Thibodeau Also present: Councilman Measles, Randy Ernst, Loretta Harvey 2. APPROVAL OF AGENDA Holloway moved approval of agenda as presented. Quade seconded. Agenda passed by unanimous consent. 3. PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES July 8, 1993 5. OLD BUSINESS a. Car Rental Agency Parking Spaces Ernst explained that this item had been held over from the previous meeting to give commissioners time to view the spots and make a decision. Toppa said he had viewed the spots and there were 5 spots and 5 rental car agencies. He asked the commission if they wanted spots designated per agency or to have it on a first come first sere basis. Kenai Airport Commission September 10, 1993 Page 2 MOTION AND VOTE: Koerber moved that the 5 parking spaces be designated for individual car rental agencies. Holloway seconded. Passed unanimously. 6. NEW BUSINESS Holloway asked if the city had thought about installing lights at the floatplane basin? He said he had returned late from a search mission and it was difficult to see the basin in the dark. Ernst reported that there had not previously been power to the floatplane. The power should be in soon and Ernst said he would look at the possibility of lights. Toppa asked what the progress was on a camping area by the basin? Ernst said there would be room near the south end, and this could be a project for next year. Holloway suggested some local service clubs may wish to make this their project. 7. AIRPORT MANAGER'S REPORT Ernst distributed a copy of his report (attached), which included the Automated Fuel System to the float plane facility. This project should be completed by April or May of 1994. Alp projects for next year include: $200,000 for Front End Loader; $195,000 for Plow Truck with Sander; and $20,000 for Airport Signs to meet compliance. The glass partitions, as requested by car rental agencies have been installed. Ernst noted the advertisements and schedules which had been run in the newspaper. Toppa asked if much response was generated by the campaign? Ernst said he hadn't had any direct response and he would like to give the slips away next year to generate more interest in the facility. Teresa Werner-Quade requested a copy of the Floatplane regulations. 8. COMMISSION COMMENTS AND QUESTIONS Werner-Quade thanked Ernst for his nice reports. 9. ADJOURNMENT There being no further business the meeting was adjourned at approximately 7:55. Respectfully submitted, retta Hap y Administrative Assistant September 21, 1993 Mayor John Williams City of Kenai 210 Fidalgo Kenai, Alaska 99611 Subject: City of Kenai Airport Commission Letter of Interest Mayor Williams: I understand that one or two positions for the Airport Commission will become available and that you will be making appointments for these positions. As a private pilot of 15 years in Kenai, I am very interested in becoming a member of that commission. I consider myself to be a citizen -at -large within the user group of the airport. I am keenly interested in aviation and have a technical engineering background which I believe will be of value to the Commission. I have frequent contact with many of the local users which will certainly give me insights into perceived problems and goals. A very brief outline of my personal history and interests are as follows. I am a 32 year old life long Alaskan raised in the City of Kenai. I graduated from the University of Alaska in Fairbanks with a B.S. degree in Civil Engineering and am presently working for Mike Tauriainen, P.E. Consulting Engineers. I am a private pilot and enjoy most outdoor recreational activities. I am vice-chairman for the Kenai River Ducks Unlimited, member of the Redoubt Bay Critical Habitat Citizens Advisory Committee, Snow Shoe Gun Club, Kenai Civil Air Patrol, NRA, and American Society of Civil Engineers. I will be happy to supply references at your request. Please contact me at home (283-2853) or at the office (262-4624) if you have any questions or require additional information. Sincerely, -1� Heinry k§tedt 108 ee wood Ct. KenaikAAaska 99611 1791-1991 CITY OF KENAI , ,Od Capes 4 41"" _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 CITY OF KENAI BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISBION8 DATE: 21 SFPTEAA BE-2 / 993 NAME: 1gEA1R - &._�iVACK S7-ED7' Resident of the City of Kenai? yrs How long? z 5 +YE R-s Mailing Address /L,%R DEEPWC0p G7- Telephone No. 283 Z853 Business Address S Pui , /-1wr cex Telephone No. 2&2 - 4&24 EMPLOYER: M114C rAUR1A!/VE^/ P.L. ENG/NE=E2g Job Title IV 1 L SA/ G>.VEER NAME OF SPOUSE: L ILLY R 1✓EyE X NACX !S rEAr Current membership in organizations: Al2CRAF7 bvymEP-S 4j PUOTS Assoc. , C-ML All- PAT120L NRA , G RgDayariqL A c-jZ,CA-,V soc'67Y OF c! I1:. NAt31 TA i e- 1 Ti ZE1/5 Past organizational memberships: ADMc0p2i epM,�,%1TTcc(y-P6) -A1QA/E, n F- //v LQ2 E-s i COMMITTEES OR COMMISSIONS IN WHICH YOU ARE KENAI HARBOR COMMISSION September 13, 1993 Kenai City Hall Tommy Thompson, Chairman 1. ROLL CALL• The meeting was called to order by Chairman Thompson at 7:04 p.m. Commissioners present were: Thompson, Spracher, Munn, McCubbins, and Jahrig. Commissioners absent were: Altland and Eldridge. Also present was Mr. Kornelis from the City of Kenai and Councilman Bookey. 2. APPROVAL OF AGENDA: Hearing no objections, the agenda stood approved. 3. APPROVAL OF MINUTES OF JUNE 7, 1993: Munn moved for approval of the June 7, 1993, minutes. Spracher seconded. Motion carried. 4. PERSONS SCHEDULED TO BE HEARD: None 5. OLD BUSINESS: a. Fishing Hole. Nothing new. Still waiting for Altland to line up speakers from Fish & Game and CIAA. b. Kenai River Viewing Flats. Councilman Bookey discussed obtaining an interpretive board for the boardwalk and found little interest. The Parks & Recreation Department is unable to come up with any funding. Kornelis advised the budget for the boardwalk has been closed out for some time so there is no funding. This item should be one to be listed under the Commission's goals and objectives which need to be re -written. c. Ramp. Kornelis passed around pictures of the Valdez ramp stating it was made of steel , very heavy and would be very costly to move. Discussion evolved regarding Mr. Reynold's proposal to sell his aluminum ramp with self -leveling stairs. While the self -leveling stairs would be nice, it appears the ramp would be too narrow to meet the Commission's objectives for the ramp. Jahrig felt that Reynold's dock is too small. McCubbins agreed stating the ramp should be done right even if it costs more initially because it would save money in the long run. Thompson felt the ramp would need more room to slide totes and use hand carts. HARBOR COMMISSION September 13, 1993 - 2 - Discussion regarding Nelson & Assoc. proposal for a new ramp. It was felt his estimates were high and that the ramp could be built for $30,000 to $40,000. Kornelis will bring the Nelson & Assoc. drawings to the next meeting. Marine Development is listed as No. 2 on the CIP wish list and this project could possibly be listed under that for funding. Councilman Bookey stressed the importance of producing goals and objectives so that as the Commission progresses with the ramp project, financing can be obtained. Discussion regarding what should be addressed in the goals and objectives such as the ramp, mud at the dock, and future impacts in the dock area. ACTION TAKEN: JAHRIG MOVED TO PURSUE THE INITIATIVE FROM NELSON & ASSOCIATES REGARDING THE BOAT RAMP. MUNN SECONDED. MOTION CARRIED UNANIMOUSLY. d. Mud at dock. This is another item that needs to be addressed under goals and objectives. Jahrig asked about renting a pump from Alyeska Pump and slurry the mud right off the dock. Kornelis stated he believes they would need a permit from the Corps of Engineers and he will look into the matter. 6. NEW BUSINESS: None. 7. INFORMATION• a. Letter from the Borough. Discussion regarding the letter and Inlet Fisheries mooring buoys. Commission had no negative comments. b. Memo from Cary Graves. Discussion regarding the new ordinance for sanitary facilities for tent campers which went into effect August 15, 1993. Jahrig noted that Dragnet had used more trash receptacles this year which helped the garbage situation. C. Alaska Wetlands Coalition pamphlet. Commissioners received and reviewed the pamphlet. 8. DISCUSSION• Discussion arose regarding the new boat launching fees and permits that went into effect this past summer. Bookey applauded the efforts of Swede Freden and the Park & HARBOR COMMISSION September 13, 1993 Recreation employees who did a good job at flowing at the ramps. Conflicts did commercial and sport fishing boats as it the commercial boats would intimidate the Many times the commercial boats did not line but just took over. - 3 - keeping the traffic occur between the appeared sometimes sport fishing boats. wait their turn in ACTION TAKEN: MUNN MADE A MOTION FOR KORNELIS TO WRITE ALL THE FISH PROCESSING OPERATORS ADDRESSING THE CONCERNS AT THE BOAT LAUNCH REGARDING LACK OF PAYMENT OF LAUNCHING FEES FOR BOATS, AND NOTING THE LAUNCH IS TO BE USED ON A FIRST -COME FIRST -SERVE BASIS AND THAT COMMERCIAL OPERATORS ARE TO TAKE THEIR TURN IN LINE. MCCUBBINS SECONDED. MOTION CARRIED. The Commission requested Swede to be at the next meeting to address the boat dock's summer activities. Kornelis will bring information regarding activities/monies received at the dock. 9. COMMISSION COMMENTS AND QUESTIONS: 10. ADJOURNMENT: The next regular meeting will be Monday, October 11, 1993, at 7:00 p.m. MUNN MOVED TO ADJOURN, MCCUBBINS SECONDED. THOMPSON ADJOURNED THE MEETING AT 8:25 P.M. Respectfully s itted, - C'��-,ram.\ (J 1 Eatlene Reed, Recording Secretary for the City of Kenai 610 Set Net Dr. Kenai, AK 99611 September, 27, 1993 Mayor John Williams 210 Fidalgo Av. Kenai, AK 99611 ti�2�293031• �`'� ;,,;P01199, N00 I have thoroughly enjoyed serving on the Harbor Commission and representing the City of Kenai on the State Parks Kenai River Board; however, I need to resign from both of these duties. John, I would like to make a strong recommendation and endorsement to have Will Jahrig represent the City of Kenai on the River Board. Mr. Jahrig is a life long resident of Kenai, a Kenai river property owner, local businessman and as a lodge owner understands the local tourist industry. Again, I have appreciated the opportunity of serving our community and working with some quality, well meaning people. Best Regards, k Bill Altland LINDA L. BONEWELL 1607 Toyon Way, Townhouse #6 Kenai, Alaska - 99611 Office: (907)283-7222 Fax: (907)283-6102 Home: (907)283-7266 QV July 21, 1993 Honorable John Williams 00 210 Fidalgo Street Kenai, Alaska 99611 Re: Submittal of Application Requesting Appointment to the City of Kenai Airport Commission Dear Mayor iams, In recent months I have been afforded the opportunity of attending several City of Kenai governmental meeting. Attendance at these meetings has heightened my awareness of issues facing local government and has resulted in a personal desire and commitment to work with civic leaders in resolution of community issues and continued development of economic opportunities for our citizenry. I would appreciate your consideration of me as a candidate for a position with the Airport Commission, and have taken the liberty of enclosing a completed City of Kenai Commission/Committee Appointment Application. I am seeking a volunteer position that will afford me the opportunity of utilizing my legal education, leadership experience, and communication skills in a positive pro -development environment. I am a responsible person who is concerned with performance and accountability. If you have further questions regarding my application, please do not hesitate to contact me. Thank you for your time. Sincerely yours, Linda L. Bonewell Enclosure r 283 3014 P.2 2 178't -'1881 CITY OF KENAI „0 ea. sit. 4i 210 AoAu:O KAr, ALASKA 88611 TeLMoNEsav-7=5 FAX 907-28MO14 BACKGROUND AND PERSONAL DATA - CANDIDATES FOR TO COMMITTEES AND CO3MBSIONS DATE: July 21, 1993 NAME: Ms. Linda L. Bonewell Resident of the City of Kenai? yes How long? August 1991 Mailing Address 1607 Toyon Way, #6 Telephone No. 283-7266 Business Address 11355 Frontage Road, #28ielephone No. 283-7222 EMPLOYER: Cook Inlet Regional Citizens Advisory Council Job Title Program Coordinator NAPE OF SPOUSE: Not Applicable Current membership in organizations: See Attached Resume, Please! Past organizational memberships: See Attached Resume, Please! COMMITTEES OR COMMISBIONS IN WHICH YOU WM INTERESTED: Airport Commission or HArbor Commission .. S gnatur LINDA L. BONEWELL 1607 Toyon Way, Townhouse #6 Kenai, Alaska - 99611 Office: (907)283-7222 Fax: (907)283-6102 Home: (907)283-7266 EDUCATION: Doctorate Of Jurisprudence 1986 South Texas College Of Law Houston, Texas Bachelor Of Science Degree, Cum Laude Honors 1981 Douglas MacArthur Academy - Hatton W. Sumner's Scholar Brownwood, Texas '[uTI�I : �� #:Q�� L�1► I� Program Coordinator 08191 - Present Cook Inlet RCAC - Prevention, Response, Operations, & Safety Committee Kenai, Alaska Responsible for research, analysis, and summarization of environmental reports, proposed legislation, proposed regulations, and legislative hearings. Attend ADEC, SPAR, ACMP, AFBG, NRDA, Alaska Marine Pilot Board and federal agency meetings as requested by the Executive Director. Prepare requests for proposals, contract amendments, and when necessary settlement offers. Attend, observe, review and compile written memorandum on spill response drills, meetings, and educational programs sponsored by Cook Inlet Spill Prevention Response Incorporated, Seldovia Oil Spill Response, and affiliated oil industry companies. Responsible for planning and organization of Committee and Working Group meetings. Maintain knowledge and expertise in Committees subject areas: Contingency Plan Review; Spill Drill Training; Spill Response; Evaluation of Response Equipment; NOAA Mapping; Pilotage/Navigation; Sensitive Area Mapping; Vessel Traffic; Nearshore Response; Structural Integrity Of Dock Facilities; Platform Integrity; Dispersants; and In -Situ Burning. Legal Associate/Assistant Office Manager Law Office of Brian R. Shute Anchorage, Alaska 07/90 - 08/91 Responsible for in-depth legal research, analysis and writing. Prepared motions and orders for supervising attorney. Assisted in evidence and trial preparation. Utilized the Lexis/Nexis and West Law automated law library system. Conducted client interviews and witness investigations. Assisted in day-to-day management of law practice and TECH"STAR. Travel Sabbatical 05/89 - 07/90 Superior Court Law Clerk Honorable Karl S. Johnstone Anchorage, Alaska LINDA L. BONEWELL, PAGE 2 09/87 - 04-89 Responsible for extensive research relating to motions before the court. Analyzed position of respective council, summarized case files, cited authorities and prepared memoranda and recommendations for the Judge. Reviewed case files for procedural sufficiency. Reviewed all orders and judgments which were prepared for the court. Reviewed confidential Psychological Reports submitted to Judge for sentencing and revocation of parole proceedings. Prepared written sentencing and revocation of parole recommendations for the Court. Law Clerk Larry Caudle & Associates Anchorage, Alaska 01187 - 08/87 Performed in-depth legal research and assisted in preparation of motions and pleadings. Utilized the Lexis/Nexis and West Law automated law library system. Extensive telephonic contact with opposing counsel and clients. Conducted client interviews and drafted client correspondence. Faculty Research Assistant Dean John F. Ensle/South Texas College of Law Houston, Texas 05184 - 05/86 Supervised a staff of approximately 30 students during drafting and preparation of materials for College of Trial Advocacy. Submitted recommendations on student performance and assisted in grading process. Performed independent legal research and writing on request of Dean Ensle and faculty. Assisted in preparation of motions and memoranda of law. Utilized the Lexis/Nexis and West Law automated law library system. Student Bar Association President South Texas College of taw Houston, Texas 05/85 - 05/86 Responsible for providing leadership in the conceptualization of organizational goals and direction of fiscal and human resources toward goal attainment. Managed day-to-day business affairs of Bar Association Office. Developed and implemented budget. Served as a representative and spokesperson of the Student Bar Association and College at official and social functions. Director O/ Student Recruiting Hatton W. Sumner's Foundation Brownwood, Texas 05/79 - 05/81 Developed and coordinated student recruiting program for the Hatton W. Sumner's Foundation. Provided leadership and direction for recruiting staff members. Managed recruiting office and day-to-day business affairs. Responsible for conceptualization and development of new recruiting package and printed materials. Served as a spokesperson for the Foundation. LINDA L. BONEWELL, PAGE 3 Dispersants, Insitu Burning, & Oil Spill Estimation Seminar - 1993 Hazardous Substance Spill Tech. Review Council Nearshore Response Workshop - 1993 Phillips Petroleum Company Spill Exercise, RCAC Incident Coordinator - 1993 Kodiak EMS Oil Spill Exercise - 1993 40 Hour Hazwoper Training - 1993 USCG Cook Inlet Area Contingency Plan Development Working Group - 1992/1993 ADEC Nearshore Response Working Group - 1992/1993 Environmental Resource- Priority Identification --Seminar =-1992 - - ARCO/CISPRI Oil Spill Exercise Control Group - 1992 LEPC Shaker II - 1992 IRT On The Water Oil Spill Response Training - 1992 National Oil Spill Control School Certification - 1992 Natural Resource Damage Assessment Seminar- 1992 Kenai Pipeline Company Spill, RCAC Spill Incident Team - 1992 Introduction To Incident Command System - 1991 RECENT COMMUNITY & CIVIC INVOLVEMENT Kenai Peninsula College Council, Appointment 1991 - 1994 Kenai Peninsula Boys & Girls Club, Board Of Directors, 1991/1992/1993 Kenai/Okhra, Sister City Hostess, 1992 Miss Alaska Scholarship Pageant, Men Who Cook Committee, 1992/1993 1993 Miss Alaska Scholarship Pageant, Judge's Committee Chairman, 1993 Kenai Peninsula Governor's Prayer Luncheon Committee, 1993 City Of Kenai Beautification Committee, Garden Task Force Representative For B&G Club, 1993 GRADUATE HONORS & GRADUATE ACTIVITIES: South Texas College Of Law President's Award Who's Who In American Law Schools STCL Bar Association President's Award Phi Alpha Delta Outstanding Member Award & Justice Student Bar Association, President South Texas College Annual Banquet & Awards Dinner, Chairwomen Texas College Of Trial Advocacy (CLE), Case Director & Faculty Assistant " Federal Rules Of Evidence (CLE), Student Author & Faculty Assistant Spurgen Bell Moot Court Competition/Fisher Gallagher Mock Trial Competition COLLEGE HONORS & ACTIVITIES: Hatton W. Sumner's Scholar & Honors Graduate Who's Who In American Colleges Mrs. Dallas B. Sherman Award Lyndon B. Johnson Congressional Intern Democracy In Action Leadership Award Phi Theta Kappa, Vice -President Phi Gamma Mu, Phi Chi, Gamma Beta Phi, Honor Member Student Government & Inter -Dorm Council, President Letters Of Recommendation & References Provided Upon Request D -5 KENAI PARKS & RECREATION COMMISSION September 14, 1993 Kenai City Hall Richard Hultberg, Chairman 1. ROLL CALL: The meeting was called to order by Chairman Hultberg at 7:10 p.m. Commissioners present were: Hultberg, Sandahl, Carlson, and Massie. Commissioners absent were: Seibert and Kelly. Also present was Mr. McGillivray from the City of Kenai. 2. APPROVAL OF AGENDA: Hearing no objections, the agenda was approved. 3. APPROVAL OF MINUTES OF AUGUST 17, 1993: McGillivray noted that even though establishing a year-round gym fee of $1.00 per day or a $25.00 card for two months was discussed, there was no action to bring it before the Council. ACTION TAKEN: CARLSON MOVED TO RECOMMEND TO THE CITY COUNCIL THAT A YEAR-ROUND GYM FEE OF $1.00 PER DAY OR A $25.00 CARD FOR TWO MONTHS BE ESTABLISHED FOR USE OF THE GYM. MASSIE SECONDED. SANDAHL MOVED TO AMEND THE MOTION BY ALLOWING THE PARKS & RECREATION DIRECTOR TO HAVE THE PREROGATIVE TO WAIVE THE FEE FOR NEEDY STUDENTS WHEN REQUESTED. CARLSON AND MASSIE AGREED. MOTION CARRIED UNANIMOUSLY. Hearing no objections regarding the minutes, they stood approved as written. 4. DIRECTOR'S REPORT: Next week the Parks & Rec Conference will be in Valdez. Bob Frates, Joanna Cole, and Kayo McGillivray will be attending. Kayo noted there was only one session involving citizen's boards. Next year the conference will be in Anchorage and Kayo has been informed there will be more sessions involving the community boards. He hopes many of the Commissioners will be able to attend the Anchorage conference due to its accessibility. Only two of the summer hire employees remain. They are finishing up a few of the summer assignments and performing winterization tasks. KENAI PARRS & RECREATION COMMISSION September 14, 1993 Page - 2 The department had been experiencing some trouble with the lawn mower when it attempted to mow long grass. Craig Taylor made a few adjustments and now the mower is working fine. All the Little League fields were done in one afternoon. The Rec Center is just starting its Fall Program. They will be planning a basketball tourney either just before or just after Christmas. Teams from Anchorage, the Valley, Homer and Seward will be invited to participate. The school gyms will be needed as well as the Center's. They are hoping to get 12 to 14 teams involved and have a double elimination tourney. The trophies have already been purchased. 5. OLD BUSINESS• A. Goals and Objectives. Commissioners discussed the Mission Statement which should be the first feature listed on the Goals and Objectives. General discussion took place regarding the goals that needed to be addressed which included ADA compliance for restrooms, playground equipment and trails; safety; tent camping; beach control; additional personnel to handle increased maintenance; and establishing cross-country ski trails, bike/hiking trails and boat launches. Discussion continued regarding the needs of each individual park. Massie stated many park areas he has not seen and would like to get a first-hand look at them. Sandahl felt a tour of the areas would be valuable. A work session to be held after a Walk Around tour of each area was scheduled. The Commissioner will meet at 8:00 a.m., Tuesday, September 21 for the tour and work session on the Goals and Objectives. Beautification's Goals and Objectives will be done separately. 6. NEW BUSINESS: None. 7. CORRESPONDENCE: A new student representative is needed for the Commission. A letter was received from Becky Parker from ARCO thanking the Parks & Recreation Department for their help and support of the recent Arco -Jesse Owens track meet. KENAI PARKS & RECREATION COMMISSION September 14, 1993 Page - 3 S. ADJOURNMENT: Massie wanted to note that he thought the flower planting session was a good deal but he did not appreciate being told to stop by someone outside the project who then tore out all the work he had been instructed to do. He feels people that are not involved in the beautification committee should keep_ their noses out of it. Hultberg adjourned the meeting at 8:30 p.m. Respectful 1 y subnyi,tted, Ear"lene Reed, Ptecording Secretary for the City of Kenai City of Kenai. Alaska 210 Fidalgo, Suite 200 PLANNING AND ZONING COMMISSION **AGENDA** September 8. 1993 - 7:00 p.m. Chairman Phil Bryson 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 4. PLANNING a. Conditional Use Permit Natural Resources - Zubeck Preliminary Review b. Development in TSH - Beluga Lookout RV Park A 5. PUBLIC IIEAIlINGS a. Resolution PZ 93-38: Rezone Townsite Historic Zoning District (TSH) G. NEW BUSINESS 7. OLD BUSINESS 8. CODE ENFORCEMENT ITEM 9. REPORTS a. City Council b. Borough Planning c. Administration 10. PERSONS PRESENT NOT SCHEDULED 11. INFORMATION ITEMS 12. COMMISSION COMMENTS & QUESTIONS 13. ADJOURNMENT City of Kenai 210 Fidalgo, Suite 200 PLANNING AND ZONING COMMISSION **MEETING** September 8. 1993 • 7.00 p.m. Chairman Phil Bryson 1. CALL Members present: Duane Bannock, Carl Glick, Ron Goecke, Charlie Pierce, Kevin Walker, Phil Bryson Members absent: Lori McComsey (excused) Also present: Councilman Hal Smalley; Jack La Shot, City Engineer; Mayor John Williams; Tom Mannenin, City Manager; Ray Measles, Vice Mayor; Councilwoman Linda Swarner; Loretta Harvey, Administrative Assistant 2. APPROVAL OF AGENDA Ron Goecke MOVED for approval of agenda as presented, asking for unanimous consent. Glick SECONDED. APPROVED BY UNANIMOUS CONSENT. 3. APPROVAL OF MINUTES Goeeke MOVED for approval of minutes as presented and asked for UNANIMOUS CONSENT. Walker SECONDED. APPROVED BY UNANIMOUS CONSENT. 4. PLANNING a. Conditional Use Permit for Extraction of Natural Resources: Zubeck - Preliminary Review La Shot Reported that according to the KMC all such permits shall be reviewed by the Commission. If the Commission does not require additional information and the permit meets the KMC criteria a public hearing will be held at the next meeting. This application is for a short term permit to remove sand. The project should be completed by the summer of 1994. Bryson Stated that his firm was employed by this company and asked the Commission for a ruling on whether this would be a conflict of interest. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page z Bannock Said he did not feel this was a conflict and called for the question from other Commission members, would this be a conflict? VOTE: K BRYSON GUCK GOECKE ` WAM" MCCOMSE1f . !.PIERCE. L2NO 1 NO NO NO I NO ABSENT NO The Commission found no conflict of interest. DISCUSSION Walker expressed concern that there may not be adequate screening on Swires road, between the extraction site and the school. This would be a direct violation of the code. Bryson asked for public comment. Seeing and hearing none the issue was brought back to the Commission for action. MOTION & VOTE: Walker moved to postpone Resolution PZ93-40 until the next meeting after an adequate public hearing has been held. Pierce seconded. Passed unanimously. b. Development in TSH Zone - Beluga_ Point RV Park La Shot reported that by code all development in the TSH zone which requires a building permit must be reviewed by the Planning and Zoning Commission. This development is at the end of Mission Street and is an RV Park which has been developed in the last couple of years. The owners wish to build a log structure which will include shower and laundry facilities and a caretaker's unit. Charlie Pierce stated that he had recently discussed this development with the applicant in regards to facilitating service for the planned construction. He wondered if this would be considered a conflict of interest. Bryson asked if there would be any fidiciary benefit to Pierce, personally? Pierce said no, just to Enstar the company he represents. Bryson said it was his opinion there would be no conflict of interest in this case. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 3 PUBLIC COMMENT Sandra Vozar, Applicant, stated that this property was vacant land. They had paid taxes on this property for years and then decided to develop a first class RV Park. One of the DEC requirements for this park is toilet and shower facilities, so they are just trying to meet those requirements. Glick Said he did not see plans included for the 2nd story in the plans that were submitted. Vozar Said those plans were not included because that may not be developed for a while. They may make this area a small one bedroom living area or possibly a group meeting facility. Tom Murphy Asked that the Commission keep in mind that this was the site of the original Ft. Kenay when they made thier decision whether to allow this development. Vozar Assured the Commission that this development could be easily removed to restore the property to its original state. They would just like to see some revenue from this area, if someone wants to buy the property later and do something else with it it would be easy to remove above ground fixtures. MOTION: Goecke MOVED approval of Development in TSH Zone for Beluga Point RV Park. Glick SECONDED. VOTE: 5. PUBLIC HEARINGS a. Resolution PZ 93-38: Rezone Townsite Historic Zoning District La Shot Reported that the City Attorney and Planning Staff had gone through the ordinance and incorporated comments from the last work session. The packet also contained zone recommendations from Planning and Zoning and Townsite Historic. Bryson Noted the additional material the Commission had received regarding the proposed "Heritage Park". He asked for an update on this development. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 4 Councilman Smalley Reported that Council has been discussing the potential for an historical park in Oldtown. Mayor Williams has been visiting with Judith Bittner, State Historic Preservation Officer, there may be some grants available for preliminary work to develop historic sites in communities. The city is looking into these grants to research the feasibility of this type of complex. Mayor Williams Explained that the handout material contained a conceptual idea of where this development might go. Four sources of funding have been identified for these types of projects. Long before the concept is started the city will need to meet with property owners to see if they wish to sell their property for this development and also to discuss surrounding property owners whether they want this park in Oldtown. At this point the vision is that this park would contain many historical elements, such as the old log cabins by Ft. Kenay, antique machinery, cannery equipment, and a heritage harbor, consisting of a raised platform where people could view fishing vessel, and also a possible theater for the Kenai Performers. This is just in the planning stages at this point. Council was not sure it was in the TSH zone and it appears that it would be on all three proposed rezones. Becky Tromblee Asked the Mayor to elaborate on the theater and off-street parking lots. Williams Stated that the theater would probably hold 150 people. There would need to be off-street paved parking to facilitate the theater. Bryson Confirm ed that the proposed site Jor this developm ent is presently in the TSH zone and would remain in the zone on all three proposals. Bannock Asked for clarification on Resolution PZ 93-38. Does that include both the ordinance and the zoning boundaries? La Shot Felt it was just the boundaries. One of the proposed boundaries or a revised boundary should be selected at the time of the motion. Bryson Opened the meeting to the public. PUBLIC HEARING - VERBATIM Richard Mueller - P.O. Box 1470, Kenai. I would like to support the P8Z Commission recommendation for the TSH zoning boundaries. The big problem is that we started in excess of 20 years too late on a historic district. There is not too much historic there, other than the Russian Church, and the Fort Kenay complex and that. I don't see any reason to include any of the areas south of the Spur Highways, over towards Broad Street and that area. One of your objectives in this, as I understand it, is to KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 5 promote development in Oldtown. Your land use planning, or Land Use Table allows three permitted uses, other than public or institutional uses. All the others would require a conditional use permit (CUP). I would suggest that possibly a better way would be to allow most permitted uses and use an architectual committee to see that it conforms with the TSH district rather than having to go throught the entire process of a CUP. I believe that possibly the public would see this as less of a problem in getting a permit to do things. Thank you. Vozar My name is Sandra Vozar, my address is 1001 Mission Street, #19, Kenai. I agree with Mr. Mueller in that I think that the P&Z recommendation on page 8d. is the best solution for this whole thing. You need to not have such a large broad area. We don't have that many old buildings in Kenai now to encompass taking all the way over by Bluff and Marine and Broadway and Broad Street. That's a real big area to put down alot of tight controls on it. I also think it would be a good idea to broaden the conditional use so that if somebody had an idea that they want to build some type of a structure they can come in, talk to an architectual committee, discuss it with them and have their plans reviewed instead of it being strictly municipal and government type businesses in here, which is what this heritage thing is supposed to be. What you're doing is zoning an area and than saying now we're going to fill it up with a heritage park, which is an okay idea, I don't have any problem with the heritage park. But I'm just saying, leave it up to some other people to think up some other ideas for the area. Also, just hmm, in the memorandum that was mailed to the people it was dated August 27th. And it stated on the second page, P&Z Commission meeting September 8th, written comments should be directed to Loretta Harvey, Administrative Assistant by 12:00 noon, September 3rd. Well, I didn't receive mine, mine was mailed by the city on August 30th. I don't, there are alot of property owners in this area that are outside. And if they don't get this thing mailed to them by September 3rd there's not even enough turn around time for them to get a comment back to you. I think it unfair to the people in the area, I think there should have been more time to respond so they could have had time to respond. And even so, August 30th is the postmark on mine, so that's eight days ago, or nine days ago, and we've had about five days that were weekends and holidays. The memorial day weekend and so forth, so it was really a tough time for people to get out there, so that's probably why you haven't had much of a turnout. I thought you might like the envelope, (handing envelope to Commissioner Bannock). Thank you. Bryson other questions for Mrs. Vozar? Okay. Other persons who would like to testify? KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 5 Tom Tomrdle, Hi, my name's Tom Tomrdle and I (inaudible). And I reviewed all these and I think the Mayor's idea is very good but I'm totally against this. And if I had to pick one I'd say yea, I go for the one recommended by the Planning and Zoning Commission, 'cause I'm not in it. I'll tell you why. I'm not sure if it's something ... May be small town politics, I mean here you've got the City Council memeber who is also on the Townsite Historic Task Force (TSHTF) and other things around town and I don't see his property on any of these proposals. Yet, up to last year he had three things that was historic there. Now before you guys make a decision on this I think you should find some answers. I mean, I just dont think it's fair to the rest of the property owners in Oldtown. Any questions? Bryson Any questions for Mr. Tomrdle? Ahh, Duane? Bannock Mr. Tomrdle you know the work I've done, involved in this, and stuff. Can you give us an idea, in your mind, what should be done here? Tomrdle Absolutely, I think you should first of all identify everything that is historic left in Oldtown. I disagree with the gentleman, a site, what are you going to do put up an information kiosk, something used to sit here? That's not interesting to anybody. You should identify what's left there and than put information kiosks on them and be done with it. I mean, I brought an old photo of how Oldtown was, and you know, there's very few things that's left on there. It's a blow-up you can see it all. But you see the scenerio, but it's real old. I think it should be addressed. I feel like I'm caught between two RV parks. I feel that's what this whole thing is all about. Any other questions? Thank you. Bryson Thank you. Are there any other persons who wish to testify? Clarence Ladd Yes, I'm Clarence Ladd, Kenai Box 1404. Just a point of information, as I'm sitting here listening to some of them here, the Mayor and the Council are coming up with. I recall, way back in the '40's and '50's when we had electricity here in Kenai, old kilowatt, Frank Rielly had over there, as I recall we had that electricity there and that big engine he had in there, we used to have a pump of oil in there. We used to pump oil right in there. Just a point of order, perhaps the Mayor and the Council should look into it. We would not want to turn around and spend another $309,000 in some property and find out it's contaminated. I don't know if anybody thought of that. But just by looking on this it was lot 5, 1 think it is, yes, lot 5, worth on estimate here, $26,500. That was all. Thank you. Bryson Other questions for Mr. Ladd? Other persons wishing to testify? KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 7 Dorothy McCard My name is Dorothy McCard and my address is 193 Trumpeter Avenue, Soldotna. I was one of the people appointed by Mayor Williams to serve on the Task Force (TF) that began it's work, oh gosh, over a year ago. I would like to have the P8Z Commission consider the three maps that are in tonight's packet and urge you to strongly consider the one that our TF has proposed, either of the ones our task force has proposed, for the reason that it was based on a complete and detailed architectural survey. Ahh, one of the first tasks that we decided to do under the direction of Judith Bittner was take a walking tour. Well, we sort of combined it, walked and rode. And we have a very detailed description of the buildings in the old town. Roger Meeks and the Historical Society is probabley much more prepared to tell you in detail about those. And tonight we don't really have time to go into it but they are documented. And, I think that the size of the histotical zone is extremely important because it has to be large enought to encompass and protect, otherwise it defeats the whole purpose of the ordinance if we shrink it down. My understanding was that if the P8Z's map of the rezone was based partially on the presumption that by decreasing the size that there would be fewer problems in dealing with the zone as a whole. Our map has included areas which we feel are very important, tying into the whole foundation of what historical preservation is all about. And I think that question really needs to be answered tonight for all of use. And it ties into one question I always have, is why do people come to the City of Kenai? Why do people live here? Why do people work here? Why do people come and be a part of this community? And, historical preservation is not in conflict with progress or economic development. On the contrary, in other communities where historical preservation district (HPD) have been put into place it has stabilized property values. It has made the area one that is attractive to businesses. It's simply asking, it's not preventing progress or econom ig development, but it's asking that things be done tastefully. We've seen in the past what's happened there, when the zoning has been so loose, that a man came in here two years ago and he was allowed to have horseback rides, salmon bakes, volley ball games, almost anything he wanted, even without adequate parking. He had absolutely no parking facilites because it was privately owned. What we're asking is that this zone look at what is really best for Kenai? You know, what is best for the City of Kenai? In talking with perhaps, several hundred tourists this sumnmer, one of the things they're interested in, is what was it like here? And so maybe the HPD isn't just about sights and places, it's about people. It's about the past of this area. And, you know, all of us trace our families back and we're proud of our heritage. People come to Kenai because they want to see a piece of what Russian American history was like. They want to know what it was like for the native people that lived here. And what several people here have pointed out, alot of this is coming too late. Alot of this has been wiped out already. But that doesn't mean to me that we should be defeated. That we should stop here, we should really take a KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 8 strong look at it and say, "Hey, let's stop.° And see that it really does tie into the economic development of Kenai. Hmm, and I guess when I say it's about people I think what I'm really getting at is that it's about the people who lived here 500 years ago, 1,000 years ago, 200 years ago. It's not about a pretty little church with a white picket fence around it, that happens to be one of the only twenty historic national landmarks in the State of Alaska. It's about what the people did nere when the Russian priests came here. They protected the people. The tourists are very interested to hear about those pieces of history. About what it was like then. And I think the task force has done a job that has been needed to be done for a long, long time. So, in your deliberations again tonight I would like you to strongly consider the zoning maps we have included again, because they are based on detailed historical data. And again, historical presevation is not about decreasing progress, or preventing progress it's simply asking people to do things tastefully and in context with the area. I'd be glad to answer any questions you might have. Bryson Any questions? Thank you. McCard Oh, I have one last thing I wanted to say, i just thought of it. And, hmm, also I would like you to consider, possibly placing a moritorium on any building projects that might come up in this time period between now and when this Ordinance is taken up by City Council for public hearing and actually decided upon. For all intents and purposes the building season is at a close. Hmm, I feel it would be in the best interest in the City that any type of building project in the area be postponed for this building season. Bryson Any other persons who would like to speak? Roger Meeks Roger Meeks, 808 Peninsula. I've been on the Oldtown committee ever since it started, because I live in that area and I represent the Historical Society. I'm going to forget about being on any committee tonight I'm gonna speak the way I feel. Not the way the group feels, or anything about it. I honestly believe that we're 20 years too late to save alot of this to save Oldtowne. I was fighting for this 25 years ago and the only one who would listen was Bill Harrison who was our City Manager at the time. We went to him and we worked with him and he saveed all the old buildings her could save with force account work. It didn't cost us anything we did it with City Employees of Kenai. We tried to save more of it, but we couldn't. We tried, and tried, and tried to save the history of the city and it just went hodge podge and nobody would listen to anybody. Everybody's woke up to the fact that we did, we do have alot of history on paper now, but as far as it being in the KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 9 City, it's gone now. We can still develop what we have left. But I am a firm believer in not pushing any citizen into anything that, where the majority is against it. I was for developing this historic zone, and we were to understand, that we were to develop it and to come up with, as a task force our boundaries that we, which we did, and the P&Z come up with theirs, and the City Council came up with theirs. And we all put them together and we all got together and developed one we thought we could all live with. Providing we could get the people that owned the property to go fot it. This was my idea, if the people, if nobody was to go for it I find it pretty hard to try and push them into it. We do have large property owners like Clarence Ladd, and a whole group of people that, they have historic property yes. But the historic parts gone, except for the talking. Ahh, I would like to see us go ahead and develop this historic zone with the church propertyand the cemetary and the Ft. Kenay group in there, that group of buildings And the buildings that we have behind Ft. Kenay. Still develop the area between Overland, Mission and Upland if we could secure the property. Develop that spot, incorporate it into the TSH, and continue to develop a Historic Village at the same time all of the other from Bay View Arms down to Toyon, and down throught the whole area all the way down to Louisa Miller's place is completely built with nodern buildings. The apartments and dental buildings, the oilers building, (actually the oiler's building is about as historic as you can get still left standing). I mean it's the first cement block building in the City, still left standing. If you could include in my, this is my thinking, I haven't talked to the Mayor, or anybody, it's just coming off the top of my head after hearing everyone testify and they were so against it. Include the church property, all the church property. Include the shrine and the church and the cemetary, including the Fish and Wildlife area across the street from the area where we want the historic buildings. Include the triangle piece between Overland, Mission and Upland period. Not anything else, but drop over the bank in that area, at the Russian shrine go down to Spruce, go down Spruce, up to include right to the Sewer Treatment Plant and than go east all the way down the creek, all the way to the end of the point to take in our beach area where the sanddunes are and the area where we should really start protecting more than we are. Because if the sanddunes are destroyed the first thing that we're going to do is get high southwesters coming in there with the grass gone, with the 3-wheelers and RV's running over it, that sanddune is going to be flattened out and when it does that tide starts washing it's going to go right over into that basin and it's going to start eating away at the bluff by the Bay View Arms and everything else all the way down to Cowan's property. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page io So if we could include the church property, the triangle where we wanted the historic townsite, over to Spruce down and include all the sanddunes along the beach in our hisotirc zone so we can control that. Because last summer it really picked up, it's gonna pick up more, it's gonna get alot of use. And develop this area, thry to come up with something for parking. Develop a theater in this area, the theater can add alot of historical value to the city. And, I think it would accepted by the City I think the city would be behind it. I think in my own mind, like I said, I haven't talked to anybody not even my wife, for a change. And this, all she says is that she wants those sanddunes preserved. They have to be. Someone has to look after them because the people are destroying them. And other than that, she doesn't know what area I was talking about. But, I'd like for you to think about that and I'm sure that you can get all the townspeople behind you if you use that area. And, by excluding the other area, you're not really excluding history. Because all the history that is there is history you can talk about. And we can talk about it whether it's included in this zoning or not. Thank you. Bryson Thank you Roger, ahh .. . Kevin Walker Mr. Meeks, I have a question, if I may? Can I see your map, the one your looking at? The one you've drawn on. Meeks I just, I didn't eliminate the areas I was talking about. It was there. It's Planning and Zoning's first choice. Walker In your description I didn't see were you had eliminated any of the, both items there. _ Bannock Mr Chairman, what I was going to suggest, perhaps Mr. Meeks could show us, and everyone else in the audience that there is a plat of Old Town down there. And perhaps if you could show us on there. Meeks Here's the triangle that the Mayor was talking about using this area for a heritage village, include the shrine property, the church property and the cemetary and the church, and Ft. Kenay and all that, across the street, this triangle right here. Historical buildings in that area with (inaudible). Forget about all this other here, except go over the hill, down to Spruce, Spruce goes all the way to the beach. Go all the way over to Spruce, go down the center of Spruce down the dividing line 'til you get to the (side A of tape ended). ... go straight down there so we can protect all our sanddunes and protect the (inaudible). Come down the beach, this down here, right down here to the end of the sanddunes here and that's the end of your oldtown. Bannock If I could just follow up on this? KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 11 Meeks If you include this area here, from Spruce and all of the property. There some private property owners down here, of course, all this hinges on if you can secure the property from private individuals. That is my personal idea (inaudible). Bannock Than Mr. Meeks, if you could come back to this map that you have right here, and show me outside of the shaded area on page 8d. Meeks That map that I gave you doesn't have any street names. Bryson Roger, are you, you're proposing to leave out the Vozar's complex, and the RV Park, and the Cherrier apartments? Is that clear? Meeks All eliminated. It's where the Toyon Apartments are is certainly historical, cause that's were the American school was, down the street from the Russian school, except where Ft. Kenay, is the Russian school. We all know that a year earlier, it wss torn down in '56, it must have been during the night, because I didn't even see it being torn down. Than down the street, where the Toyon Apartments are was the American school which later became the Marshall's office and the jail and all that, including Jettie Petersen's. But that history is gone, it's wiped off and the Toyon Apartments are there and the trailer park is there. So there is no history there except to talk about it. Well we can talk about it, whether it's in the historic zone or not. You can talk about it, you can say there where the Toyon Apartments are is where there used to be the American school, back in the Russian days. Like that, that's all you can do right here. This whole triangle, all the way up, excluding this, there's some apartment buildings on the end and than there's a long term resident here on the end, Lonzy Stanford. He's been there, I don't know for how many years, and it would be pretty hard to push him out of there. I don't believe in it in the first place. Bannock Is there anything not shaded on this map, (this shaded area indicates what P&Z has recommended to be the total size of the TSH area). Is there anything on this map that's not shaded, that you feel should be shaded? And shaded is the TSH district. Meeks No, there's some that is shaded that I feel should be eliminated, but not anything else shaded over this area. Bannock Thank you. Meeks This triangle right here, and of course, like I say, we must go over Spruce and go down and include this beach area. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 12 Bannock So if anything excluding, where you were talking about bringing this over to Spruce, this zone is too big. Meek What zone is too big? Bannock Well yea, I was thinking of eliminating all the buildings in the block where the Toyon Apartments are, including their trailer court. Bryson Are there any more questions for Roger? I would like to get back into public testimony if we might. Bannock Thank you. Meeks Why, sure! Bannock Is there anyone else who would like to testify? Is there anyone else who would like to make pubic testimony who hasn't commented? Leo? Leo Oberts I'm Leo Oberts, 1440 Chinook Court. My only comments were kind of a follow-up on what Roger said. I wasn't going to say anything but ... to show you, or to tell you about the East Addition (EA). When we put our building in, which is in the East Addition where rooms is today, Louie Schilling came over and he said, "You know," he said, "Leo, you know this whole area that's called the East Addition, it was originally setup for a withdrawal for the school building. The school is on the same property, within the east addition." And he said, "Where your building is, is where at one time they had the agricultural - they had an agricultural experimental station here at one time. And where your building is - is where the pig pens were." So we had quite a distinction for awhile. Well the other day I went through my archives and I came up with an old East Addition Townsite map of Kenai. And the only reason I'm saying this is because when the lady was talking about the task force recommendation, it includes a part of the East Addition. Now, apparently from what Louie told me, it was all wooded area, until it was withdrawn. I found a whole bunch of plats and maps that I have that show all of the big withdrawal area that we have to live with when the City of Kenai was first born. But anyway, the East Addition, when the BLM got a hold of it, what they decided is, they set up the nearly 132,820 s.f. area where the old school is now and they decided they were going to sell off the rest of the land. That's why we have all those strange little 50 by 100 foot lots in there. Someone up in Washington D.C. I guess. But anyway, to give you the date. to show that there probably isn't much historical background in that area. This was set up in June 23rd, 1950 and approved by the BLM on July 10, 1950. Well in 1951 is when they held a sale of the lots. They had a KENAI PLANNING AND ZONING COMMISSION Meeting - September S, 1993 Page 13 sale of the lots, some of the old timers here in the community would know about it. Well they sold off all those lots except where the school building is. Is what about that time that the school was being built. Anyway, just for your information I'll pass this around here, and I have a lot more of these, thank goodness, that I found. Bryson Are there any questions for Leo? Oberts But anyway, the East Addition is not that old. I guess we're getting all that old, but 1950 is not getting back into the real history of Kenai. Bryson Thank you. McCard I would like to make a comment in sort of in regards to what you said. Our task force took into consideration history that was prior to 1950. 1 mean, the history of Kenai goes way back, to way beyond 1791 when the first Russian fur traders came here and the first peoples lived here. So in our consideration of what was an historic area it has been noted that the original De'naina village is about a mile from where the chapel is today, up river. If you'd like to see some of our work about that I'd be glad. Bryson Excuse me, I wonder if you would like to keep your comments addressed to the Chairman? Oberts Excuse me, it's just that the area was all wooded, when we were first building on this. Bryson Thank you. Other persons who would like to testify? Mayor John Williams Thank you Mr. Chairman. I won't speak specifically to TSH but I'll speak specifically to history itself. We speak in terms of history as if it's something ancient or long past and that partially is ture. But history is also yesterday, or this morning or two minutes ago. And when we talk about history we talk about everything that is behind us. Whether it's 50 years ago that is an element of history of the community. It was 40 years ago when the government surveyors came in and platted Old Towne, that's an element of history. Whether it goes back to the time when America first took the territory over from the Russians, that's an element of history. So we need to think not only of what TSH means yesterday,50 years or 100 years ago, but what it's going to mean 50 years from now, when the 1950 period we're talking about now is going to be 90 years old, and when the period that we are talking about today will be 50 years old. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 14 History is something where we should preserve the past, look forward to preserving in the future as well. So I think alot of consideration needs to be given about what the elements of history are alll about when we come to speaking of Oldtown. The elements and how much you want to put into one specific zone is one thing and perhaps we may be looking at it in the wrong context. Perhaps what we need to look at is the historical settings within the whole area on an individual basis. I've had the opportunity of travelling throughout the State of Alaska the last 30 years and I've watched things evolve and I've seen how other communities have handled history. And many times rather than designating a specfic zone, there are certain elements within the whole area that are looked upon with historical significance but are preserved within their own element. So we might want to keep that in context as well. The whole concept of TSH merely means that we want to designate this whole area as an area to look upon in the idea of preservation for future development lending itself in the context towards what history really meant here. Towards the concept, the design and the concept of the buildings. not to stop any development, not to prevent anybody from doing anything with their developing. But more or less insure that any development that goes on in the future has some view toward the historical significance of the ground it is sitting on as well. Thank you. Bryson Thank you. Any persons who would like to speak that haven't spoken? Mrs. Vozar would like to speak again is there any problem with that? Vozar I'm Mrs. Vozar again, I can't believe that my dream would come true that somebody would say let's leave out the Toyon Villa and let's leave out Bay Arms. i don't believe the Toyon Villa has any historical value, or the Bay Arms and what would concern me is I understand that if there were a fire in our place that by the way the ordinance is written, that if our places were destroyed by fire that we would have the right for two years to come back and to put it back as it was. And I hope that that would continue if Toyon Villa or Bay Arms is kept in there I would like to make sure that wording stays in there that we would be able to continue to leave our places there and to continue to build on them. However, my husband and I do a lot of traveling and we've been all over Checoslvakia and other places. We're kind of lazy travelers we like to go into a museum and see just what somebody says. "This is were the Russian's landed this is where this happened. This is why this happened, this is why that happened. But it's all within a building." How many people have gone to Portage Glacier and you've got that visitor center there and you go into the visitor center and you walk around in there. You scan at the glacier get in your car and leave. Not many people take the walk all the way up to glacier to see what the glacier was. They look at it within the museum or KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 15 within the building that is there. And the same thing people are not going to look, they're going to look at the heritage museum or whatever and thery're going to say, oh right there where the Toyon Villa is that's where the jail was. They're not going to walk over to the side of the Toyon Villa and say this is where the jail was. Who cares? Or, this is where an indian village was, or the livestock was several years ago. I do believe though, that the town that I see, because I'm right on that bluff everday, and I see what happens to those sanddunes down below. And that road should be closed off. You would not believe the vehicles, the 4-wheelers. The other night there were kids down there just spinning their vehicles around, we could hear the noise. And those pieces of property down there are valued at about 500 or 600 dollars. And I kinda look over that bluff and I kinda say gees. In fact, I have on my computer letters to all of the owners. I'd like to buy that, and then I'd set a little sign down there that would say 110 bucks a night" parking and I could make alot of money in the month of July. But the City, the city has got quite a bit of that land already because people quite paying their taxes on it. Most of the owners of those properties have not changed in all these years. That's property that was auctioneed off many years ago, those people bought that property. And I've talked to several of them on the phone, but that property is being destroyed. Everytime somebody goes down there it is being destroyed and it does need to be secured and kept. And I'd sure love it if the Toyon Villa and the Bay Arms was kept out of it. Not that Bay Arms has anything to do with me. But I've talked to Wayne Cherrier and I know his feelings on it. That's all I have to say. Bryson Last chance to comment from the public, Tom? Tom Murphy Tom Murphy, 1604 Tanaga. I would like to urge you to pay heed to the only group that has put really serious time and study into this whole idea. And that is the task force. I would like you to put great weight on what they are recommending. Thank you. Bryson Thank you, yes? Becky Tromblee My name is Becky Tromblee, I live at 501 Mission Ave. I, two years ago, started coming to P&Z meetings because of things that were happening in Old Town. A year ago I saw a plan that used half my yard as an RV turn -around. I've walked the bluffs, I've owned a piece of Oldtown only five years, I've walked the bluffs the beaches and a lot of Oldtown. I stopped about two years ago when all the problems started, because I didn't feel safe. I didn't feel very safe in Oldtown any longer. Hmm, I hear people say that there isn't any history anymore. I also see RV parks put in where beautiful bluffs used to be. I also see restrictions lifted where a KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 16 Hilton Hotel could go in front of my place. Which I am very against. I have a problem with too much development in an old area. I have a house that sits right close to the Russian Church, I can't be removed from the zone, which I am not asking to be, but I also think that we need to think about this a little bit harder. I see alot of things going on, we asked for a moritorium two years ago on this area, and then we may not have had an RV Park put in. I don't know what I want anymore, I think I wasted the last twp years. I sat for a full year on this committee, I'm taking up my Thursday nights for hours on end, talking and hashing our things. I feel it's a waste of time. I don't like politics, I never did. I was kind of thrust into politics because of what I believe. And at this point, I would like to resign from the Historical committee. I would also like it on record that I am not giving up my yard for any RV turn -around or anything else. I neve seen a new plan for the road which I would like to see. I would like to be kept on the mailing list because I would like to keep informed about what happens to Oldtown. But I feel it is a waste of time. And I'm sorry that more people aren't real worried about losing as much as we have back there. There isn't much left. And if we can't preserve what's there, oldtown won't be there and Kenai is just another city, because it doesn't have a past if you take it away. Thank you. Bryson Are there any questions for Mrs. Tromblee? If there are no other requests ... go ahead. John Consiel My name is John Consiel, Box 3367 Soldotna. I'm one of the, I'd be considered one of the oldtimers here in Kenai. _ I've lived here all my life and I have bluff property right over there by Kenai Joe's. And I've listened to the pros and cons of the Zoning act and Roger there he made a real good presentation. What I thought was excellent. There seems to be, he came up with the eroding problem. Now that's basically why I'm here, the eroding problem. Now that lady there she doesn't agree with the RV Park, but if she comes back here in the future the RV Park won't be there because the erosion rate right now is 3 1/2 feet a year in Oldtown. That's 3 1/2 feet, I've called the Army Corps of Engineers, I've called, I've talked to the Senators, or whatever that group is that comes around here, and I've addressed that problem to them. And they've said, all they've said is that they'll get back to me. And the corner of the road right there by my property is now 95 feet from the edge of that bluff. And somebody that gets a little bit tipsy, comes around that corner it's 120 feet to the river. So I'd like to know if we could possibly get a guardrail or something put up there. Because that area is going to be dangerous in the future. I thank you for your time. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 17 Bryson Thank vou. Are there any more questions for Mr. Consiel. At this point I would like to bring it back to the Commission for their wishes. Would you like to take a break at this time. Five Minute Recess was Taken at 8:30 p.m. Meeting reconvened at 8:45 p.m. Bryson called the meeting back to order asking the wishes of the Commission. MOTION: Walker MOVED for approval of Resolution PZ 93-38, and would like to offer for a map item 8d. Glick SECONDED DISCUSSION: Walker Agreed with Meeks that there were some properties that should be left out of the zone, but this map was close to the citizens wishes. Bryson Explained that this Rezone will go to Council as a recommendation from P&Z. P&Z was not making the final decision on this rezone. Bannock Commented that he would be voting in favor of the ordinance. It has been a long process and he thanked the Oldtown Task Force and all the time they put into it. He did not consider their input a total waste of time. He felt some of the work and findings of the task force would be put to use, but the plan presented at the meeting (Item 8d.) was the best for the City. Bryson Noted that two letters had been received in time for the packet. One from Joe Graham and one from Morrison Fisher. Also Nick Poppin had sent a letter which was passed out prior to the meeting. Bannock Said he had spoken to Morrison Fisher and he was under the impression he was not in the zone to start with and did not want to be in the zone. VOTE: BANNOCK >BRYSON GUCK < GOECKE WALKER MCCOMSEY ` PIERCE;: YES YES YES YES YES ABSENT YES: MOTION PASSED UNANIMOUSLY. KENAI PLANNING AND ZONING COMMISSION Meeting - September S, 1993 Page is 6. NEW BUSINESS 7. OLD BUS WSS 8. CODE ENFORCEMENT ITEMS 9. REPORTS a. City Council - Hal Smalley Reported there were three people who spoke to the Council: Kathy Scott on the Health Care Proposal. Frontier Training is requesting a land grant to facilitate their program for physically challanged individuals. Bill Kluge presented the City with a $10,000 check which was a rebate from the company that provided the roofing for the KBVCC. The City is holding a public auction on Saturday, September 11 th. The Council passed the resolution declaring the surplus for this auction. Council discussed the AML weighted vote issue. The Alaska Municipal League (AML) conference will be held at the Central Peninsula Sports Center this year since Anchorage and Fairbanks have withdrawn from the league. Smalley discussed the CIP list. Some of the items for possible CIP funds include: a new Animal Control Shelter; water system improvements; road improvements; and, a marine industrial development near the port facility. Smalley agreed with Roger Meeks that the sanddunes need protection and would discuss this item with the Council. Goecke felt Kenai Avenue should be closed and perhaps the city should consider buying the lots in that area to protect the dunes. b. Borough Planning - Phil Bryson Reported there were two items specific to Kenai. Kenai River Mooring Buoys, fisheries asked for additional buoys and the Corp of Engineers recommended denial of that. Also under Coastal Zone Management, the KPB had reviewed an Oil & Gas Lease Sale and found it fell within the CZM guidelines. It was reconsidered and the Commission upheld this decision. KENAI PLANNING AND ZONING COMMISSION Meeting - September 8, 1993 Page 19 c. Administration - Jack La Shot The City has begun design of the new Animal Shelter. If the shelter is built in the present location a conditional use permit would be required since the zone is Light Industrial. 10. PERSONS PRESENT NOT SCHEDULED 11. INFORMATION ITEMS 12. COM11UWON COMMENTS & QUESTIONS Walker Thanked the public for presenting their views and Mr. Meeks for his presentation. Goecker Echoed the thanks from walker and also Meeks and the TSHTF for their time and effort. 13. ADJOURNMENT There being no further business the meeting was adjourned at approximately 9:40 p.m. Minutes transcribed and submitted by, Loretta Harvey Administrative Assistant, Planning City of Kenai. Alaska 210 Fidalgo. � _ PLANNING AND ZONING COMMISSION **AGENDA** September 22, 1993 - 7:00 p.m. Chairman Phil Bryson 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF UTBS September 8, 1993 4. PLANNING S. PUBLIC BEARINGS a. Resolution PZ 93-39: Conditional Use Permit - RV Park - Turnes b. Resolution PZ 93-40: Conditional Use Permit Natural Resources - Zubeck c. Resolution PZ 93-41: Encroachment Park Terrace Apartments - Sterner G. NEW BUSINESS 7. OLD BUSINESS 8. CODE ENFORCEMENT ITEMS 9. REPORTS a. City Council b. Borough Planning c. Administration le. PERSONS PRESENT NOT SCHEDULED 11. INFORMATION ITEMS 12. COIIM EUMON COMMNTS & QUESTIONS 13. ADJOURNMENT PLANNING AND ZONING COMMISSION SEPTEMBER 22, 1993, 7:00 P.M. CHAIRMAN PHIL BRYSON 1. ROLL CALL Chairman Phil Bryson called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. Members Present: Duane Bannock, Charlie Pierce, Ron Goecke, Lori McComsey, Kevin Walker, Phil Bryson Members Absent: Carl Glick (excused) Also Present: Councilman Hal Smalley; Jack La Shot, City Engineer; Richard Beck, Building Official; Kathy Woodford, Administrative Assistant. 2. APPROVAL OF AGENDA Chairman Bryson requested the following items be added to the agenda: 6-a. Townsite Historic Zone - Review for Roger Consiel 6-b. Eichholtz/Pitts Extension of Construction Schedule MOTION Ron Goecke MOVED for approval of the agenda as presented and modified. Walker SECONDED. There were no objections. APPROVED BY UNANIMOUS CONSENT. 3. APPROVAL OF MINUTES Bryson referred to the last paragraph on Page 1, where he states "that his firm was employed by this company and asked the Commission for a ruling on whether this would be a conflict of interest." Bryson stated it should say he works for a firm that is employed by the City of Kenai to inspect the Lawton Drive sewer extension project. Zubeck, the applicant, is under contract to the City of Kenai to construct that project. Bryson stated he has no interest in Zubeck's activities other than inspecting this project. Bryson requested that the minutes be amended to reflect that. Bannock referred to page 12, half way down, above Leo Oberts, Bannock should read Bryson. Bryson asked for other questions, and wishes of the Commission. MOTION Ron Goecke MOVED for approval of the amended minutes of the last meeting. Walker SECONDED. There were no objections. APPROVED BY UNANIMOUS CONSENT. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 2 4. PLANNING 5. PUBLIC HEARINGS a Resolution PZ 93-39 - Conditional Use Permit - RV Park - Turnes STAFF REPORT La Shot stated this is a Conditional Use Permit for a 20 unit RV Park in Beaver Creek Subdivision. The existing zoning is Rural Residential. La Shot referred to the applicant's submitted plans that show tree buffer strips along Beaver Loop Road. La Shot stated the photos attached did not come out very clear, but are photos of the hook-up apparatus in an RV park in downtown Kenai to show what Turnes' are planning to do. La Shot recommended that if passed, the applicant submit appropriate plans to DEC for their approval of the septic system and water system. La Shot added that he did not believe there have been any calls on this. PUBLIC HEARING Terry Turnes, HCO1 Box 353-11, Kenai, AK. Turnes referred to the question about the septic system and supplying water for the RV Park, and stated they are certified installers and own the property next door to this subject property, which has a four- plex on it. The Turnes intend to put an extended septic system onto that in order to furnish septic and water. Turnes stated they understand that the City of Kenai has a proposal within the next year to put city water and sewer along that area and at that time would put in a request to be able to hook up to city water and sewer. The Commission had no questions for Mrs. Turnes and there were no public comments. The item was brought back to the Commission for action. MOTION Ron Goecke MOVED for approval of PZ 93-39, with the amendment stating that DEC has to pass their septic and water. I think that goes without saying that DEC will have to inspect it. Charlie Pierce SECONDED. VOTE Bannock Yes McComsey Yes Pierce Yes Walker Yes Goecke Yes Bryson Yes Chairman Bryson MOTION PASSES UNANIMOUSLY. b. PZ 93-40 - Conditional Use Permit - Extraction of Natural Resources - Zubeck KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 3 STAFF REPORT La Shot stated that the Commission had reviewed this at its last meeting. La Shot said the Conditional Use Permit for Extraction of Natural Resources is for a limited one time use, just off Swires Drive, and the purpose of the extraction is to provide sand for a nearby city project which Zubeck is working on. Zubeck plans to excavate sand and fill the hole with unusable material from the project leaving the land similar to what is there now. La Shot visited the site and stated he's not sure what Zubeck is doing there completely coincides with the drawing on his application. La Shot saw a couple of berms of material running east to west and it looked like an excavation trench running east to west that doesn't show on Zubeck's plan. La Shot stated there is a school across Swires from this site but most of the activity appears to be taking place off the end of the pavement where the barricade is. La Shot suggested the Commission may want to think of some limitations as to screening and/or operation hours during school time. Pierce asked La Shot to elaborate on his recommendation of a limited time frame. La Shot suggested possibly excluding hauling anywhere on the pavement. La Shot said Zubeck appears to be off the pavement now but there is a lot of traffic in and out of there especially before and after school. La Shot stated he doesn't know if the noise would be a real problem for the classrooms, and the Commission may want to recommend if there are any complaints from the school the City be able to curtail Zubeck's activities. There being no other questions from staff Bryson opened PZ Resolution 93-40 for public comment. PUBLIC COMMENT Pete Hansen, 418 Rogers Road, Kenai, AK. Mr. Hansen stated he owns the 5 acre parcel of property that's in the middle of this issue. Hansen stated he has no problem with the hauling of sand and fill down Swires Road but hopes to clarify two things. Hansen stated he would like the Commission to know that the 5 acre parcel that he owns is prime residential view property that he plans to eventually develop and he does not want any fill or sand removed or placed on his 5 acre parcel. Hansen's second point referred to the old road that goes almost through the center of his parcel. Hansen stated that although the road would be a short-cut to haul fill down, he does not want it used by Zubeck. Smalley asked if the road referred to is the angle road that heads back towards the Spur. Hansen. stated that is correct. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 4 The Commission had no other questions for Mr. Hansen and there were no public comments. The item was brought back to the Commission for action. MOTION Ron Goecke I MOVE for approval of PZ Resolution 93-40. Duane Bannock SECONDED. Bryson asked for discussion. McComsey asked if there were going to be any limitations on the permit. Bryson stated that limitations would need to be done by amendment, that Hansen has requested there be no trespass at all, whether it be materials or traffic, and the applicant has proposed none. MOTION TO AMEND Charlie Pierce MOVED to AMEND, the MOTION by limiting the period of time for hauling, to limit the hauling during the bus schedule for the start of school and the completion of school, and to state that the road through Mr. Hansen's property not be used for hauling. Walker SECONDED the amendment. Bryson asked La Shot if Zubeck would be conflicting, on the same road, with the buses. La Shot stated that if Zubeck is held off the pavement there may not be a problem. La Shot stressed that if complaints are received from the school about noise, administration needs to be able to tell Zubeck to cut down on the noise. Walker asked for the consent of the maker of the second and the maker of the amendment to add that screening be provided in accordance with the Kenai Code, as required, and that Zubeck could check with the school principal on a weekly basis to make sure his noise levels do not create disturbances in the classrooms. Pierce agreed. Walker further stated that he would like to add that the haulage be kept off of the paved portion of Swires Road, according to La Shot's request. Bryson asked if Walker wants this to be added to be part of the amended motion and Walker replied yes. Maker of the motion, Pierce accepted. Bryson asked to have the Motion read back. Kathy Woodford The AMENDED MOTION is to limit the hauling so that there will be no hauling during the bus schedule, before and after school, and not to use the road through -the Hansen property. Walker added the screening according to the Kenai Code and to have Zubeck check weekly with the principal of the school to make sure their activities are not creating a nuisance and they are kept off the paved road. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 5 Bryson stated his concern limiting access unconditionally in an area that would not cause any conflict with the buses. Bryson stated that it's not likely dust will be a problem this late in the construction season but is possible, Zubeck will be operating primarily in the sand rather than dirt. Bryson stated that he feels this is somewhat over restrictive as far as the construction contract is concerned. Pierce asked if a half hour in the morning and a half hour in the afternoon is too restrictive. Bryson stated that is 1/15th of Zubeck's work day. Smalley asked if the traffic will be heading down toward the swamp, not heading back toward the Spur and Bryson stated that is correct. Smalley stated that since the excavation work is taking place approximately 1/8th, if not a mile, from where the buses come in and turn around on the paved section, that there shouldn't be any interference at all as far as dust control because it's beyond the school. Bryson asked La Shot where pavement ends. La Shot stated that it's down approximately where the first row of trees are shown on the drawing, or in that area. La Shot stated that most likely Zubeck doesn't need to get on the pavement, even during the bus hours, and if they do have to get on the pavement maybe it should be limited to not during bus hours. Bryson stated that Zubeck was hauling stripping from Lawton Drive and had trucks running off both ends of the project but there will be no more stripping from that area, and that portion of the project is done. Pete Hansen referred to the drawing included in the packet and clarified that the pavement ends between the two rows of trees. Below the word "pasture" (on the drawing), there's a two 1/2 acre lot line at the end of the pavement. He also stated that across Swires Road, there is a dirt drive way and right across from it is the playfield. Bryson asked Hansen if his tract presently has second growth trees on it, Birch and Aspen. Hansen replied yes. Bannock stated that he has questions with regards to the amendment. Bannock referred to the application, items, 15, 16, & 17 which relate specifically with Zubeck's plans for screening. Bannock stated that since this is a short term proiect he doesn't agree with the logic of putting up a lot of screening. However, if the project were to be a long term gravel pit he would probably think differently. Bannock asked who would decide what's an adequate or inadequate screen and suggested some definition before making an arbitrary statement like screening. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 6 Bryson stated that according to the drawing, the excavation area is proposed to be about 350' from the road and asked La Shot about the trenches running the other direction. La Shot stated there appeared to be and that he will verify it. La Shot added that it didn't really matter as long as the land looks like pasture land when Zubeck is finished. Bryson said that Zubeck stated verbally and in writing that immediately after the project, the area will be in a pasture like state. Bryson also stated he is opposed to some aspects of the amendment and will be voting against the amendment. Smalley stated the Commission may want to think about a curtailment of the work if dust control becomes a problem. Smalley added that Zubeck always does his best to get along with the community. Pierce asked La Shot if this route Zubeck is using to haul can be used without entering the paved section of the road. La Shot replied it could. Pierce asked Bryson if he could AMEND his AMENDED MOTION? Bryson stated that without the consent of a second, this will be treated as a second amendment. RESTATE MOTION Pierce stated I would like to restate my MOTION to, I don't want to eliminate all restrictions, I would like to make it more flexible and not prevent him from hauling during those periods but to not impede the school activities. His activities should not impede the activities and functions of the school. Bryson asked if the seconder had any objection with that restating. Walker replied no. There being no further questions Bryson called for vote on the Amendment. VOTE - AMENDMENT Pierce Yes Walker Yes Goecke No Bryson Yes McComsey Yes Bannock Yes Chairman Bryson AMENDMENT PASSES. Bryson asked for discussion on the main motion, there being none, Bryson called for vote on the Main Motion. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 7 VOTE - MAIN AMENDED MOTION Bannock Yes McComsey Yes Pierce No Walker Yes Goecke Yes Bryson Yes Chairman Bryson MOTION PASSES. C. PZ 93-41 - Encroachment Permit - Park Terrace Apartments - on Redoubt Mommsen Subdivision STAFF REPORT La Shot described the encroachment involving apartments along Redoubt Street. La Shot stated that the most serious problem is on one side of the lot where the building comes within .14' of the property line. La Shot added the zoning in that area calls for a 5' building setback, and the 5' setback coincides with building code requirement for firewall. La Shot stated that if the building is closer than 5' it's not only in violation of the setback but it would require a one -hour firewall with no openings. La Shot stated the adjacent property owners were sent notice of this hearing. For the record, the handout from Mr. Barry Burnsides, (who owns the adjacent lot), was received. La Shot stated that Bumsides is opposed to granting the encroachment. La Shot stated that in addition to Burnside's letter there is a copy of the building permit application issued in 1977 which shows the correct setbacks needed at that time. La Shot added that there was not an ordinance, or anything, on the books at that time to provide very good control of where buildings were placed on lots. La Shot stated that now there is an ordinance that requires a plot plan prior to issuance of a building permit and submission of an as -built before final inspection, which may have caught this sort of thing. Bannock referred to the building application permit, which was dated September 23, 1977, and asked if the items marked on the bottom comer, in regard to the setbacks, is information that was given before the place was built as an informational item? La Shot stated yes, they were given at the time of the building permit application. Bryson asked the Building Official if he had anything to add. Beck stated that he did drive out there and look at the apartment and found no openings on that side. As far as the building code is concerned the only requirement would be the one hour construction on that one wall. There being no other questions from the Commission, Bryson opened PZ Resolution 93-41 for public comment. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 8 PUBLIC COMMENT Lee Sturner, 2426 Redoubt, Kenai, AK. Sturner stated he is the new owner of the Park Terrace Apartments and during the closing this encroachment came up. Sturner added that since this problem came with the deal and he only became aware of it at the last minute, he accepted the fact that he would have to deal with it. Sturner added that he brought it to the City's attention to try to do what needs to be done to solve the problem. There being no further public comment Bryson brought it back to the Commission for action. MOTION Duane Bannock MOVED for approval of PZ Resolution 93-41. Walker SECONDED. Bryson stated for the record that he would like to clarify his position on this item. He stated that his firm did the as -built on this building for FDIC, but have no fiduciary arrangements with the applicant. Bryson asked for a determination as to conflict of interest concerning this item. Goecke stated that he did not see a conflict if Bryson doesn't have anything to do directly with the applicant. Bryson accepted the statement and asked for discussion or motion. Bannock stated that he lives near the apartment building in question and that he can only hope that with the Building Official today and with our rules and regulations today, careful steps are taken so that this type of thing does not happen any more. Bannock added that he feels this is a blatant mistake, that the building is not anywhere close to being right on or off by a couple of inches, and it's an abuse to build as close to the property line when it's clearly written down what the rules are. Bannock stated that he will vote for this encroachment for Sturner since he did not develop or compound the problem, he only discovered the problem. Walker referred to Burnside's letter where he states that he is offering to sell some adjacent properties in order to alleviate these concerns and in order to bring it in alignment with current City codes. Walker stated that he felt the Commission should at least look at this offer prior to awarding the encroachment permit. Walker added when a builder knowingly builds incorrectly, it should chase back and through the various insurance agents that cover these and maybe that's something that should be looked at. Walker stated that he did not support the encroachment permit based on the fact that there is an adjacent property owner who feels if the permit is awarded, it nearly constitutes a taking of his property. Walker stated he agreed with the property owner. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 9 Goecke stated that Burnside's letter says the City of Kenai advertised his property to be clear of all liens and assessments and did not indicate any problems with the way the building was. Goecke stated that Stumer has bought this apartment complex to try and make something out of it and instead bought himself into a problem, unknowingly at the time. Goecke stated that the building permit was signed off and he would have thought that the building had been checked on an on -going basis and asked if this would maybe -be the City of Kenai's problem. Bryson asked to clarify. Bryson stated the writer of the letter said he bought six lots from the City of Kenai, and this was not one of those lots that he bought. Bryson further stated the City of Kenai had a sale in 1991 in which they sold unimproved lots. The writer of this letter was the purchaser of those lots. The City does not sell lots free and clear, they sell them "as is" whatever situation exists at that time. Bryson stated that he thinks the foreclosed lots came from Crown Development, which in the last 20 years held a greater portion of Mommsen Subdivision. Bannock referred to the Resolution page 5.c-a in the packet. Bannock stated requirements 1, 2, 3, and 4, are clearly met and even though the Commission may or may not like giving an encroachment permit, the code is set up just for this particular problem. Bryson asked the Building Official for a comment regarding the firewall. Beck stated if the encroachment permit is approved, he would recommend a one -hour firewall. Beck added that it doesn't involve reconstructing the entire wall. The siding would have to be removed and a layer of 5/8 Type X drywall added. The owner of the adjacent property would still be able to build out to his setback. Bannock stated that if it's a fire code question, he doesn't think it's something that's negotiable through Planning and Zoning for the encroachment permit purpose. Bannock added that if the firewall has to be there, it has to be there regardless if he has an encroachment permit or not. Smalley stated if the owner for some reason chose not to come into compliance with the code, is a liability created, i.e. if there is a fire and the adjacent neighbor has damage, he may come after the owner of the apartments and the City of Kenai because we weren't specific enough. Bannock stated that any time something is taken to a vote, it is conceivable that the vote can fail. Bannock asked if the code says there has to be a firewall, how can this Commission vote that fire code down? Bannock added that if the code says it needs to be there, then it just needs to be there and it becomes a Building Official code problem, not something the Commission can negotiate away. In the absence of an amendment Bryson called for vote. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 10 VOTE Goecke Yes Bryson Yes McCom sey Yes Bannock Yes Walker No Pierce Yes Chairman Bryson MOTION PASSES 5 to 1. Bryson called for a 10 minute recess. 6. NEW BUSINESS a. Development in Townsite Historic Zone - Consiel MOTION Kevin Walker MOVED for approval of Item 6.a. Bannock SECONDED. Bryson called for discussion and asked the Consiels if they wanted to add anything to the information the Commission had before them. The Consiels replied no. Bryson stated there has been a request for unanimous consent. Hearing no objection the motion was passed UNANIMOUSLY. b. Pitts/Eichholtz Extension of Construction Schedule STAFF REPORT La Shot stated this concerns some of the City's lease property on the airport. By code, any amendments to the construction schedule or the development plan needs to be approved by Planning & Zoning. La Shot stated Administration has been dealing with these parties for well over a year trying to straighten out some matters conceming the development. La Shot recommended approval of the extension of time. Bryson asked for wishes of the Commission. MOTION Walker MOVED for approval of Item 6.b. Bannock SECONDED. Walker asked for unanimous consent. Bryson stated unanimous consent was requested. Hearing no objection, the motion was passed UNANIMOUSLY. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 11 7. OLD BUSINESS 8. CODE ENFORCEMENT ITEMS 9. REPORTS a. City Council - Hal Smalley Smalley stated Jerry Hansen spoke about a library survey and his recommendation that the library addition be under the capital improvements projects, which it is. John Torgeson, representing the AML board, discussed with us the issue of the weighted vote and the dues structure. This year AML will be held on the Peninsula. Smalley stated under Public Hearings everything is pretty straight forward. The funding has been appropriated for the water system study. Smalley explained that under the Govemor's matching grant the City applied for $214,671 to offset the cost of our $525,000 platform fire engine. He stated the City applied for a second grant for the water quality development program for the City. The total cost of that project would be approximately $650,000. The grant would cover about $430,000 of that total. Smalley stated the City bought a road grader, and sold an old grader at the auction. Smalley added the old grader was appraised at $22,000 and it was sold at the auction for $19,000. Smalley stated there was a limited board at the last council meeting because the Mayor and Chris Monfor were in Washington D.C. accepting the All American City award from the President. Smalley stated under the Parks & Rec Report there was discussion about the fee being charged for towel use and that it will be brought up at the next meeting for discussion. He also stated that he brought up the P & Z Commission's concerns about the protection of the dunes and asked if the City is interested in future purchase of the property. Smalley said that Government Day, for the high school, is the 1st of December. b. Borough Planning Commission - Phil Bryson Bryson stated there were really no items that concerned the City of Kenai and the most contentious subject was the method of recording minutes. C. Administration - Jack La Shot La Shot stated the project on the streets north of the Spur & west of Forest Drive are getting ready to pave. Goecke asked about the digging going on in Woodland. KENAI PLANNING AND ZONING COMMISSION Meeting - October 22, 1993 Minutes Page 12 La Shot stated Telephone Utilities and HEA is involved in a rebuild over there. La Shot said that Phase I of the Thompson Park has just begun, it will extend the sewer interceptor to the westerly edge of Thompson Park. La Shot added the City is installing some electric security gates at the Airport. He said the Courthouse is in the finishing stages as far as construction and the City has put out a request for proposals for remediation of the soils next door to the Courthouse. La Shot stated the preliminary design of the new Animal Control building, which will involve some action from P & Z, possibly a rezone, has begun. La Shot added the Thompson Park project will also require a rezone at some point. La Shot stated the crack sealing and painting at the Airport is finished. Also, he will pass on the concerns to the Public Works Director the stop signs in the HEM project be placed as soon as possible. 10. PERSONS PRESENT NOT SCHEDULED 11. INFORMATION ITEMS 12. COMMISSION COMMENTS & QUESTIONS Bannock stated the Welcome to Kenai sign is need of repair. Hal Smalley stated the sign is in the process of being repaired. 13. ADJOURNMENT There being no further business the meeting was adjourned at approximately 8:50 p.m. Minutes transcribed and submitted by, Kathy Woodbrd Administrative Assistant, Public Works/Planning ] ENAI BEADTWICATION Co September 14, 1993 *** 1:30 p.m. Public Works Conference Room Chairwoman Loretta Breeden 1. ROLL CALL N��w*tloLlliiME • •� 3. APPROVAL OF MINUTES July 13, 1993 4. OLD BUSINESS a. Written Lists for 1994 (see attached memo) 5. NEW BUSINESS a. Parks and Rec Comments on Beautification Project b. Dog Problem in Lief Hansen Park - Possible Signage C. Discussion of January Meeting - Election of Officers PLEASE CONTACT LORETTA zARYOU • KENAI BEAUTIFICATION COMMITTEE September 14, 1993 *** 1:30 p.m. Council Chambers Chairwoman Loretta Breeden ***MINUTES*" 1. ROLL CALL Members present: Nina Selby, Loretta Breeden, Glen Jackson, Gerry Sparks, Delilah Langenhuizen, Jeanene Benedict Also preset: Bob Frates, Councilwoman Swamer, Loretta Harvey, Sylvia Johnson 2. APPROVAL OF AGENDA Loretta Harvey asked that a discussion about cleaning up Louisa Rodes property in Oldtown be added. Agenda was approved as amended. 3. APPROVAL OF MINUTES July 13, 1993 Loretta Breeden reported that the August meeting was a tour of the planting sites. Sparks had brought some pictures of the gardens to show the Committee. Sparks moved for approval of minutes as presented. Selby seconded. Passed unanimously. 4. NEW BUSINESS a. Dog Problem in Leif Hansen Park Sylvia Johnson reported that people have been using the park to walk,their dogs. There is a lot of dog waste in the park and she would like to see signs put up that say "No Dogs Allowed". She said the park was so beautiful this year but you can hardly walk there because there is so much dog waste. Bob Frates thought it would be a good idea to put up signs. Breeden asked that Frates look into signs in all city parks. Also perhaps Council could pass an ordinance that people must clean-up after their dogs. b. Parks and Rec Comments on Beautification Project Bob Frates reported that it was a very successful season. The Parks and Recreation Committee is looking at a lot of new ideas for the future and the Beautification Committee should work closely with them. More volunteers will be needed if more beds are planted. Also the watering efforts should be coordinated between volunteers and Parks and Rec crews. Frates requested that any job requests for the summer crew be channeled through the Parks and Rec office. It was confusing when volunteers made requests and Frates was not aware of them. There will be continued work and upgrading on all city parks and the City is looking at developing a park in Oldtown. The Mayor has suggested that a mural be painted on the green utility building in Leif Hansen Memorial Park. Frates said he had heard many positive comments about the beautification effort. C. Discussion of January Meeting Breeden requested that the committee plan the agenda for the first meeting in 1994. She reminded members that there would be an election of officers and she did not wish to serve as Chairman. She felt if everyone took a turn it would bring new ideas to the Committee. The agenda was set as follows: Election of Officers; Discussion of Written Lists; Projects for Budget Purposes; and Meeting Dates and Times. d. Louisa Rodes - Request for Clean-up of property in Oldtown Loretta Harvey said that Ms. Rodes had called the city asking for help in cleaning up a property she owned in Oldtown. Since the committee had previously discussed needing to clean up Oldtown she thought some of the members might like to volunteer to help. Frates said he would check out the situation and see if he could get some volunteers to help clean up the property. 5. OLD BUSINESS a. Written Lists for 1994 Breeden explained that she had requested these lists because the committee will not be meeting until January. She felt it would be good to list ideas while the season is still fresh in everyone's minds. This will give the committee something to work from next year. Benedict said she would like to see more flowers in the park on Forest Drive. Also she felt the beds at the Airport Triangle could be improved. Nina Selby said she would like to expand the effort to new areas and encourage more businesses to become involved. She would like to see more lilacs and roses around the city, and plantings in Oldtown. She also hoped the committee could have Merle Dean Feldman help again. And she would like to see another appreciation luncheon. Linda Swarner had spoken with Merle Dean and they had discussed a circle or sphere planting near Dan's TV and Appliance. This would be planted with spring bulbs, with rose bushes or peonies in the in the center with annuals and periannuals around the edges. There should be an emphasize on plantings on Municipal and Redoubt Park. Also, it would nice to develop a Municipal lean-to type greenhouse which could be built with minimal expense. Tom Wagner had requested that a couple of flower boxes be moved closer to his business. He would maintain them if they were. Gerry Sparks (list attached) Expressed concern that the cemetary entrance and gates needed to be improved. She would like to see some plantings in front of the fence and the gate replaced or put on rollers so it doesn't sag in the middle. She too would to see a greenhouse and would like the city to develop more community garden spots. All the present spots were filled this summer. Delilah Langenhuizen Said she would like to see all signs that identify areas of the city have flowers around them. She would also like to see restrooms in all city parks and one near the test plot. Glen Jackson agreed with all the suggestions. He hoped that restrooms would be nice, with flush toilets and running water. They could be locked during the winter months to prevent vandalism. Loretta Breeden (list attached) Would like to get more people involved in the effort of maintaining beds in front of their own businesses, city buildings, chamber, etc. Form a committee to contact service groups for help and donations or shrubs, roses and lilacs. Set particular days for volunteer efforts. Work with Library Commission to improve Library grounds. Get purchase orders in, in a timely fashion for supplies. Order shrubs, lilacs, roses in February. Get a community task force and various committees working together early next year. Request that a member of the Parks and Rec board act as a liaison with the Beautification Committee. She said the Committee was on a roll and asked them to start thinking about a theme or gimmick to get the process going again in 1994. 6. REPORTS 7. PERSONS SCHEDULED TO BE HEARD 8. QUESTIONS AND COMMENTS Sparks said she had read the Year of Beautification Goals and Objectives the Committee had drafted last spring and was glad to report that they had met and exceeded all goals they had set. Lots of people had thanked the committee for the project and how it added to the city of Kenai. Langenhuizen said she enjoyed the committee and working on the project. Selby said all the comments she heard about the gardens were wonderful and she hoped the committee would keep up the good work. Frates congratulated the committee on a fantastic job. Lots of tourists had commented it was the prettiest city in Alaska and that they would be back. Swarner said she enjoyed working in the flowers. She thought the volunteer appreciation lunch was nice, but thought next time it should be potluck to save the city some money. Breeden Thanked everyone for their hard work and dedication. She had enjoyed working with everyone and they had made her look good. 9. ADJOURNMENT There being no further business the meeting was adjourned at approximately 3:20 p.m. The next meeting was set for January 11, 1994. Respectfully submitted, Loretta Harvey Administrative Assistant IDEAS FOR 1994 I ) Each day that I drive past the City Cemetery, I am dismayed by the barren and depressing entrance. The cemetery should be a place of peace, tranquility and beauty, not only out of respect for the loved ones buried there, but also for the berieved who visit there. Along the entire fence facing Fourth Street, there is a stretch of dirt that can be transformed into a small floral display. I would like to see it lined with landscaping logs or railroad ties. This would keep vehicles from parking in the flower bed, and would also keep the soil from washing away since this strip of land slopes upward. Fill the bed with topsoil and plant flowering shrubs, perennials or native Alaskan wildflowers. This small strip of land on either side of the gates faces the south, so almost anything should be able to grow there with a minimum of upkeep. The gates to the cemetery itself are an eyesore. They hang lopsided due to the length and the weight of the gates without any extra support. I have seen large gates before that were supported by a large wheel set on a spring, so that when the gate was swung open, the wheel continued to support it without letting it sag. Perhaps a metal wire can be suspended from the outer corner of the gates and up at an angle to the top of a support post, thus keeping the gates level as they are swung open. 2) If at all possible. I would like to see the city get its own greenhouse. We should be able to plant our own seedlings and store bulbs and various other plant 'starts' without using the generously donated space in people's homes. The city is growing at a steady pace, and our floral needs for the city will also gradually increase. A committment to a greenhouse will secure the beautification of Kenai for the future. 3) 1 would like to see the City of Kenai set aside more land for the use of our citizens as garden plots. The Extension plot is heavily used and not everyone can get space for a garden. This land can also be used to plant the city's extra bushes, trees, roses. lilacs and perennials. This should also be fenced in to -keep the moose out. 4) Last vear (1992) some vandals painted several signs around Kenai that primarily say *McBoo*. Why can't these be painted over with a can of spray paint? For two years I have seen the defacing of the sign directing people to the Float Plane Basin on Fourth Street. The back of the sign is horrible, with more gra$itti gradually added to it. The same graffitti is on the corner of the Spur Highway and Willow by the gas station. A small paint job is in order here also. These are primarily the job of City crews. I simply wanted to bring this to the attention of the city. P.S. The lettering on the back of the "Welcome to Kenai" sign on the Spur Highway has been removed by vandals. They should be replaced as soon as possible. Submitted for consideration by Geraldine Sparks. rnAr�Sl�n- , � Qo�vav,.n. j tom"loll 1 cj - f _- �. 3035714404 NATL.CIVIC LEAGUE Page Job 927 Sep-22 W. M-E-M-O-R A-N-D-U-M TO: 1992 and 1993 AAC Contacts FROM: Wendy Dickstein and Barb Tafoya RE: White House Award Ceremony DATE: September 22, 1993 Thanks to all of you for your patience and flexibility last week as we put together the White House event. Clearly, all our last-minute efforts paid off. It was a wonderful ceremony and we thank you for making it possible. Attached is a transcript of the President's remarks. Feel free to use his comments about your community - just don't forget to attribute than to himl We are working on getting the White House photos and video, but don't expect anything soon. It's probably going to take a while, unfortunately. We'd like to help make any photos taken at the White House available to everyone. If you know someone who got some shots said would be willing to loan the negatives (including members of the press), please let us know so we can act as a "photo clearinghouse." Also, please pass along all your press coverage. No tapes or videos are necessary; just list what news programs carried the ceremony and when. Thanks again. You've been great to work with! 1445 MARXET STREET, SUM 300. DENVER, CO 9MM-1728; 303-571-4343/FAX: 571-4404 3035714404 NATL.CIVIC LEAGUE Page 3 Job 927 Sep-22 Wed 14:59 1993 SENT BY:Xorox Toloeopior 7020 ; 0-17-93 ; 16:27 ; 202456622CH3035714404 ; 2 TAi van RCCBZ Office of the Press secretary For I a • Release CW 16, 1993 MAYMB BY Rahn MU Rehm DM=C Cox Crass CZKIM >Irn The Rant P M s t to P.39. ear Tm 1 0 Ps Hello. (Applause.) Thank you very much. Thank you. Thank you. Thank you wry =sober. Thank you. Thank ycm very nwh, Plugs be seated -- ewwv ody except you. (L+ughtw. ) I rant to may first of all, whenever I as with a group from our nation's small tows and cities, I always feel at hams. IOva just come tram a n nOw of meetings. Mayaor Cisneros, you should have been with Ise. we just had a health ogre kwisfing with leaders from cities and counties and states arannd the oountty. And then I set With the Association of fleck Mayors. fat 10m especially glad to be hare, because one of the cities rarzomted Dena► is tram my previous hometown of Little ]hook, and I0a glad to see mayor Sharon Priest here and Lottis /hacklefoxA from the city of Little Rook, Congressman Thornton. And a lot of my other friends are hum, along with all the other cities who von in 1992 and idw are being recognised in 1992. Before he b•oams the Chairman at the Naming and urban Development -- or the searelasy of the Mousing and urban Development Department, Renry Cioneroe was the Chairman of the National Civio League. AM as we recognise that League for this V pgtas da toy, Ind also like to thank the grasp for generously mumw sri�cq lr. CTeneroe to the administration. (Laughter.) Last week in Cleveland With Mayor Mite White, Whole also base to be recognised, the Vice president and I announced how we want to change the way our national government works, and how we work vith state and local 9ovastdent to e-coourage more of Ma kinds of suooesses We salute today. We beii w if we can streamline federal grant programs so that mayors can Worry nos• about What Works for their ocoivaity rather than what Works for grant administrators In the federal bareaworacy, our country will work better and we'll get more for our tax dollars. we believe that by outtinq papevock0. we'll q t the money to the local level soave goiokly and save the taxpayars money at the Naas tins. I also want to ocasund our mayors for tba struggle to provide health oars to the citi:ens of our cities in spite of the barriers to access, in spits, of the skyrocketing costs, in spite of 3035714404 NATL.CIVIC LEAGUE Page 4 Job 927 Sep-22 Wed 14:59 1993 QC111 01vAVUYA 1919vvv&vr iv&u , a-ir—aa , iveca r LYtaapp�LY�JYJ7l1;4vi �� underfunded public health clinics and overtaned institutions, and not very such leadership from this capitol for quite a long time. with the mayors" help, we am bring about oasgocehensive, affordable health care for all Americans, and free up more of our strapped state and local budgets to invest in jobs and growth and opportunity for our people. I want to now oosigratulata the mayors and the delegations tram► saah o! our All Aserioan cities. This- p�satigious award recognises America's heroes Who have takgn responibility for their oa=wnities, who tors partnerabipa among citisena, local government and private business to ensurs that ire meet the urgent needs of our people and open now opportunities for our neigh a. Me 1993 winners are here along with the 1993 winners, because there was no cateaomy last year. So very briefly I as going to recognise all the 1992 wirawe, and -- I WAX twm are to my right, is that right? So Ind like to ask that -- I will acknowledge the mayor and the city, and then it anybody is hers tram the city I call out, I vent you to stand up, too. Tirst of all, Mayor John William troop xeoai, Alaska. (Applause.) Anybody also bare? Now NAM people live there, Mayor? NUOR WILLIAMS: seven thousand. 23M PRUZD=Tt Seven thousand -- that•• a lot bigger than the town I was born in. (Laughter.) Mayor Sharon Priest tram Little !lock, Arkansas. Would the group from Arkansas please stand? (Applause.) Thank you. Weyer Gerald aobetts iron Delta, Colorado. (Applause.) Mould the group trod Colorado pleass stand. (ippiause.) Kayor Charles loot from I Illinois. (Applause.) Mayor Joesph Steineger from mYaotte County, ]Camas j City, ]Curiae. (Applause.) 11r. Churls& Tooley, is that right? -- tram Billings j Montana. (Applause.) Anybody also here iron billings? Thank you -- beautiful place. Mayor George Jones from Jacksonville, Worth Carolina. Mayor George Christensen from Minot, North Dakota. (Applause.) - Mayor Gregory Lashutka -- is that right? -- fram f Columbus, Ohio. Great city. (Applausa.) mayor Hill Card tram Harlingen, Taxas. (Applause.) V ve been there. Now I want to recognise this yearfe winning o=wunitiss in alphabetical order. Cleveland, Ohio wins this award !or the fifth tine tar 3035714404 NATL.CIVIC LEAGUE Page 5 Job 927 Sep-22 Wed 15:00 1993 SENT 9Y:X,rcx TolecoDior 7020 i 6-17-83 ; 10:25 i 2024500220+0036714404 ;1i 4 fostering cooperation between police and Citizens, for addressing Clevalaad*s school cyst= and the Clswiand 8MWt on aduCation, and for its innovative efforts, which I have personally observed, to direct Sawstaents to needy nei I I-rhoods. As I said last reek vhsn ve kiaksd off our reinventing gvvsrameat Igno the Vice President and Y rent to Cleveland because of the as itq sueaess lLayor White is buying in novirq id yr�perty that has been abandoned or vhere the taus haven"t been painto the hands at his citisens and into the ha:ydm of developers and putt jobs bads into the inner city. Congratulation to you, sir. (A ausa.) let ma cone out here withoutiall the nwe50,we it or aft�of�1 the misses Yre•re going to have -- Bave you got the list of the naves of the people fto are here? fto also is hers from. Cleveland? Anybody else? stand up there. (Applause.) The next winner is Dawson County, Nebraska. mr. 8d cook, and Vh0 else is here from Dawson county? (Applauss.) An All - American County for countywide cooperation among &even separate comities on tonal sagnmic development, solid mute dimposal 1 and reoyol , and for iaproving the awareness of the diverse cultural baoic-- %F ds of the peopia of his county. xeut is Delray Seavh, Florida -- Mayor Thomas Lynch. (Applause.) Anybody alms hare? (Applause.) loan oamomity policing - - thank -- irareas� publid velvement in the local seftools and for t= an under used former high school into a useful community Cultural venter !or all the people of Delray Sarah. lost worth, Texas -- Mayor May Granger. no also in here iron Fort floras? Anyone else? (Applause.) That# s good. A big delegation. Welcome. ton its crime lighting program, Code Slue, for neighborhood planning efforts, and for the vision Coalitions Town Hall Meeting. That mast have been some gathering. =Fvs been conducting town hall meetings for two years add t never non an award for one yet. (Laughter.) I guess I won an election for one, maybe that/ a just as well. (Applause.) Thank youo one thing I will say, they vork. They tell you what People think, and it gives people a chance to reestablish connections with their political leaders. Laredo, Taxes for ocmunity-vide efforts for better health cars, !or the Poncho do Is Garza Housinig Development Pregraa, avid a new branch library to serve com comity needs. Who's here Pram Laredo. (Applauss.) Mao elms is hers? There they are. Vve been tbsra. S was with the Mayor over a year ago in Laredo. It0a also a good place to jog in the sarly morning. canana, California, 3myor Ellihu Aarrim, congressman Ron Dellums and others. Please stand up, all of you from Oakland. (Applause.) The" residents came together across the lines of rave and clues to rebuild after the fire of 1991. Its safe streets New program has bronght 3500 people togsthw to gates. withlan landlords responsible tow 280 properties used to traf! a 3035714404 NATL.CIVIC LEAGUE Page 6 Job 927 Sep-22 Wed 15:01 1993 OCITI OTiAgrox IgIecepler -1YAV 0 r 1911V I�YLNoo«v'iY��ri��Y� �11 a established a health Center to Meet the special needs of Oakl&Mfs American znaiau population. And I am say, baud on recent knowledge, it** a vary good place to spend the night. (Applause.) thank you very much. Oongratu3ations. Pulaski, Tennessee, Mr. Daniel spear. IMO alas is here from Pulaski # Tethnessee? please stead up. (applause.) For industrial de�►alopmeet that attracts new jobs, -for the rehabilitation of public housing, for Pulaski r s annual aroth"%ood ODserva:hce 0 Which show haw people can take their city back and send a aoviaq message of hope all across our nation. Washington, north Carolina. Mayor Floyd Brothers, now are yeti, YayorT Good to sews yet. (]applause.) Thank you. Anyone also here ream Nashington? Thank you for coming. For efforts to revitalise the west PoustA Street neighberbood, for addressing the quality of drinking wateor, for waste ulster treatment and prateation of • rivsrs, and for brIMU g sore o= the oar 111"ty together through increased cultural Outreach programs. Wichita, Xanses, Mayor Elea asoadfoot. (Applause.) Anybody else hers from Wichita? (A,pplauss.) Sm* you. For its Summer Touthh 7l--d—" to get young people acre involved in learning and lessinvolved in gangs. For a that anaourages troubled youths to seek treatment for their isms and rewards these with iw~ self-esteem. had for a parojeot to restore the Quality of life within a Wichita naighborbood. Wray, Colorado, fps. Roberta selling. sow are you? (Applause.) Anybody else here from WMW w Colomlo? ?or the town • • :iret rehabilitation center, a family counseling aanter m d a bell hospital, the only multiple -physician facility in a l0o-ails radius, all this dens by a town with a of just about 2,000 people. tr we had the people from this Colorado tors here in the Mationts capital, wa*d probably lick our problems in no time. (Laughter.) (Applause.) !!bile Z have asurIloned these me, places by naUs awards really belong to the people in the amities, even those who weren't able to can bete today. To be an All -American ofty, it doesn't aattsr horn big you era or her much you nave; it " s not the racial composition or tba region in whim the oom mrity is located. Mat mattes is the oa®itment of the people, the innovation of the leaders, and the 000peration of people across all the lines that too often divide us in Awerica. Nov to -say a few words on behalf of the All-Amarican City program, is Sir. Wayne 8edien -- come on up here -- chairman and cso of All -State Znsuranoe, representing the All-mStats Foundations, whose generosity has as" these awards possible. (Applause.) "m PAuIDmVI a generation ago Robert Kennedy spoke er of Amica0• cities and towns and said, the tb; has ems to bring the engine of gOverimenti 0 of tachnolOgy, Of the s0000my fully under ,--he Central of our Citizens; to reoapturs and reentorce the values of more hvaan time and place. We honor leaders who have done that. But I hope also we 3035714404 NATL.CIVIC LEAGUE Page 7 Job 927 Sep-22 Wed 15:01 1993 SM OT;Xerox 1@1SCOpler 7uzu i 9-17-94 i 10iXl i cuc�avv�zu+�uaa�i�au� �� u look at the challenges still facing all of us. I asked Harry Cisneros to join this Cabinet beoauss I thoupt he was not only a brilliant ad omitted psrson, Mt because I thought he understood bow we could help instead of hinder the anerglas at people Who live at the glass root@ level. weirs trying to :doss a lot of our housing programs to help you do that. = asked fob Reich to 0=0 into the Labor Dapartaent because i thought he understood that cities and local groups aozziitted to twining oar VWk force and hslpiaq uneae�ployed psopla go back to work weren't doing wry veil with 130 separate sdnaa=ion and training programs. We want to allow you to ooesolidate nd then a spend the money in ways that Will best put yOW own people back to work. I have dare evet7thing s could to s��ppszt the brilliant work d�e one by the vioa president to try to rose�oeivs the viols relatioValp %- IN — the federal and the state and local gowtnvont. we have:ot o! work to do. Ind I just vented to say one thing in closing. Ow of the things that we have to do is to iipaeess upon, the people xho live bare in w -- and not just the united Rates congress, but also the people who row all these d--- that we donOt bow a dry to waste. YOU see ewsy day wAera you live vbat can happen i! you do sceltathing right. you also see the snesacus eonsegwMosel of continued neglect, of continuing to do things the vay they are. and lot as just says there are a lot or that = rant to do as :resident that will just hel yen to do v6af I know way youl11 do anyif we can find a way to ava yft the paver to do it. I hops you will help us to pass the kind Of health ogre reform that will UT you and awls your citisens healthier. I hope you will hale us to pass this reinventing gowrmian, program. I hops you will support the innovations of Reny 61snaros and sou Reich and the other sabers of the Cabinet. I hope will osse up to this city and deYnd that we finally do aaMto bale yyMeVth guns out or tote hands of pwpU tAto are behaving isresponsibl don't them. we do not we need to pas a askey bill.Ind w need to haw a situation that we have in nary oc our cities fere the average Areon ooseittittg a wrdat in tinder the age of 16 and has access to semi-autooatio weapons. T'harers no reason children should have those in the cities of this country. we have work to do. 'we need your help. !ring your ideas, your innovation, °eur energy book to washington and give use a obanes to do it. (llpplruse.) Thank you very macho F-711 Pox, XOT AGENDA KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 15, 1993 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PIIBLIC COMMENT (10 Minutes) 1. Jerry Hanson, Chairperson, Library Commission - Library Survey. C. PIIBLIC HEARINGS 1. Ordinance No. 1564-93 - Amending KMC 23.50.010(b) by Adding a New Pay Classification Called "Parks and Recreation Administrative Assistant." 2. Ordinance No. 1565-93 - Amending the Official City of Kenai Zoning Map for Certain Lands Described as Lots 111" and 112A," Schurr Subdivision. 3. Ordinance No. 1566-93 - Increasing Estimated Revenues and Appropriations by $500,000 in a New Capital Project Fund Entitled, "Courthouse Soils Removal and Remediation." 4. Ordinance No. 1571-93 - Increasing Estimated Revenues and Appropriations by $19,780 in the Water and Sewer Special Revenue Fund for a Water System Study. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption -1- 5. Resolution No. 93-74 - Supporting the City of Kenai's Endeavors to Acquire Grants Through the Governor's Capital Project Matching Grant Program. 6. Resolution No. 93-75 - Awarding the Bid for a Street Motor Grader Bid to for a Total Amount of 7. Resolution No. 93-76 - Adopting the City of Kenai, Alaska 1994-95 Capital Improvement Project (CIP) Priority List for Request for State Grants. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees E. MINUTES 1. *Regular Meeting of September 1, 1993. F. G. OLD BIISINESS H. NEW BIISINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1567-93 - Repealing Ordinance No. 1133- 86 and Replacing it with Ordinance No. 1567-93, Changing the Structure of the Townsite Historic District and Creating a Historic District Board. 4. *Ordinance No. 1568-93 - Amending KMC 14.25.020 to Add Townsite Historic (TSH) District to the Definition of "Commercial and Industrial Development" as it Applies to Applications for Landscaping/Site Plan Regulation. 5. *Ordinance No. 1569-93 - Amending the Official City of Kenai Zoning Map for Certain Lands Described as Portion of Section 5 and 6, TSN, R11W, Townsite Historic Zone. 6. *Ordinance No. 1570-93 - Amending the Land Use Table to Include Townsite Historic Zone. -2- 7. Discussion - Alaska Division of Parks & Outdoor Recreation - Federal Land and Water Conservation Fund Grant Program. 8. Discussion - Frontier Training Request for Land. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT -3- KENAI CITY COUNCIL REGULAR MEETING SEPTEMBER 15, 1993 7:00 P.M. KENAI CITY COUNCIL CHAMBERS VICE MAYOR H. RAYMOND MEASLES, PRESIDING ITEM A: CALL TO ORDER Vice Mayor Measles called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Vice Mayor Measles led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Smalley, Bookey, Swarner and Measles. Absent was McComsey, Monfor and Williams. A-5. AGENDA APPROVAL Vice Mayor Measles requested the following changes to the agenda: ADD: B-2, John Torgerson - AML Weighted Vote and AML Dues -- copy of material in 9/1/93 packet added for Council reference. C-4 & H-2, Additional Information - Wm. J. Nelson & Associates Proposal for Kenai Water System Study (this is the same proposal which was included in the 9/1/93 packet -- added for Council's reference) C-6, Substitute Resolution No. 93-75 - Awarding the Bid for a Street Motor Grader to NC Machinery, for a Total Amount of $188,464.00. I-4, Telephone Poll Report. REMOVE: H-7, Discussion - Alaska Division of Parks & Outdoor Recreation - Federal Land and Water Conservation Fund Grant Program. Measles asked for other changes to the agenda. There were none. Measles declared the agenda would stand as amended. A-6. CONSENT AGENDA There were no changes to the consent agenda. Measles declared the Consent Agenda accepted as presented. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENT B-2. John Torgerson - AML Weighted Vote John Torgerson introduced himself as a member of the Kenai Peninsula Borough Assembly and Vice President of the AML Board of Directors. Council discussed the AML weighted vote at the 9/1/93 council meeting. At that meeting, the Council directed administration to send a letter to AML in support of the weighted vote, but strongly disagreeing with the proposed dues structure. Torgerson stated he has submitted another dues structure to the AML Board of Directors (and stated Council received a copy of his proposed dues structure since its last council meeting). Torgerson stated withdrawal of the Fairbanks North Star Borough and the Municipality of Anchorage from AML is a reason for the increased dues for the other members. Torgerson stated Matanuska-Susitna Borough may also withdraw, depending on the outcome of their election (sales tax proposition). Because these large boroughs are withdrawing, the remaining membership must pick up those costs. Kenai Peninsula Borough Mayor Don Gilman has agreed to the AML dues, but has not yet requested funding from the Assembly. At this time, the KPB pays $27,000 and the City of Kenai pays $700. In five years, the city will pay $1,700 and the Borough $30,000. Torgerson stated at the November AML Conference, a vote will be taken on the weighted vote. The AML Board of Directors has passed a resolution to allot votes based on dues paid. If paying the maximum dues, the entity gets eight votes. If paying the minimum dues, the entity receives a minimum of one vote. The City of Kenai would receive three votes with the five-year phase in. Torgerson stated he has requested AML to allow municipalities to receive three votes. Torgerson stated the KPB Assembly has not yet voted on his proposal. Torgerson stated the AML membership will vote on the weighted vote issue at the AML Conference. The dues are not voted on by the membership. Torgerson stated he will keep Council informed regarding these issues. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 3 B-1. Jerry Hanson, Chairperson, Library Commission - Library Survey. Jerry Hanson was not available at the beginning of the meeting, but arrived after Mr. Torgerson began his discussion. Jerry Hanson reviewed the Library Survey which was submitted by the Library Commission. Hanson stated the survey gives some idea of what the patrons would like to have available in the future. Hanson added the library is serving as a regional library. Hanson requested the library addition be repositioned on the CIP list included in Resolution No. 93-76 to be voted on by council later in the meeting. Hanson requested the addition be placed higher on the list. Vice Mayor Measles referred back to approval of Consent Agenda. Measles stated there is a typographical error at page 14 of the September 1, 1993 council meeting minutes. Measles stated the motion in the first paragraph refers to a not -to -exceed amount of $10,000. Measles stated the motion should state an amount of $20,000 and requested the Clerk make the appropriate change. MOTION: Councilwoman Swarner MOVED for approval of the correction to the minutes and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. IS64-93 - Amending KMC 23.50.010(b) by Adding a New Pay Classification Called "Parks and Recreation Administrative Assistant." MOTION: Councilman Bookey MOVED for approval of Ordinance No. 1564-93 and Councilwoman Swarner SECONDED the motion. There were no council or public comments. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 4 VOTE: McComsey: Absent Smalley: Yes Bookey: Yes Swarner: Yes Measles: Yes MOTION PASSED UNANIMOUSLY. Williams: Absent Monfor: Absent C-2. Ordinance No. 1565-93 - Amending the Official City of Kenai Zoning Map for Certain Lands Described as Lots 111" and 112A," Schurr Subdivision. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1565-93 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: McComsey: Absent Smalley: Yes Williams: Absent Bookey: Yes Swarner: Yes Monfor: Absent Measles: Yes MOTION PASSED UNANIMOUSLY. C-3. Ordinance No. IS66-93 - Increasing Estimated Revenues and Appropriations by $500,000 in a New Capital Project Fund Entitled, "Courthouse Soils Removal and Remediation." MOTION: Councilman Bookey MOVED for approval of Ordinance No. 1566-93 and Councilman Smalley SECONDED the motion. There were no public or council comments. VOTE: McComsey: Absent Smalley: Yes Williams: Absent Bookey: Yes Swarner: Yes Monfor: Absent Measles: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 5 C-4. Ordinance No. 1571-93 - Increasing Estimated Revenues and Appropriations by $19,780 in the Water and Sewer Special Revenue Fund for a Water System Study. C-4a. Motion for Introduction MOTION: Councilman Smalley MOVED for introduction of Ordinance No. 1571- 93 and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. C-4b. Motion for Second Reading (Requires a Unanimous vote) MOTION: Councilman Smalley MOVED for the second reading of Ordinance No. 1571-93 and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. C-4c. Motion for Adoption MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1571-93 and Councilwoman Swarner SECONDED the motion. There were no public comments. Councilwoman Swarner asked when the project would start if it is approved. City Manager Manninen referred to Page 3 of the proposal. Manninen stated the project would begin about two weeks ahead of what the proposal states. Manninen confirmed administration still endorses the project. VOTE: McComsey: Absent Smalley: Yes Williams: Absent Bookey: Yes Swarner: Yes Monfor: Absent Measles: Yes MOTION PASSED UNANIMOUSLY. C-5. Resolution No. 93-74 - Supporting the City of Kenai's Endeavors to Acquire Grants Through the Governor's Capital Project Matching Grant Program. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 6 MOTION: Councilman Smalley MOVED for approval of Resolution No. 93-74. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections to the request for UNANIMOUS CONSENT. SO ORDERED. C-6. Resolution No. 93-75 - Awarding the Bid for a Street Motor Grader to NC Machinery for a Total Amount of $188,464.00. MOTION: Councilman Smalley MOVED for approval of Resolution No. 93-75 as amended by the C-6 substitute. Councilwoman Swarner SECONDED the motion. Bookey asked Kornelis if there were other bidders. Kornelis stated there was only one bidder. VOTE: There were no objections to the motion. 80 ORDERED. C-7. Resolution No. 93-76 - Adopting the City of Kenai, Alaska 1994-95 Capital Improvement Project (CIP) Priority List for Request for State Grants. MOTION: Councilman Smalley MOVED for approval of Resolution No. 93-76 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections to the motion. 80 ORDERED. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 7 ITEM D: COMMISSIONLCOMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported the Council on Aging met September 14, 1993. An increase in the meal and ride donations was discussed. The meal increase will be brought back to council for their consideration. Pat Porter stated the ride increase will be $1.00 and will be effective October 1, 1993. Swarner stated the Council also discussed a donor plaque to be placed at the Center. Names would be placed on it for donations of $500 or more. D-2. Airport Commission Councilman Measles reported the Airport Commission met on Thursday, September 9. Measles reported the Commission approved the assignment of one parking space for each car rental agency at the south end of the terminal, by the restaurant. Airport Manager Ernst stated he advised the Commission the assignment of the parking spaces will require council approval. Ernst requested this item be placed on the agenda for discussion at the next Council meeting. Vice Mayor Measles approved the request. D-3. Harbor Commission Councilman Bookey reported the Commission discussed the purchase of a new ramp. It was reported one was available for purchase from Valdez, however Public Works Director Kornelis did not recommend that purchase. The Commission suggests building a new one. Bookey stated goals and objectives for next year will be discussed at their next meeting. D-4. Library Commission Librarian DeForest reported the minutes of the last Commission meeting and the monthly reports were included in the packet. DeForest passed out a copy of the Challenged Books list. DeForest requested Council to review the titles and the organizations requesting the books be banned. D-5. Parks & Recreation Commission Parks & Recreation Director McGillivray reported the Commission met last night and worked again on their goals and objectives. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 8 They hope to have their goals and objectives ready next month. They are discussing a five-year plan. McGillivray stated the Commission discussed a gym user fee of $1.00 ($25.00 for two months). McGillivray reported the Commission approved the fee and put the charge into effect September 1, 1993. McGillivray added a user fee is charged during summer months because of the cannery workers using the facility for showers, etc. McGillivray requested Council approval. Measles asked if the Commission will be bringing a written recommendation to Council at a future time, or did McGillivray want Council's action tonight. McGillivray requested immediate action since the charge had already been put into effect. Smalley asked if there have been many complaints from the patrons. McGillivray stated not really. Smalley stated he thought adults should be charged, but was concerned about the youth's ability to use the facilities. Smalley stated he would rather have the youth using the facility than them being out on the streets. McGillivray stated it is up to the staff's discretion to allow students into the facilities, i.e. if the youth does not have the money. Bookey asked how much money the charge would generate. McGillivray stated approximately $1,000 over a year. The charge generates a lot of money in the summer. Bookey stated his concern that the money generated would not be worth the hassle. Bookey added he had concerns of the staff determining whether someone should pay or not. McGillivray stated the staff would refer the question to him. McGillivray added they have experienced problems with theft, etc. and felt the fee would allow more control of the area. Smalley stated the individuals who may be referred to McGillivray normally would be wanting to use the facility in the evening after McGillivray leaves and during the day, the youth would be in school. Smalley asked if the monies used to build the building had any restrictions on fees and would charging fees bring any legal problems. Graves stated he was not familiar with how the building of the facility was funded, but he could review the grant conditions. McGillivray stated to his knowledge, there were no conditions. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 9 Swarner asked if the basketball fees would be increased. McGillivray stated no, the fees now charged, cover the expenses. Bookey stated he did not feel comfortable charging the fee, even if it would generate $10,000. Bookey stated he did not think the $1,000 which could be collected would be worth the time to collect it and the confusion. Bookey stated he would vote no if they voted tonight. McGillivray stated the staff does not feel charging the fee would be confusing. This is the area of running the facility they have most of their problems. McGillivray stated the problems are not from the same people all of the time. The Commission felt this would be a way to collect a user fee to pay for repairs, etc. which happen because of fights, etc. from some of the users. Smalley stated he believed the idea is worthy of consideration, but would vote against it tonight. Smalley stated he would prefer the question come before a full council (three members were absent). Measles suggested Council direct McGillivray to proceed as he is now and place the question on the agenda for the next meeting. A decision by the full council could be made at that time. There were no objections to this suggestion. D-6. Planning & Zoning Commission Smalley reported the Commission held its public hearing on the Townsite Historic zone. Smalley stated there were a number of individuals present who supported the Planning & Zoning recommendation which was a reduced zoning area. The Commission recommended the Planning & Zoning proposal. The City Council will have their public hearing on October 6, 1993. Smalley added there was also discussion regarding the protection of the dunes including more patrol effort by the police. Smalley stated he informed the people the police do patrol the area and citations have been given. Smalley stated there was also discussion regarding the John Consiel property and perhaps the placement of a rail along the bluff. Bookey referred to another problem at the end of Main KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 10 Street. Bookey stated the barricades are ready to fall down the bluff. Bookey added the telephone poll is hanging out as well. Bookey suggested the barricades need to be addressed. D-7. Miscellaneous Commissions and Committees Councilwoman Swarner reported the Beautification Committee met yesterday and discussed their goals and objectives. Chairperson Loretta Breeden will submit the goals and objectives to the City Manager and others. They also discussed projects they completed this year. They also discussed the problem of persons walking their dogs in Lief Hansen Memorial Park and not cleaning up after the dogs. McGillivray stated he did not know of an ordinance enforcing persons to clean up after their dogs in a situation such as that. Swarner asked if the tree grant was filed. Manninen stated not to his knowledge. McGillivray stated it was not filed. McGillivray stated the grant requires a landscaper be hired to place the trees. It was determined the deadline had passed for filing the grant. ITEM E: MINUTES E-1. Regular Meeting of September 1, 1993. Amended at Page 14, in the motion, first paragraph where a not - to -exceed amount of $10,000 is stated. The motion was corrected to state an amount of $20,000. ITEM F: CORRESPONDENCE None. ITEM G: OLD BUSINESS None. ITEM H: NEW BUSINESS KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 11 Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $1,000 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders over $1,000 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance No. 1567-93 - Repealing Ordinance No. 1133-86 and Replacing it with Ordinance No. 1567-93, Changing the Structure of the Townsite Historic District and Creating a Historic District Board. Approved by Consent Agenda. H-4. Ordinance No. 1568-93 - Amending KMC 14.25.020 to Add Townsite Historic (TSH) District to the Definition of "Commercial and Industrial Development" as it Applies to Applications for Landscaping/Site Plan Regulation. Approved by Consent Agenda. H-5. Ordinance No. 1569-93 - Amending the Official City of Kenai Zoning Map for Certain Lands Described as Portion of Section 5 and 6, T5N, R11W, Townsite Historic Zone. Approved by Consent Agenda. H-6. Ordinance No. 1570-93 - Amending the Land Use Table to Include Townsite Historic Zone. Approved by Consent Agenda. H-7. Discussion - Alaska Division of Parks & Outdoor Recreation - Federal Land and Water Conservation Fund Grant Program. Removed from the agenda. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 12 H-8. Discussion - Frontier Training Request for Land. City Manager Manninen referred to Kim Howard's memorandum included in the packet. Frontier Training has requested donation of property on which to place a housing/training facility for developmentally disabled individuals. Pat Owen of Frontier Training has reviewed three parcels of property discussed at the September 1, 1993 meeting. Of those three, Frontier Training has chosen property along Redoubt Avenue. Manninen stated if Council approves this property, a survey is required. Staff is requesting approval to proceed with having the property surveyed. Measles asked if the grant application requires the property be site specific. Manninen stated they have to know the property is available and the city is willing to conceptually make the transfer. If Council agrees to this property, Frontier Training can state that in the application and make it site specific. Measles suggested a letter of commitment be written stating the city will provide property and later make a determination as to what property it will be. Manninen stated a conceptual letter was done after the last meeting. Manninen asked Mr. Owen if that was sufficient. Owen stated the award of the grant will be made on October 15. Owen stated the letter of intent needed to show community support. Owen stated the letter provided gave the information needed. Swarner referred to Howard's memorandum wherein it stated a conditional use permit may be needed for placement of the facility on the Redoubt Avenue property. Howard stated the city engineer determined a conditional use permit is required due to the present zoning of the property. Bookey stated there could be a fourth location to review. Bookey suggested Council review all available City lands before deciding. Owen stated they would like to place the facility in a residential area. Owen added the other property reviewed had utilities going through the middle of the property. The utilities would require relocation. Measles stated he did not feel comfortable with identifying the property at this time. No action was taken. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 13 ITEM I: ADMINISTRATION REPORTS I-1. Mayor Vice Mayor Measles stated Councilman McComsey was not in attendance and has missed four meetings. Measles added the Charter states that anyone missing over one-half of the meetings held in any three month period ceases to be a councilmember. Measles suggested Clerk Freas confirm McComsey's attendance. If he has exceeded the allowed absences, send a letter to notify him of the missed meetings and the Charter provisions. MOTION: Councilman Smalley MOVED for that action to be taken and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. Acting Finance Director Feltman stated there were some PERS paperwork that needed to be sent along with the letter. I-2. City Manager 1. Governor's capital Improvement Grant - Manninen requested a definition of what Council feels should be included in the term "water quality improvements." Previous Council discussion included the Spur Highway crossings for water and sewer. Manninen stated he would like to strike the crossings as that work will already have been completed by the time these grants are awarded. Manninen added he would like the "water quality improvements" to include well drilling, looping water lines, water line loop closures, and wellhouse construction. Measles asked if an exact definition is needed in the application as there are many things that might go into the definition that is not there now. Measles asked if the grant application can be changed later. Manninen stated he would like to add language to the grant that will allow the definition to be flexible. Measles suggested referencing that a study of the water system is underway. Manninen agreed. 2. Water & Sewer Increases - Manninen referred to his memorandum, a copy of a draft letter written by Mayor Williams in answer to questions about the increase to water and sewer rates, and a copy of Charles A. Brown's response to questions about the increase to water and sewer rates. Manninen stated he wanted to KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 14 make sure the Council agrees with the responses given of why there was an increase. Manninen requested ratification of the responses or any changes they may like to have made. Measles stated he believed a response should come from the City Manager, and not the mayor or the finance director. Smalley stated he thought it was good to give reasons for the increase. Measles stated all the reasons given in the letters were items considered when raising the rates. MOTION: Councilwoman Swarner MOVED for the city manager to produce a letter combining the mayor's and finance director's letters to a one -page response to send to concerned citizens (or two pages). Councilman Bookey SECONDED the motion. Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Manninen asked if the letter should be published in the newspaper as a general information item. Measles asked how many people complained. Feltman stated everybody paying their bills directly have complained to the Finance Department. Notes have been written on some bills when paid by mail as well. The first bill with the increase brought many complaints. Bookey stated he believed it would not be advantageous to publish the letter. Measles agreed. Measles stated if there is a written complaint received, use the combined letter for an answer. VOTE: There were no objections to the motion. SO ORDERED. 3. Acting City Manager - Manninen referred to his September 8 and 10 memorandums included in the packet which stated he would be attending the ICMA Conference September 17-24. Manninen's memorandums requested Kim Howard be appointed as Acting City Manager for that period and during any future absences and to be paid an additional $100.00 per day during those absences. Manninen requested approval of his request. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 15 MOTION: Councilman Smalley MOVED for approval and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. 4. Administrative Update - Manninen referred to his memorandum included in the packet. Manninen stated he is impressed with the department heads and employees' commitment to hard work and excellence. Manninen added he believes they have good clear direction. Manninen stated in staff meetings he and department heads have reviewed goals and objections and a five- year plan. Swarner asked if Manninen has a phone line ringing directly to his office like he had in his previous job. Manninen stated no. Swarner asked if he has a computer which he uses to type his own work. Manninen stated no. I-3. No report. I-4. Attorney City Clerk 1. Telephone Poll - Read into the record findings of a telephone poll taken on September 13, 1993 requesting the issuance of purchase orders to John J. Williams, Christine Monfor and Robert J. Rubadeau. The purchase orders were for reimbursement of costs to travel to Washington, DC to attend a White House Rose Garden ceremony to be presented the 1992 All - America City Award by President Clinton. 2. Absentee Ballots - Reported available on Monday, September 20 and and persons in the audience to inform leaving the area before the election they leave by absentee ballot. I-5. Finance Director absentee ballots will be requested councilmembers acquaintances who may be that they can vote before Acting Finance Director Feltman stated the department is functioning well and Finance Director Brown will be back to work on September 27, 1993. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 16 I-6. Public Works Director Kornelis gave a brief report of ongoing projects: 1. Crack -sealing completed and painting should be completed in about more two days. 2. The airport gate project has begun. 3. A pre -proposal meeting on soil remediation project will be held on September 20. 4. Courthouse paving was completed. Substantial completion inspection will be held October 4, however the project should be completed before that date. 5. Have been putting pressure on Gaston & Associates but have not received responses. A decision has not been made as to how to handle the problem. 6. Spur Highway crossing drawings have been completed and forwarded to the State. A meeting has been proposed between DOT, Kornelis, Manninen and Mike Navarre to discuss the redesign of the Spur Highway in front of Kmart, Carr's, etc. Measles referred to a memorandum from Chief Morris to Manninen stating his concerns of the redesign. Measles requested a joint letter from the KPD and the State Troopers be sent to DOT stating their concerns for public safety in that area. Measles added the City needs to do everything it can to urge DOT to construct the road as it was originally designed. Kornelis stated he has written to State Maintenance requesting they do something before the road work. 7. The HEM (Evergreen, Haller, McKinley) paving project is moving along. Water and sewer lines are being placed. Swarner asked if the substantial completion inspection at the courthouse is scheduled for October 4 and the contract with the architect is only to September 29, will there be extra costs. Kornelis stated he asked that question of the architect. Kornelis reported McCool Carlson Green stated the city will not be charged for that inspection. It is included in payments made. Kornelis added he will be reviewing the building before October 4 to make sure the building is completed. If the building is completed, an on -site inspection will not be required. Kornelis stated the contractor believes the project will be done. I-7. Airport Manager No report. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 17 ITEM J: DISCUSSION J-1. citizens Leo Oberts - Oberts discussed the city water situation. Oberts was informed the city is having a study of the entire water system done and test drilling also. Oberts stated he has heard a suggestion has been made that Kenai and Soldotna do a joint project to provide better water. Oberts stated he believe this should be considered. Oberts added he believed there is an abundance of water in the area of the towers, between Kenai and Soldotna. J-2. council Bookey - Asked how much money was generated from the auction. Kornelis stated approximately $27,000. Approximately $19,000 was received for the grader. Bookey asked if any contacts have been made in regard to another use for the ambulance. Chief Burnett stated he and Chief Morris are investigating. Swarner - Asked if a representative of the city would be attending the September 23 water quality standards meeting. Measles stated his personal feeling was no, as there are more new standards coming from the federal level and nobody knows how those will affect the city. Swarner asked Ernst about the "touch and goes" at the airport on Sunday morning. Swarner asked if the Airport Commission has recommended a policy in regard to the "touch and goes." Ernst stated Council the policy has been set by Council. Ernst added they have not discussed the matter. Measles stated it would be a real problem, when trying to promote the airport, to restrict it. Shirley Roberts, ERA/Alaska Airlines, stated the plane was going over her home as well. Roberts stated she likes to hear the planes. Smalley - Informed Council Leanne Bingham, the Government teacher at KCHS has requested Council to consider holding Government Day in December as that is when her classes will be discussing local government. Smalley stated council meeting dates in December are the first and 15th. Smalley recommended December 1. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 18 Smalley reported missing letters from the "good-bye" sign by the dust bowl. Kornelis stated the letters are often stolen and they make letters to replace those missing. Smalley reported seeing a white truck and trailer parked in the trees at the dust bowl. Smalley did not know if it was a hunter or someone using the place to camp. Government Day - It was the consensus of Council to hold Government Day at the December 1, 1993 council meeting. ITEM K: ADJOURNMENT The meeting adjourned at approximately 8:43 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk 4,/ TO: Thomas J. Manninen, City Manager Kenai City Council FROM: Carol L. Freas, City C erk City of Kenai 6 - r"gV' DATE: October 1, 1993 RE: AML FEE STRUCTURE Attached please find the following information: 1. Assemblymember John Torgerson letter received 9/30/93. 2. KPB Resolution No. 93-111 - Urging an Exemption to the Mandatory Municipal Self -Pay Dues Program by the Alaska Municipal League. 3. Exhibit One -- Fee schedule discussed in Resolution No. 93-111 (Exhibit A). 4. Fee Schedule Adopted by AML Board of Directors. Assemblyman Torgerson states at the bottom of his letter Resolution No. 93-111 will become effective after it is "presented and passed, in resolution form, by all the municipalities that wish to be involved in this dues structure payment schedule." You will remember, the AML fee schedule has been discussed twice at council meetings. The first time, during your meeting of September 1, 1993. Action taken: Directive to send a letter to AML stating the City's approval of the concept of the weighted vote and strong disagreement of the AML Board of Director's proposed fee schedule. The second time, Mr. Torgerson spoke to Council during your September 15, 1993 meeting and discussed his proposed alternate fee schedule. No action was taken by Council approving the alternate fee schedule or disapproving it. DOES KENAI CITY COUNCIL WISH TO SUPPORT THE ASSEMBLYMAN TORGERSON'S ALTERNATE PAY SCHEDULE? IF SO, SHOULD ADMINISTRATION BE DIRECTED TO BRING FORWARD A RESOLUTION IN SUPPORT AT THE OCTOBER 20 COUNCIL MEETING? clf TO: Honorable John Williams Mayor, City of Kenai Kenai, Alaska 99611 FROM: John Torgerson Assemblymember Kenai Peninsula Borough Assembly 35322 Kenai Spur Hwy Soldotna, Alaska 99669 Mr Mayor: rp9� ti F,o 790, w Cb `l9�Sf'b1L42���'C Enclosed please find a copy of a resolution that I have submitted to the Borough Assembly, directing the Kenai Peninsula Borough to continue paying the Municipalities portion of the dues that are being assessed against them. You will note that the Kenai Borough has paid the dues for all the Municipalities within It's boundaries, since the League was formed. This was an optional payment plan, that this Borough felt It should do, to insure that all the Municipalities that wanted to, could pay the service fee, and be a full member of the Alaska Municipal League. At It's August meeting, the League was requested to come up with a self pay system so that all municipalities across the State, would be on the same self pay system, at the same rate. As it turned out, this dues system was adopted, and it was declared to be mandatory. As you can tell by the attached, this change does impact your City's budget, and without the Borough paying a portion, the impact is considerable more. I have requested that this issue be heard at the Assembly meeting of October 12th, 1993. In order for this resolution to become effective, it must be presented and passed, in resolution form, by all the municipalities that wish to be involved in this dues structure payment schedule. After approval by all councils, and the Assembly, we must ask for an exemption from the mandatory provision that was adopted by the League. If you have any questions please cal . ohn Torgerson Introduced by: Torgerson Date: 09/21/93 Postponed: 10/12/93 Action: Vote: KENAI PENINSULA BOROUGH RESOLUTION 93-111 A RESOLUTION URGING AN EXEMPTION TO THE MANDATORY MUNICIPAL SELF -PAY DUES PROGRAM BY THE ALASKA MUNICIPAL LEAGUE WHEREAS, the Kenai Peninsula Borough has been a member in good standing of the Alaska Municipal League since the league's beginning; and WHEREAS, the Cities of Kachemak, Kenai, Homer, Seldovia, Seward, and Soldotna, have been members in good standing; and WHEREAS, the Kenai Peninsula Borough has been paying the dues of the cities located within the borough's boundaries; and WHEREAS, the cities have been paying only a service fee to the Alaska Municipal League; and WHEREAS, the Board of Directors of the Alaska Municipal League has changed the dues structure for cities within borough boundaries from an optional borough payment program to a mandatory self -pay for all municipalities; and WHEREAS, the Alaska Municipal League has created a fire -year phase in program for all municipalities, so that the increase could be spread out; and WHEREAS, the Kenai Peninsula Borough has paid these dues and wishes to continue to pay them to insure that all its cities are able to utilize the services of the Alaska Municipal League; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That the Kenai Peninsula Borough continue to pay the dues of the cities within the borough boundaries at the rate indicated in Exhibit A. SECTION 2. That this resolution will become effective after its adoption by the cities affected by this dues change. Kenai Peninsula Borough, Alaska Resolution 93-111 Page 1 of 2 ADOPTED BY THE KENAI PENINSULA BOROUGH ASSEMBLY THIS 21st DAY OF SEPTEMBER, 1993. Betty J. Glick, Assembly President ATTEST: Gaye J. Vaughan, Borough Clerk Kenai Peninsula Borough, Alaska Resolution 93-111 Page 2 of 2 89i28i1993 1 1 ! 4 9 FROM Tor9erson Elect TO 2628615 P.83 EXHIBIT ONE DUES STRUCTURE FOR THE KENAI PENINSULA BOROUGH AND THE MUNICIPALITIES THAT ARE WITHIN IT'S BOUNDARIES Kenai Borough Homer Kachemat Kenai Seldovie Sevard Soldotna Year Year Year Year Year One TVO Three Four Five $27,759 $28,498 $29,237 $29,977 $30,716 731 849 967 1,085 1,204 511 522 533 545 556 921 1,117 1,313 11509 1,705 509 518 527 536 545 697 781 866 950 1r034 723 832 942 10051 11161 831,851 $33,119 $34,386 $35,653 $36,920 NOTE% These dollar amounts are for illustration only. This analysis is based on the assumption that dues and populations would remain the same, and changes in population or dues structure would cause a change in the dues. The Renai Peninsula Borough is *eking that the Board of AWL adopt a rate structure that produces approximately these tigures, it dues rates and population remain static. TOTAL P.BS SEP-30-93 THU 12:34 KPB CLERK FAX N0, 9072628615 P,02/02 City of Soldotna • 177 North Birch • Soldotna, Alaska 99669 • Phone: 262-9107 :� • • . _. October 1,1993 President Betty Glick and Members of the Assembly Kenai Peninsula Borough 144 North Binkley Street Soldotna, Alaska 99669 Re: KPB Resolution 93-111 - Urging an Exemption to the Mandatory Municipal Self -Pay Dues Program by the Alaska Municipal League Dear Betty: This acknowledges receipt of a letter from Assembly Member John Torgerson asking Soldotna to pass a resolution indicating its support for an exemption to a new dues structure recently established by the Alaska Municipal League. The Soldotna City Council will not meet prior to October 12th, the date scheduled for your hearing on this topic, but I think my Council would be ,pleased if the Assembly approved Resolution 93-111, as it has been proposed by John Torgerson. Since residents of our cities are also inhabitants of the Kenai Peninsula Borough, past members of the Assembly have always taken exception to the notion that the Borough should only be responsible for dues allocable to a population which resides outside of cities. Sincerely, Richard Underko er City Manager cc: Don Gilman, Mayor, Kenai Peninsula Borough City Managers - Kenai, Homer, Seward and Seldovia N « « CD k H_ u7 N � « S � � a:J O n m PO �t-I � e•-f O c'7 �7 aO O 6 c0 N fC x N N « N 7 a O� �O m H N .y CIi O N N x « « N N N « x W W E m « H �31 Z H is. a z z z z Ie N O_ OH V'l N x t7 C7 �4 7. 4] �"' y.. ?"' m �' oEO y u'a H EE E"' E « N Z r2 .4 E" m E- E EE:: U E a W m W U U U U Z x E x •-- x H H E E E H fy H ...y d. y H H Ia-I H H a H a IE-I rE-I H E-. E- E- E" .4 N O« V x a s m W m a W H a !-1 Pq co pq H d H O y PO •� CL '-I H H Z .Z Z Z m V s w H E � E o 0 0 d x « C> o o 5hZ-I a ran a p U U V U O x �n W « N w � N E cm H M N I x N N « i1. H d d fC w N N o.. 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C) E+ E- E Suggested by: City Council City of Kenai ORDINANCE NO. 1572-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,950,000 IN THE THOMPSON PARK WATER AND SEWER LINES CAPITAL PROJECT FUND. WHEREAS, the City of Kenai has received a $1,350,000 grant from the State of Alaska, Department of Environmental Conservation, for Thompson Park water and sewer main lines; and WHEREAS, the City expects to assess up to 25% of eligible project costs to benefitted property owners, which is estimated to be approximately $600,000; and WHEREAS, the City has already appropriated a $750,000 State grant for this purpose. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Water and Sewer Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance 600.000 Increase Appropriations: Water - Transfers out $ 300,000 Sewer - Transfers out 300,000 600,000 Thompson Park Water and Sewer Lines Increase Estimated Revenues: Transfers in $ 600,000 DEC Grant 1,350,000 $ 1,950,000 Increase Appropriations: Administration $ 3,000 Construction 1,947,000 $ 11950,000 Ordinance No. 1572-93 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of October, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: October 6, 1993 Adopted: October 20, 1993 Effective: October 20, 1993 Approved by Finance: G 4d (9/28/93) kl CITY OF KENS 4- � Gd 4 Arzuza 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1992 MEMORANDUM TO: Kenai City Council FROM: Randy Ernst, Airport Manager DATE: September 23, 1993 RE: Request for Airport Gift Shop Rent Reduction Attached is a letter from Mitchell Dobrich, lessee of the gift shop at the airport. At the December 16, 1992 Council meeting, the Council approved allowing the gift shop to be closed January 1, 1993 through April 30, 1993. The rent was reduced to $50.00 per month during the time the shop was closed. Mr. Dobrich states in his letter the gift shop is now closed for the season. He is requesting a reduced rate of $50.00 per month, to be effective October 1, 1993 through April 30, 1994. The lease expires November 1, 1994. Does Council Nish to take action on this matter? Attachment RE/kh RANDY\DOBRICH.MEM Twin Otter Gifts 305 North Willow Kenai, Alaska 99611 September 15, 1993 City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 Re: Rent Reduction for Winter Season To Whom It May Concern: Please note, the gift shop at the airport has closed for the season. Would you please consider changing the rent from the summer season rate of $525.00 per month to the winter season rate of $50.00 per month effective October 1, 1993. Please call me at 283-2220 if you have any questions. Sincerely, Mitchell Dobrich Twin Otter Gifts MDffd Cary R. Oravi s Cit, .ney CITY OF KENAI 210 Fidaloo Kenai, Alaska 99811 2833441 FAX 2933014 That certain lease entered into between the CITY OF KENAI, ?10 Fidalgo Avenue, Kenai, Alaska 99611 (Lessor) and ORCA GIFTS, 05 N. Willow Street, Kenai, Alaska 99611 (Lessee), dated 23, 1989, and recorded at Book 356, Page 171, ssing the following property located in the Kenai ing District, Third Judicial District, State of Alaska: The premises known as the gift shop area of the Kenai Municipal Airport Terminal within the Northwest Quarter (NW 1/4) of the Southeast Quarter (SE 1/4), Section 32, Township 6 North, Range 11 West, Seward Meridian Ls hereby amended as follows: 1. The Lessee may close the gift shop operation from ary 1 through April 30, 1993. 2. During the period of January 1 through April 30, 1993 monthly lease rate shall be $50.00 per month. However, ld the Lessee open the gift shop for business during that iod of time, the lease rate shall revert to $500.00 per th. If the gift shop is opened for a portion of any month ing the above referenced time period, the $500.00 monthly tal shall be prorated for the period of time the gift shop is 3. During the time period that the gift shop is closed or operation the Lessee shall keep the merchandise in the ses in a display condition as if the premises were open for siness operation. DATED this -�� ��-day of December, 1992. LESSOR: CITY OF KENAI By: Charles A. Brown Acting City Manager LESSEE: ORCA GIFTS By: 4&xja-, � 7,Jax�J� Dana J. WaVckler Title STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) r THIS IS TO CERTIFY that on this day of\U1 ���-- 1992, DANA J. WACKLER, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Pub*for Alaska My Commission -Expires: STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ;7l?y-A- day of 1992, CHARLES A. BROWN, Acting City Manager of the City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. Notary Public for Alaska My Commission Expires: 7//o/y& Cary R. (haws City Attorney CITY OF KENAI 210 Fidalgo Kenai, Alaska 99611 283.3Nt FAX 283-3014 CITY OF KENAI Od 4 4141- - 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ,�IIII Memorandum To: Kenai City Council From: Randy Ernst, Airport Manager Date: September 16, 1993 Re: Recommendation by Airport Commission to Designate Five Parking Spaces at South End of Terminal for Car Rental Use In a letter to the Airport Commission dated April 8, 1993, the "Kenai Business Alliance" (KABA) requested that five parking spaces be designated for use by the car rental agencies (at South end of terminal). The proposed parking spaces would be along the fence, just past the loading zone and dumpsters. The car rental agencies want to be able to bring rental cars closer to the terminal for their patrons. A copy of the letter from KABA and a diagram are attached. At their regularly scheduled meeting of September 9, 1993, the Airport Commission voted to recommend that these spaces be designated for car rental use. Listed below are a few things you might considered before making a final decision on this matter: 1. The area just outside the south terminal door, from the curb side to the first parking space, is a designated loading zone. Many times during the day there are delivery trucks and large semi -truck vans parked in this area. People will have to walk around these vehicles to get to the proposed car rental parking spaces. This is also the area where the airport trash dumpsters are located. Once each morning the sanitation truck blocks access to the parking spaces. 2. Currently I am allowing the lessee of the restaurant and gift shop to park in these spaces. This is because he or his employees sometimes bring supplies for the restaurant or gift shop in their personal vehicles. 3. This area has had a low priority for snow plowing which may cause future parking problems. Attachments RE/kh RANDYWARKING.NEM KENAI AIRPORT BUSINESS ALLIANCE ISSUES OF CONCERN CAR RENTAL TENANTS 1. BRINGING CUSTOMER CARS TO TERMINAL BUILDING FOR LOADING. A. Why we fesI it is appropriate. a' As a common courtesy to the traveling public. t. Poor wezther conditions make it hazardous to walk. C. Hard to climb over snow mound left by city maintenance when they plow. d. Insurance liability premiums have increased this year from $250.00 to over $900.00 due to perceived foot traffic liability; one of the largest carriers has even refused to write these policies. e. Other ground transportation providers are allowed to do so. f. Page 8 paragraph 28 of the Lease of Airport facilities states no lease may be modified in any manner other than by an agreement in writing, signed by all parties in interest or their successors in interest. Any such modification shall require council approval. Since no addendum is evi2ent in our leases we feel the page 2 paragraph 1' still applies. g. Page 2 paragraph 1. Uses: except as provided herein, any r2gular use of land or facilities without the written consent of the city is prohibited' This prohibition shall not apply to use of areas designated by the city for specified public use, such as passenger terminals" automobiIz parking areas, and streets. B. WHY IT SHOULD NOT BE ALLOWED. A. Worst case scenario. a. There are five rental agencies and if they each brought two cars to the terminal area that would take up half the available short term parking. Realit} a. Cars zrs orly brought to the terminal area during the earl,' morning hours when there are very few other cars to compete for the space. b. Only really necessary during poor weather corditic�s, or poor maintenance conditions. c. The sams condition would exist if the customers were to nring the cars from the lot to the terminal COMPROMISE: Designate parking spaces, for each rental Agency,�cst outside the back door by the restaurant. This �cnld allow us to provide an additional level oF servi�s to are customers at all times and not u±iIina any of the short term spaces. P - �� Y A Y F P — O •• 1 ••• 1 1• 1 1 1 1 1 1 1 1 1 1 1• .A P e IIIIIIIIIIIIIIIIIIId v F I TTT TTT 11 Will I ill 1 III III Y ti w /b • - Y N A N A �• A wn OCT 1993 ' ; TY ADMIN. TO: Kenai City Council �\� C7KEN' Tom Manninen, City Manager Randy Ernst, Airport Manager Bill Toppa, Airport Commission Chairman The Honorable John Williams, Mayor FROM: Kenai Airport Business Alliance BA) Catherine Y. DeLacee, Secretary, RE: Recommendation by Airport Commission to Designate Five (5) Parking Spaces at South End of Terminal for Car Rental Use On September 29, 1993, members of KABA received a memorandum dated September 16, 1993, from Airport Manager Ernst regarding the above noted designation of parking spaces. Nothing in the aforementioned memorandum indicates the airport administration is in favor of designating these parking spots. To the contrary, all information provided is his perceived negatives. We, therefore, consider the airport manager's stance is one of opposition. This proposal was brought to the Kenai Airport Commission agenda as an alternative to bringing rental vehicles to the public arrival/departure parking area. This alternative proposal was brought forward in the spirit of compromise. Airport administration has interpreted these areas as not available to rental car agencies, despite the fact their leases indicate the right to regularly use all public parking areas without express written permission. Specifically, to counter the airport manager's points "you might consider before making a final decision on this matter": 1. Per Mr. Ernst's 9-16-93 memo..." Many times during the day there are delivery trucks and large semi -truck vans parked in this area..." The only business which is "regularly" serviced in this loading area is the restaurant, which would not constitute ''many" deliveries a day. The bar is serviced through the front loading zone so that delivery persons may use the existing ramp for moving their deliveries, avoiding the 3-step rise at the side door. 2. Per Mr. Ernst's 9-16-93 memo ... "Once each morning the sanitation truck blocks access to the parking spaces." Obviously overstated, per Peninsula Sanitation pickup is scheduled for Monday, Wednesday and Friday. 3. Per Mr. Ernst's 9-16-93 memo. .."Currently i am ailowinz the lessee of the restaurant and gift shop Lo park in These spaces." If Mr. Ernst has the authority to determine the restaurant Lessee be "allowed" to park in these spaces, why is this oeing brought before the city council for approval. Would lie not have the same authority/ability to designate these spots for rental car agencies if he so chose. Per Mr. Ernst, this is because he or his employees sometimes bring supplies for the restaurant or gift shop in their personal vehicles. We are mystified that while a designated "loading zone" does exist immediately next to the building, the employees do not avail themselves of the area. Car rental travelers are always not sometimes carrying packages or luggage to and from the building. Should the traveling public not have priority consideration in the interest of not only accomodation but also safety. Liability insurance premiums for airport related businesses have increased over 300% in the last year at the Kenai municipal airport due to perceived foot traffic liability. One the largest carriers has refused to consider even writing these policies, while the very same carrier will insure oilfield services. 4. Per Mr. Ernst 's 9-16-93 memo... "This area has had a low priority for snow plowing which may cause future parking problems." While we are confused about the statement, the rental car leased parking lots typically have an even lower snow plowing priority and much worse access for the traveling public. Thereiore, this would be an improved access over the current situation. We can find no ,justification for the administration's non-support of the Airport Commission's approval of the alternative proposal. We urge you to support your airport commission's recommendation that has already gone through the public hearing process and review. CITY OF KENO �/_ 6 it Od eCf2 4 4JC4, 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 bylyyd 1"2 TO: Kenai City Council FROM: Kim Howard, Administrative Assistant DATE: September 23, 1993 RE: Extension of Construction Schedule Lot 4, Block 1, F.B.O. Subdivision Dean Eichholtz and Dan Pitts have requested an extension of the construction completion date for the above -referenced leased property. Construction was to be completed by July 31, 1992. The lessees have been working with the City Administration over the past year to bring changes in their plans into conformance with building and fire codes. The Building Official and Fire Marshall have approved the lessees plans, including changing the location of the proposed tanks from above ground to below ground. The Building Official and Fire Marshall agree there are no substantial changes to the original development plan. The lessees expect construction to be completed by October 1, 1994. The Planning and Zoning Commission recommended extending the construction completion to that date. Does the Kenai City Council recommend extending the construction completion date to October 1, 1994? If so, an Amendment to Lease will be prepared. /kh cc: Randy Ernst, Airport Manager Airport Commission LO/ off' CITY OF KENAI 4-17 Gib Cap" o f 4&Vza .- 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 wEr�,ar 1'II�1 1992 TO: Kenai city council FROM: Randy Ernst, Airport Manager DATE: September 23, 1993 RE: Request for Airport Lounge Neon Sign Attached is a letter from Louis Schilling requesting to place a neon sign at the airport. The sign dimensions will be approximately 16" x 24" and will say either "Miller" or "Bud". Does the city Council wish to allow this sign? Attachment RE/kh RANDY\SIGN.MEM 47 ur View Drive e i Alask 3-3660i SEPTEMBER 1411 3 r w MR'. RANDY ERNyST' CITY OF KENAI'< F 2:1U FIDALGO #206w KENAI AKi 9g61 a .i x..• p{r£. F� x ' tt` I � a a 5.' x .r ej r }y i x 1'yF r, -_RANDY ' x `''�� + k F All > # THIS IS A REQuE'ST TO# PLACE A "NEON SLIGHT SIGN ``ON . THE SECOND LEVEL- + OP ,. THE GLASSED IN'WALKWAY..OF,THE AIRPORT`.. WE`,FEEL THIS WOULD BE HELPFUL I;N LETTIN�� gT I' -�i_ .p0 T,H�LT T, IERE S A4.L,OIINGE LOCATED ON THE:; SECOND LEVEL � AY`HPO T `TtAT PERHAPS 4EY ARE" NOT WkRE ' IS THERE. µ, THANK YQEx T, LOUIS SCHILLI) LiB S / mm F x a MEMORANDUM - - - TO: Tom Manninen, City Manager FROM: Keith Komelis, Public Works Directore-I DATE: October 1, 1993 SUBJECT: Surplus Motor Starters from STP FOR: Council meeting of 10/6/93 Public Works would like to sell the old motor starter from our STP. Debenham Electric has told us they could get around $800 for them. Since they are worth less than $1,000, 1 think the City Council could give us permission to sell them. Debenham Electric said they know of some company that deals in old outdated electrical equipment. They may be optimistic to think they can get $800 for them so I would suggest asking Council for authorization to sell them for $500 or more. ACTION: Please ask for City Council approval to declare surplus and authorize sale without auction and allow Public Works to sell the old STP motor starters to a buyer through Debenham Electric for $500 00 or more. KK/kw 15 September. 1993 Concerning: Sale of W/W plant Electrical parts Keith. With the installation of the new Smart Motor Controllers on the Digester Blowers. we have no further use for the original motor starters. Rather than put them in the Auction, we have the opportunity to sell them outright for around S800-900.00 (est. ). This is much more than they can be expected to bring if sold in the auction. They are not valued at over $1000.00. Can we get permission to sell these units outright without taking bids on the sale. Bob Bears W/W Plant. MEMORANDUM TO: Mayor and Councilmembers FROM: Kayo McGillivray, Director Parks & Recreation Department City of Kenai DATE: October 6, 1993 RE: RECREATION CENTER GYM USER FEES At the September 21, 1993 council meeting, I reported to you the Parks & Recreation Commission recommended a Recreation Center gym user fee be instituted. The Commission decided the fee should start immediately. Council directed the fee be continued until the October 6, 1993 meeting. Council also requested the item be discussed at that meeting so that a full council would be available to act on the recommendation of the Parks & Recreation Commission. The fee structure is as follows: Daily fee = $1.00 Three -Month Punch Card charge = $25.00 During the month of September the following amounts have been . received through the user fee charge: 9 punch cards at $25.00 each = $225.00 $1.00 user fees = $388.00 $613.00 DOES COUNCIL WISH TO CONTINUE THE RECREATION CENTER GYM USER FEE CHARGE? clf Wm. J Nelson 8c Associates 215 FIOALGO, SUITE 204 September 15, 1993 Hon. John Williams, Mayor City of Kenai 210 Fidalgo Kenai, Alaska 99611 KENAI, ALASKA 99611 CD RE: 500' Extension for Kenai Float Plane Facility � co s Dear Mayor Williams, �l CONSULTIh STRUCTURAL / CIV (SU / f COJ-J7C7J FAX [90712S3-4514 Abe Fps T. ��,2,�g1� 15181Tr��9 - 199 3 ` CiE�FKfIVn, �FOS6Z82�"2�� As you requested, I have prepared a cost estimate for a 500' extension to the Kenai Municipal Airport Float Plane Basin. I included an estimate of the cost to construct a lighted threshold and edge lighting for the runway. It recently came to my attention that there are no float plane runways in the Kenai area with lighted thresholds. A recent search and rescue operation resulted in float planes returning to the Kenai facility after dark. Although the pilot was able to make a safe landing this time, the potential for tragedy exists anytime a landing is attempted on an unlit runway. As you know, float planes use rises dramatically during the fall hunting season when weather is marginal. Often, commercial float plane operators are put in the predicament of having to leave hunters out in the field for extended periods, sometimes several days, due to foggy weather. When the weather finally breaks, the operators are forced to run a catchup operation to bring in a relatively large number of people in a short time. This results in 'pushing the envelope' regarding nighttime landings at unlighted facilities. I believe that the existence of a float lighted threshold would provide increased safety not only to the usual users of the Kenai Float Plane Facility, but also to those operators that might prefer to land at the Kenai Facility after dark due to unforeseen circumstances. 1 My estimate of the costs are as follows: Item Cost Clearing & Grubbing 5,000 Excavation/Disposal (100 ' j00cy @ $2/cy) 200,000 Service Road Extension 5,000 Special Ditches 3,000 Culverts 2,000 Topsoil & Seeding (8ac @ $2,000/ac) 16,000 Threshold Lighting 40,000 Edge lighting 150,000 Mobilization/Demobilization 25.000 Construction Cost Subtotal $450,000 Engineering and Inspection (15%) 67,500 Administration 5.000 Subtotal $522,500 Project Contingency (10%) 52.250 Estimated Project Budget $574,750 Recommended Project Budget $575 000 If funding is limited, the project could easily be constructed in phases. Please feel free to call me at 283-3583 if you have any questions regarding this subject. Sincerely, ��Z Wfii. J. Nelson, PE 1gc#141jw091593 2 -- L ,J 71 DEPARTMENT OF NATURAL RESOURCES DIVISION OF PA RKS AND OUTDOOR RECREATION I September 2, 1993 Re: 4120-2 Land and Water Conservation Fund Prospective Grant Participants: Tom. WALTER J. HICKEL / 3601 C STREET, SUITE 120( / ANCHORAGE. ALASKA 995 PHONE: (907) 762.2600 MAILING ADDRESS: P.O. BOX 19=1 ANCHORAGE, ALASKA 99510-7001 We are pleased to inform you we anticipate federal assistance will be available for the acquisition of outdoor recreation lands and/or development of outdoor recreation facilities. These funds will be available from the Federal Land and Water Conservation Fund (LWCF) grant program administered through the Alaska Division of Parks and Outdoor Recreation. Generally, state agencies and local governments having park and recreation powers qualify to apply. LWCF provides up to 50% matching assistance for the cost of the project. Nearly 360 outdoor recreation projects have been funded in rural and urban communities throughout our state. HOW THE PROCESS WORKS If you have an outdoor recreation proposal which you would like to pursue, you should read the enclosed Land _ and Water Conservation Fund, . State of _Alaska. Information Booklet. If it appears from the booklet that your community would be interested in participating in this program, and that your proposed project may be eligible, you should complete the enclosed Letter of Intent to Apply for LWCF Funds form (Letter of Intent form). The first six (6) qualifying criteria questions on the Letter of Intent form are based upon basic eligibility requirements. If you can answer "yes" to all six questions, your proposal may be eligible for assistance. If so, you should complete the remainder of the form. The completed Letter of Intent form should be mailed or FAXed to our office by October 15, 1993. Your Letter of Intent form alerts my staff that you plan to submit an application for federal outdoor recreation funding assistance under the LWCF program. If you cannot answer "yes" to all six (6) qualifying criteria questions, your proposal is probably not eligible for assistance. For any questions you have on the qualifying criteria, please contact the grants staff. printed on recvcled paper %..-'.. Prospective Grant Participants September 2, 1993 Page 2- PLEASE REMEMBER THIS APPLICATION CYCLE IS FOR FEDERAL FY' 95 FUNDING. THIS MEANS THE MONEY WILL NOT BE AVAILABLE TO BEGIN DEVELOPMENT OR ACQUISITION FOR YOUR PROPOSAL UNTIL AFTER JANUARY, 1995. After receipt of your Letter of Intent form, we will review it to determine whether the proposed project is eligible for assistance under the LWCF program, and for various other program criteria. If the proposed project is determined to meet eligibility requirements, we will send you a preliminary application package. Completed preliminary applications must be postmarked by December 31, 1993. Refer to the enclosed Information Booklet for more details on the application and project selection process. Applications which have been previously submitted, but not funded, may be re -submitted. It will be necessary to update these packages to provide corrected timeline, etc. Either a revised Letter of Intent package orthe revisers preliminary appli^.3tion may be submitted by the ."' _: ,`,�r 15, 1993 deao.in,1 Please rote there are several new requirements for appliri 1;'-_, s,ibmission. Refer io the Information Booklet to be y i:r ,previously submitted application still qualifies. Well, that is how the process works. My staff and I will be available to provide answers to your questions on the Letter of Intent form, preliminary application forms and program requirements. Please ask questions while you are in the process of preparing these forms. We will give you our utmost assistance; however, we do not have the staff or time to prepare your individual applications. We hope you will be successful in achieving financial assistance for your community through the Land and Water Conservation Fund program. If you desire additional information, please call our grants staff in Anchorage at 762-2607 or 762-2608 between 8:00 a.m. and 5:00 p.m., Monday through Friday. Sincerely, Jimmie L. Price Alternate State Liaison Officer enclosures FY' 95 LETTER OF INTENT TO APPLY FOR LWCF FUNDS Name of Applicant Contact erson Address City, State, Zip Code QUALIFYING CRITERIA CHECKLIST: The following are basic eligibility requirements whicn must be fulfilled before consideration of funding under the Land and Water Conservation Fund grant program. A negative response to any of the following questions will automatically disqualify an application. 1. Is the project identified as a priority for your region in the YES NO Statewide Comprehensive Outdoor Recreation Plan (SCORP) or the SCOPP Annual Action Plan? (See reverse side of this page for draft priority category listings.) 2. Is the application submitted by one of the following agencies? YES NO ( j State Agency [ ] Local Government with Park and Recreation Power 3. If a development project, is the land currently owned by the YES NO sponsor OR is the land owned by the federal government and will be leased to the sponsor for a minimum of 25 years? (Please note, land leased from other than the federal government is not eligible for participation in this program.) 4. If applicable, billings on active LWCF projects are current OR YES NO satisfactory progress has been made to resolve audit problems. 5 If sp,licable, al' onsi compliance p; obie,ns have 13een :usoived YES ' '^ o. '.;m pruject develupment be hanoicapped accessible? YES NO .............. ...... ....... ..... ..... ***....... .... ,.... ........ ..... ......... ..... .......... ...... . If you successfully answered yes to all of the above qualifying criteria questions, your project may be eligible for assistance under this program. Please provide the following additional information: BUDGET: Estimated Development Costs Estimated Acquisition Costs X 12% State Administrative Costs Equals Total Estimated Costs X 50% Estimated Grant Request ' . cannot exceed $100,000 $ $ SCOPE OF WORK: Provide a brief narrative describing the project proposal. FAX or mail to DEADLINE DATE: Must be postmarked by Oc—^ner 15. 1993 Alaska Division of Parks and Outdoor Recreation Grants Section P.O. Box 107001 Anchorage, Alaska 99510-7001 FAX# 762-2535 v c.3 c d o U.` m c._ vi E E E E > >_ >_ o `o ai._. E �L m ni _ ilrn�o)w� $icE 3 3 ro m 2 3 3 32 a N a„ _- L O tn J a S 2 S S J J J J O a 2= S J .O tea) O N >. 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F- f Q r F _t�"I `� a. '¢}, i � d..;+i iG •1 ;;rl� n«g '�'� 1 4�e ��itrkt � .WIL.nI ,�,: .- .� r .g�� ��` k�, �l'�,. " tin='t u F eertrt V SECTION I - INTRODUCTION TO THE LAND AND WATER CONSERVATION FUND nvFaviFw The Land and Water Conservation Fund (LWCF) is a federal grant program administered by the National Park Service (NPS) through the State of Alaska, Division of Parks and Outdoor Recreation (DPOR), Grants Section. This program provides up to 50% matching funds (less State administrative fee) to state agencies and local communities for the acquisition and/or development of outdoor recreation facilities. "LEGISLATIVE AUTHORITY Authority for the program is vested in the "Land and Water Conservation Fund Act of 1965", which Congress passed in 1964 under Public Law 88-578. The Act created a grants-in-aid fund "...to assist in preserving, developing and assuring accessibility to all citizens of the United States of present and future generations... such quality and quantity of outdoor recreation resources as may be available and are necessary and desirable for individual active participation..." and "... to strengthen the health and vitality of the citizens of the United States...". FUNDING The sponsor's share of the project costs may come from sources such as: local appropriations or bonds, in -kind use of equipment, material, labor and administration, or the donation from a private source of labor, land or materials. Please note, the value of land currently owned by the project sponsor is not eligible to be used as part of the sponsor's match. This is a reimbursable grant program. The sponsor will not receive a cash grant at the time of project approval. The sponsor must pay the bills and will be reimbursed for up to 50% of the eligible costs (less State Administrative fee). Projects with a total cost of iess than $20,000 are not eligible for interim payments. Projects totaling $20,000 or more are eligible for interim billings as often as monthly. STATE ADMINISTRATIVE FEE In addition to the direct costs incurred by the project sponsor, the State adds a 12% administrative fee to each budget. This fee covers the costs associated with initiating the project, monitoring the development and/or acquisition and providing on -site inspections per NPS requirements, in perpetuity. The administrative fee is collected by the State from the federal share, prior to forwarding payment to project sponsor. 9/93 Page 1 SECTION II - ELIGIBILITY REQUIREMENTS EL!GIBLE APPLICANTS !n general, state agencies and local governments with park and recreation powers are �;;gible to apply for LWCF assistance. However, f a sponsor received a grant during the most recent LWCF funding cycle, they must wait one funding cycle before requesting another grant. For example, if a community received a grant from the FY'94 funding cycle, they would not be eligible to apply in the FY'95 funding cycle. They could apply again in the FY'96 funding cycle. This stipulation has been adopted so that the limited LWCF funds can be spread to reach a maximum number of communities. If a sponsor has an active LWCF grant, billings must be current, the project must be on schedule, and any audit problems must be resolved in order to apply for a new grant. Sponsors who have received LWCF grants in the past may apply for a new grant if there are no outstanding compliance problems with the previous grants. ELIGIBLE APPLICATIONS Because of the low funding level of the program in recent years, the federal grant amount of any request is limited to $100,000. Grant requests in the $50,000 federal share range are encouraged. Again, due to the limited dollars, project sponsors are encouraged to phase large projects. Projects which include many segments of development can be separated into phases, and applications for one or more phases can be submitted. Even if the application is only one phase of a multi -phased project, the application must result in a usable recreation facility. As an example, suppose a sponsor wants a park .which, when complete. would include a parking area, restroom: ballfield ano picnic area. To comply with our request to phase, the sponsor decides to break down the development of the park into two phases. It would be acceptable to have the first phase include the parking area and ballfield, and second phase include the restroom and the picnic area. This would worK because the first phase would result in a usable recreation facility. If, for example, the sponsor wanted the first phase to be the parking area and restroom facilities, because there will be no usable recreation outcome from this combination of facilities, this type of phasing would not be eligible. If you have questions regarding the possibility of phasing your large project, contact the grants staff. "ROJECT LAND OWNERSHIP For development projects, the project sponsor must own the land on which the development is to take place. Land which is leased is not eligible for development assistance. 1 he only exception is land leased from the tederal government, and this has many stipulations. Contact the grants staff for further details. 9/93 Page 2 STATEWIDE COMPREHENSIVE OUTDOOR RECREATION PLAN Per LWCF program requirements, all projects approved for funding must meet an outdoor recreation priority need as identified in the Statewide Comprehensive Outdoor Recreation Plan (SCORP). This plan is developed every five years by the Alaska Division of Parks and Outdoor Recreation, and is updated once during the five year period to keep current with statewide changes. Check the Letter of Intent to Apply for LWCF Funds form to see if your proposal is identified as a priority need in the most current SCORP. Occasionally the need for a certain type of facility exists in a community, but, because this same type of facility is not a statewide need, it is not identified as a priority need in the SCORP. Unfortunately, because the project is not identified in the SCORP as a priority need, it cannot be considered for LWCF funding. While disconcerting, this is the only way to assure that the limited LWCF monies provide for the most pressing statewide needs. DEVELOPMENT PROJECTS `he following lists are summaries of the types of facilities either eligible or ineligible for assistance under the LWCF program. These are not all inclusive lists. We recommend you contact the grant staff for further information should your proposal not fit one of the specific categories listed below. Eligible Development Projects: • Master planning for a specific recreation area (in conjunction with development of equal or greater cost at same site) • Outdoor sports and playfields • Picnic facilities • Camping facilities • Tot lots • Neighborhood parks • Boating facilities • Fishing facilities (if for sport fish access, must have previously applied for and been turned down by Dingell -Johnson program) • Hunting facilities • Winter sports facilities • Community gardens • Rehabilitation of existing outdoor recreation facilities (provided deterioration is not due to lack of maintenance or repair) • Landscaping • Support facilities such as restrooms, parking areas, fences, roads within the park area, utilities, etc., when included in a project with outdoor recreation development 9/93 Page 3 Ineligible Development Projects: • Running tracks and athletic fields used primarily for interscholastic sports • Tourist facilities primarily for ecor.omic development rather than outdoor recreation • Fairgrounds, iivestock and produce exhibits • Professional sports facilities • Facilities which contribute to primarily indoor recreation use • Roads constructed outside the boundaries of the recreation area • Projects that conflict with private enterprise ACGUISITIC`N PROJECTS Eligible Acquisition Projects: Land for outdoor recreation activities • Waterfront property or the acquisition of water bodies themselves • Land for creating water -based public outdoor recreation opportunities • Areas that provide special recreation opportunities such as floodplains or wetlands • Land for natural areas and preserves, and outstanding scenic areas !neligible Acquisition Projects: • Historic sites or structures • Museums Gr archaeological excavation s°tes • Land to help meet a public school's minimum site size requirements • Areas to be used primarily for semi-professional or professional arts and athletics • Areas to be used solely for game refuges or fish production purposes • Land to be used mainly for the construction of indoor recreation facilities • Sites containing luxury lodges, motels, and similar elaborate facilities • Caretaker or park ranger residences ELIGIBLE COSTS In order to be eligible for reimbursement, all proiect expenditures, including donations, must take place after the proiect is approved by NPS and prior to the expiration date of the grant. The following types of expenditures are normally eligible for reimbursement: • Site planninq and engineering, including construction supervision • Demolition 9/93 Page 4 • Construction costs • Fixed equipment such as play apparatus, backstops, basketball standards, etc. • Permanent and temporary project signs • Acquisition costs (not to include the cost of appraisals or title insurance) 9/93 Page 5 SECTION III - SPONSOR COMMITMENTS AND RESPONSIBILITIES RETENTION AND USE Property acquired or developed with LWCF funding assistance must be retained and used solely for outdoor recreation, ;n perpetuity. A covenant miust be attached to the title of any LWCF-assisted site, reserving use of the site strictly for outdoor recreation. Any property acquired or developed with LWCF monies may not be wholly or partly converted to anything other than public outdoor recreation uses without the rior approval of the Secretary of the U.S. Department of the Interior and the Director of Alaska Division of Parks and Outdoor Recreation. Such approval will be given only if other property and facilities of at least equal fair market value and of reasonably equivalent usefuiness, quality and location is substituted. FINANCIAL RESPONSIBILITY The project sponsor is required to keep accurate records of project expenditures and be accountable for all funds and assets. It is the responsibility of the sponsor to submit accurate and timely financial billings and to retain documentation relative to those billings. While a project is active, if the sponsoring agency receives more that $25,000 in total federal assistance during a fiscal year, they must have an agency -wide audit which complies with the federal Single Audit Act of 1984. Required audits will be performed at the sponsor's expense, and all audit exceptions must be satisfactorily resolved. PROPERLY OPERATEn AND MAINTAINED Adequate operation and maintenance is the responsibility of the sponsor throughout the useful life of the project. The facilities must be attractive and inviting for public use. Supervision must be adequate to meet the situation. Health and safety problems are to be corrected immediately. All facilities must be clean and open for general park use. Facilities cannot be kept locked and opened only for special occasions. They must be opened at reasonable hours and times of the year. according to the type of area or facility. After completion of the project, all subsequent operation and maintenance costs are to be borne soiely by the project sponsor. LWCF funds are not available for operation ana maintenance costs. ACCESSIBILITY OF PARK The area or facility must be available for use by all persons, regardless of race color, sex. creed. national origin or place of residence. The park must be developed and maintained so that it is accessible to the handicapped. Handicapped persons must be able to participate in park activities. 9/93 Page 6 REQUIREMENTS It is the responsibility of the project sponsor to comply with all applicable federal, state and local laws, as well as LWCF program requirements in the acquisition and/or development of a LWCF-assisted site. LOCAL PLAN All sponsors must have a local planning document which identifies the proposed outdoor recreation area as a need in the community. There must be some evidence and documentation that thought has been given to the short- or long-range outdoor recreation needs of the community and that this specific proposal is rated in the plan as a high priority need. Further, public input into the plan and community support for the proposal must be documented. Need and support may be documented in several ways such as copies of completed outdoor recreation preference surveys, minutes of public meetings which detail those in attendance and their comments, etc. 9/93 Page 7 SECTION IV - ADMINISTRATION STATE RESPONSIBILITY The Director of the State of Alaska, Division of Parks and Outdoor Recreation, (DPOR) is appointed oy the Governor to serve as the State Liaison Officer (SLO) for the LWCF program in Alaska. The SLO is responsible for the administration of the program. Potential participants must contact the State on all matters relating to the program. DPOR Grants Section is responsible for the day-to-day administration of the LWCF program. All questions regarding the program should be directed to the grants staff. APPLICATION PROCESS DPOR contacts all borcughs, cities and villages in writing to solicit Letters of Intent to Apply for LWCF Funds. A checklist is part of the Letter of Intent form. if the proposed project satisfies the criteria on the checklist, the sponsor is invited to submit the Letter of Intent to Apply for LWCF Funds form. Completed Letters of Intent must be postmarked by October 15, 1993. The Letters of Intent are reviewed by grant staff to determine whether the proposed project is eligible for assistance under the LWCF program. If the proposed project is determinea to meet eligibility requirements, a preliminary application package is forwarded to the sponsor. Complete prelimin.,ry application packages must be postmarked by December 31, 1993. Only complete application packages will be accepted. The applications are then reviewed by grants staff for completeness and to remedy any potential problem areas. Please remember this is only the preliminary application. More detailed information as required by the National Park Service will be requested for those projects which are prioritized high enough to potentially receive funding. PROJECT SELECTION After the completed preliminary applications have been reviewed by the grants staff, they are evaluated by the Stat Evaluation Committee (SEC) and assessed a preliminary point score based on various LWCF program requirements. The SEC consists of the DPOR grant administrator(s), the Alternate State Liaison Officer, the SCORP planner and the grant accountant. The preliminary SEC score is forwarded to project sponsors for comment. The sponsor may provide additional information in an effort to increase their score. Upon receipt of the sponsor's reply, the SEC meets again to determine the final SEC score for each application. This final SEC score represents 60% of the total score for each application. 9i93 Page 8 The additional 400% of the score is awarded by the Governor's Outdoor Recreation and Trails Advisory Committee (GORTAC). The GORTAC is chaired by the Lt. Governor of the State of Alaska, and consists of up to nine public members. These individuals will convene an open meeting in March 1994 to prioritize applications forwarded from the SEC. At the meeting, each sponsor has the opportunity to present their application to the GORTAC and try to "sell" their proposal. The GORTAC scoring is based not only on program requirements, but also on subjective responses to the application such as need for the project in the community and the sponsors commitment to maintaining the project. The GORTAC committee members' scores are averaged for each application, and this average score represents 40% of the total score for each application. The projects are then prioritized based on total cumulative scores received from both the SEC and the GORTAC. This prioritization is forwarded to the SLO for final approval. APPLICATION INITIATION The State of Alaska typically receives a yearly apportionment from the federal government for this program. The amount received is usually not enough to fund all applications requesting grant assistance. Therefore, the prioritization as approved by the SLO is used to determine which applications receive funding. The final step of this process is to complete the application packages. Using the priority list, only the projects above the anticipated funding level will be asked to complete the remaining documents required by NPS. A pre -award on -site survey will also be performed. The summer months will be utilized to complete the application packages. After the federal apportionment is received, usually not earlier than December, the complete application packages wiil be forward to the National Park Service for final approval. '' ROJ ECT ACTIVATION From the start of the application cycle to final approval by NIPS will take approximately one and one half years. This time schedule will depend, in large part, on when the federal apportionment is received by the State. Generally, no development or acquisition costs incurred prior to NPS grant approval will be eligible for reimbursement under the program. It is important to note that until a project is officially approved by NPS, no title to land can be taken. nor development initiated. The grant will have a specific period of time in which the acquisition and/or development must be completed. This grant period is usually two construction seasons, unless otherwise requested and justified by the sponsor. 9/93 Page 9 POST -COMPLETION RESPONSIBILITIES The project sponsor is solely responsible for adequate maintenance and operation of the completed facility, throughout the us:ful life of the project. The site must be maintained to satisfy handicapped accessibility standards. In addition, the property acquired or developed must be dedicated for strictly outdoor recreation use by covenant attached to the title of the property, and the property may be used only for outdoor recreation purposes, in perpetuity. See Section III of this booklet, and consult the DPCR grants staff for furtner information on post -completion responsibilities of the project sponsor. 9/93 Page 10 National 1301 Pennsylvania Avenue N.W. Officers i League Washington, D.C. J �y fill UUU `���i of 20004 Dunaienr Donato Pit Cities (202) 626-3000 ,eaDci Mayor M�nneaocns Fax: (202) 626-3043 Fr�s vice oresdent shame James Mayor Near,, New Jersey - Secona 'd,ce 0resiaent Long Ban',s Coura .,cmar,-al- Large , At ar!a Georgia Immed,ate Past Pres,cent Genoa E Hcoc September 27, 1993 Mayor, onando. Florida Execuove Director Donau J Bcrut Dear Mayor: I have enclosed an information kit to assist you in taking a leadership role on National Unfunded Mandates Day, October 27, 1993. Your active participation in this nationwide effort to educate citizens and members of Congress about the tremendous financial and administrative burdens of unfunded federal mandates is essential, both on October 27 and during the coming months. The information kit contains basic information to help you draw attention to this issue in your community and with your Congressional delegation. I urge you to take the following steps during the coming weeks and on October 27: (1) Adopt the enclosed resolution on unfunded mandates at a governing body meeting before October 27. (2) Personalize the enclosed news release and send it to your local and regional media before October 27. (3) Provide an example of at least one federal mandate that has had a significant impact on local operations in your community and send a description of that mandate to NLC headquarters by October 15. Your summary should include a general description of the specific federal requirement, an estimate of the cost to your community, and a brief description of the impact this mandate has had on your community. We will use these examples in Nation's Cities Weekly and in national reports about the negative impact of unfunded mandates on local governments. (4) Conduct a press conference or information briefing on October 27 to announce your community's plans to participate in the national campaign to end mandates as we know them and change the way the federal government implements national (over) OCTOBER 27.1993 // \ CAU770N cAu nOti any is OO�TLY MIMIMTES MAN�I►TES \"�"' National Unfunded Mandates Day Am" Mayor September 27, 1993 Page Two policies affecting local governments. We urge you to include all members of your governing body in this briefing, along with county officials, school board officials, and business leaders who share your concerns about the impact of unfunded federal mandates on local priorities and local budgets. The information kit includes a proposed statement that you can use at your press conference that day. (5) Personalize and taz the enclosed letter to members of your Congressional delegation along with a copy of your adopted resolution on October 27. Simultaneous faxes to Congress on October 27 will make it clear to national leaders that this issue is a significant concern to local leaders throughout the country. Please notify your State Municipal League of your plans on October 27 so that they are aware of activities throughout the state. In addition to the specific events on October 27, we are planning follow-up activities in Washington to work closely with national leaders to produce results from this effort. There will also be a track of sessions focusing on mandates at the Congress of Cities in Orlando, December 2-5. While your participation in National Unfunded Mandates Day is an important starting point for this effort, it is equally important that we maintain momentum beyond that day in order to achieve long-term change. It will not happen overnight, but it will happen if we continue to work together. Thank you for your commitment and support. Sincerely, Donald M. Fraser President Mayor, Minneapolis Model Mandates Fax Letter October 27, 1993 The Honorable U.S. Senate/House of Representatives Washington, D.C. 20510/20515 Dear Senator/Representative: We are writing on behalf of the citizens and taxpayers of our city to ask you to act to reduce current unfunded federal mandate burdens and to urge your action to force change.n the way the federal government considers future mandates. The cumulative impact of federal legislative and regulatory requirements to perform duties without consideration of local circumstances, costs, or capacity, or be subject to civic or criminal penalties for noncompliance directly affects the citizens of our cities and. towns. Federal mandates require ,7ompliance regardless of other pressing local needs and priorities affecting the health, welfare, and afety of our citizens, forcing a combination of higher local taxes and,fees and reduced local services. Too often federal rules and regulations are inflexible, one -size -fits -all requirements that impose unrealistic time frames and specify procedures or facilities where less costly alternatives might be just as effective. It is time for that to change. Today we are beginning a public education campaign in our city about what federal mandates are and what they mean to our mutual constituents. %i'e intend to make clear the real costs that are passed on to our city. We want you to take a leadership role in turning back the tide. Enclosed is a copy of a resolution on federal mandates adapted by our governing body. We would like to report that Congress will act to reduce stormwater and' " 'drinking water mandates before this session adjourns. We would like to report that no future law or regulation will be imposed without close consultation with local leaders and without the federal government picking up its share of any costs. We will make progress reports to our council and our community about what you are or are not doing to help us. So please join our campaign to end unfunded federal mandates and to reintroduce government as a partnership to serve our citizens. Sincerely, Sample News Release on Unfunded Mandates Day Leaders (or your title and name) of (your community) announced today (their, his, her) intention to support and participate in a nationwide campaign to break Washington's habit of making local governments pay the cost of expensive and intrusive federal programs, commonly referred to as "unfunded mandates." October 27th will be observed as "National Unfunded Mandates Day" in cities, counties, towns and villages across the United States through a coordinated joint effort organized by the National League of Cities, state municipal leagues and several other public interest groups representing local governments. The term "unfunded federal mandate" describes actions taken in Washington that impose, but do not pay for, a costly program or requirement that local governments are directed to carry out. For cities and towns, unfunded federal mandates have become an increasingly difficult and intrusive problem. Along with the growing financial burden of their costs, they also have the effect of distorting local priorities by diverting resources that might have been assigned to other community needs. "We want to make it clear that we usually have no quarrel with the intentions of laws enacted by Congress -- such as assuring a healthful environment and enabling people with disabilities to participate fully in our society," said ( title and name ). "What concerns us is that the costs and tasks of these good intentions are all too often left for us to pay for and carry out. Adding to our frustration is the fact that these programs, enacted by distant lawmakers in Washington, can lay claim to our local tax funds ahead of the needs and priorities of the people who elected us to address those needs," said ( title and name ). ( if you have any specific intentions to convene a special council hearing, town meeting, news event, etc., in October, it might be mentioned here. ) ( over ) Some mandates, especially in the environmental area, constitute an enormous burden by themselves. Many others may seem modest by themselves, but taken together, their total costs, along with time-consuming regulations and paperwork, are choking the limited resources of local governments. ( Cite example(s) from your community or region, if possible. ) The events in October will mark the official beginning of an ongoing campaign by the National League of Cities to build a grassroots awareness and understanding of the ways that unfunded mandates encroach on local decisionmaking and local revenue systems. "We believe that the elected leaders and professional administrators of our cities and towns can play an essential role in helping local citizens and taxpayers learn first-hand about the ways that unfunded mandates can affect their community," said Donald J. Borut, NLC executive director. "That first-hand perspective is what will explain this difficult issue best." In addition to increasing public awareness of unfunded mandates, the events in October also will serve as a catalyst to initiate actions in Congress to reimburse local governments for federal mandates, or to provide relief from their excessive burden. "Washington must begin to tackle its budget problems, just as our community and other cities have been doing for years," said ( title and name ). "This is no time for Washington to think it should solve its problems by passing their cost on to us." Work on current and pending legislation already is underway, and the organizations representing local governments also are involved in seeking institutional reforms to the federal regulatory process. Those initiatives would provide local governments a stronger voice in the development of rules, procedures and compliance deadlines drawn up by federal agencies. Sample Press Conference Statement on Mandates We are announcing today that our community is joining a nationwide grassroots campaign -- led by the National League of Cities and other public interest groups -- to break Washington's habit of making local governments pay the cost of expensive and intrusive federal programs. These programs, often referred to as "unfunded federal mandates," have become one of the single largest financial burdens on our nation's cities and towns. The increasing number of federal mandates has forced local governments everywhere to raise taxes, increase utility bills, cut services and shift resources away from local priorities. Over the past few years, the number of mandates has increased substantially while funding from Washington has decreased dramatically. At the same time, the federal government is actively pursuing enforcement actions -- with fines and penalties -- to tighten compliance with these unfunded mandates. Americans ignited a revolution over "taxation without representation." Unfunded mandates are "spending without representation," and we don't like them any better. They are a hidden tax on everyone who lives in our city. We are getting a checklist but no check. It's like the fine print on so many kids toys -- "Batteries -not-included." - - All across America, in big cities and small towns, local officials everywhere -- Democrats, Republicans and Independents -- are rising up to say, "Enough is enoughl" Cite example(s) from your community or region. ( over ) No city can realistically afford to fund all the pending federal requirements within the foreseeable future, let alone within the timetables legislated by the lawmakers in Washington. When there was a strong federal -local partnership to help pay the costs- of federally -imposed mandates our nation made great. -progress in_ meeting national goals and objectives. This partnership has broken down, however. It has been replaced by dictates from Washington -- often in a "one -size -fits -all" approach that refuses to consider local conditions or capacity. We need to change this irresponsible habit. We feel that if the same people who write the laws and draft the regulations have to pay for them, they will be much more careful about the costs. When federal standards are established, we believe the federal government must assure that local governments have adequate capacity and time to achieve those standards. Here in our community, we do support the broad national goals laid out in many of the important laws enacted in Washington. We don't support the "my way, but you pay" approach that has come to characterize federal policy actions. What we need now is to work together to achieve these shared objectives. We must put a stop to unfunded mandates, and we call upon all of the citizens in our community to join in this campaign. �amylr 3Resvlutivn on Pufunbreb 'fflrxrrhtt#Ps Whereas, unfunded mandates on state and local governments have increased significantly in recent years; Whereas, federal mandates require cities and towns to perform duties without consideration of local circumstances, costs, or capacity, and subject municipalities to civil or criminal penalties for noncompliance; Whereas, federal mandates require compliance regardless of other pressing local needs and priorities affecting the health, welfare, and safety of municipal citizens; Whereas, excessive federal burdens on local governments force some combination of higher local taxes and fees and/or reduced local services on citizens and local taxpayers; Whereas, federal mandates are too often inflexible, one -size -fits -all requirements that impose unrealistic time frames and specify procedures or facilities where less costly alternatives might be just as effective; Whereas, existing mandates impose harsh pressures on local budgets and the federal government has imposed a freeze upon funding to help compensate for any new mandates; Whereas, the cumulative impact of these legislative and regulatory actions directly affect the citizens of our cities and towns; and Whereas, the National League of Cities, in conjunction with other state and local government representatives, has begun a national public education campaign.to help citizens understand and then reduce the burden and inflexibility of unfunded mandates, beginning with a National Unfunded Mandates Day on October 27, 1993; Now, therefore, be it resolved that the (City/Town of ) endorses the efforts of the National League of Cities and supports working with NLC to fully inform our citizens about the impact of federal mandates on our government and the pocketbooks of our citizens; Be it further resolved that the (City/Town of ) endorses organizing and participating in events to begin this process on October 27th; and finally Be it further resolved that the (City/Town of ) resolves to redouble our efforts to inform and work with members of our Congressional delegation to educate them about the impact of federal mandates and actions necessary to reduce their burden on our citizens. o� O L v v u .c ~ 0 0=� u 0 'n L C � O ✓ `'— �J L y T ° ✓ ✓ c h A�A' v .se E 41 _ �^ r„r '� u C 04 Zr C !n O J a Q v= u C 5= C f9 L A C' Lp) rL—+ ►7+ �4y� -v `� E " C� x ' N o Z oo oc c tr O c u � C v; � ~ � •� p ca Q.)U v OU O v Oq ✓ v 3J �. v w t7 y 5. E cCe v O '� `U OOiC �r r� E s a43 C: o"� c -oo c � o a� •� �� x W O vv cCa O Vi h co 04 'fl C -v 3 y b t7 `" C Zn ` r yr � Oq CJ G •? v c " z " uUu1 w O iv u = o• E E E C w CJ a. o o i•M in v `�' y '`=� O u o kEaov� 0 p v t a C ^ d0 o O c a V T � C — N z G y y C C C ti Gu m O u J G C '3 ca O L V v; •r. ' ' C U"3 . v� C •O � � V x ^— v a v - y y C' C, Unfunded Mandates Day - October 27,1993 ACTIVITY CHECKLIST Yes, We Will. C) Adopt an unfunded mandates resolution at a governing body meeting before October 27. C3 Personalize a news release and send it to our local and regional media before October 27. By October 15, send NLC an example of at least one federal mandate that has had a significant impact on our community. We will describe the general requirement, estimate how much it will cost our taxpayers, and highlight the specific burdens it imposes on our municipality and on our citizens. Let our state municipal league know about the activities we are planning for October 27. Conduct a press conference or information briefing on October 27, 1993 -- National Unfunded Mandates Day. Personalize and fax, on October 27, a letter and a copy of our adopted unfunded mandates resolution to members of our Congressional delegation. u►tnm c0mv NAAFMMXrss � ANKM National League of Cities MEMORANDUM TO: City Council FROM: Kim Howard, Acting City Manager DATE: September 23, 1993 r 5-�0l. oZ�/, 1913 SUBJECT: Telephone Poll The Public Works Department requests Council approval to issue a Purchase Order to Batir Creative to move a fire hydrant located on Second Avenue to the backslope of the ditch, approximately 10' further from the centerline than it is now. This hydrant needs to be moved now before the paving on Second Avenue to save having to cut the pavement at a later date, and also it will cost much less to do it now. The amount of the purchase order is $2000.00 Authorized By: Kim Howard s— Acting City Manager Funolare available in account no. 010.65.4538 Attest: aK, Carol Freas, City Clerk, Written by Public Works: �4- Mayor John Williams Ray Measles James C. Bookey, III Yes No Hal Smalley Linda Swarner _ Chris Monfor _ Poll Taken By Kat Woodford MEMORANDUM TO: City Council FROM: Kim Howard, Acting City Manager DATE: September 23, 1993 r 52di. aN,, /9 4, j SUBJECT: Telephone Poll The Public Works Department requests Council approval to issue a Purchase Order to Batir Creative to move a fire hydrant located on Second Avenue to the backslope of the ditch, approximately 10' further from the centerline than it is now. This hydrant needs to be moved now before the paving on Second Avenue to save having to cut the pavement at a later date, and also it will cost much less to do it now. The amount of the purchase order is $2000.00 Authorized By: _ Kim Howard Acting City Manager Fun are available in account no. 010.65.4538 �.l:��ti{ "% (::,�- 'ZC 'yet L.• Attest: K .yam Carol Freas, City Cle Written by Public Works: Mayor John Williams Ray Measles James C. Bookey, III Yes No ou".4 q fOGcJ�1 AZ Hal Smalley Linda Swarner Chris Monfor \ _ Poll Taken By Katio Woodford KENAI FIRE DEPARTMENT BOX 59B • 105 WILLOW STREET • KENA1, ALASKA 9961 1 • PHONE 283-7666 To F— Keith Kornelis, Public Works Director � DATE September 21, 1993 City of Kenai 4_ _� SUBJECT __. Road Closures on Gill Street Haller Street, & 4th Street Area We have been advised of numerous excavations conducted by contractors in the above mentioned areas. We were not advised of any of these excavations which resulted in road closures. Such closures constitute a life safety hazard and should be reported to this department via a detour permit as required in the past. SIGNED cc: Kim Howard, Acting City Manager Donald R. Morgan, Asst. Chief DATE 1fjP00e 7e-%00 cO 4<W-05s T`/� MF��rc r �,� ; �oN a z d ° A v E 1-;W7 we, dvox y 0,C006ef7- Tc yove %?-77-eti7/01V LuA __-6z1N&- Daw_c cc:,-rmj-,T .o,:rogar i�JfT Ptv/J��rN iNR3 BEeiV cv"-cncT'A4W /fA-'0 S 6X4 L14rio/lJ B .aEt'o Go& 1,M,15 /3,EN Vvv Z ,OE,07- /-5 SIGNED ^414Ae of /%', T�/Ez' G 'Ve'< /�5 Ale, op'*0 Oe OU� 7-1 oem u N5R93 - Wheeler Group Inc. 1982 CITY OF KENAI Oil CCZfMi" 4 414441aa 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 As ►w W Ury 1992 MEMORANDUM TO: Keith Kornelis, Public Works Director / FROM: Kim Howard, Acting City Manager DATE: September 21, 1993 RE: HEM Project - Fire Hydrant on 2nd Avenue You have been informed that I do not have the authority to approve Change Order No. 1 for the HEM project. However, a purchase order to the contractor in the amount of $2,000 and a telephone poll for Council approval can be prepared by your department. The cost will come from the Water Fund, Repairs and Maintenance account. /kh f� CITY OF KENAI it &I 01a1J0ZW 4 414"" It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 aM MEMORANDUM TO: Keith Kornelis, Public Works Directo FROM: Kim Howard, Acting City Manager DATE: September 20, 1993 RE: HEM Project - C.O. #1 In response to your comments regarding my earlier memo on this subject, please provide the following in writing: 1. An explanation of why the fire hydrant needs to be moved now. 2. Who will move the hydrant? 3. Why can't our crews move the hydrant now? 4. An explanation of why the problem wasn't discovered until now. 5. What is physically involved in moving the hydrant? 6. Why will it cost more to move the hydrant if we wait? 7. How much more will it cost if we wait until after the September 6 Council meeting? cc: Robin Feltman, Acting Finance Director Thomas J. Manninen, City Manager J ' 1 J` 1C ti BICENTENNIAL CITY OF KENAI "v 210 Fidalgo Avenue Kenai, Alaska 99611 TELEPHONE 283-7535 C ` v j FAX 907-283-3014 t V I Y ,•' MEMORANDUM � �1 i v' TO: Keith Kornelis, Public Works Directo ' FROM: Kim Howard, Acting City Manager DATE: September 20, 1993 RE: HEK Project - C.O. #1 This afternoon I found a memo from you on the above -referenced subject in my "In" basket. The memo was written to me as Acting v City Manager and to Robin Feltman as Acting Finance Director. This v memo was not in my basket at 8:20 this morning, although it was 04 dated last Friday. Robin never received the memo. ^� You mention in your memo that a city fire hydrant on 2nd Avenue is fiJ very close to the new pavement and Public Works recommends it be x4 moved before the pavement is placed. You did not provide any^ justification or back-up information, such as why this problem V wasn't discovered before now. Although you requested my approval for the change order, I am sure you are aware Council policy is that Council approves all change orders. This is stated on the Change Order form you provided, as well as in the Council minutes which are attached. In addition, by Code, any expenditures over $1,000 require Council approval. cc: Robin Feltman, Acting Finance Director Thomas J. Manninen, City Manager 3 ! �,V ` �/ lam'ell T w" C_ 4C_ �7 : CCfA X-1 G 45 4= ivP jj/-_71P/LGVAc_ A2- /> 40s'•Z .e- E 7Ver "--zt`!l ��/-�z c, L'z25' ism F�,e c:. Cc) v 4;074 15z5elfv 154:E:" �sv v ci vF of Lr✓Us�Lsc e�_5 7z; /f E .nG 11 /Ul Z- Xev o sle .4u su . > KENAI CITY COUNCIL MEETING MINUTES JANUARY 20, 1993 PAGE 15 Department for a replacement. If a replacement is not found within the Department, they will advertise the position is available. b. Change Orders - Brown stated that by Code, Council does not have to review all change orders. However, it has become regular practice of Council to review all change orders. Brown asked if Council wants to continue reviewing all change orders. Consensus was to continue having Council review all change orders. I-3. Attorney Graves reported he received a letter from an attorney representing the former owner of Peg & Roy's Laundromat. The previous owner is requesting back payment of water and sewer payments in the sum of $20,000. The attorney represented his client was told he was hooked up to water and sewer and he was not. Graves stated that the City's records indicate that in the last six years (the amount of time for which the city could be liable), the man paid approximately $2,000 in water and sewer payments. Graves asked for direction from Council. Williams suggested telling the previous owner that the new owner told Council that he was told he was hooked up to sewer'and water. Monfor stated that the last request (the new owner) was in a more timely manner. This man waited six months before requesting the refund. Monfor stated the attorney should deal with Graves. Council agreed. I-4. City Clerk Freas reminded Council of the work session on February 10, 1993. Freas also directed Council's attention to the new listing of legislators in the AML newsletter. I-5. Finance Director Brown stated that at the Tax Task Force meeting, two items were discussed without conclusion. One was to eliminate personal property tax and replace it with an increase in sales tax (Borough would have to take it to a vote of the people). Or, increase the sales tax cap from $500 to $1,000. Brown asked for Council's direction. Discussion followed. It was Council's consensus that they preferred the sales tax cap. SEP 1993 MEMORANDUM TO: Kim Howard, Acting City Manager Robin Feltman, Acting Finance Director FROM: Keith Komelis, Public Works Director (e�R DATE: September 17, 1993 SUBJECT: HEM Project - C.O. #1 The City has a fire hydrant on 2nd Avenue that will be very close to the new pavement. Public Works recommends it be moved to the back slope and it needs to be moved before the pavement is placed. Unfortunately, we don't have a council meeting until October 6, 1993, which I am afraid will be too late. The project is supposed to be completed by October 7, 1993. I am asking for City Manager approval for the attached Change Order No. 1 on the HEM project. Please let me know on Monday, September 20, 1993, so I can get the contractor started. KK/kw C.O. sent to C.O. approved by on on Page of CHANGE ORDER NO.: 1 Project: 1993 HEM Paving Project Initiation Date: September 17, 1993 Contractor: Alaska Roadbuilders City of Kenai You are hereby requested to comply with the following changes from the contract plans and specifications: Item No. Description of changes - quantities, units, unit prices, change in completion schedule Increase or (Decrease) 1. Move the fire hydrant to the backslope on 2nd Avenue, approximately 10' further from the centerline than it is now. 2,000.00 Net change in contract price due to this C.O. 2,000.00 CHANGE IN CONTRACT TIME Original time 45 'Previous C.O.'s 0 This C.O. Revised Contract time 451 1 CHANGE IN CONTRACT AMOUNT Original Contract Amount 447,425.00 Previous C.O.'s 0 This C.O. 2,000.00 Revised Contract Amount 449,425.00 This C.O. is not valid until signed by both the Owner and Engineer. Kenai City Council has to approve all C.0.s. Contractor's signature indicates his agreement herewith, including any adjustment in the Contract sum or Contract time. By By Engineer Contractor Owner Date Date Date 1791-1981 :1/, � CITY OF KEN... CapiW 4 4ia `f _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 TO: John J. Williams, Mayor Kenai City Council FROM: Carol L. Freas, City Clerk City of Kenai � t�� DATE: September 22, A93 RE: HISTORIC PRESERVATION FDND PROGRA14 Judy Bittner of the Historic Preservation Office highlighted and tabbed page three of the grant booklet where it states, "NOTE: In order to be eligible for a Historic Preservation Fund grant, applicants must be approved CLGs prior to the Alaska Historical Commission meeting when grant requests are reviewed." Ms. Bittner informed me that meeting is scheduled to be held in February or March. Ms. Bittner stated certification depends upon the completeness of the package -- a minimum of six weeks. After Historic Preservation's review, the Division of Parks & Outdoor Recreation has 30 days in which to review and make their findings. Review can be expedited, however both entities must concur with the findings. Ms. Bittner strongly suggests there be someone available for any follow-up requests or additional information needed. I informed Ms. Bittner public hearings will be held at the October 6, 1993 Council Meeting to amend the Kenai Municipal Code to allow for a Historic District Board. I also informed her at this time membership to the Board has not be set. (An application for Certified Local Government will be mailed to me today.) Ms. Bittner suggests a letter of intent with the basic idea of the project chosen (what we want to do) and the basic budget be submitted. The letter of intent can be sent before or while pursuing the certification. Submission of the letter of -1- intent informs them we are interested and are in the process of applying for certification. Ms. Bittner stated the letter will hold our place for a grant, however, if the certification is not received, a grant would not be awarded to Kenai. (A Letter of Intent to Apply form was included with the grant application and is attached.) Contact persons at the Historic Preservation Bittner or Janet Clemens. They can help with have regarding the Certified Local Government letter of intent. clf cc: Kim Howard, Acting City Manager Thomas J. Manninen, City Manager Jack La Shot, City Engineer Bill Kluge, Kluge & Associates -2- Office are Judy any questions we application and The Drawing Board' AM 11 P O. Box 66D429 a Dallas. Texas 75266.0429 REORDER ITEM # MLSN72 Call TJII Free: I-OW-527.9530 'PITY OF KENAI, ALASKA 210 FkWdgo Avenue a Kenai. AK 99611 Telephone (907) 283-7535 Fax (907) 283-3014 To Bill Kluge DATE September 21, 1993 Kluge & Associates SUBJECT Historic Preservation Grant Application Enclosed is a copy of the Department of Natrual Resources Historic Preservation Fund Program grant application. You requested a copy be forwarded to you as soon as we received it. Enclosed also is a copy of the Letter of Intent to Apply application as well as a memorandum to the Mayor and Council in regard to information about the grant and the Certified Local Government applications. clf hem . MLBN72 The Drawee Borg DaU& Texas 75266-0e29 FOLD AT f-I TO FIT DRAWING BOARD ENVELOPE w EN W r*O W &OM eu_ 1982 WALTER I. NICKEL, GOVERNOR DEPARTMENT OF NATURAL RESOURCES DIVISION OF PARKS AND OUTDOOR RECREATION Office of History and Archaeology September 21, 1993 RE: 3130-3 City of Kenai Carol L. Freas City Clerk City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear Ms. Freas: 3601 C STREET, Suite 1278 ANCHORAGE. ALASKA 99503 PHONE: (907) 762-2622 MAILING ADDRESS: P.O. Box 107001 ANCHORAGE. ALASKA 99510-7001 Your request for a Certified Local Government (CLG) application was passed along to me. Enclosed is the "Certification Application Package" and "State Guidelines" for becoming a CLG. This package includes information to assist you in filling out the application and understanding the roles and responsibilities of a CLG. The Alaska Historical Commission will be meeting in February or March of 1994 to review CLG grant applications. It is possible for the City of Kenai to become a CLG before then, as long as somebody can bird-dog the process. In the meantime, go ahead and send in a letter of intent to apply for a CLG grant. Also, I understand that the city has a preservation ordinance. Please send us a copy so that we can start the review process. If I can be of t'urther assistance, please give me a call at 762-2624. Sincerely, io' ' C'UvVU/VV, Ja et Clemens CLG Coordinator enclosures ffiSTORIC PRESERVATION SERIES Alaska Office of History and Archaeology P. O. Box 107001 Awhorage, Alaska 99510-7001 (907) 762-2622 Number 2 Revised November 1992 The Certified Local Government Historic Preservation Program in Alaska The Certified Local Government (CLG) program promotes development of local preservations programs. It is a partnership between the state historic preservation office and qualifying communities. It is part of the nationwide program established by the National Historic Preservation Act of 1966. The intent is to preserve places important in the historical and cultural life of the nation. Cities and boroughs may apply to the State Historic Preservation Office to be certified. To be certified, local governments must have: * a preservation ordinance * a preservation commission * a process for inventorying historic resources * a procedure for reviewing nominations to the National Register of Historic Places * a procedure for reviewing local projects for impacts on historic resources * a process for local preservation planning, and opportunities for public participation A preservation plan includes guidelines for identification, protection. and interpretation of the community's significant resources. CLG's receive technical assistance and are eligible for matching Historic Preservation Fund Grants. Projects that can be funded include: * Survey and inventory of historic buildings. * Survey of prehistoric and historic archaeological resources. * Preparation of nominations of properties to the National Register of Historic Places. * Activities related to community planning: - Providing staff support for a local historic preservation commission. - Developing architectural guidelines for use by historic preservation commissions for the review of new construction and alterations to properties within historic districts. - Developing or strengthening local preservation ordinances. - Preparing management plans for the protection of local historic resources. * Programs for public eduction in historic preservation: - Preparing and producing exhibits concerning local historical resources and their protection. - Preparing and producing brochures describing local historical resources. - Organizing special events that educate the public concerning local history and the community's historic buildings and sites. * Restoration of historic buildings, including architectural plans, engineering studies. For additional information about the CLG program contact: Local Preservation Programs Coordinator, Office of History and Archaeology, (907) 762-2622. Additional Information: Alaska Office of History & Archaeology "Certified Local Government Historic Preservation Program, Alaska: State Guidelines." Division of Parks and Outdoor Recreation, Department of Natural Resources, Anchorage, Revised June 1991. U. S. Department of Interior Certified Local Governments in the National Historic Preservation Pro ram Interagency Resources Division, National Park Service. HP Series: No. 2 Page 2 CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA STATE GUIDELINES Department of Natural Resources Division of Parks and Outdoor Recreation Office of History and Archaeology P.O. Box 107001 Anchorage, Alaska 99510-7001 (907) 762-2622 Rev 6/91 INTRODUCTION The Certified Local Government (CLG) program was mandated in 1980 in the Na- tional Historic Preservation Act (NHPA), as amended. A CLG is a local government "that has been certified to carry out the purposes of the National Historic Preservation Act". Federal implementing regulations are found in 36 CFR 61. The State of Alaska has recognized a local government's right to protect. identify, and preserve historic sites, buildings, and monuments. The Alaska Historic Preservation Act (AHPA) provides for, among other things, exceptions and exemptions to tax status for recognized historic properties. The Alaska Historic Sites Advisory Committee (HSAC) is the state's Review Board and that committee will have responsibility for making recommendations for the allocation of CLG grants from the Historic Preservation Fund (HPF). The committee is mandated by the NHPA and the Alaska Historic Preservation Act, AS 41.35.110-190. Manv Alaskan communities already have historic districts, historic commissions, landmark commissions and ordinances on historic preservation. Therefore, these communities meet some of the CLG criteria and are a "step ahead" of the process. It should not prove difficult for many communities to meet the requirements of the CLG program. The CLG program should serve to encourage new and to further existing preservation efforts in the State of Alaska. 1 CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA GUIDELINES FOR A PRESERVATION ORDINANCE Alaska Division of Parks and Outdoor Recreation Office of History and Archaeology P.O. Box 107001 Anchorage, Alaska 99510-7001 (907) 762-2622 PROVISIONS WHICH MUST APPEAR IN A PRESERVATION ORDINANCE TO MEET THE REQUIREMENTS FOR CERTIFIED LOCAL GOVERNMENTS Purpose: To establish by ordinance a local preservation commission to undertake specified historic preservation duties including, survey and inventory, review of nominations to the National Register, preservation education and advice and enforcement of local and state preservation laws. The following provisions must be included in a preservation ordinance: Section One. Historic Preservation Commission. A historic preservation commission must be established with the minimum following provisions: A. Seven members ( minimum) with a demonstrated interest, competence, or knowledge in historic preservation. appointed for terms of not less than three years. B. To the extent available in the community, three commission members shall be professionals, as defined by National Park Service regulations, from the disciplines of history, architecture or architectural history, and archaeology. C. The commission will meet at least twice each year and conduct business in accordance with the Open Public Meeting Laws of Alaska. This includes public notification of meeting place. time, and agenda items. D. Written minutes of each commission meeting will be prepared and made available for public inspection. Section Two. Commission Duties. The duties of the historic preservation commission must include: A. Survey and Inventory Community Historic Resources. The historic preservation commission shall conduct or cause to be conducted a survey of the historic, architectural, and archaeological resources within the community. The survey shall be compatible with the Alaska Heritage Resources Survey and able to be readily integrated into statewide comprehensive historic preservation planning and other planning processes. Survev and Inventory documents shall be maintained and released on a need - to -know basis to protect the site location from possible vandalism (see Section 3(a-c) CLG regulations). The survev will he updated at least every ten years. B. Review Proposed Nominations to the National Register of Historic Places. The historic preservation commission shall review and comment to the State Historic Preservation Officer on all proposed National Register nominations for properties within the boundaries of the community. When the historic preservation commission considers a National Register nomination which is normally evaluated by profes sionals in a specific discipline and that discipline is not represented on the commission, the commission will seek expertise in this area before rendering its decision. C. Provide Advice and Information. 1. The historic preservation commission shall act in an advisory role to other officials and departments of local government regarding the identification and protection of local historic and archaeological resources. The historic preservation commission shall work toward the continuing education of citizens regarding historic preservation and the committee's history. D. Enforcement of Local Historic Preservation Laws. If a local government has passed or proposes to pass local laws providing for additional activities by the commission or staff. thev should be noted here. The additional activities may not he eligible for funding under the Historic Preservation Certified Local Government Prouram. E. Enforcement of State Historic Preservation Laws. The commission shall support the enforcement of the Alaska Historic Preservation Act (AS 41.35). 2 APPENDIX B CERTIFIED LOCAL GOVERNMENT PARTICIPANT AGREEMENT CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA CERTIFIED LOCAL GOVERNMENT PARTICIPATION AGREEMENT This agreement is made and entered into by and between the Alaska State Historic Preservation Officer (SHPO) and the [City or Borough ofJ , the Certified Local Government (CLG), whose address is The SHPO has authority to enter this Agreement pursuant to the National Historic Preservation Act of 1966, as amended, 16 U.S.C.470, et seq.; the CLG (the Citv or Borough of ) has authority to enter into this Agreement pursuant to PART I. CONTRACT TERM This Agreement will begin on the date it is signed by the SHPO, and shall remain in effect until the CLG requests decertification as a CLG or is decertified by the SHPO pursuant to the provisions of CLG Decertification Process section of the "Certified Local Government Historic Preservation Program, Alaska: State Guidelines," a copy of which is attached hereto as Exhibit A and is incorporated by reference as a part of this Agreement. PART II. CONSIDERATION The consideration for this Agreement is the mutual promises of the parties contained herein. PART III. COMPLIANCE The parties shall comply with all applicable laws, rules and regulations pertaining to the execution and administration of the terms contained in Exhibit A to this Agreement. The CLG and its agents shall be specifically subject to all applicable provisions of the National Register Program Guidelines, NPS-49, dated 1 October 1984 as presently in effect or as may be promulgated during the period of this Agreement. A copy of the National Register Program Guidelines. NPS-49, is available for inspection at the Alaska State Historic Preservation Office. Department of Natural Resources, Division of Parks and Outdoor Recreation, Office of History and Archaeology, 3601 C Street, Anchorage, Alaska (mailing address: P.O. Box 107001, Anchorage, Alaska 99510-7001). The SHPO will provide guidance on the provisions of the National Register Program Guidelines, NPS-49. PaEe CLG Agreement PART IV. ENFORCEMENT OF LOCAL ORDINANCE The CLG agrees to enforce its Historic Preservation Ordinance, a copy of which is attached as Exhibit B and incorporated by reference as part of this Agreement. The parties have executed this Agreement as of the dates entered below. CERTIFIED LOCAL GOVERNMENT (Name of CLG) (Tvped Name) (Title) (Date) ALASKA STATE HISTORIC PRESERVATION OFFICE (State Historic Preservation Officer) (Tvped Name) (Date) CLG's ATTORNEY APPROVAL AS TO FORM (Signature) (Date) APPENDIX C Alaska Office of History & Archaeology ANNUAL CLG REPORT OUTLINE As required under the Alaska State "Guidelines" for the Certified Local Government (CLG) program (Section 5(b)), each certified local government shall submit an annual report of its activities to the State Office of History and Archaeology. The annual report on CLG activities is due on February 15 and shall cover the activities of the preceding calendar year. The purpose of the annual CLG report is to provide a summary of the local government's program activities in the area of historic preservation. Information in these annual reports assists the Alaska Office of History and Archaeology to evaluate local CLG programs and to collect information on the activities of historic preservation commissions in Alaska. Information about CLG program activities can be provided in outline or narrative form. as long as significant activities and achievements are summarized. The annual report should include information on the following subjects, if applicable, during the course of the year: A. LOCAL PRESERVATION ORDINANCES: 1. Copies of any new ordinances, amendments or proposed amendments made to the local historic preservation ordinance. A copy of any changes or proposed changes in the local comprehensive plan. B. LOCAL HISTORIC PRESERVATION COMMISSION OR BOARD: 1. The names of current members of the historic preservation commission, and any changes in the commission membership. ?. Please provide a resume for any new professional members (archaeologist, historian, architectural historian or architect) and a short statement of occupation and expertise for any new non-professional members appointed. 3. The number and duration of commission vacancies and efforts to fill them. 4. The dates of meetings held by the local historic preservation commission. Please include a copy of the minutes of each meeting. �. Indicate CLG training sessions or workshops attended by commission members and staff. Outline for Annual CLG Report Page 2 C. SURVEY AND INVENTORY OF HISTORIC PROPERTIES: 1. Provide a summary of local survey activity, including the number and types of surveys conducted, and the total amount of acreage covered. 2. Provide the number of historic properties recorded and reported to the Alaska Heritage Resource Survey (AHRS). 3. Provide a summary of the results of each survey conducted, including type of resources recorded, the number of new sites or structures recorded, the number of properties involved in the survey, and the number of volunteers or property owners that were involved. 4. Provide the number of local government staff and non -staff researchers who utilized the local cultural resources inventory files. D. PRESERVATION PLANNING ACTIVITIES: 1. Indicate whether any progress was made in writing or up -dating the local preservation plan, including the status of the plan at the present time. E. NATIONAL REGISTER PROGRAM PARTICIPATION: 1. Provide a list of the names and locations of historic properties that were evaluated by the CLG for listing on the National Register of Historic Places. 2. For each nomination evaluated by the CLG, provide the date of the public hearing or regularly scheduled meeting at which the public had the opportunity to comment on the nomination. 3. If one or more of the three professions were not represented on the commission when nominations to the National Register were evaluated, how did the commission arrange for or maintain access to a qualified historian, archaeologist, and architect or historical architect: 4. Provide a list of the names and locations of nominations of historic properties to the National Register prepared and submitted to the SHPO by the commission or its staff. Outline for Annual CLG Report Page 3 F. PROTECTION OF HISTORIC PROPERTIES: 1. Provide the number of local projects reviewed for impacts on cultural resources by the commission, its staff, or by other city staff. 2. What types of local projects were reviewed that had impacted or had the potential to impact historic properties? Please provide a brief summary of several examples. G. PUBLIC EDUCATION PROJECTS: 1. Provide a list of public education projects on historic preservation that were conducted by the CLG. H. HISTORIC PRESERVATION GRANT ACTIVITIES: 1. Indicate whether or not the CLG applied for and received funding from State CLG historic preservation funds. 2. Indicate whether or not the CLG applied for and received other (non-CLG) preservation grants. I. OTHER PRESERVATION ACTIVITIES: 1. What other local events, projects or achievements of significance involving historic resources occurred? These topics need not be presented in the order listed above. but should be addressed to the extent that the data is available. The annual report is due on February 15 for the preceding year. If there are any questions about the annual report requirements. please contact the State CLG Coordinator at (907) 762-2623. Rev. 5!91 CERTIFICATION APPLICATION PACKAGE for the CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM ALASKA Department of Natural Resources Division of Parks and Outdoor Recreation Office of History and Archaeology P.O. Box 107001 Anchorage, Alaska 99510-7001 (907) 762-2622 Rev 6/91 INTRODUCTION This is an application package for certification under the Certified Local Government (CLG) program in the State of Alaska. Applications may be submitted at any time to: State Historic Preservation Officer Office of History and Archaeology Alaska Division of Parks and Outdoor Recreation P.O. Box 107001 Anchorage, Alaska 99510-7001 The package is in three parts: 1. Certified Local Government Guidelines for the State of Alaska. All CLG's must comply with these State Guidelines in order to be certified. 2. Application form for Certification under the Certified Local Government Historic Preservation Program, Alaska. 3. Provisions which must appear in a preservation ordinance to meet the requirements for certified local government. Assistance in completing the application package may be obtained by writing to, calling (762-2622), or visiting the Office of History and Archaeology (3601 "C" Street, Suite 1278). Application to this program does not constitute an application for grant money. REQUIREMENTS AND RESPONSIBILITIES OF THE CLG'S There are five basic requirements set out in 36 CFR 61 for certification under the CLG program. They are as follows (with additional Alaska requirements): 1) THE LOCAL GOVERNMENT :MUST "Enforce appropriate State or local legislation for designation and protection of historic properties." a) The Local Government Shall: enforce the Alaska Historic Preservation Act, whenever appropriate. b) The Local Government Shall: devise and enforce a local historic preservation act, law, or ordinance. I) THE LOCAL GOVERNMENT MUST "Establish an adequate and auaiified historic preservation review commission by State or local legislation.' a) The Local Government Shall: establish regulation mandating the commission, if such is not already in place. Some communities and boroughs have historical commissions already working toward local preservation projects. These communities and boroughs may adapt their commissions for the CLG projects. b) The Local Government Shall: make a reasonable effort to compose its commission of the following members to the extent feasible: 1 architect or historical architect, 1 archaeologist, 1 historian, and at least 4 other people (for a minimum total of 7), and as many other people as the Government feels are necessary to complete the membership. The commission members should include indigenous ethnic group members and individuals who have demonstrated special interest or expertise in history, architecture, or a related discipline (to include, but is not limited to, anthropology, economics. planning, law, oral history, grants administration, or others to be decided by the State Historic Preservation Office on a case by case basis). The commission members will serve three-year terms at staggered intervals. No limit is placed on the number of terms a member may serve, however, the commission may place such restrictions on its own members if 2 it so wishes. The commission shall meet a minimum of 2 times per year. The commission may, at its discretion, retain a consultant in order to meet the professional requirements. That consultant must be qualified under the stan- dards defined in Appendix A of 36 CFR 61. c) The Local Government Commission Shall: i) develop a local historic preservation plan - to include provision for identification, protection and interpretation of the area's significant resources. Such plan is to be compatible with the Alaska Historic Preservation Plan, and to produce information compatible with and for the Alaska Heritage Resources Survey (AHRS). ii) review and make recommendations about local projects that might affect properties identified in the historic preservation plan. This refers only to projects not covered under existing state and federal review. iii) review and develop nominations to the National Register of Historic Places for properties within its jurisdiction. 3) THE LOCAL GOVERNMENT MUST "Maintain a system for the survey and inventory of historic properties." a) The Local Government Shall: maintain a basic working inventory of the resources in the local area in conjunction with the local historic preservation plan. Subsequent to the development and implementation of the plan, survey and inventory will be an ongoing process in the CLG. b) The Local Government Shall: establish an inventory system compatible with the AHRS; information is to be supplied to the Alaska Heritage Resources Survey (AHRS) staff in the State Office of History and Archaeology, Division of Parks and Outdoor Recreation, on AHRS forms. c) The Local Government Shall: maintain the data in a file to be released on a need -to -know basis to planners, land managers, qualified researchers, etc., otherwise, site location information should be held confidential to protect sites from possible vandalism. W 4) THE LOCAL GOVERNMENT MUST 'Provide for adequate public participation in the local historic preservation program including the process of recommending properties to the National Register." a) The Local Government Shall: provide for public participation in development and review of the local historic preservation plan. b) The Local Government Shall: send out nominations to the National Register of Historic Places to appropriate groups/individuals for review before submitting the nomination to the State Historic Preservation Officer (SHPO) for the HSAC review. c) The Local Government Shall: maintain minutes of all meetings and records of other actions undertaken by the commission. THE LOCAL GOVERNMENT MUST "Satisfactorily perform the responsibilities delegated to it under the Act." a) The Local Government Shall: provide a draft of the local historic preservation plan for SHPO review. b) The Local Government Shall: provide annual reports of all activities to the SHPO. This is to include information on the CLG's fiscal management of HPF monies. For requirements concerning fiscal management, see the Funds Transfer Guidelines section. c) The Local Government Shall: provide annual updates of AHRS information to the Office of History and Archaeology. d) The Local Government Shall: provide a commission member list and member's qualifications to the SHPO every other year. e) The Local Government Shall: provide the Alaska State Library system with the appropriate number of copies of any survey reports directly upon receiving an approval of the report from the SHPO. The annual and biennial information to be supplied to SHPO may be consolidated into one report submitted to SHPO, as long as the AHRS information is easily detachable. 4 APPLYING FOR CLG CERTIFICATION Application for certification is to be made by the chief elected or appointed official of the local governing body to the Alaska State Historic Preservation Officer (SHPO). The Alaska SHPO will then make recommendations on the certifications to the Nationa: ?ark Service. The application for certification must include: 1) A statement that the CLG will comply with all appropriate laws and regulations as stated above, under requirement 1 on page 2. The local historic preservation law or a draft of the proposed ordinance (with probable timetable for implementation). } A preliminary list of resources identified by the prospective CLG as historic or potentially historic. 4) A copy of the local historic preservation plan. If a preservation plan has not been completed, please submit an outline or a draft (which ever is most complete) of a proposed local historic preservation plan. 5) Resumes of the professional members of the commission and names and occupations of all other members with a statement of member expertise. 6) A copy of the most recent version of the local government's comprehensive plan. If revision of the plan is in progress, please include a copy of draft changes under consideration. Under Alaska law, a local comprehensive plan provides local governments with the authority to adopt ordinances "governing the use and occupancy of land" that may restrict or encourage the use of land and improvements or further goals and objectives identified in the comprehensive plan. If a local government does not address historic preservation in its local comprehensive plan, it will not have authority to adopt ordinances to implement preservation programs. 7) A narrative description and/or flow chart explaining how local projects will be reviewed and the position titles of those individuals involved in the review process (See attached sample. Appendix A). g) Other information deemed relevant by the applicant. W REVIEW OF THE CLG APPLICATION After the SHPO receives an application for certification from a prospective CLG, SHPO staff will review it for completeness. Additional documentation or clarification may be requested from the applicant. When an application has been deemed complete, the SHPO shall review the application within 45 days and notify the local government in writing as to whether or not the local government meets the State requirements for certification. If the application is not accepted, the SHPO will indicate why the local government does not meet certification requirements. If an application is turned down, the local government may reapply for certification after three months. If the completed application meets all of the requirements set out in the State Guidelines, a representative of the SHPO staff may conduct an "on -site visit" to the local government to: 1) determine that the systems documented in the application are in place, ?) assist the local government in establishing a local inventory system compatible with the Alaska Heritage Resource Survey (AHRS), and 3) provide orientation and training to the local government's staff and members of the local preservation commission. If any problem(s) with the application are identified during the course of the on -site visit, the local government will have 30 days to correct them after receiving written notification of the problem(s). After the on -site visit has been completed and any problems have been resolved. the SHPO will forward the application package to the National Park Service and request concurrence that the applicant meets certification standards. If the National Park Service does not take exception to the SHPO's request for concurrence within 15 working days, the local government shall be regarded as certified. The final step in the process is the signing of a written 'Participation Agreement" between the SHPO and the local CLG (See attached sample SHPO/CLG Participation Agreement, Appendix B). The effective date of certification shall be on the date that the SHPO signs the certification agreement. TRAINING AND TECHNICAL ASSISTANCE The SHPO will provide training and technical assistance materials to assist CLGs in program development. Training and technical assistance will include both formal and informal exchanges, including site visits when possible, and telephone exchanges. The SHPO will also provide CLGs with training materials prepared by the National Park Service, the National Trust for Historic Preservation, and other professionals in the field of historic preservation. The SHPO will also provide the CLGs with training materials designed for Alaskan communities and conditions. G7 PROCESS FOR MONITORING AND EVALUATING CLGS The SHPO will conduct ongoing monitoring of certified local governments to assure that each local government continues to meet the requirements for certification and is satisfactorily carrying out its responsibilities as a CLG. The activities of CI -Gs will be monitored through correspondence, telephone conversations, and, when possible, visits to the local government. Monitoring will include review of the quarterly progress reports for CLG grants, including grant related activities and expenditures. To facilitate monitoring of CLG activities, each CLG shall submit a written annual report of its activities to the SHPO on or before February 15 for the CLG activities that occurred during the previous calendar year. Annual reports shall include, but not be limited to, information relating to commission membership and meetings, survev activity, local project reviews, and participation in the National Register program. (See attached Annual CLG Report Outline, Appendix Q. The SHPO will conduct a formal evaluation of each CLG once every three years. The purpose of the evaluation will be to determine whether or not the local government has continued over time to meet minimum State performance requirements for CI -Gs. The Evaluation Checklist (See Appendix D) will indicate what is minimally expected of CI -Gs. The evaluation will be based upon annual reports submitted by the CLG. grant performance and products completed, telephone conversations, correspondence and visits to the CLG by SHPO representatives during the review period. If the SHPO needs additional information or documentation from the CLG for the evaluation, the SHPO will request the information by telephone or in writing and will clearly indicate to the CLG that the information is being requested as part of the formal evaluation of the CLG's performance. Within 30 days after the evaluation, the SHPO will supply the CLG with a written summary that evaluates the local government's CLG performance in program operation and administration for the review period. If deficiencies are identified as a result of the evaluation, the written summary shall include suggestions to the local government to correct the deficiencies. A time frame for implementing corrections will also be included in the written report. The CLG will have 30 days from the date of the evaluation report to comment on the evaluation and recommendations. The SHPO will provide training and technical assistance, where appropriate, to the CLG staff and its commissioners to assist them in correcting deficiencies. If the deficiencies are not corrected within the time frame agreed to by the CLG, the SHPO may recommend to the U. S. Secretary of the Interior that the local government be decertified (See procedure in following section). 7 DECERTIFICATION PROCESS The CLG may request voluntary decertification at any time by petitioning the SHPO in writing. After consultation with a representative of the local government, the SHPO will forward the written request for decertification to the National Park Service Regional Office. Upon receipt of the Regional Office's written determination of the date of decertification, the SHPO will inform the local government of the official date of decertification. However, decertification will not release the CLG from any prior responsibilities and obligations under federal Historic Preservation Fund (HPF) grant guidelines. If a local CLG program's performance is found to have major deficiencies after a formal evaluation or during the course of routine monitoring, the SHPO will recommend actions in writing to the CLG designed to correct program deficiencies. The SHPO will also advise the CLG that failure to correct the deficiencies within six months may result in the SHPO recommending decertification of the CLG. If sufficient improvement is not made by the end of the six months. the SHPO may recommend to the Secretary of the Interior that the CLG be decertified. In an instance where the SHPO decides to recommend involuntary decertification of a CLG, the SHPO will provide the CLG with written notice of intention to recommend decertification and include the specific reasons for the proposed decertification. The local government will have the right to a meeting within 30 days of the date of notification of intention to decertify. If a satisfactory resolution has not been achieved between the SHPO and the CLG within that thirty day period, the SHPO will recommend decertification to the Regional Office of the National Park Service and provide written notice to the CLG. If the National Park Service does not object within 30 working days of receipt of the State's recommendation, the decertification shall be considered approved. The SHPO will provide written notice to the CLG of the effective date of the decertification. P-1 FUNDING PRIORITY AND CRITERIA FOR SELECTION Funds will be awarded on a competitive basis to CLG's. Criteria for selection are: 1) Any State directed specific uses of funds are to be for activities that are eligible for HPF assistance. 2) Determination of acceptable matching share (50%). 3) Clear and precise goals for the funds which are realistic and attainable within the funding period, i.e. potential products to be submitted. 4) Demonstration of a commitment to historic preservation within the CLG area and the state. 5) Additional criteria may be required for each years program as specified in the State's annual HPF program. 6) Any State directed specific uses of funds are to be consistent with the State Comprehensive Historic Preservation Planning Process. The HSAC will consider the following criteria in making funding decisions (not in a priority order): 1) The extent to which the application covers property(ies) that may be adversely affected by development or natural dangers such as erosion: 2) The extent to which the project has good or high potential for finding and/or nomination properties that qualify for the National Register: 3) The extent to which the project is part of or related to other historic preservation projects or programs; 4) The extent to which the scope of work is consistent with available funding and time: 5) The extent to which the project will enhance the knowledge and understanding of the history or prehistory of a given area; 6) and any other criteria deemed appropriate or necessary. Z Applications for CLG grants will be reviewed by the SHPO and the SHPO core staff ( archaeologist, historian, and architectural historian), as well as the grants administrator for completeness and accuracy. During one of its regularly scheduled meetings, the HSAC will make recommendations on grant allocations to the SHPO who will make the final decision on grant allocations. These allocations will be based on the funding priorities described above and guidelines developed by the SHPO and HSAC. The allocation for CLG grants will be distributed among the most applicants possible depending on the number and quality of applications. Each selected applicant will receive sufficient monies for a specific product to be produced, even if this means that few grants will be awarded. The CLG monies will not be distributed evenly among all applicants. However, no CLG will receive a disproportionate share of the allocation. There will usually be a relatively small number of dollars in the program, therefore the funds awarded shall be in amounts sufficient to produce a specific impact, i.e., a product or a result. The product orientation or evidence of measurable results may not be waived even if there are many otherwise eligible applicants for the amount set aside for the CLG share. Examples of appropriate products are: nomination(s) to the National Register: demonstration of local projects reviewed: submission of AHRS data to the Office of History and Archaeology; a historic building survey and inventory; or other type of survey. Yearly renewal of the grant is not possible. Each CLG must resubmit an application and may be denied the grant or the amount may de diminished as a result of the annual review, or per the biennial review of the CLG. In order to promote local preservation activities, the State of Alaska shall make reasonable efforts to distribute the CLG share among the maximum number of eligible local jurisdictions to the extent that such distribution is consistent with 36 CFR 61.6(f)(1). To ensure a reasonable distribution of CLG monies between urban and rural areas, cities with populations over 20.000 will be considered urban and will not receive a disproportionate amount of CLG grants. In 1985 there were three cities in Alaska with a population more than 20,000 (Juneau = 28. 941. Fairbanks = 27,103, Anchorage = 244.030). :Most cities and boroughs have a population considerably less than 10,000 people. The rationale for applicants selected for the CLG program shall be made available to the public, upon request. 10 FUNDS TRANSFER GUIDELINES Funds will be transferred and monitored per HPF grant guidelines alreadv established in accordance with the National Register Programs Manual. This is in accordance with the provision that a CLG is a subgrantee of the State and is subject to the same regulations as all other grant recipients. Funds will also be administered and monitored by the state and by the local government per all the applicable sections of OMB Circular A-102, Attachment P, "Audit Requirements". The local government shall provide for adequate financial management systems in accordance with standards specified in OMB Circular A-102, attachment G, "Standards for Grantee Financial Management Systems." Local financial management systems shall be auditable in accordance with the GAO's Standards for Audit of Governmental Organizations, Programs, Activities, and Functions. State evaluations of the CLG fiscal management of HPF monies shall occur once every two (2) years, as a separate evaluation from that conducted as a result of the yearly annual reporting of the CLG to the SHPO (see Section 5, b under "Requirements and Responsibilities of the CLG's"). Indirect costs may be charged as part of the CLG grant only if the CLG subgrantee meets the requirements of Chapter 12 of the National Register Programs Manual. Unless the CLG has a current indirect cost rate approved by the cognizant Federal agency, only direct costs may be charged. Furthermore, the State of Alaska sets out the following general provisions of the CLG's and HPF grants: 1) The State will designate at least a 10% share of its yearly HPF grant allocation to the CLG program. 2) The State will designate one half of any excess of the State's HPF grant appropriation to the CLG program in any year in which the nationwide appropriation exceeds $65,000,000. 3) All CLG's will be eligible to receive funds from the 10% share. 4) The State is not required to award funds to all governments that are eligible to receive funds. 5) The CLG grant may not be used as a matching share for any other federal grant. 11 6) The CLG shall adhere to any requirements mandated by Congress regarding the use of such funds. 7) CLG requirements will be included in the State's required written grant agreement with the local government. GLOSSARY OF TERMS Alaska Heritage Resources Survey (AHRS) is Alaska's inventory of documented prehistoric and historic sites. Approved State proaam means a State historic preservation program that has been approved by the Secretary of the Interior in accordance with Sec. 101(b) of the "National Historic Preservation Act. as amended". Certified local government means a local government that has been certified to carry out the purposes of the "National Historic Preservation Act, as amended", in accordance with section 101(c) of the Act. Chief elected local official means the elected head of a local government. CLG share means the funding authorized for transfer to local governments in accordance with Section 103(c) of the "National Historic Preservation Act, as amended". Comprehensive historic preservation planning means an ongoing process that is consistent with technical standards issued by the Department of the Interior and which produces reliable, understandable, and up-to-date information for decision making related to the identification, evaluation, and protection/treatment of historic resources. Comprehensive statewide historic preservation plan means the part of the planning process that conforms to the Secretary's Standards for Preservation Planning and is approved as part of the State Program Approval Process. The comprehensive plan entails the organization into a logical sequence of preservation information pertaining to identification, evaluation, registration, and treatment of historic properties, and setting priorities for accomplishing preservation activities. Historic Preservation Fund (HPF) means the monies accrued under the Outer Continental Shelf Lands Act. as amended, to support the program of matching grants-in-aid to the States for historic preservation programs and projects, as authorized by Sec. 101(d)(1) of the "National Historic Preservation Act, as amended". 12 Historic preservation review commission means a board, council, commission, or other similar collegial body which is established in accordance with 36 CFR 61.4(c)(2). Local government means a city, municipality, or borough, or any other general purpose political subdivision of any State. National Register of Historic Places means the national list of districts, sites, buildings, structures, and objects significant in American history, architecture, archaeology, engineering, and culture, maintained by the Secretary of the Interior under authority of Section 101(a)(1)(A) of the "National Historic Preservation Act, as amended". The National Register Programs Manual means the manual that sets forth NPS administrative procedures and guidelines for activities concerning the federally related historic preservation programs of the National Trust for Historic Preservation, the States, and local governments. This manual includes guidelines and procedures for the administration of the historic preservation grants-in-aid program, and supersedes the "HPF Grants Management Manual". National Park Service means the bureau of the Department of the Interior to which the Secretary of the Interior has delegated the authority and responsibility for administering the National Historic Preservation Program. Office of History and Archaeology is the office within the Division of Parks and Outdoor Recreation, Alaska Department of Natural Resources, that maintains the Alaska Heritage Resources Survey (AHRS) and serves as the State Historic Preservation Office. Secretary means the Secretary of the Interior. Unless otherwise stated in law or regulation, the Secretary has delegated the authority and responsibility for administering the National Historic Preservation Program to the National Park Service. Secretarv"s Standards and Guidelines means the "Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation". The Standards and Guidelines provide technical information about archaeological and historic preservation activities and methods. The Standards and Guidelines are prepared under the authority of Sections 101(f), (g), and (h), and Section 110 of the National Historic Preservation Act, as amended. The subjects covered in the Standards and Guidelines may include: Preservation Planning, Identification. Evaluation, Registration, Historic Research and Documentation, Architectural and Engineering Documentation, Archaeological Investigation, Historic Preservation Projects, and Preservation Terminoloev. 13 State means any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Virgin Islands, American Samoa, the Commonwealth of the Northern Mariana Islands, and the Trust Territories of the Pacific Islands. State Historic Preservation Officer (SHPOj is the official within each State who has been designated and appointed by the Governor to administer the State historic preservation program in the State. State Prop -ram means the State historic preservation program in the State. Subgrantee means the agency, institution, organization or individual to which a subgrant is made by the State and which is accountable to the State for use of the funds provided. 14 APPENDIX A "SAMPLE" LOCAL PROJECT REVIEW PROCESS CITY BUILDING PERMIT OFFICE Building Permit Application Received I STAFF, BUILDING PERMIT OFFICE After Consulting Local Cultural Resources Inventory, Is There A Potential Impact an a Resource? YES NO HISTORIC PRESERVATION COMMISSION STAFF After Consultation with Building Permit Office, Is there Still a Potential Impact on the Resource? W YES NO HISTORIC PRESERVATION COMMISSION After Commission's Review and Consultation with the Permit Applicant, is there still an Impact that can not be Avoided or Mitigated? I YES HISTORIC PRESERVATION COMMISSION Does Historic Preservation Commission Recommend Denial or Stipulations be added to the Building Permit? I YES BUILDING PERMIT OFFICE Reviews Preservation Commission's Recommendation; One of the following Options is Selected. DENY the Permit APPROVE the Permit ith STIPULATIONS NO NO CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA APPLICATION FOR CERTIFICATION Fill out and return to: Alaska Division Parks and Outdoor Recreation Office of History and Archaeology P.O. Box 107001 Anchorage, Alaska 99510-7001 (907) 762-2622 Street Address: (to be used for Express or DHL delivery) Alaska Division of Parks and Outdoor Recreation Office of History and Archaeology 3601 "C Street. Suite 1278 Anchorage. Alaska 99503 LETTER OF APPLICATION State Historic Preservation Officer Office of History and Archaeology Alaska Division of Parks and Outdoor Recreation P.O. Box 107001 Anchorage, Alaska 99510-7001 This is an application for certification under the Certified Local Government Historic Preservation Program: Communitv or Borough: Location: Sincerely, Applicant's authorized signature Applicant's mailing address Applicant's telephone number DATE SUBMITTED: DATE POSTMARKED: (to be completed by State) DATE RECEIVED: (to be completed by State) 1 APPLICATION FORM FOR CERTIFICATION UNDER THE CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA Community or Borough: Address: Date: Name and title of responsible individual: This person is authorized by the elected body represented to make this application. NOTARY SEAL 1) The applicant must state that as a Certified Local Government (CLG), they will comply with all appropriate laws, regulations, and guidelines as stated in the Requirements and Responsibilities section of the State CLG guidelines. ') Please attach a copy of the local historic preservation law, or a draft of the proposed regulation with a probable timetable for implementation. 3) Please attach a draft of, a final of, or a proposal for, a local historic preservation plan. 4) Please list all commission members: Professional Public �) Please attach resumes of all professional members of the commission and occupations and member expertise for all non-professional members. 6) Please make a brief statement of the goals you propose to accomplish under this program, if funds are awarded to you. 7) Please provide a preliminary list of resources identified by you, as historic or potentially historic in your area. 8) Please provide any other information you deem relevant to your application for certification. 1. I understand that this is an application for certification in the Certified Local Government Program. ?. In submitting this application, I understand that it is my responsibility to comply with all requirements of the program as stated in the "Requirements and Responsibilities of a CLG". 3. In submitting this application, I understand that records of the program are subject to biennial review and audit. The program may be decertified if it is found inadequate. 4. I understand that this is not an application for a grant and that no money will be forthcoming. Signature of authorized applicant 5 NOTARY SEAL APPENDDC D CLG EVALUATION CHECKLIST CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA Local Government: Date of Visit: / / Evaluator: Time Period Being Evaluated: / / to / I. LOCAL HISTORIC PRESERVATION ORDINANCE: -Did the local government keep its ordinance in effect during the entire evaluation period? -Have there been any changes in the ordinance and/or design standards during the evaluation period? -Did the local government forward all new ordinances, amendments, etc. to the Alaska SHPO? -Are all of the changes consistent with federal and state laws, regulations, and guidelines? II. COMPOSITION OF THE LOCAL HISTORIC PRESERVATION COMMISSION OR BOARD: -Does the local commission or board have a minimum of seven members? -Are commission or board members serving staggered three year terms? -Did the local government make a reasonable effort to fill commission vacancies within 90 days of a vacancy occurring? -Are all positions on the commission filled at the present time? -If not, are steps being taken to fill the seats? -Number of professional members (historian, archaeologist, architect or historical architect) on the commission -Number of non-professional members on the commission _ Rev 6/91 Yes No N/A Deff II. COMPOSITION OF COMMISSION, CONTINUED: -Are commission members' resumes or qualifications on file? -Have the commission members' names and qualifications been supplied to the SHPO every other year? -Were there at least 3 of the required types of professionals (architect or architectural historian, historian, and archaeologist) on the commission? -If not, was an effort made to find qualified professionals to fill vacancies? -Give details -If the professional positions were not filled, were measures taken to provide expertise through consultants on CLG projects? -Did commission membership include indigenous ethnic group members and individuals who have "demonstrated special interests or expertise" in history, architecture or archaeology or related disciplines? III. COMMISSION OR BOARD MEETINGS: -Did the commission or board meet at least twice a year during the evaluation period? -Was public notice given prior to the commission's meetings? -Type of public notice: -Were minutes maintined for all meetings? -Were the minutes available for public inspection? -Do the minutes include all decisions and actions of the commission, including the reasons for the decisions? -Are there records of other actions taken by the commission or its staff? 2 Yes No N/A Deff IV. LOCAL HISTORIC PRESERVATION PLAN: -Has there been progress in writing or revising the local historic preservation plan since the last evaluation? -Has the local government provided a copy of the new or revised plan to the Alaska SHPO? -Are there provisions for public participation in developing and reviewing the new or revised plan? -Is the new or revised local plan consistent with the Alaska State Historic Preservation Plan? V. 'MAINTENANCE OF A LOCAL INVENTORY SYSTEM: -Did the local government maintain an inventory system for cultural resources within its jurisdiction during the evaluation period? -Is the inventory compatible with the AHRS (Alaska Heritage Resource Survey) system maintained by the Alaska SHPO? -Have all new sites located during the evaluation period been reported to the Alaska SHPO for inclusion in the AHRS? -Is site location information for properties vulnerable to looting maintained in a confidential file and released only on a need -to -known basis to protect sensitive sites? -Is there a "sign in" sheet for the individuals allowed access to sensitive site location information? VI. SURVEY ACTIVITY: -Has survey activity of local cultural resources been conducted during the evaluation period? -No. of surveys conducted during evaluation period: -No. of survey reports written during evaluation period: -Did the principal investigator for each survey meet federal standards for professional qualifications? -Have copies of each survey report been provided to the Alaska SHPO? -Does all survey work completed during the evaluation review period meet the Secretary of Interior's Standards for identification and evaluation? 3 Yes No N/A Deff VII. PARTICIPATION IN THE ALASKA NATIONAL REGISTER PROGRAM: Yes No N/A Deff -Did the local commission review any National Register nominations during the evaluation period. -Did the commission send any National Register nominations to appropriate local groups for review during the evaluation period? -Did the commission or staff develop any National Register nominations of local properties within its jurisdiction during the evaluation period? _ -Did the commission seek outside evaluation expertise when reviewing nominations nomally evaluted by a professional when such expertise was not represented on the commission? -Were commission evaluation opinions complete. indicating the National Register criteria met by recommending parties? -Did the local government allow reasonable opportunity for public comment on the properties proposed for nomination'? VIII. REVIEW OF LOCAL PROJECTS AND ENFORCEMENT ACTIONS: -Did the local government review and make recommendations on local projects during the evaluation period? -Has the commission attempted to enforce local, state, and federal laws, regulations, and guidelines in instances when they have been violated within the local jurisidction during the evaluation period? IX. PUBLIC EDUCATION ACTIVITIES: -Has the local commission publicized its activities during the evaluation period? -If yes, give details -Has the local commission conducted any educational programs during the evaluation period? -If ves, give details 4 X. ANNUAL REPORTS: -Did the local government provided annual reports of its activities to the SHPO during the evaluation period? -Were the local government's annual reports submitted in a timely manner? -Did the local government provided a biennial list of its commission members and their qualifications during the evaluation period? Yes No N/A Deff Xl. FISCAL MANAGEMENT OF HISTORIC PRESERVATION FUNDS: -Did the local government applied for CLG grant funds during the evaluation period? _ -Did the local government receive CLG grant funds during the evaluation period? -If yes, did the local government provided a 50% match of cash or in -kind services from non -Federal sources? -If in -kind services were received, was there adequate documentation of these services? -If volunteers were utilized. are the rates claimed for these volunteers reasonable? -Did the local government maintained proper accounting procedures for CLG funds? -Did the local government charge indirect costs against CLG funds? -If ves, did the local government meet the requirements of Chapter 12 of the National Register Programs Manual? -Did the local government submit timely project report logs quarterly? _ -Did all project costs charged against the CLG grants meet the standards for "allowable costs?" -Is the local government retaining CLG grant records for at least three years after the completion of the final report'? 9 YII. SPECIAL FINDINGS OR NEEDS: -Have any special needs been identified during the evaluation'? -If yes, describe them: -Have any special needs for training for the local commission or staff been identified as a result of the evaluation? -If yes, describe: -Are there actions the local government needs to take to comply with CLG program requirements? -If yes, describe: C. CITY OF KENIt ems: .0 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 rr.taar 'III�i 1992 MEMORANDUM TO: Kenai City Council FROM: Charles A. Brown, Finance Director DATE: September 30, 1993 SUBJECT: Quarterly Investment Report; Third Quarter, 1993 During the third quarter of 1993, the following securities were purchased by the City of Kenai: Annual Date Type Cost Days Rate 7-27-93 AML Pool $1,000,000 N/A 2.88 7-29-93 T-Bills 3,223,421 364 3.63 7-30-93 AML Pool 500,380 N/A 2.88 8-06-93 AML Pool 1,000,000 N/A 2.88 8-19-93 T-Notes 4,986,062 711 4.00 Exhibit II shows interest rate trends, which increased slightly until early August, then trended downward after that. If you study the three-month treasury bill line on Exhibit II chart, you'll see that the discount rate has been very close to the 3% line since January, 1993. In last quarter's report, I predicted that rates would remain largely unchanged through the end of this calendar year. I still believe that will turn out to be true. Looking ahead even further, I expect that flat trend to continue on through the first quarter of 1994. The economic recovery (if we are still in one) is too weak to put upward pressure on rates. If Clinton's health reform plans become reality, or even if the markets believe they will become reality, then the bond market is likely to react with higher rates. However, the effect would probably be felt mostly in the long-term market. We invest in the short-term market (two years or less), and I doubt that the impact would be felt for years Memorandum Kenai City Council September 30, 1993 Page Two at the short end. So, I look for more of the same for probably the rest of this fiscal year. Exhibit I shows the current status of the City's portfolio. The average annual yield of the current portfolio is 3.74% on $29,054,875 invested. At the end of last quarter, the City's average annual yield was 3.80% on $28,198,738 invested. The next maturity is four months away. So, our current rate will remain about the same for quite a while. We budgeted interest revenue at 3.58%. We should easily earn that much. As I do each quarter, I will compare the City's return on investment with specific benchmarks: Average City yield, 9-30-93 3.74 12-week average yield, 3-mo. T-Bills 3.07 12-week average yield, 6-mo. T-Bills 3.22 12-week average yield, 12-mo. T-Bills 3.45 State Investment Pools, July, 1993: Colorado 2.78 Pennsylvania 2.84 Massachusetts 2.90 G Qr i FC m Z J rn W z l0 aH _ - A V m z m o a S W E C_J �-• Q O O O O r") O J p J O O O a+7 3 w E LL CD E H � o •-, o 0 o G a o 0 O O O O O O O p O O 0 O E p4 O O O p O 0 0 0 0 0 O � O N (A �C d N m H cJ• O O p Vr (O y( 0 0 S O �") .-,-r N l�J N M M M ✓l �O M M O `+ E S rn rn v+ rn a ci rn o. (T m � d A rn rn rn rn a m rn m rn m � z m � N M O l0 N rn O (mil M m A CJ m ['� a � M ['� aV Gl •--� m M W U m - - m N m A E a .Y. Z � G CJ E E C+ a E .� E E E E-• — x smc w x cma m m z Q C3 E W E-E E 6 -- E-.. E E E-( E a d c a rC [IC Z ra E m z m m m m aJ m m m m m R x o • W Ol rn O� rn O\ p� [T Oi O� A 6 o ca o 0 0 0 0 0 0 0 0 0 Poment 7.1 selected Interest Fiamee Percent 7.0 1.0 5.0 4.0 3.0 7 21 1 II 2 li 31 13 27 11 23 1 22 S 11 S 1! 2 16 A 11 N 11 2S 1 23 1 21 3 1) 1 13 21 2.0 Aug Sap Oct Nov Dec Jon Feb Mar Apr May Jun Jul Aug Sep Oct 1992 1993 _ __-_-- _-.--- - - Latest data platted are averages of rotes - ...... for the week ending: 5sptonber 24 1993 S-Year Treasury Soc Allan \ FWMrN uws AilOo / 3-46saft v ov DlssslrN Role Trwswlry M 1993 Federal F nds eel 3-Month Treasury Bill 6-Month Treasury Bill w 1-Year Treasury Bill 5-Yoor Treasury Securities Long-T- Treasury Securities 9 16 3.10 3.01 3.02 3.02 3.10 3.14 3.2a 3.27 5.03 5.00 6.34 6.25 23 30 3.09 3.03 3.07 3.06 3.15 3.24 3.37 3.43 3.13 5.21 6.30 6.34 Aug 6 3.10 3.06 3.25 3.40 5.19 6.27 13 296 3.02 3.16 3.33 5.12 6.20 20 3.06 3.00 3.12 3.26 5.02 6.15 27 Sep 3 298 3.06 3.00 2.99 3.12 3.11 3.24 3.21 4.67 4.76 6.03 5.92 10 299 296 3.03 3.16 4.66 5.80 17 3.03 296 3.06 3.24 4.73 5.a9 24 • 3.12 2.93 1 3.06 3.25 4.80 5.00 Crmnt data appear in the Fed" Roi ww Beard's N. 5 release emelu 'ng 1png-term Treasury sowrtbov which am Computed by this tank. Tro Wary pill yields i re on a daeeun bows. _ _ _ �. • IwWronpW of ro1ea aw9obN w Swiarr-day wawa" for weak oWin I two days or than date olre rn w Aaalisn -srog , (dioaanrt) Pro 4rodl by Federal Reserve Bank of SL Laois Llieck 4ve.�•fc.) 3.0/ 3._/3 - -- /.Z L-1-eeklJ Ave. 3.07 �br 0S7 69J.fJ MEMORANDUM TO: Tom Manninen, City Manager FROM: Keith Kornelis, Public Works Director Ge DATE: October 6, 1993 SUBJECT: New Well FOR: Council meeting of October 6, 1993 Kraxberger Drilling has been drilling an exploratory well near our 3 million gallon storage tank. They are presently down 300 feet and the water still has a lot of color in it (tannins). I will bring water samples to the Council meeting tonight so Council can see the color I am referring to. I request Council approval to issue a purchase order to Kraxberger Drilling for an additional not -to -exceed amount of $4,500 for continuing with the water well drilling of this exploratory well. KK/kw 1791-1991 CITY OF KENAI 110d G'dpdal 4 4ia 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907.283-3014 October 4, 1993 John Hom, Regional Director, Design and Construction John Burkholder, Project Manager, Highway Design State of Alaska, DOT/PF PO Box 196900 Anchorage, AK 99519-6900 Subject: Kenai Sour Highway - Urban Section Gentlemen: The City of Kenai would like to thank both of you very much for taking the time to meet with us on September 29, 1993, to discuss the Kenai Spur Highway - Urban Section project. The City is very grateful to our legislators and DOT/PF for making this project possible. The Urban Section of the Kenai Spur Highway in Kenai will be the most heavily traveled on the Kenai Peninsula. The City of Kenai and its citizens who use this road daily, had some concerns we wanted to discuss with you at this meeting. The City appreciates your agreement at this meeting to: 1. Have your traffic and safety engineers take a very detailed closer look at the Marathon Road to Bridge Access Road portion of the project. The traffic patterns, turn lanes, and safety aspects concerns us. 2. Consider providing, as part of the project, an 8' + level, (and driveable), area outside of the curb for emergency and safety parking. This is in lieu of the preferred and City requested 8' paved shoulder inside of the curb and gutter. The City also appreciated your confirming that this project includes: 1. Protected turn arrows for the new signal at Airport Way and the existing signal at Bridge Access Road. 2. New 10' bike or pedestrian paths on both sides of the Spur Highway. Page 2 Spur Highway - Urban 10/4/93 3. Continuous street lighting from Bridge Access to, at least, Tinker Lane, (Road to the Kenai Middle School). The City of Kenai is also requesting that DOT/PF plan for the future expansion of this roadway now so that time and expense can be saved later when it will be required. If utilities have to be relocated they should be relocated as close as possible to the property line. Public R.O.W. or easements should not be vacated if they might be needed later. As Councilman Measles pointed out, DOT/PF should be using traffic counts obtained after the new K-Mart opened. There are also many new businesses planned for this area which will increase the traffic. The City thinks that we are presently seeing the start of a tremendous increase in traffic in this area. Thank you for your time and we appreciate you both listening to our concerns. The City would also like to thank Representative Mike Navarre and Senator Judy Salo who were, and continue to be, a tremendous help on this project. The City is very fortunate to have legislators who are truly concerned, dedicated, and work hard for their constituents. Sincerely, .,lG� Kei h Komelis Public Works Director KK/kw cc: 9/29/93 meeting attendees: Bruce Richards/Senator Judy Salo Representative Mike Navarre Councilman Raymond Measles, City of Kenai Tom Manninen, City Manager Dan Morris, Kenai Police Chief Jack La Shot, Kenai City Engineer Rachel Clark, Kenai Engineer Tech. Other interested parties: Kenai City Council B.A. Cambpell, Commissioner, DOT/PF William R. Strickler, Utility Engineer, DOT/PF Rory Redick, EA II, Utilities, DOT/PF Janet George, Planning Manager, DOT/PF Robert E. Ruby, Div. Admin., Federal Highway Admin. Lieutenant Clontz, Soldotna AK State Troopers INFORMATION ITEMS Kenai City Council Meeting of October 6, 1993 1. 9/15/93 City Council Meeting "To Do" List. 2. 9/21/93 DOT/PF compilation of needed transportation and facilities projects. 3. 9/27/93 Rose M. Brady, U.S. Department of the Interior, Realty Specialist letter regarding ownership of certain Old Town properties. 4. 9/29/93 C.R. Graves letter to Attorney D.K. Wright, Jr. regarding Gaston & Associates, Inc. 5. Pay Estimate No. 1 - 1993 Thompson Park Sewer Interceptor/Zubeck, Inc. - $96,117.34. 6. Pay Estimate No. 1 - HEM Paving Project/Alaska Roadbuilders - $63,900.00. 7. Pay Estimate No. 17 - Kenai State Courthouse/G&S Construction - $450,542.00. 8. Pay Estimate No. 9 - Kenai Airport Drainage_ & Safety Zone Improvements/Zubeck, Inc. - $11,899.80. 9. 9/26/93 Anchorage Daily News article entitled, "Too Much Acrimony." 10. 9/15/93 P.O. Henry letter regarding ALASKA CLOSE UP! program. 11. 9/93 Alaska Municipal League, The Touchstone. 12. 9/14/93 The Alliance letter regarding the Committee for Responsible Development of the Alaska Support Industry Alliance -- Alaska's wetlands. 13. 9/17/93 R.W. Thorpe letter regarding professional consulting services. 14. 10/93 Greater Kenai Chamber of Commerce, Chamber Chatter. 15. 8/10/93 Alaska Municipal League Conference Host Committee, "Meeting Summary." 16. 10/93 The Greater Soldonta Chamber of Commerce, Your Chamber Today. 17. 9/28/93 KK response to H.H. Galliet, Jr. regarding Cherrier & King Dock. - r, 9fo — / KENAI CITY COUNCIL MEETING "TO DO" LIST September 15, 1993 CLF - Correct 9/1/93 minutes: Page 14, first paragraph -- change 11$10,000" to 11$20,000." 10/6/93 agenda discussion regarding rental car parking at airport. 10/6/93 agenda discussion regarding Recreation Center gym user fee (P&R Commission recommendation). Review council meeting attendance of Councilman McComsey. If absences are more than allowed by Code/Charter, send a letter to him notifying him of the missed meetings and the Code/Charter provisions. Organize Student Government Day for December 1 council meeting. Contact Leanne Bingham at KCHS. RAE - Prepare backup material for 10/6/93 packet/discussion regarding car rental parking at south end of airport terminal. TJM/KK - Reference water system feasibility study underway in Governor's Capital Grant application. TJM - Write a letter combining JW and CAB's letter regarding water and sew bill increase. Use as a boilerplate letter for other complaints regarding the increase. Do not have letter published. DM - Discuss DOT changes in design of Kenai Spur upgrade (in front of Kmart, Carr Is, Mega Foods) with Alaska State Troopers and send a combined letter supporting the original design of the road. Impress upon DOT the negative safety aspects of the new design. KPD - Investigate the parking of a white pick-up with trailer which in the trees at the dust bowl in the evenings. Siria ors 9F Lw?�r� DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES DIVISION OF PLANNING WAtTEl9 J. !~ �1 I CG • �'J'1 3132 O L D.GGTooL RIVE, ROOM 200 JUNEAU, AK 99801-7898 j PHONE: (907) 465-2171 FAX (907) 465-2460 TEXT.(907) 465-3652 September 21, 1993 Dear Fellow Alaskans: Over the past several months, the Department of Transportation and Public Facilities (DOT&PF) has assembled a compilation of needed transportation and facilities projects. During the development of this list, we received and evaluated suggestions from the transportation industry, labor, business, government agencies, environmental groups, native organizations, and many others. The department then assigned project priorities based on our assessment of statewide needs. We worked to develop these priorities in a realistic manner reflecting not only DOT&PF's views, but also grass roots insight from local governments. Development of the capital program will continue through 1993 and early 1994. Before proceeding further, the department is asking for a preliminary review by you and others of our draft priority list. We also want your suggestions about how we can continue to best keep you included in this process. We have also scheduled public meetings in communities throughout the state to get comments on both the priority list and the process. Please take this opportunity to make comments, either directly at the meetings or by letter. Information about meeting schedules and locations is available from the following offices: Southeast Region Andy Hughes Acting Planning Chief 6860 Glacier Highway Juneau, AK 99801-7999 Telephone: (907) 465-1776 Text Telephone: 465-4647 Fax 465-2016 Central Region John Tolley Planning Chief P.O. Banc 196900 Anchorage, AK 99519-6900 Telephone: (907) 266-1467 Text Telephone: 266-1442 Fax 243-2774 Northern Region Steve Sisk Regional Director 2301 Peger Road Fairbanks, AK 99709-5316 Telephone: (907) 451-2210 Text Telephone: 451-2363 Fax 451-2313 This process is new to the department and is driven by our desire to be more responsive to the needs of our citizens. As with any new procedure, revisions will probably be needed to attain our goals. We welcome your suggestions and ask that you continue to work with us to make DOT&PF, an organization that can meet community and statewide transportation needs. Sincerely, Mike McKinnon Director 25A-T40LH _.._ _ �tB^. Jn rRCtc. . Department of Transportation and Public Facilities Capital Program Development Process Division of Planning September 22. 1993 The Department of Transportation and Public Facilities (DOT&PF) has a new process for developing a capital program of transportation projects. This paper discusses the following issues: Changes in recent federal highway legislation and why the changes - result in DOT&PF doing business in a new way; How the public is being called on to play a major role in the development of the program; and How the department will proceed with program development. Federal Highway Legislation About every five years, a new Federal -aid highway act is passed. Each act is funded from highway fuel taxes deposited in the Highway Trust Fund. Funds are allocated to states by formula. How Federal Funds Are Used By States Typically, Federal funds are used to preserve and improve the state's major highways and roads. Project design, construction contracting and management, as well as overall spending, are regulated by the Federal Highway Administration. Alaska has been only marginally successful in keeping up with major highway and urban road construction programs with the funds allocated to the state. This is largely due to the great distances between communities and the rapid growth in Anchorage and Fairbanks in the 1970s and 1980s. 1991 Federal Highway Act In 1991 Congress passed the most recent highway act, the Intermodal Surface Transportation Efficiency Act. The Act not only allocated more funds to transportation projects but also attempted to address other transportation needs, including mass transit, safety projects, bicycle/pedestrian facilities, and other transportation enhancements. In an effort to give local governments a larger role in transportation planning, the Act designates all communities with a population over 200,000 people as a Metropolitan Planning Organization (MPO). 'These communities are responsible for selecting and ranking most projects within their boundaries. Anchorage is the only MPO in Alaska. Section 118(i) While the Act marked the end of the major interstate highway system construction program in the continental states, highway upgrades are far from complete in Alaska and many basic needs remain to be addressed. The Act appeared to provide an opportunity to bring state aighways up to adequate standards and to build new roads to better Nerve Alaska's citizens. However, Section 118(0 of the Act allows Alaska to use federal highway funds for all public roads. This is a departure from previous Federal highway legislation which generally required spending be restricted to the Federal - Aid Highway System. The result of this provision was an expansion of the list of eligible projects. Local communities began approaching DOT&PF with requests to fund local roads and trails projects, as well as more traditional regional or state highway and other major roads projects. The First Approach to Section i 18(f) DOT&PF initially responded to this challenge by attempting to develop a local funding program with the Alaska Municipal League and local government leaders from around the state. In the draft program, called the Borough Transportation Program, a percentage of the FHWA funding would go to borough governments to spend on local road projects, while DOT&PF would continue to work on the state's major highways and primary urban roads. Two issues arose in early 1993 that prevented DOT&PF from moving forward with the borough program: The substantial increase in FHWA funding anticipated for fiscal year 1993 did not materialize. In an effort to trim the federal budget deficit, Congress reduced all states' allocations. Alaska received only 176 million dollars instead of the 210 million dollars authorized in the Act. Similar reduced levels of funding are expected for future years. This constitutes about a 16% reduction. Smaller communities in Alaska are not staffed to meet the complex FHWA guidelines for design and construction necessary to achieve federal participation in project funding. Several communities were also unable to finance the required level of maintenance of the proposed projects. As a result, providing Federal funds directly to most communities in the state is not feasible. 2 The Second Approach to Section 118(f) It became apparent that the Department needed to reassess its approach to local projects. In the Department's second attempt to meet the intent of Section 118(0, it compiled a list of needed local projects, as well as projects of state significance. During July 1993, the Department requested communities and interest groups to submit their local transportation needs. The result was a vast array of potential projects. From this overall needs compilation, DOT&PF will develop a more detailed capital program in cooperation with local governments. It must be emphasized that this will be a continuing process and that over the next few months DOT&PF staff will be contacting communities and other interested groups to seek input into the Department's prioritization of the state's transportation needs. Project Classes/Priority Ranking Levels The Act requires a system of developing project priorities that involves local governments and the public. This year the Department developed new project classes to rank similar projects on a statewide basis. Ranking criteria have been developed for each project class. The new ranking criteria emphasize service, road condition, traffic volumes and safety considerations. Rural roads that are not connected to the contiguous state highway system are ranked on the basis of service, safety, public health and inter -community connections. Special criteria were developed for transportation enhancements. The Anchorage MPO, through AMATS, the Anchorage Metropolitan Area Transportation Study, is responsible for developing its own priorities, project classes, and ranking criteria for most projects within its boundaries. These criteria allow the department to identify and focus its efforts on the most important projects in each category. Additionally, the Department has ranked each project in one of four priority levels regardless of project class. The highest priority projects, level one, currently include projects which upon initial review seem most needed. They include major projects on high -volume highways, new construction in support of tourism and recreation, key local projects and rural/remote projects that address public health and travel safety. The department plans work on these projects first. It is important to understand that all projects cannot be developed at the same rate, hence a less complex lower priority project may be brought to the construction phase sooner than a complicated higher priority project. 3 The remaining project priority levels, two through four, indicate lesser levels of needs as statewide needs are currently understood. In the case of aviation projects, priority levels one through three coincide generally with the future year of the project. Project Design and Construction The Department will design projects and be responsible for their construction. Some exceptions may occur, such as funding the transportation elements of Public Health Service, Indian Health Service and Bureau of Indian Affairs projects in Alaska villages through those agencies or the Department of Environmental Conservation (DEC). These projects are listed as "Sanitation Roads". These projects were coordinated with DEC. What comes next? The attached draft capital project priority lists are being widely distributed for a period of public review and comment. The Department is also holding public meetings throughout the state. After considering all public comments, the Department will finalize the priorities list and set about the task of developing a proposed multi -year construction plan based on the results. The Department appreciates your assistance and interest in our efforts and welcomes your ideas about our process as well as our proposed project priorities. For additional information please contact Mike McKinnon, Director, Division of Planning, at 465-4070 or Dawn Mach, CIP Manager, at the same number. 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O c0 0 .. o m o cno�u'�i�'cooamamacm m o • 0 c �G cN cY m = E C 0' Ym 3 VQa CL E o�n g m s > 0 CC t`0 co J m m tm m O U cu vl 'b = c LL O c0 O a 0 CL I V= m to tti C CD CO L 0 •`• '> N I= CSm m to 0 d 5 0 `o c 0 Y m° v' tLn E X O o E aza O c0 O �-►-f-�f- L r to t= mmm =ivwomzm_ o .0.0 0 0 0 as `m a, CDN as '� 0 3 m .0 4: L- m i V C V C V C W Y O t cm C 0 cm C C O C U .O. 3333 L==xacna �aa.aaa n`_cn > 0 a CM CM N N cm CM CM cm cm ad cm N N t"� C7 n CO C7 �w r; co QJ O N UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF INDIAN AFFAIRS 1675'C'STREET ANCHORAGE, ALASKA 99501-5198 (907) 271-4104 September 27, 1993 Cary R. Graves City Attorney 210 Fidalgo Avenue Kenai, Alaska 99611 Subject: Letter, Dated September 9, 1993 Dear Mr. Graves: Reference your recent letter requesting ownership information of certain townsite lots located in Kenai Old Town. This is to inform you that our records show no restricted lots within Block 5 of the Kenai Townsite. If you have any questions, please contact me at the above address/telephone number. Sincerely, ru,;L4- fil. BA+ Rose M. Brady Realty Specialist /� * !g� ., lixQiPll BICENTENNIAL Vd4i oeWja7dF t= e4;raaia t September 29, 1993 D. K. Wright, Jr. Hl[t=, HERRIG & WRIGHT Attorneys at Law Two Union Square, Suite 3930 601 Union Street Seattle, WA 98101 ' _ -•- N Ih - s Its t Dear Mr. Wright: CITY OF KENA 67apf� 4 4Za,4.,z" 210 Fidalgo Avenue Kenai, Alaska 99611 TMEPHONE 283-7535 FAX 907-283-3014 I received a copy of your demand for arbitration, along with copies of the AIA Document A201. Your belief that the contract for construction of the congregate housing facility allows for arbitration is erroneous. While the AIA Document A201 does ordinarily provide for arbitration, the Supplementary General Conditions of the congregate housing contract removes the AIA arbitration provision from the contract. Supplementary General Condition 1 states, "This Section Supplements the General Conditions, AIA Document A201, Fourteenth Edition, 1987, and if in conflict, supersedes the conflicting item. " Supplementary General Condition 5 specifically deletes the provision in AIA Document A201 providing for arbitration. Thus, it is clear under the Supplementary General Conditions that arbitration is not provided for under the contract your client signed for construction of the congregate housing project. I have included copies of Supplementary General Conditions 1 and 5 for your review. The City of Kenai will not engage in arbitration regarding this matter. Any claims your clients D. K. Wright, Jr. September 29, 1993 Page 2 may have should be presented according to the terms and conditions of the contract, -including the Supplementary General Conditions. Very truly yours, CITY OF KENAI C . Graves City Attorney CRG/sp Enclosures cc: American Arbitration Association APPLICATION FOR CONTRACT PAYMENT NO. 1 PAGE 1 OF 8 PROJECT: 1993 THIOMPSON PARK SEINER INTERCEPTOR TO (OWNER): CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 FROM (CONTRACTOR): ' W.' 7983 KENAI SPUR HIGHWAY KENAI, ALASKA 99611 ENGINEER; WINCE-CORTHELL-BRYSON P.O. BOX 1041 KENAI, ALASKA 99611 SEP 1993 `ySp l;it'� n; ycnTM81 �:i l putiGc V'c,rks OeUG I 0 APPROVED BY COUNCIL DATE CITY CLERK PERIOD FROM 9/13/93 TO 9/25/93 ADJUSTED CONTRACT AMOUNT TO DATE _—I PAY REOUFST _ FOR CITY USE 1. ORIGINAL CONTRACTAMOUNT _ $1,035,607.65 =_ i 2. NET CIIANGE BY CHANGE ORDERS --- ------------ - -- 3. NEW CONTRACT AMOUNT TO DATE; $1,035,607.65 WORK COMPLETED 4. TOTAL COMPLETED AND STORED $10 6 , 7 9 7.0 5 5. E.ESS RETAINAGE OI-'IO PERCEN'I' ($ 1 0 , 6 7 9 . 71 ) ` 6. TOTAL EARNED LESS RETAINAGE $ 9 6 , 1 1 7 . 3 4 ` 7. LESS AMOUNTS OF PREVIOUS PAYMENTS — 0 — f$ 9 6, 1 1 7. 3 4 'X I L—��— 8. BAI.ANC.E DUE TIIIS PAYMENT � DISTRIBUTION OF EXECUTED PAY ESTIMATE OWNER ENGINEERVtk- CONTRACTOR APPLICATION FOR CONTRACT PAYMENT NO. Page 1 D r'� PROJECT: HALLER, EVERGREEN, MCKINLEY, 2ND, 3RD, 4TH, NORTH GILL, JEFFERSON, EADIES WAY TO (OWNER): CITY OF KENAI 210 FIDLAGO a x KENAI, AK 99611 Ecj,Q� r� FROM (CONTRACTOR): ALASKA ROADBUILDERS 44990 RIDGEWAY ROAD SOLDOTNA, AK 99669 ARCHITECT/ENGINEER: WM. J. NELSON & ASSOCIATES SEP 1993 215 FIDALGO, SUITE 204 KENAI, AK 99611 VkorO f. n; ks Dept '4 APPROVED BY COUNCIL DATE PERIOD FROM TO `j 1 3 `i 31. ✓ CITY CLERK Pam_ ADJUSTED CONTRACT AMOUNT TO DATE PAY REQUEST FOR CITY USE 1 Original contract amount Net change by change orders 3 New Contract amount to date �(2 j , C'G ' -- %y25 t� X WORK COMPLETED 4 Total completed and stored 5 Less retainage of percent- 6 Total earned less retainage 7 Less amount of previous payments 8 Balance due this payment -*71� C-emu` ' ` 7, t OCU "= (p�j '�0o =� i lo�j `� 00 '= DISTRIBUTION OF EXECUTED PAY ESTIMATE 0 = OWNER = ARCHITECT/ENGINEER 0 CONTRACTOR 0 APPLICATION FOR , CONTRACT PAYMENT NO: 17 ✓ PAGE 1 OF 5 • - rl a J PROJECT: KENAI STATE COURT HOUSE KENAI ALASKA - OWNER: CITY OF KENAI 210 FIDALGO ST.' KENAI. AK. 9%11 SIP 19cl g3 FROM CONTRACTOR: G & S CONSTRUCTION �.11, ed BOX 1493 W4s� SOLDOTNA. AK. 99669 ARCHITECT: MCCOOL CARLSON GREEN APPROVED BY COUNCIL DATE CITY CLERK PERIOD FROM:8-16-93 ' TO:9-17-93 ADJUSTED CONTRACT AMOUNT TO DATE PAY REQUEST FOR CITY USE IRIGINAL CONTRACT ACOUNT $4704000.00 1 r "{ L 4ET CHANGE BY CHANGE ORDERS $945081.00 I_" 3. NEW CONTRACT AMOUNT $5649081.00 /4 �i -------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------- WORK COMPLETED 4. TOTAL COMPLETED AND STORED $5550899.00 55 `49 15 I . or 5. LESS RETAINAGE OF A PERCENT $282454.00 6. TOTAL EARNED LESS RETAINAGE $5268445.00 %. 7. LESS AMOUNT OF PREVIOUS AMOUNTS $4985666.00 Llq 4•. l ' 3. BALANCE DUE THIS PAYMENT $282779.00 y5f�a`��f.� , f_�L� DISTRIBUTION OF EXECUTED PAY ESTIMATE ALASKA COURT SYSTEM _ OWNER _ ARCHITECTIENGINEER CONTRACTOR j., APPLICATION FOR ✓ _ ,4,p CONTRACT PAYMENT NO. 9 PAGE 1 OF 9 -� ROJECT: KENAI AIRPORT DRAINAGE & SAFETY ZONE IMPROVEMENTS TO (OWNER): CITY OF KENAI 210 FI DALGO KENAI, ALASKA 99611 p FROM (CONTRACTOR): ZUBECK, INC. 7983 KENAI SPUR HIGHWAY ~i � Cob KENAI, ALASKA 99611 ENGINEER: WINCE —CORTHELL— BRYSON P.O. BOX 1041 _.� KENAI, ALASKA 99611 APPROVED BY COUNCIL DATE FINAL PA TIMATE PROJECT NO. AIP 3-02-0142-12 PERIOD FROM 9/4/93 TO 9/29/93 CITY CLERK ADJUSTED CONTRACT AMOUNT TO DATE PAY REQUEST FOR CITY USE 1. ORIGINAL CONTRACT AMOUNT 2. NET CHANGE BY CHANGE ORDERS 3. NEW CONTRACT AMOUNT TO DATE $1,360,170.80 0 $1,360,170.80 WORK COMPLETED 4. TOTAL COMPLETED AND STORED $1,378,281.99 5. LESS RETAINAGE OF 1 PERCENT $13,782.82 ti i 6. TOTAL EARNED LESS RETAINAGE $1 364 499.17 7. LESS AMOUNTS OF PREVIOUS PAYMENTS $1,352,599.37 I 8. BALANCE DUE THIS PAYMENT 11,899.80 � `ISTRIBUTION OF EXECUTED PAY ESTIMATE OWNER ENGINEER CONTRACTOR 3�� ,Jl'. -9 The Anchorage Times Publisher.. BILL j. ALLEN "Believing in Alaskans, potting Alaska first' Editors: DENNIS FRADLEY. PAUL JENKINS. WILLIAM J. TOBIN The .l�om�e Times Qwmermmv in thiss�a�t d the Arrrharage Doily News does mt teptsanf jI the views of the Daily News It is written► andruilished uroder an agreement with former owners of The Times. in the interests of preserving a diversity of vfewpou1s in the community. . I Too muchaL%c%1nmonv_ ESPITE A natural tendency for a little home -town booster - ism, something most of us harbor in our hearts, the fact is that Anchorage isn't much of a candidate these days for another:All America City award. Ids face it. This old home town ain't what she used to be — and certainly not what it should be. When Money magazine put Anchorage in 209th place on its list of the 300 most livable communities in the United States, there wasn't even an official protest at the low ranking. The Chamber of Commence was silent. The city fathers had noth- ing to say. None of the cites many volunteer groups and service clubs rose to complain. School leaders didn't questlan such a knock. Nobody wrote letters to the editor. If local radio talk shows made anything of the rating, these was no real ripple in the airwaves. Don't we care? Wouldn't we rather live in a community considered one of the 10 best in the country? Or even among the Top 209 Or 5M But let's be realistic: We're not even close to the top. AS MUCH AS we hate to say it, Anchorage has lost its spirit. ' It's no longer a place where people pull together to achieve worthy ends. As much as we hate to say it, Anchorage is an ugly city — and getting more so. It has its glorious hanging baskets, some beautiful flower gardens, and some marvelous, well kept lawns and nice neighborhoods. But in between its a weed -filled, trashy collection of mini -junkyards and unkempt areas. As much as we hate to say it, Anchorage has no real plans for un- provement. There are a dozen different schemes for this or that, but there's no wide community support for anything. As much as we hate to say it, downtown Anchorage is filled with eyesores. We have fine hotels, a pleasant convention center, and an odd -ball arts center that despite its looks and its shortoomnings st111 offers fine theater opportunities. But these attractions are scattered amid junky vacant lots, ramshackle buildings and that king of blight, the MacKay Building. ANCHORAGE apparently has lost the will to do anything about this. We have become a divisive collection of special interest groups, each scratching, often in ugly ways, for its own limited aims. Sadly, its somebody against everything — and everybody against something. You name it, and there are people in abundance to tear it down. Our will is gone — the will to make our city better, the will to work together, the will to get excited about community betterment, the will to pitch in. And if we don't do something about it, if we don't rally together in a.renewal of the spirit that three times won us All -America City honors, we're liable to find our town ranked close to the 300th mark ..-.i ..%0,• Dear Mayor & Municipal Officials, ALASKA CLOSE UP September 15,1993 This letter is to inform you of a unique opportunity that exists for you and your city offices. This opportunity will train future leaders of your community, allow for some of your city's most important concerns to be personally voiced and acted upon at the hi hest state levels, and create an important transitional link between officials of your community and students of your community. - More than likely, high school students from your local school district have attended ALASKA CLOSE UP! Students from your community and from around the state learn first hand about how the state government works. I have enclosed a brochure that tells you more about the program. One part of this program that should be of special interest to you is the LOCAL PROJECT. With the City's help, Alaska Close Up participants from your local high school choose a local problem or concern to tackle while in Juneau. Some examples from last year: • Water and sewer development needs • Snow removal • Funding for Community Recreational Center • Road Construction • Acquisition of State Trooper in a Community • Refurbishment of Refuse Facility • Replacement of Bulk Fuel Storage Tanks • etc. These and many other concerns were brought to Juneau's highest officials by students from your community. The students went right to the horse's mouth. They sat with their senator and representatives and lobbied the commissioners of various departments. PLEASE TAKE ADVANTAGE OF THIS OPPORTUNITY. Call your local high school principal, your school district superintendent, or call me to get more information. You will be amazed at how successful and effective your own kids are at taking care of some of the municipal problems that are sitting on your desk. These are the future leaders of your community. Please give them a head start and inqui* about ALASKA CLOSE UP today! Raick . enryi S N Director, Alas se Up Fp 1g93 210 Ferry Way, Suite 200 Juneau, Alaska 99801 Ted, rF K tiw Phone: 586-6806 Fax: 463-3811 z ".`�o�.`° N ,y b N 4-4 -� ,o � •o rrwy � •o rrtiww v CS ,o rraww 00 v Ci WA'- m R x R � O N o S g t'o°'ao �o > d � � 164 y A � o x yaw,�y A° y u W Y Rini u Q N ¢ o M fu O U O cn C no 6-9 kAi r l T�� 9 F- I 141 U 0 .41 3 I Volume 3, No. 3 A Newsletter of the Alaska Municipal League September 1993 11 in This issue.. Changes to AML Voting Structure Page 3 AML Executive Director Kent Swisher explains the proposed changes to the voting structure that will be considered at the annual business meeting in November. Dillingham City & Schools Join Forces Page 4 The City Manager and School Superintendent have signed a joint services agreement to consolidate ice departments and save money. Mayors Hear about ISTEA Page 5 Commissioner Campbell met with Mayors at their summer meeting to explain the new transportation program. Unfunded Mandates Page 7 Several organizations have joined together to raise public awareness of the problem by establishing National Unfunded Mandates Day. 1993 Conference Offers New Activities Page 8 Several new opportunities are being planned at the AML Conference. Registration forms and housing forms are included in this newsletter. Election Procedures Insert Officers andAML Board Members are -ted each yearat theAnnual Meet - Mg. Enclosed are the notice of elec- tion and nomination forms. The AML Board of Directors considers changes at its summer meeting in Sitka. AML Board Suggests Major Changes Members to Decide Self -Pay Dues Plan About Voting Changes Adopted by Board The AML Board of Directors voted to present three changes in the AML voting structure to the members. Each change will require amendment of the League's Articles of Incorporation and must be adopted by the members voting at the Annual Business Meeting on Friday, No- vember 12,1993, atthe Central Peninsula Sports Center in Soldotna. Copies of the proposed amendments will be mailed to all AMLMunicipalMembers in early Octo- ber. Proposed changes include the follow- ing: Weighted Voting Structure- The Board is proposing a voting structure that would give members from one to eight votes, based on the amou nt of dues paid to AM L. (see related article) Makeup of Director Districts - AML Di- rector districts, which are specified in the Articles of Incorporation, have been based on Senate districts. They must be changed to conform with the legislative reappor- tionment based on the 1990 federal cen- At its recent meeting in Sitka the AML Board of Directors adopted a dues struc- ture which calls upon each member mu- nicipality to pay its own AML dues. Currently, boroughs have the option of paying the AML dues for themsehres and all cities within the borough. If this option is selected, the borough pays dues on the entire population of the borough, includ- i ngthe population of cities, which pay only a modest service fee - generally $500 to $800, depending on population. The other choice has been for the borough to pay dues only on its out -of -city popula- tion, while the cities pay dues based on their own populations. Cities in the unor- ganized borough pay dues based on their populations. This has produced some situations in which two similar cities pay quite different amounts to support AML, depending on the borough (or the unorganized borough) in which they are located, or in which large cities pay substantially less than other com- munities a fraction of their size. Responding to concerns about the fair- ness of this structure, the Board decided to (continued on page 4) (continued on page 4) Officers Rosalee T. Walker, President Assembly Member, City and Borough of Juneau John Torgerson, First Vice President Assembly Member, Kenai Peninsula Borough Willie Goodwin, Jr., Immediate Past President Mayor, City of Kotzebue Directors wassie Balluts, Sr. Assembly Member, Lake & Peninsula Borough Betty Glick Assembly Member, Kenai Peninsula Borough 'pert Knight City of Nenarw -vesque ,.:,nviy Member, Matanuska-Susitna Borough Donald Long Mayor, City of Barrow Jamie Parsons Mayor, City and Borough of Juneau Susan Peter Council Member, City of Fort Yukon Lowell Purcell Council Member, City of Fairbanks Leo Kasmwsen Council Member, City of Nome Randy Otos Council Member, City of Craig George Carte', Past President Mayor, City of Palmer Dann Keck, Past President Mayor, City and Borough of Sitka Delbert Rmlord, Past President Assembly Member, North Slope Borough Jerome M. Selby, Past President Mayor, Kodiak Island Borough Jeanne Donald Alaska Association of Municipal Clerks Doug Griffin Alaska Municipal Management Association Staff Kent E. Swisher Executive Director Chrystal Stillings Smith Director of Member Services Julie Kraut Staff Associate Jeanne McRoberts Administrative Assistant AM L/J IA Board Appointments Made Two members of the AML/1IA Board of Trustees were reappointed and one new Trustee named by the AML Board at its recent Sitka meeting. Joe Evans of Anchor- age and Nancy Cannington, Administrator of the City of Unalakleet, will be continu- ingas Board members, and Leo Rasmussen, AML Director At -Large, former AML Presi- dent, and City Council Member from Nome, was appointed as a representative of theAMLBoardof Directors. Rasmussen replaces Norm Levesque, who was re- cently named Executive Director of the Municipal Bond Bank. Rasmussen will take his Seaton theAMUJIABoard after the AMUJIA Annual Meeting, scheduled for Monday, November 8, in Soldotna. Files and Records Management Training The State of Alaska Productivity Im prove- ment Center and the Alaska State Archives & Records Management Services will co- sponsor a one -day workshop for files and records custodians, clerks, and managers. The workshops will be held at the follow- ing locations: Anchorage - September 28, 1993 Fairbanks - September 29, 1993 Juneau - October 26, 1993 To register or for further information, call the Productivity Improvement Center Juneau office at 465-3411. Touchstone Torgerson New First Vice President, Otos Named to AML Board John Torgerson, Kenai Peninsula Bor- ough Assembly Member, was named First Vice President of the Alaska Municipal League at the August Board of Directors meeting, succeeding Hank Hove of the Fairbanks North Star Borough, who re- cently resigned. Torgerson, who was elected Second Vice President in Novem- ber 1992, will become President at the close of the 43rd Annual Local Govern- ment Conference. He also serves as Chair of the KenaVSoldotna AML Conference Host Committee and was instrumental in making arrangements for the conference to be held inhiscommunity. Priorto being elected an AML officer, Torgerson served on the AML Legislative Committee. Randy Otos, Cityof Craig Council Mem- ber, was named to fill the vacancy in AML Director District 1. Otos, who was elected to theCraig Council in 1991, will complete the unexpired term of J.C. Conley of the Ketchikan Gateway Borough and repre- sent the Southeast district on the Boars until the Annual Meeting, at which time the District 1 seatwill be filled by election. The Touchstone is published monthly from July through December by the Alaska Municipal League, 217 Second Street, Suite 200, Juneau, Alaska 99801, 907-586-1325. When the Alaska State Legisiature is in session, The Touchstone is replaced by the AML Legislative Bulletin. One copy of each of these publications is sent free to Member Municipalities, Associates, and Affiliates. Additional copies are available to members at a cost of $35 per subscription to the same address. Additional copies to other addresses are available to members at a cost of $50 per subscription. Non-members may subscribe to The Touchstone only for $20 per year. Advertising space is available at $4.50 per column inch, and discounts are available to members and for contracts of a year or longer. II Listings of job opportunities in AML member municipalities are published free of charge as I I a membership service. Page 2 AML Touchstone ■. September 1993 l Note from the Executive Director Kent E. Swisher This fall, delegates to the AML Annual Conference will be asked to decide a major issue affecting the League's future. To this point, AML has operated on the principle of one member, one vote. While widespread, this is not a uniform practice across the country- in fact, most state leagues find someway, through rule or practice, to give some recognition to the larger communities. The issue of representation surfaced at AML's conference lastyear, after some years of quiet discontent and private discussion. The League appointed a committee* to look into the issue. The committee examined practices in other state associations and at the national organization level and forwarded several options to the AML Board for their consideration. In considering alternatives, the committee sought some structure that was neither as simple as "one member, one vote", or as population based as "one resident, one vote." After extensive discussion, the Board selected a vote spread of one to eight votes based on dues/service fees paid to AML. Dues, or service fees, were chosen overpopulation as a base for calculating votes because the "spread" between large and small members is not as great The dues/service fees spread is roughly from $500 to $38,000; the population spread among municipalities is from under 50 to over 240,000 people. The one to eight vote spread was also chosen because it works better with our dues amount distribution while still producing a manageable number of total votes at the Business Meeting. Other options, such as the NACo Plan (one vote per $500 in dues) were thoughtto be too cumbersome for use and were considered to producetoo greata disparity between small and large members of the League. Working within those parameters, the committee recommended and the Board adopted the weighted voting structure shown below: Dues to AML # Votes # Member Munis Total # Votes $1,000 or under 1 75 75 $1,001 - $2,500 2 21 42 $2,501 - $7,500 3 13 39 $7,501 - $12,500 4 1 4 $12,501 - $17,500 5 0 0 $17,501 - $22,500 6 1 6 $22,501 - $27,500 7 2 14 $27,500 or over 8 2 16 Total 115 196 This option is based on an eight -vote spread from the smallest jurisdiction to the largest The structure treats dues and service fees as being identical. The structure has eight tiers, with dues under $1,000 being the lowest tier and those over $27,500 being the highest The chart is based on the 1993 dues schedule. An additional SO municipalities, most of which would fall within the 1-vote category, have not been members of the League in the recent past The Municipality of Anchorage and the Fairbanks North Star Borough would have equal voting power under this arrangement This issue will come before the delegates at the annual Business Meeting as a proposed amendment to the AML Articlesof Incorporation. AML will be sending the text of theamendmentto member municipalities in the nearfuture. *Serving on the Committee on Dues and Representation were Palmer Mayor George Carte', Chair, and AML President Rosalee Walker of Juneau, Willie Goodwin, Jr. of Kotzebue, Lowell Purcell, City of Fairbanks, and Heather Flynn, Municipality of Anchorage. AML Touchst ne ■ September 1993 Page 3 Voting Changes (continue from page 1) sus. The Board is proposing that the AML Director districts be maintained essentially as they are now and that they be based on Alaska Housed istricts. New districts would be adopted for directors to be elected in 1994. Election of Directors by District Mem- bers Only - The Board is proposing a change in the Articles that would call for the election of district directors only bythe member municipalities from the district All members would vote for the At -Large Director and for officers. The proposed amendments, plus ex- planatory material, will be sentto member municipalities in early October for review prior to the Local Government Confer- ence and Annual Meeting. Members with questions on the proposals may wish to contact their Board representatives to dis- cuss the issues involved. A list of Board members can be found on page 2 of The Touchstone. Self -Pay (continued from pages) move to a system under which all mem- bers paytheir own dues based on the same schedule. As a result, boroughs generally would pay less in AML dues, cities within boroughs paying dues on a areawide basis would pay more, and cities in the unorga- nized borough would be unaffected. Because the dollar amounts are, in some cases, substantial, the Board also decided to phase this change in over a period of five years. Each year over the next five years boroughs paying on an areawide basis will pay somewhat less and the cities within them will each pay somewhat more until each jurisdiction is paying its own AML dues. The "service fees" will be eliminated in favor of dues. AML will be mailing information to all cities and boroughs in the near future regarding this change and the schedule of dues amounts over the next five years. The Cityof Dillingham and the Dillingham School District will save money as a result of the consolidation of their finance departments. Dillingham City and School District Sign Joint Services Agreement Dillingham City Manager, Henry E. Graper, jr., and School Superintendent Don Renfroe successfully negotiated a joint Services Agreement whereby the two finance departments were combined to serve both the city and the schools. This combination was necessary due to revenue reductions in the city and the need for the school system to maintain a high standard of education, as well as an acceptable level of extracurricular activities. Graper began the effort to join the two departments over a year ago when the cit, contracted with the school district for financial services and saved the city nearly $50,000 in salaries and benefits. When that move proved successful, Graper proposed they totally combine departments and have a single entity provide financial services for the city and school district. The Superintendent and City Manager were then able to come up with a method by which the two departments could be combined and save approximately $270,000. This was made easier when the Director of Finance position became vacant, and Ted Leonard, Business Manager of Dillingham School District, was tapped to take over the combined duties. The city also agreed to take over the insurance program and maintenance of school facilities. Once the two elected bodies agreed to set aside their concern on who was in control, it was easy to accomplish the true meaning of a joint Services Agreement Three of the important elements of the agreement are: 1. The city will handle the maintenance and janitorial work for all city and school buildings. This eliminates duplication of services and one employee, with a savings of approximately $60,000. 2. The citywill handle insurance on all buildings and equipmentowned bythecity and school district This saves an additional $17,500. 3. By joining the two finance departments, the city was able to save approximately $70,000. All savings were identified and $25,000 was put into an escrow account to cover any unforeseen costs. The balance of the savings was passed along to the school system. These funds can be used for extracurricular activities. The School Board and City Council have been extremely supportive of the new approach and everyone is workingtogether to make the new system work in order to ke ' taxes reasonable, keep good scholastic programs in place, and offer children extracurricu- lar activities. Superintendent Renfroe and City Manager Graper feel the program they have refined should work well, and both feel safe in these "uncharted waters". Page 4 AML Toodintm e 0 Sepiba *w 1"3 Mayors Meet With DOT Commissioner to Hear About ISTEA Department of Transportation and Public Facilities (DOT) Commissioner Bruce Campbell met with the Alaska Conference of Mayors at its summer meeting in Sitka to discuss the State's ISTEA program. ISTEA - the Intermodal Surface Transportation Efficiency Act of 1991 - made substantial changes in the way federal highway dollars are distributed and maybe used. In the Lower 48, statesare required to workwith their local governments on the distribution of these funds. In Alaska, Hawaii, and Puerto Rico, this is not required. A previous administration had nonetheless elected to follow the practice of the other states and share ISTEA money with local government on a formula basis. That process would have brought something on the order of $60 million per year to local governments. This policy was reversed under Commissioner Campbell in favor of a single statewide prioritization structure for transportation needs, which creates a possibility, but provides no assurance, of funding for local government. Thus, in little more than a year we have gone from the "Old System" (pre- ISTEA) to the ISTEA Wla Lower 48) process, to the new prioritization structure envisioned by Commissioner Campbell. Regardless of the merits of the different schemes, this is a lot of change in a short time and it has left people wondering where we are going with transportation. TheACoM meeting provided an opportunity for a frankand full exchange of views between the Commissioner and the mayors. In sum, the outlookfor local government is neither as bright as it seemed a year ago nor as bleak as it appeared six months ago. Local governments' priorities will be part of the _,tate's plan - but there is no certainty that they will rank high enough in the total scheme of things to be funded in anygiven year. The Commissioner was very direct in stating his point of view that DOT serves a statewide constitu- ency and that its primary mission is to support transportation between communities rather than within them. The mayors stressed the importance of transportation within aswell as between communitiesand the roleof local government in funding local streets and roads. The Commissioner reported that DOT was going through a process of having the regional staff put together plans for the regions, which would include local projects and priorities. These plans will be amalgamated into a statewide plan that will prioritize transportation projects within Alaska for the next three years (a federal planning requirement) and for the next six years (a state planning requirement). The Commissioner stressed his belief that it would be better to make things somewhat better for most people than to make things a lot better fora few. He pledged an open-minded response to problems and invited the mayors to call him about specific issues or projects. The mayors appreciated the Commissioner's remarks, but remain concerned with local governments' role in the -decision -making process. The next major development in the transportation planning process will be the amalgamation of regional plans into a statewide priority structure. At this point we do not know what that plan will look like in terms of projects and priorities. We expect the plan to be completed in October, and there will no doubt be further discussion following that Investment Pool Annual Meeting Set; Board Seats Vacant The AML Investment Pool, which opened for business in February 1993, will hold its first Annual Meeting on Wednesday, No- vember 10,1993, at 8:30 a.m. atthe Central Peninsula Sports Center in Soldotna. The Pools Investment Adviser, Dave Rose, and representatives of the Pools InvestmentMan- ager, Franklin Institutional Services Com- pany, and Custodian Bank, Morgan Guar- anty TrustCompany, will reporttothe mem- bers. Two members of the Investment Pool Board of Directors will also be selected in Novem- ber. The AML Investment Pool Board has seven members: four appointed bythe AML Board of Directors and three elected by the Pool members. The AML Board will appoint one member this year, to fill the position currently held by Kevin Ritchie, former Ju- neau city manager, and the Pool members will elect one Board member, to fill the position beingvacated by Willie Goodwin of the City of Kotzebue. Other members of the AML Investment Pool Board are Chair -Jerome Selby, Kodiak Island Borough; Secretary - Judi Slajer, Fairbanks North Star Borough; and Directors Ross Kinney, Kenai Peninsula Borough, Harold Ivanoff, City of Atqasuk, and Desi Mayo, Matanuska-Susitna Borough. Kent Swisher of AML serves as Executive Director of the Pool. Representatives from Investment Pool members and others with financial expertise are encouraged to apply for appointment or election to the Board. A majority of Board members must represent Pool members, and a majority must also have professional competence in the fields of investment, fi- nance, accounting, or business. Application forms for Board positions are available from AML, 586-1325. Don't wait - register now for the 1993 AML Conference! AML Touddtone ■ September 1993 Paso 5 Healthier Communities Award le+�in r`noiuc#t+ .. Does your community have a strategy to Soldotna Manager to Germany address its members' health status and quality of life? Are leaders across all sectors Richard Underkofler, Soldotna City Manager, was selected last year to of your community-- health, government, participate in a Management Exchange Program of the International City/ business, education, and others-- redefin- ing healthcare in a spirit of collaboration? County Management Association (ICMA). ICMA is a professional association If so, you can apply for The Healthcare of appointed administrators serving cities, counties, regional councils, and other local governments. Forum's "Healthier Communities Award." The exchange program matches local government managers from the This award is designed to honor com- United States with their counterparts in Australia,: Canada, Germany, Israel, munities worldwide with new models of New Zealand, Turkey, and the United Kingdom. Participants spend up to collaboration and leadership. Endorsed three weeksatudying and experiencing local governmentwith theirexchange by national and international organiza- partner and family.. tions and made possible in part by a grant Underkofler -and. Kevin Brunner (Monona, Wisconsin) werethe first ICMA from Marion Merrell Dow Inc., this award members to visit Germany through an exchange that was arranged through is open to all "self -defined" communities. an©rganization-simdartoa,munidpal league. Underkofler. traveled with -his Communities will be honored based on wife and teenage -son to Kittorf, Germany; in June 1993 for a two -week visit their vision, goals and objectives, measur- Kirtorf (population 3;670) Is located In an agricultural area of Germany about able benefits, collaboration, and commit- 10o-kilometers northeast of Frankfurt ment The deadline for application is Novem- ^The exchange enabled to usto learn things about living in Germany that an independent tourist would -never experience," said Underkofler. "Our ber 30, 1993. Winners will be selected expense for the trip (excluding airfare) was less than $2,000. To my from two categories: one from a small, colleaguek-I highly recommend 1CMKs International Management Exeliange rural, or regional community and onefrom Program." a large, urban, or suburban community. Award winners have the opportunity to present thei rwinn ing models or projects at The Healthcare Forum's Healthier Com- munities Summit, April 30-May 3,1994, in AML is interested. in: publishing- news about what is. happening in communities Anaheim, California. Winners receive a aroundAlaska,inckxfttheacaomplishments,innovative approaches toprablem $10,000 award to a designated commu- solving, activities, horoors, or projects of your municipality, its officials,- and its n ity project citizens. Please let us know what is goingon where you five and work by calling our Applications for this award are available office at 907 58fs•7325. or senafiriga fax to 907-463-5480. at the Alaska Municipal League office by calling 586-1325 or by calling The Healthcare Forum, (415) 421-8810. Send in your nominations for the Excellence in Local Government Awards! Strategic Planning for Local Government As part of its practical management series, the International City/County Management Association (ICMA) has published "Strategic Planning for Local Government," which provides step-by-step guidance on preparing a local strategic plan. Itshows the manager how to examine factors thatwiil affectthe community's future, identify opportunities and threats on the horizon, set clear community goals and objectives, and develop a plan for action. Sound planning and management are more important than ever before. As they struggle with the problems of today, good managers in local government recognize the importance of looking ahead to the futures of their communities. Strategic planning is becoming increasingly popular as a tool for examining and planning for likely future scenarios. Drawing on lessons learned from the private sector, this book provides the tools you need to plan for your community's future. This publication is available in the AML Library and can be checked out by calling 58b 1325. You may purchase a copy for $22.95 by writing to ICMA, 777 North Capitol Street NE, Suite 550, Washington, DC 20002-4201 or calling 800-745-8780. Page 6 AML Toudohone ■ September 1993 Local Governments Declare War on Unfunded Federal Mandates from County News, National Association of Counties Citing growing fiscal burdens and intrusions that distort local priorities, leaders of four Washington organizations representing local governments announced their national campaign to stop unfunded federal mandates. The term "unfunded federal mandate" describes Washington's practice of imposing, but not funding, a costly program or requirement that local govern- ments are directed to carry out Four national public interestgroups, National Association of Counties (NACo), the U.S. Conference of Mayors (USCM), the National League of Cities (NLC), and the International City/County Management Association (ICMA), unveiled plans for National Unfunded Mandates Day-- Wednesday, October 27--which will be the official kick-off for their campaign to raise public awareness and understand- ing of mandates. On that day, city and county officials across the nation will hold news conferences and publicforumsto call attention tothe impactof mandateson local operations and budgets. Efforts also will be undertaken to urge Congress to enact legislation that relieves or reimburses local governments of the burdens of mandated programs. "We want to make it clear we have no quarrel with the intentions of the laws -- to provide clean water or handicapped accessibility or proper disposal of toxic waste," said USCM President and Louisville (Ky) Mayor Jerry Abramson. "But when the good intentions of these laws are put into the hands of bureaucrats who ave no idea or concern about what their mandates are going to cost, you have a horror story." Two surveys, which will show the actual costs of mandates on local govern- ments, will be released on National Unfunded Mandates Day. One survey, conducted by NACo, will asses the impact of 12 mandated programs on 400 counties, while the other, by USCM, will measure the burden of 10 mandates on more than 1,000 cities. Price Waterhouse, a leading U.S. accounting firm, will compile the results and produce the survey reports. Cityand county officials will be carryingtheir message to members of Congress and top agency officials. Work on current and pending legislation is underway, and local officials are considering institutional reforms to the regulatory process so they may have a strongervoice in the decision -making process in Washington. This could be your "home away from home". AML has an office space available for local govemment officials to use whenever they are in Juneau. There area computerand printer, telephone, fax machine, and friendly staff assistance anytime you need a hand. Norm Levesque New Executive Director of Bond Bank Norm Levesque, Assem blyMember from theMatanuska-Susitna Borough and Board Member of the Alaska Municipal League and AMUJIA has been named as Executive Director of the Alaska Municipal Bond BankAuthority. TheMunicipal Bond Bank assistsAlaskan municipalities in borrowing money for capital projects such as schools, roads, water systems, and public buildings. Levesque is a current board member of the Authority and served as chair of the board for five years when the Bond Bank was established in 1975. He was reap- pointed to the Bond Bank Board in 1991 and served as chair in 1992. He is a longtime public administrator and has served as president of the Municipal Fi- nance Officers Association. His municipal career in Alaska includes serving as director of finance and chief fiscal officer for the Municipality of An- chorage, and controller and manager of the Mat -Su Borough. He has also served as deputy director of bonding for the Alaska Industrial DevelopmentAuthorityand act- ing executive director of the Municipal Bond Bank Authority. Help Wanted -- Sponsors Sought Companies, individuals, and organiza- tions that support local government in Alaska are asked to consider sponsoring an event atthe 43rd Annual AML Local Gov- ernment Conference. Sponsorships of receptions, speakers, coffee breaks, enter- tainment, and other conference activities make it possible for AML to continue plan- ning high -quality conferences while keep- ing registration fees relatively low. A vari- ety of sponsorship opportunities are avail- able. Sponsors get special recognition at the conference, in the conference pro- gram, and in The Touchstone. Pleasecall KentSwisher orChrystal Smith at 586-1325 if you are interested in spon- soring an event or if you know of a busi- ness, organization, or i ndiMualthatshould be contacted about a sponsorship. AML Touchstone-ra September 1993 Page 7 Municipal Calendar Sept. 14-18 Sixth National Urban Forest Conference, Hyatt Regency, Minneapolis, Minnesota. $295 registration fee after August 15. Call 800-878-6767 for more information. Sept. 15 Deadline for AML Excellence in Local Government Award nominations. Nominations are being sought for Municipal Official of the Year, Municipal Employee of the Year, and Outstanding Contribution Awards. For more information, call AML at 586-1325. Sept 19-20 ICMA's 79th Annual Conference, Opryland Hotel, Nashville, Tennessee. The general theme is "Leadership and Profession- alism in a Changing World." To register or to receive a preliminary program packet, contact Michele Frisby at 202- 962-3658. Sept 28-30 Alaska State Chamber of Commerce 34th Annual Convention & Business Trade Show, Egan Convention Center, Anchorage. Call 278-2722 for more information. Sept. 30-Oct 1 Pollution Prevention Roundtable Meeting, Fairbanks. Call AML at 586-1325 for more information. October 1 Deadline for submission of conference resolutions toAML Call 586-1325 for more information. Oct 9-10 3rd Annual Alaska Rural Health Conference, Sheraton An- chorage Hotel. Call Rural Alaska Health Education Center at 907-474-6020 for more information. Nov. 7-13 AML Local Government conference Week, Kenai/Soldotna area. Plan now to attend the 43rd Annual Local Govern- ment Conference and related events, incudingmeetingsof municipal associations, the Newly Elected Officials Semi- nar, annual meeting of AML/11A and AML Investment Pool, exhibits, and many other activities on the beautiful Kenai Peninsula. Conference information will be sent to AML Members, Associates, and Affiliates. Others should call AML at 586-1325 for more information. Nov.11-13 'Building a Social Compact for America's Communities," Na- tional Civic League's 99th National Conference on Gover- nance, Atlanta, Georgia. Call 303-571-4343 for more infor- mation. Dec. 2-5 National League of Cities, Congress of Cities, Orlando, Florida. Contact Diane Ferring at 202-626-3105 for more informa- tion. 1993 Conference Offers New Opportunities The 43rd Annual AML Local Govern- ment Conference, scheduled for Novem- ber 10-12 atthe Central Peninsula Sports Center in Soldotna, will include not only old -favorite activities and events, but also some new opportunities to gather infor- mation and share solutions to common problems. The Municipal Showcase will feature municipal achievements, inventions, pro- grams, and activities. Each AML Member is invited toexhibitin theMunicipai Show- case area, which will be open throughout the conference. To register for an exhibit table, complete the Showcase registration form, copies of which were sent to each municipal clerk and mayor, and return itto AML no later than October 15. The Show- case offers a great chance to brag about your community, so plan to participate. If you need more information, call AML at 586-1325. Thisyear's conference program includes a Leadership Forum, which will give gu- bernatorial candidates an opportunity to discuss municipal issues -- and local offi- cials an opportunity to quiz candidates about criticalstate/local relationships. The Forum will take place on Friday, Novem- ber 12. Announced and potential guber- natorial candidates will be invited to par- ticipate. Earl Finkler of Barrow, who has background in public radio as well as in municipal managementand budgetwork, will serve as moderator of the Forum. Exhibitors galore are expected for the 1993 Conference, and on Thursday con- ference delegates will have a chance to visit their booths during an Exhibitors' Lunch, which will take place in the trade show and Municipal Showcase areas. You'll find your lunch in lots of places and learn more about the exhibitors as you visit Register now to save money for your municipality -- early registration rates, advance purchase airlines tickets, and optimum hotel selection are available for a limited time. Pne a AML Toudreto w is -Septunber 1993 How-tos for Effective Local Government M nagement What local government managers do and how they can do it effectively are the focus of ICMA's recent publication, the second edition of The Effective Local Gov- ernment Manager, edited by Charldean Newell. The book provides a guide to innovative and flexible leadership and looks at such topics as managing in a time of change, resolving conflicts and building coalitions, fostering intergovernmental cooperation, leading by being led, achieving the deli- cate balance between helping to make policy and implementing it, empowering the local government workforce, achiev- ing excellence in service delivery, and building a collaborative relationship with the governing body. The Effective Local Government Man- ager is available from ICMA (800-745- 8780) for $39.95 (hardback) or $28.95 (paperback). AML members can also bor- row itfrom theAML Lending Library --just ca ' 36-1325 and arrange to checkout a copy for a three-week period. Federal Acquisition Training Catalog Available Management Concepts, Inc., has pub- lished the fiscal Year 1994 Acquisition Training Catalog which contains descrip- tions of 53 courses in federal acquisition, real property, leasing, and personal prop- erty management. Management Concepts offers courses designed to meet the certi- fication and professional education re- quirements of the Federal Acquisition In- stitute, the National ContractManagement Association, the National Association of Purchasing Management, the contracting officer warrant programs of various federal agencies, and many other continuing edu- cation needs. Courses are scheduled to be held in mai�r cities across the country between Se tuber 27, 1993, and September 30, 1994. The catalog is available for check out from the AML Library by calling 586- 1325. Alaska Municipal League Associates & Affiliates = ACCOUNTING/AUDITING FINANCIAL SERVICES/BANKING Elgee, Rehfeld, & Funk, CPAs Alaska Municipal Bond Bank Authority Mikunda, Cottrell & Company Alaska Permanent Capital Management Co. Inc. KPMC Peat Marwick BankAmerica State Trust Company First National Bank ATTORNEYS George K. Baum & Company Birch, Horton, Bittner & Cherot J. C. Bradford and Company Bliss Riordan National Bank of Alaska Copeland, Landye, Bennett and Wolf Prudential Securities, Inc. Davis Wright Tremaine Lehman Brothers, Inc. Hicks, Boyd, Chandler & Falconer Hughes Thorsness Gantz Powell & INSURANCE/RISK MANAGEMENT Brundin Gallagher Heffernan Insurance Brokers Jensen, Harris & Roth Northern Adjusters, Inc. Perkins Coie Rollins Burdick Hunter of Alaska, Inc. Preston Thorgrimson Shidler Gates & Willis Corroon Ellis Robertson, Monagle & Eastaugh, P.C. MUNICIPAL ASSOCIATIONS Wohlforth, Argetsinger, Johnson & Alaska Association of Assessing Officers Brecht Alaska Association of Municipal Clerks COMMUNICATION Alaska Association of Police Chiefs Alaska Chapter/American Planning Alascom, Inc. Association Alaska Conference of Mayors CONSULTING/PLANNING Alaska Fire Chiefs Association Alaska Department of Community Alaska Municipal Attorneys Association and Regional Affairs Alaska Municipal Finance Officers Alaska Division of Commerce & Association Alaska Municipal Management Association Economic Development Alaska Division of Governmental Alaska Recreation and Park Association Coordination North/Northwest Mayors Conference Alaska State Library, Archives and Southwest Alaska Municipal Conference Museums K. Scott & Associates NATIVE ASSOCIATIONS Ginny Chitwood and Company Central Council Tlingit & Haida James A. VanAltvorst & Associates IndianTribes of Alaska EDUCATION/TRAINING/ OIL & GAS EXPLORATION INFORMATION ARCO Alaska, Inc. Consortium for Alaska Municipal The Chevron Companies Training Alyeska Pipeline Company Elmer E. Rasmuson Library, University of Alaska Fairbanks RETI REM ENTBEN EFITS ENGINEERING Alaskan Benefits, Inc. ASCC, Inc. TRANSPORTATION/ACCOMMODATION CH2M Hill, Inc. Alaska Airlines, Inc. HDR Engineering, Inc. Westmark Hotels Montgomery Watson FPE Roen Engineers, Inc. Notice of Contract Filing Requirement On July 22,1993, a new regulation became effective requiring public employers who have entered into a collective bargaining agreement under the Public Employment Relations Act, AS 23.40.070-23.40.720, or under the Alaska Railroad Corporation, labor relations law AS 42.40.720-42.40-890, to file with the Alaska Labor Relations Agency a copy of the agreement and any amendments no later than September 22,1993. New contracts or amendments must be fi led with the Agency no later than 60 days after execution of the agreement or amendment. If you have any questions, please contact a staff member at the Agency at 269-4895. AML Toudatone a September 1993 Pace 9 1993 AML Conference Week Housing Application - Please complete this form and mail to: AML, 217 2nd Street, Suite 200, Juneau, Alaska 99801 Please Note: Housing will be available at several KenaVSoldotna hotels, motels, and bed & brealdasts. Preconference sessions, inching association meetings, will be at a variety of locations throughout the area, and transportation is a consideration. All housing assignments must be made by a centralized housing bureau, staffed by the Host Committee. All assignments will be made on a first come, first served basis, taidng into account preconference meetings the delegates. plan to attend. Preference for rooms in each meeting facility will be given to those planning to attend that meeting, until September 15th. Delegates with a preference for specific hotel facilities should indicate that preference below. MUNICIPAWY or NAME ORGANIZATION ADDRESS CITY STATE ZIP PHONE ( FAX Please indicate below which Conference Week meetings or training sessions you plan to attend. _ Local Government Conference _ AML Board of Directors _ Mayors(ACoM) _ AMUJIA Board 4 AML Investment Pool _ Newly Elected Officials _ Clerics (AAMC) _ Attomeys(AAMA) — Assessors(AAAO) _ Managers (AMMA) _ Planners (APA) _ Finance Officers (MFOA) — SWAMC Please choose: oaeon A a ioiRft $: A. ❑ ' 1 prdw-twe"' I"Rim elf motet Wdorbis m mr ❑ tnple worrr ❑ quad room Sharing room wiftfifleoplikiW Special needs or.^.sequeeft, .,� If possible, I pnww'11o.stayFataneafthese hoteta.: 2... B. ❑ I pr+aferbsiar e$aiI'A'�r�idssL:• Pleewe send ms i�tamaliat about specifc fades. ( you a how/ motes room.) Deposit Information: Visa / MC Number Exp. Date Signature: (A credit card number will be required to guarantee assWownt of your hotellmotel room. If you do not provide a credit card number with this request, you will need to contact the hotel after you are notified about your hotel assignment and make arrangements to guarantee your room with a check or purchase order number.) Arrival date & time Departure date & time How will you be arriving? Plane Car Motorcoach RV Do you plan to rent a car? WE you have your own transportation ? All housing request forms for AML Conference Week must be sent to: AML, 217 2nd Street, Suite 200, Juneau, Alaska 99801 Housing Questions? Call the housing hotline at 283-6401 Page 10 AML Touchok ne ■ Seplanbw 1993 Alaska Municipal League 43rd Annual Local Government Conference & Newly Elected Officials Seminar November 1993 ADVANCE REGISTRATION FORM (complete separate form for each delegate) Registration Fee AML Local Goverment Conference, November 10-12 $ Newly Elected Officials Seminar, November 7-9 $ Total Amount Enclosed $ Name Title Name of Spouse/Guest Municipality/Organization Address City State zip please mail this form plus fees and Housing Appfmcadon to the Alaska Municipal League, 217 Second Street, Suite 200, Juneau, Alaska 99801. REGISTER NOW - ADVANCE REGISTRATION SAVES TIME AND MONEY! REGISTRATION FEES AML LOCAL GOVERNMENT CONFERENCE November 10-12 Member Non-member Spouse/Guest (non -municipal official) NEWLY ELECTED OFFICIALS SEMINAR (separate fee) November 7-9 Member Non-member Advance Registration On -Site Registration (posted by October 22) (after October 22) $210 $245 $275 $310 $135 $160 $135 $160 $150 $195 NO REFUNDS WILL BE MADE ON REGISTRATIONS CANCELLED AFTER NOVEMBER 1. For additional information, call AML at 586-1325. AML Toad bw ■ Sq*embw1993 Pane 11 Alaska Municipal League 217 Second Street, Suite 200 BULK RATE U.S. POSTAGE Juneau, Alaska 99601 PAID JUNEAU, AK PERMIT No. 68 Carol Freas Clark CMy of Kaeal 01 210 FWalp Kan k Alaska 9M I PLEASE COPY AND DISTR IBUTE Building Healthy Communities 1993 AML Local Government Conference 1993 Conference Workshops Offer Knowledge As Alaska's local government officials strive to build healthy communities, they'll need to develop their own leadership skills, strengthen the ability of their staff mem- bers to meet the challenges, have ad- equate financial resources to do their jobs, and understand how towork with the state and federal governments. AML's Local Government Conference can help. This year's conference will inciudework- shops on the new Capital Matching Grant program, the Americans with Disabilities Act, the state Municipal Assistance and Revenue Sharing programs -- what they are and whatthefuture holds, howto plan and bond for capital projects, cash man- agement, health care proposals, volunteer programs for local governments, risk man- agement strategies, and how to talk with the regulators, among other topics. Policy section discussions will include transportation planning, potential revision of Title 29, the Open Meetings Act, wet- lands, Alaska 2000, landfills, and a host of other topics. Delegates will have a chance to hear from experts on key issues facing local governments and debated AML's policy positions. The Kenai Bicentennial Visitor and Cultural Center (photo by the Peninsula Clarion) will be thesite ofhe Newly Elected Officials Reception, Monday, November 8, 1993. Conference delegates may want to visit the special "Arts from theArctic" Exhibit, which will be on display at the Center during conference week. Register now - what you learn can help your community! Housing Bureau Gears Up The Conference Week Housing Bureau, a first for AML, is hard at work, accordin- to Kim Booth and Dave Karp of the Kena Peninsula Tourism Marketing Council, which is providingthe centralized booking system to make the best and most efficient use of the many facilities in the Kenai/ Soldotna area. Confirmations of room assignments will be sent by the Bureau beginning in mid -September, according to Booth. Requests for rooms have been coming in steadily since the conference registration materials were first mailed, and Booth expects a major surge of reser- vations soon. Blocks of rooms in facilities where associations will be meeting are being held for association members only until September 1 S. All rooms in the Kenai/Soldotna area must be booked through the bureau for Conference Week. Reservations for rooms for both the pre -conference and confer- ence period must be made on the Confer- ence Week Housing Application form, a copy of which is included in this issue of The Touchstone, and sent c/o AML, 217 Second Street, Suite 200, Juneau 99801. Page 12 AML Torchob ne ■ SeptIanber 1993 A1aak a !to 1,1 N�mf •t• .:',N. ..+[„w.w.r • . P•r9rS�.[ .S "r, a'+k:i'Y:A Offlam+and us - n d /Ii fhe Af aftcb aw: gore�rnMP•�Odjr• +�dr'pol�jr�f'f� ` Oft i w Theft Cyr t r ofgoaw a imll Kum" oft, mild, Year ww y."o-., i1aw, �• .. .: 4 WC ' .�IS%ES+ .".S'v : A vA. nSwpFyYe • ., .. +,. . ft '6060M IL • . . %�C.'+rGiR'a+�• . r . dK3`•',4[`:. r. ; ,'•:ire.•�'y&[." . •"ti.;.s•+• r •• •r. �, };r ..„ �iy[ moo:.:: :,`.:::+D"r,7`oy,.,:^ i#' {+ Y S M1 n. •+.ny�y � ,p r ... ey •d#°}fKr<• uyr >•,+ .Mr,.o +i:6';["?'" i:,wMITrr•"k�•iw�i„S': +'� ALASKA MUNICIPAL LEAGUE NOTICE OF ANNUAL -ELECTION Notice is hereby given that Election of Officers and Directors will be held at the Anmmd Meeting of the Alaska Municipal League on November 10.12, 1993, for the election ot: FIRST VICE PRESIDENT ■ First Vice Preskis far a orve"w term. with autom■tlo succession to Preeiderk, to be elected st large by the qualilied member murcicip ull an of the League. Nomkudons will not be accepted from Director Districts 2 or 3. SECOND VICE-PRESIDENT ■ Second Vice President for a oreyear term, with automatic succession to Fist Vice President and Presidem to be elected at large by the gcwlMisd member nal icipall"as of the League. Nami woo will not be accepted from Director Districts 2 or 3. NOTE., Ardble It, Section 3, of the AML Bylaws spa rifles drat go •Preal ft% trice Presidents, and �mmedhft Pest President shah be chosen from dklbr nt dinscia, dWilms ... I Thane ww, nominees for ne First and Second Yke President poaidons cannot be from Db&lct 2 (Junew: AosWw MtsNw Incoming ImrriedWe Past President) or Db&kt 3 (KwwWA)ok lrMet, Join Tagerson, incomko Preskieru). AML Election Notice and Nominstion Fortes - 1993 MEMBERS OF THE BOARD OF DIRECTORS ■ Five (S)directors for one"W tens to be elected at large by the quaYdtiamwnber municipalities of the League from each of the following districts. Nob: Amendments to the Ardclea of Irmcorporadon theist will rim go Lesgw Drector Diaalnlcts to cordorm with the reapportlonmerrr of the Legislature based on she 1990 Census w0l be voted capon at the 1993 AML Conference. New dAMM will go into silted for the 1994 elections'. As a result, Directors elected in 1993 will ahwm for only one year. Director District 1 - Ketchiken, Prince of W8IW Wrangell, Petersburg, Yakutat Director District 3 - Kenai, Cook Inlet Director District 5 - Anchorage Director District 7 - Fairbanks Director DtsAM 9 - Interior PJwm Kuskokwim ■ One (1) director for a or>aJyear tarn to be elected at large by the qualNied member nx lic"Wes of the League from any one of the tan director districts. REPRESENTATIVE ON BOARD OF DIRECTORS OF NATIONAL ASSOCIATION OF COUNTIES ■ One (1) direcor on the National Aseochtion of Counties Board of Dkhtators to represent the Alaska Muxhioipal League. Candidates for this position must be elected borough ofdc ials from AML member trmm�icipatities. Qualification of Candkfates. A rwndidate for oMoer or a director posldon moat be a mayor or en elected member of the governing body of the individ Ws member muricipe ty. The President. Vice Presidents, and Immediate Past Presided shah be from dilta w director districts. Med od of Nomination. Nomination of an eligible candidate rust be made by f bV a 'Declaration of Candidacy and Fkmwxgal Comhidhwnr form with the AML Executive Director or the Chair of the Nominations Committee prior to the heft ig of the Nornkutions C xm*tee at the Annual ConfererxxL Qualificati0n of Voters. A ntunadpaYty is eligible to vote if k is a member in good standing with all dues paid Each member munwipelity is eroded to or f one vote. DIRECTOR DISTRICTS: AML Dlrectw District l - (Fomwr Senate Districts A & 0) Sidra, Ketc *w% Wrangell, Petersburg AML Director DI h ict 2 - (Foner Serrate District C) Juneau AML Director Dhtrkot 3 - (Former Senate Distrbt D) Kenai, Cook Inlet AML Director DW&M 4 - (Former Senate District E) South Anchorage, Prkhce Williair t Sound AML Director District 5 - (Former Semite Districts F, Q H, S q AML Dlrector Dhtrkt 6 - (Former Senate District J) Interior Highways, North Pole AML Director Dbb*A 7 - (Former Senate District K) Fairbanks AML Director Dhtrid 6 - (Former Senate Dbbk2 L) North Slope, KoMmixie, Norton Sound AML Dtreftw District 9 - (Former Swwte Distria M) Interior Rivers end Lower KU8kokwirn AML Director Dhtrk:t 10 - (Fonrwr Swwte Olatrict N) Bristol Gary, Aleutians, Kodiak AT -LARGE DIRECTOR: Staaawide S�piwnt�r 1993 ALASKA MUNICIPAL LEAGUE BOARD OF DIRECTORS DECLARATION OF CANDIDACY AND FINANCIAL COMMITMENT FULL NAME MUNICIPALITY MAIUNt3 ADDRESS PHONE /work/ /Frame/ FAX NUMBER CANDIDATE COMMITMENT hereby declare myself a candidate for [ ) First Vice President [ ) Second Vice President [ ) Director, District Districts 1, 3, 5, 7, 9: 1 year temp because redistrkting will take after in 1994 [ ) Director A14.aW (I -yew tern) and request that my name be placed on the ballot for election at the 1993 Alaska Municipal Uftus Annual Conference. 1 declare that I will serve and participate actively in the designated office and that will accept the time and finanxkal cxarten*mw t for the whole term f elected. I underWnd that If 1 am elected I will be expected to attend my first Board of Directors mtell" on Saturday, November 13, 1993. SIONMURE OF CANDIDATE DATE MUNICIPAL SUPPORT On behalf of the mur>N7dpsNty, i am authorized to comtrr>tt financial support of the above kvgvkivai's active participation in the Alaska Municipal League and, f elcU4 on the AML Board of Directors. AUTHORIZED SIGNATURE NAME TITLE DATE AML BOARD OF DIRECTORS DECLARATION OF CANDIDACY &. FINANCIAL COMMITMENT Page 2 BIOGRAPHICAL SKETCH FULL NAME OFFICE HELD NAME OF SPOUSE (d appkable) NO. YRS. PREVIOUS MUNICIPAL OFFICES HELD AND NO. YRS. PREVIOUS EXPERIENCE WITH AML (office held, comma tee participa"' I, etc.) OTHER RELEVANT EXPERIENCE 8-pl do tans ALASKA MUNICIPAL LEAGUE LEGISLATIVE COMMITTEE NOMINATION FORM To: John TagersM Incoming President Alaska Municipal League The d (AsserrblY, City Council, Mayor and/or Manager) (MurwcoaNty) in AML District (check appropriate booc): [ J Director DbMct 1 - (Former Senate Districts Ale) Sift Ketchtkan, Wrangell, and Petersburg [ ] Director District 2 - (Former Senate Detract C) Juneau [ ] Director Dbtrict 3 - (Former Senate Detract D) Ksrtal-0ook k t [ ] Director Dh&kt 4 - (Former Senate Dfstrict E) South Anchorage, Matarx�sica-Strsitna. Prkx,e William Sound [ l Director District 5 - (Former Senate Districts F/Gfi" Anchorage [ ] 0irectm Detract 6 - (Former Swum Detract J) Interior Highway and North Pole j Director District 7 - (Former Senate Detract IQ Fairbwmks [ ] Director District 8 - (Former Senate Oetrkt L) North Slope, Kotzebue. and Norton Sound t ] Director Dbuict g - (Former Senate Diedrk:t M) Interior Rivers and Lower Kuskokwirn [ J Director Obtrict 10 - (Former Senate District N) Brbtol Bay, Meutiers, and Kodiak now for a twoyear term on the Legislative (name) Committee of the Alaska Municipal League. In norninstli this individual, both the individual and the cx �i u y nd*1tand and accept the time (at east do rwaH g- a year) and tinarx*W (travel, hotel, reQuirsd for active psrtidpadm as a member of the AML Legeetive Committee. The irxfividual nominated has been lift., d that hWw has been nominated and that, I appointed, Is expected to attend his or her fiat LpNhtlw C.oncrrdtlse nmeMNq on Sat wft, November 13,1go& Signature of Authorized Official Date: AREA OF INTEREST Tile: The individual roamed above is moat k tweeted in and qur~ to serve on the fokv&* g subcommittee (indicate, at least, first (1) and sscormd (2) cholae) Taxation and Finance Education and Local Government Powers Eoorwrdc Devaloptewmt & Resource Management and Lard Use Tranapcetlkim% UdOw i Envkannmwmy: aid Pulmia.Salley Legislative Committee Nomination Forth Page 2 BIOGRAPHICAL INFORMATION Nominee's Name Municipality Title Mailing Address City Telephone FAX Number State ZIP (work) (1M) Relevant experience (e.g., years in local gwerm ertt, positions held, profession, area of a perbse irVor interest In local govemmerx, cotnm x* irnoM me % ems.) Past involvement in AML (e.g., Board Legislative Cortm*tw or other coax ttees) IS 0 h..1v= ALASKA MUNICIPAL LEAGUE NATIONAL ASSOCIATION OF COUNTIES BOARD OF DIRECTORS DECLARATION OF CANDIDACY AND FINANCIAL COMMITMENT FULL NAME OFFICE HELD BOROUGH MAiUNG ADDRESS PHONE /waft/ /ho W FAX NUMBER I hereby declare myself a candidate for [ l AML OF Ron ttort■1 Aeaod0m d Cou des and request that my name be placed on the baW for election at the 1993 Alaska Municipal League Amuai Confererros. I declare that I am an elected oIII dal d an Alaska borough and that if elected I vA serge and partio0 to acdv* ss a member at the Board of Directors of the Natiorrsi Associatlon d Counties. I am reasonably free to travel and wO accept the dm art! finandal corrrrrritrnent for the one- year term 9 elected. SIGNATURE OF CANDIDATE MUNICIPAL SUPPORT On behalf of the muridpeYty.1 am authorized to oorrrrtit rhm - r ",support d the above irOvidWs active partidpatlon as a nwrim d the National Association d Counties Board of Directors reprsew d ig the Alaska Municipal League and Alaska's borough govermartts. AUTHORIZED SIGNATURE DATE NACO BOARD OF DIRECTORS DECLARATION OF CANDIDACY & FINANCIAL COMMITMENT Page 2 BIOGRAPHICAL SKETCH FULL NAME MUNICIPALITY OFFICE HELD NO. YRS. DATE TERM EXPIRES POLITICAL AFFILIATION NAME OF SPOUSE (if appgcatble) UST MEMBERS OF CONGRESS WITH WHOM YOU ARE POLITICALLY OR PERSONALLY CLOSE PREVIOUS MUNICIPAL OFFICES HELD AND NO. YRS. PREVIOUS EXPERIENCE WITH AML or NACo (Office Feld, wee participation. etc.) OTHER RELEVANT EXPERIENCE OFFICERS President Wes No H. C. PPricece Co.. Vice President Policy Bob Gardner 4220'B* Street, Suite 200 Anchorage, Alaska 99503-5911 -R Consulting & Engineering Phone (907) 563-2226 • Fax (907) 561-8870 �O�1o�43 Vice President Events Wanda Myers Chugach North Technical Services 15. 7$'3� 3' �c �►,(��✓Q5 Vice President Administration September 14 , 1993 � R► �,� Duane Mathes ! Alaska Sales & Service, Inc. ►-. p� _ �Y�„ CT W Treasurer Mt. Keith Kornelis:. George Haugen —.-; ---:.. CTI Alaska, Inc. City Of Kenai A,r � � �x��R7 /.0Av 210 Fidalgo 4P i Secretary Duane Langerman *AX 11`"iEo �F���'� �Q S Martech USA, Inc. !' /: ZI{� S',wt ( DIRECTORS ttt Bryan Blixhavn Dear W. Kbrnelis, Era Aviation, Inc. Tom Brennan Brennan Communications Tbe,Coimnittee forRespwsibleDeveboment of the, Alaska..Support Industry Eric Dompeling BJ Services Affiance- Wild likilk6i +C=with'yOWa' SPY OUIL letter. vm smt to Governor Jim Drake Alaska Brake, Inc."voicing,OLD coftiw O me tAdmstiatton,s decision tO lift Martin King fiexleral pmtectioII- from 17rmillion acres' of-Alasim's wedands. We hope you Irish Trucking William McLaughlin agree with this position and encourage you to share a similar message with the Cold Weather Contractors, Inc. ivernm,', Dan Rowley CH2M Hill Mary Shields .orthwest Technical Services" Chuck Sullivan"` 4 Parker Drilling Company Pt Bob Tallent A r Doyon / Universal Ogden Bucky Tart Golder Associates, Inc. M. Kathyrn Thomas$SidC31t ArcTech Services Ross Thompson MANCO RedimixliptVV James Udelhoven Udelhoven Oilfield System Services, Inc. John Wheatley Willis Corroon Corporation DIRECTORS EMERITI . Bill Bennett Perkins Coie enclosure�� Chuck Becker U.S. Foreign Commercial Service Milton Byrd' Charter College Lowell Humphrey Anchorage International Airport *_ Randall Kowalke ' INESKCO Joe Mathis NANA Corporate Services Val Molyneux Norcon, Inc.' William Webb Call Earl Repair Center STAFF ., - Walt Furnace General Manager Barbara Webb A.; V Administrative Assistant Peggy Willman Communications Assistant Fres+denf Wes Nason - - H C. P,ice Co TIME, A AM M. r c Vice Presiaen.. � cr _J — — —� Bob Gardner 4220 'B' Street, Suite 200 • Anchorage, Alaska 99503-5911 ENSR Consulting & Engi-eering Phone (907) 563-2226 • Fax (907) 561-8870 Vice President E.ents Wanda Myers Chugach North Technical Services Vice President Admins -anon August 27, 1993 Duane Mathes Alaska Sales & Service. Inc. Treasurer George Haugen CTI Alaska. Inc. The Honor. :-- Governor Walter J. Hickel secretary Post Office Sox 11001 Duane Langerman Juneau, Alaska 99811-1001 Martech USA. Inc. DIRECTORS Bryan Blixhavn Era Av,ation nc. Dear Honorable Hickel: Tom Brennan Brennan Communrca:ans Eric Dompeling We are writing to voice our concern with the Clinton Administration's decision BJ S . ces Jim Drake to abandon the plan by the Bush Administration to exempt one percent (1 %) of Alaska 6 ::,: -,c Alaska's wetlands from the Clean Water Act. Abandonment of this plan would Martin King Irish Tr,_-,ng require developers to restore or create new wetlands to replace the lands used William McLaughlin in various developments. Cold Weamer Contrac:cr nc. Dan Rowley - 11 The refusal b the Clinton Administration to lift federal protection from 1.7 Mary Shields y era tiortn:.est 7ec1jnir, - :=s million acres of Alaska's more than 170 million acres of wetlands, will have a Chuck Sullivan severe, adverse impact upon responsible development within our state. We Bob Talleht believe this action to be unwarranted. We encourage your Administration to :nn um,ers _ �=1 BucKv Tart join forces with other interested Alaskan groups and our Congressional M. athyrn T= ..: Delegation to develop a plan of action encouraging the Clinton Administration td. Kathyrn Thomas Arcrecn E=-. -es to review the wetlands policies effecting Alaska. Ross Thompson %1ANC0 F-c -7ix James Udelhoven Members of the Alliance applaud your past actions in standing up for Alaska's John Wheatley rights to responsibly develop its resources. We stand ready to do our part in ',°Mils Ccrroon c,' = -n drawing attention to the adverse effects the Clinton Administration's wetlands DIRECTORS EMERITI policy can have on development in Alaska. Bill Bennett Perkins Ccie Chuck Becker U.S. Foretan Commerc,ai S=^.;ce Sincerely, Milton Byrd Charter C=.=ae Lowell Humphrey Ancnaraee internationai; Randall Kawalke X��/ fwt��� NES11CO Joe Mathis Wes Nason NANA Corporate Sa-. -es President Val Molyneux Norco -ic. William Webb WN:ptw Call Earl Repair Cer:er STAFF Walt Furnace General Manaoer Barbara Webb Acministrative Ass s:ani Peggy Willman Alaska Support Industry Alliance GaT ^ n cahens s : ...for responsible economic development Suggested by: Administration CITY OF KENAI RESOLUTION NO. 92-81 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA SUPPORTING PROPOSED RULE PART VIII, EPA 40 CFR, PART 230, "EXCEPTION FROM WETLANDS MITIGATION SEQUENCE FOR ALASKA," COMMONLY CALLED THE "1 % ALASKA RULE." WHEREAS, the City supports the 1 % Alaska Rule which is in President Bush's Wetlands Policy and EPA's proposed revision to the Clean Water Act, Section 404(b)(1) Guidelines, which provides an exception from the wetlands mitigation sequence, (i.e., avoidance, minimization, and compensation), for proposed discharges of dredged or fill material into wetlands in states with less than one percent loss of historic wetland acreage, and WHEREAS, since Alaska has already demonstrated its environmental responsiveness by its excellent wetlands preservation track record, the City supports this more flexible policy which would allow Alaska to develop its wetlands under the 1 % threshold without having to compensate, and WHEREAS, Alaska is the only state that meets the criteria with less than 0.1 % loss of historic wetlands, (while other states have 27% to over 90% wetland losses), and WHEREAS, the City of Kenai supports reasonable development of wetlands for the good of mankind and points out the following: 1. The total wetlands in Alaska is estimated to be up to 70% to 85% of its total land and water surface area. 2. The quantity of wetlands in Alaska is estimated to be from 130,000,000 to 300,000,000 acres while the wetlands in all the other states combined totals 104,000,000 acres. With so much wetlands in Alaska it is unreasonable to force Alaskans to create new wetlands for every acre of wetlands they develop. 3. Alaska's climate makes building on wetlands very expensive and thus developers already go to extremes to avoid or minimize development on wetlands. 4. Many municipalities in Alaska are located in huge areas of wetlands, thus any and all development or growth of their city requires filling in of wetlands. Uplands, or dry lands, in most of Alaska are scarce. To require cities to create additional wetlands for every area filled does not make sense. They would often have to go hundreds of miles to even find uplands to alter the wetlands. 5. Changes of uplands, or dry lands to wetlands, could easily have a very adverse impact on our environment and our wildlife. Converting patches of uplands to wetlands could have a tremendous negative impact on upland wildlife habitat. 6. Because of the huge expanses of undeveloped wetlands in Alaska, wetland wildlife habitat have plenty of alternatives if limited wetland areas are developed. Alaska is very different from the urban areas of the lower 48. 7. There are tremendously huge areas of Alaska, (larger than most states), that are set aside as federal and state parks, wildernesses, and refuges which will never be developed, and WHEREAS, the City supports immediate action on the proposed rule and does not want to see the comment period extended. NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA supports proposed Rule Part VIII, EPA 40 CFR, Part 230, "Exception From Wetlands Mitigation Sequence for Alaska," commonly called the "1 % Alaska Rule." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 16th day of December, 1992. -t--� ATTEST: �� Carol L. Freas, City Clerk Written by Public Works: 6 12/ 11 /92 2 R. W. THORPE & ASSOCIATES, INC. -e-co Planning • Landscape • Environmental • Economics 4 0 INCQ'AL: xobert W. Thorpe, AICP 4\ September 17,1993 SEP 1993 Ms. Loretta Harvey, Planning Department Recr-ivet: Mr. Charles Brown, Finance Director City n+ a.Pnlo °s§IiC V'6fi(S City of Kenai Cr^t 210 Fidalgo Avenue Kenai, AK 99611 RE: Professional Consulting Services Dear Loretta and Charles: ASSOCIATES: Stephen SpeideL ASLA I thank you for the time that you spent with me recently during my visit to Kenai. It is encouraging to see the work that we assisted the City with in locating the City Hall and the City Complex as well as walkway treatments, park treatments, the City Park, Senior Center and several other community facilities having come to fruition. The city really has accomplished a lot in the last ten years. It provides a very good feeling to our firm to see that some of the ideas that were generated in the early 1980's have been carried out — with very sensitive design treatment! The City has much to be proud of, it truly is a beautiful community. I was very encouraged to see the pride taken in some of the businesses, homes and particularly the community facilities like parks and schools. I would appreciate your passing this portion of the letter along to your City Council with my observations of the City's accomplishments with my congratulations. As I explained to both of you, we are working with DOWL Engineers in Anchorage and Mundy & Associates in Anchorage through our office there on some private sector projects. We're also touching base with various public agencies indicating to them that we have staff available for long-range planning, ordinance updates, economic studies, landscape architecture, park planning, etc. We recognize many jurisdictions have very limited funds available, however, my tour of a number of cities, and the Mat-su, Anchorage and Kenai Boroughs indicates that you have some pressing needs to complete ordinances with very limited staff to accomplish those tasks. Should you ever wish to have somebody just assist your staff with review or in developing concepts, we would be happy to be respond to any inquiries. Again, my thanks for the time that you were able to spend with me. Sincerely, R.W. Thorpe & Associates, Inc. Robert W. 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O U J w Q ~ 2 O F— o� '►Ell � ALASKA MUNICIPAL LEAGUE CONFERENCEHost Committee "'*Meet ng S mmary.... �9s21£ Alo 3 Soidatna Citv Council Chamhw.q 1. Call to Order The meeting was called to order at 9:10 a.m. by Chairman Torgerson. The following were in attendance: John Torgerson, Kathy Scott, Bonnie Golden, Kathy Clark, Ken Lancaster, Sue Carter, Laura Measles, John Williams, Tom Mannenin, Kim Booth, Dave Karp, Loretta Harvey, 2. Agenda Approval Torgerson asked for changes or additions to the agenda. Seeing and hearing none the agenda stood approved. 3. Report of chairman Torgerson reported that the AML Board had met in Sitka in August, and were excited about the progress the Peninsula Host Committee was making. With Anchorage and Fairbanks dropping out of the League the smaller communities are anxious to see the Peninsula's Conference succeed. Torgerson will be circulating to AML chapters and councils around the state to present AML policies and encourage participation. It is in the interest of Fairbanks and Anchorage to keep track of AML proceedings which may affect them in the future. The possibility of a Thursday night event such as a bar-be-que and western dance is being pursued. The Committee is looking for a sponsor for this event. CH2M Hill has been contacted, since they have traditionally sponsored this event, but have not responded to date. Also, local charitable organizations will be contacted to see if they would like to work on this event. If details do not come together for this quickly, there will just be a reception on Thursday night. 4. Report of Coordinator Scott reported that she had prepared new committee lists. She had been working on local businesses for in -kind contributions: Connecting Point is donating a computer and printer; Office Place a typewriter; and Xerox may be helping with a copier. She had also talked to the Peninsula Dancers; Kenaitze Dancers; and Alaska Pre -teen Nicki Turnes for possible entertainment throughout the conference. Scott had contacted Hobo Jim, Tom Bodett and the Legend of Kenai act, which were all unavailable. AML - HOST COMMITTEE September 10, 1993 Page #2 The Kenai Armory has been reserved for a Thursday night event, so if that does not come together they will need to be notified. Dave Karp recommended that Johnny B and Busting Loose be contacted for entertainment. Scott said she would check into that. Also she had contacted the Kenai Performers about "The Ballad of Kenai" they had not responded favorably but she would contact them again. Committee members recommended that the Performers might do a short presentation from one of their current productions. 5. Reports of Committees a. Sponsor Committee Bonnie Golden presented a list of 30 possible sponsors. She felt a letter should go out from the Mayors to for contributions to specific events or activities. There is $4,000 needed for the welcome reception which will consist of hors d'eouvres and non-acholic beverages. An additional $6,000 is needed for printing costs, chairs and tables, transportation, etc. Karp suggested that the letter list a specific amount for donations. This could be done by presenting the conference schedule and putting a sponsorship price on each activity. There can be more than one sponsor for an event. Scott recommended that the Tourism and Fisheries also be contacted. Torgerson asked that the committee give follow-up calls to the people contacted for donations. b. Conference Site Committee Not Available c. Welcoming Reception Golden has a list of possible caterers and asked if the committee wanted written bids. She clarified that $4,000 will be available for the reception. Karp said she should budget below the $4,000 so she has some extra money to work with. The reception will be at the Sports Center, Wednesday, 6:30 to 8:00 p.m., hors d'eouvres and non- alcoholic beverages will be served. She is working on having a local highschool jazz band or the Kenaitze dancers perform. AML - HOST COMMITTEE September 10, 1993 Page #3 d. Welcoming Committee Sue Carter said she was working out the logistics at the airport. Scott explained that two areas will be needed, one for early registration and one for a reception area. e. Housing Bureau Kim Booth reported that the process is going very well. They have 80 reservations, with an even distribution of rooms in Kenai and Soldotna. They will begin sending confirmations around the 15th of September. f. Transportation Laura Measles reported that Dave Karp had been helping her work out the transportation details. Karp passed out a memorandum (attached) explaining the present plan. GrayLine of Alaska and Princess Tours will be providing transport from Anchorage. Shuttle service during the conference week will be handled by Laidlaw. Torgerson asked that a written letter of agreement be made with these companies, guaranteeing their services. Karp said he would work on this. He had spoken to John Dahlgren, School District, who said the district would be a back up to provide busses in case of emergencies. Scott had discussed the lack of return transportation to Anchorage, with some of the city clerks who will be attending the conference. They had indicated this would not be a problem. Some people have expressed concern about transportation once they arrive. John Williams recommended that a card with local taxi numbers be included in the information packet to delegates. Karp said he would see about printing this information, possibly on the back of name tags. There will also be a bus schedule posted in each participating motel/hotel- Scott said she hoped the buses would be monitored for cleanliness, including windows. Measles recommended that drivers should be reminded to clean buses during breaks. g. Conference Gift Bags Kathy Clark reported that Betty Obendorff is working on collecting items for the bags. AML - HOST COMMITTEE September 10, 1993 Page #4 h. Support Services Scott reported that she would be meeting with Baldwin and Harvey to work out logistics of support services and they would report at the next meeting. 6. Other Business Torgerson noted that the Conference theme would be "Building Healthy Communities". Hillary Clinton had been contacted and is considering speaking at the conference. Williams said he was going to be attending a ceremony at the White House honoring the All -America City's and would be happy to pass on an invitation to Mrs. Clinton. Torgerson - Said that a problem has arisen in regards to enough chairs for the conference. Over 1400 chairs are needed so they will not have to be moved between rooms. Scott said that padded chairs are preferred, also round tables and table clothes will be needed. She felt the linens should be included in the caterers proposal. 7. Comments By Committee Members Golden said she would be working on sponsorship letters and asked if she could have AML brochures to include with them. Scott said she would work on getting copies to Golden. Karp also requested copies for host motels/hotels. 8. Adjournment/Notice of Next Meeting - September 28th Scott reported that Chrystal Smyth will be meeting with the group September 28th and had requested the meeting will be from 9:05 to 10:59 a.m. There being no further business the meeting was adjourned at approximately 10:28 a.m. Respectfully submitted, Loretta H rvey Administrative Assistant, City of Kenai YOUR CHAMBER TODA" _4` -/47 Newsletter of The Greater Soldotna Chamber of Commerce ............. Volume 6 Issue 10............. October 1993 '\ 1 11 toy " �,I I �W,ITT11:> ICJ: BLAZY MALL TOM BLAZY 262-5080 KENAI.PENTNSULA PERFORMERS TOM MURPHY 283-1949 MARY'S MAD HOUSE MARY MEEKS 262-2854• INSIDE THIS MONTHS NEWSLETTER... �- Northern Lights Entertainment Book On Sale Now Small Retailer's Survival Seminar October 6th - 8th KPTMC 4nnuol Meeting October 14th - 17th Nominations Open for Board of Directors CONTRIBUTIONS BEING ACCEPTED FOR JAMES SPENCE REWARD FUND To All Chamber Members: The Soldotna Chamber of Commerce is asking for help from all citizens of the Kenai/Soldotna area in solving the cold-blooded murder of Country Foods night manager James Spence, during a robbery earlier this year. The Soldotna Chamber has established a reward fund and is seeking donations or pledge letters. All funds and pledges will be offered as a reward for information leading to the arrest and conviction of those responsible for the murder. If the reward is not claimed within six months of the official offering of the -reward, all money collected will then be deposited into the trust fund established for the children of James Spence. If you send in a pledge, please specify if that pledge will include the trust fund, or if it is strictly for the reward. Please send all donations and pledge Ietters to: James Spence Reward Fund Soldotna Chamber of Commerce P.O. Box 236 Soldotna, AK 99669 If you have any questions regarding this reward effort, please contact me at 262-8400. We need your help! Don't let this crime go unpunished! Bill Popp Chairman James Spence Reward Committee ©THANK YOU FOR YOUR CONTINUED SUPPORT© THE FOLLOWING MEMBERS RENEWED THEIR MEMBERSHIP DURING THE MONTH OF SEPTEMBER Alaska Airlines Alaska Employment Service Alaska State Parks Arco Consulting Engineers, Inc. The Eriksen Group Family Medical Center Frontier Training Center Mark Hodgins Grayline of Alaska Hutching Chev/Olds/ Pont/Buick/Cad, - Inc. J-B Stor' N Lok Kenai Peninsula College Kenai Peninsula United Way New Englander on the Kenai The Oil Exchange Peninsula Center Merchant's Assoc. Peninsula Home Health Care Penin. Plumbing & Heating Quality Asphalt & Paving Riddle's Unlimited Riverside Auto Salamatof Native Association Soldotna Opticians The Sports Den TransAlaska Title Udelhoven Oilfield Systems Joe Wackier - - OPEN HOUSE A GREAT SUCCESS On September 17th, the Chamber held its "Volunteer Appreciation" Open House to honor our wonderful volunteers. This year, twelve people contributed their time and talents to assist staff at the visitor center and in the administrative offices. We would like to take this opportunity to acknowledge these very special people - Anna Lepsien, Susan Way, Dick Waisanen, Madge Tenuta, Donna Vaughan, Susan Jelsma, Ken Marlow, Sharon Waisanen, Barb Dilley, Chuck Obendorf, Sandra Quick and Freddie Billingslea. This summer season (from Mid -May through Mid -September), our volunteers contributed over 470 hours of time - that's 140 hours more than last year! The amount of volunteer time is roughly the equivalent of one and one-third staff positions for the 18 week period. Their assistance was invaluable in serving the more than 19,200 guests that came through the visitor center over the summer. As a way of saying thanks to our volunteers each year, the Chamber relies on the support of members to donate items to be given as gifts to everyone who participates in our volunteer program. We extend our sincerest appreciation to the following members for their donations: Tides Inn Restaurant; Lake Clark National Park & Preserve; Dears Den B & B; MarkAir, Bunkhouse/Hogg Heaven Cafe; Donna's Country & Victorian Gifts; Lakeside B & B; Beluga Lookout RV Park; Mallard Rest B & B; The Riverside House; International Safari/Canoe Outfitters; River Quest RV Park; National Bank of Alaska; Sweeney's Clothing; ERA Aviation; Johnson Brothers Guides & Outfitters; Kenai Peninsula College; Rod 'N Real Charters; Birch Tree Gallery; High Adventure Air Charter, Alaska Wildberry Products; Air Adventures; Denise Lake Lodge B & B; Klondike City/Sal's Cafe; Blazy Rentals and B & B; Kenai River Inn; Daniel's Lake Lodge, Keetah Fish -Camp; Sportsman Condos; Alaska Guides & Irene's Lodge; Kenai Peninsula B & B, and Kemmera Mary Kay Beauty Consultant. Additionally, we would like to give our wannest thanks to those members who donated towards our Open House: Ed's Kasilof Seafoods; Crooked Creek B & B; Safeway; Echo Lake Lockers, and Kenai Riverbend Campground. Thank you all for your generosity! ENTERTAINMENT BOOK NOW AVAILABLE The 1993-94 edition of the Northern Lights Dine-Out/Entertainment Coupon Book is now available through the Soldotna Chamber office. This is the loth annual publication, which features an expanded Kenai Peninsula section. The book sells for $40.00 (a portion of which is retained by the Chamber) and offers over $10,000.00 in potential savings. One of the highlights of the publication is the travel section, with 50% savings in such places as Hawaii, Mexico, Seattle, Anchorage and San Francisco. These books make for unique public relations gifts and are ideal for the business traveler. Discount coupons are good from October 1, 1993 through October 1, 1994. Pick up your copy today at the Chamber office. STUDENTS OF THE MONTH HONORED With school back in session, the Chamber has begun its Student of the Month program, to recognize students from the local high schools for their outstanding achievements. Students of the Month for September were Corry Hollingsworth from Soldotna High and Steve Bowen from Skyview High School. Both students were treated to lunch at the weekly luncheon meeting of September 28th, introduced and allowed an opportunity to update those in attendance about happenings at their schools. We would like to thank Chamber member McDonald's of Soldotna (Don and Sharon Moock) for once again sponsoring this program by covering the cost of the student's lunches each month. 1993 KPTMC ANNUAL MEETING OCTOBER 14TH - 17TH T Kenai Peninsula Tourism Marketing Council (Kr f`MC) will hold their Annual Meeting and Awards Banquet, October 14 - 17, in Kenai. The KPTMC is a 265 member Kenai Peninsula Borough -wide cooperative marketing council of visitor industry/businesses, operating under the umbrella of the Kenai Peninsula Borough Economic Development District. The Annual Meeting will begin on Thursday, October 14th with the ALASKA-HOST Training Program - Your opportunity to make a difference in the quality of customer service you and your company provide. Don't miss this one day seminar designed to bring your level of customer service above and beyond. Friday and Saturday will feature the 1993 Info Show at Kenai Central High School, a series of educational seminars, a welcoming reception, general sessions, special guest speakers and the annual awards banquet. The Annual Meeting will conclude with a Board of Directors meeting on Sunday, October 17th. For more information, contact the KPTMC at 283-3850. AML CONFERENCE TO BE HELD NOVEMBER 7TH - 14TH The Alaska Municipal League (AML) will hold their Annual Conference in the Kenai/Soldotna area from November 7 through 14, 1993. The Conference Host Committee has been busy the last few months in preparation of the upcoming event. This year's theme is "Building Healthy Communities" and estimated attendance is expected to reach at least 500 delegates. The Soldotna Chamber has taken on the task of preparing delegate welcome packets. Staff member, Betty Obendorf, will be contacting businesses in both communities for donations of items to be inserted into the packets. Suggested items include pens, pencils, note pads, calendars, key rings, luggage tags, rulers, lighters, letter openers, litter bags, ice scrapers, or any other item that might include your business name, address and/or phone number. There is no charge to have your promotional specialty items included in the packets, which makes this an inexpensive advertising tool. If you are not contacted and would like to contribute, please call the Chamber office. SOME COMPLIMENTARY FEEDBACK C. stings from the coast of Maine - While traveling in Alaska last month, we landed one night in Soldoma, e.. ,usted, wet and hungry. A visit to your information center was wonderful. Not only did we enjoy your displays, but you found us a condo that could hold our family of six, dry us out and send us off to complete our camping trip. Thanks for the friendly directions - The Mortons of Maine: NOMINATIONS OPEN FOR BOARD SEATS Four seats on the Greater Soldotna Chamber of Commerce Board of Directors will become vacant at the end of this year. Board members whose terns will expire are Mavis Blazy-Lancaster, Betty Harris, Nick Nelson and John Torgerson. The Nominating Committee, chaired by Ginger Steffy, will have the responsibility of preparing a list of at least five candidates to run for election to the Board. All members in good standing are eligible for nomination. This year we have four seats available for election. Three seats are for 3-year terms and one seat is for a 2-year tern. Declaration of Candidacy forms will be mailed to all m, tiers this month. If you are interested in serving on tht. Board of Directors, and would like to be considered as a candidate, please be sure to fill out the form and return it to the Chamber office by the deadline due date. 2ND ANNUAL SMALL RETAILER'S SURVIVAL SEMINAR From October 6 - 8, the Kenai Chamber of Commerce and the Economic Development District will co-sponsor three days of meetings, workshops and one-on-one consultations, all focused on this year's theme of "Living with National Retailers". Featured presenter will be Linda Boggs, a nationally -known, Eagle River -based retailing expert, who will begin the overall program at the Kenai Chamber noon luncheon on October 6. That afternoon, and during the following two days, she will meet one-on-one with area retailers to conduct in-store evaluations and consultation. In addition, two workshops will be held - "Living with National Discounters" from 6:30 - 9:30 p.m. on October 6th and "Customer Service: The Real Difference" from 6:30 - 9:30 p.m. on October 7th. All presentations will be held at the Kenai Merit Inn. For more information contact the Kenai Chamber at 283-7989. OCTOBER CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, TIDES INN October 05 Carol Smith/Clifford Gerhart, AK Business Monthly Magazine October 12 Rick Gilmore, President, Better Business Bureau October--= =19 Marta -Eldridge, Vice President; -Habitat:-for Humanity _ October 26 Mano Frey, President, AFL-CIO/Presentation on NAFTA GREATER SOLDOTNA PO BOX 236 Soldotna, AK 99669 (907) 262-9814 (North American Free Trade Agreement) CHAMBER OF COMMERCE City of Kenai/John Williams 210 Fidalgo Kenai AK 99611 1993 BOARD OF DIRECTORS President John Torgerson................... Vice -President Kurt Erlksson....................... Secretary/Treasurer Betty Harris ......................... Past President Ginger Steffy ....................... President Elect Ken Lancaster Jr .................. Mavis Blazy......................... Joyce Socksnick.................. Roger Byerly....................... Frank Fiala .......................... Nick Nelson ......................... Bob Sizemore ...................... Mike Sweeney ..................... BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 Electrotek (RadioShack)........... 262-6192 National Bank of Alaska ............. 262-4435 J &B Stor 'N Lok....................... 262-4771 Kenai Peninsula College.......... 262-5801 A -Point of View Really .............. 262-7006 Blazy's RentalsB & B............... 262-4591 Insurance Connection .............. 262-2515 Angler's Lodge & Fish Camp..... 262-1747 Lake Clark National Park........... 283-5855 Nelson Enterprises .................. 262-2798 City Mortgage Company........... 262-8762 Sweeney's Clothing ................. 262-5916 Executive Director Cathy M. Clark ...................... Soldotna Chamber................... 262-9814 Office Assistant Sandi Shanahan Bookkeeper Loretta M. 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N 0 L L L L N O O O �O C0-c o °-' a E a> ro to cn L = m m c 0 �. U) E O` 3 = -0o c c-° .m c f6 E (f > m y m.? O m aai —�' a .. mo-0 m Ma o� a Z0 yaE SUcm O rock �m o) � m Boa �c=a = cco c) E o a) H � +�. __ vi-ai 2 c E n2a�i o c�cW i Z K 0— L,p C m c> o� m mm 0 E i m 3 a �eCY 3= m vAm0- 3 1791-1991D-�� CITY OF KENA N Nod e� 4 4ia, . _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283.3014 September 28, 1993 Harold H. Galliet, Jr. Cherrier & King 1616 Garden Street Anchorage, AK 99508 Subject: Cherrier & King Dock - Kenai River. City of Kenai Dear Mr. Galliet: I have attached my memorandum to Tom Manninen, City Manger, dated September 22, 1993, which is in response to your letter of September 13, 1993, conceming the Cherrier & King dock. Unfortunately, I think all of the docks located along the Kenai River are experiencing siltation problems. The City of Kenai feels that it is your client's responsibility to remove the siltation that has accumulated in front of their dock, and therefore, we do not plan on any action on your request. Sincerely, Keith Komelis Public Works Director KK/kw Enclosure cc: Tom Manninen, City Manager Cary Graves, City Attorney 1791-1991 2A* ,QEco. CITY OF KENAI THls BE Fmk G OUNC !L _ 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 MEMORANDUM TO: Tom Manninen, City Manager FROM: Keith Kornelis, Public Works Director DATE: September 22, 1993 SUBJECT: Kenai City Dock - Siltation REF: Cherrier & King/Harold Galliet Jr. - Letter of September 13, 1993 I have the following comments concerning the above subject and referenced letter. 1. Studies have shown a major cause of siltation is from Cook Inlet water silt settling out. Kenai River Sedimentation Study by TAMS dated September 1983 states, "sediment measurement made by TAMS and the Corps of Engineers, shows that sediment contributions to the basin will be mainly from the Cook inlet." If this is the case, then Cherrier & King dock may be causing some of the siltation problem the City is having at our dock. 2. For many years prior to the City building it's dock, Cherrier & King performed maintenance dredging in front of and around their dock. They used dozers to push the silt out into the river channel. They moved a tremendous amount of silt and may have contributed to changes in the river channel. It has been at least two years since they have done any of this maintenance. 3. The City did not recently install two parallel steel sheet pile bulkheads mentioned in Mr. Galliet's letter. They were installed more than 20 years ago. We did cut them down at the mud line when we installed the second ramp in 1983. 4. In 1988 the City did build the existing concrete dock supported by pipe piling. We did so after the Corps of Engineers gave its approval and many public hearings. Many engineering studies were performed that lead to building this dock. 5. There have been many new docks and many major additions, extensions, and changes to existing docks on the Kenai River. Some of these changes are very close to Cherrier & King's dock and may be possible contributors to siltation. Cherrier & King also made some changes including building their own launch ramp and bulkhead. KK/kw cc: Mayor John Williams MEMORANDUM TO: Cary Graves, City Attorney FROM: Jack La Shot, City Engineer- DATE: September 30, 1993 SUBJECT: Cherrier & King's Request for Corrective Action I have reviewed the referenced letter from Cherrier & King's Engineer, Harold Galliet, Jr., of September 13, 1993. The letter basically places responsibility for excess siltation in front of their facility on the City of Kenai due to obstructions we have constructed, (the City boating facility). It is true that it is important to maintain adequate scouring flow in a silt laden river such as the Kenai. It is difficult to measure, however, what effect our facility, if any, has had on current flows in front of their facility. There may be other factors that have contributed to the growing mud banks in this area of the river. One possible major factor is the natural movement of the river channel. Swede Freden, our Dock Manager, says he has observed the channel in front of the Oity Dock narrow considerably, causing the banks to "grow" toward the middle of the river. This is illustrated by the growth of the mud banks directly across the river in the same area. Currents on that side of the river should not be affected by the construction of docks, or other facilities, across the river. Other factors may include the placement of other new facilities downstream from Cherrier & King's facility, increases or changes in the use of the lower river, seasonal variations in silt flow, etc. Obviously, the growing mud problem around all of the dock/bulkhead facilities and the City launch ramps has caused a maintenance burden for us all and reduced beneficial use. To place the responsibility for these problems on the construction of our facility, however, considering other potential factors that exist in a constantly changing marine environment such as the lower Kenai River, seems short sighted and would be difficult to substantiate. The problem associated with siltation in the river is a big problem, for which there is no simple solution. Let me know if you want to talk about this further. J L/kw cc: Keith Komelis, Public Works Director Tom Manninen, City Manager CHERRIER & KING •• ' 9 `E'NNERAL CONTRACTORS & DEVELOPERS 80 POST ROAD tj \�&A�ICHORAOE. ALASKA O M �L j C 7 B E(90n2n r ` V 0r,' Harold H. Galliet, Jr. �i 6 Registered Civil Engineer �j op 1616 Garden Street \ Anchorage, Alaska 99508 j • X �� September 13, 1993 Honorable John Williams, Mayor, City of Kenai eL� 210 Fidalqo, Suite 200 CJ Kenai, Aiasxa 99611- 7 794 11'21314 Subject: Request for Corrective Action m S Excess Siltation Cherrier & King Dock N = rY'-f i j• Kenai River, City of Kenai Dear Mayor Williams, �sc'BZ�ZgZci.°� In 1967, I designed a concrete dock for Cherrier & King. This dock was constructed on the right bank of the Kenai River in the City of Kenai in 1968. The 340 foot long, dock face of the Cherrier & King dock was constructed at a distance out into the river which gave Cherrier & King a depth below the top of the concrete bullrail of the dock of 30 feet at the north end and 26 feet at the south end of the bullrail. Today, these depths are 18 feet and 16 feet, respectively. A few years ago, the City of Kenai constructed two parallel, steel, sheet pile bulkheads; a steel, pipe -pile dock; and a float, all .abo•,:: perpendicular to shore, and all of. which obstruct the scouring flow of the Kenai River at the Cherrier & King dock face. These obstructions to the scouring flow of the Kenai River are situated immediately upstream from the Cherrier & King dock. Since these obstructions were constructed by the City of Kenai, the face of the Cherrier & King dock has become unusable because of excess siltation caused by these obstructions. Before these City facilities were constructed, there was a balance between scouring and siltation at the face of the Cherrier & King dock. The City bulkheads, float and dock have not only slowed the scouring currents along the face of the Cherrier & King dock, but also immediately upstream and downstream from these City facilities. As a consequence of the slowing of the scouring currents, the balance between scouring and siltation along the face of the Cherrier & King dock has been changed, and:. the dock.. face has now silted -in and become unusable. The changes in the intertidal area of the Kenai River have been well -recorded. That siltation will be caused in a silt -laden river by a slight slowing of the river current, as by a permeable groin, is a well-known and often -used phenomenon. The City of Kenai is hereby requested to take whatever steps are necessary to remove present and prevent future excess siltation in front of the Cherrier & King dock. Very Truly Yours, Harold H. Galliet, Jr. Registered Civil Engineer Engineer to Cherrier & King for the construction and maintenance of waterfront facilites. cc: Cherrier & King HG:cm �: .:__..ut'C_'-"`-•�"����.ria�_i�+"i�'�_... - ...,•� 1.13�rC•'•��.-..�'�.�u�^ &.�,..,..s. 1791- IMI CITY 0F KEINAI Capes 4 44u" I op 210 FlDALGO KENAI, ALASKA 9"11 TELEPHONE 283.7535 FAX 907-2833014 September 15, 1993 Harold H. Galliet, Jr. Registered Civil Engineer 1616 Garden Street Anchorage, AR 99508 RE: REQUEST FOR CORRECTIDS ACTION ArCS.SS SILTArX0X1CRERRIBR & KING DOCK Kenai River, City of Kenai Thank you for your letter of September 13, 1993 regarding the Cherrier & King Dock. Mayor Williams is and will be out of town for approximately three weeks. However, your letter has been copied to other departments within the City for their review. Sincerely, CITY OF KENAI Car L. Freas City Clerk clf A :AN TO KENAI PACKERS DIVISION OF NORTH PACIFIC PROCESSORS. INC. 2!()r, t•s1:Ax: +►VE I:M • jEATTLE. wAS141N(:u)N yp)u2 fiG�; ;R6.9irJ0 1 J{ ^ PPcx:!^g;i%a3 PL r ►Q EX): r9V • KENAI. ALM;KA W611 • (go') P.R3.7767 September o, 1993 Dear Kenai Packers Fisher, in view of the pending biological forecast over the next few years for Cook Inlet; the lingering effects of the Exxon Valdez Oil Spill on fish stocks and markets; the growing intrusion by sports and oil interests in our traditional commercial fishery; the seemingly ever increasing burden by local, state and federal legislation and regulation on our plant. property and industry; and finally the basic market changes taking place throughout the world. Kenai Packers has made the difficult decision to halt its' operation in Cook Inlet prior to the start of the 1994 season. Officially, North Pacific Processors, Inc.'s (NPPI) Kenai facility is being put up for sale. Barring a sale to another party. the plant will close and liquidate its' assets during the Summer of 1994. The decision to close was not one that was made quickly. tiany hours and days of Cinancial and strategic planning were spent researching all possible uses of the plant and property. In the end how- ever. NPPI felt that a closure and liquidation was the best Patti for. the corporation to follow. We at NPPI knew that in such a dynamic and ever changing industry it was mandatory that we look to the future with our eyes fully open. -Given the economic and biological forecast for the Cook Inlet. Fishery in the years to come, an operational course way impossible to follow. We firmly believe that such a move will strou gthen the corporation on a financial plane and help bolster the other divisions in Bristol Bay, Kodiak and Prince William Sound. We also felt that given the current market conditions in the Wild Salmon arena, it was better to down size and cut overhead coasts rather than to grow larger and become more reliant on a shrinking market. We at NPPI fully realize the hardships and burdens that this decision will place on the shoulders of our fishers and employees alike. We intend Lo do our utmost in assisting llli"mm�& / _2"a4 4" &z�" TO our employees and fishers in finding employment and markets in the Cook Inlet Fishery. A work crew will be in Kenai Prior to the. start of the seasott in order to assist all fishers with vessel launching, gear novement and trailer relocation. There will be problems and unforeseen hurdles to overcome, but we at NPPI believe with guarded optimism that we can assist everyone in making a smooth transition. On a more personal note. I would like to extend a very sincere thank you to all of you who have stood by the company over the years. It has been a pleasure to work with You during the few years that I have spent in Cook Inlet. I feel a greet deez of �-emcrs6-knowing the decision that has been made. Perhaps we all could have effected some small change and the outcome would have been very different. Somehow, though I doubt that anything we could have done would have made a difference. It has always been difficult operating in Cook Inlet and the future does not lend itself to increasing profits. The industry has changed and, like 1t or not, we must all change with it. I wi 11 k. 4- ---- sincerely, Daniel T. Foley North Pacific Processors Kenai packers, Plant Manager k 0 - 00'