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HomeMy WebLinkAbout1993-08-18 Council PacketKenai City Council Meeting Packet August 18, 1993 AGENDA KENAI CITY COUNCIL - REGULAR N$E'PING August 18# 1993 7s00 P.M. KENAI CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. figgEDULED PUBLIC COMMENT (10 Minutes) 1. Sandra Vosar - Requesting Council to Rescind Sale of Municipal Reserve Property. _dv(�04_4 LeiI 1. Ordinance No. IS60-93 - Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund from the Reserve for Athletic Expenditures to purchase a Parks Department Tractor. 2. Ordinance No. 1561-93 - Amending KMC 7.25.020 (City Budget Control). 3. Ordinance No. 1562-93 - Increasing Estimated Revenues and Appropriations by $1,221,000 as a Result of Receiving Eight State of Alaska Municipal Grants. 4. Ordinance No. 1563-93 - Increasing Estimated Revenues and Appropriations by $2,979.58 in the General Fund as a Result of Drug Forfeiture Receipts. It . I I . ., 1: -!"Le) ' 1. Council on Aging 2. Airport Commission -1- 3. Harbor Commission 4. Library Commission 5. Parks &-Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees 8. MINUTES 1. *Regular Meeting of August 4, 1993. F. CORRESPONDENCE c • .� is ..�._: H. 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. Discussion - Change Order No. 9 - Kenai Courthouse/G&S Construction - $13,454.00. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk S. Finance Director 6. Public Works Director 7. Airport Manager J. 1. Citizens (five minutes) 2. Council -271 - #/] /Y C-Ji JA aj A ) /a 7�JE S--G 0 Vn A ton S 1 >2/Gl.Se��_�,�1�c�C .. 45 n U i C.4 0,1So /Ndr't2iloS .NO t"l o "t 4�q r N (�puJNycs..rN�d__ r�,a� D �OdN, ZJC tuL ea,►- I �`e t ue ' eo u 1 d h. e-v t — 1�►d-de a dec-es.�a- 7XeN hull- lif Q`I *AV&g( WILQAJ_.. k _�ei Lea- wo r 5 4- i- e S fq-- - -- ula-1,��� I 's 1- �� �- �- o�• N i o e e /4l0 I `je _ eh41:Lc°h A 4 S 574ff'UQUT --"sled' ug o-Nd away a, . ts -- I i ��Et,(i I� LIj N / (4 /� A S/ti� • yA Q tJ . /�"- w-l� T�t4-e- /Q�p_/fI /l7tC e'l Suggested by: Parks & Recreation Direc...,� CITY OF KENAI ORDINANCE NO. ISSO-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $20,000 IN THE GENERAL FUND FROM THE RESERVE FOR ATHLETIC EXPENDITURES TO PURCHASE A PARKS DEPARTMENT TRACTOR. WHEREAS, in 1980, the City Council adopted Resolution No. 80-178 that accepted land from Harold A. and Rita Daubenspeck; and WHEREAS, that resolution provided that revenues derived from the oil, gas, and mineral rights of the land "be dedicated to athletic programs sponsored by the City of Kenai"; and WHEREAS, the balance in the reserve for athletic expenditures is $72,038; and r-� WHEREAS, the City's ballfields and parks are integral parts of the City's athletic programs; and WHEREAS, the Parks and Recreation Director has requested that the Council approve the purchase of a new tractor for the Parks Department to replace a worn 1981 tractor that needs either extensive repairs or replacement. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Reserve for Athletic Expenditures $20,000 Increase Appropriations: Parks - Machinery & Equipment $20,000 Ordinance No. 1560-93 71 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of August, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 4, 1993 Adopted: August 18, 1993 Effective: August 18, 1993 Approved by Finance:_ (7/28/93) kl 1791- IM1 CITY OF KENA1 ,all ear4 d 4 44a"11 210 FIDALGO KENAI, ALASKA 9"11 TELEPHONE 263 - 7535 FAX 907.283-3014 MIOLOR =UX TO: Thomas J. Manninen, City Manager FROM: Charles A. Brown, Finance Director C04 DATE: July 29, 1993 SUBJECT: Budget Transfers Attached is an ordinance that I have drafted expanding the City Manager's authority to transfer money. This ordinance would allow you to transfer money, up to $1,000 (the current maximum) within a fund, instead of a department. When I prepare the annual budget, I place a contingency in each of the three departments within the Water and Sewer Fund and also in each of the three departments within the Airport Land System Fund. This is done so that small transfers can be made with minimal delay. But, in the General Fund, the contingency of $75,000 is all placed in a single department, called Other. That means that even a small $50 transfer from the General Fund contingency needs a Council resolution, because the transfer is from one department to another department. It would be possible, but confusing, to place a contingency in each General Fund department. A better idea would be to allow the Administration to make small transfers within the General Fund. This is not a vast increase in power. Council will still approve all transfers greater than $1,000, plus each actual purchase greater than $1,000. If you approve of this, I'll put the ordinance and a copy of this memo in the next packet. /0"'.. e -� Suggested by: Finance City of Kenai ORDINANCE NO. 1561-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING KMC 7.25.020 (CITY BUDGET CONTROL). WHEREAS, current City ordinances allow the City Manager to make budget transfers in amounts less than $1,000 within a single department; and WHEREAS, many funds other than the General Fund have a contingency account in each department to provide a means for transfers for unexpected costs; and WHEREAS, the contingency in the General Fund is within only one department, making relatively small transfers difficult and cause for delay; and WHEREAS, expanding the City Manager's authority to allow transfers within a fund, rather than a department, will provide more efficiency. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 7.25.020 is amended as follows: 7.25.020 City Budget Control: (a) After approval by the Finance Director as to availability of unencumbered balances, transfers in amounts less than $1,000 may be made in line item accounts within a [DEPARTMENT] Fund without approval by the City Council. The City Clerk may make such transfers within the [DIVISION] Department of the City Clerk, and the City Attorney may make such transfers within the Department of Law. The City Manager may make such transfers in all other areas except in the Legislative Department. However, no transfers under the authority granted herein may be made to or from accounts pertaining to personal services. (b) The City Council, by resolution, may make transfers in any amounts of unencumbered balances of line item accounts within a Department or within a Fund. (c) The City Administrator is directed to charge all disbursements to "cost centers" established by the budget. A "cost center" is defined as a provision for expenditure specified by the budget of the City of Kenai for a department or activity specifically so recognized. (Ord. 222, 670) Ordinance No. 1561-93 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 18th day of August, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 4, 1993 Adopted: August 18, 1993 Effective: September 18, 1993 Approved by Finance: d 4 a (7/29/93) kl Suggested by: City of Kenai ORDIRMCE N0. 1562-93 c-3 Administi a L.ivn AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,221,000 AS A RESULT OF RECEIVING EIGHT STATE OF ALASKA MUNICIPAL GRANTS. WHEREAS, the City has received eight State of Alaska municipal grants totalling $1,221,000; and WHEREAS, these grants must be appropriated by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: State Grants - General S 71,000 Increase Appropriations: Non -Departmental - Grants to Agencies $ 46,000 Fire - Machinery & Equipment 20,000 Library - Books 5.000 �71i 000 Kenai Courthouse CaRital Project Increase Estimated Revenues: State Legislative Grant $400,000 Increase Appropriations: Construction 2400,000 Thompson Park Water & Sewer Lines Increase Estimated Revenues: State Legislative Grant Increase Appropriations: Administration 5,000 Design & Inspection 400,000 Construction 345,000 S75�0.�000 Ordinance No. 1562-93 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of August, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 4, 1993 Adopted: August 19, 1993 Effective: August 18, 1993 Approved by Finance: C� (7/29/93) kl Suggested by: Finan%.;w City of Kenai ORDINANCE NO. 1563-93 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $2,979.68 IN THE GENERAL FUND AS A RESULT OF DRUG FORFEITURE RECEIPTS. WHEREAS, in fiscal year 1993, the City of Kenai received $2,979.68 from the U.S. Marshal's office from drug forfeitures; and WHEREAS, the City Administration had no immediate plans for the expenditure of this money, and decided to let the funds flow into fund balance and to request an appropriation when a valid use of the funds could be planned; and WHEREAS, a Kenai Police Sergeant has been accepted to attend a polygraph training course, which is a valid use of these funds. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $2,979.68 Increase Appropriations: Police - Transportation $2,979.68 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of August, 1993. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 4, 1993 Adopted: August 18, 1993 Effective: August 18, 1993 Approved by Finance: (7/29/93) kl d'� KENAI POLICE DEPT: 107 SOUTH WILLOW ST., KENAI, ALASKA 99611 TELEPHONE 283-7879 TO: Charles Brown Finance Director FROM: Daniel MorrisY" Chief of Police DATE: July 29, 1993 SUBJECT: Polygraph school Sergeant Charles Kopp has been accepted to attend the National Training Center of Polygraph Science at the Ohio State Highway Patrol Academy from September 12 through October 22, 1993. The Police Miscellaneous account presently contains $2900 which is a cash match of $2979.68 in drug forfeiture money dedicated to the polygraph course. Request transfer of the forfeiture money to the Police Transportation account to cover the remaining expenses. Polygraph course tuition $2976.00 Room & meals ( partial) $ 840.00 Per diem ( 15 days) $ 450.00 Estimated airfare $ 800.00 Total expenses: $5066.00 DLM: lrr 'T D-.15 TO: Harbor Commissioners FROM: Kathy Viall, Public Works Admin. Assistant DATE: / 8/3/93 SUBJECT: The Harbor Commission meeting scheduled for August 9, 1993, has been re -scheduled for 110-1 September 13, 1993 (September 6, 1993 is Labor Day). If you have any additions to the September packet please contact me before September 9, 1993. Thank you. /kv '�T CITY OF KENO "04/ Cajew; l 4 �4,"„ 210 Fiaalso Avenue, suite 200 %enai, AX 9%11-77% T610160ae 907-2M7933 FAX07-20-3014 XMMI ADVISORY LIBRARY COMMISSION KXMI COMIMUNITV LIBRARY ACTIVITY ROOM AUGUST 31 1993 Chairsan, Jerry Hanson ***AGENDA*** 1. CALL TO ORDER 3. APPROVAL OF AGENDA 5. PERSONS SCHEDULED TO BE HEARD 7. OLD BUSINESS a. Goals and Objectives - Deforest b. Friends of the Library Brochure - Heus c. Summer Reading Program - Brown d. Survey Wrap-up - Hanson e. Book Sale Report - Deforest a. Clarion on Computer - Hanson b. Class(es) on using the Library facilities - Hanson C. $5,000 State Grant - Deforest 9. COMMISSIONERS COMMENTS/OUESTIONS KMI ADVISORY LIBRARY COMISSION August 3, 1993 Kenai Coaaanity Library Jerry Hanson, Chairman 1. CALL TO ORDER: The meeting was called to order by Chairman Hanson at 7:30 p.m. 2. ROLL CALL: Commissioners present were: Hanson, Heus, Brown, Rados, Quesnel, Brenckle, and Meyer. Also present were Library Director DeForest and KPC Librarian Clausen. l; • ' • e i , 4 1" Chairman Hanson requested to place Nancy Brown's report on the summer reading program when she becomes available. Hearing no objections the agenda was approved. �• • .044 • lf1-! - a Hearing no objections, the minutes were approved. 5. PER8008 SCEMMUM TO BE HEARD: None 6. LIBRARIAN'S REPORT: DeForest reported that July was not as busy as June possibly because commercial fishing was in full swing. She reported the new City Manager, Thomas Manninen, was now on the job. He wants to see all the jolt descriptions re -written as they are not definite enough and problems with ADA may occur. It has been discovered that the State is not insuring the community service workers so the City will not be using any court appointed community service workers until the insurance issue can be settled. Volunteers are insured by the City. Brenckle suggested having the community service workers sign a waiver much like that the police department uses for their ride -a -longs. 7. OLD BUSINESS: a. Summer Reading Program. Nancy Brown reported about 300 children signed up for the program. The theme this year was "Do Wild --Read". Corrie Hall coordinated the program with crafts once a week relating to wetland issues. Reading certificates were handed out at a picnic held at �. KENAI ADVISORY LIBRARY COMISSION August 3, 1993 Page - 2 the baseball park. Approximately 160 parents and children attended the picnic. City Manager Manninen also attended the picnic. Discussion occurred regarding thanking Corrie for the wonderful job *be did on the program. Chairman Hanson will write an applause from the -Commission thanking Corrie and the businesses who participated. b. Goals and Objectives. Commissioners reviewed the goals achieved by the library in FY 92-93. Chairman Hanson suggested to note circulation is up 11,000 over FY 91-92 which is a 15% increase. Library Director DeForest discussed some grants that had been received noting that the City gave $14,000 instead of the $12,000 received from the State Grant. The Wildwood Grant is $7,000 this year instead of $5,000. Also a $5,000 grant from the legislature was received. C. Friends of the Library Brochure. Commissioners looked ,-T, over the new library brochure and were quite impressed. Some brochures were taken to the Bi-Centennial Visitor Center and were well received. d. Survey Wrap Up. Discussion regarding survey and what was learned from it to project future expansion, goals, and objectives. A large amount of people are using the library for the reference section, magasines and newspapers which is also one of the biggest costs for the library because of it always having to be updated. A packet will be made up for the Council Members and local legislators. A cover letter will be written by Brenckle and Heus explaining the significance of the results from the survey. ACTION TAKEN: METER MOVED TO PRINT UP 15 COPIES OF THE COLORED GRAPUS FOR THE FACKM AT AN EZPENSE NOT TO EXCEED $100. BRENC.LE SNCOwU. MOTION CURRIED WITH UNANIMOUS CONSENT. A final draft of the packet to be sent will be prepared for Commission approval at the September meeting. S. Book Sale. The book sale was a great success and generated approximately $2,300. Leftover books were also put on a cart in the foyer for sale and $114 has been collected. KENAI ADVISORY LIBRARY COMMISSION August 3, 1993 Page - 3 8. WON BUSINESS: a. Clarion on Computer. Chairman Hanson has talked with Ron Hughes from the Peninsula Clarion about getting the pages from the Clarion on a CD disk and putting it in a library computer. A few of the details need to be worked out, but the Clarion is willing and so is the library. b. Class(es) on using the library facility. Chairman Hanson and Heus expressed concern that some people are very intimidated by the new computers and suggested short classes be given to instruct people how to use the equipment. Videos were also suggested as a teaching tool. c. $5,000 State Grant - Library Director DeForest stated this is a new one from the legislature for library materials. Chairman Hanson suggested inviting the local legislators to meet with the Commission and the Board of Trustees sometime before the session to show them the survey r^* packet and to discuss the fact that this library is becoming a regional library. Brenckie stated the work Chairman Hanson and Heus have done on the survey and the ideas generated from it are very exciting. She is looking forward to working more with it. Ed Meyer was welcomed to the Commission. The next meeting will be at 7:30 p.m. on Tuesday, September 7. 8=8 MW= TO ADJOURN AND BROWN SWONDED. CHAIRMAN HANSON ADJOURNED THE MEETINQ AT 8:50 P.M. Respectfully s tted, latr��lene Ree ,/Recording Secretary for the City of Kenai SCE . e tm"Airy EiStaty A PUBLIC uBROWIN URVICE SINCE 1 W 163 MAIN STREET LOOP - KENAI, ALASKA 99611 REPORT FOR FISCAL YEAR 1992-1993 Circulation Adult Juvenile Easy Books Fiction 22994 8287 17947 ' Non -Fiction 26439 2145 5516 Periodicals 1259 Kits Puzzles Phonodiscs Cassettes Videos Misc. '{ 139 146 268 1073 5030 599 . Total Printed Materials .. 84587 Total Circulation .. 91842 Additions Docs Adult Juvenile Easy Books AV Gifts 151 721 125 258 221 Purchases 976 193 265 72 Total Additions .. 2982 Interlibrary Loans Ordered Received Returned:. Books 724 613 570 7mm Interlibrary Loans by our Library .. Books 743 Volunteers Number .. Average 27 Total Hours .. 3668 plus Kenai Middle School .. 46 Total Hours .. 62 Income 4 su Fines and Sale Books 10,799.68 Lost or Damaged Books 2,504.55 Xerox 3,951.75 Donations 443.02 Total Income for Fiscal Year 1992-1993 .. $17,699.00 u r.�'arrt�i..G..ammaatttf��l�Z.tttt�. A PUK C C18RA W1N/ EVINCE /WY 163 MAIN STREET LOOP KENAI, ALASKA 99811 Library Cards Issued Fiscal Year 1992-1993 Kenai Anchor Point Clam Gulch Cooper Landing Homer Kasilof Nikiski Ninilchik Seward Soldotna Sterling Other Library Patronage 1058 3 6 2 4 74 207 14 3 431 24 322 2148 ... 87,331 Persons 7 9(tnai dommunify Ltazy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR THE MONTH OF JULY 1993 Circulation Adult Juvenile Easy Books Fiction 2317 953 1654 Non -Fiction 1884 230 415 Periodicals 95 Kits Puzzles Phonodiscs Cassettes Videos Misc. 10 6 9 83 334 74 Total Printed Materials .. 7548 Total Circulation .. 8064 Additions Docs Adult Juvenile Easy Books AV Gifts 50 102 31 9 14 Purchases 58 26 4 -- Total Additions .. 294 Interlibrary Loans Ordered Received Returned Books 69 68 47 Interlibrary Loans by our Library .. Books 65 Volunteers Number .. 24 Total Hours .. 276 Income Fines and Sale Books 742.55 Lost or Damaged Books 48.00 Xerox 335.75 Donations 20.00 Refund to #4666 19.05 Total Income for July 1993 .. $1,165.35 Wenai. t orrtmuni E y u� y A PUBM LUMA FIR tip 163 MAIN 3TREEftOOP- KENAI, ALASKA 99811 Library Cards Issued July 1993 Kenai 55 Anchor Point 4 Kasilof 6 Nikiski 15 Ninilchik 21 Soldotna- 15 Sterling 3 Other 121 221 Library Patronage .. 8,427 Persons nj j-- U'i :� lit Irl r- ra i I!,, Ijl o to .T, q 1 I'd lu Ir, C1 I Ij T If" 'T. r.. E r 1T. fu Jr'. v-I ,S- iii W III t7r Q U-1 ffj 6-- 0 M C 7:1 L. r_ of at T 03 m 6-1 'S. zj' 01 rd 0 CO tu 6� L c I I w it iI is r- ' J' ru 0-1 cit j:l IT z zr Lo J, CU a C.1 P- rLI LI71 C-1 Cr. W -u at l41 -ul u at u O (11 13 r to O 01 (D 10 at U LI Z ZC 171 it 13 11 in CI Lb 0 11 'D '13 I- Z ... pi Z III III a Uto u U c c C 4" a I w - - 0 d a m C— U IV (If -j -14 m a. F mow. 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Y • x at KAN A A A u At, X2.c A I-C 9 N A Xx c t- 0 v M M Mm M 00 �romr- (TI M m %0 m m 49 kr) In u CU al in rl %D rd m f- m dm rl 0, —0000 al w p0i u v m U.- Di r- al JZZI Is m M Is O a X'V 31t A at A A u 3c A W Ckl O-V **D M 0 0 tr U. c . . . . . . . . . . Ift40? m O > j —WP lrwemm IW w a 5In . Mo- M tu z c s Iuu 10,14 4 Z c u -6 dl A at A X XXXAA3La2 3A A EX 9in 6% m Nomemns Mee Jrmc" 0 & U In M 'a vi u 0 T. z M m to w C 'z z z z w W_ qm Q a 0 JXZ u q* _ w IOD m w w in Wz ul w Lob it I Z 03 Fq W 4x w >. ul (!1NEC W W at- X. I Ix W W ir _j U -1 w--# wm _Q:jx >. ILI, H -1 -1 OUT-I.-M 71 �*•�••�w*•r���e��ew�ww�*•�•s�#�r���w•••���e�w�wr►w�lww*��r*�e��w�r��w��+�- MEMORANDUM DATE: August Los, 1993 TO: parks and Rea Cown ission FROK: Loretta Harvey, Administrative Ass RE: MEETIXG DATE CHANGE Due to the lack of a quorum for the regularly scheduled meeting we have rescheduled the meeting for August 17th. Please contact Loretta at 283-7933 if you are unable to attend. 7 6a KENAI PLANNING i ZONING CONKISSION August 11, 1993 - 7:00 P.M. City Hall Council Chambers 6. PLANNING -'a. Res PZ 93-36: Tide View Heights b. Res PZ 93-37: Home Occupation Permit - Dog Bathing 1003 Kaknu, Lot 17, Block 2, Kaknu Corners 7. NEW BUSINESS S. OLD BUBINE88 f0041 a. Resolution PZ 92-26: Rezone - See (discussion) 9. CODE ENFQRCEitENT ITEiiB a. Baker Development 1010 Alaska Avenue N U 10. REPORTS bl a. City Council b. Borough Planning C. City Administration 11, PERSONS PRESENT NOT SCBEDULED 12. INFORXATION ITEMS 13. CONXIBBION COKKZWB i QUESTIONS 14. ADJOIIRNIL '71 "el - CONGREGATE HOUGINO COMMITTEE **MEETING** August 4, 1993 Chairperson Carol Geordge Members present: Carol Goerdge, Rosemary Wiese, Sylvia Johnson, Betty Warren, Herb Wilborg, Guy Moore, Roger Meeks Also present: Councilwoman Linda Swarner; Pat Porter, Senior Director; Loretta Harvey, Admin. Assistant Carol Goerdge opened the meeting and turned it over to Pat Porter. Porter reported that there may be about $500,000 left in the contingency fund for the housing project. At a recent Council meeting the mayor had expressed the possibility of using these funds to purchase a new fire truck. This led Councilwoman Chris Monfor to ask the Mayor to reconvene the Housing Committee to discuss possible additional items the project may need. Porter estimated that there may be about $200,000for additional needs for the project, after all bills are paid. Head Holt Heaters for Parking Spaces Guy Moore said he thought head bolt heaters for parking spaces should be a high priority. Porter reported that she had talked to Jahrig Electric and he will give her a price once it is decided how many heaters are needed. Roger Meeks suggested that a bumper be installed between the cars and the curb, the plug-in could be installed on each bumper. Right now the cords to the plug -ins go across the sidewalk which is dangerous for the tenants. Also the bumpers should be low enough that they do not hit the headlights of parking vehicles. Rosemary Wiese said she would also like to see the numbers of each apartment on the parking spaces. Carol Goerdge asked the Committee if they wished to make the number one priority (if the money is available) to install bumpers, with head bolt heaters and number each parking space for the Congregate Housing units. The Committee concurred. KENAI CONGRZGhTB HOUSING COKKITTEE August 4, 1993 Page 2 Porter reported that carports had been discussed when the Housing was constructed but due to the expense at the time were not built. The Committee had decided to address this issue at a later time if the money was available. The Committee agreed that it would be nice to have carports if there was additional money for this. Sylvia Johnson asked if Porter could inform people who rent the Senior Center not to park in the Congregate Housing parking lot. This has been a real problem when the center is being rented. Porter said she would do that in the future when she rents the Senior Center. ventilation Johnson said she had smoke coming into her room from the ventilation system. Moore reported the ventilation system was not the best, but that there is not much that could be done at this point. Rosemary Wiese said the closed door policy should be enforced. This would eliminate some of the smoke problems. Wiese also mentioned that last winter cold air blew into some of the apartments and also into the laundry room. Porter reported Bob Springer, (Building Maintenance) had recommended installing a facade to keep the air from blowing down through the "pigeon coop" on the roof. Drapes The Committee discussed purchasing drapes for individual apartments. This would keep the look of the apartments uniform from outside the building. If money is available the Committee approved drapes for apartments. Garden Porter said that some tenants have expressed the desire to have a small garden plot to raise vegetables. Porter said she would check into having a raised garden plot so people would not have to kneel to weed their gardens. Swarner suggested that nice patio furniture be purchased. Also, the patio should be extended and should have a bar-be-que. The Committee discussed that the furniture would have to be protected from transients, and the garden protected from moose. 71 KENAI CONGREGATE HOUSING CONKITTEE August 4, 1993 Page 3 Swarner invited Committee members to attend a planning meeting August 26th, with the Council, City Manager, Department Heads, etc. They will be discussing goals and objectives for the upcoming year. Rosemary Wiese asked if two wheel -chairs could be purchased for the Housing project. Also she asked for a food service cart to help with serving pot -lucks, etc. Sylvia Johnson asked if infra -red lights could be installed in front of the Senior Center to help keep the sidewalks ice free. Porter suggested that someone from the Committee take this item to Council. 4. ADJOURNMENT There being no further business the meeting was adjourned at approximately 11:15 a.m. Respectfully submitted, Yfla 1 `�� Loretta Harvey Administrative Assistant 71, 7 r-� KENAI CITY KIM A. CALL TO ORDER AGENDA COUNCIL - REGULAR NESTING AUGUST 4, 1993 7:00 P.N. CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless'a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMWENT (10 Minutes) C. PUBLIC HEARINGS 1. Ordinance No. 1558-93 - Amending KMC 22.05.040(c) and (d) to Clarify Lessees' Right to Negotiate the Sale of Their Leased Land, at Not Less Than the Fair Market Value, After Leasing the Land for a Two Year Period. 2. Ordinance No. 1559-93 - Increasing Estimated Revenues and Appropriations by $4,050 in the General Fund From the Reserve for Athletic Expenditures. 3. Resolution No. 93-61 - Supporting the Continued Development of the Mining and Petroleum Training Service (MAPTS) Fire Training Facility and the University of Alaska's Request to the Alaska State Legislature for a Grant of $2.2 Million to Fund the Development of These Facilities. 4. Resolution No. 93-62 - Transferring $105,000 in the Airport. Land System Fund for Crack Sealing and Painting of Runways, Taxiways, and the Ramp. 5. Resolution No. 93-63 - Awarding a Contract for the Construction of the Evergreen, Haller, McKinley, Second, Third, Fourth, North Gill, Jefferson and Eadies -1- J Way Street Paving to for the Total Construction Amount of Which Includes �^� the Total Basic Bid. 6. Resolution No. 93-64 - Awarding a Contract for the Construction of the Kenai Municipal Airport Runway and Taxiway Crack Sealing and Painting, 1993, to Jackson Construction for the Total Construction Amount of $105,000.00, Which Includes the Basic Bid and Additive Alternate A. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees L. 1104 1. *July 21, 1993 Board of Adjustment Hearing/Appeal Hearing of Jack & Mary Keck and Junetta & Edward Call. 2. *Regular Meeting of July 21, 1993. 1. Approval - Policy for Request of Donations from Public and Businesses by Boards, Commissions and Committees. H. N3R HO8INE88 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1560-93 - Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund From the Reserve For Athletic Expenditures to Purchase a Parks Department Tractor. -2- 4. *Ordinance No. 1561-93 - Amending KMC 7.25.020 (City r^ Budget Control). 5. *Ordinance No. 1562-93 - Increasing Estimated Revenues and Appropriations by $1,221,000 as a Result of Receiving Eight State of Alaska Municipal Grants. 6. *Ordinance No. 1563-93 - Increasing Estimated Revenues and Appropriations by $2,979.69 in the General Fund as a Result of Drug Forfeiture Receipts. 7. Discussion - Contaminated Soils - Kenai Courthouse. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager �-~1. Citizens ( five minutes) 2. Council KENAI CITY COUNCIL REGULAR MEETING AUGUST 4, 1993 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. MOLL CALL Roll was taken by the City Clerk. Present were: Swarner, Monfor, Measles, Smalley, Williams, and Bookey. Absent was McComsey. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD: C-3, Substitute Resolution No. 93-61 - Supporting the Continued Development of the Mining and Petroleum Training Service (MAPTS) Fire Training Facility and the University of Alaska's Request to the Alaska State Legislature for a Grant of $2.2 Million to Fund the Development of These Facilities. Corrected fir "whereas" -- "clarification" changed to "certification curriculum." ADD: C-5, Substitute Resolution No. 93-63 - Awarding a Contract for the Construction of the Evergreen, Haller, McKinley, Second, Third, Fourth, North Gill, Jefferson and Eadies Way Street Paving to Alaska Roadbuilders for the Total Construction Amount of $447,425.00 Which Includes the Total Basic Bid. NOTION: Councilman Smalley MOVED for approval of the amended agenda and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor Williams stated there were no changes to the Consent 1 Agenda. KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 2 MOTION: Councilman Measles MOVED for approval of presented. Councilman Smalley 83CONDED no objections. 80 ORDERED. None. the Consent Agenda as the motion. There were C-1. Ordinance No. 1558-93 - Amending KMC 22.05.040(c) and (d) to Clarify Lessees' Right to Negotiate the Sale of Their Leased Land, at Not Less Than the Fair Market Value, After Leasing the Land for a Two Year Period. NOTION: Councilwoman Monfor MOVED for adoption of Ordinance No. 1558-93 and Councilman Smalley SECONDED the motion. -VERBATIM- WILLIAMS: Is there anyone from the general public wishing to be - heard? Yes, please come forward. State your name for the record. SANDRA VOZAR: My name is Sandra Vozar and ah, do you want my address and that, or just a name? WILLIAMS: You might as well, yes please. VOZAR: Address is ah, 1001 Mission, Apartment No. 19, Kenai, Alaska. Um, I would not like to see the adoption of this ordinance. I.believe the changing in the ordinance is very ill-- conceived. I believe that you're giving favorable treatment to an insider. I request that you review the intent of the ordinance and the intent of the wording. e,l I was at a meeting, and the council was available, plus Planning & Zoning with regards to the Townsite Historic Meeting and what was going to happen in the Townsite Historic and everybody kind KENAI CITY COUNCIL MEETING MINUTES AUGUST 41 1993 PAGE 3 of tossed around ideas and how the wording should be and I believe that there is something in the city records that shows what the intent of how this wording was supposed to be. Um, are you going to just keep on changing ordinances to make this thing fit? Because if you change this ordinance, you're going to have to go back and change your Title 21 on your applications. It says, clearly, ah Title 21.10.030, "with every application the applicant shall submit a, submit a development plan showing and stating the purpose of the proposed lease, the use and value, the date construction is estimated to commence and to be completed, maximum of two years." So that's telling you that, that, that construction has to be completed in two years. You um, this wording was put in here because FAA came back and it said, right here in your ordinance 1134-86, "FAA was concerned that leases of airport lands may be leasing property with the intent of subsequently purchasing the property by negotiation and thereby avoiding competitive bidding." So then, there, the delay, "whereas delaying the purchase until development is completed or two years have passed is in the best financial interest of the city." That wording was put in there because FAA requested it there. Title 22 explains how land is supposed to be purchased and it says that, "if the tract of land proposed to be sold is leased land where the lease sets forth a development schedule, the lessee may, at his request negotiate the sale of land not less than fair market value. The current lessee obtains this right to negotiate only after he has leased the land for a two year period immediately preceding the sale or the lessee has to the satisfaction of the City Manager, completed the development." It was incorporated into the lease agreement. I believe it could be done two ways, just as it says, or, and the reason that "or" was put in there is let's say somebody came to the City, leased a piece of land, built a building on it within one year. They did not have to live up to the two-year period. They had already complied with the development schedule so they were able to purchase the property. But I believe then, in Title 22, um, the very next paragraph says specifically, if the development schedule, there were not substantial improvements to the property, therefore somebody couldn't come to the city, lease a piece of property to just sit there and it not be in the best interest of the city, they would have to put substantial improvements on the property or they would not be able to KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 4 purchase it. And it says, if a tract of land proposed to be sold or leased land without substantial improvements, then it may only be sold at outcry auction. That way, everybody in the City of Kenai would have the, the one person that came and leased the property wouldn't have an upper hand on everybody else in the City of Kenai. It would be open to anybody. Now, if you, if you leased it, and you were going to build a building on it and you built your building, then you did what you were supposed to do. But if you didn't build your building on it, then it needs to go out to public outcry auction. Still, I don't believe the piece of land should have been sold to begin with. Down in the Old Town site, you're wanting to put more development down there in the Townsite Historical area. Right now you've got big open areas. As soon as you get houses !^ on there, when the snow starts melting and the rain starts melting, you're going to have more runoff. You people need more drainage down in the Old Town area, not less drainage. You had a lot that was fifty feet wide. Now, you've got a lot, an area, that's twenty feet wide in order to do your development. I don't believe just changing this um, this ah, wording, you're going to have to keep on changing your wording. And when I approached you people on April the seventh of 192, at the council meeting, I didn't come here and say, "hey you people have a wording problem." I said, "you people have a big drainage problem in Old Town." Everybody's concerned about Old Town, but we're not concerned about what the intent was. Where the drainage is going. When the City put all the dollars into making the roads down there and all the roads drain down towards Old Town, towards that drainage area, was it the intent that that lot was going to be the drainage area? Or was it the intent that, oh well, we only need twenty feet of it. You can't, you can't, it's not responsible to say, at this later date, "well all we need is twenty feet of it." It just doesn't make sense. It's not responsible. And I still believe that you need to rescind the sale. That's about all I have to say. Oh, except for one other thing. There were three extensions granted on this lease. The last extension was granted in 1988 for one year. January 13th of KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 5 1988. There was no other extensions granted after that. The lease was in violation. So now, they're allowed to purchase it? And then without even anybody knowing about it? It, another thing, if you're going to change your ordinance, let's put in there that when somebody leases a piece of property, that all the neighbors within a certain area are notified so that everybody knows what's happening. I've been sitting down there next to that piece of property since 1974 and I don't find out until three months ago when I'm ready to put in an RV park, that that piece of property is sold and has been leased since 186. That's not fair. That's not fair to me. It's not fair to every other citizen in the City of Kenai. And it's not fair that we're going to have to pay the bill when these people build a building on it, they pave the piece of property because they're going to put a parking lot on it and it is standard practice in the State of Alaska that when a utility company, Enstar Gas, Chugiak Electric, Homer Electric, when they go onto an easement, and they have to do work on an easement, they return the easement back to its original condition. Whether it had a fence on it. Whether it ^� had grass on it. Whether it had trees on it or whether it had flowers on it. They don't have to. It doesn't say in the law that they have to but it's a precedent that's been set that they have to return the, a precedent set that they have returned it back to its' original condition. So, therefore, I am saying, was it responsible to sell the lot for $7,700 and then turn around and have to put money into it when we have to repair that drainage ditch which is going to have to be done. It's just, it's going to have to be done. I've lost a big tract of land myself because the drainage ditch was plugged in 186 and T came to the city and I had to write a check out to the city to help pay to fill that drainage ditch in. And I gladly wrote it out. But, what about other people. That's all I have to say. I, I, don't think that you should change it. Thank you. WILLIAMS: Questions from council? Councilman Smalley. SMALLEY: Question for the Public Works Director. Ah, any comment with regard ah, the statement about the drainage in that area as being a problem? KORNELIS: It's a, it is a very important drainage for Old Town, but we do have a, a twenty -foot easement directly over top of that culvert. �' KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 6 SMALLEY: And you believe that's sufficient? KORNELIS: I don't know the exact depth of that culvert, but there was a problem, we'd probably wouldn't go down as deep. Deep enough where it would be a problem. It would probably be replaced at a higher elevation than... If it's as deep as I think it is, and we had a problem somewhere down in that part of the culvert that was that deep, we probably would have to abandon that culvert and ah put another one just directly above it. Either that or get permission from the adjacent property. Cause twenty feet, unless we're going to do some shoring, which we could do, it's very expensive to shore, we, we'd probably just put another culvert in there. It'd be easier and probably cheaper. So twenty foot would give us enough room to do that. Plenty enough room for that. WILLIAMS: Further discussion from council? It was ah, Mrs.. Vozar, you made some ah, remarks with regards to accompanying documents, the lease documents, in which the wording of those documents would have to be changed in order to match the wording of this code. Ah, has the Administration looked at that to determine whether that's true or have we had ample time to review that document. Has the city attorney reviewed that document? KIM HOWARD: Well, to tell you truth, I didn't think about the ah, I hadn't looked at the application on the last page and I didn't talk to Cary about it. It may need to be changed. WILLIAMS: Council, it may be worthwhile for the council to ah, postpone some action on this until such time as we've had a chance to review the other documents... HOWARD: Excuse me, Mayor? WILLIAMS: Yes. HOWARD: Charlie just mentioned to me that, I think it just says they need to provide a development schedule which is true. I mean, that would stay the same. VOZAR: Here it is. Development schedule with deed to construction, maximum of two years (stated away from the microphone while carrying documents to the Mayor). WILLIAMS: Okay, under Title 21.10.030, the application, it does state "...with every application the applicant shall submit a KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 7 development plan showing and stating..." One of the items that need to be stated is the date construction is estimated to commence and be completed with a maximum of two years. BROWN: Well, Mayor, if I might suggest that ah, that requirement has no bearing on this ordinance. That, the requirement that lessees submit development schedules with their lease, doesn't have any effect on the ordinance here that says that they have the right to buy after they've leased for two years or complete their development. WILLIAMS: I just want to make sure that we're not, you know, the dog isn't chasing its tail here. If we have to take care of one, we want to make sure there isn't something else we have to take care of. BROWN: I suggest you wouldn't want to take that out of the lease application requirement. That you would want them to continue to provide development schedules so you know what they intend to do with the property. WILLIAMS: Okay. Any further discussion of council? Councilman Measles. MEASLES: We're still in public hearing aren't we? WILLIAMS: Yes. Anyone else from the general public wishing to be heard? Mr. Swarner. Name for the record please. SWARNER: I'm Dennis Swarner. I reside at 298 Rogers Road. For the record, it was stated at a previous meeting that ah, Linda Swarner had an interest in this property and for the record I'd like it to be noted that Linda Swarner has no interest in this property. That it is owned by Dennis Swarner and Robert O'Connell. My partner and I discussed purchasing this property at the end of the two years. Ah, we decided the city offered to continue the lease, we decided to keep leasing it and then a year or two ago, I don't remember the dates, but we decided to go ahead and purchase it. Ah, no further comment. WILLIAMS: All right. Is there anyone else from the general public that wishes to be heard. Please state your name for the record. PAUL VOZAR: My name is Paul Vozar and I think this, this property was bought under conflict of interest. KENAI CITY COUNCIL MEETING MINUTES eflo "', AUGUST 41 1993 PAGE 8 WILLIAMS: Well, the Chair would point out that Mr. Swarner is not a member of the council or any committee or commission within the city and neither is his partner to the best of my knowledge. So, therefore there wouldn't be a conflict of interest there. VOZAR: Part, part family. WILLIAMS: Any comment from council? Yes, Councilman Measles. MEASLES: I'd address the ordinance itself without any reference to a specific piece of property. Ah, I have a problem with deleting that development requirement in the ordinance. I think it does create a conflict with the Title 21 and I think it takes away the original intent of the ordinance. It ah, I don't think the city should get into leasing a piece of property, first of all, without the development schedule, and I personally believe that the two-year limit on the development schedule should be followed, it should be a part of this ordinance as well as Title 21. If the development is not completed within that two-year period, the lease should be related back to the City or if it is extended, then that two-year limit should be extended for the purchase of the property. I think that the development of the property should be the guideline as to when the property can be sold to the lessee without going to bid. I would move to table this ordinance. WILLIAMS: Is there a second to the motion? MONFOR: I'll second it. WILLIAMS: It's been moved motion without any room for order. Clerk will call the FREAS: Swarner? and seconded to table. Table the debate therefore the motion is in roll. SWARNER: I wish to abstain. FREAS: Monfor? MONFOR: Yes. FREAS: Measles? KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 9 MEASLES: Yes. FREAS: Smalley? SMALLEY: Yes. FREAS: Williams? WILLIAMS: Yes. FREAS: Bookey? BOOKEY: Yes. WILLIAMS: All right. Thank you. S. VOZAR: Will you tell me what you did. WILLIAMS: Yes. The motion ah, was to table the ordinance and -71 the ordinance has been tabled. That is the rewrite of the ordinance as it is shown here. So, there's no action taken. END OF ITEM. C-2. Ordinance No. 1559-93 - Increasing Estimated Revenues and Appropriations by $4,050 in the General Fund From the Reserve for Athletic Expenditures. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1559-93 and Councilman Smalley SECONDED the motion. There was no public comment. Mayor Williams read a portion of Resolution No. 80-178 which accepted the transfer of property and oil, gas and mineral rights from Rita and Harold A. Daubenspeck. "...are to be dedicated to athletic programs sponsored by the City of Kenai. The distributions of such funds will be at the full and sole discretion of the City Council of the City of Kenai, Alaska, to the Parks & Recreation Commission or such other City agency or city official as the City Council may from time to time authorize to use such distributions." KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 10 Williams stated the resolution is saying first, all funds are to be used for athletic programs and then it says they can be used for anything. VOTE: Swarner: Yes Monfor: Yes Measles: Yes McComsey: Absent Smalley: Yes Williams: Yes Bookey: Yes NOTION PASSED UNANIMOUSLY. C-3. Resolution No. 93-61 - Supporting the Continued Development of the Mining and Petroleum Training Service (MAPTS) Fire Training Facility and the University of Alaska's Request to the Alaska State Legislature for a Grant of $2.2 Million to Fund the Development of These Facilities. MOTION: Councilman Smalley MOVED for approval of Resolution No. 93-61 and Councilman Bookey SECONDED the motion. There were no public or council comments. MOTION TO AMEND: Councilman Measles MOVED to amend with the substitute ordinance and requested UNANIMOUS CONSENT. Councilman Smalley SECONDED the motion. There were no objections. 80 ORDERED. VOTE ON MAIN MOTION AS AMENDEDs Councilwoman Monfor requested UNANIMOUS CONSENT. There.were no objections. SO ORDERED. C-4. Resolution No. 93-62 - Transferring $105,000 in the Airport Land System Fund for Crack Sealing and Painting of Runways, Taxiways, and the Ramp. MOTION: Councilwoman Monfor MOVED for approval of Resolution No. 93-62 and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 11 There were no public or council comments. VOTE: There were no objections. 80 ORDERED. C-S. Resolution No. 93-63 - Awarding a Contract for the Construction of the Evergreen, Haller, McKinley, Second, Third, Fourth, North Gill, Jefferson and Eadies Way Street Paving to Alaska Roadbuilders for the Total Construction Amount of $447,425.00 Which Includes the Total Basic Bid. XOTION: Councilman Measles MOVED for adoption of Resolution No. 93-63 as marked as Substitute C-5 in the packet. Councilman Smalley SECONDED the motion. 7 There were no public or council comments. VOTE: There were no objections. 80 ORDERED. Williams asked Kornelis what the engineer's estimate was for the work. Kornelis stated the engineer neglected to bring his estimate with him to the bid opening. C-6. Resolution No. 93-64 - Awarding a Contract for the Construction of the Kenai Municipal Airport Runway and Taxiway Crack Sealing and Painting, 1993, to Jackson Construction for the Total Construction Amount of $105,000.00, Which Includes the Basic Bid and Additive Alternate A. MOTION: Councilman Smalley MOVED for approval of Resolution No. 93-64 and Councilwoman Swarner BECONDED the motion. There was no public comment. Swarner asked what the bid was for the crack sealing the last time it was bid. Kornelis answered $51,000. Airport Manager Ernst stated that bid included only KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 12 work on the runway. This bid includes the runway and taxiway. The material to be used is Flex 120 rubber. VOTE: There were no objections. SO ORDERED. ITEM D: COXHISSIONJCOMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported the Congregate Housing Design Committee met and discussed items they would like to have added to the facility. Those items included headbolt heaters in the parking lot and several other items. Their ultimate goal is to add more units to the complex as there is a waiting list of 25 people at this time. Williams stated he spoke with Pat Porter and requested her to write a letter to AHFC regarding loan availability. Williams added he wants to know if the City of Kenai or its entity can borrow monies from them. Williams suggested the City could produce a revenue bond to be paid for by revenues of the additional units of the facility built with those monies. Swarner stated the design committee like the concept that income does not need to be revealed and that it is not low-income housing and want to keep the facility that way. D-2. Airport Commission Councilman Measles stated there was no meeting since the last council meeting. The minutes from the last meeting were included in the packet. D-3. Harbor Commission Councilman Bookey reported there will be no meeting in August. The next meeting is scheduled for September. D-4. Library commission Councilwoman Monfor reported a meeting was held last night. During the meeting, the library survey was discussed. The survey KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 13 findings will be available for council at their next meeting. Monfor also reported circulation increased by 11,000 since last year. D-5. Parks & Recreation commission Parks & Recreation Director McGillivray reported there was no meeting in July. The next meeting is scheduled for next week. D-6. Planning & Zoning Commission Councilman Smalley reported there were included in the packet minutes from the joint work session with Council, Planning & Zoning Commission and the Townsite Historic Task Force, the July 14 meeting minutes and the July 28, 1993 meeting minutes. Smalley reviewed the actions of the commission. Smalley asked if the City has contacted Mr. or Mrs. See in regard to a rezoning which has been tabled for some time because the Sees were out of the country. Administration was directed to contact the Sees before they left town at the end of the week. Councilwoman Monfor questioned action taken on an encroachment permit application for Rogalsky. Commissioner Bannock was in the audience and stated the encroachment was removed. Monfor asked why there have been so many encroachment permit applications. Monfor stated if the building codes are followed, there should not be so many applications. Kornelis stated for about two years, as-builts have been requested and hopefully this will cut the problems down. Councilwoman Monfor requested more information be included on the P&Z meeting agendas that will better describe properties discussed, i.e. subdivision lot and block, street addresses, etc. Smalley stated building trade people have been requested to identify all four corners on properties, however, they are reluctant to provide that information due to extra costs. Smalley added, without the corners identified, problems with encroachments will continue. D-7. Miscellaneous Commissions and committees Beautification - Councilwoman Swarner reported the Beautification Committee will meet next week. KENAI CITY COUNCIL MEETING MINUTES 001-1 AUGUST 4, 1993 PAGE 14 Townsite Historic Board - Mayor Williams reported only one application has been submitted for membership on the Townsite Historic Board. Williams suggested councilmembers.encourage interested people to apply for membership. Williams thanked Parks & Recreation crews for planting lilacs and roses in Triangle Park. BREAK TAKEN: 7s42 P.K. BACK TO ORDER: 7s57 P.X. E-1. July 211 1993 Board of Adjustment Hearinq/Appeal Hearing of Jack & Mary "ok and JRnetta 4 Edward Call. Approved by consent agenda. E-2. Regular Keeting of July 21, 1993. Approved by consent agenda. None. a-1. Approval - Policy for Request of Donations from Public and Businesses by Boards, Commissions and Committees. Councilman Measles XOVED for approval of the policy regarding boards, commissions and committees needing Council approval to request donations from the public and businesses. Councilwoman Swarner S'COHDED the motion. There were no council comments. 'p-1, KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 15 VOTE: Councilman Measles requested UNANIMOUS CONSENT. objections. 80 ORDERED. ITEM H: NEW Dual so H-1. Bills to be Paid, Bills to be Ratified MOTION: There were no Councilman Smalley MOVED to pay the bills and Councilman Measles SECONDED the motion. There were no objections. 80 ORDERED. H-2. Purchase Orders Esceediaq $1,000 f r Colo 0 to) `in Councilman Measles MOVED for approval of purchase orders exceeding $1,000 and Councilman Smalley SECONDED the motion. There were no objections. 80 ORDERED. H-3. Ordinance No. 1560-93 - Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund From the Reserve For Athletic Expenditures to Purchase a Parks Department Tractor. Approved by consent agenda. H-4. Ordinance No. 1561-93 - Amending KMC 7.25.020 (City Budget Control). Approved by consent agenda. H-5. Ordinance No. 1562-93 - Increasing Estimated Revenues and Appropriations by $1,221,000 as a Result of Receiving Eight State of Alaska Municipal Grants. Approved by consent agenda. H-6. Ordinance No. 1563-93 - Increasing Estimated Revenues and Appropriations by $2,979.69 in the General Fund as a Result of Drug Forfeiture Receipts. Approved by consent agenda. 7 KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 16 R-7. Disauussion - Contaminated Soils - Kenai Courthouse. Williams referred to the Kornelis memorandum included in the packet which explained the need for the disposal of the contaminated soils in regard to the construction of the courthouse. The memorandum states the ADEC's position is that the City, as the owner, is responsible for the disposal of the contaminated soils. Kornelis stated he has received estimates of $50 per cubic yard for the biological remediation of the soils and $50 per ton for using the soils in asphalt. Total cost is estimated to be $400,000 to $600,000 for the disposal of the soils. Kornelis requested direction from Council as to whether they want him to proceed with receiving bids to test the soils; have an environmental disposal plan drafted; and to carry out the disposal of the contaminated soils. Kornelis added he has discussed the situation with Attorney Graves and Graves does not believe the City's position with Grace Drilling and other PRP's would be compromised by cleaning up the site. The City is not accepting liability, but will proceed with cleaning up the site and the people responsible for the contamination will pay for the costs in the future. Kornelis added the Borough has requested proposals for disposal of contaminated soils as well. Kornelis stated he will get a copy of their specifications. The proposal will include costs to test the soils, have an environmental engineer write a disposal plan, and then hire a contractor to clean the site. The plan will be reviewed by ADEC and will require their approval as well. There are a number of firms who want to do the work. Council's direction was to have Administration proceed with Kornelis' recommendation as soon as possible. I-1. Mayor 1. information Item No. 9 - Williams referred to the r" George Church letter included in the packet. Church stated he believed the street sweeping in Kenai went quite well. Williams KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 17 stated he did not think it did. Also, the City has requested seeding be done in from the Dairy Queen a number of times. The work is not on top of their priority list. Swarner, referring to the letter, asked if there are areas in Kenai where the State could dump the dirt collected by the street sweeper and then cleaned up later. Kornelis stated there are. 2. Information Item No. 10 - A letter from the DEC regarding the 50/50 Municipal Matching Grant Program. Williams asked if Kornelis had projects in mind for this program. Kornelis stated he had three in mind from last year's CIP list for which he will apply and also for funds for water quality improvements. 3. Artifact Gathering - Williams reminded Council of their previous discussion in regard to moving a donkey engine and other items from Chisik Island to Kenai for future display. Williams stated he will be returning to Chisik Island next Thursday or Friday. Williams added there will be costs involved as he was not aware the boat that will bring the equipment back from Chisik Island is under contract with Columbia Ward. Costs will include Williams' airfare to fly to Chisik Island and the travel and use of the "Pintail" to bring back the equipment. Williams stated he believed the cost will be under $1,000. Swarner asked where the equipment will be stored. Williams stated in the van recently purchased by the City. Williams added he did not want to move the donkey engine twice however. Williams suggested it be placed on a concrete pad on City -owned property adjacent to the Old City Hall in Old Town. Williams stated it should be checked as to whether the property is available, its size, and whether the placement of a concrete pad and the engine in that area would infringe on the Historical Society's lease. Williams stated he would like to have a 30 x 60 or 30 x 80 sq.ft. concrete pad poured on which to place the engine. Later, when funds are available, a building could be constructed on the pad. Williams estimated the cost of the pad to be $7,500. When Williams was asked from where the $7,500 would be taken, Williams suggested using money from the Daubenspeck fund. Williams suggested it would be a recreational event because the engine/building could be incorporated into the walk through Old Town. Williams added the building would not be a very nice building. Williams stated he has had discussions with an KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 18 architect in regard to the design of the building. Williams added the inside would be unfinished. The building would lend flavor of antiquity. Williams stated he does not envision another visitors center. Monfor asked if the engine is something that requires protection from the elements. Williams stated no, however the other machine shop equipment will. Smalley stated he supports the idea, but does have a problem using Daubenspeck funds. Measles stated more research was required in regard to the use of the Daubenspeck monies. Measles added there was a letter written that better explained for what the monies could be used. Measles stated he could probably support a General Fund transfer or charge it against bed tax as it would be more visitor related than recreational. Williams stated he would like to check the property size, etc. and if everything is all right, he would like to have a concrete pad poured before winter this year. Williams stated the cost of the pad should not be more than $7,500 and there may be some volunteer labor as well. There was no action by Council. I-2. city Manager 1. Water System Improvements - Manninen stated Administration would like direction from Council in regard to the use of funds budgeted for the well and water system improvements. Manninen asked if Council wanted to use the $20,000 to drill wells or to do a feasibility study of a well -drilling plan and recommendations from a consulting firm of where the wells should be drilled. Manninen stated Administration recommended a feasibility study be done and then bring the information back to Council to choose a way to proceed. Manninen added the feasibility study would determine an overall plan either for well drilling, interconnecting existing systems, or testing waters at the float plane basin for possible use. Williams agreed a feasibility study is a good idea. Monfor asked how long it would take to have a study done. Monfor added during budget sessions they discussed a cost of $20,000. Monfor stated. ` she was not adverse to doing a study, if it is done promptly. Action is needed. The problem has existed for years. KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 19 Bookey asked if $20,000 would be enough to do the study. Manninen believed it would be. Manninen added studies are expensive, but he would prefer having an overall plan. Manninen stated he would like to work with Public Works and the engineer prior to doing a request for proposal. Manninen suggested by the next meeting he will have something for council to review. Smalley stated he believed the feasibility study would be worthwhile. Measles agreed and suggested there should be wells at opposite ends of town to help eliminate the possibility of being totally cut off from a water source during a crisis. Williams asked Council if it was their decision to have Administration proceed to have a feasibility study done. There were no objections. 1-3. Attorney No report. I-4. City Clerk Freas reported nomination petitions were available in the office for those wanting to run for council in the October 5, 1993 election. 1-5. Finance Director No report. 1-6. Public Works Director Kornelis reported: 1. Courthouse project going well. 2. Change Order No. 9 (courthouse project) has not yet been resolved. There is a difference in opinion about costs for some design clarification requests. Kornelis stated he hoped the change order will be presented at the next council meeting. 3. The fire pit arrived and was placed. 4. The airport gates bid was awarded to Jahrig Electric. 5. The airport paving is about to begin. 6. The Haller, Evergreen, McKinley, etc. paving project is progressing. Kornelis has met with property owners and will be sending letters to property owners as well with the name of the general contractor in order that they may have driveways paved at �' N KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 20 the same time if they so desire. (The driveway paving is at the cost of the property owner.) 7. Approximately $10,000 was paid in ramp fees. Attorney Graves has a list of names of those who did not -comply and did not pay the fee. I-7. Airport Xanager Ernst congratulated ERA/Alaska Airlines for their Kenai operation ten year anniversary. Ernst introduced Shirley Roberts, Sales & Marketing Representative for Kenai. Ms. Roberts thanked the City for their support through the years and invited all to join them in their celebration throughout the week. ITEM Js DIBCIIssION J-1. Citizens Dana Hannah - Footes Moving Company. Hannah stated his company bought old buildings from Wildwood and can move them almost anywhere in town. Hannah suggested setting some of the buildings up in an area to be used by cannery workers.. Councilwoman Monfor added she had discussed the buildings with Mr. Hannah. Monfor suggested setting up a youth hostile for summer visitors. Hannah informed Council he has a 48 x 48 sq.ft. building for sale that could be placed on the concrete pad Williams discussed earlier for housing the Chisik Island equipment. J-2. Council Hookey - Nothing. Swarner - Referred to a letter to the editor in the newspaper regarding the Bernie Huss Trail. Williams stated he spoke with the owner of the Carr's property, Alan Norville. Mr. Norville asked if Williams had talked with Carr's. Swarner asked this item be placed on the goals and objectives list for further discussion. Swarner stated for the record she was not in favor of buying the property discussed earlier by Mrs. Vozar or the lease of the adjacent lot. KENAI CITY COUNCIL MEETING MINUTES AUGUST 4, 1993 PAGE 21 Swarner stated she will not be at the next council meeting. monfor - 1. Monfor asked McGillivray if the City provides sanitary facilities for softball players when they are in Kenai for softball tournaments. McGillivray stated the Softball Association makes arrangements for extra facilities. 2. Questioned whether the Beluga RV Park sign was acceptable. 3. Asked if the dirt roadway between the Carr's property and the Dairy Queen could be blocked and the garbage picked up. 4. Hopes the City will pursue the State about the traffic problems in front of Carr's and Kmart. Measles - Nothing. Smalley - 1. Reported he received a request from a citizen that city residents could launch their boats for free. Smalley stated he believed it was acceptable for city residents to pay. 2. Asked if the City was going to provide protection of the dunes at the Spruce Street beach area. Smalley also asked if portable sanitary facilities could be made available at the end of the spit during dipnetting in the summer. McGillivray stated they provided portable facilities this year when dipnetting started. Williams - Asked councilmembers to stay following the meeting to review a video regarding compost and disposal of sludge. The meeting adjourned at approximately 9:00 p.m. Minutes transcribed and submitted by: Carol L. 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H e A � PG m ad cn .vr cmj rim « a t9 aiC a py pq y 9wci 00 O G x x Y « « « a G « « N « K « « O OeS « N N Y Avi « « O H CAD y [.7 "'� Y o y a A U H m mH R4 O O V! d7 •--• N « W m m X CA Ml O C-PU O A C V1�ti a7 O y b6 R1. A. y 1781-1881 ��� CITY 4F KENA G't2la4 / 74u" 1 / 210 FIGALGO KENAI,ALASIA ON11 - - TEUEPHOW20LIM FAX 907-283-3014 MEMORANDUM TO: Charles A. Brown, Cary R. Graves, Keith Kornelis FROM: Thomas J. Manninen, City Manager- U DATE: August 12, 1993 �J RE: Meeting MONDAY 8/16L93 to resolve various project cost issues and concern about "extras" requested by consultants on Courthouse and Congregate Housing projects Please plan to meet with me on Monday, August 16, at 10:00 a.m. to discuss Change Order No. 9 (copy attached). I have withheld payment until we agree on an acceptable request processing procedure and/or any cost implications of change orders on consultant fee arrangements. Let's discuss courthouse project cost history and project EIC (engineering inspection and contingency) cost overruns, change ,�. orders and fee arrangements. As a policy matter, if a professional consultant has a "not to exceed" contract, I do not expect the City to pay for "extra services" for construction administration above the previously requested and agreed to "not to exceed" fee without overriding extraordinary justification. We owe no less account- ability to the public trust! Simply put, the engineer, inspector or architect previously had the opportunity to competitively quote or bid several types of fee -for - service arrangements: Namely, 1) hourly rate; 2) percentage of construction cost; 3) time and materials; and 4) "not to exceed" (NTE) fee. A "not to exceed" figure normally allows for "extras" and has a "built-in" fee cushion. McCool, Carlson and Green's August 11 request for a $20,000 "contract administration" increase in their "not to exceed" fee baffles me. Their fee has already been increased to $210,349 from an original "not to exceed" fee of $162,952. Also they have been paid 10t on all added sub -contractor fees (for handling, processing, billing, etc?). I cannot support the $20,000 added fee request. Let's discuss/resolve this issue in Monday's meeting and keep the project completion on schedule. Attachments: Change Order #9 MCG's 8/11 fax 8/10 memo from KK to TM MCG's 8/11 extra services request C:\WP51\W0RK\MEETING.MEM 1791-1991 CITY OF KENAI 210 FIOAM KENAik ALASKA, U611 TELEPHONES -TM FAX 907-283-3014 MV,INVCO) M'ZlIbIig TO: Keith Kornelis, Public Works Director FROM: Thomas J. Manninen, City Manager DATE: August 12, 1993 R9s Change Order No. 9 - Kenai Courthouse Change Order No. 9, based on our last discussion, was recommended by MCG to cost $9,660 -- not the $16,793 originally claimed by G&S. Change Order No. 9 as revised recommends paying $13,454 -- a difference of ,$3.794, 1. Why should the City pay the difference of $2,833 and $961 in addition to the $9,660 that was originally recommended by MCG to be paid on this item? 2. Is any of this Change Order No. 9 due to the engineer's "faulty" design? If so, why should the city pay for it? The engineer's errors and omissions policy should pay 2r. the engineer should pay -- but not the City! 3. Is there any liability for MCG to pay any portion of the $9,660 or of the $13,454? If so, how do we perfect the City's claim against MCG? Let's resolve this issue, too. cc: CAB, CG C:\$"1\MOMK\CM MM9.MEM Gig /0^ APPROVAL OF ALASKA COURT SYSTEM BY DATE CHANGE ORDER NO.: 2 Project: Kenai Courthouse Contractor: G & S Construction City of Kenai You are hereby requested to comply with the following changes from the contract plans and specifications: Item No. Description of changes - quantities, units, unit prices, change in completion schedule Change Increase + Decrease - This Change Order brings current all requests for additional compensation through DCR 0124. DCR# 77 Rafter Support Revision $ 170 79 Added Framing & Material @ Ceiling Fans 1,161 80 Clarify Pipe Enclosure Detail @ Glycol Lines 961 90 Revise Dimensions @ J-Box Number 2 483 91 Secure Access Door 0 95 Clarify Diffuser Locations 376 96 Return Air Revisions 2,924 98 Add Door to Mezzanine to Access Dampers ,,434 103 Clarify Extent of Framing for Return Air Plenum in Corridor 156 '�' 2833 105 Revise and Clarify Strikes @ Doors 055, 030, 046, and 088 247 107 Relocate Return Air Grille "M" 1,000 114 Revise Header Detail 174 117 Clarify Return Air Routing 454 119 Add Knee Wall to Stairs 329 123 Add Header Framing @ Judge's Private Corridor Entries to Courtrooms 1,223 124 Add Support for Counters in Clerk's Lobby 685 Net change in contract price due to this C.O. + 13,454 N CHANGE IN CONTRACT TIME CHANGE IN CONTRACT AMOUNT Original time (days) 365 Previous C.O.'s 0 This C.O. 0 Revised Contract Time 9/30/93 Original Contract Amount Previous C.O.'s This C.O. Revised Contract Amount 4,704,000 931,627 + 13,454 5,649,081 �- (Attached) is justification of each item on this C.O. This C.O. is not valid until signed by both the Owner and Engineer. Kensi City Council has to approve all C.O.s. Contractor's signature indicates his agreement herewith, including any adjustment in the Contract sum or Contract time. By BY BY Architect Contractor Owner Date Date Date 7\ DESIGN CLARIS �I_ �A_ �QNS REQUEST MMA Y G&S MCG Recomd. Document Subject Sit C= DCR 77 Rafter Support Revision $ 170.00 $170.00 DCR 79 Added Framins, and Material @ Ceiling Fans $1,161.00 $1,161.00 DCR 80 Clam Pipe Enclosure De Glycol Lines $1,388.00 96 / @ DCR 90 Revise Dimensions @ J-Box Number 2 $ 483.00 $483.00 DCR 91 Secure Access Door $ 80.00 $0.00 DCR 95 Clarify Diffuser Locations $ 376.00 $376.00 DCR 96 Return Air Revisions $2,924.00 $2,924.00 DCR 98 Add Door in Mezzanine to Access Dampers $ 434.00 $434.00 DCR 103 Clarify Extent of Framing for Return Air Plenum in Corridor 156 $5,665.00 Mr. DCR 105 Revise and Clarify Strikes @ Doors 055,030, 046 and 088 $ 247.00 $247.00 DCR 107 Relocate Return Air Grille`M' $1,000.00 $1,000.00 DCR 114 Revise Header Detail $ 174.00 $174.00 DCR 117 Clarify Return Air Routing $ 454.00 $454.00 DCR 119 Add Knee Wall to Stairs $ 329.00 $329.00 DCR 123 Add Header Framing @ Judge's Private Corridor Entries to Courtrooms $1,223.00 $1,223.00 DCR 124 Add Support for Counters in Clerk's Lobby $ 685.00 $685.00 Total $16,793.00 59669:66'� 07/13/93 1 KEM DESIGN CLARIFICATIONS REQUEST D .S CREMONS The following items involve changes to the Contract Sum and/or Time (additional details are attached): DCR 77: Description: Notched rafters were installed at the South end of Lobby 165 as indicated in the Structural Drawings. Actual As -built bearing conditions were less than what was needed for the structural design. The General Contractor was given two options with which to increase the capacity of the joists. The least expensive and most expeditious method was chosen. The reported cost is acceptable. Attachments: Refer to the attached DCR response from Coffman Engineers. Total Cost: $170.00 DCR 79: Description: Mechanical detail 7/M5.2 indicated a mounting condition for the ceiling fans in Lobby 165. No additional details or notes indicated how the ceiling fans were to be trimmed -out. Details were subsequently provided with finishes and framing being added. The General Contractor provided new trim at seven ceiling fans. The reported cost is acceptable. Attachments: Refer to the attached additional framing details. Total Cost: $1161.00. DCR 80: Description: Within the Bid Documents, Detail 3/M4.3 calls for "Pipe Enclosures" at each end of fintube runs to conceal GS and GR lines. The Contractor was aware that enclosures were to be provided. Discussion with the General Contractor identified GWB enclosures as the most economical. Provision for some manner of enclosure should have been included in the original bid amount. This should be a no -cost clarification. Attachments: Refer to the attached DCR response. Total Cost: $0.00 DCR 90: Description: A conflict was discovered by the Contractor between the electrical design and architectural Ian dimensions. Insufficient wall space was provided for J-box 2 resulting in a need to alter wall framing and to change the dimensions of the J-box. The reported cost is acceptable. 07/ 13/93 2 KENI Attachments: Refer to attached DCR response and follow-up revision. Total Cost: $483.00 DCR 91: Description: On sheet A1.1 of the Bid Documents, Door 124 is called out to be a 24x30 firerated access door. Since this hatch opens into a secure area, the Contractor raised questions concerning the deffea of securityneeded for this door. Specification Section Q83a5, Access Doors, identified the firerating, lock regmirements, and hardware. A Schlage cylinder lock was pred and coded "CS." All this information was available in the ovidBid Documents so this clarification should be a no -cost change. Attachments: Refer to the attached DCR response. Total Cost: $0.00 DCR 95: Description: At the South end of Lobby 165 where `K' and `L' light fixtures occur on Grid `01 there was a conflict between the light fixture locations, the! � mechanical diffaser locations and the suspended ceiling heights. Construction was partially completed when the conflict was discovered. The Contractor was directed to use specific` mounting' heights for fixtures and diffusers that resulted in some relocation of mechanical and electrical work already in place. The reported cost is acceptable. Attachments: Refer to the attached DCR response Total Cost: $376.00 DCR 96: Description: Within the Bid Documents, Mechanical drawings did not provide a means for return air to pass from several Judicial Services room to a return air plenum. The Mechanical Designer pprovided additional detailing and the Contractor The installed the corresponding new sections of ductwork. for this reported costs clarification are acceptable. Attachments: Refer to the attached DCR response and plan sketches. Total Cost: $2924.00 DCR 98: Description: Within Prisoner Access Passageway 201, the Bid Documents indicated the placement of a section of chain link fencing such that one fire damper on an air intake shaft was isolated. To make the damper accessible it was necessary to add another 2'- hardware. The 0" chain link door complete with bracing and Contractor added this to the design. The reported costs are acceptable. Attachments: Refer to attached DCR response. Total Cost: $434.00 07/13/93 3 K NL DCR 103: Description: The Contractor requested a clari$caion concerning the extent of fimning for the mechanical return &/A4.0 plenum over Corridor 156 In the Bid Documents, Section indicates a 2x6 framed ceiling separating Private Corridor 156 from the mechanical return air plenum above. This building section notes the return air pksum between grids ` and `C' and over the Nortb4louth secdon of Private Corridor 156. When coordinated with sheet. M2.4, the entire extent of the return air plenpni, can be deft (Return Air Transfer ducts are shown from the South ems► at Vestibule 162 to the North entry at boor 030). 'Tha C64tiec�tor's original confusion occurred because Section AA/A4.0.sbaywi a portion of Private Corridor 156 without the double line indicating the bottom of the plenum (this was an o"Wa in the Bid Documents). The Contractor was directed provide to 2x6 framing for the return air plenum throughout the extent of Private Co Wor 156 to coordinate with the mechanical system design. If the General Contractor had coordinated with the Mechanical subcontractor, the extent of the plenum would have been noticed. Aft:this in%rma*m was available in the Bid Documents so this should be a no -cost change. Attachments: Refer to attached DCR response and sketches. Total Cost: $0.00 DCR 105: Description: A conflict was discovered between the Door Schedule and sheet E23 concerning doors 088 and 046. The Door Schedule called for door 088 to be prepped for an electrically operated strike and door 046 to not be prepped. The Electrical Ste; reversed these two requirements. Following several conventions ntions with the Alaska Court System it was determined that door 046 did need to have, an electrically operated strike. The Contractor chanced the strike �on door 046 to accommodate. The reported cost is acceptable. Attachments: Refer to the attached DCR responses. Total Cost: $247.00 DCR 107: Description: As shown in the Bid Documents, there was a conflict between return air Srill'l+vi', the drinking fountain and its venting, and wood trim in Lobby 165. After considerable juggling the grill was reoriented to. penetrate the North wall of Vending 170. The Contractor altered framing, ductwork and the louver size to accommodate this revision. The reported cost is acceptable. Attachments: Refer to the attached DCR response. Total Cost: $1000.00 07/13/93 4- 1 DCR 114: Description: On the east side of Lobby 165, Doors 064, 065, and 066 were designed with insufficient space to provide a header. The Contractor was directed to laminate a steel plate to the 2x10 rim joist above each door to provide the. necessary structural support. The' reported cost is acceptable. Attachments: Refer to the attached DCR response and sketch from Contractor. Total Cost: $174.00 DCR 117: Description: Mechanical Drawings did not indicate how return air from eight spaces around Clerk's Office 177 was -to reach a return air plenum. The Contractor was instructed to provide "cutouts" to act as air transfers between the studs above the suspended ceiling The studs were wrapped with GWB to ensure no exposed wood. The reported cost is acceptable. Attachments: Refer to the attached DCR response Total Cost: $454.00 DCR 119: Description: Three stairways connect the first floor level with Prisoner Access Passageway 201. The Contractor built these stairs as shown in the Bid Documents but subsequent inspection indicated that excessive deflection could cause problems. A flexible stair would eventually be a noisy stair and noise reduction is of prime importance. The Contractor added a kneewall under each stair to provide added stability. The reported cost is acceptable. Attachments: Refer to attached DCR response. Total Cost: $329.00 DCR 123: Description: In the Bid Documents, the Reflected Ceiling Plan did not indicate the need for a ceiling transition with famed -in headers at three locations in the Private Corridor 156. Transitions and headers were found to be necessary to keep the judge's entry doors from extending above the Corridor ceiling. The Contractor was directed to frame -in and finish headers at these three locations in order to solve the conflict. The reported costs are acceptable. Attachments: Refer to the attached DCR responses and sketch. Total Cost: $1223.00. 07/13/93 5 DCR 124: Description: Within the Clerk's Lobby 178 there were two public counters indicated on the First Floor Plan that hadno details to indicate the manner of support. The cabinet supplier included in his Bid the cost for the counter ,(sincae ; this is indicated on the First Floor :Plan) but did, not indude a cost for a support system (since none was specified). A steel angle support system was designed. The counters were then installed by the Contractor accordingly. The reported cost is acceptable. Attachments: Refer to attached DCR response and sketch. Total Cost: $685.00 07/13/93 6 KEM QA DCR ATTACHMENTS The following cost information, details, and responses provide documentation of each item in this Analysis. The initial pages are reproductions of selected sheets from the Bid Set Drawings and are provided for orientation and reference purposes. 07/13/93 a Ma July 29, 1993 Kluge and Associates Bill Kluge 130 Trading Bay Kenai, Ak. 99611 tee: !renal "our- .4cuse Dear Bill, In reference to McCool, Carlson, Green's response to DCR's 80, 91 and 103, I would like to offer the following comments. DCR 80: Detail. 3/M4.3 does indicato some sort of enclosure, however this detail, nor the project specifications tells us how this enclosure is to be constructed. We could have provided a sheetmetal enclosure for a cost of approximately $427.00. I don't feel that type of enclosure would be appropriate in a judges chamber or jury deliberai•.i.on room. The stud frame walls with GWB and paint was the most prudent type of enclosure. The architectural. sheets do not show these enclosures. I feel this DCR cost should be reduced to $961.00 and is a fair and equitable settlement. DCR 91: No Rebuttal DCR 103: First, Sheet A1.0 shows a section BB/A4.0 cut through rooms 115, 166, 137 etc., however, BB/A4.0 is actually taken through room 156 not room 137. Secondly, detail AA/A4.0 which is cut through corridor at south side of the building shows no plenum ceiling at all: Thirdly, 1 see nothinz on sheet. M2. 4 t 1hat i::uicates a plenum ceiling of any kind. Fourthly, even without the plenum ceiling, the system would work as drawn on sheet M2.4. To further confuse the issue, the condition we have now provides no means of transferring return air in corridor 156 through grills.. to the return air plenum. All of this considered, I think it is unfair to expect- the contractor to read into a set of documents what is not clearly depicted. The documents are unquestionably lacking the information to understand the designers intent. I feel the price of 96665.00 is fair and equitable and should be approved. I would appreciate your reconsidering these outstanding DCR's and reimburse us accordingly. Since ply Yours, V William L. Green, superintendent G & S Construction F-20M MC COOL CARLSON GREEN 08.10.1993 14s19 P. 1 I ' COOL CARLSON GREEN (Ri'1IITIECTURF • iNTGRIOR UI:SIi;N • SPACE PLANNINO 1 29th Avenue Ic c, Alaska 99503 n' 74} FAX: (907/563.4572) P' kx "ANSMIITAL SHEET (f Ion sO beliver at Once) 6-10.73 NO. 1111 ' dollver the lbllowing pap(s) to: C MANY: � . r WBJ4cm �?-- Ck--4 i se. r - �wovLA r-r t,Vl lot c.Y!titZ � V�.ejre. 4w6.y - dbr-der le*4e-r- 3 &A- 4,-(:4`et-vtieovl I b V+ r 4&641.ottd" I e v -�"p- r—*A/ t" C Total r timher of pages being transmitted (including this cover) p W FALL (907) 563-8474 IF TOTAL NUMBER OF PAGES ARE NOT R S DD. 7 �Po C00'_ CRRl50N GREEN 88.10.1993 14120 P. 2 lyl i it si shve�jj act C=3 as Den- i I ` 1 G� Z; . � • �1 q,ydL hv-�es. � Tti. �� I-u.�,s . foe J _;- C-6 ,oO !�_AvsCAMrt k,a, &4 OAK�F v r�d�tt'" CA f r is � ��'�'�t . O SL1,o �✓ S w.ha�. G� FROM MC COOL CARLSON GREEN 09.10.1993 14320 P. 3 I it I� 1 SU (. �- . a� rw't's r 71 FROM MC COOL CARLSON GREEN 88.10.1993 14128 P. 4 107 114 117 i19 123 R.aer Support Rev4lon !�i(�tnld 0 dAFmmim � Fw Qkr![Y Pla ftelawre DetaU e agow Dt2maaa awo m 0 J•B Nwmbw Secure Ac u Door Car* Dgftw Loeatiom Retum Air RevW= Add Door in oe to Amu EMmpm aadf y Boost, of for Rims Air, Cwddor 1S6 Revin and'CbU* 0 Doom 039 OK 046 and O®S RelocW Reeum Air trge'W RoWn Hader Do W aar* Return Air Routiag Add Knee Wall to stairs Add Hader Fftming 0 JbWs Prkste Corridor Entries to c� in dCSumn larri Lobbbyy Counters Total 1 s 170.00 $170.00 s1,161.00 $1,161.00 s193MOO 9(01. 06 $483.00 PUAo s 80.00 $0.00 s ' 376A0 3376.00 VXCO0 A924A0 S 434.00 $434.00 MASAO k0 Z6 33 . 00 s 247.00 $247.00 s19000.00 s19000Ao s " 174A0 $174Ao s 454.W s4540 s 329Ao S329Ao sl=.00 . $I=-00 516,79300 b6WA -2,A ***END*** FROM MC COOL CARLSON GREEN 08.11.1993 13:38 P. 2 t-COOL CARLSON GREEN Ijj,'F�(„Z I: r INTEmoR nESION • SPACk PLANNING M ' th Kornelis "r Public Works Keaal 1 799611 i Kenal Courthouse Me Keith: :losing a revised DCR Summary Cost sheet teat addresses our endattiions for a Order No. li- 17tt+ee ASO, s DCRs were, addressed in f response to RcCool Carlson- �n�ttootg, . the Cl a S cost for V1, and IOg BiU Careen oth-Id to daft twii l Dn. DC R 80 concerned PIP eat at and of Sntube nine. 1 aash son theCon Dom � to dioommine _brow the: were wat0 be red alMM oladawars called out on detail We approveof tka cad ost S cregOfor 5961.00. was not approved as an add! t !torn by McCool Carlson Green and accepted 5y a & S Construction. DCR'renuins as a no cost item. 3 took a great deal of consideration. Cone at Private Corridor 156, thus ►wilding cross!uw%ion BB/A4.0 Cal at the portton of private corridor 156 betwa irtion of plenum over the north - u0b p wdo "tam is shown on M2.4 it cannat +k WdW e corridor itself cannot be used as a pump. be a 1-Hr. rued amoke-free "s n so W de of the corridor must be eoroaawd to apll it since tbi!ars is no fan for return sk and t sheet M2.4 is shown twice on the north • soar the running of ducts serving the Corridor to to Lay -in c6ilins. sing the extent of mechanical tattdable co�btion. The t a gob,& icwl return air a V7s 5 and 6 and also at a bf corridor 156. At a p11 above corridor br return air because by code ninewen transfer ducts from num. 'lire system isn't ducted 1 am no return air ducts. Notc- h section of Corridor iS6 to w below the "rated ceiling" and air is transferred from the corridor to the ple um via ceiling grills and the duct and damper over door 055. The confusion occurs when building AA/A4.0 is referred to because, ca G do S ice out, the» is no plenum shroo>rt n at the south portion of corridor IS6. 1U quosdorr then becomes, does it stop? John L McCoof A41AM P. Corbou Domw 0. Orww sot Weep lode Awn.e of) ltif�f4 FAX "" "M818- CRQ'_SCY GREEN 08.11. 1993 13138 P. 3 E II Ve owledga tbt confusion caused by motion AA _M.0 emcerning the -^ t t f the plenum but also believe that A an i don of the true f the �r�ecbaniaai For MI we tlist the proposed w'� S ? dun• t of .0©be Oplit in T ke p an J !� nt of Won If you have any gr oss or i u. please call. L o � +I 1 Cadron G r chnua er 1r it rt, A1A F 1t� Vic: Ily ItJuge � �I i' r ii w•*END**+ UNITED FISHERMEN OF a �rl 211 Fourth Street, Suite 112 Juneau, Alaska 99WI 9071586-28M Fax:907/463-2546 and Council Members Dear Mayor Williams and Council Members: The promotion of the commercial fishing and seafood industry is a priority of United Fisherman of Alaska (UFA). The benefits this industry provides to the entire state of Alaska in terms of dollars and jobs is, unfortunately, sometimes overlooked. UFA works in Juneau and throughout the State to try and ensure the recognition, as well as the State budgetary and legislative support, that our industry deserves. Membership in UFA consists of group, individual, and contributing members. Group membership represents all of the salmon gear types, longline, and crab fishermen, as well as regional aquaculture associations. Individual members, commercial fishermen and women, provide the majority of support for UFA. Contributing Members provide services to and/or receive benefits from the industry. UFA feels that municipalities, such as the City of Kenai, that have the seafood industry as an economic �.., base, whether large or small, will benefit from a more positive attitude towards our industry on a statewide basis. UFA seeks to be a stronger and more collective voice for the industry. UFA would like your input and ideas to help us achieve our goals and we invite you to become a Contributing Member in our organization. We read in the papers of cities fighting to save their industrial base, trying to keep an automotive plant or other factories from closing or moving, and laying off thousands of workers. Though the effects are not quite as instantaneous, the cumulative effect of the continued neglect of the seafood industry by state government will add up to just than Records from the Limited Entry Commission show that commercial fishermen live in the City of Kenai. UFA is seeking your municipality's support in its efforts to keep the seafood industry strong. With all of us working together, the seafood industry sh old continue to benefit communities throughout the state long into the future. Show commercial fishermen in your area that you support them! Become a Contributing Member in United Fishermen of Alaska. I have enclosed a copy of our June 1993 Newsletter along with a membership application for your use should the City of Kenai decide to support the industry in this way. Thank you for your serious consideration of this matter. Please feel free to contact our Juneau office if you have any questions or concerns. Sincerely, Karl Kircher, Chairman UFA Membership Committee Sincerely. tiykd-L-4� Cune, President United Fishermen of Alaska MEMBER ORGANIZATIONS Alaska Crab Coal tkm • Alaska Flshw msn a Association • Alaska Trolfars Association • Area K Sehers Association: aml Cook �Msodstion • Cordovat FbfWWn9nUniMd • K@n*PaNraulaFW hetFWWn 'SAssociadon North Paolflc Flelraaaa Asatl WOM Nw#wn SmAnest Rr *nal Agw Aft" AnoaMMar • PMniwft Yar*AV Associalim Petersburq Vessel Owners Aesodatlon • Pffrm WMMM Sound Aqueaft n Corpo"on • Seafood Producers Cooperative SoultwastAknikaS@Wws Asaodadon Soulhem 3oulfreast PAOwd Aquaotrhua Anodation Unked Cook kft Drift Association • WesternAle t CooperaMw MorkeWo Assooation UNITED FISHERMEN OF ALASKA 211 Fourth Street, Suite- 112 Juneau, Alaska 99801 CONTRIBUTING M-RM- BERSAM F 'Diste awe 7W-Q0 StNot. Adchvs& Mailing Address .4A 'Ar. . . 4.:W*K" -1 Please be sure to provide complete informationI 'and- designate your c49 person. This..person will receive the same information we send to 4 t� aq NO "A "Milk =ii�irim�� cotttrib�ting= `in+�m-�aE�rat%h�""'`'� �r-� �- p - r Contributin & member dues is $500.00 annually. Please remit your A check with this form to United Fishermen of' Alaska, 211 Fourth Stri Suite 112, Juneau, Alaska 99801. Thank ypu. -4 THANK YOU FOR JOINING UFAI Foam Ww S.Couftibuting:- Mewbmhip iM . . . . . . . . . . . . lo: A., 4_,_ _-. �•+., a..aS ti .,}.I: .3 leS����- a� # �*'..',n . � r�?6 x. - - � ,�, �...} .. :. �+ �_�44M�.Ii► ! Na� ti �al�•t �ks l W IM.J/�. . .. ._ . •+ ri::-,- .' 'ram r �9� . �:�;{r, .. - 'a .. +« � � - ♦3. . Mtk k •tf is :.^ _ •. .2-'iYY 4vi. _'�.. .i..L.�... .... �%,4,�-e _ '.�w�ti,r•- _ -. ,;r= _ ... .'�rt,"f,,�i.i:.�.'•._s. ,..1 '.alY•;x� '.ld:'..1j�.,i-3li ..- - 1' _ ^ - v v aw -' •.a ... -.. _, .. .." .. - - �Yi`i��i" •may::'.' sir.:. i.. ,K\. -. ,.y_x� �'^ .I.. < w �16 * ] � ,>.•'V' .- ^t. J+ wt.S:��a. .rwy+c.- .. -.. �,+rli{y� �F tt"1 `"e. C t-•:Ce 1 -Ni 4"L _3'-f .��':, .. Yv'-! o Mol ze Al MW HIM ,,.. 3 '11j1,. - ��}�ik:'lry.. •�t..w 1- f^ _. _ t, •rT.1 R� � - Ae .: Z 71. .yam_ t: M-*, .� '� 'a`�`�eta t � ► .y� � .�,. �".'p SIP }�'•i'r' "�'�.: '•IY '�Ifi� -y . M .- f _ ,^. UNOTED FUSHEU VEN OF QLASUA 211 Fourth Street, Suite 112 - Juneau, Alaska 99801 Telephone (907) 586-2820 FAX: (907) 463-2546 Newsletter 93-2 June.1993.• LEGISLATURE PASSES SALMON MARKETING TAX by Cheryl Sutton, Kenai Peninsula Fishermen's Association UFA Marketing Committee Chair The Legislature has passed a salmon marketing bill -that that will' assess salmon limited e _ g P 8 entry', holders 1 % of the value of their catch effective July 1, 1993. The tax will be collected from thou fii�l� buyer of the salmon and, for most fishermen, that will mean it will be - withheld by a processor-and+:tbow, paid by the process or the Department of Revenue. In response to- salmon marketing tax legislation introduced by- the- Senate- Finance Committee#-- the United Fishermen of Alaska's (UFA) Marketing Committee and the UFA Board examined the bill and developed amendments to reflect salmon fishermen's interests. Although we found ourselves in a reactive mode versus a proactive mode, we were invited to work with Senator Drue Pearce's staff and Representative Bill Hudson's staff to revise the bill before it moved through the committee process awl -to the floor for a vote. As a member of the bill's first committee referral (Senate Labor and Commaroe)i Senator Judy Salo and her staff were very helpful and supportive of the amendments fishermen developed. It was clear to the UFA Board and the Marketing Committee that the Legislature's leadership was committed to removing general fund monies for the ASMI marketing programs. However, we continued to lobby in support of general fund monies and a commitment from the State to our industry. The 1 % assessment will be repealed June 30, 1998, which means it will be collected for five years to fund the increased domestic marketing program. While UFA did not propose assessing salmon nshermen I S, we were - able to - direct - haw these monies - would-, be utilized. The IS&IIhiaw` was amended to include items -we felt were important to- salmon fishermen- statewide to providii `thlh•� opportunity for Alaska's: salmon to have a more prominent position in the market place. These-- Meets include: • A change for equal representation of processors and fishermen on the Alaska Seafood Marketing Institute (ASMI) Board. The revised Board will be comprised of 12 processors, 12 commercial . fishermen, and one public member for a total of 25. The Board had been comprised of 12 processors, five commercial fishermen, and one public member for a total of 18. This is- a significant change for fishermen. • A salmon marketing committee comprised of four salmon fishermen and three salmon processors to assist and advise the ASMI Board in : administering . the- domestic salmon marketing program. • A provision for- more• fishermen involvement - on° allthe- ASMI committees working with sahnon--T&- salmon products: • ASMI's duties have been expanded to develop a proposal for contracted services to collect, organize, and distribute pertinent- market information on a regulm and timely basis to all salmon fishermen, non-profit salmon enhancement organizations, and the- public. This change will provide maebt information in a forasat- that will be- easily uaderstood by- fiWwrzmn. It = should create a Wilde awareness of how the•-nnukd place works. trends, usage, and conapntition. (abotioosdooa*P*P_T_ 0) - -- - � UFA Newsletter 93-2 Pap Jum 1993 (Legislature Passes Salmon Marketing Tax - Continued from Page One) ` • ASM1's duties have been further expanded to provide more maneuverability to examine market reception to new salmon products through cooperation with both private and public entities. This change should assist in coordinating public and private efforts to place Alaskan salmon in a mom competitive form in the food market. So, what does all this mean to salmon fishermen? It means that we have taken a more active role in- the marketing of the product we harvest. Our investment is not only financial but will involve- a broader opportunity for salmon fishermen to become involved with ASMI and take- asr. active rather than a passive role in the development of marketing programs and the evaluation of these programs. Broader involvement will assist fishermen in understanding the market and how we can make changes to position our salmon more competitively. No one likes to be "taxed:" however, all of the changes included in the marketing tax bill should be - viewed positively by salmon fishermen. The market place is in a continual state of change and we must be too if we are going to compete and safeguard the future of the salmon industry in Alaska. Our industry needs the assistance of salmon fishermen with a view to their future and a commitment of their talents and abilities as we move forward in a more aggressive manner. ADF&G BUDGET TAKES A ROLLER COASTER RIDE OF CUTS IN ALASKA LEGISLATURE By Kate Troll, Southeast Alaska Seiners Association UFA Board of Directors United Fishermen of Alaska set the ADF&G budget as a legislative priority for 1993 and, judging by the outcome, UFA has experienced modest success in this area, particularly with the Division of Commercial Fisheries. The Division of Commercial Fisheries saw an increase of $230,000. The... Habitat Division received a 2.6% cut from 1993's authorized -budget which is substantially less.:.thasr_- the cut proposed by. the Senate. The. Board of Fisheries and Game received a 7.8% cut fraukt 9Wsz appropriations which is . still less than the cut proposed by the Senate. Despite some restoration... of. cuts in the final conference committee on the State's budget, the overall budget for ADF&G still represents an 8.4% direct cut in general funds from 1993's general fund budget. McKie Campbell, Deputy Commissioner of ADF&G has this to say about UFA's lobbying efforts: UFA's day-to-day presence during the legislature made a crucial difference. Next year will be an even greater challenge, and the support of the constituent groups will be the deciding factor. UFA was instrumental in putting together a historic letter signed by UFA, the Outdoor Council, the Alaska Federation of natives, and the Pacific Seafood Processors in support of ADF&We budget." (See the related article from Pacific Fishing Magazine, July 1993.) To combat the chopping block propensity of a legislature not particularly friendly to commercial fisheries, UFA maintained a strong vigilance over_ the. budget in the form of Jerry McCune: (UFA President) and prepared several informative mailings. UFA produced a fad sheet detailing over- $75 million worth of State revenues generated by commerciaL . fishing.. and processing.. This, compared to - a total commercial fisheries budget of $32 million, made a strong case of budgetary fairness for commercial fisheries. UFA also prepared a listing of lost revenues to the State coffers as a result of no or inadequate stock assessment. These facts, combined with a budgetary support letter signed by all major user groups in the State appears to have made the difference in salvaging the Division of Commercial Fisheries budget. Unfortunately, the Legislature did not go far enough in restoring,. cuts, as the Division of. Boards and the Habitat Division sustained heavy cuts. ( oowPftw-3) UPA Newsletter 93-2 e,""', r^ ' Papa 3 ADF&G Budget Takes A Roller Coaster !tide in Alaska Legislature (Continued from Page 2) June IM Hero is a listing of commercial fisheries items that were funded through -the capital budget for the- Department of Fish and Game. Legislative intent language, where inserted, is also referenced below: Vessels Major Maintenance Tag/Otolith Lab Relocation/Expansion Crystal Lake Hatchery Toklat Chum Salmon Restoration Assert and Protect the State's Right to Manage Alaska's Resources (Federal Fisheries issues). it is the, ialhat of the - Legislature that $100.000 of this appropriation is for participation by rnource wen. Peninsula/Aleutians Salmon - Sandy River Weir Peninsula/Aleutians Salmon - Sockeye/Coho Site and Feasibility Studies Bristol Bay Salmon - Wood River smolt sonar Bering Ses/Aleutians Crab - Red and Brown Crab Survey Economic Study of Southcentral Fisheries Southeast Bitter Crab Study $ 275,000 $ 500,000 $ 1,000,000 $ 200,000 $ 300,000 $ 87,000 $ 596,000 $ 55,000 $ 161,000 $ 300,000 Contained within the operating budget for ADF&G is the following intent language for. $ 60,000 Southaast-• Herring - It -is the -intent of the legislature that the Department of Fish and Clgwa.,isl directed to perform studies on southeast herring stocks to determine the status of herring stocks and determine a plan for the rehabilitation of any depressed stocks. Kt,wock Deer Mountain_ and Crooked Creek Hatcheries - It is the intent of the legislature that allocations to these hatcheries will not be made in following fiscal years. The department will complete negotiations with local funding authorities and aquaculture associations in order that they may assume operating costs of these hatcheries. Snettisham Hatchery - It is the intent of the legislature that the department demonstrate, by they next legislative session, that it has actively pursued private operation of the Snettisham hatchery. Demonstration of this effort should include testimony and written statements from the, pdvalw- operators who have considered operating the hatchery. Thanks in large part to Representative Harley Olberg (R-Delta), United Fishermen of Alaska received $16,000 for grassroots lobbying on federal fisheries issues. UFA's Executive Committee will be putting together a plan for how to disburse these finds. These funds for grassroots lobbying will also be available for those few fishing organizations outside of UFA. UFA Newsletter 93"2 PW 4 Junw� IM— REACTIONS TO SALMON MARKETING BILL & TAX All Quotes (with the exception of Theo Matthews) are based on interviews with Laine Welch of Fish Factor Paul Fuhs, Commissioner of Commerce and Economic Development: "It (the bill) 9 represents a true partnership, which is what we need if we're going to be successful in the_. world: market. We're going into high gear to help move this year's catch into the domestic market." Kim Elton, Alaska Seafood Marketing Institute: "We now have. - a stable source of funds tot improve our job marketing salmon domestically, which is the one which has the most potential •: forl rapid expansion of salmon consumption. We have to prove that we can use that money well and: improve the market situation for harvesters and processors. I think we can do that.' Robin Samuelson, Bristol Bay Fishermen: "I don't think we'll notice any difference but &. bunch of people going out and making trips around. the cowawy and our sales won't be- inereaaed� I f think,. fishermen were unaware by and lame of the (insa kedW. bill. It was fast tracked th�do legislature. Fishermen were railroaded. Tourism, timber, others don't pay similar tax." i Loren Flagg, Kenai Peninsula Marketing Association: "Our group is pleased it passed. It. a has the fishermen's marketing committee. That was our concern that was added.' k Chip Treinan, Area K Seiners: "Most of our group is behind the concept to promote the domestic marketing program and realize that the only way it will happen is to tax ourselves. It would've been nice to get the money from somewhere else and not fish pockets. but if no one else is t going to do it, by golly we'd better. It's an investment in our future that has a chance of a big payoff." Theo Matthews, United Cook Inlet Drift Association: "I think it's unfortunate that the. bill got forced on fishermen as a way of zeroing out the ASMI budget to the extent that the State continues to subsidize tourism, timber. and mining. It's ludicrous that they impose a new tax on an industry that is paying it's way. I am also disappointed in how the legislation got fast tracked which cut short input from all the regions in the state. All this is not to say that fishermen don't understand�i need to lower our dependence on foreign markets." Dean Paddock, Bristol Bay Driftnetters Association: It's time for fishermen to take a hand in the game. We've left it up to the processors totally and of late that's not been good enough. Fishermen have a major stake in issues of marketing. This gives them the opportunity to get involved and supervise a marketing plan." Bob Waldrop, President of ASMI Board: "While the opportunity to shape the legislation might. be passed, the opportunity to implement it in a constructive and mutually beneficial way are right here. Now's the time... let's hear from people. Let's make sure the legislation works a s well as it can for all of us. To my way of thinking, increased involvement by fishermen is long overdue." T. UFA STARTING TO` PLAN FOR FALL BOARD MEETING The United Fishermen of Alaska's Board of Directors will meet in Anchorage for its Fall Board Meeting. Meeting dates and location will be announced as soon as finalization of plans are made. A report on the -.meeting . will be in the next UFA Newsletter or, possibly, in a UFA Action Alert format- 7 UFA Officers & Staff Jerry McCune, President Ami Thomson, Vice President Dave Jackson, Secretary -Treasurer Phyllis H. Larson, Me Manager- ' e-^ UFA Newsletter 93-2 Pages June.1993- ; j• - UFA • It's Your Organization_ UFA Board Mewhers met with Governor Nickel in February regarding UFA's legislative priorities on fisheries issues. Pictured from left to right are: Theo Matthews (UCiDA), Kate Troll (SEAS), UFA President Jerry McCune (CDFU), Governor Hickel,% 'UFA Marketing Catnnittee Chair Cheryl Sutton (KPFA), and Bruce Schacder (Arica K Seiners).- A LETTER FROM JERRY McCUNE, UFA PRESIDENT First, I would like to thank the UFA Board of Directors, At -Large Delegates, staff, and individual members for all of their support during the legislative session. I spent the 1993 Legislative Session in Juneau as lobbyist for UFA. I want to emphasize to you that this was not a "FISH FRIENDLY" legislature. This year was a busy year in Juneau for fisheries bills. There were 44 fisheries bills introduced in the legislature this year. Three bills (HB 133, HB 252, and HB 275) passed and the 41 bills that did not pass can be acted on during the next legislative session. NO 133: Definition. of • Value. for FisherWis Tax, includes past seasons. bonuses and any- dbmk compensation such as free ice or gear as deferred payments for delivery or other services. Such comp w� sation will become part of ex -vessel value on which the tax is levied. The bill takes effect January 1, 19i14. There was a large debate in the Senate Resources Committee about whether the tax is worth the extra money the fishermen receive. However, most Senators felt this would clean up the raw fish collection and ex -vessel price on the ticket. HB 252: Refinancing Commercial Loans. I took pride in working on this bill right up to the last two hours before the Session closed. Alaska residents can now refinance their existing vessel and permit bans from 10.5% to 8%. There will be a 1% refinancing fee. Call the Division of Loans to get your name on the list. This bill has been signed by Governor Hickel. HB 275: Salmon Marketing and Enhancement Taxes was written last year by Representative Bill Hudson. Hudson said that he would introduce the bill during this legislative session, including UFA's thoughts -on the language for the+bill. The UFA Marketing Committee discussed this bill at length during the UFA•Anrwal Board Meeting and most member groups made suggestions on some language changes to the bill to make it work in our favor. At the meeting, it was decided that all groups needed to talk to their individual Boards and membership before they could support a tax bill. Representative Hudson met with the Board to discuss the -bill and UFA did not agree with some of the existing language. When Senator Drue Pearce introduced SB 177; UFA Marketing Committee Chair Cheryl Sutton (KPFA) was instructed by the UFA Board to add the language the ,r fishermen wanted. After the bill was rewritten, it was up to each individual fishing association to support or oppose it. Contrary to_ articles of UFA endor#eownt in newspapers, I never testified for UFA in support of, this bill. HB�:275 passed and becomes effective July 1, 1993. An estimated.S4 mi lim will be xolleomd annual from (Gou flied on Page 6 ) UFA Newsletter 93-2 Page 6 June==A6_- 7 (Letter from Jerry McCune, Continued from Page 5) from the salmon permit holders to be used for domeW stlmon Marketing in the UniM Spgtss. Tilts _bW-_iki6W repealed on June 30, 1998. HB 275 gives permit hoh the main AIW of a Salmon Marketing Committee, consisting of assist and advise the- ASMI Board in administering tiiwllioamm planning and thinking about recommendations for sew appli%linliNs:.rtlMch ' !M► r When this bill hit the Senate Floor, Senator Jacko 1 SB states "to the extent practicable, the Governor shawl wit `�<#1>I. >,Itie' bgslMd silBMt kan'fhestaN. . management regions 'in the same proportion that rr-' to in the rtsact Alaska Seafood Marketing Institute and its Board v4 to -:I; s00--mulls to.a doslesMc- campaign and plan for next year. A recap of some of the bills that did not pass but we *J1 sae nett $iMllllon are+ HB 123: Loans for IFQ's was introduced by RepM 1Live �ralt Ukrsi and supports by the UFA; This bill provides State loans for IFQ shares for Alook#oi states, revolving ban fund.. Jacko introduced his-IFQ,and. CDQ.Joan bill SB 1 � -- race to see who's bill was going to make it first. Sert� eko wowthe r000nwlt7r-t�saiws hole -.geld € for his bill. UFA opposed Senator Jacko% bill and it died when House Resources dosed down. Bill Williams helped by holding -.the bill until CDQ,Ianguo�wss-champed.-`- VVhtla Senriior•Jaoko refacedUMNOW the language, the bill died in the House Resources Commilioe. H'S 218: Repeal $ll=l bot Limit for 'Seine Vessels will allow the Board of Fisheries to repeal e' S� foot seine limit by each region. UFA helped to get the region by region amendment in the bill. We will be -seeing this bill again next session. HS 264: Fishery Resource Landing Tax was interesting to watch as it unfolded. There was an all-out lobbying effort by the Seattle based factory trawler fleet. The bill will levy a 3.3% landing tax on -factory trawlers beginning January 1, 1994. Unalaska will receive the largest portion of the tax refund. HOM64 includes tax credits for contributions made to non-profit corporations using the funds for fish studieswor� training programs for work in the seafood industry. Only the havesters working for CDQ groups are -eligible for the credit. The other amount, after taxes are collected, will go to State coffers. Rumor are that=salm on permit holders are being taxed, not Seattle based factory trawlers. HB 10/HO 269/SB 98/SB 183: Appropriation: Exxon Valdez Restoration Project bilis_ had member groups in the spill areas up in arms. Most fishermen money, being spsalm. roadwand the marinetinork4n-Seward is: not beirng-spent as ink=-1 did'nortApend a -lot- of time on.40 because it was a "dowdear with the Governor and Majorlttrf ucus.- However, I did keep memberzggxq= involved and informed -on the situation. HB 130: Fees for Non-resident King Salmon Tag HJR 41: IFQ Block Proposals HB 134: Temporary Transfer of Entry Permits HJR 42: IFQ Management HS 140: Fees for Nonresident King Salmon Tag HR 3: House Spe. Comm. on Fisheries HB 191: Contractor Operated State Hatcheries SO 16: AIDEA Bon ds:Anchorage Seafood F6c HB 204: AIDEA Bonds: Anchorage Seafood Facility SB 17: Appro: Mariculture Technical Center HB 230: Vessel Fees_ 80.93: Fisheries Development Endowment- -HB 251: Ma lion of Fish S8MW Appro* bh Dev. Endowment-: - HB 253: Fsheries-8osiness Taxes SOi98: Loons for IFQ's -= HB 276: Oil Spilt Response Funds: Fisher Losses SO' 121: Temp. Ttan>sfer of Entry Pennitss HB 286: Activities In Anadromous Fish Streams SO 132: Loans for IFCfs HB 298: Change of-SatmomEnhancement Tax Rate SO. 153: Exchange Raw Fish for Seafood.Pfb&, HB 303: Commercial Fish Development Endowment SO, 182: Econ. Study of Southcentral Fisheries HCR 9: ComnwnitrDevelopment Fishing Quotas SJR 17: Magnuson Fishery Cons. & Mgmt =ACU HJR 17: Magnuson Fkheey. Conservation & Mgmt. Act' SJA 24 Fed.: Fisk Rsssarch/Dev. G ; I M 18: � ity-at-Adak SW27. - Fildr-FibidnW Vessel Safety HJA 33: Federat Fi essel. Safety Rules - _ SJR_ 28& Rbssian N kftw -- H,1R=34: Fed F%h=OgilpCK Iiu 'boveloprnen --rams f: OftappmvingMiiscut" OAn_ By W UFA Newsletter 93-2 Page 7 June-1993- More Budget Cuts for ADF&G By Larine Welch Reprinted with the Permission of Pacific Fishing :Magazine For the third year in a row, cuts to the Alaska Department of Fish and Game budget will mean a loss of people and programs in all divisions. State funding of $43 million for fiscal year 1994 reflects a 15`/F drop from the $51 million ADF&G received from state general funds in 1992. The department has also absorbed all inflation costs since 1986. "We're looking at laying off permanent, full-time people," said Jeff Koenings, Director of Commercial Fisheries. Some divisions will be consolidated, as was recently done with CommFish and FRED (Fisheries Rehabilitation and Enhancement Division), and a number of state hatcheries will be closed. Koenings said many people working in support services such as analysts, programmers, and clerical staff will also be shown the door. "Our focus will be on trying to fund our core management programs like data acquisitions and the - ability to count escapements," Koenings said. "But, if this trend continues, you're going to see mms._ and more conservative management even with the fisheries we manage now." Koenings added that_tb@L- continued budget cuts mean there's little hope for developing other emerging fisheries in Alaska. "R will be really tough to manage scallop fisheries or sea urchins or others that we think we have an opportunity to create but don't have the financial resources to develop a good management strategy," he said. There doesn't appear to be any connection between the money that commercial fishing pours into the state and the amount the Alaska legislature appropriates back for fisheries management. For example, according to state figures, for every dollar the state has spent, on ADF&G's management budget, it's gotten $1.57 in return. That ratio continues to climb. Raw fish taxes alone bring in nearly $50 million to state coffers each year and a new landing tax assessed against catcher processors will add about $10 million more. Revenues generated from seafood export taxes, licensing fees, confiscated fish sales, salmon enhancement tax, seafood marketing assessment, limited entry fees, federal contributions. marine fuel taxes and corporate income taxes paid by processors bring the total to well over $130 million. "It's clear that, other than the oil industry, ADF&G is the only one that solidly pays its own way," Koenings said. He added, "It just doesn't make sense to cut_ the budget of the agency that's managing these renewable resources." 4 McKie Campbell, Deputy Director of ADF&G, blamed the budget cuts made for fiscal year 1994- oa=a fresh hatch of legislators who don't understand the importance of commercial fishing. "Traditionally, a number of legislators have been commercial fishermen; but this year that wasn't the case," Campbell said. Whether the budget trimming trend continues will depend on whether those who benefit from Alaska's fish and game resources remain active on the department's behalf. "If they're not and we're not, it's going to be worse next year," Campbell warned. There appears to be hope for the future, however. Whereas in the past not one user group has gone to hat for ADF&G's management budget. Campbell and Koenings said they were encouraged by an up - welling of support this year from many across the state. They credited an invigorated United Fishermen of Alaska for gathering support, and said many other groups and associations became especially active during the final days of the legislative session. Campbell had special praise for what he called "a historic document signed by UFA, the Alaska Federation of Natives, the Alaska Outdoor Council, and the Pacific Seafood Processors Association. Regional aquaculture associations also spoke out on ADF&G's behalf. "That made a big difference. The rallying by all the groups really kept things from being much worse," Campbell said. As for working under the constraints imposed by leaner funds for the upcoming year, Campbell and Koenings said that, as usual, ADF&•G staff will continue to do the very best job they can be managing Alaska's diverse fishery resources. Both men added, "For most of these people, it's a labor of love." UFA, Newsletter 93.2 page 8 - June 1993 ENDANGERED SPECIES ACT THREATENS ALASKAN FISHERY By Dale Kelley, Executive Director of Alaska Trollers Association and UFA Board of Directors The Southeast troll fishery is slated to take reductions in its 1993 season to address Snake River fall chinook (SRFC), which have been listed as threatened under the Endangered Species Act (ESA). Roughly, 63 SRFC are harvested in Alaska each year by the troll fleet. This estimate is based on 35 tag recoveries from the Lyons Ferry hatchery stock, which are thought to mimic the migration of the SRFC. Only three tags have been recovered in the sport fishery. While no tags have been recovered in the Southeast net fisheries, one tag did show up in the 1987 Copper River harvest. SRFC make up .0002 of the trollers annual harvest; if the troll fleet sat out the entire season, only about 14 fish would make it home to spawn! On the other hand, dams on the Columbia and Snake River -- systems are responsible for 95 % of the SRFC mortality. With escapement of 70,000 in the 1930's and 1940's, the Snake River was once the largest producer of salmon on the Pacific coast. An important commercial fishery took place between Huntington and Auger Falls in the late 1800's, with harvests averaging 13-20 million pounds annually. Over the last century, 12 dams have been built from the confluence of the Columbia River to the upper reaches of the Snake River. Spawning habitat that used to span 1,OOOkm is now a mere 165km. and most of the area used by the SRFC is gone. In 1990, only 78 wild Snake River fall chinook returned to spawn. A recent increase in the intermingling of upper Columbia River fall hatchery chinook (URFC) with. SRFC has scientists worried that the SRFC may no longer be a pure and wild population. These two stocks of fish are very different genetically and behaviorally. Still, NMFS estimated that the SRFC were pure through the early 1980's, so the stock was determined to be an evolutionary significant unit (ESU) under the ESA listing criteria. On the advice of NMFS NW Region, ADF&G has announced that it will take management action in the 1993 troll fishery to comply with the ESA. NMFS Headquarters in Washington, D.C., has never contacted the State directly. Trollers are currently slated to lose a total of 11 fishing days this_ season, which will cost fishers and the State millions in hatchery chinook and other species fisheries. Proposals to restrict the troll fishery provide no practical means to conserve the threatened SRFC. The heart of the problem lies in a significant loss of habitat in the Snake River, not overharvesting by sport or commercial fishers. These facts are well documented. For the State of Alaska or the federal government to impose management restrictions on any fishery without proof that such restriction will be meaningful to the recovery of a stock is totally unacceptable. The Alaska Trollers Association (ATA) is demanding that the State sue the federal government for its failure to address the habitat issues that have caused the decline of the SRFC. Trollers are just the first. All fishermen should fear similar impacts under the ESA -- over 240 stocks have been identified. as potential candidates for listing. We urge you to join ATA in its pursuit of a State fiteled lawsuit. Be on the look out for a petition regarding this matter this mouth. If you haven't seen one, ask your UFA Board member of call ATA (586-9400) for a copy and then circulate it to everyone you know. Every Alaskan individual and, community that relies on the fishing industry should be informed and brought on board! The ESA is up for reauthorization this year and UFA intends to take an active role in the process. A strong ESA is needed to help protect the resource upon which we depend. However, some changes are needed in the current Act to ensure that real problems, such as habitat, are addressed when fish stocks are in trouble. MUM wirrM, Mee►1e8 craw_ "M o 0 0 �. UFA Newsletter 93-2 pap 9 Junet-iMl ALL THOSE THINGS YOU NEVER REALLY WANTED TO KNOW ABOUT SNAKE RIVER, FALL CHINOOK SALMON, but ATA thought you should. The Snake River • The Snake River was once the largest producer of salmon on the Pacific coast. • The Snake River provided more than 600 miles (1,0001m) of chinook spawning habitat before the dams were built. Thee is only 100 miles (1651m) of spawning habitat left. The Snake River Fall Chinook Salmon (SRFCI • More than 70,000 fall chinook salmon returned to spawn in the Snake River in the 1930's and..- 1940's. Seventy-eight returned in 1990. • Before the dams, SRFC migrated far upriver -- a factor that led to its identification as an "environmentally significant unit" under the Endangered Species Act. The SRFC did not use most of the 100 miles of habitat that remains today. • The Lyons Ferry hatchery stock is used to estimate the harvest of SRFC. No wild fish are tagged. • Hatchery fish from the Columbia River are known to be diluting the genetic integrity of the SRFC. The Dams • 16 Dams stand between SRFC and the spawning grounds; four on the Columbia River and 12 on the Snake River. • Dams kill 95 % of the SRFC. • Up to 10% of migrating SRFC adults die at each dam. • About 90% of the juvenile SRFC are killed by dams. The Fisheries • Coastwide, fishers take about 5% of the SRFC each year. • Alaskans actually harvest about 50 SRFC each year. • If all Alaskan fishers sat out the entire 1"3 season, 14 fish might return to the Snake River. • The proportion of SRFC in the Alaska troll harvest is .0002. • If Alaska gives up II days of the 1993 troll season, 3/4 of a SRFC is expected to be saved and millions of dollars lost. - 22,000 chinook lost to Alaskan fishermen equals one., (whole) SRFC. UFA Newsletter 93-2 IN DEFENSE OF WATER QUALITY STANDARDS By Riki Ott, Stosh Anderson, and Steve Reifenstuhl UFA Delegates to the Water Quality Standards Advisory Group June. 1 M 9 After the public outcry over the Hickel Administration's proposed revisions to Alaska's water: quality standards, the administration regrouped and formed a "Water Quality Standards Advisory Group" (WQSAG) composed of timber, mining, oil, fishing, environmental, Native, and muniicipal interests to "advise DEC" on revisions. The revised proposal produced during meetings this spring are still in draft at this writing, but will' be out for public comment sometime this month. While there was some improvement for fishing interests over the first proposals, DEC's revised proposals as a whole will still substantially weaken the State's existing standards as seen in the following five examples. 1 . DEC is proposing to allow the state standards to be set at "natural conditions" of naturally polluted waterbodies. According to ADF&G; "water quality may only exceed the (State's standards) on a temporary or seasonal basis (like high sediment load during spring run-off). Fish and wildlife populations often have adapted to these short-term fluctuations, but may not survive more prolonged exposures if the (State's standards) are raised." 2. DEC's proposal for definition of "water" could allow large natural waterbodies such as Sheep Creek in Juneau (A-J Mine) to be designated as "treatment works" and be excluded from the State standards. Also, there is no provision to restore the "treatment works" to a water of the: State upon termination of its use. 3. DEC is AM proposing to allow discharge of toxic materials in toxic amounts into mixing zones. Further, DEC's proposal that mixing zones may not result in "permanent or irreparable displacement of indigenous organisms" does not prevent dominance of nuisance or other undesirable aquatic species. Also, mixing zones have not been specifically banned in fish index streams. 4. DEC is still not proposing to require mandatory acute toxicity testing. This allows industry--' to legally pump out slugs of toxic material which could be diluted enough to meet chronic toxicity tests, but could kill fish and other aquatic life before the pollutants are diluted. Further, there is no safety margin provided with the chronic toxicity testing: laboratory test results are applied straight across to industrial monitoring despite evidence that animals exposed for longer periods of time may be sensitive to chemicals at lower levels than found in the lab. 5. DEC is proposing to replace the state standard for "color" of water in seafood processing with a narrative criterion. According to ADF&G, "flesh discoloration of marine shellfish and bivalves may occur at color concentrations to 5 to 15 units ... discoloration has resulted in unmarketable crabs ... narrative criteria are generally unenforceable and are meaningless. . ." UFA will send out an action alert to its members as soon as DEC's proposed revisions are released to the public. Stand by to help maintain Alaska's high water quality standards! IF YOU KNOW- SOMEONE ' WHO MIGHT LIKE TO" BE A MEMBER'OF"UFA, LET" US KNOW, SEND U8 THE1R' NAME-AND`ADDRE88-AND-WW WN L- 51 ,PACK-Elr. _,_ . ..._,_.. ,.._.w _ .,. __._ .,._ .....:.,.. _ r^ UFA Newsletter 93-2 Page 11 COST-CUTTING REORGANIZATION UNDERWAY AT FISH AND GAME By COWWOssloner Carl L. Rosier, ADF&G As part of the downsizing of the Department of Fish and Game, I recently made On decision to me' Ve the Division of Boards with the Division of Adminis- tration. This decision was prompted by reductions in Fish and Game's budget and the resulting need to increase efficiency and streamline department operations. As many of you know, the department's budget has been cut steadily over the past several years. For the fiscal year beginning July 1, the department will be forced to operate with an 8% reduction in state general fund dollars. This is in addition to the 8% cut we absorbed this fiscal year, and does not consider the loss in spending power that comes with inflation. Orie effect of these cuts is that at least 50 depart- ment employees 11 lose their current °jobs when the new, fiscal year begins on July 1. Another result is the low of certain programs and services that the department has traditionally provided. One example of such a loss this year is the closure of the Big Lake Hatchery in southcentral Alaska. The department is making every attempt to avoid cuts In public services. To that end, 1 asked top management over a year ago to review the depart- ment's organizational, structure and make reoommen- dations for cutting costs by consolidating department functions. Since then, the Division of Habitat has been merged with the Oil Spill impact Assessment and Restoration Division, and we are in the process of merging the Fisheries Rehabilitation, Enhancement and Develop- ment Division with the Division of Commercial Fisheries. As part of the tatest merger, Division of Boards offices in Anchorage, Fairbanks, and Klukwan will be closed, and the number of staff in the headquarters offices will be reduced. Other divisions and depart- ment employees will assume the duties of former Boards staff, including providing technical and logistical support to 56 local fish and game advisory committees. Three regional Boards offices will remain open because of the bilingual- assistance they provide to rural Alaskans who wish to participate in the Boards process. These offices are located in Dillingham, Kotzebue, and Bethel. The merger will not affect the relationship between the department and the Boards of Fisheries and Game. The boards will maintain the same level of autonomy they're always had, as defined in statute. As -with -the other mergers, the department's goal will be to provide service to the public and the boards- while operating wiltr `fewer dollars. This will June 1993 be a challenge, but with good planning and the cooperation of all department employees, I'm confident we can pull it off. I hope those of you have offered ideas for helping the department through- these years of transition will continue to come forward with suggeellom - The support of the UFA Board and its members was critical during the last legislative session and will be even more cxitical during the coming session. while the department took big budiget hits this year, the cuts would no doubt have been bigger without the support of the UFA mternbership. Having Jerry McCune in Juneau throughout the entire session was particularly helpful. Again, thanks for your support. ADVICE" FROM THE ENTRY COMMISSIOW' .. By Bruce Twomiley, Chairman If you think you may have a problem with the Internal Revenue Service (IRS), get professional help from a trusted accountant, lawyer, or a business advisor. Do it before the corning season. The IRS has not yet secured the forced transfer of an entry permit. This historic fact does not provide any assurance that there will not be an open season on entry permits in the future. Regulations authorizing the transfer of a limited entry permit as the result of forced sale by the IRS and child support claimants will be effective this summer. Among other things, the terms of the regulations attempt to afford some protection for an entry permit holder. If the holder of a permit can convincingly demonstrate to the Commissiorrthat the permit is essential for the support of the holder and those dependent upon the holder, the Commission is authorized to withhold transfer. While this may sound good, we want to make two warnings: (1) even if the IRS , fails to take your entry permit, the IRS has sufficient enforcement power that it can make the rest of your life miserable, and (2) the regulations are based on an untested legal theory --no one can afford to bet an entry permit on the success of the regulations. The good news is that the IRS did not conduct the permit sale that it threatened to in March, and the story of the IRS seizure and sale of entry permits has been slow in unfolding. You have at least the coming season to put your affairs in order with the IRS. We hope that you are using the available time to protect your permit and your livelihood. UNITED FISHERMEN OF ALASKA w P *Vwo- !IL710111164 20Y- - FAX Number: 907/463-2545 UFA Newsletter 93-2 Pepe 12 June71993: GIVE ME A HAND OVER HERE111 By Karl Kircher, UFA Membership Committee Chair and KPFA Representative "Give me a hand over here[" Who wouldn't help their deckmate if they heard that. More often than not, the experienced fishermen will realize someone needs help even before it is asked for. A good crew prides itself on the ability of everyone to pitch in automatically. As'fishermen, it is instinct to pitch in to get the job done. It is to their credit that the 385 individual members of UFA carry this trait over into their support of UFA. To them, it is apparent that the work of UFA is needed. They see that the commercial fishing industry is under constant attack and we are slowly losing ground in many areas. These fishermen pitch in automaticalir because -it isAbvious that there is a job to be done, and they nauiraily lend a hand. UFA is actively seeking new individual members. Our newsletter is being sent out on a quarterly basis and we are trying to be more visible in the trade journals and in the press. As finances allow, we are sending out letters and information to prospective members. Some member groups are helping with the distribution of the newsletter and membership appli- cations. We hope to have a good membership' drive this summer. We are asking our individual members to help in this effort as well. Sometimes, all it takes to get a new member is a gentle prod from a friend. When you are done with this newsletter, take the time to give it to a .friend,.along ,with aapiMh for UFA. If you, could, please take a little time -and . explain to him or her why you think UFA is worthwhile. And, if you have access to a copier, run a few copies off and give them out to a few of your fishing buddies. Your help would be greatly appreciatedllt For UFA to be successful, we need input from large numbers of fishermen, we need to be viewed as a collective voice for fishermen, and we need money to run the show. A large membership will accomplish all of these. GIVE US A HAND PLEASE. UFA MEMBER PARTICIPATION' IS WANTED, NEEDED, AND- APPRECIATEDIIII 7 WELCOME NEW MEMBERS & REJOINS United Fishermen of Alaska would like to welcome the following new members and those members rejoining during the period of January througb_"ay. -. .; 1993. New Individual Members are: . ALASKA: Linda Behnken, Jerry Brenneman, Steven Fish, Bruce J. Hazeltine, Charles E. Hughes, Joseph B. Jolly, Tony Jones, Marjorie L. Milner, David Y. Nanney, Jr., Mike Pilling, Patrick J. Saviand, Andrew P. Scalzi, Bruce Schactler, James Swift, Sherry Tutter, and Bradley W. Underwood. Those Individual Members who have rejoined are: ALASKA: Ken Adams, Dora J. Aga, Edward Albright, George Allen, Stosh Anderson, Jim Bacon, Peter Balch, Hank Baumgart, David T. Blank, John Booren, Donald L. Bossert, ;loon Broc kel, BRI Buell, Peter Calugan, Lawrence -Carson; - Ken Castner, Elmer J. Cheshier, Rich Davis, Frances DeRossitt, Daniel D. Dunsing, Brennon A. Eagier'Jerry Estes, Oliver Felton, Blanton Fortson, Randy Gregg, Paul Gundersen, Nelson Hautanen, Ole Haynes, Robert Heyano, Dick HofMann, Jr., Oliver N. Holm, Laurie Honkola, Robert Honkola, Dr. David B. Home, 1 '` John A. Huey, Kenneth Hunnicutt, Don Johnson, David C. Jones, Karl Kircher, Rodger Koechling, Armin Koernig, Robert Kopchak, Brian Lee, Gordon Lipscomb, Mary McBurney, Mark Mahan, David. R. Martin, John A. Masneri, Robert E. Maxwell, Kenneth Moore, Snooks Moore, Chris Moss, Jack O'Donnell, Michael Ohlson, Michelle O'Leary, Michael O'Leary, Arthur B"" Osborne, Nets Otness, Wendell P3 -- _ Carolyn Raymond, Richard Reid, Douglas W. Roby Jamie Ross, Bill Rotecki, Alan Rule, Cbiis Sharpsteen, James R. Showalter, Bruce Smith, Steven Smith, Volney Smith, Susan Steinbach, Jay Stinson, Ridgley P. Stier, Toby Sullivan, John Swiss, Scott Swanson, Chip Trinen, Kate Troll, Stephen Vanek, Jr., Darwin Waldsmith, Stephen S. Webb, .Dan Westby, Gordon Williams, and Patrick Wood. WASHINGTON: David J. Bailey, Brad Barr, Dan Barr, Harley Black, Michael Blanchard, Percy Buchanan, Charlie Cetak, Stuart Deal, Mark Dobssinsky, Kris Fanning, Charles B. Gordon,_, .. r Granger, Bill Hjon, Rodney Jacobson, Carl Li- , Andrew Marrese 11, Craig Mattson, James McCune, John McMakin, Frank Mullen, Kevin Patrick, James H. Prince, Paul Southland, and Scott Stevenson. CALIFORNIA: Roger Smith. 7 MONTANA: Todd P. Johnson, Pat Martin. OREGON: David Goth and Leslie King. - _ UFA Newsletter 93-2 Papa13 Jump 903' CALENDAR OF EVENTS First Week of October TBNTAT1VS. UFA Fall Board of " Directors Meeting. End of October 1993 ADF$O Work Session. Date and location to be announced. November 9-19, 1993 Board of Fish. Sidra. January 11-22. 1994 Board of Fish. Ketchikan. February 9-16. 1994 Board of Fish. Cordova. February 22-28, 1994 JOINT Bosrd of Fiah/Board of (hone. Anchorage. March 14-24, 1994 Finai Bond of Fob Meeting. Anchorage. 'West Coast International Hotel. March 23-25, 1994 International Conference on Prevention, Response, and Oversight Five Years After the Exxon Valdez OR Spill. Anchorage. UNIVERSITY OF ALASKA SCHEDULES JAPAN TOUR FOR OCTOBER 9-22, 1993 The University of Alaska is sponsoring a focused tour of Japan for fishermen and seafood industry professionals. It is offered by the University's Bristol Bay Campus and the Sea- Grant Marine Advisory Program. Thii tow : comprises a one -credit course called the Japan Seafood industry. The group leader is Terry Johnson, Marine Advisory Program agent in Dillingham. Last year. 12 participants visited a variety of industry -related locations, including processors, wholesale and retail markets, cooperatives, hatcheries, aquacuiture sites, and corporate offices. With the assistance of the State of Alaska, the Japan Marine Products Importers Association, the Japan External Trade Organization and prefectural govern- ments, the group got to examine the internal work- ings of an indushy thidt tourists never see: They visited Tokyo, Yokohama. Miagi Prefecture, and the cities of Hakodate and Sapporo on the island of Hokkaido. The cost for the course is approximately $3,500. If you are interested in participating or receiving additional iinformation.. contact the Marine Advisory Program (907/842-1265) oc,- the Bristol Bay Campus (907/942-5109). UNITED FISHERMEN OF "ALASM CONTRIBUTING MEMBERS:: Ak. Commercial Fishing & Agriculture,130* Post Office Box 92070 Anchorage, Alaska 99609 Ak: - Fisheries Devakpnent FoundaMm*=. 508 West 2nd Avenue, Suite 212: ­ Anchorage, Alaska 99501 Hoonah Cold Storage Post Office Box 470 Hoonah, Alaska 99829 NorQuest Seafoods, Incorporated 4225 23rd Avenue Seattle, Washington 99829-0470 Pelican Seafoods, Incorporated Post Office Box 110 Pelican Alaska 99832 Shka Sound Seafoods 329-333 Katlian Street Silks, Alaska 99835 UniSea- Corporation Posm.Othoo Boos _ 970 t 9 - ,i _ WW*ig1w. 98073". _ __. UFA Newsletter M Pa98:14 Juner 19M , 1993 UFA- MEMBER ASSOCIATIONS i BOARD OF DIRECTORS Ami Thomson, Executive Director Alaska Crab Coalition (ACC) Linda Behnken, Executive Director - Alaska Lome Fishermen's Association (ALFA) Dale Kelley, Executive Director - Alaska Trollers Association (ATA) Chip Treinen, Representative - Area K Sekwa Association (AKSA) Henry Mitchell, Executive Director - Bering Sea Fistwffwn's Association (BSFA) Dean Paddock, Executive Directs Bristol Bey" Drillrretlers Association (BBDA) Jamie Ross, Representative - Concerned Area M Fishermen (CAME) Thomas. Mears, Executive Director - Cook Inlet Aquacutture Association PAN Jerry McCune, Representative - Cordova District Fishermen United (CDFU) Loren Flagg, Executive Director - Kenai Peninsula Fistwrmsn's Association (KPFA) Chris Moss, Representative - North Pacific Fisheries Astociatison (NPFA) Grant Miller, Representative - Northern SE Regional Aquacullure Association (NSRAA) Beth Stewart, Executive Director - Peninsula Marketing Association (PMA) Kris Norosz, Executive Director - Petersburg Vesesl Owners Association (PVOA) Dan Hull, Representative - Prince William Sound Aquaculturs Corporation (PWSAC) Rich Davis, Representative - Seafood Producers Cooperative (SPC) Kate Troll, Executive Director - Southeast Alaska. Sainers Association (SEAS) Robert RooneyWRepresertgtive - Soulhem Association (SSRM)_; Theo Matthews, Representative - United Cook Inlet-Di11 Association (UCIDA) Dave Jackson, Representative, Western Alaska Cooperative Marketing Association (WACMA) At -Large Delegates: Louis Clark, Anchorage; Ruel. F. Holmberg, Sand Point; Rikf Ott, Cordova NEW OFFICERS ELECTED AT UFA'S ANNUML. MEETING UFA's Board of Directors elected new officers for 1993 at its Annual Meeting held February 16-20, in Juneau. The Executive Committee's charge is to continually update UFA's priorities. These officers and members bring a statewide viewpoint on fisheries issues to -,thy Executive? Committee meetings. 1993. UFA. Officers and Executive Comm* tee President: Jerry McCune (CDFU) Vice -President: Arni Thomson (ACC) Sec. -Tres.: Dave Jackson (WACMA) Alaska Longiine Fishermen's Association Area K SeinHers Association Peninsula -Marketing Association Seafood Producers Co -Op Southeast Alaska Seiners Association United Cook InletJ)dh Association 1993 UFA COMMITTEES/CHAIRS- Appointments - Beth Stewart (PMA) AquaculturalMariculture - Dan Hull (PWSA%,. BudgetlManagement-Ami Thomson (ACC) Bylaws/Personnel - Rich Davis (SPC) Coast Guard Issues - Rich Davis (SPC) and Dean -Paddock (BBDA), Co -Chairs Endangered Species - Dale Kelley (ATA) Chris Mora (NPFA), Co -Chairs Executive - Jerry McCune, UFA Pres. (CDFU) Finance - Dave Jackson (WACMA) Guided Sportfishing Issues - Dale Kelley (ATA) Habitat - Riki Ott (At -Large Delegate, Cordova) Legislation - Grant Miller (NSRAA) Marine Mammals - Linda Behnken (ALFA) Marketing - Cheryl Sutton (KPFA) Membership/PR - Karl Kircher (KPFA) National Issues - Henry Mitchell (BSFA) NPFMC - Kris Norosz (PVOA) Subsistence - Theo .Matthews (UCIDA) UFA NEWSLETTER DISCLAIMER United Fishermen of Alaska meets twice a year to discuss and take positions on various fisheries - issues. This schedule does not enable the UFA Board to develop positions on all issues as they arise. W— order to insure that -our membership is kept up-to-date with important fisheries information, the UW . Newsletter may carry articles that deal with Issues on -which UFA has not adopted an official posMim-- Be advised thatroflNisat+tfF , positions- will be-identif &as - If0im- have concerns about .otter- ;W positions -or in any of the articles, feet free to contact: -the -author. -- _ UFA Newsletter 93-2 Page 15 UNITED FISHERMEN OF ALAS_ KA 211 Fourth Street, Suite 112 - Junnu, Alaska 99801 Phone (907) SM-2820 - FAX (9W) 463-2545 INDIVIDUAL MEMBERSHIP FORM NAME: Phone Number: ADDRESS: CITY: STATE: ZIP CODE: AREA & TYPE OF FISHERY: NAME OF VESSEL: Are you a new member? NAME OF BUSINESS: yes no Rejoin? yes no CREDIT CARD APPROVAL. Card Number. Expiration Date June 1993 CHARGE TO PROCESSOR: I hereby aulioriae to pay UFA from my account the amount of $150.00 for my annual membership dues. (Signature of Approval) I would like information on: Credit Union Health Insurance Please send me a: _ UFA hat i UFA decal LET YOUR VOICE BE HEARD! JOIN UFA NOW. UNIT® FISHERMEN OF ALASKA 211 FOUTH STREET, SUITE 112 JUNEAU, AK 99801 NON-PROFIT ORG. U.S. POSTAGE PAID JUNEAU, AK 99801 PERMIT NO. 55- -71 s—Al TO: Mayor and Councilmembers City of Kenai FROM: Carol L. Freas, City Clerk City of Kenai 41 DATE: August 3, 1993 Council has chosen to hold a Christmas party for the City employees. A few questions come to mind: 1. Do you want to hold the employees' Christmas party at the Senior Center? 2. If you wish to hold the employees' Christmas party at the Senior Center, what day do you want to hold it? The Center is available on the following December Saturdays -- December 4, 11, and 18. Christmas is on the fourth Saturday of the month. clf r''' The Kenai City Council will convene in a work session on Thursday, August 26, 1993 at 7:00 p.m. in the Kenai City Council Chambers. The topic to be discussed is: City Goals and Objectives The public is invited to attend and participate. Carol L. Freas City Clerk DATED: August 13, 1993 a Month JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Totals KENAI MUNICIPAL AIRPORT 1943 MONTHLY ENPUWEMENT REPORT SouthCentral 1,567 1,496 347 0 Last Flights for SCA March 8,1993 3,410 MwkAir• 4312 MAIM j"I Era Alaska MarkAir Monthly Totals 3,026 3,052 7,645 2,593 2,762 6,851 3,595 3,695 7,637 3,822 3,275 7,097 4,392 3,389 7,781 5,059 4,343 9,402 6,636 5,018 11,654 0 0 0 0 0 29,123 25,534 58,067 July 1993 11,654 Total July 1992 11.684 Total Ern Alaska MarkAi r Ere Alaska: 56.9R (6636) z� V V V V �O G , V V V V 0 �- Q W W d N$I V W N� a W W 4- U1 V N � � � V CD � � � V O► T O� O+ .r V CDO _�C11 CJtJ0pO am V 0 0= N O,-n N O v 0 V Tj dvmmOCDaDaDvOmmV—pp N 00% 0 0 -j u W CA COIF N W g � t� N � � � O� O O+ aD tipQG V � C11 C!1 Oa► � � m V an ON a% aD aD .r M N N V U1 N N W V 0 m ' N o d& (J1 V O V O is) (n n vVU&-JU ()10 ww-j 0 0 V ON N W 0 V N CA V OD �p r a4 C+ v V CA v N N OD 10 v V V 0 CA0 O V W A c0 V Q N r �... N CA V m'0 a0 W v V v OD W O CD V V 0 aD OD %0 V V fV �O Ui ' b,W O C+ %D CD O N CA CAcn a. OD V W VCA CDN O Kenai Municipai,4irport 1993- 1994 Inag Term F*Pwkmg ° Recmpts Total Receipts - July 1, 1993 thru August 13, 1993 Parking: i 5,997.45 4 Permits : 0 Total : S 5,997.45 Total Daily Average Parking Receipts for 4 Days 139.40 :,*aVz � 7 Kenai Municipal Airport Float Plane Facilj May 76 June 218 July 291 Note: One operation is one landing or one takeoff. The facility was open for use on April 30, 1993 3 of 5 Slips Leased 6 of 25 311ps Leased INF9B=I0N ITM Kenai City Council ![sating of August ISF 1993 1. 8/4/93 Council Meeting "To Do List." 2. 8/6/93 CLF memorandum and attachments regarding gifts from Harold and Rita Daubenspeck. 3. 8/93 Alaska Municipal League, The Touchstone. 4. 8/10/93 KK memorandum to T. Manninen regarding Kenai Spur road project. 5. 8/93 Greater Soldotna Chamber of Commerce, Your Chamber Today. 6. 8/5/93 National League of Cities memorandum requesting and giving direction for municipalities to present proposed amendments to National Municipal Policy and separate resolutions to the Annual Congress of Cities, December 2-5, Orlando, FL. 7. 8/12/93 Cooperative Extension Service invitation to open house/field day at the Warren Memorial Test Site on August ,.., 23, 1993. e^ l D - / KENAI CITY COUNCIL METING AUGUST 41 1993 "TO DO LIST" JL/LH - Contact Charlie See about P&Z issue (probably by phone as they are in town for a short time). Put information on P&Z agenda that describes the property applying for encroachment permits, variance permits, replats, home.occupation permits, etc. -- the subdivision, lot, block, and street address. KK - Proceed with soil court house contaminated soils as discussed in your memorandum included in the 8/4/93 meeting packet and discussed at that meeting. K8/PU8IIKS - ADMIN - Check Historical Society lease in reference to the amount of property leased - forward to Council. Check what city property is available adjacent to the Historical Society property and the size of that property - forward information to Council. Research Daubenspeck resolution for back-up correspondence delineating use of the funds. TJX/ADNIN - Have feasibility study done in regard to water well drilling, placement, color, etc. CLF/TJX/ COUNCIL - Place Bernie Huss Trail fence and improvements on goals and objectives list. CRa - Investigate blocking DO property from vehicles driving between Carr's property and DO. 1791-1991 CITY OF KEN: 210 FlDALGO KENAI, ALASKA 99e11 TELEPHONE 283-7535 FAX 907.283.3014 TO: Mayor and Councilmembers City of Kenai FROM: Carol L. Freas, City Clerk City of Kenai DATE: August 6, 1993 RE: GIFTS FROM HAROLD AND RZTA DAUBBASPBCK As requested at the August 4, 1993 Council Meeting, attached please find additional information in regard to the Daubenspeck .,., gifts to the City of Kenai. 1. 12/12/80 Wallace E. Skidmore, Jr. (Daubenspecks' attorney) letter to City Attorney Delahay describing the intent of the Daubenspecks' donations. 2. City of Kenai Resolution No. 80-178, passed December 17, 1980, accepting the gifts of the Daubenspecks. 3. Minutes of the December 17, 1980 Council Meeting in regard to the action on Resolution No. 80-178. clf AIKEN. ST LOUIS & SiL.JC0 AVVI�0%f­l AT LAW ^ ..:ncw• . �o� a .1 % %­. •�•na.r. �... SC ATTtG W�i•..nOrON 99/04 .w�wuw « r..0 ••. o COwOC 1 r•w•.n , w December 12, 1980 LA.0"Oo waL�..tC C 4w.O..Ow1 J. AL%.AC' SY4QN w Cpw<f ON oweoomw L sev"WAft aTeve" .o..w Mr. Ben Delahay City Attorney City of Kenai Kenai, AK 99611 Re: Gifts from Harold and Rita Daubenspeck Bear Mr. Delahay: Enclosed herewith you will find the following documents which we have prepared in connection with the captioned matter: 1. Quit Claim Deed conveying, all oil and gas rights in Tract E of the Daubenspeck Property Subdivision, and Alaska Tide- land Survey No. 98; and 2. Quit Claim Dead for Tract C and D of the Daubenspeck Property Subdivision and the remainder of their interest in Alaska Tideland Survey No. 98. Mr. and Mrs. Daubenspeck have authorized us to deliver these Deeds to you as their agent. It is the intention of Mr. and Mrs. Daubenspeck that these properties be conveyed to the City exclu- sively for public purposes. You are to hold these Deeds until the City Council of Kenai passes a resolution appropriately accepting �• the Daubenspeck gifts. Upon receipt of a certified copy of the resolution, you are to deliver these Deeds to the Mayor and return the certified copy of said resolution to our office. If this reso- lution is not passed during the December 17, 1980 City Council meeting, please call this office immediately in order to receive further instructions. Mr. and Mrs. Daubenspeck request that all sales, proceeds, royalty, revenue or rental income from oil, pas and mineral rights to Tract C, D, and R of the Daubenspeck Property Subdivision and Alaska Tideland Survey 98, be dedicated and given to city organiza- tions, sponsoring, athletic programs within the City of Kenai. 7198ii.re"Oft Own, om ea• Kemal Mr. Ben Delahny �-, Page 2 December 12, 1980 Will you please call immediately upon receipt of this letter to advise us of the arrival of the same. Also, will you please review these legal descriptions with the surveyor to be certain they are accurate and proper in all respects. Further, will you please call following the Council meeting on December 17, 1980, to advise us of the delivery and acceptance of this gift. Further, if there are any complications whatsoever in connection with the delivery and/or recording of these Deeds, please advise us immediately. Very truly yours, AIKEN��, ST. LOUIS & SILJEG Wallace E. Skidmore, WES:pw Enclosures CITY OF KEVAI RESOLUTION NO. 80-178 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING THE DONATION OF LANDS AND OIL AND GAS RIGHTS IN ADJACENT LANDS FROM HAROLD A. DAUBENSPECK AND RITA DAUBENSPECK. WHEREAS, Harold A. Daubenspeck has for many years owned and operated the Kenai Salmon Packing Company in the City of Kenai and has always been a positive force in the development and stabilization of the economy of said City, and WHEREAS, the summer employment furnished by the Kenai Salmon Packing Company has not only contributed to the financial well being of the community, but has in many cases furnished the opportunity for youth of this City to earn high wages with which they have been able to continue their pursuit of higher education, which has resulted not only in the advancement and enrichment of said youth but has worked to the benefit of every community in which said youth have later settled, including the City of Kenai, and WHEREAS, the said Harold A. Daubenspeck has always followed the policy of lending funds to local inhabitants for purposes of the purchase of fishing sites, fishing vessels, and fishing gear, which has contributed not only to the well being of the individuals involved but to the development of the Cook Inlet fishery and the community as a whole, and WHEREAS, Harold A. 6 Rita Daubenspeck have executed a Deed by which they have offered to donate to the City of Kenr± very valuable riverside and road frontage properties within :he City of Kenai, including all oil, gas, and mineral rights therein, which property is not only very valuable property in itself, but is even more so to the City of Kenai because it is adjacent to land already owned by the City of Kenai, and WHEREAS, Mr. & Mrs. Daubenspeck have also executed a Deed and offered to donate to the City of Kenai all oil and gas rights previously reserved by them in adjacent tracts to those conveyed and donated to the City at this time, and WHEREAS, it is understood that significant quantities of gas have been discovered in a well drilled just across the Kenai river from the land in question and the pool of gas may well extend under said lands, Fii 1 y■o 1u' i��tyy�pgY�'7.y�! ttp7� W 1 ,' F 3L. r i f c 1il! ��� 1r i"41PP hn ..c O � ... 1' . . 'h �ihN11R'HF � tj}" ;r7kf � �, , i f t', �. *' . k� is NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kenai, Alaska that the City of Kenai hereby accepts from HAROLD A. & RITA DAUSENSPECK the gift of land, together with the oil, gas, and mineral rights therein and the gift of oil and gas rights in adjacent lands referred to in the deeds of December 12, 1980, to be used exclusively for public purposes. We further recognize that the value of this gift may exceed THREE MILLION DOLLARS ($3,000,000.00). BE IT FURTHER RESOLVED that the City honor the request of Mr. & Mrs. Daubenspeck that the oil, gas, and mineral rights, including sales proceeds, royalties, revenue, or rental income therefrom, from Tracts C, D, and E of the Daubenspeck Property Subdivision as well as from Alaska Tidelands Survey No. 98, are to be dedicated to athletic programs sponsored by the City of Kenai. The distributions of such funds will be at the full and sole discretion of the City Council of the City of Kenai, Alaska, to the Parks & Recreation Commission or such other City agency or city official as the City Council may from time to time authorize to use such distributions. BE IT FURTHER RESOLVED that hereby recommend that in the public facility be developed such facility be named after PASSED BY THE COUNCIL OF THE of December, 1980. ^TTY A�TLS"l i > J et Whelan, City Clerk /'^ 2 as a gesture of our appreciation event a marina or park or other on any of the donated property the Daubenspecks. we that CITY OF KEPM, ALASKA, this 17th day .1 ell i VINCENT O'REILLY, M4AX� ^=r`atr 17, 1790 Pa,7e 17 G-15 Pesolution 80-175 - Awarding Contract for Engineering Design - Tinker, Lawton & Walk-er - Mike Taurinninen MOT Ion Councilman Malston moved, seconded by Councilman Measles, to approve the resolution. There was no public coaoent. Councilwoman Glick said the Public Works Comatittee reviewed this. This is their unanimous recommendation. Motion passed unanimously by roll call vote. G-16 Resolution 80-176 - Awarding Contract for Engineering Design - Main St. Loop - Wince, Cortheli t Bryson MOTION$ _ Councilman Measles moved, seconded by Councilman Malston, to approve the resolution. There was no public comment. Councilman Mueller asked, we have lower bids, do they not meet requirements? Councilwoman Glick replied, Public Works Director Kornelis gave them a matrix to determine the way to go. The low proposals were too low. Councilman Mueller noted Mike Taurianinesssrecommendaticn for Lawton Dr. is lower than Wince, Corthell i Bryson is and was not recommended for this. Councilwoman Glick replied true, but we considered the local firs. The acceptable bidder was more aware of problems involved. Also these are "not'to exceed" figures. Motion passed with Councilman Mueller voting no, G-17 Resolution 80-170 - Accepting Donation of Land from Harold A. Daubenspeck MOTIONS Councilman Measles moved, seconded by Councilman Mueller, to approve the resolution. There was no public comment. Atty. Delahay reviewed the donation, and added amendments passed out at the meeting. He explained -71 '7 ... ... n � � •iRArmumr. •nnrn' *k .;'. * .r x.. ;,,, the restrictions are necessar: for Oaub�^n�:.=•��r. co have a tax ueduction. The deeds t:.,r.maelv�a :rn unrertrictrd. We do not knord the complet^ values of the land as to gas i oil reserves. ?MOTION, Amendment: t Councilwoman Glick moved, seconded by Councilman_ l Measles, to amend the motion by substituting for adoption Ptsolution 80-178 as presented to t' Council and amendments by the City Attorney this 1 date, Dec. 17, 1980. There was no public comment. Mayor O'Reilly noted the City is honoring the request of Deubenspeeks that sales of oil i gas revenues be dedicated to City athletic programs. Motion, as ascended, passed unanimously by roll call vote. MOTION: Councilman Measles moved that a letter be sent to r. Daubenspecks expressing our thanks. There was no second. Motion passed unanimously by roll call vote. Mayor O'Reilly requested Atty. Delahay follow through with their attorney. Councilwoman Click asked, we are seeing that we will dedicate the proceeds to athletic programs by res- olution, this can be undone. Do we need something more binding? Atty. Delahay replied, this is what their attorneys have suggested. No are accepting subject to this provision. if we violate, the Daubenspecks could violate or withdraw. If another Council tries to use it otherwise, they could come back and withdraw or protest. Councilman Wagoner asked, this does not prevent us from the sale. Atty. Delahay replied, right. G-10 Resolution 80-179 - Calling Special Election for Citizen Support Of Small Boat Harbor NOTION: Councilman Mueller moved, seconded by Councilman Malston, to approve the resolution. Central Peninsula Sports Center, site of the 1993 AML Local Government Conference. Kenai Peninsula Has It All by Kathleen F. Scott, Conference Host Committee Coordinator �rhe twin cities of Kenai and Soldotna and the Kenai Peninsula Borough are co -hosts of the 1993 AML Local Government Conference. These communities readily offer accommodations, meeting facilities, and transportation to meetthe needs of large groups like the AML Local Government Conference. In recent years, the Alaska Chamber of Commerce and theAlaska Pioneers' Convention have hosted successful annual meetings in the twin cities. Kenai and Soldotna, eleven paved highway miles apart, are served by two major commuter airlines, (Markair Expressand ERAAviation) offering about 50 flights daily to and from Kenai Municipal Airport. Kenai, a 1992 All American City, is the largest city on the Kenai Peninsula. Offshore, Cook Inlet oil exploration and drilling contribute substantiallyto both borough and state economies. Kenaitze Indians created a bustling community at the mouth of the Kenai River even before the historic Russian village of Kenai was settled in 1791. Today over 6,500 people reside within the boundaries of this home rule city with a mayor, city manager, and council government. Even though the oil industry is dominant, commercial salmon fishing is an important seasonal occupation and in recent years increased tourism activity has helped provide a diverse economy. Aworld record kingsalmon (chinook) weighing 97 1/4 pounds caught in the Kenai River in May 1985 has earned Soldotna the reputation of being a world class sports fishing destination. Located at the junction of the Sterling and Kenai Spur Highways, Soldotna is the seat of the Kenai Peninsula Borough government and site for the area's full service general hospital. Settled by homesteaders in the 1940's, Soldotna is a thriving first class city of over 3,500 residents with a mayor, city manager, and council. Population figures have grown since the Swanson Oil Field (located just outside Soldotna) discoveries in the late 1950's. The Central Peninsula Sports Center is the site of the 1993 AML Local Government Confer- ,e" ,ce and houses one of eight world -class Olympic ice -hockey rinks, which readily -inverts to meeting and trade show space. Both communities boast modern facilities and well -developed retail markets. K-Mart opened its first Alaskan store in Kenai this July and a new Fred Meyer's store is under construction near the "Y" in Soldotna. Over 27,000 of the Kenai Peninsula Borough's 40,802 residents reside in the twin cities of Kenai and Soldotna. DOT Takes New Direction; Statewide Roads First Concern In a letter to mayors dated July 13, Commissioner Bruce Campbell of the Department of Transportation and Public Facilities (DOT) announced a major change in the way the department will allocate federal funds for highway construction. Campbell told mayors that the promise of greatly increased federal highway funding under ISTEA (the Intermodal SurfaceTrans- portation Efficiency Act, passed in 1991) was overstated and that"reduced expecta- tions at all levels must occur." Members of the Alaska Conference of Mayors (ACoM), AML Board members, and other interested municipal officials will have a chance to ask Commissioner Campbell more about the new proce- d u res when headdresses ACoM on Friday, August 20, in Sitka. The presentation is scheduled for 10:30 a.m. at Sitka's Cen- tennial Building. In mid -July, local governments were asked to submit priority lists of projects (by July 28) for consideration for the department's overall priority listfor federal funding. The department is, according to Campbell, tryingto achieve "an objective, technically based evaluation for thisyear's (continued on back page) In This Issue ■ School Funding Page 3 • Conference 1993 Pages 4-5 • AML Policy Development Pages 6-9 • Mandate Madness Page 11 ■ AMLIP Status Report Pages 13-14 Officers Rosalee T. Walker, President Council Member, City and Borough of Juneau Hank Hove, First vice President Assembly Member, Fairbanks North Star Borough John torgerson, Second Vice President Assembly Member, Kenai Peninsula Borough Willie Goodwin, Jr., Wnmedinte Past President Council Member, City of Kotzebue Directors Wassie Ball" Sr. Assembly Member, Lake & Peninsula Borough Betty Glick Assembly Member, Kenai Peninsula Borough Robert Knight Mayor, City of Nenana Norm Levesque Assembly Member, Matanuska-Susitna Borough Donald Long Mayor, City of Barrow Jamie Parsons Mayor, City and Borough of Juneau Susan Peter Council Member, City of fort Yukon Lowell Purcell Council Member, City of Fairbanks Leo Rasmussen Council Member, City of Nome George Carte, Past President Mayor, City of Palmer Dan Keck, Past President Mayor, City and Borough of Sitka Delbert Rexford, Past President Assembly Member, North Slope Borough Jerome M. Selby, Past President Mayor, Kodiak Island Borough Pael H. Cragan Alaska Municipal Attorneys Association Jeanne Donald Alaska Association of Municipal Clerks Doug Griffin Alaska Municipal Management Association Staff Kent E. Swisher Executive Director Chrystal Sabngs Smith Director of Member Services Julie Krafft Staff Associate Jeanne McRoberts Administrative Assistant Public Health Concerns To Be Awred Creation of a coherentstate public health policy is the goal of the House -sponsored Public Health Policy Conference, sched- uled for September 15-17 in Fairbanks. Local government representatives are urged to attend. According to Representative Joe Sitton (D-Fairbanks), who is convening the con- ference, it will offer an opportunity for legislators, municipal representatives, other decision makers, and the public to define the role, responsibility, and needs of pub- lic health programs. Of special notewill be a review of the state's public health core functions, current programs, and relation- ships to other entities. Conference partici- pants will also seek to define the role of public health programswithin the context of health care reform. The Division of Public Health and the Alaska Public Health Association are help- i ngto develop the conference agenda, and both current and former legislators, health care providers, and executive branch offi- cials will be invited to participate to lend a long-term perspective on Alaska's public health program. For further information on the confer- ence, which will be held at the Wood Center on the campus of University of Alaska Fairbanks, please contact Michael Johnson at 456-8161 or Paula Terrel at 465-2845. Touchstone Alaska Coastal Management Grant Awards 7, The Department of Community and Regional Affairs recently awarded $1,075,000 in Alaska Coastal Manage- ment Program (ACMP) funds to munici- palities and coastal resource districts par- ticipating in RCMP. The following amounts were awarded: $ 24,000 Aleutians East Borough 113,000 Aleutians West Coastal Resource Service Area 35,000 Anchorage 6,200 Bethel 23,700 Bristol Bay Borough 101,100 Bristol Bay CRSA 115,000 Cenaliulriit CRSA 33,800 Cordova 60,350 Kenai Peninsula Borough 56150 Kodiak Island Borough 34,950 Lake & Peninsula Borough 35,000 Matanuska Susitna Boroough 6,000 St. Paul 5,900 Valdez 6,500 Whittier If you have questions about the awards or projects, call John Gliva or Nelda Warkentin at 269-4500. The Touchstone is published monthly from July through December by the Alaska Municipal League, 277 Second Street, Suite 200, Juneau, Alaska 99801, 907-586-1325. When the Alaska State Legislature is in session, The Touchstone is replaced by the AML Legislative Bulletin. One copy of each of these publications is sent free to Member Municipalities, Associates, and Affiliates. Additional copies are available to members at a cost of $35 per subscription to the same address. Additional copies to other addresses are available to members at a cost of $50 per subscription. Non-members may subscribe to The Touchstone only for $20 per year. Advertising space is available at $4.50 per column inch, and discounts are available to members and for contracts of a year or longer. II Listings of job opportunities in AML member municipalities are published free of chargr as a membership service. Page 2 AML Touchstone ■ August 1993 Pollution Roundtable to Meet in Fairbanks `The Municipal Pollution Prevention Roundtable will hold its fall meeting on September30-October1, attheWestmark' Hotelin,Fairbanks. This is the third year for the Roundtable as it continues to be a valuable source of training for municipal officials concerned about environmental issues. All AML members, Associates, and Affiliates are welcome to attend this free workshop. The preliminary agenda includes an update on the Greenstar Progrom and the Alaska Materials Exchange:The featured guest speaker, John Cassidy from the King County (Washington) Public Works De- partment, will discuss his county's pro- gram on road construction debris recy- cling. Other workshop topics include cold weather composting, solid waste regula- tions, and delivering technical assistance to rural communities. A copy of the agenda or more informa- tion on the Municipal Pollution Preven- tion Roundtable can be obtained by call- ,,4K Julie Krafft at 586-1325. Prevailing Wage Legislation Passes A bill passed by the 1993 Legislature will, according to Representative Gail Phillips, its prime sponsor, mean that the state and municipal governments will be better able to know what the labor costs of their projects are when they go to bid so they won't be hit with costly surprises in the middle of the project HB 126, signed into law by Governor Hickel on June 24, provides that the pre- vailing wage rate that is in effect ten days before final submission of bids for public construction projects will remain in effect for either the life of the contract or for 24 months, whichever is shorter. Labor Commissioner Charles Mahlen, whose department determines the pre- vailing wage, said that among other ben - would be more competition in bid- ;becausewagerateswouldbeaknown factor for the duration of a contract. The new law becomes effective Septem- ber 23. Gov+error Hickel s ithe Capita( Matching Grant iegiskWon in Juneau as AML President Roisalee MOW, Ammu MayorJamie Parsons, Deputy Legislative Liaison Lori Nottingham, and Mayor Casey Nelson, Sr., of Medakatla look on. School Funding Approved; Lawsuit Filed by Senate Governor Walter J. Hickel signed SB 60 into law on July 16, making $170 million available for new elementary and secondary school construction and maintenance projects around the state. During the signing ceremony in Fairbanks, the Governor said it would deal with one of the state's most urgent problems -- the need for new classrooms and for upkeep of existing school facilities. All but one of the projects included in the legislature's appropriation bill was approved by Hickel, who vetoed $2.3 million for a school in Pedro Bay that had not been requested by the school district nor included on the state's priority list. "I looked to the priority local officials placed on replacing the school," wrote Hickel in his veto message. "Local borough officials indicated the new school is not one of their priorities." As municipal and school district officials prepared for projects authorized under the school and general capital budgets, however, the Senate majority filed a lawsuit challenging the availability of funds appropriated by the 1993 Legislature. Some $800 million deposited into the general fund as the result of payments by oil companies was in dispute, with the Senate majority claiming the money should have been deposited into the constitutional budget reserve. Accordingto Attorney General CharlieCole, thefunds, including$630 million received from British Petroleum this year, were not received as the result of administrative proceedings, which would have required them to be deposited into the constitutional budget reserve established in 1990, butfrom "informal conferences," which allowed them to be deposited into the general fund. Although legislative leaders disagreed with Cole's opinion during the session, the final appropriations bills and spending plan adopted by them required the expenditure of most of this year's extraordinary payments by the oil companies, approximately $680 million. Other disputed funds were appropriated last year. The lawsuit challenges the Attorney General's decision, asksforan order specifying that informal conferences be considered "administrative proceedings"under Article IX, sec.17 of the Constitution, asks for a public accounting of the funds incorrectly deposited, asks for the transfer of funds from the general fund to the constitutional budget reserve to correct the errors made, and asks that the court prohibit such action in the future. Senate leaders said they wanted to bring the lawsuit before someone else challenged their action in appropriating the funds to get a clear definition of what settlement moneys must go into the reserve fund. With the capital budgets signed and funds available to municipalities and school districts for projects, the question of where money could be found to transfer to the constitutional budget reserve fund remains. Most observers say they do not expect the court to act on the suit in the near future, perhaps not before next session, and the possibility of transferring funds into the reserve seems remote. AML Toudatone ■ August 1 "3 Page 3 Want to Brag about Your Community? Municipal members of AML will have a chance to show off their achieve- ments, inventions, new programs, or favorite community activities at the first "AML Municipal Showcase," which will take place during the Local Govern- ment Conference in Kenai/Soldotna in November. Aspecial exhibitarea will be arranged for the showcase, and tables will be available, free of charge, for member municipalities' displays. If you have a new sewer or water system, an exciting public involvement program, a better wayto fix potholes, a useful guideto city services, or anything else you want to brag about or share with others, plan to display it in the AML Municipal Show- case. Exhibit Area to be Expanded SupportersofAlaska's local government are invited to participate in the 43rd An- nual Local Government Conference as exhibitors. The exhibit area will be greatly expanded at the Central Peninsula Sports Center in Kenai/Soldotna. The Sports Center provides ample space for every type of display, including large equipment and machinery. As part of the conference agenda, AML is planning to hold a special event in the exhibit area to give the del- egates more of a chance to view the dis- plays and talk with exhibitors. The Local Government Conference of- fers a superb opportunity for a business to introduce programs, products, and ser- vices to decision makers from virtually every community in Alaska. The confer- ence registration fee entitles the exhibitors to lunch and coffee each day, the banquet and dance on Friday evening, and entryto the policy sections, workshops, and other social functions. Exhibitors also receive a roster of conference attendees. 43rd Annual AML Local Members of the Kenai/Soldotna Conference Host Committee meet to discuss the millions of details involved, in organizing the annual conference. Pictured above are Mayor Bill Reeder, City of Soldotna; his wife, Rosie Reeder; Kathy Clark, Executive Director, Soldotna Chamber ofCommerce, and John Torgerson, Host Committee Chair andAML Second Vice - President. Building Healthy Communities -- A Challenge for the '90s Alaska's cities and boroughs, like communities all over the nation, face a wide array 7 challenges and many obstacles to becoming, and remaining, healthy communities. Declining revenues and increasing costs, fiscal instability, environmental problems (and expensive regulations), infrastructure decay and the need for new projects, rising health care costs, and organizational health problems all strain the ability of local officials to provide essential services to the state's citizens. AML's 43rd Annual Local Government Conference, "Building Healthy Communities," scheduled for November 10-12 in the Kenai/Soldotna area, will offer some assistance. General sessions, workshops, and policy section discussions on topics as diverse as the structure ofthe municipal assistance and revenue sharing programs, proposed health care alternatives, settling land entitlement issues, what it takes to be a rural city administrator, fuel tank problems, contract jails, communicatingwith the regulators, volunteer programs for local governments, and mandates and limitations on local governments are sure to include useful information for everyone. The 1993 Local Government Conference is the first in many years to be held outside Alaska's largest municipalities, which will offer many delegates a chance to see another part of the state, the Kenai Peninsula. Mark your calendars now to attend the 43rd Annual Local Government Conference. Registration Forms Coming Soon Registration materialsfor the 43rd Annual AML Local Government Conference, will be in the mail soon. Materials will be sent to the municipal clerk of each AML member municipality and to the main contact person for each AML Associate and Affiliate. Registration packets will include a preliminary Conference Week schedule a Conference agenda and information on transportation options, discount rates, and special events. A registration form for both the Local Government Conference and the Newly Elected Officials Seminar will be included, as will a housing request form. Page 4 AML Touchstone ■ Augsnt 1993 Government Conference %conference Housing Has New Look Taking advantage of the Kenai/Soldotna area's wide selection of hotel/motel and bed and breakfast options to provide adequate space for over 400 local officials and their guests expected to attend the 43rd Annual Local Government Conference, the AML Conference Host Committee (AML-HQ hasestablished a Housing Bureau for conference participants. This is the firsttime in manyyears that delegates have not had to deal directly with hotels. All requests for housing in the Kenai/Soldotna area duringAML Conference Week (November 7-13) must be processed by the Housing Bureau, whether for the preconference or conference period. This will, according to AML-HC Chair and AML 2nd Vice President John Torgerson, allow for better coordination and use of the rooms available. Nearly all the area's hotels, motels, and bed and breakfasts will provide housing for Conference Week participants and will be booking their rooms through the Bureau. Housing request forms will be included with all conference and preconference association meeting registration materials and must be returned toAML, 217 2nd Street, Suite 200, Juneau, Alaska 99801. Roomswill beassigned based on delegates'Conference Week activities (e.g., attendance at specific association training, Newly Elected Officials Seminar, or AML or AMUJIA Board meetings), specific requests, and room availability at the time the request is received. Until September 15, rooms in facilities where specific association sessions will take place will be held for members of those associations. Hotel/motel rooms will be assigned by the Bureau, and a confirmation will be sent to each delegate. Those who indicate a preference for bed and breakfast accommodations ,wII be sent a list of facilities to contact. NEO Training Program Lengthened AML's Newly Elected Officials (NEO) Seminar, a highly regarded introduction to municipal governmentfor new mayors and councilor assembly members, will offereven more this year. According to AML Director of Member Services Chrystal Smith, "Each year, NEO participants say they'd like more time, that the seminar is too short to learn everything they want to, so we thought we'd give an extended session a try this year. We'repleased that Ginny Chitwood, the seminar coordinator, was willing to expand the program, and we hope the participants enjoy the opportunity." The NEO Seminar will begin with registration at 9:30 a.m. on Monday, November 8 at Kenai's Merit Inn. The opening session is scheduled for 10:00, and Monday's activities will conclude with a reception for seminar participants from 5:00 to 6:30 at the Kenai Visitors & Cultural Center, located close to the Merit Inn. Tuesday's NEO activities will begin at8:00 and conclude at 5:00 p.m. Lunch will be included each day, with speakers or roundtable discussions scheduled. NEO Seminar participants will, insofar as possible, be housed at the Merit Inn, the seminar site, and should indicate their intention to attend the seminar on their Housing Request Form, which will be included with all registration materials. For officials from member municipalities the registration fee for the NEO Seminar will $135 if postmarked by October 22 and $160 after thattime. Others wishing to attend the seminar are encouraged to do so; the registration fee will be $160 until October 22 and $195 after that time. Registration materials will be included in the conference registration packet, to be mailed in early August. Conference a Short Hop from Anchorage -- Over 50 Flights a Day Serve Kenai, and Tour Bus Offers a Sightseeing option Most Alaskan communities are rela- tively inaccessible, but not the Kenai/ Soldotna area, where some residents liter- ally commute to work via regularly sched- uled flights. Over 50 flights a day go to and from Anchorage, and flying time is just under a half hour. Local Government Conference delegates will have a choice of flying down to the Peninsula on either ERA (an Alaska Airlines commuter) or MarkAir. Delegates who have never seen the Kenai Peninsula or just want a leisurely trip maywanttotakethetour bus. Grayline, Princess Tours, and Alaska Sightseeing, who are donating motor coaches for con- ference transportation, will offer trips on Saturday, Sunday, and Tuesday, with their return trips scheduled on Saturday, No- vember 13. Driving time is estimated at three hours. Delegates can choose a one- way trip on the bus and return by air or take the bus both ways. AML Conference motor coaches will leave from the Anchorage International Airport and a one-way ticket will be $20. Tentative departure times are 11:00 a.m. and 1:00 p.m. Taking the bus will not only save your municipality some money, it will allow you to see a new partof Alaska, relax from your hectic lives, and have time to talk with your fellow passengers, local officials from across the state. e■■■■■■■■■■■■■■■■■4% want to know more? Conference registration packets will ■ be mailed in August tothe municipal ■ clerk of each AML member munici- pality. The packet will contain reg- ■ ■ istration forms for the AML Local ■ Government Conference, the Newly m ■ Elected Officials Seminar, and the ■ Housing Bureau. If you have any questions, please call 586-1325. AML Toud■Ro■e • AuVM 1993 Page 5 Contract )ails Task Force Meets Members of the Contract Jails Task Force are hard at work on recommenda- tions for a reportdue to the Governor on November 1. The task force was ap- pointed several months ago by Governor Walter J. Hickel in response to concerns expressed byboth municipalitiesand state agencies. Seventeen Alaskan municipali- ties currently operate the so-called "con- tract" jails, in which state prisoners are held pending arraignment. The contract jails program is administered by the De- partment of Public Safety and is a peren- nial subject of debate and disagreement between the state and municipalities and between the Departments of Public Safety and Corrections. The task force, which is chaired by House Majority Leader Representative Gail Phillips of Homer, was directed to address five specific issues: which state agency should managecontractjails; how to deal with the rising costs of providing liability insurance for the jails; what are the appropriate roles of the state and municipalitieswith regard to housing pris- oners; what are acceptable standards for jails and how can existing facilities be upgraded; and what is the appropriate level of funding for contract jails. Sub- committees have been assigned respon- sibility for drafting responses on each issue. The issue of state versus local responsi- bility for custody of prisoners has been a majortopic of discussion by thetask force, and some members of the committee have suggested that the statutes be changed to force municipalities to take responsibility for prisoners pending com- mitment to a state facility. This point of view is, apparently, related to the administration's efforts to force munici- palities to takeover prosecutorial respon- sibility. AM L was asked to nominate eight mem- bers of the task force, four representing public safety departments and four repre- senting overall municipal administration. Municipal members of the task force are city managers Tom Briggs of Craig, Jeff Wasilla Police Department On Duty City of 1Aiasilla. Ten members of the new Wasilla Police Departmentwere sworn in last month by Alaska Supreme Courtlustice Edmund Burke. Wasilla isAlaska's' tenth largest city and has: at population of 4,400. The new polioe :department is supported; by a 2 percent sales tax approved by voters last fall. The city. spent approximately S300,000outfittingtheforcewith new blue uniformsand squad cars and vans: Police chief lrl''Stambaugh leads the nine, -member force. AM! is interested in publishing news about what is. ha p penicg in communities around' Alaska, including the accomplishments, innovativeapproaches to problem solving, activities, honors, or projects of your municipality, its officials, and its citizens. Please let us know what is goingon where yolive and work by calliri our office at 907-586-1325 or sending a fax to 907-463-5480. Smith of Kotzebue, and Henry Graper of Dillingham; Finance Director Rick Gifford of Seward; chiefs of police Jack McDonald of Kodiak and John Newell of Sitka; and public safety directors Jim Christensen of the North Slope Borough and Glen Herbst of Unalaska. In addition, Gordon Tans of Perkins Coie has recently agreed to partici- pate in the meetings as an expert on mu- nicipal law. Tans serves as the municipal attorney for several municipalities, includ- ingtheCityof Homer,which hasa contract jail. Other members are Representative Phillips, chair; Representative Eileen MacLean of Barrow; Senators Robin Tay- lor of Wrangell and George)acko of Pedro Bay; Department of Public Safety Deputy Commissioner C. E. Swackhammer; De- partment of Corrections Commissioner Frank Prewitt; John Hendrickson of the Office of the Governor (representing Bill Overstreet, Deputy Chief of Staff); and Shelby Stastny, Director, Office of Man- agement and Budget. Meeti ngs of the Contract Jai Is Task Force, which are held at the Legislative Office Building in Anchorage, 716 W. 4th Av- enue, 2nd Floor Conference Room, are open to interested individuals. Meetings are scheduled for August 17, September 13, and October 19, beginning at 9:30 a.m. For more information on the work of the Contract Jails Task Force, contact com- mittee staff Sandy Nusbaum at 465-677. or 465-6569. Page 6 AML Touchstone 0 August 1"3 AL2ska Mumedeplall P"(7-1-Develapsiont Mpg 1993 M"dmrents to theAML PbixyStatement:aadmsof'isdO m anecldunng the 43rdAmawaf.tocaf:Caveninowt�edluielvrNorenier 10-72, �, -1111'" :. a+ed•h�M�i��c�eresdirtfoas�w�i��::�ir�e:to�le y,� .F .:i• is •� POLICY STATEMENT AMENDMENTS Amendments to the Alaska Municipal League Policy Statement may be made during the policy sections at the Annual Conference. Municipal officials should review the existing Policy Statement and amendments proposed by the Legislative Committee and Board, which will be available in late September, and review them with their fellow othcialsprior to developing amendment language. Proposed amendments, with backup discussion, should be presented, in writing, during the appropriate policy section, and adequate copies should be available for distribution. Only representatives of AML member municipalities or municipal associations can propose Policy Statement amendments. Amendments approved during policy sections will be considered by the entire membership at the Annual Meeting. Policy statements express long- term or continuing statements of principles importantfor local control, local government authority, and efficientand effective municipal operation. RESOLUTIONS PROCEDURES A resolution is a statement of Alaska Municipal League intent to support a specific action on a significant issue affecting municipalities. Resolutions are intended to address specific and timely issues on the federal, state, or regional level, or for Board action, that are of significance to municipalities. Policy statements differ from resolutions in that they express long- term or continuing statements of principles important to local control and local government authority and efficient and effective operation. Resolutions are introduced, debated, and adopted by the AML members each year at the Annual AML Local Government Conference and are published with theAML Policy Statement. To be considered during the conference, resolutions must conform to the following policy, procedural, and format guidelines, which were adopted by the AML Board of Directors in August 1987. Resolutions must be postmarked no later than October 1 to be reviewed, accepted, and included in the delegate packets for consideration at the annual conference. POLICY GUIDELINES 1. Resolutions shall, in their subject matter, concern shared policy and program needs, issues, or problems of Alaskan municipalities and shall state the problem and relief sought. 2. Resolutions shall be concerned with state and federal government or AML policy, and should, therefore, address ,—,, state and federal or AML policy issues. 3. Resolutions shall either expand on or supplement existing AML Policy Statement language. Resolutions shall neither contradict nor conflict with the Policy Statement. AW Tomclrboe ■ AugM 1"3 Pne 7 4. Resolutions shall not compromise the independence or integrity of individual member cities or their abilityto pursue any course of action adopted by appropriate municipal r policy -making bodies. 5. Resolutions shall not compromise the budget -making, program -determining, or priority -setting role of the A1V,7 Board. 6. Resolutions shall be restricted to action -specific issues and issues of some immediacy and shall be addressed to the Governor, Legislature, President, and/or the Congress or to the AML Board of Directors. 7. Adopted resolutions shall become AML policy and shall have general AML support, but the sponsor and other interested individuals are encouraged to follow up on the resolution individually, especially if the issue is notan AML priority. 8. Resolutions differ from the policies in the AML Policy Statement in that: a. Resolutions shall address specific issues rather than general policy. However, a resolution should not be so specific as to address specific legislation by bill number. b. Resolutions may address regional issues, or issues affecting individual municipalities, as well as statewide concerns. C. Resolutions shall be in effect for only one year; therefore, they are intended to address timely issues, for example, current legislative proposals. PROCEDURAL GUIDELINES Only councils and assemblies of member municipalities, affiliated municipal associations, affiliated regional municipal organizations (comprised of municipal officials), the AML Board, and the AML Legislative Steering Committee are eligible to submit resolutions for consideration. Each resolution submitted must have been approved by a formal action of the sponsoring body. 2. Because it is desirable to have the resolutions undergo the same scrutiny as the AML Policy Statement and so that members will have an opportunity to consider the resolutions carefully, all resolutions should be submitted prior to the conference and all resolutions properly submitted by AML members must be presented to a policy section for reviewand approval duringtheannual conference. This review is importantto ensure a sound and representative policy and to avoid duplication and conflict within the policies of the AML. Resolutions submitted bytheAML Board and the AML Legislative Committee may be reviewed by a policy section if the resolutions deal with policy issues. 3. Resolutions must be postmarked by October 1 prior to the conference to be included in the delegate packets and considered during the conference. Resolutions mustfollow format guidelines (see below), be typed, and include the name of the sponsoring entity. 4. Staff will review resolutions submitted by October 1 for form and return incorrectly submitted resolutions to the sponsor for corrections. All properly submitted resolutions will be assigned by staff to the appropriate policy section for consideration during the conference. Copies of the resolutions. properly submitted will be made available to the delegates in their registration packets. 5. Resolutions not submitted by October 1 may be offered in the appropriate policy section for the members' consideration. However, the sponsor of any resolution presented directly to the policy section must provide 50 copies of the resolution and it must be in the proper format. In addition, to introduce a resolution in a policy secti the sponsor must have the support of representatives of five (5) member municipalities in attendance at the polio section. Page 8 AML Tou h"ft 0 Aurt 19" 6. Resolutions will be reviewed, debated, and acted upon by the appropriate policy section. Sponsors of properly submitted resolutions will be given an opportunity to discuss and support their resolutions at the policy section. If approved by the policy section, the resolution will be submitted to the Resolutions Committee for final approval as to format, duplication, and policy consistency. The Resolutions Committee will meet following the policy section meetings. The Resolutions Committee shall consider only resolutions recommended by the policy sections, by the AML Board of Directors, or by the AML Legislative Steering Committee. 8. The Resolutions Committee shall debate and act upon each resolution forfinal recommendation tothe membership. The Resolutions Committee shall approve, amend, and approve or reject each resolution passed by the policy section, note its action, and, if the resolution is approved, send it to the business meeting for consideration. If a resolution is rejected, the committee shall prepare a brief written justification of its action and forward that information to the business meeting. 9. The First Vice President (incoming President) shall appoint a Resolutions Committee because he/she will have to work with the individuals and resolutions during the next year. This also will give the person experience in making committee appointments. It is important that the members of the Resolutions Committee, as the "next -to -last tribunal," be individuals active in, and knowledgeable of, the AML. 10. The First Vice President shall serve as Chair of the Resolutions Committee and shall appoint eight (8) additional elected and appointed municipal officials from the Board and Legislative Committee. 11. Only resolutions approved by a policy section and the Resolutions Committee will be made available by staff at the business meeting. A resolution that was passed by a policy section but rejected by the Resolutions Committee may be brought to the floor of the business meeting at the appropriate time if it meets the following conditions: 1) it has All been signed by representatives from twenty (20) member municipalities; 2) an AML staff member has reviewed the signatures and approved the resolution for reintroduction; 3)100 copies of the resolution (with the 20 signatures and AML staff approval) are available for distribution to the delegates; and 4) delegates from twenty (20) voting municipalities sponsor the resolution for consideration at the business meeting. No new resolutions (i.e., resolutions that have not been considered and passed by a policy section and reviewed by the Resolutions Committee) will be allowed at the business meeting unless they are resolutions from the Board or Legislative Committee. 12. All resolutions adopted by the membership shall conform to the AML resolution policy guidelines. FORMAT GUIDELINES (see sample attached) 1. Resolutions must be postmarked by October 1 to be reviewed, accepted, and included in the delegate packets for consideration at the annual conference. 2. The resolution shall be typed in the proper format (see sample) on 8 " x 11" paper. 3. The name of the sponsoring member municipality or association and the date of submission must be indicated in the upper right-hand corner of the resolution. Each resolution must include the statement "This resolution was approved for submission to the Alaska Municipal League membership by the governing body of {name of municipality or association] on [date]" in the lower left-hand corner. 4. Each resolution submitted must indicate that it is an AML resolution and have a tide that identifies the issue. That is, it must say "Resolution of the Alaska Municipal League, Resolution No. xx-xx" and have a title, beginning "A Resolution ..." that describes the issue and intent of the resolution. Throughout the text, the resolution should indicate that the League is taking the position advocated, not a given municipality. 5. At least one "Whereas" clause should identify the policies in the AML Policy Statement that the resolution addresses (i.e., expands or supplements), if applicable. AML Teachdow ■ Asp 1993 Pale 9 SAMPLE RESOLUTION -- SAMPLE RESOLUTION -- SAMPLE RESOLUTION Follow this format Introduced by: (name of member municipality or association) Date: (date of submission to AML) RESOLUTION OF THE ALASKA MUNICIPAL LEAGUE RESOLUTION NO.94-xx A RESOLUTION URGING THE PASSAGE OF LEGISLATION REQUIRING THE STATE TO REIMBURSE MUNICIPALITIES FOR THE COST OF ANY NEW STATE-MANDrATI D PROGRAMS WHEREAS, 'the Alaska Municipal League urges passage of legislation that would require a government agency unilaterally transferring responsibilityfor a program to a municipalityor imposing regulations on a municipalityto reimburse the municipality for the costs of the transferred responsibility or regulations" (Alaska Municipal League PolicyStatement 1993, Part Taxation and Finance, F.2), and WHEREAS, state aid to municipalities in the form of Municipal Assistance and Revenue Sharing has been reduced by over 45 percentsince FY86, while duringthe same period the overall state general fund budget has been reduced by only 10 percent, and WHEREAS, alongwith the reduction in state financial assistancethere have been increases in state -mandated programs that take the form of increased costs, new programs, and funding shortfalls for existing programs that are costly for municipalities to administer and implement, and WHEREAS, legislation affecting municipalities is considered and passed by the Alaska State Legislature without the benefit of knowing its fiscal impact on local governments, and WHEREAS, these mandated programs, funding shortfalls, andshifts in responsibilities have required municipalities to increase local taxes and reduce services in order to balance their budgets and atthe same time, the Legislature has ignored deficitspending while boasting that the stage has no income or sales taxes and that operating budgets have been reduced, and WHEREAS, costly state -mandated programs provide a significant additional disincentive for communities to incorporate, and WHEREAS, the National Conference of State Legislatures in 1987 recommended that state legislatures consider relaxing or eliminating costly requirements on local governments or assuming the cost of complying with the requirements; NOW, THEREFORE, BE IT RESOLVED that the Alaska Municipal League urges the Alaska Legislature and the Governor to pass legislation requiring the State to reimburse municipalities for the costs of any new state -mandated programs or regulations that increase the costs of local government operations. This resolution was approved for submission to the Alaska Municipal League membership by the governing body of on , 1993. (name of municipality or association) (date) Page 10 AML Toudutona•a*-Avp* 19" Mandate Madness by Larry Naake, Executive Director National Association of Counties (NACo) Under the Safe Drinking Water Act Amendments, Greene County, Ohio, must test its drinking water system for 68 "priority pollutants" at a cost ranging from S100 to $1,000 per test. Included on this list of 68 is a pineapple pesticide used only in the State of Hawaii. Under the Americans with Disabilities Act, Mayor Ed Rendell's City and Countyof Philadelphia mustcuta newcurb on all corners of an intersection every time its road crew fills a pothole or repaves a street at a cost of tens of millions of dollars per year. Because of a quirk in the Fair Labor Standards Act, state and local government management employees making $80,000 to $90,000 to $100,000 per year are el igible for overtime pay. This is "Mandate Madness"! These and many other causes advocated in federal legisla- tion are very worthy ones -- a clean environment, access for persons with disabilities, protection of employees rights -- but the solutions are often absurd, naive, and outrageously expen- sive. The Environmental Protection Agency, for example, has estimated that its environmental mandates cost public and private sectors at least $150 billion per year. When we had general revenue sharing and greater financial support for health, immigration, community development, and many other programs, the mandates were more bearable. But now the money is gone or reduced, and the mandates remain. The pressurefor additional mandates grows daily. The latest example raised its ugly head during the course of the debate over the President's FY '94 budget. One solution being offered to help reduce the deficit is a "cap" on federal spending for Medicaid. This is a wonderful quick fix for the federal budget in the eyes of its proponents, but is no solution to rapidly escalating health care costs and merely shifts at least $75 billion in costs over the nextfive years to private, state, and county health providers. What shall we do? Over the years, organizations like NACo, representing state and local governments, have railed against federal mandates. Mandate reform is one of NaCo's eight "most pressing legisla- tive priorities" this year., NACo campaigned againstthe "Dirty Dozen" mandates a number of years ago. The National Conference of State Leoslatures has for many years published a "Mandate Watch Use that monitors federal mandate legis- lation that is particularlythreateningto state and local govern- ments. Obviously, this has not been enough. The "Mandate Madness" has continued. If we, the associations representing state, county, and city governments, are serious, then we need to begin an aggres- sive, well -funded, sustained national campaign against unfunded mandates with the goal of passing federal legisla- tion thathas teeth. Such legislation musteither requirethefull funding of federal mandates or declare that such programs are optional. If there is no money, then there should be no mandate. The national campaign must: *bring states, counties, cities, and the private sector to gether into a powerful coalition *be well -funded *be sustained over at least a three- to five-year period *document in a consistent and credible way the impact of federal mandates *educate national, congressional, and Administration lead- ers and the general public concerning the absurdity of mandates, and *translate the mandate issue into basic terms so that citizens and taxpayers understand how it affects their daily life, their community, and their pocketbooks. believe we have the beginnings of such a campaign. The leadership of NACo, the National League of Cities, the U.S. Conference of Mayors, and the International City -County Management Association have agreed to come together and develop a strategyfor such a campaign. We will be reporting more specifically at our annual meeting and hope to kick off a campaign this fall with a "National Mandates Day." Only by working together can we end this Mandate Mad- ness! Reprinted, with permission, from County News, July 5, 1993. Editor's note: TheAlaska Municipal league is a member of both the National Association of Counties (NACo) and the National League of Cities (NLC), organizations thatare taking the lead in fighting federal mandates on state and local governments. AML is also affiliated with the International City -County Management Association (ICMA). AML will contin ue to keep its members up to date on the campaign ,,--discussed above and other initiatives to fight costly federal, and state,mandates. Alaskan municipalities can help in theeffort by providing information on the cost of specific existing and proposed mandates. AML will compile this type of information and provide it to NACo, NLC, and ICMA for their campaign. AML TouchMo w ■ AvVW 1993 Pne 11 Legislative Committee members meeting in Cordova got a chance to visit the famous Childs Glacier and the 'Million Dollar Bridge" over the Copper River one evening. Pictured herein front of the glacier are Kent Swisher, AML Executive Director; Jud Fager, City and Borough of Sitka; Linda Swarner, City of Kenai; Tom Boedeker, Kenai Peninsula Borough; Chair Doug Griffin, City of Valdez; Gary Lewis, City of Cordova; and Raymond Stoney, Northwest Arctic Borough. Others attending the meeting were Donna Fischer, City of Valdez; Henry Graper, City of Dillingham; Michael Gatti, Matanuska-Susitna Borough; Elmer Armstrong, Sr., Northwest Arctic Borough; Bob Walsh, Department of Community and Regional Affairs; and Chrystal Smith, AML. The committee reviewed the Policy Statement, discussed legislative issues and priorities for the upcoming year, and developed a set of recommendations that will be forwarded to the AML Board at its August meeting. Alaska Municipal league Associates & Affiliates III■ ACCOUNTING/AUDITING Elgee, Rehfeld, & Funk, CPAs Mikunda, Cottrell & Company KPMG Peat Marwick ATTORNEYS Birch, Horton, Bittner & Cherot Bliss Riordan Copeland, Landye, Bennett and Wolf Davis Wright Tremaine Hicks, Boyd, Chandler & Falconer Hughes Thorsness Gantz Powell & Brundin Jensen, Harris & Roth Perkins Coie Preston Thorgrimson Shidler Gates & Ellis Robertson, Monagle & Eastaugh, P.C. Wohlforth, Argetsinger, Johnson & Brecht COMMUNICATION Alascom, Inc. CONSULTING/PLANNING Alaska Department of Community and Regional Affairs Alaska Division of Commerce & Economic Development Alaska Division of Governmental Coordination Alaska State Library, Archives and Museums K. Scott & Associates, Inc. Ginny Chitwood and Company EDUCATION/TRAINING/ INFORMATION Consortium for Alaska Municipal Training Elmer E. Rasmuson Library, University of Alaska Fairbanks ENGINEERING ASCG, Inc. CH2M Hill, Inc. HDR Engineering, Inc. Montgomery Watson FPE Roen Engineers, Inc. FINANCIAL SERVICES/BANKING Alaska Municipal Bond Bank Authority First National Bank George K. Baum & Company J. C. Bradford and Company National Bank of Alaska Prudential Securities, Inc. Seafirst Bank Lehman Brothers, Inc. INSURANCEIRISK MANAGEMENT Gallagher Heffernan Insurance Broken Northern Adjusters, Inc. Rollins Burdick Hunter of Alaska, Inc. MUNICIPAL ASSOCIATIONS Alaska Association of Assessing Officers Alaska Association of Municipal Clerks Alaska Association of Police Chiefs Alaska Chapter/American Planning Association Alaska Conference of Mayors Alaska Fire Chiefs Association Alaska Municipal Attomeys Association Alaska Municipal Finance Officers Association Alaska Municipal Management Association Alaska Recreation and Park Association North/Northwest Mayors Conference Southwest Alaska Municipal Conference NATIVE ASSOCIATIONS Central Council Tlingit & Haida IndianTribes of Alaska OIL & GAS EXPLORATION ARCO Alaska, Inc. The Chevron Companies Alyeska Pipeline Company RETIREMENTBENEFITS Alaskan Benefits, Inc. TRANSPORTATION/ ACCOMMODATION Alaska Airlines, Inc. Westmark Hotels Page 12 AML Touchstone ■ August 1"3 r ALASKA MUNICIPAL LEAGUE INVESTMENT POOL STATUS REPORT POOL MEMBERSHIP As of mid -July, the following twenty-one participants have joined the Pool. They are taking advantage of high liquidity, safety of principal, competitive yields, and professional management. Kenai Peninsula Borough City of Soldotna City of Kenai City & Borough of Sitka Matanuska-Susitna Borough City of Fort Yukon Lake & Peninsula Borough Kodiak Island Borough City of Whittier City of Kotzebue City of Palmer City of Valdez City & Borough of Juneau Aleutians East Borough City of Sand Point City of Atqasuk City of Wasilla City of Unalakleet City of Kodiak City of Chignik City of Eek FUNDS UNDER INVESTMENT As of July 15, 1993, fifteen of the above Pool participants held Pool investments. The smallest depositor held $50,300 while the largest held $10,751,700. AML Investment Pool size as of this date was S37,758,573.44. THE POOL PROFESSIONALS The Pool is managed by three well-known and highly regarded firms; one of which is Alaskan. All securities and cash are held by Morgan Guaranty Trust Company serving as Custodian Bank. An element of J.P. Morgan, the Custodian receives all wire transfers of funds for deposit in to the Pool from Pool participants' hometown banks. Funds transferred to Morgan by 11:00 a.m. Alaska time earn Pool interest the same day. Requests for withdrawals by wire transfer which are received by 11:00 a.m. will be wired the same day to your hometown bank. Morgan handles funds at the Pool level, closes and settles all trading transactions, and holds all assets. The Investment Manager is Franklin Institutional Services Company (FISCO), an element of the Franklin family of mutual funds. FISCO makes daily investments for the Pool and manages it as a "separate account" in that Pool assets are not combined with the assets of any other entity. FISCO also maintains accounting records for individual Pool participants and provides monthly statements. FISCO is the single point of contact for Pool participants. The Supervisory Investment Advisor is the Alaska Permanent Capital Management Company whose Principal is David Rose, former Executive Director of the Alaska Permanent Fund. This Anchorage -based firm supervises Morgan and FISCO to ensure that investment policies and procedures are strictly adhered to. This firm monitors Pool performances, provides information and answers inquiries concerning the Pool, andfacilitates communications regarding membership and ongoing services. ANNUAL AUDIT The financial statements of the Pool have been prepared as of June 30,1993. They are currently being audited by Coopers and Lybrand's San Francisco office, which audits other Franklin funds and is familiar with Franklin's record keeping systems. Audited statements will be printed and distributed as soon as the engagement is completed. No additional fees and charges are paid by Pool participants for the annual audit. PARTICIPANTCONFIRMATIONS Pool participantswhose auditors require confirmationo0une 30,1993, balances should have confirmation requests mailed to FISCO, P. O. Box 7777, San Mateo, CA 94403-7777. Please be sure to indicate that your municipality is a participant in the Alaska Municipal League Investment Pool. DIRECT DEPOSITS A borough that collects taxes on behalf of its cities may make direct deposits to individual city accounts. This reduces float time and enables cities to earn interest at an earlier date. The borough and the city involved must, of course, be Pool participants. AML Touchstone a August 1993 Page 13 INVESTMENTS Currently, the Pool is invested in obligations of the U. S. Treasury (rated "Aaa"), bankers acceptances and certificates of deposit (issued by banks rated at least "A"), and commercial paper (rated A-1/P-1). The age of the portfolio is 65 days. FEES AND CHARGES All fees and charges (currently 30 basis points, which is 30/100 of one percent per. annum on the average daily balance) are paid at the Pool level and are subtracted from gross yield. There are no other charges. There are no wire fees incurred by Pool participants when funds are withdrawn. Wire transfers to the Pool by hometown banks may incur hometown bank charges. COMPARABLES Pool earning rates compare favorably to after -fee rates paid by many well-known money funds. For the 7-day period ended June 29, 1993, the 7-day net yields were: AML Pool and Mutual Funds Net (after fee) Yields 7-Day Yield as of June 29,1993 Alaska Municipal League Investment Pool 2.88 percent Corefimd Cash Reserves A 2.71 percent Dreyfus Institutional MMF/MM 2.72 percent Federated Master Trust 2.82 percent Federated Auto Cash Management 2.75 percent Fidelity MMT/Domestic MAP 2.81 percent PNC Prime Money Market Fund 2.65 percent Scudder Managed Cash Fund 2.75 percent SEI Cash Plus Prime Class A 2.90 percent SEI Cash Plus Prime Class B 2.60 percent 7-day SEC yield as of 6/29/93 and expense ratio as of 3/93. Source is Donoghue's weekly first -tier institutional averages. Only funds with 25 percent of assets or less invested in bank obligations are included. IF YOUR MUNICIPALITY IS NOT NOW A MEMBER OF THE AML INVESTMENT POOL, YOU ARE INVITED TO JOIN!!! Only three items are required for membership: An authorizing ordinance Two copies of a simple, standard application form containing two authorized signatures Two copies of the standard common investment agreement Answers to questions, standard membership forms, a draft sample authorizing ordinance, investment policies, and standard investment agreements are available. Just call the Alaska Permanent Capital Management Company at 272- 7575 or make contact via fax at 272-7574. There is no sign-up fee and no initial deposit is required. Page 14 AML Touchstone 0 August 1"3 Managing for Results r.. "Managing for Results: Performance measures in Government" is a conference scheduled for October 27-29 in Austin, Texas. The use of outcome -oriented per- formance measures will be highlighted, and local government officials who have used performance -based budgeting, citi- zen surveys, tranined observers, and other techniquesfor improvingthe performance of government will speak. The conference is cosponsored by ICMA, and the registration fee is $295. For more information, contact the Office of Confer- ences & Training, Lyndon B. Johnson School of PublicAffairs, UniversityofTexas- Austin, Drawer Y, University Station, Aus- tin, Texas 78713-7450, fax (512)471- 4746. Rights -of -Way Surrey Funded The Division of Land, Alaska Depart- ment of Natural Resources, has received unding for a major one-year project to identify, nominate, and certify RS 2477 trails statewide. Revised Statute (RS) 2477 is afederal law passed in 1866 thatgranted broad rights -of -way to the state over unappropriated federal lands wherever roads, trails, paths, or othercommon routes existed. Rights -of -way established under RS 2477 are still valid and will be used to open remote portions of the state to public access once the certification process is completed. The RS 2477 project was developed to identify trails of significant importance to the citizens of Alaska for transportation routes. At present, these trails do not provide legal access routes; however, upon completion of this projectthe trails that are certified will be legal access routes. The trails cross a complex land ownership pat- tern across the state, including federal, state, municipal, and private lands. Over 1,500potential RS 2477 rights -of -way exist within Alaska. This project will identify, nominate, and certify approximately 500 ,40`4 them. For more information on the RS 2477 project, contact the Division of Land's Fairbanks office, 451-2700. Municipal Calendar August 11-14 National League of Cities (NLC) Leadership Summit, "Rethink- ing Local Leadership: New Challenges and Paradigms," Monterey, California. Call NLC's Training Hotline, 202-626- 3170 for more information. August 19-20 Alaska Conference of Mayors (ACoM), Sitka. All mayors are invited to attend. Call AML at 586-1325 for more information. August 20-21 AML Board of Directors, Sitka. Meeting will begin at 1:00 p.m. on Thursday and concludes by noon on Friday. DOT Commissioner Bruce Campbell will speak at 10:00 a.m. on Friday. Call AML at 586-1325 for more information. August 23-27 Grantsmanship Training Program, Anchorage. Comprehen- sive 5-day workshop coveringthe preparation ofgrantpropos- als and foundation, corporate, and government funding. $545 registration fee. Call 800-421-9512 for more information. Sept. 14-18 Sixth National Urban Forest Conference, Hyatt Regency, Minneapolis, Minnesota. $295 registration fee after August 15. Call 800-878-6767 for more information. Sept 15 Deadline for AML Excellence in Local Government Award nominations. Nominations are being sought for Municipal Official of the Year, Municipal Employee of the Year, and Outstanding Contribution Awards. For more information, call AML at 586-1325. Sept 19-20 ICMA's 79th Annual Conference, Opryland Hotel, Nashville, Tennessee. The general theme is "Leadership and Profession- alism in a Changing World." To register or to receive a preliminary program packet, contact Michele Frisby at 202- 962-3658. Sept. 30-Oct 1 Pollution Prevention iltoundtableMeeting, Fairbanks. Call AML at 586-1325 for more information. October 1 Deadline for submission of conference resolutions toAML Call 586-1325 for more information. Nov. 7-13 AML Local Government Conference Week, Kenai/Soldotna area. Plan now toattend the43rd Annual Local Government Conference and related events, including meetings of mu- nicipal associations, the Newly Elected Officials Seminar, annual meeting of AML/1IA and AML Investment Pool, exhibits, and many other activities on the beautiful Kenai Peninsula. Conference information will be sent to AML Members, Associates, and Affiliates. others should call AML at 586-1325 for more information. Dec. 2-5 National League of Cities, Congress of Cities, Orlando, Florida. Contact Diane Ferri ngat202-626-3105 for more information. AML Touchstone ■ Aupst 1993 Page 15 Alaska Municipal League 217 SecondStreet, Suite 200 Juneau, Alaska 99601 ewd Frew Clerk rky of KOW 01 MO FkIa4P K,NW. AknM "Gil PLEASE COPY AND DISTRIBUTE Official Notice Alaska Municipal League will be field at the Central Peninsula Sports Center in Soldotna, Alaska, at 1:00 p.m. on Friday, November 12,1993, as }part of the 43rd Annual AML Local Govern- mentC©nference. Majoragendaitems include adoption of the 1991 J°Wiity Statement and resolutions and elec- tion of AML officers and directors for the upcoming year. Only delegates from member municipalities in good standing '(dues paid) are eligible to vote. (continued from page one) capital improvement program." No spe- cial prioritywill be given to projects under- way or those listed in prior year programs. There is also no guarantee that any local projects will be funded, and local officials have expressed serious concerns about whether funds will be available for main- tenance and construction of roads needed by their communities. The department's first concern, accord- ing to Campbell, must be highways of statewide significance, and set allocations to boroughs on a formula basis, as had been developed by the transportation task force organized last year by former Com- missioner Turpin, "cannot be achieved within the present funding limits." Prior to the development of the borough transportation plan, which would have distributed funds to local governments to address locally identified needs, fundswere divided up by DOT region, and regional priorities were established. Under the new procedure, each municipality and each DOT region will be required to sub- mit a project list, and a statewide priority ranking of all submitted projects will be established. Projects will be ranked state- wide within categories based on a recent functional classification of roads. Those categories are principal highways, urban principal routes, other rural highways, other local roads, and rural and remote roads and trails. According to DOT Director of Planning Mike McKinnon, who participated in a teleconference with the AML Legislative Committee Steering Committee in early July, there is nosetallocation amongthese categories, This could lead to all of the BULK RATE U.S. POSTAGE PAID JUNEAU, AK PERMIT No. 68 In Alaska's coastal communities, both road maintenance and the operation of docks and harbors are important localgovernment functions. Pictured here are Cordova public works employees fixing potholes in downtown Cordova. The city -operated boat harbor is in the background. funds being spent on one or two catego- ries. A selection committee made up of DOT headquarters staff, with some repre- sentation from the regions, will rank all submitted projects. The Municipality of Anchorage will also have a representative on the selection committee. After the draft priority list, the State Transportation Improvement Plan (STIP), has been puttogether, thedepartmentwill ask for local government review of the draft, with public meetings scheduled to, as the Commissioner's letter stated, "cap- ture input that may have been missed in the first evaluation." This review process should begin by mid -August, sotheAugust 20 meeting with Commissioner Campboj� in Sitka will provide a good opportunity respond to the state plan. Page 16 AML Touchstone 0 August 1993 1791-1"I / CITY OF KENV 11-\ % %Od Uoapd:d4 4ia�'f 1 210 FIGALGO KENAI, ALASKA 99611 TELEPHONE 203 - 7535 FAX 907.283-3014 �t**•�**A**+k*A+k**�***�#rA*#r*!��**A*�*�**A#A**AAA6r6tA�i+<<A*!�*AA***!#*+k MEMORANDUM DATE: August 10, 1993 TO: TOM Manninen, City Manager FROM: Keith Kornelis, Public Works Director (� RE: CITY COUNCIL INFO - 8/18/93 MEETING Kenai Spur - MP 1.6 - 8.1 Quality Asphalt Paving (QAP) is the contractor on this project. The project consists of grinding up existing asphalt, recondition and repaving (3R Project). QAP plans on having the majority of grading and drainage work completed August 9-14, 1993; reconditioning, August 16-21; paving, August 18-29; and guardrail, sheet piling, and signing in September. This $2,088,000 project should be completed this fall. Kenai Spur - Swires to Bridge Access This section of the Kenai Spur Road is presently being designed. I talked to the project manager last night at a DOT meeting and he said they should be starting this section next year and completing it the following year (1994 & 1995) . I confirmed that a street signal is going to be installed at the Airport Way intersection and that they have removed the barrier median at Marathon Road. Attached is a sketch he gave me that is their new typical for this section. QQ O reW O (rim N _O Q F- YQ O VN 71 YOUR CHAMBER TODAY � s Newsletter of The Greater SoWma Chamber of Coffmwe ............. Volume 6 lax* & ............ August 1003 WELCOME NEW NrEii*RS N 'M SALMON CACHE PAT KELLY 283.3094 ALASKA TROUTFITTERS CURT. MUSZMWBZRT ANDRES X4 INrL'< 19 OUTFrff=$ "!W1':"OM04 - . SM4MNA"tt AALOON "law i twils*N 262-7979 STAN STEPMM CRUISES sm, -!!HENS % AJ* im - -W4 UNITED CARPET NETWORK 8ZN JUSTINIANO 496-4674 CARRS'QUAUTY CENTERS 2 03., 340 THig DUCK INN -inim:LUNDQUIST 426,3,':1 1849 ALASKA. COASTAL MARINE T1140TRY CASHMAN RNERSIDE. HOUSE PHOo. TURKMGTON .2624588 BOARDW PROJEC The boardwalk leading' clown to the Kenai River from the Visitor WdmiAdon Center received a major overhaul this past *oo*. Fit, the City of Soldotna and SoldaW Cher had: sidewalk built from the patU, n#� U . to 6w 40ck. This sidewalk will help +wft tic oni1he V 1100-0 IF- I back of the grouter algid aftAim 6* wear and tear to the lawn, *hichW bei4 reduced to a dirt/mud path leading to the sfth*ay. The next phase of construction came in the form of a deck expansion, widening of the stairs and building an observation deck at the base of the boardwalk, complete with benches. PHOTO CAPTIONS Front Cover: Top - Soldotna Rotary Club members begin work on the deck. Bottom - Completed deck expansion. This Page: Top left - Project coordinator, Tom Mears, takes a short break. Bottom left - Soldotna Rotary Club members working with a post hole digger. Above - The observation deck overlooks the Kenai River. Funding for the boardwalk expansion was provided by the King Salmon Fund. This fund was established by local commercial fisherman to provide for enhancement projects along the Kenai River, including bank and habitat preservation. The Fund is a voluntary contribution made by commercial fisherman, based on their king salmon bycatch during the red salon fishery. Although donating to the Fund is totally optional, the number of partiems,has increased each year. The actual labor of constructing the expansion was provided by members of the Soldotna Rotary Club. Several evenings and manpower hours were contributed by Rotary Club members to implement this project. And project coordinator, Tom Mears, spent the better part of a week with tools in hand, putting on the finishing touches. If you haven't had a chance to view this new addition, please stop by and see the beautiful job te'men did. 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' L"F» WadwrMM D.C. Of 20004 August 5, 1993 MIND (202) 626-3000 Fax: (202) 626-3043 To: City Clerks of Direct Member Cities Executive Direclet§W State Municipal Leagues From: Donald J. ve Director Subject: Opportunity to Present Proposed Amendments to Nation Municipal Policy and Separate Resolutions, Annual Congress of Cities, December 2-5 Orlando, Florida DUE. WEDNESDAY, SEPMUDER 8, 1993 onklim ::,+ — � AwWom Oondw M. Fraser Mwvor. Mwmwwoows............... Fret V" PRIMI& r Shwrwo Jilmoo mew Nwwk Nww.Nrwwy SwwwM We AwwiwlwrK Cwwlyn Laq awdN Nrrrrodiow Arr Awe Nrnt WAMWIL Need Mow. Orlando. Fbridw Eydnew amen. oonw J. Banat f,. NLC's direct member cities and state municipal leagues are invited to submit policy proposals and resolutions for consideration at the NLC's Congress of Cities in Orlando, Florida, December 2-5, 1993. Procedures for submitting such proposals are described below. Please notify your mayor, all members of the city council, and city managers of this opportunity. All advance proposals to amend the NLC National MuniciW Policy and advance separate resolutions must be submitted to: Chairman, Resolutions Committee National League of Cities 1301 Pennsylvania Avenue, N.W. Washington, D.C. 20004 To assure sponsors full rights in the NLC policy process, to allow review by steering committees, and to allow for distribution of advance proposals to NLC's membership, proposals must be received in NLC's office by the end of business on Wednesday, September 8, 1993. MOW fiwwdN OW @kbW awdrwlwwry. MIAM Now OrISM Lawirr • Taw awiwr. Mayor. taw AnOwa CoMorm • fend L ttwniwert Mayor. ScaWW Nock North Carpi ne • Cott Ilwtwtdrw launcihvontanwhL8M% Danwr. CdW@cb • Reamer Jos it L A"m Cary *rwnbw. UnWers" GN.1' • Vk*w ANrw Mrw. KiwavdW Twwwme • Kawwlh ftloo 1. Ewam w Wwefor. UNh Lwwq» W Citiw wrW Town • JbwlwY arwb► MwYw. Owor Pwk Twrw Wilrt 0. awttwi. Jr. Mew AIrP Main • Jaw C MnwL 6ewarwiw Okwaor. MarVwm Mww=W Lwwpn • AwMwq Wrnrwaiaror. 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Mpw611arWwrwsr► MOM C&V&n ttaoraNd how► -2- FORM OF SUBMISSION National Municinal Policy is the comprehensive policy statement of the National League of Cities. It is subject to amendment at each annual business meeting of NLC. We would appreciate your submitting changes to the National Mun_icipal�Polkyy using the format outlined on the enclosed insert. Resolutions are short-term expressions of the membership of the National League of Cities, typically endorsing or opposing specific Congressional bills or current Presidential positions. They do not become part of the continuing National Municipal Policy document but are transmitted to appropriate federal officials immediately following the annual meeting. Such resolutions automatically die at the end of the calendar year following the Congress of Cities at which they were passed. A suggested format for resolutions appears on the reverse side of the attached insert. Each pglicy amendment or resolution should be accompanied by a one -page explanation which describes the nature of the problem or concern addressed from the municipal perspective and discusses the proposed action which should be taken to address the problem. The one -page explanation will be distributed along with the proposed amendments or resolutions to all Policy Committee members. A suggested format is enclosed. All proposals received in NLC's offices before the end of business on Wednesday, September 8, 1993, will be assigned to one of NLC's five policy committees for consideration when the committees meet on Thursday, December 2, in Orlando. Members submitting proposals will be notified of the committee to which their proposal is referred and the time and place of the committee meeting. Sponsors of proposals or their representatives will be expected to appear before the full committee to present and discuss their proposal. If the policy committee accents the proposal, it will be submitted to the Resolutions Committee by the policy committee chairperson as part of the committee report. If the policy committee rtiects the proposal, the fact that the proposal was received by Wednesday, September 8, 1993, and was distributed to members in advance permits the sponsor to appeal the policy committee action to the Resolutions Committee during their meeting on Friday, December 3. 7 1993 CONGRESS OF-C ORLAND09 FLORIDA EXPLANATION OF PROPOSED POLICY ANWqDNWqT OR RESOLUTION Submitted by: (city or State Municipal League) Name: Title: A sheet like this should accompany each proposed amendment to the Policy and each proposed resolution. It should describe the nature of the problem or concern being addressed from a municipal perspective and discuss the proposed..action - Whi .Lisrbait t ocsied. w4ddrew the. proW It should add to the- infbrmatioircontained.ifikit tbw a Bilk 46 4"W" 4 4w& PLEASE TYPE. SINGLE SPACE 1TW--S13D1ff ONLY " 4"W4 r PROPOSED RESOLUTION SAMPLE ONLY OCEAN DISPOSAL OF NUCLEAR WASTES WHEREAS, the United States Navy has a proposal to dispose of up to 100 defueled decommissioned nuclear submarines during the next three decades; and WHEREAS, one of the options is for ocean disposal of these submarines; and WHEREAS, the oceans are a food source for much of the world's'population and contamination of the food chain could have far reaching implications; NOW, THEREFORE, BE IT RESOLVED the National League of Cities should support the. 1972 ban on all ocean dumping of nuclear wastes until it can be demonstrated that the safety and efficiency of ocean disposal offers less harm to human health and the environment than other practical alternative methods of disposal:.. TYPING INSTRUCTIONS: Since we try to distribute your submission to. NLC's membership exactly as you submit it to us, it would::.heIp-if-'you:.couad.r.Mow.: these; guidelines. Margins - one inch- on all -sides • Courier 12 typing element. �Under the words "Proposed :Resolution tymz-:0=4 titie ::: Make sure to type in the resolution's sponsor (individual; city -or: state municipal league). ................... . NOTES: You may submit a 5 inch. floppy disc-,- marked. -.with the name of the software (e.g. "Wordperfect") and.:a-.hard.:ty*:,--. SPY Submitted by: (MUST BE COMPLETED) Date Received: (LEAVE BLANK) 011` Referred to: (LEAVE BLANK) -3- III ' s till *10 e N 1► .. M! ► ' . ;.e o 1- ,t1MMM51► NWAI:4 IJCI M U3V&I �;i V *3 1 -]:M 2 A member of a policy committee may offer amendments to National Municipal Policv or Resolutions within that committee's jurisdiction during the Policy Committee meeting on Thursday, December 2. Policy Committees are composed of from three to seven members from each state selected by the state municipal league. Member cities and state leagues are urged to work with their state committee delegation if they are unable to submit their proposal prior to the Wednesday, September 8, deadline. Your state municipal league can provide names of the elected officials from your state who serve on the relevant policy committees. The Resolutions Committee can consider only Policy Committee reports, those proposals received in NLC's offices from member cities and state municipal leagues by Wednesday, September 8, and recommendations of individual Resolutions Committee members. Any certified voting delegate of a member city or state league may offer a National Municipal Policy amendment or a separate resolution for consideration at the Annual e-43usiness Meeting on Sunday, December 5, 1993. However, any proposals not submitted to the voting delegates by the Resolutions Committee or the Board of Directors must be accompanied by a petition containing the signatures of ten voting delegates, presented to the NLC Policy Office at the site of the Congress of Cities no later than 10 a.m. on the day of the annual business meeting. To be accepted for floor consideration at the Annual Business Meeting, such a petition must receive a majority vote of all certified voting delegates present and voting. All proposals to amend National Municipal Policv and all separate resolutions, however submitted, require a 2/3 vote of delegates present and voting for passage. 0 * 0 NLC's Board of Directors has adopted the following guidelines for policy proposals to be considered for adoption at the Congress of Cities: 1. Whether acted upon as amendments to National MunicipW Policy or separate resolutions, policy proposals: a. shall -- in their subject matter -- concern shared policy and program needs, '�' issues or problems of the nation's municipal governments; -4- b. shall be concerned with federal government policy and, therefore, be addressed to federal government policy -makers; C. shall neither contradict nor duplicate existing NLC policy statements, except where they are intended to amend or repeal such policy; d. shall not compromise the independence or integrity of individual member cities to pursue any course of action adopted by appropriate municipal policy -making bodies; and e. shall not compromise the budget -making, program determining, or priority setting role of the NLC Board. 2. As basic, continuing organizational policy positions, proposed amendments to National Municipal Policy should specify city positions on federal roles and responsibilities, policy goals, purposes, principles and/or program characteristics within the broad subject areas covered by existing policy or authorized by Board action. They should not refer to proposed Congressional legislation by title, sponsor's name, or bill number. 3. Resolutions should be restricted to those action -specific items of short-term utility addressed to the Congress or the President. In separate resolutions, specific reference to proposed legislation by title, sponsor's name, or bill number is appropriate. 4. Resolutions shall be considered only when they do not conflict with or contradict existing National Municipal Policy. 0 0 0 0*** 0 Further information regarding the NLC policy process may be secured prior to the Congress of Cities from: Douglas Peterson or Leslie Wollack Center for Policy and Federal Relations National League of Cities 1301 Pennsylvania Avenue, N.W. Washington, D.C. 20004 (202) 626-3020 .�° COOPERATIVE EXTENSION SERN supUNIVERSITY OF AKS A & USDA CoopeatntAR 34820 College Dr., Suite 2 Soldotna, Alaska 99669 (907) 2624M August 12, 1993 To: Warren Larson Memorial Test Site Advisory Board Ole Anderson Kayo McGillivray Loretta Breeden Linda Swarner Glen Jackson Lisa Trujillo Don Lashley Marcia Ward Cathy Wright Stoney Wright From:_ Sig Restad Land ResourcAgent Re: Test Site Open House The Cooperative Extension Service in cooperation with the Alaska Plant Materials Center is having an open house (field day) at the Warren Memorial Test Site on August 23. Everyone is invited to stop by to see what is there and to visit with staff personnel about the plants and activities. Cathy Wright of the Plant Materials Center will be down for the day. Thanks for your continued interest. cc: Hollis Hall, CES, Fairbanks Irvin Skelton, CES, Fairbanks Wayne Vandre, CES, Anchorage John Williams, Mayor, City of Kenai rw