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HomeMy WebLinkAbout1993-08-26 Council Packet - Work Session, GoalsKenai City Council Work Session August 26, 1993 Frontier Training Heritage Village Capital Improvement List Governor's Matching Grant Program DISCUSSION TOPICS SUGGE8TBD BY MAYOR WILLIAMS Auqust 26, 1993 Work Session 1. rrontier Training - Grant application and building project. 2. Heritage village - Potential of development (including museum, Little Player's Theater, Heritage Harbor and Donkey Engine). 3. Capital Improvement List - Discussed by Williams during 5/19/93 and 7/7/93 council meetings (see attached minutes and list). 4. Governor's Matching Grant Program - See attached memorandum from Mayor Williams. 34- 1 . KENAI CITY COUNCIL MEETING MINUTES MAY 19, 1993 PAGE 19 enjoyable and progressive. He stated that the five-year capital plan was finished in two years under Tom's direction. Swarner was told that Tom worked very well with the Council and was very good at grant administration; he was business -like and in tune with the environment and well-informed about city policies. Williams stated that an article in the paper reported that Mr. Manninen has a good credit report and owns a new car. Councilman Measles suggested that a work session be called to discuss the agreement with Mr. Manninen. It was decided to meet Monday, May 24, 1993 at 6:00 p.m. in the Council chambers. ITZX I. AMINISTRATION REPORTS 1-1. Mayor Mayor Williams stated that another $600,000 would be needed for Thompson Park. The trunk line can be contracted and get it started this fall. During fall and winter months the design can be completed for Thompson Park. The other $600,000 can be requested during the next legislative session. Williams asked Council how they would feel about doing a variety of small projects for about $1.5 million. He suggested doing a prospectus describing the projects which could possibly include: the Bernie Huss trail, the $300,000 for the regional animal control center, development of a concession stand and bleachers at the ball parks, improving the viewing area on the bluff, the Heritage Village concept. Williams suggested thinking about buying out the vacant lots in Old Town and preserving them for use for the Heritage Village project. The fire truck might also be included. Councilwoman Monfor asked if the money the City receives from Juneau wouldn't have to be matched by the City. Williams answered that some may and some may not. He stated that the Governor told Williams that he would put the hockey rink money in his (the Governor's) capital improvement budget. Williams stated that he want to use lots of back-up material in the prospectus this year, and begin the process early. Williams handed out a donation sheet to be used for collecting donations for the hockey rink. Williams expects to collect $100,000 in personal donations from the community. He stated it KENAI CITY COUNCIL MEETING MINUTES MAY 19, 1993 PAGE 20 has been suggested that when businesses donate $1,000 or more they be given two days use of the new facility. Williams urged councilmembers to contribute their permanent fund checks to the hockey rink. He stated that he is committing his own dividend check on behalf of his grandchildren. I-2. City Manager No report. I-3. Attorney Graves stated that oral argument was held in Peloza v. Freas in front of the Supreme Court today. He stated the week of June 6, 1993 he will be at a school on construction litigation. He will be back on Friday. 1-4. City Clerk Clerk Freas stated she would be leaving for Orlando on Friday morning to attend the International Municipal Clerks Assoc. conference for one week. She will return to the office on Tuesday, June 1. I-5. Finance Director No report. I-6. Public Works Director Kornelis reported that he talked to John Mellish, owner of RPM. He has moved over 10,000 pounds of material to the dump. Kornelis stated he looked at the premises today and that it looks much better. Kornelis pointed out information Item 13 regarding new dock rates, and Item #6 regarding the Main Street Loop traffic signal. Councilman Measles asked if sales tax is charged at the dock. Kornelis stated that sales tax is charged on top of the dock rates and for fuel. 36 KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1993 PAGE 11 of the memorandum was to get Council's concurrence as to whether the crossings are needed and if yes, whether the design should be done in-house or hired out. Kornelis added the purchase would probably come from contingency. Measles was concerned whether there will be time for the work to be completed in-house. Kornelis stated he believed there would be no problem in getting the software quickly and the engineering technician believes there would not be a problem getting the work done in time. Measles again stated his concern there would not be enough time to pass an ordinance, etc. as Kornelis had stated. Kornelis stated a transfer of funds would be in the form of a resolution. The purchase order for purchase of the software would be included in the list of purchase orders over $1,000. These items would be included in the July 21 packet. They will have August and September in which to do the work. MOTION: Councilman Smalley MOVED that Public Works continue with the Swires, Highbush and McCollum and other crossings as recommended and develop a resolution to transfer funds to purchase the AutoCAD system as stated in the La Shot/Clark memorandum of July 2, 1993 which was included in the packet. Councilman McComsey SECONDED the motion. Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. BREAK: 8:17 P.M. BACK TO ORDER: 8:36 P.M. I-1. Mayor a. Preliminary Capital Improvement List - Williams Fwrere rred to the list distributed prior to the meeting. Williams ewed the list with Council. Williams stated his list costs based on a 70-30$ split with the State. The State to carry 70% of the cost. 1. Animal Control Shelter - Anticipated cost is approximately $400,000. City's share would be $120,000. 2. Fire Truck - Williams spoke with Representative Navarre. Navarre stated he felt excess funding from the KENAI CITY COUNCIL MEETING MINUTES JULY 7, 1993 PAGE 12 congregate housing project could be reappropriated for the purchase of the fire truck. Total cost of the truck is $525,000. The city's portion would be $157,500. 3. Highway Crossings - Williams believes this should be fully funded with federal highway funds. 4. Parks & Recreation Upgrades and New Construction - Williams suggested restroom facilities and permanent electric power be placed at the picnic area along side the ball fields. This area could then be used for the July 4 booths, etc. The area could also be used by other groups who could have the power turned on by HEA and be billed for its use. Williams also suggested up grade of dugouts and covered stands on three of the ball fields. Williams suggested there are blueprints available from a former design or the design work may be done in-house. Williams also stated the Bernie Huss Trail is in need of repair and maintenance. Williams stated his list of projects' total costs would be $1,475,000. However, the City's portion of cost would be $412,000. This amount includes all on his list except the highway crossings. Williams added it appears there will be more capital money available next year. The Legislature will have additional settlement monies. Williams added he though the Legislature seems to want to spend the settlement monies as they come in. Williams stated he believes the City could receive $1 million. Smalley stated he enjoys softball, but thought $150,000 for upgrades of dugouts, etc. was a lot for the small amount of time the fields are used. Williams stated he is ashamed of the concession stand and would like to have covered stands so that he will not have to sit in the rain to watch the games. Williams stated he would like Council's additions and ideas. Williams added he did not want to start "mega" projects this year. Monfor asked if they would be discussing this list again. Williams stated between now and September 1. Monfor suggested a tent camping park and its amenities should be placed on the list. Smalley added if the municipal park is reopened to camping, upgrades of those restroom facilities will be needed. Monfor suggested an advertisement be placed in the paper asking the citizens for suggestions. b. KKart Opening - Williams stated the KMart personnel are concerned about traffic control for the grand opening. Williams 3� CITY OF ]KENAI CAPITAL PROJECTS 1994 " PRELMMARY to Council will recall that I have on occasion discussed the list of capital projects that we might request during the 1994 legislative session. Keep in mind that the Governors legislation regarding shared fiutding is now law and any projects that we request must be requested with a guarantee that the City of Kenai will fund at least 30 % of the project. The 30% can include in kind such as engineering, land, administrative or cash. With this in mind I have began to compile a list for your discussion and possible approval. It is my intention to seek funding for several small projects this year rather than one mega project. My belief is that there are several things that should be done to kind of round out the community and I would very much like your input on these projects. I have discussed the Thompson Park project with both Charlie and Keith and their feeling is that we may have enough money to do the project if we include the assessments on the project and it may not be necessary to ask the legislature for more funding. It is also Mike Navarre"s opinion that we may not get additional fimding since we have ask and received funding twice for this project. I have asked the administration to have exact figures on the costs of Thompson Park ready for us in plenty of time to make a final decision prior to the legislative session. This time factor is very critical because we must include copies of our request to the Borough, The State office of OMB, the governor, and our legislative delegation. We must also include a full description of the project along with our guarantee of the 30% at the time of request. with all of these things in mind, I have prepared the following for your discussion. #1.... Rg0onal Animal Control Center: The center is to be located on an as yet undesignated tract of city land. Keep in mind that we will building a facility with at least a 20 year or longer life expectancy and we should consider the firture growth of the City. Anticipated cost of the fa Uy is in the $400,000.00 range. Our share of the request will be $ 120,000.00 and the states share will be $280,000.00 #2.... New fire truck: I have discussed this item with Rep. Navarre and it is his feeling that we can get any excess fiu►ding from the Senior Housing project re -appropriated to the fire truck. Keith has indicated that he thinks he will be able to advise us of any excess that might be available in time for submittal to the legislature. The cost of the truck is $525,000.00 The cities in kind portion will be $157,500.00 and the states will be $367,500.00 #3.... Highway crossing, water and sewer; I believe that in this case we should ask for full funding since the project is a 90-10 Federal Highway Project that is necessitating the cgxm }iture of funds. The cost is estimated at $100,000.00 #4.... Parks and recreation new construction and up grade: This area includes several items, each can be discussed on its own merit. A. ... Installation of new rest room facilities: The present park strip area is evolving into a much used area. In future years we can relocate the 4th of July events and other events to the park strip area thus eliminating a hazardous condition that exists in the present area and potential conflict with traffic on the highway. Water and sewer are presently available near the garden area. Cost $75,000.00 B .... Installation of permanent power to same area: Presently the power situation is handled by Homer Electric furnishing a temporary meter loop and the chamber borrowing the electrical extensions which are not at all up to code. This necessitates installation and removal at each event with responsibility falling to volunteers. A new system can be installed and constructed in such an manner that all that would be required is to have a lock box for control set up with a key. The Key can be obtained by the user from HEA at the time of the event and the user can be charged for the use of the power. Four remote locations with 4 quad boxes each will provide 64 outlets total which should be plenty for all. One should be located at the new rest room on an exterior wall, one each on the ends of the picnic pavilion facing the street in the event we want to add onto the pavilion in the future, and one on a cement pedestal around the location of the trees. Cost "estimate", $25,000.00 C.... Upgrade of dugouts and covered stands on three ball fields. Costs "Estimate", $150,000.00 D.... New concession stand and rest rooms on back side of field. Cost "Estimate", $175,000.00 E.... Fencing and upgrade of the Bernie Huss Memorial trail. Cost "Estimate ", $25,000.00 Total costs of parks projects, $450,000.00 City share $135,000.00 States share, $315,000.00 Total cost of all projects.................................$1,475,000.00 City share less $100,000 for the water and Sewer crossings ....... $412,000.00 Cost to State including $100,000 for above.............................$1,063,000.00 I believe that it is within the relm of possibility that we may be able to obtain the amount shown and perhaps more if we handel it correctly. Especially if there is a possibility of reappropreadon of the housing funding and consideration is given to the costs of the water and sewer crossings on the highway. Please take some time to consider these items and get back to me in the very near future with other considerations that you might have,. Best regards; Matching Grants Program Signed by Governor When he signed HB 124 into law, Gov- ernor Hickel achieved a long -sought goal, the establishment of a capital matching grant program that will provide money to all Alaskan communities for capital projects identified at the local level. The Governor had identified this program as a legislative priority for three years. AML had sup- ported the concept of the new matching grant program, which was one of the League legislative priorities in the 1992 session, and worked closely with the ad- ministration to craft an equitable and ac- ceptable bill. During the 1993 session, AML was successful in defeating a move to require matches for all legislative discre- tionary grants and expanded authority of the administration to regulate those grants. Under the new program, municipalities (and unincorporated communities) will receive a minimum of $25,000 each year the program is funded to use on a pre - approved list of capital projects, provided they have the required match. The level of entitlement under the program will be based on population, with an adjustment factor for the smallest communities. Each year funds will be allocated to an account for each community, and funds can be accumulated for as long as five years. The Office of Management and Budget is preparing interim regulations to govern the program and will be mailing informa- tion to all municipalities soon. Final regu- lations will be adopted after a period for public review. For FY 94, municipalities wishing to use their initial allocations un- der the program will be asked to submit a IisttoOMB. In an effortto retain legislative oversight, each list will have to be ap- proved by the community's legislators. It is uncertain how long it will take to get the money distributed, but OMB has indi- cated it wants to get it "on the street' as quickly as possible. Municipal officials should be thinking about a project or projects they may want to do this year or whether their project requires saving up their allocations, and match money, for a longer period of time to undertake a more substantial project re ez sL to C, U: yF rr, Ic tc c, N Y si ti AML In-cl I P ■ July1993 TO: Councilmembers FROM: John J. Williams, Mayor "�/�� City of Kenai DATE: August 26, 1993 RE: GOVENORIS MATCHING GRANTS During the Mayor's Conference in Sitka last week, the subject of the Governor's hurry -up grant funds for this season was discussed. As a result of those discussions, I contacted Mr. Jack Fargnoli, from the Office of Management and Budget (OMB). Fargnoli is responsible for writing all of the rules and regulations regarding these grants. You may recall, during the last session the Legislature made available to the Governor approximately $20 million to be used for matching grants on a weighted basis to communities throughout the state. The directive was the money should be made available for use as soon as possible. In addition, it is anticipated the same amount of money will be available in the FY95 budget if the Legislature decides to fund the program again. The amount of money available to the City of Kenai immediately is $214,671. Our match, in order to receive that amount, will be $92,002. The grant applications are to be mailed by the end of next week. They must be completed and returned immediately to OMB. In addition, grant applications for a like amount must be returned to the Office of the Governor and OMB no later than October 1, 1993. The question now becomes, What type of a project should ve apply for to utilitae this money? The first grant (due right away), needs only have approval of our legislative delegation. (They don't have oversight of the money since it was appropriated at the end of the session.) The second grant will go before the scrutiny of the entire Legislature during the next session. Another question is, Should ve get a project ready for submittal or should Me look at the fire engine situation and request the $214#671 against the purchase price of our fire engine at $525,000? -1- Our chances of receiving the grant money for the fire truck are probably much better if we use this grant than they would be to put it in the capital grants for next year. The reason for this is the Legislature is reluctant to fund grant monies for items which have already been authorized for purchase. If we take the opportunity to request the $214,671 for the purchase of the fire truck and we match it with the additional $309,000, the possibilities are pretty good that we will get the money. We could then go ahead and plan project money in the amount of $214,671 with our $92,000 match for next year. The other suggestion is we continue in the same direction we are going, i.e. fund the purchase of the fire truck with the $525,000 we have already authorized. We could then take the immediately available grant money and rush it into another project such as the ballpark and restroom development, Heritage Park/Old Town development, or paving development. We could then continue with the grant application due October 1 and use it for some other grant next year. The political mess is the Governor's grant funding only amounts to $20 million this year and probably will not amount to any more than that next year. However, the Governor will try to get an additional $60 million in there. The Legislature strongly resisted funding the full $80 million the Governor wanted last year because the Legislature wants to retain their right to use $60 million as discretionary monies. During the next session there will undoubtedly be two grant paths to follow. One, the Governor's matching grant program weighted for the communities such as ours in which we would have to fund a matching amount (in our case approximately 30%). Secondly, the traditional path, i.e. Capital Improvement List where our legislators use their discretionary monies for allocation in their senate districts. Keep in mind, once again, the Governor's Matching Grant Program will require us to put up $92,000 while generally speaking, the legislative grants have been 100% and we have put up nothing. Either way, it is a long shot because I believe during the next legislative session we are going to see a severe shortage of capital money. This shortage will be due to the lower price of oil, lower oil production, and the fact that the State already faces a $94 million deficit that must be made up with a supplemental appropriation as soon as the Legislature meets. That $94 million deficit, could, by that time, expand to $150 million and to as much as $200 million by the end of the fiscal year. If, in fact, there is a shortage of $200 million by the -2- end of the fiscal year, and possibly a $400 million fiscal gap in the FY95 budget, there is a possibility there will not be any grant money available at all. I realize this is a lot of material to digest, but we must make these decisions as soon as possible since the grant applications will be in the mail within the week. clf -3- TO DO LIST Woltz BUSION 9/zs/9.a. TJX - Get stipulations for EDD grants for acquisition of funding. ADNIN - Prepare in-depth back-up information to accompany CIP list to legislators. JW - Ask Chamber of Commerce to request HEA to place power to park strip/picnic pavilion. xx - Estimate cost to build restroom by test site on green strip - easiest, simplest way to build one. TJM/CRG - Determine whether there is a conflict with the City donating two acres of land to Frontier Training when Frontier Training has cleaning contracts with the city. Would the city be subsidizing Frontier Training when they are competing with the general public? TJX/,TW - Discuss conflict concerns with Frontier Training. TJX/LH - List property owners in Old Town and the assessed value of those properties. WORK 82"ION NOTES AUGUST 241 1493 CITY COUNUL CH AKDER8 Council: Swarner, Measles, Smalley, Bookey, Monfor and Williams Council Absent: McComsey Staff: Freas, Manninen, Kornelis Others: Tom & Rosie Murphy, Duane Bannock Williams requested to bring forward a resolution to form a committee in regard to a Department of Defense, 50th Anniversary of World War II Commemorative Community Program. Williams stated he will be the ex-officio member and Lloyd Little will be the chair. The Committee would be involved in a series of activities for a three-year period. Upon completion of the activities, the city will receive an official WWII commemorative flag, a certificate from the Secretary of Defense designating our organization as an official WWII Commemorative Community, informational and education materials (maps, posters, fact - sheets, etc.), and a subscription to the World War II Dispatch newsletter. Williams reported to Council he had a series of pictures of the Alaska State Veterans Memorial framed to present to the Veterans Association. Cost was $250.00. Williams stated he did not believe there will be any cost to the City. ACTION: There were no objections from Council. A resolution will be prepared for placement in the next packet. Williams reminded Council that ten acres of land was reserved along Marathon Road for educational site purposes. Williams added it originally was with the thought that People Count might receive funding to build a new facility. People Count has not gone ahead with any such plans and, Williams stated, it does not look as though they are planning a move from the Kenai Elementary School. Williams stated a few months ago, Frontier Training came to Williams and stated they were trying to get grant funding to build a training center for handicapped and disabled persons' training. Frontier Training is wanting a large facility to teach physically challenged persons to be self-sufficient. KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 2 Frontier Training has received a partial grant of $115,000 and are applying for an additional $450,000. Frontier Training is requesting the City to,donate two acres of land on Marathon Road. Williams stated he told Frontier Training he would bring the topic to council's attention tonight for an indication of whether the City would set aside two acres within those ten acres. Williams stated the two acres would be across from where PTI is going and on the right side of the HEA back entrance. Swarner asked if there would be a conflict with the City in regard to the cleaning contracts Frontier Training has with the City. Manninen stated he did not think so but would check with Attorney Graves. Bookey stated he did not want to give land to Frontier Training, which would be subsidizing them, if Frontier Training is competing against private industry. Swarner added she felt uneasy about this as well. Monfor stated there would have to be a public hearing. Swarner added if a letter is sent to Frontier Training before a public hearing, Frontier or their grantor may think everything is a go. Williams suggested the letter state a public hearing will be needed, etc. Smalley asked if the grant is conditioned on having the land. Williams did not know. Williams added the letter would also state if the organization's use of the facility ceases to exist, the property and its development would revert back to the city. Bookey again stated his concern that the city would be competing with private enterprises. ACTION: Williams and Manninen will discuss these concerns with Frontier Training tomorrow. They will report back to Council. GOV RNOR' 8 !LATCHING GRANT PROGRAI�L Williams referred to a memo which was attached to the list of discussion items presented to council. Williams explained there are two grants available from the Governor's grant program. The first grant application will be due immediately. The second application will be due October 1. KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 3 First Grant: Williams suggested the first grant be used to defer same of the cost of the new fire truck. The grant money available for the first grant is $214,671. The remainder ($309,000) of'the fire truck's cost will be paid by the City. Williams added the application will require Mike Navarre's signature. Williams has spoken with Mike and he has no problem with signing the application for the fire truck. ACTION: Direct Administration to complete the application (when it is received) for the purchase of the fire truck. Second Grant: Monfor suggested the grant monies be used toward the building of an Animal Control Shelter. Williams stated he would rather ask the Legislature for the total amount needed for this construction. Williams suggested the Spur Highway water and sewer crossings -- estimated cost of $100,000. Williams stated the City will have to match this grant (30% of the cost). Swarner suggested use for drilling of a well or the feasibility study. Williams stated the second grant could pay for a portion of the highway crossings, the well and wellhouse, etc. Bookey stated he would like.to do that. Manninen stated the last survey showed the water issue was most prevalent. ACTION: The second grant should be applied for water development. HERITAGE VILLAGE: Williams introduced Tom & Rosie Murphy. Williams added Tom Murphy had just been appointed as the Executive Director of the Little Player's Theatre. Williams stated Murphy has discussed the possible receipt of an EDA grant with the EDD. The potential for such a grant is there. KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 4 Williams asked Council if they thought it appropriate timing and whether it would be worthwhile to open up a Heritage Village in a small scale. Swarner stated a few years ago the idea of a salmon hatchery and pond were discussed. Williams stated he believed Kenai needed to broaden its horizons. Seward is trying to get funding for a world -class aquarium, and discussions are ongoing for a volcano interpretive center in Ninilchik. Bookey asked if there is a possibility for development of a Lake Clark center in Kenai. Williams stated only with a large amount of community interest. Murphy reported to Council he has talked with Mike Sims in regard to acquisition of funding. Sims stated there is a possibility for funding from the U.S. Forest Service. The Service has construction money for developing tourism and other types of facilities. Murphy stated their project would fit into the Service's scope of funding. Swarner asked how big a building are they wanting to build. Murphy stated their plans have not gone that far. However, their idea is to have a building to seat 100-150 people for use year around. The facility's use would be for a street stage and dinner theatre. Murphy stated Sims suggested the building could be used for other meetings as well. Williams stated he has been in discussions for adding an area to the Visitors' Center.to seat 100-200 people. Williams suggested the Theatre could be larger. Bookey stated there is only 1,000 sq. ft. of room for an addition on the end of the Center. Williams showed a map of the Fish & Wildlife Service property in Old Town in regard to Heritage Village. Williams suggested the City purchase undeveloped properties in Old Town for use in the Heritage Village complex. Williams suggested it be done as an urban renewal project. Heritage Village would include a harbor, log cabins, little theatre, old cannery equipment, etc. to be placed in a central location. Williams asked if Council wanted to do this and then look at funding sources from the U.S. Forestry Service, EDA, legislative grants, etc. Monfor suggested this would be a good project for the Historical Society to be involved with as they are non-profit and could get grant monies from foundations, etc. KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 5 Bookey asked what they would do if property owners will not sell. Williams stated the City could condemn the property and take it. Williams suggested letters should be sent to all the property owners in that area and ask if they want to sell their property. (Kornelis stated the list has already been put together to send the Townsite historic information and upcoming ordinance for amendment to the code.) Bookey stated some of the property may be BIA lands. Williams stated the land could be purchased as long as the sale goes through the BIA. Williams stated the City needs to take the initiative or the land may never be developed. Swarner asked if grant monies can be used to purchase property. Swarner added the price of the property may go up.because it is the City that wants to purchase it. Williams stated the City cannot pay more than the appraised price. Manninen stated another way to purchase it would be to have a disinterested third party quietly acquire the land. ACTION: Williams stated the first step is to identify the property owners and total the value from the Borough assessments. Manninen is to get information regarding EDD grants for acquisition of funding. MONtOA MOWTIONS: 1. Give direction to Parks & Recreation to do goals and objectives and for Parks & Recreation to give direction to Council in regard to tent camping. 2. Protection of Kenai beaches needs to be done right away. 3. What to do about tent camping for next summer. 4. Roads in the core area that have not been paved need to be listed. 5. Roads in the core needing to be brought to city standards should be listed. 3. A timetable should be set up for upgrading and paving of roads within the city. 4. Available City property should be promoted to sell. (Monfor asked how much property does the city have that is available for sale.) KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 6 5. Completion of projects that are half done. 6. Council and Administration need to utilize the Comprehensive Plan. 7. Direct Administration to be more "user friendly." Williams stated tent camping cannot be on the bluff or on Marathon Road. Williams suggested the City purchasing the Waldo Coyle property which joins the city dock property. However, that property is under heavy dispute at this time. The court will be making a determination of who the heirs are. Williams added he believes it worthy of the city's future to acquire that 37 acres. Williams suggested that property could be used for tent camping for cannery workers as well and the canneries could be asked to help with it. Monfor reminded council of the cold storage facility plan which was to include an area for marine industrial development (commercial/sport supply shops, food, etc.). Williams suggested the property could be split to accompany both developments. Monfor suggested a group review and plan an area for tent camping, sanitary facilities, showers, etc. Measles suggested nothing be done until the Court renders its decision, but have the information ready to move ahead as soon as the decision is rendered. Measles also added it would not be good to have tent camping in the area if it is to be marine industrial park. SMALLEY SUGGESTIONS: 1. Finish the municipal park, i.e. make tent camping available, put in a parking lot, brush out areas, place new toilet facilities. Bookey suggested a realistic fee could be set with a nice facility and there would probably not be any problems. Bookey added there is the potential to have 30-40 tent sites in the park. Monfor suggested another area for tent camping to be the Beaver Creek Park. Bookey added a decision of whether to re -open the park or have another area available needs to be made soon as the advertisements for tourist information booklets, etc. are due in 90 days. Kornelis stated a tent camping area could be made along Marathon Road by the NOAA site. The Borough will be putting in RV dumps and restroom and shower facilities could be placed there as sewer KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 7 and water are available along Marathon. The area would be available for sledding (on the hill), ice skating (on the pond) and other winter sports. SWARNER SUGGESTIONS: Swarner stated her suggestions were more concerns. 1. Parking on city streets (Lawton, Forest, by the park) - - parking should be on one side, not both or no parking. 2. City vehicles being used for non -city business. They need to be in concert with the IRS rules. 3. Junk at the Spur Motel. OTHER SUGGESTIONS: 1. Smalley suggested cleaning Bernie Huss Fitness Trail area. Williams stated he discussed the problem with Norville and Carr's people. Neither are interested in doing anything. Council suggested to discuss the problem with John Karins of Carr's. 2. Bookey suggested an audit of unpaved roads in the entire city be done and divided into groups (Beaver Creek on east to City Limits on west). Then address Thompson Park, VIP, Vahalla, 3-W Subdivision. MANNINEN SUGGESTIONS: Manninen summarized the directions given by Council: 1. Paving core city roads -- get engineering estimate of cost. 2. Inventory city land available for sale, i.e. the number of acres and what is for sale, what land has been purchased, and what land is leased. 3. Kenai beach -- get estimated cost for saving the dunes. Bookey suggested a user fee be set to pay for port -a -potties, garbage collection and enforcement of keeping people off of the dunes. 4. Tent camping facility -- finish the Municipal Park on Forest Drive. 5. Kenai River bank stabilization. 6. 37 acres adjacent to the Kenai Dock -- don't send to Harbor Commission until after the court decision. 7. Tent camping along Marathon Road -- temporary location for cannery workers. KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 8 8. Bernie Huss Trail -- perhaps ask for capital money for improvements. Take to Carr's again and speak to John Karins, President of Carr-Gottstein. 9. Inventory of city roads needing paving -- how many miles of unpaved roads? MEASLES SUGGESTIONS: Measles stated he had nothing more to add, however many of the items discussed are a continuation of thoughts from 10-15 years ago. The difference is 10-15 years ago there was money available from the State to use. Now there is very little. CIP LIST: Discussion followed about the CIP list. Following is the list as it is now. 1. Thompson Park - set LID and 2. Water system quality. 3. Community road development. 4. Water distribution - loops Others: 5. Ice Rink 6. Boat Ramp assessments (25%) to tie in the system. Council stated to take the boat ramp off the list at this time. Williams reported the Ice Rink Committee will be meeting on September 9. They are considering the hiring of a full-time coordinator for grantwriting, etc. Williams told the Committee council has agreed to match the first $100,000. Williams added the Governor has told him he will fund $1.2 million and additional funds from EDA. NLAMINEN: Manninen reported staff have made their departmental goals and objectives. Also, at their last staff meeting, there was a two hour discussion regarding implications wheel. This discussion was a team -building session with a main problem and how the problem rippled throughout the city government. Manninen suggested the "whole picture" be reviewed in regard to doing new projects, new buildings, etc. and simultaneously KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 9 cutting back on operations of what we have. Look at the positive and negative of the plans and see if the city is building faster than what can be maintained. Manninen stated he wants to find out what the Council wants and then take that information to the staff as to what the operational basis is. Manninen added he wants to have everyone know what is going on and what they are working toward. Manninen suggested the Comprehensive Plan be kept up to date in order that it be ready when grant applications are being completed, etc. Williams stated he wants to have the Heritage Village concept ready to go when grants become available. Manninen added he has had discussions with Williams of what could be done in Old Town, i.e. interpretive center, board walk, etc. WILLIAKS BUGGROTIONS: Williams referred to his memorandum entitled, "City of Kenai Capital Projects 1994 'Preliminary'." Williams stated he had listed a lot of items for parks and recreation upgrading. 1. Power to the green strip by picnic pavilion by ballfields. ACTION: Measles stated HEA has said they would put the power in. Williams will have the Chamber of Commerce ask to have this done. 2. Williams stated he would like restrooms placed alongside the test site on the green strip. ACTION: Kornelis to estimate the cost, including architect cost, etc. Also find out the easiest, simplest and least expensive way a restroom can be built there. CIP LIST: Through further discussion of Council, the CIP list was arranged as follows: KENAI CITY COUNCIL WORK SESSION AUGUST 26, 1993 PAGE 10 HEALTH & SAFETY 1. Regional Animal Control Shelter 2. Water quality improvements 3. Community road development 4. Water distribution improvements 1. Ice Rink 2. Library Addition 3. Marine Industrial Park Development ACTION: $ 400,000 2,000,000 2,200,000 730,000 $1,000,000 1,000,000 1,000,000 Administration is to compile an in-depth back-up material package to present the list to legislators. Work Session ended at 9:30 p.m. Notes transcribed and prepared by: 4�Z; � ,,z4o-.� Carol L. Freas, City Clerk