HomeMy WebLinkAbout1996-04-24-30 Council Packet - Budget Work SessionFII~I'H BUDGET WORK SESSION
APRIL 30, 1996
ITEM A:
ITEM B:
ITEM C:
ITEM D:
ITEM E:
ITEM F:
ITEM G:
4/24/96 Budget Work Session Notes
4/24/96 "To Do" List
Requested Information from "To Do" List
1. Page 35, General Fund Revenue Summary
2. Page 36, General Fund Expenditure Summary
3. Fund: 001 - General Fund, Appropriation of Fund Balances
4. FY97 General Fund Budget Totals
Employee Salary & Benefits Information
PERS Cost Information
4/30/96 TM Memorandum -- Department Heads' Suggestions for
Additional Cuts to Meet $500,000 General Fund Transfer Goal.
Hewlett-Packard Color Printer/Copier Information
Fire Department Overhead Doors Repair Estimate
CRG Memorandum Regarding Kenai Fine Arts Building
JS
BUDGET WORK SESSION
APRIL 24, 1996
"TO DO" LIST
Produce a budget document with all changes (corrections) made, where
they are to be made, totals should be the changed amounts. The new
document should be typed in larger print (at least 10 pitch) so the
document is readable. The new document should be distributed at the
4/30/96 budget work session. {NOTE: In speaking with Mayor Williams,
he suggested, instead of producing a complete new budget document for
the work session, the following documents be updated with accurate
information and distributed through the Clerk for the 4/30/96 work session
-- The General Fund Expenditures (page 36 of the budget) be updated,
with accurate Adjusted City Manager Recommended Amounts, i.e. go back
through the entire budget document and make adjustments from all
corrections, additions and/or deletions, bringing the corrected totals
forward and entering them into the appropriate areas on this page; Page
35, what increased the Transfers In so dramatically last year?; Page 35,
Revenue Summary -- Include all corrections, deletions and/or adjustments,
making sure the amounts are ACCURATE and the "Council Approved"
amount is added and is based on the total appropriation of funds.
.Is
Produce a sheet of paper with the following information included -- print
type should be at least 10 pitch, the amounts in bold:
FY97 Manager's Original
Recommended Budget
Total
Newly Determined
Budget Total
(With all changes &
corrections made.)
(Work Area)
Below that line of information (leaving room for note-taking), the following separate
information should be reported:
The total amounts associated with employees' salaries (including benefit package costs) --
this should be one lump sum (all employees included in one amount). Show that
amount for 1995, 1996 and the proposed 1997 amount (including a 2.7% COLA
increase). Again, print should be in at least 10 pitch. Set up should be as follows:
Empioy~ Salary & Benefits Information
1995 Total 1996 Total
1997 (proposed
with 2.7% increase)
-1-
List also the PERS costs (o~e lump sum) for the years 1995, 1996 and proposed 1997.
Again. print should be in at least 10 pitch. Set up should be as follows:
1995 % & Total
PERS Cost Information
1996 % & Total 1997 % & Total
(proposed)
1998 % & Total
(pro.osed)
Attach the letter from PERS stating, what the 1998 percentage and 1999 percentage is to
be
-2-
CITY OF KENA~ ~~
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1992
FINANCE 1}EPARTMENT MEMOI~&NDUM
FROM: Jax S~xccncx F~nancc Ducclor
S[BJECT: Required D,~cumcnls lror 5" Budget ~Vork Session
Documcms re¢lutrcd bx thc 'To Do' l_~sl from lhe ~Xpril 24. 199(~ Budget Work Session arc attached
City Of Kenai
Fiscal Year 1997 Operating Budget
General Fund
Revenue Summary
Original 3/1/96 Manager Council
FY94 FY95 FY96 Amended 3/1/96 Rcmnd. Approved
Revenue Cateqory Actual Actual Budqet Budqet Actual FY97 FY97
Federal, State, & Borough
Assistance
Miscellaneous Fees, Fines &
Property Usage
Interest, Donations, Leases,
& Other Revenue:
Transfers In
Approp. Of Fund Balances $ $ 473,050 $ 988,380 $ 1,242,206 $ 679,000 $ 976,684 $ 976,684
Tax Revenues $ 4,693.712 $ 4.541,988 $ 4,556,000 $ 4,556,000 $ 2,933,909 $ 4,607,200 $ 4,607,200
Licenses. Permits& Services $ 49.337.00 $ 45,054.44 $ 156 500.00 $ 156,500.00 $ 88,309.21 $ 122,650.00 $ 122,650.00
$ 1,254,493 $ 972,746 $ 856,500 $ 870,390 $ 719,403 $ 851,245 $ 851,245
$ 136.274 $ 117,301 $ 115,000 $ 115,000 $ 83,031 $ 117,500 $ 117,500
661,034 $ 908,510 $ 937,000 $ 937,000 $ 1,036,834 $ 887,000 $ 887,000
498.634 $ 434.620 $ 807,470 $ 807,470 $ 709,000 $ 822,292 $ 822,292
Total General Fund Revenue: $ 7,293,484 $ 7.493,270 $ 8,416,850 $ 8,684,566 $ 6,249.487 $ 8,384,571 $ 8,384,571
City Of Kenai
Fiscal Year 1997 Operating Budget
General Fund
Expenditure Summary
Dept
Number Department
General Government: 001 City Clerk
003 V~sitor's Center
011 Legislative
012 Legal
013 City Manager
015 Finance
016 Land Administration
017 Human Resources
018 Non-Departmental
019 ~lannmg & ;Zoning
020 Safety
Total General Government
Public Safety; 021 Police
022 F~re
023 Commumcations
029 Animal Control
Total Public Safety
Pubhc Works:
031 Public Works Admin.
032 Shop
033 Streets
034 Buildings
035 Street Lighting
Total Public Works
Library;
04O
L~brary
Parks And Recreation:
045 Recreation
Original 3/1/86 3/1/96 Manager Council
FY94 FY95 FY96 Amended Expnded. & Rcmdn. Approvea
Actual Actual Budqet Budqet Encumbrd FY97 FY97
$ 70,106 $ 73,774 $ 114,542 $ 114,887 $ 51,502 $ 96,835 $ 96,935
$ 111.521 $ 107,829 $ 134,150 $ 134,440 $ 124,467 $ 113,200 $ 113 2oo
112,098 $ 103,161 $ 129,748 $ 164,967 $ 100,979 $ 148,850 $ 148.850
184,524 $ 275,739 $ 212,468 $ 273,677 $ 199,883 $ 274,596 $ 274,596
136,057 $ 127,230 $ 125,947 $ 135.344 $ 88,759 $ 138,669 $ 138,669
276,313 $ 308,824 $ 307,053 $ 310,045 $ 211,210 $ 310,157 $ 310,157
4,924 $ 3.726 $ 7,300 $ 18,886 $ 15,671 $ 12,600 $ 12,600
$ $ $ $ $ 20,000 $ 20,000
1,329.814 $ 742,485 $ 700,082 $ 742,036 $ 288,844 $ 606,953 $ 606,953
41,688 $ 46,497 $ 58,222 $ 75,418 $ 44,566 $ 63,983 $ 63,983
$ ' $ ' $ - $ - $ 40,707 $ 4_0,707
2,2671045 $1,789.266 $1,789,512 $1,969,700 $1,125,881 $1.826,650 $ I 826,650
1,176,546 $ 1.198,559 $ 1,329,723 $ 1,339,802 $ 854,394 $ 1,391,873 $ 1,391,873
1,578.613 $ 1,387,128 $ 1,456,628 $ 1,460,492 $ 1,025,312 $ 1,429,393 $ 1,429,393
364,979 $ 401,506 $ 440.207 $ 441,059 $ 280,229 $ 474.431 $ 474,431
106,047 $ 113,380 $ 119,943 $ 120.026 $ 79,256 S 126,905 $ ~126~,9_0~5
3,226,185 $ 3.100,572 $ 3,346,501 $ 3,361,378 $ 2,239,191 $ 3,422,602 $ 3,422,602
$ 238,295 $ 271,332 $ 326,393 $ 327,813 $ 211,057 $ 306,718 $ 306,718
$ 374,251 $ 445,356 $ 470.071 $ 498,464 $ 345,209 $ 456,767 $ 456,767
$ 512.264 $ 445,355 $ 773,758 $ 784,341 $ 563,571 $ 467,600 $ 487,600
$ 183,334 $ 178.854 $ 235,250 $ 246,205 $ 138,186 $ 357,997 $ 357,997
$ 58.826 $ 57,083 $ 92,000 $ 92,000 $ 67,633 $ 97,000 $ 97,000
$ 1,366,970 S 1,397.980 $ 1,897,472 S 1.948,823 $ 1,325,656 $ 1,686.082 $ 1~686,082
$ 288,870 $ 335,383 $ 441,898 $ 467,615 $ 362,207 $ 414,173 $ 414,!73
TotalL~brary: $ 288,970 $ 335,383 $ 441,898 $ 467,615 $ 362,207 $ 414,173 $ 414,173
$ 304,087 $ 319,442 $ 362,745 $ 371,860 $ 221,841 $ 378,807 $ 378,807
046 Parks
047 Beautificat;on
Total Parks & Recreation
Other:
050 Other
Total General Fund Expenditures:
161,048 $ 170,774 $ 153,970 $ 165,057 $ 96,184 $ 224,694 $ 224,694
38,635 S 31,216 $ 49,672 $ 69,728 $ 55,240 $ 56,564 $ 56,__564
503.770 $ 521,432 $ 566,387 $ 606,645 $ 373,265 $ 660,065 $ 660,065
$ - S - $ 375.000 $ 330_,405 $ - $ 375,00--0 $ 375,00__0
Other $ $ $ 375.000 $ 330,405 $ $ 375,000 $ 375,000
$__7,652,940 $ 7.144,632 $ 8,416,770 $ 8,684.565 $ 5,426,199 $ 8,384,571 $ 8,384,571
City Of Kenai
Fiscal Year 1997 Operating Budget
Fund: 001 - General Fund
Appropriation Of Fund Balances
Account Revenue
FY94
Actual
30000 Appropriation Of Fund
Balance
30001 Appropriation Of
Rsrvd. Fund Balance
Total Appropriation Of
Fund Balance
Original 311196 Manager Council
FY95 FY96 Amended 3/1/96 Rcmnd, Approved
Actual Budqet Budqet Actual FY97 FY97
$ 309,380 $ 563,206 $ $ 795,944 $ 795,944
473,050 $ 679,000 $ 679,000 $ 679,000 $ 180,740 $ 180,74~0
473,050 $ 988,380 $ 1,242,206 $ 679,000 $ 976,684 $ 976,684
FY97 Manaqer's Ori,qinal
Recommended Budqet
Total
General Fund
$8 337.330.00
Newly Determined
Budqet Total
$8,384.571.00
(Work Area)
Employee Salary & Benefits Information
1995 Total
1996 Total
1997 Total
With 2.7% Increase
$5,819,40000
$5,886.649.57
$6,153,735.18
With 2.0% Increase
$6,113,979.61
PERS Cost Information
1995 % & Total
4.77%
$ 203,600.00
1996 % & Total
1.03%
$ 46,697.55
1997 % & Total
6.03%
$ 281,000.54
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
I~92
MEMORANDUM
TO:
From:
Date:
RE:
Mayor Williams and Kenai City Council
Thomas J. Manninen, City Manager ~
April 30, 1996
FY97 BUDGET MEETING; BUDGET CUTS TO MEET $500,000
GENERAL FUND TRANSFER GOAL
The Kenai Department Heads and City Manager met on April 25, 1996
and April 29, 1996 to discuss/recommend FY97 budget changes to
limit the G.F. budget reserve transfer to the $500,000 past three
('3) year average. This is submitted for your review and decision
on the FY97 Kenai budget.
After the April 24, budget meeting, there was approximately a
. .;. $795,944 budget deficient in Kenai's FY97 budget that would have
to be made up from budget cuts. This proposal requires a
$500,000 G.F. approprJ~ation (same as the past three (3) year's
average G.F. transfer). This does not include any change in FY97
bed tax revenue: if the bed tax is eliminated, this will result
in $102,500 less revenue for FY97. The city department heads met
on Thursday afternoon and suggests the following list of budget
cuts to be volunteered for the Council's consideration at the
next FY97 budget session, April 30, 1996:
PARKS
Outhouse
Parks & Recreation Director salary reduction
(for new director compared to existing)
30,000
10,000
BEAUTIFICATION
Christmas lights
$13,580
RECREATION
Universal machine
9,850
CONGREGATE HOUSING
Cut from landscaping/sidewalk
Cut from trim painting
12,000
12,000
LIBRARY
Computer program
Machinery & equipment
FIRE DEPARTMENT
NFPA
SCBA Communication
OSHA
B-P Monitor
LIFE SHEAR CUTTER
BUILDINGg
Senior doors
City Hall engineering for heating system
Fire Hall Remodeling
Fire Hall doors
COMMUNICATIONS
CAN system
24 HOUR RECORDER
STREET LIGHTS
Five (5) street lights
SAFETY
Ergonomic analysis
POLICE
Car
Transportation .- Crime School
In-car video
Professional Services
Camera/small tools
VCR
Training Suit
Two desks
Software upgrade
CITY HALL
LAN (Local area network for computer)
HABITAT water and sewer
HUMAN RESOURCES/CONSULTANT
18,000
3,000
5,824
8,000
5,500
2,295
3,500
9,500
8,000
6,000
27,400
1,000
22,550
15,000
1,000
23,970
3,250
2,150
2,000
40O
325
1,250
88O
113
15,000
30,000
20,000
FINANCE
Three chairs
CITY MANAGER
Transportation
TOTAL
660
1,000
~997
Although the City department heads proposed cuts in the FY97
budget to meet the Council's $295,944 FY97 shortfall as of the
4/24/96 budget meeting.
MEMORANDUM
1-O:
FROM:
DATE:
RE:
Mayor and Councilmembers
Carol L. Freas, City. Clerk
City of Kenai
April 30, 1996
HEWLEI'T-P4CKARD COLOR PRINTER/COPIER
At your direction, I contacted Computer City (267-3400), the store at which Mayor
Williams inspected the color copier discussed at the 4/24/96 budget work session. The
salesman told me he did not have any pamphlet information to send to me, but gave me
the following information on the machine.
HEWLETI'-PACKARD COLOR PRINTER/COPIER
Table-top model: 1' x 2' x 1V~'
lnkjet
One Year Warranty
Front load, adjustable color and contrast
Maintenance: A monthly duty cycle is required at 2,000 pages
Repairs: They have a $200 service plan which offers, upon notice of need, 72 hours in
which to either repair the machine or replace it. They would not send a repair person,
the City would send the machine to them (at city's cost) and they would, after repair,
ship the machine back to the city (at their cost). The salesman also stated that since we
are in Kenai and they in Anchorage, the 72 hour time would be hard to adhere to and
thev would probably replace the machine instead of repair.
-1-
As a printer:
600 x 300 dots per inch (dpi) for black/white copies
300 dpi for color copies
Speed: 7 pages/minute in black/white
3 pages/minute in color
As a copier:
300 dpi in both black/white and color
Speed: 4 pages/minute for black/white
1 page/minute for color
Memory:
Memory is standard at 5 MB and is upgradable to 53.
-3-
APe Sk~ ~6 ~3:lePM R~-IINDx'~, GLA~S
PROPOSAl.
Randy's Glass Inc.
HC $ Box 99
(007) ~82-t483
pax (007) 283.Zz7s
Submitted To: CITY OF KEN~I
283-7535
Project:U3 DOOR S FIRE DEPT
(2) HARDWARE COMPLETE FOR (2' %4'2 X ~.4']. WOOD OVER~F_.kD DOORS.
* 2' STANDARD LIFT. ANGLE MOUNTED TRACK
* 1 · SOLID SHAFT W/10-1 SM CYCLE SPRINGS
· SINGLE END HINGES W/2' SS COMMERICAL ROLLERS
· (4) TOTAL 2-114 X 14' STRUTS PER DOOR
· NEW 1/4' X 3' CARRIAGE BOLTS W / NUTS
REMOVE (2) DOORS AND REPLACE ALL HARDWARE AND RE-ASSEMBLE PANELS
2343.20
Ma~eri&l$
Subtotal
~r'aad F~fal
W~ ~ fo fum/~l~ material, ~e~ /~ ~ ~ ~ ~~ ~ ~ lure
~O THOU~D THREE H~ED FORTY THREE ~S ~D 20/100.
2343.20
2343.20
2343.20
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
..... FAX 907-283-3014
MEMORANDUM
TO: Mayor John Williams and the Kenai City Council
FROM: ~Cary R. Graves, City Attorney
DATE:
April 30, 1996
Sale of the Kenai Fine Arts Center
At the last budget meeting, Council requested I research whether the City could donate the Kenai
Fine Arts Center (but not the land underneath) to the Kenai Arts and Humanities Council for a
nominal amount.
The first issue is whether transferring a building, but not the land underneath, is a transfer of
real or personal property. One of the leading legal scholars on the law of property has described
the issue as "a question of considerable difficulty." Brown, The Law of Personal Property.
(3d Ed.) ¶ 16.6. The reason iT matters here is because different parts of the municipal code
govern transferring real and personal property..
This issue was raised in Pepm v. City of North Bend, 198 F. Supp. 644 (1961 D. Ore.). In that
case the city of North Bend, Oregon had been given surplus federal land with some buildings
on it shortly after World War ii. In 1947 the City entered into an agreement to sell the buildings
to three co-partners while entering into a ground lease on the land below the buildings with the
same co-partners.
In 1957 the City retook possession of the buildings from the co-partners. The co-partners sued
the City for wrongfully converting their property. The issue arose whether the buildings were
real or personal property under the City charter for purposes of the sale. The United States
District Court for Oregon held, "Prior to the sale contracts, during all time that the buildings
were owned bv the city, the bmldings were real property. The charter provision relating to the
manner of disposing of personal property is not applicable."
Thus, the court held that the buildings were real property until after they were sold, when they
Mayor Williams and Kenai City Council
April 30, 1996
Page 2
became constructively severed from the real property and, thereupon, became personal property. ~
For that reason the court held that the procedures for the sale of personal property were
inapplicable to the sale of the buildings.
The Pepin case is factually pretty, close to the situation the City is looking at. We are thinking
about selling a building while leasing the land under to the same entity. Under the rule in Pepin,
disposal of the building would appear to be governed by KMC 22.05.080, governing grant of
devotion of real properly. Under that section the council may grant or donate real property.
without public sale if it is to a government agency or, in the case of some types of foreclosed
property.,, to a non-profit low income housing corporation.
Thus. it does not appear that the City could grant the building to the Kenai Arts and Humanities
Council without a public sale.
If you have any questions or need further information, please feel free to contact me.
CRG/sp
~ Section 2-107 of The Uniform Commercial Code also appears to define such a
transaction as a sale of real property unless the seller (City) severs the building from the
land. Anderson on the Uniform Commercial Code (2d EA.) 2-107:7. Section 2-107 of the
Uniform Commercial Code has been adopted in Alaska as AS 45.02.107. See also Brown,
The Law of Personal Propem, (3d Ext) ¶16.6.
~ ~ ,
MaR-zg-~6 FRT 09 49
FaX NO, 907 465 3086
1.5 Disclosure For GASB Statement No. 5 (continued)
P, 02
11aR-29-96 FR~ 09:50 FaX NO, 907 465 3086
i.3 PER$ Contribution Rates For Fiscal Years I996 a 1997
?, 03
FY '97 AMENDED FY 96 PR 3YR AVG
CLERK 2640 3202 2334
ATTY 4050 4500 2900
FINANCE 3800 13500 2690
LAND ADM 450 250 206
P & Z 2590 1200 925
POLICE 13860 9355 8708
FIRE 20260 8000 7204
C OMMU N I 2350 1200 1287
ANIMAL CONTF 3600 1400 1474
PUBLIC WK 6500 6850 3517
SAFETY 4475
SHOP 6120 3000 2580
STREETS 1350 270 1026
BUILDINGS 4725 2500 2705
LIBRARY 5490 4040 2631
RECREATION 2500 1800 1871
PARKS 2350 1800 1714
87110
62867 43763
LESS ARF -6500
LESS FINAN 96
-10000
80610 52867 43772
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
Fi NAN('E I)EPARTM ENT MEMORANDUM
DATE: ~pr]l ;(t. !'~'~¢,
TO: ['l'tomas Mai'llH~le~l C'it\ X'l:H~a~er ~
FROM: ~ax S;~ccncx Finance Director
SUBJECT: Required Documents For 5: Budget Work Session
Documcnl~ rcquircd bx linc "T(, Do' last from the April 24. 1~)% Budgc! \Vork Session arc all~tchcd
City Of Kenai
Fiscal Year 1997 Operating Budget
General Fund
Revenue Summary
Original 3/1/96 Manager Council
FY94 FY95 FY98 Amended 3/1/96 Rcmnd. Approved
Revenue Cateqory Actual Actual Budqet Budqet Actual FY97 FY97
Approp. Of Fund Balances $ $ 473,050 $ 988,380 $ 1,242,206 $ 679,000 $ 976,684 $ 976,684
Tax Revenues $ 4,693,712 $ 4,541,988~ $ 4,556,000 $ 4,556,000 $ 2,933,909_ $ 4,61)7,200 $ 4,607,200
Licenses. Permits & Services $ 49,337.00 $ 45.054.44 $ 156,600.00 $ 156,500.00 $ 88,30~;21~ $ 122,650.00 $ 122,650.00
Federal, State, & Borough
Assistance $ 1.254,493 $ 972,746 $ 856,500 $ 870,390 $ 719,403 $ 851,245 $ 851,245
Miscetlar~eous Fees, Fines &
PropeC~y Usage $ 136,274 $ 117,301 $ 115,000 $ 115,000 $ 83,031 $ 117,500 $ 117,500
Interest, Donations, Leases,
& Other Revenue: $ 661,034 $ 908,510 $ 937,000 $ 937,000 $ 1,036,834 $ 887,000 $ 887,000
Transfers tn $ 498,634 $ 434,620 $ 807,470 $ 807,470 $ 709,000 $ 822,292 $ 822.292
Total GeneralFundRevenue: $ 7.293.484 $ 7.493,270 $ 8,416,850 $ 8,684,566 $ 6,249,487 $ 8,384,571 $ 8,384.571
City Of Kenai
Fiscal Year 1997 Operating Budget
General Fund
Expenditure Summary
Del)t.
Number
Departmenl
General Government:
001 City Clerk
003 Visitor's Center
011 Legislative
012 Legal
013 City Manager
015 Finance
016 Land Administration
017 Human Resources
018 Non-Departmental
019 Planning & Zoning
020 Safety
Total General Government:
Public Safety: 02i Police
022 Fire
023 Commumcations
029 Animal Control
Total Public Safety
Public Works:
031
032
033
034
035
Public Works Admin.
Shop
Streets
Buildings
Street Lighting
Total Public Works
Library2
040 L~brary
Parks And Recreation:
045 Recreation
Original 3/1/96 3/1/96 Manager Council
FY94 FY95 FY96 Amended Expnded. & Rcmdn. Approved
Actual Actual Budqet Budqet Encumbrd. FY97 FY97
70,106 $ 73,774 $ 114,542 $ 114,887 $ 51,502 $ 96,935 $ 96,835
111,521 $ 107,829 $ 134,150 $ 134,440 $ 124.467 $ 113.200 $ 113,200
112,098 $ 103,161 $ 129,748 $ 164,967 $ 100,979 $ 148,850 $ 148.850
184,524 $ 275,739 $ 212,468 $ 273,677 $ 199,883 $ 274,596 $ 274.595
136,057 $ 127,230 $ 125,947 $ 135,344 $ 88,759 $ 138,669 $ 138.669
276,313 $ 308,824 $ 307,053 $ 310,045 $ 211,210 $ 310,157 $ 310,157
4,924 $ 3,726 $ 7,300 $ 18.886 $ 15,671 $ 12,600 $ 12,600
$ $ $ $ $ 20,000 $ 20,000
1,329,814 $ 742,485 $ 700,082 $ 742,036 $ 288,844 $ 606,953 $ 606,953
41,688 $ 46,497 $ 58,222 $ 75,418 $ 44,566 $ 63,983 $ 63,983
$ ' $ - $ - $ - $ 40,707 $ 4~0,7~7
2,267.045 $1,789,266 $1,789,512 $1,969,700 $1,125,881 $1,826,650 $1,826,650
$1.176,546 $1,198.559 $1,329,723 21,339,802 $ 854,394 $1,391.873 21,391,873
$1,578,613 $1,387,128 $1,456,628 $1,460,492 $1,025,312 $1,429,393 $1.429,393
$ 364,979 $ 401,506 $ 440,207 $ 441,059 $ 280,229 $ 474,431 $ 474,431
$ 106,047 $ 113,380 $ 11_9_,.9~43 $ 120,02~6, $ _._7_9,256 $ 126,905 $ _12~6,905
$ 3,226.185 $ 3,100,572' $ 3,346,501 $ 3,361,378 $ 2.239,191 $ 3,422,602 $ 3,422,602
$ 238,295 $ 271.332 $ 326,393 S 327,813 $ 211,057 $ 306,718 $ 306,718
$ 37'4,251 $ 445,356 $ 470,071 $ 498,464 $ 345,209 $ 456,767 $ 456,767
$ 512,264 $ 445,355 $ 773,758 $ 784.341 $ 563,571 $ 467.600 $ 467,600
$ 183,334 $ 178,854 $ 235,250 $ 246,205 $ 138,186 $ 357,997 $ 357,997
$ 58,826 $ 57,083 $ 9~2,_000 $ 92,000 $ 67,633 $ 97,0~00 $__ 97~.0~0_0
$1,366,970 $1,397.980 $1,897,472 $1,948,823 $1,325,656 $1,686,082 $1,686,082
$ 288,970 S 335,383 $ 441,898 $ 4__67,6_15 $ 362,207 $ 414,173 $ _414~,!73
Total Library: $ 288,970 $ 335,383 $ 441,898 $ 467,615 $ 362,207 $ 414,173 $ 414,173
$ 304,087 $ 319,442 $ 362,745 $ 371,860 $ 221,841 $ 378,807 $ 378,807
046 Parks
047 Beautification
Total Parks & Recreation:
Other:
050 Other
Other:
S 161,048 $ 170,774 $ 153,970 $ 165,057 $ 96,184 $ 224,694 $ 224,694
$ 38,635 $ 31.216 $ 49,672 $ 69,7_28 $ 55,240 $ 56,564 $
$ 503,770 $ 521,432 $ 566,387 $ 606,645 $ 373,285 $ 660,065 $ 660,065
Total General Fund Expenditures:
- $ - $ _~75,000 $ 330,405 $
$ $ 375,000 $ 330,405 $
- $ 375,000 $ 375,000
$ 375,000 $ 375,000
$ 7,852,940 $ 7,144,632 $ 8,416,770 $ 8,684,565 $ 5,426,199 $ 8,384,571 $ 8,384,571
City Of Kenai
Fiscal Year 1997 Operating Budget
Fund: 001 - General Fund
Appropriation Of Fund Balances
Account Revenue
30000 Appropriation Of Fund
Balance $
30001 Appropriation Of
Rsrvd. Fund Balance $
Total Appropriation Of
Fund Balance $
FY94
Actual
Original 3/1/96 Manager Council
FY95 FY96 Amended 3/1/96 Rcmnd. Approved
Actual Budqet Budqet Actual FY97 FY97
$ 309,380 $ 563,206 $ $ 795,944 $ 795,944
$ 473,050 $ 679,000 $ 679,000 $ 679,000 $ 180,740 $ 180,740
$ 473,050 $ 988,380 $ 1,242,206 $ 679,000 $ 976,684 $ 976,684
FY97 Manaqer's Ori.qinal
Recommended Bud.qet
Total
General Fund
$8,337.330.00
Newly Determined
Budqet Total
$8,384.571.00
(Work Area)
Employee Salary & Benefits Information
1995 Total
1996 Total
1997 Total
With 2.7% Increase
$5,819,400.00
$5,886,649.57
$6,153,735.18
With 2.0% Increase
$6,113,979.61
PERS Cost Information
1995 % & Total
4.77%
$ 203,600.00
1996 % & Total
1.03%
$ 46,697.55
1997 % & Total
6.03%
$ 281,000.54
CITY OF KENAI
FIFTH BUDGET WORK SESSION
APRIL 30, 1996
COUNCIL PRESENT: Measles, Bookey, Swarner, Moore, Bannock, Williams and
Smalley (Smalley arrived at 8:56 p.m.
STAFF PRESENT: Freas, Kornelis, McGillivray, Elson, Graves, Morris, Porter,
Springer, DeForest, Sweeney and Manninen.
OTHERS PRESENT: Klm Booth (KVCC), Laura Measles (Kenai Chamber), Linda
McNair (Library) and Peggy Gill Thompson (Kenai Fine Arts Center).
DISCUSSION: Discussion began with Mayor Williams reviewing the information
brought to the meeting as additional information.
1. Three-Year Fravel Budget - Councilman Bannock provided council with a
three-year average of travel costs by department. The information showed the FY96
budgeted amounts were 54% used. There were two big areas of concern, i.e. Fire
Department budget set at $20,000 ($8,000 was added for the ARFF travel) and the
Police Department which increased from $8,708 to $13,860. Chief Morris explained
there was an increase due to so many new officers needing to travel for training.
Other areas of increase were noted: Animal Control, from $1,400 to $3,600; Shop
budget doubled; Streets from $270 to $1,350.
Manninen reminded council the travel budgets also increased due to the registrations,
now being included in the travel budgets. Prior to this budget, they were included in the
Miscellaneous budgets. Williams asked if council wanted to have registrations placed in
the travel budgets. Making that inclusion changes the criteria. Bannock stated he used
only the amounts listed on the acx:ounting page. It was noted that the three-year average
did not include travel costs for the dock or the city manager's budgets.
Sweeney explained he did it this way because the amounts for per diem (when meals are
included in conference costs) are hidden in Miscellaneous. He added, he could go back
and get the amounts of registrations, etc. from last year's reports to give a more detailed
report. Williams stated council did not have that amount of time.
2. ITEM A: 4/24/96 Budget work session notes. Williams noted the format
were limited notes and asked if there were any corrections or comments. There were
none.
3. ITEM B: 4/24/96 'q'o Do" List. Additional information requested by
Williams was a breakdown of employee salary and benefits information and PERS costs
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 3
Clerk Freas noted the bed tax ordinance would be listed as a public hearing on the May
15 agenda. The budget ordinance would be a new business item.
5 ITEM C-2, General Fund Expenditure Summary - Sweeney stated that all
the changes made to date were included in items C-1 and C-2. Those amounts had been
worked into the budget and reprinted. These pages were up to date. C-1 was the Page
35 in the budget and C-2 was Page 36.
Sweeney added, taxes decreased fiom the original amounts and there were very large
outlays which were requested to be put back into the budget, i.e. Habitat and the Forest
Drive Rest Room.
Williams asked if C-2 had the amot~nts included in it from Item D (department head
suggestions for decreases to the proposed budget). Sweeney answered yes, as well as
other changes from other work sessions. Manninen corrected Sweeney and stated C-2
did not include the changes sugges!ed by the department heads. C-2 included everything
up to Item D Williams asked if the appropriations of fund was $976,684. Answer: Yes.
6. ITEM C-3, General Fund Appropriation of Fund Balances - It was noted
that this information included appropriations of fund balances for 1994, 95 and 96. In
FY96, the amended budget tolaled $1,242,206 and of that, $679,000 had been spent.
Williams noted the recommended appropriation of fund balance was the same as FY96
and council's concern was the loss of earning power from the amounts appropriated.
Moore stated there seemed to be a significant increase in non-reserved balances and
there were two different amounts. It appeared that they were dipping heavily into
unappropriated balances. Sweeney explained that they only topped $1 million in
unreserved and it showed they underestimated revenues and overestimated expenditures
(which was a practice followed in the past). Williams noted they all understood that at
the end of the year, they strive not to have spent what came out of the fund balance.
Sweeney stated that if the same logic was followed they would be starting at a deficit of
$5 million. They tried to whittle down as much as they could. Salary increases and
PERS costs are two big amounts. Manninen added, about $700,000 in cuts were take
out and those were reflected on the UFR list.
7. ITEM C-4, Salary & Benefit Information - Williams noted amounts would
be approximately $267,000 more ix~ the FY97 budget than what it was in the FY96 (this
KENAI CITY COUNCIL
FILTH BUDGET WORK SESSION
April 30, 1996
Page 2
for council review. (Sweeney passed that information out.) Information included in the
packet of information distributed to council at the beginning of the session included the
General Revenue Summary, General Fund Expenditure Summary and General Fund
Appropriation of Fund Balances (with all corrections, additions and deletions included).
Williams asked if the Appropriations were the total appropriations of the fund balances.
Sweeney answered they were the totals from the originally approved budgets beginning
each year.
Councilman Moore referred to Page 4 of the budget, Item 4, last sentence. Moore asked
Sweeney to show where the average General Fund transferred of $500,000 compared to
the amounts on the information which was distributed. Sweeney stated $586,586 was
rounded to $500,000.
Williams stated he was confused in moving from Page 4 to Page 35 where it stated
transfers in from 94 and 95 were different. He had been confused with which amounts
were correct. Sweeney explained the transferred in were from a different fund. The
appropriated amounts were those appropriated from savings.
4. ITEM C-I, Revenue Summary: Williams asked if the information included
on the sheet had changed. Sweeney answered, he changed the fund balance showing the
difference made by the taxes removed. Moore asked if the revenue that would be
budgeted against would be changed by ordinance. Williams noted that amount would
not be known until council deals with the ordinance. Moore stated it was not fact.
Williams stated it was his intention to get through the rest of the budget discussion at
this work session in order for the budget ordinance to be introduced on May 15, 1996
meeting and passed at the June 5, 1996 meeting.
Discussion followed as to whether the budget ordinance would require 30 days in which
to become effective. Attorney Graves stated he would check the code, but thought the
ordinance would be an appropriation ordinance and would not require the 30 days.
FINDINGS: The budget ordinance is to be introduced at the May 15, 1996 meeting,
after the bed tax ordinance and the ordinance should not be on the consent agenda.
Council could make any necessary amendments or needed alterations during the May
15, 1996 meeting at the introduction.
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 4
is with a 2.7% COLA). The PERS costs increased from $46,697 to $281,000. Sweeney
passed out PERS information with the percentage of changes that will occur in 96 and
97. Sweeney explained the rate for FY97 should have been computed at 7.94. The most
it could jump up was 6~03~ That is part of the rationale that it would raise. PERS
wouldn't commit to a written document of what 1997 and 1998 rates will be.
Williams noted there would be two figures for personnel costs. When it increases the
budget, it ~vill probably occur again nexrt year.
8. ITEM D - Department Head Suggested Cuts - Council reviewed the
suggested items to be removed from the proposed budget. These items were suggested
to be cut by the department heads. Williams noted the total amount of cuts was
$324,997 and $398,444 needed to be cut to so that no more than $500,000 would be
appropriated from the General Fund.
Parks ~ McGillivray explained they were suggesting the restroom at Municipal
Park be one like those placed at the beach and Cunningham Park. It would not be
connected to water/sewer and would not have running water. Discussion followed.
Bannock stated he had no objection to building a wooden restroom like those at
Cunningham Park and the beach. Bookey stated he would rather wait a year and build
the restroom with water/sewer connections.
McGillivray explained the Municipal Park restroom had been scheduled to be built this
year by Parks & Recreation and one would be built each year thereafter (three in all).
Councilman Smalley had suggested that the money to build the restrooms be
appropriated separate from the Parks budget. Because of that, the schedule for building
new restrooms was pushed back one year. Swarner stated she would rather wait.
Kornelis stated he would like council to consider that with outhouse toilets, everything
gets put down them. The dmnping method now allowed, may not be allowed much
longer. If that happens, there could be a problem with disposal. He recommended the
restroom be connected to waler and sewer. It may be more expensive, however, it would
be much easier and probably less expensive to maintain. Also, in the future, the garbage
vacuumed from the outhouses would have to be separated before it could be dumped
into the STP process.
McGillivray recommended that if the council was going to delay building a new restroom
in the park, that the old outhouse>; be removed and filled and portables be placed. The
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 5
cost would be about $135 a month for each one. Discussion continued.
Councilman Measles suggested using monies left from this year's budget for a portion of
the cost of the restroom and the remainder be included in the FY97 budget in order to
build the restroom with water/sewer connections, i.e. $50,000.
Manninen stated there may be significant amounts of money left in the non-departmental
regular insurance budget and Sweeney added, the city had paid what premiums needed
to be paid in FY96.
It was suggested there be a capital project set up for the construction of a $50,000
restroom at Municipal Park. $30.000 from FY96 budget would be transferred into the
capital project and $20,000 would be included in the FY97 budget for inclusion in the
project as well.
FINDING: Set up capital project for construction of a restroom at Municipal Park.
Transfer $30,000 from FY96 budget into the capital project and put $20,000 in FY97
budget for remainder of cost. $10,000 could be taken from salaries since McGillivray's
successor will have a lower salary.
Beautification - Christmas Tree lights were removed by the department heads.
McGillivray explained the cost of the lights were added during the last work session.
The white lights used last year, could be used one more year. Swaruer disagreed and
stated she thought they should be purchased.
FINDING: Remove $13,580 from Beautification budget for purchase of Christmas
lights.
Recreation - Universal Machine - McGillivray stated he and Frates discussed this
and felt the weight machine could still be used. They check the cables periodically and
feel it would be operable for another year. The cables are not frayed. A new machine
could be put in next year's budget. They have talked with the Universal people and ha'Ye
been told the machine is guaranteed for only ten years. It is no longer under guarantee.
It will need to be replaced, however it could be used another year.
Measles noted that council needed to keep in mind that if they are cutting items from
this year's budget just to add to next year's budget, next year's budget would be doubled.
Williams stated he was not looking at it that way. Measles stated the PERS costs will hit
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 6
them again next year and the personnel costs will not go down. Williams agreed and
stated that an adjustment to revenue side of the budget may have to be considered next
year.
FINDING: Remove Universal Machine from budget.
Congregate Housing - Landscaping/Sidewalk and Trim Painting - Williams asked
if it would more appropriate to take costs from the Congregate Housing Reserve
Account? Porter answered, the tr~m painting could as the reserve account was set up for
maintenance. Measles added~ the reserve account should be able to be used without
affecting the General Fund. Porter agreed.
Porter added, she would try to have some of the sidewalk work done from the FY96
budget. Sweeney read from the Code in regard to use of the reserve account,
"~.,significant repairs, renewals, purchases..." Graves suggested the code could be
amended to include landscaping. Measles stated the painting of the trim would be a
repair. Graves stated, the question would be whether it is a "significant" repair.
Williams asked for the present balance. Sweeney answered the projected undesignated
was approximately $250,000 and the Reserve Repair account balance was approximately
$270,000. Williams stated his concern that taking amounts out does affect the General
Fund. Measles stated if it is taken out of the repair fund or the General Fund, the cost
would be the same. tte added, he thought it was the appropriate place to fund repairs
as it was set up for that purpose
Bannock suggested setting an amount on repair costs and Measles suggested repair
needed to be defined. However, it was felt that if the ordinance was amended to allow
for repairs and the costs would exceed $2,500, council would have to approve the
expenditure anyway. Porter stated she would try to find funds for the landscaping and
sidewalk out of her FY96 budget.
FINDING: Strike landscaping/sidewalk from General Fund. Trim painting will be
charged to the maintenance fund.
Library - Computer Program and Machinery & Equipment - DeForest explained
the computer program would be used as a bookkeeping device for serials. However, they
can continue doing this tracking by hand or, with their new CPU, a program could be
devised to handle the serials, much like their program for periodicals.
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 3O, 1996
Page 7
FINDING: Remove computer program purchase from library budget.
Machinery & Equipment - DeForest explained these funds would be used
to purchase a new microform printer, however $3,000 remains in her Machinery &
Equipment budget. Swarner asked if she would have any funds from the FY96 budget to
make the purchase. DeForest answered no, however with the new technology, she hoped
equipment would be soon available that would be able to scan microfiche.
FINDING: Remove $3,000 from Library Machinery & Equipment budget.
BREAK TAKEN: 8:35 P.M.
BACK TO ORDER: 8:55 P.M.
Fire Department -
NFPA - Elson explained these are fire retardant day uniforms which are
worn under other clothes. They meet the NFPA standard and would bring the
department up to standard. The uniforms are fairly expensive. Williams asked if they
had safety problems that wouldn't have happened without the uniforms. Elson answered,
not to date and that the present uniforms were okay as far as standards are at this time.
The NFPA uniforms will be put in the budget again next year.
SCBA Communication - Elson explained this is a self-contained breathing
apparatus and is a safety issue. Fire fighters would use this apparatus during a fire and
would be able to communicate wilh each other. At this time, they yell to each other.
There would be 16 units.
Front Loading Washing Machine - Elson explained this machine would be
used to wash the department bunker gear. It is recommended that the bunker gear be
washed in a front-loading machine as it does not agitate and doesn't break down the
materials of the gear.
Automatic Blood Pressure Monitor - Elson explained this was of fairly low
priority,. The methods that m'e now used are accurate for what they do. This machine
would give heart rate and other vital signs which are now done by the medics.
Life Shear Cutter - Elson explained this is a cutter similar to the "Jaws of
Life." The "Jaws" now in use has not failed in service but is 15 years old and sees a lot
KENAI CITY COUNCIl
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 8
of use.
Moore referred to the Fire Department Machinery & Equipment budget and asked for
an explanation of the medical cot and mannequin. Elson explained the cot is a striker
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 9
cot and is a new model gurney. ]his style is made for heavier duty and should have a
longer life. They will need to replace some of their gurneys.
The mannequin is used for training and would allow their life support training to be
done with one mannequin, instead of moving from station to station. With this
mannequin, it would be easier to train along with the training code.
Discussion followed in regard to the items listed for removal from the Fire Department
budget. Williams suggested the uniforms and washing machine could be omitted, as well
as the blood pressure unit. However, he suggested the SCBA Communication should be
purchased because of the large number of big buildings now in the city. It may be
needed. He also stated he would like new shears purchased.
Swarner suggested, if there were funds left in the FY96 budget, the shears could be
purchased this year. Sweeney stated there were no extra funds. Bannock asked how
many cutters the Department has in use now. Elson answered there were three. One
was purchased last year for the tower and the ISO upgrade. The old one is multi-use
unit and is now being repaired. The third is a smaller unit and used for first run calls.
Elson added, their will be a set purchased by the airport for airport use.
Williams stated he thought the life safety issue should be funded. Bannock agreed to
purchase the spreader/cutter. Manninen explained the listed items were suggested by the
departments. The Department felt they had the equipment to do the job. Williams
asked Elson if the Department had the equipment to get someone out of a wrecked
vehicle Elson answered yes.
FINDING: Remove all items listed from the Fire Department budget.
Buildings -
Senior Doors - Williams noted these were items the council wanted to have
in place for ADA requirements. Porter stated that after she spoke with Springer and
Kornelis, she found that all the doors would open at the same time which would let a lot
of cold air into the building at one time. At this time, they have had no complaints from
the handicapped who use the facility. Typically, someone will go to the door to help and
the drivers of the vans get out and open doors for those who need it. They have had no
complaints. Porter added, she thought the doors may not be required as the building
was built prior to the ADA law. Kornelis added, the automatic doors are not an ADA
requirement.
KENAI CITY COUNCIL
FIFTH BUDGET WORK SFSSI()N
April 30, 1996
Page 10
FINDING: Remove the automatic doors from the Buildings budget.
City Hall Engineering for Heating System - Kornelis explained there are
problems with the heating system and the engineering study would give some indication
of what should be done to make the system work better.
FINDING: Remove.
Fire Hall Remodeling -
FINDING: Remove,
Fire Hall Doors - Information was distributed which indicated that $2,324
would be needed to replace the rollers, springs, etc. and installation for two of the doors
with the worst problems. The ambulance doors have failed multiple times and they are
the doors that get the most use. Elson stated he thought that repairing them would help
for a little while and didn'! believe the repairs were a long-term solution. The doors are
over 25 years old.
Springer noted they replaced lhe tracks and motors in 1990. Measles asked if the two
doors would be replaced with new doors, how long would they last. Springer stated 15-
20 years and added, those two doors are used ten time more than the other four doors
combined. He thought the operators were changed in 1990, but not the springs and
rollers. Elson stated the doors jump the track and the operators have failed too.
Springer reported the door manufacturers said the hinges, etc. could be replaced but
they didn't like doing it because of the difficulty to replace them on doors that are 24
years old. It can be done, but putting new roller bearings on is difficult.
FINDING: Repair the two doors this year. Change $27,400 to $2,343.20 for the repair
of two doors.
Communications -
CAN System ~ It was stated that the $1,000 is for a membership fee. Such
a system could have been used for the chlorine leak in Soldotna. Chief Morris reported
he spoke with the Nikiski Chief and a CAN representative will be coming to the area to
make a presentation. Some questions he would present are whether the neighborhood
phone lines would handle the system; if a person's number is unlisted, how would that
home be called; and~ what kind of load would be placed on the dispatchers with the
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 11
system. These questions should be answered before stepping into the membership.
Williams stated he believed there would be liability to the city either way.
Kornelis reported that on June 2 the STP will be going to use sodium hypochlorite and
won't be using chlorine anymore. Swarner noted it is a $1,000 membership and then
$1.00 per call. Measles noted that the system would be there and accessible if needed,
however the cost would be more. Moore asked who would decide to use the system.
Morris answered, the command chief of either the Borough or City. For the city, it
would be the city manager or the fire chief.
FINDING: Remove from the budget.
24-Hour Recorder - Morris explained there was nothing else to remove
from the Communications budget and it would be a gamble. They may be able to get
one more year's use fi.om the present system or if there is a problem, they may have to
request purchase of new system from council during the year. The maintenance
contractor will continue to maintain the present system. There had been approximately
150 failures this year All maintenance costs are included with the maintenance contract.
Morris further explained that for calls coming into the station, many are copied for use
in court as discovery from attorneys. The city also uses the recordings in criminal
investigations. The new system would be a Dictaphone Digital Recorder which records
for 24 hours on eight tracks. 'Yheir present system is nine years old.
Williams stated he thought the recorder should be left in the budget as it is an invaluable
tool. Bookey stated he agreed to a point, but the new system would be very expensive.
Morris stated the current recorder cost $26,000 nine years ago. He also looked at a
magnetic tape and the price was $16,000. This type is not used in many places.
Measles stated he believed that within a year there would be new technology and
equipment that would be able to store a week's worth of information on a single tape or
disk. Williams asked how long it would take to get a new system if the current system
totally crashed. Moms answered, maybe a week. He added, they can record on short
cassette tapes (30 minutes) from the consoles.
FINDING: Remove the 24-hour recorder ($24,400 as corrected amount). Also, remove
$900 from Communications, Small Tools for cartridges, but add $2,750 for tapes. The
maintenance contract will be 5% more, approximately $9,000 (which includes ali
KENA1 CITY COUNCIL
FIFTH BUDGET WORK SI?iSSION
April 30, 1996
Page 12
communications equipment).
Street Lights - Kornelis explained the amount had been cut back to $20,000 for
seven lights. Cutting the $15,000 would allow to place two lights in VIP. Bannock stated
his concern, as well as Swarner, stating it as a safety issue. Council approved adding five
to the two, equalling seven lights altogether. Kornelis reported the HEA estimate for
placing the lights had not yet been received. They may be able to get ten lights for the
$20,000. Bannock asked Kornelis if three lights would be placed in Inlet Woods and
added, he did not want to buy poles and not put them up. The number of lights was
again set at five.
Swarner asked if Kornelis would be storing poles. Kornelis stated he would buy the
same fixtures and poles, ten of each. They would install five lights and store the other
five for future use. Swarner stated she did not want to store them as that $15,000 could
be used elsewhere~ Kornelis suggested putting in $7,500 and putting up only five lights.
Bannock stated, council had put up ten a year and thought that a worthwhile goal. He
did not agree that poles and fixtures shoul~d be purchased and stored~
FINDING: Cut total amount of lights to seven, placing five in Inlet Woods and two in
VIP. $7,500 should be left in for the five lights to be placed in Inlet Woods.
Safety.. Ergonomic Analysis
FINDING: Remove.
Police Department -
Car - Morris stated one car could be eliminated.
a 1980 vehicle.
The one to be replaced is
FINDING: Reduce by one car, remove $23,970 from the budget.
In-Car Video - Morris reported the Department has applied for a grant to
get more video cameras.
FINDING: Remove In-Car Video ($2,150), Transportation - Crime School ($3,250);
Professional Services ($2,000); Camera/small tools ($400), VCR ($325); training suit
($1,250~; two desks {$880); and software upgrade ($113).
KENA1 CITY COtYNCIL
FIFTH BUDGET WORK SESSION
April 30, t996
Page 13
City Hall
LAN System
FINDING: Remove.
Habitat for Humanity (water/sewer) - Williams stated he thought this cost
should be left in as the building of the Habitat homes would open up that part of town
for more development. This development could include as many as ten new homes. He
thought the development of ten homes would be worth the $30,000. If an LID is
petitioned, it would cost the city twice as much. Smalley added, if Habitat would petition
for an LID, the $30,000 would not be donated.
Kornelis reported that he contacted Tony Doyle and he stated Habitat did not have a
water problem when they tapped into the main. However, they only tapped into the top
of the main. The concern of a water problem fluctuates.
Bookey stated he was not really in favor of making the donation, however, if an LID is
done, it will cost the city more money. Swarner agreed, and added, it was hard to start a
policy and make donations to non-profits. Bannock suggested it be looked at as good for
the city. Bookey stated he would agree if the $30,000 would complete the job and the
city would not fund any more of the project.
Williams referred to the previous work session notes where the request was discussed.
Bookey asked if that would be all they would get from the city. Williams answered yes.
Moore asked if a time frame should be included. Williams stated a time frame would
not be necessary as it is Habitat's intention to do the work as soon as possible.
Manninen stated that if they are looking at it as an investment, it would not be worth it.
Williams stated it needed to be looked at as a way to build new homes in the city
Manninen stated that between Inlet Woods being held down and Hall's area not being
used, there, was not a lot of growth in the city. It would also be a problem with
contractors who want to build and are not able to get lots because people are holding up
lots by bu.ving and not building. Manninen suggested that if council wanted to build ten
houses a year, perhaps the city should make financing available for lots, etc. or extend
the infrastructure. Williams noted the city does have a lot of land in Section 36, etc. but
people owing there don't want to build until there is water and sewer and they won't do
an LID.
FINDING: Remove $30,000 for Habitat donation.
KENAI CITY COUNCIl_.
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 14
Human Resources Consultant -
FINDING: Remove.
Finance -
Chairs - Sweeney explained these would be new chairs for four of Finance
employees. Sweeney also stated that $175 could be removed from subscriptions for the
Wall Street Journal. He added, Attorney Graves gets it and he could look at his copy.
Attorney Graves stated he pays for his subscription himself and does not use city funds.
FINDING: Remove chairs 15660) and subscription ($175) from Finance budget.
City Manager -Transportation -
FINDING: Remove $1,000 from City Manager Transportation.
OTHER DISCUSSION:
Moore stated he requested information in regard to the 16 lots in Inlet Woods which the
city, owned but received no answver. Williams suggested the city market the lots. Measles
asked if a "for sale" sign could be put on the lots and forego the the closed bids, etc.
since the city had already done those and found no buyers. Attorney Graves stated the
16 lots were foreclosed upon for assessments. He added, he would do an analysis for
Wednesday's council meeting Io determine whether the city could just sell the lots by
offering them for sale. He reminded council there were back taxes on the lots that wuld
need to be paid also. Williams noted that if those amounts were added to the cost of
the lots, it puts the price way out of site as far as market value. Measles added, he
thought signs needed to be pul up so that people will know the property is available.
Discussion followed in regard to cost of making signs and how many lots were available
on Evergreen.
FINDING: Discuss during 5/1/96 council meeting.
ITEM E: Color Copier - Council reviewed the information in regard to the
printer/copier requested by Mayor Williams.
FINDING: No purchase.
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSION
April 30, 1996
Page 15
ITEM G: Kenai Fine Arts Center - Williams referred to the information
distributed to council from Attorney Graves which stated that the building could not be
donated to the non-profit without a public sale. The agreement already stated they were
to maintain the building. Smalley stated they said if there was a way to identify
ownership of the building, they would be able to request grants for repair. He asked if
the city could act as a pass-through agent for grants. DeForest stated that could not be
done as the grants must go directly to a non-profit.
Bannock asked if there was something wrong with selling the building at a public sale.
Williams answered, nothing fundamentally wrong except that the Fine Arts may not get
the building. Measles stated the building could be put up for sale with the understanding
the city had the right to refuse any and all bids. If more than one bid was received, they
could reject all the bids.
Williams suggested they handle it like the other requests for donations and say no. Let
them do what they can on their own. Measles added, he thought the repair work done
last year should carry them through until next year.
C-3, 30000 Fund - Sweeney stated the total was $573,600. If the bed tax was
deleted, it would be increased by $102,000 or $675,600 from the Fund Balance.
Williams stated he would vote against killing the bed tax. He spoke with the mayor of
Soldotna and he told him he had talked with Soldotna hotels and motel owners. He
asked them if Kenai's bed tax increased their business. None said their business
increased because of the bed tax. He added, there are people who should be paying bed
tax who don't, i.e. fishing excursions that include the bed for free, etc.
Facilitator - Swarner stated she did not agree with the $20,000 for the facilitator
for the Challenger study. Williams stated it had been removed. The payment for the
facilitator would be paid out of FY96 funds and the grant received from the Alaska
Aerospace Development Corporation. He requested $10,000 remain in the account,
$5,000 of which would be used to promote moving the health nurse program to another
building within the city
Planning & Zoning/Desk & Panels - Kornelis explained the desk would replace
the Planning & Zoning secretary's desk which was falling apart. The panel is to replace
that which is in front of her desk which will move out further, giving her additional
space.
KENAI CITY COUNCIL
FIFTH BUDGET WORK SESSI()N
April 30, 1996
Page 16
Water/Sewer Operating and Repair Supplies - Swarner asked why the cost was up
in this budget. It was explained the added amounts were for chemicals and the new well.
Williams stated he was not happy with the budget as it was and hoped that Sweeney had
underestimated the sales tax~
Bannock asked if pull tabs were taxed. Williams stated he spoke with people from other
areas that tax pull tabs and have had a lot of problems collecting the taxes owed. lhe
tax would be on the ideal net, which would not be much. But, it was pointed out, it
would be $45,000 more than what the city gets now.
Smallev stated that two years ago the council stated they would investigate other avenues
from where to collect As it is now, the bed tax goes after one segment of tourism
dollars. Bannock added that the hotel/motel owners were the only people from which
the tax was being collected The bed tax was not being collected from tourists except
those who stay in the hotels/motels, bed & breakfasts, etc. Swarner suggested changing
the ordinance to include RV parks
COLA Increase .. Council agreed to include a 2.0% COLA increase.
Budget Ordinance - Williams stated they would be within the legal parameters if
the ordinance was introduced on May 15 and passed by June 10. He requested that the
ordinance not be placed on the consent agenda and amendments could be made to the
ordinance at the May 15 meeting.
Manninen ~eported he would be traveling to Michigan in June and would be out of the
office from June 1-14. He won't be at the June 5 meeting.
ADJOURNMENT
The work session adjourned at approximately 10:38 p.m.
Notes prepared by:
Carol I_,. Freas. City Clerk
MEMORANDUM
TO:
Jay Sweeney, Finance Director
FROM:
DATE:
Carol L. Freas, CjW Clerk
City of Kenai (']j'
April 30, 1996~,~'
RE:
REQUEST FOR INFORMATION
I have reviewed the information you forwarded to have distributed to council at the work
session this evening. However, the letter or memorandum which Mayor Williams
requested in regard to the changes in PERS percentages was not attached nor the
"Transfers In" information requested.
Please forward the above-requested information to me ASAP so copies can be made
distribution this evening.
clf
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 24, 1996
ITEM A:
ITEM B:
PREVIOUS MEETING REVIEW
4/10/96 Work Session Notes
Updated List of Corrections/Changes to Budget
REPORTS
4/19/96 CLF memorandum requesting information for packet.
4/i9/96 JS memorandum - Summary of Revenues & Expenditures Through
4/10/96 Budget Work Session.
Summary. of Revenue Estimate Changes through 4/10/96 work session.
4/19/96 FY95 Travel Expenditures.
4/19/96 JS memorandum regarding accounting of expenditures for the
Visitors Center
Inlet Woods Special Assessment District/Calculation of claim from default
on special assessments due.
4/19/96 JS memorandum explaining fish tax percentage and gaming revenue
receipts.
ITEM C: REQUEST FOR DONATIONS
Cook Inlet Council on Alcoholism and Drug Abuse (CICADA).
Frontier Training Center & Early Intervention Program.
Central Peninsula Habitat for Humanity., Inc.
Kenai Peninsula Food Bank, Inc.
ITEM D: BUILDINGS
3.
4.
5.
6.
Kenai Fine Arts Center - Roof Replacement request.
Senior Center Carpet Replacement
Police Department Entryway Carpet Replacement
City Manager Conference Room - Replacement of Chairs
Kenai City Council Chamber - Insulated Blinds.
Fire Department - Replace Overhead Doors.
ITEM E: NON-DEPARTMENTAL
1. Color Copier
ITEM F:
ITEM G:
ITEM H:
ITEM I:
ITEM__JA.'
ITEM K:
ITEM L:
COMMUNICATIONS
Community Alert (('AN) System
PARKS/BUILDINGS
Municipal Park - Restroom
BEAWFIFICATION
Christmas Lights - New/Rewired.
"Village of Lights" - White lights to place on all city buildings.
PUBLIC WORKS
Shkituk' Village Site/Historic District Board Request - $3,000 for Sign.
BOATING FACILITY ENTERPRISE FUND
Accounting decision in regard to Fish Tax revenue.
PERSONNEL
Human Resource Position
Administrative Assistant Position - Kenai Senior Center (Range 8 to 10)
C.O.L.A Increase - 2.7%
OTHER
Sales Tax Increase Discussion
ADD AS:
BUDGET WORK SESSION
APRIL 24, 1996
ADDITIONS
D-4, Buildings - City Manager Conference Room,
Replacement of Chairs.
REQUESTED
BY:
MANNINEN
J-l, Boating Facility Enterprise Fund - Fish Tax
Information.
MANNINEN
ADD AS:
L-2, Other - Challenger Center Facilitator
Funding.
WILLIAMS
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
KENAI SENIOR CENTER
COUNCIL PRESENT: Swarner, Moore, Bookey, Williams, Smalley, Measles and
Bannock (who arrived at 7:40 p.m.).
STAFF PRESENT: Freas, Kornelis, Springer, Ernst, McGillivray, Porter, Clark,
DeForest, Graves, Moore, Burnett, Manninen and Sweeney.
OTHERS: Klm Booth, Kenai Visitors Center and Melissa De Vaughn, Peninsula
Clarion.
Mayor Williams began the session by reviewing the list of corrections from the previous
work sessions provided by Finance Director Sweeney. Williams noted that the
corrections and changes to budgets amounted to approximately $99,000. Adding about
$46,800, plus some costs associated with Municipal Park restroom, rewiring Christmas
tree lights, etc. Williams added, in their deliberations, they probably added and deleted
the same amount.
Williams added, there were notes in regard to requested proposals for building repairs.
He suggested council could speak to them at this meeting, or hold them until the last
work session when final adjustments would be made and all would be layed out in front
of them on a line-item basis with the totals. Williams directed Sweeney, that when he
does a recap, the line items are totaled up so that they will be able to see how they are
moving up and down.
ACTION: Sweeney is to prepare a recap with the line items totaled up so that they will
be able to see what the balances are, etc. Sweeney to supply all requests listed on a line-
item basis with the totals for the next work session. Include the C,~t.N. System on the
line-item list for the next work session.
Senior Center Carpeting - Williams reviewed the proposals for building repairs, i.e.
carpet for Senior Center (approximately $5,000). This would be to install the carpet and
pad the City already has. The carpet contractor suggested other padding be used. The
different padding would increase the price from about $2,000 to $7,000.
Community_ Alert Network (C.A.N.) System - Williams noted this information was new
to council. Information about the system was included in the work session packet. Cost
would include a $1,000 membership fee each year and a $1.00 per phone call fee.
Without the membership, cost for using the system would be six times the normal user
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10. 1996
PAGE 2
($1.00) fee. Burnett explained, if there ~vas a chlorine leak, one phone call to the
affected area would have everyone notified. This would eliminate the Department's
needing to call each home individually.
Preliminary. Taxable Values for Assessed Property_ - Williams noted there was a slight
adjustment to the preliminary tax values for assessed values. The change would decrease
the General Fund by approximately $9,600.
CICADA Information - Williams noted the additional information (4/5/96 TM memo
and letter of support) in regard to CICADA.
Unfinanced Requirements List - Noted.
ARFF Report - Williams reported he, along with Manninen, Burnett and Ernst had met
with the Alaska Fire Chiefs Association in Anchorage that day and made a presentation
in regard to the proposed Alaska Aircraft Fire Fighting Center. They mentioned the
City would be building the facility as a statewide facility and would be the owner of the
facility, but would not dictate as to policy, curriculum development~ instructional usage,
etc. and would have a statewide advisory board to run it. The board would then set their
own budget, fees, etc. The Alaska Fire Training Services were concerned, but after
hearing their presentation, be~ter understood that the City only wants to train how to put
out aircraft fires.
Challenger Center Report - Williams also reported he met with Riley Snell (AIDEA)
and Jamie Kenworthy (Alaska Science & Technology) about the Challenger Center.
There is a possibility the City will receive an additional $5,000 from Alaska Science &
Technology to continue the study. Williams requested the $20,000 he had included in
the council budget for the facilitator of the Challenger Center ($10,000 from AIDEA and
$10,000 from Alaska Aerospace Development) remain in the budget even if an additional
$5~000 is received.
Health Nurses - Williams requested council give consideration to doing something to aid
in moving the Health Nurses into a larger facility. He spoke with the Health Nurse and
was told the State has told her the only way to get a new facility would be if there is a
broad outcry of support from the community,. The community would have to support the
request for a new facility. He requested council to consider bringing together all the
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 3
elements to show a new health center is needed, does a tremendous community service,
and does deserve the support of the state to build a new facility. To that end, the
$20,000 requested above, may be needed.
The city may consider offering land, financing arrangements, etc. However, care must be
taken to not lose the nurses from being stationed in Kenai; impress upon them we need
them and don't want them to leave Kenai; but, that they really need their own facility.
ENTERPRISE FUNDS:
Boating Facility - Williams noted the fund had been in trouble for some time. There are
extensive repairs needed. Sweeney stated he changed the manner of budgeting for the
enterprise funds slightly from how they were done before. Before, they were based on
an accrual basis so that cash outlays that were not necessarily an expense, or budgeted
for directly, were budgeted for as depreciation. The Finance Department thought it
would more clear to budget to show the actual amounts being spent. To show that, he
prepared a pro forma financial statement to give an idea of what the financial situation
would be.
Sweeney reviewed the revenue summary and noted that the outlays were over the intake
by approximately $52,000. This would decrease the amount of working capital to
approximately $4,000 at the end of this year.
Kornelis noted that after the budget was turned in, one of the pilings was found to be
bent badly from ice damage. It will have to be repaired. Williams noted there was only
$9,500 budgeted for repair and maintenance and added, that would probably not cover
the cost to repair the piling. Kornelis agreed it would not be. Kornelis added, some
discussion had been given to filling the pilings with concrete which would be more costly
Councilman Bookey reported the Harbor Commission discussed the matter. Bookey
asked if the dock could be run with the piling in that condition. Kornelis stated he
didn't know, but believed it was safe enough to operate and could have steel shims
placed under it. Kornelis added, the bid opening for the dock space was next week and
that the minimum bid amount was lowered.
Williams stated, without consideration of the heavy, maintenance cost, it may be
necessary that the budget could only be met with the infusion of $52,000 in capital from
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 4
the fund balance. That would put the fund balance dangerously low. Council would
have to do some though thinking on this one as there probably won't be a very good
fishing season this year.
Sweeney stated that the basis of an enterprise fund is to allow some chance to make a
profit. If it is decided it cannot make a profit, the nature of the fund could be changed
to a special revenue fund or bring it back into the General Fund as a department.
Williams noted the dock problems (profits and losses) reflect the fishing seasons.
Councilwoman Swarner asked if there had been any interest in renting out the docks.
Kornelis answered there had been some. He sent out a flier but not many bid
specifications were requested. Swarner stated she was concerned about making transfers
from the General Fund to the Dock Facility. Williams stated nothing could be done
until it was known how much it would cost to repair the piling.
Councilman Moore asked what the revenue side of this fund was. Williams answered the
first three years it was good, but then there was a slump, driven by the slow fishing
seasons. Moore noted there should be a peak in tourism, and suggested the boat launch
fee be raised. Bookey stated the Harbor Commission also discussed raising the fee. The
Commission and Administration encourage not raising it. He, however, thought it
should be raised.
Kornelis noted this budget had been prepared prior to the setting of the dipnetting
season. Williams stated he would not want to force potential users of the dock to go
upstream where there would be no cost. Cause for the concern was also the overuse of
Cunningham Park and the damage to it. Bookey stated he didn't think that would
happen.
Moore suggested a $5.00 campground fee for RVs -- $5.00 to launch the boat and $5.00
to park the RV for a certain amount of time. Bookey agreed and added, the increase of
people using the dock would also increase the use of the bathroom and well.
Kornelis noted the budgeted expenses went up -- administrative costs were taken out last
year and this year. Transfers out will be $20,000 next year. Williams noted that still left
a $300,000 loss. Manninen stated the raw fish tax was credited to the General Fund.
Williams stated the fish tax was to ~ake care of summer time costs attributable to the
fishing season, like extra police, etc. It would be up to the accounting processes to
utilize some of that money in support of the fishing industry. Measles stated that
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 5
looking at it that way, the fish tax wouldn't come to the city if the dock facility wasn't
there. The fish tax is directly related to the dock facility.
Williams requested Manninen contact Mayor Gilman or the Homer Mayor Gregoire and
get a copy of the resolution about fish tax Homer has passed. Their suggestion is to
change the mechanism of the fish tax ordinance which pays fish tax to the port of
processing to the port of landing. They hope to encourage fish processors to move to
Homer. Manninen was asked to see how Homer's suggested change would affect the
City of Kenai.
Kornelis stated he had a discussion in regard to this and found the value of the fish tax
to the City of Kenai is because of where the fish is unloaded. If the fish tax is
determined as to where the fish is processed, the city will lose a lot of the tax monies.
DIRECTION: Manninen was requested to get information on Homer's resolution
requesting change of who receives the fish tax and determine how the change would
affect the City.
Discussion followed in regard to fuel sales. Measles asked why petroleum sales were
separated at revenue and lumped together in sales. Kornelis stated the sales included
$5,000 for fuel to sell; $5,000 for miscellaneous costs, i.e. safety equipment, foul weather
gear. oil/grease that the c~ty uses. $56,900 was included in fuel sales under revenue.
Measles stated the margin on the fuel didn't seem right. Sweeney noted if the fuel sales
remained the same, the outlay would drop. Kornelis added he usually gets 26% higher
than what it is purchased at. They could lower the expense to $40,000 and raise the
revenue.
Swarner noted that if it is under expense, it could get spent for other items. Kornelis
stated he wanted to spend as much of the fuel as he can as 26% of the cost is revenue.
DIRECTION: Decide on the accounting method of the dock facility and the fish tax
issue (whether it should be attributable to the dock facility or the area as a whole) at
the next work session. Kornelis slated he would write a memo in regard to the
information he received.
Airport Terminal Fund - Airport Manager Ernst reported the big items in the budget
were for Repair & Maintenance, ~he replacing of the sliding electronic doors. The
amount included in the budget was from a quote he received. All other budgeted costs
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 6
remained much the same as last year. Ernst added, he would prefer using the same type
of sliding glass doors as putting in something new would mean major renovation.
Ernst stated he did not see a change coming in car rental agencies. Williams asked if
there would be change in design from the elimination of the one car rental agency stall's
use. Ernst stated he investigated ~naking the other rental agency spaces larger, but it
would mean a major renovation. The counters, etc. were recently renovated. It could be
left open and could be made available for an air tax service or bid it out to a fish guide,
etc.
Ernst added, he had already put the Budget Car Rental Agency on notice that they may
need to move down one stall. The Kangas operation could be moved into the open
space too.
Swarner asked if enough was budgeted for janitorial services. Ernst noted the amount
was higher than last year's budget. The reason for the raise was due to the contract
needing to go to bid this year Last year the contract cost was $33,000. Discussion
followed as to the frequenc'y of the snow being removed from the sidewalks, etc. Ernst
explained they shovel snow as needed. He added, there was a person who fell during the
winter inside the foyer. The build up of ice was an oversight of both he and the janitors~
They now watch closely for the same problem to happen. It was hard to prevent as ice
melt cannot be placed on the air side of the terminal due to the corrosiveness of lhe
tnaterial.
Sweeney noted the budgeted $84,000 in outlays. He explained that in previous years
depreciation was done. He pulled the depreciation out. The costs are in contingency
this year.
DIRECTION: No changes.
Congregate Housing Fund - Williams opened the discussion in regard to the budgeted
$9.00 rent increase which would amount to $4,320 a year in additional revenue. Williams
asked why the rent increase was needed.
Sweeney stated there was a drop in the amount of profits to be transferred from the
facility to the General Fund. Las! year $2,370 was transferred out. This year it would be
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10. 1996
PAGE 7
$2,392. Without the increase in the rent, the amount transferred to the General Fund
would drop. They are toSng to stabilize the transfers to the General Fund.
Williams stated he did not like transferring out of the General Fund. The original
agreement was to set up a reserve account for replacement of carpet, etc. He did not
think it would be necessary to raise the rent to make an increase of $9,000, especially
when it was decided in the beginning that the rent would not raise until after five years.
Senior Center Director Porter explained that five people who live in the facility use
ASHA certificates. Rent cannot be raised on ASHA certificates more than one percent
over the rent certificate. The raise in the rent must be done gradually or those on
ASHA would have to be evicted. ASHA has lowered the amount of rent to be paid.
She has had to write letters requesting exemptions for new people moving in on ASHA.
$9,000 is what ASHA would allow. The tenant is not allowed to make up the difference.
The $9.00 raise would allow the live tenants to stay. If the rent is raised again next year
by $9.00 it would be legal. She spoke with ASHA and this is the percent of a raise they
would allow. In the future, rent certificates should not be accepted as it ties the City to
what they can and cannot do in regard to rental raises. Porter added, she brought this to
council's attention as it may be a big problem in the future. Manninen stated that if the
City doesn't act now it may be precluded from raising the rent in the future.
Porter also noted that in the original housing facility budget, nothing was included for
administrative costs. Now, one quarter of her salary comes from the housing budget.
DIRECTION: No objection to raising the rent $9.00 a month. No changes.
TRUST AND AGENCY FUNDS:
Land Sales Trust Funds Summary_ - Sweeney explained these were interest on the
contracts which comes in as revenue and is transferred out to either the General Land
Sales Trust Fund or the Airport I,and Sales Trust Fund.
DIRECTION: No changes.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 8
SPECIAL REVENUE FUNDS:
Water and Sewer Fund - Sweeney explained both the expenditures and revenue
rose. The rise in revenue was because of bringing Thompson Park on line. Bringing
those homes on line and drilling the new well created a lot of expenses. The net result
was almost a balanced budget on a cash-in, cash-out basis. The expenses continue to
rise. They may want to look at the rate structure and consider a raise in the rates. They
believe the rates are sufficient for this year, however, if a major expansion is made to the
plant, raising the rates will need to be considered.
DIRECTION: No changes.
Water - Kornelis explained a lot of the increases in the budget were caused
by the new well. Operating supplies were also up from last year due to the use of the
hypochlorite which is more expensive, but safer. Utilities are also up because of the new
well. Purchase of a backhoe was taken out. Rental fees (for a backhoe, as needed) were
included.
Swarner questioned the cost fi~r new notices for doors, etc. Koruelis explained they are
purchased about every three years
DIRECTION: No changes.
Sewer - Kornelis explained the office supplies were increased due to the
cost of the notices (this cost is split between water and sewer). Two houses in Inlet
Woods will be added to the system and a lift station will need to be added. They
weren't there when the telemetry system was put in place.
DIRECTION: No changes.
Sewer Treatment Plant - Kornelis explained the biggest increases in this
budget were for the price of chemicals in the operating and repair/maintenance supplies.
The hydrochloride is more expensive, but not as much is needed. According to the
minimum government standard, they are not required to use it, but if they don't, they
have problems with algae in the lines. Kornelis added, no fluoride is added as the water
has an amount of natural fluoride ,,n it.
DIRECTION: No changes.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 9
Airport Land System Fund - Williams reported that during their meetings with
the Fire Chief's, etc., they talked about financing of the ARFF. It was his understanding
that as much as 93cA of the construction costs would be paid with AIP funds. The
remaining seven percent would be split between the city and the state. That would
amount to either $350,000 or $175,000 each. They were all concerned whether the state
will pay their $175,000. He told them the city would pay the $350,000 themselves if
needed. Ernst added, the funding for the ARFF would be from discretionary funds.
DIRECTION: No changes.
Airport/Maintenance & Operations - Ernst explained they will be needing
to paint the runways, etc. However, there was no significant expenditures in this budget.
Ernst reminded council, the training foam and cutter/spreader were taken out of this
budget and included in the Fire Department budget. The fence repairs will be made to
the northwest comer where the fence is down.
Bookey questioned the camping fees in the Airport Land revenues, asking how much was
spent to get the camping area ready. Ernst answered, a minimal cost.
Williams noted that usually $5,000 is budgeted for machinery and equipment. This year.
only $1,000 was budgeted. Ernst stated he didn't think there would be a need for
additional equipment. Ernst also pointed out the return on the revenues was up to
about $16 million.
DIRECTION: No changes.
Williams reported he requested administration and the Clerk to keep track of all costs in
promoting the ARFF because the~ believe it can be attributed back to the airport and be
reimbursed.
Land System Maintenance & Operations - No changes.
Airport Administration - Ernst reported he would be purchasing a new
computer and changing from his MAC to a PC. The dot matrix printer will be used to
print his own purchase orders.
KENAi CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 10
Ernst added, there may be some additional costs in regard to travel promoting the
ARFF.
DIRECTION: No changes.
Airport Operating Budget - No changes.
Senior Citizens Title III Grant Fund - Porter reported she discussed raising the
range for her assistant to a Range 10 with both Sweeney and Manninen. Porter
explained that when the new classification study was done, she was hoping her
administrative assistant position range would change. This position was one of the
employees that the study said needed to be addressed at budget time. Manninen
recommended to move the position from a Range 7 to a Range 8. When she first found
the study recommended the position to be raised, she contacted Sweeney and asked him
in the point system, where this position would fall. Sweeney told her it fell in the mid
range for a Range 10.
Porter continued this was the first time this position had been reevaluated in many years
and she feels that in comparison to other employees in the city and how they were rated
and what their job duties were, that this position should be a Range 10. When she
developed her budget, she figured the position at a Range 10. After that, she found out
iq was only recommended for a one step increase. She spoke with Manninen and
Sweenev. Manninen agreed to allow her to request the position be changed to a Range
10 in her federal grant because that is where her money comes from. She explained that
if she included in the grant the position was at a Range 7 or 8 and it was then changed
in the future, she would not be able to go back and ask for more funding to cover the
raise in the range. Manninen allowed her to put the position at a Range 10 in the
federal grant.
Porter requested council to revisit this position range, comparing the job responsibilities
to others in the city. Those responsibilities include supervising four people; assume
Porter's responsibilities when she is absent, which includes operating a multi-million
dollar facility and the housing facility; people responsibilities, life responsibilities, etc.
Porter requested council's consideration to raise the position to a Range 10.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 11
Porter explained the process of her budgets, i.e. writing the budget first and then in May
and June finding out what funding she will receive from the federal government, as well'
as United Way and the Borough. After finding out those amounts, a revised budget is
done.
Porter added, she believes this year they will be receiving sufficient funding through the
federal government, and feels secure for Borough and United Way funding. They are
also requesting more fees from clients too.
DIRECTION: Revisit administrative assistant position -- changing from Range 8 to
Range 10. No other changes. Manninen stated, the Range 8 was what the work group
recommended.
Senior Citizen Access - No changes.
Congregate Meals - No changes.
Senior Citizen Transportation - No change.
Senior Citizen Employment - No changes.
Council on Aging - Borough - Porter explained this budget is a
combination of United Way, the Borough and private donations. Bookey asked Porter if
she was fairly comfortable that this amount would be received. Porter answered, yes.
Swarner asked how the rental of building projections were. Porter answered the rental
of the building was going really well. If they continue as they have been it will be even
better. At this time they were $3,000 over what the projected rental income was in last
year's budget. Porter added, she budgeted a little more than this year. Porter added,
they were already making bookings for Christmas. She believes the rental of the building
is really good for the city because it brings a lot of people into the city -- people from
Soldotna for wedding receptions, etc.
Williams questioned the amounts for the rents which were listed in the budget document.
The budget began with a the amount of $13,000 in 1994; $16,000 in 1995; an original
budget of $16,000 in 1996: it was amended to $12,000 and then showed taking in an
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 12
actual amount of took in $162 to date. Williams added, the total rents and leases
through March 1 was listed as $162. He did not think that was correct. The same error
occurred on pages 223 and 224.
Porter stated she believed it was probably a total of $16,200. Sweeney reviewed his
information and stated the amount should be $15,000 in rents to date. Williams
requested Sweeney to check his computer because there definitely was an error and he
was not sure what that would do to the rest of the figures on down.
DIRECTION: Sweeney to review the figures and correct. No other changes.
DEBT SERVICE FUNDS:
Williams stated the one thing not included in the document was the total amount of
remaining debt. Sweeney stated it was included in the letter. Williams asked if the 1967
bond was a twenty-year bond and would it be retired in FY97. Sweeney stated he did
not have the debt service schedule with him and thought it might be. Williams requested
the remaining debt information in the budget document -- the remaining debt on each
individual bond and a remaining balance on all of the bonds. Sweeney stated he
believed the retirement date of the 1967 bond was September 1, 1997. Williams
requested that information be reviewed. Sweeney stated he would have the information
for the next work session.
DIRECTION: Sweeney to provide the remaining debt information in the budget
document -- the remaining debt on each individual bond and a remaining balance on ali
of the bonds. The information should be available for the next work session.
Williams noted the 84/86/93 bond issue debt service fund was all in one fund as it was
the one that was refinanced due to a lower rate, providing it would be taken to full term.
Williams asked if the city would be retaining the amortization of the bond and to be paid
off in 2004 or was the final payment date pushed ahead when it was refinanced?
Sweeney answered the payment schedule does go past 2004. He will put the information
in the next packet.
Sweeney added, in the 94/96/93 bond, there were a number of special assessment
payments being made serving as revenue to the fund. What has happened in the past
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 107 1996
PAGE 13
and what was done this year is the budget for that revenue will pay off the negative fund
balance. It's theoretically available to pay the debt serv/ce.
Williams stated that when and if a settlement is ever reached in the Inlet Woods issue,
there will be a large payment due the Borough. Attorney Graves stated the number was
previously calculated by he and Finance Director Brown. It could be recalculated for
next meeting.
DIRECTION: Williams requested the calculated amounts for amounts that will need to
be paid to the Borough when the Inlet Woods matter is settled for the next work session.
DIRECTION: Williams requested the color copier be put back into the budget. He
looked at some in Anchorage. The one he had in mind is a Hewlett-Packard that would
cost $2,500 instead of $4,500. This would equate to approximately $.17 a copy. Copies
from local businesses cost approxi~nately $1.50 each. Williams suggested sharing the cost
w/th the Airport.
BUDGET SCHEDULE:
Freas reported Mayor Williams suggested having an additional work session on Tuesday,
April 23 instead of the 18th as Williams, Swarner, Manninen and Moore would not be
able to attend. It was also determined that Smalley would not be available nor would be
the Senior Center or council chambers. April 24 was suggested and determined to be a
better day. Swarner stated she would not be able to attend on the 24th.
Sweeney reported he would not be able to attend on the 24th.
The work session was scheduled for 7:00 p.m., Wednesday, April 24, 1996 at the Senior
Center.
Swarner referred to the Christmas light information McGillivray distributed at the
beginning of the session. McGillivray indicated what lights they were considering in the
catalog. Discussion followed, however no decision was made during the work session.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 10, 1996
PAGE 14
ADJOURNMENT:
The work session adjourned al approximately 9:00 p.m.
Notes prepared by:
Carol L. Freas, City Clerk
Ci~ Of Kenai
Fiscal Year 199'7 Consolidated Operating Budget
Summarx Of Changes
Through The Third Budget Work Session
Deleted Items
Fund Department Account Item Amount
General Visllor's Centcr Miscellaneous Meeting and
convention promonon S 10.00o
General Lcgislamc Dues & Publications Markeling Council $ 1.000
Gencral Animal Controi Machinery & Equipment Animal Control vehicle $;4.400
General Shop Machinery & Equipment Antifreeze recvclcr $ 2.845
General Librarx Bnildings ADA improvements $50.0()0
2 ,[dded Items
Fund Department Account Item Amount
General Legislative Professional Sen'ices Facilitator $20.000
Gencrat City Manager Transportation Car allmvance $ 4.800
General Cttx' Manager Small Tools & Eqpt Ne,a chairs TBD
General Building Buildings OYerhead doors $27.400
General Parks Buildings Municipal Park restroom $51).000
General Beaunficalton Repairs & Maintenance Re~sre Xmas lights TBD
; l'ypographic Changes & Changes Caused By Additions And Deletions
Page Description
25
25
20
2-
Fixed Asset Acquismon Summan. Shop Department. correct depanmem total.
Fixed Asset Acquisition Summary. Buildings Depanmenl. add "Fire Department
Oxerhead Doors.. $22.00()" to Buildings: change total.
Fixed Asscl Acquisition Summary. Streel Lighting Dcpamncnt. change "'Fen Stree~
Lights" to "Seven Street Lights" in Improvcments: change total.
Fixed Asset Acquismon Summap,'. Parks Dcpartmenl. add "Municipal Park
Reslrooms TBD" lc, Braidings: change total.
Fixed Asset Acqmsition Summan'. Sewer Treatment Plant Dcparuncnt. change
Buildings heading to Improvements.
Fixed Assel Acqmsmon Summarx. delclc Senior Citizens/Borough portion m its
cntlrctx
Traxei And Yrmnin~ Summary. Cit) Manager Dcpanlnent. add "Car
Allox~ancc. $4.800. ~ hangc total to $14.800.
Travci And Fraium~ Summary Safety Depaninent. correct department total.
Trav¢i And I-FJ. UllilI~ ?~tllnillar%. Streets Department. correct department lolal.
67
](~2
[!~.
12'7
136
I~g
~9
Delete Librarx ADA i nprovemenls/'rom FY97 funding: change Librar~ Expansion
funding l'rom FS'01 to FYgg
('hange flmding )ear 10r Mumc~pal Park Restrooms from FYgg to FY97
Add "Fire Deparlmen~ Oxerhead Doors.. $22.0()0" for FY97 fi~ndin~,
Description of Appropriation of Fund Balances. delete antifreeze re~'cler
Descnpuon of Appropnalion of Fund Balances delete Animal Cent;el xehicle and
Dcscnpnon of sales ta ~cs, rosen '?%" bcmccn tl~e xsords "and" and -rcnuttcd-
Description of S~ale q.~s~slance, delete -4%" before the word "tax"
Chan~e Miscelhmeous Rc~ enue account number from 31119 to 36650
Miscellaneous. clmngc Iota[ lo
Professional Se~ ices. ~dd 'Facilitator.. S20,000': also chanuc total lo $56.500
Dues A: Publications eelete "Markeling Council. Inc. $1.0(~)": also change lolal lo
$4.825
Trans~nalion. add ",~ ute Allms ance .. $4.800-: also change total to $1
Small T~ls & Minor t':qmpmenL add "Conference Room Chairs... TBD-: also change
total TBD
Delete description of Machine~- & Equipment in ils enlirel~
Description of M;Ichint~ And Equipment, delete "Anliffc~zc rcc)cler...52,845-: also
change lolal Io $~ ,817
Buildings. add "[' irc Dcpanmen~ ~ crhead Doors... $22.000-: also change lolal Io
$39 50o
lmprox emems Olher Fhan Buildings. Change "Ten Street Lights" lo "Seven Street
Lights '
Delele descnplim~ of Braidings m ils enliretv
Add Braidings account add "Municipal Park Rest R~ms...$20.000"
Repmrs & Maintenance. add '~Rex~rc Christmas Lights...TBD". change lolal to TBD
Ai~n Terminal Pro Fora Income Statement. change 1997 projected general and
admimstralixc expense ~o $ ~1.00o: change 1997 prOJecled net income to $38,800.
A~n Te~nal Pro Fonna Balance Sheet, change 1997 prOjected equi~' in Central
Treasun to $t.58t~,6()0 change 1997 prOJecled unresen'ed, undesignate~ rclained
earnings to $1. 154.0o0: change 1997 prOJeclcd lolal liabilities, contributions, and
retained earnings to $3, q89 300
Change account for flume bmldin~ l~om 8062 - Buitdin~ to 8063 - hnprovemem5
OltEe~ T[~ao~mldmus
Change Semor C,izen, Borough Grant Fnnd Revenue Snn~an. 3/1/96 actual Rems
and Leases to 514 229
Requests and issues to be considered further.
"4exs roof for fl~c Kcnal Fine .Arts Center for $50.000,
Granl for $3o.000 lbr water and sex, er lines for Central Peninsula Habitat For Humanitx.
Cook Inlc~ Council On Alcohol And Drag Abuse (CICADA) request for grant ~n unspecified
dmoHnl
Foxvnsile Hislonc l)isHlcl Board request for $3.000 lo place sign al St~iluk' Village Site.
Fronlicr Training ('enler Earlx lme~emion Program request for $10.000 lo match Slate of
'~ laska fi~ [ldi ng
Xddilion of $500 lbr Iht anm~al Indusl~ Appreciation Picnic,
"Kena~ -. Village Of [_igfl~ts ': ddition of xvhile lighls on ciD' bnildings
~ddilioual li~hling for Council cham~rs 152.400}
}hnng ofa Pcrsonncl/Hmnan Rcsourccs Director
Rcplacemen~ of Scmor Cente:' ca,cling ($7.000)
Replaccmcm of carpeting tn the Police Department's front visitor foyer room
Revisi! Issue of classificatmn of Senior Citizen Ccnlcr Adminislrat~ve Assistant.
Purchase of color pholocolner 152.500.(}0)
Commumlx Alert Nctv~ort, (SI.0tt()).
~ ~,dditional Direction b) Council
7,.so oflhc planned slrcc! iighls xxill be installed on Scl Net Drive
','eed a hard dollar price on ncxv chairs for lhe Git5- Manager.
,: -Xnx librars bond issne should also include recarpeting lhc entire facililA'.
,t Include debt scr", ~cc schedule tn budgcI
TO~
FROM:
MEMORANDUM
ALk CONCERNED '- REVISED
Carol k. Freas, .City. Cler~'------~-~i'
Cib, of Kenai
CITY OF KENAI
.....
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014
DATE: April 19. 1996
RE:
BUDGET WORK SESSION/APRIL 24, 1996
In organizing a packet for the April 24, 1996 budget work session, I reviewed requests
made by council during the past three work sessions. I already' have been forwarded
much of the requested information, however there are some items [ am still needing.
have listed those items below:
Information on leasing the new phone system (instead of purchasing)
requested in the Water/Sewer Fund budget.
KK
Water/sewer line information and cost information to build restroom at
Municipal Park
TM
Pricing for replacement chairs for the city manager's conference room.
TM
Fish Tax information/Homer Resolution -- How will Homer's proposed
change affect the Ciw of Kenai?
JS
Recap, with line itmns totaled, of changes, corrections, etc. to the budget in
order for council, etc. to know what the balances are and include the CAN
System on the line-item list.
JS -
Calculation of total amount spent on travel (for all departments) last year.
JS
Clarify fish tax percentage and gaming revenue receipts which were listed
on the budget (from 3./27/96 work session notes).
JS/TM
Request and include, for council review', accounting of expenditures from
Visitors' Center.
Please forward the listed information to me for inclusion in the budget packet I will be
preparing this afternoon. DEADLINE -- NO LATER THAN 2:00 P.M. Thanks.
CITY OF KENAI ?
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014
1992
MEMORANDUM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council Members
Carol L. Freas, City Clerk
Jay Sweeney, Finance Director ,.. ',~'~-;~
April 19, 1996
Summary of Revenues & Expenditures Incorporating
Changes Through The Third Budget Work Session
A summary of Revenues and Expenditures for the General
Fund incorporating changes through the third Budget
Work Session is attached.
Ail the changes so far have been out of the General
Fund; all other fund budgets remain the same.
enclosure
as stated
General Fund
Summary Of Revenues And Expenditures
Incorporating Changes Through the 3rd Budget Work Session
Departmen!
001
012
013
015
016
018
319
Total General Government
Public Works
021
022
023
029
'oral Public SafeW
031
xXX
03~
o33
034
035
L~brar~
O4O
Manager
Recommended
Clerk $ 9L39ZO0
~,sitor's C.~ntel $ 113.20000
eglslat~vt~ $ 148,850 00
L e<Jai $ 275,660,~
Manaqer $ 138.~5.00
F:nance $ 311,956.00
~u~n Resources $ 20,~.00
$ 1 757.272.00
P )lice $ 1399,833 00
Frs $ 1,436.412.00
C o~'nrnu n icationa $ 477,144.00
$ 3,440,962.00
Public Worxs Adulinistratlon $
Safely $ 40,906.00
Shop $ 458.208 00
Slreets $ 46g.412.00
Buildings $ 378,668.00
S1 .'~t Lighting $ 97,00000
$ 1.752.76100
$ 415,744.00
Total Li )rary: $ 415,74400
Parka Aha Recreation
045 Recreatlan
0~6 Parks
Other
05O
Total General Fund Expenditures:
380.734 oo
175,668.00
43,144.00
599.546.00
C~her $ 375,000.00
C,ther S 375,g0000
$ 8.341.28500
Revenue Cateqory
Manager
Recornnmnded
Appropriation Of Fund Balances $ 933,39800
Tax Revenues $ 4,607,200 00
Licenses, Pen33its & Services $ 122,650 00
Federal, State & Borough Assistance $ 851,24500
Mira:. Fees. Fines & Property Usage $ 117,54)0.00
Interest. Donations. Leases $ 887,00000
& Other Revenue:
Transfers In $ 822,29_2.0<~
Total General Fund Revenue:
$ 8,341 285.00
Fund Balance Appropriation Break Out
Appropriation Of Fund Balance $ 752 658.00
Appropriahon Of Reserved Fund Balance $ 180 740.00
$ 933 398.00
NOTE: The above numbers do not include additional expenditures for the City Manager's new chairs
or "Kens, - City of Lights" for which costs must still be determined.
City Of Kenai
Fiscal Year 199'~ Consolidated Operating Budget
Summa~' Of Revenue Estimate Changes
Fhrough The Third Budget Work Session
The tbllowing revenue estimate changes will be made to the Fiscal Year 1997
Consolidated Operating Budget:
!. Revenue estimates decreased:
Fund Revenue Account
Amount
Item Decreased
General 001 31 I lO
(}encral (}01 ;t 11¢
Real Property Tax. Currcnt $2.200
Oil Property Tax. Current $7..400
Revenue estimates increased:
Amount
Fund Revenue Account item Increased
None
~ Typographic Changes Caused Bv Revenue Decreases & Increases
Pa ge Desc ri ptio__qn
Propcnx Taxes. }>,cai Proven3' Taxes - Current. change alnounl Io $938.400
Properly "Faxes Oil Pr)pen) 'Faxes - Currcnl. change amount lo $1 ~.2(}0
CITY OF KENAI
210 FIDALGO AVE,, SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014
;992
MEMORkNDUM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council Members
Carol L. Freas, City Clerk
Jay Sweeney, Finance Dlrect~r~/
/ L~_~
April 19, [k996
FY95 Travel Expenditures
The total amount of expenditures for FY95 under account
#4533, Transportation, across all Funds and departments
is as follows:
General Fund
Boating Facility Fund
Water & Sewer Fund
COA Title III Grant Fund
Airport Land System Fund
COA Borough Fund
$61,513.05
1,357.32
2,149.77
141.00
1,742.30
1,035.54
Totals:
$67~938.98
The above figures do not include travel-related
expenditures such as conference registrations which
were accounted for under account #5041, Miscellaneous.
There is no expeditious way of determining such
expenditures, short of an expenditure-by-expenditure
examination of each transaction.
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA gg611-7794
TELEPHONE 907-283-7535
FAX g07-283-3014
1992
MI~MO~UM
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council Members
Carol L. Freas, City Clerk
Jay Sweeney, Finance Directo~
April 19, 2996
Accounting of Expenditures For The Visitor's Bureau
in response to Council's request for an accounting of expenditures
for the Visitor's Bureau, I asked the Visitor's Bureau, on April
19, to forward their most recent financial statements to me. Upon
~eceipt, i will submit them to the Council for review.
City Of Kenai, Alaska
Inlet Woods Special Assessment District
Calculation Of Claim Arising From
Default On Special Assessments Due
By MSM Partnership
_Judqement Dated 4/5/93, As Of 12/16/92
Five Years Installments. Jane 1988 Through June 1992
Penalties On First Five Installments
Attorney Fees
Paralegal Fees
Total Judgement
_Assessments Not Included In The Jud.qement
_And Interest On The Jud.qement
June 1993 Installment, $1512.43 X 141
Penalty On June 1993 Installment
June 1994 Installment, $1512.43 X 129
Penalty On June 1994 Installment
June 1995 Installment, $1512.43 X 129
Penalty On June 1995 Installment
Received From Sale Of 12 Lots
Post-Judgement Interest To 10/19/95
$1,203,743.53 For 226 Days (12/16/92-7/30/93)
$1,135,106.27 For 32 Days ~7/30/93-8/31/93)
$1,120,252.95 For 51 Days (8/31/93-10/21/93)
$1,094,427.38 For 1 Day (10/21/93-10/22/93)
$1,042431.24 For 908 Days (10/22/93-4/17/96)
Total Post Judgement Interest To 4/17/96
Tot_.~al Delinquent At 4/17/96:
$
$
$
$
$
Deferred, Unbilled Principal (To be billed over next 12 years)
$9,937.23 x 129 Lots:
Total Due:
78,259.82
10,449.20
16,435.49
314.84
272,288.75
$ 1,064,750.72
$ 106,472.96
$ 30,708.60
$ 1,811.25
$ 1,203,743.53
$ 377,748.10
$ 2,083,984.06
$ 1,281,902.67
$ 3,365,886.73
$ 213,252.63
$ 21,324.84
$ 195,103.47
$ 19,510.35
$ 195,103.47
$ 19,509.96
$ (161,312.29)
0
0
r--
~.c z
o' ~ z
r~
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
~2
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council Members
Carol L. Freas, City Clerk
Jay Sweeney, Finance Direct6C~ ~
April 19, 1996
Fish Tax Percentage And Gaming Revenue Receipts
In response to Council's questions on the fish tax percentage and
gaming revenue receipts, we have determined the following:
Gamlng Revenue. When organizations acquire charitable
gaming and raffle permits, they pay a permit fee to the
State of Aiaska. The State of Alaska passes a portion of
that permi% fee back to us once a year in the form of a
lump-sum check. The actual amount received in FY95 was
$1,801.20.
Fish Tax. The City of Kenai receives 0.75% of the ex-vessel
value, or the price processors pay fishermen, for all fish
processed inside the city limits. An enclosed memorandum
from Keith Kornelis describes the process in greater detail.
enclosure
as stated
MEMORANDUM
TO:
THROUGH:
FROM:
DATE:
SUBJECT:
FOR:
Mayor Williams and City Council
Tom Manninen, City Manager
Keith Komelis, Public Works Director~
April 12, 1996
Fish Tax
City Council meeting of 4/17/96 - Information
I talked with Paul Dick, State Department of Revenue, on April 5, 1996 concerning the
city's share of the fish tax. He statecl that 25% of the fish tax goes to the City of
This is from shore base acth/i or t ' ·
is 3% of the ex-vessel v ~ he.fish.processors ~ns~de the ci ' · _ .Kenai'
split in half with ""'~'~-"-alue' ar.the prIce the processors ,',a,, *~'~ ,:_ty,_ hm,ts. The fish tax
,:-~-,~rr [o the state and the ,',th,-,, ~,..~, ~_,."' ~' '"~ -~.n. er .men. Yhis 3% is
city. Therefore: .... ~, ..,, ~p~lt between the borough and the
1/2 state = 1.50
1/4 borough = .75
1/4 city=
Total 3.0%
The following companies process fish inside the city limits:
Dragnet (Cherrier & King)
2. Salamatoff Seafoods
3. Inlet Salmon Fisheries
4. Columbia - Wards Cove
5. Pacific Star Seafoods
There are many companies that unload fish in Kenai but Process the fish outside the city
limits. Just a few include: Royal Pacific, Cook Inlet, Fish Hawk, and Whitney Foods.
The City of Homer is trying to ct~ange the fish tax method of payment from its present
payment based on 'Port of Processing' to one based on "Port of Landing.. They are
pushing for this through their legislator. If the method is changed to "Port of Landing,'
then Homer would receive the fish tax from the fish going through Homer to the Deep
Creek and Ninilchik processors.
This type of change may not be good for Kenai since the fish tax from Bristol Bay fish
processed in Kenai plants would then go to Bristol Bay.
KK/kw
Category Descr,.'p don
InFlows 3uilding Fund
Ci~ of Kenai/Gr:mt
~Tamc C & S
i Other Income:
Cai a.¥ aiqs
Rent
Total I Other Inc~mc
Mm-nbcwship/Pam)n } ?cs
Total Inflows
Outfh)ws
Advertising
M~b~ship Fees &
OfficcVGcncr~ Supplies
Payroil Tax~ Ex,nsc
Pos~tge
Printing
Telephone
Travel ~ Rotated !~xp,:r~cs
Total OutIlows
Overall
Budget Report
7/1/94 Through 6/30/95
7/1/94
Actual
7,289.00
75,003.00
85,3OO.0O
756.00
6,495.47
2,222.CO
9,949.08
19,-'2Z.55
12,750.00
199,461.55
20, ~C5.47
2,089.01
I/L<? .16
1 i9,
I~ i 13.50
6,347.i4
I !, 177.59
1. 359.21
3,91~.86
7,790.92
186,523.70
12,937.85
Budget
10,000.00
75,000.00
85,000.00
381.00
15,000.00
2,000.CO
0.130
17,381.00
10,000.C~
15U,381.00
20,000.00
i 0,000.CO
2,0C0.03
118,156.OO
2,OO0.f~)
2,000.CO
1 ,SCO.OO
3,000.03
11~.OO
3,500.00
I 1,503.00
3,500.00
8,000.03
197,381.00
0.150
6/30/95
Dig
-2,7 '. 1 .OO
0.00
0.00
375.00
-8,501.53
222.00
9,9a9.08
2,041.55
2,750.C0
2,080.55
885.47
-?,910.99
990.67
-300.00
-3~6.50
.~,247.14
-a7.41
725..-<7
-7,440.79
4t4.8(5
-209.08
0,857.2t0
2,937.85
0
0
> >.
-7
1.12
UJ
0
00000
CD
MAIN OFFICE
10200 Kenai Spur Highway
P. O. Box 882
Kenai, AlasKa 99611
Telephone:
283-3658
Cook Inlet Council On Alcohol
And Drug Abuse
PRIVATE NON-PROFIT CORPORATION"
HOMER OFFICE
1230 Ocean Drive
P. O. Box 2352
Homer, Alaska 99603
Telephone:
235-8001
April 18, 1996
John williams, Mayor
210 Fidalgo Avenue
Suite 200
Kenai, Alaska 99611-7794
Dear Mayor,
This letter is to followup on a request from you to submit the
proposal that I presented to the City of Kenai to other towns
served by CICADA. A similar proposal was offered to Homer,
Soldotna, and the Kenai Peninsula Borough. The Borough did not
respond, Soldotna has yet to meet to discuss finances, and the
City of Homer expressed great interest in the proposal. The City
of Homer's year is based on a calendar year, so they will not be
able ~o appropriate money this year in the normal way. However,
they said that they may be able to reallocate money in July. The
figure $10,000 was menuioned for reallocation with hopefully
$20,000 the following year. These figures are just in the
discussion stage and, ~herefore, no firm commitment has been made
at the present time.
I would appreciate your consideration of this proposal so that we
may continue %o provide services to the Kenai Peninsula. Our
state funding depends on the communities support for the alcohol
and drug program.
Sincerely,
Henry Novak
Executive Director
· Counseling - Individual, Group and Family · Referrals · Screenings and Assessments
· Trainings · Consultations · Alcohol Safety Acaon Program
, Employee Assistance Programs
O A Unl~cl Way Ag~c:y
CITY OF HOMER
CITY HALL
491 EAST PIONEER AVENUE HOMER. AK 99603-7645
TELEPHONE (907) 235-8121
TELECOPIER (907) 235-3140
April ~, 1996
John Williams, Mayor
City of Kenai
210 Fidaigo Avenue, SuiTe 200
Kenai, Alaska 99611-7794
Honorable Mayor Wi!lLams:
~ c ~ ~ ~he City ~f Homer believes CICA_DA provides an
The 2ity .~oun~ om ,. ~ ~
essential area wide service to the cinizens of the Kenai Peninsula.
Because of its area wide coverage the City believes that the Kenai
Peninsula Borough mal/ want to consider participation in any local
funding that CICADA might be able to procure.
Please consider thzs letter of support as evidence that the City of
Homer will discuss possLble funding of CICADA while we engage in
budget deliberations fo: '97 CY Budget.
Sincerely,
Harry E. GregoLre
Mayor :~f the City of Homer
c- HenrV Novak,
CI2ADA Director
MAIN OFFICE
10200 Kenai Spur Highway
P. O. Box 882
Kenai, Alaska 99611
Telephone:
283-3658
Cook Inlet Council On Alcohol
Ancl Drug Abuse
PRIVATE NON-PROFIT CORPORATION"
HOMER OFFICE
1230 Ocean Drive
P. O. Box 2352
Homer, Alaska 99603
Telephone:
235-8001
March 6, !996
City of Kenai
210 Fidalgo Ave
Sui%e 200
Kenai, ~
~aska 996]Li-7794
Dear City Council Members,
i do not need to ~emind you of the increased costs cf
operating in today's business climate. We are all having to
make do with less.
Accordingly, we au Cook Inlet Council on Alcohol Abuse
(CICADA) have drastically decreased spending over the last
two years. For example, we have eliminated our prevention
person, cut employee benefits, eliminated cost of living pay
increases for over two years, and needed equipment has not
Deen replaced or purchased. Even with these large cuts we
are projecting a deficiu for FY 97 of $85,283.00 due to
demands placed upon our agency by the State of Alaska and
the health care field as well as medicaid and insurance
companies who make third party paymen%s for services.
We have had a 13% cut in state grants for the previous nwo
year grant cycle and face the sarae cuts for FY 97. The
Stane of Alaska has made it perfectly clear that for us to
continue to receive state funds we need the financial
suppor% of iocai government to continue to operate. Our
present need J_s absolute. Without additional funds we
cannot continue to provide services to the Court System,
DFYS, Probanion Department, schools, and the general public.
Therefore, i submin the following budget proposal to you for
yocr consideration.
Si.ncereiy,
Henry Novak
· Counse,ng - indiviciua], Group and Family · Referrals · Screenings and Assessments
· Trainings · Consultations · A~cohol Safety, Action Program
· Employee Assistance Programs
A U~lt~d WI¥ Agl~cy
INFORMATIVE ABSTRACT
Alcohol and drug abuse is regarded as one of the nation's
number one health care problems and is considered central to
social problems J.n the State of Alaska. The singular
philosophy .of Cook Inlet Council on Alcohol and Drug Abuse
(CICADA) as that substance abuse is a treatable disease.
The mission cf CICADA is to treat the primary diseases of
alcohol and drug addiction on the Kenai Peninsula through
prevennion strategies, clinically proficient treatment,
family interventJ, on, and referral services.
CICADA as crippled by inadequate funding, having received
major decreases ~n funding at a time when costs are
increasing dramatically. Decreasing benefits and the fact
that staff salarzes have not increased in over two years
makes i% harder to attract and retain the qualified
personnel we are required to have. We are blessed with
excellent staff but we continue to lose them as salaries
erode due to inf[~ation.
We have cun costs again this year in the amount of
$51,287~00, b~t -~hat still leaves us with a projected
deficit. Furnhe~? cuts will not allow us to to be able to
provide services and may eliminate %he agency altogether.
As a nonprofit serving this area since 1977, we provide
services tc al! people in need regardless of their ability
~o pay; unlike for-profit facilities who can pick and choose
who mhey will serve. State granting requirements prevent
CICADA fror, refusing to provide services to clients who
cannon pay. However our operating costs to provide this
service remain the same.
CITY OF KENA
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1992
MEMOR3%NDUM
TO:
From:
Date:
RE:
Mayor 3ohn Williams and the Kenai City Council Members
Thomas J. Manninen, City Manager~/~
April 5, 996
City of Kenai's Support for CICADA's Continued
Provision of Alcohol Substance Abuse Services in the
Kenai Area
The attached letter was written per Henry Novak's request on
April 2nd to have the City write a letter of support for a grant
that they're applying for CICADA's services to the area
adolescent community as well as to support the continuing need
for their basic services for substance abuse programs on the
Kenai.
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
April 5, 1996
H~e~~Executive Director
Cook Inlet Council on Alcohol & Drug Abuse
P.O. Box 882
Kenai, AK 99611
Re: City of Kenai's Support for CICADA's Continued Provision of
Alcohol Substance Abuse Services in the Kenai Area
This is to confirm our recent telephone conversations and you
meeting with the Kenai City Council at the March 27, 1996 FY97
Budget Meeting. On behalf of the City of Kenai, Mayor Williams
and Kenai City Council Members, we support CICADA's goals and
continued provision for substance abuse services in the Kenai
area. Secondly, it is my understanding that there is a potential
for increased CICADA presence to serve the Kenai adolescent
community with these substance abuse services. We support the
continued services as well as expansion into the much needed
adolescent service area.
Hopefully, this letter of support for your services will enable
you to continue to request added State funding to stabilize and
maintain your existing substance abuse support services as well
as to add a much needed presence for serving the adolescent
community.
Sincerely,
Thomas J. Manninen
city Manager
Frontier Training Center & Early Intervention Frogram
P.O. Box 2110 Soldotna, AK 99669
(907) 262-6331- (907) 262-3144
April 4~ 1996
City. of Kenm
Attn: Mayor John William~
210 Fidalgo Ave.. Ste. 200
Kenai. AK 99611-7794
Dear Mayor Williams and CiP,' Council:
We would like to thank you for the oppommity to present at your budget meeting. At your suggestion, we
phoned the City, of Soldotna and the Borough with regards to our letter of March 29, 1996 requesting a
$10,000 match to hire a part nme Speech and Language Pathologist or a Physical Therapist. The City of
Soldotna and the Borough are in receipt of the letter and will contact us.
The requested $10,000 would provide a 20 hour a month position that would bring services to some of the
22 farmlies on our wait/ng list. Presently, we are servicing 31 families. Kenai 1~2 and Soldotna 8_ with the
remainder 11 from outlimng commumdes. Both the coordinator and the half time Occupational Therapist
on staff are providing ser~4ces to more than is recommended by state. However, we feel strongly that our
increased case load provides necessary services to as many families as possible. Moreover, we are
concerned that we are not reaching other families in need.
In summary, we are asking for your support and matching funds to continue providing quality Early
IntervenUon semces to the Central Peninsula area.
Thank you for your time and consideration.
Sincerely,
Carol A. Mannmen
Coordinator/Special Educator
Early Intervention Program
CAM/td
A Untied Way Agency
Frontier Training Center & Early Intervention Prograrr
P.O. Box 2110
Soldotna, AK 99669
(907) 262-6331, (907) 262-3144
March 21, 1996
City of Kenai
210 Fidalgo Ave., Ste. 200
Kenai, AK 99611-7794
Re: Matchmg Funds
Dear Honorable Maw)r and City, C~uncil:
Frontier Training Center Early h~tervention Program began services in July 1992 with the
administration of the Alaska Department of Health and Social Services Section of Maternal,
Child and Famdv Health grant. We serve the Central Peninsula catchment that includes Clam
Gulch, Kasilof, I(enai, Nikiski, Soldotna, Sterlm~ and Tyonek. Referral sources indude parents,
Central peninsula General Hospital, Providence Hospital of Anchorage, Kenai Pubhc Health,
Kenai peninsula Borough School. Division of Family and Youth Services, WIC, Women's
Resource Center, doctors, a_nd other community providers. Since July, 1995, the number of
referrals were 74 Our current enrollment is 30 with 21 on the waitlist.
Our overall mission is to preserve and enhance the developmental potential of children birth to
three who are experiencing developmental delays, are at risk (premature births), and /or are
medically diagnosed with a tondition resulting in severe delays (FAS, Downs, etc.). We believe
that early intervention is best accomplished through coordination and collaboration among
agenQes by forming a partnership with the family to provide strategies and support based on
the strengths and needs of the fanUly and child. We further believe that the family is the most
natural and effectiw, teacher of their child.
FTC/[!arly Intervention Program operates year round with full services. Our parents have their
choice of home, center, {,r combination of both for sermces in areas of fine and gross motor,
sm'iai and emotional, speech anti language, self-help, and cognitive skills. In addition, we
prowde a play group, parent trainin?~ and a toy/equipment lending hbrary (Project TELL).
The ~urrent enrollment ts 30 with 21 on the waitlist. Even the state recognizes that these
numbers are rmpossible lor our one full time and one part time staff. Yet, we are underfunded
and tontinually being cuL We further agonize that we will soon have to deny services to
farnihes.
We reahze that our nation ks in a cut-back mode; however, we need your support to continue
our efforts to serve Central peninsula families and their children. We are requesting $10,000 to
match funds to hire a 20 hours a month specialist (Physical Therapist or Speech and Language
Pathologist), and purchase toys, equipment, staff and family resources.
We appreciate your ttmv and consideration of our request. We would be happy to meet with
you t,., discuss our program.
Sincerely,
Carol A. Mannmen
Coordinator/Special Educator
Early Interventiomst
Un,tea Way Agency
CENTRAL PENINSULA HABITAT FOR HUMANITY,INC
P OBOX 2113
KENAI, AK 99611
(907) 283-7797
CITY OF KENAI
Kenai City Council
210 Bidarka
Kenai, AK 99611
re Grant Request. Water/Sewer for Habitat Acres, Colonial Drive
Dear Mayor John Williams and City Council Members:
Central Peninsula Habitat For HumaniW would like to let you know how much we appreciate
your past generosity in donating two house lots to Habitat for construction of our first two
Habitat houses in Alaska This vear we completed construction of our fourth house, our first
house in Soldotna. We now have an opportunity to move forward with the construction of five
more houses in Kenai on land donated to Habitat by the Boro Asssembly These house lots will
require that we first extend the water and sewer infrastructure down Colonial Drive and into a
cul-de-sac to serve Habitat acres Enclosed is a proposal for Habitat to have water, sewer and
street surface accomplished by Foster Construction with donated en~neering services by Wm.
Nelson Associates. An earlier en~mneer's estimate for a city installed system is also enclosed We
are estirnating that the approximate cost of this project will be $70-75,000 with our intention
being to receive some of these services and materials by donation. It is requested that the City of
Kenai consider making a grant of $30,000 to Central Peninsula Habitat for Humamty, Inc. to
assist us in accomplishing this project, resulting in five additional Habitat homes in Kenai. These
houses are ~typically three or four bedroom single story, homes, enclosed are pictures of the
Habitat houses already completed.
The preliminary, plat for Habitat Acres Addition 1 was approved by the Boro Planning
Commission at their 12 Februar¢ meeting. Habitat Acres is identified a a subdivision of Gov't lot
143, section 34, T6N, R11W, S M ,AK The engineering plans for this plat and infi'asructure
have been reviewed and approved b5 the City of Kenai and Alaska Department of Environmental
Conservation With the Council's approval of this grant, Habitat for Humanity plans to proceed
with construction of these improvements this spring and then start construction of our fifth
Habitat house this fall the excitement of Habitat is building houses for people in need, moving
low-income families into decent affordable houses. You can help us accomplish our goals bv
helping to provide water and sewer connections for five more building lots in Kenai.
Sincerely,
arry/Elan age, ,~'""-
Secretary, CPHFH
Chairman. Site Selection and Developement Committee
enlosures'
1) photo~aphs of Habitat houses
(2) plat of Habitat Acres Addition 1
(3) estimated total cost of construction
(4) Foster Construction estimate
i'5) Wm Nelson Associates earlier estimate for city construction of project
L,_LJ
LOT 6
107.09
25
25
*~ ,-,~ ~ d DED',CAT!ON
OERTiFlO>, ~E OWNERSHI an
We hereby ce~,icy that we are the owners of the rea! Drapery show~ and
described hereon and that we hereby caopt this plan of subdivision cnd by
our fl'ee consect dedicate ali rights-of-way to public use and grant a!l
easements to ',ne use shown.
Notary s qckr
Subcribed and swam bef
of __
:,, edgement
~ me on this ___doy
~ fo'
~BLJC FOR
Eiqnoture
ote
A. SWAN
_S-6940
BY
1. No permanent structure shall be
constructed or piqced within on
easement which would interfere
with the ability of ~ utiIity to
use the easement.
2. Front !0 feet of building setback
adjacent to rights-of-way is also
o utiiity easement and the entire
setback to within 5 feet of side
lot lines for nnchors.
HABITAT ACR
ADD/T/ON IVO.
A ,~ESU~3D[V,,S/ON OF '/'HE UNS'~BDIV!DE£)
,~E,~,?,t,[,NDEF? CC H~BiT'.~,T ~CRES ,
0 :WNE R
Located in the SW 1/4 of section 54, T6N, R11W,
S.fl,., AX. Kenai Peninsula Borough and al! within
the City of Ken& Cont,ainng 2.50 Acres.
P.O, Box 987
SOLOOTNA, AK. 99669
PHONE 907-262-10!4
DA~ SUR'CEYED i SC~L~
¢=20'
Estimated Cost of Censtruction tbr Habitat Acres Infrastructure
Foster ('onstruction estimated costs
water main. sewer main. street construction
$59.826
Driveway culverts
Gas Maint deferred)
1,200
Elecmc Utilitiesl deferred
Design Engineenng(donated)
7,600
Construction Inspection. Adm~nldonatedl
5,000
$73,626
Job:
Client:
Address:
Foster Construction
265 Wilson Ave.
Soldotna, AK. 99669
Phone: 262-9139 Fax: 262-1428
PROJECT QUOTE
Street improvements for Habitat
Habitat for Humanity
Date:
2-26-96
Quantity
38O
1
1
5
365
5
Estimated
2080
1140
32O
Unit
LF
Each
Each
Each
LF
Each
Each
Cubic Yds
Cubic Yds
Cubic Yds
Description
Water Main Installation
Water Main Installation 6" DIP Class 52
8" Gate Valve
Fire Hydrant
3/4" Water Service
This quote ~s good only ~f water table is not a factor
Sewer Main Installation
:Sewer Main Installation 8" DIP Class 50
!Type A Manhole
!Sewer Services
Water table will have no effect on this quote
Street Construction
Excavation hauled out estimated 425'x3'x44'
NFS material hauled in estimated 425'x2'x36'
Gravel cap for street estimated 425'x28'x67'
Submrtted by Steve Foster
Price
$34.90
$9OO.O0
$3,000.00
$975.00
Water Total
$34.00
$2,900.00
$900.00
Sewer Total
$4.00
$5.75
$9.70
Road Total
Job Total
Total
$13,262.00
$900.00
$3,000.00
$4,87500
$22,037.00
$12,410.00
$2,900.00
$4,500.00
$19,810.00
$8,320.00
$6,555.00
$3,104.00
$17,979.00
$59,826.00
ITEM
Clea~in8 and
Top,oil &
Us able Excv. v. ~o n
Unusable Bxcava ~on
Type I Cl~ssffi~d FI~
Typ~ 3 Cl.ssifl~d Fill
Lewli~8 Course
Asph~l[ ~av~m~n~ 2 Inch Thick
, r~/fic M~rkins~
Culverts
Relocate Ufilifie~
Stomx Drain -
~o~iliza tie n~am obiliza~oa
HABITAT FOR HUMANITY
COST ESTIMATE FOR 350 LF OF STREET
Nelson & Assoc. Feb. 1, 1993
QUAN'I UNITg
0.6 acres
8
0 cu hie yd
950 cubic yd
500 cubic yd
.500 cubic yd
950 squat yd
950 squat yd
0 lump sum
I lump sum
175 lin foot
I lump sum
0 lin foot
0 lin foot
0 oa ch
I lump sum
UNIT
COST
Page i of 4
2500.00
215.00
3.50
3.50
7,50
7.50
2.50
6.50
2.500.00
0.00
17.00
.500.00
15.00
27.00
1500.00
1304
TOTAL
COST
$1,500
1720.00
$0
$3,325
33,750
$3,750
$2,375
$6,175
$0
$0
$2,975
$500
$0
$0
$0
II,304
Esfimat*d Construction Cost $27,374
XTEM
Clearing and &rubbing
Trench Excavation and Backfill
Furnish Treaoh Back~ill
Disposal of Unsuitable Soil From Trench
Mechanical Compoefioa
Furnish ~nd lastell 8' ~ ~0 DIP
~o~tury ~ewer Manhole
Connect to E~flfl~ Sewer M~nhole
Reconstruct DHveway Crossin~
Additional Depth to g~ndflrd Manhole
Topsoil
~eedin8
Sewer Lilt S~fioa
Mobilizatlon~emobiliza non
ltABITAT FOR HUMANITY
COST ESTIMATE SEWER LINE
Nelson & Assoc, Fob. 1, 1993
QUAN'I UNITS
0
330 lin ft
0 eu hie yd
0 eubic yd
350 lin it
3.50 lin ft
2 each
Iea ch
6 each
0 each
0 lin ft
0 thous sf
0 thous si
0 lump sum
i lump sum
UNIT
COST
2.500.00
12.00
6.00
3.00
2.00
18.00
1800.00
750.00
1000.00
$00.00
100.00
150.00
6.5.00
0
1078
Puge 2 of 4
TOTAL
COST
$0
$4,200
$0
$0
$700
~6.300
$3,60~
$7~0
$fl,O00
$0
$0
$0
So
)0
$1,078
Estimated Construction Cost $22,628
ITEM
Clearin~ and grubbing
Trenoh Excavation and Backfill
Furnish Trench Backfill
Disposal of Unsuitable goil From Trench
Mechanical Coa~paefion
Furnish ~nd Install 8' CI .~2 DIP
Furnish sad Install 8' O~ V~lve
Furnish and Inst~ll Fire Hydrant Assembly
Connect to
3/4' Water god-ice Connection
Reconstrnct Dr~wew~y Crossin~
Topsoil
Seedin~
Mobillzn tion~e
tIABITAT FOR HUMANITY
COST ESTIMATE WATER LINE
Nelson &Assoc Feb. 1, 1993
QUANI UNITg UNIT
COST
Page 3 of 4
TOTAL
COST
0 acres 2300.00 g0
3`50 lin foot 12.00 $4,200
0 cubic yd 6.00 $0
0 cubic yd 3.00 g0
3.50 lin foot 2.00 t700
3.50 lin foot 18.00 $6,300
2 each 830.00 $1,700
I each 3000.00 $3,000
I each 1850.00 $1.8.~0
6 each 900.00 $.5,400
0 lump sum 2500.00
0 each .~00,00 $0
0 thous si 150.00 $0
0 fl~ous sf 6.~.00 $0
I lamp sum 11.58 11,1.%'
Estim. ted Construction Cost $24,308
HABITAT FOR HUMANITY Page 4 of 4
COSTEgTIMATE UTILITY EXTENSIONS
Nelson & Assoc. Feb., 1993
T'T' T7 ~. I'
Electric Tr.n~m{ssion Lines
Telephone
Natural Gas
ted Construction Cost
TOTAL
COST
:$II,000
$3,000
$4,800
:$20,g00
PROJECT COST ESTIMATE
Estimated Street Cost (from sheet 1)
Estimated Sewer Cost (from sheet 2)
Estimated Water Cost (from sheet 3)
Estimated Utili .ty Cost (from sheet 4)
Construction Contingency 10%
Design Engineering
Construction Inspection/Admin.
TotalEsfimnmd Project Cost
$27,2
$22,628
$24,308
~:20,800
~9,.~11
$7,609
5121,739
Kenai Peninsula Food Bank Inc.
"Naigtff~a Re. ad~i,~ Out m
Oear ',layor '.11 k 1i am5 and ?,ourqcil Members:
A United Way Agency
The bennl PenLn,SLia Food Banb 'Ls a non profit organizat:Jon~
orcar~ized _~na oper'~ting since 199~, dedicatsed Lo the
unde~ Land[n~S Lhag so cne deser"..,,ee to go hungry, The Food Eank
ir;tab:L:, ~nd 'z~ e ,iJe~ 1,I. Ae are a c:ommuni~'/ :uppor'~ed
:)rear; -a12~: q '~nd ~' ,c:c.~'..'e no ~ax dollars for opera,lens. The Food
8aqk :ur'rer~,.x proxidus help ~o over 4,860 people each month
commurlLtzZc~ 'n ts:se per /nsula .bouEh of G1rdwood.
The Food Bank Ls located off K-Beach road be~,peen Kena& and
}o~dot:na . rde ~ave ]r'own to ineeL the changLng needs of t:ne
commtir~ i Ey . :n 1395 Lie food bank received and distr~buCed over
~e,eee pound,z off ~ooc., ,~,aLded in excesa of $1.B m~&on~ much
,unic:h nighE ~av~ 9one -a t:he Landfill if the Food Bank :4ere no~
here Lo r~ce ye and d~sEribute il. It ~s a gift of love and hope
Lo ~ hr, se : n -ieed f'om tzhe community. All of Ehis Ls accompli~hed
from ~ warehouse o; ur:der 2,99~ square feet;. Second Harwest, the
na~ianal ~ooabar-~ .~ L~ork., estimates that 1the minimum ~;ize
' equL~ed fsr or~c~':,~;ing the ,.,olume of food t:hat ,~e process,
la,~;:8~, ,_,quar~ f~et. ~e are getting a Little cramped tcr .:.pace~
~s :cee the jr ~,,~inq ,~eed~ cf tzhe community~ ~4e ~ mbar ~ ed on
':ukiJJr'~g :ampaicn :,n Iqa2. To date ,se have purchased the
done .~z! "he dee. kgn ,uor'k, ~urveys, environmental ~iapact:
puts Lq tzhe :,~unaa~Lon and slab, and pu~ in the floor hea~ sysuem.
'-h e base the framing and completion of
~e .:re ready ~'or .~ e - x~ p ~
r:he bui~dirlg. A ~ar'ge percentage ~f ~:he 'pock ~o far has been
d~n: Led~ ~[t~ :}riy ma':erials being charged and paid for. To Ja~e
Ae have done mary fund raisers over the past: ~hree years.
~e -ave ,u~ ~l.~er' 9ran'5 to foundations in tlhe !o,~er 48, to the
6table }f ~iaeka (~:e received $Te,eee) ~ pounded nail5 al the
iho,~,, >lay'eo ~]O, f ~h t.'le Navarre Charity Golf C~ag;,3ic~ 'equeeted
he~p {rom Izcal cor'p,)r 3tions and got 1she communiSy LnvoLved by
f~ ~ ~'g ,pc :sot s~kp:, +: tine new bo{ iding at] $25 per %ON:~r'e fOOt.
!,le l:av,a rp.iei,-,,ec' pry eood respon::,e Lo our ,:,ponsorships~ and even
; :~, ,do r'te ~ sbou L :al t ,~:~y. To compleLe the building, ,,~e must
~-e~ . ,':natlc,7 , ~o~ ~ ? : [ !o Lng ttha L Ls q, 80~ square' feet i n size,,
,~' ~ a,.r ~( ( ( T!p] Jr O(J ~' : acZes . P.O. Box 1267
Soldotna, Alaska 99669
(907) 262-3111
F~ (907) 262-6428
ln~ .~u _orno L~ ~e 7he building
,.a-' before qe ,xPe gcint sefcre
eTS :loser 'o our 9oal~ q do.qa~icn of
Cr. xI -idinq ,and foOt,hq pac. b a~e ~rorn
._ £ ' a B,~i i J l-':'; --[ D- .
,~ brae, '-a ~:] i'-' r.~!i,7 t-Line :,f declining r-evenL, es o:nd
-- - c , Lng sst _ i sl-f[cult t. 3 tnelp everyoRe. L,Je ~-s~e nog
..... a. / ~jrn6 i e 'o~' you in the past. ~e neap Kenai , asident.5
~ mc:, ail ~'~a i.i sn~Jnue to do so. a donation ~or the
us:-~,- a~., __ ~i1 ~'aDi- =. a to hel.';ter ~erve the people cf tre kenak
~n~ ._a B ---, .a- , a ~'-,DecLslly' kine re~idenEs o~ Kenai .
~: - ou'-' ri[me c~nd consideration o~ tihi,5 r eques, t.
' /: . avr- ;.es-loqc ~ ' ced more isformaEion, pl,xase ~ee) f'ree
:~V fli.~ LO ~,C ~ ~:.~':~ 'l~ e eeo .
of Dit ec~ors
Parker
Executive Direc:to,'
Kenai
cay o~
historical
R ussUm
Orthodox Church
salmon fishing
Kenai Arts and Humanities Cr /
Box 822
Kenai, Alaska 99611
(907) 283-7040
March c i996
MAYOR JOHN WILLIAMS
KENAI CITY COUNCIL
210 Fildaigo, Suite 200
Kenai, AK 99611-7794
Organized in 1972.
Comprises of non-profit
cultural organizations.
ROOF ON KENAI FINE ART CENTER
Ref:
Yena~ City Council Meeting, April 19, 1995, Item B: B-1
Kenai City Council Budget Work Session, April 26, 1995, pages 1,2, 3
Kenai City Council Meeting, May 3, 1995, Item I, I-1. d
The Kenai Arts and Humanities Council asks the Kenai City Council to include
in this year's budget the financing of a new or improved roof on the Kenai
Fine Arts Center Asset of the arts center to the city is explained in the enclosed
copy of letter dated April 11, 1995. Supplying roof repair bids and a 3-Year
Plan to the city it. told in enclosed copy of letter dated April 24, 1995.
The KAHC greatly appreciated the city's financing a "bandage" treatment to
the Center's roof by Raven Construction last summer. Though this work
prevented leakage into the building until this date, the Center is in need of a
roof remacement as was the intent of the city council last Spring. From data
sough(and presented to the city council April 1995, it seems that cost of a
new roof would be about $50,000.
Representing the Kenai Arts and Humanities Council on the Center's roof
problem is Kenai Potters Studio Coordinator John Rovin, 283-9148. John has
investigated the roof several times during the past two years and has discussed
repairs wi,h commercial roofers and the city's building inspector Bob Springer.
~ will be ir- the Lower 48 March 11 -24.
PEGGY GiLL THOMPSON-PRESIDENT, KAHC
Attachmeqts
Copies of letters to Kenai City Council dated April 11 and April 24, 1995
KAHC's updated 3-Year Plans
~enal :ine Art Center roof
Kenoi Zine Art Center maintenance
Kenai Arts and Humanities Council
Box 822
Kenai. Alaska 99611
(907) 283-7040
April 11, 1995
Organized in 1972.
Comprises of non-profit
cultural organizations.
COPY
Kenat
city of
historical
R ussmn
Orthodox ChuJ'ch
salmon fishing
KENAt CITY COUNCIL
210 Fildalgo, Suke 200
Kenai, AK 99611 -7794
KENAI FINE ART ZENTER ROOF
What wns expected to be o somewhat simple matter of sealing the Kenai Fine
Arts Center's roof has turned into a capital improvement proied which calls
for the attention of the City Council. Kenoi's building inspectors have
investigated and/or assessed the Center's roof damage. In vain the KAHC
spent $975 on fie roof with thoughts that it would be durable for many years
to come.
According ~,o the lease between the City of Kenai and the Kenai Arts and
Humanities Council, the KAHC has maintained the Center. Attached are
:,1 } spreadsheets documenting maintenance expense 1991-1994
(2) expenses on roof, furnace system, and electrical lighting for 1995
In addition to maintenance, the KAHC pays all utilities for the Center.
The Kenai F-ine Arts Center is a special facility; it is the envy of Alaskan and
Lower 48 ~,isitor'~ as it houses art activities (see Kenai Fine Arts Center
brochure'l not normally available in most towns--not even Anchorage. Art
shows are displayed throughout the year. Children's classes are especially
popular during ~he summer. The Pottery Studio is open year around.
Requested is thet the Ci~, Council fund and oversee that a substantial roof be
installed. Such will be greatly appreciated by the KAHC os well as parents,
children, tourist~% . who benefit from the variety of activities at the Center.
<<'77 ~c~. f ' ~ ,c~q,,~
PEGGy' G!LL THOMPSON - PRESIDENT, KAHC
Kenai Arts and Humanities Council
Box 822
Kenai, Alaska 99611
(907) 283.7040
A~rii 24, 1995
Organized in 1972.
CompriSes of non-profit
cultural organizations.
COPY
Kenai
ci~ of
hixtor~cal
R uxsmn
Orthodox Church
salmon fishing
KENAI CITY COUNCIL
210 Fiidatgo, Suite 200
Kenai, AK 99611 -7794
KENAI FINE AR'~' CENTER ROOF
Ref: Kenai City Council Meeting, April 19
As per your request, the Kenai Arts and Humanities Council has sought
bid/proposal data on installing a new roof on the Kenai Fine Arts Center.
~,ttached is a copy of Hanson's Roofing bid. Chumley of the Raven Company
has prom,sed c proposal which can be presented at the city budget work
session, April 26, by Pottery Studio Coordinator John Rovin.
Tom Wagoner, KAHC Member at Large, suggests installing trusses then a
me*al pitched roof. Mr. Wagoner will be available at the city budget work
session to further explain his thoughts about constructing a durable roof onto
the Center~
Altached is the KAHC's 3-Year Plan which includes a major project of
remodeling the' gaitery, so as to display artwork in a professional mode.
('"'~'"') /~"~ II '"~,,......~...,_~'r.,-,.-
x/c.h-(,~ ,-.c, -
PEGGY GILL THOMPSON - PRESIDENT, KAHC
Attachments
Hanson's Roofing bid
Kenai Arts and Humanities Council's 3-Year Plan
J. &
~15 FtED~LGO. SUITE 204 KENAI, AL_~SKA ~D611
CONSULTING ENGINE:ERS
STRUCTU;:::IAL / CIVIL / PLANNINr~
I=AX [907] 2lB:D-4514
May 15, 1995
Celia Anderson
Kenai Art Guild
Kenai, Alaska
Dear Ms. Anderson:
At your request, I performed a limited inspection of the Kenai Art Guild building, located
on Cook Avenue in Kenai. The building is owned by the City of Kenai. The purpose of
my inspection was to provide an opinion regarding the condition of the building structure.
It is my understanding that there are recurring roof leaks and that the Art Guild is asking
the City of Keaai to assist in providing funding for making necessary repairs.
On May 11, 1995 I did a walk through inspection of the building. Although it had rained
lightly earlier that day, I did not notice any leaks inside the building during my inspection.
HISTORY
Apparently the main portion building ,,vas originally built to serve as a City office and jail~
An addition along the east side, that now houses the pottery room, ,,vas originally built to
house fire engines for the volunteer fire department.
The building consists of concrete masonry unit (block) walls with concrete slab-on-grade
floors. The roof is flat, and is framed with wood 2x10 wood .joists at 16" on center.
Joists are oriented north-south, and supported on bearing walls and steel beams that are
oriented east-west. The roof was originally constructed with a minimal thickness of
rigid insulation laid over the roof sheathing. Several years ago, additional insulation, in
the form of a two inch thick layer of' spray applied urethane foam was placed over the
original roof. A spray applied waterproofing compound was placed over the urethane to
form a r, ew roof membrane. Scuppers were added to help keep roof water runofffiom
trickling down the side of the building.
OBSERVATIONS
It was reported that most of the leak problem occurs near the northwest comer of the
pottery' room, where the pottery, room roof intersects the roof of the Art Guild.
Most of the building has a suspended acoustical tile ceiling, with the exception of the
pottery, room, which has exposed framing, and some of the smaller 'back' rooms, which
have gypsum wallboard (sheetrock) ceilings. The areas with suspended tile ceilings have
either wood paneling or sheetrock ceilings above them which conceal the structural
framing.
The structural framing was visible at one location towards the back of the building.
Apparently there had been a leak at this location in the past as evidenced by staining on
the surrounding wood framing. At this location, the wood framing appeared to be in
good condition. The plywood sheathing was damaged and had some minor signs of
decay, although the wood was dry at the time of my inspection. I was told that there had
been a heating system leak at this location in the past but that the leak had been repaired.
Roof framing that was visible in the pottery room appeared to be in good condition.
A walk around the building revealed that the interior bearing walls and most of the
exterior bearing walls appeared to be in sound condition. Some hairline cracks were
visible in the side and back exterior walls but they do not appear to indicate significant
structural problems. I .did notice some more prominent cracks in the front walls that face
Cook Avenue. These cracks were most visible in areas where large openings, probably
for garage doors, have been in-filled with concrete blocks. Cracks were also visible in
other portions of this wall. There also appeared to be some damage to joints between
individual concrete blocks on the south wall facing Cook Avenue. The joint damage
appears to have been caused by moisture that may have been trapped behind the painted
surface of the block. When the trapped moisture freezes during the winter, the expanding
ice tends to break away minute particles of the joint mortar. As this condition progresses
through numerous freeze-thaw cycles, the mortar eventually decomposes and crumbles
away, leaving a weakened joint.
CONCLUSIONS and RECOMMENDATIONS
Based on the limited inspection described herein, it is my opinion that the building is in
fair structural condition and is worth investing in some repair and maintenance in order to
maintain it in a usable condition. The following repair/maintenance item are
recommended:
Investigate a means to repair/stabilize the south exterior wall to mitigate cracks and
maintain structural integrity.
2. Remove loose/damaged mortar and retool mortar joints as required in the south exterior
wall. Remove paint, reseal, and paint as required.
Remove urethane foam roof insulation in the vicinity of the northwest corner of the
pottery room and apply new urethane foam insulation as required to provide positive
drainage and prevent ponding in this area. Apply new waterproofing membrane over
the entire roof,
As an alternative to recommendation number three, it may be feasible to construct a
new truss roof structure over the entire facility. The new roof could be sheathed with
relatively low cost metal roofing and lay-in fiberglass bart insulation, to provide a
ventilated 'cold roof' system to replace the existing 'warm roof' system. A cold roof
system would offer several advantages compared to a warm roof system.
Advantages include: Improved water tightness; reduced chance of condensation
damage to concealed structural members; lower maintenance costs. The addition of
insulation would also lower heating costs for the facility.
If you have any questions please feel free to call me.
Sincerely,
Wjaf. J Nelson PE
Kenai Arts and Humanities Council
5-Yea r Plan
Roof on the Kenai Fine Arts Center
March 5, t996
Objective
In Aprd 1995 the r~of on the Kenai Fine Arts Center was found to be soaked
with ~ater. The damage was investigated by City Building Inspector Bob
Spnnger, professional roofers, and KAHC Representative John Rovin. In
examining the roof it was evident that there have been a variety of patchworks
to sto? roof leaks over a ?emxt of many years.
Roof installation and maintenance plan
1995
The c~t¥ approved a temporary, patchwork to the roof which was done by
Raven Construcnon summer 1995.
1995-1996
5o far the Center }las su~,ived any leakage from the roof--August 1995 to
March 1996.
There was much rain last September, it was a dry winter, and the story is vet to
be ~c, id ..,n the effects of Febman"s hea~w snow fall on the roof.
1996
Permanent roof construe non has been advised bv professional roofers.
City of Kena~ finances r ~of installation.
1996-2001
Inspect md e~ aluate rcx,f condition.
Make n~)te m the Kenm Arts and Humamties Council minutes of any damages
to the m>ide ~'f the Kenai Fine Arts Center caused by a faulty roof.
Kenai Arts and Humanities Council
3-Yea r Plan
Maintenance of Kenai Fine Arts Center
March 5, 1996
Responsibility to City
Maintain the l, Tena~ Fin( Arts Center.
Perennial Arts Objectives
Encourage orgamzations under Arts and Humaniues Council umbrella to have
exhibmons, w,~rkshops, :iasses, and demonstrations of various media and/or
lectures it the Kera~ Frae Arts Center for all ages.
Network with Kena~ \"tsitors md Convenuon Center on presentm~ art shows
and pro.lucm[, wo~ksho[ s.
Maintenance Plans for Kenai Fine Arts Center
1996
2.
5
Roof. Install trusses: add pitched metal roof. (city)
Have front display sign repainted.
Purchase mere large ceding tries to replace water-destroyed tiles.
Purchase more standards for sectioning off art sales fTom art shows
in the gailerv.
Replace entry doors to Pottery, Studio.
Reptate cra( ked window m workshop room.
1997
Install carpet tn mam gallery
Upgrade zal[erv display wails. Install plywvood then wail carpet (),,'er.
Further lancscape east side of Pottery Studio.
1998
1. Paint exterior of Kenai Fine Arts Center
2. Install permanent shelves tn storage room.
Seek monetary means to finance a Kenat Fine Arts Center director.
KENAI CITY COUNCIL MEETING
APRIL 19, 1995
PAGE 2
MOTION:
Councilman Smalley MOVED for approval of the consent agenda as
presented. There were no objections. 80 ORDERED.
~ITEM B: SCHEDULED PUBLIC COMMENT
Gill - Roof Repair - Kenai Fine Arts
B-1.
Peggy
Thompson
Building.
Mrs. Thompson stated she resides at 4010 Lupine in Kenai. She is
the president of the Kenai Arts and Humanities Council (KAHC).
The KAHC maintains the Kenai Arts Building.
Thompson reminded Council the Fine Arts Building is the old jail
and city hall. It is a historical building and the KAHC feels
the building is worth saving. The building is used for various
art classes, meetings, and art displays, etc. At this time, the
building is leased at $1.00 per year. Much of the work done on
the building is by volunteer labor. The KAHC has done a lot of
work on the Center over the years. Thompson referred to
information included in the packet which delineated the work and
costs incurred by the KAHC over the years.
Thompson reported the roof of the building requires repair.
have had a roofer investigate the work needing done and the
estimated cost of that work. Thompson requested Council to
repair the roof.
They
Linda McNair - Stated she is a past president of the KAHC.
McNair added she feels the facility is important for the
community and well utilized. The City's Parks & Recreation
Department program used the building; the literacy program has
used the building; users of the adjacent playground come in the
building to use the restrooms; plus all the various art displays,
lessons, etc. McNair stated she feels the fine arts program is
important to the community. The art classes are always full.
The City of Kenai should be proud of the part the KAHC has played
throughout the years ~n the community.
Mayor Williams stated the Council is faced with a dilemma as they
all recognize the important role the KAHC plays in the community,
but also are aware of the other structural problems with the
building. Williams referred to information included in the
packet which informed the Council it would cost approximately
KENAI CITY COUNCIL MEETING
APRIL 19, 1995
PAGE 3
$45,000 to correct all the problems plaguing the building.
Williams briefly discussed the structural problems and added the
Council may want to bandage the building at this time. However,
the City is also working toward the funding of a new water well
and animal control center.
Ms. Thompson added the estimate received for the roofing was
$17,000. They have been keeping the furnace repaired. Thompson
reminded Council the KAHC has been paying for all repairs and
costs over the years. Thompson added they have appreciated the
snowplowing, landscaping and mowing the city has contributed
also.
Thompson stated the KAHC is the art connection for the City.
Many visitors to the area are envious of their situation (low
rent, city support, etc.). The KAHC is needed as much as any
other extracurricular activity supported by the City.
Councilwoman Monfor requested this discussion be included at the
next budget work session. Williams agreed and added Council
could then review the work the Building Inspector believes is
necessary and the costs involved. Williams suggested another
estimate from another company be obtained.
Smalley stated he did not disagree with obtaining another
estimate, but cautioned that if the roof is in as bad a shape as
indicated, the more underlay work needed, the more costly the
work will be. Smalley added he agreed with Monfor in that the
matter should be discussed at the budget work session. Council
could review other alternatives, cost estimates, etc.
Monfor suggested the KAHC put together a one-, three- and five-
year plan to save the building and present that information to
Council. This is not the only building in the City the Council
has concerns about and they may need to prioritize work on the
different buildings, doing so much each year. Monfor also
suggested the KAHC bring additional ideas for repairs, etc.
Forward. Monfor asked if a metal roof could be put on the
~uilding and suggested there may be community groups who would
lonate the costs.
illiams requested a price estimate of a hip roof be forwarded to
ouncil and included for the next work session.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 26, 1995
?=00 P.M.
SENIOR CITIZEN CENTER
CALL TO ORDER:
The work session was called to order at approximately 7:00 p.m.
COUNCIL PRESENT:
Williams, Smalley, Bannock, Swarner, Bookey, Measles.
STAFF PRESENT:
Freas, Graves, Brown, Kornelis, McGillivray, Porter, DeForest,
Burnett, Morris, Manninen, and Ernst.
MEMBERS OF THE PUBLIC:
Kathy Schwartz, John Rovin, Tom Wagoner and other representatives
of the Kenai Fine Arts Council; Cherie Woods and Claudia Furlong
(exercise programs at Kenai Rec Center); Ethel Clausen; Kim Booth
and Ron Rainey (Kenai Visitors Center).
KENAI FINE ARTS BUILDING:
The discussion held at the April 12 work session regarding the
roof problems with the Kenai Fine Arts Council (KFAC) continued
with representatives from the Kenai Fine Arts making a
presentation. The KFAC requested the City either replace the
roof completely or make a quick fix of the roof problems.
The presentation included the listing of the many activities held
in the building, i.e. classes, lectures, exhibits, etc. The
building is included cn the historic walking tour of Old Towne.
The KFAC distributed to council a copy of a three-year plan which
council requested at the 4/19/95 work session. John Rovin
reviewed the plan and discussed the different bids received for
the different ways the building could be repaired.
lit was explained the damage to the inside of the building was
along two walls only. The storage area, back room, office and
major gallery area are not affected. Rovin reviewed the bids
received for the different repairs that could be made:
Replacing the entire roof -- Hanson's Roofing -- $24,907.00
Addition of trusses and metal roof - Raven Construction --
$37,566.00.
Replacement of water-damaged urethan and addition of
flashing where needed -- $13,885.00.
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 26, 1995
PAGE 2
Each method of repair was discussed. Williams stated Council
needs to decide what direction they want to take with the
building. Tom Wagoner stated, in his opinion, the best method
for the longevity of the building would be to add a metal roof.
The price could go lower when the project would go to bid.
Wagoner stated his opinion of the second best method would be to
do the "quick fix" and repair only that area which is damaged.
He did not believe the roof needed to be completely torn off.
Another representative of the KFAC stated she believed it would
be best to add the trusses and metal roof. The building had
increased traffic last summer and she believes it will be used
more this summer. The KFAC involves visitors to the community
through the classes given, etc. They will be offering courses to
children and adults which will be coordinated with the shows that
will be presented at the Visitors Center throughout the summer.
She added she believed it would be advantageous to the City to
complete the visual connection between the city buildings in that
~area, i.e. metal roofs on the Visitors Center, etc.
!Rovin added they have not repainted the walls which have been
!discolored from the leaks. They plan to refinish the walls and
~ replace damaged tiles after the roof repair work is completed.
Wagoner referred to the information forwarded by the Building
Official as to the deterioration of the concrete block
foundation. Wagoner stated he also inspected the block and felt
the areas where some of the mortar has fallen out can be epoxied.
There are structural cracks, but he also did not think they would
be a problem. Also, he disagreed with the statement that there
was only 100 amp service to the building. He believes the
building is up to code, but this should be checked out.
Williams restated that Council will have to decide what to do.
They recognize repairs need to be made, but they also recognize
they need to find funding to develop the new water well, etc. It
may be better to do a quick fix at this time and then replace the
roof in the future. The discussion continued.
Councilman Smalley requested an appraisal of the building. He is
aware it is a well-used building, but felt that an appraisal
could help them in their decision. Councilman Bookey commented
the lease to the KFAC will be up for renewal in June 1995.
Council will then need to decide whether to renew the lease.
Bookey added, he agreed with Smalley (regarding the appraisal).
KENAI CITY COUNCIL
BUDGET WORK SESSION
APRIL 26, 1995
PAGE 3
Also, he believes the work will entail more than a "quick fix."
He also supports the organization, but pointed out the lease
states the lessee is responsible for all care of the premises.
Williams disagreed. He does not believe the care of the building
includes the whole physical structure of the building.
Smailey clarified his request saying he was not looking at the
replacement figure, just the value of the building. He did not
want to include, in the appraisal, the historical aspect either,
but be aware of it.
Williams asked if the KFAC has any funding to help with the costs
of repair. They referred to the repairs they have made in the
past at their expense and added they have been able to do those
through fund-raising activities. This cost, however, is beyond
them. They are willing to continue with the other maintenance.
They suggested they may be in a better position to request funds
if they owned the building.
Swarner stated she would rather replace the roof than a quick
fix, however they first need to find out if the building is worth
the cost of repair. Measles agreed. Bookey stated he agreed
with Smalley and suggested the city engineer inspect the
building. The cost of repair could be a lot more than what they
think at this time. He would be interested in putting the cost
of repair into the buildJ, ng if they had a realistic justification
and cost estimates first.
Discussion continued. Suggestions were made to have the Borough
assessor make an appraisal of the building and the city engineer
inspect the building as to its structural integrity. Request the
information be available for the June 7, 1995 council packet.
Final amendments to the budget can be made at that meeting.
COUNCIL REQUESTED THE CITY ENGINEER MAKE A STRUCTURAL INSPECTION
OF THE BUILDING. ADMINISTRATION IS TO REQUEST THE BOROUGH
APPRAISER TO MAKE AN APPRAISAL OF THE BUILDING. FINDINGS SHOULD
BE INCLUDED IN THE JUNE 7, 1995 COUNCIL PACKET.
TEN MINUTE BREAK TAKEN.
KENAI BICENTENNIAL VISITORS CENTER
Kim Booth, Executive Director of the Visitors Center made a short
presentation and distributed information regarding the Center and
KENAI CITY COUNCIL MEETING MINUTES
MAY 3, 1995
PAGE 18
be considered by council (large lots being charged very high
assessments when the property cannot be used for anything but a
single family residence).
d. Kenai Fine Arts Center - Williams requested the
information Council requested from Administration for the June 7
council meeting, be included in the council packet for the May 17
council meeting instead. Williams added he has had some
discussions with Mr. Rovin and they may have a more acceptable
cost for repairs of the building. They feel the roof may not be
in as bad a conditicn as first thought and the cost for repair
may be much less.
e. Ice Rinks - Williams reported he attended a meeting
with the EDD in regard to the feasibility of placing ice rinks in
different locations on the Peninsula. EDD will be applying for a
forestry grant to fund a feasibility study. There was excellent
information supplied in regard to covered ice rinks.
f. Alaska Wetlands Coalition - Williams referred to a
letter which was distributed to Council at the beginning of the
meeting and added to the agenda for discussion. The letter was
from the Alaska Wetlands Coalition requesting support to assist
the Alaska congressional delegation's efforts to reform national
wetlands policies.
Consensus of Council was to bring forward a resolution to the May
17, 1995 council meeting for consideration.
g. HBZ07/Modification of Oil and Gas Royalty Rates -
Williams referred to information distributed to Council at the
beginning of the meeting and added to the agenda for discussion.
Williams referred to a draft letter to Senator Loren Leman which
supports HB207 as it was passed by the House. The letter further
states that "HB 207, as passed by the House, provides the
flexibility in setting royalty terms for marginal fields. This
flexibility will encourage the State and the industry to work
together to change the economic equation for marginal fields,
bring on new fields, extend the life of existing fields and build
a stronger economic base for the future."
Manninen added there was a meeting in regard to this bill in the
afternoon. Manninen reported he telephoned Senator Leman to let
him know the City was in support of HB 207 and asked to be
RAVEN
April 24, 1995
Kanai Fine Arts Center
BID
Included in the bid price is the following:
Removing and replacing current water damaged uretbane,
adding a boD~4ng agent to existing roof and resealing the
entire roof. Installation of approximately 60 linear
feet of new flashing. ~ of all debris and clean
up.
TOTAL LI~P S~M BID ...................... $13,885.00
Steve Cropse¥
KenaiFineArts Rep.
P.O. Box 490 KEN^i. ^tasr~ 99611
90?-283-2052 Fax 907-283-S081
HANSON'-S ROOFING
309 BircW SL
KENAI, ALASKA 9961~
(907*) 283-3419
L.ic. No. ~kA4~97
PI=UCE
1
I
leo
TAX
VEN
April 24, 1995
Ke~i Fine Arts Center
BID
Included in the bid price is the following:
Installation of 4x8 P.T. lumber on parapet, installed
with 7" quick boits 2' on center. Installation of
trusses, plus roof sP~ctiIlg of 1/2" CED[. Ir~tallation of
metal on said rcof s~etingwith all trim, _siding on all
gables with facia and'~arge rafters (no soffit or paint).
TO~ALI/]MP SI~(B~ ...................... $37,566.00
*i~hiiticn Note:
Ail n~_har~cai r~of vents, furnace, kiln, plumbing, and
,-~ving of said plumbing will be at time and mater!als
rate.
Steve Cropsey
~_~cepted
Kanai Fine Arts Rep.
R~,vE~ COh~T~..~.q'OILS INC.
Box 490 K[NAI. AL~'~ 99611
907-283-2052 F~,x 907-283-5081
T
?_T
Memorandum
DaT~:
To:
Through:
Through:
F~orn:
RE:
04/05/96
Mayor John Williams & CiW Council Members
Thomas J. Mannmen, City Manager-z~
Keith Kornehs, Public Works Director ~
Robert Springer, Building Official ~
REQUESTED PROPOSALS FOR BUILDING REPAIRS
At your request, I have obtamed the following written proposals for repairs of
carpetmg in the Senior Center dining room and installation of shades in the
Council Chambers. The installation of overhead doors and operators will be
hand carried to the budget session.
The cost to install the carpet and pad we have is $5,063. However, the carpet
installer commented the pad we have may be part of the problem as to why the
existing carpet did not last longer than five years. He suggests we have a better
grade of pad mstMled that should allow the new carpet to last at least 10 years.
Ofcourse~ the cost to have this new pad installed is an additional $1,920. It does
seem like we did not get: enough wear out of the existing carpet, which would
indicate a better grade of pad would be appropriate to get a longer wear life.
The cost to mstall insulated, solarized bhnds in Council Chambers is $376 each
or $2,256 total plus $60 shippmg.
RS/mk
From : 3. E. T4GR.,~TOH ~EN'L ]3NTRACTIN5 PHONE No. :
Kenl~l[ SIpttr Hi.way ~alte I I
(907} 283-3763
olophor~ ' , ~ Jol~ Pl~one
[p.o.,
Furniture Removal
)fiance Removal pcs. @ $_
Old FloorinO Removal ,d/'tgO c~- ,2
Unclerlaymen! Installation
MISC. Charges Total
OUR INSTAI. LE~$ ARE NO! EESPONSIBLE FOR:
Br~koDle$ not removecl flo~tl luut~, uxr~,~ao¢ ptl:~ea, ?of'novlng plpe~
~elr~vlC~g plgff?llDlng flxlur~, , or cuffing cioorr,
Totat Materials
Total Labor
Total Misc. Charges
Sub Total
Sales Tax
Total
Less Deposit
Balance Due
~lg ~ature _ EMrO
3:55PM P03
From : .7. E. THORNTON GEN'L CONTRACTING PHONE No. : 90? 283 3313 Apr. 03 1996 3:51PM P02
[3o~6 mm)
PL 1614.160 (3.96 mm)
Carpet Pile Height Loss Comparison*
19.3%
9.8% 9.3%
Direct Z8 oz. &0 oz. 5/32#
b Syn. Felt Jute PL 1610
The chart &hove illu~trat
Cuohlon (6/32') ~flcreases
.drlmltle&ily by reducifl~g~C'EFT~plle lose. (Telt
Phillips Roll Chair Test utilizin
of I~Oliure for 20.000 cycles over
fW~ofl carper. I
INC., Deltofi.
· FAIRMONT ·
APR
The Office Plac~
EZ '96 15:la TOP KEMAI
Forecast Series
Cnn:a~ w; 25 D:. 27 I-~ 30-34
Cub~: 6.9
W~hr 3~
· ,~ar. bot~¢ ~ all fabriea
M6303HO $229.50
St~ bs~ great cJa~ir xv~ op~ a~s.
L"ube~: 43
Memorandum
Date:
To:
Through:
Through:
From
RE:
04/05/96
Mayor John Wilhams & City Council Members
Thomas J. Marmmen, City. Manager-~/14/
Keith Kornelis, Pubhc Works Director ~..
Robert Springer, Building Official ~_%
REQUESTED PROPOSALS FOR BUILDING REPAIRS
At your request, I have obtained the following written proposals for repairs of
carpeting in the Senior Center dining room and installation of shades in the
Council Chambers. The installation of overhead doors and operators will be
hand carried to the budget session.
The cost to install the carpet and pad we have is $5,063. However, the carpet
installer commented the pad we have may be part of the problem as to why the
existing carpet did not last kroger than five years. He suggests we have a better
grade of pad installed that should allow the new carpet to last at least 10 years.
Of course, the cost to have this new pad installed is an additional $1,920. It does
seem like we did not get enough wear out of the existing carpet, which would
indicate a better grade of pad would be appropriate to get a longer wear life.
The cost to install insulated, solarized blinds in Council Chambers is $376 each
.~,'/~'
or $2256 total plus $60 s~pping.
RS/mk
ROOMS UNLIMITED
.087 Frontage Road
Kenai, AK 99611
(90?)283-5990
."AX: (907) 283-5313
T R A N S M ! T T A L
TO:
FAX #
FROM
DATE
PAGE S
RE
: / (Including Cover Sheet
COMMENT :
This f~x tran~iss|~n a~d aLL attached cJoct~t$ .my contoirl confidentiet info~ti~
~l~i~ to ~e ~r ~i~ is ~ot~t~ ~ 9r~ of c~fj~iaiity or ~-dJsctosure-
The info~ti~ is int~ ~ty for the {~ivi~t ~ a~ve. If y~ are ~t t~e
int~ r~ipi~t, y~ are her~ ~tifi~ that ~ disc~o~re, c~i~, distri~ti~ or
the ta~i~ of ~tim in reti~ ~ the c~t~ts of this tnfo~ti~ is strictly pr~ibit~-
If y~ h~ r~ei~ this tr~issi~ in ~ror, please c~tact this office i~iateLy to
ecr~ for ~e retu~ of the ~ts. T~ ~y call cotter at (907)~-5~.
CITY OF KENAI
MEMORANDUM
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014
TO:
FROM:
DATE:
RE:
Robert Springer. Building Official
Carol L. Freas, City Clerk
City of Kenai
January. 19, 1996
1996-97 BUDGET
Please include in the Buildings budget documents for 1996-97, the following additions to
the City. Council Chambers:
Placement of insulated blinds, shades, etc. of some sort on the windows.
The shades on the slanted windows (behind the council seats) should be
able to cover the window vents. As you know, the Chambers is hard to
heat and there is a lot of cold air, frost, etc. which comes through the
window vents behind the council seats.
New lighting for above the council seats. The lighting now in place does
not give sufficient light. What light is available is hard on eyes as it causes
a lot of shadows.
The room could also use some paint. The carpeting in the hallway is a
mess due to the traffic it receives from visitors to the Public Health Nurses.
Thank you for your and Steven's efforts in trying to keep the room warm. I appreciate
the concern and efforts.
If you have any questions, please contact me.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Williams and City Council
Robert C. Springer, Building Official
April 10, 1996
Overhead Doors and Operators for Public Safety Bldg.
(Fire Department)
The cost estimate for the overhead doors and operators is $27,315.78. (See attached
estimate.)
The original estimate I had received did not include painting the doors (red) or installation
of additional windows, which should account for the higher price estimate.
The cost of these doors may go down once we go out to competitive bid.
On another subject, you requested the cost to replace the carpet in the entry to the Police
Department. The bid for this is $1,419.75. (See attached.)
RS/kw
cc: Keith Kornelis, Public Works Director
PROPOSAL
April 08, 1996
Randy's Glass Inc.
HC I Box 99
Kenai, Alaska 996t I
(907) 283-9483
Fax (907) 283-2275
Submitted To: City of Kena/
Project: Fire Department
We hereby submit the fo/lowing specifications and estimates:
6
648-3 14' 0" X 14' 1" Overhead Door (Thermacore) model 591
Steel insulated sectional overhead door (s)
* 1-5t8 Thick sections, solid foamed-In-place polyurethane core,
26 GA. pebble brain with shallow dbline faces both sides
(14.86 "R" value) thermal break construction
* Finish painted: Red
* 3" Track and hardware, continuous angle mount
* Standard lift track,
* Torsion spnng counter balance (10-15000 cycles)
* 1" solid torsion shaft
* Weatherstripping: MFG STD EPDM at sill and between sections
* Windows: (3) 14' 0" aluminum full sections per door
Full vision are (4) windows wide glazed with 1/2 thermos-pane
* Struts: MFG STD for size of door
* Calculated windload: Industry standard
* Operation: Electrical Dy means of Lift-master HT 2000 Sedes opener
1/2 bp, 115v motor with manual hoist modification and safety sensing edge.
Bid includes disposat of doors.
Doors 15,372.00
Operators 3,993.78
Man lift 330.00
Painting (red) 2,880.00
Materials 22,575.78
Labor 4,740.00
Tax 0~00
Grand Total 27,315.78
We propose to furnish material, complete in accordance with above specifications for the su~
TwenEy seven t.hou~and three kun~re~ fifteen dollars and 78/100
Author/zed signatur~~___
Accepted by: .........................
Date:
Note: This proposal may be withdrawn by us if not accepted within __30 days.
Architectural Specifications
08360/QVE
BuyLine 4841
591 SERIILS
PART I GENERAL
1.01 Work Included
Thc doors will be Series 591 as manufactured
by Overhead Door Corporauon.
1.02 Related Work
Opening preparanon, miscellaneous or
structural metal work, access panels, finish or
F, eld palming, field electrical wiring, wire.
condmt, fuses and disconnect swilches are m the
Scope of Work of other divisions or trades
PART 2 PRODUCT
2.01 Section&.. ~
Sections will be roll-formed, hot dipped,
galvanized steel exterior no less than .016"
Sections will be manufactured by a continuous
foamed-in-place polyurethane lamination
process resulting in a mctaltfoarn/mctal
sandwich of homogeneous polyurethane
insulation. Sections will have a nominal
thickness of 1-5/8" and will incorporate an
EPDM rubber thermal break to prevent heat or
cold conductLvity. The ship-lap design will-have
roilndcd water channels.
2:02 Insulation
Insulation will be a rigid, foamed-m-place.
polyurethane core free of CFCs and HCFCs and
will be fully encapsulated in nonpermcablc
materials to pre'vent loss of thermal efficiency
over timc. Thc insulation will havc an R-Value
of 14.86. U-Value of .067 - calculated values
based on certified test data.
2_03 Air Infiltration
All doors will be constructed with an atr
infiltration rating of .08cfm per square foot of
door al 15mph and, t 3cfm per square foot of
door at 25mph. (ASTM-E-283-73)
2.04 End Stiles
End stiles will be 16 gauge sleel
2.05 Hardware
Hinges and fi~iur~'~ will be galvanized ste¢i.
Fall lloaung ball bearing rollers will have
hardened steel races. Roller sizes wdl be
adequate for design requiremem~, and
limitations.
2.06 Track
Track is 2" standard, or 3" optim~al, and angle
mounted. Bruckct nlOUlltcd track i,.
but not available on full verttcal dot)rs
207 Lock
Lock ,,viii be intermr mounted slide lock.
(Optiooal 5 pin tumblcr kcycd lock is
a~'ailable.)
2,08 W~..alherst rip
Weathcrstrip between sections will be EPDM
robber tube seals fiucd inside every joint.
Bouom weathcrstrip will be EPDM rubber
bulb-type strip.
2 09 Finish
Fmb, h '.,,'ill be 2 coat baked-on polyester with a
v, hitc interior and white (brown) exterior.
2 lO ()peralio,i
Cix:ral~.n will be by manual pull rope. Optional
citam hnist and electric operator arc available.
PART 3 EXECUTION
3 01 Installation
h:st~ll thc doors i. accordance with Overhead
Door Corporation inslructions and standards.
u,lng an authorized Overhead Door Corporation
d ~dributor.
OPTIONS · Thermal glazing
· 4-Section pass door
· High Usage Package
· Sup-UR-Seal jamb weatherslrip
· Electric Operator
· Chain Hoist
· Post-Tension drums
· Safety bottom fixture
· Bottom Sensing Edge
· EPDM rubber header seal
· Aluminum sash section available
to 22'2" wide
Heavy-Duty Trolley
Operator for use on
standard lift sectional doors.
;~ROPOSAL
: J.E, THORNTON GEN'L CDNTRACTihG FHONE No. : 907 283
Apr.~9 1996 10:38AM P02
3TrlEET
STATE AND ZiP CODE
A.~tCI'IIT E C,T
1472 gcnai Spur Highway
Kczzai, Alaska 99611
(907) 285-B?6g
FAX (907) 'a'3 35'4n
J~ NAME
J(.~j LOC&Tm
,mn
of
1~c ~Jr'u p,l,tr heroDylo furnish material and labor ~complete in accordance wilh ubuvu spocifications, for thc sum of:
P~yment ~ ~ m~e ~ f~l~w~t
Ali n~l:10rial 18 ou&ram~ ~o be as s4~o~l~,-d. All w~rl~ to D~ oo~Lotetea in a workmanlike
our ~n~oi. ~ner to ~r~ fife, to?~ a~ other ~ msu~e, Our
lully ~V~ by WO~WI Goings.tmon
R~L~E
'7IRE DEPARTMENT
1()5 SOUTt t WILLOW STREE~
KENAI, ALASKA 99611-7745
(907) =8~,-,'~366 · FAX 283-2267
MEMORANDUM
TO~
THRO[;GHi
FROMi
Honorable John J 'Williams
City' Council Members
Jay' Sweenev. Finance Dkect°X'~Z/f_I
David C Burnett, Fire Chief
DATE ,April 1. 1~96
SUBJECT: COMMUNI1~' ALERT NETWORK (CAN SYSTEM)
I am requesting that the Council consider an increase in the Communications Department
budget of $1,000 to cover the cost of participating in this program. The contract for the
program, through the Kenai Peninsula Borough, is expected to run from July to July and is
renewable each year
I have attached information about the system The cost is $1,000 per community, with an
estimaled additional charge of one dollar per emergency call if the system is used.
It is a system that requires a designated Chief Officer to authorize and make the initial
recorded message into the C A.N System office. They would then use computers to call
all homes in an affected area~ not every home in town (unless requested to do so).
It is designed for use in major emergencies like an ammonia or chlorine cloud released
near a subdivision, or a large natural disaster. The recorded messages would advise
people of the situation and to shelter in place or evacuate, and where they should go to if
ordered to evacuate.
It would reduce evacuation nme immensely and would provide an understandable earlv
warning to the community (it would not replace the Boro sirens, but who knows what
those sirens mean anyway)
Nikiski Fire Serxice Area would pay the remaining costs (about $9.000/year} since thev
are the highest hazard area. If the City chooses not to sign on at the $I,000 rate, and had
to use the system later, the cost would be a fiat six dollars per call.
I have attached the ('AN brochme tbr your review' The Boro has requested a response
from the City by April 15, as the,, must enter into the contract with CAN to take effect by
Julx'
SENT ~v:Xa-ox -~ e¢o~ia~ 7C20 : 3-~-~E : ':OSP~ : §07775557~- SO7 2BSa!71:~ 2
DRAFT
The attached Community Alert Network proposal is a draft
version,
I took the liberty to:
invent the "CAN association" terminology.
adjust the agreed upon "multiple of three(3)" for non-
participating community's user fee to the higher multiple of
six(6) [after brief discussions with Nancy Bleadom and Keith
Laurie].
As we discussed, the final version of this letter will be issued
from the Kenai Peninsula Borough LEPC office.
Direct your comments to Nancy Bleadom by Wednesday, 3/20
@ 262-4910 or 262-8693 [fax]
Problem:
Presently, the Kena: Peninsula borough does not possess an adequate public warning
system.
Proposed Solution;
Community Alan Network (CAN) - Technology to the rescue!
Background
On February 70-. of this year, a representative of Community Alert Network, Inc.
presented the details of the Community Alert Network (CAN) system to members of
the Kenai Peninsula Borough Local Emergency Planning Committee. The CAN is a
telephone system that can deliver 6,000 to 10,000 precise, emergency messages per
hour to specific zones ~'n affected communities. (see attachment for more details on the
CAN).
After the presentation. Ce CAN system's ability to effectively meet the needs of the
Kenai Peninsula borough was discussed. Everyone agreed that this type of system
would meet our unique needs very effectively.
Benefits of the Community Alert Network:
· Target the population in specific areas with emergency information
· Reach the target population quickly
· Reach a much higher percentage of the target population than conventional methods
allow
· Eliminate the conf',~sioa our current methods invoke [e,g. Borough and industry
sirens alert peopte but do not provide response information]
· 'Insurance" at a ve~, reasonable price [e.g. Consider the aftermath costs of a
disaster without effective public warning.]
· Immediately available
Costs
A group~ of Local Emergency officials and Industry representatives met on March 8th
to discuss funding strategtes. The consensus of the group was that we form a CAN
association't of sorts and that each member of the association bear a portion of the
initial set up and yearly maintenance fees. The CAN would be managed through the
Borough LEPC.
The fees for being part of the Kenai Peninsula Borough CAN association will be:
· Membership fee of $1,000.00 per year
· User fee of approximately $1.00 per call
NOTE: Cities and Service areas that decide not to participate in the CAN association
but later use the CAN due to an unforeseeable emergency in their community will be
charged 6 times the normal user fee.
Conclusion
The Community Alert Network is a tool that provides the viral link between our best
laid emergency plans and the pubiJ, c's ability to participate in those plans in the event of
an emergency. This type of system can mm a potential tragedy into a mere
inconvenience because it can realistically provide the public with a timely, specific
warning. One way or another we will find the resources to purchase this system,
Please, consider its benefits and choose to be a part of the Kenai Peninsula~CAN
association.
Ia attendance: Chief Billy Harris - Nikisla Fire Dept., Scott Walden - Keaai Fire Mars~l, Nancy
Bieadorn - Kenai Peninsula Borough Emergency Manager, Steve Hoogland - Tcsoro Refinery, Steve
Freemyer - Phillips Petroleum, John Averill - Unocal Agricultural Products
~ Nikiski semce area, CE$. Kenai Peaia~n. tla Borough LEPC, The cities of Kenai, Soldoma. Homer &
Sewarcl
MEMORANDUM
FROM:
APR 1
DATE:
SUBJECT:
You had asked for a cost to place a restroom similar to the one recently construct~ at
the softball fields, at Municipal Park. The restroom cost about $45,~ and we would
need to tie into the water and sewer system in Forest Drive (est. $5,000). $50,000
should be budgeted. Bare in mind that the new restroom was constructed with durable
fixtures and pa~itions, and we us~ special block. A simpler design, or even a holding
tank type restroom could be constructed, if desired.
Kayo McGillivray, Parks & Re~,Director
Jack La Shot, City Engineer ';/~-----
April 18, 1996 "
Restroom at Municipal Park
JL./kw
MEMORANDUM
-FO:
THROUGH:
FROM:
DATE:
SUBJECT:
Mayor Williams and City Council
Tom Manninen, City Manager
Keith Kornelis, Public Works Director
April 19, 1996
Budget Work Session - April 24, 1996
RESTROOMS AT MUNICIPAL PARK = $50,000
A rough cost estimate for restrooms that would be hooked up to city water and sewer is
$50,000. This would be for a very structurally sound facility using prison and automatic
type fixtures.
WATER - SEWER - STREETS - SHOP PHONE SYSTEM
A good portion of the cost in our budget is to rewire our phone lines in the building and
running a new dedicated phone line from the shop to the crew building for our new
SCADA system. The phone system itself can be leased with maintenance or without
maintenance, or it can be purchased. More information will be needed from the phone
company and our engineering consultants (SCADA) before a decision on leasing or
buying can be made. (I think city hall ended up buying the system.) The phone company
said the cost estimates in the budget should be enough to go either way.
KK/kw
FROM ' CiJULIEi DISPLAYS From CHIP
PHONE NO. : 1+2136+483+2581
DiJulio Displays
24028 Brier Way, Brier, ~Vashington 98036
1-800~321-XMAS (962 7)
Local & Fax (206) 483-2581
SOLD '1'0:
~pr.
ORDER / INVOICE
SHIP TO:
CITY OF KE~AI
210 FIDAL~O, SUITE 200
~, ALASKA 99611-7794
CONTACT: K~YO HcGTT,V~=~
PHONE NO'. 1-907-283-3855
FAX NO: -3014
4/10/96 Be~ Surface Deposit 1/2 Down - Bal,'mce Net 10 Days :;;" '. ASAP
PP&B N/A Chip DLlulio
, 7 ' ' ' ' ' ' ' ~'' '~ '..,~..u-,.~..
;; :,):'":~!':.: PARI. NO,._: 'i~:':, .i]. :~'~:;'ii;.!ii!i::i .... :: ;' ' '. ..:':DESCRIPTION;.._ i:.:': h:~' : :.: :' .:UNI:T':.PRI{~ ..: ' .~XT, ~. :
131-43-645 .. ~[ 8' VERTICkL .TI~.: $~fl w/hardware {choice of ~olor:;$245.00
131-10 ,.~ ,2.~ 5½' S~::::~'~_,AK~ ... 345.00
~I~ ~S I~ ~- ~G
~g 8' ~TI~ ~ $71.00 ...$43.00
so.oo 46.00
~- ~ S~' SI~ 54.00 110.00
~i~P ~ for ~ s~ ~le-mmit d~ratiom: ' 450.00
%~:'?..:.: ': :. :::~,~,~5: ::;~'~~:; , ::~ ::,, SUBTOTAL
C~ M~I ~ ~ Within 5 ~ ol ~i¢ m Goo~ SALES TAX N/A
~i, ~e Subi~ 1o ~.~e ~r~ Home ~fi~ SUBTOTAL
s,~ ~= w~e a~{~u, DEPOSIT
MEMORANDUM
CITY OF KENAi
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1992
TO:
FROM:
DATE:
RE:
Kayo McGillivray, Parks & Recreation Director
Jay Sweeney, Finance Director
Keith Kornelis, Public Works Director
Carol L. Freas. City Clerk
City of Kenai ~
//
February 19. 1996
BUDGET
I have been informed that Mayor Williams is planning or discussed with the Chamber
Board, the possibility of starting a project called "Kenai - Wdlage of Lights." (Anchorage
has a similar project.)
The plan is to put small white lights on all city facilities. The lights would be "on"
continuallv during the winter months. An estimate of cost for the lights has been said to
be $300 a year for each building. I would estimate the cost for the lights should be
included in the "Beautification" budget. Increases to the city's electric bill and time
~nvolvement (scheduling) for placing the lights should be made in the appropriate
accounts. I will include costs for advertising in the Legislative budget.
clf
cc: T. Manninen
Memorandum
Date: 02/28/96
To: Carol Freas, City Clerk ,~ ,/
CC: Townsite Historic District Board Members
From: Marflvn KebschulL Admimstrative Assistant
RE: BUDGET REQL~ST
The Townsite Historic, District Board held a work session last night regardmg
the Shkituk' Village Site. At that meeting Mayor Williams advised the Board to
write to you stating he recommends that $3,000 be placed in council's budget for
the sign at the Shkituk' Village. Mayor Wilhams stated that council would
review this budget request independent of other city budgets. If further
~nformation or documentation is required, please let me know.
TONY KNOI/VLES, GOVERNOR
DEPARTMENT OF NATIJRAL RESOURCES
DIVISION OF PARKS AND OUTDOOR RECREATION
OFFICE OF HISTORY AND ARCHAEOLOGY
3601 C STREET, SUITE 1278
ANCHORAGE, ALASKA 99503-5921
PHONE: (907) 269-8721
FAX: (907) 269-8908
February 22, 1996
Re:
5010 Historic Preservation Fund Grants-in-Aid Program
FY96 Certified Local Government (CLG) grant applications
Thomas J. Manninen, City Manager
City of Kenai
2!0 Fidalgo Avenue, Suite 200
Kenai, AK 99611-7794
~ECE1VED
2 F-
:...TV ADr~ t, ~. ~
Dear Applicant:
This letter' is to notify you that due to the unresolved federal budget that impacts the
Historic Preservation Fund Grants-in-Aid Program, I am suspending the FY96 CLG
grant application process. '/our application will remain on file. I have cancelled the
Alaska Historical Commission meeting scheduled for April 1. We will keep you
advised regarding the program,
If you have any questions, please contact me at (907) 269-8715.
Sincerely,
'----0'udith E. Bittner
State Historic Preservation Officer
,JEB:jfc
Dorothy Gray. Chair, City of Kenai Historic District Board
CITY OF KENA
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014
1992
To:
From:
Date:
RE:
MEMORANDUM
Mayor Williams and City Council ~/
Thomas J. Manninen, City Manager~;'v
April 24, 1996
FISH TAX, HOMER'S PROPOSED FISH LANDING TAX/PROCESSING
TAX REPLACEMENT; NET LOSS TO KENAI OF APPROXIMATELY
ONE-THIRD KENAI'S FY97 FISH TAX ($60,000)
Attached is an article from the Homer News dated April 18, 1996,
entitled "City Seeking Bigger Share of Fish Tax." Also, attached
is an April 12, 1996 "fish tax" memo from Keith Kornelis,
Department of Public Works Director, to the City Council for more
background information on the fish tax situation. Fish tax is
estimated at $175,000 in Kenai's FY97 budget. Going from a fish
processing tax to a fish land tax may decrease Kenai's FY97 fish
tax by nearly $60,000.
Definitely, the proposed "fish landing tax", instead of a "fish
processing tax" makes for rather "strange bedfellows." I wonder
why? Yet more questions are raised than answered by this Homer
fish landing tax proposal, i.e. there is no answer on the net
impact of the landed/processed fish that goes through Kenai to
Royal Pacific, Cook Inlet, Fish Hawk, Whitney Foods, and other
local canneries/processors. Secondly, the question remains,
regardless of the fate of the Homer fish land tax proposal, where
Inlet Salmon's processing will go, inside or outside the City of
Kenai, if Inlet Salmon does not operate in this fish season. To
the extent the article is accurate quoting several cities
acknowledqing that the Homer amendment might hurt cities such as
Kenai, where some Homer landed fish end up for processing, Kenai
should be concerned and ]et them know we do not like/~uDport
their attempts to "raid our City qeneral fund coffers." Seward
might be willing to support the idea and that Soldotna Mayor Ken
Lancaster allegedly told the Homer council member that he would
look at the effects of such a change, and if it doesn't harm
$oldotna, would support the measure too. It makes one wonder
whether we're being helped or harmed by all of our friends. The
impacts of the fish tax for processing versus landing are
unknown, but I am seeking more information from our legislators
and local fish canneries/processors. Apparently, Homer feels
this will benefit them, at Kenai's expense. Homer sees no
problem with changing the fish tax rules in the middle of the
game to benefit Homer at Kenai's expense.
I have forwarded copies of the articles, the Homer resolution and
the city's fish tax information to our legislative staff and
Representative Navarre's and Senator Salo's offices for their
review and vigilance on our behalf. Thank you.
Presently, indications are that approximately one-third of
Kenai's FY97 projected $175,000 fish tax comes from the
processing of fish that is shipped in from outside the Kenai
area. If this were automatically attributed to other areas such
as Bristol Bay, Homer or .pther areas, the City may lose up to
one-third of its $175,000, the only mitigating impact may be any
net increase of fish going "through Kenai" to existing fish
processors outside the City limits such as Royal Pacific, Cook
Inlet, Fish Hawk or Whitney Foods if the landing tax were to take
affect and the fish were landed in Kenai. There are no presently
available fish numbers to validate how much of this actually
happens and whether there will be a direct reduction in our
processing at the expense of the landing tax. No new impacts are
anticipated that would benefit the City of Kenai by changing to
port of landing from port of processing for the fish tax
distribution. Currently our information is that the City of
Kenai is better off with a processing tax than a Homer proposed
port of landing tax.
CC:
Mayor and City Council - Agenda packet for 5/1 & Budget Work
Session of 4/24/96
C:\WPDOCS\TJM\FISH.TAX
Arts;~ Page 13
Homer, Alaska, Vol. 23, No. 16
City seeking
'bigger share
of fish tax
Spence
~f Writer
City officials have asked state lawmak-
ers to revise the way raw fish taJ,,'s are
a with muv" ipaht;.e,, a chav-g~ 'hat
coulct oo,.st city coffers by $b4.000 or more
a year. a Homer City 'Ouncii member Smd
th~s week.
Last week. the council voted 5-0 on a
resoluuon urging the Legislature to amend
the state law that appomons fish taxes to
See TAX, Page 9
Rent hike
dela :_ sought
for semors
by Hal Spence
Staff Writer
Attorneys for the tenants of Homer's
senior housing complex yesterday asked
the corporaUon that operates the 24-unit
Cacility to postpone a plan to rinse rents and
.o meet directly with tenants before institut-
ing any future increases.
See RENTERS, Page 9
Hospital seeks
N ~
Thursday, A___pril 18, 1996
Crewmen on the Coast Guard Buoy Tender Sedge prepare to deploy the
VOSS, during a practice exercise Tuesday.
Spill clean-up practiced on K
Alaska's remote areas in the event of an
by Michael IL Dudash oil spill.
Staff Writer The Anchorage-based "vessel of
With the tide rising in Kachemak "-- or
Bay and gray skies overhead. 11 vessels opportunity skimming system
.......... ,~,i m a ioose cluster a mile east VOSS -- was trucked down from Foul
Thursday, April 18, 1996 HOMER NEWS
... Tax code amendment needed
FROM PAGE ONE
the state. ~orough an(:, crees
The measur~ ~a~ introduced b~
Councilman Brian S~e~ven. Councdman
Dennis Leach was on vacation.
Swelven wants an amendment mat
would shift the benefactor of fish taxes
from the municipalit_', m which the fish
are processed to that in v, hich the fish are
landed. His idea is based on the ti~eop:'
that pons of landing such as Homer i~ave
im, ested heavily in port and dock facilities
anti should acqmre a greater percentage of
the raw fish tax,
Currently the state fish tax has six dif-
ferent rates, assessed on the value of the
various seafood products, said Val
Koeberlein, Homer's director of finance,
m a recent memo. Those fish tax revenues
are split, with 50 percent going ,~o the
state, 25 percent to the borough and 25
:rcenl to the city m which the fish are
)rocessed. he said.
Changing the law would give pon
cities like Homer half the fish taxes
earned from all commercial catch coming
over the Homer dock.
According to Koeberlein, Homer got
approximately $96,000 in fish tax revenue
in 1995. An estimated 40 percem of the
fish landed at the Homer dock, howeveL
was awarded to processors outside lhc
city, thus earning the city no tax revenue
The $(-,4.(g)0 esnmated increase resuhin1:
Irom a change ~n the law is "a very, con-
servauv¢ figure" and could be much high-
er. Koeberlein said
Swe~ven acknowledged the proposed
amendment might hun cities such as
KcnaL ahere some Homer-landed fish
ends up for processing, but he said he
thinks Seward might be willing to support
the idea. Sweiven also said that Soldoma
Mayor Ken Lancaster told him he would
look at the effects of such a change, and if
it doesn't harm Soldotna, would support
the measure, too.
House Speaker Gall Phillips said the
Homer City Council made a similar
appeal to state lawmakers in the early
1OS0s :~hen she was a member of the
council
It produced no change in the law, but
Homer may have a sympathetic ear in the
House now.
"I'm supportive of the idea," Phillips
said.
Sen. John Torgerson said he doesn't
~.et haxe a position on the idea. but would
consider it. He said it was unlikely to go
anywhere this session.
He also said he doesn't know if
increasing the tax revenue to cities like
Homer and Seward would mean fisher-
men would pay less in city wharfage fees.
Those fees, in Homer at least, are needed
to cover revenue bonds that pay for the
dock
.. Renters seel
FROM PAGE ONE
Earlier this year. the board of directc
of Homer Senior Citizens Inc. voted
increase rents to 61 cents [)er square foot for
apartments at the Kachemak Bay Senior
Housing complex on Herndon Street. That
would increase rents between $68 and $110
per month, depending on the size of tb, e
unit.
The board had said the increase was
necessary to boost reserves and to meet
maintenance and utility costs of the 14~
year-old structure.
The tenants protested, however, saying
the board had acted without sufficient pub-
lic notice and that the rent increase was
more about putting the corporation into a
"financial comfort zone" than in meeting
any real fiscal crisis. They also said the
board appeared unwilling to share informa-
tion with the tenants.
Requests by an ad hoc committee of
tenants and their attorneys for detailed
information and a look at the corporation's
books were honorexl by the board, but the
tenants still need more information. Homer
attorney Martin Zeller told the board at its
regular meeting yestm'day morning.
Zeiler and attorne5 Virginia
Espenshade appealed to the board to rescind
and reconsider the proposed rent incr'
until they have met directly with tenant
resolve differences. They asked the board to
remember the goals written into its own
articles of incorporation when making bot-
tom-line decision on finances. The goals
focus on giving seniors the opportunity, to
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Sections:
Chapter 7.10
SALES TAX
-/
?.10.010
7.10.020
v. 10.030
'?. 10.040
7.10.050
7.10.060
Lew of T~Lx.
Ownership of Monies.
Dedication.
Ruling anci Regulations.
Borough Sales Tax Adopted bv Reference.
Tax Schedule. (Repealed)
'7.10.010 Lew of Tax: (a) There is hereby levied a consumers' sales tax of three
percent (3 %) on all retml sales, rents, and services made or rendered within the City limits
measured bv the gross sales price of the seller.
t b) (Ord. 197. 267. Repealed by 775)
7.10.020 Ownership of Monies: The three percent (3 %) consumers' sales tax levied
herren and all sales taxes collected are City of kenai monies and the seller is at all times
accountable to the City of Kenai for such monies. (Ord. 197, 267)
7.10.030 Dedication: (a! (Repealed by Ord. 775)
(b) (Repealed by Ord. 573)
(c) All revenues of the consumers' sales tax levied by KMC 7.10.010 are dedicated
to be applied against current General Fund operating expenses.
(Ord. I97, 267, 306, 337, 573. 775)
7'. 10.040 Ruling and Re~utations: (a) The Finance Director of the City of Kenai may
take any action necessary or appropnate to the implementation of this chapter by promulgating
re~iations which may include the adoption of forms. Such regulations or any procedures
adopted by the Finance Director are effective at the time indicated by him. but are subject to
revision or repeal bv the City Council at the next meeting following their effective date or at
a_nv time that the City Council acts thereon.
(b) Should a taxpayer under this Code or a seller obliged to collect the tax, be in
doubt as to the applications of the provisions to an actual situation facing the taxpayer, or
about to face the taxpayer, the taxpayer may apply for an informal ruling on the issue.
Rulings having a general application may, at the discretion of the Finance Director, be
promulgated as regulations. (Ord. 197)
7.10.050 Borough Sales Tax Adopted bv Reference: Incorporated bv reference in this
Code as though each code provision was set forth verbatim herein are statutes, consisting of
ordinances and/or code provisions of the Kenai Peninsula Borough or such portions thereof,
S54-11/01/90 7-3 CITY OF KENAI
which provide for the sales ~axes. i: cluding but not limited to their levy., collection, and
administration. (Ord. 19~. 847')
10.060 Ta.x Schedule: !Ord. 197, 267, Repeated 1381-90)
Chapter 7.12
HOFEL/MOTEL ROOM TAX
Sections:
7~12.010
7,12.020
712.030
7.12.040
7 12.050
7.12.060
7.12.070
7 12.080
7 12.090
Definitions.
Applicability of tax.
Responsibility for payment--Collection.
Rental tax records and receipts.
Confidentiality of returns.
Certificate of Registration.
Collecn Ohs--Prohibited acts.
Rulings and Regulations.
Violation--Penalty.
7~ 12.010 Definitions. For the purpose of this chapter the following words are defined
as set forth below:
(a) "City" means the City of Kenal.
(b) "Guest" means an ~ndividual, corporation, partnersh/p, or association paying
or agreeing to pay monetary consideration for the use of a room or rooms in a hotel/motel
or other commercial sleeping accommodations.
(c) "Hotel/Motel" means a structure or portion of a structure which is occupied
or intended and designed for occupancy by transients for dwelling, lodging or sleeping
purposes and includes hotel, motel, bed and breakfast, inn or similar structure, but excludes
a structure or' part of a structure rented, or offered for rent solely in connection with a
pnnc~pal business or institutional aurpose other than providing meals, lodging, entertainment
or recreation; for example, a hospital or university, dormitory.
(d) "Operator" means a person and/or entity, who furnishes, offers for rent or
otherwise makes available r~ms in the City in a hotel/motel for monetary, consideration
whether acting directly or through an agent or employee.
(e) "Rents" means the amount paid as monetary, consideration for the use of a
room or rooms in a hotel/motel or other commercial sleeping accommodations.
(f) "Transient" is a person who occupies or rents a suite, room or rooms in a
hoteb~motel for fewer than thirty (30'} consecutive days.
S61-01/05/93 74 CITY OF KENAI
-7.12.020 Applicability of tax. The tax shall be applicable to all transient hotel/motel
room rentals unless the guest is exempt from paying sales tax under provision of Title 5,
Chapter 18 of the Kenm Peninsula Borough Code of Ordinances.
'l-he tax shall be ,,'i,,'e percent (5%) of the hotel/motel room rent charged to transient
guests.
7.12.030 Responsibiiitv :'or payment--Collection. (a) Each transient guest is
responsible for the room rental tax imposed by this chapter, zmd the tax shall be due and
payable at the time rent is paid. All unpaid tax shall be due when the transient guest ceases
to occupy or use space in the facility.
(b) Even, operator and/or owner renting rooms subject to taxation under this
chapter shall collect taxes from transient guests at the time of collection of room rental and
shall transmit the same to the City. The tax imposed shall be shown on the billing to the
guest as a separate and distinct item. (Ord. t547-93)
7.12.040 Rental tax records and receipts. (a) Title to the rental taxes collected
pursuant to the chapter shall vest in the City upon collection. Such taxes shall be safeguarded
until transmitted to the City as hereinafter provided. On or before the last day of the month
following the end of each quarter, all operators who are current in hotel/~otel room tax
filings and payments shall prepare and submit a return furnished by the City for the preceding
quarter to the Finance Department of the City. Operators who have either failed to i'fie a
valid hotel/motel room tax return or pay the related tax by the above due date, and have
failed to cure the delinquency within ten days after written notice is sent by regular mail by
the City, shall be required to file returns monthly for six months. Monthly returns are due
on or before the last day of the following month. In addition, the operator may be required
to submit such books and records as necessary, to substantiate the amounts shown on the
return. (Ord. 1547-93)
(b) The operator shall sign the return and transmit it together with applicable taxes
on or before the due date. If taxes have not been received bv the City by the due date of the
return, the operator shall incur a penalty equal to ten percent (10%) of the tax liability. In
addition to the More.smd penalty, nterest at the rate of ten percent (10%) per year, corn'puted
monthly, on the delinquent tax from the date of delinquency until paid shall accrue and be
collected in the same manner the delinquent tax is collected.
(c) Every operator engaged in business within the City shall keep and preserve
suitable records of all rentals made by him and such other books or accounts to determine the
amount of tax he is required to collect. All books and records shall be maintained for a
period of three (3) years after any reporting period, and shall be available for examination
at reasonable times by the City Finance Director to ascertmn the correctness of a return or
to determine the amount of tax collected or levied.
(d) In the event the City is unable to ascertain the amount of tax due from an
operator because the operator has failed to keep accurate records, to allow inspection of
records, failed to file a return or falsified records, then the City shall estimate the tax due
basecl upon any information available to it. The estimate shall become final for the purpose
S64-07/16/93 7-5 CITY OF KENAI
of determining liabilitv of the operator in thirty t30) days unless the operator earlier files an
accurate auditable return suDportee bv records indicating a lesser liability or unless a greater
!iabilitv is shown upon audit. The City's estimate will include an audit estimate fee of one
hundred dollars I$100.00'~ that is payable regardless of whether or not the operator files
his/her own returns. (Ord i~,08-94'1
7.12.050 Confidentiality of returns. (a) All returns filed with the City pursuant to
this ordinance and all data obtained from such returns are confidential, and may not be
released for public inspect/on except to those agencies specifically charged with review and/or
audit responsibility by law and/or appropriate court order.
(b) The preceding subsection does not prohibit the City from collecting and
publishing statistical data. provided it is cumulative and so long as no identification of
particular returns or repons is made.
7.12.060 Certificate of remstration. (a) Operators shall apply to the Finance
Department for a certificate or' registration on a form prescribed by the City not later than ten
(10) days from the effective date of the ordinance codified in this chapter, the date of
commencement of business or the opening of additional places of business. Upon receipt of
a properiy executed application, the City's Finance Director will issue without charge a
certificate of registration to the operator authorizing the operator to collect the tax at the
business address stated on the certificate.
(b) The certificate must be displayed prominently at the registered place of business.
(c) The certificate of registration is nonassignable and nontransferable and must be
surrendered to the Finance Department by the operator to whom it was issued upon the
operator's cessation of bt,.siness at the location stated in the certificate. If the business is
continued at the same location but the form of business organization is changed, the operator
shall surrender his old certificate to the Finance Department for cancellation. The new
operator shall file a new application for the certificate of registration, and upon receipt of a
properly executed application a new certificate bearing a new number will be issued. If there
is a change of address for the operator's place of business, a new certificate of registration
is required bearing t~e same registration number but showing the new location or address.
7 12.070 Collections--Prohibited acts. (a) Taxes due but not paid or taxes collected
but not transmitted, may be recovered in an action at law against the operator. Tax returns,
under this ordinance, shall be prima facie proof of taxes collected but not transmitted.
Notwithstanding the civil ~nalty 1 mitation contained in KMC 13.05.010(b), an operator who
rents accommodations within the City and thereafter fails to file a return, or who rents
accommodations upon which a tax is levied under the provisions of this chapter and fails to
collect such tax. shall incur a penalty of double the tax liability.
(b) No person may fail or refuse to pay this tax when it is due and payable to an
operator authorized to collec! the tax.
$68-03/24/95 7-6 CITY OF KENAI
(c) An operator may not advertise or state to the public that the tax or any part of it
will be assumed or absorbed by the operator, or will not be added to the rental, or that it will
be refunded.
7.12.080 Ruling and Regulanons. (a) The Finance Director of the City may take any
action necessary or appropriate to the implementation of this chapter by promulgating
regulations which may include the adoption of forms. Such regulations or any procedures
adopted by the Finance Director are effective at the time indicated by him, but are subject to
revision or repeal by the City Council.
(b) Should a taxpayer under this Code or an operator obliged to collect the tax, be
in doubt as to the applications of the provisions to an actual situation facing the taxpayer, or
about to face the taxpayer, the taxpayer may apply for an informal ruling on the issue.
Rulings having a general application may, at the discretion of the Finance Director, be
promulgated as regulations.
'7.12.090 Violation--Penalty. The violation of any provision contained in this chapter
shall be punished under the general penalty provision. Section 13.05.010. of the City Code.
(Ord. 1435-9ll
S61-01/05/93 %7 CITY OF KENAI
Sections:
7.15.010
7.15.020
7.15.030
7.15.040
7.15.050
7.15.060
7.15.070
7.15.080
7.15.090
7.15.100
7.15.110
Chapter 7.15
PURCHASES AND SALES
"Contractual Services" Defined.
Made By Whom.
When Prior Approval by Council is Required.
Competitive B;~dding.
Purchases, When Competitive Bidding Not Required.
Sales; Surplus: Competitive Bidding.
Sales, When Competitive Bidding Not Required.
Telephone Polls - Authority, Procedure, Recordation.
Purchases and Sales - Certain City Officers.
Setting Fee Schedules.
Offset Against Delinquent Taxes.
7.15.010 "Contractual Services" Defined: "Contractual services," for the purpose of
this chapter, shall mean services performed for the City by persons not in the employment
of the City, and may include the use of equipment or the furnishing of commodities in
connection with said services under express or implied contract. Contractual services shall
include: travel, freight, express, parcel post, postage, telephone, telegraph, utilities, rents,
printing and binding, repairs, alterations, and maintenance of buildings, equipment, streets,
bridges, and other physical facilities of the City, and other services performed for the city by
persons not in the employment of the City. (KC 7-33)
7.15.020 Made by Whom: All purchases of supplies, materials, equipment, and
contractual services for the offices, departments, and agencies of the City government shall
be made by the City Administrator or by other City personnel in accordance with purchase
authorizations issued bv the City Administrator. (KC 7-34)
7.15.030 When Prior Approval by Council is Required:
(a) Every contract for or purchase of $2,500 or more of supplies, materials,
equipment, or contractual services shall require the prior approval of the Council. The only
exceptions will be:
(1) Utilities hills (electricity, gas, fuel, and telephone):
(2) City's routine investment purchasing;
S69-09/01/95 7-8 CITY OF KENAI