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Home My WebLink About1993-12-28 Council Packet - Work SessionKenai City Council Work Session December 28, 1993 State Legislators KEN~I CITY COUNCIL WORK SESSION DECEY, BER 28~ :1.993 KEN&T CTTY COUNCIL C~ERS 7:00 P.M. COUNCIL PRESENT Bookey, Measles, Williams, Swarner, Bannock and Smalley. COUNCIL ABSENT: Monfor. 8T~FF PRESENT: Freas, McGillivray, Manninen, DeForest, Burnett OTHER8 PRESENT: C. Pierce (P&Z Commission member); P. Hanson, E. Meyer (both Library Commission members); D. Vinlowe (Peninsula Clarion) LEG~'SL~TOR8 PRESENT: Representative Mike Navarre and Senator Judy Salo (Salo arrived approximately 7: 30 p.m. ) . REPRESENTATIVE NAV~E: Navarre gave a short statement of his perceptions of the upcoming legislative session. Navarre stated oil is under $10 per barrel, production is down, purchase power has gone down significantly. Navarre stated it is hard to tell what will happen in Juneau. There has been a lot of rhetoric. Navarre stated he is not optimistic and does not believe there will be much responsible actions taken. It's an election year and that will prohibit some ideas to be put on the table. Navarre added the pass through grants will have large reductions, but isn't aware of what level. The fiscal outlook is bleak, but there are reserves to tap. Navarre stated he believes there will be enough reserves to get through this year if they are all spent, however that would be very irresponsible. The Governor has suggested taxing and that will be debated. There will be discussion regarding a new state financing program (Cremo plan or other like it). The Finance Committee has met and~ discussed the Cremo plan (or similar plan). Navarre stated he feels these ideas will be discussed, but doesn't know if any will pass. KENAI CITY COUNCIL WORK SESSION DECEMBER 28, 1993 PAGE 2 The operating budget is the largest since 1985. The capital budget will not come up until later in the session. Navarre stated he will keep Kenai up-to-date with what goes on. ALASKA CONFERENCE OF N. AYORS: Williams stated the ACOM meeting will be held on January 18. They will be discussing the Cremo Plan. Williams asked Navarre and Salo to attend. ACOM hopes to have the discussion video taped for later playback on RATNET. Williams added he and City Manager Manninen and Councilwoman Swarner will be in Juneau from January 17 until early 21 to attend AML Legislative meetings. KEN&l[ CliP LIST.- Those present reviewed the CIP list. Williams stated the animal control shelter is the first priority. It was carried forward from the number two position on last year's list. Bid-ready drawings are being prepared for Spring. The growth of the city and the expanded service of Kenai's shelter (extending to Nikiski, Kasilof, etc.) makes the facility an absolute necessity. Any extra monies would be put toward water system quality improvement, which will be next year's first priority. Williams asked Council for any additional comments. Measles had none; Bookey stated Mike is aware of the situation and knows he will do the best he can for Kenai; Swarner stated she believed the water quality critical; Smalley and Bannock agreed with Swarner. Senator Salo arrived. Back-up information regarding the use of the animal control shelter (included in materials distributed at the beginning of the meeting) was reviewed. WATER SYSTE~, QUALITY IIIPROVEHENTSI Manninen informed those present the artesian well situated on Angler Drive (off Beaver Loop) had been uncapped. The well is pumping well and the water is very clear. Manninen showed a sample of the water to those present. The water has not yet been tested. Manninen stated he would like to investigate that well's possibilities. Manninen added if better water is found, there may be desire to add to the water system. There could be another project like Thompson Park in three to five years. Investigation KENAI CITY COUNCIL WORK SESSION DECEMBER 28, 1993 PAGE 3 of this well or others will still be cheaper than a joint filtration plant. Manninen reviewed the hydrologic study being done by Wm. J. Nelson & Associates. Williams questioned the cost of a wellhouse on Beaver Loop. Manninen stated he could not make an estimate at this time. STATE FUNDIN~ NEEDED BY CITY DEPARTH_~_.~S: Discussion followed regarding city departments needing state funding for various purchases, etc. Memoranda from department heads was included in the packet of information distributed giving an explanation of the need. Swarner stated her concerns regarding the major expenses to bring city buildings up to ADA standards. UNFUNDED MANDATES: City departments aware of unfunded mandates required in their departments gave brief explanations in memoranda included in the packet of information distributed. The unfunded mandates were briefly discussed (ADA requirements, OSHA Bloodborne pathogens, cannery worker camping, 911 service, etc. ) Discussion regarding a new fire department tanker and cannery worker camping followed. Swarner stated she would prefer purchasing a new tanker than developing a camping area for cannery workers. The tanker effects everyone. Navarre stated he has discussed the Senior Center's need for new vans with Pat Porter. Porter doesn't want their request for discretionary funds to purchase vans to affect the City's CIP list requests. Navarre stated when money is allocated, it is limited. If money is put into vans, it will take money from the city. Navarre suggested to Porter to approach the City for a Capital Matching Grant Program. Navarre added he does not think the matching grant program will be very large this year. Salo stated she believed the need for the vans is a potential safety issue. Williams suggested a Governor's matching grant program for the vans. Williams asked Navarre about the possibility of a matching grant through DEC for water quality improvements and follow up with a grant to the city for the matching portion. Navarre stated he is KENAI CITY COUNCIL WORK SESSION DECEMBER 28, 1993 PAGE 4 familiar with that concept. However, the amount of money that will be available this year from the capital budget will be less. If more money goes to matching grants, less money will be available for legislative grants. Sale asked if there are any projects from the City's CIP list that will show up on the Borough list. Williams stated the animal control shelter is on the Borough's overall list. Howover, it is not a joint request. There are no joint requests between the city and the borough. Bannock asked if it would help to be more specific in regard to the water quality improvements. Also, whether asking for $2,000,000 is obscene. Sale stated she would like more back-up information. Salo added the $2,000,000 is beyond what discretionary funds can give. Sale stated it seems to be able to get funding for a large project, several years' funding needs to gathered. Williams stated more detailed information will be made available to the legislators. Navarre suggested the city try to get the water quality improvements on the DEC list as there will probably be water and sewer monies spent this year. Navarre added the DEC and Governor's office need to be convinced of need. Williams stated the City will check on any requests made to DEC which may have already taken place. Back-up information will be forwarded to legislators prior to the capital budget discussions. FURTHER DISCUSSION: Smalley stated he would prefer purchasing a tanker before building tent camping. Concerns regarding water quality improvements. Swarner stated her concern regarding the cuts to municipal assistance and revenue sharing. Swarner also added her concerns regarding ADA requirements and unfunded mandates. Swarner added the ADA requirements effects lots of city buildings. Bookey wished Navarre and Sale lots of luck. Do the best they can and don't give us any unfunded mandates. Sale stated help will be needed to fight for Wildwood Correctional Facility again. KENAI CITY COUNCIL WORK SESSION DECEMBER 28, 1993 PAGE 5 Williams asked if there has been discussion regarding municipalities taking on prosecution of traffic cases. Navarre stated if it happens, it won't be this year. There is nothing in place now as a long-term plan to do that. Manninen summarized information included in the packet regarding CIP list, department head priorities and unfunded mandates. Manninen suggested the water quality improvements be moved to the number one priority on the CIP list. Williams stated the city should concentrate on correspondence with DEC first. Both may be able to be done if there is any money. Williams added if the water quality improvements is placed on the DEC list, it may not get discretionary funding and that will mean no animal control upgrade. Navarre suggested water quality improvements be moved to number one. It may help convince DEC and the Governor's office of the importance. Navarre added it is hard to make a case if it is the number two priority, behind the animal control shelter. NaVarre added that he and Salo will be in constant communication with the City Manager during the budgeting process. Navarre added they will know if there is money and how much and whether the City will want to change the priorities. Navarre stated they generally communicate with the city manager. Salo stated the discretionary money will be less this year. Discretionary funding may be easier to get for smaller projects. Williams stated this be tracked for the time being until it is determined what discretionary and DEC monies are available. Priorities can be switched at that time. Swarner stated she thinks they can be switched at the first meeting in January. Measles stated he did not think this a good time to switch priorities. Measles added the water looks good, but they have no idea if $2,000,000 will take care of the problem. We may find out after testing, $15,000,000 will be needed for a filtration system. Manninen stated the test results of the water will not be back for a few weeks. KENAI CITY COUNCIL WORK SESSION DECEMBER 28, 1993 PAGE 6 Salo stated the discretionary funds won't gel until April. Navarre stated they will need backup materials for justification of need. Navarre stated the water quality improvement information will be needed as soon as possible. DeForest mentioned her largest mandate is to offer services to everyone that comes in the door and one-half of them are not city residents. Also, the Library serves the Wildwood Correctional Facility through a $7,000 grant. DeForest added she does not want library discretionary funds to interfere with city requests. Williams suggested he, Manninen and Swarner meet with Navarre and Salo the evening of January 18 in Juneau. Freas it to contact the legislators off ices on January 5 to confirm. i%D~OURI~ENT: The work session ended at approximately 8:32 p.m. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO' FROM: DATE: RE: Honorable Mayor John J. Williams & Kenai City Council Thomas J. Manninen, City Manager December 28, 1993 Work Session with Legislators to Establish Cit~ Priorities for the 1994 Legislative Session Attached please find copies of the following information for use at the December 28, 1993 work session with the Legislators- 1. The City of Kenai's 1994-95 Capital Improvement Projects Request for State Grant Brochure; 2. Memoranda from City departments requiring State funding in 1994 (establishing at least one Number 1 priority goal); 3. Information regarding UNFUNDED MANDATES effecting the City. Submission of this material is made for your consideration at the work session with the State Legislators. 1791 - 1991 CITY OF KENAI 210 FIDALGO KENAI, ALASKA 99611 TELEPHONE 283 - 7535 FAX 907-283-3014 TO' Thomas J. Manninen, City Manager FROM: DATE: Charles A. Brown, Finance Director December 23, 1993 SUBJECT: Your December 22, 1993 Request You asked for: 1) A 1994 goal that requires State financing. The Finance Department requests a new computer system, including software. Cost is approximately $100,000. Benefits will include faster processing time and expanded capabilities, such as possible computer scanning of utility cash receipts and imaging of documents. Immediate cost savings to City- None. Long-term benefits- Greater productivity; ability to assume greater volume of work without personnel increase; reduce physical space needed for filing. Priority- Low; although slow, present system meets the City's needs. 2 ) Unfunded mandates. A short list of Federal and State requirements that are not reimbursed: a. Federal tax, social security, and medicare with- holdings and deposits. b. Filing unemployment information to Department of Labor. c. Personnel requirements: COBRA,. W-2, W-4, I-9, 1099, 941E, etc. Memorandum Thomas J. Manninen December 23, 1993 Page Two d. Workers comp. forms and reporting. e. Single Audit: State and Federal. f. Ail Senior Citizen reporting. g. Numerous requests for statistical reports from Federal and State governments. Total cost is estimated at $50,000 per year to comply. Most significant single cost is associated with Senior Citizen reporting. CITY OF KENAI ,, 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: Tom Manninen, City Manager FROM: Jack La Shot, Acting Public Works Directoct'~ DATE: December 28, 1993 SUBJECT: De_Dartment Head Meetin~ As you requested I have attached information regarding our Public Works number one priority; the Animal Control Shelter for state funding for 1994. The information is the same that was reviewed at the December 15 council meeting. This project is also the number one priority listed in the "City of Kenai Request for state Grants" brochure. Some of the unfunded mandates that have affected the city over the recent years are briefly summarized. Some costs are identifiable, or have been incurred already, and some costs are unknown at this time. All of the mandates have significantly added administrative duties. Underground Storage Tanks (UST's) We have spent approximately $50,000 to $100,000 already in upgrading, replacing, testing, and related work. We still have potential work at the airport of unknown magnitude. Water Quality The Lead and Copper Rule went into effect in July, 1992. The first tests were due by 1/10/93 and required testing of 40 sites in January and another 40 sites six months later. Both tests came out good so the city is only required to test once a year now. Our next test is due June, 1994. The cost is approximately $740.00 for the tests including shipping. , The following water quality mandates have an undetermined impact: Surface Water Treatment Rule (SWTR) - the purpose of the SWTR is to prevent illnesses caused by microbiological contaminants in drinking water. The scope of the SWTR includes Maximum contaminant levels (MCLs) for turbidity; turbidity sampling and analytical requirements; public notification requirements; disinfection and filtration requirements; criteria for avoiding filtration; analytical, monitoring, reporting and recordkeeping requirements. Total Coliform Rule (TCR) - the purpose of the TCR is to prevent illnesses associated with the presence of coliform bacteria in drinking water. The scope of the TCR includes coliform sampling, analytical, and reporting requirements; public notification requirements; and MCLs for coliform bacteria. Organic and Inorganic Contaminants - the purpose of the federal rules regarding-organic and inorganic contaminants is to prevent illnesses associated with exposure to chemical contaminants in drinking water. Contaminated Soils Some of this is related to underground storage tanks, however, some (the Courthouse site) is not. The magnitude of costs to the city could be substantial for other city lands depending on the extent of contamination yet to be identified. National Pollutant Discharge Elimination System. (NPDr::S) Permits This is an EPA mandate involving storm water discharge (Sewer Treatment Plant and Airport). Most of the work is with the airport. We have prepared a PPP (Pollution Prevention Plan) to deal with spills, monitoring of outfalls, testing, etc. We will have some on going costs to test and administer this program. Americans with Disabilities Act (ADA) This mandate will cost the City a significant amount to upgrade facilities, review programs, improve personnel practices, etc., to comply. Most city buildings am in pretty good shape for compliance because most were constructed under the old Section 504 guidelines, however, some of our other facilities should be upgraded over time. We are seeking funding to replace the parks restrooms, partly to comply with ADA. This program places a large burden on the administration of a small city. Safety Plan - OSHA Bloodborne Pathogens Lock-out. ag-out Respiratory Protection Hearing Protection Safety in Confined Spaces Hazard Communications Costs related to the safety plan will be safety equipment, shots, and safety films/books and administration fo the program. JL/kw CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014~ MEMORAN_nUM TO: FROM: DATE: SUBJECT: FOR: Tom Manninen, City Manager Keith Komelis, Public Works Director December 9, 1993 Kenai Animal Control Shelter City Council meeting of December 15, 1993, DISCUSSION I have received the following from Kluge & Associates: 1. Project Estimate - The summary is attached and I will bring a copy of the full 2. Design Development Estimate to the meeting. Project Renderinn - I will bring it to the meeting. 3. Desi n Deveto m-~nt Plans - The floor plan (reduced), is attached. I will bring the plans to the meeting. 4. Desi n Develo ment S ecifications - I will bring them to the meeting. This Animal Control Shelter is very basic but structurally sound. It is not at all elaborate. It has galvanized sheet metal siding. The architect and the City have spent a lot of time on this design, it is a very operationally efficient building. The new building is designed at 3,294 SF while the old one is a little over 1,000 SF. I have also attached the Kenai Animal Control Shelter 1992 Intake record so you can get an idea of how many animals our Animal Control Officers deal with. This is just a progress report so Council will have an idea of where we are on this project. We do plan on a small brochure outlining this project for the legislators. Hopefully, we will obtain some funding for this badly needed building. KK/kw Z II IJJ IJJ IJJ C~J CiTY OF KENA! Request for State Grants 1994-95 Capital Improvement Projects HEALTH ~ SAFETY a. Animal Control Shelter b. Water System Quality Improvements c. Community Road Development d. Water Distribution Improvements 500,000 2,000,000 2,200,000 730,000 ECONOMIC DEVELOPMENT & TOURISM a0 Ice Rink Marine Industrial Development Library Addition 1,000,000 1,000,000 1,000,000 TOTAL REQUEST $ 8,430,000 /. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ \% i7 · O: Heads FROM: Thomas J. Manninen, City Manager '~''C/~' DATE: December 2 2, 19 9 3 RE= Department Head Meeting Plan to attend a department head meeting at 10:00 a.m. on Tuesday, Dece~er 28, in the Council Cha~ers. Please have a ~itten 1994 goal. prepared that re~ires state f~ding. Your N~er 1 p~iority goal will be fo~arded to the City Council for the work session with the Legislators scheduled for 7:00 p.m. that evening. Also, please prepare a list of unfunded mandates that affect yo~ department and what it costs in dollars or manpower to meet the retirements. , Please call me if you have any questions. TJM/kh A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 FROM DATE RE- E~[I.,Y DEFOREST,. LIBP~ARY DIRECTOR ~; '- 27 DECEMBER 199.3 UNFUNDED ~DATES $ ~ ~ MAKE REST ROOM-FACILITIES k~HE.EL CHAIR AVAILABLE. NE-W ENTRY DOORS ATTO. HARDWARE MAKE CHARGE' DESK WHEEL CHAIR USAB. LE MOVE EMPLOYEE LOL~NGE NEW WATER FO~AIN OPEN AND SHELVE ALL DOCUMENTS WITHIN A MONTH OF RECEIPT. TO IX)' THIS WOULD REQUIRE. ANO~ER PART TIME EMPLOYEE, $50,000 3,000 500 3,00'0 5O0 10.000 All of ou¥ shelving is in maximum use. ADA requirements would have us using only the three mid. dle shelves. CITY OF KENAI FIRE DEPARTMENT 105 SOUTH WILLOW STREET KENAI, ALASKA 99611-7745 (907) 283-7666 · FAX (907)283-2267 CAPITOL IMPROVEMENTS FY 94/95 PROPOSAL TO REPLACE TANKER-1 P~EVENq"ION KENAI The water tanker presently used to respond to fires in areas located well beyond the fire hydrant system cannot be safely driven. It is over twenty-five years old, and was originally designed to transport fuel. The Kenai Fire Department requests $200,000 to purchase a replacement tanker which meets modern safety standards for mobile water supply fire apparatus. The goal of this proposal is to obtain a versatile vehicle which will provide the means for a safe and timely emergency response to those areas of the community which are not served by a fire hydrant system. The Kenai Fire Department serves an area approximately 33 square miles in size, with a single fire station located in the center of the community at the intersection of Main Street Loop and Willow Street. Large residential areas such as East Kenai, where the city limits is seven miles from the station, and VIP subdivision where the city limits is five and one-half miles from the station, have no water system in place to supply fire hydrants. A tanker is necessary to provide a dependable water supply when fires occur in those areas, as well as to provide a water supply for hazardous materials incidents, airport emergency incidents, and to assist neighboring fire departments and State Forestry when they request mutual aid. The current tanker cannot be safely driven for several reasons: It was designed and built'in the mid-1960's as a fuel tanker with a capacity of 5,200 gallons, which equates to a combined liquid and tank weight of approximately 41,600 pounds. When converted for use as a water tanker, few structural changes were made to accommodate the additional two pounds per gallon weight difference of water. The same 5,200 gallon capacity of water equates to a combined liquid and tank weight of approximately 52,000 pounds. (10,000 pounds over the original design capacity). A full tank of water does not have the same center of gravity as a full tank of fuel, thereby taxing the drive train, suspension, and steering of the vehicle. The current tanker does not meet minimum standards for acceleration and braking due to inadequate design for its current use. The tires used on the rear, weight bearing axles are of the best available today, yet their combined rated capacity of 45,120 pounds is nearly 7,000 pounds less than the weight carried when the tanker is full of water. For this reason, the tanker must be housed with only 3,000 gallons of water on board, thereby reducing the weight on the suspension system and tires by approximately 18,000 pounds. The reduction in water capacity to 3,000 gallons does not greatly affect fire fighting abilities of the department. ~owever, driving the tanker with this partial load creates the problem of sloshing the water in the tank. When stopping at a traffic light or stop sign, the water rushes forward causing the tanker to slide into traffic. The baffles in the tank were designed for full capacity, and do not perform well with a lessened load, creating a safety Catch-22 situation. The delivery of water at a fire scene with this tanker is accommodated by a gravity dump system, and through two, 2.5 inch discharge ports supplied by a PTO powered booster pump. The gravity dump system requires, the. tanker to be backed into a fire scene to deliver water to fire pumpers. ~he tank can only be filled from a fire hydrant or from another fire engine. It has no drafting ability, as its pump is designed only to transfer water. Drafting is the ability of a tanker or pumper to take water from a static source of water such as a river or pond by creating a vacuum with its fire pump. By replacing this tanker with a tanker which meets modern safety standards, several objectives can be obtained on the path to achieving the goal of this proposal. A tanker designed for a 3,000 gallon water capacity would be fitted with proper and safe suspension, drive train, and steering systems, and a baffle system to prevent excessive water motion while in transit. The design would include an on board fire pump to accommodate drafting from static water sources, as well as the ability to pump required volumes and pressures for fire fighting needs. A jet dump system driven by the pump would enable rapid delivery of water to fire pumpers or portable fire ground storage tanks. Modern designs of tankers for the fire service include the addition of a small tank for foam which enables the tanker to be used for fuel and hazardous materials spills, as well as to compliment the Department's aircraft crash trucks. This proposal outlines the need to replace the current'tanker for safety and efficiency reasons. A replacement tanker can be ordered immediately, fully equippod for the ~m~ount requested. The 3,000 gallon capacity tanker with foam and pumping capabilities is standard for such apparatus in today's fire service. The community will be well served by such a versatile and necessary vehicle. ~STATEAND FEDERAL MANDATED PROGRAMS ADMINISTERED BY THE KENA! FIRE DEPARTMENT Hazardous materials programs mandated by the Environmental Protection Agency includes SARA Title III, MSDS reporting process, OS~A requirements of fire department response to hazardous materials incidents. Estimated costs to administer these, and other mandated programs are indicated below: PRO~RAM TOTAL TOTAL ANNUAL TOTAL PERSONNEL HOURS COST* SARA TITLE III 1. Emergency Planning 1 48 $ 888.00 2. Processing Reporting Forms 1 12 $ 444.00 3. Training 24-ttours Annually 13 312 $ 5,772.00 OSHA REQUIREMENTS FOR HAZ-MAT RESPONSE 1. Training (initial 24-hours) 13 312 $ 5,772.00 2. Materials & Equipment 0 0 $ 2,000.00 3. Training 24-Hours Annually 13 312 $ 5,772.00 OSl~ - CONFINED SPACE RESCUE 1. Emergency Planning 1 48 $ 888.00 2. Processing Reporting · Forms 1 12 $ 444.00 3. Training (initial 40-Hours) 13 400 $ 7,400.00 4. Materials & Equipment 0 0 $10,000.00 5. Training 40-Hours Annually 10 400 $ 7,400.00 OSHA- BLOODBORNE PATHOGENS 1. Processing Documentation 1 10 $ 185.00 2. Training 8-Hours Annually 13 104 $ 1,924.00 3. Materials & Equipment 0 0 $ 1,000.00 FAA - ANNUAL AIRPORT LIVE FIRE DRILLS 1. Processing Documentation 1 12 $ 222.00 2. Training 4-Hours Annually 13 52 $ 962.00 3. Materials & Equipment 0 0 $ 2,000.00 4. Annual Tabletop Disaster Drill 4 16 $ 296.00 FAA - TRI-ANNUAL AIRPORT DISASTER DRILL 1. Processing Documentation 1 40 $ 740.00 2. Training 4-Hours triannually 13 52 $ 962.00 3. Materials & Equipment 0 0 $ 2,000.00 ALASKA NATIONAL FIRE INCIDENT REPORTIN~ SYSTEM (ANFIRS) 1. Processing Documentation 1 77 $ 3. Materials & Equipment 0 0 $ 1,424.50 200.00 *NOTE: Personnel cost per hour based on fire department average wage of 14 personnel at $18.50 9er hour. This does not include overtime cost of personnel that are required to take classes or training off duty. These are ballpark estimates and fall on the conservative side of actual cost. Due to these mandated progr~t~s, monies allocated to fire department programs and basic training needs have been somewhat reduced. MEMORANDUM TO: Thomas J. Manninen City Manager FROM- ~ Daniel L. Morris Chief of Police DATE: December 28, 1993 SUBJECT: Priority funding POLICE DEPARTMENT Presently the Police Department has about ten mobile car radios that are 15 years old. They require more maintenance than the newer units and lack the capability to communicate with the Alaska State Troopers and Soldotna Police. In the past, we have experienced situations requiring multi- agency response and direct communication between police units. These include responses to escapes from the prison, pursuing fugitives, aircraft disasters, environmental disasters, and generally an awareness of what is occurring in adjoining juris- dictions. Mobil radio prices have dropped dramatically during the past few years. The current price for a scanning multi-channel radio is approximately $1,000. Updating our older units would require approximately $10,000. .COMMUNICATIONS DEPARTMENT In 1986 the Police and Communications Departments purchased an in-house computer network system. Part of that system included multi-task PC's for dispatch functions. The PC's in use now are 80286 CPU's which are capable of accessing the in-house system, the State crime computer (APSIN), and the National Crime Informa- tion Center (NCIC). These units also serve as word processors for processing reports. Recently, we have experienced problems interfacing with APSIN. APSIN representatives have advised us that the problems would be solved if we used the faster PC's (486 cpu). The Kenai Peninsula Borough E911 system went on-line in October 1993. A portion of the system funding included a borough-wide comp.uterized mapping system. To access that software would require upgrading the PC's in our Communications Center. Replacing the current PC's in dispatch would cost approximately $3,000 per unit. Four new units would be $12,000. DLM: lrr MEMORANDUM TO' Thomas J. Manninen City Manager FROM- K~~Daniel L. Morris Chief of Police DATE · December 27, 1993 SUBJECT- Unfunded federal mandates In response to your memo dated 12/22/93, following is a list of federal mandates requiring expenditure of city money. The figures are estimates. The list includes legislation that has had or will have the biggest impact on finance. OSHA Bloodborne Pathogens This regulation required expenditures for personal protec- tive equipment, vaccinations, records and personnel costs for training and implementation. Costs will continue in the future for annual training, vaccinations for new employees, and replacement of equipment. Initial costs- Protective equipment Vaccinations & follow-up Training (material & wages) Review & implementation Continued costs annually- Training Equipment Vaccinations $ 2,000 4,000 2,000 1,500 $ 9,500 $ 1,000 1,000 500 ISTEA This regulation will impact the Police Department in the very near future if the State does not expand the Weights & Measures enforcement unit in this location. We will be forced to expend local resources to establish and operate a secondary size and weight enforcement program targeting commercial vehicle violations. This would include portable truck scales and access to an area to perform commercial vehicle inspections. The minimum initial costs would include- Portable scales $18,000 Training 2,400 Officer wages 6,000 $26,400 Continued costs would include annual wages and equipment replacement: $10,000 ADA Public Works is currently reviewing City facilities to determine mandated changes to physical structures. Other sections of the regulations have required review and revision of the application process. A TTY/TDD unit was placed in dispatch for communicating with hearing-impaired callers. Initial costs for equipment and compliance this far- $ 1,000 Any necessary structural changes will be determined by Public Works. Brady Bil 1 This bill will require the Police Department to conduct a background investigation on every person in Kenai who pur- chases a handgun. Many aspects of the bill will require much more review and clarification of requirements. By far, the largest cost will be wages for personnel con- ducting the investigation. The bill takes effect on March 1, 1994. I would estimate at this time that costs would exceed $10,000 per year. Two hundred million dollars was allocated to the Department of Justice to assist the National Crime Information Center (NCIC) with criminal records compliance. I don't expect to see any of that money in Kenai. Upcoming legislation HR1237 - National Child Protection Act of 1993 Requires national criminal background checks for child care providers. HR1534 - Private Security Officers Quality Assurance Act Will require programs to screen, license, and train security officers. HR324 - Crimes Against Children Registration Act Will require sex offenders to register with law en- forcement agencies when released from prison. This appears to be only the beginning of federal legislation that will impact state and local law enforcement. I don't disagree with the intent of all the legislation, but that local government is forced to pay for it. CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM DATE: December ~7, 1993 TO: FROM: Thomns J. Manninen, City Manager Kayo McGiilivray, Parks & Recreation Director SUBJECT: CAPITAL IMPROVEMENT PROJECT The Parks and Recreation Commission listed "Tent Camping Area" as the top priority in their recent Goals & Objectives presented to the Council. Estimated cost of this project is $150,000 based on figures received from the Petersburg Parks & Recreation Department. They are currently operating such a facility. The project would include. Shower and z estrooms (water and sewer) Shelter for tables, etc. Sinks for dish cleaning Grills for cooking - wood or gas?? Trash cans - dumpstez Electrical Pay Phone Tent Pads (with A frames optional) 12' X 12' or 16' X 16' oz both Parking - gravel pad Unfunded Mandates - ADA Replace Restzooms - $200,000 estimated Paths for Playground access - $5,000 to $6,000 #1. Sewer and wa~er costs will be sge¢ific to your site and depend on how much can be done in-house and how long you $~retch from s=ub-outs. You will_ need both. $2. ~lectricity for a hot-water heater, coi~ timers, lights, op machine, etc. could be run in by HEA, bu= your real expense w~ll be the service ~nstall by a con~ractor and how much is run off of it. Plan on $5,000 to $10,000. #3. Phone lines can be run in right after the ~ower goes in. A Day, hone is a necessity i~ camp and is very important to the cam~er~. Convince your local Pho~ Co. that it wi~ make ~hem mone~ and w/ll no~ get buste~ up. Put it out in ~l~n view under a ma~n shelter where camgers and staff can keep an eye on it. #4. Showers. are e~ important to longterm camDers and ca.n hel~ pay your utility bills. Because most campers will be working all differ~n~ shifts, the demand for use i~ s~read throughout the day. The Shower Hall at Petersburg Tent C~ty has four rooms, with s inks, hooks, benches, mirrors, and coin-activa, ted ~im.ers for hot water coming from a six-element heater. This facility works well for 100-200 people and cost us approx. , Our $20 ooo. ~uilding Maintenance Dept. bu£1~ it in-house out of concrete. Even though you have Davis Block right there, I would still suggest you pour the walls and build it like a bomb shelter. $5. Sinks for dish cleaning will be needed and should have hot water run to one of them. This is still a problem in our camp that we hope to correct this Spring. Cost could be $1000 or less #6. Obviously, bathrooms will be needed. One set should be enough for a full camp, but they should be built fully accessible and easy to clean. Since you are running sewer and water in, consider flush toilets, we've had porcelain fixtures for 13 years with few. problems because longterm campers don't damage things so important to their longterm comfort. They're not real clean, but they don't break anything. Cost could run $10,000 ~o $20,000. $7. Petersburg provides wood as a part of camp fees and we have 3 cooking grills set up under our Main Shelter. It costs us a little more, but we can control the bonfire building by supply and your local woods surrounding the Camp don't get distroyed Plan $1000 or less for grills. ' #8. Trash cans and a dumpster will be needed. We have our dumpster on a regular weekly pick-up and are planning to enclose it to keep the bears out. Locate it where cars will not block it's pick-up and enclosed it. Peninsula San. will be happy to see you coming, but your fees should cover this ongoing corot. i # · Building ten~ pa~s could be very sim~le in Ke double occupancy a~d ~ads an,~,~~ - ..... , __. ~ni. Plan on Elevate the ads- i = . 2-..~~ ~u~, ~ . X 12' to 16~ x 16~. . P · f possible and build ~em ou of lumber ~f you can af~-~ ~ ..... t treated . ~ -~,u ~u. ~n we~ers~ur we h ' A f~ames on eao~ pad so that cam ers ca g' ave buxlt over their tent =o ~ro~-~ ~ ........ P.- n ~ut a secondary tau . ~ ~~ ~um our nea ra _ r= th~s is not necess ' . ..... ~. zn~. You may decide ary ~n your dr~r clzmate. I would build 25-50 pads to accom~-~ .......... ~uggest you g?od facility for revenue Prlc~ ...~, = ...... P . ~ ovide a p~an on $25,000 to $50,006. ~ -~ u=p~nu on woo~ przces, but #10. Parking will be one of your easiest items. In Petersburg, we start with getting a DOA Wetland.s Permit and then pay for shot rock, 3' ~lacier rock 3/4" crush w~th workers and machinery, all co~ting tlme and big ~ucks. This could probably be done in-house in Kenai. #11. I would strongly suggest an open-sided, all metal shelter building, approx 30' x 60' · , well lit at night with a photo-cell, to act as a common area with picnic tables and most facilities under it. Use a clean gravel floor that can be "renovated,, each season. Such a building could cost you $30 000 to $40,000 installed. , All these items, plus some could cost approx. $150,000 to' provide. This is, of course planning on the high side, ho~ing for as few surprises as possible. If the thought is to ~ursue State assistance for this project, I would suggest going after the Governor,s Matching Grant Program, with local funds coming from the local Processors, an~ City in-house contributions. If that' s not possible, perhaps a Tourist Grant or Economic Development Grant. Management of your "Tent City" is whole other issue, but equally important to a good facility. When/if you get to that point, I'd be happy share our system with you. AA lot of ~ain and 13 years have evolved a good plan for us here. s I mentzoned on the phone, I sto~ in to say "Hi~" on January 3rd or 4th when I'm in town. ' Happy Holidays .' Bill Musson, Director Petersburg Parks & Recreation Dept. cc: Don Koenigs, Interim City Manager Parks & Recreation Advisory Board CITY OF KENAI KENAI SENIOR SERVICES 361 SENIOR COURT KENAI, ALASKA 99611 (907) 283-4156 MEMORANDUM TO: FROM: DATE: REFERENCE: Thomas J. Manninen, City Manger Patricia Porter, Director December 28, 1993 Legislative Request Unfunded Mandates Legislative Request: To obtain funding in the amoum of $50,000 to purchase two replacemem vehicles for the senior citizen transportation program. We have a need to replace the 1981 Ford van and a 1984 Ford Escort. The city shop foreman has requested we select these vehicles for rotation. Over the years our direction of service has changed towards a more fi-ail elderly population. This change requires us to provide vehicles which are more accessible to their individual needs. Our request would be to replace the escort with a large station wagon and a 12 passenger van with a raised roof and extended doors. I understand the State of Alaska has available funding with a match requiremem. The Kenai Senior Connection has expressed the desire to help meet this requirement. Unfunded Mandates: Currently, unfunded mandates do not apply to our program and services. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 Memorandum To- From: Date: Re: Thomas J. Manninen, City Manager ~ Randy Ernst, Airport Manager d~ December 28, 1993 Identifying Projects Requiring State Funding and Unfun~e~ Man~ates Requiring Costs in Dollars or Manpower The Airport department does not require any State of Alaska funding through State revenue sharing or Municipal assistance. Airport projects are funded, for the most part, with Federal Aviation Administration A.I.P. funds. The funding formula is 93.75% Federal, 3.125% State, and 3.125% City. State funds are available through the FAA and City funds are taken from the Airport Land Fund. Any funds expended on airport terminal renovations or additions would come from the Terminal Retained Earnings fund or the Airport Land Fund. Possible unfunded mandates could include the following- 1. Clean-up of an underground fuel tank site at the emergency generator building may be required but we have not been directed by the DEC as to what the remedy will be. Cost unknown. 2. The airport terminal was constructed implementing Section 504 of the Rehabilitation Act of 1973 and is in general compliance with current ADA guidelines. There may be some areas that would require implementation, but to date none have been suggested. Cost unknown. 1994 AIIIPORT PROJECTS Purchase New Front End Loader Purchase New Plow Truck w/Sander New Airport Signs to Meet Compliance Estimated Estimated Estimated $200,000.00 $195,000.00 $ 40,000.00 AlP Funded AlP Funded AlP Funded Note: The above AlP projects are total cost figures. FAA funds AlP projects at 93.75% and the remaining 6.25% is split between the City and the State. Future Projects: Extend Taxiway to North End of Runway Master Plan Update Pave Old Fish Ramp Relocate Grass Strip Extend Float Plane Water Landing Area Terminal Building: Carpet Replacement Refurbish or Replace Ticket Counters and Car Rental Counters Refurbish or Replace Entry Doors Extend Air Side of Terminal to the West