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Home My WebLink About1996-03-27-04-10 Council Packet - Budget Work SessionJS BUDGET WORK SESSION APRIL 24, 1996 "TO DO" LIST Produce a budget document with all changes (corrections) made, where they are to be made, totals should be the changed amounts. The new document should be typed in larger print (at least 10 pitch) so the document is readable. The new document should be distributed at the 4/30/96 budget work session. {NOTE: In speaking with Mayor Williams, he suggested, instead of producing a complete new budget document for the work session, the following documents be updated with accurate information and distributed through the Clerk for the 4/30/96 work session -- The General Fund Expenditures (page 36 of the budget) be updated, with accurate Adjusted City Manager Recommended Amounts, i.e. go back through the entire budget document and make adjustments from all corrections, additions and/or deletions, bringing the corrected totals forward and entering them into the appropriate areas on this page; Page 35, what increased the Transfers In so dramatically last year?; Page 35, Revenue Summary ~.- Include all corrections, deletions and/or adjuslments, making sure the amounts are ACCURATE and the "Council Approved" amount is added and is based on the total appropriation of funds. JS Produce a sheet of paper with the following information included -- print type should be at least 10 pitch, the amounts in bold: FY97 Manager's Original Recommended Budget Total Newly Determined Budget Total (With all changes & corrections made.) (Work Area) Below that line of information (leaving room for note-taking), the following separate information shoukl be reported: The total amounts associated with employees' salaries (including benefit package costs) -- this should be one lump sum (all employees included in one amount). Show that amount for 1995, 1996 and the proposed 1997 amount (including a 2.7% COLA increase). Again, print should be in at least 10 pitch. Set up should be as follows: Employee Salary & Benefits Information 1995 Total 1996 Total 1997 (proposed with 2.7% increase) -1- List also the PERS costs (one lump sum) for the years 1995, 1996 and proposed 1997. Again. print should be in at least 10 pitch. Set up should be as follows: PERS Cost Information 1995 % & Total 1996 % & Total 1997 % & Total 1998 % & Total (proposed) (10rooosed) Attach thc letter from PIERS stating what the 1998 percentage and 1999 percentage is to be~ -2- PUBLIC MEETING NOTICE The Kenai City Council will meet in a WORK SESSION at the Kenai Senior Center, beginning at 7:00 p.m. on Tuesday, April 30, 1996 to discuss and plan the City of Kenai 1996/97 BUDGET. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 4/29/96 1791 o 1991 CITY OF KENAI FAX 210 Fidalgo, Suite 200 Kenai. Alaska 99611-7794 ~ Phone 907-283-7535 Fax 907-283-3014 TO FROM Date Number of Pages MEMORANDUM TO: Mayor and Councihnembers FROM: Carol Ir. Freas, Cib Clerk City of Kenai L,' ,' [)ATE: April 30, 1996 RE: HEWLETT-PACKARD COLOR PRINTER/COPIER At your direction, I contacted Computer City (267-3400), the store at which Mayor Williams inspected the color copier discussed at the 4/24/96 budget work session. The salesman told me he did not have any pamphlet information to send to me, but gave the following information on the machine. HEWLETY-PACKARD COLOR PRINTER/COPIER Table-top ~nodel: 1' x 2' x 11/2' Inkjet One Year Warranty Front load. adjustable color and contrast Maintenance: A monthly duty cycle is required at 2,000 pages Repairs: They have a $200 se~¥ice plan which offers, upon notice of need, 72 hours in which to either repair the machine or replace it. They would not send a repair person, the City would send the machine to them (at city's cost) and they would, after repair, ship the machine back to the city (at their cost). The salesman also stated that since we are in Kenai and they in Anchorage, the 72 hour time would be hard to adhere to and they would probably replace the machine instead of repair. -1- As a prinler: 600 x 300 dots per inch (dpi) for black/white copies 300 dpi for color copies Speed: 7 pages/minute in black/white 3 pages/minute in color As a copier: 300 dpi in both black/white and color Speed: 4 pages/minute for black/white 1 page/minute for color Memory: Memory. is standard at 5 MB and is upgradable to 53. -3- BUDGET WORK SESSION APRIL 24, 1996 ADDITIONS ADD AS: D-4, Buildings - City Manager Conference Room, Replacement of Chairs. REQUESTED BY: MANNINEN ADD AS: J-l, Boating Facility Enterprise Fund - Fish Tax Information. MANNINEN ADD AS: L-2, Other- Challenger Center Facilitator Funding. WILLIAMS FIFTIt BUDGET WORK SESSION APRIL 30, 1996 ITEM A: ITEM B: ITEM C: ITEM D: 4/24/96 Budge! Work Session Notes 4/24/96 "To Do" List Requested Information from "To Do" List 2. 3. 4. Page 35, General Fund Revenue Summary Page 36, General Fund Expenditure Summary Fund: 001 - General Fund, Appropriation of Fund Balances FY97 General Fund Budget Totals Employee Salary & Benefits Information PERS Cost Information 4/30/96 TM Memorandum -- Department Heads' Suggestions for Additional Cuts to Meet $500,000 General Fund Transfer Goal. ITEM E: Hewlett-Packard Color Printer/Copier Information CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7'794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~"t~ April 2, 1996 Kurt Fredriksson, Director Dept. of Environmental Conservation Division of Spill Prevention and Response 410 Willoughby Avenue, Suite 105 Juneau, AK 99801-1795 RE: In Response to your Certified Letter of March 22, 1996 Regarding Kenai Airport, UST Facility I.D. #0753 and, Lease Lot for Former Kenai Aviation Services, Inc. city of Kenai Maintenance Shop, Spill #94-23-01-101-02 Dear Mr. Fredriksson: This is to advise you that we are in receipt of your March 22 certified letter. The City staff has met, discussed options and is in the process of requesting FY97 budget appropriations from the City Council. These contaminated soils issues will be under consideration by the City Council in the FY97 budget which should be finalized on June 5, 1996. Please see the attached April 1, 1996 letter from the City Manager to the Mayor and City Council summarizing the current City environmental projects and projected costs presently estimated for cleanup. The City Council will. be requested to follow through with a drilling sampling and analysis for approximately ~5,000 on the City Maintenance Shop and to fund a Phase I Investigation for approximately $10,000 on the jet fuel facility in the FY97 budget. Additionally, the City of Kenai will be sending the April 1, 1996 memorandum to Senator Ted Stevens requesting him to make the appropriate department/agency revenue appropriations in the Federal FY97 budget process to adequately fund federal agencies to assist Kenai cleanup of the following: i) city Maintenance Shop - Corps of Engineers; 2) Jet Fuel Facility. Sincerely, Thomas J. Manninen City Manager cc: Mayor Williams and Kenai Council Members City Staff Attachments: Kenai April 1~ 1996 memo and attachments DEC March 22, 1996 letter C:\WPDOCS\TJM\DEC.LTR INIER()FFICE MEMORANDUM TO: MAY()R X,VII.i lAMS AND KENAI CITY COUNCILMEMBERS THR()I!Gtt: t'ItOMAS.I. MANNINEN. CITY MANAGER FRf)M: RA('I lEI CI~,.\RI,, trNGINFERING TECt tNICI AN SI. BJECI: CURRt~N'I' CI-I'Y EN¥ IR()NMENTA1J PROJECTS DATE: .APRIl ~ 19% ..\s requested by the City Manager, I have summarized cleanup/assessment costs recommended for the FAA · \ntenna Facditx, City Maintenance ?:,hop, and the Airport .Jet Fuel Facility. FAA. Antenna FaciliD: previously estimated $500,000.00 '~o clean up and assess this site. Another $200,000.00 - $300,000.00 will bc necessar? to move the facilitx t(, another location. As requested b? Administration, I will include these osts in a/~nding request lo Congress through Senator Stevens. City Maintenance Shop: .\ Phase I and 11 Assessment has been completed at this site. Diesel, gasoline and chlorinated solvents were detected in the groundx~ater {please see attached June 12. 1995 memo), with an entire cleanup and remediation cost of approximatel? $1.394.000.00. of ~'hich the Federal Government may be liable for one third, lfCouncd 3, ishes to take further action at this t~me, I would recommend the tbllowing: I Direct city stall'to notify the Federal Government of this site, and the Government's potential liabilitx. If fl~rther evidence is necessary ~o name them as a Potential Responsible Party (PRPL then procure such evidence. 2 The Phase 11 investigation of this area recommended drilling five additional wells to explore the extent of the contaminant plume and to help identi~' off-site contamination migrating onlo the lot. Fhis wouid likely prove to -\DEC that we are proceeding with assessment of this site. without taking any serious remedial action. Drilling, sampling and analysis could be done for approximately' $5,00 ,Jet Fuel Facility: Fhe Jet Fuel tanks were pumpec~ ou~ and the sludge was disposed of off-site. Because no assessment has been 3one. it is aimos~ impossible to estimate cleanup costs, however if' ADEC xvill allow us to do a risk assessment, the total projccl cost may be between $100,000.00 - $200,000.00. If Council wishes to take ap, y further action at this time. I ~,ould recommend the following: Appropriate funds to coxer a Phase I investigation and legal research to identi~' PRP's. investigation would cost approximately $10,000.00. Direct oily staff lc) evaluate an? zeneral liability or pollution insurance held by' the PRP's Phase I Date: To: From: RE: June 12, 1995 Thomas J. Manninen, City Manager Cary Graves, City Attorney Rachel Clark, Engineering Technician 4~ City Maintenance Shop Site Assessment Potential Legal Action Northern Test Labs has completed their Phase II Site Assessment for the City Maintenance Shop. Below is a rough overview of their conclusions: The consultant identified four major sources of contamination: 1. Military drum disposal area - Numerous barrels were left buried on-site after the 1940's-1962 military occupation. Sampling revealed high levels of diesel and gasoline in the soil and very high levels of diesel in the groundwater. No actual barrels were encountered during drilling. 2. Road oil pit - The City stored oil for dust control on-site in an unlined pit prior to 1981. Sampling in this area showed high levels of diesel and gasoline in the soil, and high levels of diesel and tetrachloroethylene (from industrial solvents) in the groundwater. 3. Shop floor drain - The City Shop's floor drains to a crib on the south side of the Shop. Downgradient of the crib, a test pit and monitoring well exhibited very high levels of diesel, and high levels of gasoline and BTEX in soil. Very high levels of diesel and moderately high levels of trichloroethylene (from paints, paint strippers, metal degreasers) were found in the groundwater. 4. Old pump island - The previous fueling island for City vehicles was decommissioned in the 1980's. Sampling in this area exhibited high levels of gasoline in the soil, and high levels of diesel and low levels of chlorinated solvents in the groundwater. Off-site contamination - Based on results from a monitoring well near the fenceline, it is likely that contamination is migrating off-site to the Tesoro Gas Station. Further work recommended by the Consultant: 1. Further studies a. Drill an additional 4 monitoring wells (to verify groundwater contours, contamination levels). b. Explore transformer use at the site (for potential PCB contamination) c. Extend existing wells (to determine source of chlorinated solvents) d. Have a topographic survey done (for general information, to establish well locations). 2. Excavate sources: Drum disposal area Road oil pit Shop floor drain Pump island 3. Connect shop floor drain to City sewer 4. Close valve in fuel storage containment area 5. Build a roof over the fuel pumps Cost to excavate/clean up: The City can remediate individual sources, or treat the entire lot as one integrated system. 1. As separate sources 1. Drum disposal area $798,000 2. Road oil pit $690,000 3. Shop floor drain $926,000 TOTAL $2,414,000 2. All sources Integrated system total $1,394,000 It should be noted that if the rough percentages from item one were translated into responsibility for cost for the integrated remediation (all sources) the Federal Government would be potentially responsible for roughly one third of remediation costs, and the City would be responsible for two thirds. Staff recommendations: This report has been sent to ADEC, and I recommend at this time that we wait until they have a chance to review and comment before any excavation/remediation action is taken. Some of these sources have been in the ground for 30 years, and waiting until 1996-1997 to excavate sources is unlikely to significantly contribute to further contamination. Further studies (e.g., drill wells, explore transformer use) may be warranted in this year. If you are interested, I have several copies of the entire report. Z TONY KNOWLES, GOVERNOR DEPT. OF ENVIRONMENTAL CONSERVATION DIVISION OF SPILL PREVENTION AND RESPONSE 410 Willoughby Avenue. Suite 105 Juneau, AK 99801-1795 CERTIFIED MAiL RETURN RECEIPT REQUESTED March 22, 1996 Telephone No. (90%465-5250 FAX No. (9073465-5262 RECEIVED CITY ADMIN. OF KENAI Mr. Thomas J. Manmnen, City, Manager City. of Kenai 210 Fidalgo Street, Suite 200 Kenai. Alaska 99611-7794 Dear Mr. Manninen: Kenai Airport, UST Facility I.D. # 0753 Lease lot for the Former Kenai Aviation Services, Inc. City of Kenai Maintenance Shop, Spill # 94-23-01 - 101-02 Thank you for your December 28, 1995, letter regarding the City of Kenai Jet Fuel Facilities and your January. 3, 1996 letter regarding the City of Kenai Maintenance Shop. The department would like to work with you to satisfactorily resolve corrective action requirements for these two sites. City of Kenai Jet Fuel Facility Still at issue is the proper closure of Underground Storage Tanks (UST) at this facility as expressed in our letter to Mayor John Williams on December 1, 1995. Your letter referred to possible funding options under the Storage Tank Assistance Program or the CERCLA Program. We have reviewed the possibilit? of the City obtaining funding from the Storage Tank Assistance Program. The legislature established the funding for this program with sunset dates for program eligibility. The deadline for application of closure grants lapsed in 1994. Unfortunately, this site will not be eligible for funding since no application has been received for this site and the deadline is past. Funding from the Federal CERCLA Program is also unlikely since USTs are not covered under that program. We understand that the City Council has voted against the appropriation of funds to support work at this site. The site-assessment work is a basic requirement of our regulations, intended to Mr. Thomas J. Manninen 2 March 7, 1996 insure that the past operation of the UST systems has not caused environmental contamination. Federal and State regulations have been in place since 1988 and 1991, respectively. Under these requirements UST owners and operators, both at public and private facilities, have been conducting site-assessments at decommissioned and out-of-service UST sites on a regular basis. Our records indicate that the Ciu' has funded this type of work at other UST sites in the past. Examples include the former Kenai Airport Generator Site and the Kenai Public Safety Building. City. of Kenai Maintenance Shop The contaminated site remediation program needs additional information about the City's response plans for the Maintenance Shop beyond what was included in your January 3, 1996 letter. Specifically, what steps are being taken to secure funding for site cleanup? What is the City's projected time frame for securing funding and implementing response actions recommended in your March 1995 Phase II Site Assessment Report? The City's January 3, 1996 letter states that it is pursuing CERCLA regulatory relief options. The department is not aware of any regulatory relief options for this site under CERCLA. Please be advised that the City is liable for response action under AS 46.03.822, Strict Liability for Release of Hazardous Substances. The City has a responsibility to take appropriate action as any other public or private party.. We realize that unbudgeted projects may take some time to schedule and we are open to the establishment within the next two months of mutually agreed upon time-frames and workplans under which the City can reasonably be expected to perform all necessary work. Without this agreement, the department may have to undertake appropriate followup action at the sites which may include a State supervised and funded site-assessment and cleanup actions followed by cost- recover5.'. Please contact Monica English (262-5210) to resolve issues pertaining to the Jet Fuel Facility and Don Seagren to resolve issues associated with the Maintenance Shop. Thank you for your cooperation. Sincerely, Kurt Fredriksson Director BK/RK/el/tdt G '..s PA 1t \KF,I/-~'N A I '0, P D CC: Jim Hayden, Program Manager, ADEC. SPAR. STP Ron Klein. Environmental Specialist, ADEC, SPAR. CSites. Anchorage Don Seagren. Environmental Specialist. ADEC, SPAR, CSites. Soldotna Monica English. Environmental Specialist. ADEC. SPAR. STP. Soldotna April 5, 1996 The Honorable Ted Stevens United States Senator 522 Hart Building Washington, D.C. 20510 Re: City of Kenai's Request to Appropriate FY97 Federal Funding to Assist Kenai in Study and Cleanup of City Maintenance Shop, Jet Fuel Facility and F.A.A. Antenna Farm Facility -- Properties in the City of Kenai Dear Senator Stevens: Per our recent discussions in March 1996, the City of Kenai is requesting FY97 funding to identify and remediate contaminated soils at three different sites in the City of Kenai that have been identified as containing potentially contaminated soils needing remediation and/or Phase I and II studies. The federal agencies, including the Corps of Engineers and the Federal Aviation Administration (FAA), are identified as the potentially responsible parties in the City Maintenance Shop cleanup amounting to an estimated cost of $1,394,000. The Corps of Engineers' cost may be potentially liable for one-third of the City Maintenance Shop cleanup estimate at this time. Secondly the FAA Antenna Farm facility is estimated to cost $500,000 for a cleanup estimate at this time and $200,000 - 300,000 to move the FAA Antenna facility. Finally, your good offices and influence is needed in order to move these projects forward in a positive manner to get federal funding to clean up the City Maintenance Shop with the Corps of Engineers' participation and to move the FAA Antenna Farm facility from the bluff in the City of Kenai and to clean up the soils and do a potential land swap with the City of Kenai of the cleaned site. If there is any other information that is required for the FY97 federal budget process, please advise. Sincerely, Thomas J. Manninen City Manager CC: Mayor John Williams and Kenai City Council Members City Staff Attachments: April 1, 1996 memo and attachments March 22, 1996 DEC letter April 2, 1996 letter to DEC REC,'-iVED CITY ~,DMIN. OF KEN~, March 18, 1996 Mr. John Williams Mayor City of Kenai 210 Fidalgo Avenue. Suite 200 Kenai, Alaska 99611-7794 Re: Kena~ EOF land Dear Mayor Williams: Please refer to our conversation of January 30, 1996, concerning the Kenai EOF site. The FAA has not yet made a decision on the release of the land due in part to the existing HF radio facility located on the site. This facility is vital to the emergency network for the state of Alaska and the continued operation, either at the present location or in a new location, is of great concern. If the facility must be moved to another location the estimated cost of the move is between $200000 00 and $300,000.00. Our budget does not have this money available at this time nor will it in the near future. Although we are considering some other locations, unless the money becomes available, a move in the near future is not expected. You had spoken of the possibility of some funding from the City or from Congressional sources, is this still a possibility? If it is what are the time frames involved in order to make the money available? Our other alternative ~s to retain the area covered by the existing antenna and guy wires, relocate the radios to a small building within the retained area, and release the remainder of the land As I receive more information regarding the land I will keep you informed. 2 If you have any questions, please feet free to call me at (907)271-5875. Sincerely, ORIGINAL SIGNED BY James L. Oliver, Sr. Realty Specialist Property and Services Branch cc: Kenai City Manager Mike Tarr File: aa154 WP' C:\WI NWORD\ENAEOF. DOC aal-54A:joliver:jlo:5875:3/18/96 TO: ALI, CONCERNEI) CITY OF KENAI "oa e ,ra od 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611.7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ -- REVISED FROM: Carol I.. Freas, City Clerk City of Kenai ' DATE: April 19, 1996 RE: BUDGET WORK SESSION/APRIL 24, 1996 In organizing a packet for the April 24, 1996 budget work session, I reviewed requests made by council during the past three work sessions. I already have been fm~varded much of the requested information, however there are some items I am still needing. have listed those items below: KK KK Information on leasing the new phone system (instead of purchasing) requested in the Water/Sewer Fund budget. Water/sewer line infi)rmation and cost information to build restroom at Municipal Park. TM TM Pricing for replacement chairs for the city manager's conference room. Fish Tax information/Homer Resolution -- How will Homer's proposed change affect the City of Kenai? JS Recap, with line items totaled, of changes, corrections, etc. to the budget in order for council, etc. to know what the balances are and include the CAN System on the line-item list. JS JS/TM Calculation of total amount spent on travel (for all departments) last year. ClariS, fish tax percentage and gaming revenue receipts which were listed on the budget (from 3/27/96 work session notes). Request aud include, for couucil review, accounting of expenditures from Visitors' Center. Please forward the listed information to me for inclusion in the budget packet I will be preparing this afternoon. DEADLINE -- NO LATER THAN 2:00 P.M. Thanks. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 TO: FROM: DATE: RE: ALI. CONCERNEI) Carol I.. Freas, .Cit~ Clerk City of Kenai Ii: April 19, 1996 BUDGET WORK SESSION/APRIL 24, 1996 In organizing a packet for the April 24, 1996 budget work session, I reviewed requests made by council during the past three work sessions. I already have been forwarded much of the requested information, however there are some items I am still needing. have listed those items below: KK Information on leasing the new phone system (instead of purchasing) requested in the Water/Sewer Fund budget. TM Pricing for replacement chairs for the city manager's conference room, TM Fish Tax information/Homer Resolution -- How will Homer's proposed change affect the City of Kenai? JS Recap, with line items totaled, of changes, corrections, etc. to the budget in order for council, etc. to know what the balances are and include the CAN System on the line-item list. JS Calculation of total amount spent on travel (for all departments) last year. JS Clarify fish tax percentage and gaming revenue receipts which were listed on the budget (from 3/27/96 work session notes). JS/TM Request and include~ for council review, accounting of expenditures from Visitors' Center. Please forward the listed information to me for inclusion in the budget packet I will be preparing this afternoon. DEADLINE -- NO LATER THAN 2:00 P.M. Thanks. Memorandum Date: (i)2/28/96 To: Carol Freas, City Clerk CC: Townsite Historic District Board Members From: Marilyn Kebschull. Administrative Assistant RE BUDGET REQUEST The T,)wnsite Historic D~strict Board held a work session last night regarding the Shkituk' Village Site. At ~hat meeting Mayor Williams advised the Board to write to you stating he reeom~nends that $3,000 be placed in council's budget the sign at the Shkituk' Village. Mayor Williams stated that council would rewew this budget request independent of other city budgets. If further tnformation or doeument~tion is required, please let me know. TON" - ,, t('NOWLE$. GOVJ:'RNOR I)EPARTMENT OF NA F ~IRAL RESOt~.~RCES DIVISION OF PARKS AND OL/ i l')( ),:?',~' ~r:~.. . ~ ~ ~0~' OFFICE OF HIS TOR ?' .4 ND ~ ~'?CH ~:/:: ;>/ 7L~ ~ 360~ ;.; ~ !R~ET, '.;U/TE 1278 .INCt--~4)RAGE, AL4SKA 99503.5921 PH~)NE (907)2~9.8721 ;:A ¥ (907) 269.8908 February 22, 1996 Re' 5010 Historic Preservation Fund Grants-in-Aid Program FY96 Certified Local Government (CLG) grant applications Thomas J. Manninen, City Manager City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear Applicant: This letter is to notify you that due to the unresolved federal budget that ~mpacts the Historic Preservation Fund Grants-in-Aid Program, I am suspending the FY96 CLG grant application process. Your application will remain on file. I have cancelled the Alaska Historical Commission meeting scheduled for April 1. We will keep you advised regarding the program. If you have any questions, please contact me at (907) 269-8715. Sincerely, Judith E. Bittner State Historic Preservation Officer JEB:jfc cc: Dorothy Gray, Chair, City of Kenai Historic District Board CITY OF KENAI MEMORANDUM 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 TO: FROM: DATE: RE: Kayo McGillivray, Parks & Recreation Director Jay Sweeney, Finance Director Keith Kornelis. Public Works Director Carol [.. Freas, Civ2' Clerk City. of Kenai ~,. February 19, 1996 BUDGET I have been informed that Maym Williams is planning or discussed with the Chamber Board, the possibility of starting a project called "Kenai - Village of Lights." (Anchorage has a similar project.) The plan is to put small white lights on all city facilities. The lights would be "on" continually during the winter months. An estimate of cost for the lights has been said to be $300 a year for each building. I would estimate the cost for the lights should be included in the "Beautification" budget. Increases to the city's electric bill and time involvement (scheduling) for placing the lights should be made in the appropriate accounts. I will include costs for advertising in the Legislative budget. elf cc: T. Manninen Kenai Arts and Humanities Council Box 822 Kenai, Alaska 99611 ~907) 283-7040 March 5, 1996 MAYOR JOHN WILLIAMS KENAI CITY COUNCIL 210 Fildaigo, Suite 200 Kenai, AK 996 1-7794 Organized Comprises cultural or~L,'alligalt~ ROOF ON KEF,IAI FINE ART CENTER Reft Kenai Ci-y Council Meeting, April 19, 1995, Item B: B-1 Kenai City Council Budget Work Session, April 26, 1995, pages 1,2, 3 Kef,al City Council Meeting, May 3, 1995, Item I, I-1. d The Kenai Arts and Humanities Council asks the Kenai City Council to include ~r~ this year's budget the financing of a new or improved roof on the Kenai Fine Arts Center. Asset of the arts center to the city is explained in the enclosed copy 3f letter dated April 11, 1995. Supplying roof repair bids and a 3-Year Plan +o tke city is told in enclosed copy of letter dated April 24, 1995. The KAHC greatly appreciated the city's financing a "bandage" treatmem to the Center's roof by Raven Construction last summer. Though this work prevented leakage into the building until this date, the Center is in need ora roof ,eplacement as was the intent of the city council last Spring. From data sougiq a~d presented to the city council April 1995, it seems that cost of a new ~oof would be about $50,000. Representing t'ne Kenai Arts and Humanities Council on the Center's roo~ prob em is Kaita, Potters Studio Coordinator John Ravin, 283-9148. John has investigated the ~00f several times during the past two years and has discussed repairs with cemmercial roofers and the cily's building inspector Bob Springer. I will be ~n the Lower 48 March 11-24. PEGGY GILL 'THOMPSON - PRESIDENT, KAHC Attachments Copes of letters to Kenai City Council dated April 11 and April 24, 1995 KAHC's u)dated 3-Year Plans K. enai Fine Art Center roof Kenai Fine Art Center maintenance Kenai Arts and 'Humanities Council Box 822 Kenai, Alaska 9q611 (907) 283-7040 April I !, 1995 Organized itt ' Comprises of m,n-prq:~ cultural COPY KENAI CITY COLINCIL 2; 0 F~lao~go, ;:iuite 200 Kena, AK 99611-7794 KENAI FINE ,Ak'l- CENTER ROOF What wa~ e,~p,~,c!ed to be a somewhat simple matier of sealing the Kenai Fine Arts Cen!er's roof has turned into a capilal improvement proiect which cells for *¼e otter~hon of the Ci.~y CouncJ!. Kenoi's building inspectors have ,:we3~igoted and/or assessed the Center's: ~oof damage. In vain the KAHC sper4 $975 er the ro~f wilh thoughts that it would be durable for many years !0 Ac,,:oqJin ¢ to !!:e !cese ~elween the City of Kenai and the Kenai Arts and Humanit es Counc I, il~ KAHC has maintained the Center. Attached are ,'1) spread,beets documenting maintenance expense 1991 -1994 (2) e :penses on roof, furnace system, and electrical lighting for' 1995. Ir, addition to ,~cinlenence, the KAHC poys a!l utilities for the Cente~. The I{enoi Fin~: Aris Center is a special facility; it is the envy of Alaskan and Lo~er 48 vish,.~r~ as it I' ouses ar~ adivities (see Kenai Fine A~ts Center arachure: not ~o.'mc:i!~' available in most towns--not even Anchorage. Afl sho'.^,s a~e d~splayed throughout the year. Children's classes are especially pop.~ Jar durin!] the summer. The Pottery Studio is open year around. Requested is lint the City Counci! fund and oversee that a substantial roof be i~stailed Sucf wi!l be greatly appreciated by the KAHC as we!l as parents, chi!ciren, tourists, .. who benefit from the variety of actNities at the Center. rE',_;,,; ~JI , -i-'.'OMPSON · PRESIDENT, KAHC Kenai Arts and Humanities Council Box 822 Kenai, Alaska 99611 t907) 283-7040 April 24, 1995 Organized in /v>': Comprises of non-?rui2: cultural or,san iza:~.u~ COPY KENAI CITY COUNCIL 210 Fildalgo, Suite 200 Kena,, Ab'. 99611-7794 KENAI FINE ART CENTER ROOF Ret: Ke,~aiCtyCounciIMeeting, April 19 As per your request, the Kenai Arts and Humanities Council has sought bid/proposal data on installing a new roof on the Kenai Fine Arts Center. Attached is a copy of Hanson's Roofing bid. Chumley of the Raven Company has promised a proposal which can be presented at the city budget work session, &pril '_)6, by Pottery Studio Coordinator John Rovin. Tom Wagonel, KAHC Member at Large, suggests installing trusses then a metol pi!ched roof. Mr. Wagoner will be available at the city budget work session to further explain his thoughts about constructing a durable roof onto the Center. Attacheo is tho. KAHC's 3-Year Plan which includes a maior project of remodeling the gallery, so as to display artwork in a professional mode. PEGGY GILL-"HOMPSON - PRESIDENT, KAHC Attachments danson's Roofing bid Kenai Arts and Humanities Council's 3-Year Plan %,. J. I"1,1,o, & A**oaot** CONSULT;NI3 ENC~IrW~ EP, S STRUCTURAL / CIVIL/' PL&~IP<INC3 KENAi, ALASKA E)~I 1 FAX [907} 2E~3-451,4 Mayl5, 1995 Celia Aaderson Kenai Art Guild Kenai, Alaska Dear Ms. Anderson: At your request, I performed a li~nited inspection of the Kenai Art Guild building, located on Cook Avenue in Kenai. The building is owned by the City of Kenai. The purpose of my inspection was to provide an opinion regarding the condition of the building structure. it is mv understanding that there are recurring roof leaks and that the Art ©uild is asking the City of Kenai to assist in pro,,iding funding tc)[' ni:&ing nccessztrv repairs. OnMay 11, 1995 1 did a walk through inspection of the building. Although it had rained lightly earlier that day, I did not notice any leaks inside the building during my inspection. tlISTORY Apparently the main portion building ,,',,as originally built to serve as a City office and jail. An adc!ition along the east side, that now houses the pottery' roo~ wzts ori?',zdly buih 1o house fire engines tbr the volunteer fire department. The building consists of concrete masonry unit (block) ',,,'ails with concrete slab-on-grade floors. The roof is flat, and is framed with wood 2x10 wood joists at 16" on center. Joists are oriented north-south, and supported on bearing walls and steel beams that are oriented east-west. The roof was originally constructed with a minimal thickness of rigid insulation laid ove~ the roof sheathing. Several years ago, additional insulatiun, thc fbrm of atwo inch thick layer of spray at)plied urethanc foam xvzls l)l~ccd oxc~ thc original roof. A spray applied '¢.aterproofing compo~nd was placed over thc forma new roo£membrane. Scuppers were added to help keep roof ,,vatcr~unot~' trickling down the side of the bui;ding. OBSERVATIONS It was reported that most of the leak problem occurs near the northwest corner of tile pottery room, where the pottery, room roof intersects the roof of the Art Guild. Most of tile building has a suspended acoustical tile ceiling, with the exception o£ thc potte~T room, which has exposed i?aming, and some of tt~c smaller 'back' rooms, wi~ich have gypsum wallboard (sheetrock) ceilings. The areas with st~spended tile ceilings txaxe either wood paneling or sheelrock ceilings above tt~ern which conceal thc stru~ct~?::! fl-aming 'l'i~e structural fi'aming was visible at one location towards the back of the building. Apparently there had been a leak at this location in tile past as evidenced by staining on the surrounding wood framing At this location, the wood fl-aming appeared to be good condition. The plywood sheathing was damaged ar'~d had some ininor decay, although tile wood was dry at tile time of' my inspecti<m. I was told tl~rtt t}~c:~ o h:!d been a heating system leak at this location in the past but that the leak had bec:~ Roo£ framing that was visible in the pottery room appeared to be in good condition ;x walk around the building levealed that the interior bearing walls and most of the exterior bearing walls appeared to be in sound condition. Some hairline cracks were ~ '<4 I ~ .... b,c in the side and back ex:crier walls but they do :~or appc:t¥ to indicate sig~ificai',t Cc)ok Avenue. These cracks a'cre most visible in zig'cas where la~-ge opcr~i~gs, p:c0:~b!/ ibr garage doors, have been in-filled with concrete blocks. Cracks were also visi'.>lc i~ c~ther potions of this wall There also appeared to be some ditmage to joints bc:x~.cen i~,clividtial concrete blocks on !he south wall Gcing Cook Avenue. The joint dazrnago :it)pears to have been caused by moisture that may have been trapped behind the painted surGce of the block. When the trapped moisture fi'eezes during the winter, the expanding ice tends to break away minute panicles of the joint mortar. As this condition prog~'esscs through numerous freeze-thaw cycles, the mortar eventt~ally decomposes and c~u,nbles away. leaving a weakened joint. CONCLUSIONS and RECOMMENI)ATIONS Based on tile limited inspection desc~'ibcd herein, it is my opinion that thc building is i:~ t}tir strt~ctural conditior2 an~ is worth investing in so~c repair and maintenance in order to / m:tintain it in a usable competition. The ibllowing rel)air.,maintenancc ite~ a~'c 1. Investigate a means to repair/stabilize the south exterior wall to mitigate cracks and maintain structural integrity. 2. Remove loose/damaged mortar and retool mortar joints as required in the south exterior wall. Remove paint, reseal, and paint as required. Remove urethane foam root insulation in th~ vicinity of tl~e northwest corner of tt~o potteo, room and apply ne~ urethant: tbam insulation ;ts required to provide positive drainage and prevent ponding in this area. Apply new waterproofing membrane the entire roof As at', alternative to recommendation number three, it may be feasible to construct a new t~ss roof structure over the entire facility. The new roof' could be sheathed with relatively low cost metal roofing and lay-in fiberglass bart insulatiot~. 1o proxide :t ventilated 'cold rooff system to replace thc existing ~w:t~-m ~-oof' system A colci roo~' system would offer several advantages compared to a warm roof system. Advantages include: lmproved water tightness; reduced chance of condensa~ior~ damage to concealed structural members; lower maintenance costs. The additio~t of insulation would also lower heating costs for the hcility. If you have any questions please feel free to call Sincerely, \%t1~'iI Nelson PE Kenai Arts and Humanities Council 5-Yea r Plan Roof on the Kenai Fine Arts Center March 5, 1996 Objective wM~ w,tcr Thc ,lama<c wa, invcst~uatcd by (~ity Building Inspcctt~r Bob Roof installation and maintenance plan 1995 J~ ~x tn ~, ,>n.tr'u,.:t ~,n -uamicr 1995. 1995-1996 1996 1996-2001 Kenai Arts and Humanities Council 3-Yea r Plan Maintenance of Kenai Fine Arts Center March 5, 1996 Responsibility to City Perennial Arts Objectives Maintenance Plans for Kenai Fine Arts Center 1996 :~&t [,itched Pottery 1997 1998 KENAI CITY COUNCIL MEETING APRIL 19, 1995 PAGE 2 MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENT B-1. Peggy Gill Thompson - Roof Repair - Kenai Fine Arts Building. Mrs. Thompson stated she resides at 4010 Lupine in Kenai. She is the president of the Kenai Arts and Humanities Council (KAHC). The KAHC maintains the Kenai Arts Building. Thompson reminded Council the Fine Arts Building is the old jail and city hall. It is a historical building and the KAHC feels the building is worth saving. The building is used for various art classes, meetings, and art displays, etc. At this time, the building is leased at $1.00 per year. Much of the work done on the building is by volunteer labor. The KAHC has done a lot of work on the Center over the years. Thompson referred to [nformation included in the packet which delineated the work and costs incurred by the KAHC over the years. Thompson reported the roof of the building requires repair. have had a roofer investigate the work needing done and the estimated cost of that work. Thompson requested Council to repair the roof. They Linda McNair - Stated she is a past president of the KAHC. McNair added she feels the facility is important for the community and well utilized. The City's Parks & Recreation Department program used the building; the literacy program has used the building; users of the adjacent playground come in the building to use the restrooms; plus all the various art displays, lessons, etc. McNair stated she feels the fine arts program is important to the community. The art classes are always full. The City of Kenai should be proud of the part the KAHC has played throughout the years in the community. Mayor Williams stated the Council is faced with a dilemma as they all recognize the important role the KAHC plays in the community, but also are aware of the other structural problems with the building. Williams referred to information included in the packet which in,formed the Council it would cost approximately KENAI CITY COUNCIL MEETING APRIL 19, 1995 PAGE 3 $45,000 to correct all the problems plaguing the building. Williams briefly discussed the structural problems and added the Council may want to bandage the building at this time. However, the City is also working toward the funding of a new water well and animal control center. Ms. Thompson added the estimate received for the roofing was $17,000. They have been keeping the furnace repaired. Thompson reminded Council the KAHC has been paying for all repairs and costs over the years. Thompson added they have appreciated the snowplowing, landscaping and mowing the City has contributed also. Thompson stated the KAHC is the art connection for the city. Many visitors to the area are envious of their situation (low rent, city support, etc. 3. The KAHC is needed as much as any other extracurricular activity supported by the City. Councilwoman Monfor requested this discussion be included at the next budget work session. Williams agreed and added Council could then review the work the Building Inspector believes is necessary and the costs involved. Williams suggested another estimate from another company be obtained. Smalley stated he did not disagree with obtaining another estimate, but cautioned that if the roof is in as bad a shape as indicated, the more underlay work needed, the more costly the work will be. Smalley added he agreed with Monfor in that the matter should be discussed at the budget work session. Council could review other alternatives, cost estimates, etc. Monfor suggested the KAHC put together a one-, three- and five- year plan to save the building and present that information to Council. This is not the only building in the City the Council has concerns about and they may need to prioritize work on the different buildings, doing so much each year. Monfor also suggested the KAHC bring additional ideas for repairs, etc. forward. Monfor asked if a metal roof could be put on the building and suggested there may be community groups who would donate the costs. Williams requested a price estimate of a hip roof be forwarded to Council and included for the next work session. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 7:00 P.M. SENIOR CITIZEN CENTER CALL TO ORDER: The work session was called to order at approximately 7:00 p.m. COUNCIL PRESENT: Williams, Smalley, Bannock, Swarner, Bookey, Measles. STAFF PRESENT: Freas, Graves, Brown, Kornelis, McGillivray, Porter, DeForest, Burnett, Morris, Mann]nen, and Ernst. MEMBERS OF THE PUBLIC: Kathy Schwartz, John Rovin, Tom Wagoner and other representatives of the Kenai Fine Arts Council; Cherie Woods and Claudia Furlong (exercise programs at Kenai Rec Center); Ethel Clausen; Kim Booth and Ron Rainey (Kenai Visitors Center). KENAI FINE ARTS BUILDING: The discussion held at the April 12 work session regarding the roof problems with the Kenai Fine Arts Council (KFAC) continued with representatives from the Kenai Fine Arts making a presentation. The KFAC requested the City either replace the roof completely or make a quick fix of the roof problems. The presentation included the listing of the many activities held in the building, i.e. classes, lectures, exhibits, etc. The building is included on the historic walking tour of Old Towne. The KFAC distributed to council a copy of a three-year plan which council requested at the 4/19/95 work session. John Rovin reviewed the plan and discussed the different bids received for the different ways the building could be repaired. It was explained the damage to the inside of the building was along two walls only. The storage area, back room, office and major gallery area are not affected. Rovin reviewed the bids received for the different repairs that could be made: Replacing the entire roof -- Hanson's Roofing -- $24,907.00 Addition of trusses and metal roof - Raven Construction -- $37,566.00. Replacement of water-damaged urethan and addition of flashing where needed -- $13,885.00. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 2 Each method of repair was discussed. Williams stated Council needs to decide what direction they want to take with the building. Tom Wagoner stated, in his opinion, the best method for the longevity of the building would be to add a metal roof. The price could go lower when the project would go to bid. Wagoner stated his opinion of the second best method would be to do the "quick fix" and repair only that area which is damaged. He did not believe the roof needed to be completely torn off. Another representative of the KFAC stated she believed it would be best to add the trusses and metal roof. The building had increased traffic last summer and she believes it will be used more this summer. The KFAC involves visitors to the community through the classes given, etc. They will be offering courses to children and adults which will be coordinated with the shows that will be presented at the Visitors Center throughout the summer. She added she believed it would be advantageous to the City to complete the visual connection between the city buildings in that area, i.e. metal roofs on the Visitors Center, etc. Rovin added they have not repainted the walls which have been discolored from the leaks. They plan to refinish the walls and replace damaged tiles after the roof repair work is completed. Wagoner referred to the information forwarded by the Building Official as to the deterioration of the concrete block foundation. Wagoner stated he also inspected the block and felt the areas where some of the mortar has fallen out can be epoxied. There are structural cracks, but he also did not think they would be a problem. Also, he disagreed with the statement that there was only 100 amp service to the building. He believes the building is up to code, Dut this should be checked out. Williams restated that Council will have to decide what to do. They recognize repairs need to be made, but they also recognize they need to find funding to develop the new water well, etc. may be better to do a quick fix at this time and then replace the roof in the future. The discussion continued. Councilman Smalley requested an appraisal of the building. He is aware it is a well-used building, but felt that an appraisal could help them in their decision. Councilman Bookey commented the lease to the KFAC will be up for renewal in June 1995. Council will then need to decide whether to renew the lease. Bookey added, he agreed with Smalley (regarding the appraisal). KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 3 Also, he believes the work will entail more than a "quick fix." He also supports the organization, but pointed out the lease states the lessee is responsible for all care of the premises. williams disagreed. He does not believe the care of the building includes the whole physical structure of the building. Smalley clarified his request saying he was not looking at the replacement figure, just the value of the building. He did not want to include, in the appraisal, the historical aspect either, but be aware of it. Williams asked if the KFAC has any funding to help with the costs of repair. They referred to the repairs they have made in the past at their expense and added they have been able to do those through fund-raising activities. This cost, however, is beyond them. They are willing to continue with the other maintenance. They suggested they may be in a better position to request funds if they owned the building. Swarner stated she would rather replace the roof than a quick fix, however they first need to find out if the building is worth the cost of repair. Measles agreed. Bookey stated he agreed with Smalley and suggested the city engineer inspect the building. The cost of repair could be a lot more than what they think at this time. He would be interested in putting the cost of repair into the building if they had a realistic justification and cost estimates first. Discussion continued. Suggestions were made to have the Borough assessor make an appraisal of the building and the city engineer inspect the building as to its structural integrity. Request the information be available for the June 7, 1995 council packet. Final amendments to the budget can be made at that meeting. COUNCIL REQUESTED THE CITY ENGINEER MAKE A STRUCTURAL INSPECTION OF THE BUILDING. ADMINISTRATION IS TO REQUEST THE BOROUGH APPRAISER TO MAKE AN APPRAISAL OF THE BUILDING. FINDINGS SHOULD BE INCLUDED IN THE JUNE 7, 1995 COUNCIL PACKET. TEN MINUTE BREAK TAKEN. KENAI BICENTENNIAL VISITORS CENTER Kim Booth, Executive Director of the Visitors Center made a short presentation and distributed information regarding the Center and KENAI CITY COUNCIL MEETING MINUTES MAY 3, 1995 PAGE 18 be considered by council (large lots being charged very high assessments when the property cannot be used for anything but a single family residence). d. Kenai Fine Arts Center - Williams requested the information Council requested from Administration for the June 7 council meeting, be included in the council packet for the May 17 council meeting instead. Williams added he has had some discussions with Mr. Rovin and they may have a more acceptable cost for repairs of the building. They feel the roof may not be tn as bad a condition as first thought and the cost for repair may be much less. e. Ice Rinks - Williams reported he attended a meeting with the EDD in regard to the feasibility of placing ice rinks in different locations on the Peninsula. EDD will be applying for a forestry grant to fund a feasibility study. There was excellent information supplied [n ~egard to covered ice rinks. f. Alaska Wetlands Coalition - Williams referred to a letter which was distributed to Council at the beginning of the meeting and added to the agenda for discussion. The letter was from the Alaska Wetlands Coalition requesting support to assist the Alaska congressional delegation's efforts to reform national wetlands policies. Consensus of Council was to bring forward a resolution to the May 17, 1995 council meeting for consideration. g. HB207/Modification of Oil and Gas Royalty Rates - Williams referred to information distributed to Council at the beginning of the meeting and added to the agenda for discussion. Williams referred to a d~'aft letter to Senator Loren Leman which supports HB207 as it was passed by the House. The letter further states that "HB 207, as passed by the House, provides the flexibility in setting royalty terms for marginal fields. This flexibility will encourage the State and the industry to work together to change the economic equation for marginal fields, bring on new fields, extend the life of existing fields and build a stronger economic base for the future." Manninen added there was a meeting in regard to this bill in the afternoon. Manninen reported he telephoned Senator Leman to let him know the City was in support of HB 207 and asked to be RAVEN April 24, 1995 Kenai Fine Arts Center BID Included in the bid price is the following: Removing and replacing current water damaged urethane, adding a bonding agent to existing roof and reseating the entire roof~ Installation of approximately 60 linear feet of new flashing. Removal of all debris and clean up. TOTAL Lg~P SI~BID ...................... $13,885.00 Steve Cropsey Accepted by Kenai Fine Arts Rep. P.O Box 490 KfNAI AL~ 99611 907-28%2052 F*x 907-283-508! HANSON:S ROOFING 309 Birch~St. KENAI, ALASKA 99611 (907) 2833419 Uc. No. 0.AA4~97 QTY. DESCRIPTION PRICE', AMOUNT BY i TOTALt 1417 All claims and returneci goods MUST be accompanied by this bill. RAVEN April 24, 1995 Kermi Fine Arts BID Included in the bid price is the following: Installation of 4x8 P.T. lumber on parapet, installed with 7" quick bolts 2' on center. Installation of trusses, plus roof sheeting of 1/2" CDX. Installation of metal on said roof sheeting with all trim, siding on all gables with facia and -~-arge rafters (no soffit or paint). TOTAL LI/MP S"~MB~ ...................... $37,566.00 *Addition Note% All mech~enzcal roof velars, furnace, kiln, plumbin$, and ,..~oving cf said plumbing will be at time and matermals rate. Steve Cropsey Accepted by Kenai Fine Arts Rep. RAYEN CONTRACTORS, INC PO. BOX 490 K£N^I, ALASK,~. 99611 907-283-20S2 FAX 907-28)-5081 KenaJ Peninsula Fo(id Ba~k' ~ ' Inc. Way Age~']c¥ P.(). Box t26? Soldotna, Alaska 99659 (907) 302-3!I I FAX (907) 262-642S Frontier April Cih of Kcnai &lin: MaxorJohn W)llialnS 2 Il) Fidatgo Axe. Sic KOH{Ii. '~K 99(~1 l-7m)4 Wc xxould like Io Ihank xou lbr lhc opl)orlunil3 Io prcscnl :il your budget mcclmg. At your suggcslion. phoned thc Cilv of Soldolna and lhc Borough xvilh regards Io our lcllcr of March 29. 19!)6 rcqucslmg a $1(!.1)1)1) illalc}/Io hire a pan lillJC Speech and Language Pathologist or a Phxsical Thcrapisl. Tile ('iix of Soldolna and Iht Borcmgh are in receipl of lbo loller and xxill conlacl us. Thc requested $1(LO(~(i xxould pi oxide a 2() hour a monlh position thai would bring sc~'iccs to some of lhc 22 ffamilics :m our xxaHing hsl Prcscnth. xxc arc sen'icing 31 families. Kcnai 12 and Soldolna 8 remainder I 1_ from oullining commumlics Both Iht coordinalor and lhc halflimc Occupalional Thcrapisl omi slal'f ',l~c I)rOX iding sctx ices I(, more limn is rccommcndcd bx slalc, ttoxxcvcr, xvc feel slrongl)lhal increased case load pmxidcs ncccssa~ sc~xiccs lo as many Families as possible. Moreover. xxc arc concerned l}/al xko lire ilol reaching ollcr families in need Ill %unlm;H%. xxc ;irc ,lskin~, ibi xour support and malching flmds lo conlinuc providing qualib Earh [lllcl'x CIHIOll SC~ ices h) lhc ('elllraJ Pe/illsllJ:t area. Thank xou lbr xour lime and col~sidcralion. Sincerch. Xlar~ b 21. ]9~ Fmntie Training Center & Early Intervention Program ~ ~'~ \K 9c,~669 (907i '~6~'-63~1 "i90'7~ ~6~14'., Re: N1at~ hin},, Funds De,ir t hmt~rabh' Mayor and ( it\' C mm il: Frontier Training ('}'nh'r Earh Intervm~ti~m ProF, rdm beg,m services in July 1992 with the administration ,~f lh~' Al,,sk, D~,partmont of lh,alth and So~i,iI Servic0s Section of Maternal, cThild .,nd Family t t,'dlth grant. V'/(' .,'rye' the Central Peninsul,~ catthm(mt that includes Clam (Suit h, Kasilof, Km~ai, Ni~isk~, $oltlolnd, Sterl ~},,, and Tyonek. l<ef,,rral sources include parents, C~ ~tr,, l*m~in~t,h~ (;~,n~,rdl }]ospit.~l, l~rovid,'me ttospit,~l of Anchorage', Km~ai Public Hoalth, Kem~i Pm~inst, la B~n',m?,h S~ho~d Division of Family and ~outh S0rvices, WIG, Res, mr~ ~' ('mqter, tt,~tor~, and ,~ther tommunitv providers. Since July, 1993, the number r~q-orra!sx~,r~,74. ('~ur~u?r, mt mmdlmm~t is ~ll with 21 on the waitlist. Our ,~x{,ralt mission is to preserve dml enham{' the developmental potential of children birth Lo thr{.e who are ,'xp~'n~'nt inF, <h,vel,~pmental delays, are at risk (premature births), and /c,r m~'tli~ ,Ih diagn,,sed xvitb ,, ~,.mdition resulting in sev~'r0 delays (FAS, Downs, etc.). Wo b{.liev~, thdt ~.arh intm'x,,nti,m l,. b sL at ~m~plished through coordin,}tion and collaboration dF.~.m ~,'s by forming; ,~ partn~'rshi[~ with the f,,mily to provide strategies and support based tN str,'m,thsand n,','ds~,ftN' fan':ih' and thild. We further believeth,d the famih'is the most ndtur,~l dnd ,'ff~'~ tike' [t,,lt her ~d' th,'ir, hild. F[CT,/[:arly Int,.rv<,nti~m ProF, ram ~ peraU,s 5'oar round w/th full sl,rvic0s. Our parents hav~, tN'ir t h~it ~. of }~om~', , ~,nt{'r, ,,r , ,,n~lm,ati~,n of both for serx,'icos m areas of fine and };ross motor. s,,t ~al and <,moti,mdl. sp,,eth and L ~F, uaF, e, s ,If-he p. and ~ognitive skills. In dddition, pr,,vM,, a pl,,v },.r, mp, pa,ent tr, in~ ~F, and ,, tt,y/equipm,mt h,ndmg library (Pro)'ct TELL). nt~mb,,rs ,iro ~ml~,~s%ibh' I,~r {,ur ~u~e (ull tim,' and one, pdrt time st,~ff. Yet, wo aro undorfundod W~, r~',*li/,' thdl ~mr n,ti~n is in a ~ut b,wk moth,; how~,vor, w{' neod your support to ~ontintm ~mr ,,fi~,rt~ to s~,rx',, ('~,nh'al Pmm~qula families and their ~ hildrml. ~5'e are r0questing 51(I,{i()() to mdhh funds to hit,, a 211 hours a re,ruth specialist (Physical Therapist or Speech and Language Pathol,T, ist), and pur'~ ha~' toy,, ~,t~u~pn~m~t, ~taff and family resources. W,, at, pre, idte X,,L,, tim~' and , ~m~ith~ration of our request. W,' would be happy Lo moet w/th (_ oordm.~tor/Spo,, ldl Fdut Ea ri v I nterv~,nt,, Kena ,~ aska Cook Inlet Council On AlcOhOl And Drug Abuse A PRI/ATE NON-PROFIT CORPORA[ION" :230 )cean F: 0 B( x 2352 ep ~o" ~ April 18, 1996 John WAl_iiams. Hayer 2!C Fhdalgo Avenue Suiue 200 Ko:iai, Alaska 99611-7794 Dear h~ayor, This 'Letter is to followup on a request from you to submit: the proposal that ! presented to the City of Kenai to other towns served by CICADA. A si_milar proposal was offered to Homer, Soldouna, and the Kenai Peninsula Borough. The Borough did not respo~:d, Soldotna has yet to meet to discuss finances, and the Ci~v :)f Homer expressed great interest in the proposal. The City ef Hornet's year' is }}ased ena calendar year, se they will net be able !:e app]'opriate meRey ~his year in the normal way. However, they ;said that they may be able to reallecate money zn July. The figure $10,000 was mentioned for reallocation with hopefully S20,0~)0 the fc)llewing year. These figures are just in the discu ssien 'stage and, therefore, no f~rm commitment has been made at t:k~ p~ese~It time. weLd appreciate /ou~~ consideration of this proposal so that we may c~)nt_inue t:o provide services to the Kenai Peninsula. C)ur snate funding depends on the communities support for the alcohol and d;-ug program. Since:~ely, Henry Novak Execut:_ve Di rector Cod,mein!i [ndi',,idua Group and Family · Referrals -ScreerungsandAssessments ~ rranCng: · C,,.,n.~.u rations · Alcohol Safety Actior Program , [ rnpioy~;e Assistance Programs e A United Way Age CITY OF HOMER CITY, HALL TELEPHONE (907) 235-8121 TELECOPIER (907) 235-3140 April 9, 1996 John Wiliiams, Hay,.}r City of Kenai 210 Fidalge Avenue, Suite 200 Kena~, Alaska 99611_-%794 Nenorahle Hayor Wii_liams: ~Fhe City Council o: the Sity of Homer believes CICADA provides an essential area wide service te the citizens ef ~he Kenai Peninsula. ~ecause of its ~rea wide coverage the City believes that the Kenai 2eninshla Borehgh :~ay want to consider participation in any !eca~ i~nding that CICADA night be able ~o procure. :lease 2onsider this letter of suppor~ as evidence tha~ ~he City s~ Nemer ?~ill dis{'uss p~ssible f~nding of CICADA while we enoase i~ ~}udget deliberations for '97 CY Budget. Sincerely, Harry ~. Gregoire Mayor cf ihe Cit~y {~f Homer C : Henry Novak, {~ICADA D~rector MAIN OFFICE 10200 Kenai Spur Highway P. O. Box 882 Kenah Alaska 99611 Telephone: 283-3658 Cook Inlet Council On AlcOhOl And Drug AbuSe 'A PRIVATE NON-PROFIT CORPORATION" HOMER OFFICE 1230 Ocean Drive P. O. Box 2352 ~lomer, Aaska 99603 Telephone: 235-80(}1 March 6, '996 City ef Ren~i 210 F3 daige S'ait e 2(0 Kenal/ Alaska 99{11-7794 Dear CLt.y CDu]~cil Hembers, - do ...... .... - n~ed to remind you of the increased (.os- ~s of operal:.fing in today's business climate· We are all having make do wi:n _ess. Accordingly, we eu Cook Inlet Council on Alcohol Abuse {CICADA) have drastically decreased spending over the ?_wo years. F~r ~xample, we have elLminated our prevention persor:, ct?t enolcyee benefits, eliminated cost ef ii.ring pay ..ncreases fsr ov~r twa years, and needed equipmen~ Pas no~ Neon reriaced or purchased. Even with these large cuts we are p:-.olec~Lr~g a deficit fur FY 97 ef $85,283.00 due to demancs pia2e(i upon our agency by the S~ate o:-- Alaska ant the Neal:h 2a:'e i ield as well as medicaid and insurance r-'ompanies wno make third par:y payments fur services. ;'¢e have had a 13~ cut Ln snare grants for the previous two year cran~¢ ~,-"~'].~e and face mhe same cu:s for FY 97. The C~ate o! Ai~s}:a has made i% perfe~!y ear ..... fo~ us to ¢~ ~e fnnds we need %he f:hnancza! s.~ppe:-3 of ~o~ ai government %e cen%inue to opera%e. Our preseR: need s abse!u%e. Wit:hon% addi%ional funds we canno: ;:e::t. Ln~;e ~o provide services to %he Ceur% System, DFYS, Proba:ir~n EeDar%ment, schools, and %he general public. Therefore, Sixcel el v, Henr}~ Ncvak · Counseling - Individual, Group and Family · Referrals · Screenings and Assessmeq[s · Trainings · (;onsultations · Alcohol Safety Action Program · Employee Assistance Programs A United W~y Agency i NFOPP'~AT !VE ABSTRACT Alcohol and drug abuse is regarded as one of the nation's nzmber she health care problems and is considered central to social Droll!ems in the State of Alaska. The singular ehilosophy of CoDk Inlet Council on Alcohol and Drug Abuse (CICADA) is that substance abuse is a treatable disease. ?ne missioL cf CICADA is to treat the primary diseases of alcohel and drug addiction en the Kenai Peninsula tnreug~ preven~.ien szra~egies, clinically proficient ~reatmenu, family intervenmion, and referral services. CICADA is ~rippled by inadequate funding, having received major decreases in funding aC a time when costs are increasing d~amatlcai!y. Decreasing benefits and the fact tnat staff salaries have nas increased in over ewe years makes i~. barter te attract and retain the qualified Derser~xel we are recuired to have. We are blessed with exceiien~ staff sut we continue to lose them as salaries erede due ~o inflation. We have cu~ {os~s again this year in the amount of $51,281.00~ ?u~ that still leaves us with a projected defici-_. Fu~nher cuts will not allew us to to be ao!e ts provide services ahd may eliminate the agency altogether. As a nonDr~fit serving this area since 1977, we provide services to all people in need regardless of their ability Lo pay; un_ike for-Drofin facilities who can Dick and choose who they w~i.i serve. State granting requirements prevent CICADA from ~efusing ~,o provide services to clients who cannon pay }iewever eur operaming costs to provide this servi ce reilei n the same. CITY OF KENA 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO: From: Date: RE: Mayor John Williams and the Kenai City Council Members Thomas J. Manninen, City Manager~i~ April 5, 1996 City of Kenai's Support for CICADA's Continued Provision of Alcohol Substance Abuse Services in the Kenai Area The attached letter was written per Henry Novak's request on April 2nd to have the City write a letter of support for a grant that they're applying for CICADA's services to the area adolescent community as well as to support the continuing need for their basic services for substance abuse programs on the Kenai. i CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 April 5, 1996 Henry Novak, Executive Director Cook Inlet Council on Alcohol & Drug Abuse P.O. Box 882 Kenai, AK 99611 Re: City of Kenai's Support for CICADA's Continued Provision of Alcohol Substance Abuse Services in the Kenai Area This is to confirm our recent telephone conversations and you meeting with the Kenai City Council at the March 27, 1996 FY97 Budget Meeting. On behalf of the City of Kenai, Mayor Williams and Kenai City Council Members, we support CICADA's goals and continuec[ provision for substance abuse services in the Kenai area. Secondly, it is my understanding that there is a potential for increased CICADA presence to serve the Kenai adolescent community with these substance abuse services. We support the continuedL services as well as expansion into the much needed adolescent service area. Hopefully, this letter of support for your services will enable you to continue to request added State funding to stabilize and maintain your existing substance abuse support services as well as to addl a much needed presence for serving the adolescent community. Sincerely, Thomas J. Manninen City Manager CITYOF KEi 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO: [:ROM: DATE: RE: ALL CONCERNED Carol L. Freas, City Clerk Git), of Kenai '-d March 19, 1996 BUDGET WORK SESSIONS BUDGET WORK SESSIONS: The Kenai City Council has set budget work sessions for the following dates: March 27, 1996, 7:00 p.m., Kenai Senior Center April 2, 1996, 7:00 p.m., Kenai Senior Center April 10, 1996~ 7:00 p.m., Kenai Senior Center BUDGET WORK SESSION PACKETS: If you have information you want included in work session packets, please forward them to me by 12:00 Noon on the following dates: Friday, March 22, 1996, 12:00 Noon Friday, March 29, 1996, 12:00 Noon Friday. April 5, 1996, 12:00 Noon elf PUBLIC MEETING NOTICE The Kenai City Council will meet in WORK SESSIONS at the Kenai Senior Center, beginning at 7:00 p.m. on the following dates: March 27, 1996 April 2, 1996 April 10, 1996 These work sessions are being held to discuss and plan the City of Kenai 1996/97 BUDGET, The public is invited to attend and participate. Carol L. l?'reas City Clerk Publish: 3/25/96, 4/1/96 and 4/8/96 1"~1 - 1991 CHOY OF KENAI. FAX 210 Fidalgo, Suite 200 Kenai..Alaska 99611-7794 ~ Phone 907-283-7535 Fax 907-283-3014 TO 'FROM Date Number of Pagez , ? 1 17~! - 1991 CYFY OF KENAI '0~ C~Y o~ ~~'. 210 Fidalgo, Suite 200 -Kenai,.Alaska 99611-7794 · ~'~ Phone 907-283-753~ Fax 907-28.3-3014 TO FROM D~te Number of Pages COMMUNITY CALENDAR PUBLICATIONS Wednesday, March 27, 1996 7:00 p.m. Kenai City Council will meet in a work session to discuss and plan the 1996/97 budget. The work session will begin at 7:00 p.m. and will be held at the Kenai Senior Center. The public is invited to attend and participate. Tuesday, ~_pril 2, 1996 ?:00 p.m. Kenai City Council will meet in a work session to discuss and plan the 1996/97 budget. The work session will begin at 7:00 p.m. and will be held at the Kenai Senior Center. The public is invited to attend and participate. Wednesday, April 10, 1996 '7:00 p.m. Kenai City Council will meet ill a work session to discuss and plan the 1996/97 budget. The work session will begin at 7:00 p.m. and will be held at the Kenai Senior Center. The public is invited to attend and participate. CYIT OF KENAI 210 Fidalgo, Suite 200 ~,Alaska 99611-7794 Phone 907-28.3-7535 Fax 907-283-3014 TO FROM Dlte Number of Pages MEMORANDUM TO: FROM: DATE: RE: ALI~ CONCERNEI) Carol I.. Freas, City Clerk City of Kenai April 17, 1996 APRIL 24, 1996 BUDGET WORK SESSION The City Council has scheduled a budget work session for April 24, 1996. The work session will be held at the Kenai Senior Center and will begin at '7:00 p.m. Please forward ite~ns you want to discuss at the work session to me by 12:00 Noon on Friday, April 19, 1996 in order that they may be included in a packet of information for council review prior to the work session. clf PUBLIC MEETING NOTICE The Kenai City Council will mee! in a WORK SESSION at the Kenai Senior Center, beginning at 7:00 p.m. on April 24, 1996 to discuss and plan the City of Kenai 1996/97 BUDGET. The public is invited to attend and participate. Carol L. f:reas City Clerk Publish:-U22/96 1791 - t991 CITY OF KENAI FAX 210 Fidalgo, Suite 200 Kenai. Alaska 99611-7794 ,_ Phone 907-283-7535 Fax 907-283-3014 TO FROM Date Number of Pages / / CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~992 To: From: Date: RE: MEMORANDUM Department Heads Thomas J. Mannlnen, City Manager April 26, 1996 Department Eead Meeting - Budget Cuts Let's have a meeting to qo into detail and discuss the attached memo. The meeting will be in the Council Chambers on Monday, April 29 at 3:00 p.m. Attachment After the April 24, budget meeting, there was approximately a $411,000 "fiscal gap" in Kenai's FY97 budget that would have to be made up from budget cuts or revenue enhancements. The City department heads met on Thursday afternoon and suggests the following list of budget cuts to be volunteered for the Council's consideration at the next FY97 budget session, April 30, 1996: PARKS Christmas lights Universal machine Outhouse Parks & Recreation Director salary reduction (for new director compared to existing) $13,580 9,850 30,000 10,000 CONGREGATE HOUSING Cut from landscaping/sidewalk Cut from trim painting 12,000 12,000 LIBRARY Computer program Machinery & equipment 18,000 3,000 FIRE DEPARTMENT NFPA SCBA Communication OSHA B-P Monitor LIFE SHEAR CUTTER Fire Hall Remodeling Fire Hall doors 5,824 8,000 5,500 2,295 3,500 6,000 27,400 BUILDINGS Senior doors City Hall engineering for heating system Seven street lights Ergonomic analysis 9,500 8,000 15,000 1,000 COMMUNI,CATIONS CAN system 24 HOUR RECORDER 1,000 22,550 A POLICE Car Transportation - Crime School In-car video Professional Services Camera/small tools VCR Training Suit Two desks Software upgrade CITY HALL LAN (Local area network for computer) HABITAT water and sewer HUMAN RESOURCES/CONSULTANT FINANCE Three chairs CITY MANAGER Transportation TOTAL 23,970 3,250 2,150 2,000 400 325 1,250 880 113 15,000 30,000 20,000 660 1,000 $324,997 Although the City department heads proposed cuts in the FY97 budget to meet the Council's $411,000 FY97 shortfall as of the 4/24/96 budget meeting, do not fully fund the FY97 "fiscal gap" in themselves, it makes other options more realistic choices, i.e., cuts first, then revenue increases. Although I do not recommend any revenue enhancements as being necessary, I suggest some for Council's consideration if they chose. REVENUE ENHANCEMENTS Other options were considered and discussed by the department heads that may provide for meeting the $411,000 shortfall through a combination of previously discussed budget cuts for FY97 as well as potential revenue enhancements as follows. 1. 2. 3. 4. 5. ReJ_nstitute the bed tax, $102,000 Add 1/2 percent to the sales tax from 3 to 3-1/2 percent would raise and additional $555,750. Adding building inspection fees to conform with the UBC - Uniform Building Code, $50,000 Taxicab Sales? City surplus auction, $30,000. Also, additionally, general fund revenue projections are generally on the conservative side in the FY97 budget. Based on the premise 5hat the three year average general fund transfers have been $500,000, the department heads also discussed the additional expenditures in the FY97 budget that were not in the "Three year average base years" that the general fund transfers were averaged to create the base year. These include, (1) adding three new firefighters in the FY96 budget for approximately $200,000, !2) a 2.7 percent COLA for $132,000, and (3) the 5% PERS increase for $206,291, the total added to the base year before the FY97 budget was even considered, was $488,291 or nearly as much as the $500,000 prior three year average general fund transfer from 1993, 1994 and 1995 fiscal years. Therefore, if the three year average $500,000 general fund transfer only added the three FY96 new firefighters at approximately $200,000, the new three year average base rate would be $700,000 - not $500,000 to have a comparable base. A CiTY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1992 Date: To: From: RE: 4-26-96 Tom Manninen City Manager Kayo McGillivary Parks & Recreation Director Budget Reduction requested by Council At the conclusion of the budget session on 4-24-96, the Mayor ~nd Council requested that administration reduce the budget by some $400,000. This is approximately 5% of the overall budget for the city. The Parks, Recreation, and the Beautification budget as it now stands (with add ins) is about $660,030, 5% of that amount is $33,000. With that in mind, I am proposing the ~ollow[ng reductions or deletions: Recreation: $9,850.00 delete weight machine Parks: Reduce restroom cost from $50,000 to $20,000 and install similar to those at the beach and in Cunningham Pack. Beautification: $13,580.00 delete purchase of wiring and garland fcr upgrading existing Christmas lights and purchase no new lights this year. Another factor that has not been considered is my retirement. Depending on what step the new director is placed on the range scale, this could amount to a savings of approximately $10,000. This is a reduction of $63,430, bringing our total budget to $600,000. If the restrooms constructed last year had been in our budget (they weze not) the total would have been $666,387. Our present proposed budget with no reduction is less than last year. One thing to keep in mind however, is that these items deleted will meed to be addressed in the future, and there are two more restrooms to be brought up to ADA standards. MEM OB~_NDUM TO: Thomas J. Manninen City Manaoer FROM~n~Daniei h. Morris J Chief of Police DATE: April 26, 1996 SUBJECT: Budget changes COMMUNICATIONS Fund 8064 2024 ADD 2024 Description 24-hr reccrder DAT cart:ridges Co~umuni_ty Alert for recorder Network Tapes for old recorder POLICE 8064 2024 2024 2024 2024 4533 8064 453! 2025 2024 2024 2024 2024 2024 2024 Police c:az Light bar Light siren cDntroller Shotgun rack Push bumper Crime Prevention school In-car video 2amora Miscellaneous exams Microsoft Access upgrade 35mm came~ a VCR Redman training suit Red_man suit - parhial Squadroom des{ InvesYications desk DLH/ir ~ Amount $24,400 $ 9OO $ ~,ooo $ 2, 750 $22,500 $ 900 $ 300 $ lOO $ 170 $ 3,250 $ 2, 150 $ 2, 000 $ 113 4OO 325 900 35O 440 440 Delete Delete Delete Add Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete DeieEe INTEROFFICE MEMORANDUM TO: FROM: DATE: THOM,\S J, MANN!NEN. CITY MANAGER RA(Hkll ('lARK. [N(iINEERING TEC}tNICIAN PROP()St{I) SAFETY BUDGET CUTS APRIl. 26 t996 As requested, proposed budget cuts for the Safety Department are below: Number Account Original Budget' CM Proposed Budget r Recom. Budget 2021 Office Supplies $200.00 $200.00 $200.00 2022 Operating Supplies $222.00 $222.00 --$222.00 2025 Computer Software $587.00 $587.00 -----$587.00 4531 Professional Services $4,150.00 $2,650.00 $1,650.00 4533 Transportation .... $7,603.001 $4,473.00 $4,473.00 4666 Books .... $1,850.00! $1,250.00 $1,250.00 4667 Dues and Publications $195.00! $195.00 $195.00 ...... $9,577.00 $8,577.00 ---~Percentage change 35.32% ~2.07O/o Proposed Cuts -- 4531[Professional Services--.._Er_gonomic Analysis $1,000.00 ........... Total $1,000.00 ~UBLiC LIBRARY IN SERVICE SfNCE 1949 163 MAIN STREET LOOP KENAt, ALASKA 99611 i907) 283-4378 FROM: PR: Thomas ,~. ~ann]nen. City ManaGer Emliv OePorest. l,ibrarv Director 26 A~r~] !c,~6 Voi~iptarv r,t]d~e~ ~uts The library had consented to delete from the 1996-97 hudnut the follow!n~ amount~: KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 10, 1996 7:00 p.m. Kenai Senior Center ITEM A: Notes from Discussion/Budget Work Session of April 2, 1996 ITEM B: Summary. of Changes and Corrections ITEM C: Public Meeting Notice ITEM D: Requested Proposals for Building Repairs ITEM E: Community. Alert Network (CAN Syste~n) ITEM F: Preliminary Taxable Values for Assessed Property ITEM G: 4/5/97 TM Memorandum Regarding: CICADA/Letter of Support ITEM H: Unfinanced Requirements List ITEM I: Kenai Health Center (see attached Resolution No. 93-90) ITEM J: Milestone List Set Additional Budget Work Session KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 2, 1996 7:00 P.M. KENA1 SENIOR CENTER COUNCIL PRESENT: Bookey, Swarner, Williams, Measles, Bannock, and Moore. Council Absent: Smalley STAFF PRESENT: Freas~ Clark, McGillivray, Graves, Morris, DeForest, Ernst, Burnett, Springer, Kornelis, Elson, Sweeney and Manninen. Others present: Ethel Clausen DISCUSSION: Mayor Williams referred to a draft letter of Manninen's to be sent to Kurt Fredriksson of DEC in regard to the contaminated soils at the Kenai Airport, Kenai Maintenance Shop and the FAA Antenna Farm. Williams explained the letter would placate DEC in order to allow the city additional time to find federal funding for cleaning of the areas through Senator Stevens. Williams referred to the cost estimates prepared by Engineering Technician Rachel Clark which were attached to Manninen's letter. Williams noted council needed to be aware there may be amounts from $10,000 to $20,000 spent on Phase I and II drilling sampling, analysis and investigation. If a full clean-up is required, the cost could reach millions. However, he did not believe council ~vould approve the clean-up of the airport jet fuel facility. DIRECTION: Council agreed Manninen's letter should be sent as written and wait for another two to thr~ months to see what happens. SUMMARY: Williams referred to the notes from the March 27 work session ~vhich had been distributed to council, as well as a summary, of corrections to the budget. BUDGET REVIEW: CLERK BUDGET: There were no comments. No objections/changes. VISITORS' CENTER: Williams noted the budget for the Visitors' Center was less than last year due to a drop in miscellaneous expenditures (cost for brochures). KENAI CITY COUNCIL BUDGET WORK SESSION April 2. 1996 Page 2 Councilman Bookey asked what the $35,000 was for in the miscellaneous account. He understood $25,000 of the total was the city's yearly donation to the Center for meetings and conventions He did not think the city should be funding $10,000 more to the Center. Manninen was asked what the additional $10,000 was for. Manninen answered he was not sure whether it was for special brochures. The Center's additional request for $15.000 was taken out~ He did not know if the $10,000 would be used for brochures or not. Sweeney checked the individual list submitted. Councilman Bannock questioned the Center's involvement with pull tabs. It was explained they rent the Oilers' Hall for bingo, etc. Measles added, receipts from bingo, pull tabs, etc_ have been down all over. Bookey reminded council they recently discussed funding brochure costs for the Kenai Chamber. He would like to reduce the city's amount to the Center from $35,000 to $25,000 and put the $10,000 toward the Chamber brochure costs~ Discussion followed regarding the bed tax receipts. Measles noted the council never intended to put all bed tax receipts to fund the Center. Bookey noted an additional $25,000 was given to the Center last year. Cuts are being made everywhere else and they should be able to operate without the extra $10,000. The city's obligation this year should be put in economic development with the Chamber. The Center is still receiving the original $75,000 from the city. Bannock stated he had no problem in cutting this budget $10,000. Bookey asked that the Center produce a dollar-for-dollar accounting of expenditures. Williams noted the city's funding to the Center is approximately 50% of their operation. DIRECTION: Reduce Center's miscellaneous account by $10,000. Request an accounting of their expenditures for council review. LEGISLATIVE: Williams noted Professional Services were reduced by $10,000, eliminating lobbyist hire. Williams requested funding for a Challenger facilitator instead of hiring a lobbyist. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 3 Williams also noted a letter was received from DEC saying there would be no funding for the water well development project. Even if the city had a lobbyist, he did not think the city would have received that requested funding. There may be a shift toward funding projects such as that next year. Williams estimated the cost of a facilitator would be approximately $30,000. This cost would be paid partly by the city ($20,000) and partly by outside receipts. $25,000 has been requested from AIDEA. He does not expect any funding help from the state. The Challenger Center would be a major industry for the area, as well as the proposed aircraft fire training facility, as the, oil and fishing industries diminish. Bannock noted this ~11 happen only if the national Challenger group in Virginia approves Kenai as a site Williams noted the city would not be committing to the facilitator until after it is known tf Kenai has been chosen as a Challenger site. If Kenai is chosen, someone will need to be in charge from the start. DIRECTION: Change "Lobbyist" to "Facilitator" and add $20,000 to Legislative Professional Services. Councilwoman Swarner questioned the $1,000 donation to the Kenai Peninsula Tourism Marking Council. Clerk Freas explained she included this amount in the Legislative budget as there had been a request from the Tourism Council for the city's membership. The city council, when the request first came to them, suggested they speak to it during budget hearings. Swarner stated she would prefer those funds go toward ALPAR Bookey noted the city receives marketing and tourism representation from the Visitors Center, Freas was requested to bring a copy of the Tourism Council's request to the next budget session. DIRECTION: Remove $1,000 membership to KP Tourism and Marketing Council. Include a copy of their request in 4/10/96 budget packet. LEGAL BUDGET: 'l'he change in accounting for leave and salary was explained by Sweeney. He stated it was his interpretation of the accounting rules to expense leave as it is earned. In the KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 4 past, the leave was combined with salaries. He finds his preference requires more work of the Finance Department, but believes it gives a better accounting. Professional Services - Attorney (;raves was asked if he anticipated the same amount of costs for legal services to Haggart this year as last. Graves answered, he was asked the same question last year and was unable to give an estimate. Attorney Haggart has also stated to council he would not be able to know when these costs would end. Graves added, last year he put $50,000 into this account. This year he doubled the amount as he thought it would more accurately reflect what the costs may be. Williams noted Graves' quarterly report would be out to council on Thursday and it ,'ould include a com~nentary of activities of the Inlet Woods litigation. DIRECTION: No changes/no objections. CITY MANAGER BUDGET: Manninen noted he mistakenly left out his auto allowance in his travel budget. He discussed the problem with Sweeney and they agreed he would take the $4,800 from other travel he had planned, i.e~ ~educing allowances for the ICMA Conference and NLC Conference: removing the AML I~eadership Summit and AML Conferences; reducing AML Lobbying; deleting the ICMA Seminar and lobbying~ In making those changes and adding in his car allowance, his total travel budget would be $10,000. Manninen noted that last year, the car allowance was included in his miscellaneous account. Bookey asked if these changes would be prudent. Williams answered no because when the city manager was hired, he was told council expected him to pick up the lobbying effort. Williams noted the budget would have to include lobbying to protect the city's interest, as well as being a part of the AML conferences, etc. Bookey agreed and added, because of this mistake, he should not be penalized. Manninen noted some of the expenditures from his travel budget this year was to fund the search/interview efforts for a new finance director. Approximately $3,000 or $4,000 was attributed to that. Bannock stated he did not have a problem in putting the $4,800 back into this travel budget. Measles asked if it wouldn't be better to have the car allowance included in travel instead of miscellaneous.. Sweeny answered, all car allowances are in travel. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 5 Williams agreed the $4,800 should be included in the city manager's transportation account. Funding for lobbying, etc. would be needed for whomever is city manager. DIRECTION: Add $4,800 into this travel budget for car allowance. FINANCE DEPARTMENT: Sweeney noted some increase has been made in his transportation account for employee training. These classes will be offered in Anchorage in the fall. He is also investigating a multi-year plan to replace the computers in the department (over the next three years). [hey would replace the dumb ter~ninals with personal computers which would be able to connect to the planned LAN system in city hall. Discussion followed in regard to the professional services for ambulance billing. Sweeney explained the $4,000 included in the budget increases the budget from last year. Last year's budget did not include funding for this purpose. It was added to the budget when the ambulance fees began. DIRECTION: No changes/no objections. HUMAN RESOURCES: Williams noted only $20,000 was included in this budget for professional services. Manninen explained this budget was based on not hiring any personnel which has been discussed over the last few years. Instead, the $20,000 would be utilized when special training programs were needed, like ADA, drug/alcohol training, etc. or if special consulting assistance on sensitive personnel issues and assistance is needed from someone like Lynn Curry-Swan or someone highly specialized in one area for assistance to get the city through a specific situation the city may be in. He added, he would like to have something in the budget Jess substantial than hiring a part-time person, but to know that if help is needed, the funding is there to hire someone if something comes up~ Williams stated council had discussed having a human resource development person or personnel manager in the past. Williams added, it was Manninen's decision to hold off on hiring such a person last 5ear. Williams asked Manninen what comfort level he was a~ in not hiring someone strictly for personnel purposes. Manninen answered his KENAI CITY COUNCII, BUDGET WORK SESSION April 2, 1996 Page 6 comfort level would be through default or however the city operated in the last three or four years in that mode, he believed the organization has adjusted to that. He wondered, no matter who the person would be as a human resource director, if they could accomplish what has been accomplished. He added, he finds it very hard to justify spending the money that would have to be spent to bring a fully-training human resource person in here. He didn't know what else that person could have done versus what people have done in-house with updating the classification study, updating personnel policies, w/th hiring some consulting outside. He believes those items were accomplished for less than $20,000 which was included in the preliminary budget for FY97. Manninen continued saying, he thought it would take at least a year for a full-time personnel person to be up and running and it would be more of an adjustment for the organization than to keep running what is running, and utilize the expertise of someone when needed instead of recognizing when we need help, not really expecting that we have all the answers. That would be another danger. His perception is that the organization is not big enough for a full-time personnel director, per se, only to do that. It would be a lot more costly for the budgets the way they are going and will be going. Discussion has already taken place in regard to purchasing personnel, how to structure it. There may be some savings, maybe not. He thought the big things pretty well avoided problems in-house and have identified places where we've always had exposures, but he didn't think hiring a person would have avoided or eliminated the exposures anyway. Williams stated they would wait until another time to discuss the matter further. Council may want to revisit the issue of a personnel director later. Councilman Moore noted this was a new department and asked if money was spent, in prior years, that would be classified as human resource expenditures or if it was more of a contingency. Williams explained that a couple of years ago the council had decided it might be time to have someone in the category of a human resource director and talked about combining the job description with some other things that would fill out the need and justification for having that person The city now has 102.8 full-time employees. It was thought the time had come. The city manager had chosen to try to move through the first year when they talked about it. This is the third year now that the development of that position has been foregone. Williams added, he thought there should be more discussion of the matter at a later date. Manninen noted the position was lhe number one item on the unfinanced list at $69,000 KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 7 as an estimated cost for a full-time fully-qualified person. Williams noted the item would be discussed further during the next evening's council meeting. DIRECTION: No changes/no objections. LAND ADMINISTRATION: Williams noted there was $18,000 in the amended budget and the new budget included $12,600 He reported he hoped to have enough money for rearranging plats, etc. in regard to city lands at the golf course, etc. These properties needed to be investigated as to what needs to be done in order to sell the properties. A surveyor would have to be hired to prepare a new plat (combining plats) and take the plat through the required commissions, etc. Extra funding will be needed to do this. Williams suggested the lots on one side of the golf course be designated as single-family lots and the acreage on the other side of the course be sold as one single parcel which would require the purchaser to put in the water/sewer, gas, etc. Williams noted, more money may be requested for the survey, platting, etc. costs on these properties. DIRECTION: There were no objections and no changes. N ON-DEPARTMENTAL: A short discussion followed in regard to the cost of insurance. It was noted that last year insurance expenditures were overfunded. Councilman Moore asked if the cost of the city self-insuring for vehicle damage was more than a regular insurance policy for damage. Williams noted there was a $50,000 policy for big equipment deductible, but does not include automobiles. Sweeney stated he did not have historical information of it. Moore suggested a fleet policy might be cheaper. Bannock stated he did not think so and Measles agreed. Williams referred to the grants tc agencies. Sweeney noted this budget reflected an eight percent drop to agencies from last year. Bookey asked if they were pass-through. Answer was yes. Sweeney noted the transfers to the water/sewer fund was new. It included special KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 8 assessments on city property in Thompson Park. Also, at the last meeting, the hiring of a PERS consultant was discussed. Since then he talked with PERS and found that the statewide average for PERS costs were from ten to 11%. Sweeney explained the process and added the costs are increased to work off unfunded liabilities. With the information he received from PERS, he did not think it would be necessary to have a study done. Sweeney added, the last three hires in the Fire Department had an affect, as well as if an employee is hired that can claim prior credit, if an untimely disability happens, or if an across-the-board increase of 3% in wages a year. Williams suggested a document be developed that explains the PERS rate and how it is driven. The document could be presented to AML and distributed to interested parties. DIRECTION: There were no objections or changes. PLANNING & ZONING BUDGET: Kornelis explained one change was made to the Small Tools account in order to purchase a new filing cabinet and desk. Kornelis noted council discussed the purchase of a laptop computer during the last work session. Kornelis also noted advertising costs rose due to notification that advertising of Planning & Zoning Commission agendas are needing published, etc Conditional use permit application advertisements are reimbursed by the applicant~ however those reimbursements go back into the General Fund An acoustical panel has been requested to enlarge the work area for the Planning & Zoning secretaw as well Williams stated a concentrated effort should be made to begin the process of relocating the Public Health Nurses to another facility, even if a revenue bond is needed to help make the move. However, care must also be given to ensure their facility remains in Kenai. DIRECTION: No changes/no objections. BREAK TAKEN: 8:20 P.M. BACK TO ORDER: 8:35 P.M. KENA1 CITY COL~CIL BUDGET WORK SIS;SSION April 2. 1996 Page 9 POLICE DEPARTMENT BUDGET: Police Chief Morris explained they were requesting additional funds to purchase a video camera and desks to replace one in the squad room and investigations. Morris was asked if he thought more funds needed to be budgeted to cover additional overtime in regard to the dipnetting season and expected problems. Morris stated there was no way to forecast this. If those funds are depleted for that reason, they could come back to council for additional funds. Williams asked where the $20,000 was included in the budget for re-carpeting the Police Department. Sweeney answered on the unfinanced requirements list. Manninen explained the carpeting was taken out of the budget and placed on the unfinanced list. Councilwoman Swarner stated she thought the carpet was in bad shape and needed replacing. Discussion followed regarding Workers~ Comp. insurance rates. Sweeney explained this year he calculated each department's actual premium instead of averaging the cost as was done in prior years }te added, he thought it would be more accurate. Swarner asked why the fire training and developmental seminar ~vere listed on the unfunded requirements list and if lhese costs would be need to be added. Morris stated there would be an FBI representative coming to Alaska to give the class this year and tuition would be lessened They should be able to get this cost out of this year's budget. Williams noted items were taken out of miscellaneous and put in separate categories, i.e. transportation, small tools, dues and publications, etc. Sweeney explained registration costs of seminars, etc. were placed in transportation because some registrations include meals. These costs were out of sight when in the miscellaneous account and he felt it was a travel expense~ Again, he thought it would be more accurate. DIRECTION: No objections/no changes. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 10 FIRE DEPARTMENT BUDGET: Chief Burnett explained there was an increase in the small tools account to purchase replacement bottles for the self-contained breathing apparatus. The old ones are required to be taken out of service, Additional costs are for a self-contained communication system which will enable officers to talk to each other during search and rescue operations, $69500 of the travel and training for the ARFF School will come out of the airport budget. Also $10,000-$14,000 will come out of the airport budget for cutters, spreaders and a circular saw. The Fire Programs' support contract and Windows 95 support contract was moved from miscellaneous to professional services. Manninen added, their miscellaneous account was reduced approximately $5,000 and those amounts placed in their professional services. DIRECTION: No changes/no objections. COMMUNICATIONS BUDGET: Chief Morris explained the biggest item on this budget was the purchase of the 24-hour logging recorder and purchase of a file cabinet, Swarner noted there seemed to be a large amount of advertising for clerks. Was this due to the pay scale~ Morris answered he didn't believe it was the pay scale, but that it is a 20-hour a week position. They have been told they could probably keep a person in that job longer if the hours were rinsed to 25 hours a week which would qualify for benefits. Williams asked how many officer changes were made this year from retirement, etc Morris answered two office~ retired last year and two new officers were hired. In communications there was one resignation and one replacement. Currently, there is one dispatcher who is completing training. DIRECTION: No changes/no objections. KENAI CITY COUNCIL BUDGET WORK SESSION April 2. 1996 Page 11 ANIMAL CONTROL BUDGET: Sweeney noted council removed the purchase of a new truck and animal box during the last work session. $500 was added to Animal Control repair and maintenance to paint the existing animal box. Kornelis stated he spoke with Bill Godek and found the box did not need painting. DIRECTION: Delete $500 in R&M for painting the animal box. No other changes or objections. PUBLIC WORKS ADMINISTRATION: Kornelis explained this budget showed an increase in professional services for the ADA transition plan and added, the department did not have the time or the expertise to do it. He plans to contract this work out. Kornelis added, Repair & Maintenance costs are higher due contracting of services to scan blueprints in order that they may be put on computer. This will allow them to access drawings. They would not be able to print copies, but the disk could be taken to an engineering firm for printing. DIRECTION: No changes/no objections. SAFETY BUDGET: Sweeney explained this was a new budget but was placed there without a department number in case council decided not to approve placing it as a separate department. Engineering Technician Clark explained that approximately 2/3 of her time was spent on safety issues. As a Safety Department, she would be supervised by the city manager. The costs include safety issues to drug/alcohol testing. Williams asked Manninen if some of the work Clark was moving into as part of responsibilities they first envisioned being a personnel/human resources person. Manninen answered they would definitely fit as a personnel resource person. He didn't know if that was the design or intent of the plan. Williams stated he didn't want to get involved in a situation that there would be job description of one type and then find themselves with a job description of an entirely different type later on where adjustment would neet* to be made in the overall level of costs in regard to salary. The original KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 12 position seems to be maneuvering into more and more responsibility. Sweeney noted that cost adjustment was included in the budget. This position was one that was most highly recommended to be increased in the classification study. They have built it into a multi-step increase which is split between the Public Works Administration Department and Safety Department. Williams stated he would want a clear picture of where this position is going. Manninen stated he thinks the direction they are moving in with this position is pretty solid for this position, i.e. engineering tech.~ soils, alcohol/drug testing, contamination work, etc. These are basically the core of that position plus whatever additional studies or work that may come up in the Public Works Department that may be needed. This should fit both the engineering tech. and safety~ Swarner stated she would like to see a personnel person to be responsible for the drug/alcohol testing, etc. Manninen stated that if that was the council's feeling, he didn't know if this person would have time to do that. They are still talking about engineering grant writing type things in the engineering tech and he didn't see the time in the 2/3, 1/3 of this person to be able to be a multi-human resource/personnel person or maybe not even the inclination or desire. Measles stated when talking about a human resources person, he didn't think council was thinking of combining that with engineering technician position. It doesn't fit. Williams stated that was what he was talking about -- he wanted to make sure that the two weren't tracking into one position in the future. Measles stated he wouldn't want to pull the engineering technician position away from what it was originally hired for. Council was convinced when they brought that position on that the city desperately needed an engineering technician. If that position is needed only one-third of the time for engineering, maybe the position wasn't needed. Manninen stated that the requests in the Public Works budget are probably reflective of what's happening which is hiring consultants to do some of the things that maybe the engineering tech would do if the engineering tech were strictly a full-time tech and not doing safety-related work He expected that might be an area where that person may spend or be able to spend additional time, Williams stated the whole issue of safety and the drug testing, etc. is coming full force to the council this year. They have seen the tremendous increase and need in that type of KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 13 work and are still to, ing to come to grips with the fact that the city has made a transition in that position from what they deemed as an engineering tech (somebody that was going to help out in the engineering department with regard to design, etc.) to this other position which had not been anticipated. That's where some of the confusion is. This has been brought on by requirements fostered which were not anticipated when Clark was hired as a technician. The city now has a need for a person it didn't originally have, the work of which has been fostered off to a person that was originally hired for something else. Williams added, he just wanted to make sure they were aware of where they were going with this position and not end up in a "Catch 22" situation in the future. Kornelis stated the added responsibilities came from unfunded mandates that have been placed in safety. They have more than enough work for an engineering technician and because of the mandates and budget constraints, Clark has had to be switched over to do these things. Williams added, and because of that, more funds are being used in professional services to get that work done. Kornelis added, there were a lot of things not getting done as well. Williams stated that brought them back to the discussion of whether the personnel person might be involved in the unfunded mandates. Bookey stated the city could contract out the drug/alcohol testing. Williams added, the testing includes more than just testing -- record keeping, etc. Measles stated they will do that and it may be better to have it done by an outside, ~.hird party, anyway. Kornelis added, the alcohol/drug is only one of many requirements that need to be followed. There is also excavation, safety plan and its enforcement and record keeping. Williams stated he thought the council was well-aware of the changes that the city is going through and Administration is fully aware of the council's concerns. He added, he thought council supported Administration's move in the direction with regard to the cost and allocation of time, but they are still concerned that it may not be being categorized correctly They're not doing what they intended to do. The technician department is being short-handed, picking up additional work in the personnel department, etc. The position needs to be tracked very carefully because the council has concerns about it. Manninen stated he didn't think the city was being short-changed in the engineering technician portion, whether it's one-third or one-half of the existing position. Based on the technology, based on the trmning, based on the qualifications of the individual in the position and the fact that the ciW has contracted out other services in the past and probably will continue to contract out other services and have the person with the right KENAI CITY COUNCIl_. BUDGET WORK SESSION April 2, 1996 Page 14 fit to do these other things and it's fortunate that the city is able to get that amount of productivity out of this position. He added, in the present budget, he did not see a need to add another engineering technician position because of the use of the time, based on the technology of the individual and the work load and the contracting out that is being done. If that happens, then they would have to deal with it on a case-by-case and project-by-project basis. Manninen added, he did not see that as being a problem. DIRECTION: No changes/no objections. SHOP BUDGET: Kornelis stated there was not much of a change. He noted the antifreeze recycler should be removed and the Machinery & Equipment total changed to $3,117. The repair/maintenance items were for contract work on the OshKosh vehicles. Bookey asked what kind of computer software would be purchased. Kornelis answered it would be for tracking maintenance and repair expenses. He was not sure if it would also track parts. Dave Reetz had just returned from a seminar where this software was discussed and he thought it would fit their needs. DIRECTION: No changes/no objections. STREETS BUDGET: Kornelis noted the budget was considerably less due to the lesser amount of equipment being purchased this year. Kornelis reported he received some of the attachments for the new grader (ordered from the present budget) and the grader is en route. The cost of the backhoe was mostly out of the water/sewer fund. They decided to wait to purchase a new frontend loader. DIRECTION: No changes/no objections. KENAI CITY COUNCIL BUDGET WORK SESSION April 2. 1996 Page 15 BUILDINGS BUDGET: Kornelis explained a tremendous cut was made from what was requested, especially in the repair and maintenance of the building. Williams noted council was concerned last year about keeping the buildings maintained and said this year they would make funding available for long-term maintenance. Williams noted he was still concerned about the long-term maintenance of the buildings and did not want to find that work that should have been done this year was not done and then the costs would be even larger. Manninen stated that if they had funded everything requested, this budget would have been $400,000 to $500,000. Bookey stated he thought the carpet in the Senior Center should be replaced as the building is used by a lot of people Discussion followed regarding the carpet and whether there was a pad under it and if the carpet was glued to the pad. Senior Center Director Porter stated she was certain the carpet was glued to a pad which was glued to the floor. Because of this, the carpet cannot be stretched to remove the ripples that are in it. Bookey stated he was concerned a senior could trip and break bones due to the tipples. He added, replacement carpet was stored at the airport. DIRECTION: Porter was requested to find out what it would cost to have new carpet laid and whether it would require a pad and if a pad would need to be purchased and if so. what the cost would be. Swarner again stated her concern the carpet in the Police Department needed to be replaced, especially in the entryway. It was noted the cost for the whole department was estimated to be $20,000. Williams stated it would be costly because of the amount of cuts needed to go around the consoles, etc. Swarner stated the audience chairs in the council chambers should be replaced as they were not very comfortable. She would like to have funds available for that. Williams asked about the heating system costs for city hall that were unfunded. Springer explained funds were available for professional services to have the work done to ~nake the system better, but the funds were deleted to find out what needs to be done. It should be turned around. DIRECTION: Cost information for the Senior Center and Police Department entryway recarpeting were requested for the 4/10/96 work session. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 16 Springer was asked about the costs included in the budget for roof repair to the Fire Department. He explained the roof had been recoated about seven years ago. Bookey asked Springer if there were any maintenances needed that were not funded Springer answered he thought the library carpeting was needing replacement as it received heavy traffic. There is also an ADA compliance problem too. Sweeney stated there was money in the budget for the ADA compliance matter. Williams asked what the cost estimate was for the ADA compliance. Springer was not sure. Williams suggested the cost of re-carpeting and the ADA compliance matter could be incorporated into the bond issue. Bannock noted the ADA work needed to be done whether the bond issue passed or failed. Springer stated he was also concerned the overhead doors at the Fire Department were needing replaced, They are the original doors and they don't work well in Alaska climate~ They have spent a lot of time maintaining the heating system and the doors. If they had better doors, heat ~etention would be better. He estimated $22,000 to replace the front six doors, DIRECTION: Springer was requested to get a price for replacing the doors at the fire station for the 4/10/96 work session (include any additional costs for openers and wiring). Williams suggested funds be included in the budget to replace the chairs in the city manager conference room. DIRECTION: Council requested a price be included in the next work session information to replace chairs in the city manager's conference room and for council chambers drapes. STREET LIGHTING BUDGET: Kornelis noted he had requested $30,000 for ten new lights. Only $20,000 was included ~n the budget and he thought that would pay for only seven lights. Williams asked if a request was included on his light, list for Kaknu and Kiana as there were a lot of children in that area waiting fi)r the bus. DIRECTION: No changes/no objections. KENAi CITY COUNCIL BUDGET WORK SESSION April 2. 1996 Page 17 LIBRARY BUDGET: Williams noted $50,000 should be taken out for the ADA improvements. Swarner stated she thought the amount should stay in case the bond issue doesn't pass. Measles stated if the work is not done during the expansion it would cost a lot more. DeForest stated she would like to use the ADA required modifications as one of the reasons the bond is needed, Measles noted that if the addition is done, the whole building will be required to be in ADA compliance, Swarner asked why $3,000 was taken out of repair and maintenance. DeForest stated she did not know. Sweeney stated it was an unspecified amount. DeForest explained that when she did her budget, she was not aware of what the repair and maintenance costs would be for the computer contracts. DIRECTION: Delete $50,000 from Buildings. No other changes/no objections. RECREATION BUDGET: McGillivray explained there was not much change. The main thing was the change in PERS and maintenance and equipment had increased a little. A new pool table, copy machine and weight machine were budgeted. The old universal weight machine would be given to the Fire Department fi)r their use. Swarner asked if McGillivray had considered charging a user fee for the summer recreation program. McGillivray reported the Parks & Recreation Commission discussed it. The reason they were against ii was that some of the children involved would not have the funds. It would eliminate a lot of the kids from using the program. DIRECTION: No changes/no objections. PARKS BUDGET: Bannock noted the restroom additions to three parks were spread over the years of 98, 99, and 2000. He requested they be moved down a year so that the restroom for KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 18 Municipal Park would be placed in 97. He added the Commission requested the restroom placement begin in 97. Williams noted that the park is used a lot and when built, the restroom should be tied into water and sewer. Kornelis agreed. McGillivray explained all three of the restrooms were included in his budget submission for' the amount of $60,000. Councilman Smalley had suggested during a commission meeting that the funding for the building of the restrooms be placed in a construction budget and the maintenance and upkeep be included in the Parks budget. All three of the restrooms need to be ADA approved. Porter noted she was aware of the use of the Municipal Park as she lives in that neighborhood and that the restrooms there now are horrid. DIRECTION: Sub,nit water/sewer line information to council and how much it will cost to build a restroom in Municipal Park (connected to water and sewer) for review during budget work session. BEAUTIFICATION BUDGET: Swarner requested Christmas decorations and banners be included in the budget. McGillivray reported the Beautification Committee recommended new banners be purchased but only gave an estimate of $4,000 without any specific information. Last year the banners were repaired The Parks & Recreation Commission recommended the banners be used one more year. They requested Beautification Committee research and get pricing for new banners. Approximately $7,000 was spent for the banners now used. Williams suggested new Christmas lights be purchased for this year for the streets as there will be a Christmas light parade this year, as well as the fact that he received a lot of comments from citizens who were disappointed in the decorations this year. McGillivray stated part of the problem was the wiring on the decorations. Bookey stated he would rather buy new and new type of decorations without the garland. Swarner stated she thought the silhouette lights would have looked a lot better if there had been snow. She appreciated the efforts of McGillivray in trying to use the decorations as silhouette lights. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 19 Williams stated he would like to do something to improve the looks -- he received too many complaints this year. McGillivray stated it would be a big expense to rewire the present lights. DIRECTION: McGiilivray was requested to contact a contractor to find out the cost for rewiring the decorations and costs for new decorations. OTHER BUDGET: Sweeney reported there was $260,000 in the equipment reserve, however, $217,000 would be used out of the fund. $40,000 would be left, but the new budget would add in $300,000. The new total would be $340,000. It was decided $30,000 should be added back into the equipment reserve as no new vehicle would be purchased in the Animal Control budget. DIRECTION: Change equipment reserve total to $370,000. The work session ended at approxi~nately 10:10 p.m. Next work session was scheduled for 4/10/96 at which time council will start with the Enterprise Funds. Notes prepared by Carol L. Freas, City Clerk. CiD' Of Kenai Fiscal Year i~}97 Consolidated Operating Budget Summary. Of Changes Through J'he Second Budget Work Session 1. Deleted Items Fund Department Account General \'lsllor'q Center Miscellaneous General Legislative Dues & Publications General -\nlmal ('onlrot Machinerx & Eqmpment General Shop Machinery & Eqmpment General L~brarx Buildings Item Amount Meeting and convention promotion $10.0o0 Marketing Council $ 1.000 .Animal Control vehicle $34~400 Antifrccze recvclcr $ 2.845 ADA improve~nents $5(1_()()o Added Items Fund Department Account Item Amount General Legislative Professional Set, aces Facilitator $20.000 General Citx Manager Transportation Car alloxvance $ 4.800 General Cilx luanagcr Slnall Tools & Eqpt New chairs TBD Gencrai Building Buildings Overhead doors 522.000 General Parks Buildings Municipal Park restroom TBD General Bcau~ficalion Repairs & Mainlcnancc Re~virc X~nas lights TBD Typographic Changes & Changes Caused By Additions And Deletions Page Description 25 25 26 Fixed Asscl Acquisition Summary. Shop Department. correct depamncnt total. Fixed AsS¢l Acqmsition Summary. Buildings Department. add -Fire Department ()x cri~ead Doors. $22.000" to Buildings: change total. F~xcc Asset Acqmsilion Summar',. Street Lighting Department. change-Ten Street Ltghls' to ' Scxcn Street 1.ights" in Improvements: change total. F~xed Assc~ Acquismon Summary. Parks Deparlmcm. add "Municipal Park Rcstrooms TBD" to Buildings: change total Fixec Assc~ Acqnisition Summarx. Scxver Treatment Phml Dcpanmenl. change Buildings hcad~ng to hnprovcmcnts. D. xco Asscl Acqmsmon Si. UlUllal-k. delete Senior Citizens/Borough portion in its CllllrCl,, Frax cl And Training Sunnnarx. Cilv Mana~zer Department. add "Car allox~ancc $4.800: change total to $14.800. Trax cl And Training Summarx. Safety Department. correcl depanmenl total. Trax cl -\nd Training Sunnnarx. Streets Department. correct dcparlment lotal. 44 57 t)( ) t{}2 23 i27 136 !39 t39 Delete Library ADA improvements from FY97 funding: change Libran.' Expansion fi~nding from FY01 to FY98 Change funding ~car for Mumcipal Park Rcstrooms from FY98 to FY97 Add "Fire Dcparlmenl Oxcrhcad Doors... S22.000" for FY97 funding. Dcscnpuon of Appropriation of Fund Balances. delete antifrcczc recvcler. Dcscn puon of Appropriation of Fund Balances. delete Animal Conlrol xchicle and chan~c Description of sales taxes, rosen "3°~,'' bemccn the uords "and" and "remitted". Description of State Assistance. delete "4%" before thc u'ord "tax". Change Miscellaneous Rex cnuc account number from 31119 to 36650. Miscellaneous. change total lo $25.0()0. Professional Scr~ ices. add 'Tacilitator. $20.000": also change total to $56.500 Dues & Publications. dclctc-Marketing Council. lnc.. $1~000": also change total to $4.825 Transponatiom add "Auto Alloxxancc...$4.800": also change total to $14.800 Small 'Fools & Minor F. quipment, add "Conference Room Chairs... TBD": also change total TBD Delete description of Machine~ & Equipmcnl in its cntirctx Dcscnplion of Mactuncrx And Equipment. delete "Anufrce×c rccvclcr...$2.845-: also change total ~o $3.817 Braidings add 'Tire Department Overhead Doors ..$22.000": also change total to hnprox emems Olher Than Bnildings. Change -Ten Street Lights" to "Seven Street L~ghts' Delelc dcscripuon of Buildings m its entirctx. Add Bnildings account, add ~'Municipal Park Rest Rooms... $20.000" Repmrs & Maintcnancc~ add "Rewire Christmas Lights..TBD-: change total to TBD Change acconnt for flume building from 8062 - Buildings_to 8063 - Improvements Other Than Buildings Requests and issues to be considered further. ','ev~ roof for tile Kenai Fine Arts Ce/itc[ (}rant for $~0.00o for x~ate~ and sex~cr lines for Central Peninsula Habitat For Humanitx Cook Inlet Councd On Alcohol And Drug Abuse ICICADA) request for grant in unspecified amounl ~'~a,,,z~ rfl~ d,~.~'~ Historic District !Z3oard request for $3.000 to place sigu at Shkituk' Village Site Frontier Training Center Earlx lnterxention Program request for $10.000 to match State of Alaska funding Addition of $500 for thc annual Industr3.' Appreciation Picnic. 'Kenm - Village ()f Lights" addition of ;vhite lights on ci~ buildings. Windo;; treatments and additional lighting for Council chambers Hmng ora Personnel/Human Resources Director Replacement of Senior Center carpeting Rcplacemem of carpeung ~r Ibc Police Department's front visitor foyer room q .~.dditional Direction by Council 'F'~o of the phnmcd strecl hghls x~ill be installed on Scl Net Drive. Need a hard dollar pncc on ncx~ chairs for the Cit) Manager Need a hard dollar pncc on replacing thc Fire Department Overhead Doors. Need a hard dollar price on nex~ Council cha~nber blinds. c. Need a hard dollar prIce or~ constructing a nex~ Municipal Park restroom. i 'geed rt hard dollar price or~ rcx~iring existing Christmas lights and on purchasing ncx~ lights. ~.,, -\nx Iibr;tp, bond isslle should :dso include recarpcting lhe entire fi~cililx. PUBLIC MEETING NOTICE The Kenai Ci~ Council will meet in WORK SESSIONS at the Kenai Senior Center, beginning at 7:00 p.m. on the following dates: March 27, 1996 April 2, 1996 April 10, 1996 These work sessions are being held to discuss and plan the City of Kenai 1996/97 BUDGET. The public is invited to attend and participate. Carol L. Freas City Clerk Publish: 3/25/96, 4/1/96 and 4/8/96 Memorandum Date: To: Through: Through: From: RE: 04/05/96 Mayor John Wi]hams & City Council IX{embers j. Manninen, City Manager-z~ Thomas Keith Kornelis, Public Works Director ~ Robert Springer, Building Official ~._ REQUESTED PROPOSALS FOR BUILDING REPAIRS At yo'ur request, [ have obtained the following written proposals for repairs of carpeting in the Senior Center dining room and installation of shades in the Council Chambers. The installation of overhead doors and operators will be hand tamed to the budget session. The cost to install the carpet and pad we have is $5,063. However, the carpet installer commented the pad we have may be part of the problem as to why the existing carpet did not last longer than five years. He suggests we have a better grade of pad installed that should allow the new carpet to last at least 10 years. Of course, the cos~. to haw~ this new pad installed is an additional $1,920. It does seem like we did not get enough wear ou~ of the existing carpet, xvhich would indicate a better grade of pad would be appropriate to get a longer wear life. The cost to instal1 insulated, solarized bhnds in Council Chambers is $376 each or $2,256 total plus $60 shipping, RS/mk ~OMS UNLIMITED 087' Frontage Road Kenai, AK 99611 (907)283-5990 'AX:: (907) 283-5313 T R A N S M I T T A L TO: FAX FROM DATE RE (Including Cover Sheet) COMMENT This fax tra~issic~ and all attached ~ts amy contain ¢onfic~qtiaL informatto~ beLor~ji~g to the seeder ~ich is prelected I~ gro~:ls of confidentiality or no~-discLosure- The information is ~nteq-de~ only for the irdividuat named above. Zf you ere r~t t~e ~nt~G reclp~e~t, you are hereby ~ottfied that ~ disclosure. ¢o~ylngo distributincj or the taking of action in reliance on the contents of this information is strictly prohibited. Lf you ha~e received this trar~nisslm in error, please cc~tact this office ~nediateLy arrange for the return of the ck~tm~t$, lou may call collect at Fr'o~,~ : Z.E. ~i-;3RNTON OEN'L j:DNFRPCT'NG PHI]NE No. : Furniture Removal Appliance Removal pcs. @ etd Flooring Removal ,g/Z20 d~ Unclerlayment Installation Misc, Charges Total OUR INSTAI. L~$ ARE NOT RESPONSlWr FOR: Breo~3Dles not removed hcx ~l i uu~ ~ ~, ~xF,~;~aecl pipe,, re n'~ovtng plpe~ removing plumOln~ flxiurc~, or cu'l~lng Ooors. ~lona'ture~ D~_ Totat Materials Total Labor Totat Misc. Charges Sub Total Sales Tax Total Less Deposit Balance Due F~om : PHONE No. : 9B7 283 PO~ F,~c:n . ~ Ei.T~RNTON GEN'L CDNTRACTiNG P~ONE No. : 90? ~3 3315 Apr. 03 1996 3:51PM PL 1614.160 (3.96 mm) Carpet Pile Height Loss Comparison* 1g.3% 9.8% 9.3% 5.3% DblC~ 28 oz. 40 oz. 6/32" O~o Gyn. Felt Jute PL 1810 Tim ohan above ill.u,s, trat Cuohion (6/32) ~oreases c et ._ .¢klmatie&lly by re_ducifl~~t plle !OSs. (Test Phillips Roll Chair Test utilizin of pressure for 20.000 cycles over IRCE.: I~l,.1~m4ent To.tile Servia. Inc., ;,T · FAIRMONT · CITY OF KENAI tIRE DEPARTMENT 105 SOUT}t WILLOW STREET KENAi, ALASKA 99611-7745 (c)07 ~ '~_%-/66~" - · FAX (c~07) 283-2267 MEMORANDUM TO Honorable John J. Williams City Council Members THROUGH Jay Sweenev. Finance Dh-ect°r-~: t FROM ~35~'' David C Burnett. Fire Chief DAlrE April 1. 1996 SUBJECT: COMMUNITY ALERT NETWORK (CAN SYSTEM) I am requesting thai the Council consider an increase in the Communications Department budget of $1,000 to cover the cost of participating in this program. The contract for the program, through the Kenai Peninsula Borough, is expected to run from July to July and is renewable each year I have attached informanon about the system The cost is $1,000 per community, with an estimated additional charge of one dollar per emergency call if the system is used. It is a system that requires a designated Chief Officer to authorize and make the initial recorded message into the ( A N System office. They would then use computers to call all homes in an affected area, not every home in town (unless requested to do so). It is designed for use in major emergencies like an ammonia or chlorine cloud released near a subdivision, or a large natural disaster The recorded messages would advise people of the situation and to shelter in place or evacuate, and where they should go to if ordered to evacuate It would reduce evacuanon time immensely and would provide an understandable early warning to the community (it would not replace the Boro sirens, but who knows whm those sirens mean anyway) Nikiski Fire Service Area ~,,ould pay the remaining costs (about $9,000/year} since they are the highest hazard area if the City chooses not to sign on at the $I,000 rate, and had to use the system la~er, the cost u, ould be a flat six dollars per call. I have attached the CAN brochurt; for your review The Boro has requested a response t?om the City by April 15. as they must enter into the contract with CAN to take effect by July SENT ~v:Xe~ox Ye ecos:e' 7C20 : -~5-~6 ':35P~ : 9077755579- 907 2B38171;~ 2 DRAFT The attached Community Alert Network proposal is a draft version. I took the liberty to: invent the "CAN association" terminology. adjust the agreed upon "multiple of three(3)" for non- participating community's user fee to the higher multiple of six(6) [after brief discussions with Nancy Bleadorn and Keith Laurie]. As we discussed, the final version of this letter will be issued from the Kenai Peninsula Borough LEPC office. Direct your comments to Nancy Bleadom by Wednesday, 3/20 @ 262-4910 or 262-8693 [fax] J~[l[ Av~rill Problem: Presently, the Kenai Peninsula borough does not possess an adequate public warning system., P__~po sed Solution: Community Alert Network (CA2W) - Teclmology to the rescuel Background On February 7th of th~s year, a representative of Community Alert Network, Inc. presented the c~etails of the Community Alert Network (CAN) system to members of the Kenai Peninsula Borough Local Emergency Planning Committee. The CAN is a telephone system that can deliver 6,000 to 10,000 precise, emergency messages per hour to specific zones tn affected communities. (see attachment for more details on the CAN). After the presentation, the CAN system's ability to effectively meet the needs of the Kenai Peninsula borough was &scussed. Everyone agreed that this type of system would meet our unique needs very effectively. Benefits of the Community dden Network: · Target the population in specific areas with emergency information · Reach the target population quickly · Reach a much higher percentage of the target population than conventional methods allow · Eliminate the confusion our current methods invoke [e.g. Borough and industry sirens alert people but do not provide response information] · "Insurance" at a very reasonable price [e.g. Consider the aftermath costs of a disaster without effective public warning.] · Immediately available A group~ of Local Emergency officials and Industry representatives met on March 8th to discuss funding strategies, The consensus of the group was that we form a CAN assocmtJon of sorts and that each member of the association bear a portion of the initial set up and yearly maintenance fees. The CAN would be managed through the Borough LEPC. The fees for being part of the Kenai Peninsula Borough CAN a. ssociadon will be: · blembersh~p fee of $1,000,00 per year · User fee of approximately $1,00 per call NOTE: Cities av.d Service areas that decide not to participate in the CAN association but later use the CAN due to ar, unforeseeable emergency in their community will be charged 6 Umes the normal user fee. Conclusion The Community Alert Network is a tool that provides the vital link between our best laid emergency plans and the public's ability to participate in those plans in the event of an emergency. This type of system can mm a potential tragedy into a mere inconvenience because it can realistically provide the public with a timely, specific warning. One way or another we will find the resources to purchase this system. Please, consider xs benefits and choose to be a part of the Kenai Peninsula CAN association. Ia attendance: Chief Billy Harris Nikiski Fire Dept., Scott Walden - Kenai Fire Marshal, Nancy Bleadorn - Kenai Peninsula Borough Emergency Manager. Steve Hoogland - Tesoro Refinery, $teve Fresmyer Phillips Petroleum, John Averlll - Unocal Agricultural Products ' Nikisld semce area, CES. Kenai Peninsula Borough LEPC, T'ae cities of Kenai. $oldotna. Homer & Seward COMMUNITY ALERT NETWORK~NC. COMMUNITY ALERT NETWORK ® ~N¢ "One call to reach many/" RELEASE SITES INCIDENTS OCCUR NUCLEAR INCIDENTS (~~ COMMUNITY ALERT NETWORK~ INC MESSAGES TO TARGETED GROUPS LOCAL RESIDENTS 'MERGENCY ~,ESPONSE TEAMS FAOLITY EXECU'RVES PUBLIC SAFETY OFF']CLALS STATE, COUNTY AND LOCAL PUBLIC SAFETY PERSONNEL HANDICAPPED RESIDENTS SPECIAL FACIUTIES, HOSPITALS, SCHOOLS, NURSING HOMES NEWS MEDIA Overview When health-threatening emergencies occur in a com- munity, it often becomes necessary to notify staff, emergency teams, residents, businesses and institutions of critical ac- tions to take to save lives. There are a number of ways to do this, each with ad- vantages and shortcomings. One method that is cost-efficient and dependable is notification by high-speed telephoned mes- saging. You can notify only those that need to be notified, eliminating the possibility of panic or chaos. You can call different groups with different messages at the same time. · Your personnel can be handling emergencies, not telephones. · You can direct your calls to one person, house, or business - or to a hundred locations - simultaneously. You can use digitized messages with familiar voices. · You can reach telephones, cellulars, beepers and TDD machines, The only known source for such service in the Commu- nity Alert Network. We have been working with more than 400 communities in North America helping save lives and property since 1984. We look forward to providing our services to help you meet your emergency needs. COMMUNITY ALERT NETWORK Community Alert Network. Inc. (CAN) is a high-speed, telephoned emergency com- munications service that gives you the abil- ity to contact large numbers of people with critical information ~n a short period of time. CAN uses the latest in computer, telephone and digitized voice tecnnology It is the only known source for Such "off-site" service in North America THE "MISSING CHILD" NETWORK CAN was started in 1984 ir upstate New York as the "Missing Child Network" In a short time, ~t became obvious such a service was needed in other emergency situations. The scope of the service soon broadened to where it is now used in a wide variety of emergency situations. CAN now provides services to more than 400 communities and facilities in the U.S. and Canada In addition, more than 2000 corporations and businesses co-spon- sor Network services. They pay for the basic services and turn the administration and use of the Network over to local com- munities. In some communities, County 911 Boards consider CAN a natural addition to basic and enhanced 9t 1 services and fund the service completely. Helpin, , ince 1 ?84/ During Hurricane Andrew in 1992, a parish in Louisiana used CAN to advise residents to boil all drinking and cooking water because of contaminated water supplies. Once the problem was re- solved, they were called again and given an "all clear". · No equipment to purchase, lease or maintain. CAN emergency communications I~rovide an "off-site" notification service. Recent terrorist incidents prove the importance of having critical emergency communications handled away from critical sites.. · No additional personnel to hire, train or retrain. CAN "hotline" phones are attended 24 hours a day, 365 days a year by trained, experi- enced on-line operators. CAN also holds training sessions to be sure authorized people know how to access CAN emergency warn- ing and staff recall services in the quickest, most efficient way. · No complicated procedures. All it takes is one phone call from you to activate the CAN communications A live operator will check your password. Next, you detail the incident and select geographic locations and/or lists - or both - to be called. Finally, you either record a voice message or select a pre-recorded message. Calls start immediately! · You know who was called, who answered, and when. Immediately after each calling session a full report is made on the results of eacn call. The report includes who was called, when, busy signals, no answers, no rings and operator intercepts. Results of questions answered are tabulated. The report is FAXed to you immediately! ~ is used to notif~ tenants in hi~h-rise ~uildin~s. Common Questions about CAN Emergency Communications Q, How many phone calls can be made at one time? A CAN has the capability of making more than 100 simultaneous calls, or 6-,10.000 calls an hour. The actual number' depends upon theiengtn of the phone message and the complexity of the calling program, (For example calls that ask for touch tone input oDviously take ionger.) CAN is ~n a rapid growth stage, and we expect that the number of simultaneous calls wil! increase dramatically in the near future. Q. How often is the database updated, and how often can phone number lists be added? A, CAN renews all geographic phone number databases annually as contracts are renewed, Specialized and personnel lists are the responsibility of tr~e client, and can be updated as often as necessary Q. How about unlisted phone numbers, TDD (hearing impaired) or non. English speaking residents? A. It is a client's responsibility to solicit and provide unlisted phone numbers TDDnum- bers and non-English speaking numbers. There is no charge for entering these numbers. Recently in California. legislation was passed to provide unlisted telephone numbers to be used for emergency warning. Several other states are in the process of doing the same. "Your professional and effective assistance during the June 19, 1988 insurrection, the July 11 escape by helicopter and the walk away incident on August 22 was greatly appreciated." Garrey Carruthers, Governor of NM (2. How does CAN obtain phone numbers and do these list contain numbers for FAX machines or cellular phones? A, CAN purchases telephone numbers from the companies that publish the white pages of telephone books. At this time, we are not aware of any notation that would indicate a cellular phone or FAX machine. Oct 13. 1989 - .41plaus. NY- 2500residents were evacuated when a Boston & Maine train derailed sp#Eng more than 100 ga/ions of an explosive liquid. Residents within a half-mile were ca#ed by CAN and urged to evacuate their homes and talce refuge in nearby facilities. Q. How is the system initiated and how long does it take? A. The Network is initiated by an autho- rized person calling CAN's unlisted "Hotline" number from any telephone. After verification, the incident is detailed, areas, zones and/or lists are selected, and messages are either recorded over the phone or selected from pre-recorded voice messages. The system begins calling immediately. Q. What if telephone lines are overloaded. or down? A. If phone lines are down, there is noth- ing we-- or anyone - can do until service is restored. Lengthy discussions and planning sessions with phone companies have re- sulted in procedures that minimize any possibility of problems from overloaded circuits. During incidents, it is often easier to call in from outside the area code than it is to call from within the calling area, Q. What would ! need to provide in order to use the CAN service? A. First, a completed contract with the first year Startup Fee, Second, 5 copies of maps or mapping software that would delineate zipcodes or zones to be covered by CAN. Third, any special personnnel lists. Finally we need one day for a training session and media conference. How CAN Works Step 1: Before~ during, or after an inci- dent a decision is made to use CAN ser- vices. With previous training on how to access the network, plus your verification password, you call the secured CAN "Hot!ine" telephone number. Step 2: An answering operator verifies your password. You then detail your in- structions with the operator following a pre-arranged procedure. Step 3: You select the areas to be con- tacted - geographic locations delineated by zipcodes, street names, street number ranges, or by geographic "zones" that you nave pre-defined on area maps. Step 4: You either record a voice mes- sage over the telephone or select a pre- recorded message to send to the selected areas. Step 5: If necessary, you also select personnel lists, (Emergency response crews, public works crews, etc.), to be called and record or select pre-recorded messages to go to those lists. Step 6: You determine the numbe~ of attempts to make in contacting each phone number, (usually 3 attempts), and designate FAX number(s) that will receive reports when calls are completed. That's all there is to it/ Calls go out at the rate of e, 000 to lO, O00 an hour, reaching 16,000 to 20,000 people with your message/ In 1986, an industrial accident spilled 7, 000 gallons of gasoline into the sewer system of a Niagara County, NY town. Community Alert NetworJ~ was used to warn and evacuate resi- dents until the sewer lines were flushed. Capabilities of the Network · Flexibility - to target your messages You can direct your phoned messages to specific streets and street number ranges - even down to a specific house, if necessary! You can also prioritize your calls to phone selected areas in a predetermined order. · Different messages to different groups - at the same time... CAN gives you the ability to send different messages to different lists - at the same time. For example, you can be notifying residents of an area to evacuate, and you can be rostering emergency crews to respond to the emer- gency, plus updating media - at the same t~me. · Ask questions and get answers... CAN's interactive programming allows you to request and collect touchtone responses. For example, identification codes can be requested before a message is delivered, "Yes" or "No" answers can be solicited. · Roster or recall personnel - automatically... CAN's special "automatic rostering" can canvas emergency crews, get positive re- sponses from needed specialists, fill a roster requirement, direct them to an incident, and FAX you a roster - immediately. · TDD machines, foreign language messages... Special programming can accomodate mes- sages for the hearing impaired and meet foreign language requirements. In July, 1992, 80 residents of a Louisiana commu- nity were evacuated when a refrigeration unit at a B.F. Goodrich plant failed and 3,000 pounds of organic peroxide diluted with mineral spirits es- caped as vapor into the atmopshere. CAN was activated to notify residents of the emergency and the need to evacuate. Community Alert Network REPORT FORM INCIDENT REPORT 04/28/94 Name or Location Telephor~e Number Attempts Status 1 2 3 Codes Time Date 12 First St 13 First St 14 First St 15 First St 17 First St 1235 Oak Ave 1236 Oak Ave 1237 Oak Ave 1238 Oak Ave 12 Clover PI 13 Clover PI 14 Clover PI 15 Clover PI 17 Clover PI 123-3219088 123-3219066 123-3219045 123-3219123 t23-3219456 123-32t9789 123-321, 1234 ]23-32~ 2345 ~ 23-3213456 123-32!5678 ~, 23-3219876 'I 23-321 6875 ~ 23-3215876 ! 23-3215634 Session Results Phone Numbers Requested 400 Phone Numbers Attempted 400 10 10 09:19 04-28-1994 10 10 09:19 04-28-1994 7 10 10 09:24 04-28-1994 11 10 10 09:25 04-28-1994 7 7 10 10 09:26 04-28-1994 11 10 10 09:26 04-28-1994 7 7 10 10 09:27 04-28-1994 8 8 8 8 09:27 04-28-1994 7 7 7 7 09:28 04-28-1994 10 10 09:28 04-28-1994 7 7 10 10 09:28 04-28-1 994 10 10 09:29 04-28-1994 10 10 09:29 04-28-1994 7 10 10 09:29 04-28-1994 1st Pass: 400 2nd Pass: 234 3rd Pass: 32 Total calls made: 696 Final Status of Calls Messages Delivered: 280 Delivered & Repeated: 70 Busy Signal: 38 No Answers: 12 No Ring Signals: 0 Intercepts: 0 Invalid Codes: 0 Valid ss Numbers: 0 Can respond Cannot respond Understand Message Do not understand No response entered Lines used: Start time of Call Pass: End time of Call Pass: Minutes per Call Pass Status Code/Code Definition "10" Message Delivered "14" Delivered & Repeated "7" Busy Signal "8" No Answer "9" No Ring Signals "11" Intercept tones "12" Invalid Code "13" Valid SS Numbers Extended Status Codes 0 "9" Can respond (Yes) 0 "6" Cannot respond (No) 0 "8" Understand message 0 "4" Do not understand 0 "TO" Timed out First Second Third Pass Pass Pass 100 100 32 09.19 09:24 09:28 09:23 09:27 09:29 4 3 1 Elapsed time of Call Sessions: 08 mins, Telephone Line Calling Time used: 12.20 hours Calling Date CAN Data Filename Client A c tiva tor Message Filename Client FAX No: 04/28/1994 08031F2A. ILL Your Name Authorized Activator Area Evacuation - Chemical Spill FAX Number -. Where Report will be sent Geographic Contract Report Form (All times are Eastern Time Zone unless otherwise specified.) COMMUNITY ALERT NETWORK ®, INC _~i ?;01 Nott Street, Schenectady NY 12305 E] 800-992-2331 Who else uses CAN? Assumption Parish .......................Louisiana Allied Signal/Rohm & Haas ....... =ennsylvania Ascension Parish ...................... Louisiana Los Alamos Labs .................... New Mexico Commerce ................................. California Consolidated Edison .................... New York Deer Park ....................................... Texas Will County ................................... Illinois Contra Costa County .................. California WA Dept of Corrections ........... Washington Farley Nuclear ..........................Alabama Oxy Chemicals ................................. Texas Canadian Oxy ................................ Canada New Mexico Corrections ........... New Mexico Wood River .................................... Illinois Hoechst Celanese ............... Rhode Island Exxon Bayway ....................... New Jersey Nepera Inc ..............................New York and hundreds more/ What do the experts say? "As the river approached and ultimately ex- ceeded the flood stage, it was comforting to know that by making one telephone cai! to CAN, we could activate many calls to residents giving them a specific message." Fred P~zanowsk£ Schenectady County "Everyone we have dealt with at CAN has been extremely responsive to our needs. CAN saves us valuable time and provides us with a reliable notification service" New York Power Authority ~luclear Facility CAN was instrumental in evacuating residents from an area threatened by a potentially dan- gerous chemical spill." Office of Eme/ency Response West Baton Rouge Parish, Louisiana "For warning and evacuation alerting ~uring Hurricane Gilbert, CAN relieved our public safety officers and eauipment for more impor- rant emergency duties." Director of Emergency Management Calhoun, Texas Uses of the Network · Hazardous materials spills · Evacuations/Shelter-in-place · Severe weather warnings · Flood warnings/Dam failures · Jail and institutional escapes & incidents · Off-duty emergency personnel recall or activations. · Fires and explosions · Key person notifications · Military/National Guard mobilizations · High-Rise office, apartment buildings · Shopping malls and office parks · Missing persons · Industrial accidents · Public health incidents · Water, gas or pipeline breaks · Train derailments · Union or organization polling/notification · Emergency drills and tests Emergency management and public safety offi- cials are finding more and unique uses for (;AN emergency communications. The cost-effec- tiveness and reliability of the service suit it to a wide range of uses before, during, and after emergencies - helping save lives and property. Find out how CAN Communications can meet your Emergency Management needs! Gualified and experienced Regional Network Directors are available to make full presenta- tions of Community Alert Network features, benefits, uses, costs and applications. To schedule a presentation for your group, call 800-992-2331, or mail/FAX us this cou- pon. A representative will be in touch promptly. · · Name · · Company · · Address · City State ZIP · · Phone( ) FAX( ) · · · COMMUNITY 301Nott Street ALERT s~.,.~/NY 12305 · · NETWOflKo,NC. FAX 518/382-0675 · · Community Alert Network References Wood River, Illinois City of Deer Park, Texas Allied Signal, Philadelphia, PA DC Department of Corrections New Mexico Corrections Washington State Corrections Consolidated Edison, New 'York South Texas Nuclear Project City of Loveland, Colorado Niagara Mohawk PowerCorp, NY Ascension Parish, Louisiana Calhoun County, Texas City of La Porte, Texas Maitland, Canada Baltimore Gas&Electric, Maryland American Cyanamid, West Virginia City ofHayward, California Neparalnc, NewYork Duke Power Farley Nuclear Washingon DC Corrections South Texas Nuclear Project Falls Township, Pennsylvannia Rohn&Haas, Philadelphia Union Carbide, Canada Contra Costa County, California Will County, Illinois Washoe County, Nevada Hoechst Celanese Brazosport, Texas West Baton Rouge Parish, LA Caddo-Bossier City of Torrance, California South Bay Communications, CA City of Hayward, CA City of Commerce, CA South Bay CAER, CA Sante Fe Springs, CA FEMA- US & R Sonoco Refinery-Canada ...and many more/ COMMUNITY ALERT NETWORK For more information... 301 Nott Street · Schenectady NY 12305 Phone 800-992-2331 · 518-382-8007 FAX 518-382-0675 COMMUNITY ALERT NETWORK ® INC. T~l~phon¢ Calling S~rvic¢ - 100 Lines Uses: Hurricane Andrew LA Riots Northridge Quake Shelter in Place Evacuation Missing Persons Hazmat Weather Warnings Utility Shut-Off Call: Key Personnel Residents Beepers / Cellular / etc. Businesses Tenants / Suppliers EOC Staff Media Handicapped TDD Machines Customers COMMUNITY ALERT NETWORK®mc. 301 Nott Street · Schenectady, NY 12305-1039 518-382-8007 800-992-2331 CITY OF KEN/ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611.-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 ~IN:\N('E DEPARTMENT MEMORANDUM DATE: \pr]14. I')')(; FROM: J;Ix $~ccnc~ FinanccDircc~grK. j) ii TO: L1;lXOl ;llld (ilk ('ounc]l Members SI B,IE(71: Prclim~n;nx lax3blcValucsFor AsscsscdPropcrl} \Vt rcc¢lx cd prcllmnlar5 iaxablc properly x aluc figures from lhc Borough Assessing O~ce loda~ [ xCcpl ibr oil proper1> Iht fiaurcs ~rc rig[ll ill linc x~il[l ollr eslimalcd rcxcnues Thc aCluat figures ;ifc ;is lbllox~ s Aclt al Actual Budgclcd ('alcgou Val~:_c Tax Lcvx Tax Levx Difference Personal . ,,. $ 4 .9()9.518 $ .7,',i~) 72 ) 5938.376 594(L60() ':$2_244; S146.Og3 5145 g(() $1.383 $ lX.23x 5; 20 6)() <$7.367:' -..,Is..., ,m Ihcsc prcl~minar) 15!.,utes. I xxould rccomlncnd adjusling lhe properly lax rex ClltlC budgclcd X. ccoulll it()1 R 1 I I )Rcal Propcrl_', Currcnl. Iov~cr Io $9'~8.4()0 from $94 ) 0()() &c,;otl!ll i)() I ; 1114 Oi1 Propcrl? CIIITCnl. [o'3, cr lo $13.2()0 from $2(I.601) : i i~,_' lt, ;~ .r~al~' ;x(mld bc 1 dc.'rcilsc ~n Gcncr;ll Fund rcxcnucs 0f $9.0i)1). CITY Of KENA 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORAI~DUM TO: From: Date: RE: Mayor John Williams and the Kenai City Council Members Thomas J. Manninen, City Manager~~ April 5, 1996 City of Kenai's Support for CICADA's Continued Provision of Alcohol Substance Abuse Services in the Kenai Area The attached letter was written per Henry Novak's request on April 2nd to have the City write a letter of support for a grant that they're applying for CICADA's services to the area adolescent community as well as to support the continuing need for their basic services for substance abuse programs on the Kenai. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1902 April 5, 1996 Henry ~ovak, Executive Director Cook Inlet Council on Alcohol & Drug Abuse P.©. Box 882 Kenai, AK 99611 Re: City of Kenai's Support for CICADA's Continued Provision of Alcohol Substance Abuse Services in the Kenai Area This is to confirm our recent telephone conversations and you meeting with the Kenai City Council at the March 27, 1996 FY97 Budget Meeting. On behalf of the City of Kenai, Mayor Williams and Kenai City Council Members, we support CICADA's goals and continued provision for substance abuse services in the Kenai area. Secondly, it is my understanding that there is a potential for increased CICADA presence to serve the Kenai adolescent community with these substance abuse services. We support the continued services as well as expansion into the much needed adolescent service area. Hopefully, this letter of support for your services will enable you to continue to request added State funding to stabilize and maintain your existing substance abuse support services as well as to add a much needed presence for serving the adolescent community. Sincerely, Thomas J. Manninen City Manager UNFINANCED REQUIREMENTS LIST Human Resources Human Resources Director 69,500 001.01 City Clerk Misc. Travel/Trans. $ 180 001.03 Visitors Center Special Projects 15,000 001.11 Legislative Lobbyist Travel/Lobbying 19,000 3,460 001.12 Attorney Printer Travel Contingency 1,000 45O 001.13 City Manager Small Tools AML Lobbying Advertising Dues and Publications Computer 5OO 2,725 250 1,250 2,700 001.15 Finance 001.16 Land Administration Office Supplies Small Tools Fax Machine Photocopier Typewriter Communication Travel GFOA Conference Mentor Conference Computer Training Personnel Law AGFOA Fall Conf.- Finance Director AGFOA Spring Conf.- Finance Director Travel Contingency Misc. Travel 820 5OO 80O 50O 310 1,800 1,800 1,590 450 540 540 5OO 5O 001.18 Non-Departmental Computer Screen Projector Color Copier 10,000 4,500 001.21 Police 35mm Camera In-Car Video System Computer Equipment Zyindex Software Firearms Training Devel. Seminar (1) Microsoft Access Part-Time Clerk 1,200 2,150 6,100 400 855 250 225 19,400 001.22 001.23 001.29 001.31 001.32 001.33 001.34 Fire Communications Animal Control Public Works Admin. Safety Shop Streets Buildings Operatinq Supplies Uniforms Small Tools 8 SCBA Comm. Systems Misc. Equipment Computer Software MicroSolutions Professional Services Miscellaneous Communication Miscellaneous Fire Truck Rest. Machinery Bunking Gear Washing Machine Supplies 24-hour logging tapes Kennel Technician Animal Shelter Office Supplies ADA Transition Plan Misc. Travel/Training Safety Consultant OSHA Institute Job Safety Course Hazwop Course Books Safety Coordinator Operating Supplies Misc. Travel/Training Light Equipment Mechanic Replacement of Broken Sidewalk CAT 966F Loader Dump Truck Computer Equipment Misc. Travel/Training Sand Spreader Truck OSHA Institute Animal Control Building Repairs Overhead Doors-Fire Carpet-Library Carpet-Police Paneling-Rec. Ctr. Carpeting-Rec. Ctr. 9,000 4,000 2,020 3,000 1,000 1,150 15,000 5,500 2,750 38,700 650,000 50O 2,000 500 500 1,500 1,180 450 600 49,400 5,820 680 49,400 10,000 230,000 99,700 3,123 1,350 96,200 2,100 35,000 22,000/~,//~/~ 40,000 20,000 2,000 4,000 001.35 001.40 001.45 001.46 008. 61 Street Lights Library Recreation Parks Airport Terminal Dance Floor-Rec. Ctr. Carpet Labor- Senior Center Paint Ext.-Library Paint Lower Level- City Hall Carpet Lower Level- City Hall Repaint Shop Ozone Makers-City Hall Lighting-Animal Cont. Lighting-Shop Heating Zones- City Hall Walls-Public Works Air System-Rec. Ctr. Heating-Rec. Ctr. Lighting-Council Chambers Sidewalks-City Hall Heating System- City Hall Health Testing Building Maintenance Worker Building Official Utility Van Utility Vehicle Maintenance Shop 5,500 5,000 4,000 4,000 9,000 3,500 2,800 2,000 5,000 6,000 5,000 9,500 8,000 2,000 20,000 2,000 750 44,800 57,200 26,000 22,000 75,000 3 Street Lights 10,000 Repair & Maintenance 3,000 Travel Contingency 610 Library Addition 1,000,000 Wellness Program Travel Contingency Raise Dept. Asst. I to II 5OO 5OO $unk Picnic Tables Travel Contingency Greenhouse Seminar Park Restroom Campground Restroom Beaver Creek Restroom Raise Dept. Asst. I to II 2,000 650 500 . 20, u u - ~ .. ~//~ 20,000 20,000 $unk Janitorial Handicap Ramp 5OO 13,000 009.62 Congregate Housing Utilities 2,500 010.65 010.66 010.67 Water Sewer Sewer Treatment Plant Utilities Repairs & Maint. Backhoe (1/2) Copy Machine (1/2) Backhoe (1/2) Copy Machine (1/2) Sewer Line Video Camera Prof. Services Oper. & Repair Supp. Utilities Shop Truck STP Expansion Site Expansion 25,000 5,000 210,000 450 210,000 450 15,500 15,600 5,600 5,000 28,000 350,000 241,000 020.90 Airport M & O Warm Storage Bldg. 988,640 SUGGESTED BY: City Council City of Kenai RESOLUTION NO. 93-90 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, SUPPORTING THE EFFORTS OF THE KENAI HEALTH CENTER TO OBTAIN FUNDING FOR CONSTRUCTION OF A NEW FACILITY OR RENOVATION OF A LARGER FACILITY. WHEREAS, the City of Kenai has housed the Kenai Health Center Public Health Nurses in various city buildings or city property since 1969; and, WHEREAS, the Kenai Health Center, since 1980, has been housed in the Kenai City Hall basement area of approximately 1,000 square feet (not including the hallway waiting area); and, WHEREAS, in that 1,000 square feet, the Kenai Health Center employs eight persons (which will increase to ten within the next three months), including six nurses, office support, community health aide, Nurse Manager (for Kenai, Seward and Homer), and numerous volunteers; and, WHEREAS, when first housed in Kenai City Hall, the Kenai Health Center provided Medicaid Screening for 300 children from the Kenai area -- the number now has increased to 1500 children; and, WHEREAS, the Kenai Health Center now provides more complex services, including HIV/A!DS screening, consultation and prevention; intensive intervention with pregnant women with an aim to decreasing child abuse and neglect; immunizations which have grown in types and numbers, now administering approximately 8,000 a year, an increase from approximately 1,000 when the Center first moved into this area; and, WHEREAS, objectives of the Kenai Health Center are to provide programs regarding prevention of chronic diseases and their side effects, i.e. diabetes, hypertension (high blood pressure), etc.; provide better cervical and breast cancer services; increase the family planning program now held on Saturdays; and, especially, escalate the teenage pregnancy prevention program; and, WHEREAS, because of limited space in the City Hall building, these programs cannot be expanded; and, WHEREAS, if a larger facility is made available to the Kenai Health Center, the programs mentioned above will be expanded with more employees and more persons participating. If the larger facility is closer to other State offices, i.e. Division of -1- Resolution No~ 93-90 Page 2 Family & Youth Services (DFYS), Public Assistance, etc., better coordination of services and better access to the services by the citizens of the area will be available, offering a "one stop shopping"; and, WHEREAS, all the services mentioned above are essential to the citizens of the Kenai PenJ. nsula and the Kenai community. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, to support the efforts of the Kenai Health Center in obtaining funding for construction of a new facility or renovation of a larger facility in order to better provide services to the citizens of the Kenai Peninsula. BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to Theodore A. Mala, Commissioner of Health and Social Services; Senators Little and Salo; Representatives Navarre, Davis and Phillips; Sid LaMonica, Division of General Services; and Barry Jackson, Contract Manager, Division of General Services~ PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this first day of December, 1993. H. R'aymq~d Measles,~Vice Mayor ATTEST: Carol L. Fre~s~ city Clerk -2- CITY OF KENAI FY97 BUDGET PROCESS IMPORTANT MILESTONE LIST December 19 Januarv 31 Jantlar¥ 1 - March tl February 15 February. 15 February 28 March 13 March 13-15 March 15 March 21 March 22 March 27 March 27 April 2 April 10 April 18 April 23-24 Mav i Mav 15 June 5 June 21 Budget Preparation Packets Distributed New Posltiork Equipment, Facility & Function Requests Due Finance Department Develops Revenue And Personnel Expense Estimates, Budget Formats & Tables Capital Construction Program Due City Administrator Decides On New Requests By This Date Departmental Budget Submissions Due Consolidated Budget Submitted To Administrator IndMdual Enterprise & Special Revenue Fund Budget Meetings General Fund Department Head Decrementing Session. 2:00 p.m to 4:00 p.m., Council Chambers Administrator's Initial Budget Draft Finalized 1st drat=t budget Distributed To Council - 12:00 p.m. Facility, Tour - 3:00 p.m. to7:00 PM First Council Budget Work Session, 7:00 p.m., Senior Center Second Council Budget Work Session, 7:00 p.m., Senior Center Third Council Budget Work Session, 7:00 p.m., Senior Center Fourth Council Budget Work Session (If required). Advertise Public Hearing Public Hearing On Budget Ordinance Introduction Of Budget Ordinance Passage Of Budget Ordinance Publication & Distribution Of Budget Completed BUDGET WORK SESSION APRIL 10, 1996 ADDITIONAL HANDOUTS ITEM K: ITEM L: 4/10/96 B. Springe~ memorandum regarding Overhead Doors and Operators for Public Safety Building (Fire Department). Sponsorship request from Alaska Kenai Peninsula Tourism Marketing Council. ITEM M: 4/10/96 TM memorandum regarding retirement of Kayo McGillivray. MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor Williams and City Council Robert C. Springer, Building Official April 10, 1996 Overhead Doors and Operators for Public Safety Bldg. (Fire Department) The cost estimate for the overhead doors and operators is $27,315.78. (See attached estimate.) The original estimate I had received did not include painting the doors (red) or installation of additional windows, which should account for the higher price estimate. The cost of these doors may go down once we go out to competitive bid. On another subject, you requested the cost to replace the carpet in the entry to the Police Department, The bid for this is $1,419.75. (See attached.) RS/kw cc: Keith Kornelis, Public Works Director PROPOSAL April 08, 1996 Randy's Glass Inc. HC I Box 99 Kenai, Alaska 996t 1 (907) 283-9483 Fax (907) 283-2275 Submitted To: City of Kenai Project: Fire Department We hereby submit the fo/lowing specifications and estimates: 6 648-3 14' 0" X 14' 1" Overhead Door (Thermacore) model 591 Steel insulated sectional overhead door (s) * 1-518 Thick sections, solid foamed-In-place polyurethane core, 26 GA. pebble brain with shallow dbline faces both sides (14.86 "R" value) thermal break construction * Finish painted: Red * 3" Track and hardware, continuous angle mount * Standard lift track * Torsion spnng counter balance (10-15000 cycles) * 1" solid torsion shaft * Weatherstdpping: MFG STD EPDM at sill and between sections * Windows: (3) 14' 0" aluminum full sections per door Full vision are (4) windows wide glazed with 1/2 thermos-pane * Struts: MFG STD for size of door * Calculated windload: Industry standard * Operation: Electrical by means of Lift-master HT 2000 Sedes opener 1/2 hp, 115v motor with manual hoist modification and safety sensing edge. Bid includes disposal of doors. Doors 15,372.00 Operators 3,993.78 Man lift 330.00 Painting (red) 2,880.00 Materials 22,575.78 Labor 4,740.00 Tax 0.00 Grand Total 27,3t 5.78 We propose to furnish material, complete in accordance with above specifications for the su; Twen~? seven thousand three hundrect fifteen ~ollars and Authorized signatur~_~~~____ Accepted by~ 78/100 Date: Note: This proposal may be withdrawn by us ff not accepted within __30 days. Architectural Specifications 08360/0VE BuyLine 4841 591 SERIES PART I GENERAL 1.01 Work Included The doors will be Series 591 as manufactured by Overhead Door Cort~rauon. 1.02 Related ~Vork Opening preparation, mi~elfaneous or structural metal work. access panels, finish or field painting, field electrical wiring, wire, conduit, fu~s and disconnect switches are m thc Scope of Work of other divisions or lrades. PART 2 PRODUCT 2.01 Section.~_ ._.~ Sections will be ro~l-formed, hot dipped. galvanized steel exterior no less than .016". Sections will be manufactured by a continuous foamed-in-place polyurethane lamination process resulting in a metal/foam/metal sandwich of homogencous polyurethane insulation. Sections will have a nominal thickness of I-5/8" and will iacorporatc an EPDM rubber thermal break to prevent heat or cold conduclhtity, The ship-lap design wilFhavc rohnded water channels. 2.02 lnsulalion Insulation will be a rigid, fo:,mcd-in-placc, polyurethanc core free of CFCs and HCFCs and will be fully encapsulated in nonperrncablc materials to prevem loss of thermal efficiency over timc. Thc insulation will have an R-Value of 14.86, U-Value of .067 - calculated values based on certified lest data. 2.03 Air Infiltration All doors will be constructed wiO) an infiltration rating of .08cfm per square foot of door al 15mph and 13cfm per square foot of door at 25mph. (ASTM-E-283-73) 2.04 End Stiles End stiles will be 16 gauge steel. 2.05 tlardware Hinges and fixtures will be galvanized steel. Full floating ball bearing rollers will have hardened steel races, Roller sizes will be adequate for design requirements arid limita,ons. 2.06 Track Track is 2" ~.tandard. ,r Y' oplional. ,md auglc mounted. Bracket niounlcd Irack 1~ all but not available on full vcrl~cal doors --..07 Lock Lock will be interior mounted slide lock. (Optional 5 pin lmnblcr keyed lock is aw, liable.) 2.01,I 'Wcalherstrip Weatherstrip between sections will be EPDM rubber lube ~als fitted inside every joint. Bollom weather;trip will be EPDM rubber bulb-type strip. 2.09 Finish Finish '.,,'ill be 2 coat baked-on polyester with a whdc tntcrior and white (brown) exterior. 2.10 ()l)crution Opera.on will be by manuat pull rope. Optional c'h~in hoi~,t and electric operator are available. PART 3 EXECUTION 3.01 Installation Ins~atl the doors m accordance with Overhead Door Corporation inslrucdons and standards, using an authorized Overhead Door Corporation di~.lributor. OPTIONS · Thermal glazing · 4-Section pass door · High Usage Package · Sup-UR-Seal jamb weatherstrip · Electric Operator · Chain Hoist · Posi-Tension drums · Safety bottom fixture · Bottom Sensing Edge · EPDM rubber header seal · Aluminum sash section available to 22'2" wide Heavy-Duty Trolley Operator for use on standard lift sectional doors. ~l~om £. E. THORNTON GEN'L CONTRACTING PHONE No. : 90? 2E~-~ ~513 ror~ ~103 Apr. 09 1996 10:~SAM P02 ] 1172 Kcnai .~pur Highway Ke]~ai, Alaska 99611 (907) 283-3763 283-3a3() FAX (907)' ' ' ~' d~ ~lr ~ILupU~]e I~ereD ,~o furnish material and labor ~complete in a~o~mmewilh abuvu apo~lications, for tho ~um L wu,k~., a,e (ullv ~ve~ by Wo~n'm Com~n~tion Insure. .,; CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 October 5, 1995 Stefanie Gorder, Executive Director Kenai Peninsula Tourism Marketing Council. Inc. 11127 Frontage Road, Suite 201 Kenai, AK 99611 RE: REQUEST FOR SPONSORSHIP Commun~ Forum At their regular meeting of October 4, 1995, the Kenai City Council reviewed your October.., ' 1995 letter requesting sponsorship of your Community Forum on October 14. Council did not approve a sponsorship or portion of a sponsorship for this annual meeting. However, they stated they would discuss the matter again during the next year's budget work sessions. To better inform council of the particulars of the ~sponsorship, a letter defining the Forum, etc. would be appreciated prior to the budget sessions, Budget sessions ate held in the first months of the new year (March and April). We look forward to hearing from you. Sincerely. '~fl/~o~hn J/~illiams / Mayo~ JJW/clf ::~3M :E~L KPTNC PENAl A l a s k 2~si~ KEN INSULA 28~3~14 P.OL October 2, 1995 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Ste. 200 Kena~, AK 99611 Dear Mayor Williams: As you are aware, right around the corner is the KPTMC Membership Meeting which allows an opportunity for members to network and discuss issues pertinent to the Kena~ Peninsula and Alaska. One element which is critical to the success of our Annual Meeting is the ability to offset costs incurred with staging the event. I was hoping that the City of Kenai could assist in sponsoring the Community Forum wl~ich takes place on Saturday afternoon. Cost for this sponsorship is $1000, however, this may be jointly sponsored by other communities. This forum will be attended by members, supporters and community leaders and will focus on infrastructure. Our goal is to open communication between public/private partnerships and discuss how our unified council can grow stronger. Please consider assisting the Kenai Peninsula Tourism Marketing Council efforts to open communication at Our Annual Meeting by sponsoring a portion of tl~e Community Forum. Sincerely, Executive Director, KPTMC Phone (907) 283-3850 Fax (907) 283-2838 11127 Frontagc _l~ad, Suite 20I Kenai, Kktska 996I 1-7753 TOTAL F'.81 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX g07-283-3014 ~ To: From: Date: RE: Mayor Williams and Kenai City Council Members Thomas J. Manninen, City Manager April 10, 1996 Kayo McGillivray Retirement Please be advised that I have been in receipt of a letter of resignation from Parks and Recreation Director Kayo McGillivray, dated April 5, 1996. Also, please see the attached April 10, 1996 letter from the City Manager to Kayo. Other actions taken to date include advising the AML to advertise, similar to the process that the City Manager used in the Finance Director's position opening. If you have any advice or input, please contact me or see me at the budget meeting this evening. cc: Attachment CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ April 10, 1996 Dear Kayo~ It is with deep and considered thought that I regretfully accept your April 5, 1996 letter cf resignation as the City of Kenai's Director of Parks and Recreation, effective May 31, 1996. I wish you, Marsha, and your family the best in your "golden" years of retirement that you're looking forward to. May your health continue to improve and you prosper in all possible ways. Truly, the City of Kena~. is better for you're having passed through it and spent the better part of your adult career making it more pleasant and more beautiful and a more active area to recreate on the Kenai Peninsula. Your mark will be left with the various parks, recreation and abundantly flowering garden patches as well as continually growing children shouting "Play ball!" With kindest personal regards and wishing you the best in your future plans, I remain, Sincerely, Thomas J. Manager City Manager CITY OF KENAf 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 19'42 October 5. 1995 Stefanie Gorder, Executive Director Kenai Peninsula Tourism Marketing Council, Inc. 11127 Frontage Road. Suite 201 Kenai, AK 99611 RE: REQUEST FOR SPONSORSHIP Community Forum At their regular meeting of October 4, 1995, the Kenai City Council reviewed your October 2. 1995 letter requesting sponsorship of your Communit3' Forum on October 14. Council did not approve a sponsorship or portion of a sponsorship for this annual meeting. However. they stated They would discuss the matter again during the next year's budget work sessions To better inform council of the particulars of the sponsorship, a letter defining the Forum, etc. would be appreciated prior to the budget sessions. Budget sessions are held in the first months of the new year (March and April). We look forward to hearing from you. Sincerely, CIT3( OF KEN_/M_ l-~ i/ / ."~ .... ~/X 'John J,/Williams ,/ Mayor~ J J W/el f 28--82-1995, 'I;2?AM F~3~ EDI,×KPTMC KENAI TO 2S~381t P.81 Alaska INSULA October 2, 1995 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Ste. 200 Kena~, AK 99611 Dear Mayor Williams: As you are aware, nght around the corner is the KPTMC Membership Meeting which aiiows an opportunity for members to network and discuss issues pertinent to the Kenai Peninsula and Alaska. One element which is critical to the success of our Annual Meeting is the ability to offset costs incurred with staging the event. I was hoping that the City of Kenai could assist in sponsoring the Community Forum wlq~ch takes place on Saturday afternoon. Cost for this sponsorship is $1000, however, th~s may be jointly sponsored by other communities. This forum will be attended by members, supporters and community leaders and will focus on infrastructure. Our goal is to open communication between public/private partnerships and discuss how our unified council can grow stronger. Please consider assisting the Kenai Peninsula Tourism Marketing Council efforts to open communication at our Annual Meeting by sponsoring a portion of tl~e Community Forum. Sincerely, S~efanie ~orOer Executive Director, KPTMC Phone (907) 283-3850 [:ax (907) 283-283~ 1 Il 27 Frontage Road, Suite 201 Kenai, .4Jask~ 976t 1-7753 T? KENM CITY COUNCIL BUDGET WORK SESSION APRIL 2, 1996 7:00 P.M. KENAI SENIOR CENTER ITEM A: Notes from Discussion/Budget Work Session March 27, 1996 ITEM B: Summary of Corrections KENAI CITY COUNCIL BUDGET WORK SESSION March 27, 1996 7:00 p.m. Kenai Senior Center COUNCIL PRESENT: Smalley, Williams, Measles, Bookey, Moore, Bannock and Swarner. STAFF PRESENT: Freas, Graves, McGillivray, Kornelis, Sweeney, Manninen, Ernst, Clark, Morris, Springer, Burnett, McNair, and Reetz. OTHERS PRESENT: Henry Novak (CICADA), Peggy Gill Thompson (Kenai Art Guild), Carol Manninen (Frontier Training), Barry Eldridge (Habitat for Humanity), Tony Doyle, Bob Peters~ Melissa DeVaughn (Clarion). The work session began at approximately 7:05 p.m. Mayor Williams introduced the council and briefly highlighted elements of the manager's budget cover letter. Williams also reported the council toured a number of city departments prior to the work session. Williams reported that due to cuts in state funding, there were some requests by outside groups for donations from council He requested council listen to those requests, ask questions, etc. and then council would consider the requests and information received when they got to those areas in the budget. OUTSIDE REQUESTS: Kenai Arts & tlumanities Council/Request for New Roof- Peggy Gill Thompson - Introduced herself as President of the Council and distributed the Council's Three-Year Maintenance Plan for the Fine Arts Center. Thompson referred to information distributed to council in their budget packets which discussed the need for a new roof to be placed on the Fine Arts Center. She added, she felt the Center was a viable entity to The city as they work with the Visitors Center, etc. and offer classes to visitors, as well as the community. The Center also offers a venue for local artists to display their art. Thompson stated the Art Council would be replacing a window and doors in the Center. The Art Council cannot afford to put a new roof on the building. She referred to Wm. J. Nelson's letter included in the information, and noted his recommendation was that a new roof was needed and the building was worth the cost of the project. tlelen Brown - Introduced herself as the gallery coordinator. She coordinates art shows, exhibits, and workshops fo~~ adults and children. Kenai City Council Budget Work Session March 27, 1996 Page 2 Linda McNair - Requested council to consider the benefits of the Center to the community as a historical building in the Old Town area. Also, the Art Council has not received any funding from the city, even though state funding has been cut. The Art Council has maintained the building on their own for a long time. It is important to remember that as the schools cut art classes, the community hms a venue to take up the need and have a place to display their art. John Roven - Introduced himself as the President of the Kenai Potters Guild. He spoke with contractors in regard 1o the roof and has inspected the roof a number of times. Roven added, he is the studio coordinator. He thanked council for the repair to the root made during last summer and added, the replacement of the roof would be a matter of the city maintaining their existing property. Councilman Bannock asked if the repair work done last year was only good for one year. Thompson answered she spoke with the contractor who did the repair work (Chumley). He stated to her that the roof should be replaced and it should be done now before the damage worsens. Roven added, the bid prices (included in last year's correspondence and council discussions) reflected the amount of work that could be done, i.e. different roofing styles. It would be up to council to decide what they felt would be the best thing to do -- new trusses with a metal roof, etc. ACTION: Mayor Williams instructed Clerk Freas to include the bid information which council reviewed last year, along with inspection reports for the next work session. Street LightsNIP Subdivision - Karen Koester - Distributed a cop) of a letter she sent to the Public Works Director in November, 1995. 'Ilae letter stated the concerns of herself and neighbors that there were no street lights on Set Net Drive and Set Net Court within the VIP Subdivision. Koester added, the information distributed included a map and petition signed by neighbors on Set Net Drive/Set Net Court, as well as Cetacea and Bowpicker. Koester stated there are no sidewalks in the area. Paving they requested a few years ago allows drivers to go faster, there are moose in the neighborhood that are hard to see m the dark. l'he need of the lights would aid the children in the area to walk safely from their homes to the bus stops, etc. The places they suggested to place the lights were Kenai City. Council Budget Work Session March 27. 1996 Page 3 close to electrical connections and, they thought, would be cost effective to place them in those areas. Koester asked for the criteria for determining where lights would be placed and when. She also requested to be notified of when the lighting budget would be discussed in order that she be in attendance. Councilman Smalley asked if these streets were included on Kornelis' list for new street lights. Kornelis answered two of the lights were on it. Kornelis further explained that he had placed ten new street lights in the budget and requested $30,000 for the purchase and placement of the lights. The budget was cut to $20,000. He was unsure how many lights he could purchase and place for that amount. Williams suggested two lights be placed this year (in the Set Net area) and another next year. Williams asked Koester what the first and second choices would be for placement of the lights. Koester answered (1) by the cluster box at the Set Net Drive/Set Net Court intersection, and (2) the next curb. Council had no objections. Habitat for HumaniW/$30,000 Donation - Colonial Drive Water/Sewer Connections Barry Eldridge - Reviewed the information included in the council's packet in regard to homes built by Habitat for Humanity. in Kenai and Soldotna. Eldridge reported the Borough donated five lots along Colonial Drive on which to build. The homes are built through donations, volunteer labor~ etc. The engineering plans were submitted to the City of Kenai and DEC for review and both have approved them. They hope to proceed with their project in the spring. Eldridge further explained they first hoped to get funding fi.om Juneau of about $120,000. They know now that will not happen and are requesting a $30,000 grant from the Citv in order to place water/sewer connections to the properties. The project estimates were reviewed by council and Eldridge. Mayor Williams noted that if an LlD was formed, the cost to the city would be approximately $56.250 (25 ,c/;,; assessment). Kenai City Council Budget Work Session March 27, 1996 Page 4 Cook Inlet Council on Alcohol and Drug Abuse (CICADA) - Henry Novak - Introduced himself as the director of CICADA. Novak referred to the information distributed to council in their packets which explained the need, use and mission of CICADA. Novak added, their funding had been cut by $50,000 for a two- year cycle. They asked the state what they should do to get additional funding. They were told they expected to see interest and monetary support from the local governments. Through discussion it was learned that CICADA clients are from Nikiski, Kenai, Sterling, Soldotna, Moose Pass. Kachemak City and Homer. Kachemak City offered a grant of up to $10,000, but found their code would not allow the donation due to CICADA. being situated in Kenai. They will be amending their code in order that they may donate next year~ Councilwoman Swarner asked if' they have contacted Soldotna and the Borough. Novak answered this presentation was his first. Swarner encouraged him to speak to the other cities, and Sterling/Nikiski businesses. Swarner asked how ~nuch he was asking for. Novak stated they were asking for help from the cities and areas they serve. $85,000 is their deficit at this time. The state has told them they need to find that much before they will consider granting more funding to them. ACTION: Mayor Williams noted the third work session was scheduled for April 10 and final recommendations of council would be decided April 18. The public hearing on the budget ordinance has been scheduled for May 1. Williams suggested Novak make presentations to the Borough and other areas they serve. Report back to the City Clerk with any responses he receives~ The information will be forwarded to council for their consideration on April 18, Frontier Training Center & Early Intervention Program - $10,000 Donation Winnie Crosby - Introduced herself as the Director of Frontier Training and noted Carol Manninen was also in lhe audience. Kenai City. Council Budget Work Session March 27. 1996 Page 5 Crosby explained Frontier Training is a non-profit agency for developmentally delayed children. They operate from 60~ in grants and the remainder from United Way and funds they generate~ The state is requesting more matching funds from local governments. They have whiten to Kenai, Soldotna and the Borough asking for financial help. The program most needing help is the Early Intervention Program. They requested $10,000 to match funds in order to have a 20 hours-a-month specialist, purchase toys, equipment, staff and family resources. Since July, 1995 they received 74 referrals Their current enrollment is 30 and have a wait list of 21. Approximately 1/3 of their clients are from Kenai. The remainder are from Soldotna and the Borough. They have not received responses from Soldotna or the Borough at this time. They have not contacted businesses or chambers of commerce in Sterling or Nikiski. Williams asked how much of their budget would be cut by the state. Crosby answered she did not have that information, although they have heard it would be a maintenance level to a ten percent cut from their last year's budget. They probably won't find out until the closing of the Legislature. Carol Manninen - Explained that without funding, they will not be able to serve the 20 to 21 children on the wait list. Adding the additional staff member would allow the wait listed children to get into the program and have a speech therapist on staff. Williams reminded the audience members that when they are speaking to legislators, remember to talk about how the cuts in municipal assistance and revenue sharing hurt the communities. The municipalities are being taken advantage of by the state's placing funding responsibilities to the cities and borough governments. DIRECTION: Williams suggested they make presentations to the Borough and City of Soldotna. in touch with the City Clerk and pass information on to her for council. The information should be to council fi)r their April 18 meeting. Keep Bannock asked if they charge for their services. hope not to come back to the cities each year. help reimbursable through Medicare. Crosby answered no and added they There is movement now to make their Kenai City, Council Budget Work Session March 27, 1996 Page 6 BREAK TAKEN: 8:07 P.M. BACK TO ORDER: 8:25 P.M. Mayor Williams reviewed the manager's cover letter, highlighting the request for a COLA increase of 2.7%; PERS increase; a possible $9.00 increase in congregate housing rent, etc. Councilwoman Swarner asked if the changes suggested by the employees' staff review were included in the budget. City Manager Manninen answered they were all included in the proposed budget with the 2.7% COLA increase. REVENUE & APPROPRIATIONS SUMMARY Finance Director Sweeney referred to the last column and stated that if revenues are come in higher than estimated, other requests for equipment, etc. may be considered. Williams noted that it' an agreement is worked out with the Borough in regard to the new animal shelter, the revenues and appropriations would increase by $200,000. Manninen explained nothing was budgeted for a new animal shelter. Williams corrected his statement with that information and noted a shortage would show of $300,000. WORKING CAPITAL SUMMARY - No comments. FIXED ASSET ACQUISITION SUMMARY - Mayor and Council reviewed. Comments were: Shop - Councilman Moore noted an addition error under "Shop." The total should be $10,479 instead of $34,400. Sweeney noted the error and added the antifreeze recycler cost was also incorrec! and should be $2,845. Sweeney stated he would correct the errors in time for the next work session. Senior Citizen/Borough Fund - Moore asked if training workshops should be included in the Fixed Assets or should be included in another place in the budget. Sweeney noted it was a typographical error and he would correct it. It needs to be listed under training. Clerk - Councilman Moore asked for a br/ef explanation of the imaging work stations. Clerk Freas explained the imaging would be used for records management of old and new documents. Last year's budget includes funds to purchase a system with approximately three work stations. The $10,000 in the new budget would hopefully purchase three additional work stations. The amount was a ballpark figure. Finance - No comments, Kenai Ci.ty Council Budget Work Session March 27. 1996 Page 7 Non-Departmental - Sweeney briefly explained placing a local area network in city hall would allow the sharing of data files, purchase of multi-user programs and electronic mail. He hopes to have a network that would provide read-only access to the accounting computer. The cost would include purchase of one computer to serve as a file-server, cabling, and access cards for the individual computers already in city hall. A consultant would be hired to put it all together. Fhere would be an added increase in the future for a LAN administrator. That person would be a contractor working with networking software. Moore suggested cabling would be a big expense. He also asked if all the computers in city hall were upgraded enough to be able to network. Sweeney stated he did not know. Someone would have to determine that. There are 12 computers in city hall. As the system was expanded, it would include the fire and police stations. Fire and police should ha~e their own [.AN within their building and then the buildings could be connected Councilman Smalley stated a small dish could be purchased to access both buildings to the system. Councilman Measles asked why they would need a separate LAN as they should be able to work off the same file server. No objections. Planning & Zoning - Purchase of a laptop computer was discussed. Kornelis explained the computer would be used to take minutes during committee and commission meetings. A short discussion followed. No objections. Police Department - No comments. Fire Department - Councilman Smalley asked if the cutter/spreader and circular saw could come out of another fund. Chief Burnett answered it would come from the Airport Fund. Communications - Mayor Williams noted that during their tour it was pointed out to them how much the logging recorder was needed. No objections. Kenai City Council Budget Work Session March 27. 1996 Page 8 Animal Control - Discussion followed regarding the purchase of a new truck and animal box. Mayor Williams asked if the purchase could wait until next year's budget. Kornelis answered the present truck had approximately 100,000 miles on it. The truck is a 1989 model and gets a lot of use. If they were not able to purchase a new truck, they would like to have $500 to paint the box. Councilman Smalley asked if the old truck had been experiencing a lot of major maintenance problems. Kornelis answered he knew of no major problems. He added, the animal box cost ~vas $9,400 and the cost of a new truck was $25,000. It was determined the purchase of the truck would be held until the 1997/98 budget. However, if a major problem came tip with the truck, the discussion should be brought back to council. Council did approve the $500 for painting the box, included under Shop/Repair & Maintenance. Public Works Administration ~ The purchase of two personal computers was discussed, Kornelis explained one of the computers was to replace the Administrative Assistant's present computer which is an upgraded 286. The computer has been having problems. The other computer is to replace the City Engineer's present computer. They discussed upgrading it, but the cost was estimated at approximately $1,500. They felt it would be better to get a new computer No objections. Sho.12 - Previously discussed. Streets - Councilman Bookey asked what vehicle the snow plow would be put on. Kornelis answered the auto car. No objections, Buildings - Kornelis explained the automatic doors were requested by council. The remodel at the Fire Department was explained by Fire Chief Burnett. Burnett stated OSHA requires a separate room where the ambulance can be pulled in to remove equipment, etc. for sterilization after handling calls where there may be a large loss of blood. Kenai City Council Budget Work Session March 27. 1996 Page 9 Building Inspector Springer explained the Mustang sewer jet is a portable machine to run through clogged drains. Yhe.~ could have used it approximately ten times in the last year, No objections. Library_ - Acting Librarian McNair explained the reader/printer is used for reading microfiche/microfilm of old mag~ines and newspapers, genealogical information, etc. Yhe reader/printers are used all the time,~ They charge for the paper used. No objections. Street Lights - Councilman Bannock questioned why ten lights would be replaced in Inlet Woods if some of the lights are where there is no development. He would rather cut the amount of lights down and only place where there is development and assessments are being paid in order to cut down on vandalism and cost to the city. Kornelis explained he would like to purchase the poles and lights now because they will be cheaper. The ones not used would be stored until needed. Bannock stated he would prefer placing six lights in Inlet Woods and add four new lights to the new light list. He added he had an objection to placing slree~ lights at property which has been foreclosed on by the city Councilman Moore noted that there would be more development going on in that area during the summer. Williams explained that the poles and lights were originally placed in the subdivision, ttowever, because they weren't in areas where they were needed, the power was turned off to them and then they were vandalized. They would be replacing only those lights close to where there is developed property. Bannock added, he did not think it was a good thing to purchase extra lights and then store them, Direction: Kornelis is to give closer scrutiny to the replacing of the lights and where they will be placed. Recreation - No comments. Parks - The purchase of a snowmobile and roller/compactor was discussed. Director McGillivray explained the equipment would be used to set cross-country ski trails for use by community members as well as KCHS ski teams. It is a new sport at the school. The city would control the use of the ~now machine and it would be operated by one of the Kenai City Council Budget Work Session March 27, 1996 Page 10 city employees. The concept has been discussed with the golf course owner as the ski trails would be on the golf course. They have worked out the liability concerns with the schools. The city's liability would be covered by its insurance. McGillivray added, ongoing cost would be minimal. The snow machine should last for a number of years. Cost may be incurred to replace signs: however, he believes it would be a minimal amount. Councilman Smalley asked if the machine would be taken to the course on a trailer instead of driving it on the streets or side of streets. McGillivray answered yes. Councilman Bookey stated his concern that he was not comfortable with the matter as council had not discussed it prev/ously. McGillivray stated the idea had been discussed by the Parks & Recreation Commission. Bookey stated he did not like buying a snow machine if an animal control truck could not be purchased. Councilman Smalley stated he would support the purchase as it is a major city activity. He believed the trails would be used a lot by the community and it would enhance the Parks & Recreation activities. Councilman Bannock asked if the costs would be Daubenspeck money eligible. McGillivray answered he believed it would. Bannock added, the city would be funding the capital cost. The Kenai Peninsula Aerobic Sports Program would be a user. They presented the concept to the Parks & Recreation Commission and told them how popular the sport is and how much the trails at Sky View are used. Bannock stated he agreed with Smallev and would support the purchase. No objections. Congregate Housing Fund - Mayor Williams questioned where the sidewalks were to be placed. Manninen explained between the back door of the Senior Center to the new solarium and from the hallway to '~he side door of the solarium. No objections. Water and Sewer Fund - Councilman Bookey asked what was wrong with the present telephone system. Kornelis explained there have been problems with it as it is an old system. The funding would replace and upgrade phone lines to connect from the new weilhouse to the computer which controls the wellhouses. The new system would include an intercom to connect the shop c~'ew building and warm storage buildings (with a pager). Kenai City Council Budget Work Session March 27, 1996 Page 11 Councilman Bannock asked if would be better to lease the system first as was done with the city hall system. Kornelis stated he did not know but would check into it. Councilman Smalley asked if the snow blade would be attached to one of the STP vehicles to keep their area open. Kornelis answered it would be used to move snow in order to get into lift stations, etc. Last year a blade was purchased to put on their truck. It didn't fit and was put on another truck. The funds to purchase the blade would be split between the water and sewer fund, as would be the new phone system. Direction: Kornelis is to check on leasing the phone system. No objections. Sewer Treatment Plant - Kornelis explained the flume building is a structure to enclose the outfall No objections. Airport Land System Fund - Airport Manager Ernst explained the laser printer would be purchased to replace Kim Howard's present printer. It has not been working properly and cannot be repaired. Williams stated his concern that printers may be purchased which are not up-to-date and noted an dot-matrix printer to be purchased. Kornelis explained the dot-matrix printer is needed to print purchase orders which require an impact printer No objections. Senior Citizens/Borough Fund - Discussed above (remove training workshops from fixed asset and place in training and travel). TRAVEL & TRAINING SUMMARY Councilman Bannock noted that several commissioners had requested to travel during the last few months. He felt it necessary to address if commissioners could travel and how much would be funded for that travel. Mayor Williams stated it is a code requirement for council to approve travel by commissioners. Clerk Freas explained that she does budget transfers to whatever department the commissioner travels from. She suggested funds be placed in lhe appropriate department for commissioner travel. Councilman Measles objected and added council had decided some time ago to keep the Kenai City Council Budget Work Session March 27, 1996 Page 12 ~noney in their miscellaneous account in order to control the travel of commissioners as well as to protect the funds so they are not spent for someone else to travel. Councilwoman Swarner asked how much was spent by all departments for travel in the last year. Sweeney stated he did not have that information, but would have it available for the next work session. Direction: Sweeney to calculate the total amount spent on travel for last year and have the information available for the 4/2/96 work session. .City Clerk - No objections. ._Legislative - No objections. Legal - No objections, City Manager - No objections. Finance - No objections. Land Administration - No objections. Planning & Zoning - No objections. Police Department - No objections. Fire Department - Williams questioned the travel for aircraft rescue. Chief Burnett explained the cost was due to having to send employees to Dallas for training. No objections. Communications - No objections, Animal Control - No objections. Public Works Administration - No objections. Kenai City Council Budget Work Session March 27, 1996 Page 13 Safety - Councilman Moore noted there was an addition error in the safety budget. Direction: Sweeney to correct addition error. Shop - No objections. Streets - Councilman Moore noted there was an addition error in the streets travel budget. Direction: Sweeney to correct addition error. Mayor Williams requested Sweeney to check to be sure all amounts are correct. Buildings - Springer explained the facilities repair seminars are given in Arlington, Virginia. Bookey asked what benefit to the city would there be for him and/or Steven to attend the seminars~ Springer answered the seminars are in regard to maintenance management. He added, there was a possibility the seminar would be offered on the west coast also. Bookey stated he believed that if it was a basic repair course, both Springer and Steven should have had that experience prior to getting the jobs. Kornelis explained they are trying to improve the training and reminded council that the tuition for the classes were also included in the budgeted amount. Springer explained the tuition was $900 for the course and is offered six times a year. Bookey stated he had a problem ~ith the travel/tuition for this seminar. Smaller asked if it would be possible for them to attend a seminar closer to Alaska which would be less expensive for airfare. Springer answered yes. No objections. Library_- No objections. Recreation - No objections. Parks .. No objections. Boating Facility Fund - No objections. Water and Sewer Fund - No objections. Kenai City. Council Budget Work Session March 27. 1996 Page 14 Airport Land System Fund - Mayor Williams suggested the amount for fire training center travel should be $3.000 instead of $1,000. Burnett explained their travel for the fire training would be completed before July. Airport Manager Ernst agreed that most of the travel will be completed prior to the start of the new budget. Councilman Bookey questioned the travel for DBE seminar, etc. Ernst explained it was in regard to Disadvantaged Business Enterprises which Kim Howard manages. No objections. Senior Citizens/Borough Fund - No objections. CAPITAL IMPROVEMENTS SUMMARY Municipal Park Restrooms - Mayor Williams questioned the placement of two additional restrooms (which had been discussed previously by council). McGillivray explained they were not put in the budget. Sweeney explained McGillivray requested three restrooms at a cost of $30,000 each. The restroom for Municipal Park was included in the FY98 budget. The restroom for the tent campground was placed in the FY99 budget and the restroom for Beaver (?reek Park was included in the FY2000 budget. Cost for the restrooms were set at $20,000 each. McGillivray stated they discussed appropriating the funds into a construction account and then Parks would assume ~he maintenance costs in their budgets. The new restrooms would include ADA requirements. Sweeney stated the FY97 restroom is in the budget and the other years are flex/ble if an adjustment is necessary. Williams noted the additional picnic pavilion was not included on the list. No changes made to the Capital hnprovements Summary. GENERAL FUND Revenue Sharing - Mayor Williams noted the revenue looked fairly good and asked Sweeney why he was being so conservative. Sweeney stated he thought revenue would be substantially less (personal property taxes and receipts), although property tax and real estate tax is moving fom'ard. Sales tax has shown little change in the last year. Kenai City Council Budget Work Session March 27~ 1996 Page 15 Sweeney reviewed the interest earnings and added if interest rates pick up, it could allow council to be requested to fund some of the items removed from the budget and placed in the unfunded requirement list. Municipal assistance and revenue sharing was cut 8%. Councilman Moore asked if the interest rates were fixed for two years. Sweeney answered yes and the investments were staggered. Expenditure Summary - No changes. Appropriation of Fund Balance - No changes. Tax Revenues - Mayor Williams noted the sales tax amount noted for the city was 3%, not 5%. Councilman Moore noted there was a $600 difference in the "Real Property, Current" column showing on page 39 and page 40. Councilman Smalley asked which was the correct figure. Direction: Mayor Williams requested Sweeney check which "Real Property, Current" was the correct amount and change the sales tax collected to 3%. Licenses, Permits & Services - No changes. Federal, State & Borough Assistance - Williams stated he thought the fish tax received by the city was 2%, not 4~. Councilman Smalley agreed it believed it was 2%~ It was noted revenue was listed from gaming in the amount of $1,500. Council questioned this as they were unaware revenue was received from gaming. Sweenev stated he was unsure why iT was listed but would check into it. Direction - Sweeney was asked to check and clarify the fish tax percentage to the city as well as receipt of gaming revenue. Miscellaneous Fees, Fines & Property_ Usage Revenues - No changes. Interest. Donations, Leases & Other Miscellaneous Revenue - Councilman Moore noted page 47 spread sheet includes $2%600 for rents and leases and page 48 omits it. Sweenev stated he didn't itemize everything and the amount was in the total on the spreadsheet on page 47 Moore asked which page the council was approving. Answer was page Kenai City Council Budget Work Session March 27, 1996 Page 16 Transfers In - No changes. GENERAL FUND Mayor Williams requested Sweeney to explain the change in PERS for all employees. Sweeney stated the required contribution rose from one percent to six percent. It could rise again in the future. The amount is based on the number of people retiring in a given period, The employees do not pay a higher rate. Councilman Moore asked if an actuarial could be obtained. Sweeney stated it could, although they are hard to undersland. Mayor Williams asked what the potential would be for another increase in the next five years. Sweeney stated he did not know, although a consultant could be hired to research PERS or order an actuarialo Direction - Williams requested Sweeney to obtain an actuarial so that forward planning can be done. Council will begin with the City Clerk budget on April 2, 1996. Work session ended at approx/mately 9:55 p.m. Notes prepared by Carol I.. Freas. City, Clerk. CiD' Of Kenai l:iscal Year lq0'~ Consolidated Operating Budget SummaD' Of Changes 1. Deleted Items Fund Department General Animal Contro General Shop Account Item Machined & Equipment Animal Control vehicle Machincr3'& Equipmem Antifreeze recvcter Amount $34.400 $ 2.845 2 Added Items Fund Department General Aninml Control Account item Repair & Maintenance Paint Animal Box Amount $ 500 Typographic Changes Page De~ription 25 27 ~(~ ~o 38 4(I 44 101 102 113 189 Fixed Asset Acqmslllon SumnlaD'. Shop Department. correct department total. Fixed Asset Acquisition SummaD. Sewer Treatment Plant Departmem change Buildings heading tc Improvements. Fixed Asset Acqmsmon Summary. delete Scmor CiuzenwBorough portion in ns cntlrep, ~l'rax el And Tr Uning Smnmarx~ S'afet¥ Department. correct clepanment total. Trax el And Traimng Summary. Streets Department. correct department lotal. Descnpuon of appropnauon of fund balances, delete amifreeze rccvcler. Description of sales axes. ~nsert -3%- bem'een the ~ords "and" and "remilted" l)escnpuon of State Assistance. delete "4%" before lhe v, ord "tax" Descnpuon of Repmr and Maintenance Serv~ces~ add "Painung of Ammal Box . $500'- also change total to $1.000 Delete dcscnpuon of Mach~ner',' & Eqmpment in ~ts entirep~ Descnpuon of MacMner', And Equipment. delete "Anufreezc re~-clcr $2.845"~ also ciumge total to $3.817 Change account for flume building from 8062 - Bmldin~4s 1o 8063 - improvements Other Than Builchm:s Requests and issues to be tonsidered further. PERS studx lo determine future rales, if possible. New roof for the Kcnai ~ inc Aris Ccnler. Grant for $30.000 for ~3tcr and sewer lines ibr Ccnlral Peninsula Habitat For Humamt~ ('ook Inlet ('ouncil On Alcohol :\nd Drug .Abuse ICICADA} request for grant In unspecified :tIIIOUII[. l'oxYnshtp Historic Dislricl Board request Cor $3.00() Io place sign at Shkituk' Village Site. [ronucr Trmmng Center Earlx intervention Program request for $10.ooo to match ~mte of Alaska funding Addition of $500 for the annm~l lndus~n .4pprccmtmn Picnic. '-Kena} - Village Of Lighls" add~[ion of xvhile lights on ciD buildings Windox~ ~reatments and additional lighting for Council cham~rs. < _&dditional Direction by Council a '7x~o of thc planned street lights x~ill b~ installed on Set Net Drive BUDGET WORK SESSION APRIL 10, 1996 ADDITIONAL HANDOUTS ITEM K: ITEM L: 4/10/96 B. Springer memorandum regarding Overhead Doors and Operators for Public Safety Building (Fire Department). Sponsorship request from Alaska Kenai Peninsula Tourism Marketing Council. ITEM M: 4/10/96 TM memorandum regarding retirement of Kayo McGillivray. MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor Williams and City Council Robert C. Springer, Building Official April 10, 1996 Overhead Doors and Operators for Public Safety Bldg. (Fire Department) The cost estimate for the overhead doors and operators is $27,315.78. (See attached estimate.) The original estimate ! had received did not include painting the doors (red) or installation of additional windows, which should account for the higher price estimate. The cost of these doors may go down once we go out to competitive bid. On another subject, you requested the cost to replace the carpet in the entry to the Police Department. The bid for this is $t,419.75. (See attached.) RS/kw cc: Keith Kornelis, Public Works Director PROPOSAL April 08, 1996 Randy's Glass Inc. HC I Box 99 Kenai, Alaska 99611 (907) 283-9483 Fax (907) 283-2275 Submitted To: City of Kenai Project: Fire Department We hereby submit the following specifications and estimates: 6 648-3 14' 0" X 14' 1" Overhead Door (Thermacore) model 591 Steel insulated sectional overhead door (s) * 1-5/8 Thick sections, solid foamed-In-place polyurethane core, 26 GA. pebble brain with shallow dbline faces both sides (14.86 "R" value) thermal break construction * Finish painted: Red * 3" Track and hardware, continuous angle mount * Standard lift track * Torsion spdng counter I~alance (10-15000 cycles) * 1" solid torsion shaft * Weatherstdpping: MFG STD EPDM at sill and between sections * Windows: (3) 14' 0" aluminum full sections per door Full vision are (4) windows wide glazed with 1/2 thermos-pane * Struts: MFG STD for s~ze of door * Calculated windload: Industry standard "Operation: Electrical by means of Lift-master HT 2000 Sedes opener 1/2 hp~ 115v motor with manual hoist modification and safety sensing edge. Bid includes disposal of doors. Doors 15,372.00 Operators 3,993.78 Man lift 330.00 Painting (red) 2,880.00 Materials 22,575.78 Labor 4,740.00 Tax 0.00 Grand Total 27,315.78 We propose to furnish material, complete in accordance with above speciflcat/ons for the sun Twenci~ seven thousand ~hree ,%und2ed fifteen dollars and 78/100 Accepted Date: Note: This proposal may be withdrawn by us ff not accepted within __30 days. Architectural Specifications 08360/0VE BuyLine 4841 591 SERIES PART I GENERAL 1.01 Work Included The door~ will be Series 59 l as manufactured by Overhead Door Corporation. 1,02 Related Work Opening preparation. ~niscetlaneous or structural metal work. access panels, finish field painting, field electrical wiring, wire. conduit, fuses and disconnect swilches am itl thc Scope cf Work of other divisions or :rades. PART 2 PRODUCT 2.01 Section& .,~ Sections will be roll-formed, hol dipped, galvanized steel exterior no less than .016". Sections will be manufactured by a continuous £oame~-ia-placc polyurethane lamination process resulting in a rectal/foam/metal sandwich of homogeneous polyurethane insulation. Sections will have a nominal thickne.~ of 1-5/8" and will incorporate an EPDM rubber thermal break to prevent heat or cold coca:luctLvity. The ship-lap design will-have rounded water channels. 2.02 InsuLation Insulation will be a rigid, foamed-in-place. polyurefl,amc core free of CFCs and HCFCs and will be fully encapsulated in nonpermcablc materials to prevent Io~ of thermal efficiency over time. Thc insulation will havc aa R-Valuc of 1,186, U-Value of .067 - calculated values based on certified lest data. 2.03 Air Infiltration All door~ will be constructed with an air infiltration rating of .08cfm per square foot of door at 15mph and .13cfm per square igor ol door at 25mph. (ASTM-E-283-73) 2.04 End Stiles End stiles will be 16 gauge steel 2.05 ttardware Hinges and fi~iur~'~ will be galvanized steel. FuLl lloatin§ ball bearing rollers will have hardened stcet races, Rollcr sizc~; will be adcquatc for design requirements and IimitaHon& 2.06 Trae.k Track is 2' :,tandatd, or 3" optional. ~md angle mounted. Bracket illOUltled track t'~ all ot)tloIl, bu~ mil available on full vertical doors. *..07 l.uck Lock will be interior mounted slide lock. (Oplional 5 pin tumbler keyed lock is available.) 2.1~8 Wealherslrip Wcatherstrip between sections will be EPDM rubber tube seals fitted inside every joint. Bottom weathcrstrip will bc EPDM rubber bu b-type strip. 2.09 Finish Filfi~.h will be 2 coat baked-on polyester with a ,.vlqtc mlcrior and white (brown) exterior. 2.10 Operation Of,cramm will ix: by manual pull rope. Optional ch~m~ htfist and elcclric operator are available. PAP, T 3 EXECUTION 3.t,l lustallation Install thc doors m accordance with Overhead Door Corporatmn instructions and standards. using an authorized Overhead Door Corporation distributor. OPTIONS *Thermal glazing *4-Section pass door · High Usage Package · Sup-UR-Seal jamb weatherstrip · Electric Operator · Chain Hoist · Post-Tension drums · Safety bottom fixture . Bottom Sensing Edge · EPDM robber header seal · Aluminum sash section available to 22'2~ wide Heavy-Duty Trolley Operator for use on standard lift sectional doors. ~ROPOSAL : J.B, THORNT©N GEN'L CONTRACTING PHONE No. : 907 583 5315 Apr.~9 1996 10:3SAM P02 1479 I~cnai Spur Highway Kcnai, ~iaska 996 (907) FAX (go7) lin NAME ~-- 1~1c ~l'~l !.~£ IlereDy to furnish material and labor--~mpleto in a~o~armu wiih abuvu spocifications, {or the sum rr~nrwr aocordlng lo stanO~'d practl~o$, A~y Iileratlon o~ cle~4atto~ from ab0v~ sp~Ofic~On~ CiTY OF KENAf 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 October 5, 1995 Stefanie Gorder, Executive Director Kenai Peninsula Tourism Marketnng Council, Inc. 11127 Frontage Road. Suite 201 Kenai, AK 99611 RE: REQUEST FOR SPONSORSHIP Commune, Forum At their regular meeting of October 4, 1995, the Kenai City Council reviewed your October,, ' 1995 letter requesting sponsorship of your Community Forum on October 14. Council did not approve a sponsorship or portion of a sponsorship for this annual meeting. However. thev stated they would discuss the matter again during the next year's budget work sessions. To better inform council of the particulars of the sponsorship, a letter defining the Forum, etc. would be appreciated prior to the budget sessions. Budget sessions are held in the first months of the new year (March and April). We look forward to hearing fi.om you. Sincerely, Mayor JJW/clf Alaska's KENA INSULA October 2, 1995 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Ste. 200 Kenm, AK 99611 Dear Mayor Williams: As you are aware, right around the corner is the KPTMC Membership Meeting which allows an opportunity for members to network and discuss issues pertinent to the Kenai Peninsula and Alaska. One element which is critical to the success of our Annual Meeting is the ability to offset costs incurred with staging the event. ! was hoping that the City of Kenai could assist in sponsoring the Community Forum which takes place on Saturda(/afternoon. Cost for this sponsorship is $1000, however, this may be jointly sponsored by other communities. This forum will be attended by members, supporters and community leaders and will focus on infrastructure. Our goal is to open communication between public/private partnerships and discuss how our unified council can grow stronger. Please consider assisting the Kenai Peninsula Tourism Marketing Council efforts to open communication at our Annual Meeting by sponsoring a portion of tl~e Community Forum. Sincerely, Executive Director, KPTMC Phone (907) 283°3850 Fax (907) 283-2838 11127 Frontagc Road, .quite 20I Kenai, ALaska 99611-7753 TOTAL P.O1 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 April 10, 1996 Dear Kayo, It is with deep and considered thought that I regretfully accept your April 5, 1996 letter of resignation as the City of Kenai's Director of Parks and Recreation, effective May 31~ 1996. I wish you, Marsha, and your family the best in your "golden" years of retirement that you're looking forward to. May your health continue to improve and you prosper in all possible ways. Truly, the City of Kenai is better for you're having passed through it and spent the better part of your adult career making it more pleasant and more beautiful and a more active area to recreate on the Kenai Peninsula. Your mark will be left with the various parks, recreation and abundantly flowering garden patches as well as continually growing children shouting "Play ball!" With kindest personal regards and wishing you the best in your future plans, I remain, Sincerely, Thomas J. Manager City Manager CiTY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 April 10, 1996 Dear Kayo, It is with deep and considered thought that I regretfully accept your April 5, 1996 letter of resignation as the City of Kenai's Director of Parks and Recreation, effective May 31, 1996. I wish you, Marsha, and your family the best in your "golden" years of retirement that you're looking forward to. May your health continue 5o improve and you prosper in all possible ways. Truly, the City of Kenai is better for you're having passed through it and spent the better part of your adult career making it more pleasant and more beautiful and a more active area to recreate on the Kenai Peninsula. Your mark will be left with the various parks, recreation and abundantly flowering garden patches as well as continually growing children shouting "Play ball!" With kindest personal rega~rds and wishing you the best in your future plans, I remain, Sincerely, Thomas J. Manager City Manager A BUDGET PROPOSAL FOR _.. ~ KENA! ~UE C~I OF Prep&red fsr the Renal City Council and T'homas J. Manninen, City Manager by Henry Nsvak, Executive Director of Csok !ri!eU Council en Alcohol and Drug Abuse March 6, 1996 INTRODUCTION Cook inlem Co~nc:_l on Alcohol and Drug Abuse (CICADA) faces mhe con~:radicler~, challenge of surviving ever increasing costs while maintaining quality services. The following proposal effers a realistic Dian for meeting this crisis. The plan's u!nimate success, however, depends on the Kenai City Councii'~ w: llingness ~o invest in substance abuse ~reatmen~ in ,)ur con, unity. The Snaue cf %laska has made it increasingly clear t.hat they are ~ooking for :.nvestment in drug and alcohol treatment and oreventLen hy zeta: gevernment. !n many of the co~tunitles i.R S.R. Alaska ~!~e alcohol program is in a large part s:upperted hy Local money through cash and building = .s. ~ some cinies such as Ketchikan and JuNeau, ~he a!cehol program ~.s acnually a part of the city government. The State cf %!aska office in Anchorage suggested we exp'ore ,~[tioxs such as ~.hese in our co--unity. ~"'.~.~.A~,~ s plan keep high quality drug and alcohol ~ -' ~= services the Kenai./~oidotna area includes: Con~int~e to reduce the costs of operating by i. mpkementing stronger client fee collection, lrakning of staff, and using local resources when ava k ~ ~ _ab=e. ReoLac:ng aging equipment on a scheduled bas~s to be able to keeo current on health care req lirex~en%s. 4 increasing ~he quality and hype of services offered in our community. Pro.~id:ng services to the Ciuy of Kenai, such as suDervi_ser ~raining, staff trainings, UA's, and eva kua~.iens of employees wi~h substance abuse ~=OD=e~ls . (iO~PARISON OF GRANT FUNDS FY 92-FY 96 Cook inlet Council on Alcohol and Drug Abuse (CICADA) receives State of Alaska grant funds for the administration of two seperate grants, the Community Treatment and Prevention Gr~nt and the Alcohol Safety Action Program Gran~. The larger of nhe two grants is the Community Treatment and Preven-~ion Grant, referred to as the ADA Grant. This grant allows CICADA ~o provide the following services to the Peninsu i a: i' Oatpatient Substance Abuse Services which i. Rc ._uoe: A) Evaluations that determine if someone is chemically dependent B Education Programs for those who need to understand the role chemicals play in their life. C Outpatient Trea'tment for those who can shay sober while they learn new living skills. D Referral to residential treatment for mhose who are in need of a more structured setning. E AfYercare Services to support clients in their soberity upon return from residential treatment. Coordinate and/or provide primary and secondary prevertion services to residents of the Peninsula. Prevention is important, as it preveRts preblems associated with chemical use. Pre~e~tien services help decrease the number of crimes asseciated with alcohol and other drug use s~ch as DWi's, assaults, domestic violence, and sexual assaults. This results in decreased cos--s fer jails, pe!ice force, Ehe legal system, and many previders tha~ deal wiuh rela~ed C~'~ ~, c The smaller cf t;~.e two grants is the ASAP grant. CICADA kas offices in both Kenai and Homer. The purpose of this grant its !o be a refers;ti agency for the court system. The many duties of ~ ~' .... ns o[--fice include: Redefine 2ourt referrals of all pe:-sc:ns 2onvicted of DWI's. 2} Re!!errai~ of any other alcohol rel. a{ed~-'Z=enses~_. 3} Screening[ for preblem drinkers z Hor~iteri-~g treatmen~ pregress Poi low-up on noncomp!iant court referral ~; Fsllow:ng are nhe total grant awards for both ADA and ASAP received [[:-om the State for the last five years: A. =. Grant ASAP Grant FY 96 S331,352 FY 96 $76,300 FY 95 331,352 FY 95 76,300 FY 9~ 38{,669 FY 94 77,000 FY 93 382,276 FY 93 77,000 FY 92 39[-,30! FY 92 78,976 To be tole no co'ltinue to provide these services, we need ~" 0~''~ ~-C:m ' -~pp ..... the ocal government and the community. We can expect on-' S~ate Grant Funds to stabilize at the FY 95/6 ~e,~el which is; belew nermal cests to operate an agency ~.iis s4ze withoul, additienal funds. }t96 <!O0t< INLET '.OUNCIL ON }~COHOh ;~qD DRUG ABUSE KENAI, AL&SKA COMMUNITY TREATMENT & PRI~ElqTIOlq - ALCOHOL SAFETY ACTION PROGRAMS KENAI & HOMER PROJECTED E/~Phlq])I'IRJRES ALLOCATED TO SOURCE OF FUNDING PROJECT BUDGET SUMMARY BUDGET CATEGORY P~-rsonal Services 2: avel P_;~ciii~y Expense }: .~pp! i e s Egulpment >lher 3? rating P:t'.al Direct Cos~ i-direst l:)sZ - C O.W~TJN I,~f ASAP CASH OTHER PROPOSLq} PR(XSP~3 { PROGRV}~ MATCH Cg£H TOTALS i: 0 -0- -0- 12,680 i;4,500 10,438 -0- 41,987 -C- -0- -0- 12,040 -C- -0- -0- 8,750 4,8-O I, ] 34 -0- 47,276 ~22 $76,300 $36,817 8267,664 $538 12,82-0 86,925 12,040 8,7E0 53,28;0 $7!2,123 TOTAL PROJECT COST ~ e ....1,352_ $76,300, $36,817 $267,664 $712,133 ,-~i:'l~t .il?~ET CI!JNCiL ON Y~COHOL AND DRUG ABUSE hE;~A±, ALRSI-[A CONHUNITY TR'EAT~,'.NT & PREVENTION PROGRAMS FY96 GRANT REQUEST ~,,~}.~ OF FUNDS BUDGET DETAIL (i Clie::t Paym~enls: ! lO,, 000 Nsn-ClsenC Pa'~ments .Urinalysis Testing) 10,000 Prior Years~.~.~,~ ~unds ~30,437 Prior Years Cash ~unds ~for accrued vac. ) 12 526 T::,%al Pr):ec% r~nc. ame e~ q63 Loc;al Contribuz1cns Revenue Sharing: City of Homer City of Kenai Donati..-~ns & FL}nd fa:sets Urli'~ed ?~ay }f Henai Peninsula '!~Rai L.~,ual Con%ributic. ns $ 2,849 2,849 800 13,020 ~ ~o,518 Other S?.aLe Co::%ributions ,,~ 76 ,300 TOTAL PROJECT RL-~-E~ $712,133 FEASIBILITY Beyond ~he contrkbution to the quality of life to the Kenai Peninsula, chemical dependency treatment makes our streems safer, minimizes family suffering, and helps prevenn subsnance abuse and related problems in our youuh. __er ..... [on and ~reatment works. A recent study shows nhat i- coons seven t.~mes as much to process chemical abusers zhroul~' *'he _ ~n ~ ]e~a_ system as i.t does to get them through -rea-~xent. Of lhe individuals that complete treatment, 6!5% ..... '~ent on a to!low-up study six months la~e... T::2s removes them from the legal system, resulting in lower costs :zwera!i te the c:}mmuni~y. For more information, refer' to nhe e~:closed CAT,OR suudy conduc-~ed by New Standards, sponsored by ~'~ Department: ef Health and Social Services. CONCLUSION in times of decreasing dollars it makes sense to invest :~n ~ea ........ whish also assures that State dollars continue to ~ow r_o ~he Peninsula to improve the quality of life for all residen~zs who live here. A local agency such as CICADA nrevtdes iobs fo:' residents and keeps money for x~eral, i::g cos'-s -n nhe community, i urge you ne give :2onsi:ie:~ation to supporting this proposal. The projected nudge.-_ ~f this agency is subjecz '~o change if costs ge up, ,'_~ut we i~ave ....dp~e~' ~nedm' tha~ $85,283.00 is a realls~_c' ~: figure given all the costs ~hat are associated with this business. :4e heine ~hat l/ou will see the benefits in investing in the ~ea.~.th o= our coN,unity and assure that this agency 22, nti::kles Is :}rexlde services to the peninsula. DEPARTMEN'F OF HEALTH AND SOCIAL SERVICES DIV,'SION OF AL COHDLISM AND DRUG ABUSE TONY KNOWLES, GOVERNOR P.O BOX 1 JUNEAU. ALASKA 998t1-00C'7 PHONE: f907,, ~65 2071 FAX: f907) d~5.2185 Dear Reader The DMsion of ,Alcoholism and Drug Abuse is pleased to present this report on the outcomes of treatmenl se~dce>; provided in Alaska. PreliminaD, findings from this study shoxv that Alaska's treatment programs work. The Slate of Alaska's treatment programs care for about 2,500 residential and 5,500 outpatients a ,'ea~ Treatmenl ,,;erx.'ices are provided by 45 programs in the State. The study for the Division of Alcoholism and Drug Abuse is being conducted by New Standards, Inc, a nationally recognized authority in studying treatment programs. Under the sludy, some 1,600 residential patients and outpatients will be £ollowed From their admission to a treatment program 1o one year following admission. In this portion of the study, NSI follov,'ed up or the 5fsi 300 patients in the study six months after they began treatment. These patients Mil be contacted again a year after treatment. Findings from the stud',,, even at this early stage, show fha! treatment does work. The stud~ also confirms our beliefti~at continuing care is veo, important. Xx, qqen complele, the stud5 will help us design the best treatment and after care programs for Alaskans. These findings also compare very positively to studies done at programs elsewhere in the nation. This study' followed uF patients fi-om treatment centers in Anchorage, Barrow, Bethel.. Craig, Dillingham, Fairbanks, I-iealy, Ncnana, Juneau, Kenai, Ketchikan, Nome and Mat- Su The full study is scheduled to be completed in mid-1997. We encourage you to read and study this report. Ifvou have any questions please contact the Division $inccml.v, LorcnA Jones l)trec~or 06-~74L H PRESS RELEASE STATE OF ALASKA DEPARTMENT OF HEALTH 8: SOCIAL SERVICES Ton',' I. Lnowles, Governor Karen Perdue, Commissioner PUBLIC INFORMATION OFFICE Lisa M. Short 269-7801 phone 561-13'38 fax FOR IMMEDIATE REI.EASE: February 14, 1996 Chemical Dependency Treatment Study Released Alas 'karts with a dependency on alcohol or drugs are more likely to stop using them if they have gone through a full course of zhemical dependency treatment and get follow-up care, sa}' early findings from a new stucy by the state Division of Alcoholism and Drug Abuse. This is the first portion of a stud)', by the Minnesota firm New Standards, Inc., begun in late 1994. The entire study wiil report on the success rate of about 1,600 patients of residential/step-down and outpatient treatment programs funded by the state. Residential/step- down treatment is defined as treatment that was either all inpatient or both inpatient and outpatient. The stud.~ examines patents from 12 rural and urban areas in the state. The State of Alas~'s treatment programs care for about 2,500 residential and 5,500 outpatients a year at 45 sites. In this portion of the study, NSI followed up on the first 300 patients in the stud)- six months after they began treatment. These patients will be contacted again a year after treatment. The six-month findings show that outpatients who complete their course of treatment and receive at least 50 hours of care have the best chance of remaining sober six months after beginning treatment. It also indicates that statistics for recovery are different for outpatients than for residential patients. The difference in success rates between outpatient and residential care is at least partly due to the more severe patients being placed in residential care. Six months after tre2:ment began, 65 percent of the outpatients were abstaining from chemical abuse, while 56 percent of the residential patients were successful after six months. NSI notes that these early findings are consistent with findings elsewhere in the counto'. The studx also found that cominui~g care after treatment ends greatly increases a patient's chances for success. This is particularly the case for people leaving a residential treatment program. Residential patients who continue to receive weekly care after treatment have a 69 percent success rate after six months, while those who receive no care after treatment have a 36 percent success rate. (more) The study also looks at the amount of treatment needed for the best outcome. It shows that residentia2 patients are most likely :o stay sober if they receive from three to four weeks of care. Additional care does not greatly increase success rate figures. Outpatients should receive at least 50 hours of care, according to the study. It found that 85 percent of the outpatients who received at least 50 hours of care were sober after six months, while 62 percent of those r~eiving less than 50 hours remained sober. Patient satisfaction with treatrnent programs is important for the success of the programs, notes NSI. Patients receiving care trom state programs are generally happy with their care. Sixty- eight percent of the residential patients and '76 percent of the outpatients gave the highest satisfaction rating to their program';. "Findings from the study, even at this early stage, show us that treatment does work. These findings also compare veU positiw, ly to studies done at programs elsewhere in the countD'," ~aid Loren Jones, director of the Division of Alcoholism and Drug Abuse. ~The stud.,,' confirms our belief that continuing care is ','eD' important. When complete, the stud), wili help us design the best ueatmen! and after care programs for Alaskans," he said. The studx is scheduled to be compketed in mid-1997. It followed up patients from treatment centers in Anchorage, Barrow, Bethel, Craig, Dillingham, Fairban~, Healy, Nenana, Juneau, Kenal, Ketchi 'kan, Nome and Mat-Su. FOR MORE ENT'ORMATION CONTACT LOREN JONT. S ~ 465-2071 FOR A I~,hDIO ACTUALITY FEED CALL 1-800-478-5669. IN' JUNEAU CALL 465- 5213. gt/t/ Chemical Dependency Treatment Outcome Study Executive Summary Preliminar~ findings fTom a new study or the success of chemical dependency treatment programs that Alaska's treatment programs work Ti~e study for the Alaska Division of' .Alcoholism and Drug Abuse is being conducted by New Standards. Inc. a nationally recognized authority in studying treatment programs. Under the stud>', om,. 1.60(, residemiai ~atien:s and ot:tpatients w411 be followed from their admission to a treatmem !rrogram to one year lot',owing admission So far, the study has followed almost 300 patients from admission t~', six months later Early findinzs sho~a': OuDa ~ents who recewe at least 50 hours of care have the best chance of success. Eighu--five percent of the outpancnts ~hc, ;~'cc~vc.d 50 hot,rs or more of care were sober six months after admission This compares to a 62 percent success rat: for outpatients receiving less than 50 hours of care. In general_ residential patients enter .reatrnent x~dth higher lcvels of chemical use s.wnptoms, illicit drug use and other coexisting problems thaw, do outpatients. Over one-third of the residential patients admim:d to being sexually abusM compa;M to 17 percent of the outpatients. · Thc maximum benefit from rcs~dentiat, stcp doxxm treatmcnt occurs for most patients x~Sth three to four weeks oftrea~nent For the~e patients. 5~ percent wore abstinent after six months. Outpatients have a &ffcrent rate of success that,, residential patients, who enter treatment with more severe problems. For ot.,tpatienrs. 65 percent were abstinent after six months. &fter care is important for succ'essfu~ treatment For residential patients receix4ng ~veeklv care follox~sng treatment, the six-month succe:ss ra~e climbed to 69 percent, compare, al to 36 percent for residenual patients with no after care Patients who comptet~ treatment have abcttcr chancc of remaining sober. Patients who do nor complete care have a success rate of about 40 percent. This compares to an 80 percent success rate for outpatients completing care after six month~ and a t;2 percent success rate for residential patients. Most patients in Alaska treatment (:enters are there for alcoholism. SixT,. -eight percent of residential pauents and 55 pcrccm of thc outl,atients were treated for alcohol dependency. The second h~ghest chemical abuse treatment is for marl uana use. with 2g percent of the residential patients and !5 percent of thc OUtDatienLs being ~rcat~ for tins addiction Other chemacal dependencies treated at these centers mciudc cocmnc. ]mc'set, preen drugs, stimulants and opiates Pat'~ents are generally happ! x~q:h thc treatment plans, an important consideration in their succ,.:ss Sixqx- cigh! percent of thc rcsidcntia patients and 76 percent of thc outpatients gave a top rating to their tr~tment PENINSI~I~A HABITAJ- FOR HUMANIT~',INC P () BOX 21 i3 KENAI~ \K 99011 907~ 283-7?07 CIT~? ()} KENAI Kenai ('iix ('ouncil :lO Bidarka kenai. \k Je Chant Request. \~..ater, St.'we, for Habitat \cres, Colonial Drive l)ear Mavo~ lohn \Vilhams and City Council Members ('entral Peninsula Habilat [o, I-tumanitv x~,ould like to let you know how much we appreciate · ,otn past generosity, in donating two house lots to Habitat for construction of our first two Habitat N,uses m Maska [his war ~e completed construction of our lburth house, our first house m Soldotna Xk'e now haxe an oppommity to move forward with the construction more houses in Kena~ on land donated to Habitat by the Boro Asssembly. l'hese house lots ~.ill ~equire that we first extend lhe ,rate: and sewer infi'astrucmre down Colonial Drive and into a ~. ul-de-sac to serxe itabitat ~cres [inclosed is a proposal tbr ltabitat to ha~e water, sewe~ and s~reet surface accomplished b~ Foster ('onstruction with donated engineering se~.ices bv Wm Nelson :Xssocmtes kn earlier engineet'~s estimate tbr a cit> installed system is also enclosed d.~ c eslimaling that the approxin~ate cost of this prqiect ',viii be $70-75.000 with our intention being to ~ece~e sonic of these senices and materials b> donation. It is requested that the f'itx, of Kenm consider making a grant ~,f' $3~).000 to Central Peninsula I tabilat [br ttumanit?, Inc to .a~,s~st Lis m accomplishing th,s p~ojec . resulting in fix, e additional Habitat homes in Kenai U~ese houses arc tvpicallx three or fbur bedroom single slot5 homes, enclosed are pictures of thc Habitat houses alrea& completed l-he prelimmar~ plat fi~r Habitat ~cres ~kddition 1 ~as approved by the Boro Planning ( ommlssion al their !2 Febraar', meeting Habitat Acres is identified a a subdivision of Gov't lot 1-4 ~. section 3-4. Ft, N R I i kk. $ M .-~K I'he engineering plans tbr this plat and infiasructure laaxe been ~ex iewed and app~'o~ed by the Cits of Kenai and Alaska Department of Environmental (onser~ anon ~'ith the ('ouncil's approval of this grant Habitat fbr Humanity plans to proceed x~ilh consl'~uclion of these maN :)x. en ents this spring and then start construction of our fifth [tabitat house this fkll lhe cxcileme~t or' ttabitat is building houses for people in need. mc,ring iov,-income families into decen? aflbrdable houses You can help us accomplish our goals by helping to provide ',~ate~ an,,] se?,er connections fbr fi,,e more building lots in Kenai ~incereb, Barry ?71di idge, Secretarx. (PtlF'~ ( hairman Site Selection and Dexelopement Comnfittee photographs of Habitat houses plat of t labita~ At:res Addition 1 estimated total cc, si of construction Foster( Onstraction estimate Wm Nelson X. ssociates earlier estimate fi)r city construction ofprQject k ~P 19 ~h AVFNUF © z~ 0 C~ F m ~ ~o 0 Z 0 Estimated Cost of Construction for Habitat Acres Infrastructure Foster Construction estimated costs water main, sewer main, street construction $59,826 Driveway culverts 1,200 Gas Main(deferred) Electric Utilities(deferred) Design Engineering(donated) 7,600 Construction Inspection, Admin(donated) 5,000 $73,626 Foster Construction 265 Wilson Ave. Soldotna, AK. 99669 Phone: 262-9139 Fax: 262-1428 PROJECT QUOTE Job: Street improvements for Habitat Client: Habitat for Humanity Address: Date: Quantity 38O 1 1 5 365 1 5 Estimated 2080 1140 320 Unit LF Each Each Each LF Each Each ;ubic Yds. Cubic Yds. Cubic Yds. Description Water Main Installation Water Main Installation 6" DIP Class 52 8" Gate Valve Fire Hydrant 3/4" Water Service This quote is good only if water table is not a factor Sewer Main Installation Sewer Main Installation 8" DIP Class 50 Type A Manhole Sewer Services Water table will have no effect on this quote Street Construction Excavation hauled out estimated 425'x3'x44' NFS material hauled in estimated 425'x2'x36' Gravel cap for street estimated 425'x28'x.67' Submitted by Steve Foster Price $34.90 $900.00 $3,000.00 $975.00 Water Total $34.00 $2,900.00 $900.00 Sewer Total $4.00 $5.75 $9.70 Road Total lob Total Total $13,262.00 $900.00 $3,000.00 $4,875.00 $22,037.00 $12,410.00 $2,900.00 $4,500.00 $19,810.00 $8,320.00 $6,555.00 $3,104.00 $17,979.00 $59,826.00 ~TEM Clearing and grubbing Topsoil & Seeding Usable ]~xzvava tion Unusable tixcava tion Type 1 Classified'Fill Type 3 Classified Fill Leveling Course Asphalt l~avement, 2 Inch Thick Traffic ~arkin~s ~ignnge Culverts Relocate U~lifies Curb & Cutter Storm Drain -hd trea0h ex ~ b'fill Inlots/~flaholes Mobilize tie n~eaiobiliza flea HABITAT FOR HUMANITY COST ESTIMATE FOR 350 LF OF STREET Nelson & Assoc. Feb. 1, 1993 QUANI UNITS Page I of 4 Estimated Construction Cost UNIT TOTAL COST COST 0.6 acres 2500.00 $1,.500 8 msf 213,00 1720.00 0 cubic yd 3.30 $0 9.50 cubic yd 3..50 $3,323 300 cubic yd 7..50 $3,7.50 .500 cubic yd 7..50 $3,7.50 930 squat yd 2.30 $2,373 950 squat yd 6.50 $6,175 0 lump sum 2300.00 I lump sum 0.00 $0 17.5 lin foot 17.00 $2,973 I lump sum .500.00 $500 0 lin foot 13.00 $0 0 lin foot 27.00 0 each 1300.00 $0 I lump sum 1304 $1,304 $27,374 ITEM Clearin8 and &rubbin8 Trench Bxoavation and Backfill Furnish Trench Backfill Disposal of Unsuitable Soil From Trench Meehanioal Compnctlon Furnish nnd tnstall 8' CI 50 DIP Sanitary Sewer binnhole Connect to l~xisting ~ewer Manhole 4' Sewer ~ervlee Connection Reconstruct Driveway Crossin8 Additional Depth to Standard Manhole Topsoil ~eedin8 Sewer Lift ~tntion Mobiliza tion/Detq obiliza fica HABITAT FOR HUMANITY COST ESTIMATE SEWER LINE Nelson & Assoe, Feb. 1, 1993 QUANt[ UNITS Esfimatod Construction Cost 0 I! C l'eS 3.50 lin [.t 0 e.u bie yd 0 cubic yd 350 lin [t 350 lin ft 2 ea eh Iea ch 6 ea ch 0 each 0 lin ft 0 thous sf 0 fllous sf 0 hmp sum 1 lump sum UNIT COST 2500.00 12.00 6.00 3.00 2.00 18.00 1800.00 750.00 1000.00 500.00 I00.00 130.00 65.00 0 1078 Page 2 of 4 TOTAL COST $0 $4,200 $0 $0 $700 $6,300 $3,600 56,000 $0 $0 $0 $0 ~0 $1,078 $22,628 HABITAT FOR HUMANITY COST ESTIMATE WATER LINE Nelson &Assoc Feb. 1, 1993 Page 3 of 4 ITEM Clearing and grubbing Trench Excavation and Backfill Furnish Trench BaCkfill Disposal of Unsuitable Soil From Trench Mechanical Coa~paefion Furnish and Install 8' CI 52 DIP Furnish and Install $" Gate Valve Furnish and Install Fire Hydrant Assembly Connect to Exist. Water Main 3/4' Water Sera, ice Connection Relocate Utilities Reconstruct Driveway Crossing Topsoil Seeding Mobilizn tie n/D e m obi! iza tion QUAN~ UNITS UNIT COST 0 acres 2.500.00 3.50 lin foot 12.00 0 cubic yd 6.00 0 cubic yd 3.00 350 lin foot 2.00 3.~0 lin foot 18.00 2 each 8.50.00 I each 3000.00 I each 1~.50.00 6 each 900.00 0 lump sum 2500.00 0 each .~ 00.00 0 thous sf 150.00 0 thous sf 65.00 I lump sum 1138 TOTAL COST gO $4,200 $o $0 $700 $6,300 $1,700 g3,000 $1,850 g5,400 $0 $0 gO $0 $1,1J8 Estimated Construction Cost g24,308 HABITAT FOR HUMANITY Page 4 o[ 4 COST ESTIMATE UTILITY EXTENSIONS Nelson & Assoc. Feb., 1993 ITEM Rlecttie Tr~n~ofission Lines Telephone Nnturnl Gns F'.~fimnted Construction Cost TOTAL COST $II,000 $5,000 $4,800 $20,800 PROJECT COST ESTIMATE Estimated Street Cost(from sheet 1) Estimated Sewer Cost (from sheet 2) Estimated Water Cost (from sheet 3) Estimated Utili .ty Cost (from sheet 4), Construction Con tingency 10 % Design Ensineering Construction Inspeetion/Adaiin. Total Estimated Project Cost $27,374 $22,628 $24,308 $20,800 $9,511 $7,009 $121,739 KENM CITY COUNCIL BUDGET WORK SESSION MARCH 27, 1996 CALL TO ORDER BUDGET DISCUSSIONS ADJOURNMENT ADDITIONAL INFORMATION: A. Work Session Schedule B. Budget Milestone Schedule C. Goals & Objectives (Updated 9/20/95) D. Budget Instructions E. REQUESTS: Kenai Arts & Humanities Council (New roof for Kenai Fine Arts Center) a. 4/19/95 council meeting minutes. b. 4/26/95 budget work session notes. c. 5/3/95 council meeting minutes *NOTE: No discussion or action took place regarding the roof during 6/7/95 council meeting at which time the budget ordinance was amended and passed. Central Peninsula Habitat for Humanity, Inc. (Grant request of $30,000 to place water/sewer lines at Habitat Acres, Colonial Drive, Kenai.) Cook Inlet Council on Alcohol and Drug Abuse (CICADA) (Request for funding donation.) Townsite Historic District Board ($3,000 for placing sign at Shkituk' Village site). o Industrial Appreciation Picnic (Add $500 to Legislative Budget for donation -- discussed at 3/20/96 council meeting). -1- "Kenai - Wdlage of Lights" - Mayor Williams request for addition of white lights on city buildings. City Council Chambers (Window treatments and additional lighting request). -2- CITY OF KEi 2 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM TO: FROM: DATE: RE: ALL CONCERNED Carol L. Freas, City Clerk City of Kenai ~/. // March 19, 1996~/ BUDGET WORK SESSIONS BUDGET WORK SESSIONS: The Kenai City Council has set budget work sessions for the following dates: March 27, 1996, 7:00 p.m., Kenai Senior Center April 2, 1996, 7:00 p.m., Kenai Senior Center April 10, 1996, 7:00 p.m., Kenai Senior Center BUDGET WORK SESSION PACKETS: If you have information you want included in work session packets, please forward them to me by 12:00 Noon on the following dates: Friday, March 22, 1996, 12:00 Noon Friday, March 29, 1996, 12:00 Noon Friday, April 5, 1996, 12:00 Noon clf CITY OF KENAI FY97 BUDGET PROCESS IMPORTANT MILESTONE LIST December 19 January. 31 January 1 - March 11 Budget Preparation Packets Distributed New Position, Equipment, Facility & Function Requests Due Finance Department Develops Revenue And Personnel Expense Estimates, Budget Formats & Tables February 15 February 15 February. 28 March 13 March 13-15 March 15 March 21 March 22 March 27 March 27 April 2 April 10 April 18 June 21 Capital Construction Program Due City Administrator Decides On New Requests By This Date Departmental Budget Submissions Due Consolidated Budget Submitted To Administrator Individual Enterprise & Special Revenue Fund Budget Meetings General Fund Department Head Decrememing Session, 2:00 p.m. to 4:00 p.m., Council Chambers Administrator's Initial Budget Draft Finalized 1'~ draft budget Distributed To Council - 12:00 p.m. Facility Tour - 3:00 p.m. to7:00 PM First Council Budget Work Session, 7:00 p.m., Senior Center Second Council Budget Work Session, 7:00 p.m., Senior Cemer Third Council Budget Work Session, 7:00 p.m., Senior Center Fourth Council Budget Work Session (If required). Advertise Public Hearing -la~flgtie-!qea~_.g O_n_ Budget Ordintace Introduction Of Budget Ordinance Passage Of Budget Ordinance Publication & Distribution Of Budget Completed KENAI CITY COUNCIL MEETING SEPTEMBER 20, 1995 GOALS & OBJECTIVES UPDATE SHORT-TERM GOALS PRIORITY 4. 5. 6. PROJECT After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existing system and control system. Development of a complete inventory of water and sewer systems to be built -- center core, inner core and outer core of city. Prepare cost estimate for work needed in present dollar value. Purchase new car radios (Police Department). Assist appropriate agencies in relocation of Public Health Clinic. Save Mission Avenue. Recreational access, trails and improvements. Page 1 of 3 1995 PROJECT KENAI CITY COUNCIL MEETING SEPTEMBER 6, 1995 GOALS & OBJECTIVES UPDATE LONG-TERM GOALS Library Commission to continue working on floor plan and schematic for library addition. Record retention computer/Clerk's Department. Develop a two-way system (with Fire Training School) for use of two fire tracks. Review tourism industry. 1996 PROJECT Budget Discussion: Personnel Director/Assistant City Manager. Feasibility/cost analysis to design a new clarifier system. REVIEW: An analysis of the city's street light program. REVIEW: Addition to congregate housing. Budget Discussion: Satellite fire station. Additional boat ramp facilities - Design. Full Budget Discussion: Animal Shelter Budget Discussion: Purchase of Old Towne properties. Budget Discussion: Second picnic pavilion by new restrooms at ballfields. Page 2 of 3 1997 PROJECT Library computer. New shop equipment repair building - Design. ON-GOING Expand utilization of city hall. Erosion problem. Monitoring of spruce beetle killed trees. Goals & objectives amended and ratified by council at their Septembe~r 20, 1995 council meeting. Page 3 of 3 CITY OF KENAI FISCAL YEAR 1997 BUDGET PREPARATION INSTRUCTION PACKET GENERAL INSTRUCTIONS BACKGROUND 1. Each Department will be required to complete a detailed written budget submission consisting of the forms contained within this packet. If there are separate Sub- departments within a Department, or Departments within a Fund, a separate budget submission (i.e., a separate set of forms) must be prepared for each Department or Sub- Department. 2. This year Departments may initially r2,.quest whatever they want without restrictions in the initial budget submissior~ to include new positions, new operations, new major equipment acquisitions, or new facility additions. The idea is to outline what the true needs of the City are. The deadline for submitting forms for new positions, new operations, new major equipment acquisitions, or new facility additions is January 31, 1996. The deadline for submitting ail other forms is February 28, 1996. 3. After all budget submissions have been received, they will be consolidated and compared to projected revenue. Any excess planned expenditures will be trimmed in a series of meetings or sessions where Department Heads will voluntarily cut their budgets in successive increments until expenditures are balanced with projected revenues. In order to assist in this trimming process, Department Heads are asked to prepare a new document, called a Decrement List. It will contain, in order of priority to cut, those expenditures Departments would forego if asked to reduce their budgets in the trimming process. 4. Ifa Department requests an expenditure which is subsequently cut out of the budget through the trimming process, the planned expenditure will be added to an "Unfinanced Requirements List". If, later in the fiscal year, revenues exceed estimates or other planned expenditures do not materialize at projected amounts, the Administrator may go forth to the City Council with a recommendation that prioritized items from the "Unfinanced Requirements List" be funded. DETAILED INSTRUCTIONS FOR PREPARING BUDGET SUBMISSION 1. Contained within this packet is a separate form for each individual account number that Departments have the discretion to expend money in. You may notice that forms are missing for all salaries, benefits, and bond and debt costs; the reason for this omission is that the Finance Department will prepare these budgets for you. In addition, all revenue streams will be jointly projected by the Finance Director and responsible Department Heads; therefore, there are no new forms for revenue accounts. 2. Please note that there are several new accounts this year, and, that two previous supply accounts have been combined into on~ The new accounts added are Computer Equipment, Computer Software, and Dues and Publications. Any computer related equipment should be budgeted for under the new Computer Equipment account number instead of Small Tools or Machine~ & Equipment; any computer sot~ware should be budgeted for under the Computer Software account number instead of Operating Supplies; and, any professional association dues or magazine/newspaper subscriptions should be budgeted for under Dues and Subscriptions instead of Miscellaneous. 3. For each form contained in the packet, an example of the way it is to be properly filled out has been included. Departments should observe these examples and fill out their actual forms in a similar manner. 4. To complete a budget submission packet, Departments must fill out a form for every expenditure account they wish to expend money from in FY96 according to the examples; bind or staple the forms together or prepare the forms on a computer diskette; and, return them (or the diskette) to the Finance Department. Again, if a Department contains several Sub-Departments or a Fund contains several Departments, a separate packet must be prepared for each Department or Sub-Department. 5. Any new, significant requests must be fully documented, itemized, and justified. This includes additional personnel, new operations, new major equipment acquisitions, and new facility additions. There are separate, specific forms to request these acquisitions and additions, SO DO NOT INCLUDE THESE NEW REQUESTS ALONG WITH YOUR REGULAR BUDGET SUBMISSION. These requests are due by January 31, a full month earlier than all other submissions, so that they can be analyzed by the Administrator for inclusion in the budget. If the request is approved by the Administrator, the Finance Department will add the requests to the amounts in the appropriate accounts in your regular submission due February 28. If the request is not approved, the item will be added to the Unfinanced Requirements List as described below. 6. Departments are encouraged to use any short cuts which will speed up and ease the preparation of submissions, to include saving the forms to computer diskette, photocopying forms, and lining through errors. In order to ensure that the Finance Department gets standardized input, however, it is mandatory that the required forms be filled out in some fashion. If the Finance Department receives input in several different formats, the chances of errors in compiling the data increase dramatically. 7. This year several accounts will require line item entries. The accounts for which this extra detail is required are contained in Appendix A. If an account requires line item detail, every individual planned expenditure must be identified. An example of such an account is 8064 o Machinery & Equipment. If, say, a Department wanted to acquire both a new photocopier for $10,000 and a fax machine for $800, they could not indicate one lump sum amount for $10,800; instead, they must identify each individual item of equipment on a separate line. It is permissible to list an undefined contingency amount for a line item entry account; however, the contingency must be clearly indicated as such and may not exceed more than 25% of the total amount requested under the line item entry account 8. Entries must be either typed or printed neatly in ink. Ifa Department has access to Microsot~ Excel[ the Finance Department will supply a diskette containing the blank forms and will accept a diskette containing the submissions. This should ease some of the administrative burden. 9. If you have any questions at all, no matter how basic or trivial they may seem, please bring them to the attention of the Finance Director. They will be answered as promptly as possible and in person, whenever possible. BUDGET NARRATIVES 1. Also included in this packet is a one-page form on which you are asked to describe in writing your Fund, Department, or Sub-Department's function. The purpose of this written narrative is to provide readers of the budget with a basic explanation of the purpose and function of each Fund, Department, or Sub-Department. 2. You only need to prepare this form if the summary used in the FY96 budget needs updating. If last year's narrative if sufficient to use again, just write "same as last year" on the narrative form and the Finance Department will use it again. WHAT YOU MUST SUBMIT Your completed budget submission will consist of the following o A completed Budget Worksheet Form for each account you are planning an expenditure under o A completed Overtime Budget Worksheet Form if you are planning any overtime in your Department o A completed Departmental Decrement List o A completed Budget Narrative If you are requesting any new positions, equipment, facilities, or functions/operations, you must submit the appropriate New Position, Equipment, Facility, or Operations Form. If you are not requesting any expenditures under these categories~ you do not need to prepare and submit the forms. Remember, these forms have a deadline of January 31 to be submitted by. SUBMISSION DEADLINES The deadline for submitting forms for new positions, new operations, new major equipment acquisitions, or new facility additions is January 31, 1996. The deadline for submitting all other forms is February 28, 1996. DEPARTMENTAL DECREMENT LIST In the FY97 initial budget submission, all Departments are asked to submit an unconstrained budget which accurately reflects all of the resources the Department needs to perform its mission with 100% efficiency and effectiveness. After all of these unconstrained submissions are received from all Departments, they will be consolidated and compared to available revenue. If requested expenditures exceed available revenue, Departmental requests will be trimmed through a process called budget decrementing. In the budget decrementing process, Department Heads will first be asked to voluntarily make cuts in their budget requests. If not enough voluntary cuts are made, additional mandated cuts may be directed by the City Administrator. Cuts will continue to be made until planned expenditures equal available revenue or the City Administrator approves a deficit level. Any items cut from a Department's initial unconstrained budget will be placed on a document called the Unfinanced Requirements List. This list will be published in the budget; in addition, if unplanned revenues become available, the City Administrator may recommend to the City Council that items from the list be subsequently funded through budget adjustments later in the fiscal year. To assist in the decrementing process, all Department Heads are being asked to complete a Departmental Decrement List for their Departments. 1. From the Budget Worksheet Forms you have already prepared, select a number of planned expenditures that you are prepared to decrement. Try to select expenditures equal to 5% of your total budget submission. 2. For accounts which require line item entries, you must select individual line items that correspond with the entries on your Budget Worksheet Forms. For accounts which do not require line item entries, you may select all or just a small part of an expenditure. For example, if you plan to buy 500 tons of sand for road maintenance, it would be permissible to decrement 10 tons at a cost of 1/50 of the total planned amount. Enter a description of the planned expenditure being decremented in the column entitled "Item". 3. Assign your decremented items a priority, with the highest priority assigned #1, the second highest priority #2, etc. Enter this priority # in the appropriate block in the column entitled "Priority In Which ..... ". 4. Enter the amount of the decremented item in the appropriate block in the column entitled "Amount". 5. For each line, add the amount in the block under the column entitled "Amount" with the like amounts from all previous lines. This will give you a running total of all proposed decrements up through the current line. Enter this running total in the appropriate block in the column entitled "Cumulative Amount". Kenai cu~ of historical Russian Orthodox Church salmon fishing Kenai Arts and Humanities Box 822 Kenai, Alaska 99611 (907) 283-7040 March 5, 1996 MAYOR JOHN WILLIAMS KENAI CITY COUNCIL 210 Fildalgo, Suite 200 Kenai, AK 99611-7794 Organized in 1972. Comprises of non-profit cultural organizations. ROOF ON KENAI FINE ART CENTER Ref: Kenai City Council Meeting, April 19, 1995, Item B: B-1 Kenai City Council Budget Work Session, April 26, 1995, pages 1,2, 3 Kenai City Council Meeting, May 3, 1995, Item I, I-1. d The Kenai Arm and Humanities Council asks the Kenai City Council to include in this year's budget the financing of a new or improved roof on the Kenai Fine Arts Center. Asset of the arts center to the city is explained in the enclosed copy of letter dated April 11, 1995. Supplying roOf repair bids and a 3-Year Plan to the city is told in enclosed copy of letter dated April 24, 1995. The KAHC greatly appreciated the city's financing a "bandage" treatment to the Center's roof by Raven Construction last summer. Though this work prevented leakage into the building until this date, the Center is in need of a roof replacement as was the intent of the city council last Spring. From data sought and presented to the city council April 1995, it seems that cost of a new roof would be about $50,000. Representing the Kenai Arts and Humanities Council on the Center's roof problem is Kenai Potters Studio Coordinator John Rovin, 283-9148. John has investigated the roof several times during the past two years and has discussed repairs with commercial roofers and the city's building inspector Bob Springer. I will be in the Lower 48 March 11-24. PEGGY GILL THOMPSON - PRESIDENT, KAHC Attachments Copies of lefters to Kenai City Council dated April 11 and April 24, 1995 KAHC's updated 3-Year Plans Kenai Fine Art Center roof Kenai Fine Art Center maintenance Kenai Arts and Humanities Council Box 822 Kenai, Alaska 99611 (907) 283-7040 April 11, 1995 Organized in 1972. Comprises of non-profit cultural organizations. COPY Ke~r~i C~ o[ 0~Io~ C~c.~ salmon fishing KENAI CITY COUNCIL 210 Fildalgo, Suite 200 Kenai, AK 99611-7794 KENAI FINE ART CENTER ROOF What was expected to be a somewhat simple matter of sealing the Kenai Fine Arts Center's roof has turned into a capital improvement project which calls for the attention of the City Council. Kenai's building inspectors have investigated and/or assessed the Center's roof damage. In vain the KAHC spent $975 on the roof with thoughts that it would be durable for many years to come. According to the !ease between the City of Kenai and the Kenai Arts and Humanities Council, the KAHC has maintained the Center. Attached are (1) spreadsheets documenting maintenance expense 1991-1994 (2) expenses on roof, furnace system, and electrical lighting for 1995. In addition to maintenance, the KAHC pays all utilities for the Center. The Kenai Fine Arts Center is a special facility; it is the envy of Alaskan and Lower 48 visitors as it houses art activities (see Kenai Fine Arts Center brochure) not normally available in most towns--not even Anchorage. Art shows are displayed throughout the year. Children's classes are especially popular during the summer. The Pottery Studio is open year around. Requested is that the City Council fund and oversee that a substantial roof be installed. Such will be greatly appreciated by the KAHC as well as parents, children, tourists .... who benefit from the variety of activities at the Center. PEGGY GILL THOMPSON - PRESIDENT, KAHC Kenai Arts and I-Iumanities Council Box 822 Kenai, Alaska 99611 (907) 283-7040 April 24, 1995 Organized in 1972. Comprises of non-profit cultural organizations. COPY Kenai cu~ of historical Russian Orthodox Church salmon fishing KENAI CITY COUNCIL 210 Fildalgo, Suite 200 Kenai, AK 99611-7794 KENAI FINE ART CENTER ROOF Ref: Kenai City Council Meeting, April 19 As per your request, the Kenai Arts and Humanities Council has sought bid/proposal data on installing a new roof on the Kenai Fine Arts Center. Attached is a copy of Hanson's Roofing bid. Chumley of the Raven Company has promised a proposal which can be presented at the city budget work session, April 26, by Pottery Studio Coordinator John Rovin. Tom Wagoner, KAHC Member at Large, suggests installing trusses then a metal pitched roof. Mr. Wagoner will be available at the city budget work session to further explain his thoughts about constructing a durable roof onto the Center. A~tached is the KAHC's 3-Year Plan which includes a major project of remodeling the gallery, so as to display artwork in a professional mode. PEGGY GILL THOMPSON - PRESIDENT, KAHC Attachments Hanson's Roofing bid Kenai Arts and Humanities Council's 3oYear Plan Kenai Arts and Humanities Council 5-Year Plan Roof on the Kenai Fine Arts Center March 5, 1996 Objective In April 1995 the roof on the Kenai Fine Arts Center was found to be soaked with water. The damage was investigated by City Building Inspector Bob Springer, professional roofers, and KAHC Representative John Rovin. In examining the tool it was evident that there have been a variety of patchworks to stop roof leaks over a period of many years. Roof installation and maintenance plan 1995 The city approved a temporary patchwork to the roof which was done by Raven Construction summer 1995. 1995-1996 So far the Center has survived any leakage from the roof--August 1995 to March 1996. There was much rain last September, it was a dry winter, and the story is yet to be told on the effects of February's heavy snow fall on the roof. 1996 Permanent roof construction has been advised by professional roofers. City of Kenai finances roof installation. 1996-2001 Inspect and evaluate roof condition. Make note in the Kenai Arts and Humanities Council minutes of any damages to the inside of the Kenai Fine Arts Center caused by a faulty roof. Kenai Arts and Humanities Council 3-Yea r Plan Maintenance of Kenai Fine Arts Center March 5, 1996 Responsibility to City Maintam the Kenai Fine Arts Center. Perennial Arts Objectives Encourage orgamzations under Arts and Humanities Council umbrella to have exhibitions, workshops, classes, and demonstrations of vanous media and/or lectures at the Kenai Fine Arts Center for all ages. Network with Kenai Visitors and Convention Center on presenting art shows and producing workshops. Maintenance Plans for Kenai Fine Arts Center 1996 1. Roof. Install trusses; add pitched metal roof. (city) Have front display sign repainted. Purchase more large ceiling tiles to replace water-destroyed tiles. Purchase more standards for sectioning off art sales from art shows in the gallery. Replace entry doors to Pottery Studio. Replace cracked window in workshop room. 1997 1. 2. 3. Install carpet in main gallery. Upgrade gallery display walls. Install plywood then wall carpet over. Further landscape east side of Pottery Studio. 1998 Paint exterior of Kenai Fine Arts Center Install permanent shelves in storage room. Seek monetary means to finance a Kenai Fine Arts Center director. KENAI CITY COUNCIL MEETING APRIL 19, 1995 PAGE 2 MOTIONS Councilman Smalley MOVED for approval of the consent agenda as presented. There were no objections. SO ORDERED. ITEM B~ SCHEDULED PUBLIC COMMENT Pegg~ Gill Thompson - Roof Repair - Kenai Fine Arts Building. Mrs. Thompson stated she resides at 4010 Lupine in Kenai. She is the president of the Kenai Arts and Humanities Council (KAHC). The KAHC maintains the KenaiArts Building. Thompson reminded Council the Fine Arts Building is the old jail and city hall. It is a historical building and the KAHC feels the building is worth saving. The building is used for various art classes, meetings, and art displays, etc. At this time, the building is leased at $1.00 per year. Much of the work done on the building is by volunteer labor. The KAHC has done a lot of work on the Center over the years. Thompson referred to information included in the packet which delineated the work and costs incurred by the KAHC over the years. Thompson reported the roof of the building requires repair. have had a roofer investigate the work needing done and the estimated cost of that work. Thompson requested Council to repair the roof. They Lind& MoN&ir - Stated she is a past president of the KAHC. McNair added she feels the facility is important for the community and well utilized. The City's Parks & Recreation Department program used the building; the literacy program has used the building; users of the adjacent playground come in the building to use the restrooms; plus all the various art displays, lessons, etc. McNair stated she feels the fine arts program is important to the community. The art classes are always full. The City of Kenai should be proud of the part the KAHC has played throughout the years in the community. Mayor Williams stated the Council is faced with a dilemma as they all recognize the important role the KAHC plays in the community, but also are aware of the other structural problems with the building. Williams referred to information included in the packet which informed the Council it would cost approximately KENAI CITY COUNCIL MEETING APRIL 19, 1995 PAGE 3 $45,000 to correct all the problems plaguing the building. Williams briefly discussed the structural problems and added the Council may want to bandage the building at this time. However, the City is also working toward the funding of a new water well and animal control center. Ms. Thompson added the estimate received for the roofing was $17,000. They have been keeping the furnace repaired. Thompson reminded Council the KAHC has been paying for all repairs and costs over the years. Thompson added they have appreciated the snowplowing, landscaping and mowing the city has contributed also. Thompson stated the KAHC is the art connection for the city. Many visitors to the area are envious of their situation (low rent, City support, etc.). The KAHC is needed as much as any other extracurricular activity supported by the city. Councilwoman Monfor requested this discussion be included at the next budget work session. Williams agreed and added Council could then review the work the Building Inspector believes is necessary and the costs involved. Williams suggested another estimate from another company be obtained. Smalley stated he did not disagree with obtaining another estimate, but cautioned that if the roof is in as bad a shape as indicated, the more underlay work needed, the more costly the work will be. Smalley added he agreed with Monfor in that the matter should be discussed at the budget work session. Council could review other alternatives, cost estimates, etc. Monfor suggested the KAHC put together a one-, three- and five- year plan to save the building and present that information to Council. This is not the only building in the City the Council has concerns about and they may need to prioritize work on the ~ifferent buildings, doing so much each year. Monfor also suggested the KAHC bring additional ideas for repairs, etc. Forward. Monfor asked if a metal roof could be put on the ~uilding and suggested there may be community groups who would [onate the costs. ;illiams requested a price estimate of a hip roof be forwarded to ~ouncil and included for the next work session. KEI~I C2TY COUNC2L BUDGET WORK SESS2ON APRIL 26, ~995 7:00 P.~. 8EN~OR C~T~ZEN CENTER CALL TO ORDER= The work session was called to order at approximately 7:00 p.m. COUNCIL PRESENT~ Williams, Smalley, Bannock, Swarner, Bookey, Measles. ST~FF PRESENT: Freas, Graves, Brown, Kornelis, McGillivray, Porter, DeForest, Burnett, Morris, Manninen, and Ernst. MEMBERS OF THE PUBLIC: Kathy Schwartz, John Rovin, Tom Wagoner and other representatives of the Kenai Fine Arts Council; Cherie Woods and Claudia Furlong (exercise programs at Kenai Rec Center); Ethel Clausen; Klm Booth and Ron Rainey (Kenai Visitors Center). KENAI FINE ARTS BUILDIN~ The discussion held at the April 12 work session regarding the roof problems with the Kenai Fine Arts Council (KFAC) continued with representatives from the Kenai Fine Arts making a presentation. The KFAC requested the City either replace the roof completely or make a quick fix of the roof problems. The presentation included the listing of the many activities held in the building, i.e. classes, lectures, exhibits, etc. The building is included on the historic walking tour of Old Towne. The KFAC distributed to council a copy of a three-year plan which council requested at the 4/19/95 work session. John Rovin reviewed the plan and discussed the different bids received for the different ways the building could be repaired. It was explained the damage to the inside of the building was along two walls only. The storage area, back room, office and major gallery area are not affected. Rovin reviewed the bids received for the different repairs that could be made: Replacing the entire roof -- Hanson's Roofing -- $24,907.00 Addition of trusses and metal roof - Raven Construction -- $37,566.00. Replacement of water-damaged urethan and addition of flashing where needed -- $13,885.00. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 2 Each method of repair was discussed. Williams stated Council needs to decide what direction they want to take with the building. Tom Wagoner stated, in his opinion, the best method for the longevity of the building would be to add a metal roof. The price could go lower when the project would go to bid. Wagoner stated his opinion of the second best method would be to do the "quick fix" and repair only that area which is damaged. He did not believe the roof needed to be completely torn off. Another representative of the KFAC stated she believed it would be best to add the trusses and metal roof. The building had increased traffic last summer and she believes it will be used more this summer. The KFAC involves visitors to the community through the classes given, etc. They will be offering courses to children and adults which will be coordinated with the shows that will be presented at the Visitors Center throughout the summer. She added she believed it would be advantageous to the City to complete the visual connection between the city buildings in that area, i.e. metal roofs on the Visitors Center, etc. Rovin added they have not repainted the walls which have been discolored from the leaks. They plan to refinish the walls and replace damaged tiles after the roof repair work is completed. Wagoner referred to the information forwarded by the Building Official as to the deterioration of the concrete block foundation. Wagoner stated he also inspected the block and felt the areas where some of the mortar has fallen out can be epoxied. There are structural cracks, but he also did not think they would be a problem. Also, he disagreed with the statement that there was only 100 amp service to the building. He believes the building is up to code, but this should be checked out. Williams restated that Council will have to decide what to do. They recognize repairs need to be made, but they also recognize they need to find funding to develop the new water well, etc. It may be better to do a quick fix at this time and then replace the roof in the future. The discussion continued. Councilman Smalley requested an appraisal of the building. He is aware it is a well-used building, but felt that an appraisal could help them in their decision. Councilman Bookey commented the lease to the KFAC will be up for renewal in June 1995. Council will then need to decide whether to renew the lease. Bookey added, he agreed with Smalley (regarding the appraisal). KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 3 Also, he believes the work will entail more than a "quick fix." He also supports the organization, but pointed out the lease states the lessee is responsible for all care of the premises. Williams disagreed. He does not believe the care of the building includes the whole physical structure of the building. Smalley clarified his request saying he was not looking at the replacement figure, just the value of the building. He did not want to include, in the appraisal, the historical aspect either, but be aware of it. Williams asked if the KFAC has any funding to help with the costs of repair. They referred to the repairs they have made in the past at their expense and added they have been able to do those through fund-raising activities. This cost, however, is beyond them. They are willing to continue with the other maintenance. They suggested they may be in a better position to request funds if they owned the building. Swarner stated she would rather replace the roof than a quick fix, however they first need to find out if the building is worth the cost of repair. Measles agreed. Bookey stated he agreed with Smalley and suggested the city engineer inspect the building. The cost of repair could be a lot more than what they think at this time. He would be interested in putting the cost of repair into the building if they had a realistic justification and cost estimates first. Discussion continued. Suggestions were made to have the Borough assessor make an appraisal of the building and the city engineer inspect the building as to its structural integrity. Request the information be available for the June 7, 1995 council packet. Final amendments to the budget can be made at that meeting. COUNCIL REQUESTED THE CITY ENGINEER I~,KE A STRUCTUI~,L INSPECTION OF THE BUILDING° ADMINISTI~TION IS TO REQUEST THE BOROUGH APPI~ISER TO I~KE AN~PPI~IS~ OF THE BUILDING° FINDINGS SHOULD BE INCLUDED IN THE JUNE 7, 1995 COUNCIL PACKET° TEN MINUTE BREAK TAKEN. KEITAI BICENTENNIAL VISITORS CENTER Kim Booth, Executive Director of the Visitors Center made a short presentation and distributed information regarding the Center and KENAI CITY COUNCIL MEETING MINUTES MAY 3, 1995 PAGE 18 be considered by council (large lots being charged very high assessments when the property cannot be used for anything but a single family residence). d. Kenai Fine Arts Center - Williams requested the information Council requested from Administration for the June 7 council meeting, be included in the council packet for the May 17 council meeting instead. Williams added he has had some discussions with Mr. Rovin and they may have a more acceptable cost for repairs of the building. They feel the roof may not be in as bad a condition as first thought and the cost for repair may be much less. e. Ioe Rinks - Williams reported he attended a meeting with the EDD in regard to the feasibility of placing ice rinks in different locations on the Peninsula. EDD will be applying for a forestry grant to fund a feasibility study. There was excellent information supplied in regard to covered ice rinks. f. Alaska Wetlands coalition - Williams referred to a letter which was distributed to Council at the beginning of the meeting and added to the agenda for discussion. The letter was from the Alaska Wetlands Coalition requesting support to assist the Alaska congressional delegation's efforts to reform national wetlands policies. Consensus of Council was to bring forward a resolution to the May 17, 1995 council meeting for consideration. g. HBZ0?/Modification of Oil and Gas Royalty Rates - Williams referred to information distributed to Council at the beginning of the meeting and added to the agenda for discussion. Williams referred to a draft letter to Senator Loren Leman which supports HB207 as it was passed by the House. The letter further states that "HB 207, as passed by the House, provides the flexibility in setting royalty terms for marginal fields. This flexibility will encourage the State and the industry to work together to change the economic equation for marginal fields, bring on new fields, extend the life of existing fields and build a stronger economic base for the future." Manninen added there was a meeting in regard to this bill in the afternoon. Manninen reported he telephoned Senator Leman to let him know the City was in support of HB 207 and asked to be MEMORANDUM CITY OF KEN/ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ TO: FROM: DATE: RE: Keith Kornelis, Public Works Director Carol L. Freas, C~i.t~. Clerk City of Kenai 6~ // February 19, 1996 BUDGET Mayor Williams requested the following be included in budget discussions. The item should probably be placed in the Public Works budget. Discuss possibility of a $25,000 grant for the development of 400 feet of water/sewer mains for Habitat Park (off Linwood Lane). (If the development would be by LID, and the project cost would be $60,000, the city's portion would be $40,000.) clf cc: T. Manninen CENTRAL PENINSULA HABITAT FOR HUMANITY,INC P.O.BOX 2113 KENAI, AK 99611 (907) 283-7797 CITY OF KENAI Kenal City Council 210 Bidarka Kenai, AK 99611 re: Grant Request, Water/Sewer for Habitat Acres, Colonial Drive Dear Mayor John Williams and City Council Members: Central Peninsula Habitat For Humanity would like to let you know how much we appreciate your past generosity in donating two house lots to Habitat for construction of our first two Habitat houses in Alaska. This year we completed construction of our fourth house, our first house in Soldotna. We now have an oppommity to move forward with the construction of five more houses in Kenai on land donated to Habitat by the Boro Asssembly. These house lots will require that we first extend the water and sewer infrastructure down Colonial Drive and into a cul-de-sac to serve Habitat acres. Enclosed is a proposal for Habitat to have water, sewer and street surface accomplished by Foster Construction with donated engineering services by Wm. Nelson Associates. An earlier engineer's estimate for a city installed system is also enclosed. We are estimating that the approx/mate cost of this project will be $70-75,000 with our intention being to receive some of these services and materials by donation. It is requested that the City of Kenai consider malting a grant of $30,000 to Central Peninsula Habitat for Humanity, Inc. to assist us in accomplishing this project, resulting in five additional Habitat homes in Kenai. These houses are typically three or four bedroom single story homes, enclosed are pictures of the Habitat houses already completed. The preliminary plat for Habitat Acres Addition 1 was approved by the Boro Planning Commission at their 12 February meeting. Habitat Acres is identified a a subdivision of Gov't lot 143, section 34, T6N, R1 lW, S.M.,AK. The engineering plans for this plat and irrffasructure have been reviewed and approved by the City of Kenai and Alaska Department of Environmental Conservation. With the Council's approval of this grant, Habitat for Humanity plans to proceed with construction of these improvements this spring and then start construction of our fifth Habitat house this fall. The excitement of Habitat is building houses for people in need, moving low-income families into decent affordable houses. You can help us accomplish our goals by helping to provide water and sewer connections for five more building lots in Kenai. Sincerely, Secretary, CPHFH Chairman, Site Selection and Developement Committee enlosures: (1) photographs of Habitat houses (2) plat of Habitat Acres Addition 1 (3) estimated total cost of construction (4) Foster Construction estimate (5) Wm. Nelson Associates earlier estimate for city construction of project _CZ ' I LOT 4 LOT LOT ~ AIl · R 0 IRA ........... S?REE d'o/-OA /AL Pf,7.1v - CERTIFICATE of OWNERSHIP and DED~CA~,ON We hereby certify that we ore the owners of the real property shm,.m and described hereon and that we hereby cdopt this pion of subdivision cnd by our free consent dedicate all rights-of-way to public use and grant oil easements to the use shown. Jr I Notary s Acknowledgement Subcribed and swam before me on this __ of 19cu6', for day NOTARY PUBLIC FOR MY COMhtlSS!ON EXPIRES__ LEGEND ~ Set 5/8' rebar vCith plastic cap at each comer. WASTEWATER DISPOSAL: Wastewater treatment and disposal system must meet the regulator)' requirements of the Alaska Department of EnXronmentd Conservation. The Alaska Department qf Environmental ConserYatbn approves this subdivision for platting. Signature Dote MICHAEL AL SWAN REGISTRAqON NO. LS-6940 PLAT APPROVAL This pl~t was approved by fJq~ FZNAI pFJ,~ BOROUGH PLAY'COG COIl. Vd%iON at the rneet~g of K~ P~SULA BOROUGH BY Aulhor?zed OH]cie! L-x,, ~I TSN VICINITY MAP NO%S No permanent structure shall be constructed or placed within an easement which would interfere with the ability of a utility to use the easement. 2. Front 10 feet of building setback adjacent to rights-of-way is also a utility easement and the entire setback to within 5 feet of side lot lines for anchors. HAB TAT ACRES ADD/TIaA/ NO. 'I A RESUhE, D[V~SiON OF /-/fie UNS','BDI'/iDED ~tE,n4AINDE~ OF HABITAT PtCR£$. 0 WNE R: Located in ~e SW I/4 of section 54, T6N, R11W, S.Y., Ak. Kenai Peninsula Borough end a',! wkh,n the City of Kenei. Containing 2.50 Acres. SWAN SURVEYING P.O. Box 987 SOLDO~A, AK. 99669 PHONE 907-262-1014 DA~ ~J R VEY'ED SCALE I DRAFTI~D 1": 2¢ I kUtS I K.P.B, FILE NO. BK. NO. j K~AJ BEC. OP-,gIN6 Job No. j DISTPJCT wledaement mc ~n this day for UBUC FOR %~ON F.,v,21RES LEGEND Set 5/8" r~ar ~ith plast!c cap at each comer.', WASTEWATER DISPOSAL Wastewater treatment and disposai system must meet the regulatory requirements of the AJaSka Department of En~,ronmental Conservation. The Alaska Department Environmental Conservat ,n approves this subdivisiol for plotting. Signature T Dote MICHAEL ~] SWAN REG1STRATIOh ,NO. LS-6940 PLAT APPROVAL This plat w~s approved by th~. K~IR P'~qg~ BOROIJ(~I Pt_N~G COI,~SS/ON ~ the rneeU~9 d ~.,~,.~)~1~ , KENAJ PENINS~,.A BORgU(~rl NOTES 1. No permanent structure shall be constructed or placed within an e~sement which would interfere with the ability of a utility to use the easement. 2. Front 10 feet of building setback adjacent to rights-of-way is also a ut,ity easement and the entire setback to within 5 feet of side lot lines for anchors. HABITAT ACRES ADD/T/ON NO. '1 A RESUIgDfVISION OF '/'HE UNSIIBDIVIDED ,~E,VIAINDER OF HABITAT ACRES · OWNER: Located in the SW 1/4 of section 34, T6N, R11W, S.M., Ak. Kenai PeninsuJa Borough and all within the City of Kenoi. Containing 2.50 Acres. SWAN SURVEYING P.O. Box 987 SOLDOTNA, AK. 99669 PHONE 907-262-1014 ,, DATE SUR%'YEi) I 1' ', 20' I ~ 8Y Estimated Cost of Construction for Habitat Acres Infrastructure Foster Construction estimated costs water main, sewer main, street construction $59,826 Driveway culverts 1,200 Gas Main(deferred) Electric Utilities(deferred) Design Engineering(donated) Construction Inspection, Admin(donated) 7,600 5,000 $73,626 Foster Construction 265 Wilson Ave. Soldotna, AK. 99669 Phone: 262-9139 Fax: 262-1428 PROJECT QUOTE Job: Street improvements for Habitat Client: Habitat for Humanity Address: Date: 2-26-96 Quantity 38O 1 1 5 365 1 5 mated 2080 1140 32O Unit LF Each Each Each LF Each Each Cubic Yds. Cubic Yds. Cubic Yds. Description Water Main Installation Water Main Installation 6" DiP Class 52 8" Gate Valve Fire Hydrant 3/4" Water Service This quote is good only if water table is not a factor Sewer Main Installation Sewer Main Installation 8" DIP Class 50 Type A Manhole Sewer Services Water table will have no effect on this quote Street Construction Excavation hauled out estimated 425'x3'x44' NFS matedal hauled in estimated 425'x2'x36' Gravel cap for street estimated 425'x28'x.67' Submitted by Steve Foster Price $34,90 $975.00 Water Total $34.00 $2,900.00 $900.00 Sewer Total $4.00 $5.75 $9.7O Road Total Job Total Total $13,262.00 $900.00 $3,000.00 $4,875.00 $22,037.00 $12,410.00 $2,900.00 $19,8t0.00 $8,320.00 $8,555.00 $3,104.00 $17,979.00 $59,826.00 Clearin8 und 8rnbbin8 Topsoil & Seedin8 Usable Exavava tiaa Unusable ~=cava tiaa Type l Classified' ~ Type 3 Classified Fill Leveltn8 Course Asphalt Fuvemen~ Z Inch Thick ~Iguuse ~ulver~ ~elocate ~urb ~ Gutter rnlets~anholes Mobilizaflon~emobfl~e HABITAT FOR HUMANITY COST ESTIMATE FOR 350 LF OF STREET Nelson & Assoc. Peb. 1, 1993 QUAN'I UNITS 0.6 acres 8 msf 0 cubic yd 930 cubic yd 300 cubic yd 500 cubic yd 950 squar yd 950 squar yd 0 lu*.p ! lu-lp sum I7.~i lin foot I l. mp sum 0 lin foot 0 lin fOOt 0 each I lump suni UNIT CO,~T Pnge I of 4 TOTAL COST 2~00.00 $1,.500 215.00 1720.00 3.50 $0 3..~0 $3,325 7.50 $3,750 7.50 $3,750 2.$0 $2,375 6..S0 2500.00 S0 0.00 $0 17.00 S2,975 .~00.00 $500 1~.00 27.00 $0 1500.00 $0 1304 $1,304 EsfimaMd Construction Cost $27,374 ITEM HABITAT FOR HUMANITY COST ESTIMATE SEWER LINE Nelson & Assoc. Feb. 1, 1993 QUAN~ UNITS Clearing and 8rnbbing Trench Bxeevn flea and Backfill Furnish Trench Backfill Dlspossl of Ua~uiteble Soil From Trench Furnish end tastell 8' SeCtary Sewer ~enhole ~ounee~ to H~flng ~ewer Manhole 4' ~ewer ~e~lce ~oanecfion Reconstruct Driveway Gresen8 Additional Depth to ~Mndard Manhole Topsoil ~eedln8 Mobillzeflon~emoblliznfion 0 acres 3~0 lin ft 0 cubic yd 0 cubic yd 350 lin ft 350 lin ft 2 each I each 6 each 0 ea eh 0 lln ft 0 rheas sf 0 ~ous si 0 lump sum t lump sum w-sfimnMd Construction Cost UNIT COST 2500.00 12.00 6.00 3.00 2.00 18.00 1800.00 750.00 1000.00 500.00 100.00 150.00 65.00 0 1078 Page 2 of 4 TOTAL COST $0 $4,200 $0 $0 $700 $6,300 $3,600 $750 $6,000 $0 $0 $0 $0 $0 $1,078 $22,62~ HABITAT FOR HUMANITY COST ESTIMATE WATER LINE Nolson & Assoc. Feb. 1, 1993 P~se 3 of 4 ITEM Clearinl~ and 8rubbin8 Trenoh Excava tiaa and Backfill Furnish Trench Backfill Dbposal of Unsuitable ~oil From Trench Moehani~al Coaipue~on Furnish sad Install 8' ~ ~2 DIP Furnish end Install 8' Ge~ Valve Furnish nnd Install Fire Hydrnnt Assombly Connoet to E~st. Wn tar Mnln 3/4e ~eter ~erv[ee Connec~on ~eloente ~li~es Reconstruct Drlvewny Crossing Topsoil Seeding Mobil~ntJon~em obfllzn~on QUAN]UNITS UNIT COST 0 acres 2500.00 350 lin foot 12.00 0 en bio yd 6.00 -0 cubic yd 3.00 350 lin foot 2.00 350 lin foot 18.00 2 each 8.~0.00 I each 3000,00 I each 18.~0.00 6 each 900.00 0 lump suni 2500.00 0 each $00.00 0 thous si 150.00 0 thous sf 65.00 I lump suni 1158 TOTAL COST $0 $4,200 $0 $0 $'700 $6,300 $1,7¢ $3,000 Sl,850 S$,400 $0 $0 $0 $0 $1,1.'~8 Estimated Coustruetion Cost $24,308 HABITAT FOR HUMANITY Pass 4 of 4 COST ESTIMATE UTILITY EXTENSIONS Nelson & Assoc. Feb., 1993 ITEM TOTAL COST Electric Transmission Lines Telephone Hntural Gas Estimeted Construction Cost $11.000 $3.000 $4,800 $20,800 PROIECT COST ESTIMATE F. sflma~ed Street Cost (from sheet 1) F. stima ted Sewer Cost (from sheet 2) F. siimated Water Cost (from sheet 3) F. stimn~d Utility Cost(from sheet 4). Constrnetion Con tinl~ency 10 ~ Design Engineering Constrnction Inspeetion/Adadn. Totnl ]~stintnte¢[ Project Cost $27,374 $22.628 $24,308 $20,800 $9,511 $7,609 $9,511 $121,739 A BUDGET PROPOSAL FOR THE CITY OF KENAI Prepared for the Kenai City Council and Thomas J. Manninen, City Manager by Henry Novak, Executive Director of Cook Inlet Council on Alcohol and Drug Abuse March 6, 1996 MAIN OFFICE 10200 Kenai Spur Highway P. O. Box 882 Kenai, Alaska 99611 Telephone: 283-3658 COOk Inlet Council On Alcohol And Drug AbuSe "A PRIVATE NON-PROFIT CORPORATION" HOMER OFFICE 1230 Ocean Drive P. O. Box 2352 Homer, Alaska 99603 Telephone: 235-8001 March 6, 1996 City of Kenai 210 Fidalgo Ave Suite 200 Kenai, Alaska 99611-7794 Dear City Council Members, I do not need to remind you of the increased costs of operating in today's business climate. We are all having to make do with less. Accordingly, we at Cook Inlet Council on Alcohol Abuse (CICADA) have drastically decreased spending over the last two years. For example, we have eliminated our prevention person, cut employee benefits, eliminated cost of living pay increases for over two years, and needed equipment has not been replaced or purchased. Even with these large cuts we are projecting a deficit for FY 97 of $85,283.00 due to demands placed upon our agency by the State of Alaska and the health care field as well as medicaid and insurance companies who make third party payments for services. We have had a 13% cut in state grants for the previous two year grant cycle and face the same cuts for FY 97. The State of Alaska has made it perfectly clear that for us to continue to receive state funds we need the financial support of local government to continue to operate. Our present need is absolute. Without additional funds we cannot continue to provide services to the Court System, DFYS, Probation Department, schools, and the general public. Therefore, I submit the following budget proposal to you for your consideration. .Si~.cerelyz Henry Novak · Counseling - Individual, Group and Family · Referrals · Screenings and Assessments · Trainings · Consultations · Alcohol Safety Action Program · Employee Assistance Programs O A United Way Agenc:y INFORMATIVE ABSTRACT Alcohol and drug abuse is regarded as one of the nation's number one health care problems and is considered central to social problems in the State of Alaska. The singular philosophy of Cook Inlet Council on Alcohol and Drug Abuse (CICADA) is that substance abuse is a treatable disease. The mission of CICADA is to treat the primary diseases of alcohol and drug addiction on the Kenai Peninsula through prevention strategies, clinically proficient treatment, family intervention, and referral services. CICADA is crippled by inadequate funding, having received major decreases in funding at a time when costs are increasing dramatically. Decreasing benefits and the fact that staff salaries have not increased in over two years makes it harder to attract and retain the qualified personnel we are required to have. We are blessed with excellent staff but we continue to lose them as salaries erode due to inflation. We have cut costs again this year in the amount of $51,287.00, but that still leaves us with a projected deficit. Further cuts will not allow us to to be able to provide services and may eliminate the agency altogether. As a nonprofit serving this area since 1977, we provide services to all people in need regardless of their ability to pay; unlike for-profit facilities who can pick and choose who they will serve. State granting requirements prevent CICADA from refusing to provide services to clients who cannot pay. However our operating costs to provide this service remain the same. INTRODUCTION Cook Inlet Council on Alcohol and Drug Abuse (CICADA) faces the contradictory challenge of surviving ever increasing costs while maintaining quality services. The following proposal offers a realistic plan for meeting this crisis. The plan's ultimate success, however, depends on the Kenai City Council's willingness to invest in substance abuse treatment in our community. The State of Alaska has made it increasingly clear that they are looking for investment in drug and alcohol treatment and prevention by local government. In many of the communities in S.E. Alaska the alcohol program is in a large part supported by local money through cash and building subsidies. In some cities such as Ketchikan and Juneau, the alcohol program is actually a part of the city government. The State of Alaska office in Anchorage suggested we explore options such as these in our community. CICADA's plan to keep high quality drug and alcohol services in the Kenai/Soldotna area includes: 1) Continue to reduce the costs of operating by implementing stronger client fee collection, training of staff, and using local resources when available. 2) Replacing aging equipment on a scheduled basis to be able to keep current on health care requirements. 3) 4) Increasing the quality and type of services offered in our community. Providing services to the City of Kenai, such as supervisor training, staff trainings, UA's, and evaluations of employees with substance abuse problems. COMPARISON OF GRANT FUNDS FY 92-F¥ 96 Cook Inlet Council on Alcohol and Drug Abuse (CICADA) receives State of Alaska grant funds for the administration of two seperate grants, the Community Treatment and Prevention Grant and the Alcohol Safety Action Program Grant. The larger of the two grants is the Community Treatment and Prevention Grant, referred to as the ADA Grant. This grant allows CICADA to provide the following services to the Peninsula: 1) Outpatient Substance Abuse Services which include: A) Evaluations that determine if someone is chemically dependent B) Education Programs for those who need to understand the role chemicals play in their life. C) Outpatient Treatment for those who can stay sober while they learn new living skills. D) Referral to residential treatment for those who are in need of a more structured setting. E) Aftercare Services to support clients in their soberity upon return from residential treatment. 2) Coordinate and/or provide primary and secondary prevention services to residents of the Peninsula. Prevention is important, as it prevents problems associated with chemical use. Prevention services help decrease the number of crimes associated with alcohol and other drug use such as DWI's, assaults, domestic violence, and sexual assaults. This results in decreased costs for jails, police force, the legal system, and many providers that deal with related crimes. The smaller of the two grants is the ASAP grant. CICADA has offices in both Kenai and Homer. The purpose of this grant is to be a referral agency for the court system. The many duties of this office include: 1) Routine court referrals of all persons convicted of DWI's. 2) Referrals of any other alcohol related offenses. 3) Screening for problem drinkers 4) Monitering treatment progress 5) Follow-up on noncompliant court referrals Following are the total grant awards for both ADA and ASAP grants received from the State for the last five years: ADA Grant ASAP Grant FY 96 $331,352 FY 96 $76,300 FY 95 331,352 FY 95 76,300 FY 94 380,669 FY 94 77,000 FY 93 383,276 FY 93 77,000 FY 92 399,301 FY 92 78,976 To be able to continue to provide these services, we need support from the local government and the community. We can expect our State Grant Funds to stabilize at the FY 95/6 level which is below normal costs to operate an agency this size without additional funds. COOK INLET COUNCIL ON ALCOHOL ~dgD DRUG ABUSE KENAI, ALASKA FY96 COMMUNITY~~ & PREVENTION - ALCOHOL SAFETY ACTION PROGRAMS KENAI & HOMER PROJECTED MFPENDITU~RS ATJ~CATED TO SOURCE OF FUNDING PROJECT BUDGET SUMMARY BUDGET CATEGORY Personal Services Travel Facility Expense Supplies Equipment Other Operating Total Direct Cost Indirect Cost - N/A COMMUNITY ASAP CASH OTHER PROPOSED PROGRAM PROGRAM MATCH CASH TOTALS $291,832 150 34,500 --0-- --0-- 4,870 $331,352 $64,728 $36,817 $144,931 -0- -0- 12,680 10,438 -0- 41,987 -0- -0- 12,040 -0- -0- 8,750 1,134 -0- 47,276 $76,300 $36,817 $267,664 $538,308 12,830 86,925 12,040 8,750 53,280 $712,133 TOTAL PROJECT COST $331,352 $76,300 $36,817 $267,664 $712,133 (1) COOK INLET COUNCIL ON ALCOHOL AND DRUG ABUSE KENAI, ALASKA COMMUNITY TREATMENT & PREVENTION PROGRAMS FY96 GRANT REQUEST SOURCE OF FUNDS BUDGET DETAIL Project Income Third Party: Veterans Administration - $ 6,000 Health Insurance Coverages - (including Medicaid) 16,000 Subtotal $ 22,000 Client Payments: 110,000 Non-Client Payments (Urinalysis Testing) 10,000 Prior Years Cash Funds 130,437 Prior Years Cash Funds (for accrued vac.) 12,526 Total Project Income $284,963 (2)' Local Contributions Revenue Sharing: City of Homer City of Kenai Donations & Fund raisers United Way of Kenai Peninsula Total Local Contributions $ 2,849 2,849 800 13r020 $ 19,518 (3) Other State Contributions State Office of Alcoholism & Drug Abuse - Alcohol Safety Action Program Grant Request (4) State Grant Funds This Request Community Treatment & Prevention Program Grant Request $ 76,300 331,352 TOTAL PROJECT REVENUE $712,133 FEASIBILITY Beyond the contribution to the quality of life to the Kenai Peninsula, chemical dependency treatment makes our streets safer, minimizes family suffering, and helps prevent substance abuse and related problems in our youth. Prevention and treatment works. A recent study shows that it costs seven times as much to process chemical abusers through the legal system as it does to get them through treatment. Of the individuals that complete treatment, 65% were abstinent on a follow-up study six months later. This removes them from the legal system, resulting in lower costs overall to the community. For more information, refer to the enclosed CATOR study conducted by New Standards, sponsored by the Department of Health and Social Services. CONCLUSION In times of decreasing dollars it makes sense to invest in treatment which also assures that State dollars continue to flow to the Peninsula to improve the quality of life for all residents who live here. A local agency such as CICADA provides jobs for residents and keeps money for associated operating costs in the community. I urge you to give consideration to supporting this proposal. The projected budget of this agency is subject to change if costs go up, but we have determined that $85,283.00 is a realistic figure given all the costs that are associated with this business. We hope that you will see the benefits in investing in the health of our community and assure that this agency continues to provide services to the peninsula. DEPARTMENT OF HEALTH AND SOCIAL SERVICES DIVISION OF ALCOHOLISM AND DRUG ABUSE TONY KNOWLES, GOVERNOR P.O. Box 1106o7 JUNEAU, ALASKA 99811-0607 PHONE: (907) 465-2071 FAX: (907) 465-2185 Dear Reader: The Division of Alcoholism and Drug Abuse is pleased to present this report on the outcomes of treatment services provided in Alaska. Preliminary findings from this study show that Alaska's treatment programs work. The State of Alaska's treatment programs care for about 2,500 residential and 5,500 outpatients a year. Treatment services are provided by 45 programs in the State. The study for the Division of Alcoholism and Drug Abuse is being conducted by New Standards, Inc., a nationally recognized authority in studying treatment programs. Under the study, some 1,600 residential patients and outpatients will be followed from their admission to a treatment program to one year following admission. In this portion of the study, NSI followed up on the first 300 patients in the study six months after they began treatment. These patients will be contacted again a year after treatment. Findings from the study, even at this early stage, show that treatment does work. The study also confirms our belief that continuing care is very important. When complete, the study will help us design the best treatment and after care programs for Alaskans. These findings also compare very positively to studies done at programs elsewhere in the nation. This study followed up patients from treatment centers in Anchorage, Barrow, Bethel, Craig, Dillingham, Fairbanks, Healy, Nenana, Juneau, Kenai, Ketchikan, Nome and Mat- Su. The full study is scheduled to be completed in mid-1997. We encourage you to read and study this report. If you have any questions please contact the Division. rely, A. Jones Director 06-.F'Y4LH PRESS RELEASE 'ATE OF ALASKA DEPARTMENT OF HEALTH & SOCIAL SERVICES Tony Knowles, Governor Karen Perdue, Commissioner PUBLIC INFORMATION OFFICE Lisa M. Short 269-7801 phone 561-1308 fax FOR IMMF. DIATE RELEASE: February 14, 1996 Chemical Dependency Treatment Study Released Alaskans with a dependency on alcohol or drugs are more likely to stop using them if they have gone through a full course of chemical dependency treatment and get follow-up care, say early findings from a new study by the state Division of Alcoholism and Drug Abuse. This is the first portion of a study, by the Minnesota firm New Standards, Inc., begun in late 1994. The entire study will report on the success rate of about 1,600 patients of residential/step-down and outpatient treatment programs funded by the state. Residential/step- down treatment is defined as treatment that was either all inpatient or both inpatient and outpatient. The study examines patients from 12 rural and urban areas in the state. The State of Alaska's treatment programs care for about 2,500 residential and 5,500 outpatients a year at 45 sites. In this portion of the study, NSI followed up on the first 300 patients in the study six months after they began treatment. These patients will be contacted again a year after treatment. The six-month findings show that outpatients who complete their course of treatment and receive at least 50 hours of care have the best chance of remaining sober six months after beginning treatment. It also indicates that statistics for recovery are different for outpatients than for residential patients. The difference in success rates between outpatient and residential care is at least partly due to the more severe patients being placed in residential care. Six months after treatment began, 65 percent of the outpatients were abstaining from chemical abuse, while 56 percent of the residential patients were successful after six months. NSI notes that these early findings are consistent with findings elsewhere in the country. The study also found that continuing care after treatment ends greatly increases a patient's chances for success. This is particularly the case for people leaving a residential treatment program. Residential patients who continue to receive weekly care after treatment have a 69 percent success rate after six months, while those who receive no care after treatment have a 36 percent success rate. 2-2-2-2 The study also looks at the amount of treatment needed for the best outcome. It shows that residential patients are most likety to stay sober if they receive from three to four weeks of care. Additional cate does not greatly increase success rate figures. Outpatients should receive at least 50 hours of care, according to the study. It found that 85 percent of the outpatients who received at least 50 hours of care were sober after six months, while 62 percent of those receiving less than 50 hours remained sober. Patient satisfaction with treatment programs is important for the success of the programs, notes NSI. Patients receiving care from state programs are generally happy with their care. Sixty- eight percent of the residential patients and 76 percent of the outpatients gave the highest satisfaction rating to their programs. "Findings from the study, even at this early stage, show us that treatment does work. These findings also compare very positively to studies done at programs elsewhere in the country," said Loren Jones, director of the Division of Alcoholism and Drug Abuse. "The study confm'ns our belief that continuing care is very important. When complete, the study will help us design the best treatment and after care programs for Alaskans," he said. The study is scheduled to be completed in mid-1997. It followed up patients from treatment centers in Anchorage, Barrow, Bethel, Craig, Di!!ingham, Fairbanks, Healy, Nenana, Juneau, Kenai, Ketchikan, Nome and Mat-Su. FOR MORE INFORMATION CONTACT LOREN JONES @ 465-2071 FOR A RADIo ACTUALITY FEED CALL 1400=478-5669. IN JUNEAU CALL 465- 5213. Chemical Dependency Treatment Outcome Study Executive Summary Preliminary findings from a new study on the success of chemical dependency treatment programs show that Alaska's treatment programs work. The study for the Alaska Division of Alcoholism and Drug Abuse is being conducted by New Standards, Inc., a nationally reco~m~ized authority in studying treatment programs. Under the study, some 1,600 residential patients and outpatients will be followed from their admission to a treatment program to one year following admission. So far, the study has followed almost 300 patients from admission to six months later. Early findings show: Outpatients who receive at least 50 hours of care have the best chance of success. Eigh~,-five percent of the outpatients who received 50 hours or more of care were sober six months after admission. This compares to a 62 percent success rate for outpatients receiving less than 50 hours of care. In general, residential patients enter treatment with higher levels of chemical use s.vmptoms, illicit drug usc and other co-existing problems than do outpatients. Over one-third of the residential patients admitted to being sexually abused compared to 17 percent of the outpatients. · The maximum benefit from residential/step dox~aa treatment occurs for most patients with three to four weeks oftreauuent. For these patients, 56 percent were abstinent after six months. · Outpatients have a different rate of success than residential patients, who enter treatment with more severe problems. For outpatients, 65 percent were abstinent after six months. At'ocr care is important for successful treatment. For residential patients receiving weekly care following treatment, the six-month success rate climbed to 69 percent, compared to 36 percent for residential patients with no after care. Patients who complete treatment have a better chance of remaining sober. Patients who do not complete care have a success rate of about 40 percent. This compares to an 80 percent success rate for outpatients completing care after six months and a 62 perc~nt success rate for residential patients. Most patients in Alaska treatment centers are there for alcoholism. Sixty-eight percent of residential patients and 55 percent of thc outpatients were treated for alcohol dependency. The second highest chemical abuse treatment is for marijuana use, v, qth 28 percent of the residential patients and 15 percent of the outpatients being treated for this addiction. Other chemical dependencies treated at these centers include cocaine, prescription drugs, stimulants and opiates. Patients are generally happy with the treatment plans, an important consideration in their success. Six'ty- eight percent of the residential patients and 76 percent of the outpatients gave a top rating to their Memorandum Date: 02/28196 To: Carol Freas, City Clerk ^ / CC: Townsite Historic District Board Members From: Marilyn Kebschull, Administrative Assistant / ~ ~ RE: BUDGET REQUEST The Townsite Historic District Board held a work session last night regarding the Shkituk' Village Site. At that meeting Mayor Williams advised the Board to write to you statmg he recommends that $3,000 be placed in council's budget for the sign at the Shkituk' Village. Mayor Williams stated that council would review this budget request independent of other city budgets. If further information or documentation is required, please let me know. DEPARTMENT OF NATURAL RF~OURCF~ DIVISION OF PARKS AND OUTDOOR RECREATION OFFICE OF HISTORY AND ARCHAEOLOGY TONY KNOWLES, GOVERNOR 3601 C STREET, SUITE 1278 ANCHORAGE, ALASKA 99503-5921 PHONE: (907) 269-8721 FAX: (907) 269-8908 February 22, 1996 Re: 5010 Historic Preservation Fund Grants-in-Aid Program FY96 Certified Local Government (CLG) grant applications Thomas J. Manninen, City Manager City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 i RECEIVED CITY ADMIN. OF KEN-~,~ Dear Applicant: This letter is to notify you that due to the unresolved federal budget that impacts the Historic Preservation Fund Grants-in-Aid Program, I am suspending the FY96 CLG grant application process. Your application will remain on file. I have cancelled the Alaska Historical Commission meeting scheduled for April 1. We will keep you advised regarding the program. If you have any questions, please contact me at (907) 269-8715. Sincerely, ~-~'Judith E. Bittner State Historic Preservation Officer JEB:jfc cc: Dorothy Gray, Chair, City of Kenai Historic District Board CITY OF KENA 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM 1992 TO: FROM: DATE: RE: Kayo McGillivray, Parks & Recreation Director Jay Sweeney, Finance Director Keith Kornelis, Public Works Director Carol L. Freas, City Clerk City of Kenai February 19, 1996 BUDGET I have been informed that Mayor Williams is planning or discussed with the Chamber Board, the possibility of starting a project called "Kenai - Village of Lights." (Anchorage has a similar project.) The plan is to put small white lights on all city facilities. The lights would be "on" continually during the winter months. An estimate of cost for the lights has been said to be $300 a year for each building. I would estimate the cost for the lights should be included in the "Beautification" budget. Increases to the city's electric bill and time involvement (scheduling) for placing the lights should be made in the appropriate accounts. I will include costs for advertising in the Legislative budget. clf cc: T. Manninen CITY OF KENA: MEMORANDUM 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-'n'94 TELEPHONE 907-283-7535 FAX 907-283-3014 TO: FROM: DATE: RE: Robert Springer, Building Official Carol L. Freas, City Clerk City of Kenai ~. January 19, 1996 v 1996-97 BUDGET Please include in the Buildings budget documents for 1996-97, the following additions to the City Council Chambers: Placement of insulated blinds, shades, etc. of some sort on the windows. The shades on the slanted windows (behind the council seats) should be able to cover the window vents. As you know, the Chambers is hard to heat and there is a lot of cold air, frost, etc. which comes through the window vents behind the council seats. New lighting for above the council seats. The lighting now in place does not give sufficient light. What light is available is hard on eyes as it causes a lot of shadows. The room could also use some paint. The carpeting in the hallway is a mess due to the traffic it receives from visitors to the Public Health Nurses. Thank you for your and Steven's efforts in trying to keep the room warm. I appreciate the concern and efforts. If you have any questions, please contact me. No~ember 30, 1995 Keith Kornelis, Public Works Director City of Kenai 210 Fidalgo Suite 200 Kenai, Alaska 99611 Mr. Kornelis: I represent the homeowners residing specifically on Set Net Drive and Set Net Court within VIP Subdivision, Kenai. Approximately 4 years ago, we approached the city council to form an assessment district in order to have our heavily traveled street upgraded and paved because of yearly flooding, and we have been very pleased with it. However, at this time the homeowners would like to request that a minimum of two additional street lights be added to our neighborhood for the following reasons. Attached. please review a map of our neighborhood and our pro_Dosed light locations which are identified for your convenience by (*). A light at the cluster box/electrical junction/intersection of Set Net Drive and Set Net Court would help to illuminate children walking on the road (side) to the bus stop while people are driving to work. Currently the bus stops at the lighted corner of Set Net Drive and VIP Drive, however there are approx. 20 school aged children living on Set Net Drive, Set Net Court & Bowpicker who either elect to, or must walk down a dark, curved street to get to the VIP bus stop. The cluster box and electrical junction box are both located between 820 & 830 Set Net Drive (lot 14) across from where Set Net Court intersects it, next to a gentle curve in the road. The cluster box area is dark and difficult to get to for the postal workers as well as the residents. In addition, Set Net Drive gets substantial vehicle traffic from people driving to work from Set Net Drive, Set Net Court, as well as Bowpicker, Cetacea and Cannery Road. We also propose a light be placed on lot 17118 on Set Net Drive. The corner area of lot 18 currently houses an electrical junction box and a light in this area would illuminate another gentle curve on Set Net Drive which would be beneficial for children and drivers alike because of the heavy foot/vehicle traffic. This location would add continuity to our other proposed light site because of the reasonable spacing between proposed lights, thereby reducing the area of darkness on Set Net Dr. Additional .proposal: A light at the end of Set Net Drive where it intersects with Cetacea and Bowpicker. This location would shed direct light on the intersection as well as the cluster box located at the Kenai end of Cetacea. Furthermore, this light would be reasonably spaced from the proposed lot 17/18 light location and would complete the continuity of lights, thereby significantly reducing the areas of darkness in our populated neighborhood. While our neighborhood realizes that monies are tight, we also recognize that the city is limited on what they can do for our area in general because of our "remote" location from many city services. In the past, our neighborhood addressed these financial realities by requesting an assessment district be formed, however, because it is our understanding that light upgrades are considered to be generally ' routine', the residents of Set Net Drive/Court, and Bowpicker hereby formally request that our street lighting request be placed on the 1996-97 budget for lighting priorities. Thank you for your time and consideration. Karen A Koester 845 Set Net Drive, Kenai 283-7384 Home/Message I~VO T7-5! ... · PART. OIV'£... '?~-/~9 The undersigned are residents of the City of Kenai and homeowners in VIP Subdivision specifically residing on Set Net Drive, Set Net Court and Bowpicker streets. We hereby make a formal request for the 1996/97 budget year for the City of Kenai to purchase and install street lights in our residential neighbhorhood at the general locations illustrated on the attached map. (also see letter to Mr. Kornelis dated 11/30/95). These proposed lights would illuminate a well traveled, populated, family-orientated neighborhood specifically where cluster boxes and interesections are both located. PRINTED NAME ADDRESS SIGNATURE PHONE # Kenai Arts and Humanities Council 3-Yea r Plan Maintenance of Kenai Fine Arts Center March 5, 1996 Responsibility to City Maintain the Kenai Fine Arts Center. Perennial Arts Objectives Encourage organizations under Arts and Humanities Council umbrella to have exhibitions, workshops, classes, and demonstrations of various media and/or lectures at the Kenai Fine Arts Center for all ages. Network with Kenai Visitors and Convention Center on presenting art shows and producing workshops. Maintenance Plans for Kenai Fine Arts Center 1996 1. ]. 3. 4. Roof. Install trusses; add pitched metal roof. (city) Have front display sign repainted. Purchase more large ceiling tiles to replace water-destroyed tiles. Purchase more standards for sectioning off art sales from art shows in the gallery. Replace entry doors to Pottery Studio. Replace cracked window in workshop room. 1997 1. 3. Install carpet in main gallery. Upgrade gallery display walls. Install plywood then wall carpet over. Further landscape east side of Pottery Studio. 1998 1. 2. Paint exterior of Kenai Fine Arts Center Install permanent shelves in storage room. Seek monetary means to finance a Kenai Fine Arts Center director. Kenai Arts and Humanities Council 5-Year Plan Roof on the Kenai Fine Arts Center March 5, 1996 Objective In April 1995 the roof on the Kenai Fine Arts Center was found to be soaked with water. The damage was investigated by City Building Inspector Bob Springer, professional roofers, and KAHC Representative John Rovin. In examining the roof, it was evident that there have been a variety of patchworks to stop roof leaks over a period of many years. Roof installation and maintenance plan 1995 The city approved a temporary patchwork to the roof which was done by Raven Construction summer 1995. 1995-1996 So far the Center has survived any leakage from the roof-~August 1995 to March 1996. There was much rain last September, it was a dry winter, and the story is yet to be told on the effects of February's heavy snow fall on the roof. 1996 Permanent roof construction has been advised by professional roofers. City of Kenai finances roof installation. 1996-2001 Inspect and evaluate roof condition. Make note in the Kenai Arts and Humanities Council minutes of any damages to the inside of the Kenai Fine Arts Center caused by a faulty roof.