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1994-11-01 Council Packet - Work Session, Prioritizing
Kena~i City Council Work Session November 1, 1994 Prioritization and Ratification of Goals & Objectives List CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO' FROM · DATE · RE' Mayor and Councilmembers Carol L. Freas, City Clerk City of Kenai ~~ October 28, 1994~ PRIORITIZATION AND RATIFICATION OF GOALS & OBJECTIVES LIST Councilwoman Monfor requested the goals and objectives list be brought back to Council for prioritization and ratification. ATTACHMENTS A AND B are the approved notes/minutes of Goals &' Objectives Workshop I held at City Hall on February 5, 1994 and Goals & Objectives Workshop II held on April 13, 1994. (The February 5, 1994 minutes include the short-term and long-term lists formulated at that workshop.) ATTACHMENTS C AND D are the short-term and long-term lists you developed at the February 5, 1994 workshop with preliminary prioritizing noted which you decided during the April 13, 1994 workshop. ATTACHMENTS E AND F are newly developed lists. I took out those items that have been completed, moved, etc. ATTACHMENTS G, H, I ~ J are requested additions to the lists from the City Manager, Finance, Public Works and Parks & Recreation Departments. clf KENAI CITY COUNCIL GOALS & OBJECTIVES' WORKSHOP February 5, 1994 9:00 a.m. - ~:35 p.m. PRESENT Facilitators: Charles Alvarez and Karen Van Horn Council- Smalley, Bannock, Bookey, Williams, Measles, Monfor and Swarner. Staff: Manninen, Freas Public: Leo Oberts, Kevin Walker and Roger Meeks INTRODUCTIONS: The facilitators and Council introduced themselves and gave a short review of their backgrounds. RULES FOR SUCCESS= Alvarez reviewed his "rules for success" in order to have an effective workshop. They were- 1. Face reality as it is, not as it was, or as you wish it to be. 2. Be candid with everyone. 3. Don't manage...lead. 4. Change before you have to. 5. Control your own destiny or someone else will. MISSION STATEME~: An outline of a statement was presented to Council from Alvarez. It was: To better serve the citizens of Kenai through listening and leading; to ensure a prosperous future by balancing the wishes of the community with responsible management. Council reviewed other mission statements included in the packet (those of Marysville, MI, Soldotna and Kenai department heads). None of Marysville or Soldotna's statements were integrated. Council used a portion of the department heads' statement. Council's discussion included their desire to state they want development, but with careful planning; want responsible growth; environmentally safe; courteous service. GOALS & OBJECTIVES WORKSHOp FEBRUARY 5, 1994 PAGE 2 Council' s completed mission statement was: TO SERVE THE CITIZENS OF KENAI THROUGH LISTENING AND LEADING; TO PROMOTE GROWTH AND CONTINUALLY IMPROVE SERVICES BY B~CING THE WISHES OF THE COMMUNITY WITH RESPONSIBLE MANAGEMENT. BREAK TAKEN: 10: 20 a. m. BACK TO WORK: 10:35 a.m. ITEM B: DEPARTMENT ,GOALS & OBJECTIVES FINANCE DEPARTMENT - a. Personnel Director - Council discussed the advantages of adding a personnel director to the staff. Monfor used the hiring of the building official as a reason for it being advantageous to have a personnel officer on- staff (hiring practices more consistent, etc.), also ADA requirements, family leave, etc. Walker suggested an assistant city manager could be involved in this. Williams stated he believed having a personnel officer on staff could save money in time, efficiency and cost analysis to pay for the position. Measles and Swarner agreed. Measles added the position has been discussed many times. Measles suggested the position could be an assistant city manager and the job description could be written to cover personnel functions, purchasing, etc. to make it a full- time job. FINDINGS: Swarner stated she would like to have the position added to the 94-95 proposed budget for consideration. Monfor suggested the item be returned to Manninen and Brown to develop a job description. The job title should be assistant city manager. Salary projections and job description should be brought back to council at the next workshop. Meeks approved of the position as a citizen. Meeks added the city needs someone to be in charge when the city manager is out of town, etco b. Computer - Williams suggested the computer be listed as a five-year goal. Measles suggested having a computer expert evaluate the city's entire needs and for assistance in knowing what to do. GOALS & OBJECTIVES WORKSHOP FEBRUA/~Y 5, 1994 PAGE 3 C. Unfunded Mandates - Manninen to compile a list of unfunded mandates and forward a copy to the AML, and Alaska state and federal legislators. The list should be available for the Council' s next workshop as well. FINDINGS: a. Place Personnel Director/Assistant City Manager in 94- 95 budget for discussion. b. Place "computer evaluation" on short-term goal. Finance Department computer on long-term goal. KENAI VISITORS AND CONVENTION BUREAU, INC. Monfor stated the KVCB board has not yet reviewed or approved the goals and objectives included in the packet. Monfor stated she was not comfortable discussing the goals and objectives that have been compiled by one person. FINDINGS: Went on to next group. SENIOR CITIZENS CENTER Williams asked how much of general funding is the City responsible to put toward the Center. Manninen stated it is a stand-alone, self-enterprising function. Monfor corrected Manninen and stated he was talking about the congregate housing. Council was discussing the Senior Center. Monfor added the City has paid in-kind for utilities and employee increases. If the City would not pay in-kind amounts, the purposes of the grants and the grant monies would have to be changed. That would result in lost services to the seniors. Monfor suggested the Council investigate a tax for support of the Senior Center. Williams asked if they wanted to change the charter/code to allow for dedicated funds. Measles asked if the city can have services areas. FINDINGS: a. Short-term. Continue search for funding for two new vans. LIBRARY The possible addition to the library was discussed as well as the Library Commission's preparation of floor plans for an addition. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 4 FINDINGS: a. Short-term. Have Administration compile a cost analysis of bid-ready plans for an addition. b. Short-term. Get cost analysis for architectural rendering of the addition. c. Long-term. Library Commission to continue working on floor plan for library addition. P~tKS & RECREATION DEP~:tTHENT a. Wellness Program- Monfor stated she believed it is needed. A program should not be offered to the Fire and Police departments, if not available for all employees. Measles stated the program must be developed in a manner the rest of the community believes is fair. b. Itinerant Camping - Discussion followed of whether it is the city's responsibility to have camping available. Swarner stated she is not sure the City should be putting money into a camping area for cannery workers. Swarner added she believed a tourism camping area is needed. Swarner suggested reopening the Forest Drive Municipal Park and have a host couple there to manage it. Monfor stated in the past, most of the people working at the canneries wanted to experience living in a tent, etc. This has changed in the last years. There are more migrant workers now. Monfor stated she believed the City will have to discuss this. The citizens may not want to pay for it. Also, the City has a responsibility in protecting the dunes. The City needs to take on the cost as a responsibility of the environment. Monfor added the Municipal Park was closed because the city was not maintaining it properly. Until it is maintained properly, it should be kept closed. Bookey stated he agreed with Monfor but thought the discussion goes back to management. Bookey added there have been problems with management not doing what Council wanted done. Bookey stated the canneries in the 70's supplied space for their workers. The canneries have a responsibility to continue to supply living space for them. Monfor stated if the cannery worker problem continues, the city has a responsibility to the citizens to be sure sanitation and GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 5 trash receptacles are available. An ordinance is in place (trash and sanitation on private property) and it needs to be enforced. Williams suggested a cannery campground be included in the five- year plan. Smalley suggested the city could be a pass-through agency for funds. BEAUTIFICATION Swarner suggested as a long-term goal to "clean house" in regard to the Beautification Committee. Also, the Council needs to look at the direction of flowers in the city. Maybe contract it out and city employees not be responsible for planting, weeding, etc. Discussion followed regarding placing a city greenhouse on property by ballfields and Extension Service garden plots. The greenhouse would be used to grow flowers for placement in city planters and flower beds. Swarner suggested the Beautification Committee be integrated into the Parks & Recreation Commission. Measles stated he believed the responsibilities of the Beautification Committee should be given to the Parks & Recreation Commission. The commission should be restructured by sunsetting the Beautification Committee and replacing some of the Commission members with some of the committee members. FINDINGS FOR PARKS & RECREATION AND BEAUTIFICATION: a. Long-term- Develop a wellness program policy for all city employees. b. Short-term: Establish a tourism/visitor fee tenting- only campground with management within the park and clean it up. c. Short-term: Itinerant Campground - Establish a committee to address the cannery worker issue. d. Short-term. Solicit information from Oregon regarding their camping programs and implement changes as needed. e. Short-term. Find cost effectiveness of contracting out flower work. f. Long-term. Have Beautification Committee develop a plan and method for cooperative work between the Extension Service and the City to place a greenhouse by garden plots / ballf ields. g. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 6 POLICE DEP~RTHENT FINDINGS: a. Short-term. Purchase new car radios. b. Long-term. Purchase of video cameras for police cars. c. Long-term. Additional personnel. FIRE DEPARTHENT Discussion followed regarding the replacement of Water Tanker-1. Also discussed was the forwarding of two City fire trucks to the Fire Training School for their training, but the trucks would remain available for City's use as needed. FINDINGS: a. Long-term. Develop a two-way system (with Fire Training School) for use of two fire trucks. b. Short-term. Purchase of tanker truck. c. Short-term. Develop a cost analysis for either upgrade/repair or replacement of the generator system. AIRPORT The replacement/cleaning of the carpet was discussed. Also the car rental agencies leases and leased areas. Williams suggested when one car rental agency pulls out, another should not be let in. Monfor stated she has made an effort to look at other car rental agencies at other airports as to the size of the spaces, the accommodations as a whole, etc. Monfor stated she has not found any that have dividers, glass partitions, etc. like those at the Kenai Airport. They are mostly a counter with a big sign (company name) on the wall. Williams suggested the re-negotiation of the car rental leases be bid on April 1 instead of July 1 due to the timing of when the agencies buy their new vehicles. Leo Oberts discussed his opinion the airport needs to be equipped for jet aircraft landing and regular flights. FINDINGS a. Short-term. Have a professional cleaning service look at the carpet to see if it can be cleaned and look better. Also their estimate whether the carpet will last another year. 'GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 7 b. Short-term. Develop a new policy to re-bid car rental leases by April 1 with effective date of July 1. c. Short-term. Cost estimate of carpet replacement. d. Long-term. Incorporate airport report into five-year plan. PUBLIC WORKS Discussion followed regarding a new clarifier system, water wells, roads needing paving, and water and sewer needs in the city. Walker suggested a review of the process for quality assurance of paving jobs. FINDINGS: a. Long-term. Feasibility/cost analysis to design a new clarifier system b. Short-term. After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existing system. c. Short-term (ASAP). Bring forth an inventory of roads needing paved -- center core, inner core, and outer core of city. d. Short-term (ASAP). Prepare a cost analysis for upgrading to gravel-standard and paving based on present dollars. e. Development a complete inventory of water and sewer system to be built -- center core, inner core and outer core of City. Prepare cost estimate for work needed in present dollar value. f. Long-term. An analysis of the city's street light program. g. Long-term. Erosion study. h. Long-term. Future development of a boat ramp in the Kenai River. i. Long-term. Pursuit of a boardwalk project with the State at 100% State funding. ADMINISTRATION.' a. Bring together and get started on costs analyses. b. Get back together to review and set. c. Williams to correspond with Department of Interior regarding the acquisition/land trade of old Fish & Wildlife property to the city. If acquired, could be used for historic park. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 8 NEXT WORKSHOP March 26, 1994 at 9:00 a.m. was suggested for the next workshop. ~%DJOURNI~ENT The workshop adjourned at approximately 3-40 p.m. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 9 SHORT-TERH (LIST NOT PRIORITIZED) 1. Add Assistant City Manager/Personnel Director to staff. 2. Computer system review and evaluation. 3. Compile list of unfunded mandates (send to AML, State and Federal legislators). 4. Continue search for funding for two new vans. 5. Prepare cost analysis of bid-ready plans for library expansion. 6. Get cost analysis for architectural rendering of library addition. 7. Establish a tourism/visitor fee tenting-only campground with management within the park and clean it up. 8. Coordinate between Police and Parks enforcement. 9. Itinerant Campground - Establish a committee to address the cannery worker issue. 10. Solicit information from Oregon regarding their camping programs and implement changes as needed. 11. Find cost effectiveness of contracting out flower work (planting, weeding, watering, etc.) 12. Purchase of tanker truck. 13. Develop a cost analysis for either upgrade/repair or replacement of the generator system. 14. Have a professional cleaning service look at the carpet to see if it can be cleaned and look better. Also their estimate whether the carpet will last another year. 15. Develop a new policy to re-bid car rental leases by April 1 with effective date of July 1. 16. Cost estimate of carpet replacement at airport. 17. After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existing system. 18. (ASAP) Bring' forth an inventory of roads needing paved -- center core, inner core, and outer core of city. 19. (ASAP) Prepare a cost analysis for upgrading to gravel- standard and paving based on present dollars. 20. Development a complete inventory of water and sewer system to be built -- center core, inner core and outer core of City. Prepare cost estimate for work needed in present dollar value. 21. Prepare cost analysis, timelines and regulations for preparing a visitor (tourists) fee campground (tent camping only, Kenai Municipal Park) -- before May 1. 22. Computers/Police Department. 23. Purchase new car radios. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 10 24. ASSiSt appropriate agencies in relocation of Public Health Clinic. 23. Parks & Recreation Department cooperate with businesses concerning beautification. LON~-TERM/FIVE-YEAR (LIST NOT PRIORITIZED) 1. Finance Department computer. 2. Library Commission to continue working on floor plan for library addition. 3. Develop a wellness program policy for all city employees. 4. Beautification Committee to develop a plan and method for cooperative work between the Extension Service and the City to place a greenhouse by garden plots/ballfields. 5. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee. 6. Purchase of video cameras for police cars. 7. Additional personnel for Police Department. 8. Develop a two-way system (with Fire Training School) for use of two fire trucks. 9. Incorporate airport report into five-year plan. 10. Feasibility/cost analysis to design a new clarifier system. 11. An analysis of the city's street light program. 12. Erosion study. 13. Future development of a boat ramp in the Kenai River. 14. Pursuit of a boardwalk project with the State at 100% State funding. 15. Addition to Congregate Housing. 16. City greenhouse 17. Satellite fire stations 18. Replace airport carpet. 19. Investigate future funding sources (dedicated taxes, service areas, etc.) 20. Additional boat ramp facilities. 21. Continue to pursue boardwalk project with 100% outside funding. 22. Expand utilization of City Hall. ~OALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 KENAI SENIOR CITIZENS CENTER COUNCIL PRESENT= Bookey, Measles, Swarner, Bannock, Smalley, Williams and Monfor. STAFF PRESENT: Freas, Brown, Graves, Howard, Kornelis, McGillivray, DeForest, Ernst, Burnett, Morris, Manninen, and Springer. Public Present: E. Clausen, unidentified citizens from Forest Drive Park area. REVIEW OF SHORT-TERM GOALS: Council reviewed the notes of the February 5, 1994 goals and objectives workshop. Council also reviewed the mission statement and agreed with it. Personnel Director Hire: Williams reminded Council the position was agreed upon at the February 5, 1994 goals and objectives workshop. Williams stated Manninen, in his 3/23/94 memorandum to Council, requested a one-year moratorium on the hire. Manninen stated he has a proposed job description, however he did not bring a copy of it with him. The pay range proposed was $70,000/year. Measles stated he deferred to Manninen's recommendation. Williams suggested the hire of a personnel director/assistant city manager be placed at the se~on~ year of the five-year plan. Computer System: Williams requested discussion of the computer systems be held until Council has reviewed the cost estimates of requested computers. Swarner stated she spoke with Kraxberger and he informed her he had not received the information until last Monday. Kraxberger now has additional information. For discussion purposes, Williams used the computer analysis of Custom Computers. Williams suggested Council needed to decide how far it wanted to go with the purchase of computers. The biggest cost is for the Library and the Finance Department. Swarner suggested Council needed to decide how much they wanted to spend on computers. Finance Department/Library: Williams stated the Finance Department computer is a first priority. Brown objected and stated a new computer would not be needed for three to five years. Finance Department computer should be placed at third year of five-year plan. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 2 After a short discussion, it was decided to place the purchase of the Library's computer needs at the thir~ year of the five-year plan. Williams change~ the placement of the Finance Department computer to the fourth year of the five-year plan. Legal Department: Attorney Graves stated he disagreed with the analysis and felt only one 486 was needed in his department. Graves stated he intended to purchase a 486 for the legal secretary and he would then use the legal secretary's 286. Graves added he did not intend to purchase a new printer either. It would be nice, but not critical. A color printer is not necessary for the printing of legal briefs. Graves added he intended to purchase the 486 with monies left in his 93/94 budget. Council approve4 the purchase of the 486 from Legal Department's 9 3 / 94 budget. Clerk: Discussed the proposed purchase of a Canonfile for the retention of city records. Discussion followed regarding the software used in the various departments. Measles suggested there should be a standardized application of software. Howard stated the majority of departments use Wordperfect as their word processing program. The Finance Department uses Microsoft Word. Freas stated she has plenty of space, etc. on the 386 now in her department. Freas did not request an upgrade to a 486. That was only a suggestion in the analysis. The purchase of a record retention computer (Canonfile) should be plaoe~ on the five-year plan. The issue of upgrading the Clerk's computer to a 486 would be addressed next year. The implementation of a record retention computer system will begin next year. Measles suggested if upgrades were not needed right now, they should be set aside to delay. Williams stated his concern with some of the departments using 286 units. The Police Department, Senior Center, Fire Department and Building Maintenance need upgrades now. Also a plotter for the CAD system. Brown stated he has already drafted a resolution for the Senior Center to purchase their upgrade in the current budget. GOALS & OBJECTIVES woRKsHOp II APRIL 13, 1994 PAGE 3 Fire Department: Stated the computer in his department is outdated. They are now trying to upgrade the computer to use fire department programs but have been unable to upgrade. Their system can work for another year. Discussion followed regarding repairs and costs already incurred. Council recommended up to $5,000 for the Fire Department for the upgrading of the computer and needed work. Airport: Okay as is. Airport/City Manager A~ministrative Assistant: Okay as is. Police Department: Morris stated upgrades are critical for the communications center. There are two systems in dispatch that are hooked into other systems. Those two computers are needing upgrades this year. It is critical to upgrade them to take advantage of the E-911 system. 486's are required. The Borough is working on a grant to purchase software and 21" screens for the mapping system. Williams stated over three years, they would like to replace all the computers for $12,600. The 386 used for investigations will be okay for the next five years. Williams recommended two upgrades for this budget and two for the next budget. Swarner and Smalley agreed. Morris stated their printers are all fine and should be for another several years. Morris stated they requested four computers at $8,000. This would upgrade the four computers in dispatch. Two computers were okayed for this year and two in next year's budget. Public Works Department: Kornelis stated the Building Inspector has a 286. The programs he now has and those he anticipates purchasing require a 486 on which to work. A 486 and printer is in the budget for 94/95. They would like to put more than building inspection and maintenance information on the computer. They have the CAD system to do design work for the Spur Highway crossing. They don't have a plotter. Most engineering firms have the CAD systems. They need a printer to use the plotter. $3,000 would be sufficient (which is what is in the budget). $4,400 needed for the printer (which will do a full-size drawing) . GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 4 Networking of a printer for La Shot, Kornelis, and Springer was suggested. Measles stated he believed a three-year program should be planned for upgrades/purchase of computers for the city. Once that is done and budgets are planned, they will know how much money is needed for each department. The money needed will be budgeted. The departments then had better use the plan for what they want. Williams discussed standardization. Bookey stated he agreed with Measles. Measles added in three years' time there may be another group of councilmembers who may not want to follow the plan. Bookey stated he thought a plan should be set up. A department- by-department plan, or make a decision to come to a final goal. Williams stated the needs have been identified. The next question is whether to follow in line. They are almost through discussing what to do this year. After getting through this phase, they can look at next year. Monfor stated a three-year plan needed to be set. Put so much money in each budget, direct department heads to purchase with what is budgeted. They need to set a policy. Measles agreed it is an administrative problem. Williams, referring to the analysis, stated it could not be implemented this year. Monfor stated it is only one computer person's thoughts. They can't just use it. Measles stated Council needs to decide how much money should be placed in the budget for computer needs. It is up to the administration to decide what should be purchased. Manninen reviewed Kraxberger's letter. Williams stated it comes back to go the way they are now going with each department doing their own thing or a new methodology in the city. Williams stated he thought it's been answered as each department has stated what they feel they need. Measles suggested networking and standardization could be done. Not networking the whole city, but within departments. Williams suggested they ask Administration to continue examining that possibility, i.e. what departments would be best served within themselves. Williams stated he thought it would take very little to do that. Swarner agreed the Council should make the policy and administration make the decisions by department. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 5 Explore networking opportunities. Standardize as much as possible and do some kind of overall study, but upgrade the departments on a fixed amount of money yet to be determined for the 95, 96 and 97 budgets. UNFUNDED MAND]%TES: List was formulated and forwarded. PERSONNEL DIRECTOR: Refer to discussion at start of workshop. Will discuss perhaps a year from now. FOREST DRIVE PARK: Williams stated he understood there was some concern of citizens in regard to the Forest Drive Municipal Park. Williams stated the park was not planned discussion for this workshop. However, Williams asked Council if they had any comments. Monfor stated she recalled discussing at the first workshop that something would be available by May 1. Monfor added the park would not be opened again unless it is cleaned up, a fee schedule determined, picnic tables placed, etc. This was not an issue for the neighborhood to worry about, but tent camping would be discussed for another area. Bookey stated at the same meeting they stated they would have tent camping this year, not necessarily at Forest Drive Park. Council did say they would have tent camping and advertising to that effect has been sent out. Swarner stated she drove through the Forest Drive Park and was surprised what good shape it was in. McGillivray stated his department had been out picking up trash, etc. McGillivray added the Parks and Recreation Commission discussed the Park. The park was No. 21 on the short-term goals and objectives from the first workshop. Directives from that workshop stated he was to prepare timelines, costs, etc. for May 1. Information was put together regarding projected costs for revitalizing, etc. The Parks & Recreation Commission has said again they don't want the park to go back to tent camping. VISITORS CENTER: Williams stated his concern regarding the goals and objectives forwarded to Council from the Visitors Center. Monfor stated they will be having a strategic planning session next week and they will have a Board-formulated list at that time. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 6 SENIOR CENTER:. Reference was made to the letter included in the packet of materials distributed to council. The letter was from Joanna Hollier, Chairman of the Council on Aging. The letter was to Representative Navarre in regard to their request for funding to purchase new vans. Monfor stated she spoke with Salo and Navarre's office and was told there were no discretionary monies as of that day. However, that may change. Williams suggested the vans be placed on the long-term goals. LIBRARY: Discussion followed regarding the proposed addition to the Library. Monfor stated the Library Commission discussed the suggestion of having schematic drawings completed. They thought they could live with that at this time. Until money is received, their needs may change. If money is available, they could have a schematic drawing and cost estimate ready. Williams stated because there are no discretionary funds available, the proposed ice rink was shelved. It is not certain there will be funding to build an animal shelter. Plans for the Library addition could lay on the shelf for five years. Discussion followed. Council recommended Administration go as far as the schematic phase and stop there. Kornelis stated it may take two to three months to have schematics completed. Williams stated they won't be needed this year. Prepare a schematic design for next year as there won't be any money for the next few years. Swarner stated her concern about the ADA requirements. Swarner added the schematic drawings could extend the city from deadlines. Williams stated that has nothing to do with the present problems. Bookey objected and stated having the schematics would show they are planning for the changes. DeForest stated the bathrooms are inadequate. Three years ago the cost was estimated at $50,000 to upgrade. Kornelis stated his department has applied for a grant to fund the renovations. Williams asked if'Council wanted to take $17,000 of the City's money and develop schematic drawings at this time. Bannock asked if spending the $17,000 would delay anything (ADA requirements). Williams stated if enough money was made available for a capital project, they would be read to lobby for it if the plans were ready. Measles stated if they were needed, they could be made ready quickly. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 7 Jerry Hanson, Chairman of the Library Commission, spoke in support of the need to expand the Library when the time becomes appropriate. However, the handicap access issue has come up a number of times. DeForest stated it isn't a case of remodeling the restrooms, it is a case of an addition to which to put restrooms. Discussion followed regarding library fees and animal control fees. Monfor stated Council needs to be fair to taxpayers when other people from outside the city use the facilities. Williams suggested they go forward with the schematic drawings, developing them with monies from the capital budget reserve so that the community has something to look forward to. If it does get built, it could be from the citizens instead of the state. Smalley reported La Shot talked to the Planning & Zoning Commission and indicated he was working on the restroom problem. There are other things which can be done to take care of the problem. Having the plans ready will "keep the wolf away from the door." Monfor suggested waiting until next year to have the schematic plans developed. Measles stated if they decide to take money out of the Capital Reserve, it can be done anytime. Williams asked if Council wanted to direct A~ministration to continue to pursue grant applications for ADA remodeling of the Library restrooms. Set aside schematic ~rawing development. If Council decides later they want to have the drawings developed, they will 4o it then. Consensus was yes. FIRE DEPARTMENT: Generator: Already dealt with (referred to KK memo) . PARKS & RECREATION DEPARTME~: Tent C~mping: Williams stated two concerns: (1) fee camping for tourism, and (2) itinerant camping for cannery workers. Monfor stated the cannery worker problem was the canneries' problem. Council has addressed the problem in the Code. The problem is the legitimate camper. There is no camping area for them to use at this time. Williams suggested a canner~ camping area be pl&oed in the five-year plan. Williams asked if should be left in the five-year plan. Answer was yes. GOALS & OBJECTIVES WORKSHOp II APRIL 13, 1994 PAGE 8 Bannock stated he thought the itinerant workers (cannery workers) were the processors' problem. If the processors don't do anything about the problem, it isn't the City's responsibility. However, who will people complain to? The city. Bannock stated there are two issues. Bannock reported a comment made at Planning & Zoning which was if the city develops a tent camping area and makes the fee higher, the cannery workers won't stay there anyway. McGillivray referred to information included from Bob Frates. Frates contacted Fish & Wildlife and asked for fee information and camper host information. McGillivray stated the City has only 18 or 19 camper sites (at Forest Drive Park). That amount of spaces would not bring in much money to pay hosts, etc. State Parks operate the same way. They pay camp hosts $600-$700/month with two days off a week. Bookey stated he likes Bannock's idea. Cost of doing business with the cannery workers will escalate for the city. He doesn't see where a private person will take on the development of that type of area. For 18 camping spaces, a Parks employee could take the fees and twice a day check the facility. Williams stated if Council wanted to have tent camping available, it should be somewhere else. Keep Forest Drive Park closed. Bookey stated Council did this to the Visitor Center last year. Council told them at that time the issue would be addressed this year. They have advertised camping available. Now they will have to tell visitors there is no camping available in Kenai. Monfor suggested a tent camping area be developed on Marathon Road. Development of the area could begin this year. It could be the direction of Council to Administration and funding could be allocated. Monfor stated she wants to see a camping area finished. Also finish Forest Drive Park for the enjoyment of citizens and families. Williams asked if Council wanted Administration to investigate the possibility of a tent camping area, but not tie it down to a specific spot. Bannock stated Parks & Recreation Commission had designated a spot by the little pond on Marathon Road. McGillivray stated the Rotary Club members have discussed a plan with the Commission for developing a fishing area for children at the same pond. The Club would develop it, maintain it, etc. The Commission has recommended Council approve the theory of the plan. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 9 Williams suggested the plan be started by reminding the University the pond was included in their leased property for the proposed cold water recovery unit. Since that project will not become a reality, ask if they would allow some development for the community on that property. The City may be able to take back that portion of the property leased to the University. McGillivray stated Parks & Recreation have recommended to the Rotary Club the proposal will have to go to Council for final approval. Williams suggested Administration pursue the development of a tourist tent camping area for fee on Marathon Road and that some spaces be av&ilable for camping by June 1. Monfor suggested some pionic tables, fire pits, eto. could be placed by June 1. Consensus of Council was yes. Water System: A long discussion followed regarding the costs involved, well development reports, etc. Manninen stated costs can be from $60,000-$100,000 to expand the existing well but would limit the fire fighting services. $2,000,000 would for a new water well would expand the benefits and might be a better investment for the next 20 years. Bannock stated the most important need for the city is to get better water and if the upgrade needs to be done over the next five years, that's the way it will need to be done. Monfor asked how many of the city's population are water customers. Brown stated 1500 water/sewer bills are mailed out monthly. However, there are some that only pay for sewer and not water. Williams suggested 80% of the city population, after the Thompson Park system is added. Williams stated General Fund money cannot be used because not all citizens use the service. Williams suggested asking the voters for a bond for water development funds. Williams stated he believed the reason for the bond could be defined as water is used by everyone in the city, whether they are personally hooked up or use it at work, the grocery store use, the swimming pool, etc. Williams added he did not know if the need for water development could be interpreted as a need for a general revenue bond. Brown stated they would be general obligation bonds and debt service could be paid from the water and sewer fund. There is GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 10 nothing illegal or unethical to help support the water/sewer system. It is not unusual, but it is best to make it self- supporting. As much as possible should be paid off by the water/sewer fund -- one-half paid by water/sewer fund and rest paid by General Fund. Manninen stated usually an enterprise fund stands alone. There have been law suits filed by taxpayers because they see it as using the general taxpayers money to support a self-supporting revenue fund. Manninen recommended the funding be done with a low interest or interfund transfer. The money would be paid back to the water/sewer fund when it could be afforded. Manninen suggested a short-term project could be taking care of the turbidity problem in Well No. 2 for $70,000. Discussion followed about drilling a test well at Wellhouse No. 2, fire ratings, using Wellhouse No. 1. Williams suggested directing Administration to review the Nelson study, determine what is the best for the city and recommend what to do. Come back to Council with recommendations by December of 1994. Consensus of council was yes. FIRE DEPARTMENT: Tanker No. 1 - Chief Burnett explained the need for a new tanker. Burnett reported they investigated converting the old tanker, but found out after the pump would not be able to be certified. The present tanker is unsafe. A decision is needed whether to convert the present tanker or do something else to support the required fire flow, etc. Burnett explained the safety hazards of the present tanker. Brown determined there was presently $693,000 in the Heavy Equipment Fund. On June 30, 1994, it will be increased to $993,000 for the next fiscal year. Williams suggested Administration be directed to come back with the cost of a new tanker truck and determine whether to purchase it in this fiscal year. Burnett stated a new truck would cost $250,000. Burnett discussed the advantages of a new truck compared to a used truck (additional people can be carried on the truck, larger capacity, increased reload time, etc.). GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 11 Monfor stated she believed the purchase of a new truck needed to be now. Council recommendation was to get price information an~ start the process. Williams referred to the street and paving information included in the Public Works report. Complimented Public Works for the work. AIRPORT: carpet Cleaning: Ernst reported cleaning the carpet would cost $2,200. Replacement of the carpet, with ten-year guarantee carpet, would be $40,553. Ernst added they will try to patch the carpet as well. Council directed a4ministration to implement the cleaning and repair program for the carpet. Funding should be taken from contingency this year. BREAK TAKEN: 10 MINUTES Carpet Replacement: Ernst showed Council carpet samples from which he 91aris to choose to reglace the carpet. Williams suggested Administration be directed to put the replacement costs in next year's budget and replace it about this time next year. Council consensus was to direct A~ministration to clean the carpet this year and replace it next year. Bannock referred to the paving list and asked if there was a chance of paving in Dolchok. Williams stated Council will need to come back and prioritize the lists. Freas shoul4 go back through the lists and remove those items already attended to and put a space before the item in order for the Council to prioritize by number. Monfor reported she had been a judge at the "Caring for the Kenai" competition. There was an in-depth study in regard to erosion. She asked if she could borrow the entry for Council's review. Monfor suggested a long-term erosion study may have to be made short term. The erosion on the bluff needs to be gotten under control before it is too late. Council directive was to remove erosion from the long-term list an~ place it on the short-term list. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 12 REVIEW OF LONG-TERM GOALS: Police Car Videos: Morris reported he received a grant application about one month ago for videos and radios. The funds are available from pass-through grants of Highway Administration. The City has a very good chance of receiving the funds. Council recommendation was for the Police Department to continue pursuing the grant and move the item to short-term goals. Williams suggested to Morris they bring long-term goals in order and attempt to implement as best they can. AMBULANCE FEE PROPOSAL: Burnett referred to the ambulance fee proposal included with their handouts. Burnett explained he thought it time to approach the possibility of billing for EMS services. Burnett reviewed the proposal with Council. Burnett explained there are five levels of billing. Level 1, the cheapest and Level 5 the most expensive, but comparable with other billing costs in the state. Discussion followed regarding higher rates for non-residents. Graves stated charges are different for resident/non-resident fishing licenses. He believed they could be for this purpose. Bannock asked if a portion of money received from billing could be set aside for replacement of equipment, etc. Brown stated he saw no reason why a portion collected could not be dedicated. Brown added he believed he could bill for the collection of fees to individuals. However, he would have to investigate the time involved, etc. if he would bill insurance companies, Medicaid and Medicare. Council directed Administration to prepare a plan to implement the program and bring it back to Council. BUDGET: Williams suggested to prepare for the budget work session scheduled for April 14, 1994, Council should note questions they have in regard to different budgets. They will review Brown's budget memorandum first and then go through the budget document. Williams requested Administration think about the number of pick- up trucks proposed to be purchased. Investigate the transferring of vehicles to other departments. GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 13 Salary Inorease: Williams stated he believed Council should start being honest about what constitutes a pay increase. It is taxpayers money. They should start viewing benefits and benefit packages as part of the pay raise. They need to say 4%, 4~% or 5%, including PERS, etc. By and large all city employees are very well paid. He doesn't make as much money as city employees do. He doesn't think anybody is suffering from a lack of pay. Requested Council to think about how much pay raise they are really talking about when combining benefits, etc. Monfor asked if part-time employees were included in the pay raise. Brown stated part-time employees get a raise with a COLA, but do not receive step increases. Monfor asked what is their incentive. Monfor stated there are no incentives many times. An incentive doesn't necessarily mean a pay increase. An incentive could be merit career development, etc. Brown stated a lot of employees go to classes, schools, etc. Monfor stated she wants the employees to stay interested in their work. Swarner asked Brown what the city pays for ESC. Answer %%. Brown added the benefit package is 20% of cost for each employee. That includes annual leave, health insurance, PERS, etc. Monfor stated that was cheap. Kornelis stated in Public Works there are a large number of employees that have maxed out on the step increases. Monfor suggested that if there are that many employees who have ten to twelve years, it means there is a low turnover of employees. Monfor suggested longevity should be rewarded. Manninen stated 60% of the full-time employees do not receive step increases. Williams stated he was not against employees getting a raise this year. He is aware they did not receive a raise last year. ADJOURNMENT: The workshop adjourned at approximately 9:45 p.m. Notes transcribed and submitted by: Carol L. Freas, City Clerk GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 PAGE 14 GOALS & OBJECTIVES WORKSHOP II APRIL 13, 1994 "TO DO" LIST ADMIN AIRPORT: FIRE: CLERK .' POLICE: Explore networking opportunities. Standardize as much as possible and do some kind of overall study, but upgrade the departments on a fixed amount of money yet to be determined for the 95, 96 and 97 budgets. Continue to pursue grant applications for ADA remodeling of the Library restrooms. Set aside schematic drawing development. Pursue the development of a tourist tent camping area for fee on Marathon Road and have some spaces be available for camping by June 1, as well as some picnic tables, fire pits, etc. Review the Nelson study (water system), determine what is best for the city and recommend what to do. Come back to Council with recommendations by December of 1994. Implement the cleaning and repair program for the airport terminal carpet. Funding should be taken from contingency this year. Replace airport terminal carpet next year. Get price information and start the process for purchase of tanker. Review the long-term/short-term goals and objectives lists and remove those items already attended to and put a space before the items remaining in order for the Council to prioritize by number. Continue pursuing the grant and move the item to short-term goals. SHORT-TERM GOALS (LIST NOT' PRIORITIZED) 1. Add Assistant City Manager/Personnel Director to staff. ADDED TO LON~-TERM!SECOND YEAR. 2. Computer system review and evaluation. SET THREE-YEAR PLAN FOR 95-96-? BUDGETS - COUNCIL SET FIXED AMOUNT OF MONEY FOR DEPARTMENT COMPUTER NEEDS. 3. Compile list of unfunded mandates (send to AML, State and Federal legislators ). COMPLETED. 4. Continue search for funding for two new vans. ADDED TO LON~-TERM/NOT PLACED BY YEAR. 5. Prepare cost analysis of bid-ready plans for library expansion. SCHEMATIC DRAWINGS TO LON~-TERM/FIRST YF2%R. 6. Get cost analysis for architectural rendering of library addition. NOT PLACED. 7. Establish a tourism/visitor fee tenting-only campground with management within the park and clean it up. 8. Coordinate between Police and Parks enforcement. 9. Itinerant Campground - Establish a committee to address the cannery worker issue. NOT PLACED. 10. Solicit information from Oregon regarding their camping programs and implement changes as needed. INFORMATION RECEIVED. 11. Find cost effectiveness of contracting out flower work (planting, weeding, watering, etc. ) COMPLETED. 12. Purchase of tanker truck. COMPLETED. 13. Develop a cost analysis for either upgrade/repair or replacement of the generator system. COMPLETED. 14. Have a professional cleaning service look at the carpet to see if it can be cleaned and look better. Also their estimate whether the carpet will last another year. CARPET CLEANED. 15. Develop a new policy to re-bid car rental leases by April 1 with effective date of July 1. THESE ARE FIVE-YEAR LEASES. THE TIMIN~ W~S NOT WORKABLE TO DEVELOP A NEW POLICY THIS YEAR (LEASES EXPIRED JUNE 30, 1994 / CALEND~RED FOR LEASING IN 1999. 16. Cost estimate of carpet replacement at airport. ADDED TO LONG- TERM/FIRST YEAR. 17. After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existing system. 18. (ASAP) Bring forth an inventory of roads needing paved -- center core, inner core, and outer core of city. COMPLETED. 19. (ASAP) Prepare a cost analysis for upgrading to gravel-standard and paving based on present dollars. COMPLETED. 20. Development a complete inventory of water and sewer system to be built -- center core, inner core and outer core of City. Prepare cost estimate for work needed in present dollar value. ATTACHMENT "C" Page 1 of 2 21. Prepare cost analysis, timelines and'regulations for preparing a visitor (tourists) fee campground (tent camping only, Kenai Municipal Park) -- before May 1. CO~PL~T~D. 22. Computers/Police Department. 23. Purchase new car radios. 24. Assist appropriate agencies in relocation of Public Health Clinic. 23. Parks & Recreation Department cooperate with businesses concerning beautification. ATTACHMENT "C" Page 2 of 2 / F (LIST NOT PRIORITIZED) 1. Finance Department computer. LON~-TEI~M/FIFTH YEAR. 2. Library Commission to continue working on floor plan for library addition. LON~-TERH/FIRST YEAR. 3. Develop a wellness program policy for all city employees. TO SHORT TERM. 4. Beautification Committee to develop a plan and method for cooperative work between the Extension Service and the City to place a greenhouse by garden plots/ballfields. 5. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee. 6. Purchase of video cameras for police cars. W~%ITIN~ FOR FEDEIt~L ~~ MONEY TO BE 2%W2%RDED/PROBABLY WILL RECEIVE EQUIPI(ENT AFTER JANUARY, ~.995. 7. Additional personnel for Police Department. 8. Develop a two-way system (with Fire Training School) for use of two fire trucks. 9. Incorporate airport report into five-year plan. 10. Feasibility/cost analysis to design a new clarifier system. 11. An analysis of the city's street light program. 12. Erosion study. 13. Future development of a boat ramp in the Kenai River. 14. Pursuit of a boardwalk project with the State at 100% State funding. 15. Addition to Congregate Housing. 16. City greenhouse 17. Satellite fire stations 18. Replace airport carpet. 19. Investigate future funding sources (dedicated taxes, service areas, etc. ) 20. Additional boat ramp facilities. 21. Continue to pursue boardwalk project with 100% outside funding. 22. Expand utilization of City Hall. ATTACHMENT "D" Page 1 of 1 SHORT-TERM ~O/~LS addition. Establish a tourism/visitor fee tenting-only campground with management within the park and clean it up. /~~~Coordinate between Police and Parks enforcement. Itinerant Campground - Establish a co~ittee to address the cannery worker issue. After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existing system. ~// ~~~' Development a complete inventory of water and sewer system to be built -- center core, inner core and outer core of City. Prepare cost estimate for work needed in present dollar value. Purchase new car radios. Assist appropriate agencies in relocation of Public Health Clinic. Parks & Recreation Department cooperate with businesses concerning beautification. Develop a wellness program policy for all city employees. Erosion study. ~ ~ ~ Rotary Club development of fish pond along Marathon Road. Contact university -- ask if they would allow this development for community use on that property and perhaps the city take back that portion of the property leased to the university. Well development - Administration is review was to Nelson study and determine what is best for the city. Administration is to bring recommendations to council by December, 1994. Ambulance fee proposal - prepare plan to present to council. ATTACHMENT "E" Page 1 of 1 LONG-TERM/FIVE-YEAR GOALS FIRST YEAR- Library Commiss. ion to. continue working on floor plan for library addition. ~ ~~L. ~ Cost estimate 'for carpet replacement at airport terminal. _ Record retention computer/Clerk's department. · SECOND YEAR: Personnel Director/Assistant City Manger THIRD YEAR: Library computer. FOURTH YEAR: er. FI FTH YEAR: ATTACHMENT "F" Page 1 of 2 ITEMS NEEDING TO BE PLACED: Priority / /Beautification Committee to develop a plan and method for cooperative work between the ~Extension service and the City to place a greenhouse by garden plots / ballf ields. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee. Additional personnel for Police Depar~me~ Develop a two-way system (with Fire Training School) for use of two fire trucks. Incorporate airport report into five-year plan. Feasibility/cost analysis to design a new clarifier system. An analysis of the city's street light program. Future development of a boat ramp in the Kenai River. Pursuit of a boardwalk project with the State at 100% State funding. Addition to Congregate Housing. City greenhouse Satellite fire stations -~~ Investigate future funding sources (dedicated taxes, service areas, etc.) ~/~ ~~. Additional boat ramp facilities. f~ /~/~~~~~tilization of City Hall. Develop a new policy to re-bid car rental leases by April 1 with effective date of July 1. THESE ARE FIVE- YEAR LEASES. THE TIMIN~ W&~ NOT WORKABLE TO DEVELOP A NEW POLICY THIS YEAR (LEASES EXPIRED JUNE 30, 1994/CALENDARED FOR LEASIN~ IN 1999. 1995, 96 and 97 budgets -- computer upgrades - Council to set fixed amount of money for department computer needs. ATTACHMENT "F" Page 2 of 2 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-28:3-3014 ~ TO' FROM: DATE' RE' City Manager Manninen Department~ Heads Carol L. Freas, ,City/Clerk City of Kenai October 24, 199~ GOALS & OBJECTIVES. PRIORITIZING WORK SESSION As you are aware, the Kenai City Council has scheduled a work session for Tuesday, November 1, 1994 at 7:00 p.m. in the council chambers. At the work session, they will prioritizing the goals and objectives which they set in previous work sessions. It is my understanding there are some departments who have items they want to add to the list. BECAUSE COUNCIL HAS REQUESTED IN THE PAST TO HAVE INFORMATION TO THEM TO REVIEW PRIOR TO MEETINGS, ETC., PLEASE FORWARD ANY ADDITIONAL INFORMATION YOU WANT TO HAVE INCLUDED IN THE WORK SESSION PACKET TO ME BY NOON, THURSDAY, OCTOBER 27, 1994. clf DEPARTMENT Oi: TRANSPORTATION AND PUBLIC FACILITIES CENTRAL REGION -- DIVISION OF DESIGN AND CONSTRUCTION TRAFFIC, SAFETY A ND UTILITIES (IA X 243-1512) September 19, 1994 File No. 3495 FY95 Highway Safety Improvement Program i ~EC~!VED WA LTER J. idlCKEL, GOVERNOR Mr. Thomas Manninen Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611-7794 Dear Mr. Manninen: The Department of Transportation and Public Facilities has completed development of the annual Highway Safety Improvement Program (HSIP). Input was solicited from local Governments and Law Enforcement Agencies. This resulted in additional locations becoming candidates for safety improvements. Each suggested location was evaluated to determine if there is an "engineering fix" that would alleviate the accident problem. For those locations where it was determined there is an "engineering fix" a safety project was proposed. The list of safety, projects was then prioritized and submitted to the Federal Highway Administration (FHWA) for HSIP approval. Enclosed, is the final list of safety improvement projects which was submitted to FHWA for HSIP approval. Upon approval they will be added to our Statewide Iransportation Improvement Program for construction in future years. Thank you for your participation in the development of this year's HSIP. DM/bat ~~.,r~Sincerely yours, . Dennis W. Morford, P.~. Traffic Engineer Traffic, Safety & Utilities cc: William R. Strickler, P.E., Chief, Traffic, Safety and Utilities Enclosure H :hMorford~3495.doe 9/13/94 10:02 STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES Central Region Traffic & Safety Section FY 95 Highway Safety Improvement Program Project Rankings Project Name: FY95 FY96+ Total Funding Funding Estimate Rezanof Drive East/Monashka Bay Road "S" Curve Improvements South Birchwood Loop Rd @ Hillcrest Dr./ ChugiaK High School Sight Distance Improvements Arctic Boulevard @ OoWting RoadlRR Curve Channetization Project Rezanof Drive East @ Abercrombie Park Road Sight Distance Improvements Third Avenue and Ingra Street Channelization and Traffic Signal Removal Project Old Seward Highway @ 34th Avenue/ Southbound Seward Hwy. Exit Ramp Improvements Kenai Spur Road @ South Miller Loop Road Intersection Improvements Pioneer Avenue @ Lake Street Intersection Improvements. Otmetoi Way @ Rezanof Drive East Intersection Improvements Kenai Spur Road @ Island Lake Road Sight Distance Improvements Sand Lake Road @ Kincaid Road Sight Distance Improvements Tudor Road @ New Seward Highway Right Turn Improvements. Kalifornsk¥ Beach Road @ Gaswell Road Intersection Improvements Southbound Minnesota Drive @ Dimond Boulevard Exit Ramp Improvements 38,900.00 $0.00 $38,900.00 $82,100.00 $0.00 $82,100.00 $208,500.00 $ 914,000.00 $ 1,122,500.00 $ 107,600.00 $0.00 $107,600.00 $ 116,000.00 $0.00 $ 116,000.00 $58,800.00 $279,100.00 $337,900.00 $39,100.00 $0.00 $39,100.00 $105,200.00 $0.00 $ 105,200.00 79,400.00 50.00 $ 79,400.00 $404,800.00 50.00 $404,800.00 $ 515,000.00 08,400. O0 $623,400.00 $214,900.00 $0.00 $214,900.00 $493,000.00 $492,700.00 $103,800.00 $103,700.00 $596,800.00 $596,400.00 Airport Heights Realignment and Channetization Areawide Moose-Vehicle Accident Mitigation Program $ 240,000.00 $ 2,198,000.00 $ 2,438,000.00 $ 741,000.00 $0.00 $ 741,000.00 SUBTOTAL - HIGHWAY PROJECTS' $2,752,200.00 $4,891,800.00 $7,644,000.00 FY95 FY96 + Total Construction Contract: $1,265,300.00 $ 3,485,800.00 $4,751,1 00.00 Contract Administration: $236,800.00 $ 726,000.00 $962,800.00 Utilities: $88,000.00 $125,000.00 $213,000.00 Right of Way: $0.00 $555,000.00 $555,000.00 Preliminary Engineering: $1,162,1 00.00 $0.00 $1,162,1 00.00 TOTALS:ti $2,752,200.00 il $4,891,800.00 il $7'644'000:00 il Page 1 Priorff-¢ Rank 4.10 2.01 0.92 0.87 0.83 0.66 0.61 0.56 0.45 0.42 0.35 0.25 0.13 0.07 0.07 0.01 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ TO.' Kenai City Council · ~roug~.- Thomas J. Manninen, City Manager--~"~ F~om: Charles A. Brown, Finance Director D&~e: October 26, 1994 RE: F~nan~e Department Computer, Earlier in the year, the Finance Department identified the need for a new computer. See Robin Feltman's memo of 3-11-94 to the City Manager, attached. The Council placed the computer on the long-term priority list. I encouraged this based upon the $100,000 estimated cost. This large cost estimate was mostly caused by operating system and application software replacement. A new computer would generally require totally new application (utility billing, payroll, general ledger, accounts payable) software. The application software alone could cost about $50,000. Unfortunately, the present computer system is not holding up as well as I had hoped. Lately, we have had several system failures that have knocked the entire system down. Also, the application software has been enhanced numerous times over the years. These enhancements are useful, but they usually result in more complicated programs. For example, check writing used to take about 45 minutes after data entry to process completion. That same procedure now takes about three hours. This is computer time that effectively blocks the system from other users. Another example is water and sewer billing. It takes about 10 straight hours of computer time to compute, print, and post utility bills. During this time, all other users are effectively blocked from the system, except for a quick inquiry (if the inquirer gets back out quickly). The dilemma is that we like the computer and programs. They continue to do what we want done. But the computer simply runs too slowly and is beginning to show its age with regards to reliability. IBM has just announced a new product that was designed for people in our situation. Please read at least the first three or four pages of the attached System/3X Newsletter. I'm still gathering information on this, but it looks like this may solve our problem for the next five or six years at a fraction of the cost I had earlier estimated. I believe the AS/400 Advanced 36 will run about four times faster than our existing system. This product would' 1. Replace the existing 1MB memory/260MB storage with 32MB memory/2GB storage. 2. Replace the 16-bit processor with a 64-bit processor. 3. Use the same operating system (SSP, release 7.1). 4. Use the same application programs (however, a licensing fee will be required). 5. Take up less space, make less noise, use less electricity, and reduce our maintenance costs. 6. Allow us to use existing terminals and printers. I believe the hardware will cost less than $20,000. I'm told the application software licensing will cost about $8,000. This is substantially less than our earlier estimates. Based upon the deterioration in reliability and speed of the existing equipment, the low cost associated with this new product, and the operating cost savings in electricity and maintenance, I recommend that the priority of the Finance Department computer system be advanced to next fiscal year. fact, I'd prefer that you consider amending the current year' budget. Winter is typically the slowest time for us, and it would be advantageous to make the transition now. CAB/kh rY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ TO: Thomas J. Manninen, City Manager FROM: Robin Feltman, Accountant ~ DATE: March 11, 1994 SUBJECT: Computer Analysis / Study Response to your March 1, 1994 request The Finance Department is currently operating an IBM System 36 computer purchased in 1987. This system includes: Hard disks, tape drive and processor IBM 4234 Dot Band printer 5 - monitors and keyboards 1 - Laser jet printer 2 - Dot matrix printers Two of the System 36 monitors are also used as word processors or personal computers. One IBM PC is not integrated into the System 36. The System 36 computer is operating with the following Mentor/SCT Public Sector Accounting System (PSAS) software: Budgeting and Accounting Payroll Utility Customers Software loaded on the PC's include: Multiplan Display Write 4 Adept Lotus 1, 2, 3 Word Word for Windows Our present system meets the City's needs, but does operate slowly and has required some maintenance work recently. Memorandum Thomas J. Manninen March 11, 1994 Page Two Our future plans are for a new computer system that would process faster, expand our capabilities, such as printing receipts, computer scanning of utility cash receipts, and imaging of documents. A new computer would give the Finance Department greater productivity, the ability to assume a greater volume of work without increased personnel, and more physical space now used for filing. The cost of a new computer system, including software, would be approximately $100,000. It is difficult to determine the time frame for replacing the current system. It-is probably not possible to justify a new system based on productivity; we are not faced with an increase in personnel costs with the current, slow system. It may be that we will be forced to upgrade sooner than expected based on physical deterioration of the equipment. Special Issue AS/400 Advanced 36... the product you've been waiting for S/36 and S/38 connectivity Business Partners speak up CONTENTS NEWSLETTER INFORMATION FROM IBM FOR AND ABOUT THE SYSTEM/3X CUSTOMER Dramatic New News For S/36 Users-- Announcing: IBM AS/400 Advanced 36 Announcement 2-4 On October 4. IBM announced AS/400 Advanced 36. A syn- . opsis of its features and benefits is presented for your review. Director, Systems 5 Product Mgmt. Column Offers a review of new and existing S/3X support options. Opinions from 6-7 Business Partners S/36 Business Partners are literally raving over the performance and produc- tivity gains that are offered by AS/400 Advanced 36. Rochester Enthusiasm 8 for New Product The product designers of AS/400 Advanced 36 are excited about the value it will provide for users. Maupintour 9 This international travel agency depended on their S/36 for years, but now has shifted to AS/400 to better meet their customer service demands and other technol- ogy-driven tasks. Lounsbury Industrial 10 A Canadian heavv equipment dealer pushes through S/36 capacity barrier to support growth requirements. 5250 Emulation Pacs 10 A new series of emulation packages are available from IBM to connect PCs to S/36s and S/38s. S/38 & S/36 Tips 11 More tips from News 3X/400 and Midrange Computing magazines. Metrock Steel & Wire 12 This manufacturer transfers data via radio frequency to track quahty control and fin- ished inventory operations on their S/36. e are extremely proml to introduce IBM AS~400~ Advanced 36. a new SSP-based option for S/36 users desiring increased svstem capacity anti speed. and who want to take advantage of leading-edge technology but who are otherwise pleased with their apphcation systems. AS/400s Advanced 36 is desi_-ned for those who are happy with their S/36 but who mav have a critical need to expand capacity and through- put wlfile benefiting from the price/performance and functionahty pro~'ided bv today's latest tech- nolop'. It offers more disk. more memory (anti caching), and a much faster processor~aii at an incredibly affordable price. It offers these improvements while protecting your future options with the announcement that it will support OS/400 in 1995. IBM is offering this system because manv of you said. "We aren't prepared for AS/400 functionahtv vet.., we sim- ply need our apphcations to go faster." 5250 twinax devices are also supported by AS/400 Advanced 36. Your investment in AS/400 Advanced 36 ~ ....... ~,,..,,,,~ ..... will continue to be pro- BillZeitler--AssistantGenerai tected for future ~owth lhmager. ~Uarketing. .tS/400 Division options. As mentioned earlier. IBM has announced that. in 1995. AS/400 Advanced 36 will simultaneously sup- port SSP and OS/400. This means you can make a decision now' that is primarily driven by a need to increase the speed and capacity of your current svste~n. Yet. next year, you will have the flexibihtv, when and where it · makes sense, to utilize the features and func- tionality of OS/400 intermingled with your SSP apphcations. In essence, you can have optimized co-existence of new' advanced OS/400 functionality that enhances vour tried-&-true core apphcations. AS/400 Advanced 36 is the AS/400 Division's iirst system based on a leading-edge. high performance 64-bit RISC AS/400 Advanced 36 processor. Bringing this dra- · Positively no user training matically faster technolo~ to · Peripheral investment protection you. our S/36 users, first is · Absolute 100% object compatibility Media people who had an early view of the product summarized q the value of " AS/400 Advanced 36: ~... ~'- It puts you on lead- ing edge technolop': an indication of how clearly we understand and · want to meet your processing needs. Mthough there are S/36 emulators marketed to- day for other platforms, they can't compete with AS/400 Advanced 36 for manv reasons, including: Absolute 100% object code compatibility~just save vour libraries and files from S/36 and re- . store them on AS/400 Advanced 36. That's all. no need to change OCL or recompile progrmns! Positively no user training---except, perhaps, to be prepared in advance for the dramatic improve- ment in both batch and interactive speed! Peripheral investment protection--almost all yom' previous investments in applications. training, and peripherals are protected' and your continued investments will be protected in the future with strong options. ~'~. in the AS/400 Division. a~ee! Thanks to all who responded to our "future product.· surveys. Your input was instrumen- tal in designing this new offering to meet your highest and most immediate needs. Your ideas also matched those we received from COMMON-sponsored focus groups. From time-to-time we will ask for your input again. and we hope you'll continue to provide your thoughts and input to help us better meet vour ongoing business requirements. .... _ ..... ' ....... PRODUCT ANNOUNCEMENT We Proudly Announce AS/400 Advanced 36 n October 4. IBM made an impor- tant announcement for S/36 users... IBM AS/4OO Advanced 36. You will find the information presented on the next three pages of extre~ne interest. As we men- tioned last issue, we are committed to pro- viding a variety of logical growth paths for your organization that protect your invest- ments in apphcation software, training, pe- ripheral equipment, and cabling. The an- nouncement of this product, along with IBM AS/400 Advanced Series announce- melts in Mav of this year. clearlv dem- onstrate our commitment to providing sohd choices for your current and future business needs. IBM AS/400 Advanced 36 offers an al- ternative for those S/36 users who would like greater capacity and throughput. but who are otherwise happy with AS/400 Advanced 36 Runs SSP Now, It Will Also Support OS/400 in 1995 AS/400 Advanced 36 runs under SSP. thus offering S/36 users the imme- diate flexibility required to solve your capacity and throughput needs. But your options will be even more flexible next year because IBM has also announced the ability to run OS/400 concurrent with SSP on AS/400 Advanced 36 in 1995.' The future availability of OS/400 on this platform allows you to make a growth decision that solves your immediate needs now. Yet. this same deci- sion will ultimately offer you ali the same features and functionality avail- able today on AS/400 Advanced Series. (See chart, below.) S/36 AS/400 Advanced 36 SAVE RESTORI 1994 (SSP) First New Era: · More memory · More disk · More speed · Lower maintenance 1995 (SSP & 0S/400) Second New Era: · State-of-the-art relational database · Graphical User Interfaces · Automated faxing · Advanced connectivity · Openness · Much richer PC support options · Chent/Server capability · and. much more! And you won't have to go through a migr. ation to enable SSP and OS/400 to co-exist. You can pick and choose those individual programs or applications to run on whichever platform is most efficient for those purposes. their present application systems. AS/400 Advanced 36 lets you retain the investment vou've already made in termi- nals. printers, cabling, personnel training. and apphcation development, while mov- ing to a strate~c new AS/400 platform. AS/400 Advanced 36 is the AS/400 Division's first 64-bit RISC-based svstem. In one step, it takes vou from 16-bit pro- tossing technology, to a leading edge. state- of-the-art 64-bit processor that will viehl consistently high performance and throughput levels while running your S/36 apphcations unmodified, under SSP. AS/400 Advanced 36 comes with 32 MB standard, and is expandable to 96 MB of main storage. This additional memory is used automatically to cache S/36 programs and data. Caching stores hfformation from hard disks temporarily in system memory in order to pass it to the processor more quickly than reading it from disk. Tiffs re- suits in a significant improvement in over- all performance and throughput. 1.03 GB of DASD comes standard on AS/400 Advanced 36. and the svstem is up~adable to 4.12 GB. Tiffs allows vou to store three to six times as much data as on continued on next page PAGE 2 --' i continued from prevmuz page PRODUCT ANNOUNCEMENT We Proudly Announce AS/400 Advanced 36 vour S/36. providing greater flexibihtv in storing longer periods of sales history, add- lng new applications, and other tasks vou haven't accomplished because of your present disk constraints. On average, vou will probably receive two to four times faster response ior even fasterl for interactive applications. You will also discover tremendous improvements in overall response times, which will increase producti;4ty immediatelv. It will. addition- ally. allow you to grow your processing while not impacting your users by causing them to wait on the system. · For batch processing, throughput shouhl conservatively be between four and eight times greater than S/36. These levels of performance improvements mean that AS/400 Advanced 36 will allow you to eon- tinue using yOur tried-&-true application programs in a much more efficient man- nee. with no additional user training. Your investment in SSP skills is protected because AS/400 Advanced 36 runs under SSP Release 7.1. This means vou don~t have to modifv vour OCL to benefit from this new. faster system.., just "load & go". (DFU. WSU, SDA. & Query. also work iden- ticallv as on your current S/36. requiring no modification.) Release 7.1 (.available only on AS/400 Advanced 36~ incorporates Value continued on next page) IBM AS/400 Advanced 36 (AS/400 9402 Model 236)--What are the Specifics? AS/400 Advanced 36 is available in three dif- ferent packages. Each of these packages has been designed for the varied needs of our S/36 users, and includes an entry level system, a growth system, and a large system package. (Each of these is described, right.) RAMP-C comparisons have also been presented (bot- tom, lej~). Please review these charts to deter- mine how your various system requirements would be fulfilled. As always, you should call your IBM marketing representative or Busi- ness Partner for help in determining what might best suit your needs. Performance Comparison S/36 Models & AS/400 Advanced 36 25,000 f 1 20,000 19,500 -~ t5,000 =' 9,600 ~ 10,000 '-* / '~ t 4.750 5.175 5.625 I I ~ 5,000 5364 5363 5362 5360 5360 AS/400 B/C D Advanced 36 Package A Package B : Package C Entry Growth Large BasePac 36 Software · SSP (Release 7. · RPG II * Utililies · Query/36 · PC SupportY36 Main storage 32MB 32MB 64MB DASD IGB 2GB 3GB DASD power feature Max. workstation attachment 40 40 80 1/4" cartridge tape drive V. 24 communication hnes I '2 '2 6-hne communication controller I/O processor expansion slots 0 '2 6 Panel kevlock ,/ Country specific power & labels There are also other options and products which are available for AS/400 Advanced 36: Additional disk Additional memory · 41-80 workstations Communications adapter & lines 6-line communications controller 16/4 Mbps LAN adapter Additional software ~/.," reel-to-reel tape unit 5'/4" diskette drive' 8" diskette drive Uninterruptible power supply Workstations and printers Support Line PAGE3 ........................... ~PROOUCT ANNOUNCEMENT ('continued from previous page We Proudly Announce AS/400 Advanced 36 Added Software Package iVASP), Pro~am- mer & Operator Productivity, Aid (POPt. and Object Distribution Facility (ODF)..Mso in- cluded in Release 7.1 are ali known PTFs. which vou mmv not have vet installed under vour current level of SSP. This means vou can start "clean" on AS/400 Advanced 36 and can immediately · use some of the more popular PRPQs to ben- efit from their productivity features. If you determine AS/400 Advanced 36 is the right next step for your organization, you can save time that otherwise might have been spent applying PTFs to your current S/36. AS/400 Advanced 36 offers a dramatic re- duction in computing costs in several ways: · Since most of your peripherals will attach to this new svstem, vou mmv determine that all vou need to buv in order to expand your capacity is an AS/400 Advanced 36 central processor and base package software (see chart on previous pageI. In fact. you may find the base cost of this package is less than the cost of a local area network fL-k_N) starter kit. I e.g.. a server, two or three client workstations, network operating system and application programs'l. · AS/400 Advanced 36 operates very effi- ciently, typically demanding only a small portion of the power your current S/36 consumes. Depending on your present configuration, you mmv save as much as 80% in ener,~.-costs. · AS/400 Advanced 36 comes with a 12- month ser;ice warrantv, so you will have no maintenance costs the first year. Even after the first year. you will find the newer technol%~.- is more rehable and. thus. less expensive to maintain than the ohter technolop-you are currently using. You should, therefore, noticeably reduce yom- current maintenance fees~costs. .o Your applications can run unmodified. because AS/400 Advanced 36 offers ob- ject-level software compatibility with your present S/36. This means vou don't have · to recompile your programs, simply save them from vour current svstem and then restore them onto AS/400 Advanced 36. It's as simple as that! Even if vou no longer have source code for some programs.., you won't have to leave those programs behind. Whether vou choose to make the data/pro- grams transition using tape or diskette, or opt to u~e the new transition data linked high-speed, system-to-system transfer of your data files and non-IBM pro.ams you will find the move to AS/400 Advanced 36 both quick and easy. This SAVE and RESTORE transition pro- vides 100% investment protection for your existing programs, procedures, and data files- and your users won't need any addi- · tional trainine. The only thing they will notice is nearly instantaneous response times and much higher productivity throughout the day. If you'd like to determine whether AS/400 Advanced 36 is the best next step for your organization, glance at the eheek- hst below' to see where your needs are most closely met. · NOTE: ~'e eneoura_~e you to talk with your lo- cal IBM representative or IBM Business Partner for more information about this announcement. [}bu may also want to respond to our offer for more information. See the BRC on the outside of this newsletter for details.] $/~X Why Choose AS/400 Advanced 36? Your current applications are more than satisfactory for meeting your business requirements. You'll benefit from increased capacity and improved per- formance with no migration effort at ali. Much of the code for programs you're using cannot be migrated because there is no longer any available source code. You want to preserve your applications, as well as the training and skills of your personnel. You desire to continue utilizing terminals, printers, ca- bling and other peripherals already attached to your present S/36. You see value in the future integration of AS/400 func- tionahtv t since the AS/400 Division has announced that 0S/400 will be available on this system in 19951. Why Choose AS/400 Advanced System Model 200? ~bu can continue to use existing S/36 apphcations with minimal migration effort and personnel training, while benefiting from substantial performance improvements. You can use both modified S/36 software and new AS/400 applications in extended networks. You can add new capabilities such as AS/400 applica- tions, relational database, chent/server and flexible PC integration. tbu can take advantage of AS/400 advanced apphca- tions and features, such as Wireless L_kN and Integrated FAX adapters. You'd like to continue to utilize ali the terminals, print- ers. cabling and other peripherals that are already at- tached to your present S/36. You'll have extensive options for expanding your sys- tem in the future. PAGE 4 Support Options for New AS/400 Advanced 36 & Existing S/36 Users -' 'd like to take the Ol)portunity of this an- .: nouncement to )i outline the new sup- · ,~ port options for .'~A$/400 Advanced 36 ~--" ....... ,-"--~*~-- and the existing and Glenn I~m Benschoten--Director. Systems Product Management & new support for cur- AS/400 System 31anager rent S/36 customers. IBM has mmounced a significant departure from its traditional software service by mov- ing to a primarily electronic approach for no- charge defect support, and a telephone all- ln-oach for other fee support. We have worked hard to ensure these options give you the flex- ibility to choose the support you need. AS/400 Advanced 36 users have several sup- l~ort options from which to choose, includh~g: Prom'mn Ser~4ces: SSP Release 7.1 users can report software defects, and request and re- ceive software fixes. ;ia facsimile anti/or mail. Faxing provides quicker attention for defect support. Pro,am Services is included for the life of the product at no additional charge. Three Months Comphmentarv AS/400 Sup- l,,,rt Line: For the ih-st ttn-ee montks after re- ceiving your AS/400 Advanced 36. your start- ,_ . up questions can be answered over the phone ;-ia Support Line at no charge. Support Line g~,es ],evond Program Services by l,roviding telephone support for all AS/400 Advanced 36 software concerns; in- cluding usage m~d code-related problents. This is good news since you won't have to distin- guish between defect and usage questions. Post-Three Month Support' If you do noth- ing after the initial three month period. Pro- gram Services (described above; support continues. You may also opt to contract for: · .4S/400 Support Line--continued support. · AS/400 Associate builds on Support Line by providing an assigned, remote special- ist to your account. This specialist can de- velop a more intimate knowledge of your umque installation, and may therefore be able to assist you with quicker resolution of your question or problem. · .4S/400 Consult Line is a remote consul- tation service to complement Support Line. This service can function as vour · I~ersonal consultant relationship.., as- i ProgramServiees: sisting you with I. (forsoftwaredefects} decisions on con- ! Support lane: nectivitv, applica- tion design, etc. IBM also offers the following Support Line options l avaii- able for an extra fee ~' · Hourly/Monthly . optio,~You may · pay for support AS/400 Advanced 36 (Release 7.1) Svstend36 (Release 5.1 &6.0) no charge no charge until 4/4/95 no charge/lst 3 mos. * Usage support ,/ · Defect support existing defects only, after 4/4/95 Full shift {24hrs/Tdays)* ,/ ,/ * Add'l contact support* · Select specific product coverage* i Associate: Consult Line: not available ,/ *These services are available at an extra cost over the basic Support lane fee. .......... z__~ I _ -~ ,~.~.~, ..... ~ rj ~.~.?-___~.~,.~, tuffy as you need it {hourly). Or, you can opt fin' mflimited support ~monttfly). You have tlexibilitv to buy support based on your present skill level.., and then reduce support as your s 'kills increase. · Prime~Full shift option~24 hours a da)'. 7 days a week coverage can be chosen in addition to prime shift hours (8:00am-5:00pm. customer's time zone. Mon.-Fri. except national holidays). If vou're running multiple shifts, this op- tion offers convenient off-hour support. · Additional Contact option~You can elect to add one or more customer con- tacts to those eligible to call Support Line. This helps manv of our user in- stallations with more than one key per- son administratin_- the svstem. · Option to select corerage~for all or spe- cific software products. You may already be expertly fanfiliar with sotne software products, while unfamiliar with others. This option lets you choose only the product support you need. 5.1 and 6.0 users now also have access to: S/36 Associate. hke AS/400 Associate. pro- rides an assigned, remote specialist. You ~nay benefit from more efficient resolution since you would regularly deal with one person. instead of several support team members. S/36 Consult Line. like its AS/400 counter- part. provides expert remote consultative services for vour planning/resolution needs. You'll need to decide what support choices most effectively address vour unique re- quirements (see chart, above). Whv not talk to us about your support needs. F{~r more information re_-arding AS/400 Support Line. S/36 Support Line. S/38 Support Line. and other services mentioned here. call: · In the U.S.----800-274-0015 · In Canada--800465-2222 · In other countries---call vour h~cal IBM · marketing representative or Business Partner. S/3X Usage/operational support: The S/36 Sup- port Line provides usage and operational support on a billable basis to S/36 custom- ers. You can opt for either hourly or monthly support tmonthlv support can include prime/full shift options as described above ~. Software defect support. As of April 4. 1995. code-related software defect support for 5.1 and 6.0 will no longer be provided on a non- billable basis. Support for existing defects ,,411 be offered, via Support Line for a fee. In addition to S/36 Support Line. Release PAGE5 Latest PTFs for System/36 At the time of publication ( September. '94), the most recent PTFs were: SSP Release Latest PTF Level Release 5.1 DK3926 Release 6.0 DKIO18 More recent PTFs may have been released since this date. To obtain PTFs: In the U.S.. call: 800-237-5511 In Canada. call: 800465-2222 In other countries, call your Local IBM office for PTF support information. · .."._ - ' -*_,...~-_-,-_-:-_~;.'°:: * _-" _ BUSINESS PARTNER OPINION BPs Give New AS/400 Advanced 36 "Thumbs Up" .... he AS/400 Division invited several Business Partners to "try out" AS/400 Advanced 36 during the weeks prior to its announcement. Each Busi- ness Partner traveled to Rochester. Mi~me- sota. equipped with S/36 apphcation software and sample data files. Here's what these Busi- ness Partners had to sa;,: You can find out [Note: more about each Business Partner who shared their opinions with us by glanc- ing at the text boxes on this and the next page. ] Ali qf these Business Partners have had many opportunities to assist their customers in migrating from one platform to another. Consistently, their experience with AS~400 Advanced 36 was that it Provided the most effortless CPU transition the~.' have et'er experienced. Jensen' "The preparation process was purely and simply restore and run--I ~-as impressed!" Knudsen' "I simply loaded our software.. no conversion effort.., it was quick, anti it was great!" Smith: "There was no conversion effort at ali... I just restored my l)rograms and started testing.': ' Silden: "The transition data link. provided for direct loading of data and software. works great. It's quick and efficient." . -.. Interactive response and batch throughput was clearly the dazzler these Business Part- hers wanted to talk about most. Several mentioned their eagerness to install AS~400 Advanced 36 at a customer site ASAP to see its positive effect in a live pro- cessing environment. Rioni: "Mv tests with AS/400 Advanced 36 side-bv-side with 5360 Model D pro- duced almost instantaneous response, vs. multiple seconds. Batch was several times faster. It felt so much faster that I almost couhln't comprehend, much less quantify it.': ~ Jack Rioni t Vice President i & Co-owner Systems Implementation, Inc. Troy, New York (518) 283-3290 Systems Implementation pro- vides programming and soft- ware support for about 120 S/36 and AS/400 accounts in upstate New York and Western Massachusetts. They also offer two specialized applica- tions: Telephone billing and court room traffic violation processing. Jensen: "I saw five to six times improvement from a 5362 to AS/400 Advanced 36 with the applications I tested. Even 5360 Model D was sur- passed by a factor of three ,,r four. In my opinion. AS/400 Advanced 36 even outperformed AS/400 Fl0. "One compile test in- volved a program that took one hour and 20 minutes to compile on a 5360D. It took just 14 minutes on _LS/~ Advanced 36--- an 83% improvement. takes 90 minutes to compile on a dedi- cated 5360 D. AS/400 Advanced 36 took 4 minutes 24 seconds---a 95ck improvement! The possibilities this ma- chine has re-opened are phenomenal. S/36 owners can afford to restart devel- opment efforts to enhance their exist- ing apphcations. "Even editing time is awesome. FSEDIT used to take a "coffee break" to save NB06. on AS/400 Advanced 36. it takes 8 seconds. The entire pace of program- ming in a S/36 arena will be fundamen- tally changed. We're talking seconds and minutes to do what used to take hours... or in a lot of cases, wasn't done at all because apphcation development work simply took too ~nuch time and resource. most of it waiting on the svstem. "The RISC technology is incredible. AS/400 Advanced 36 offers faster re- sponse and throughput than the fastest PC networks and automatically provides data integrity, file sharing, backup and restore functions.., all the things that are important in a business platform." "OCL processing was extremelv fast.., instantaneous! Users · will have to adjust to a much faster pace of interactive processing.., so much faster that it will literallv change the wav the.;' manage their workday." Knudsen: "Our software showed a 400% im- provement on AS/400 Advanced 36 compared to a 5360. and outperformed a 5363 bv 500c/¢. I'd · expect real increases in throughput for our customers to be at least the same. or more. if their S/36s are heavily loaded." Smith: "Response time was blindin~ it seemed faster than anv AS/400 I've · seen. Ed Jensen President Associated Computer Systems West Des Moines, Iowa (515) 223-0078 ACS designs and markets construction and accounting software that runs on both S/36 and AS/400 platforms. ACS supports approximately 500 customers, predominantly in the U.S. S ilden : "DMAS' mare order ent~ program. NB06. has 65.064 hues of code which These Business Partners felt the~.' had double the reasons to be ha. pp~.' with AS/400 Advanced 36. First. they all agreed that present S/36 users would welcome the new svstern with open arms. Sec- ondlv, they are de- lighted with the business opportuni- ties this S/36 user excitement will bring to them. Rioni: "I was ex- cited! This box is very marketable. It . will breathe life into the S/36 user base. especially for those who have no source code. and therefore can't migrate. "It's like havinz vour cake and eat- ing it. too! The RISC technology is (continued on next page ~ PAGE6 ~ continued from previous page BUSINESS PARTNER OPINION_ BPs Give New AS/400 Advanced 36 "Thumbs Up" strong and the fu- ture availability of OS/400 is powerful." Jensen: "This box will be very attractive · to some S/36 users because there is no longer a need to talk about a migra- tion cost or effort... yet they will get better perfor- mance and lower maintenance costs. Bob Smith President MFG/EDP, Inc. Key West, Florida (305) 292-1254 MFG/EDP designs and mar- kets manufacturing and on-line purchasing software for S/36 and AS/400. They are cur- rently supporting more than 70 S/36 customers around the U.S. "It's not the answer for evervone. There · are plenty of S/36 users who still need the immediate functionahtv offered on AS/400. But there are customers who don't need the advanced features of AS/400 todav, or who mav never need these advanced ftmctions. These custom- ers can move to AS/400 Advanced 36 now to take advantage of its speed and capac- ity. And. then. at their own pace and in- clination, they can begin to incorporate advanced AS/400 functionahtv while · never disrupting the stable code they have already been using for years." Knudsen' "Our customers will react very positively to this new' box. esl,ecially once they understand the lack of ~nigra- tion effort and the availability of OS/400 next year. This is a price-competitive. cost-effective box for them to run their businesses on. It virtually eliminates the · speed and capacity constraints they are all living under right now." Smith: "AS/400 Advanced 36 will provide relief to the S/36 user base. They need this new speed, disk and memory.., it will be very well received. · It will also allow them to retain 100% of their cur- rent investment in time. training, pe- ripherals, and applications." Silden: "This machine totally eliminates the · enormous amount of time being spent by S/36 administrators ev- erywhere to simply manage their capacity constraints. Customers I and programmers) can get back to productive work instead of manag- ing disks, etc. "Also, from a pro- grammer's point of view. this ~nachine could serve as the 'full employment act of the 1990s'. We'llbe as busv as we can be... especially after the availability of OS/400 on this box next year. · '~There are so Illanx' customers who couldn't go to AS/400 because they had no source code. Now these peol,le can move forward and ulti- ~natelv embrace AS/400 functional- ity while preser~4nz their cm'rentlv nm- ning apphcations." that many S/36 users, nevertheless, may not have installed vet. Jensen' "It truly feels like S/36... there is literally nothing different. It is a real SSP machine." Silden: "Having a new release of SSP that includes all the new functionahtv will be terrific. Now. I won't have to worry about who has what installed." Jeff S//den President Silden Software Every Business Partner we talked with prior to announcing AS~400 Advanced 36 was quick to talk about the importance of pric- ing any new system, in a way that enhanced its attractiveness in a very competitire mar- ketplace. The con- sensus of these Busi- ness Partners is that this is exacth' what IBM has done. Woodland Hills, California (818)716-1117 In addition to his S/36 and AS/400 consulting work, Jeff Silden has authored more than 200 articles in various midrange publications, spoken frequently at various user groups, is a former Vice President of COMMON, and was project manager on COMMON's S/36 subcommittee. AS~400 Adcanced 36 runs the same SSP S/36 users are already using. There is liter- ally no need to change a single line of OCL. But it's even better than that. This system comes with the new SSP re- lease 7.1, which has all current level PTFs already applied while also integrating VAS P. POP and other popular PRPQs Kris Knudsen Product Marketing Manager Dealer Information SYstems Bellingham, Washington (206) 647-4112 DIS develops and supports a fully-integrated application sys- tem for truck, car and equipment dealers. They have about 1,000 S/36 and AS/400 customers in the U.S. Silden' "This ma- chine can literally deliver savings in ex- cess of an adnfinis- trative person's sal- arv in the first year. It is unquestionably the most affordable option available to S/36 users today. o _-knd. it is equally the most lo,cai ~ 100ok compatible) choice. For those orgamza- tions that realh' need more capacity and sl,eed, this is it ~" PAGE7 We'd like to encourage you to review the material in this newsletter carefully to de- termine if AS/400 Advanced 36 couht be your next lo,cai step. Or. you may find that AS/400 Advanced System more ~hrectlv addresses your needs. Your Business Partner or IBM marketing representative can help you consider your processing alternatives. One thing is sure. this is certainly the right time for you to invest some time in reexamining your op- tions. We think vou'ii be happy with the system flexibility now offered by the · . AS/400 Division. S/3X ............ . ...... ; DESIGNERS':COMMENTS-: ............. - ....... : AS/400 Advanced 36-- The Result of a Commitment to Meet Your Needs! If you have not already read the IBM AS~400 Advanced 36 announcement (pp. 2-4. this newsletter y, you'll want to re- view it thoroughly: It is the follow-on S/36 product many of you have been asking for. Rochester. and especially its key designers, are extremel~.' proud of this product. Some of these des'Lgners shared their development successes and challenges with us' vstem/36 not only has passionate ,levotees among its user ranksm Rochester SUl,port for the reliability and siml)hcitv of this hmg-proven product hue is very high. and has not waned in spite of the ot,vious success ~t' the AS/400. The vision of a follow-on product has been arotmd tbr years, according to Dick Mustam. Software Technical Team Leader for AS/400 Advanced 36. "But until the ~ 64-1)it RISC technolo~', we didn't have the hardware to dehver the speed that was really needed by our customers." Mustain explained. A lot ,,f hard work. calculations. and l,rototyping was (lone before t receiving final go ahea~l, in Mav of '93. t,~ create AS/400 Ath'anced 36. But this was not a normal I~rototyping phase. Mustain and some hke-minded colleagues felt so strongly the need for a new S/36 that they had silent many hours over the vears i including their own time~ l~ouncing 'what ifs' and 'why nots' against hypothetical iml~lementations of this development idea. Some S/36 users may be surprised IBM has offered the performance of 64-bit RISC technolop~ to its S/36 customers prior to making it available for other users. The research and feedback from surveys anti focus groups clearly showed that S/36 us- ers wanted a solution to their speed & ca- pacity requirements as soon as possible. "We really care about our loyal S/36 users . and are dehghted that thev will be the first to benefit from the lightning si,ced of this latest technolop'." Mustain explained. hnple~nentation of AS/400 Advanced 36 took only 18 months. Hilarv Melville. Product Manager for.~S/400 Advanced 36. attributes its rapid ,teveh, pment to the extensive S/36 experience and dethcation of Mustam. as well as Karl Kirkman. Ol,ject Oriented Team Leader for AS/400 Advanced 36. Steve Dald. Project Team Leader for AS/400 Advanced 36. aud their small team of S/36 experts. "Within three months of l,roject go-ahea,l these guys and their team members had a w,,rking emulator on a RISC-l,ased ma- chine. We're very l,r,,ud of the si,ced of tiffs effort." Melville explained. "For example. Mustain. Kirkman and Dahl represent almost 70 man-years of Kev derelopers qf AS/400 Advanced 36 include Il. to r./: Stere Dahl. Dick 31ustain. ttilarv Melville. Karl Kirkman. John Endicott. Pete Hevrman. Jon Peterson. and Bob Schmidt. S/36 (& S/3. S/32. & S/34~ design and imple- ~nentation exl~erience." Melville stated. "q'Inat level of intimate knowledge, coupled with their eagerness to build this product, con- tributed to l,henomenal development times." There were ot,viouslv other factors in this rapid development cvcle. Kirkman ex- l,lained. ~'We were able to springboard off the massive machine interface development effort that is well underway in Rochester ~in order to bring AS/400 into the 64-bit RISC world ~. We decided to use object- oriented ,lesign to laver an SSP emulator on top of their code." This on-top-q£design was completed with a core team of only 12-16 people. [Creat- ing the S/36 Environment for AS/400 re- quired 40 dedicated people: while the origi- nal development of SSP for S/36 t admit- tedlv a larger work effort since it involved the actual creation of SSP~ demanded the complete attention of 200 people. ] Those involved in the development of this new product a~eed the objective was clear~ AS/400 Advanced 36 must protect the customer's existing investment in peripher- als. cabling, apphcations, personnel training and runbooks/documentation. It must also offer 100c'/¢ compatibihty ~no programs to reco~npile~ while ~iehvering much neede¢i throughput gains and ~owth capacity. Melville expressed the sheer de- lieht thev all experienced as thev be_~an to work with S/36 custom- . ers and Business Partners to trial- test real apphcations with real data. "This machine still amazes us with its speed.., it's fun to watch cus- tolner reactions. You can clearly describe the atmosl,here around here these ,lays a~ exciting!" Kirkman a~lded he can't wait f,,r the semi-annual COMMON ference ~ San Antonio. Oct. 16-20 I. "It will be ~eat to tell our loyal S/36 users that AS/400 Advanced 36 is finally here. after ali these vears! Of course, thev'll be able to see it . in action at the conference." Dahl volunteered that survey results from this newsletter were instrumental in quan- tifying and vahdating the direction of this product. "This input and feedback was critical to the end result.., we'd like to thank all the Svstem/3X Newsletter readers who . shared their needs and concerns with us." As vou read and hear more about the prod- · uct and then see its performance, we hope you'll ap'ce that Rochester has listened and responded dramatically to your needs. S/3X PAGE8 TO: FROM: DATE: SUBJECT: FOR: MEMORANDUM Tom Manninen, City Manager Keith Kornelis, Public Works Director and Public Works Administrative Staff October 27, 1994 Goals and Objectives Council Work Session, 11/1/94, on Goals and Objectives The Public Works Administrative staff went over the goals and objectives list that concerns our department. Attached is what we feel are some of our major goals that should be presented to Council. The list does not include some individual projects such as' (1) KPB Leachate/RV Dump Site; (2) Thompson Park Interceptor Water and Sewer (gas relocate claim); (3) Courthouse final and warranty; (4) Contaminated Soils - Courthouse, Lots 13 & 14, Shop, Airport, and Public Safety; (5) Congregate Housing - LivingstoWSIone, warranty; (6) Mission Street paving and lights; (7) State Spur Highway construction and City water and sewer crossing; (8) Water and sewer line cleaning; (9) Dock- concrete dock to float ramp; (10) Dock - dredging of silt; (11) Oil/Water separator; (12) SCADA - Telemetry System for lift stations, well houses, pump house, Airport generator, and STP; (13) OSHA safety plan; (14) Fuel/oil hazardous waste spill response plan; (15) Airport Signage/Electrical Gates/Float Plane fuel finalization; (16) SOP for future utility relocations; (17) STP - EPA, NPDES permit renewal; (18) New grant applications; (19) MAP- paving LID; (20) New water testing requirements and waivers. KK/kw PUBLIC WORKS MAJOR GOALS AND OBJECTIVES OCTOBER 27, 1994 (New) Complete water main line loops. _~,,f///~~/-'~aNeW) Additional Personnel for Public Works: Building Maintenance Worker b. Shop c. Streets d. Planning and Code Enforcement person STP expansion - aeration basins, clarifier and associated items. · · /~ad' p~gra/~~g- gravel/drainage/paving (have inventory completed) /...~,~'~ity's street light program. (P.W. has list of new lights and HEA cost to /4~~ ~,~,~ com plate.) 'Bluff erosion study/solution (Also on short term ) '~.~~~4.1,h~~.u,ture boat ramp.-- ?~~~ ~ Birch Island boardwalk - 100% State funding, 100% outside funding. Congregate Housing Addition (Senior Citizen goal, P.W. has received cost for schematics from Kluge). PUBLIC WORKS MAJOR GOALS AND OBJECTIVES OCTOBER 27, 1994 /7/~7"/,~~-~ (New)Existing well houses and pump house control upgrade. '/~~/'2 (New) Replace pickups/cars/vans that are over 10 yrs. old or 100,000 miles. (New) New Animal Control Shelter. (New) ADA building requirements. (New) OSHA safety requirements. (New) Relocate water and sewer lines on Mission St. at bluff. (New) Additional personnel for Public Works: a. Safety/Environmental Officer to implement regulations. (OSHA and contamination rc~s.) Federal and State Water and sewer line expansion -inventory of existing lines - cost for new ones f/" ~'-- ~/~' ~ 'Sower ~ collection study- flow and infiltration. New well house - well/buildin g/tank/pumps/ch Iorine/co ntrols. Bluff erosion - study/solution. (Also on short term.) Library expansion. (Library goal, P.W. has received cost estimate for A/E with rendering from Kluge.) Upgrade/repair Public Safety generator. P.W. has purchased/installation of some new electrical equipment: considering new or repair to generator. Tent camping expansion/upgrading. (Parks goal but P.W. does work.) P.W. Department computer system. Working and storage space for City Hall. Storage building - maintenance items, FAA quonset hut falling apart and out of room, Shop, Streets, and Water & Sewer is also out of room. New shop equipment repair building. (After site assessment.) Small Business Administration National Tree Planting Program 1995 Grant Application Alaska Urban & Community Forestry Program ~ Alazka Department of Natural Resource, Division of Forestry0t~/. P.O. Box 107005, Anchorage, AK 99510-7005, 762-2125/2289 ~ . ~ 1. Introduction · Thc Small Business Admission is offering grants to each state through its National Program. All grant funds are to be used to hire small businesses to supply and plant trees on n°~ public lands. SBA grants are for new tree planting projects that would not otherwise be funded. Alazka has been allocated $32,268 in 1995, based ~n the state's population. Funds will be available late in 1995 for tree planting in 1996: 2,~.-Requirements & Guidelines · To be eligible, an applicant must be a government entity (city, borough, school dis~ct, etc.) or a non- profit organization with ~,S 50 l(c) 3 status. · Trees must be planted on non-federal public land and may not be planted to meet Forest Practices Act reforestation requirements. · A match of 50 percent of the total project CoSt is reqUired (for example, a $3,000 grant requires a $3,000 match). Ma~ches'~maY ~be local tax revenues, cash and in-kind donations. The match may cover the cost of maintenance, project administration, site preparation and plantings of other plant materials. Federal funds and land values may not be used as part of the match. · Grant funds may only'be used to purchase and plant trees and maintain them for three years, shi~Ubs and other perennials may not be purchased or planted with. SBA funds. - · The minimum acceptable grant request is $2,500 and the maximum is $8,000. Successful applicants must provide detailed accounting of the expenditure of both grant and matching funds and in-kind donations. · All SBA grant funds must be used to purchase trees and planting services from small businesses (less.- than 100 employees). Trees purchased with SBA grant fund~ must be planted by a small business. Thee trees cannot be planted by volunteers or government employees. (Voluntee~ may plant trees and plants purchased with matching funds). Small businesses used must have the appropriate business licenses and an established identity. Landscape contractors must be bonded. · Plantings must meet a need in the community or solve a problem. Projects that are very visible and include public education and~or interpretation are highly desirable. Innovative techniques and use of resources and partnerships are also encouraged. 3. Evaluation Criteria Applications must be clear and complete and comply with grant requirements to be considered. Th6 Division of Forestry and the Alaska Urban & Community Forest Council will evaluate proposals and make selections using the following criteria: · Quality and appropriateness of design, species selection, planting techniques and maintenance. · Project's ability to meet a need and provide lasting benefits to the community. . · Extent of support and involvement by the community. Coordination with affected agencies, organiza;' tions and utilities. · Use of innovative techniques, partnerships and resources. · The number of tree~ planted and wise use of grant fund~ and other resources. · · Clear and realistic budget, with adequate supervision and resources available to complete the project, provide maintenance and prcpar~ progress repo~ according to requirement. 4. Planting Specifications ' Trees planted may be balled and burlapped, containerized or bare root stock (not seedlings). Trees must, at .a minimum, meet the American Standard for Nursery Stock and should come from appropriate high- -~.~ :" l~timde seeci-sources in order to adapt to local ¢onditior~. Trees should be carefiffiy selected to match the :.~ ,s..i..~':.'Ptanting:i~ae~o~ and spacing must conform to locally established standards. Awarding of the grant ;.. ~iiay be bascd~n use of alternative species and/or t¢¢tmiqucs. :":. 5~' Where th' get help with yom' proposal "' A/Rada~d td the application ar~ Plan~§ C. mid~lincs and a li~t of organizations that my be able to provide inf°i~ation and as~istan¢, in preparing yom' proposal. PI¢~ call th, Urban & Community For~try Office if you have questior~. Our goal is to help ¢ommmti¢~ plan proj~ct~ that ar~ appropriat~ for the cho~n ~ite and that will contribut~ to the livability of ~e community. A ¢otm¢il or staff mcmi~r will be ~ign~d to" each project chosen for funding. That person will meet with the grantee on the plantin§ sito to h~lp prepare approphat¢ plant~g sp~ifications and to ins~ that these am followed by the tr¢~ planters. I--I¢Ip in dc- signing and monitoring the required three-years of maintenance will also be provided to insure that .the trees receive the continued attention required to gl'ow and remain healthy. 6. Application Process Applications are available at Division of Forestry offices in Anchorage, Big Lake, Soldotna, Fairbanks, Delta, McGrath, Glennallen, Tok, Juneau, Haines and Ketchikan. Applications will be evaluamd by the Division of Forestry and the Urban & Community Forest Council. Projects selected will be included in a single Alaska grant application w the SBA in the spring of 1995. DEADLINE . Monday, December 12, 1994, 4:30 p.m. · Original applications, plus two copies, must be received by the Division of Forestry at the address below by the deadline. Applications may not be faxed. Late and incomplete applications will not be considered. January 30,1995 ' EValuation of proposals will be completed and successful applications included in the state's application to SBA. Applicants will be notified of their status after January 30. Final approval will be given when SBA has approved the total stat~ application in the fall of 1995. Summer, 1995 A staff or council member will meet on the planting site with successful applicants to offer suggestions appropriate for planting trees on that site. Planting specifications for the business that plats the trees will be reviewed and technical assistance and information offered if necessary.. . · Fall, 1995 'SBA will notify the Division of Forestry about sams of its grant application. The division will then notify applicants. In past years, all proposals submitted by the state have been funded by SBA. Winter, 1995 Successful applicants will receive grant documents and agreements. When the agreement is signed, returned and approved by the division, the grant funds will be available. September 15, 1996 · Project and final project r~port must bo completed. All projects will be evaluated periodically. Quarterly progress reports are required during the first year, followed by annual maintenance reports for three years, i.e., September 1997, 1998 and 1999. 7. More Information For information or assistance, call Dan Ketehum at 762-2125 or Patricia .loyner at 762-2289 or write to: Alaska Division of Forestry Urban & Community Forestry Program P.O. Box 107005 Anchorage, AK 99510-7005 October 1994 Tree Planting .Guidelines Alaska Urban & .Community Forestry Program Alaska Department of Natural Resources, Division of Forestry P.O. Box 107005, Anchorage, AK 99510-7005, (907) 762-212512289 The Best Way to Plant Trees Planting trees is one of the simplest ways to improve the health of our communities, but there are fight and wrong ways to plant trees. Researchers looking for clues to the declining health of community trees found that planting methods were a rr~jor culprit. It is estimated that trees cart grow up to twice as fast when planted correctly, and will live at least twice as long, as trees set out improperly. Old guidelines that suggested digging a hole six inches wider and deeper than the root ball and Idling the hole with peat moss and other soil amendments are no longer recommended. A planting site should be at least three times the diameter of the root ball and no deeper than the height of ',.he root ball. The soil in our towns and neighborhoods, especially where heavy construction equipment has been used, is less fertile and more compacted than soil found in an undisturbed forest. Digging a hole in this dense, compacted soil and filling it with good soil is like creating a pot for the tree that soon becomes a coffin. The roots grow outward in the good soil and do fine until they reach the Original soil and outward growth stops. Instead of spreading, the roots encircle and fill the planting pit and the health of the tree declines. The tree's crown continues to grow, but the roots do not. Once the tree becomes root bound, its ability to maintain itself during a drought, flood or other stressful condition is limited- leading to decline that is often terminal. These new methods for planting trees are appropriate for most sites in Alaska. However, because condi- tions in specific locations vary, you are encouraged to talk to a professional who is familiar with condi- tions in your area. See the list below for agencies and publications that can provide information on purchasing, planting and maintaining trees and shrubs. We hope this information spurs your interest in planting trees the fight way and in learning all you can to maintain healthy trees and forests in your community. Purchasing plant materials All plant materials purchased with Small Business Administration grants must meet the American Standard for Nursery Stock. If you need access to a copy of the standards call the Urban & Community Forestry Office, Plant Materials Center or a local nursery or library. Inspect all plants thoroughly before purchasing them, or before accepting them if they were shipped. Plants that are shipped must be protected against drying, freezing, breaking or other injury. All plants must be free of insects and disease. Unacceptable plants should be returned to the supplier. Planting season Bareroot and balled/burlapped plants should be planted in the spring when there is no longer frost in the ground, daytime temperatures are above freezing and the soil is in a workable condition. Barefoot plants must be planted while the plant is dormant. Container grown stock may be planted from spring until fall, as long as soil temperatures are above 42° F. Planting after mid-September is not recommended except in warmer areas in Southeast Alaska. continued Planting locations Selecting a planting spot is one of the most critical decisions made during the planning process. Trees should not be planted where they will have to be removed when they grow larger. Consider the location of power lines, buildings, furore constmcti6n sites snow storage, and the size of the tree at maturity. Trees should be planted a minimum of 10 to 15 feet from buildings or power lines. Shrubs should be planted a minimum of five feet from any potential conflict. Pre-planting care Purchase or have plants delivered as near your planting day as possible. The roots must not be allowed to dry, even slightly, because the small hair roots that take in water for the tree can die in just a few minutes if they become dry. They must also be protected from damaging winds and mechanical injury. Keep plants in a shaded area with wind protection until immediately before planting. Trees and shrubs must be handled only by the container or root ball. Lifting by the stem can damage the roots and even cause the plant to die. Planting the tree Follow the directions in the enclosed brochure to plant your trees. (Information above adapted from The Best Way to Plant Trees by Gary A. Moll and Phillip Rodbell, Urban Forest Forum, American Forestry Association, April/May 1990; the American Forestry Association, National Urban Forestry Council and the International Society of Arboriculture.) References If you have questions about selecting plants or planning your project, please contact one of the following offices. Your local greenhouse or nursery can also help you. Alaska Department of Natural Resources Division of Forestry Urban & Community Forestry Office, Anchorage Dan Ketchum, 762-2125 Patricia Joyner, 762-2289 Big Lake, 892-6027 Glennallen, 822-5534 Delta Junction, 895-4225 Tok, 883-5134 Haines, 766-2120 Soldoma, 262-4124 McGrath, 524-3010 Fairbanks, 451-2700 Juneau, 465-2491 Ketchikan, 225-3070 Division of Agriculture Plant Materials Center, Palmer 745-4469 Alaska Cooperative Extension Anchorage, 279-5582 Bethel, 543-2503 Juneau, 789-2666 McGrath, 524-3011 Palmer, 745-3360 Soldoma, 262-5824 Fairbanks, 474-6356 Delta Junction, 895-4215 Kodiak, 486-6369 Nome, 443-2320 Sitka, 747-6065 PUblications The Urban & Community Forestry office has an extensive collection of references and publications, including the following. These materials may also be available at your local library or from the Coop-~ erative Extension Service. American Standard for Nursery Stock 1990, Ameri- can Association of Nmserymen Landscape Materials for Alaska, Cooperative Extension Service Publication A-00035, $3.00 Alaska Trees and Shrubs by Leslie A. Viereck and Elbert L. Little, Jr. Arboriculture: Integrated Management of ~- scape Trees, Shrubs and Vines by Richard W. Hatxis Modem Arboriculture by Alex Shigo The Simple Act of Planting a Tree, A Citizen Forester's Guide by Andy and Katie Lipkis List of Recommended Trees, Shrubs, Annuals and Perennials for Southeast Alaska Master Tree/Shrub List, Municipality of Anchorage Checklist of Landscape Plant Materials for the Tanana Valley /¢ 10/94 Small Business Administration National Tree Planting Program 1995 Grant Application' Alaska Urban & Community Forestry Program Alaska Deparunent of Natural Resources, Division of Forestry P.O. Box 107005, Anchorage, AK 99510-7005, 762-2125/2289 Local government or nonprofit entity: Tax I.D. # Project contact: Position/title: Address: Telephone (work/home/fax): Trees will be planted on non-federal land owned or managed by: Is written permission of the landowner included? Location of planting project (town, streets, site): Population of your community: A) Grant amount requested B) Local in-kind match (personnel, etc.) C) Local cash match (contractor payment, etc.) $ D) Total local match E) Total project cost (B + C must = D. A + D must = E.) Number of small businesses you expect to contract with for this project: Tree planting Tree purchases (if different from planting) Other (maintenance, site preparation, etc., if different from those above) Total Number of trees to be planted with SBA grant fundS: Number of trees you will plant if you do not receive this SBA grant: Have you received,, or requested, other federal funding for this project? If yes, please explain: Small Business Administration Grant Application - 1995 Page I Project Description 1. Attach a description of the project in no more than one typewritten page. Include the following' · objectives for the project - what You hope to accomplish and how project will benefit your community · the level of public support and invOlvement · innovative techniques, partnerships or use of msoumes · site characteristics and grading or other site preparations required · any special planting procedures or considerations (follow Planting Guidelines, attached) 2. Attach a vicinity map showing relation of the project site to the community (1 page). 3. Attach a site drawing that shows the all of the following (1 page): · location and species of each tree to be planted · location, 'size and species of trees to be preserved on the site · location of fences and retaining walls · location of power lines and underground utilities and mad or utility easements · location of existing or proposed buildings, parking areas, sidewalks, trails, railroads, etc. · property boundaries · drainage patterns, streams, bogs and any areas subject to flooding · areas used ,for snow storage · north arrow and scale (1" = 20' to 1' = 30') 5. List all trees to be planted with SBA funds. Caliper is the diameter of the tree six inches above ground. Type.is balled and burlapped, containerized or'bare root. Tree species Height/Caliper Type (b&b, c, br) Number 6. List all trees and/or shrubs to be planted with matching funds. Tree species Height/Caliper Type (b&b, c, br) Number Small Business Administration Grant Application - 1995 .Page 2 Maintenance Plan Agency/organization responsible for maintenance Individual within agency responsible Telephone Proper maintenance is crucial to the survival and health of a tree, especially in the first three years after planting. Attach a detailed one-page description of your plan for maintaining the trees for three-years after planting. Specify what will be done and how often. Include watering, fertilizing, removing stakes and ties, pruning, weeding, insect and disease control, etc. Have the person designated above sign the mainte- nance plant agreeing to this responsibility. Budget Narrative 1. Complete budget work sheet (below) detailing how funds will be spent. Remember that SBA funds may only be spent to purchase and plant trees and maintain them for three years. 2. Attach a concise one-page typewritten budget narrative that describes the expenses of the project and amount and sources of matching funds and in-kind services. If necessary, contact nurseries, green- houses or landscape contractors for an estimate oi= the cost of trees and services you plan to buy. The 50 percent local match may be cash donations or the following in-kind services and materials: · Personnel costs for supervising the project. Clearly document these costs by listing title, annual salary, duration of project and pement of time spent on the project. For example, a city arborist with an annual salary of $24,000 at three months for 25 pement of the time equals $1,500. Use the same method to calculate benefits. Include any travel costs connected with the project if applicable. · Equipment and labor for preparation of site. · Materials such as concrete, lumber, !andscape timbers, etc. · Purchase and planting cost of plant materials in addition to those purchased by the SBA funds. · Three-year maintenance costs may be part of match or may be paid for with SBA funds if maintenance is done by a small business or part of contract with business that planted the trees. Budget Work Sheet Expenses Personnel (salary, benefits, travel) Equipment for site prep., etc. Materials and supplies (nOn-plant) Other plants and planting cosl~s Tree purchases Tree planting services* 3-year maintenance costs Totals Local Match In-kind Cash SBA Grant Funds SBA funds may not be used for these items. *SBA defines planting to include watering, application of fertilizer, pruning and other care and maintenance for a pedod of three years after the trees are set in the ground. If these services are provided by a small business using SBA funds, include as one sum in the SBA column. As designated representative of said applicant, I hereby agree to implement this project according to the attached cost and technical proposals and to abide by the provisions of the Small Business Administrations Regulations 13 CFR Parts 121 and 125 for this program. Signature Date Small Business Administration Grant Application - 1995 Page 3 Grant Application Check List A complete application package must inClUde the original plus two copies each of the following. Please use 8 V2" x 11" paper if possible and limit the application package to the following: Grant Application, signed by applicant representative (3 pages) Project Description (1 page) Vicinity Map (1 page) Site Drawing (1 page) Maintenance Plan (1 page) Budget Narrative (1 page) Written permission from the landowner Return application to the address below by 4:30 p.m., Decemb3r -; 2, 1994. Applications may not be faxed. Alaska Division of Forestry Urban & Community Forestry Program P.O. Box 107005 (3601 C St., Suite 1034) Anchorage, Alaska 99510-7005 Alaska Department of Natural Resources Division of Forestry Urban & Community Forestry Program P.O. Box 107005 Anchorage, Alaska 99510-7005 PLANT A TREE? Decide why you wish to plant. The reasons will help you choose the site. The site you select, whether in your own yard. in a communi~, park. or on the street. affects the choice of tree. Memorial/Gift Privacy , Reduce Soil Erosion Winter Windbreak Summer Cooling Reduce Air Pollution Increase Propen3' Value ~ Fall Color F-I Spring Bloom ~ Fruit/Nuts 7-1 Landscape Design 7'1 Wildlife Habitat 7-1 Sight or Sound Barrier CI'I~CKI,IST 1 SITE SELECTI O N XXq-IERE WILL YOU PLANT YOUR TREE? Private Land Lawn Rooftop By a Pati° Garden Golf Course Along Streets Public Land Park Parking Lot Landfill Municipal Building School/Playground Town Green or Common DESCRIBE THE SITE. l'-! Underground Utilities 7"t Near HeaW Traffic 7'1 Overhead Utility Wires ~ Near Roads Salted in Winter ~ Near a Walkway, Driveway, or Sidewalk © Sunny [2 Shady 7-1 Wet ~ Dry , CHECK SOIL CONDITION,";. [2 Sandy ~ Clay ~ Silt/Loam 7-I Rocky ,fl Severely Disturbed/Building Rubble C] Shallow Soil to Bedrock ESTIMATE ~ Space Between Curb and Sidewalk ~ Lot Size FIYIING TI{E ~ TO ~ SITE If you plan to plant near the street or in a parking lot. know the snow removal plans. Do not plant trees that produce nuts ;~r large fruit in pedestrian areas. Think of clustenng trees in a park setting ~r a parking lot rather than planting single trees ~r rows of trees. Groupings create their own small environments and mav survive better. CHECKI.IST 2 TREE SELECTION \X'HICtl SPECIF.<" Show Checklist 1 to the nursery or garden center professional and request a choice of trees appropri- ate for your site. Ask if the nursery, or garden center guarantees its plant material. Note responses in given spaces. ~l'What is tree's mature height? What is tree's mature shape? Is it cold hardy for ,,:our area? What are its soil requirements? Does it require a shad,,' or sunny site? Does it require wet or dry. site? Is it sensitive to salt? Describe flowers and fruim. What is the autumn/spnng color? Is the species unusually susceptible to certain insects or disease, or to storm damage? In a communiB' setting be sure to choose a variety, of species. Do not plant large numbers of the same species. .'.NO"I'F. SI'ECIE."; 'h'Ot' Ct IOOSt'- Choice 1 Choice 2 · A tree's mature size and shape must be of the pro- per scale to fit the site and surrounding buildings. · Trees have roots. Roots spread beyond the branch area of the tree. Most roots are found in the top 18" of soil: most absorbing room are found in the top 6" of soil. · Trees crowded in small street spaces may crack sidewalks and paved areas. · Avoid planting under overhead wires and above underground utilities. \Y'HICH I'ARTICI'I.AIi TRE!:.i- Now carefully inspect the trees to choose the healthiest ones with the best form. [2 Look for a straight, single stem. No double stems or multiple bunches of stems. ~ Check for severe pruning cuts. See Pruning Guide. ~ Inspect for dead bark. cankers, or signs of disease or insects on trunk or branches. ~ No paint on wounds or pruning cuts. 7-] Don't select trees with tight, vertical branches where bark is squeezed between two branches or between trunk and branch. 71 If it will be a street tree. branclses should be high enough for pedestrians to walk beneath. For commercial/municipal' contracts, specify that plant material meets American Standard for Nurse~. Stock. Do not plant trees near building foundations or BEFORE YOU DIG! Laws in most states require you . to contact utilities. Most have a central toll free number. If you damage any underground utilities you are f'mancially liable. See references. CHECKI.IST 3 USEFL;L TOOLS I-i Large Spades or Shovels ~ Large Tarp to Hold Soil I-'l HeaxT DuW Wire Clippers lEI Small Pruning Saw 7-1 Hammer or Mallet 7'1 Measuring Stick ~ Pruning Shears ~ Heavv Duty Scissors l--] Gloves ['-1 Stakes and Strapping CHECKHST 5 P L: NTI .N G CHECKI.IST 4 PREPAY' aING A SI'I E If possible, prepare the site before you bring in the tree. Keep the root ball well watered and keep the tree in a shaded place until you are ready to plant. I-"1 Measure the height and diameter of rootball. 12] Dig to the depth of rootball. Leave bottom of space firm. 7"I Dig the space at least 3 times the diameter of rootball. ['"l Break up compacted soil. Sides of planting space should not be packed. [2] Do not amend soil unless planting in building rubble, poor. t~r severely disturbed soils. Lift tree into planting space by rootball, not the trunk. Balance tree upright in center of planting space. For trees in wire baskets, cut and remove wire. Cut away strings and burlap or plastic, exposing rootball. Do not remove soil from rootball. If tree is container grown, cut and remove container. Prune dead or crushed roots and straighten or cut circling roots. Make clean cuts. Begin refilling with soil, watering as you fill to firmly set tree. Gently tamp. Never plant too deep. Fill soil up to tree base just above where roots begin to branch. Prune only dead or injured branches. Do not paint wounds. ~ Remove tree wrap, tape, or string on trunk. Trunks should be wrapped only to protect them in transit to planting site. ~ Stake and brace most trees at planting time. Support tree but allow it to move or sway. ~ Use wide, belt-like strapping attached to two sturdy stakes. Do not use rope or wire through a hose. -"] Mulch lightly with about 2-3" of composted mate- rial at least to tile diameter of crown of tree. Leave 3" circle of bare soil around the trunk. Deep layers of mulch can be harmful. -I Do not plant flowers under tree. '-] Do not fertilize at planting time. Plan in advance to protect established tree on new construction sites Fence off wide areas around the trees to protect roots and avoid compacted soil. Don't allow equipment or materials to be stored near the trees. Don't change grade level~ -. or cut tree roots when excavating. CHECKLIST 6 AFTER-CARE ~ Water is the critical factor for tree survival after planting. Deep water regularly throughout first growing season. Allow water to run slowly, soak- ing the soil. once or twice a week. Dc) not over water. ~ Keep lawn mowers and string trimmers away fro: tree to avoid wounding trunk. f-I Reduce herbicide use near tree and in surroundit lawn. 7'} Never fertilize stressed trees. Fertilizer is not tree food. It shot, let be applied only after first year if required. ',-'I Start an annual tree inspection program while tre is young to head off problems early. t'-] Replace mulch as needed. Keep grass and weed.- out of mulched area. They compete for the same water and elements as tree. Remove stakes and strapping after one year unle- site is extremely windy. Do not stake longer than years. Prune dead or injured branches immediately. Prune while young to maintain size and shape beginning in the second growing season. Do not top trees ~o reduce height. Call an insured tree care professional ft)r advice t large pruning j~)bs, hazard trees, and insect or disease problems. Non-professionals sht)uld nero. prune near utility wires. Do n~t plant flowers under a tree. Do not cultiva soil under the tree. Continue det:p watering f~r 5 years after plantin.,.' ,-~ For more information please contact: Alaska Department of Natural Resources Division of Forestry Dan Ketchum, Community Forestry Coordinator P.O. Box 107005 Anchorage, Alaska 99510-7005 (907) 762-2125 This information was copied from a brochure called Planting Trees for Communities; Checklists for Success. It was written by: Mary K. Reynolds, New Hampshire State Forester's Office, Department of Resources and Economic Development, Division of Forests and lands and H. Sharon Ossenbmggen U.S. Forest Service State Private Forestry, Northeastern Area Design: Joni Doheny and Valerie Lester Illusmtion: Scott Hill and H. Sharon Ossenbruggen 1992 I_ · o z i , ! MEMORANDUM tO: FROM: DATE: SUBJECT: Keith Kornelis, Public Works Director Jack La Shot, City Engineer(~~ November 1, 1994 ExDIoratory Well Northern Testing Laboratories, Inc. faxed me the attached exploratory well testing results this afternoon. Tom Mann inen and Mayor Williams have both asked for the results to review at tonight's meeting, if possible. The tests are encouraging as all tested contaminants were below state Maximum Contaminant Levels (MCL's). Color is at 5 units (Well #1 is 15 units and Well #2 is 45 units). Odor, I thought might be a problem, however, it came in at 1TON (Well #1 is 4 TON and Well #2 is 1 TON). The only contaminants that are close to theMCLs' are Iron and Manganese, both secondary contaminants. Arsenic is about half the MCL and could be a problem if the state reduces that limit. Attached are the results, state MCL's and Well #1 and Well #2 tests to compare. All in all, the results look favorable to continue with more work at this site. JL/kw cc: Tom Manninen, City Manager ~ayor Williams NORTHERN TESTING. LABORATORIES, INC. 3330 INDUSTRIAl.AVENUE FAIRBANKS, ALASKA, 99701 (907) 456.$116. FAX 458-3126 2505 FAIRBANKS STREET ANCHORAGE, ALASKA 99505 (907) 277-8378 * FAX :;74-9645 ii ii ---- m ~- - ___J I __ -m ._ - - IL__ _~1 _ C~¥ o£ Kena£ 210 F~daLgo; $~e 200 Kana£ AK 99611-7794 A~=n: Jack LaShot' Report Date Date Sampled: CoLlected Byl 1500 J L&Shot NDL -- Method Detection L[m£t Our Lab #z Loca=ion/P=o~ec~ Your sample Sample Mat=ix: Commence: (A.1,34,889) Water Lab Number He,hod Pa=amc=er F143566 EPA 200.7 Aluminum EPA 200.7 Barium SPA 200.7 Beryllium EPA 200.7 Calcium EPA · 200. ? Copper EPA 200.? iron EPA 200.7 Manganese EPA 200.7 Nickel ~,PA 200. '7 Sodium EPA 200.~ Zinc ,5 P J 3' Un/tm · mg/l mg/1 mg/~ rog/1 mg/L mr/1 mg/ mg/l * Flag De£ini~lons Above Regulatory Hex. Date Ba~e Reaulte . ~L P=epare~ Analyzed <t4Dt, o.0ss [0/20/g4 0.05~ 0.006 ~0/20/g4 0.0004 0.0004 ~0/20/g4 5.52' 0.017 .0/18/;4 <~D~., O,O05 10/20/94 0.269 0,01 10/20/94 0.046 0.00.5 10/20/94 <MDL 0.025 10/20/94 49 0.07 10/1~/94 <HDL 0.01 10/20/94 SPA 204.2 An=£mony 206.2 Arsenic EPA 213.2 Cadmium mg/l <Z~DL 0,003 10/18/94 0.027 0.00~ 10/17/94 rog/]. O, 0001 O. 0001 10/19/94 EPA 218.2 Ch=om£um Mercury EPA 270.2 Selenium EPA 272.2 $11ve= EPA 279 · 2 Thall£um 32.6,3 Chloride senLor chemie~ P mg/l mg/l <MDL 0.001 10/27/94 <MDL O. 0002 10/27/94 <.,~L 0,003 10/20/94 rog/1 0.0004 0,0001 10/24/94 001 NORTHERN TESTING LABORATORIES INC 3330 INDUSTRIAL AVENUE FAIRBANKS, ALASKA 99701 (9071456-3116 . FAX 456-3125; 2505 FAIRBANKS STREET ANCHORAGE, AlaSKA 99503 (90?) 277-$375 - FAX 274~9645 PRELINZNARY RESULTS REPORT November 1~199/, I;;usceMr Name Lal~ CuStomer ID ~lethod Par-~ter ~1 ~l Units ~cL Resut~ City of Kenai A13L~ Exptorato~ EPA 310.1 AlkaLinity as CaCg Iol Ig~ ~/t 110 VeLL 5U E~A EPA 35~.1 N;tr{te-g ~ ~Ll~m~/ ~/t O.lO I III I II - _- ! III NORTHERN TESTING, LABORATORIES, INC. 3330 INDUSTRIAl, AVENUE FAIRBANKS, ALASKA.ggT01 (9071455-3116 , FAX 456-3125 2505 FAIRBANKS STP, I~ET ANCHORAGF, ^LASKA 99;03 (907) 277-8378 · FAX 27~-~645 _ · i _ ii _ I . ~ F143S$6 lIPA 335.2 Total CTan£de ~ 340.2 F:Luog£de EPA 3 ? S, 4 SuiL £ate z'/ q l ~t. mOL. mmmmmmmmm m;t.~. me/3. mg/.1, Date Date l~DI, P=epaged RnaZyzed ~mm, mm m ~ m mmm mm mmm ~mmmmm mm mmmmmm mmmm'mm'mmmmmmm~m ~.z o,o~. 3.o/3o/~4 ho 0.02 :10/3,5/94 ,.ff 0. ~. zo/2o/~¢ 10/17/g4 Senior Chemi. s~,'