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HomeMy WebLinkAbout1996-08-21 Council PacketKenai City Council Meeting Packet August 21, 1996 AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 21, 1996 7:00 P.M. RENAI CITY COUNCIL CHAMBERS B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Terry Linebarger - Park Project Improvements/Kenai Lions Club. C. PUBLIC HEARINGS 1. Ordinance No. 1709-96 - Increasing Estimated Revenues and Appropriations by $150 in the General Fund for Fertilizer and Gardening Supplies. 2. Ordinance No. 1711-96 - Increasing Estimated Revenues and Appropriations by $490,000 in a New Capital Project Fund Entitled, "Kenai ARFF Project." 3. Ordinance No. 1712-96 - Increasing Estimated Revenues and Appropriations by $20,000 in the Parks Restroom Capital Project Fund for a Restroom at the Kenai Municipal Park on Forest Drive. 4. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. a. Remove from table. b. Consideration of substitute resolution. 5. Resolution No. 96-61 - Making Inter -Departmental Transfers in the General Fund, Boating Facility Fund, Water and Sewer Fund, and Airport Land Fund to Accommodate Changes in the FY97 Budget. 6. Resolution No. 96-62 - Awarding a Contract for the Project Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park Soils Remediation to the Terrell Group for $34,650.00. 7. Resolution No. 96-63 - Awarding a Contract to Doors and Windows Unlimited, Inc. for Removing Existing Doors and Furnishing and Installing New Automatic Doors at the Kenai Municipal Airport for the Total Amount of $25,250.00. The public is invited to attend and participate. Carol L. Freas City Clerk MAYOR'S REPORT AUGUST 21, 1996 COUNCIL MEETING REQUESTED CHANGES TO THE AGENDA BY: ADD AS: B-2 - Bill Kluge: Visitors' Center Signage. MAYOR ADD AS: B-3 - Chris Garcia: Building Permit. MAYOR SUBSTITUTE: C-4 - Corrected substitute for Resolution No. 96-58. FINANCE ADD TO: G-1 - Letter from Bunny Swan Gease. CONSENT AGENDA MAYOR'S REPORT w O W C7 a D � w w w a o a z z z z cv D 75 N w x w 94 w a w w z � 0 z oa � a m a�7 1 W U W m m D � a N z w a o a z as ao r S S S S r D fA �i 9 m W W U W D co H w a o a A i w a � m w m m w m a rn co a ao e4 � w a H64 w w a o H D D w D o� a m D INFORMATION LIST Kenai City Council Meeting of August 21, 1996 1. 8/7/96 Kenai City Council meeting "To Do" list. 2. 8/9/96 KK letter to Department of Fish & Game regarding Kenai River Dunes Project. 3. 8/6/96 DNR letter regarding Certified Local Government awarded grants (City of Kenai - public education/$5,500). 4. 8/5/96 D. Steffy, MPTS letter of thanks to JW for supporting a welding course for a class from Okha and Nogliki. 5. 8/8/96 DNR Notice of Intent to Issue a Final Finding and Decision Under AS 38.05.035(e) Regarding Proposed Oil and Gas Lease Sale 85A (Cook Inlet Exempt). 6. 8/7/96 DEC letter in response to AML and municipalities' concerns in regard to subdivision plan reviews by DEC. 7. 8/12/96 KK memorandum regarding KPB Ordinance No. 96-32, and land being deeded to the city for a well site and other public facilities (KPB Ordinance No. 96-32 attached). 8. 8/96 Greater Kenai Chamber of Commerce, Chamber Chatter. 9. 8/96 Greater Soldotna Chamber of Commerce, Your Chamber Today. 10. 6/96 Invoice - Kenai Municipal Airport Master Plan/Aries Consultants Ltd. - $23,151.66. 11. 8/15/96 KK letter to OSHA regarding STP Modification Change from Gas to Liquid Disinfection/OSHA Citation No. 124076597. AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 211 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Terry Linebarger - Park Project Improvements/Kenai Lions Club. C. PUBLIC HEARINGS 1. Ordinance No. 1709-96 - Increasing Estimated Revenues and Appropriations by $150 in the General Fund for Fertilizer and Gardening Supplies. 2. Ordinance No. 1711-96 - Increasing Estimated Revenues and Appropriations by $490,000 in a New Capital Project Fund Entitled, "Kenai ARFF Project." 3. Ordinance No. 1712-96 - Increasing Estimated Revenues and Appropriations by $20,000 in the Parks Restroom Capital Project Fund for a Restroom at the Kenai Municipal Park on Forest Drive. 4. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. a. Remove from table. b. Consideration of substitute resolution. -1- 3. *Ordinance No. 1713-96 - Increasing Estimated Revenues and Appropriations by $15,386 in the General Fund as a Result of Receiving Two Library Grants. 4. *Ordinance No. 1714-96 - Increasing Estimated Revenues and Appropriations by $35,000 in the General Fund for Contracted Services of an Interim City Manager. 5. *Ordinance No. 1715-96 - Increasing Estimated Revenues and Appropriations by a Net Amount of $21,887 in Three Senior Citizen Funds. 6. Discussion - Schedule Board of Adjustment Hearing - Prime Residential Zone/Michael Christian. 7. Discussion - ADEC Municipal Matching Grants, SFY/98. 8. Approval - Dock Lease Amendments/Snug Harbor Seafoods, Inc. a. Amendment No. 1/Dock Station No. 2. b. Amendment No. 1/Dock Station No. 3. EXECUTIVE SESSION - None Scheduled. I. J. R. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager DISCUSSION 1. Citizens (five minutes) 2. Council ML Un@ubdhsW@d Z N00'00'28"W 659.66' 50' Section Line Easeme t O cn y o o Ln a Ln rat- G Z Do D " co n CA N ccoo rri N00'00'28"W 384.6 6' s O�. W L ss� io A Orkin g ,99.609 M„OS,Z LOON 0 0 d 421.00' N00'00'28"W N (� 0 1 � OD A w I F. I 104 m I o o � o � � a rn Gel ov 00, o. 0 d L4 RZndwooc a 150.0g' -� ane C 0 o � P ` 0 O o 0 d Q v ff r 57�b a rl PIPM Mc- MNNI �� �\ ��®► �. NNW w OIL ul O IIF �-a MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Keith Kornelis, Public Works Director FROM: Robert C. Springer, Building Official DATE: August 21, 1996 SUBJECT: Chris Garcia's Building at 2528 Beaver Loop Road I was doing an inspection at a house across the road from Mr. Garcia's property on 11 /21 /95 when I noticed construction on a building had been started on his property. At that time they appeared to have been constructing frame walls in a tented slab, but I could not confirm this. I was able to speak to Mr. Garcia on 11 /29/95 by phone. I told him he needed a building permit to construct a building on his property. He stated that he had talked to the previous Building Inspector (Howard Hackney) who informed him he did not need a permit as he was only re -constructing an old building that had collapsed. Mr. Garcia then indicated he would get a permit. Mr. Garcia's wife came in to my office on 11 /30/95 to get a building permit, which I issued at that time. I did not ask for a plot plan since Mr. Garcia had indicated to me he was only re -constructing an existing building. According to KMC 4.05.025, a plot plan is only required for a new or enlarged structure. The building was already 30% complete and since I had not seen the size of the previous existing building, I could not determine if this building was actually new or enlarged. After looking at the location of Mr. Garcia's building, in relation to the property line, there appeared to be an encroachment. I sent a letter to Mr. Garcia on 12/22/95 informing him that his building appeared to be encroaching on the set backs, and to please provide an as -built survey so we could clear this up. Mr. Garcia called me on 1 /3/96 and indicated he did not want to provide an as -built. He insisted this was an existing building that he was re -constructing on the old foundation. We had on file an as -built survey of Cunningham Park that was done in February, 1992 by Swan Surveying (see attached). It does not show any structure in the park encroaching from Tract 4. A new as -built survey of Cunningham Park was done in March, 1996 by Swan Surveying (see attached). It clearly shows a building encroaching on city property by 13.3 feet. I sent a letter to Mr. Garcia on 5/23/96, telling him his building was encroaching on City property by 13.3 feet and that his building would have to be removed. At that time I also sent a copy of the as -built survey that was done in March. I sent a letter to Mr. Garcia on 8/7/96, notifying him that his building permit was suspended. I gave him 60 days to get this situation corrected, by whatever means, or his permit may be revoked and he may be subject to penalties. If you need any further information, I will be available at 8:00 a.m. Thursday. • e e • • • • e POST IN A CONSPICUOUS PLACE • • • • • • • • 24 HOUR NOTICE IS REQUIRED FOR INSPECTION SERVICE BUILDING APPLICATION AND PERMIT BUILDING INSPECTION DEPARTMENT CITY OF KENAI 210 FIDALGO ST. PHONE 283-7535 B 3296 DATE / I - 3 0 - qS OWNER �N V S GAI, CiED 8a� s 2�/ �� 77� I ADDRESS 24MS1 'r ZONING LOT /IrGc 11 7 BLOCK SUB ►70YS2 �L0-e �tncJ a f tye, DISTRICT R_ CONTRACTOR STATE ADDRESS LICENSE NO. RK NEW ALTERATION ❑ ADDITION REPAIRS OF WO ❑RIPTION E AIRS ❑ DEMOLITION ❑ OTHER ❑ IF OTHFR SPFCIFY PLUMBING ELECTRICAL BUILDING APPROVALS SIGNATURE DATE APPROVALS SIGNATURE DATE APPROVALS SIGNATURE DATE GROUND WORK ROUGH -IN FOOTINGS ROUGH -IN SERVICE FOUNDATION GAS PRESSURE TEST PANEL FRAMING DRAINAGE TEST WIRING MECHANICAL WATER TEST HEAT PIPE TEST INSULATION FINAL FINAL SHEETROCK TYPE OF STRUCTURE: JL,16, HEIGHT: WIDTH:2 LENGTHS USE OF STRUCTURE: N 0�0� lS6S - R^pLcc ! GCi t LOT AREA: �— OFF STREET PARKING: V / Q / O FRONT -YARD SIDE -YARD REAR -YARD 20 S A S 7 Sc If FINAL WATER: IVATE O CITY • SEWER: ©'Ai�IVATE OCITY PLAN CHAMOUNTK FEE j1'7Q_ / AMOUNT �/TOOT�ALL VALUATION f C/000 NATURAL GAS: O YES O NO • ELECTRICAL SERVICE AMPERAGE The undersigned applicant agrees to fully exonerate. ❑damnify and save hormless the City of Kenai, Alaska from and all claims or action and all expenses incidental to the defense of any won claims or actions, based upon or arising out of damage or injuries (including death) to pesons or progeny [aused by ustamad in c necnon w e p orma a of the work for which This permit is issued, or by conditions created thereby, and among other things, rf requested by the City of Komi. to assume, without expense ro the , and clef rise any ch clai a acti S. BUILD G PERMIT EXPIRE IF WORK AUTHORIZED IS NOT COMMENCED WITHIN 6 MO THS IF W RK IS PEN ED FOR A PERIOD OF 6 MONTHS. XLL�1.. ac�s.C�f tie.. DATE `/ 36 -� SIGNATURE OR PERMITTEE OR AGENT B LDING OFFI IAL f— J Q' c" w V) co Q m Z 0 Cn cl: U Q- O 06'£l£ 3 .00,£0.0 S 00'00 III W 0 allo �r- ACT -A BEAVER LOOP 0 PWNo PEA` ;Jf � . . _o:. , f t• s • • •some•• 1 •• •• ••1•q•••.. • !.i'cEracR A. Swan : �? IS 65419 Yko �1� �SIOitAt Vmi°•" 0 P Us r•. rood W.4111) saw UWW QW*"u TRACT M NOTE : This survey is subject to any facts that may be disclosed by a full and accurate title search. N 87.30 W E 245.74 KENAI RIVER Swan Surveying Michael Swan R.L.S. P.O. Box 987 • Soldoina, AK 99669 • (907) 262.1 O 14 i Hereby certily that l have perlorme a Mortgages Inspection of the lollowing described property Located In the Kenai Recording District, Kenai, AK, and that the Improvements situated thereon are within the property lines and do not overlap or encroach on the property lying adjacent thereto, that no Improve- ments on property lying adjacent thereto encroach on the pren/ses In question and that there are no road- ways, transmisssloo�,nos or other visible easo5nts on said property except as Indicated hereon. Dated Alaska This Z-8 — dsyol_.���y As-eulcr c- Suggested by: Parks & Rec Director City of Kenai ORDINANCE NO. 1709-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $150 IN THE GENERAL FUND FOR FERTILIZER AND GARDENING SUPPLIES. WHEREAS, the Katmai Motel has donated $150 toward beautification of the City of Kenai; and WHEREAS, the Parks and Recreation Director would like to use this money to purchase fertilizer and other gardening supplies. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous Donations $150 Increase Appropriations: Beautification - Operating Supplies $150 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 218t day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 7, 1996 Adopted: August 21, 1996 Effective: August 21, 1996 Approved by Finance: Pp- (7/25/96) kl c-� Suggested by: Airport Mar City of Kenai ORDINANCE NO. 1711-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $490,000 IN A NEW CAPITAL PROJECT FUND ENTITLED 'KENAI ARFF PROJECT". WHEREAS, the City has been instrumental in developing plans for the construction of the Alaska Regional Aircraft Rescue and Firefighting Training Center in Kenai; and WHEREAS, money is required to conduct preliminary engineering, design, and environmental assessments before final assignment of grants; and WHEREAS, the FAA has shown support of the project by offering a grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Kenai ARFF Capital Project Increase Estimated Revenues: Transfer from Airport $490,000 Increase Appropriations: Engineering $490,000 Airport Land System Increase Estimated Revenues: Appropriation of Fund Balance $490,000 Increase Appropriations: Airport Land - Transfers $490,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 7. 1996 Adopted: August 21, 1996 Effective: August 21, 1996 Approved by Finance _ (8/2/96) kl e-5 Suggested by: City of Kenai Acting Finance Dire ORDINANCE NO. 1712-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $20,000 IN THE PARKS RESTROOM CAPITAL PROJECT FUND FOR A RESTROOM AT THE KENAI MUNICIPAL PARK ON FOREST DRIVE. WHEREAS, construction of the Parks Restroom Project was partially funded last fiscal year by an appropriation of $30,000 to the Parks Restroom Capital Project Fund; and WHEREAS, money was budgeted in the FY97 budget for further appropriation to this project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made, and that estimated revenues and appropriations be increased as follows: General Fund Transfer From - Parks - Buildings $20,000 Transfer To - Non -Depart. - Transfers Out 20,000 Parks Restroom Capital Project Fund Increase Estimated Revenues: Transfers from General Fund $20,000 Increase Appropriations: Construction $20,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21St day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 7, 1996 Adopted: August 21, 1996 Effective: August 21, 1996 Approved by Finance: a' (8/2/96) kl Suggested by: Acting Finance Dire City of Kenai RESOLUTION NO. 96-58 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $7,500 IN THE GENERAL AND WATER AND SEWER FUNDS FOR LEASE OF A PHONE SYSTEM AND PURCHASE OF A PHONE MESSAGE RECORDER. WHEREAS, a leased phone system was budgeted in the FY97 budget in accounts used for purchasing fixed assets; and WHEREAS, the departments' rental accounts would be the proper account for this lease; and WHEREAS, a phone message recorder also needs to be purchased. NOW, THERFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Shop - Buildings $2,000 Streets - Buildings 1.500 3,500 To: Shop - Rentals 1,900 Shop - Small Tools 100 2,000 Streets - Rentals 1,400 Streets - Small Tools 100 1.500 Water and Sewer Fund From: Water - Improvements Other Than Buildings $2,000 Sewer - Improvements Other Than Buildings 2,000 4,000 To: Water - Rentals 1,900 Small Tools 100 2,000 Sewer - Rentals 1,900 Small Tools 100 Resolution No. 96-58 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (8/1/96) SUBSTITL�� Suggested by: Public Works Director City of Kenai RESOLUTION NO. 96-58 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $10,500 IN THE GENERAL AND WATER AND SEWER FUNDS TO PURCHASE A PHONE SYSTEM AND A PHONE MESSAGE RECORDER. WHEREAS, a phone system upgrade was budgeted in the FY97 budget in various fixed asset accounts; and WHEREAS, the departments' machinery and equipment accounts would be the proper account for this purchase; and WHEREAS, a phone message recorder also needs to be purchased. NOW, THERFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Shop - Buildings $2,000 Streets - Buildings 1.500 -- To: Shop - Machinery & Equipment __ Streets - Machinery & Equipment 1,500 Water and Sewer Fund From: Water Sewer $3,500 3,500 7,000 To: Water - Machinery & Equipment 3,387 Small Tools 113 0 Sewer - Machinery & Equipment 3,388 Small Tools 112 Resolution No. 96-58 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance _ (8/16/96) MEMORANDUM TO: Mayor Williams and Council Member THROUGH: Cary Graves, Acting City Manager C4 FROM: Keith Kornelis, Public Works Director DATE: August 16, 1996 SUBJECT: Phone System for Shop, Building Maintenance, Water, Sewer, Streets, and Storage Buildings FOR: Council meeting of August 21, 1996 - Approval Today I finally received the information from PTI on the reduction in price after leasing the phone system for a year. PTI will only give us 9.16% per year for three years. Public Works was wrong in suggesting a one year lease (as was done in city hall and the police station) instead of purchasing the system. Thank you Council for asking me to check this out closer. I have lowered the cost from $7914.50 to $6614.75 by deleting three phones and the UPS power supply. Requested Now New Shop office Radio Shack 7310 Building Maintenance K-Mart 7310 Water Panasonic 7310 Sewer ITT 7310 Streets Panasonic 7310 Streets None Deleted Crew Lunch Room Panasonic 7208 Welding Area ITT 7208 Lube Room Strom Edison 7208 Shop Lunch Room Radio Shack 7208 Shop Parts ITT Deleted Shop Bathroom Panasonic Deleted Warm Storage #1 None 7100 Warm Storage #2 None 7100 This project includes all new wiring which has been a source of problems for many years. Many phones are now wired in series as make shift add ons. Page 1 - Telephone System The phone company will also test the 25 pair cable coming into our area and replace it if needed. Communications is a very important part of Public Works operations. It is often necessary to immediately locate and communicate with the various Public Works crews. It is necessary for not only emergency and safety reasons, but for our normal day to day operations. It is time for us to upgrade to a better system, similar to city hall, police, fire, and the private sector. Public Works recommends that Council approve of the resolution which will place the already approved and budgeted amounts into the proper accounts. A purchase order to PTI is in the packet for Council approval to purchase the phone system. Page 2 - Telephone System CONTINUOUS PRINTING OF ALASKA (907) 277-0446 'HITE - VENDOR DLDENROD - ACCOUNTING 4NARY - ACCOUNTING .UE - SHIPPING & RECEIVING REEN - APPROVED COPY NK - REQUISITIONER TO PURCHASE ORDER CITY OF KENAI 210 FIDALGO STE. 200 PHONE 283-7538 KENAI, ALASKA 99611 VENDOR NO. 999032 - FP Communications SHIP VIA: S H I P TO THIS PURCHASE ORDER NUMBER MUST APPEAR ON ALL PACKAGES AND PAPERS RELATING TO THIS PUR- CHASE. No. Dore 8 1 6 9 6 BY FINANCE DIRECTOR _ DELIVERY DATE PREPAY SHIPPING - CHARGE F.O.B. PER QUOTATION PURCHASES AUTHORIZED ONLY WHEN SIGNED ABOVE BY SEPARATE ON INVOICE THE FINANCE DIRECTOR OR HIS AUTHORIZED AGENT ITEM NO. DESCRIPTION OR ARTICLE QUANTITY ORDERED UNIT UNIT PRICE AMOUNT Meridian Nortstar Digital Key Telephone System for Shop, Building Maintenance, Water, Sewer, Streets, and storage bldgs. Total Equipment cost 6614.75 Estimated installation 1800.00 TOTAL 8414.75 DEPARTMENT Miscellaneous ACCOUNT NMB R AMOUNT I 1.66.8064 2707.37 � j.65.8064 2707.38 BY DEPARTMENT HEAD 001.33.8064 1500.00 001.32.8064 1500.00 For Council approval 8/21/96 Post -It- brand fax transmittal memo 7671 of pages V. To F l4! Co. e n r .Aj CO. 't/ Dept, Phone a . Fax 75G; Fax a 7 / 3 3 CITY OF KENAI KENAI, ALASKA D1,T x/ _ ;l/ /t rDi4 CITY YARD PHONE UPGRADE COST INSTALATION COST 00 -� /� $00. 00 LEASE PER MONTH COST X,IfT.1 S- LEASE PER YEAR COST �*9) PURCHASE COST '� �6,&j`�•� _1 —4 PROPOSAL MERIDIAN NORSTAR DIGITAL KEY TELEPHONE SYSTEM CUSTOMER: City of Kenai City Maintenance Yard Kenai, AK 99611 (907) 283-5202 Dan Young OFFERED BY: Dave Christoffer July 16, 1996 (907)262-4747 EQUIPMENT ITEMIZATION: COMMUNICATIONS 35126 K.B. Drive Soldotna, Alaska 99669 907 262-1202 i ,j i DELFTS Equipment Description_ Cost Order Number Modular ICS system 1 3,566.25 ;1865813!865833 M731 6 1,341.001 398940 5,-9—ota3,Sb M7208 PHONES o V' 6 1,224.001 398927 �1�_y_ _�,co boa M7100 PHONE 21 270.00 it 398920 Valcom 2003 page unit 1 486.00 117.001 V-2003 + V-9953 V-1048A Talk back page horn 21 5 Watt Horn 11 100.50' V-1030B UPS Power Supply I 11 668.25 _ ALPHA SP400 No MDF & MISC ! 1 1 141.50 Total Equipment Cost Estimated installation Purchase b7,914.6_0 i $1,800.00 14.50 Monthly Rental $295.46 mo. —/,249.75 Yearly Rental $3,545.40 yr. mt Descri Flash 2 5"0 i PTtONS; --- -� !o. � I'�• TS �Zga� P _ _ Cost Order Number $2,920.00 ea. _ _ - � / 75- To i A.L $116.00 ea. - NOTES 1) Price Includes a one year warranty on parts and labor. ! The above modular ICS system is equipped for 8 analog co lines j and 32 station ports. 2) Purchase of Valcom paging equipment is required with rental option. I� 3) Malntence is Included in the monthly & yearly rental option costs. NORSTAR SYSTEW COMPONENT DESCRIPTION --_ — The Norstar Key Service Unit is a common equipment cabinet which supports up to 8 lines and 32 station sets. The M7310 Phone is equipped with a programmable speakerphone, 10 programmable buttons which allow up to 8 line appearances, andjanaa3 ' cA additional 24 programmable feature buttons. The M7208 Phone is equipped with a programmable speakerphone' and o© 8 buttons which allow up to 6 line appearances. programmable i The M7100 Phone has a one tine LCD, one programmable key and a feature key for access to all features. I The Enhanced ATA serves as an interface between a Norstar digital Station port and an analog device. This will allow analog equipment SCA DA such as modems, fax machines, and 50012500 sets to connect to the Norstar system. The UPS power supply is a backup battery power supply that will provide emergency AC power,for up to 4 hours, when the utility power falls. The busy lamp field is a panel of LCD indicators which fits on the M7310 telephone set. The BLF functions as a direct station select module. It reflects the status (idle or busy) of all Norstar telephones. Startalk Flash 2 performs four functions: intelligent integration for voice messaging, automated attendant applications, automated call routing, and custom call routing. The Startalk Flash 2 has two levels of custom call routing. This model is upgradeable and provides £0 minutes of storage with 2 port capacity. it has 24 mailboxs for use with the ccr and voice mailboxs, 2 group lists and 8 classes of service. NO ETE CURRENT PHONE LIST FOR CITY YARD WATER AND SEWER OFFICE PANASONIC KX-T3110 2 LINE AUTO DIAL ITT DESK PHONE 1 LINE NO FEATURES STREET DEFT. OFFICE PANASONIC KX-3110 2 LINE AUTO DIAL CREW LUNCH ROOM PANASONIC KX-T3110 2 LINE AUTO DIAL BUILDING MAINTENANCE K-MART SPECIAL 1 LINE NO FEATURES EQUIPMENT MAINTENANCE SHOP OFFICE V-TECH CORDLESS 1 LINE NO FEATURES REST ROOM PANASONIC 2 LINE NO FEATURES LUNCH ROOM RADIO SHACK 1 LINE NO FEATURES PARTS STORAGE TTT DESK PHONE 1 LINE NO FEATURES DIAL MAIN SHOP ROOM ITT WALL PHONE 1 LINE NO FEATURES DIAL LUBE RACK ROOM STROMBERG EDISON WALL PHONE 1 LINE NO FEATURES DIAL WARM STORAGE 1 AND 2 NONE LEDGEND FAX LINE BUILDING MA{NT. PHONES ONE PHONE LINE TWO PHONE LINES TO SHOP EXT. 271 EXT. 2 M7310 M7208 •EVE_ MAINTENANCE SHOP EXT. 2621 M7208 DOE LUNCH ROOM LUBE RACK M7208 O'c"tB UPSTAIRS EXT.26 M7208 STORAGE REST EXT.266 ROOM Erg 040-1 M7310 I MEXT SHOP OFFICE 265 DAVE261 CITY SHOP LEDGEND EXT.251 M M 7208 FAX LUNCH ROOM I■ PHONE ■ DEDICATED LINE THREE PHONE LINES TO CREW BUILDING WATER AND SEWER STREET OFFICE OFFICE Ieog& EXT.231 EXT.232 EXT. 241 .24 M 7310 M 7310 M 7310 M 7310 DAN DAN MARK MARK CREW BUILDING M 7100 EXT. 281 M 7100 EXT. 282 L WARM STORAGE BUILDINGS ONE AND TWO BUILDING MAINTENANCE -- ONE PHONE LINE WITH EXISTING NUMBER CITY SHOP -- TWO PHONE LINES - ONE WITH EXISTING NUMBER- ONE WITH NEW NUMBER ONE FAX LINE WITH EXISTING NUMBER CREW BLDG. THREE PHONE LINES, TWO WITH EXISTING NUMBERS ONE WITH NEW NUMBER ONE FAX LINE WITH NEW NUMBER ONE DEDICATED LINE YARD-- PA SPEAKER WARM STORAGE PA SPEAKERS PAGING WITH TALK BACK WARM STORAGE ONE AND TWO - ONE PHONE EXT EAC INHOUSE COMMUNICATION ONLY. ONLY NUMBER THAT CAN BE CALLED OUT OF HOUSE IS DISPATCH AT 283-7879 INTER-COM BETWEEN ALL PHONES IN CITY YARD TRANSFER OF CALLS BETWEEN DIFFERENT BUILDINGS AND NUMBERS UPS -2 HOUR MIN. Page 12 Make as many copies of this page as are needed for the number of M7310 sets on the Norstar system. Buttons and status — M731O set Some of the default button assignments shown cannot be changed from Buttons and status — they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). Set DN: i 3 DAA/ 2 n y 3 v %k, ^ .r a 4 5 6 11 12 13 7 8 14 9 15 16 0 17 11 28 2 9 12 22 13 10 14 23 11 24 12 Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French 15 Note: Depending on the KSU software, 16 French or Spanish is the alternate language. 17 21 18 22 19 23 20 24 r Line 1 Conf/Trans Line 2 Last No. ,NrIz_ 1 Call Fwd Voice Call Pick-up Intercom Page Intercom I.JA A/ f7 S Fr4� 1 3 Set DN• ;k 3 4 5 6 13 14 15 l 3 I 7 8 9 14 15 16 0 11 17 2 8 2 9 12 13 22 10 23 11 24 12 0 Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French 14 Note: Depending on the KSU software, 15 16 French or Spanish is the alternate language. 17 21 18 22 19 23 20 24 Line 1 --� FZfO Line 2 —0 ,'Call Fwd —� Pick-up —� Page —� Conffrrans Last No. Voice Call Intercom Intercom L 4AI ►�<. c I Note: Dual memory buttons (1 through 24) can be programmed with features, or internal and external autodial numbers. Norstar Manager for Windows" Modular DR5 Programming Record Page 12 Make as many copies of this page as are needed for the number of M7310 sets on the Norstar system. Buttons and status — M7310 set Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Set DN: ASP 1 1 12 13 1 4 15 1 6 17 28 29 0 11 1 1 12 0 Line 1 —� Line 2 —� Pick-up —0 Page --F-7 Set DN• --tl,?�, "ARK 13 1 14 2 15 3 1 4 1 5 1 6 11 7 8 29 1 0 23 11 1 24 1 12 0 " _ T Line 1 —� Line 2 —� Call Fwd -� Pick-up —� Page —� Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conffrrans Last No. Voice Call Intercom 1 Intercom 4,4 n/.r).< Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conffrrans Last No. Voice Call Intercom Intercom =R=e Note: Dual memory buttons (1 through 24) can be programmed with features, or internal and external autodial numbers. Norstar Manager for Windows" Modular DR5 Programming Record Make as many copies of this page as are needed for the number of M7208 sets on the Norstar system. Buttons and status — M7208 set Page 11 Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set orogramming areas. For example, to change the first button to Line 3 go to Set programming (Line access). Set DN:- GOZF.:cJ fb,COC Button assignment for M7208 set Line 1 R^ — }? Line Rj- R7x,/l Last No. N !-�{ ) 1l/i i M R tF Page Conffrrans Speed Dial Intercom Intercom Set DN: Button assignment for M7208 set Une 1 Line 2 Last No. Page Conffrrans Speed Dial Intercom Intercom Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the afternate language. Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music on On Ring Volume 0 1 4 5 2 3 6 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Norstar Manager for Windows" Modular DR5 Programming Record Page 12 Make as many copies of this page as are needed for the number of M7310 sets on the Norstar system. Buttons and status — M7310 set Some of the default button assignments shown cannot be changed from Buttons and status — they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 Set DN: 13 14 12 13 1 4 1 5 1 6 1 7 2 8 2 9 01 13 1 12 A- " V Line —� {tr•L' Ah,1,mE.!!,?Llne2 —� Call Fwd —� Pick-up —� Page —= 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Set DN: 13 1 14 1 2 1 15 F3� 1 4 1 5 1 6 1 7 2 8 2 9 22 0 23 11 24 12 0 Line 1 —� Line 2 —� Call Fwd —� Pick-up —� Page —� Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conf/Trans Last No. Voice Call Intercom Intercom '• `-A �f rn �: Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conf Trans Last No. Voice Call Intercom Intercom Note: Dual memory buttons (1 through 24) can be programmed with features, or internal and external autodial numbers. Norstar Manager for Windows" Modular DR5 Programming Record Make as many copies of this page as are needed for the number of M7208 sets on the Norstar system. Buttons and status — M7208 set Page 11 Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set 'irogramming areas. For example, to change the first button to Line 3 go to Set programming (Line access). Set DN• CG�G;z f�1•D��� t Button assignment for M7208 set Line 1 Line 2 Aljj c� Last No. Page ConVTrans Speed Dial Intercom Intercom ht}-A/n5 F"�'E_ Set DN • 946 Button assignment for M7208 set Unel Une 2 A%�—: J&/ Last No. Page ConflTrans Speed Dial Intercom Intercom -;q \/(mac =y' Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Norstar Manager for Windows" Modular DR5 Programming Record Make as many copies of this page as are needed for the number of M7208 sets on the Norstar system. Page 11 Buttons and status — M7208 set Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). Set DN: �6 Button assignment for M7208 set Line 1 -9 ES — '7�7 7,s Line 'r=i? Last No. Page Conffrrans Speed Dial Intercom Intercom t)AA, Set DN: Button assignment for M7208 set Line 1 Line 2 Last No. Page Conflrrans Speed Dial Intercom Intercom Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Norstar Manager for Windows- Modular DR5 Programming Record Make as many copies of this page as are needed for the number of M7208 sets on the Norstar system. Buttons and status — M7208 set Page 11 Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). Set DN:!r5 Cc•�c � f5�1� �l� Button assignment for M7208 set Line 1 Line 2 J E/o " %M(? `p q Last No. Page Conf/Trans Speed Dial Intercom Intercom %N j) S Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Set DN: Button assignment for M7208 set Line 1 7:? Line 2 AJEII l Last No. Page Conf/Trans Speed Dial Intercom Intercom Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 4 5 2 3 6 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Norstar Manager for Windows" Modular DR5 Programming Record Page 12 Make as many copies of this page as are needed for the number of M7310 sets on the Norstar system. Buttons and status — M731O set Some of the default button assignments shown cannot be changed from Buttons and status — they must be changed from other Set programming areas. For example, to change the first button to Line 3 go to Set programming (Line access). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Set DN: 9 h ) StFI✓r_ 13 12 13 16 4 17 5 18 6 19 28 29 0 1t 12 0 R.= — SSA 7 "3 Line 1 —� Line 2 —� Call Fwd —� Pick-up —� Page Set DN: 13 14 15 3 14 15 16 19 1 1 28 29 —22 0 13 24 12 Q imiiii Line 1 —� Line 2 —� Call Fwd Pick-up —= Page — = Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conf/Trans Last No. Voice Cali Intercom 4ntercom Lfa*jn< Z::4r: Do not disturb Off On Pre -dial mode Automatic Standard Pre dial Background music Off On Ring Volume 0 1 2 4 5 6 3 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. 21 22 23 24 Conflrrans Last No. Voice Call Intercom Intercom Note: Dual memory buttons (1 through 24) can be programmed with features, or internal and external autodial numbers. Norstar Manager for Windows" Modular DR5 Programming Record PE ga 14 Make as many copies of this page as are needed for the number of M7100 sets on the Norstar system. Buttons and status — M7100 set Some of the default button assignments shown cannot be changed from Buttons and status - they must be changed from other Set programming areas. For example to change the first button to Line 3 go to Set programming (Line access). ca1,a� Set DN: q .s� Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 2 3 4 5 6 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French note: Depending on the KSU software, French or Spanish is the alternate language. Button assignment for M7100 set Last No. Feature Hold a8�-7gi� Set DN: Do not disturb Off On Pre -dial mode Automatic Pre dial Standard Background music Off On Ring Volume 0 1 2 3 4 5 6 7 Ring type 1 2 3 4 Contrast 1 2 3 4 Language English French Note: Depending on the KSU software, French or Spanish is the alternate language. Button assignment for M7100 set Last No. Feature Hold Norstar Manager for Windows'" Modular DR5 Programming Record Suggested by: Acting Finance Direct City of Kenai RESOLUTION NO. 96-61 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA MAKING INTER -DEPARTMENTAL TRANSFERS IN THE GENERAL FUND, BOATING FACILITY FUND, WATER AND SEWER FUND, AND AIRPORT LAND FUND TO ACCOMMODATE CHANGES IN THE FY97 BUDGET. WHEREAS, at the time the City budget was approved, the City Council was unaware of some budgeting adjustments that were needed due to proposed changes in accounting for annual leave and an increase of health insurance costs; and WHEREAS, these budget adjustments can be made without an additional appropriation of funds. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund Clerk - Salaries $ 2,908 Clerk - Leave <2,908> Clerk - Health Insurance 1,797 Attorney - Salaries 7,039 Attorney - Leave <7,039> Attorney - Health Insurance 2,892 City Manager - Salaries 5,248 City Manager - Leave <5,248> City Manager - Health Insurance <296> Finance - Salaries 12,467 Finance - Leave <12,467> Finance - Health Insurance 3,185 Planning & Zoning - Salaries 1,902 Planning & Zoning - Leave <1,902> Planning & Zoning - Health Insurance <296> Safety - Salaries 1,451 Safety - Leave <1,451> Safety - Health Insurance 2,078 Police - Salaries 11,804 Police - Leave <47,340> Police - Health Insurance 6,688 Resolution No. 96-61 Page Two Fire - Salaries $ 33,051 Fire - Leave <49,336> Fire - Health Insurance 16,525 Communications - Salaries 14,548 Communications - Leave <17,226> Communications - Health Insurance 10,667 Animal Control - Salaries 4,578 Animal Control - Leave <4,578> Animal Control - Health Insurance 2,786 Public Works - Salaries 11,710 Public Works - Leave <11,710> Public Works - Health Insurance 136 Shop - Salaries 8,904 Shop - Leave <8,904> Shop - Health Insurance 2,969 Streets - Salaries 13,762 Streets - Leave <13,669> Streets - Health Insurance 303 Buildings - Salaries 4,966 Buildings - Leave <4,966> Buildings - Health Insurance 1,979 Library - Salaries 9,930 Library - Leave <9,930> Library - Health Insurance 2,195 Recreation - Salaries 8,944 Recreation - Leave <8,944> Recreation - Health Insurance <44> Parks - Salaries 3,233 Parks - Leave <3,233> Parks - Health Insurance 842 BoatingFacili Salaries 1,350 Overtime <468> Leave <1,350> Health Insurance 468 Resolution No. 96-61 Page Three Water and Sewer Water - Salaries $ 2,278 Water - Leave <2,572> Water - Health Insurance 294 Sewer - Salaries 2,946 Sewer - Leave <3,066> Sewer - Health Insurance 120 STP - Salaries 8,581 STP - Leave <7,361> STP - Health Insurance <1,220> Airport Land M & 0 - Salaries 2,744 M & 0 - Leave <2,395> M & 0 - Health Insurance <349> Administration - Salaries 6,693 Administration - Leave <5,996> Administration - Health Insurance <697> PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance:_21 (8/15/96) kl CITY OF KENAI it Gd 4 4144 It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM TO: Kenai City Councilmembers I THRU: Cary Graves, Acting City ManagerC FROM: Robin Feltman, Acting Finance Director' DATE: August 15, 1996 SUBJECT: Resolution Changing the FY97 Budget The attached resolution corrects some deficiencies found in the FY97 budget for personnel services. When the budgets were prepared, the salaries budgets were decreased by the corresponding value of leave an employee might take during the year. That leave value was then budgeted in the annual leave expenditure account. This resulted in underbudgeting salaries and overbudgeting annual leave. The annual leave expense for the City is not the amount of leave a person may take during the year, but rather the value of the leave the City gives each employee as a benefit. At the end of the fiscal year, the value of each employee's leave balance on the books is recorded in a liability account (according to GAAP) for use in the future. In recalculating these figures, I have found in most cases we can move the amount of money needed to fully fund salaries from the annual leave account and still have an adequate annual leave budget. For some unknown reason, the police and fire annual leave budgets were overbudgeted by about $50,000 cumulatively. This greatly helps us out in the next phase of this resolution. Shortly after the FY97 budget was approved it came to our attention that the health insurance premiums increased by an average of 12.5%. The budget was prepared using the previous year's premium, and not allowing for any changes in family status. I have increased the health insurance budgets in all departments to a level that is still conservative, but realistic. By using the excess money budgeted in the police and fire annual leave accounts, I was able to accomplish this adjustment in the general fund departments without an additional appropriation of funds. CITY OF KENAI RESOLUTION NO.96-62 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AWARDING A CONTRACT FOR THE PROJECT LOTS 13 AND 14, BLOCK 1, COOK INLET INDUSTRIAL AIR PARK SOILS REMEDIATION TO THE TERRELL GROUP FOR $34,650.00. WHEREAS, the following bid was received for the above mentioned project: Consultant Total Bid The Terrell Group $34,650.00 WHEREAS, the following is a description of the basic bid: Remediate and Dispose of Contaminated Soil WHEREAS, the recommendation from the Public Works Department is to award the contract for the total cost of $34,650.00, and WHEREAS, the Council of the City of Kenai has determined the Terrell Group's bid is a responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park Soils Remediationbe awarded to the Terrell Group in the amount of $34,650.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 210 day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance:_ Approved by Public Works: INTEROFFICE MEMORANDUM TO: THROUGH: MAYOR WILLIAMS AND KENAI CITY COUNCI MEMBERS CARY GRAVES, ACTING CITY MANAGER CO THROUGH: KEITH KORNELIS, PUBLIC WORKS DIRECTOR 9 FROM: RACHEL CLAM ENGINEERING TECHNICIAN SUBJECT: BID AWARD, LOTS 13 AND 14, CHAP SOILS REMEDIATION PROJECT DATE: AUGUST 16, 1996 Resolution 96-62 awards the Lots 13 and 14, Block 1, CHAP Soils Remediation Project to The Terrell Group. The City will initially pay the contractor $34,650 for the project, but will be reimbursed by Santa Fe Drilling for $24,750, which will leave $9,900 as the cost paid by the City. The Terrell Group proposes to use a vapor extraction system to volatilize existing diesel contamination. I have attached information on this system for your use. Patrick R. Brady 8430 B SW Curry Drive Wilsonville, Oregon 97070 (503) 682-1880 June 28, 1996 State of Alaska Department of Environmental Conservation Kenai District Office 35390 K-Beach Road, Suite 11 �ECFIvE� Soldotna, Alaska 99669 Attention: Ms. Monica English juC 1996 Subject: Soil Treatment Work Plan Addendum #2 000O"�+wa;;w, Kenai Salmon Packing Plant ADEC Spill Number 92-23-00-143-04 Dear Ms. English: • The purpose of this letter is to respond to your verbal comments on our May 28, 1996 work plan and Addendum #1, on behalf of North Pacific Processors, Inc. (NPPI). NPPI formerly owned the Kenai Salmon Packing Plant. The site now is operated by Pacific Star Seafood's. Figure 1 presents the site relative to surrounding features. Figure 2 presents a site plan for the site. In accordance with last telephone conversation, we have included specifications for the hot air vapor extraction (HAVE) process. Contaminated soil will be placed on the treatment cell from the sides of, the cell. No vehicles will be allowed to drive over the treatment cell. The location of the proposed treatment cell is in the immediate vicinity of the former soil stockpile as indicated in figure 2. We have included a paper which summarizes the results of a demonstration of the HAVE treatment technology at the Hydrocarbon National Test Site, Port Hueneme, California for your use.. We are currently mobilizing the treatment unit to the Kenai area and expect the unit to be available for use July 10,1996. We hope this addendum addresses your concerns. Please call me at (503) 682-1880 if you have any questions concerning this submittal. cc: Harmon Blanch, NPPI Roger Richter, The Terrell Group a �D n • ` - -- ��-^-�.15 -14 - 16 KAMLOW .: 19 21 ? Source: USGS 15 Minute Topographic Map 'Ka wL Alaska Figure 1. Vicinity map - Kenai Salmon Packing Company. N it 8 u e s 4 • • o • a � E • 3 a N I a� QJ V� i C :a Y _ •j � i r ti �- a o 0 S O 0 N O I a c m a E O t„) m c Y N a C O E A N lC C m Y 0 w m N cV m 7 m AIR FLOW CHART Hot Air Injection Tubes cn 0 r— D C� Bbww Ww Vapor Extraction Tubes Plerm HAVE System' Hid Air V&W EZ&OCOM TROCLSS FLOW DIAGRAM YraIr1.P•'1 - mYi.uNr•arrrrre c"9lw ftl - Ilvr\w +sMY.or��r1 CAN r w - I]IRYIM\1�Y�IUI Y� G1f/OfY[frl - "7V"Ia s111t MIM��I��rt»OKrI 1 C 0 �a E C 0 U rig �r o m� m m c IL C t4 ca .•. ca co � J �L v � � N •i N N � 0 m Q \mil`. +•�e"'.''<r T mm E0 .a m E E� 0 r ii Q m Lb iA its in in rno� term r r C Lr Rf J N N N N N C C C C C i-iCO a _— w r w- r .--w � 72 N T T T r T to I,- co C) 0 U 65 OmL tptA(ON 0 ca C 05 • r Q w H PC w •ir cc cc PC .0 w+ � ram.► � O G� E O , r •C, Rr PM • O :N a� y >, � = e� (T� •� rA 0 U rA > v N 0 A d a m Li a VJ O LL c a o a N o N CD M u [')� yppLL E clipp E C O w 0 m c O C ML E w ti m E w U C N O Z u CDc`C (D '� _~ N G U a C X m N C O w -' m m N m >• O O W Z ,� to y m N N` a V) r2 O O O) 0� al � m U O N m c - T o.d 0 w w t E aI-< co Uv�►L--UiwU�iimum.Qca UcnULZa E 2 CD 0 d N tiwc N v 5 E� y Z op c o cli CD e- C7 t�/ :3 ELE mA0= y�IH w M=ow6, �m 109a rr t Er _ 5 C O m In U�0 ��0LU 000= ` C aE E 3 d 5 -v c W O Ci d � H 1 0 m ' FL F- 9 0 N E c �t 'v � a co z I m J m a A' H w N v d � C O > EZD d L a U 6J �C C L d c. O cc J m Vt ea 0 S p a a LL C Q 30 Feet cn Y C j a;T11TLTIE 11 sTaaBs��Ja i N � w ► r r of 3 L t i Y Tnn/Tnn M w Lom 03 cc cc M&NO Cl) 0 Cl) c 0 cc LM 14-0 x ui LM 0 C. cc LM 0 :E m E Fm 16- CV aCHEDULE A — EQUIPMENT HAVE System- Model SM-I (540 CY) DESCRIPTIONS AND SPECIFICATIONS Detailed Component List 1. Transport System: The Have System- components are mounted in an enclosed 8' X 8'0" X 36' 16,000 lb. GVW - "Gooseneck" trailer. Tandem axle - 9.50 X 16.5 w/8 Bolt Standard Wheels 1 - Spare wheel and tire 2. Main Air Blower System: (Capacity = 5,625 ACFM at 5" SP) 1 - High Pressure Chicago SQA Blower with 7.5 H.P. 3-Phase 230V Motor. Equipped with Heat Slinger/Heat Shield for operation at required temperatures. Equipped with Inlet Vane Control Mounted on 6 floor mounted vibration isolators. (No insulation) 3. Gas Supply Fuel Train: (Propane or Natural Gas) ' T 1 - Dual Burner Fuel Train complete with exterior hook-up, valves and safety controls. (Simple field conversion between propane & natural gas) 4. Propane Vaporizer System complete Sized to provide vaporized capacity for up to 40 GPH for burners plus up to 5.5 GPH for generator. j. Burner System: (Total Capacity = 4,000,000 BTUH) 2 - Power Flame Model J50A-15 (or equal capacity) 2,000,000 BTUH Propane/natural gas fired burners with combustion air fans, automatic purge system, electronic ignition, flame sensors and automatic "shut -down" controls. (Burners have 8 to 1 turndown.) 6. Furnace Chamber: 1 - Steel jacketed, ceramic lined furnace chamber with stainless steel baffles and turbulation grills, inlet/Outlet connections and 2 burner mounts. 65 Cubic . ft. of air volume capacity provides air residence time of .7 + seconds at 5,625 ACFM air flow. Tapped for pressure sensor, port for monitoring flame envelope temp. 7. Exhausted Air Treatment: 1 - 16 gauge 304 stainless steel filter box w/steel zinc coated particulate filter and S.S. Air Bale plate 1 - Catalytic oxidizer bank treatment of all exhausted air prior to release into the atmosphere. I - Post -catalytic oxidizer bank exhaust air port with line to control booth for instrumental monitoring analysis of exhausted air stream. (See item #21) 1 - Catalytic oxidizer bank of 4 - 3-way plus oxidation units catalysts of Platinum, Palladium Rhodium. Converts/removes hydrocarbons, Carbon Monoxide (CO), and Nitrogen Oxide (NOx). c:winword/standoc/scheda.doc 1 of 5 8. System Interior Air Handling Components: 1- 16 gauge 304 Stainless Steel Hot Air Plenum: with High Temperature Insulation Plenum equipped with high temperature limit sensor for shut -down switch. Plenum equipped with temperature sensor for automatic burner adjustment control. Plenum equipped with static pressure sensor for control of blower inlet damper. (air flow) 3 - 12" "Hot Air" outlets and 2 - 8" "Hot Air" outlets 3 -12" X 36" ± Hot Air Ducts and 2 - 8" X 36" Hot Air Ducts (16 gauge 304 Stainless Steel) 1 - 8" "Exhaust Air" outlet. 1 - 8" X 30" + S.S. Duct to Filter Box Assembly All 6 outlets equipped with electrically operated duct dampers. (All S.S.) All outlets equipped with air flow indicators at Control Panel. Plenum tapped with pipe run to control booth for post Furnace Chamber vapor analysis. 1-18 gauge 304 Stainless Steel Vapor Air Plenum (No Insulation) Plenum water tight with tapped in drain line, condensate pump/sealed mercury float switch. Also by-pass manual drain valve (For removal of condensate from incoming soil sta'-k vapor) 2 - 16" diam. duct "Interstitial Vapor" inlets. (no dampers) 1 - 12" diam. duct through roof for fresh dilution air. (Elect. operated damper) I -16 gauge 304 Stainless Steel Duct (Main blower to Furnace Chamber) (No Damper) Tapped with pipe run to control booth for analysis of stack vapor contaminants, (V.O.C.) combustible gases and Oxygen (02). Tapped for sensor probe for monitoring relative humidity of Vapor Stream. 9. "System Compartment" Roof Exhaust Fan: Thermostatically controlled to operate at ceiling temperature of 90° F and above. wBypass manual on/off switch. 10. Operator Control Booth Compartment: • Main Electric Breaker Panel (100 Amp.) (Not located in Control Room) • Rotary Phase converter (20 KP. Capacity) (Single phase to 3 phase) • Main control panel with all duct damper controls, temperature sensor indicators, blower controls, burner controls, stack soil and duct air temperature monitors • Complete 12 V DC interior lighting with 12 V battery/110 V AC Automatic Charger • Base cabinet with stainless steel sink/fresh water tap • Under -counter refrigerator (110 V AC) • Microwave oven unit/ 110 V electric automatic coffee maker • Wall cabinets above counter for miscellaneous storage • Roof mounted air conditioner for control booth and bathroom • Wall mounted electric space heater in control room • - Sliding glass observation window (on duct hook-up/soil stack side) • 110 V wall exhaust/vent fan (Manual switch) • 48" double tube fluorescent light fixture (110V AC) • Vapor analysis instrumentation (See item #21) c:winword/standoctscheda.doc 2 of 5 11. Rest Room Facilities Rest room with stool and lavatory. Running water. (RV type fixtures) 1 - "Black water" sewage holding tank with RV type drain/dump gate (50 gal. cap. +/-) 1 - "Grey water" sewage holding tank with RV type drain/dump gate (50 gal. cap. +/_} 1 - Fresh water holding tank with demand type pressure pump. (45 gal. cap. +/_) All tanks equipped with "Full/Empty" digital read out gauge in Control Room. 1 - 1 IOV Wall exhaust/vent fan (Manual Switch) 12. Storage (Misc.) 1 - Enclosed stowage compartment for misc. items. Space for permanent installation of "Optional" Propane Fueled Generator Model SM-I Stack dimensions & Ducting Soil stack base dimensions = 26'6" X 94' = 540 CY 13. Hot Air Manifolds: (Components 13 through 18 = 1 Complete Set) 2 runs (levels) of 12" diam. Hot Air manifold ducts with 4" Tees - 24" O.C. 2 runs (levels) of 8" diam. Hot Air manifold ducts with 4" Tees - 24" O.C. (High temp. insulation (850° F) is furnished for all 8" and 12" Hot Air manifolds) (Installation of insulation on manifolds by Purchaser) (Supervision by Terrell Group Field Technicians) Level #1 = 877' with center of stack "T" assembly (43 - 4" Tee connectors and end caps) Level #2 = 817' with center of stack "T" assembly (40 - 4" Tee connectors and end caps) Level #3 = 757' with center of stack "T" assembly (37 - 4" Tee connectors and end caps) Level #4 = 697' with center of stack "T" assembly (34 - 4" Tee connectors and end caps) 14. Vapor Collection Manifold Ducting: 2 - 16" X 32' Vapor Collection manifold with 4" Tees one side - 16" O.C. (Interstitial Vapor) 1 - 16" Double Tapped Tee, 2- 4" Tee connectors. Total Manifold 4" Tees = 50 1 - 8" 90 degree Elbow connector in each end cap at stack end. 1 - 8" X 8' Manifold with 6 - 4" - Tees (Each end) Total End Manifold 4" Tees = 12 15. Hot Air Injection Ducting: (4" perforated aluminum) Level # 1 = 43 - 4" X 22' 4" ducts with 164 holes drilled each duct.. Level #2 = 40 - 4" X 17' 8" ducts with 128 holes drilled each duct. Level #3 = 37 - 4" X 13' 2" ducts with 92 holes drilled each duct. Level #4 = 34 - 4" X 8' 8" ducts with 56 holes drilled each duct. Each HAVE SvstemIm will include these replacement "extra ducts'repair ducts" 5 - 4" X 22' 4" ducts as described above. (For replacements) 3 - 4" X 17' 8" ducts as described above. (For replacements) 1 - 4" X 13' 2" ducts as described above. (For replacements) 1 - 4" X 8' 8" ducts as described above. (For replacements) 10 - 4" X 45" Partial ducts (manifold end) for repair of extraction damaged duct ends c:winword/standoc/scheda.doc 3 of 5 16. Interstitial Space Vapor Collection Ducting: (4" Perforated Aluminum) 52 - 4" X 7' 4" Perforated aluminum ducts with welded angle section.(2 - For Replacement) 66 - 4" X 10' Perforated aluminum ducts with perforated end caps. (2 - For Replacement) 66 - 4" X 17" Perforated flexible ducts for connectors for above.(2 - For Replacement) 17. Hot Air Manifold Support Cradles: (For use in soil stack during Duct Assembly and Stack Formation.) 10 -Steel Support Cradles. (For 12" Manifolds, level Two) 20 - Steel Support Cradles. (For 8" Manifolds, levels Three and Four.) 18. Stack duct dismantling tool: 3 - Steel "Duct Gripper" tools, complete with cable rigging, for extracting 4" aluminum ducting during dismantling of soil stacks. 19. "Extra" set of stack ducting: Includes all items listed in #13, 14, 15, 16, 17, anA above (Included in standard price.) 20. HAVE System— to Soil Stack ducting - Connection Components: 2 - 12" high temp. flexible steel ducts X 8' length with "twist lock" end adapter. (one end) 1 - 12" high temp. flexible steel ducts X 10' length with "twist lock" end adapter. (one end) 1 - 8" high temp. flexible steel ducts X 12' length with "twist lock" end adapter. (one end) 1 - 8" high temp. flexible steel ducts X 14' length with "twist lock" end adapter. (one end) 2 - 16" low temperature flexible ducts X 12' length with "twist lock" end adapter. (one end) 21. Fire Safety Equipment: 1 - 101b. Dry chemical fire extinguisher 22. Instrumentation: - I - F.I.D. (Flame Ionization Detector) (hydrocarbon analysis of vapor streams) With calibration kit, sample draw pump and Gortex moisture filter. Analog link connection to Strip Recorder • Monitors TPH content of incoming stack vapor (pre-treatment) • Monitors TPH content of outgoing vapor (post -treatment) • Monitors hydrocarbon content of exhausted air • Provides accurate determination of remediated level of soil stack c:winword/standoc/scheda.doc 4 of 5 I - Biosystems, Inc. Ph., - Instrument With Computer Link and Software for "down loading data" (Computer not included) With Calibration Kit, Calibration Gases and Powered Sample Draw Pump. • Monitors and records Combustible Gas (LEL), Oxygen (0), Carbon Monoxide (CO), and Nitric Oxide (NO) "NOV in following air streams (Manual valve Manifold to change air streams.) (Monitors all four elements in each air stream.) • Incoming Soil Stack vapor • Post Furnace Chamber/Pre Catalytic Oxidizer (Exhaust) • Exhaust /Post Catalytic Oxidizer (Air to atmosphere monitoring and recording.) 23. Exterior Night Lighting: 2 - 300 Watt exterior flood lights (110V AC) (Mounted on front and rear stack side corners of trailer roof) (Quickly detachable for safe stowage) Control booth switching. 24. Complete Operator Training and Operator Certification: ("Hands-on" and written testing) 25. Complete Operating Manuals 26. Warranties as Listed in Attached Schedule Options: 36' Tandem Axle Gooseneck enclosed trailer (Manifold and Stack Duct Transport) (Price Quotation on Request) 40 KW -Propane gas fueled generator (166 Amps @ 240 V cont.) = $13,500.00 Enclosure for above (Protection and Noise reduction) = $ 850.00 (Can be permanently mounted in rear of System Trailer) z NOTE: HAVE Systems, Inc. reserves the right to make minor changes or modifications in these component specifications without prior notice. c:winword/standoc/scheda.doc 5 Of 5 HOT AIR VAPOR EXTRACTION SYSTEM FOR REMEDIATION OF PETROLEUM CONTAMINATED SITES D. Pal, L. Karr, and S. Fann, Naval Facilities Engineering Service Center, Port Hueneme, CA. A. P. Mathews, Kansas State University, Manhattan, KS. P. A. Price, Sound Remedial Technologies, Duvall, WA. S. Lingineni, Environmental Modeling, Las Vegas, NV. INTRODUCTION This paper summarizes the results of a demonstration of the Hot Air Vapor Extraction (HAVE) technology at the Hydrocarbon National Test Site (HNTS), Port Hueneme, California. The demonstration of HAVE technology at HNTS was conducted over a 3-month period between August 21, 1995 and November 22, 1995 and the lessons learned from the demonstration are discussed to guide the Department of Defense decision makers in exploring the applicability of this technology to their contaminated sites. This technology demonstration was conducted under the Department of Defense Strategic Environmental Research and Development Program (SERDP) as part of the National Environmental Technology Demonstration Program (NETDP). Petroleum hydrocarbon contamination of soils and groundwater from past industrial operations is a widespread problem in both the Govemment and civHian sectors. Soils containing hydrocarbons are potential long-term sources for groundwater contamination, and must be remediated by removing or destroying the contaminants in-srtu, or by excavating and removing the sod for further treatment If the depth of contamination is not high, as is the case in many underground storage tanks sites or spill incidents, the soil can be excavated and treated using thermal, physical/chemical or biological processes. Themnal treatment involves heating the soil to cause volatilization of the contaminants and destroying the contaminant vapors in a combustion chamber. As such, thermal treatment processes provide a more rapid and complete destruction of the contaminants than with other types of processes, such as bioremediation. For example, conventional aerobic biodegradation in general can only remove about 60% of waste OR contaminationm, and bioremediation with vacuum extraction could take up to 2 months to reduce the contaminants to 120 ppm of total petroleum hydrocarbonsm; the thermal treatment process such as the HAVE system, on the other hand, can remediate the total petroleum hydrocarbons including waste oil contaminants to the regulatory acceptance levels in less than 20 days. There are a number of thermal treatment processes that employ direct or indirect heating of the soil in rotating or stationary mechanical equipment � . These include moving equipment such as rotary kAns, screw conveyors and fluid bed dryers that volatilize the contaminants as the soil is fed through the equipment Thermal desorption units typically operate at 500°F to 1100°F temperature range. Thermal processes involving the use of mechanical equipment to move solids at high temperatures are typically maintenance intensive and require extensive air emission control devices to satisfy existing air emission standards. The hot air vapor extraction (HAVE) system, on the other hand, is an innovative technology that minimizes the use of complex mechanical equipment in the thermal desorption of contaminants. The HAVE technology was patented because of its design based upon soil vapor recycling, heap configuration, and furnace chamber design. The contaminated soil is maintained in a stationary heap pile and the soil heating is achieved by placing hot air injection and vapor extraction ducts within the soil pile. This technology has the potential for providing a low cost and speedy ex -situ remediation for sites contaminated with petroleum products. HAVE Process Description The HAVE system is a transportable system capable of ex -situ remediation of hydrocarbon contaminants in soils, including gasoline, diesel, jet fuels, and heavy oils. As with other ex -situ remediations, the contaminated soil needs to be excavated prior to treatment. The excavated soil is then built into a pile containing the hot air injection and vapor extraction ducts for circulating hot air into the pile. The soil pile is covered and seated with a thin sheet of structurally strong and high temperature resistant fabric. Upon completion of the soil pde, a trailer mounted HAVE system is connected to the hot air injection ducts. The main components of the HAVE system include: a bum chamber, a vapor blower, a hot air blower, a bank of catalytic oxidizers, and control panels for displaying and recording various monitoring parameters. The burner is fueled by propane or natural gas to heat the air. The hot air generated by the burner is fed into the soil pile through the distribution ducts to volatilize the contaminants, which are then removed from the pile through the extraction ducts and fed back into the burner. The hydrocarbon vapors thus removed from the pile are destroyed in the burner through the combustion processes. Due to the heating values of the hydrocarbons, the contaminants in the vapor become secondary fuel for the combustion in the burner, which reduces the amount of propane or natural gas needed by the burner. The temperature within the burner is around 1,80WF. The residence time of the bum chamber as indicated by the manufacturer exceeds 0.7 seconds and sufficient turbulence for: mixing is provided by using speciafty designed stainless steel grills and baffles within the bum chamber. The bumer design is such that the vapor is retained long enough to assure a complete destruction of the contaminants. The- cleaned hot air is then fed back into the soil pile to continue the cycle. As the process progresses, the oxygen available to the burner for combustion is depleted, and therefore, fresh air is drawn into the burner to supply the make up oxygen necessary for complete combustion. Under steady state operating conditions, approximately 15% of the circulating air is vented through a bank of catalytic converters which remove any residual contaminants prior to release into the atmosphere. The HAVE system was equipped with various sensors to monitor the temperatures, air and vapor flow rates, hydrocarbon vapor concentrations, and the air emissions. During the demonstration, sod samples were collected and analyzed daily to monitor cleanup progress. Upon achieving the prevadiing regulatory cleanup standards, the soils can be back -filled into the original sites. The HAVE system remediates soil principally by heat and mass transfer as the hot air travels through the soil pile. The hot air injection temperature and sod characteristics such as clay content, moisture, air permeability and the type of soil contaminants are some of the 3 important variables affecting the operation of the system. If the soil air permeability is low due to high moisture content, short circuiting may occur in the hot air path from the injection to extraction ducts. Conductive heat transfer from the injection pipe to the soil is- beneficial in boiling the moisture off and stripping the contaminants along with it The process flow schematic of the HAVE system is shown in Figure 1. The schematic clearly outlines various components of the HAVE system and their interconnections during field deployment Fabric Cora Catalytic caftvcnor Hot Air _.. ,; •• Plum _ Feesb Air latats Bma Chamber !� Bomar Bomar VOW Blower vagm Plearm Figure 1. Hot Air Vapor Extraction Process Flow Diagram DEMONSTRATION DESCRIPTION Demonstration Objectives , The demonstration was designed to meet the fokr*ing objectives.. (a) validate the efficacy of the technology to treat a wide range of hydrocarbons contaminated soils, data to estimate treatment costs, and c developengineering (b) gather �) remediation technology DoD-wide. eerin g guidance needed to apply this Demonstration Scope The scope of this demonstration included full-scale remediation of hydrocarbon fuel .� 3 contaminated soils using the HAVE technology. Demonstration was conducted on the following five different treatment test cells: Treatment Test Cell Contaminant 1 gasoline 2 mixed fuels (containing diesel and heavier fractions) 3 predominantly lubricating and heavier oil fractions 4 mixed fuels (reconstruction of treatment cell No. 2) 5 mixed fuels (similar to treatment cell No. 2). All test runs were conducted using the HAVE System model SM-150. However, treatment cell Nos. 1 and 2 were tested using the original HAVE System configuration, whereas cell Nos. 3, 4, and 5 were tested using the modified HAVE System configuration with enhanced conduction heat transfer. These two configurations are discussed below. Original HAVE System Configuration Under this configuration of the HAVE system, four layers of hot air injection ducting were placed within the soil pile. Each layer of injection ducting consists of a 12-inch diameter distribution duct placed along the length of the soil pile. This duct provided hot air through a system of approximately 40 perforated 4-inch diameter pipes connected to the duct and were placed horizontally along the width of the soil pile. The ends of the injection pipes are covered with approximately 2 feet of soil to prevent short-circuiting of hot air through the treatment cell side walls. The soil pile is then covered with a polyethylene fabric to avoid leakage of contaminant vapors from the pile into the atmosphere. Although the exact dimensions of the treatment cell vary depending upon the quantity of soil to be treated, typical dimensions of the treatment cell are 80 feet in length and 10 feet in height The width of the treatment cell is about 28 feet at the base and 1.5 feet at the top. The spacing between the consecutive injection layers of piping is about 3 feet The upper portion of the soil pile contains a layer of 4` interstitial vapor collection ducts and a 17 main collection duct that feeds into the vapor plenum. A schematic of the original HAVE system configuration is shown in Figure 2. E*&action dud Covered ends / j Injection ducts Polyethylene covering membrane Figure 2 Original HAVE System Configuration 4 F> Modified HAVE System Configuration with Enhanced Conduction In this HAVE system configuration, the ends of the injection pipes were exposed beyond the soil treatment cell side walls, thereby allowing unrestricted hot air flow within the injection pipes. This is to increase the heat transfer from the hot air to the soil pile. A majority of the injected hot air flows through the injection pipes into the balloon, and soil heating takes place primarily by conduction from the heated pipe wails into the soil as well as by contact between the hot air in the balloon and the side walls of the soil pile. Four layers of injection pipes were installed at distances of 1.5', 3', 4.5', and 6' from the bottom of the soil pile. A layer of 4' diameter vapor extraction pipes connected to a 12' diameter main collection duct were placed at a distance of 8' from the bottom of the pile. The width of the pile is 28' at the bottom and about 8' at the top of the pile. A high temperature resistant acrylic -fiberglass membrane was used to cover and seal the soil pile to prevent the leakage of vapors into the atmosphere. This type of covering material could withstand temperatures up to 7500 F. a much higher temperature than the visqueen sheeting used in the original design. This resulted in much higher soil temperatures within the pile, which were necessary to remediate soils containing significant amounts of lubricating oil and heavier petroleum fractions. A schematic of the modified HAVE system configuration is shown in Figure 3. 1 The treatment cell construction was typically completed in approximately three days. This included the installation of sampling probes and thermocouples within the soil pile. Extraction dud Exposed pipe ends _ ln*tion duds High Temperature covering membrane Figure 3. Modified HAVE System Configuration Soil Sampling and Process Monitoring An extensive sod sampling and process monitoring Program was designed and put in place to evaluate the performance of the HAVE system, A network of sampling locations were established on a three-dimensional grid to obtain sod samples for analysis. The number of sod samples collected ranged from 12 per day to 15 per day for the duration of the test runs. Temperature sensors were located on a spatial grid at each air injection level and within the injection pipes. The number of temperature sensor locations varied from 18 to 50, and the temperature was recorded 4 times per day at each location. Sod vapor samples were collected during the first two treatment nets and discontinued for the other tests. The air temperature 5 and velocity in the main duct were monitored on an hourly basis. A pitot tube was used for air velocity measurements. Fuel consumption was monitored hourly from percent full readings on the propane tank gauge. The exhaust gases were monitored hourly for CO, NO, 02 and hydrocarbons. The soil samples were sent to an off -site certified laboratory for analysis of soil moisture content and hydrocarbon analysis. The sample analysis was conducted using modified EPA 8015 fuel finger printing method. In addition, soil hydrocarbons were monitored in the field using thin layer chromatography. A summary of pretreatment soil data for the five test runs is given in Table 1. Table 1. Predemonstration Soil Characteristics Treatment Test Cell No. 1. Gasoline 2. Mixed Fuel 3. Heavy Oil 4. Mixed Fue! 5. Mixed Fuel Soil Volume (Cu. Pile 512 Ple 480 Pile Pile Pile Yards 350 480 523 Contaminant Concentrations 1600 8537 402 5500 , 4,700 TPH, ppm Composition 1 % Gasoline 100% 13% Diesel Fuel Ol 57% 1% 4% 23% Heavy Oil 220/6 18°Yo 90 21% 20% Lube & heavier 2% 38% 38% 35% Soil Type 19% 8.% 18% 24% . 42% Silt Sand 20% ego �% 25% Clay 7% 60% 15g6 57y° 54go Moisture 107% . 1159'0 8% 19g6 3% 4.4% Content 11.5% Maximum COMPUTER MODELING A three-dimensional air flow and mass transfer model was used to simulate the transport processes occurring in the soil during remediation of contaminated soils with the HAVE system. The theoretical model used in these simulations is a modified version of the Thermally Enhanced Sol Vapor Extraction (TESVE) model developed to describe the remediation efficacy of in -situ heat assisted vapor extraction systems. The TESVE model is capable of simulating the partitioning and transport of multi -Component organic contaminants in unsaturated soils under non -isothermal conditions. The model is based upon the solutions of governing hydrodynamic and energy transport equations to compute temperature distributions vvithin the soil pile as a function of time. Temperature dependencies of contaminant partitioning and interphase transfer processes are incorporated into the model and the flow and transport equations are solved simultaneously with the coupled energy N equation. The purpose of these numerical simulations was to evaluate the effectiveness of the HAVE system in producing advective gas flows within the entire soil pile, and to predict the resulting thermal front propagation and contaminant removal rates. The numerical model was also used as a tool to optimize the design configuration of the HAVE system to maximize the contaminant removal rates. Various numerical simulations were carried out during the demonstration process to evaluate the effect of design parameters of the HAVE system on the remedial performance, and the numerical results were used as a basis for design modifications resulting in improved system performance. RESULTS AND DISCUSSION The target remediation criteria and performance levels achieved for the five test runs are shown in Table 2. All of the runs except test No. 2 met or exceeded the target remediation levels. The initial plan for test No. 2 was to demonstrate remediation of diesel contaminated soils. However, the soil for this test contained lubricating and heavier oils, and therefore was beyond the capabilities of the original HAVE system design. Consequently, the treatment cell configuration and HAVE system design were modified to continue treatment of this soil in test No. 4. The main features of each of these tests, observations from the study and findings are discussed in the following sections. Table 2. HAVE System Treatment Performance Treatment Test Cell No. 1. Gasoline 2 Mixed 3. Heavy Oil 4. Mixed Fuel S. Mixed Fuel Treatment time hours Pile 72 Fuel Pile 335 Poe Pile Pile 278 Average Air Flow Rate 5500 5200 143 47pp 350 4200 C (peak)- 4100 Average Air Temperature 720 730 710 725 650 Average Soil Temperature 132 1so 212 410 -- 310 Post -treatment Concentrations Average (ppm) non -detect 6,372 40 198 171 p � 5'� 13 � 59 C23+ 1.000 m 1,329 27 142 112 Remediation Targets: 1 C8-C23: 250 ppm• C23+: 1.000 m`" Waste Disrhama tterim guidance from Assessment and Cleanup GuidebooK Volume 1 B. "Interim Site A Assessment and Cleanup Guidance', Los Angeles RWQCB, February 1995. Remediation of Gasoline and Mixed Fuel Contaminated Soils at Low Temperatures The original HAVE system design and treatment cell configuration were adhered to for tests Nos. 1 and 2. In this design, the ends of the 4" hot air injection ducts were covered in the lateral direction with about two feet of soil. The average soil temperatures achieved for the 7 gasoline pile was 1320 F after three days of operation, and 1500 F after 14 days of operation for the mixed fuel soil pile. Polyethylene membrane sheeting was used to cover the treatment cells for both of these runs. The gasoline pile was remediated within a period of three days to non -detectable levels from the initial peak concentration of 160 ppm of TPH as gasoline. This test provided preliminary data useful in tuning the computer model for predicting temperatures, air veloese results and cities, and contaminant concentration distributions within the pile. Based on th anticipated computer modeling requirements, the test plan and monitoring set-up were modified for test No. 2. The modifications included the installation of vapor monitoring ports in each of the five vapor distribution ducts, increasing the number of temperature sensors from 18 to 50, and the prefabrication of an array of thermocouples to be located at 4" to 6 "spacing between the 4" hot air injection ducts. The monitoring of treatment cell temperatures were increased from 2 per day to 4 per day. The mixed fuel soil pile was treated in the original cell configuration with the above test plan modifications. Treatment over a period of 14 days resulted in the removal of about 4,000 pounds of hydrocarbons based upon the reduction in TPH concentrations. Howeverof the a temperature of , the soil was not remediated to regulatory standards due to the relatively low volatility contaminants and the low soil temperature. Soil heating was slow, reachin 2000 F at the first level injection manifold after about three days. Farther away from the manifold soil temperatures ranged from 160° F to 120° F. The temperatures at the first level manifold increased to 400° F after eight days, and after a brief excursion to 6000 F returned gradually to 480° F at the end of 14 days. The soil temperature away from the manifold reached 2000 F at a distance of four feet and 15W F at a distance of 20 feet at the end of 14 days. Soils in levels 2, 3, and 4 reached a maximum temperature of 160" F. Computer simulation of air velocity distributions indicated that some of the hot air injected was bypassing the soil and was flowing directly into the balloon area between the sort and the membrane sheeting. It was not feasible to effectively increase the soil temperature beyond 200° F with this type of treatment cell design because the maximum temperature the polyethylene membrane could withstand was about 200° F. Computer modeling and simulations indicated that the treatment cell as configured for tests Nos. 1 and 2, and the operation of the HAVE system resulted in little or no convective heat and mass transfer from the soil. Conductive heat transfer from the interstitial air in the balloon area was found to be a significant contributor to the overall remediation efficiency of the system. Therefore, modifications were made to the HAVE system design, test monitoring plan, and operation for test Nos. 3, 4, and S. Remediation of Heavy Oil and Mixed Fuel Contaminated Soils at High Temperatures The .cell construction was modified for the treatment of the heavy oil and mixed fuel contaminated soils, and a typical section of the constructed pile is shown in Figure 3. The soil pile was constructed somewhat shallower than before, and the 4" hot air injection ducts were exposed at the end to allow more air flow to the section of the pile farthest from the main injection ducts. Temperature sensors were installed in the injection ducts at all layers, both close to the main 12 " ducts and at the opposite end in the 4" ducts. Acrylic -fiberglass sheeting was used to cover the soil so as to allow higher balloon gas temperatures. 9 The heavy oil contaminated soil pile volume was 350 cu. yds., and a cell with two hot air injection layers was constructed to treat this pile. The boiling point range for the heavy oil petroleum fractions is between 6000 F and 1,000 ° F, and hence the temperature of the soil must be sufficiently high to increase the vapor pressure of this material. Soil heating was more rapid with the new HAVE system design, increasing to between 160' F and 140 ° F in the first 32 hours of operation, and between 180 O F to 160 ° F after 96 hours. The higher soil temperatures noted were from sensors located closer to the main injection duds. The pipe gas temperature increased from 300 ° F to 600 0 F during the six days of operation in the first level close to the main duct, and ranged from 270" F to 320 ° F in the second level at the farthest end from the main duct The balloon temperature ranged for the most part from 200 F to 275 F. The second level soil temperatures were higher, ranging from 200" F to 170 ° F due to enhanced conduction. The higher soil temperatures resulted in the removal of 83% of heavy oil contaminants in the soil pile. The mixed fuel soil pile from test No. 2 was remediated again using the new HAVE system design. The hydrocarbons present were about 50% diesel and fuel oils, and 50% heavy and lubricating oils. The contaminant concentration was reduced by 96.4% from 5,500 ppm to 198 ppm over a period of 15 days. The change in total concentrations and individual hydrocarbon fraction concentrations in the soil during the treatment period are shown in Figures 4 and 5. These data indicate an almost linear decrease in contaminant concentration with time in the initial time period, followed by a slower decrease as the temperatures are held steady and contaminants must diffuse from the clayey soil matrix The contaminant concentration profiles essentially follow the temperature profiles over the treatment period. The main difference in the performance of the enhanced HAVE system was due to the ability to maintain higher soil temperatures with the new design. Soil temperatures at the end of the run ranged from 420" F to 330° F in level 1, 4900 F to 4400 F in level 2, 4200 F to 3700 F in level 3, andA40 ° F to 270"Fin leve[ 4. The higher temperatures noted above for each of the levels were from sensors located closer to the main hot air injection duct The maximum temperatures in the injection pipes ranged from 700 ° F to 480 ° F, and the maximum temperatures in the soil pile perimeter ranged from 460 ° F to 380 ° F. The higher soil temperatures that could be maintained were sufficient to increase the vapor pressures of the high boiling fractions and to be swept out with the air flow. The mixed fuel sort pile used in test No. 5 had a much lower day content, but a higher SOU moisture content than the soil used in test No. 4. The high moisture content of 11.5% resulted in reasonably uniform temperatures being maintained throughout the soil pile. Moreover, the moisture enabled steam disfillation of the contaminants at a temperature slightly over 200 ° F. The total hydrocarbon removal rate, and individual fraction concentrations are shown in Figures 5 and 6. The total concentration decreased from 4,700 ppm to 171 ppm for an effective 96.4% removal over a period of 11.6 days. Comparison of test ruins 4 and 5 indicates the potential difficulties in remediating soils containing high amounts of day. The remediation period is likely to be longer due to the slower release of contaminants from the porous soil matrix Higher moisture content is likely to improve remediation efficiency because of the steam stripping of contaminants. 9 ' ' .,. nA �. � _ 'S • ��f ' � >,'� r. � ... �o� .. - _, .n_ -. - .. - _ - i L _ - ._ _ _ - K'� --, •„ C. � � .,.- C f-- -M r � � - a` -�- .a, _. .,. .. � � A - v �.., �_� < i �_.�... • .. �--.�...^. T..[.._..W'Sn+gym'.....-.._�._..� _ .�.�-�: e� ` µ s _ r -. ..✓_h ... _ ./V.-y' .._.. _,._, ...: _' _,. �' � � T /y, _ '� !. � ... ECONOMICS An economic analysis was conducted for 4 remediation project sizes consisting of 750, 1,500, 3,000, and 9,000 cubic yards of soil, HAVE system would be operated on respectively. The treatment cells having analysis assumed that the The four different project sizes would be processed in capacity of 750 cubic yards each. multiple soil piles of 750 cubic yards each. For example, a project of 3,000 cubic yards of contaminated soil would require cubic yard batches, which would be treated consecutively. four 750- Table 3. Remediation Cost Data for HAVES Size of Pro'ect stem System Utilization Rate 750 cu. ds. 1,500 cu. ds. 3,000 cu. ds. 9,000 cu. ds Regulatory and Compliance Costs 60% 70�0 80% 95% - Permit Compliance Su Support 2.00 4.67 1.00 0.50 0.17 2.33 1.17 0.39 Equipment Costs HAVE System License & Lease 13.00 Other Support Equipment Rental 11.92 10.83 9.03 4.82 4.35 4.01 3_77 Startup Costs Mobilization Assembly 5.33 2.671.33 0.44 System Startup1.60 0.80 0.80 0.40 0.13 0.40 0.20 0.07 Labor Costs Administrative and technical 6.07 5.07 Support 4.65 3.84 System Supervisor (SW hr) 7.68 System Operator ($24/hr) 6.14 7.04 6.08 4.73 ' Per Diem 2.33 5• 4.86 3.79 2.33 233 1.94 Material Costs Feld Testing Supplies Membrane Covering and Lumber 0.12 1.56 0.12 1.76 0.12 0.12 Feld Office and Supplies PP 1.06 1.76 1.76 1.06 1.06 1.06 Utility Costs Natural Gas Electricity 5.07 4.80 4.33 3.61 0.69 0.63 0.57 0.52 Equipment Repair and Replacement costs Maintenance Design Adjustments 0.33 0.33 0.33 0.28 0.17 0.17 0.17 0.14 otal Cost Per Cubic Yard Of Soil $64.05 $52.93 reated $45.33 $36.54 12 The results of the economic analysis .are described in Table 3. As shown in the table, the economic analysis accounts for various cost categories comprising of: regulatory and compliance, equipment rental or leases, startup, labor, materials, utilities, and equipment repair and replacement. The treatment costs for remediation project sizes ranging from 750 to 9,000 cubic yards were found to vary from $64.05 down to $36.54 per cubic yard, respectively. Te }1 though not as cost effective as bioremediations, provides reater are competitive to those of treatment costs for project sizes of 9,000 cubic yards or g conventional bioremediation technologies. For smaller project sizes, the HAVE technology, a speedy method of remediation. CONCLUSIONS Field demonstration studies were conducted on well4nstrumented soil treatment cells to determine the effectiveness of the HAVE system for the remediation of hydrocarbon contaminated soils. Computer modeling studies were performed concurrently to optimize the performance of the system. Test runs were conducted on soils contaminated with gasoline, and soils contaminated with high boiling petroleum fractions such as heavy oil and lubricating oils. The HAVE system was effective in remediating gasoline contaminated soils at low temperatures. For soils contaminated with diesel and fuel oils and higher boiling fractions, low temperature operation was not effective in reducing the contaminant concentrations to the acceptable levels. Computer simulations conducted on the original HAVE design showed that the reason for the low soil temperature (15W F) was due to short circuiting of injected air into the balloons. Therefore, to achieve the higher soil temperatures needed to remediate the higher boiling point contaminants, the system design had to be modified. The HAVE system design and treatment cell construction were modified to obtain a higher temperature distribution in the soil for tests conducted to remediate heavy oil and mixed fuel contaminated soil piles. The enhanced design allowed higher temperatures ranging between 2120 F and 410 ° F to be maintained within the soil pile. Two separate test tuns have shown that soils containing concentrations of about 5,000 ppm of high boiling petroleum hydrocarbons were remediated with 96.4% removal efficiency. Soil temperature, moisture, day content, and contaminant vapor pressures are some of the key variables that must be property addressed in designing a HAVE remediation system. The HAVE system can remediate sorts contaminated - contaminanis if these variables are effectively considered in its design and operation to meet specific soil remediation needs. Finally. economic analysis conducted for various remediation project sizes ranging from 750 to 9,000 cubic yards showed that the treatment costs vary from $64.05 down to $36.54 per cubic yard, respectively, The HAVE system appears to be cost competitive with conventional bioremediation methods when the remediation project size is 9,000 cubic yards or larger. 13 REFERENCES 1. Installation Restoration and Hazardous Waste Control Technologies, November 1992, CETHA-TS-CR-920S3. 2. Synopses of Federal Demonstrations of Innovative Site Remediation Technologies, Second Edition, EPA/542/B-92/003 3. Troxler, W.L. J.J. Yezzi, J.J. Cudahy, R.P. Zink, and S.I. Rosenthal, Petroleum Contaminated Soils," in Hydrocarbon Contaminated Soils, Vol. -Thermal PT�Cos ecki of E.J. Calabrese, and Marc Bonazountas (eds.), Lewis Publishers, 1992. 4. Clarke, A.N., D.J. Wilson, and P.R. dePercin, "Thermally Enhanced Vapor Stripping Hazardous Waste Soil Remediation, D.J. Wiison and A. N. Clarke (eds.), Marcel Dekker, in Inc. 1994. ACKNOWLEDGEMENTS This project was conducted under the Department of Defense Strategic Environmental Research and Development Program (SERDP) as part of the National Environmental Technology Demonstration Program (NEMP) Special thanks is extended to the members of the SERDP Advisory Committee for their technical review. 14 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 96-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO DOORS AND WINDOWS UNLIMITED, INC. FOR REMOVING EXISTING DOORS AND FURNISHING AND INSTALLING NEW AUTOMATIC DOORS AT THE KENAI MUNICIPAL AIRPORT FOR THE TOTAL AMOUNT OF $25,250.00. WHEREAS, Doors and Windows Unlimited, Inc. was the only bid received, and WHEREAS, the following is a description of the basic bid: Supply and install Automatic Doors at the Kenai Municipal Airport. WHEREAS, the recommendation from the Airport Manager is to award a contract to Doors and Windows Unlimited, Inc. for the total cost of $25,250.00, and WHEREAS, the Council of the City of Kenai has determined that Doors and Windows Unlimited, Inc.'s bid is a responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Doors and Windows Unlimited, Inc. for removing existing doors and furnishing and installing new Automatic Doors at the Kenai Municipal Airport for the total amount of $25,250.00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 st day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: 41� Resident of the City of Kenai? Yes How long? tsar 93 Residence Address 49613 :Vest Widgeon Ct, Kenai AK 99611 Mailing Address PO Rox 2462, Kenai, AK 99611 Telephone No. Business Address 470 ^,' Willow St, Kenai AK 996Tblephone No. 283-7341 283-3735 EMPLOYER: Kenai Automated Flight Service Station (.Federal Aviation Administration) Job Title Air Traffic Control Specialist/"Shadow"Quality Assurance Specialist and Training Specialist - NAME OF SPOUSE: \T/A Current membership in organizations: Professional W men Controllers Association Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: Flight Service Air Traffic Control Representative for the Airport Commission WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? As an air traffic controller who's staff skills are still developing, it's important to involve myself as much as possible in the aviation community for both the benefit of air traffic control and the City of Kenai. Signature RECEIVED _ CITY OF KEN.AUG (?apitcd oJ A At CITY CLCCA I LGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 bytt'd rr.00n CITY OF KENAI ' I' BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISSIONS DATE: AUGUST 7, 1996 NAMES Lucy C. Lorenzen Resident of the City of Kenai? Yes How long? 14 mo. Residence Address Mailing Address 521 Ash Avenue Kenai, Ak. (woodland Estates) 521 Ash Avenue Kenai, Ak. Business Address 470 N. Willow St. Kenai, Ak. EMPLOYER: Federal Aviation Administration Job Title Air Traffic Control Specialist NAME OF SPOUSE: Robert C. Lorenzen Telephone No. (907) 283-3264 Telephone No. (907) 233-3010 Current membership in organizations: Boy Scouts of America (den leader/camp coord./uniforms/committee) National Assoc. of Air Traffic Specialist (membership) Past .nor�atnl�emP�iP�p aon ssocizatio. o l it:ra tic,erscialista: (representative) Nome Arts Council (secretarv/treasurer) Group Leader for Tiger Cub Scouts Nome womens Bowling League (secretary) Cub Scouts,BSA (secretary for committee COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: Kenai Airport Committee WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? I am naturally intrested in new opportunities that promise more challenge and rewards. I an always intrested in involement within the community and other job related activities. I am ready to take on new tasks and make a valuable rnntrib urinn to and for the committee. Thank You for your consideration. S ign at e % KENAI AIRPORT COMMISSION AGENDA August 8, 1996 at 7 p.m. City Hall Council Chambers Chairman Tom Thibodeau 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes July 11, 1996 4. Persons Present Scheduled to be Heard 5. Old Business a. toecap 1. Float Plane Campground 2. Automated Fuel Facility 3. Alaska Regional Aircraft Fire Training Center 4. New Business a. Aires Consultants —Airport Master Plan, "Working Paper No. 2" 7. Airport Manager's Report 8. Commission Comments and Questions 9. Persons Present Not Scheduled To Be Heard 10. Information Items a. City Council Agenda (7/17/96) b. Letter dated 7/16/96 to Rebecca Godek c. "Notice of Meetings" and "Petitions" received 11. Adiournment Agenda August 8.doc KENAI AIRPORT COMMISSION August 8, 1996 ***Minutes*** 1. Roll Call UNAPPROVED Members Present: Bonnie Koerber, Tom Thibodeau, Ron Holloway, Henry Knackstedt, Barbara Edwards, James Bielefeld Members Absent: None Others Present: Airport Manager Randy Ernst, Administrative Assistant Marilyn Kebschull, Councilman Measles 2. Approval of Agenda KNACKSTEDT MOVED FOR APPROVAL OF AGENDA. MOTION SECONDED BY EDWARDS. AGENDA APPROVED. 3. Approval of Minutes July 11, 1996 KNACKSTEDT MOVED FOR APPROVAL OF MINUTES OF JULY 11, 1996. MOTION SECONDED BY EDWARDS. MINUTES APPROVED. 4. Persons Present Scheduled to be Heard 5. Old Business a. Recap 1. Float Plane Campground Ernst advised campground tables are in. First camper last night. Ernst stated this year the plan is to leave the campground as is and work on burn pits for next year. 2. Automated Fuel Facility Ernst advised the facility is online and they have pumped approximately $1,000 worth, 500 gallons, through it. Advertisement started yesterday, on the radio and in the newspaper. Knackstedt advised he had heard the ad about 3:30 p.m. Ernst advised he had just proofed the ad this afternoon noting it will run three times a day for this month on the radio and in the newspaper on Wednesdays and Fridays this month. Airport Commission August 8, 1996 Minutes Page 2 2. Alaska Regional Aircraft Fire Training Center Ernst advised they are requesting proposals for qualifications and interest for an engineering firm to design the facility. They have delivered a business plan to the FAA and are finalizing the phasing of the project and getting completing the preapplication. Ernst advised he thought tomorrow the FAA will be meeting with the state to finalize the 1997 construction year budget and this will be put in to that year's budget along with the taxiway extension. Ernst advised the city will be obtaining an environmental assessment to obtain an AFONSI immediately. Thibodeau questioned if air taxis in Anchorage have been advised that the automated fuel is available especially with hunting season approaching. Ernst advised this has not been done but can be done. Thibodeau commented he felt they should be notified. Ernst stated that perhaps they could get a list and send out notifications. Edwards advised it is in the hunting ad in the local paper. Holloway advised they should be able to get it as a public service advertisement in King Salmon and perhaps in Fairbanks. 6. New Business a. Aires Consultants —Airport Master Plan, "Working Paper No. 2" Ernst introduced the following individuals: Freddi Comperchio and John Sanders of Aires; Phil Bryson of Wince, Corthell, Bryson; Patty Sullivan Planning Engineer of the FAA; Mr. Glick of the Planning and Zoning Commission; and, Keith Holloway, Airport Manager's Assistant. Ernst explained Sanders would recap Working Paper #1 and then provide information on Working Paper #2. Sanders recapped information from the first working paper. Stated the forecasts had become the basis for the requirements and alternatives. In 1995, there were 130,000 enplaned passengers at the airport. Sanders defined enplaned as people departing Kenai to go to Anchorage. The forecast is for those to increase from 130,000 to 170,000. The aircraft operations based on the FAA tower counts which they run between 6 a.m. and 6 p.m. were nearly 80,000 in 1995. Sanders stated that is projected to 105,000 by 2015. Sanders advised they included 24 hour counts in projections as some activities take place when station closed. Sanders advised they weren't sure how much it was but FAA has provided some information on nighttime counts which was just received today. Sanders advised this will be helpful when the environmental work is done when generating noise contours for existing conditions and future conditions. It is important to identify all operations and especially the split between daytime and nighttime. Based aircraft are projected to increase from 100,000 to 120,000 over the planning period. With those forecasts, Aires has been developing requirements that go with those numbers and alternatives. The main runway length is 7575 feet. Sanders stated Airport Commission August 8, 1996 Minutes Page 3 they documented in the second working paper an analysis of lengths required of different types of aircraft. Sanders stated they found that the present length is adequate for all of those different types of craft. In the previous plan, a future length of 10,500 feet was discussed. Sanders stated that was proposed for international flights, particularly the cargo flights. At that time Anchorage and Fairbanks had runway lengths of about 10,500 feet that they were using for the refueling flights. Since that was done 10 years ago, Anchorage and Fairbanks have either lengthened or in the process of lengthening runways so they are up to 11,000 to 12,000 feet. If the idea was to be competitive with those types of activity, you would be looking at 11,000 or 12,000 feet. Sanders stated he was not sure of advantage to that in that it is unlikely you could justify the need to the FAA eyes in order to come up with the funding. The existing runway is long enough for the type of activity now and activity expected in the future. Sanders stated they have shown a requirement for modest extension to 8,000 feet for diversions because of weather or other reasons. Sanders stated that in talking with airlines you can accommodate up to 747 with 8,000 feet. Sanders stated that in terms of the water runway, the current length is 3500 feet. Based on input there appear to be some problems with that length being adequate for some of the heavier aircraft. Sanders stated an extension to 4,000 feet might be justified and would put it comparable to airports like Lake Hood. The current width is 150 feet. Sanders stated that current FAA criteria is a minimum of 200 feet. Sanders stated they are looking at up to 400 feet based on old criteria. On the old plan a parallel general aviation runway that was intended for small aircraft less than 12,500 that requires a length of 3500 feet and a width of 75 feet. Sanders stated they found in the capacity analysis, going back to forecasts, that the level of operations to year 2015 only amount to 45 to 50 percent of the capacity of a single runway. FAA uses criteria to start planning when at 60 percent capacity adding that this airport doesn't reach that level in the 20 year period. Thus, there isn't a requirement for a general aviation runway. Sanders added that they will address pros and cons of continuing to preserve that capability on the long-range plan. Sanders stated they had also looked at a grass strip to replace existing grass/ski strip with a short runway of about 1200 feet or to try to accommodate as many tundra type aircraft with perhaps a 2400 feet runway. Sanders noted they will look at alternatives for this strip as well. In regards to the terminal with forecast activity with existing facilities, the building should be adequate through the 20 year planning period. Sanders noted they may require some modifications dependent on airlines that may come to the airport, size of airplanes they are using, etc. to accommodate specific needs. Sanders stated when looking at existing space and compare it to the design criteria and guidelines that FAA and others have, the 25,000 square feet should accommodate needs. Airport Commission August 8, 1996 Minutes Page 4 Similarly with parking positions with four commuter aircraft parking places. Sanders stated that what we will see change is types aircraft and based on that will need more space. Based on input from airlines, they will phase out smaller aircraft which will be replaced with larger aircraft. Sanders advised in general aviation there is a lot of unused space in terms of tie downs and other facilities. So, there will be fairly modest increases in the general aviation requirements over the 20 year period. With regard to parking at the terminal with the forecast increase in passengers, we will need to go from 530 spaces to 700 spaces over the 20 year period. Sanders noted alternatives will be looked at later. Sanders explained there are a series of alternatives which are documented in Working Paper #2. Sanders stated they are not meant to be stand alone alternatives but alternatives that address a range of issues. Sanders noted they are looking for feedback, comments, and questions. Sanders stated that in the next phase they will look at schemes to include in the recommended plan. Sanders noted that they do not see the recommended plan as being either A, B, or C, or D but are expecting a piece of this and that in terms of runway lengths, number of runways, etc. Sanders noted he will discuss some of the issues related to the alternatives. FIRST ALTERNATIVE —Minimum Plan —Sanders stated this does the least in adding new features to the airport. It keeps the runway as it is except the south end is shortened by 200 feet. There is a requirement for runway safety areas which go off the end of the runway. For this type of airport, they should be 1000 feet. Here we can only get 800 feet before impacting the cemetery. To overcome that problem, this plan eliminates the last 200 feet of the runway. Sanders noted the existing length is long enough for existing aircraft and what is expected in the future. The float pond shows a modest improvement to the float pond. It is widened it to meet the FAA requirements (200 feet for runway portion and 150 feet to the side for taxi channel). Sanders stated they have shown a widening to 400 feet, but keep the length at 3500 feet. Sanders noted this could impact some of the larger aircraft. Sanders stated based on capacity we don't need a parallel paved runway so this alternative does not show one. It does show new grass strip to the north where there is currently a stockpile of dirt. Sanders showed where access would be to the grass strip. The other major improvement would be the extension of the taxiway to the end of the runway. Sanders stated for the type of the activity here now, the airport should have a taxiway that runs the full length of the runway noting we don't have it now, aircraft have to taxi on the runway which causes delays and other problems. Sanders stated this is a need that should be addressed Airport Commission August 8, 1996 Minutes Page 5 soon. Sanders stated they show it at a 400 foot separation which is the FAA requirement. Terminal area —Sanders stated they have looked at expansion of the commuter aircraft apron, parking facilities for automobiles, perhaps reserving areas for new hangars, new cargo facilities, and perhaps a new city maintenance facility. This scheme goes to access road (shown on overhead) and provides minimum amount of space in the long term for additional development. This scheme also shows space for the Alaska Regional Aircraft Fire Training Center which will be shown on all schemes. Knackstedt asked Sanders to explain the purpose for the two parallel taxiways at threshold. Sanders stated they are called bypass taxiways. In some airports, they will have a single taxiway at the end of the runway and then have a run up area off the side or along the taxiway. Another alternative is a bypass taxiway. Sanders stated they have shown that because they are showing a grass strip and didn't want to have a run up area into the runway protection zone. SECOND SCHEME —Shows more development. The runway length shown at the south end relocating the threshhold 200 feet for the reasons cited earlier. On the other end shows an extension of 625 feet. Sanders stated the new length would be 8,000 feet. In this case, the parallel taxiway, shown on the last scheme, would be extended all the way to the south end of 400 feet of the centerline. So, there would be a new parallel taxiway running the full length of the runway. Sanders explained that would be necessary in this scheme to put in a parallel runway of 3500 feet. To meet the necessary separations part of Taxiway C is not usable as a taxiway because it is needed for a runway. This scheme adds that runway and off the end shows the grass strip which is basically in the same area as before with a length of 2000 feet versus 1200 feet in the earlier plan. Sanders stated the float pond includes not just the widening but on the west side a separated taxi channel. Sanders stated this calls for more improvements to the float pond than on the other plan with both longer lengths and different plans for handling the taxiing. Sanders stated that in both these schemes the commercial areas would remain as in the old Float Pond area using the existing facilities. Sanders stated in the old plan there was an extensive development for future float plane activity adding that in this plan they use the existing facilities at the south end. Sanders explained that if they extend the runway there is a requirement for 40 acres at the north end of the runway for what is known as a runway protection area. Sanders showed the area on the overhead. Sanders stated that at the south end of the airport there is also a runway protection zone. Sanders added that right now the existing zone only goes to this area(shows Airport Commission August 8, 1996 Minutes Page 6 on overhead). Sanders explained this is because you only have non -precision approaches to Runway 1 and if you ever go to GPS landings this would require larger protection zone which would extend south to the Kenai Spur Highway. Sanders noted that this development (shown on overhead) should not be in runway protection zones adding they will show an alternative that addresses this problem. ALTERNATIVE C—Sanders stated they have gone even further in terms of addressing the south end. In this case, to move runway protection zone to north of the highway and make sure that incompatible development is beyond it requires pulling the runway 800 feet to the north. Sanders stated there are tradeoffs noting that by pulling the area one way and expanding another way that would be outside the protection zone. This means more residential lots on the southwest side would come in to play. Sanders stated you need to look for a balance. To do that, coming in 800 feet, you would be looking at an extension of up to 1200 feet to the north to maintain 8000 feet. Then you would be looking at 80 acres of land needed to acquire at north end. This scheme does not include the parallel paved runway as before. What it does is keeps the first part of the parallel taxiway extension (on first scheme) that is 400 feet from runway separation, keep existing taxiway (Charlie) and extend it to the south end. That doesn't waste existing pavement. Again, a grass strip. This scheme has a longer grass strip, up to 2400 feet. Terminal Area Options and Considerations —In regard to commuter aircraft, numerically the number of parking spaces may not change but over time the airport will likely have more of the 30 to 50 passenger aircraft than now. Spacing criteria between wing tips will be greater. To do this, they looked at relocating service road on the west side. This would do away with some of the problems with that road because at different times of the year this roadway is blocked meaning you can't get from the north end to the south end or vice -a -versa. This case shows a service road on the left side. In order to put in the space for the four aircraft and service road and to allow for C130 to taxi through they will need to widen the area by about 40 feet. Sanders explained what was shown on the overhead: commuter aircraft, terminal building (overall size adequate for needs), additional auto parking in several areas (across Willow, another 50 spaces at the south end where the rental cars are). (Sanders explained parking spaces shown on overhead.) Also shown a wash ramp at the southwest end but based on recent conversations it would probably be better at the northwest end. The area to the north would be primarily for the cargo area and there are several lease lots that are vacant which could be developed. Sanders commented that as noted earlier, the apron has been widened to handle larger aircraft through here and further to the north. Also shown is a site that the city is interested in developing for the Aircraft Fire Fighting Center and the city's maintenance area. Sanders added that they have looked at moving the helipad away from the apron. This would be just a landing and take off helipad. They would be either by the tower or in another scheme near the terminal. Sanders commented that in this scheme they had looked at things a little differently noting that part of the reasoning for this is to get people thinking what they might Airport Commission August 8, 1996 Minutes Page 7 like to see. This scheme looks a little beyond 2015. Sanders noted that this scheme looks at parking six commuter aircraft with additional passenger activity which may require some expansion of the passenger terminal. Sanders noted they are working on schemes now as to how this might best be accomplished. There is additional parking to expand parking area to the south and to use the area across Willow. Sanders stated if activity gets heavier, there may be a need to modify the terminal curbside to a one way system. Small itinerant aircraft to the south end and large itinerant aircraft to the north. Sanders stated they show some hanger space on some lease lots with additional land reserved to the north for more development and more lease lots as the needs arise. Sanders noted these are some of the alternatives that they would like to get into the master plan adding they would like comments and feedback on how others see the airport progressing. Sanders opened meeting to questions. Sanders showed another overhead, Alternative D, from old Master Plan which had up to 10,500 foot runway with additional land acquisition on north end. Parallel runway with expanding float plane facility. Sanders stated this was included so it could be used as a comparison to the other schemes. Thibodeau, questioned on the GPS approach, the reason to extend that far on C. Would that be for an approach to Runway 1. Sanders stated correct. Thibodeau asked if it would be necessary with runway 19. Sanders stated runway 19 is okay. Sanders added there is already a runway protection zone of that size. Sullivan advised there are published overlay approaches for the runway. The thing that increases the runway protection zone off the north end is for lower minimums. Sullivan noted that would be for stand alone GPS. Thibodeau asked if they were headed toward stand alone GPS' in the next 20 years. Thibodeau asked does FAA foresee that as needed. Sullivan stated GPS is being implemented nationwide but it may take longer in Alaska and definitely the way the FAA is going. Sullivan advised that the city needs to request that the FAA look at the capability of a stand alone GPS to Runway 1. Thibodeau stated that one of the reasons FPO's have not been interested in leasing the Float Plane Basin is that there is no access from the Float Plane Basin to the main taxiway system for wheeled aircraft. Sanders questioned if he meant other than the existing taxiway across. Ernst, showing on the overhead, that they would like to go around to that side of the basin by aircraft. Thibodeau stated that is where the leased lots would be and the hangers would be adding that somebody who was going to be a float plane operator in the summer but a wheeled operator in the winter, would need access to those hangers with some kind of taxiway system from the west side of the Float Plane Basin. Bielefeld stated that is pretty much wasted space now and no reason to develop it without access. Bielefeld added it is great land and probably a good place for general aviation. Thibodeau stated the people who will be primarily interested will be those who are general aviation operators and some 135 operators who will use the grass strip especially if it is a 2400 foot strip. It will require some access. Bielefeld stated at Lake Hood Airport Commission August 8, 1996 Minutes Page 8 they use the road system. Sullivan stated they are trying to get away from that practice. Bielefeld stated there is access all the way around Lake Hood to International adding that automobiles around aircraft do complicate things. Sanders clarified that they were talking about two taxiways, one around the north end and then another from depending upon where the end might be a connection across to tie into the north end of the airfield as well. Thibodeau stated that would be ideal, especially if we will have the separated taxiways with the possibility of FPO lease land from that taxi zone. Thibodeau explained further that the guys from the north end, if they have their hanger there, would rather come around the basin on the north side to get to the runway and people down south probably where the lease lots are available right now, would probably be the first ones leased because there are road systems there. Thibodeau stated he didn't know how that would be addressed without mixing cars with roads without going around the north end. Thibodeau added that the camping area is there also and it would seem like the only area would be to come around the north end. Ernst stated it would seem to be the best approach to come from the north and somehow connect to the top of the basin with a taxiway going into the road system and make the road system a taxiway instead of a road system and then parallel it with a road. Thibodeau stated that if you were going to lease the land to the water for FPO lots with what you are proposing as a taxi area, then you would want the taxiway on the north side of the lease lots rather than on the water side. Ernst stated you would maintain the integrity by making the taxiway either here or here and the road system would come either below it or above it. Ernst continued stating they had always envisioned that that area would probably cut water canals into it to open it up with 300 to 400 foot water fingers into those areas to open it up also. Ernst added that that is a possibility but it still doesn't solve the wheeled aircraft situation. Bielefeld commented that the taxiway is a way to get people to build over there adding if there is no construction over there, simply parking strips, then it is not really necessary. Bielefeld stated that if all the hanger construction is on the east side of the field, you wouldn't need it at all. Bielefeld commented he likes the idea of the fingers eventually adding that Lake Hood obviously needs more. Ernst noted there is already an increased interest in the facility and with the advertising and fuel on line that will become a plus. Discussion about the increased interest in the facility and how it will continue. Ernst stated need to decide what you want to do with that area and if you are going to try to accommodate wheeled aircraft there or try to maintain what is there now or to better it somehow by having the transition ramp into the basin where you switch from floats to wheels. Knackstedt asked if you were going to advertise lease lots over there, who will build over there if you don't have access? Knackstedt stated it will be seasonal and Thibodeau added that is where they are now. Thibodeau stated he feels that this is one of the things that should be looked over the 20 year plan as one of the options. Sanders stated they may be saying it may be more economical to develop area (shows on overhead) than this area (on overhead). Thibodeau noted that that is the area that is available now for lease. Ernst asked Thibodeau if he was suggesting that development be here rather than all the way down there? Thibodeau stated he was saying that eventually it will Airport Commission August 8, 1996 Minutes Page 9 extend down there so as far as a taxiway for wheeled aircraft, thinking towards the future as it expands and keeping cars away from aircraft, the taxiway would be best coming around the north end of the Float Plane Basin. Thiobodeau continued saying unless he is missing something but it looks to him like the runway is slowing moving around to the north. Ernst, noting this may sound weird and hypothetical, noting that every airport that he has visited in the states has a road system under the taxiway and asked what be to weird about having an area from the transition area over and suggested a bridge that was wide enough for the aircraft to get to the other side. Ernst noted there is the infrastructure for the taxiway already to the main runway. Then, you would have the bridge going across the basin. Ernst stated it would be one way to get the aircraft there. Thibodeau (using the overhead) presented an alternative route which would require two bridges. Thibodeau showed where the camping is now noting there is a cleared area across the top of the bluff with a road area coming in. Thibodeau stated if there is anyway to cross that road and go back down across the bluff and then just have a small bridge crossing that road there, if would be a 200 to 300 foot cross across the Float Plane Basin. Holland added that wouldn't have to be a bridge, it could be a culvert. Sullivan stated the main issue is the desire to have access to the area available for lease on the west side of the float plane slips and the rest of the airports for operators who are switching between floats and wheeled aircraft to have a way to operate off both services. Sullivan added that is the main concern so as long as there is a way to address it and that they don't have to talk about the merits of a bridge, culvert, etc. just that this is a concern you would like to see addressed. Sanders stated you don't want a vehicular and aircraft crossing. Sullivan stated you can have controlled crossings. Sanders commented that coming around this way will be rather expensive. Holland stated that would be like a three mile road. Ernst commented that is why he doesn't think a bridge would be all that expensive. Sullivan noted that bridges are expensive. Holland noted it is wetlands. Bielefeld stated he would like to add that he likes the way the Float Plane Basin is shown in this overhead with the division, taxi channel. Bielefeld commented that the way it is now with a 20 knot wind you out of the north you cannot even turn around adding that a taxi channel would take care of that. Bielefeld explained that a float plane is literally a sailboat. Ernst stated that it had came up for the first time the other day and he had had a request to take off from the parking area because they couldn't get to the other end of the runway. Bielefeld reiterated that this portion of the plan looks good to him. Bielefeld continued noting that he has found the float plane basin is adequate for his use but traffic complicates life. Bielefeld commented that he felt that right now they were just getting started using the basin and he couldn't see pushing for the changes until the traffic is doubled. Sullivan asked what he meant by adequate and asked if he found it adequate in terms of length. Bielefeld stated he felt the one airplane that would find the Kenai pond inadequate is the Cessna 206 adding that everything else would deal with it fine. Knackstedt stated they had some difficulty getting off in a Beaver at flat wind with gross weight. Ernst asked if 500 feet is a realistic amount. Thibodeau stated there is a safety factor in case of reduced performance or any problems at take off and that at 3500 feet any aircraft should be able to deal with that adding that the extra 500 feet would be a safety factor. Airport Commission August 8, 1996 Minutes Page 10 Ernst asked if that included 206's and Thibodeau stated yes. Ernst explained that there is a reason he is asking that question because depending on how the taxiway extension works out they may try to incorporate the two. Bielefeld stated he recalls using a large chunk of Arness Lake one day in a loaded 206 and that is about 4000 feet. Bielefeld stated he wouldn't advocate lengthening the pond as it is but if they are going to do that excavation, the widening for the taxi channel and all of that, that would be a good time to extend the pond. Sanders asked which would be a priority, widening or lengthening. Consensus to go for widening. Thibodeau commented he felt the dirt from the widening could be used to make the additional FPO parking on the west side. Ernst stated he would have said just the opposite from comments that he has received input from users. Ernst noted this was good input. Holland advised Sanders that there were people present who may have input as to what they had discussed earlier in the day with the extension to the south. Sanders explained that schemes shown show an extension to the north. Sanders stated they had talked about adding 500 feet on the south and connecting to the float pond. Sanders stated this would mean moving the runway south 500 feet adding he wasn't sure that was the right way to go. Thibodeau stated he didn't think it would make a difference to the pilot taking off but asked if they would continue the number of current parking spaces. Ernst stated that was his concern. Ernst suggested the turnaround to the east but leave the taxi channel as it is. Thibodeau stated when you came out of the basin and enter the take off zone you could go left and go 3500 or go right and back taxi and have 4000 feet. Bielefeld stated that the pilot doesn't care where the channel is, but how long it is. (Group discussions about this option, pros and cons.) Sanders stated he was concerned about taxiing and using the water runway. Thibodeau stated the tower could determine usage for back taxiing. Ernst stated they could take off to the south and is essentially what is happening on the main runway. Ernst stated it is a thought noting they have always dealt with going to the north and there is no reason they couldn't go to the south. Knackstedt stated they would be closer to the access road for hauling material out. Thibodeau stated the advantage would be if you did decide to build the taxiway down the west side of the Float Plane Basin, there would be less feet you have to go to get to the end of it. Bielefeld, regarding the grass strip, if it is to be moved to the north end, needs to be 2000 feet adding that a ski strip needs to be about twice as long as a strip for wheels. Bielefeld explained how snowy and icy conditions inhibit landing. Ernst advised they had discussed this earlier. Ernst stated that he wanted to limit the grass strip to tail draggers. If it is extended to 2000 feet, it will open it up for people wanting to use it for other aircraft. Bielefeld commented that 1200 is great for wheeled aircraft. Ernst stated they have to have a ski strip that they can do something with. Knackstedt asked if there was an advantage of grass over gravel. Ernst stated it doesn't have to be grass adding that is just what they are calling it. Thibodeau commented that if they are talking about a second general aviation strip, that a gravel strip would open up use to 180's, 185's. Thibodeau commented they should start moving general aviation down toward the gravel strip. Most of the Airport Commission August 8, 1996 Minutes Page 11 general aviation would start using the gravel strip and leave the main strip for commuters. Sanders stated the estimated use of the gravel strip was 2 to 3 percent. Bielefeld stated he agrees that packing general aviation into the south end is awkward and the way the future hangers are drawn in, noted he has always liked the green strip. Bielefeld noted it is shelter for the aircraft parked to the south and to the north noting the trees would add considerable shelter. Ernst asked if 2000 feet was adequate for gravel. Group advised it was. Discussion about moving hangar development closer to the grass strip. Sanders clarified if they were talking about moving development this way (shown on overhead). Thibodeau stated that to encourage a person to have a hanger to work on his plane, he needs to be near the runway. Ernst stated the reason it has developed the way it has is that all of the larger aircraft were in for fish hauls and more and more it is looking like they will phase out, so it would be an idea to look at for future. Sanders noted that the apron really isn't wide enough for the larger aircraft with a taxiway and service area. Sanders noted that this type of feedback is what they are looking for. Sanders stated that on the last Master Plan, there wasn't a great interest in hangers. Discussion about the idea that people don't want to spend money on hangars. Bielefeld noted he had thought about putting hangers in at one point but found very little interest in hangers. Sullivan stated that Juneau has a fair amount of T-hangar development and Merrill Field is looking at right now. Sanders asked if they felt there wasn't a market for hangers? Bielefeld stated the reasonable cost for hangar rental would be $100 to $200 per month adding that he has seen damage caused by the elements. Sullivan stated with Merrill looking at hangars you could reserve an area and see how it goes. Agreement that they should be located at the north end near the grass strip. Sanders noted that the people using the grass strip are those who are likely to need a hanger. Bielefeld stated regarding the displaced threshold on runway 1, commented that if that is what it takes to get a precision approach, noted he is all for it. Bielefeld stated there are many days that they should be using runway 1 with instrument approach because of the winds out of the north and low weather noting that he has used runway 19 in excess of 20 knots of tail wind because that was the only choice he had other than to leave the plane in Anchorage. Bielefeld commented that a precision approach to runway 1 would be a very nice thing. Thibodeau asked Sullivan about the minimums required by FAA now and asked how long they have been in place and if this will be enough area in 20 years. Sullivan stated that in some cases the dimensions for runway protections zones the area has actually been reduced with more accurate instrumentation. Sullivan added there has been a move to reduce the zone rather than make it larger. Sullivan stated her guess, based on that tendency, that the size would be adequate. Sanders stated these dimensions have been in effect for many years. Sullivan stated it is difficult to get sufficient land zone controls with zones in effect now adding that if it were to increase there would be a lot of impact nationwide. Sullivan added there are other things that dictate minimums. Airport Commission August 8, 1996 Minutes Page 12 Bielefeld noted he has not seen the possibility of a diagonal taxiway adding that would expedite operations for the tower. Sanders stated they have looked at where they should be adding that there may be a need for some additional ones depending upon where the runways end up. Sanders stated that some of those high speed taxiways do not give you as much as you think and given the type of aircraft at this airport, some aircraft will have to accelerate. Bielefeld noted he uses them at International all the time. Knackstedt stated the taxiway extension being 400 foot separation from the center line and asked if it will change eventually if there is a category change. Sanders stated no that for the type of aircraft being talked about, through the C130's and the air carrier/air craft who divert here. Thibodeau asked about 8000 feet length being adequate for 747 and wondered about width. Sanders stated 150 feet is the standard. Thibodeau commented that perhaps the runway lights need to be moved out a little further. Ernst stated they were out another 15 feet beyond the edge. Discussion as to whether 10 or 15 feet. Holland commented that they weren't in pavement before. Ernst stated the north end was the only one in pavement until the last overlay. Holland noted that now they are paved 15 feet outside the runway. Bielefeld commented that he felt the only complication would be the amount of dust kicked up by the jets noting he had watched a jet today at Anchorage International on 6 Left. Sullivan noted that 6 Left does not have standard safety area beyond the end and there is a project in 1997 to extend the runway safety area for 6 Left. Thibodeau stated that several places mention lighting on the Float Plane Basin would not be needed but would like to see threshold lighting. Thibodeau noted that he has been in situations, particularly during hunting season, when lighting would be nice. Sanders stated if you had a 200 foot channel with the island separating the taxi channel it would be easy to light it with edge lights. Ernst stated they had talked about center lighting. Ernst stated that they had discussed threshold lighting noting there is power on both ends and that shouldn't be too expensive. Sanders stated that earlier Bryson had mentioned that if you are looking at extending beyond the present length in order to get 4000, in extending this way, because the terrain is so much higher, you might actually have to excavate more than just the 4000 feet to meet the 20 to 1 approach slope. You would actually have extra space beyond the official runway length. Bryson stated the water surface set down relative to the south end, the north end water surface is about ten feet lower compared to the ground. The south end governs the surface. Sullivan, noting she was wanted to make sure she understood, the excavation to taper in the approach slope, so where the water starts would still be close to whatever the threshold is. Sullivan stated that is just getting through the logistics of placing the threshold lights. Sanders added and in designating where the actual end of the water runway is. Thibodeau referring to Page 4-2 which talks about airport access and parking looking at public parking going from 370 up to 400, 430, 460, to 500 and Airport Commission August 8, 1996 Minutes Page 13 employee parking going from 36, 40, 45, 50, to 60. Continuing, and the rental car parking going from its present 137 to 110 to 120 to 130 and at 2015 being back to 140. Sanders stated as they understand it there is some rental car spaces not used and there is some surplus space. Sanders added it is more a function of the agreement between the airport and rental companies than any requirements. Sanders noted that in some airports you will have few rented return cars this close to the terminal. As space is needed, may require rental cars moving away and using buses or vans to return to the terminal. Sanders noted this was based on discussions and observations and (using overhead) noted that this lot is not fully used. Koerber asked if they were talking about the open space at the grassy lot or at the pavement part. Ernst explained the expansion would be the grass area. Ernst explained where the extra spaces in the rental area were. Ernst noted that each car rental agency has from the west going to the east, 15 spaces that the city has given them. Ernst stated there are additional 6 spaces that are not used because it requires additional payment. Those don't ever seem to be filled so there are those five spaces, 6 rows, which is 30 spaces. Koerber asked if they were considering putting the public in there and Ernst stated no. Ernst stated they were just saying that it would stay adequate for a very long time adding that with one agency gone, it makes it even more adequate. Comperchio explained they are preparing environmental assessment on these projects identified based on the previous master plan. First one is the extension of Float Plane Facility to 4000 feet and widening it to 400 feet. The second, extension of parallel taxiway and the third is relocation of the grass strip. Comperchio explained they are in the scoping process. They have done a wetland functional assessment on northern part. The field work is done. Comperchio stated they are just getting into doing the environmental assessment. One of the things just received is the aircraft noise analysis for the existing and the future to update noise contours. They are also working on the land use compatibility. The next time we are here it should be pretty much complete. Holloway asked if they see any major problems on the wetlands. Comperchio stated not based on the functional they are considered to be of low value and that primarily all of these areas have already been disturbed previously. So, there should not be any real controversy coming out of the wetlands. Knackstedt asked if any previous military development in the northern area from the 40's. Freddi stated that she was not aware of any and asked what he meant. Thibodeau stated it was build as a military airfield initially. Knackstedt added there was a base there. Phil Bryson stated that the old runway nominally aligned a dead end with Taxiway C where it is parallel to the runway. It terminated before you get beyond the end. Knackstedt stated that a statement had been made that there were other areas that were disturbed adding that he didn't know how they were disturbed other than the three and four wheeler tracks. Bryson stated that generally it consisted of dozers walking down trails. Ernst stated that this will be complete by the time they go to grant for the extension of the taxiway and the possible extension of the Float Plane Basin. It depends whether we put it as part of Airport Commission August 8, 1996 Minutes Page 14 the project for the grass strip adding the plan had always been to have that area as stockpile as the new grass strip relocation. Sullivan clarified that the funding request for the 97 program for Kenai is the parallel taxiway extension. Sullivan added that there probably would be additional development costs associated with the grass strip and completing the Float Plane plan facility that is not in the program for 97. Ernst stated they are doing the environmental for all of them so that it would not be necessary to wait for an environmental. Sanders stated he felt input had been helpful that rather than widening it to 400 feet that maybe physically separating it into a water runway and a taxi channel. Bielefeld stated that otherwise the wake would be upsetting adding he didn't think the tower would even allow two aircraft to pass, one taxiing and one taking off. Thibodeau stated they allowed it in Juneau. Sanders advised he would like to get consolidated comments in the next two weeks. Sanders stated he felt the best way to get them to Aires is through Ernst. Sanders stated the next step would be to come up with a draft plan and if they have ideas they want them to be aware of to get the information to them. Sanders stated they have come up with cost estimates for each of these items but they don't mean a lot because they will be phased. Need to prioritize for 5, 10, 20 year programs. Sanders stated that if anyone has questions, to contact them. Sullivan advised that if anyone knows any users that Ernst has copies of the reports which they can have for comment. Knackstedt clarified if they would like comment in written form. Comperchio suggested they make comments on the report and copy them to them. Thibodeau stated he thought they had covered everything tonight and clarified that they had that information. Knackstedt asked if they summarized the notes in some kind of written form so they could see what was discussed. Sanders stated they usually try to list the key points. Ernst asked Kebschull if specifics were being recorded. Kebschull advised that the transcription was difficult because they were pointing to the overhead and stating, "over here," etc. Kebschull advised the notes contained the general information. Bielefeld stated concerning the paved general aviation runway in proposal B and C, advised he would like to go on record stating it doesn't have much merit. Bielefeld added he doesn't know of many people interested in it and would hate to see money spent on it. Sanders stated it will not happen because Kenai does not meet the criteria. Sanders explained the 60 percent criteria is when you start planning and it is another five to ten years after that before you can get support from the FAA. Holland stated that is another reason why they haven't considered the extension. Holland clarified he was talking about the parallel taxiway. Sanders stated he felt that was something that they had been eligible for years and years adding he was surprised that hasn't taken place by now. Sullivan asked if Sanders wanted to talk about the reserve area. Sanders stated the Master Plan is for 20 years periods. In this case looking at 2015. Beyond that, Airport Commission August 8, 1996 Minutes Page 15 what are you going to need. That is why there is reserved space on each of the schemes that is not known about now. Sanders thanked everyone and stated it had been extremely helpful. 7. Airport Manager's Report Nothing additional. 8. Commission Comments and Questions 9. Persons Present Not Scheduled To Be Heard 10. Information Items a. City Council Agenda (7/17/96) b. Letter dated 7/16/96 to Rebecca Godek c. "Notice of Meetings" and "Petitions" received Knackstedt clarified that the petitions were not legal—Kebschull advised that Attorney had stated for information only. 11. Adjournment Knackstedt moved for adjournment. Motion seconded by Bielefeld. Adjourned at approximately 8:48 p.m. Re ^'ectful submitted: M rilyh Kebschull Administrative Assistant D-5 KENAI HARBOR COMMISSION AGENDA August 12, 1996 Kenai City Hall 7:00 p.m. Chairman Will Jahrig 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES - July 8, 1996 4. PERSONS SCHEDULED TO BE HEARD a. Paul Dale 5. OLD BUSINESS None 6. NEW BUSINESS a. Floats - Middle of River 7. INFORMATION None 8. COMMISSION COMMENTS & QUESTIONS a. ' City Council Agendas 9. ADJOURNMENT Set date for next meeting. Harbor Commission ***Minutes*** August 12, 1996 - 7:00 p.m. City Council Chambers Chairman Will Jahrig 1. CALL TO ORDER AND ROLL CALL Members Present: Jeannie Munn, Will Jahrig, Tom Thompson, Mike McCune Members Absent: Barry Eldridge, George Spracher, Ray McCubbins Also Present: Keith Kornelis, Jim Bookey, Mayor John Williams, Paul Dale, Wayne Freaden, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner McCune requested that an update to the pilings be added to the agenda under Old Business. Commissioner Munn MOVED to approve the agenda as amended. Commissioner Thompson SECONDED the motion. The agenda was approved as amended. 3. APPROVAL OF MINUTES Commissioner Munn MOVED to approve the minutes. Commissioner McCune SECONDED the motion and the minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD Paul Dale congratulated the city on how well the city docks were handled with the traffic flow of dipnetters and commercial fishermen. He felt everything went very smoothly. He reported that Snug Harbor Seafoods is searching for an area to store their boats. They would like to lease an area on the side of the dock lot to encompass approximately 480' x 100' . They felt they would be able to line their boats up on the side. If they need to lease other land for boat storage, they would still like to lease a small area large enough to place an office with some parking. Harbor Commission August 12, 1996 Page 1 Wayne Freaden asked what would be the size of the smallest area they would need. Paul Dale stated that there would be approximately 20 large boats and several smaller boats. He stated the minimum area required would be 75' wide. He stated that there would need to be electric service and a security fence installed. Wayne Freaden stated that area requested is the least used area at the docks. Commissioner Jahrig stated that there have been times where it has been really stacked in there. Councilman Bookey was concerned that the leases go up for bid every year. Paul Dale did not want the requested lease property tied up with the crane leases. He did not feel that the center area that goes with the crane lease was of any added value to the crane lease. Commissioner Jahrig was concerned that when the dipnet season is going, that the center area is necessary. Councilman Bookey suggested that it was an idea the Commission should maybe discuss and make a decision at a later date after Council has had a chance to talk it over. Mayor Williams stated that there are circumstances that may change in the area over the next 12 months. He suggested giving them a short term lease for now and by this time next year they should have a better picture of what will be going on. Commissioner Jahrig suggested a 50' or 60' width. Paul Dale suggested installing a series of gates and possibly a center dividing fence in the center area. Commissioner McCune stated that with a series of gates, snow removal could be a big issue around the gates. Paul Dale stated that in the past he has mostly taken care of that himself. He didn't feel that it would be worth it if he put in security fencing for a short term lease. He felt that if there were improvements that Snug Harbor made, that they should be considered for a long term lease. Commissioner Jahrig suggested a 240' x 120' area would give him the space that he would need. Mayor Williams stated that he would have to talk to the city attorney about long term versus short term leasing. Commissioner Jahrig felt that if someone else picked up the crane lease, that they may need storage area if the center area wasn't available. He suggested just shifting the center lease area to the side. Mayor Williams suggested an addendum to the current lease. Keith Kornelis stated that the lease will be up in October. Paul Dale stated that he would be happy with a four year lease, but suggested staggering them to one at two years and the other at four years. Harbor Commission August 12, 1996 Page 2 Councilman Bookey asked if there were two separate crane operators. would the smaller area be sufficient to handle loading and unloading. Paul Dale and Wayne Freaden both felt that it would be sufficient. Paul Dale stated that Snug Harbor Seafoods is currently paying about 58,000 a year to store their boats. Mayor Williams suggested an extension to the current lease until the crane bid comes up again. Councilman Bookey asked if Snug Harbor would be interested in storing their boats with no security fence. Paul Dale stated that it would not be feasible. Keith Kornelis suggested a credit toward the lease if Snug Harbor were to put the fencing in and extending the lease until the crane lease expired to let them put in the fence for no extra money. Commissioner Thompson MOVED to delete the center area and extend the ground lease to approximately 120' x 240' and allow Snug Harbor Seafoods to put in the security fencing. Keith Kornelis suggested using the area in front of the restrooms for storage. Wayne Freaden stated that was possible but it would need to be looked at. Commissioner Munn SECONDED the motion. A vote was unanimously in favor of the motion. Commissioner Thompson asked what size storage area would be adequate. Paul Dale stated that 50' x 50' would be sufficient. 5. OLD BUSINESS Mayor Williams stated that the Fish Board will not bend as far as the city's problems are concerned with the dipnet fishery. He felt the safety concerns of the City is an issue that needs to be addressed. He stated that Mission Street was fenced off to prevent people from jumping off the cliffs. There were also people repelling down the cliffs. He proposed a $1,000 fine imposed on anyone destroying property. He stated that the overall condition of the bluff is that it is continuing to erode and asked the Harbor Commission to request an RFP be done to include an engineering report, attempts to secure funding and the necessary permitting to halt the erosion problem. Mayor Williams suggested a sheet pile wall to be filled in behind with material such as crushed car bodies, old asphalt, and concrete to be layered with sand up to the toe of the bluff. He stated the engineering report would have to consider if the soil could handle such Harbor Commission August 12, 1996 Page 3 a wall. He felt that once the engineering report was done, then the funding could be sought. The filling in behind the wall could be an ongoing project. Commissioner Jahrig stated that currently the road on the beach is receding and as the road recedes, the beach is disappearing as the bluff is eaten away. He stated that the area they are now losing is fill that was put in 20 years ago. Mayor Williams stated that once the project is started, it needs to be completed and the city will need to continue to maintain and improve it. He stated that if there is enough concrete piling available to do all the needed area, then we need to look at getting it done. He stated that the city is in a position to where they will be retiring their existing bonds by next year and would consider going to the voters for a new bond if necessary. Commissioner Jahrig stated that they are doing another rip rap job in Homer to the cost of about $5 million dollars for a five mile project. Commissioner McCune stated that the owners of the concrete pilings would like to get them removed and are currently getting them appraised for tax purposes. He had a donation form from them which he was going to give to Keith Komelis. Councilman Bookey felt that they would have to have the money appropriated by Council to have them moved. 6. NEW BUSINESS Floats - Commissioner Jahrig stated that the ramp at the city dock has been getting plugged. He suggested purchasing aluminum ramps (8' x 32') for $6,000. He felt this would give another 100 feet of ramp area and would allow room for people to tie up and to clean their fish on. The ramps would have to have their own anchors. Wayne Freaden stated that they would have to go through the Corps for permitting. He stated that the ramps could be anchored end to end along the mud bar. Paul Dale suggested that a dock like that could replace the existing mooring buoys and could handle more boats the mooring buoys now hold. Commissioner Jahrig felt that the ramps were choked off. Councilman Bookey stated that when it got to its maximum capacity, then it had to level itself off, since the ramps could only handle so much traffic at one time. Wayne Freaden stated that the ramp system along the dock would work, but it would have to be done right. He felt that getting the anchoring done correctly would be important. Harbor Commission August 12, 1996 Page 4 Councilman Bookey felt that the issue of authority needed to be addressed at the docks. Wayne Freaden reported that there had been several incidents where people just would not listen to them. Commissioner Jahrig suggested a badge. Wayne Freaden suggested approaching the Fish Board with a time limit on the dipnetting hours instead of a 24-hour opening. Wayne Freaden stated he would like to see another piling put in and about 20' of ramp. He felt they would also need to extend the pads. Commissioner Jahrig felt that it would be best to keep the dipnetters totally separate from the commercial fishermen. Commissioner Thompson suggested handing out a pamphlet to everyone using the city docks explaining the procedures. Councilman Bookey stated that he hoped that there was input to the Legislature for funding from the people who were concerned that the facilities were inadequate. Wayne Freaden stated that there were probably 3,000 launches with an average of 4-5 people per boat. Commissioner Jahrig felt that interaction with the Board of Fish with suggestions from the City would be appropriate. 7. INFORMATION None. 8. COMMISSIONER COMMENTS AND QUESTIONS None. 9. ADJOURNMENT The next meeting was scheduled for September 9, 1996. Commissioner Munn MOVED to adjourn. Commissioner McCune SECONDED the motion. The meeting was adjourned at 9:35 p.m. Respectfully submitted, Debby J. Fahnholz Harbor Commission August 12, 1996 Page 5 _wEnai eom►nunity Zdna ty A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 REPORT FOR THE MONTH OF JULY 1996 Circulation Adult Juvenile Easy Books 2177 723 1736 Fiction 333 472 Non -Fiction 2118 Periodicals 134 Kits Puzzles Phonod4iscs Casse�tOtes VidG25s Miis6c. 9 4 Total printed materials .. 7693 Total circulation .. 8601 Additions Docs Adult Juvenile Easy Books AV 32 42 Gifts 2 30 4 5 Purchases 116 20 12 Interlibrary Loans Ordered Received Returned Books 49 46 22 InterLibrary Loans by our library •- Books .. 34 Volunteers Number .. 25 Income Fines and sale books Donations/Lost books Xerox Total income for July 1996 Total hours .. 148 $1.,410.07 499.60 290.25 $2,199.92 -WEna.l Community -fd-na zy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 Library Cards Issued July, 1996 Kenai 56 Kasilof 8 Nikiski 14 Soldotna 24 Sterling 3 Other 52 157 Library Patronage .... 7,772 Persons (U M 51 -S ' ' C to i M `:i CU If, S. m I .0 U jr r. iT: In !(a s IN al M 7- -, �-T' or, - !- r- - - I al -j ZI m Cl cc) ru (U ELI 47 Ir-- U- Rl 0 41 ril ty, OD _j kis .Sr -11 'S' r-) %:r IT. 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I I .0 u J ;7' cur W F- iL CO +� O Ul y J I J 17: ir, + l 0 •1, r -� .r T, ti S=I O r y I :L I 7 � 'i+ i•7 IL' I O :r+ rr- CO ct C C7 Rl ru > T I I I ti J L n J L- > O O ++ -+ N iL a U W UI C Q J !Y ix 7 Z) E 3 u� .+ E i+ w :T w J E -+ � o'rc Ja xx �a c _: o s ca r r- Z C W -, >- W I =' C I I l O U I J I I— + ra :. t C L I 0ru* -.Iu Nm w I z W Iu Q � v oc L z r ti I —I Z Z J Q T_ I11 � Xi—Z — IiO li I W W I>J ►— xZMuL- L V 1 11 '-i H 1 Z) I — ZiJ;nIIQJ z :_I Ct Lu ji I-- O 7 !_I 'L CC u7 i � UI J c9 i r r , -Do CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** Council Chambers, 210 Fidalgo August 14, 1996, 7:00 p.m Chairman Kevin Walker 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: July 24, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96-53—Preliminary Plat—Oberts Pillars Subdivision - Part 2 b. PZ96-54— Preliminary Plat —Ryan Subdivision —Richmond Replat, Lots 2 & 3 Ryan Subdivision 6. PUBLIC HEARINGS: 7. NEW BUSINESS: 8. OLD BUSINESS: 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Notice of Borough Planning Commission Action of July 22, 1996 b. "Petitions" received in support of purchasing airport buffer property 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: UNAPPROVED CITY OF KENAI PLANNING AND ZONING COMMISSION August 14, 1996 ***Minutes*** 1. ROLL CALL: Members present: Teresa Werner-Quade, Ron Goecke, John Booth, Kevin Walker, Phil Bryson, Carl Glick Members absent: Others present: Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: GLICK RECOMMENDED APPROVED OF AGENDA AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY GOECKE. CHAIRMAN WALKER ASKED IF ANYONE OPPOSED UNANIMOUS CONSENT. NO OPPOSITION NOTED. AGENDA APPROVED. 3. APPROVAL OF MINUTES: July 24, 1996 GOECKE RECOMMENDED APPROVAL OF MINUTES OF JULY 24, 1996 AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY GLICK. CHAIRMAN WALKER ASKED IF ANYONE OPPOSED UNANIMOUS CONSENT. NO OPPOSITION NOTED. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: a. PZ96-53—Preliminary Plat—Oberts Pillars Subdivision - Part 2 BOOTH MOVED FOR APPROVAL OF PZ96-53 PRELIMINARY PLAT, OBERTS PILLARS SUBDIVISION, PART 2. MOTION SECONDED BY GLICK. Walker asked if anyone in the audience wished to speak to this item. Scott McLane introduced himself and advised he is surveyor and would answer any questions. No questions asked. No discussion. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES WALKER YES UNANIMOUS. Planning & Zoning Commission Minutes Page 2 July 24, 1996 b. PZ96-54— Preliminary Plat —Ryan Subdivision —Richmond Replat, Lots 2 & 3 Ryan Subdivision GOECKE RECOMMENDED APPROVAL OF PZ96-54 PRELIMINARY PLAT. MOTION SECONDED BY BRYSON. Walker asked anyone in the public wished to speak to this item. No public input. Item brought back to the Commission for discussion. Werner-Quade advised the lot is located where the cabins are at 309 James Street and advised that under analysis the last line says that plat should verify that "No encroachments exist." On the next page it states, "Plat verifies that no encroachments exist." On the next page which shows the preliminary plat, there are no buildings shown on the preliminary plat. On the notes, number 2, it states, "No field survey was performed for this plat." Werner-Quade stated her question is if there was no field survey performed, how can we be assured that no encroachments exist? Werner-Quade stated we could table it adding that she could not vote for it as it is. Werner-Quade added that Integrity Surveys may need to provide an on -site survey to verify no encroachments exist. Goecke stated it seemed to him that in previous meetings when this came up the plat showed that there was no encroachments by those buildings and the only action here is to remove a lot line. Bryson stated he agreed adding that whatever situation exists it is lessened by the action the Commission is being asked to take and for that reason will be voting in favor. VOTE: BRYSON YES GOECKE YES MAHURIN YES WALKER YES MOTION PASSED, 5 TO 1. 6. PUBLIC HEARINGS: WERNER-QUADE BOOTH GLICK NO NO YES 7. NEW BUSINESS: a. PZ96-55—Landscape/Site Plan Approval —Lot 3, Block G, Beaver Creek Alaska Subdivision, 6415 Kenai Spur Highway Planning & Zoning Commission Minutes Page 3 July 24, 1996 MAHURIN MOVED FOR APPROVAL OF PZ96-55. MOTION SECONDED BY BRYSON. Walker asked if anyone in the public wished ospeak to this questions.. Individual in Chairman Chairma Walker audience (Lowell Choat) stated he was here to answer asked Mr. Choat to approach the podium. Glick stated it said under comments the plan to leave natural vegetation and to mow the grass down on the front. Glick asked if eveled and the is nothing really there. lot is pretty much all grass. Choat advised it is mainly sand adding it had been Choat added it has started to grow grass in is right of way but he has and mowing it down. Choat noted that in front of the shop i been mowing it to keep the place clean. Mahurin asked Choat if he was planning on doing any kind of landscaping onsite once you finish the project. Choat advised that once the project is done, he will do a little bit around the shop but mainly parking area. Chaot added he will probably put a fence in the back area. Choat reiterated there is just a little bit of lot in the front adding he will do something down the road but just wants to keep it clean right now. VOTE: WERNER-QUADE YES GOECKE YES BOOTH YES MAHURIN YES GLICK YES BRYSON YES WALKER YES UNANIMOUS. 8. OLD BUSINESS: 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council Walker advised that Councilman Smalley is etm this evening had stayed for the whole uade would be reporting. Advised it was a long meeting g meeting and that is probably why Councilman Smalley gave her his notes. Werner- Quade noted the council is meeting at the Senior Center right now to work on obtaining an interim city manager. Item 1 was the removal of the city manager. Meeting started at 7:30 to standing room only. When the meeting was called to order, council went right into executive session. When they came back, nothing had been worked out so at that time public hearing opened and about 12 people spoke. Then, they went back into Planning & Zoning Commission Page 4 Minutes July 24, 1996 executive session and when they returned, they had agreed to the severance of $65,000 and a letter of recommendation. At that time, it was getting pretty late and a large portion of the audience left. Items 2 and 3 were approved, air conditioners for the airport. The bond for the library passed so that will be a ballot issue. Resolution 96-58, transferring of the funds for the phone message recorder was tabled. Werner-Quade stated she believed that was because some members wanted to look into the costs of buying versus renting further. Item 6 passed 4 to 3. Werner-Quade stated some council members had a concern with that project being $15,000 over what was submitted in the budget. The reason for that was because when bids are received they are usually only good for about 30 days and costs can change. Werner-Quade noted it shouldn't be by 50 percent but it was. Item 7 passed also. Werner-Quade stated that one thing that was decided was that when bids are received they should be in writing and for "x' amount of days. Reports, the Council on Aging will be having a barbecue at the Senior Center to celebrate the 25th anniversary. It will be an open house from 4 to 7 p.m. on September 14th. Werner-Quade noted the meeting ended at 1:15 p.m; however, added that each member did give a report. Werner-Quade noted that Councilman Smalley had not written anything in his notes about the reports and that she couldn't remember anything specific. Under Old Business, the dunes project there are three boardwalks and stairways ending at Forest Drive. Werner-Quade stated that was it for the information in the notes but she would try to answer any questions. b. Borough Planning Bryson reported that he neglected to bring an agenda adding that they had had a meeting last Monday. The Borough hired a borough surveyor. Bryson noted this is a position which had been vacant for some year since Dick Troeger was reappointed to planning director from the surveyor position and was doing both jobs. Max Best is the new surveyor. Bryson noted he had worked with McLanes for a number of years. Bryson stated there was one item of Old Business. They had previously had a public hearing on a conditional use for a halfway house in Nikiski. The planning staff, all of which were unable to attend due to other commitments, were not there and they Planning & Zoning Commission Page 5 Minutes July 24, 1996 requested that the Planning Commission postpone any action until the Legal Department has a chance to be very specific about their comments. Bryson noted there were twenty-two plats on the agenda, two of which were from Kenai. c. Administration Kebschull advised she had a comment to share. Kebschull advised she had had a call from Mr. Oberts last week who was concerned about his plat, the plat heard tonight, had been turned into the city passed the deadline for being placed on the agenda. Kebschull informed the Commission that planning items are due no later than noon on Wednesday before the Commission meetings to allow time for staff to review the item and to prepare it for the agenda. Kebschull advised that she had spoke with the borough planning person, Robbie Harris, and was informed that the plats that are heard tonight will not be placed on the borough agenda unless a letter, signed resolution, and minutes are received by noon tomorrow. Kebschull advised that is almost an impossible deadline for her to meet with other responsibilities. Kebschull advised she will be meeting with Harris next Wednesday adding she is not sure if anything can be changed. Kebschull advised she will be faxing the information to the borough from tonight's meeting especially with the delay that the Obert's plat has had. Kebschull advised this is a concern and is not sure what can be done about it adding it basically means there could be a five week time frame for a plat to get from the city to the borough. Kebschull added that the borough requires three weeks for paperwork to be filed to be placed on her agenda. Kebschull stated that Harris thought part of the confusion may be that she has allowed surveyors to file plats with her without the minutes from the cities which they are actually not allowed to do. She then tentatively places them on her agenda and if she doesn't receive the city papers, they are pulled from the agenda. Bryson asked the group to remember that the cities had requested that no items be placed on the borough agenda until the cities had approved them. Bryson noted this is the end result is that time scheduling just rattles down the line. Bryson added they have always had a two to three week presubmittal. Bryson asked that we remember that the borough goes through a much more strenuous check of plats. Mahurin stated she appreciates that the city doesn't want something on their agenda until the city has dealt with it adding that not even the assembly or school board has to have things three weeks in advance. Mahurin stated she felt this was excessive adding she felt someone at city hall could work with someone at the borough to try to work the problem out. Bryson reiterated that the borough staff goes through a much more rigorous review of these plats than the city planning staff. Bryson noted it can consist of up to a page and a half of information. They have to check out existing roads, trails, easements. Bryson noted that at the last meeting they had reviewed 22 plats adding it can take a half hour Planning & Zoning Commission Page 6 Minutes July 24, 1996 on each plat which can shoot the better part of a meeting. Bryson stated in the past they had submitted to both the city and the borough and there had not been a problem adding it may be the way the new ordinance is written. Bryson offered to bring up the question. Kebschull noted she will meet with Harris and see what they can work out and hopefully at least come up with information to provide to surveyors so they will know what the expected time schedule. Kebschull added that she believes that surveyors legitimately do not understand the time required. 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. Notice of Borough Planning Commission Action of July 22, 1996 b. "Petitions" received in support of purchasing airport buffer property 13. COMMISSION COMMENTS & QUESTIONS: Mahurin noted that since the last meeting that Mr. Hall has added some dirt and bushes against the building. Mahurin added that since the excessive amount of company she had this summer, she had opportunity to visit Old Town and thinks it will be really nice. Mahurin commented that Vozars development is coming along nicely and some of the shops are open and encourages everyone to visit there. Walker advised he will be resigning as of tonight and has enjoyed working with everyone. Walker advised business concerns will be taking him out of town. 14. ADJOURNMENT: Meeting adjourned at approximately 7:28 p.m. submitted: Ma- ilyn' Kebschull Administrative Assistant Kevin M. Walker 311 McKinley St. Kenai, AK 99611 August 14, 1996 CITY OF KENAI 210 Fidago Kenai, AK 99611 ATTN: Mayor John Williams Dear Mayor Williams and Members of Council: D 6 RECEIVED AUG 15 1996 KENA1 CITY CLERK' It is with deep regret that at this time I must resign as a Planning and Zoning Commissioner. Truly I have enjoyed serving the community and appreciate the opportunity you have afforded me. Sincerely, Kevin M. Walker CITY OF KENAI If Od 4 414ra 210 FIDALGO AVE., SUITE 200 KENAI, ALAW— aav i i-iia4 TELEPHONE 907-283-7535 FAX 907-283-3014 i»z MEMORANDUM TO: Commission, Committee & Board Members FROM: Carol L. Freas, City Clerk City of Kenai lr� DATE: August 15, 1996 RE: NOTIFICATION OF POSITION Planning & Zoning Commission As requested by Council, I am notifying you that a position has become available on the City of Kenai Planning & Zoning Commission. If you are interested in being considered to move from your present position to the Planning & Zoning Commission, please notify the Mayor and Councilmembers in writing. Please submit your notification through this office by September 6, 1996. Thank you. cif P.O. Box 1176 Kenai, AK 99611-1176 August 16, 1996 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611-7794 Dear Mayor Williams: RECEIVED U 1 6 1996 KENAI CITY CLERK I respectfully request permission to take a leave of absence from Planning and Zoning in order to attend a career advancing course offered at the Kenai Peninsula College. The course is only offered on Wednesday nights and is, as I understand, required prior to taking the State of Alaska Professional Engineering examination. The course is scheduled to run until the end of the fall semester, December 15. Respectfully submitted, John L. Booth i al / i7fx- pa� "e- Resident of the City of Kenai? Residence Address & 13 lC_ es How long? D,C,�- KenQ�, O'k Mailing Address e_ _ Telephone No. Business Address 4-44 r'ej 7e" Telephone No. EMPLOYER: Job Title NAME OF SPOUSE: gcC,0-10&✓C�- Current membership in organizations: lea Pu!!•L rK�.Kd�rsl �S Past organizational memberships: 1'►1 rl / �� L1C�Y i G�Lt ►`�- bK J C 1 O/� l"Zl��- COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: P LArI n 9 AJ Zen, ►tC WHY DO YOU WANT TO BE INVOLVED WIITH THI/S� COM/M-ISSION OR COMMITTEE? ,{- OE-14, dr04 r �c� ✓ c e 1 re s �d �s Crt �t n nn • VJd1'�-y✓t� res ��"e��� k r t�uNe 5 `�a. c.J,� 1' �u.r, K� rz� , Ste � ��-��.�R Signature Michael Christian RECEIVED 613 Maple Drive Kenai, Alaska 99611FF- August 15, 1996 AUG 15 10 1 CITY CLERK: City of Kenai 210 Fidalgo, Suite 200 Kenai, AK 99611 RE: Vacancy on Planning and Zoning Commission Dear City I would like to apply for the recent vacancy on the Planning and Zoning Commission. As a 26 year resident of the City of Kenai, I have seen the city grow from a boom town to its current stable status as the largest city on the Kenai Peninsula. This city will remain my home and I have a strong desire that it remain a quality place to work and live. There have been developments that have not been good for the city and I have tried to correct some of them from a citizen's role. Now I would like to expand into a public servant role. The Planning and Zoning Commission is the initial step for developing the future of the city and I would like to serve upon it. The city needs to look to the future not only to grow economically by promoting development, but to developing a quality of life that will bring residents to the city. We must plan our growth and insure that growth is in the best interest of all the residents. I have seen the Planning and Zoning Commission be a reactive body more than a proactive one. My goal will be for the Commission to lead the way in planning. Please consider my application to serve the city in this capacity. Respectfully Yours it � 4�L Michael Christian ` CITY OF KEG`. p,4, ��. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 tip r,�/ ► r�..oa CITY OF KENAI 1III'! BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISSIONS DATE: 7 5 NAME: a - Resident of the City of Kenai? � How long? Residence Address 0 Ili Mailing Address{� (, Telephone No. Business Address Telephone No. EMPLOYER: Job Title NAME OF SPOUSE: Current membership in organizations: Past organizational memberships: CC 391 CI e< COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: �- /v v o/ r WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? a 1//&/ i� /vx>< CITY OF KENAI Od 0j ~ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7 FAX 907-283-3 Z Mpg b CITY OF KENAI APR `) BACKGROUND AND PERSONAL DATA - CANDIDATES FOR TOCOMMITTEESAND COMMISSIONS DATE: �&/ �� �/ l7' NAME: Y g / �zi/s i� t- b ' Resident of the Cit of Kenai? ES Hoer long? au 0 Residence Address �// �/-IG�LA" - A��� Mailing Address c'-�;"n c / Telephone No. Business Address ��v o 3 lI�RJA/ 61?IP- Telephone No. 283-3��3 EMPLOYER: F}lU ` S ' `- 'J / N S C) Lt} YAJ T i /L) (j - Job Title QQE�'ll'�� NAME OF SPOUSE: !' /TzT�V�- Cu--rrreent membership inn organizations: TiUf} C'D R (f- Lax--f an f cer :;)(,C S ., 4 e SS 'S Past organizational membersh/e7z ps: -V f Ket'Vf�� � 1 S e- a5i I-OXS . J M /Tl, Ll--E, COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: Z L t i3 jZPr,Z� WHY DO YOU WANT TO BE INVOLVED /WITH THIS COMMISSION OR COMMITTEE? s - ev>`Ser- n-,Y /�� rn� n�'htFs � c�f�'� �- s:de�-a�4•ox > n y� tee. / v P no) iPPi7 P d17'�"`w' i S gnature �a- st u�7 / _ � / y 4 �6 4 CITY 4F KENAI � ~ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 CITY OF KENAI - -M01 1m BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISSIONS ('- / `l -c, DATE: , NAME • Resident of the City of Kenai? Hov long? 3 Residence Address / � �' CA_ Mailing Address Telephone No. Business Address EMPLOYER: Telephone No. (/ LZN ca Cc �' "D-L / Job Title NAME OF SPOUSE: Ku-" / L.('-Tb N Current membership in organisations: Past organisational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: P/ a n n 1 IV) `R Z G n ti CS WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? My /)y TD '} k'4-.S KA L %Yi✓ e hQd�rL /10.cf �I�YY�� ��✓ %Jeccine /NrL)lve d iiL ���irm�siv,'fy /�C�i•i �INJ Q///7d fi yj �/�Qii nliv f L, �,,�✓ �L�II�iC� �iV e /I1 2� �i FNt m Lc A✓ -e r c ! u IC 7 , -1L Z�- b {�� p 0 QN /� �d 7u FA S gnature In.n n r'n� kcc ,rn KENAI BEAUTIFICATION COMMITTEE August 13, 1996' * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES: July 9, 1996 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Benches b. Beautification Awards c. Gardening Brochure d. Banners e. Rotary Donation 6. NEW BUSINESS a. Oil Company Appreciation b. Volunteer Appreciation c. Winter Meetings d. State Highway Greenstrips 7. REPORTS a. Chairperson b. Parks & Rec c. Council 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Parks & Recreation Minutes (July 11, 1996) b. Rotary Club Thank You Letter (July 16, 1996) 10. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE August 13, 1996 ***MINUTES*** 1. ROLL CALL Voting Members Present: Susan Hett, Nina Selby, Sylvia Johnson, Barb Nord Voting Members Absent: Marilyn Dimmick Non -Voting Members Present: Jeneane Benedict * *6:05 p.m. Linda Overturf arrived. Non -Voting Members Absent: None Others present: Councilperson Linda Swarner, Parks & Rec Representative Bob Frates, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA Hatt stated they would like to move Banners to Item a under Old Business and introduced Helen Brown and Laura Faeo from the Art Guild who would be speaking about the banners. Hett asked for additional changes or additions to the agenda. None noted. AGENDA APPROVED. 3. APPROVAL OF MINUTES: July 9, 1996 SELBY MOVED FOR APPROVAL OF MINUTES. MINUTES APPROVED. 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Banners Helen Brown and Laura Faeo of the Art Guild were introduced to those present by Selby. Brown advised she is the gallery coordinator at the Fine Arts Center for the Art Guild. Brown stated they had been asked to have members submit designs for banners for hopefully next year. Laura Faeo and Brown both brought designs. Beautification Committee Minutes August 13, 1996 Page 2 Brown asked if Clara Donahue had spoken with Selby. Brown advised that she works on the slope and had spoken with her and she seemed enthused about submitting designs. Selby noted that she and Nord had been to the Guild and looked at the scarves that Brown had designed and noted they thought the mask design was very interesting. Brown advised that designs may depend on how they plan the banners are constructed, locally or out of state. Selby stated she thought they would be done locally. Brown stated that the last she had spoken with Selby it was still not decided. Selby asked if Brown had found out about materials and Brown advised she had brought a couple samples. Frates asked if Brown was the person who had done the banners before. Brown stated no that she wasn't sure who she was. Discussion about who that had been. Frates clarified that that person is not affiliated with the Art Guild. Nord stated she was in the past. Brown stated there is a company in Berkley, California that produces nylon rip stop and gortex and materials run anywhere from $8.95 to $35 adding they come in water proof and non -water proof. Brown noted that Donahue has a friend who is a sail maker and he has catalogs showing different kinds of fabrics in colors. Brown noted that one way to make the banners is to have a solid background and cut out the designs and have them cut out and stitched on and cut away. This way they are the same from both sides. Brown stated another way is to take fabrics and paint it with permanent dyes. Brown stated she has discussed with Loretta Eaton organizing local quilters to stitch them and then perhaps the city would want to pay the Arts and Humanities Council a donation instead of sending the money outside. Brown noted that they do have to pay for a new roof. Brown commented she felt people would be more willing to give of their time then. Hett asked about durability. Brown stated presumably from 3 to 5 years adding she would like to test any dyes herself. if you get waterproof fabric and spray with Scotchguard and they are not used through the winter, if it is a light fast dye and light fast fabric it should last 3 to 5 years. Hett questioned the wind. Brown stated that is what the scallops are for noting there are two at the bottom and two at the top. Frates stated that the standard life span is 3 to 5 years adding that one thing going with commercial outfit is that if the material should break down you can go back to the company for replacements. Brown agreed that is a problem with using local people. Beautification Committee August 13, 1996 Minutes Page 3 Brown added that perhaps the Committee would want to accept designs and have someone else construct them. Brown stated that it would be nice if you started a tradition wherein members of the community participated in this adding you could have different themes every year. Brown noted you could replace them a section at a time and make it a community project done by local people. Frates stated he likes that idea but is cautious about going about and buying 20 banners and then possibly having problems. Frates stated he does think it is a good idea to have designs made locally. Frates stated they could possibly have a couple banners made locally to try them. Benedict asked what rip stop was adding the idea is that when it rips, it stops. Brown showed an example. Brown showed another piece of material that is UV resistant. Brown stated the UV resistant material bonds with the dye and then you wouldn't have to paint both sides. Brown explained that paints lye on the surface and dyes bond with the fabric. Brown explained that her supplier no longer carries the cloth adding she could probably get them to give her the name of the supplier if she was going to purchase a couple bolts. Brown stated she thought that would run about $300 a bolt and should be enough material for all the banners. Brown stated she could call the owner and see if she could get that information or if they would want to order the material for her. Brown stated that she was going to make a sample that could be tested. Selby stated that she could perhaps do that and have it for the next meeting. Swarner suggested hanging the sample at City Hall as a test location as it is windy and gets a lot of traffic. Brown stated they were thinking of making one for the Art Center. Hett suggested the Visitor's Center. Brown stated her preference would be to work with the one material noting it is relatively inexpensive, $2.95 a yard, 60 inches wide, and 60 yards to a bolt. Brown asked about size of banners. Frates noted the one he had brought was 10 feet 6 inches adding he is not sure where he got the 6 feet from. Brown added she would like to see a banner as a sample of what they would like and then she could give a cost projection. Frates stated that over the years they have used two different lengths noting he doesn't know if the banner he brought is one of the ones being used now or an older one. Frates stated he will have to climb a pole and measure a banner. Frates stated he could visualize taking a street (Airport Way) to feature the local talent and local banners adding it would be a neat thing for tourists. Brown stated she thought they could find a lot more people who would produce one banner. Beautification Committee Minutes August 13, 1996 Page 4 Hett suggested the Old Town area. Frates stated he didn't know if there were poles in that area. Hett asked Brown to share the designs. Laura Faeo and Brown shared their designs. Swarner asked Frates if the first group of designs they had gotten were out of Seattle. Swarner stated that she would be in Seattle next week and offered to take designs down and attempt to get cost estimates. Group passed around the designs and shared comments about possibilities of using the designs. Frates asked if someone had mentioned the Visitor's Center. Swarner stated the snow goose would be a nice design for inside the Center. Swarner asked how they dye the banners. Brown stated you draw in resist lines with wax and outline drawing. Then apply a fix to the fabric which help the dyes bond to the fabric. Then you mix up colors and check color. They are applied with a brush. Swarner stated that the dyes sounded better for mixing colors. Hett stated that if we requested you to make samples, would Brown have dyes available. Brown stated she could make a couple small samples. Brown shared a color chart adding that die can be applied using anything you can apply paint with. Brown noted that even if you do repeats of one design, they would each be unique. Hett asked if companies dye them and Brown stated they would probably be appliques. Brown explained that you apply each individual color and it goes through the fabric, bonds with the fabric, and is that color forever. Benedict asked if you dye the fabric and then cut shapes. Brown stated no, once they are died they are done other than stitching the sides. Selby asked if the city decided to pay for designs, what they would want for the designs. Faeo stated not a whole lot. Swarner asked if John Q. Public came in what would a banner cost. Brown stated probably $100 to $125. Benedict questioned if that would be complete. Selby asked how big it would be. Brown stated 15 to 20 inches by 60 inches. Hett asked Frates what the brackets required. Frates showed a pole and explained how it attaches to the brackets. That is why it is important that they get banners to fit the brackets to allow them to use the brackets and so that it doesn't take too much employee time. Frates noted they had mentioned Airport Way and perhaps Beautification Committee August 13, 1996 Minutes Page 5 they should consider the Visitor Center. Hett stated she thought the Visitor Center may have money in their budget for banners but it would have to be checked into. Brown stated the idea is to get someone else to pay for the supplies, the city will purchase the fabric and supplies and the idea is for people to donate their time. Brown stated for the artists designs, perhaps $15 to $25 per design. Brown stated another idea that had been brought up was that the Guild could sell prints of the designs. Hett asked what is involved in copyrighting. Brown suggested asking the City Attorney. Frates stated he is trying to put a connection between Brown and Faeo and the Guild. Frates asked about the donation to the Guild. Brown stated it would be nice that instead of spending all the money outside, that a portion was spent here. Brown commented she didn't think John Q. Public would be upset if that portion was in the form of a donation to the Arts and Humanities Council. Frates asked if the city would be expected to make a donation plus the design cost and the cost of the materials. Brown stated the materials cost to the city would be around $25 per banner plus the cost of the design which would go down with each banner as you would only pay for the design one time. Benedict asked how many repeats they would want. Frates stated he was unsure how many designs they were currently using. Frates stated they would be looking at about $50 per banner which would include the design and perhaps a contribution to the Guild. Brown stated all budgets were shrinking and this would allow another way to support the Guild. Hett asked if they should make a motion to give some direction to the Guild. Hett stated she felt they should start with samples. Swarner stated perhaps they should accept the designs as present. It was noted there will be more designs coming and Brown suggested starting a file of the designs. Brown stated she made copies of her designs adding the Committee could have the designs she had brought. Selby stated perhaps they could get boat, bear, flowers, and maybe masks. Hett stated they should take advantage of Swarner going to Seattle to get prices. Selby stated she had gotten prices from Seattle. Selby stated if they do the design it is $450. Total for 25 banners was $6,000. Selby noted they didn't have many designs she and Nord had liked. Swarner stated if they wanted her to take the designs she would do that. Nord asked if Brown had any idea if there was a possibility she could obtain this material. Brown stated she could find out in a day or two. Brown explained how she had obtained the fabric initially when looking for a way to prepare the River Festival fish. Frates asked if they have another grade of fabric available that is Beautification Committee August 13, 1996 Minutes Page 6 heavier. Brown stated the people she had gotten this from did not carry it but she will ask the supplier. Swarner stated that Daisy Kingdom in Portland had some nice heavy things when she was there in June. Brown noted she would like their address of 800 number to see what they had. Swarner supplied an address in Portland adding that the Fabric Center probably would have their number. Nord noted that the material had to be something that dye would bond to. Brown noted she could have the test banners in a couple weeks. Hett asked Frates his recommendation. Frates stated he felt it would be a good idea to look at how many poles there are at the Visitors Center and looking at 8 banners to be placed there. Selby asked if he meant not to do any at Airport Way adding she liked that idea. Frates stated they could look at both areas. Frates stated he liked the Visitor's Center because they get a lot of foot traffic there adding they need to check to see if Visitor Center budgeted for banners. Hett stated right now they need to see samples. Brown asked when the next meeting would be held and was advised September 10. Hett stated they need to invite Kim Booth from the Visitor's Center to that meeting. Nord asked what she would be making. Brown explained it would be a small version and she may do something with the Northern Lights which would use a variety of colors. Frates stated he would like Brown to try to find some heavier material. Hett asked for a motion for sending samples with Swarner to Seattle. NORD MOVED THAT BROWN MAKE SAMPLE BANNERS ONE OF WHICH WOULD BE STRESSED TO TEST AND THAT THE DESIGNS BE SENT WITH SWARNER TO SEATTLE FOR PRICING. SELBY SECONDED. UNANIMOUS. Hett advised the group would like to see more designs to choose from. Selby suggested more flowers. Frates suggested a fishing boat. Benedict asked about roses and lilacs. Frates questioned the copyrighting and asked if that would be the responsibility of the artist. Brown stated most of them are starving artists. Frates asked if there were fees and Brown stated yes if they use an attorney. Brown added that she has been told that once an artist signs their name as long as it is visible, it is copyrighted. Brown added there would need to be a bill of sale between the Committee and the artist. Hett thanked Brown and Faeo for coming to the meeting. Beautification Committee Minutes August 13, 1996 Page 7 b. Beautification Awards Hett advised the winners of the Beautification Awards were as follows: Residential: First— Masseys Second —Andersons on Linwood Third —Donna Osborne at 703 Cypress Businesses: First —Overland RV Park Second —Peninsula Memorial Honorable Mention— Paradisos Hett stated that Chamber had a nice presentation and awards were presented. Everyone was there except the Osbornes. Hett advised there were only three members who judged and perhaps it should readdressed next year. Hett stated they may suggest the Chamber change it to selecting one garden per month. Hett commented she didn't feel it got the publicity it deserved this year. Hett added she didn't think it needed action tonight. Swarner stated she had spoken with Laura Measles about it and had noted she had mentioned having it in the Clarion. Swarner stated she was going to call the paper and hadn't had time. Swarner stated that Measles thought it was a good idea. Benedict commented that she felt they needed better criteria or additional criteria. Selby noted that a lot of places had beautiful lawns and no flowers. Hett stated there was one with natural ground covering and no flowers. Frates stated his thought was that a lot of people and businesses go unnoticed. Frates stated especially the businesses because they are tied in close with the economy. Frates stated it would be nice to send out blanket letters to all the businesses for any little thing they had done. Frates stated he felt they should be recognized. Hett stated they had talked about sending letters to businesses so need a list of who to send them to. Swarner Uptown Motel, Willow Street Shopping Center (sweeping walks). Frates stated that is a good idea to recognize everyone for their efforts even those without front yards so to recognize everyone who cleans their areas, hangs baskets, etc. Frates stated he feels if recognized, they may be more likely to carry it on. Frates noted it does make a big difference adding that for years the kids had taken care of the lawns and right of ways and every once in a while a few business break out of that mold and start taking care of it. Frates reiterated he felt they should be recognized. Beautification Committee Minutes August 13, 1996 Page 8 NORD MOVED TO RECOGNIZE BUSINESSES FOR ANYTHING THEY DO TO BEAUTIFY. SECOND BY SELBY. Group brainstormed and came up with suggested list: K Mart Miller Sheet Metal Kenai Electric Catholic Church Merit Dan's TV Willow Street Professional Center Fire Station Katmai Mapco NBA Dr. Hansen HEA Car Wash SkiMo Mormon Church Olga's Vic & Vickie Tyler Library Senior Center Russian Church First National Clarion Post Office Hett asked that if anyone thinks of any others to let her know this week. Frates stated he and Hett could formalize the list and perhaps also send a letter to the editor. Johnson suggested putting the information in Joann Hansen's column. c. Gardening Brochure Frates shared a sample which had been done by Jack Castimore of the Parks & Rec Commission. Swarner asked if they were ready to be handed out. Frates stated as soon as copies were made adding he wanted to share them with the Committee before he had copies made. Hett noted she has had lots of requests at the Visitor's Center for brochures. Frates stated if they were done in color, showed a color picture, this would be on the front (showed a picture). Frates stated he would have to look at the budget to see if funds were available. Selby noted she would like color. Hett questioned if they would be on white paper. Frates asked if the group would like to see color adding they are having Parks Brochures made 500 for $237. NORD MOVED TO HAVE THE BROCHURES PRINTED IN COLOR. SECONDED BY JOHNSON. UNANIMOUS. Hett questioned if there was money. Frates stated yes. Frates stated that once they are made up if anyone has ideas for next year, to let him know. The Beautification Committee Minutes August 13, 1996 Page 9 Anchorage brochure contains tips. Benedict noted the Anchorage brochure has sponsors. d. Rotary Donation Hett asked if anyone came up with an idea for a new bed. Hett stated she mentioned it to Merle Dean and she mentioned lilies and bleeding hearts for the Fire Station. Benedict asked where? Overturf stated she thought it was full. Hett stated those may not necessarily be for the Fire Station and would be planted in the spring. Frates stated he also thought they could purchase some bulbs. Discussion about what kind of lilies and Hett stated she thought any would be fine. Hett asked if they just wanted to spend it on bulbs? Hett suggested at least $50 on tulips and the rest as we see a need. Hett asked Frates if $50 was enough? Hett stated that they could be ordered fairly inexpensively. Benedict stated that when Loretta was here they went through the process of getting catalogs but things never got ordered. NORD MOVED TO SPEND ENOUGH MONEY FOR A SUFFICIENT AMOUNT OF BULBS NOT TO EXCEED $75 OF THE ROTARY DONATION. SELBY SECONDED. UNANIMOUS. e. Benches Frates reported that he had taken all the metal to Metal Magic and they were going to fabricate everything and that was last Wednesday or Thursday. At that time there was material for 12 or 16 benches. The Care Center received a grant and are having a teacher work with the kids to build the benches. Benedict asked if they required a concrete foundation. Frates stated they will go in sono tubes and be sunk in the ground. Benedict asked about the Eagle Scout and Swarner stated she had not heard from him. Frates noted there are plenty of areas in town that are severely lacking places to sit, specifically the parks (Old Town Park, Municipal Park, Memorial Park). Frates noted that they are looking at the trail the seniors use between the housing and Leif Hansen Park. Johnson noted they need one on the east side of the street coming up the street from the Senior Center for people who walk with seniors in wheel chairs. 6. NEW BUSINESS a. Oil Company Appreciation Beautification Committee August 13, 1996 Minutes Page 10 Frates noted they will have a booth and need people to work. Frates stated they will need people from noon to 4 p.m. Hett stated she will work from 12 to 2 p.m. Frates stated they will have displays, pictures, Parks brochures to hand out, maybe the Beautification brochures, will answer questions, will be displaying videos which highlight the National Parks and Recreation Association. Nord asked if he wanted two volunteers to work at the same time. Nord offered to work 2 p.m. to 4 p.m. on the 24tr'. Overturf and Benedict offered to show up when they could. Frates shared buttons that the staff has been making for that day and gave each person one. Frates stated that everything will be free that day and they are expecting 3000 to 5000 people. b. Volunteer Appreciation Hett stated that last year it was held today adding that Merle Dean is out of town until the 16"'. Hett asked if they wanted to do something different stating it had been done for the past several years. Benedict stated that the first time they had lunch at the Kitchen Express and the city paid for it. Hett stated she and Swarner had talked about a tea adding there is only two to three weeks to plan. Benedict asked where they would hold the tea. Swarner stated she threw out the idea of a tea to use tea cups that never get used. Hett added that at one time Merle Dean offered her house for use. Swarner stated that would be nice. Frates asked what a tea is and was told. Hett stated the earliest they could send out invitations would be next Monday, 19"', and the earliest it could be held would either be that week or the next week assuming Merle Dean would have it. Group discussion about possible dates. Nord asked if there is any reason it couldn't be held in September. Benedict asked if Merle Dean did it wouldn't it need to be on a weekend. Swarner suggested the afternoon of the 8"'. Johnson asked if that would conflict with the Voices at the Visitor's Center. Hett asked if they wanted to do it like they did last year. Benedict asked how many volunteers they have and asked if they didn't invite others last year. Hett asked if they should send a nice thank you letter and a certificate. Johnson said both. Frates suggested contacting Merle Dean and see if she minds having the tea and do that and then hand out certificates. Hett asked if it could be left that if she contacted Merle Dean and it was okay, she would contact everyone. Group agreement to have Hett proceed. c. Winter Meetings Beautification Committee August 13, 1996 Minutes Page 11 Hett advised last year they didn't meet in October, November, and December and would need to ask Council to approve that. Discussion that they need to continue meeting with the banners being working on at least in October. Hett stated they would keep meeting as long as there are items on the agenda. Nord asked if they should table this until the next meeting. Selby stated they could probably have off November and December. Benedict stated that in January it doesn't appear that there is anything to be done. Johnson asked if the greenhouse would be heated all winter. Frates stated it would be started up adding several people have asked him to winter geraniums. Swarner asked if he was doing this as an experimentation with other people's plants. Frates stated they were Porters from the Senior Center as well as those the city had grown. Frates stated there will be heat there. d. State Highway Greenstrips Hett asked Frates to explain this topic. Frates added that the highway project would be complete soon, August 315t is the expected date for completion. Frates stated the greenstrips go all the way to Swires Road. Frates met with the project manager and Keith Kornelis, Public Works Director. Frates stated they had looked at the whole project. The state is not planning on maintaining these areas. Frates stated if the city doesn't maintain them, they will probably become unsightly. Frates stated what he would like to do is make a recommendation for or against to Parks and Rec if the city should maintain those greenways up to a certain point. Frates stated he was looking at to the Middle School at least. Benedict asked what he was planning and Frates stated mowing. Hett asked if they had enough equipment and crews and asked if he was looking at this fall. Frates stated it wouldn't be until next year and would depend on when the soil was firmed up. Nord asked if they made a motion if it had to go to Council. Frates stated he thought so because if Council is in favor it may mean hiring another individual. NORD MOVED TO HAVE PARKS MOW THE LAWNS ALL THE WAY TO SWIRES. MOTION SECONDED BY SELBY. Frates stated that Swarner had a good idea and he had considered it. Frates explained that within their organization they have the beautification crew and the supervisor is responsible for the flower maintenance and the moving. Frates stated he may create a "sub department" and go with a gardening crew and a lawn maintenance crew to cover all basis. Beautification Committee Minutes UNANIMOUS. August 13, 1996 Page 12 Benedict commented that in Anchorage they were building a new hospital and the grass had poppies in it. It may not need mowing then. Frates noted that the areas in front of Craycroft, Pizza Hut etc. had not been taken care of for years and they started mowing it about 6 years ago. 7. REPORTS a. Chairperson Hett advised they need new members. Hett informed the group she is returning to school so doesn't know how long she will be able stay involved. Hett advised the Katmai donated money to the Committee adding that the city has always maintained their lawn. Hett advised it was $150. Frates stated they have donated small amounts in the past. Hett stated the other thing she was going to share was the Dispatch Article but they had already looked at it during the meeting. b. Parks & Rec Frates reported that at this time of year the crews start dwindling. There will be two more tournaments, this weekend and the 241h. By the 24' looking at 4 crew persons. Frates stated there is always a struggle because you cannot anticipate weather. Frates reported they will run a little behind in staffing and asked for patience. The Leif Hansen Park Policy will be going to Council this next meeting. The recommendation is that larger groups do not use the Park adding that they recommended that it can be used for weddings and memorial services. Overturf asked if they got edging for the bed at Leif Hansen. Frates stated they have it but it is not in yet. Hett stated that Chamber got edging. Frates advised the new Teen Center Supervisor came on board last week and that they are loosing groundskeeper, Tom Carver, to Police Department. Tom Slovik is the new person and he comes from Boys and Girls Club. Overturf asked if bulbs would be ordered for this year and asked if they would be called to help. c. Council Beautification Committee August 13, 1996 Minutes Page 13 Swarner commented on the newspaper advising some things may or may not true. Special meeting tomorrow night to consider hiring interim city manager. Benedict asked if the city couldn't function without one. Swarner stated some things have come up that would be nice to have manager on board adding she felt they needed an interim city manager. 8. QUESTIONS AND COMMENTS Swarner advised she has a problem with aphids. Johnson stated that the extension had told her they needed more water and you may have to spray birch trees. Frates added that one of the things the Parks and Rec Commission has been battling over is the cemetery adding vandalism has occurred. Some members feel a cemetery committee should be formed and this will be looked at in the future. Hett noted this group had started as a cemetery committee. Frates stated he would be interested, noting it is a lot of hard work, and would like to see local churches giving a hand and volunteering to offer to try to salvage the older graves from the moss, etc. Frates noted it is difficult for them to spend that amount of time on the cemetery. Johnson noted there used to be a ministerial association. Swarner suggested contacting them. Swarner stated last summer there was concern about the garbage cans not being emptied and it was more than the cemetery upkeep. 9. INFORMATION a. Parks & Recreation Minutes (August 1, 1996) b. Thank you letter to Rotary Club (July 16, 1996) 10. ADJOURNMENT Meeting adjourned at approximately 7:08 p.m. Respectfully Submitted Marilyn Kebschull Administrative Assistant E-/ AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 7, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) C. PUBLIC HEARINGS 1. Removal of City Manager 2. Ordinance No. 1708-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. 3. Ordinance No. 1710-96 - Increasing Estimated Revenues and Appropriations by $15,000 in the Airport Land Special Revenue Fund for Installation of Air Conditioners in the Flight Service Station Building. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 4. Resolution No. 96-57 - Providing for Submission to the Qualified Voters of the City of Kenai at the General Election to be Held in the City of Kenai on October 1, 1996, the Question of Issuing General Obligation Bonds or Otherwise Incurring Debt in an .Amount Not to Exceed $2,500,000 to Provide a Portion of the Funds Necessary to Construct an Addition to the City of Kenai Community Library. a. Retention of Bond Counsel -1- 5. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. 6. Resolution No. 96-59 - Transferring $14,283.00 in the Water and Sewer Special Revenue Fund for Purchase of a Hydro Jet Sewer Cleaning Unit. 7. Resolution No. 96-60 - Awarding a Contract to Sewer Equipment Company of America for Furnishing a Hydro Jet Sewer Cleaning Unit, Model 747-F, for the Total Amount of $44,283.000 Which Excludes the Additive Alternate. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of July 17, 1996. F. CORRESPONDENCE G. OLD BUSINESS 1. Discussion - Ordinance No. 1704-96/Consideration to Remove from Table. 2. Discussion - Kenai Visitors & Cultural Center/Speed Bumps. 3. Discussion - Mission Street/Cherrier Right -of -Way. 4. Discussion - North Kenai River Mouth - Dunes Project. H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified -2- 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1709-96 - Increasing Estimated Revenues and Appropriations by $150 in the General Fund for Fertilizer and Gardening supplies. 4. *Ordinance No. 1711-96 - Increasing Estimated Revenues and Appropriations by $490,000 in a New Capital Project Fund Entitled "Kenai A.R.F.F. Project." 5. *Ordinance No. 1712-96 - Increasing Estimated Revenues and Appropriations by $20,000 in the Parks Restroom Capital Project Fund for a Restroom at the Kenai Municipal Park on Forest Drive. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council R. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING AUGUST 7, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:30 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bannock, Smalley, Williams, Bookey, Swarner, Moore and Measles. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: D-7c - Alaska Challenger Learning Center Steering Committee Activity Summary, June -July, 1996. ADD TO: I-1. Mayor's Report - 8/5/96 JW memorandum regarding consolidation/elimination of positions at Katmai and Lake Clark National Parks. ADD AS: Information Item No. 11 - 8/2/96 Kenai Chamber of Commerce letter regarding closure of the local PTI Customer Service Office. MOTION: Councilman Smalley MOVED for approval of the amended agenda and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor Williams stated he had no changes to the consent agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENT None scheduled. ITEM C: PUBLIC HEARINGS C-1. Removal of City Manager Vice Mayor Measles explained for the benefit of the public that he and Mayor Williams had just come from a meeting with City Manager Tom Manninen who had agreed to go into an executive session with the council at this time. Based on that, he stated the following motion. MOTION: Councilman Measles MOVED the council convene into executive session with City Manager Manninen and Acting City Manager Dan Morris. Councilman Smalley SECONDED the motion. Bannock objected to the motion. Mayor Williams called for a roll call vote. VOTE: Bannock: No Bookey: Yes Measles: Yes MOTION PASSED. Verbatim: Smalley: Yes Swarner: Yes Williams: Yes Moore: Yes Williams: There will be an executive session then. We beg your indulgence and ask forgiveness for the delays in getting the meeting started this evening. As you are well aware, there are some very important items to the agenda. Some very important discussions that need to take place. We've elected to do these in an executive session. Anything that is discussed and any decisions that come about as a result of this executive session will be made public immediately after the executive session. We'll come back down here. Our agreements, if any that are reached, will be made public to all of you at that time. With that, thank you for your indulgence. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 3 EXECUTIVE SESSION: 7:35 p.m. BACK TO ORDER: 8:52 P.M. Williams: To all of you, our apologies for this long delay and see if we can proceed with the meeting from here. Before we move on, is there, who wants to give the report on the, the executive session? Smalley: During the course of the executive session, council discussed with Mr. Manninen, in a variety of proposals, in dealing with his potential termination/removal/resignation from the city and we were unable to come to any consensus. And that's what transpired in the executive session. Unless anybody wants to add to that. Williams: All right, seeing no further comments from the city council we will proceed with the regular agenda of public hearings. The first public hearing being the question of the removal of the city manager. Smalley: Should a motion start first or will we... Williams: Yes... Smalley: ...have discussion first? Williams: No, we'll have a motion first. Councilman Smalley. Smalley: Ah, Mr. Mayor, under Section 3-1, section (b) of the City Charter, I move to permanently remove the city manager, Mr. Tom Manninen from office, effective immediately. Swarner: Second. Williams: It's been moved and seconded as read. I think we should go ahead and have a, all right, we'll have a public hearing on this issue now. We won't vote on it until after we've had the discussion period and the public hearing. So, with that, is there anyone here from the general public who would like to address this issue? Yes, please come forward and state your name and address for the record. Bill Phillips: I am William Phillips, 108 South Tinker here in Kenai. Ah, I've been following what is happening through the newspaper and my basic intention is simply always been, ah, you talk to any CEO, city manager, school board superintendent, KENAI CITY COUNCIL MEETING MINUTES NUGUST 7, 1996 PAGE 4 college president, privately they'll tell you their first and primary objective is always to win and maintain the control and confidence of their governing board. Whenever they fail to do so, by whatever means that occurs, when they lose that move on. confidence, they're done. They should be preparing to Their best course of action at that time is of course, to work for the best golden parachute possible; hail fellow well met; it march out of town with a marching band; get it over with; g et done with. There has been so much transpired, that there is no way that the city manager can continue in his position. Just cannot happen. to ove ead and And I don't think you don't have any choicebttdonemwithahbye and fulfill the contract, get it over with, g ewith, for the leave him go. Ah, because it is not going to be possible individual to be effective in anything. There will be continuing fighting and animosity. It's already torn the city apart and it's time, I think, for all of you to simply get together and say, effectiveness is ended and vote as seven to say, in favor of this motion, get it over with, get it done with. lity. When a manager loses the confidence of Now, that's a rea the people who he reports to, his effectiveness hwhennthat His ability to serve is ended. When that, as I say, occurs, and it has occurred in this instance, that becomes occurs,most important issue. If you can't, as individuals, if y individuals now can say that the manager would be effective, let's say you have a four -to -three vote. What's going to happen. You're going to have a major mess and it's going to continue to be a mess, and a mess, and a mess, and a mess, and an mess andt bitethe there's just going to be constant problems. So why bullet now, vote as seven and say good bye. Whatever the contract is, we'll honor the contract, good bye. And it's over with and done with. Because the effectiveness has ended. Whatever reason each of you as individually, who hconfidence scomeitoh he opinion that the manager must go, y ou'll never regain that And if you've lost confidence in him, y confidence, especially after all the divisiveness that's gone on. Williams: All right. Thank you. Phillips: That's all I got to say. Williams: Thank you Mr. Phillips. Yes. State your name and address for the record. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 5 Nancy Gourley: My name's Nancy Gourley, 503 Ash Avenue, Kenai. With all due respect to the issues protected by Charter, it's been brought out in public that there's a move afoot to remove the current city manager from office. Some of us taxpaying citizens have a problem with that. Unless there's evidence to the contrary, the city manager has done nothing illegal, immoral or unethical. It is apparent that the present financial position of the City of Kenai is very healthy. We are in the black, speak. It is also important to note that the manager is governed by all the council. So what exactly is the problem here? It would appear that for whatever reason Mayor Williams has a personality conflict with the city manager and has used his position as, and leverage as mayor, to influence other members of council agreeing with his point of view. You people, through executive session, had kept the citizenry of the City of Kenai in the dark about this issue and if the Charter disallows that the people paying the bills to know what is going on in this community, then it's high time to modify that Charter. One must remember that the mayor is only the chairperson of this corporation and we are the shareholders, and we shareholders have not seen evidence of our councilmembers, or board of directors as you will, having formally supported your arbitrary decision to put anyone on notice, or for that matter, remove our assets from any bank. That is clearly a council decision and you sir have no right to exercise that authority without consent of this council. On the point of employee morale. Well, they have to adjust to changing times and new management styles. If not prepared to do so, then perhaps it's time for some of them to seek employment elsewhere. Maybe this is why they appear silent on this issue. They can see the writing on the wall. Therefore, unless this council can table substantial proof that our city manager has done something illegal, unethical, or immoral, then this shareholder of the corporation votes to keep him. Perhaps the one that needs a little scrutiny as to his performance, is the mayor and his followers on council. I believe that this will be done on the voting booth. Thank you. Smalley: Could I respond to Ms. Gourley? Williams: Yes. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 6 Smalley: There are a number of issues which I could take up. There's only one particular one. You're comment that the city mayor has used his influence on this body due to a conflict of interest. Just so that you know, I know of one councilperson who was somewhat concerned and wondered if we had done the right thing in hiring this gentleman within about the first six months of employment and it took close to three years before there was a sufficient number of votes on this body to discuss it and I am that one individual. So, I was not influenced by His Honor. Gourley: Well, you know, and, and you also, all of you know that, that I contacted you by phone when this came out in the paper. Um, some of you responded to me. Some of you did not. Those of you that didn't respond, know that you didn't and the main, most of you that I spoke with, said nothing. You know now, the reason of substantiation for this was the Charter. I want to know what's going on. I'm paying the bills, you know, and it's ah, it's, it's the darkness that offends me the most. Smalley: Under due process for Mr. Manninen's purposes, there were many things that could not be said until it came to this public hearing. Ah, and that's for his protection. That's just cause and due process, which he is entitled to. Gourley: Well, consider the protection of my city. Smalley: Yeah. Williams: Thank you. Anyone else from the general public wishing to be heard. Anita Necessary: Slowly but surely I get up here. I am Anita Necessary. I live at 1625 Fathom Drive in Kenai. Um, in May of this year, I wrote a letter to the paper and the day it was published, my phone started ringing. I didn't know that that many people read letters to the editor in our local paper. It was quite a surprise. Um, most of the calls were about ninety-nine percent in agreement with what I said and then there's the one percent that said that ah, I didn't know what I was talking about and I was just whistling Dixie. But you know, one thing I learned from these calls, and it was really an eye-opener to me. I see some of these people in public, later one, and they says, "You know, we really agree with you Anita." And I said, "Why don't you all go public with me? KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 7 Why don't you all write? Or, why don't you say something?" And you know, their reasoning was that they had, that they might want to work for the city sometime or they had worked and they might want to work again, and they were afraid of the intimidation of our city council. Because they were to cross one of y'all or to say something that you y'all didn't like, that they would have no chance of getting a job. You know, something's wrong here, you know, when people can't express their opinions. And ah, I don't think we should let this type of thing become commonplace for our town. You know, we're all way above that. Okay, you know, after I graduated from college, I worked for over twenty years. And ah, I worked for over twenty years before I hung up my pin, my pad, my typewriter, and by choice, became a full-time mother and a wife to my family. But you know, in the course of my career, I became supervisor in two or three of my jobs and believe, it or not, I wasn't the most popular person in those offices. But you know, someone forgot to tell me that a supervisor was not a popularity contest. I thought my job was to do the best possible job I could do for my employer. And ah, it's my impression, and maybe some impression of some of the people that I talked to that Mr. Manninen and his staff did not always see eye -to -eye on things. And rather than setting down and by -golly, just talking it over, the staff and some of the other people, went over his head and came to y'all. And I think this why we are in the situation we are today is that maybe that talk was, not into, didn't go through the right steps. You know, up to this time, y'all have done a excellent job in overseeing our city. I mean, it was through y'all's efforts and help that y'all helped my son become an Eagle Scout. Cause everyone on this council had some part to play and the city employees had a big part -- Ken and his crew, and we appreciate that. But, you know, I'm real, real fearful about the precedence that you guys are setting with what's going on right now. See, down the road a piece, if our city manager or some department head gets cross -wise with some of their staff, do they retain their jobs and sit down and talk it out or do we face, or does the City of Kenai face what's going on right now. Something to think about. I think the city council and the City of Kenai right now, as a whole are in a very precarious position. We have no city finance director, nor do we have a city manager. Where do we go from here? Thank you. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 8 Williams: Is there anyone else from the general public? Teresa Werner: Good evening, Mr. Mayor and councilmembers. My name is Teresa Werner. I live at 409 McCollum Drive and I ask you to bear with me. I don't have a lot of wind. I'm in the later stages of pregnancy, obviously. I would like to validate some reasons in favor of the removal of the city manager as noted in the letter to Mr. Manninen, dated July third, 96. Mr. Manninen, you're failure to provide leadership to the building department resulted in Mr. Springer issuing an illegal permit for a multi -family fourplex to Mr. Richmond at 309 James Street on one hand, while delaying permit issuance, without reason, to Mr. Quade for a single-family dwelling at 120 Fern Street, on the other. You were notified of existing deficiencies with the building department two years previous in a letter to dated 3-23-94. Mr. Springer exercises poor judgment from lack of direction and probably lack of experience. For example, the permit for a remodel addition at 407 McCollum Drive was issued in 194 without a check to see if the dwelling was hooked on to city sewer and water. This means lost revenue for the city. With Mr. Manninen, the Kenai building department had no plans review process or watchdog. It appears that the building official unfairly uses his authority in the course of his duties. I hold you directly accountable for these problems. The lack of professionalism in city administration reflects on you, Mr. Manninen. The arrogant behavior and unhelpful attitude of the building official and the city engineer is shown by the letters in the packet. The building official has cost Mr. Quade and myself one -and -one-half lost building time and the loss of the building crew (they had to seek employment elsewhere), concluding a financial loss of $10,000 as the building will be completed one year late. Public Works Director admits that it is his department, but when confronted, failed to recognize any problem with the way the building official conducts business. The documents in the folder show the one -hundred and eight -degree difference in treatment you may receive when applying for a building permit in Kenai. Thank you. (Ms. Werner passed out packets of information to council.) KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 9 Williams: All right, thank you very much. Yes, Councilman Bannock. Bannock: I've spoken with Ms. Werner in regards to many of these issues, and although, perhaps, perhaps there is some discussion do s have Julthird to these, I do not feel that Se1996Clincregardsayto thegreasons to with the letter dated Y that as our why we are terminating Mr. Manninen. Let's keepis goal. That is what we are here snotafairlthis Thankall Nothin about. Nothing more. g less. That's you. Williams: Thank you. Is there anyone else from the general public wishing to be heard? Anyone else from the general public wishing to be heard? Please come forward. State your name and address for the record. Shirley Roberts: My name is Shirley Roberts. 1619 Fathom Drive, Kenai. Three years ago when Mr. Manninen came into the city of Kenai, there was a group of people, caeloeletat that tim Business deas Alliance. I feel that that group of p p personal vendetta against the Airport Manager. Called a meeting together and invited our new city manager to come hear their complaints about our airport manager. I attended that meeting and heard the things that these people at the airport had to they say about Mr. Ernst. I wasn't in agreeance with everything had said. I have dealt with the airport manager for several years. Mr. Manninen had no light on what these people were bringing to him at that point. I saw, at that time, that the city manager did not dismiss the airport manager because there was a group of people who had complaints about a city person doing a job. The only result that I know is, is that evidently something was worked out and Mr. Ernst was kept with his job. Evidently they reconciled the problems that this business group decided that were happening the airport. I feel the city manager worked with his employee at that tile. I don't know a lot of the things that go on in the city, being new part of that meeting at that time where a city manager, into the City eand fKenai, also to work with the employeewofhthee business people city. I have not had any misebehalf and IMr. Tom thank you.Manninen and I just wanted to speak on that KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 10 Williams: Anyone else from the general public. Tim Navarre: Thank you. Tim Navarre, Kenai. I have a little cold, so I'm a little deeper today. To begin with, I want to read the resolution that was before, that I know is there, but the Kenai Chamber of Commerce Board of Directors asked me to read it into the record. So, I'll do that at this time. A resolution of the Greater Kenai Chamber of Commerce Board of Directors. Whereas, the Kenai Chamber of Commerce Board of Directors are concerned that the positive perception of the City of Kenai will continue; and, Whereas, the Kenai city manager position is a highly - visible, high -profile position, responsible to all Kenai city citizens; and, Whereas, the present Kenai city manager has demonstrated to be a professional and progressive protector of the City of Kenai's stability among the business leaders in the community; and, Whereas, under the direction of the current city manager, or the current city manager, City of Kenai, financial stability has remained in tact and prospered; and, Whereas, there are numerous important projects that the current city manager expertise has been instrumental in developing additional opportunities for our community; and, Whereas, the Kenai Chamber of Commerce Board of Directors is concerned about the potential liability to Kenai residents, as well as the public appearance of bad faith and unfair dealing with the handling of the city manager's contract; and, Whereas, the Kenai city manager has been a viable liaison between the Kenai City Council and the Kenai community. Now, therefore, be it resolved that the Greater Kenai Chamber of Commerce Board of Directors goes on record urging the Kenai City Mayor and the Kenai City Council to proceed in good faith and negotiations with the city KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 11 manager whether for contract renewal or dismissal, to gain or resolve to this issue, for the good of the community. And it was signed by Mark Necessary, president of the board. My comments, they're very tough at times, as you know, I'm an elected official also and I take that responsibility very seriously and I think all of you do and I think that just as attacks have happened on Mayor Williams and other members of the administration and council, all the facts, it gets very frustrating, and as you've heard the public speak, when the facts aren't brought out, um, what they're supposed to know or do. I would have liked, personally, when you came back from executive session, especially, I suppose, since there was no agreement and you're going to move this direction, I would have liked to have known maybe a little more detail of what was actually attempted or you know, maybe let, let us see where, where we would have thought about it at least. Maybe you would have gone back into executive session and tried it one more time. Ah, I don't think this is necessarily healthy for the, for the city. I think there certainly is going to be a lot of airing yet, and that will be healthy on both sides. Um, but it, a lot of it, as you know, and just like I, when I'm, when I sit as a, an assembly member and information, a lot of people don't have all the facts and, and they're coming to you and they're making statements that are not true because they think they have the facts, but they don't. And, um, there's been an ample amount of time, and I know how executive sessions are protection of somebody's rights goes, but, I just feel very bad that this city cannot, you know, we've always been an example, and exception to rule even. You know, there's the rule that we only keep, normally people keep a city manager two -and -one-half, three years. Well, we have never gone by that rule and it's sort of, and it's been good for this city and that's because we've always been able to communicate and talk to each other and, and come to a solution and if there is a problem, we should be able to come together and find a solution long before it gets to this stage where, where people have to pick sides against people that they respect and deal with, but yet, on this particular issue, they, they have a strong feeling. And, for some reason, somebody isn't able to tell somebody enough of one thing or another for them to have to make their movement over to one side or the other. It's too bad we have to pick sides and ah, I can only say that in, in all my dealings with the city manager, from your standpoint where you didn't always agree with me on the, on the Kenai River issue KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 12 and I tried to get him to, that, he said is the way the council feels on this and that's how I'm going to deal with it, to working with him on the EDD Board and his involvement in maintaining, through your wishes, even, to keep the EDD office in Kenai. And, ah, to keep that opportunity present here for you and he was very instrumental in doing those things. As you can see, by the, by the, both by the Board of Directors of the Chamber of Commerce and the people that you've heard from and couple of people in the public I've heard from, in some of the meetings I've been involved, that, that there are a number of people here that he's done his job on that end of it. I mean, when you go hire a city manager anywhere, you hope that he can get in with the community and blend in and be part of that community. I guarantee you, there was nothing in the letter that, in, in, in what you're saying you, you want him to let go for, said he didn't work with the people or he didn't work with the public. Ah, that's a very, very big state. Whenever you hire a new one, you better make sure he does that. He doesn't just have to get along with you and not any of us and ah, and I, and he did a damn good job at that and I, every place I go I, even my dad this morning, he was reading the paper again and he says, "I just don't understand this." And, you know, that's where if it goes from one end of the spectrum to the other, and people have these questions and maybe like the lady said earlier, maybe there's something in the Charter that needs to be changed or certainly I hope that a clear airing of this will come out so that the facts of it, cause that's where the real healing process will have to occur from is the real facts instead of letting all these unknowns or all these assumptions out there and somebody hopefully, has to start talking and say what the real problem was or otherwise why the contract, if, you know, you hear so many things, I don't even know if I made a comment on the contract if it's true or not ah, except for the fact that, you know, supposedly there was a buy-out thing, why you didn't do it and just be done with it. Ah, most people probably could agree with that more so than, than this process, because it's not a healthy situation and ah, I would just ask that, you know, you that maybe you call another executive session and ah, and try again because I don't think this is going to be healthy and ah, I don't see an end result in, in this solution that it appears that it might be going. Ah, I believe, you know, I still believe that the city manager could go back to work here and work. It wouldn't be easy, but I think it could work and ah, but ah, whatever the case is, I, I just hope that you treat Mr. Manninen the same way you would want to be treated and if you're doing that, then fine. I know everyone of you and if you're making the decision based on KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 13 your own and how you would treat a member of your own family or whatever. You know, in our big family, we've had lots of squabbles, but, we still are a family and we still get together and that's been one of the great things about the City of Kenai as it's been a great family and right now we're having a little problems and we need to find a solution and we can't ignore one aspect of that comment and say that they don't have a say or that I've got the best answer and that you'll just have to trust me on it. I don't think it will work this time, I think we want a little bit more deeper answers. Thank you. Williams: Anyone else wishing to be heard? Paul Wilcox: Mr. Mayor, members of the council, my name is Paul Wilcox. My address is 550 West Seventh Avenue, Suite 1100 in Anchorage and I am the lawyer and have been retained by Tom Manninen in connection with ah, this matter. Ah, my ah, purpose tonight is not to recount all of Mr. Manninen's response to the seven items set forth in your July three letter which I believe was very ably set forth in the paper, I believe it was yesterday, by two of your councilmembers in substantial detail. Ah, my purpose here is to request that you listen and consider ah, avoiding what could very well be precipitous action in connection with this matter. Ah, as you know from the letter that I had sent to City Attorney Graves on July thirty-first, which I understand is part of the packet, ah, that you have this evening, ah, it is our position that under, that Mr. Manninen's contract, but for the fact of those provisions in that contract, ah, under the City Code and Charter, he would employed at will, but as is discussed therein, ah, in his contract, he has been given other rights and those rights which are attendant to other city employees and it's our position that under Alaska case law, ah, employment relationships can be modified by written agreements as recognized in a the Jones against Central Peninsula General Hospital case which I had the opportunity to argue before the Supreme Court of Alaska ah, and let me interject here, I should have said at the outset, most of the time, ninety-nine, ninety-eight percent of my practice is representing management, is representing on the other side of the table as it were from what is the situation here, whether it be in the public sector or in the private sector and so I've had the opportunity, if you will, to sort of look at it from the shoes in which you're standing ah, on a regular basis. But in this situation it is our position that ah, under Mr. Manninen's contract, he would have the right as we had attempted KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 14 to do on his behalf, to submit this matter to arbitration. Under the rights ah, also recognized in Alaska case law, he has the right to be treated fairly. That ah, there is a covenant, an agreement in all employment agreements that employees are going to be treated fairly and if that covenant is breached or broken, ah, the Alaska case law recognizes potential liability for that. As a public employee with rights under his contract, he also has an entitlement to due process and he isn't, if he is deprived of his right to appeal an arbitration as set forth as I've said in the letter, it would be another problem as well and finally, I don't want, at this point, to reiterate ah, some of the charges which have been made against Mr. Manninen because he really would be put, be putting himself in the position by repeating those things of what's called self -defamation. Ah, suffice it to say, that he has these rights. He has the opportunity to assert them. Is entitled to have his rights protected. Um, and if necessary, would be ready and willing and able to assert those rights in the appropriate forum. However, that is not what the purpose of this is tonight. Several speakers have urged that the council take under consideration ah, returning to ah, attempting to get this matter resolved in an executive session. Ah, and ah, the further airing of this kind of laundry in public, it has been said, is not productive to the resolution of this issue and ah, as a result, we would ask that you ah, take, seriously consider ah, attempting to resolve this ah, this dispute in ah, in a different way. Thank you. That's all I have. Williams: Mr. ah... Wilcox: Wilcox. Williams: Mr. Wilcox. Correct me if I'm wrong. Did I hear you ah, say that if, that you would like to see us go back into executive session? Wilcox: Yes. I think it would be a good idea. I, I... Williams: Because you are representing Mr. Manninen, and because you have chosen to deliver to us a very eloquent letter, let me say, and ah, you have in fact, before us this evening, quoted certain case law, I think it would be appropriate for our attorney to respond at least to those points that he feels would be appropriate and I do that for the general public's edification KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 15 as well. It's, it's, often times would be very, very helpful to the general public if they had documentation and had the materials that we often have here and I should reiterate to all of you that materials that come to the council in packets of this nature, are public information and they can be had by everyone here that chooses to come by City Hall and pick it up. Very seldom does anyone from the general public come by City Hall and request information that we have in the packet. Ah, it would be wonderful if they could. I just mentioned to the attorney, it's too bad we couldn't have made five hundred copies of this and passed it out throughout the neighborhood. With that, I'll pass to the City Attorney to respond briefly. Graves: I just wanted to respond briefly that ah, I suppose one of the main issues that Mr. Wilcox and I disagree on, I don't want to get into a "yes I do, no you don't" argument. I know you don't want to either. Our position is that, although Mr. Manninen claims Section 17(b) of his contract gives him certain rights, Section 2(c) of the agreement specifically states, "Nothing in this agreement shall prevent, limit, or otherwise interfere with the right of the council to terminate the services of the employee at any time, subject only to the provision set forth in Section 3.1 of the City Charter and Section 4 of the agreement." 3.1 of the Charter is the termination provision under the City Charter which we are following now and Section 4 under his employment agreement was the $50,000 buy-out clause which expired July 31. So the city's position is that nothing actually means nothing and that ah, it is totally inconsistent for nothing something to mean Section 17(b). So we respectfully disagree with Mr. Wilcox on that position. That was contained in my letter, which was not out with the general public. It was sent to the ah council individually and a copy to you sir. And... Wilcox: I did receive that. Graves: Ah, I suppose now, I, I don't know if the council wants to take up the request to go back into executive session or not. That's not my decision. Williams: I think that would be strictly a council decision at this time, I'm going to go ahead and proceed with the public KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 16 hearing. The council can make a determination as we go along in their own minds as to whether they feel another executive session would be appropriate. Graves: May I be excused. Williams: Yes, please. Ah, is there anyone else from the general public wishing to be heard. Carol Brenckle: My name is Carol Brenckle. I live in the City of Kenai at 502 Hemlock. When I moved to Kenai about twelve years ago, I came here by choice. I traveled down from Anchorage with my son. We stayed at the Uptown Motel. We interviewed the local parish priest. We took a tour of the town. And I made the decision this is where I want to bring up my son. And I think, ladies and gentlemen, it was a very wise decision. As Mrs. Necessary has stated, her son is an Eagle Scout in Kenai. So is mine and I could not have brought him up on my own without the support and encouragement I received from the citizens of the City of Kenai and I suppose the reason I am here today is because I am very concerned. Something has happened. I look over there and I see All -American City, 1992. I was very, very proud of all of you and proud of the city because we deserve that award and do you know something? We still deserve that award. I think it's healthy to have public comment. I think it's healthy to have involvement on the part of the citizens of Kenai. The residents of this ah, of this wonderful town. And what Mayor Williams said earlier was something that struck me too. The items that are on the agenda. The packets that the councilmembers receive are all available to us as members of the public. But how many of us take the opportunity to become involved with the government of our city. I have to admit, to my own embarrassment, that I've been too busy. And I suppose I fault myself that this situation has occurred because I was busy and because so many other members of this town were too busy to become involved. I thought I was a good citizen because I go to the election booth and I cast my vote. But that's the extent of my input and I apologize to the council and at the same time, I believe it's very important for the council to involve themselves with the residents of the city that they represent. It would appear that KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 17 we're on two different waive lengths. You have residents of the City of council, ah Kenai, and you have members of the city council. But that isn't a necessarily bad. It gives an opportunity for dialogue and I think dialogue is healthy. I think the City of Kenai can grow as a result of this. I see it as an opportunity for us to develop the American ideals that our country stands for: freedom of speech and due process. I am in a position where I can't comment on whether what the council is doing is right or whether it's wrong because, like Mr. Navarre said, I do not (tape side end) (tape side begin) to make a reasoned decision. I can say from what I read in the Peninsula Clarion that you haven't convinced me personally. I was very impressed by the letters to the editors that Mr. Bannock and Mr. Measles wrote, Councilman Bannock and Measles. Ah, I felt that they were attempting to inform us as perhaps you have not. Um, through no fault of your own because I suppose this is the way business is always done. But, I commend them for their courage and I thank them for the information. And now, what do we do? I'm concerned because I heard Mr. Wilcox, who represents Mr. Manninen, and I heard Mr. Graves, who represents the City of Kenai and I see in front of us further divisiveness. I see litigation and ladies and gentlemen, I can tell you that nobody wins in court. I know. I'm there practically every day. Even if you prevailed in a particular case, there are numerous, numerous expenses not only financial, but emotion and I assure you that if this case were to go to litigation, that the divisiveness that we see perhaps tonight and that we hear on the streets of Kenai, is going to continue. I don't want that happen. I don't want that to happen to Kenai. What I'm asking you to do is to request the assistance of perhaps a mediator. Ah, council referred to arbitration. This isn't my area of expertise. I don't know anything about it. But what we need to do is we need to open dialogue. We need to avoid problems that definitely will present themselves if we do not resolve this situation. And, so I thank you for giving me the opportunity to address you and I encourage you to keep up the good work. Thank you. Williams: Is there anyone else, ah... Yes, Councilwoman Swarner. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 18 Swarner: Well, I'd just like to respond to ah, Mrs. Brenckle's comments. The reason that I haven't said very much about this is because I did want to protect the confidentiality of the executive sessions and of Mr. Manninen um personal or records, etcetera and I didn't want to air dirty laundry out in front of everybody and I didn't want to be misconstrued because of what could be printed or left out or misinterpreted and um, it's, I am not being influenced by any other member of the council either or the mayor ...inaudible... Williams: Thank you. Is there anyone else from the general public wishing to be heard? Anyone else? Now is the time to tell us what's on your mind. Let us hear from you. Art Couch: I set a little too long. The thing that I wondered about... Williams: Name, name for the record, please. Couch: What was it? Williams: Your name for the record please... Couch: My name is Art Couch... Williams: Thank you Mr. Couch. Couch: I live at 1136 Walnut Street and I've been here since 1965 and there wasn't much of a town at that time. There've been a lot of improvements. Some, I don't think we need, but anyway, we've got 'em. But, the lady and gentlemen sitting here were, were elected by the rest of us. And I think this has caused quite a stir and I don't like to see the man rushed out the door. I don't know. I know less about this than probably anybody here, but, I meet the man every morning at the gym up there and he's a nice individual. I mean, I know a lot of people. I started working with men when I was in the 30's and it don't take me long to figure out a man. If this man made mistakes, there's not a person in here that hasn't made mistakes. But, if he's not a crook, why, I'll with him, because I've made a few mistakes myself. Thank you. Williams: Anyone else from the general public? Margaret Goggia: I'm Margaret Goggia at 103 Tern Street. Ah, in listening here tonight, I came as a concerned citizen. Um, all KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 19 I've heard is in favor of Mr. Manninen, mostly. Ah, so where's all the others that are in favor of the release. It seems it's one-sided right here. Um, I have just ah, been denoted from a position where we know, my husband and I, that has power surges and if you don't go along with those power surges, you're out. And so, that's my concern here tonight that ah, we need to look this over and give a fair deal. Williams: Thank you Mrs. Goggia. Kenna Meeks: Kenna Meeks, 610 Westwood, Kenai. I've lived here since 1977. I'm a city employee. I'd like the council to know that I support you in your decision of what you're trying to do. Thank you. Williams: Is there anyone else from the general public wishing to be heard? Susan Binkley: My name is Susan Binkley. 416 McCollum and I'd like to say that I'm an ex -employee of the city and II supportthe council one hundred percent in everything that um, y trying to do. Thank you. Williams: Anyone else from the general public wishing to be heard? Anyone at all that has anything at all that they would like to bring before the council regarding this matter, please feel free to do so now. Pause... If I might address ... is there anyone from the general public wishing to be heard at all on this issue before I address the council? All right. If I might address the council for just a moment with your consideration of what I am about to say. There is one possibility that if we go back into executive session, we may be able to come to an agreement. The greatest detriment to this whole thing at this point is that we have been unable to agree upon a severance package for Mr. Manninen. Ah, the severance package has been discussed. That was our main object in discussion. We came close a couple times. We got way apart a couple times. There is a possibility that we might be able to go back one more time and discuss it. Is council willing to do that? KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 20 Yes, Councilwoman Swarner? Swarner: May I ask a question about it? Williams: Yes. Swarner: Is it substantially different from what it was when we left the table? Williams: It is somewhere kind of in between. Swarner: Because if it's going to be something added, I'm not interested. Williams: No, no. I can, at least, I'm hearing, that there is nothing being added. There is a possibility we might be able to come in on this. Now, Councilman Bannock. Bannock: Mr. Mayor to hear any available option, I would move that we move into executive session for a period of time to not exceed fifteen minutes. I would ask the city members, members of the Kenai City Council, the Mayor, Mr. Graves, Mr. Manninen and Mr. Wilcox attend. Williams: Does council have any objections? Swarner: And we'd be back here by ten o'clock. Bannock: Fifteen minutes, I'm sorry, and ah... Williams: All right. Is there any... Bannock: ...Mr. Dan Morris. Williams: ...objections from any of the council members? Smalley: I don't have an objection. I just have a question since we have a motion on the table. Williams: Yes. Smalley: ...and we now have another secondary motion. Williams: Yes. Smalley: Protocol, Mr. Attorney. What do we do? KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 21 Graves: Well, if there's a question, there could be a quick motion to table until after the executive session and that would clarify if there is any dispute to parliamentary issue. Smalley: So moved. Williams: All right. There's been a motion to table until after the executive session the question before us of the removal of the city manager. Is there a second? Bookey: Second. Williams: Motion to table is non -debatable. We now move to the - question of the executive session. May I have the motion again for the record? Bannock: Mr. Mayor, I move that the city council members, the mayor, the Acting City Manager Mr. Morris, ah, the City Attorney, Mr. Manninen and Mr. Manninen's attorney, Mr. Wilcox convene in executive session for a period of time not -to -exceed ten o'clock. Williams: All right. Now let me assure the general public that as soon as we come out of this executive session, if there are positive results of that executive session, you will hear them as soon as we come back. If everybody's agreeable... Bannock: Or if there isn't, you will hear. Williams: All right. BREAK FOR EXECUTIVE SESSION: 9:45 P.M. BACK TO ORDER: 9:59 P.M. Williams: Bring the regular Kenai City Council meeting back to order. The Chair will entertain a motion to remove from the table the order of business ah, we were in prior to the request for the executive session. Measles: So moved. Swarner: Don't we have to have the report of the executive session first? Measles: No until we have the business back from the table. Swarner: All right. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 22 Williams: All right, is there a second. Swarner: Second. Williams: All right. Is there any objection? Seeing none, the order of business under the prior public hearing is now back before us. Councilman Measles, do you have a report? Measles: In the ah, last executive session, the City Council and City Manager Tom Manninen did come to an agreement on a severance package which, I believe, at the moment is being drawn up with the two attorneys ah, for final approval by the council later in this meeting. Severance involves the $65,000 payment to Mr. Manninen for personal injury and a letter ah, of no fault, ah, and recommendation to be issued by the council. Williams: All right, is there any discussion from council regarding the issue before us at this time? All right, seeing no discussion before the council, ah, I'm going to close the public hearing. Bring this matter back to the council. Ask that motion be placed on the table with regard to Mr. Manninen. Let's see, we have a motion at the present. Ah, I think that motion needs to be... Smalley: Would it be appropriate to amend the motion to add the severance agreement because we're still going to be removing him. Williams: The problem we face is that if we add the severance agreement, we won't be able to take the vote until after we see the agreement and read it... (inaudible) ... We can continue on with the rest of the business that we have before us while the agreements are being drawn if council would care to do it that way. Bookey: So you need to table this motion at this time? Williams: Well, what we would do is accept the amendment to the motion now. Vote on the amendment. Table the entire motion for the attorneys to draft the agreements with. Let us proceed with the evening's business. Ah, all right. The Chair will then entertain a motion for an amendment to the motion that's before US. Swarner: And it's tabled, right? So we have to take it off the table. I move to remove the previous motion regarding Mr. Manninen off the table... KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 23 Smalley: Second. Measles: It's already been done. Bannock: It's already been done. Measles: It's already been done. Williams: Yes, Councilman Measles. Measles: Could we have someone read the original motion. That's been too long ago. Smalley: The original motion was ... Under Section 3-1, Article B of the City Charter, I move to permanently remove the city manager, Mr. Tom Manninen, from office, effective immediately. Williams: And who seconded it? Measles: I would move to amend that motion to add, "per the terms of the severance agreement." Williams: Is there a second to the amendment? Swarner: Second. Williams: All right. We have a motion to amend the hagreeminal Is motion to include the terminology Of there further discussion?Seeina no further discussion then, the Clerk will call the roll onthe Freas: Bannock? Bannock: Yes. Freas: Smalley? Smalley: Yes. Freas: Williams? Williams: Yes. Freas: Bookey? Bookey: Yes. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 24 Freas: Swarner? Swarner: Yes. Freas: Moore? Moore: Yes. Freas: Measles? Measles: Yes. Williams: All right, the Chair will now, the motion and the amendment passes or the amendment to the motion passes. And the Chair will now entertain a motion to table once again the entire issue. Councilman Measles. Measles: I would move to table the motion to a point later in the meeting ah such a time as the attorneys have the agreement drafted. Bookey/Smalley: Second. Williams: The motion is to table. It's non -debatable. Is there any objection? Seeing no objection, the motion's tabled. We'll now... Measles: Short break. Williams: ...short break. Let's take a short break that we can enjoy for a change. End of verbatim. BREAK: 10:05 P.M. BACK TO ORDER: 10:21 P.M. C-2. Ordinance No. 1708-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. MOTION: Councilman Bannock MOVED for adoption of Ordinance No. 1708-96 and Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 25 There were no public comments. Councilman Moore noted it was answtes ered pthetmoneying lwouldowers.bePused for arks & esome tshrubs ion rector a forand they could answ , still be planted. VOTE: Smalley: Bannock: Yes y' Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes MOTION PASSED UNANIMOUSLY. C-3. Ordinance No. 1710-96 - Increasing Estimated Revenues and Appropriations by $15,000 in the Airport Land Special Revenue Fund for Installation of Air Conditioners in the Flight Service Station Building. C-3a. Motion for Introduction MOTION: ance 10- lCouncilwomanMwSarnerrSECONDEDintroduction motion. There were No. 7 were 96 and no 96 an objections. SO ORDERED. Councilman Bannock asked if the air conditioners were being replaced. Kornelis answered no. Bannock asked if the air conditioners should have been included in the original design of the building. Williams answered, they were probably being placed due to the hot weather and needs of the equipment. The FAA would be paying for the equipment. C-3b. Motion for Second Reading (Requires a unanimous vote) MOTION: Councilman Measles MOVED for the second reading of Ordinance No. 1710-96 and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. C-30. Motion for Adoption MOTION: Councilwoman Measles MOVED for adoption of Ordinance No. 1710-96 and Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES - AUGUST 7, 1996 PAGE 26 There were no public or council comments. VOTE: Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes MOTION PASSED UNANIMOUSLY. C-4. Resolution No. 96-57 - Providing for Submission to the Qualified Voters of the City of Kenai at the General Election to be Held in the City of Kenai on October 1, 1996, the Question of Issuing General Obligation Bonds or Otherwise Incurring Debt in an Amount Not to Exceed $2,500,000 to Provide a Portion of the Funds Necessary to Construct an Addition to the City of Kenai Community Library. MOTION: Councilman Moore MOVED for approval of Resolution No. 96-57 and Councilwoman Swarner SECONDED the motion. Bob Peters - Mr. Peters, Chair of the Library Commission, informed council the Commission submitted the report to them which was included in their packets. The report included a survey of patrons of the library and the needs. He further explained, the Commission set a subcommittee (Library Expansion Committee) to review the report and from that, the need for the expansion, size, areas, etc. were determined. Vince O'Reilly - O'Reilly reviewed the report with council. He was the chair of the Expansion Committee. O'Reilly reported the physical condition of the library was excellent. The library is used extensively and is served adequately by dedicated professionals and volunteers. O'Reilly added, the library was also a valuable asset to the city. The survey was taken of patrons, compared their findings with other library facilities, etc. Altogether, approximately 650 hours were put into the effort. The Committee also did a physical inventory of the library. The Committee identified over 35 different usage areas and 66% were found to be minimal or not sufficient for current library collections and services, i.e. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 27 areas of the present library were not in compliance with the ADA requirements and research/study and computer terminal sites did not meet the Privacy Act standards. O'Reilly reported the recommendations of the Library Commission were to upgrade the facility to meet current space shortages; bring the library facility up to Disability Act of 1994 standards; restructure new children's section to accommodate increased programs, attendance, a parent reading area, and isolate this area from the research/study areas; establish a separate juvenile section; and, relocate non-fiction stacks, reference materials, and computer terminals to create an efficient and functional research/study area, as well as meeting federal Privacy Act regulations. The estimated cost of the expansion was $2,500,000. The size of the expansion was set at approximately 16,000 sq. ft. The Friends of the Library had started a way to garner public support of the expansion. The Commission requested funding from council and appreciated the council's support if bonding was the route selected to pay for the expansion. Mayor Williams added, he appreciated the efforts of the Commission and Expansion Committee, as well as the history of the library written by Nedra Evenson. Bob Peters - Mr. Peters commented as a citizen of the city and noted there were 11 people in the audience who were in support of the library expansion, but maybe not in favor of the bond issue. He also noted the city saved money in staffing due to the number of volunteers. However, the volunteers were decreasing because of the lack of work space. He would like to see the city not bond, and build the addition from the General Fund. Carol Brenckle - Brenckle agreed the library was in need of an expansion and added, what was more exciting was why it was needed. Brenckle stated the younger population was growing and the library needed to meet the needs of the youth. The juvenile section would be increased and would make it possible for the younger community to meet there instead of the mall, etc. The report noted the juvenile books had increased year after year. She requested council's approval of the resolution for the people of Kenai. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 28 Lynn McNamara - Nikiski. McNamara reported she was involved in education for fifteen years and was now the Librarian at the Nikiski Jr/Senior High School and was also a member of the Friends of the Library. McNamara stated she believed the Kenai Library was an asset to Kenai and the surrounding areas and hoped the council would approve the resolution to put the question to a vote of the people. She also requested the council review the information in the report. She added, people were drawn to serve as volunteers at the library because of its great value. Mayor Williams explained the city was now on the world wide web and was making available on the web, the council agendas, as well as the Planning & Zoning Commission agendas. Also, resolutions and ordinances were included as information on the web site. MOTION TO AMEND: Councilman Smalley MOVED to amend Resolution No. 96-57 to correct typographical errors on the first page, Section 1, line 6, changing 1,600 sq. ft. to 16,000 sq. ft. and on the back of page 1, line 12 of the proposition, changing 1,600 sq. ft. to 16,000 sq. ft. Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. Councilman Bannock asked what was the relationship of the Friends of the Library to the Library Commission and the Expansion Committee. Peters explained the Expansion Committee was a subcommittee of the Library Commission. Librarian DeForest explained the Friends of the Library was a non-profit arm of the library used for fund raising. The Friends had no appointments by the city in any way. Some of the members of the subcommittee were members of the Friends. Peters added, the Friends help raise thousands of dollars every year to purchase books for the library. Councilman Bookey thanked the Commission, subcommittee and Friends for their work on the report. He added, because a similar proposition was taken to the voters last year and was voted down, he did not think it was right to put it out again this year. Councilman Measles stated his concern of the "portion of funding" wording included in the proposition. DeForest explained Attorney Graves had discussed the same concern (of the Commission) with the bond counsel who felt "a portion" was needed in the KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 29 proposition. This would allow the city/library to accept grants from other people, etc. for the expansion. It didn't mean more money would be needed from the city to complete the expansion. Councilman Bannock stated he agreed with Councilman Bookey. He was not in favor of the bonding for the expansion, but was in favor for the question to go to the people for a vote. Smalley stated he agreed the library was one of the better things to have happen to the city. VOTE: Bannock: Yes Bookey: No Measles: Yes MOTION PASSED. Smalley: Yes Swarner: Yes C-4a. Retention of Bond Counsel MOTION: Williams: Yes Moore: Yes Councilman Smalley MOVED for authority to hire the bond counsel and Councilman Measles SECONDED the motion. Measles asked if bond counsel was needed to be hired at this time. Clerk Freas explained the bond counsel had already reviewed the resolution, sent information as to what certifications would be needed, when notices needed to be advertised, etc. Williams added, Attorney Graves had told him the approximate cost for retainage of the counsel and there was already money included in his budget that would cover the cost. VOTE: There were no objections. SO ORDERED. C-5. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-58 and Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 30 There were no public comments. Councilman Bannock noted that during budget discussions, Administration was requested to look into advantages/disadvantages of leasing instead of buying. He asked if that had been done and if so, what was the difference. Public Works Director Kornelis explained they had investigated leasing instead of purchase. Purchase would cost $9,714.50 and leasing would cost $1,500 a year, including installation. If the system was leased for the first year, a credit would be given if it was subsequently purchased. Bannock asked if he knew what the purchase price would be if leased first and then purchased later. Kornelis answered no. MOTION: Councilman Bannock MOVED to table Resolution No. 96-58 and Councilman Bookey SECONDED the motion. Smalley asked what the necessity was for the new system. Kornelis explained the present phone system was failing apart. The funding was budgeted but had been put in the wrong account. The resolution would move the funds into the correct account. VOTE ON TABLING: Bannock: Yes Bookey: Yes Measles: Yes MOTION FAILED. Smalley: No Swarner: No Williams: No Moore: No Williams asked how much was budgeted. Acting Finance Director Feltman answered, the amount was budgeted, however, it was included in the wrong account. The funding had been placed in an asset account. It is a line item in the budget. Kornelis explained the new system would be placed in the maintenance, streets, crew building, water/sewer storage building -- the whole complex. He added, much of the present wiring had been placed with staples and add-ons. Another line would be needed for the SCADA System. The new phone system would be under the budgeted amount. Bookey asked how long the lease would be for and Kornelis answered it would be $295 a month for ten months and an installation cost of $1,800 ($4,800 = 10 months of lease and KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 31 $1,800 installation fee). Swarner asked if they were the phones that parts could no longer be gotten for repairs. Kornelis answered yes and added, the new system would be similar to the one at City Hall. Swarner stated she thought the system should be leased for a year. Kornelis added, they would be purchasing a message recorder also. Measles asked what would happen after the ten months ended. Kornelis explained they would evaluate whether to continue the lease or purchase the system similar to that done for the City Hall and Police/Fire Department systems. The cost of the lease goes toward the payment. Bookey asked if most calls go through City Hall. Kornelis stated no. Freas added, when calls came to city hall, the caller was given the number to call directly. Kornelis stated they would add a phone in the warm storage building and the system would have an intercom on it also. MOTION TO TABLE: Councilman Measles MOVED to table the item until the next regular City Council meeting. Councilman Bookey SECONDED the motion. VOTE: Bannock: Yes Bookey: Yes Measles: Yes Smalley: No Swarner: No Williams: Yes Moore: Yes MOTION PASSED. Kornelis was requested to investigate the purchase cost after lease, etc. for the next meeting. C-6. Resolution No. 96-59 - Transferring $14,283.00 in the Water and Sewer Special Revenue Fund for Purchase of a Hydro Jet Sewer Cleaning Unit. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-59 and Councilman Measles SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 32 There were no public comments. It was explained the item was budgeted for at a cost of $30,000 but the lowest basic bid received was $44,283. There was money in contingency that could be transferred to cover the cost. Bookey asked why the item was under -budgeted? He added, it was Administration's responsibility to present viable numbers for council to review. He stated he did not think Administration was doing their program. Kornelis explained the water/sewer foreman called for a quote and was given $30,000 and that was what had been approved in the budget. The item went to competitive bid for the same unit and the prices received varied. They could purchase a smaller (3/411) unit. Parts were no longer available for the present unit. They could get by with the smaller unit. Bannock noted the additive alternate included costs for pre - delivery and inspection and asked if these were important items and required. Kornelis answered, those items were for training the employee at the factory. He did not recommend including the additive alternate in order to save money. For the cost, he didn't think it was necessary. He added, he didn't expect the unit to be that expensive. VOTE: Bannock: Yes Bookey: No Measles: Yes MOTION PASSED. Smalley: Yes Swarner: No Williams: No Moore: Yes C-7. Resolution No. 96-60 - Awarding a Contract to Sewer Equipment Company of America for Furnishing a Hydro Jet Sewer Cleaning Unit, Model 747-F, for the Total Amount of $44,283.000 Which Excludes the Additive Alternate. MOTION: Councilman Smalley MOVED for adoption of Resolution No. 96-60 and Councilman Bannock SECONDED the motion. There were no public comments. Councilman Smalley he was concerned that the item was 50% over budget. He asked what KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 33 control the city had in regard to prices used for budgeting purchases and the end result of the bid coming in over the budgeted amount. Swarner asked Kornelis if the lifetime of the smaller unit the same as the larger unit. Would it last the same number of years? Kornelis answered, yes, however, the one -inch unit would be more powerful and probably would do a better job. Bookey stated he was concerned with the $14,000 difference. He suggested, when requesting prices, that more than one supplier be called. The bid amount should be closer to the budgeted amount. He would have liked the budgeted amount to be over instead of $14,000 under. Measles asked Kornelis what was the size of the present unit and Kornelis answered 3/411. Measles asked if there had been a need for the larger unit. Kornelis stated it would have been helpful. Measles asked if, when the call for a price was made, was the price requested for a one -inch or 3/4" unit. Kornelis answered he believed for the one -inch unit. Measles suggested responses from vendors (for budgeting) be received in writing. Kornelis stated he did not know if that was done. Most of the quotes they receive are only good for thirty days. Measles stated the price would not go up 50% because it was 60 days instead of 30 days. VOTE: Bannock: Yes Smalley: Yes Williams: No Bookey: No Swarner: No Moore: Yes Measles: Yes MOTION PASSED. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported there would be a meeting on August 19 and they would be discussing the 25th anniversary of the Center. They will be holding a barbecue to celebrate the anniversary on September 14 from 4:00 p.m. - 7:00 p.m. and council was invited. Swarner presented each councilmember with a commemorative poster. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 34 D-2. Airport Commission Councilman Measles reported the Commission would meet on August 8. Williams noted the application for placement on the Commission from Mr. Munson which was included in the packet. Upon discussion, it was noted the seat available was designated for a FAA representative. Williams requested a letter be sent to Mr. Munson informing him the application would be kept on file for future reference. Airport Manager Ernst reported he was aware of two applications that would be forthcoming from FAA representatives. D-3. Harbor Commission Councilman Bookey reported the next meeting was scheduled for August 12. He would be out of town and requested another councilmember to attend for him. Williams stated he would attend in Bookey's place. D-4. Library Commission Councilman Moore reported the minutes were included in the packet. He was unable to attend the meeting. Librarian DeForest reported the Emerald City Getaway kick-off would take place on Friday from 5:00 to 7:00 p.m. This activity was organized by the Friends as a fund raiser for the library expansion. D-5. Parks & Recreation Commission Councilman Bannock reported no meeting was held due to a lack of quorum. D-6. Planning & Zoning Commission Councilman Smalley reported on actions taken by the Planning & Zoning Commission during their meeting of July 24. Smalley also noted the minutes of the meeting were included in the packet. Smalley reported an encroachment permit was approved and a landscape site plan was approved for a new business. There was a lot of discussion in regard to the reconsideration of the proposed Prime Residential Zone. It was not approved. He also reported the Commission discussed the sign code ordinance and requested Attorney Graves to continue with the steps of reviewing it as he had suggested. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 35 Smalley added, the Commission also discussed the development on James Street (interesting proposed four-plex). He added, he again mentioned to the Commission that one of the things discussed by council was that the city did not require professional plans. It was a concern that wouldn't go away. D-7. Miscellaneous commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported a meeting was held on Tuesday. They requested council's opinion to have banners designed for next summer. Some members of the Committee had discussed the possibility of the Art Guild holding a design contest. The Committee wanted to know if the council would put any monetary funds toward a contest prize. Smalley asked if this was done in the past. Swarner answered this might be the first time. Smalley asked if there was a big hurry to decide and suggested the art teacher at KCHS be contacted as there were some very gifted students that might be interested in such a project. Frates reported a local business making the banners would cost approximately $130 per banner. Commercially, they cost from $300-400 each. Swarner reported no funding was budgeted for banners during the budget hearings. Williams noted, with the upgrade of the highway, there would be new street lights placed. He asked if the city's banner brackets had been removed from the old street lights. Kornelis answered yes, the city crews were removing them. Swarner was requested to bring back more information at a later date. D-7b. Historic District Board No quorum. No report. D-7c. Challenger steering Committee Bannock reported the committee was ready to produce the Articles of Incorporation. They were some concerns about the hows and wherefores. He was asked if he would like to be a board member of the Challenger Learning Center, however he had only been KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 36 involved due to being a councilmember. Bannock stated he would like to be appointed to the Board if the council approved. Smalley asked if it would be appropriate for Bannock to be on the Board of Directors and a councilmember. As a liaison for council, he thought was acceptable, but was not sure it would be appropriate for him to be a board member. Kathy Scott - 1310 Chinook Street. Scott reported the Articles of Incorporation needed to be finalized in order to get their non-profit status. They had to show a board of directors. When the by-laws were organized, the structure would be defined and the board members' names could change. Bannock stated he would like to go ahead as an interim board of director. It would then come back for council review. The permanent board would be defined and made through the by-laws. Smalley stated he would like City Attorney Graves to render an opinion as to the appropriateness of Bannock being on the board of directors, whether interim or not. There were no objections. D-7d. Kenai Visitors & Convention Bureau Board Councilman Bookey reported there were no minutes included in the packet. He believed the next meeting was scheduled for August 12 and would not be able to attend. He requested another councilmember attend in his place. ITEM E: MINUTES E-1. Regular Meeting of July 17, 1996. Approved by consent agenda. ITEM F: CORRESPONDENCE None. ITEM G: OLD BUSINESS Discussion - Ordinance No. 1704-96/Consideration to Remove from Table. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 37 Councilman Measles suggested that if council did not want to override the Planning & Zoning Commission's recommendations, the ordinance should remain tabled. There were no objections. G-2. Discussion - Kenai Visitors & Cultural Center/Speed Bumps. Kornelis referred to the information included in the packet. He stated the price given by Quality Asphalt was the same as the last time they placed speed bumps at the Visitors Center parking lot. Quality Asphalt recommended four -inch high bumps. Kornelis referred to the information in regard to the portable bumps and noted the anchoring would make holes in the asphalt. Bookey noted the other side of that concern was how long the bumps would last with the snow graders knocking them off. Kornelis added, they also recommended painting the bumps yellow as done at the new Mapco station. Shirley Roberts - Suggested making the entrance by the Chamber and the exit at the street (making it one-way). Bookey stated he thought that would defeat the purpose. Smalley stated he supported putting in the speed bumps (two foot by 3" high) as they would get the attention of the users. Bookey recommended going with Quality Asphalt and the 4" bumps. Williams suggested engineering look at which type bump would be better, i.e. the 3" or 411. MOTION: Councilwoman Swarner MOVED that they put in speed bumps as recommended by Quality Asphalt, at least 4" and do it as soon as possible. Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. G-3. Discussion - Mission Street/Cherrier Right -of -Way. Kornelis reviewed the information included in the packet. He explained Cherrier requested the land he owned adjacent to the Mission Street project be paved in exchange for the right-of-way. Council wanted to know the fair market value of the property. The property was appraised and fair market value was listed as $8,600. Kornelis added, he sent a copy of the appraisal to Cherrier and requested a response. Cherrier responded and stated they did not want the city to pay them for the right-of-way. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 38 They wanted to exchange the property for the improvements. Kornelis added, the city really needed the right-of-way to complete the project. Kornelis continued saying the the property and take it, or which would be a cost to the $15,000. MOTION: city had two options (1) condemn (2) pave what has been requested city of approximately $10,000- Councilman Smalley MOVED for the City of Kenai to proceed with eminent domain and take the property. Councilwoman Swarner sECONDED the motion. Bookey asked Kornelis if in discussions, would this be the only way to complete the project. Kornelis answered he thought so. He added, he was really surprised by the response as the city would be improving their property with the paving as it would cut down the dust, etc. in front of their apartments. Bookey asked Kornelis if he thought Administration had done everything it could to take care of the problem without going through eminent domain proceedings. Kornelis suggested the city could offer to pave the street in front of Cherrier's parking lot, but not the parking lot itself as it was not city property. Smalley suggested the motion be to proceed with the steps and if needing to be filed as an eminent domain action, then do it. He added, if Kornelis wanted to try one more time, he approved, as long as there was no additional cost to the city. Bookey stated he was not comfortable with paving the other end of the road. He added, what Cherrier was asking for was completely disconnected from the city's project. Williams suggested some consideration should be given to the cost involved. $8,600 was set as fair market value of the property. Paving it would cost the city approximately $10,000-$15,000. It could be paved from the general treasury. The difference between fair market value the city would have to pay and the cost of paving was not great. He felt it was a policy decision. Williams asked how large the parking lot was. Kornelis answered it was approximately 3,000 sq. ft. Measles stated his concern that a precedent would be set if the city would pave a private parking lot for any reason. If it KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 39 would be $6,000 worth of paving, why wouldn't Cherrier accept the fair market value and pave the lot himself. Measles asked if the street was also private property. Kornelis answered no. Kornelis suggested a possible compromise. He said he was uncomfortable to pave private property, but could, reluctantly, pave the road in front of the apartments in exchange for the right-of-way. Pave the street and not the parking lot for giving up 3,822 sq. ft. of the right-of-way. Bannock asked if Kornelis had an estimate of the cost of the property the Church and Arness gave up. Kornelis answered $2.25/sq. ft. for the Arness property, however he did not ask for any payment for the property. Bannock stated the city had negotiated in good faith with Cherrier and Cherrier is holding up the project. He added, he thought the paving project should stop where it comes impeded with the Cherrier property. Williams stated he didn't want to stop the project. He thought Kornelis should ask Cherrier one more time, offering to pave in front of the apartments, but not the parking lot. Kornelis stated he would try. Bookey stated, if he didn't, they could then follow through with Smalley's motion. No action was taken on the motion. G-4. Discussion - North Kenai River Mouth - Dunes Project. Williams referred to the information included in the packet from Kornelis in regard to a plan for the dunes project. Kornelis noted the letter he had received from the State requested plans and a line -item budget to be submitted by the end of the week. The proposed project included three boardwalks, from Kenai Avenue through the dunes and a stairway down to the beach from the North Forest Drive lookout. (Another) Cherrier has offered to donate concrete piling to go along Kenai Avenue which would create a formidable barrier to keep people from driving onto the dunes. The boardwalks would be for pedestrian traffic only and there would be a drop-off and turnaround at the end of Kenai Avenue. Signage would also be placed and a tow company could be on consignment and stationed at the beach in order to tow people from parking where they would not be allowed to park. The grant would pay for the stairway, piling placement and the boardwalk. He applied for a Corps permit to enlarge the parking lot at the end of South Spruce which would make it four times larger. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 40 Williams suggested users (dipnet fishing, etc.) would be glad to pay a parking fee if the facility was available. Swarner asked if there was no gate, how much trouble would it be for the Police Department to have cars towed. Williams suggested a concession could be arranged to have parking fees taken and towing done. Bookey stated he was concerned about placing large concrete piling. He asked Kornelis if he had another idea. Kornelis stated, from what he understood, the pilings were in the way of the one donating them and he wanted to get them out of the way. Kornelis assured council the Cherrier who offered to donate the pilings was a different Cherrier from the one wanting the paving in the previous discussion. Bannock stated he thought Items 2, 3, 4 and the paid parking were outstanding ideas. He added, with proper enforcement, people wouldn't be driving over the dunes. MOTION: Councilman Smalley MOVED for Administration to continue with the design as presented and Councilman Bookey SECONDED the motion. There were no objections. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED for approval of the purchase orders exceeding $2,500 and Councilwoman Swarner SECONDED the motion. Swarner stated her concern they were approving the purchase of another restroom. She stated, unless it would be better inspected than the one on the greenstrip, she did not want to approve it. The doors didn't close in the women's side of the restroom, etc. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 41 Frates reported that after the restroom was originally built there were some problems. However, it was the matter of getting an inspector to make sure the contractor completed the project. Repairs had been made, i.e. the doors close and the photo- sensitive flushers had been replaced. Frates added, the new restroom would not have the same type of partitions -- they would be concrete. Acting Finance Director Feltman added, there was $30,000 from the last fiscal year and the purchase order came to $29,000. $20,000 more was placed in the FY97 budget to complete the project. MOTION: Councilman Smalley MOVED amend H-2 by removing the purchase order to PTI for the phone system. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. VOTE ON MAIN AMENDED MOTION: There were no objections. SO ORDERED. Williams asked where the restroom would be placed at Municipal Park. Frates answered it would be place right along the side of the street behind the Municipal Park sign. Williams asked what the concrete pad would be used for (at the far end). Frates answered, for a basketball court. H-3. Ordinance No. 1709-96 - Increasing Estimated Revenues and Appropriations by $150 in the General Fund for Fertilizer and Gardening Supplies. Introduced by consent agenda. H-4. Ordinance No. 1711-96 - Increasing Estimated Revenues and Appropriations by $490,000 in a New Capital Project Fund Entitled "Kenai A.R.F.F. Project." Introduced by consent agenda. H-5. Ordinance No. 1712-96 - Increasing Estimated Revenues and Appropriations by $20,000 in the Parks Restroom Capital Project Fund for a Restroom at the Kenai Municipal Park on Forest Drive. Introduced by consent agenda. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 42 EXECUTIVE SESSION - None at this time. CITY MANAGER REMOVAL AGREEMENT, CONTINUATION. Verbatim Williams: Okay, that brings us to administration reports. I think at this time, ah, with council's permission, we'll adjust the agenda just briefly to take care of a discussion involving the ah, the agreement ah, between the council and Mr. Manninen. (inaudible) no objection. Smalley: Ah, I guess we need to remove from table, is that correct? Williams: Yeah, yeah. We'll just go ahead and make the motion. Smalley: Move to remove from table Item C-1. Swarner: Second. Williams: Okay, motion to remove from table. Any objections? Seeing none, let's remove it from the table and take a look at it. Pause while council reviewed the proposed agreement. Williams: Council, we have before us the ah, the amended motion as ah, presented earlier by Councilman Smalley and it has been on the table and has since been removed. You have before you the agreement that has been drafted with the cooperation of both attorneys and apparently has the agreement of Mr. Manninen. At this time I'd call for some discussion, ah, with regard to the agreement if you care to or the Chair will entertain a call for the vote on the amended motion. Councilman Measles. Measles: I would just like for the benefit of the record that ah, the two attorneys and Mr. Manninen state that they are in agreement with the way this is read. Williams: All right. For the record, Mr. Wilcox, Mr. Manninen, are you in agreement with this agreement? Wilcox: Ah, we have discussed that with ah, Mr. Graves and this is our mutual product that we are in agreement with ah, to be submitted. Yes. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 43 Williams: Mr. Graves, as the city attorney, are you in agreement with the agreement as it's drafted? Graves: Yes. Williams: All right, then for the record, let it show that the parties involved in the drafting of this agreement are all in agreement of its content. Councilman Smalley. Smalley: And in that agreement, we would agree that it, it's either the seventh or are we going to change it to the eighth because this document reflects the seventh. Wilcox: We'd, we'd agree that just writing the eighth in at the beginning of the document over there, just hand -write it in. Williams: Okay. So, for the record then, there has been an agreement to hand write the date of the eighth into the agreement. All right. Further considerations of the council? Further considerations. Is the council ready for the vote? Councilman Measles. Measles: Just a couple of comments if I could. The original motion that was before us tonight, I could not have supported. Ah, but because of a sincere desire on part of all parties, Mr. Manninen, city council, citizens that were before us tonight, to get this issue resolved, ah... Nobody really got what they wanted out of this. Mr. Manninen didn't get what he wanted. Individual councilmembers didn't. The citizens of Kenai didn't regardless of which side they're on. Nobody got what they wanted. But, we did come to an agreement that is satisfactory with all parties and hopefully, we can all get this issue behind us and we can all go on with our lives and the jobs that we were elected to do as councilmembers. Mr. Manninen can go on with his life and it's been a long haul and hopefully it's over for the best for everybody and I will support it as it stands now. Williams: Thank you. Further discussions from any of the councilmembers. Is the council ready for the vote? Council understands the vote? The Clerk will call the roll for the record. Freas: Bannock? Bannock: Very sadly, yes. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 44 Freas: Smalley? Smalley: Yes Freas: Williams? Williams: Yes. Freas: Bookey? Bookey: Yes Freas: Swarner? Swarner: Yes. Freas: Moore? Moore: Yes. Freas: Measles? Measles: Yes. Williams: Let the record show that the vote was unanimous and we'll go on with the remainder of the agenda. End of Verbatim ITEM I: ADMINISTRATION REPORTS I-1. Mayor a. Katmai and Lake Clark National Parks Memo - Williams referred to his memorandum included in the packet in regard to discontinuation of positions at Katmai and Lake Clark National Parks. Williams stated he didn't know what that would mean for the future. However, they can expect more of the same in cut- backs. b. Bluff Issue - Williams stated he and Mr. Bob Peters had taken a lot of pictures of people who were walking, jumping, repelling, etc. off the bluff. He had a discussion with his brother during his recent visit and his brother informed him that in Florida, the dunes are protected by law and violators were substantially fined. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 45 Williams stated he was concerned about the bluffs from Kenai Packers to past the mouth of the river. He requested council to consider an ordinance with a stiff fine. He believed it was warranted. He suggested a proposal be drafted to do a project that would control the erosion if not stop it. It deserved council review and presentation to the people of the City of Kenai to see if they were willing to fund such a project (from the Senior Center to old Town). Williams stated he would present his proposal to the Harbor Commission for their review and ask council to immediately institute a stiff fine so the police would have something to work with. Williams stated he would request Attorney Graves write an ordinance. Bookey stated some of the bluff was private property. He asked if the city would try to make the ordinance include the private property. Williams stated he thought the bluff within the city needed protection. The private property owners could be asked to help in doing the ordinance. Smalley reported that in Washington, the state protects the seawall, both private and public because of the public endangerment. He suggested Administration check with other cities for their ordinances, etc. There were no objections. C. commission/committee Attendance Records - Williams stated council would review the attendance records at a later date. I-2. city Manager Williams noted Police Chief Morris had been serving the council as acting city manager and had indicated he would do it a few more weeks. However, he also had a private life and had informed council he planned on taking a week off. Morris, through a memorandum included in the packet, stated Acting Finance Director Feltman would be acting city manager as well, during his leave. Williams stated council wanted to get the temporary city manager position behind them and suggested having a special meeting on Wednesday, August 14, 1996. He added, council had received some names of persons interested in serving as an interim city manager. Williams suggested anyone or all of the proposed persons attend the special meeting to discuss the matter. Williams also KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 46 suggested that during the meeting, council could discuss a time frame for beginning the search for a new city manager. Williams stated there were three people who he knew were interested to serve as interim city manager. They were: a. Paul Day, who had been city manager in Nome and was now retired. He told him he would serve on a temporary basis. Williams added, he did not know Day personally and knew only a little about him. It was his understanding, however, the City of Nome had asked him to be their acting city manager after he retired. b. Rick Ross, who had been the City of Kenai Chief of Police. Williams stated he spoke with Ross and was told he would be very willing to serve on a temporary basis. However, he was working for his brother on a road job and wouldn't be available until the first week in September. He would, however, be willing to serve. C. Jim Carter, who had a lot of past experience with government entities. Williams added, he was retired from the FAA, worked as a liaison for Mayor Gilman, served as the EDD Director, and served as an APUC commissioner. Carter also told him he would be willing to serve on a temporary basis. Williams asked council if they wanted to hold a special meeting. Smalley suggested AML be contacted in regard to whether they were aware of any people who might serve. Swarner stated she would speak with AML people during her meeting she would be attending later in the day. Williams asked if the council wanted Swarner to speak to AML on their behalf. There were no objections. Smalley stated he had no problem with holding a special meeting on Wednesday, August 14. He added, it was a Planning & Zoning Commission night and the chambers would not be available. Smalley added, he was happy with Morris as acting city manager, but there could be some conflict concerns. Williams agreed. A special meeting was set for Wednesday, August 14 at 7:00 p.m. at the Kenai Senior Center. Discussion to be held would include a temporary city manager position and the Cherrier concern, if Kornelis received a response from him. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 47 Bookey noted his motion to assign Dan Morris as acting city manager was through August 7. If they wanted to maintain him as acting city manager, he suggested another motion be made. Bookey added, he appreciated what Morris had done, but was not comfortable having him continue due to possible conflicts. Bookey suggested appointing Attorney Graves. He added, he spoke with Graves about the position and he told him he would do it for a week or two. Bookey referred to Morris' memorandum assigning Feltman as acting city manager in his absence. Bookey stated he had no problem with Feltman doing it, but felt, since she was already the Acting Finance Director, it would be beyond the call of duty to ask her to do this as well. He added, he would be more comfortable having Graves fill the position. Smalley asked if Bookey wanted to state a time specific or until such time as an interim manager was placed. Bookey stated they needed to be expedient. Smalley stated, an interim manager may not a placed within two weeks. Williams suggested taking it a week at a time. Graves stated he had no objection. NOTION: Councilman Bookey MOVED to have Attorney Graves become the Acting City Manager, effective immediately for an indefinite period of time. Councilman Smalley SECONDED the motion. Swarner thanked Morris for his hard work and the department heads for their efforts. She added, she also had nothing against Feltman as the acting manager, but felt there could be problems. Swarner added, she appreciate the employees efforts through the last number of months as well. Measles suggested the motion be amended to be from August 8. Williams asked if it was the council's desire to have the three people appear at the special meeting or any one of the three or all, etc. Bookey stated he didn't have a problem having any one of the three and any others that councilmembers may think of during that time. Williams requested Freas to contact all three of the persons discussed and get their assurance of their desire to fill the commitment and prepare a brief resume for review. There were no objections from council. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 48 1-3. Attorney No report. 1-4. City clerk Freas referred to her memorandum included in the packet in regard to voting by fax which had been approved for the state elections through the passage of a bill by the legislature in the spring. Freas stated concerns she and other clerks she had talked with from within the state. Most were in agreement that they wanted to wait for the state to hold an election wherein they allowed voting by fax before changing the code to allow it in the city of Kenai. Freas added, she and other clerks foresaw a number of problems and hypotheticals and would prefer waiting. Council agreed. I-5. Finance Director Acting Finance Director Feltman reported the National Bank of Alaska had reimbursed the city $500 for the cost of the unused checks the city had destroyed because the bank changed the routing codes. She also reported the City would have to begin filing IRS taxes electronically due to the amount of its employees. Public Works Director a. Kornelis reported he attended a land committee meeting at the Borough and the Borough Assembly meeting later in the day. At the Assembly meeting, he spoke in regard to their Ordinance 96-22. The ordinance passed and authorized the Borough to lease the property on which the city's new well was sited for $1.00 a year. Kornelis added, the ordinance also authorized the Borough, after receiving patent to that property, to sell the property to the city for $1.00. b. Kornelis reported the excavation on the contaminated soil on Lots 13 and 14 was completed by the street crew. The work amounted to 120 cubic yards and most of the contaminated soil was found to be on the Sante Fe Drilling property (Lot 13). The cost of that remediation would be charged to that. The bid opening for the remediation was scheduled for August 15 and the cost was estimated to be about $40,000. KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 49 C. Kornelis reported Wellhouse No. 3 project was some of the progressing. The road was in and the p poured soon. concrete work had been completed. The slab would be p d. Kornelis reported he and city representatives mcit with OSHA to discuss the STP disinfection method change. e. of August. was on schedule in trying to have it completed by laugust Actually, the city should be in compliance with the regu by the end of the week. D_7, Airport Manager Airport Manager Ernstreminded Augustl8that the representatives from rt Commission meeting, resent Aries Consultants, Wince-Corthell-Bryson and FAA would be p to review Working Paper No. 2 for the Airport Master Plan, dealing with the airport facility requirements and alternative airport development concepts. ITEM J: DISCIISSION J_1. Citizens a. Rathy Scott - Stated she wanted to return to the issue of Councilman Bannock's participation on twereattemptingttos stated they Board for the Challenger Center. She to receive get the incorporation papers moving forward quickly ation that if the their non-profit status. She noecuested onflictcicouldcBannock be listed City Attorney felt there was Committee would not have to as a Director so that the Steering wait for another meeting. Smalley stated he had no problem, but tNs aced hewaswas t concerned there could be a potential problem. b. Bob Peters - Williams thanked Mr. Peters f r his recent letter to council thanking them for placing a safetyalong Mission Avenue bluff. Peters stated he was present adu ing the portion of the meeting where a severance package wasupon between the city and Mr. Manninen. Peters stated he did not when he know any more about the discussions with Manninen asaa citizen, first came to the meeting. He asked if he could, know what deal was made.Williams statedwas yes. public Peters.hat it was a public document. Anunsigned KENAI CITY COUNCIL MEETING MINUTES AUGUST 7, 1996 PAGE 50 Peters asked if there was going to be a recommendation with the agreement. Williams answered it was an outright termination agreement with an agreement for severance pay. Peters stated he heard something about a letter during the conversations. Measles stated there would be a letter of recommendation from the city for Manninen. Peters asked what would the recommendation be. Williams read from the agreement that there would be a "positive" letter of recommendation. Peters asked if he wanted to hire Manninen and he knew Manninen had worked for the city, so he asked the city whether they were satisfied with Manninen's work or not, would the city say he did a good job or what. Williams answered the letter of recommendation would be agreeable to all parties once it was developed. Peters asked if the truth would enter into it because he thought (from the articles in the paper) Manninen didn't work out, but Manninen was gone with an indication he received something from the city. He asked if the city was to recommend Manninen, what would be said to any interested city's thinking to hire Manninen. Williams stated that the next city where Manninen might work and the previous city where Manninen worked might have an entirely different relationship with him than here. Peters asked if he was a prospective employer of Manninen's and he knew he had worked for the City of Kenai and called for a recommendation, what would he be told. Williams stated there would be a prepared statement, handled by the Chief of Police as a spokesperson for the council. The statement would be an agreed -upon message to whomever calls. Peters asked if the prepared statement would be available to the citizens. Williams stated it would be available to anyone who would call the Chief of Police. J-2. Council No comments. ITEM K: ADJOURNMENT The meeting adjourned at approximately 1:00 a.m., August 8, 1996. Minutes transcribed and submitted by: Carol L. Freas, City Clerk KENAI CITY COUNCIL - SPECIAL MEETING AUGUST 14, 1996 7:00 P.M. KENAI SENIOR CITIZENS' CENTER ITEM A: CALL TO ORDER AND ROLL CALL ITEM B: DISCUSSION ITEMS 1. Discussion - Temporary City Manager Position (resumes attached in alphabetical order). 2. Discussion - Mission Street Paving Project ITEM C: ADJOURNMENT KENAI CITY COUNCIL - SPECIAL MEETING AUGUST 14, 1996 7:00 P.M. KENAI SENIOR CITIZENS' CENTER MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER AND ROLL CALL Mayor Williams called the meeting to order at approximately 7:04 p.m. Council present were: Smalley, Williams, Bookey, Swarner, Moore, Measles and Bannock. Staff present: Graves, Freas, Ernst, Burnett, Feltman, Frates, Kornelis, Kohler, and Porter. Others present: Bob Peters, Richard A. Ross, James E. Carter, Sr., and Paul Day. ITEM B: DISCUSSION ITEMS Williams referred to a memorandum from Clerk Freas indicating she would be out-of-state from August 19-30, 1996. Council had no objections. Williams referred to the addition of materials to the agenda. Those materials were the resume and cover letters of George Edes and a response from Wayne J. Cherrier in regard to the Mission Street Paving project. Williams requested council discuss Item B-2 prior to B-1. There were no objections from council. B-2. Discussion - Mission Street Paving Project Public Works Director Kornelis reviewed the response from Cherrier which was distributed at the beginning of the meeting. Cherrier's letter proposed "If the city would pave the small portion of Alaska Avenue (a public street) and pays us $2,500.00 in cash; we will deed over to the City of Kenai, the 3,822 sq. ft. of our property for the Right of Way to the Mission Street improvements." Kornelis stated that if the city would condemn the property, it would have to pay Cherrier $8,600 for the property (appraised value). He added, the paving on Alaska Avenue amounted to approximately 3,000 sq. ft. He had estimated it would cost $3,000 to pave the parking lot and the road and approximately $5,000 to do the street. Cherrier was asking for $2,500 and added to the $5,000 (for paving the street), it amounted to less than what the appraised value was on the parking lot property. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 2 Williams asked if the right-of-way could be paid for by grant funds. Kornelis stated no, it would have to come from the General Fund. Smalley asked Kornelis if he felt confident that when they began excavation, they would find more work would be required than they now expected. Kornelis answered he felt confident the project could be done for approximately $7,000. He added, Cherrier had told him he didn't think there would be any problems found during excavation. There had not been a lot of problems over the years with the road settling. He would like to go forward with Cherrier's offer and have Attorney Graves draw up an agreement with Cherrier. The agreement of paving could be included in the Mission Street bid document but as a separate item. Bookey asked if there would be some test holes dug first. Kornelis stated yes, he would have some of the crew dig some holes with the back hoe next week. Smalley asked if there would be a clause in the agreement with Cherrier if something unacceptable was dug up the agreement would be voided. Bookey asked if the council would be willing to allocate additional funds if something bad is dug up. Kornelis stated they would dig three large test holes before entering into the agreement. If there's a problem he would stop the project at that time. $7,500 would need to be allocated in order to do the paving for Cherrier and pay for the right-of-way. Moore asked Kornelis if Cherrier stated the road was ready. Kornelis stated yes, verbally, he told him they'd only have to pave it. Williams asked Bookey if the road used to go the whole way through and if anyone would remember when the plat was changed. Bookey estimated it was changed in the late 601s. Williams noted the consensus of council was to move ahead and allow the department to do the test holes and formulate the contract with Cherrier, bringing it back to the next meeting. The tentative agreement outlined was acceptable to council and would be re-examined during the next meeting. There were no objections from council. Moore asked why Cherrier didn't take the $8,600 and pave the lot himself. Kornelis answered perhaps because he didn't want to deal with the paving, although he couldn't be sure. Kornelis added, he had been under the impression the Cherrier right-of-way SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 3 was holding up the project. He just found out it wasn't, as the state had to do some archaeological studies, etc. They will be ready to pave Mission Street in the spring. B-1. Discussion - Temporary City Manager Position (resumes attached in alphabetical order). Williams introduced the three candidates present: Richard A. Ross, James E. Carter, Sr. and Paul R. Day. He also noted the addition of the resume of George Edes. Williams suggested they handle the interviews somewhat informally and hopefully a decision could be made during the meeting. Williams requested the candidates come forward to the microphones during their interviews. Council had no objections. B-la. James E. Carter, Sr.: Williams asked Carter to give an overview of his experience and his objective in applying for the interim city manager position. Carter stated he had lived in Alaska for 50 years, 18 of those years in the Kenai area. He worked primarily with non -profits and government work. He worked for approximately 45 years in government; 32 years with the FAA in Anchorage. He also worked for a short time assisting Mayor Gilman with reorganizing the Borough after Gilman's initial election. One of the main things he helped Gilman with was to separate the EDD from the Borough and into a non-profit organization in order to have better participation from each area of the Peninsula. He was the first executive director of the EDD during its start-up. He then was appointed to the APUC for a six -year term. He resigned after three years. Carter stated he participated locally as a commissioner on the City of Kenai EDD Commission and was also the city's representative to the CIRCAC and was the first president and helped write their by-laws. He also helped, behind the scenes, with the building of the FAA Flight Service Station in Kenai. Bookey stated he was concerned that he was retired and leaves the state during the winter. He asked what he would do if the job would last for six months. Carter answered that he would stay until the job was over. Swarner asked when he could start and Carter answered tomorrow. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 4 Moore asked Carter what he would bring to the City, i.e. his objective, first steps, plan. Carter answered he would first have to get involved to see how things were. He purposely stayed away from the activities of the city for the last few months and only knew what he read in the paper. His purpose would be to come in with a clean and clear mind and start off fresh. He added, he thought he would bring continuity to the administration. He had a wealth of government experience and thought he knew some of the roads needing covered. Carter added, he was a no-nonsense administrator, however that didn't mean he wasn't compassionate, etc. He preferred not to be a hands-on administrator as he thought there were qualified department managers who knew their jobs. He also had very good knowledge of people in the city and with their help, he thought the job could be uncomplicated. Carter stated he could give four to six months of good service if needed and with his background and experience, especially with dealing with the city, he thought he would be good help for the city. B-1b. Paul Day: Williams noted Mr. Day had worked for many years with the DCRA and in that capacity had been involved with the JTPA. Williams suggested the city reimburse Day for his out- of-pocket expenses in coming to Kenai. There were no objections from council. Day informed council he had been in Alaska for 20 years and work 14 of those years with DCRA. He then worked as the City Manager for the City of Nome for five years. He enjoyed working and living in Nome, but decided to marry and take some time off. Nome wanted him to stay. Day stated he had applied for a city manager position in Skagway, but would rather take a chance in Kenai as it was a larger community, more diverse and challenging. Day stated he had been the state president of the AMMA and he was very familiar with Title 29, although he was aware Kenai was a home -rule city and Nome a first-class city. He felt working in Kenai would be an opportunity for all to re-examine what Kenai wanted. He added, he was aware this interview was for an interim position, but wanted to be considered for a permanent position as well, but knew he would have to go through whatever interviews, etc. would be required for the permanent position. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 5 Williams asked what Day thought were his strongest points. Day stated he would first want to have a work session with council to find out what council felt were the main issues before them. He would not want to just tread water, but could help in re - prioritizing city objectives, etc. He would meet with the department heads directly, review their budgets, find out from them how services could be improved. He would also provide a report to council upon his exit from the interim position. Day stated there were a lot of similarities between Kenai and Nome. He first noticed the resources in Kenai. While working in Nome, he wore many hats within his position. He would let the department heads do their jobs. He believed it would be an interesting challenge. Smalley asked what he would do if he were hired as the interim city manager and then offered a job in Skagway. Day answered, he would take the interim city manager position over that of the Skagway job. Nome also wanted him to come back, but he would rather try working in Kenai. He realized it was an interim position. His value would be to bring in other good candidates for council to review. Day stated he could start after Labor Day in order to move his belongings, etc. from Nome. B-1c. Richard A. Ross - Williams noted Ross was the past Chief of Police for the City of Kenai and was now retired and working in the private sector. Ross was well -aware of the city and its operation. Ross stated because he knew the city, its organization, the employees, etc. and had been involved with the formulation of many of the city policies, he would give the council an opportunity to concentrate on the search for a city manager. He could hit the ground running. Ross added, he had a personal feel for the city, he knew the community and community organizations well. He felt he had creditability with both the community and the city employees. Moore asked, with the situation here and having been through what the city has, what would be his plan or management style to cover the interim period. Ross answered his plan would be not to look SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 6 at the past. He didn't think it would be a positive thing to do. From what he could tell, the department heads and employees stayed out of what had been going on. Bookey asked, since he was retired, would he be comfortable with the position for three to six months. Ross answered yes. He added, he had been trying to stay busy. He was not looking for a job, but at the same time, was willing to do it. Ross added, he would not be available until the end of the first week of September due to a previous commitment. Ross stated it was his understanding the council was looking for a city manager to perform the duties and responsibilities involved. He added, he also understood he would be supervised by the council as a whole and not individually by any one councilmember or the mayor. Ross asked if that was correct. Answer given was yes. B-id. Alaska Municipal League Talent Bank - Williams noted that after reading the letter (included in the packet) he would like to dismiss any involvement with the AML Talent Bank because of the time needed to make a placement, etc. Swarner stated she contacted AML and found they, at this time, had no one in their pool for a city manager position. The only person in the pool was Mr. Day and he wouldn't be under the AML agreement. Swarner added, she didn't have a problem with the AML requirement that the person would have to be hired for a year and would be a permanent employee. She thought that a good idea, however it was null and void anyway. B-le. George Edes Resume - Williams referred to the resume and stated he would prefer dismissing Edes as a possibility at the present time. He suggested a letter be sent to Edes and tell him to be aware of the future potential opportunity for a permanent position and resubmit his resume at a later date. Smalley agreed. There were no objections from council. Discussion: Councilman Bookey stated he thought there were three very talented people, but was concerned about the length of time when some could start. He did not feel comfortable leaving the administration with filling in as an acting city manager. He added, he had known Ross for 38 years and Ross knew he had his SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 7 support. He believed the city needed to fill the position right away. He thought it would be good to hire Carter as he could start right away. Bookey recommended Carter. Swarner stated she thought council needed to discuss the length of hire for an interim city manager. She thought the city should start advertising very soon and start the search immediately. She didn't want to prolong placing an interim city manager either. The city needed to move on. Councilman Bannock stated he agreed with most of Bookey's remarks. He added, this process was very new to him. He thought all three applicants were very well qualified to serve the immediate needs of the city. He believed Day would make an attractive city manager, but he was not comfortable with an interim city manager that would be applying for a permanent Position. Bannock added, he knew Ross to be of upstanding character and quality. He did not have a problem waiting for Ross to come to work. He felt Ross had the abilities and skills to bring the city back to where it needed to be. Bannock stated he would support Ross. He added, he also trusted Ross' judgement in hiring a permanent city manager and would look to Ross to help with that. Swarner asked Ross if he would be interested in the job in the future. Ross answered he didn't think so. He added, in the past, the only time he did consider applying was after Bill Brighton passed away. However, he didn't meet the minimum education requirements council was looking for, so he didn't approach the idea. In looking at the idea of taking on the interim responsibilities, he would be in line with what Bannock had stated. He thought it would be inappropriate to apply for the full-time position if working as the interim manager. The interim manager should help in the final selection of the permanent manager. Swarner stated that even though Day was very well qualified, she did not feel comfortable with an interim manager applying for the full-time position. Mr. Day stated he understood and agreed. Councilman Moore stated he agreed with Mr. Bookey and that time was of the essence. Council needed to get the city back to normalcy and he would support Carter. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 8 Councilman Measles stated he agreed with both sides. He added, he didn't know Mr. Day, but did know both Ross and Carter for many years. He thought all were very well qualified. He also had the same concerns in regard to an interim applying for the permanent position. He added, he didn't have a problem waiting until the first of September to have someone start work as he did not think it was a big issue. Measles stated he would support Ross. Councilman Smalley agreed with most of what was said. He agreed with Swarner about beginning the search right away. The process needed to get started. In reviewing the candidates, Carter would come with a lot of knowledge of airports and personnel. Mr. Day was probably the most qualified of the three candidates, but Smalley had the same concerns with him being an interim and then applying for the permanent position. Smalley recommended Day apply for the full-time position when it became available. Smalley added, Ross had been with the city for a long time and understood the idiocrasies of the departments and the employees. It was not a big concern to him in waiting until September because it was the city employees that had kept things going since June. Smalley stated he supported Ross. Bannock asked Acting City Manager Graves if he felt he had any conflicts if requested to continued as acting city manager until September. Graves answered that if council wanted him to continue he would stay on until the first of September. He added, he had reviewed his legal calendar and it was quiet. He didn't anticipate much coming up within the next few weeks. Mayor Williams thanked the candidates for attending the meeting. He stated he thought the time element was a concern. He thought there were some affairs of the city that needed to be dealt with as soon as possible. He stated he would support Carter for various reasons, i.e. his work with EDD would be valuable in formulating a proposal for a multi -national company wanting a large building site in the area; his past experience with FAA and CIRCAC would be valuable in light of the proposed ARFF project, Antenna Farm relocation, and contaminated soils concerns. Williams added, Carter had worked with all of that and had knowledge and relationships in the community that were long- standing. Williams noted Carter could begin work immediately and take an objective look at the operations of city hall and he believed the staff could work with Carter. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 9 MOTION: Councilman Bookey MOVED to hire James Carter as interim city manager and Councilman Moore SECONDED the motion. VOTE: Smalley: No Swarner: No Bannock: No MOTION FAILED. MOTION: Williams: Yes Bookey: Yes Moore: Yes Measles: No Councilman Bannock MOVED to enter into an agreement with Richard A. Ross to be interim city manager. Councilman Smalley SECONDED the motion. Moore asked if there would be started date. Bannock asked Ross when he could start. Ross answered he could start on Wednesday of the first week of September -- September 4. Councilman Bannock suggested he add to his motion "to begin on Wednesday, September 4, 1996," making the motion read, "...enter into an agreement with Richard A. Ross, to begin on Wednesday, September 4, 1996, to be interim city manager." Councilman Smalley had no objections. There were no objections from council. VOTE: Smalley: Yes Swarner: Yes Bannock: Yes MOTION PASSED. Williams: No Bookey: No Moore: Yes Measles: Yes Williams confirmed the start date would be September 4. Bannock thanked all of the applicants for attending the meeting and asked Mr. Day to not leave Kenai out of his mind and he would look forward to seeing his resume for the permanent position. Moore asked if there would be a contract. Williams answered no, the Charter stated the manager was an "at will" employee. Attorney Graves handed out a draft professional services SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 10 agreement (independent contractor) and stated the manager was to be appointed for an indefinite term. Graves added, the interim manager would be paid a lump sum, would not be an employee and for Ross, wouldn't lose any PERS. Graves stated the agreement required a start and end date and the compensation. Measles suggested having the contract extend to January 8, 1997 and at the same time change the first meeting of the council in January, 1997 as the first of January would be the normal meeting date. There were no objections to moving the meeting date. Measles added, if no decision would be made by that time for the permanent position, the contract could be extended. Ross stated he had no problem with removing that sentence altogether. Graves explained either the city or Ross could give a ten day notice to end the contract. Ross added, that would still leave him as an independent contractor if they left out the sentence. Measles suggested adding "or until a permanent city manager is hired or agreement is terminated.' Graves stated that could be added, or they could rely on Paragraph 5 entitled Termination in which either party could terminate the agreement by giving a ten- day written notice to the other party. He added, if they don't have a term of contract, they would have to eliminate the last sentence of Paragraph 5. Measles agreed that Paragraph 5 would cover it. Compensation: Ross stated he would like to be compensated higher than the highest paid department head. Williams stated he thought the pay scale was out of line. Moore added, as an independent contractor the city would save 7.5% in social security. Smalley noted the previous city manager was making $6,800/mo., not including benefits, etc. Swarner asked Feltman what the highest department head was paid. Feltman stated Kornelis was the highest paid at a Range 24CC. That amount was $6,968/month. MOTION: Councilman Measles MOVED to compensate Interim City Manager Ross at $7,000 a month. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 11 It was noted the $7,000/month would be gross with no benefits. Williams stated to Ross he would be expected to attend the September 4 council meeting and council would then have a list of directives for him. Williams suggested council make independent lists of concerns to bring to the meeting. A time would be included on the agenda to discuss the duties and what council would expect of him during the interim period. Swarner stated she spoke with Kevin Ritchie and he suggested not going nationwide with advertising. Swarner requested the last job description used for advertising included in next week's packet and a list of publications in which the city advertised the position. Williams stated he was extremely uncomfortable in searching nationwide and felt there were very well qualified people in Alaska that could apply. He added, there was a large learning curve when someone is brought in from out of the state. He believed council needed to look at a method of how they would be searching for the city manager. Williams added, he thought they could begin advertising after the election. It would give some time to let things settle down. He wanted to wait until both the local and state/national elections were over. Smalley disagreed and thought they should start the process sooner. He suggested beginning advertising in September. Swarner agreed and added, she didn't want to draw out the process as they did the last time. Councilman Measles stated he thought advertising could begin in September as there were long lead times required for some of the publications in which they advertised. He added, the outcome of the elections wouldn't having any bearing on the city manager. Williams suggested discussing the matter on September 4 and have information in regard to deadlines of periodicals in that packet as well as in next meeting's packet, if possible. Measles added, there was enough delay built into the process with publication deadlines, etc. It may take three months to get ads in some publications. Williams stated the matter would be discussed further during the September 4 meeting. SPECIAL KENAI CITY COUNCIL MEETING AUGUST 14, 1996 PAGE 12 Discussion: Cemetery Committee Smalley stated he had received a couple comments suggesting a Cemetery Commission be formulated. Bannock stated there had been discussion at a Parks & Recreation Commission meeting about that. The Commission was passing the discussion on as a request to council to make it a subcommittee of the Commission, something like the Townsite Historic Board is to the Planning & Zoning Commission. Clerk Freas was asked who was in charge of the Cemetery. She answered she handled the sale of plots and kept a record of plots, etc. The Parks & Recreation Department was in charge of maintenance and care of the cemetery. Freas added, her concern would be that council could have problems if setting up another commission as there were attendance problems and difficulties in getting volunteers to serve on the active commissions. She added, the Beautification Committee was originally the Cemetery Committee. Parks & Recreation Director Frates stated he agreed with Freas. He added, the idea was a subcommittee be formed from members of the Commission and Beautification Committee. They want to address some policy issues and other concerns. Tim Wisniewski had already expressed an interest. Williams stated the person who talked with him suggested some of the service organizations might be interested in looking after the cemetery. He added, he had strong reservations in setting up another commission. Williams stated this person had actually complained about the condition of the cemetery. Williams stated Parks & Recreation Commission should continue with their discussions and bring a recommendation to the council. Williams again thanked the applicants for attending the meeting and submitting their resumes. He added, he looked forward to talking with them again. ITEM C: ADJOURNMENT The meeting adjourned at approximately 8:30 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk CITY OF KEG -/ It Gd Capdcd 4 A 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1992 MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Cary Graves, Acting City Manager FROM: Robert J. Frates, Kenai Parks & Rec. Director DATE: August 9, 1996 RE: LEIF HANSEN MEMORIAL PARK POLICY PROPOSAL FOR: City Council meeting of 8/21/96 On June 19, 1996, Council requested that the Parks & Recreation Commission review/amend policies and procedures for Leif Hansen Memorial Park The Parks & Recreation Commission continues to support the idea that larger events and activities would be better facilitated perhaps at the Softball Greenstrip area. Changes in land - use patterns are inevitable, however, if certain regulatory policies are not established to preserve and protect a parWs special quality, these changes can sometimes significantly degrade it. Large groups that have used this park in the past have done an excellent job in accepting responsibility and protecting against damage. However, if guidlines are not adopted, we may not be so fortunate with other large groups who may utilize this area in the future. Furthermore, safety and parking should be another consideration. Large activities taking place near the main highway creates obvious hazards, and secondly, parking may become a problem once the assisted living project unfolds. The following guidelines have been discussed and generated by the Parks & Recreation Commission for council review: LEIF HANSEN MEMORIAL PARK RESERVATION INFORMATION GENERAL POLICY STATEMENT Leif Hansen Memorial Park, while not in use for Park Department sponsored or co- c. onsored activities, will be made available for a deposit to groups for weddings and memorial services. Groups must be non-profit / non-commercial and operate within park rules and regulations. Park Reservations are on a first paid, first served basis. GUIDELINES Reservations for park use for the upcoming summer can '--a made at the Kenai Recreation Center beginning March 1. All reservations must be made in person. A refundable deposit of $200 must be made to secure reservation. If damages exceed amount of deposit, group or individual sponsoring event agrees to fully reimburse the City of Kenai for costs of repair. The date is reserved when payment is received and reservations must be made at least three (3) days in advance. 2. The reservation area consists of all physical characteristics of the park (frontage park sign, gazebo; water fountain, veteran's memorial, lawn, sidewalks/memorial plaques, treesishrubs and flower plantings). 3. ALCOHOLIC BEVERAGES are PROHIBITED. 4. Copy of reservation must be in applicant's possession when using facility. 5. Cancellations must be made at least twenty-four (24) hours in advance of the reservation date. Allow at least three (3) weeks for return of deposit. 6. User will leave facility in the same condition as when they arrived. All cleaning must be accomplished immediately following the event. 9. An adult must be present at all times. 10. A dog brought into the park must be on a leash. Any person with a dog will be responsible for both the conduct of the animal and for removal from the park of feces deposited by such animal. 12. Riding, parking, or driving (except city maintenance vehicles) any bicycle, tricycle, motorcycle, motor vehicle, skateboard, or rollarblades through the park is prohibited. 13. Arranging temporary structures of any kind (tent, shelter, bulletin boards, posts, poles or signs for advertisement) are prohibited unless written authorization from the Parks & Recreation Director is obtained. u PETER O. HANSEN, M.D. Telephone 283-4611 August 5, 1996 To: Suzanne Little, City of Kenai KENAI MEDICAL CENTER BENCO BLDG. BOX 1390 KENAI. ALASKA 99611 RECEIVED EAUG — g 1996 11 KENAI CITY CR.. .` RE: Suggestions and personal recommendations for usage of Leif Hansen Memorial Park Our recollection for the intent in developing the Leif Hansen Memorial Park was that it would be a place where living trees or shrubs would be planted in memory of someone who had unexpectly met their demise or passed on. It was meant to be a beautiful and happy place for people (the public) to enjoy, and not a graveyard. We would like to see it used for weddings; special private and public services; concerts without physical activities, e.g. dancing; and non -organized athletic activities. It is our belief there should be certain restrictions placed on those using the park such as: No drugs or alcohol consumption at group gatherings. No organized athletic activities on the park ground. No fires or barbecuing on park grounds. No toilet facilities on park grounds. No group demonstrations with signs, pickets, or loud speakers. iTv defacing of Yiarat iifcy u.Zluoriais, paiic grounds, or 3--c`.a res. No attachment to or unauthorized handling of trees, bushes, gardens, or park structures. No camping on park grounds. The above restrictions would allow for example a Fun Run Race starting on Frontage Road, barbecue facilities, and port-o-potties on Frontage Road. Sincerely, V Peter and Karolee Hansen cc: Kenai City Manager Mayor John Williams Swta"Ne Little P. 0. gox3957 SoldoWa, qK 99669 (907� 262 z471 August 10, 1996 Mayor Williams and City Council Members City of Kenai 3idalgo Street Kenai, AK 99611 Dear Mayor Williams and Council Members; RECEIVED AUG 15 KJ96 KENAI CITY CLERK Late in 1986 9 had the good fortune to be hired as landscape architect with local architect Carmen Gjintoli. 9 was hired to design both the 'Airport `triangle" park and Leif Hansen Memorial park in Kenai. 9 completed designs for both parks and Leif Hansen park was constructed as designed after extensive consultation with Carmen (gintolli, Dr. and Mrs. Hansen and the City of Kenai's barks Commission concerning the vision for the park and its uses. Recently, there has been some controversy about the use of Leif Hansen Memorial Park and there have been desires to know what the original intent for the park had been. 9n conversations with Dr. Hansen last week, we discussed our recollection of the planned uses of Lief Hansen Memorial park. The intended uses of Leif Hansen Park include: 7estive public gatherings such as the beginning of the 4th of 9uly parade; Weddings and concerts; The start of a Sun Run on 3rontage Road; and 7amily picnicing and strolling through the park. We also recall that there would be some restricted activities, including: No alcohol consumption; No organized athletic activities - City league baseball; No open fires for cooking; and No camping; 9t was understood that the public attending events at the park would be respectful of the plant materials, plaques and amenities placed in the park. 9t was our concept that toilet facilities, if needed, would be placed on the 3rontage Road as they were at the 9ndustry Appreciation Day last year. We even conceived of a street dance happening with dancers on the 7rontage Road and the band in the Gazebo. Or a parquet dance floor was conceived of as covering the grass for a dance closer to the gazebo. 9 can assure you that Leif Hanson park was never designed or intended to be used for solemn occasions only. The concept, as approved by the barks Commission, was to have a beautifully useful park which would function as a fun place for the whole family, where interesting events would occur to the glory of the City of Kenai. Although 9 never had the pleasure of meeting Leif Hansen, (fir. and Mrs. Hansen relate to me that he was a fun -loving person and one who would wish a park named after him to be filled with laughter and fun. the Leif Hansen Memorial park is a beautifully maintained unique asset of the City of Kenai which should not be underutilized. 9t was created for the living to enjoy and should be utilized for events such as the River 3estival. SgieSi ely, Suzg ittle AUG-20-96 15:16 FROM:THE COPYWORKS ID:907 263 9007 PAGE 2/2 August 19,1996 Dear City Council Members, Reguarding, "Kenai's " River Festival, at hand, please consider the Festival's mission, which is to honor and respect our community's name sake, our now world famous, Kenai River. A signature event such as this will bring visitors and revenue. It will provide a meeting place, where anyone can participate in our River's care and future. Leaf Hansen Memorial Park offers the most appropriate location and layout We, the organizers of the Festival, take great pride in a job well done. We will work hard to meet the needs and concerns of our City Council, upon granting us permission of maintaing our present status at the park. Snyt sinc y, divan Cease Organizer Kenai River Festival AGREEMENT FOR DEDICATION OF RIGHT-OF-WAY WHEREAS, the City of Kenai desires to improve Mission Street by paving it; and WHEREAS, in order to complete the project in the desired manner, the City needs a right-of-way on certain property owned by Cherrier & Cherrier; and WHEREAS, the City wishes to avoid condemnation of the property by coming to an agreement with the owner of the property; NOW, THEREFORE, the City of Kenai and Cherrier & Cherrier have reached the following agreement: The parties to this agreement are the CITY OF KENAI, 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611 ("Kenai"), and CHERRIER & CHERRIER, 1833 Post Road, Anchorage, Alaska 99501 ("Cherrier"). Cherrier agrees to dedicate, grant and convey to the City a right-of-way on a 3,822 square foot portion of Lots 1-4, Block 7, Original Townsite of Kenai as shown on the attached map marked "Attachment L " As consideration for the above, Kenai agrees to pay to Cherrier $2,500 within thirty (30) days of the formal grant of the right-of-way to the City. Additionally, the City shall pave to City standards a portion of Alaska Avenue (a public road) as shown on the attached map marked "Attachment 2." Paving the above mentioned portion of Alaska Avenue shall take place within one year of the granting of the above -mentioned right-of-way or by October 1, 1997, whichever is later. CITY OF KENAI DRAFT Cary R. Graves Acting City Manager ATTEST: Carol L. Freas, City Clerk Date AGREEMENT FOR DEDICATION OF RIGHT-OF-WAY - Page 1 of 2 CHERRIER & CHERRIER DR AFT (Print) (Title) Approved as to form: Cary R. Graves, City Attorney Approved by Finance: Robin Feltman, Acting Finance Director Date Z)P44Fr AGREEMENT FOR DEDICATION OF RIGHT-OF-WAY - Page 2 of 2 Fil.ae lrQ6-126 SITE PLAN BoaowOCIWd N/A Addrm 1011 Alaska Ave. Ck Kenai Courtl KPB-120 SUN AK Z" Cob 99611 Under City of Kenai 56-A r0. 1 1 %6 . 23.802 SF ,`��ti�� ry�4. �a-�• A �jqq aM1 ♦ � � yb a rD � 's. ��.6 113q • J Js � 11 •°i !•` . '• ' f 'L Zt i F. i6•� 4' A. y a � •A'� � Jam. r SF ' ti 2cl7OA-1 11 99.57' 50'f I B9.53 AG7UM a a we u6y :' 1.560 AC f WS6.547 1I6.I7'14L? ,edGo,c.o 1o4'rA I II7 A O. V • ' pub" #40" ow 07)W-M Attachment 1. (This map will be drawn at a later date.) Attachment 2. J a a J z n V G W W z U 0 O NO N � Ul of u) Z U ) ! V e I H z f- z n O U w G z Lu co cco LO O Ln M co Cl) co 00) in to o n � o co o w act ti g Cli Oct rli m coo 64 W ao0 664 CM co 64 � 601, V9 to 69.� W z C. O a cn z v aZ w w � ¢�� � Z w oG J OU W ^ Q Q J O °' C9 Z C9 0 Y cn O ¢ a COD aco D O O O 0. d W W 0 O W 0 W D o O Z W f- z > > 0) a? z > z z > 0 cD (D W H Z Q Z Z Z_ Q W >- Q U) a u ¢ p w w CD j > j U W ¢ x U) Q 2 (DQ C9 Q (Q Z W O W m t7 U) N U W (L u. o Q rn 00) J w w Qcr.j Q I- 0 NC w W o O w z� O W J O a Z Q � y co w w a Z ix ;;z m Z U O V Z w w 2 ;;zQ W W� W F- H Z H D F = Z -j Z Z Z co a Y 2 Y. Im 3: 0 U U w O z d d OC lz SL a O c� Z w rr 0 W z w Q Z = w a w F- V) I- a a. CL O Q N U w 0 2 W O LLI tL 0 IX cn J Z Q Q C) w Q co U w co Q U u� Q w U U I— N LU W W I— > O Z Z w CO W Q w W LU Z Z \ @ 8 q 8 E E S O E � k k k k & o V ct o n \ « 2 k k D 0rl 2 c� a: 0 / > \ z 2 I I§ I d n d m K o Q q z < \ S k 2 ® o e W L LU R ƒ LU = e U) It « z @ 0 a k 1 L 0 o w \ w k -i k I ■ a /ui LU < k 0Vk LLI q LUq > LU jr wo w w u @ Q 2 b ® $ z q I cr z > b >-■ LL L « / z \ E 0 \ @ z z kC) E k & \ 3 \ 0 $ w a LL LL U- ƒ -i § ƒ m Iq _ lz ul #o o Wz w � < U— Ee e §■■ 2 e E z 3 «CL @ q 2�k < o m wo LU 2 2 ® 2 _ � mom z w / w / R I? > A a U« > « a < a Suggested by: Libra City of Kenai ORDINANCE NO. 1713-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $15,386 IN THE GENERAL FUND AS A RESULT OF RECEIVING TWO LIBRARY GRANTS. WHEREAS, the City has received a State Public Library Assistance Grant in the amount of $7,000 for library books; and WHEREAS, the City has received a State Institutional Grant in the amount of $8,386 for services to Wildwood Correctional Facility. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Library Grants $15,386 Increase Appropriations: Library - Salaries $ 7,414 Library - Medicare 108 Library - FICA 461 Library - ESC 20 Library - Workers Comp. 23 Library - Transportation 360 Library - Books 7,000 15 386 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of September, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance: (8/12/96) kl August 21, 1996 September 4, 1996 September 4, 1996 d,4 Suggested by: Acting City Mana, City of Kenai ORDINANCE NO. 1714-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $35,000 IN THE GENERAL FUND FOR CONTRACTED SERVICES OF AN INTERIM CITY MANAGER. WHEREAS, it is the City Council's desire to contract for an interim City Manager; and WHEREAS, this is an unbudgeted service; and WHEREAS, money is available for appropriation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $35,000 Increase Appropriations: City Manager - Professional Services $35,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of September, 1996. ATTEST: Carol L. Freas, City Clerk JOHN J. WILLIAMS, MAYOR Introduced: Adopted: Effective: Approved by Finance: (8/15/96) kl August 21, 1996 September 4, 1996 September 4, 1996 Suggested by: Acting Finance Directs, City of Kenai ORDINANCE NO. 1715-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY A NET AMOUNT OF $21,887 IN THREE SENIOR CITIZEN FUNDS. WHEREAS, at the time the City budget was approved by Council, the grant awards for the Council on Aging Title III fund and the Kenai Peninsula Borough Senior Citizens fund had not been approved. The City budget reflects the amount that we requested in the grant proposals. Since that time, grant awards have been approved by the State of Alaska, the Kenai Peninsula Borough, and the United Way; and WHEREAS, the Council on Aging Title III revised budget is $2,067 less than the original budget, and the Borough Senior Citizens revised budget is $23,954 more than the original budget; and WHEREAS, at the time the City budget was approved, the City Council was unaware of budgeting adjustments that were needed due to a proposed change in accounting for annual leave and an increase of health insurance costs. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following increases (decreases) be made in the following funds: Council on Aging - Title III Fund Estimated Revenues: State Grant $ 6,216 USDA Cash <524> In -Kind Rent 309 Meal Donations <8.068> 2,067 Appropriations: Access - Salaries $ 1,760 Access - Leave <1,816> Access - Health 24 Access - Supplemental Retirement 235 Access - Rentals 155 358 Ordinance No. 1715-96 Page Two Congregate Meals - Salaries <1,944> Congregate Meals - Leave <2,169> Congregate Meals - Medicare <59> Congregate Meals - FICA <266> Congregate Meals - PERS 22 Congregate Meals - ESC <21> Congregate Meals - Workers Comp <110> Congregate Meals - Health 2,330 Congregate Meals - Supplemental Retirement 156 Congregate Meals - Rentals 154 <1.907> Home Meals - Salaries 76 Home Meals - Leave <1,160> Home Meals - Medicare <16> Home Meals - FICA <67> Home Meals - PERS 7 Home Meals - ESC <4> Home Meals - Workers Comp <29> Home Meals - Health 582 Home Meals - Supplemental Retirement 51 <560> Transportation - Salaries 409 Transportation - Leave <430> Transportation - Health <23> Transportation - Supplemental Retirement 48 Transportation - Operating Supplies 38 42 Total S <_> nai Peninsula Borough Senior Citizens Fund Estimated Revenues: Kenai Peninsula Borough Grant 12,565 United Way Grant 10,461 Miscellaneous Donations 1,928 Senior Connection Donations <1.000> SS 2_ Ordinance No. 1715-96 Page No. Three Appropriations: Salaries 7,144 Leave <2,363> Medicare 71 Social Security 298 ESC 24 Workers Comp 174 Health 468 Office Supplies <95> Operating Supplies 4,751 Small Tools 950 Computer Software 182 Communications 1,150 Transportation 900 Repair and Maintenance 7,500 Miscellaneous 2.800 $$ 23,954 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of September, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 21, 1996 Adopted: September 4, 1996 Effective: September 4, 1996 Approved by Finance: (8/16/96) kl Michael Christian 613 Maple Drive Kenai, Alaska 99611 August 15, 1996 Ms. Carol Freas, City Clerk 210 Fidalgo Avenue, Suite 200 Kenai, AK 99611 d -� RECEIVED AUG 15 1996 KENAI CITY CLERK RE: RIGHT OF APPEAL -PRIME RESIDENTIAL ZONE-PZ96-41 Dear Ms. Freas, This letter is to formally request an appeal to a negative vote on the proposed residential zone known as Prime Residential. It was designated PZ96-41 and had gained previous approval at the Planning and Zoning Commission on May 22, 1996 but was reversed on reconsideration July 24, 1996. I am aware that decisions by the Planning and Zoning Commission may be appealed within thirty days and I am now requesting that appeal. This proposed zone would be an asset to the city of Kenai and the unique elements within it would reestablish Kenai as a city with the highest quality residential sites. The Kenai City Council should have the opportunity to review its elements, and I thus appeal the decision of the Planning and Zoning Commission. Respectfully yours, /"&� R ' Michael Christian 14.20.280 Public Hearings and Notifications: (a) Intent: This section governs all public hearings held by the Commission as required by this chapter. (b) Public Hearing Notice: Notice of the public hearing shall be published twice in a paper of general circulation within the City. The first notice shall be published not less than seven (7) days prior to the date of hearing. The notice shall contain at least the following information: (1) A brief description of the proposal on which the public body is to act; (2) A legal and common description of the property involved; (3) Date, time, and place of the public hearing; (4) Person and place to contact for more detailed information. (c) Property Owner Notification: A copy of the aforementioned newspaper notification shall be sent by certified mail to real property owners on record on the borough assessor's records within a 300-foot periphery of the parcel affected by the proposed action. This notice shall be mailed not less than ten (10) days prior to the date of hearing. When a public hearing is to be held about a proposed zoning ordinance amendment involving a change in the text or major district boundary changes, no notification of neighboring property owners shall be required, but notices shall be displayed in at least three public places. (Ord. 925) 14.20.290 ADoeals - Board of Adjustment: (a) Appeals from decisions of the administrative official or the Commission must be submitted in writing to the City Clerk within thirty (30) days of the decision. The appeal shall be heard by the Kenai City Council acting as the Board of Adjustment. (b) Procedure: (1) The Board of Adjustment shall set a date for and hold a hearing on all appeals within thirty (30) days of the filling of the appeal. However, should the thirtieth day fall on a weekend or a municipal holiday, the hearing may be scheduled for the next following weekday which is not a municipal holiday under KMC 23.40.020(a)(1)-(10) and (b). Notice of the time and place of such hearing shall be mailed to all parties interested and to all property owners within 300 feet of the property involved at least ten (10) days prior to the hearing. (Ord. 1650-95) (2) Within thirty (30) days after the hearing, the Board of Adjustment shall render a decision on the appeal. In exercising the above -mentioned powers, the Board of Adjustment may reverse or affirm, wholly or partly, or may modify the order, requirement, decision or requirement, decision or determination as ought to be made, and to that end shall have all the powers of the body from whom the appeal is taken. (3) All meetings of the Board shall be open to the public and the Board shall keep minutes of its proceedings showing its decision, the reasons for its decision, and the vote of each member upon each question. Said minutes shall be made a public record. (Ord. 925, 1554-93) 14.20.300 Aooeal to Superior Court: An appeal from any action or decision of the Board of Adjustment may be taken by any person to the Superior Court as provided by state law and applicable ordinances. (Ord. 925) 569-09/01/95 14-58 CITY OF KENAI MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Cary Graves, Acting City Manager FROM: Keith Kornelis, Public Works Director q9 DATE: August 15, 1996 SUBJECT: ADEC Municipal Matching Grants, SFY/98 Attached is the Questionnaire for the Alaska Department of Environmental Conservation (ADEC) Municipal Matching Grants Program for the next fiscal year (SFY 98). Also attached is the SFY 98 Capital Projects Scoring Criteria. The city has received a lot of funds from this program in the past. We did not receive any new money last year, but we were able to have ADEC grant funds re -appropriated from the Thompson Park and Interceptor projects to our Water Improvement (Wellhouse) projects. I think a council work session to discuss what projects to apply for would be appropriate. The city has a good start on our water improvements with the new Wellhouse No. 3 and SCADA System. We still need additional money for improvements to Wellhouse No. 1 and Wellhouse No. 2, along with completing the water line loops that were suggested in the Nelson Study. KK/kw DEPT. OF ENVIRONMENTAL CONSERVATION FACILITY CONSTRUCTION AND OPERATION 410 WILLOUGHBY AVENUE, JUNEAU, ALASKA 99801 1 AUG 1996 August 2, 1996 PQ�Bived eene1 Dear Municipality: �s Dept TONY KNOWLES, GOVERNOR Coo me ILL Telephone: (907) 465-5180 Fax: (907) 465-5177 . J P' R05c, mug,; AlM-1 GlC*�fij Enclosed is a Questionnaire for the Alaska Department of Environmental Conservation's (ADEC) Municipal Matching Grants program for the next fiscal year (SFY 98). Please complete and return a form for each water, sewer, solid waste or water quality enhancement project you wish considered for State funding assistance. They need to be received by us no later than September 20, 1996 to be considered for funding in next year's legislative process. In recent years, two significant changes to this grant program have occurred. Federal funds can now be used to match State funds on a one -for -one basis. And, this program can now fund up to 85 percent of a project, depending upon population. For communities with less than 1,000 people, 85 percent is the funding limit. For communities with a population between 1,001 and 5,000 people, the funding limit is 70 percent. For communities with more than 5,000 people, the limit is 50 percent. Along with the Questionnaire, we have sent you a copy of the Criteria we use to evaluate projects. Every year we review these criteria and modify them to accommodate the ever changing needs that occur in Alaskan communities, as well as changing legal requirements. We believe this criteria system balances the many different kinds of needs that have historically been present as well as anticipating future requirements. The criteria system has changed somewhat in the category of operation, maintenance and management capabilities to reflect additional management responsibilities necessary for operating a successful utility system. Please note that projects are scored on the basis of the information provided in this Questionnaire. The number of points assigned to an area is shown in parenthesis next to that question. If two projects tie in scoring, the project Questionnaire with the earliest date received by ADEC will be given priority. If you need technical assistance in completing this Questionnaire, please contact either Dan Garner in Juneau at 465-5144 or Mike Lewis in Anchorage at 269-7616. We look forward to assisting you in obtaining grant funds for your projects. Please contact me if you have any questions. Sincerely, &1�c Mike Burns, Chief Municipal Grants and Loans Enclosure: Municipal Matching Grants SFY98 Questionnaire Municipal Matching Grants Criteria AKmo Deoanment of ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION EnwormenfO Comerva„an SFY 98 CAPITAL BUDGET QUESTIONNAIRE MUNICIPAL MATCHING GRANT AND LOAN PROGRAMS GENERAL INFORMATION 1. Date: 2. Your Name: 3. Phone Number: 4. Community Contact/Title: 5. Municipality Represented: 6. Address: 7. City: 8. Zip: GENERAL PROJECT INFORMATION 9. Project Title: 10. Project Type: (Please check the correct category(s)) Water Sewer Solid Waste Water Quality Enhancement 11. Please describe exactly what this project will accomplish. -1- 12. Please describe why the project is needed or what the consequences would be of not doing this project. Explain how the project will benefit the public and what needs will be addressed. Include documentation from a health authority if a health hazard is present or from a regulatory authority if a pollution hazard exists which the project will correct. (300 points Public Health or 200 points Environmental Pollution) PROJECT DEVELOPMENT STATUS 13. Please describe the planning which has taken place to date for this project by checking one of the following statements A. Engineering plans and specifications have been prepared and have been approved by ADEC or the appropriate regulatory authority. (125 points) B. Plans and specifications have been prepared and provided to ADEC. (too points) C. A facility plan or a project specific feasibility study which addresses the need for this project has been prepared and provided to ADEC. (50 points) D. A comprehensive study or master plan which addresses the need for this project has been prepared and provided to ADEC. (25 points) E. None of the above have been prepared. COMMENTS OPERATION AND MAINTENANCE CAPABILITIES 14. Are your different water and wastewater system types (water treatment, water distribution, wastewater treatment and wastewater collection) operated by the correct level of certified operators? (100 points) Provide the names of your supervising operators for each different system type. -2- For solid waste projects. have your solid waste operators received training in solid waste facility operation? Yes No Please describe: 15. Are monthly water samples submitted to the State? (75 points) Yes No 16. Are either federal, State wastewater, or solid waste permit requirements being met? (75 points) Yes No 17. Please check the item that best describes the effect this project will have on annual operation and maintenance costs. (5o points) 1. The project will not have an effect on operational or maintenance costs. 2. The annual operation and maintenance costs have not been estimated. 3. The annual costs have been estimated as $ and the source of funding will be: a. User Fees - amount b. City Revenues - amount c. Sales Taxes - amount d. Other - amount 18. A rate analysis has been conducted within the past five years to ensure fees collected will adequately cover the costs of owning and operating the water, wastewater or solid waste systems. Provide documentation. (50 points) Yes No On file from previous year ADEC questionnaire 19. Have you adopted a local user fee ordinance? (50 points) Date Ordinance adopted Yes No Copy attached Yes No On file from previous year ADEC questionnaire -3- RELATIONSHIP TO OTHER PROJECT PHASES 20. Your project may be composed of more than one construction segment or phase. If so, please check one of the following statements and explain. A. At least one phase of the project has already been started and this phase is needed to make the project functional or complete construction. Explain the relationship of this phase to the whole project. (100 points) B. Explain if this project needs to be built in conjunction with another project to reduce costs to the State. (50 points) LOCAL PROJECT COMMITMENT 21. Total project costs are estimated as follows: Administration Engineering and Inspection Construction Equipment Other Total 22. Please list the sources and amounts of funding you expect to use on this project. Source Amount Year Source Source Source Amount Amount Amount Year Year Year 23. Will the Alaska Clean Water Fund (ACWF) be used as a source of matching funds? Yes No -4- 24. Do you have an executed loan agreement or an Alaska Clean Water Fund (ACWF) approved facility plan? Yes No 25. Will this project capture or use federal funds? (75 points) Yes No 26. What priority does this project have in your Municipality's capital budget request to the State for FY 97? 27. Is there a Council resolution attached identifying this project as your number one local state funding priority for this fiscal year? (50 points) Yes No 28. Considering other available funds, how much will your grant request to ADEC be for this project? $ Cost Estimate By: Name: Title or Position: Phone: Please estimate the population which will benefit from this project. Would you be interested in obtaining a low interest loan for this project? Yes No Loan Amount: $ ECONOMIC DEVELOPMENT 29. Describe if this project will promote economic development and/or local job opportunities. (100 points) -5- Alaska Department ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION WEnvironmental DIVISION OF FACILITY CONSTRUCTION AND OPERATION Conservation SFY 98 CAPITAL PROJECTS SCORING CRITERIA MUNICIPAL MATCHING GRANTS Problem Addressed Projects score the highest from either Public Health or Environmental criteria. A. Public Health (One of the following) 1. A human disease event exists, documented by a recognized 300 public health organization or reviewed by ADEC. Construction of this project will correct the existing problem. 2. Current conditions are severe enough that a disease event 200 can occur, or a drinking water standard could be exceeded, but neither has happened or been reported yet. 3. Conditions are not probable that a disease event will occur. 100 However, this project will prevent or minimize potential public health problems. B. Environmental (One of the following) 1. A pollution event has occurred, documented by a recognized 200 public health organization or reviewed by ADEC. Construction of this project will correct the existing problem. 2. Current conditions are severe enough that a pollution event 100 can occur, but it has not happened or has not been reported yet. 3. Conditions are not probable that a pollution event will occur. 50 However, this project will prevent or minimize potential future pollution events. Project Development Status (One of the following) 1. Engineering plans and specifications have been approved by ADEC or the appropriate regulatory authority. 2. Engineering plans and specifications have been prepared and provided to ADEC. 3. A feasibility study or facility plan has been prepared and has been provided to ADEC. 4. A comprehensive study or master plan has been prepared which compares the need for the project with other community needs and has been provided to ADEC. Operation, Maintenance and Management Capabilities (Any or all of the following) A. Facilities are operated by the correct level of State certified operators required by State law or, where facilities are not required to be operated by certified operators, the operators are qualified and trained. 125 HIIII] 50 001 100 B. Drinking Water System complies with testing and sample 75 submittal requirements. C. Treatment facilities comply with permit requirements. 75 D. Operation and Maintenance costs have been estimated 50 for this project. E. The community has conducted a rate analysis within the last 50 five years, copy attached or on file with ADEC. F. A user fee ordinance is adopted. The most recent version of 50 the ordinance is on file with ADEC or a copy is attached. I V. Relationship to other Project Phases (Any or all of the following) Phased projects are projects whose construction is phased for purposes of funding. A. This project will make the initial project phase functional 100 or complete construction. B. This project needs to be constructed in conjunction with 50 another project to reduce overall costs to the State. Schedule must be identified. V . Local Project Commitment (Any or all of the following) A. The source, amount and year of matching funds have been 100 identified. (Does not include any anticipated funds such as future year State, legislative, or federal funds or appropriations). B. This project will capture federal funds. Federal funds are 75 available for use on the project. C. The local governing body has submitted a resolution or priority 50 list identifying this specific project as the top priority in the community's overall list of capital projects for this fiscal year. VI. Economic Development 1. This project is needed to promote economic development or 100 local hiring opportunities. Specific economic development potential must be identified. MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Cary Graves, Acting City Manager r✓ �� FROM: Keith Kornelis, Public Works Director DATE: August 15, 1996 SUBJECT: Dock Lease Amendment FOR: City Council meeting of August 21, 1996 Paul Dale of Snug Harbor Seafoods, Inc. spoke to the Kenai Harbor Commission on August 12, 1996. Mayor Williams and Councilman Bookey were in attendance. Mr. Dale requested an extension of his lease agreement for a new storage area. His request was for a long term lease so he would not lose the investment of building a security fence. The Harbor Commission wanted more time to think about this, plus plan for how the city will handle future leases. There have been discussions about four (4) year leases. We are also considering some site changes for routing, parking, and staging areas in our parking lot. The Harbor Commission decided to recommend extending Snug Harbor's lease for storage area until April 30, 1997 without increasing the cost of the lease. The new dock leases will start May 15, 1997 so much planning and preparation can be made before then. Public Works does not have a problem with what the Harbor Commission and Snug Harbor have worked out and recommends that the City Council approve Addendum No. 1 to the Station No. 2 and No. 3 Agreements. KK/kw AMENDMENT NO. 1 to the LEASE OF STATION NO. 2, BOAT DOCK, CRANE, PARKING AREA, AND OFFICE AT THE KENAI BOATING FACILITY dated May 20, 1996 between The City of Kenai and Snug Harbor Seafoods, Inc. Be it hereby mutually agreed upon by the Owner, the City of Kenai, and the Lessee, Snug Harbor Seafoods, Inc., that the Lease of Station No. 2, Boat Dock, Crane, Parking Area, and Office at the Kenai Boating Facility, be amended as follows: The Lessee will be allowed to occupy a new parking lot area, designated by the City of Kenai, approximately 240' by 120' in the existing parking lot. Half of this new area will be considered part of the Station No. 2 Agreement while the other half will be part of the Station No. 3, Agreement. The Lessee will be responsible for any improvements including security fencing or utilities that they deem necessary. The Lessee will also be responsible for any access they may need, including snow removal. The term of the Lease Agreement is extended until April 30, 1997 concerning the use of the parking lot area. All of the applicable conditions and items listed in the original Agreement will be adhered to for this Amendment. The Kenai Harbor Commission approved of this Amendment No. 1 at their meeting of August 12, 1996. The Council of the City of Kenai, Alaska approved of this Amendment No. 1 at their meeting of August 21, 1996. 1 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Amendment in duplicate on the respective dates indicated below: (SEAL) ATTEST: Typed Name: Carol L. Freas Title: City Clerk ATTEST: Typed Name: Title: Approved by City Attorney: Cis Approved by Finance: Written by Public Works: OWNER: CITY OF KENAI By: Typed Name: Title: City Manager Date: LESSEE: By: Typed Name: Paul Dale Title: President Date: 2 AMENDMENT NO. 1 to the LEASE OF STATION NO. 3, BOAT DOCK, CRANE, PARKING AREA, AND OFFICE AT THE KENAI BOATING FACILITY dated May 20, 1996 between The City of Kenai and Snug Harbor Seafoods, Inc. Be it hereby mutually agreed upon by the Owner, the City of Kenai, and the Lessee, Snug Harbor Seafoods, Inc., that the Lease of Station No. 3, Boat Dock, Crane, Parking Area, and Office at the Kenai Boating Facility, be amended as follows: The Lessee will be allowed to occupy a new parking lot area, designated by the City of Kenai, approximately 240' by 120' in the existing parking lot. Half of this new area will be considered part of the Station No. 2 Agreement while the other half will be part of the Station No. 3 Agreement. The Lessee will be responsible for any improvements including security fencing or utilities that they deem necessary. The Lessee will also be responsible for any access they may need, including snow removal. The term of the Lease Agreement is extended until April 30, 1997 concerning the use of the parking lot area. All of the applicable conditions and items listed in the original Agreement will be adhered to for this Amendment. The Kenai Harbor Commission approved of this Amendment No. 1 at their meeting of August 12, 1996. The Council of the City of Kenai, Alaska approved of this Amendment No. 1 at their meeting of August 21, 1996. i IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Amendment in duplicate on the respective dates indicated below: (SEAL) ATTEST: Typed Name: Carol L. Freas Title: City Clerk ATTEST: Typed Name: Title: Approved by City Attorney:(-1r Approved by Finance: 21 Written by Public Works: OWNER: CITY OF KENAI By: Typed Name: Title: City Manager Date: LESSEE: By: Typed Name: Paul Dale Title: President Date: 2 i sNrr (tJ1il►II'rJ/ A�GY1.V10!I XNI'r YSYZ7l� C 0 0 J %r saw -OrA Ms 077rr/ ,901 sV" xw? o1h/7fm Z�. • �Z • .Os r � \ O i1 _ 7L+� ♦ � ov Art~ ` 7OW>T Xp A" V"j Ot � lJow *VwrJ 701 JO W.PFF Schedule "$"- 170• Dock Face Farei 500 50•40 a 3 '� I 27 1 Q I 1 Otiice 36. Lease Lease 1 City Operated cit. star.#. , 12- F-12* Dingy Floats Draysa4 is not to seat# �l Station - City Operated OStation for lease - 1200 Sr l 3J Station tot lease • 1344 Sr v i1 1 6. Schedule 11A" Repair acid LEASE OF STATION NO. 2 BOAT DOCK, CRANE, PARKING AREA, AND OFFICE AT THE KENAI BOATING FACILITY THIS AGREEMENT, entered into this day of , 1996, by and between the CITY OF KENAI, 210 Fidalgo Avenue, Suite 200, Kenai, laska, 99611- 7794, a home -rule municipal corporation of Alaska, hereinafter called "City", and PAUL DALE, individually and SNUG HARBOR SEAFOODS, INC., hereinafter called "Lessee". That the City, in consideration of payments of rents and performance of all the covenants herein contained by the Lessee, does hereby demise and lease to the Lessee the following described property in the Kenai Recording District, State of Alaska; to wit: Kenai Boat Dock Station No. 2 as shown in the attached Schedule "A" including unloading crane, parking area, and office, at the Kenai Boating Facility as shown in the attached Schedule "B" A. PURPOSE: Rent space for activities applicable to the Kenai Boating Facility, including, but not limited to, unloading of fish. B. TERM: 1. Term of Lease: The term of this Lease is from May 15, 1996 to October 1, 1996 (one season). C. RENTAL PAYMENT: The rental specified herein shall be payable as follows: 1. The lessee shall pay the City of Kenai $8,000.00 prior to the dates and at the minimum amounts listed below. In addition to the specific amounts listed below Lessee shall pay sales tax upon such amounts which tax shall be computed at time of payment. May 20, 1996 .......... 30% of total basic minimum bid amount - $1900.00 ($2400.00 - $500.00 deposit = $1900.00) June 15, 1996 .......... 20% of total basic minimum bid amount - $1600.00 July 1, 1996 ........... 20% of total basic minimum bid amount - $1600.00 July 15, 1996 .......... 30% of total basic minimum bid amount - $2400.00 2. Lessee further agrees to pay $.0375 per pound for fish brought over the dock plus applicable sales tax when the total poundage is not covered by the minimum basic bid. To verify poundage of fish Lessee agrees to submit to the dock Page 1 Manager or Foreman no later than noon of every Monday, copies of all Alaska State Department of Fish and Game "Fish Tickets" which Lessee has written for fish taken over the dock during the prior week. Lessee's obligation to pay for fish brought over the dock does not commence until 213,000 lbs. of fish have been brought over the dock. (The intent of this section is that Lessee should not pay a per pound rate until the number of pounds of fish brought over the dock times the agreed upon price per pound exceeds Lessee's minimum basic rent.) 3. Payment for fish brought over the dock shall be paid one week in arrears on Tuesdays no later than noon (12 p.m.) 4. In addition to the rents specified above, the Lessee agrees to pay to the appropriate parties all levies, assessments, and charges including sales tax as hereinafter provided: (a) All other costs of items of the Kenai Boating Facility available at the same rates and under the same rules and regulations to the general public. (b) Interest at the rate of ten percent (10%) per annum and ten percent (10%) penalties of any amount of money owed under this Lease which is not paid on or before the date it becomes due. D. GENERAL COVENANTS: I. This Lease represents the entire agreement between the City and the Lessee. 2. USES: Except as provided herein, any regular use of lands or facilities without the written consent of the City is prohibited. This prohibition shall not apply to use of the areas designated by the City for specified public uses, such as the city's unloading crane, fuel (gas & diesel), waste oil tank, septic holding tank, restrooms and showers, dock office, telephones, trash/lighting, launch rampffloats, parking areas, and streets which can be used at the same rates and under the same rules and regulations as the general public. The use of the City's crane shall be at the City's normal unit price and that poundage will not go towards the minimum basic rent. In other words, the lessee will pay the minimum basic rent for their station, plus $XAb. for items brought over the City's station at the City's rate. 3. USES NOT CONTEMPLATED PROHIBITED: Solicitation or donations or the promotion or operation of any part or kind of business or commercial enterprise, other than as specifically set forth herein, upon, in or above the Kenai Boating Facility, without the written consent of the City is prohibited. Page 2 4. WEIGHT LIMITS: Lessee acknowledges that the dock and trestle have a weight limit of 12 tons/axle and a gross limit of 15 tons and there is a storage limit of 250 pounds per square foot maximum. Lessee agrees to prevent travel and storage of machinery, equipment and vehicles upon the premises which exceeds these weight limits. 5. PARKING AREA: Lessee shall have the use of an area of approximately 100' x 125' for parking, designated for its use south of the restrooms on the parking lot. The approximate location for these assigned areas is shown on the attached Exhibit 'B'. The City will located these areas in the field but it is the lessee's responsibility to physically barricade or close off their own area to keep others from using it. The lessee's barricades or other items shall be inside the lessee's designated area. 6. WATER WASH DOWN: The City agrees to provide a fresh water wash down system at the station, consisting of a 50-foot hose with base reel, valve, and nozzle. Lessee agrees to properly operate and maintain this system. Lessee shall not be charged for normal water use from this system. However, lessee agrees not to leave the water running continually and properly safeguard the use of water resources. 7. FISH TICKET DISCLOSURE: In the event of a dispute as to total poundage of fish unloaded dockside by the lessee over the lease term, within 10 days of written notification from the City, lessee agrees to request pursuant to AS 16.05.815 (a) (5), a copy of the Alaska Department of Fish and Game records pertaining to fish tickets submitted by the lessee for the lease location during the term of the Lease. Lessee further agrees to forward copies of the records to the City of Kenai within 10 days of receipt of the records. 8. TOTES: Lessee agrees that in the event of a dispute concerning fish weights, for the purposes of computing fish weights a standard 2' deep x 3'10" x 3'6" tote conclusively contains 1000 pounds of fish. 9. VENUE: Venue for any dispute arising out of this lease shall be in the State of Alaska, Third Judicial District at Kenai. 10. ASSIGNMENT OR SUBLETTING: Lessee with City's prior written consent, which will not be unreasonably denied, may assign, in whole or in part, its rights as Lessee hereunder. Any assignee of part or all of the leased premises shall assume the duties and obligations or the Lessee as to such part or all of the leased premises. No such assignment, however, will discharge Lessee from its duties and obligations hereunder. 11. COSTS AND EXPENSES: Costs and expenses incident to this lease, including but not limited to, recording costs shall be paid by Lessee. Page 3 12. TREATMENT OF DEMISE: The Lessee agrees to keep the premises clean and in good order at its own expense, allowing no damage, waste, nor destruction thereof, nor removing any material therefrom, without written permission of the City. At the expiration of the term fixed, or any sooner determination of the Lease, the Lessee will peaceably and quietly quit and surrender the premises to the City. 13. PAYMENT OF RENT: Checks, bank drafts, or postal money orders shall be made payable to the City of Kenai and delivered to the City Administration Building, Kenai, Alaska. 14. CONSTRUCTION APPROVAL AND STANDARDS: Building construction shall be neat and presentable and compatible with its uses and surroundings. The cost of any additional improvements to the lease space shall be at the Lessee's expense. All construction shall be done in a manner that will not damage the facility in any way after it is removed. All construction shall be approved in writing by the City of Kenai PRIOR to commencement. 15. DEFAULT RIGHT OF ENTRY: Lessee acknowledges that the fishery business is a short-lived seasonal venture and that any delay in quitting the premises can result in severe economic losses to Lessor. Should default be made in the payment of any portion of the rent or fees when due, or in any of the covenants or conditions contained in the Lease or in any regulations now or hereinafter in force, then in such event the City shall by written notice give Lessee ten (10) days to cure such default or defaults, after which if the default is not cured, the City may terminate the Lease, reenter and take possession of the premises, and remove all persons therefrom. 16. LIQUIDATED DAMAGES: Lessee, having above -acknowledged the importance of allowing re-entry of the City in the event of default and here acknowledging that it would be difficult if not impossible to accurately determine damages for lessee's failure to timely quit the premises, accordingly lessee agrees to pay the City liquidated damages in the amount of $500.00 per day for every day lessee fails to quit the premises following service of a notice to quit upon lessee. 17. LEASE UTILIZATION: Leased space shall be utilized for purposes within the scope of the application (made a part of the Lease and attached hereto) the terms of the Lease, and in conformity with the ordinances of the City and Borough. Utilization or development for other than the allowed uses shall constitute a violation of the Lease and subject the Lease to cancellation at any time. 18. CONDITION OF PREMISES: The premises demised herein are unimproved and are leased on an 'as is, where is' basis unless otherwise indicated in this lease. Page 4 Alaska's KENAI eEINSULA July 29, 1996 Mayor John Williams City of Kenai 210 Fidalgo Avenue, Ste. 200 Kenai, AK 99611 Dear Mayor Williams: RECEIVE D ES KTY CLERK It's that time again'. We are planning the Fifth Annual -Kenai Peninsula Tourism �Llarketing Council Membership Meeting, Awards Banquet and Auction which allows an opportunity for KPTMC members to network and discuss issues pertinent to the Kenai Peninsula. The Annual Meeting is scheduled for September 20, 21 & 22 in Soldotna. Our theme this year is "We're here all year" which will allow us to focus on fall, winter and spring. One element which is crucial to the success of the Annual Meeting is the ability to offset costs incurred with staging the event. Please review the listing of sponsorship opportunities on the reverse side to see if your business would like to participate. Sponsors receive written recognition in the Annual Meeting Program, event sponsorship signs and general member announcements during the weekend. Please consider assisting in our efforts to promote communication at our annual meeting. If you have any questions, or wish to confirm a sponsorship, do not hesitate to contact me. Thank you in advance for this consideration. Sincerely, Stefanie rder Executive Director, KPTMC Phone (907) 283-3850 Fax (907) 283-2838 11127 Frontage Road. Suite 201 Kenai, Alaska 99611-7753 "We're Here. All Year" KPTMC Annual Meeting The Kenai Peninsula Tourism Marketing Council was founded based on the perception that by combining our limited resources with others, we would have a collective presence in the marketplace. Four years and over 450 members later, we have turned this perception into a solid reality. The KPTMC Annual Membership Meeting allows members the opportunity to network and discuss issues pertinent to the Kenai Peninsula and Alaska. This year, the Annual Meeting takes place in Soldotna on September 20, 21 & 22. Members, supporters and local community leaders will attend this event which includes educational sessions, networking opportunities and the popular award banquet and auction. One crucial element to the success of our meeting is the ability to offset the costs incurred with staging the event. In order to accomplish this, we are offering members and affiliates the opportunity to gain exposure through sponsorship of the various events. If you are interested in gaining valuable exposure for your business, please contact Stefanie Gorder at the KPTMC office at (907) 283-3850. 1996 SPONSORSHIP OPPORTUNflUS Programs $500 Opening Reception $750 Coffee Service $200 Afternoon Social $300 Trade Show $1000 Community Forum $1000 Roundtable Sessions $500 Cocktail Reception $350 Awards $500 Awards Banquet $3000 * Two available, specify morning/afternoon * Two available, specify morning/aftemoon Please Note: Any of the above may be jointly sponsored YES! I would like to sponsor an event during the 1996 KPTMC Annual Membership Meeting, Awards Banquet and Auction. Selected Event Business Amount Contact Please contact me concerning in -kind donations: _ Phone KPTMC greatly appreciates your support. Mail or fax completed form to: (907) 283-2838; 150 North Willow, Kenai, AK, 99611. DEPARTMENT OF COMMiJNITY AND REGIONAL AFFAIRS OFFICE OF THE COMMISSIONER July 31,1 The Honorable John Williams Mayor City of Kenai 210 Fidalgo, Suite 200 Kenai, AK 99611-7794 Dear Mayor Williams: TONY KNOWL ❑ P.O. Box 11211 JUNEAU, ALAS i' PHONE. (907,' FAX. (907, �' ❑ 333 W. 4THAVENUE, SURE 220 ANCHORAGE, ALASKA 99501-2341 PHONE. (907) 269-4500 FAX. (907) 269-4520 RECEIVED AUG - 5 1996 11 KENAI CITY CLERK RE: FY 97 STATE REVENUE SHARING PAYMENT I am pleased to provide you with your municipality's FY 97 State Revenue Sharing payment in the amount of $201,103. Also enclosed is a detailed breakdown of how the municipality's payment was determined from the Miscellaneous Services Account. This information should be provided to the municipality's finance officer for monitoring compliance with the limitations placed on the use of these funds by state law. Generally, except as noted below, state revenue sharing funds may be spent at the municipality's discretion for any public facility or service for which the municipality has the power to expend public funds, as provided by AS 29.35 and local ordinance. Restrictions on the Use of Funds ROAD MAINTENANCE - By the end of this fiscal year, at least 20 percent of the funds received under the Road Maintenance Category must be spent for that service to demonstrate that a minimum level of the service was provided. The remaining 80 percent of funds may be used for other municipal services or facilities. If road maintenance (including ice road maintenance) is provided outside the municipality's boundaries, the municipality must adopt an ordinance providing for the exercise of road maintenance powers on an extraterritorial basis. Additionally, if the municipality maintains roads outside its boundaries but within an organized borough, the borough must authorize the exercise of the extraterritorial road powers. 21-P1LH � printed cr recvcled caner o y C.O. Mayor Williams July 31, 1996 Page Two HEALTH FACILITIES - By the end of this fiscal year, at least 20 percent of the funds received for health facilities must be used for expenses of health services or for operation and maintenance of health facilities. The remaining 80 percent of funds must be dedicated for health services and/or facilities. HOSPITALS - All funds received for hospitals operated by the municipality may be used only for hospitals and shall be apportioned amount qualifying hospitals as the municipality determines. All funds received for hospitals not operated by the municipality shall be immediately transferred to the nonprofit hospital and shall be applied to the annual cost of operation and maintenance of the hospital or for the provision of health care service at the hospital as the directors of the hospital determine. SERVICE AREAS - An equalization entitlement generated by the tax levy of a taxing unit may be used only for authorized expenditures of that taxing unit, but up to 15 percent of the payment of an equalization entitlement generated by areawide revenue of a municipality may be used by the municipality for areawide or nonareawide purposes at the discretion of its governing body. An equalization entitlement determined with reference to revenue other than revenue obtained from the levy and collection of taxes may be used for areawide or nonareawide purposes, at the discretion of the governing body. If revenue sharing funds are spent improperly, the department will either reduce the municipality's future entitlement or demand the return of the money paid. Please feel free to call Bill Rolfzen, Program Administrator, at 465-4733 should you have any questions. Sincerely, Mike Irwin Commissioner Enclosure: State of Alaska Warrant Miscellaneous Services Account Report t\ O 00 IlD WR I I ti O u w ,o 0 0 rn LO \0 c*I 00 N 6 x O 0 r+ x A a 0 LO cIr iAl I I O w s~ O 0 0 ON ON Ln 110 00 N 0 x O t\ 0 ri x x x .,..� Q) (1) 0 v M O O r O Q o W o . 4 V 00 N N N ch di rl 00 toil ce) di II II O 0 w w 0 0 � rn 0Lf) LO 000 0000 N N 0 0 x x r a. 0 ,-w 0 0 0 fAr Efi Eei 0 0 0 x x x 0 a. c, 0 0 0 Lo LO 0 x x x c0 .� 0! .r0r O � 0 C. rn c\ N �1 0 u '=. TONY KNOWD �j J DEPARTMENT OF EDUCATION SCHOOL FINANCE / FACILITIES TO: ALL SUPERINTENDENTS AND FACILITY MANAGERS FROM: Michael Morgan, Special Projects Manager, Facilitie�� DATE: August 8, 1996 SUBJECT: FY98 Capital Improvement Project Applications GOLDBELT PLACE 801 WEST IOTII STREET, SUITE 200 JUNEAU, ALASKA 99801-1894 (907)465-8666 FAX (907) 463-5279 RECEIVED AUG 14 1996 KENAI CITY CLERK We are looking forward to receiving your FY98 CIP applications. As a courtesy reminder, please be advised that: Applications are to be submitted on the FY98 CIP Application form. Applications are to be postmarked no later than September 1, 1996. Postmarked refers to certified acceptance by the U.S. Post Office (certified receipt by a regular overnight carrier may also qualify). Applications sent after September 1 will be returned to the district un-ranked. Please note that September 1, 1996, is a Sunday and applications will need to be sent prior to this date if mailed. Only completed applications will be accepted. Unless directed otherwise, each question on the application must be answered for the application to be considered complete. Incomplete applications will be returned, unranked. The project name indicated on the cover page of the application should be consistent with the project titles approved by the district school board and submitted with the six year capital improvement plan. Please submit four complete copies of each application. At least one copy must have original signatures. If you have questions, you may contact me at (907) 465-8666. CITY OF KENAI J:- � ►► cat Cap" 44"m& 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 111111 MEMORANDUM ,": TO: Mayor and Councilmembers FROM: Carol L. Freas, i Clerk City of Kenai DATE: August 15, 199 RE: CITY MANAGER SEARCH INFORMATION At the 8/14/96 special meeting, you requested a listing of what publications the last city manager advertisement was placed and lead times, if known. I gathered the following information from Administrative Assistant Kim Howard's file and information from a past council packet. 1. Alaska Journal of Commerce, space reservation: 5 p.m., Friday, ten days preceding date of issue. Published three times ($300). 2. Los Angeles Times, two times (reduced ads) in mid -February, Career opportunities ($405). Request sent 1/14/93 and published 2/7/93. 3. Anchorage Daily News, published four days ($332.80). Request sent 1/25/92 and advertisement published in mid -February. 4. ICMA Newsletter, request sent 12/22/92, published first issue of 2/93 (est. cost, $100). 5. AML Newsletter, request sent 12/21/92, published in first January issue and two February issues (no cost). 6. Nation's Cities Weekly, request sent 12/22/92, published in first two February issues ($312). 7. Job's Available, published three times ($300). Space reservation: 5 p.m., Wednesdays, ten days preceding first publish date. -1- 8. Wall Street Journal, Western Edition, published two times ($830.40). Request sent 12/22 and published 2/8 and 2/10. 9. National Business Employment Weekly, published one time in 2/93 issue (cost included with Wall Street Journal). 10. Seattle Times, published four times ($195.32) (reduced ads). Request sent 1/14/93, published Sunday and Wednesday in mid -February. 11. Peninsula Clarion, three day lead requirement. Council also requested a copy of the advertisement placed in the publications. That information is attached, along with an information sheet sent to prospective applicants who requested additional information. cif -2- CITY OF KENAI, ALASKA Position Vacancy CITY MANAGER City Manager - City of Kenai, Alaska. The City of Kenai, Alaska, a home rule city (population approximately 7,000) is seeking a City Manager. The City has approximately 120 employees, an operating budget of $10.6 million, and an extensive capital project program. The deadline for receipt of applications is March 15, 1993. Send a detailed resume and cover letter to Kim Howard, Administrative Assistant, City of Kenai, 210 Fidalgo Avenue, Kenai, Alaska 99611. Resumes will become public information. The starting salary will be dependent upon qualifications. For more information call (907) 283-7530. NOTE: FAXED APPLICATIONS/RESUMES WILL NOT BE ACCEPTED 1791.1991 CITY OF KENAI „od edp4:1al 4 4i" d 210 FIDALGO KENAI, ALASKA 99811 TELEPHONE 283. MS FAX 907.283.3014 The City of Kenai, Alaska is searching for a city manager. The deadline for receipt of applications is March 15, 1993. Application should be made by submitting a detailed resume and cover letter to Kim Howard, Administrative Assistant, at the above address. Resumes will become public information. Faxed resumes will not be accepted. Introduction to the Citv of Kenai The City of Kenai, population approximately 7,000, is the largest city in the Kenai Peninsula Borough, which lies southwest of Anchorage. Kenai is 70 air miles and 150 road miles from Anchorage. The Kenai Peninsula Borough is considered a prime recreational area for Southcentral Alaska, providing fishing, hunting, and winter sports opportunities. The City is approximately forty-five square miles in size, and is situated at the mouth of the Kenai River on the east side of Cook Inlet. The City of Kenai is the primary commercial and shopping center for the Kenai Peninsula. It is linked to Anchorage by road and by commercial air service. Kenai's economy is based primarily on fishing and fish processing, oil and gas, and, increasingly, tourism. The City adopted a home rule charter in 1963 and has operated under a city manager form of government since that date. Since 1980, the City has had one city manager, appointed by a city council consisting of a mayor and six councilmembers. In 1992 the City of Kenai was the recipient of the All -America City award. Management of the City The city manager is the chief administrative officer of the City and reports directly to the city council, as do the other council appointed officers, the city attorney and the city clerk. The city manager is responsible for directing the policy of council. The City employs approximately 120 employees, including eight department heads that report to the city manager. The City provides a wide range of municipal services, including police and fire, water and sewage treatment, street maintenance, municipal airport, senior citizen services, library, and parks and recreation. The Kenai Peninsula Borough provides solid waste disposal, tax collection, assessing, and public education. Finances of the City The City of Kenai enjoys a reputation of being a well -managed and well -financed city. The property tax base is assessed at approximately $282 million; the City's property tax rate is 3.5 mills, one of the lowest in the state of Alaska. The City levies a 3% general sales tax. The general fund budget of $7,000,000 is financed primarily by property taxes (14%), sales tax (40%), state revenue sharing (15%), and interest revenue (10%). All annual operating fund budgets total approximately $10.6 million. Capital project expenditures for the most recent year, ending June 30, 1992, totalled $8 million. The fund balance of the general fund is approximately $10 million, and the fund balances of all governmental fund types total approximately $18 million. Qualifications of the City Manager The next city manager should be experienced with the rewards and difficulties of managing a full -service city. The ideal candidate will have at least seven years of responsible management experience in a small or medium sized community, with extensive personnel, budgetary, leadership, and communication skills. A minimum of a bachelor's degree in business, public administration, or a related field is required. The starting salary will be dependent upon qualifications. Employment benefits include enrollment in the State of Alaska Public Employee's Retirement System, paid health and life insurance, and optional employee -paid I.C.M.A. deferred compensation. The manager position is not eligible for social security coverage. 1.05.010 Form of Government 1.05.020 Powers and Duties of City Manager. 1.05.010 Form of Government: Pursuant to the authority of the Charter of the City of Kenai, Alaska, the form of government of Kenai shall, on the effective date of this ordinance, be, and operate as, thenceforth, a "council-manager" form of municipal government. (KC 1-1) 1-1 CITY OF KENAI 1.05.020 Powers and Duties of City Manasgr: (a) The City Manager is authorized and directed to exercise the powers and fulfill the duties specified in Section 3-2 of the Charter of the City of Kenai, as well as any other powers authorized or duties specified from time to time by the Council. (b) In addition to, and consistent with those powers, duties, and functions of the City Manager, as set forth in Section 3-2 of the Charter of the City of Kenai, are the following. The City Manager shall: (1) Hold a weekly staff meeting with all department heads to insure adequate cross -communication between the departments and the City Manager as relates to current and pending actions of the City. In addition, in preparing annual budgets, the City Manager will include informational input from all department heads. (2) Work through duly elected appointees/representatives of the Planning Commission (City of Kenai and Kenai Peninsula Borough) and the Borough Assembly, so that all matters relating to those bodies may be addressed as a unified City action. (3) Keep an active check list of Council questions and problems. He should attempt to answer or dispose of the same as prioritized by the Council within 36 hours of presentation if possible, with copies to go to all Council members. (4) Follow written policy set by the Council. The City Manager shall not set policy. (5) Present all lease applications to the City Council completely filled out. Where applicable, the applications will first be presented to the Kenai Advisory Planning Commission for its consideration. (6) Enter into no contracts or purchase agreements in excess of the amount authorized by KMC 7.15.030, except by prior approval of the City Council as mandated by and with the exceptions contained in KMC 7.15.030. (7) Shall act as the Council's representative when present before those bodies enumerated in Paragraph 2 preceding, but shall secure the Council's prior approval, if at all possible, before acting as the Council's representative before any other body, assemblage, or busines- *meeting not within the boundaries of the City of Kenai. In any case, shall exercis, . ae diligence to abide by Paragraph 4. (8) If appropriate, alternatives will be submitted when Administration presents proposed ordinances or resolutions. (KC 1-1.1, Ord. 397) S49-11/23/88 1-2 CTTY OF KENAI ARTICLE 3 CITY ADMINUMATOR AND ADMINISTRATIVE DEPARTMENTS (a) When the City is operating under the Council -Manager form of government, there shall be a City Manager. The Council shall appoint him for an indefinite term by a vote of a majority of all its members. It shall choose him on the basis of his executive and administrative qualifications. At the time of his appointment, he need not be a resident of the city or state; but, during his tenure of office, he shall reside within the City. (b) The Council may suspend or remove the City Manager at any time by an affirmative vote of five members. At least one month before removing the City manager, the Council shall give him notice of the proposed removal and a written statement of the cause of removal, and before removal, shall give him opportunity for a public hearing thereon. The Council may remove an Acting City Manager without notice. Section 3-2. City Administrator: Powers and Duties. The city administrator (mayor or city manager, as the case may be) shall be chief administrative officer and head of the administrative branch of the city government. He shall execute the laws and ordinances and administer the government of the City, and in case of a City Manager, shall be responsible therefor to the Council. He shall: (1) Appoint, and when deemed necessary for the good of the service, lay off, suspend, demote, or remove, all directors, or heads of administrative departments and S52-08/25/89 C-12 CITY OF KENAI all other administrative officers and employees of the City except as this Charter provides otherwise, subject to such merit -system regulations as the Council may adopt; (2) Supervise and control, directly or indirectly, all administrative departments, agencies, officers, and employees whom he appoints; (3) Prepare a budget (including estimated revenues and proposed expenditures) annual and submit it to the Council, be responsible for budget administration after appropriations are made, and recommend to the Council any changes in the estimates and appropriations which he deems desirable; (4) Submit to the Council a report as of the end of the fiscal year on the finances and administrative activities of the City for the preceding year; (5) Keep the Council advised of the financial condition and future needs of the City, and make such recommendations on matters of policy and other matters to the Council as may seem to him desirable; (6) Have such other powers, duties, and functions as this Charter may prescribe, and such powers, duties, and functions consistent with this Charter as the Council may prescribe. Section 3-3. Administrative Departments. Offices. and Agencies. There shall be such administrative departments, offices, and agencies as this Charter establishes and as the Council may establish. S52-08/25/89 C-13 CITY OF KENAI INFORMATION LIST Kenai City Council Meeting of August 21, 1996 1. 8/7/96 Kenai City Council meeting "To Do" list. 2. 8/9/96 KK letter to Department of Fish & Game regarding Kenai River Dunes Project. 3. 8/6/96 DNR letter regarding Certified Local Government awarded grants (City of Kenai - public education/$5,500). 4. 8/5/96 D. Steffy, MPTS letter of thanks to JW for supporting a welding course for a class from Okha and Nogliki. 5. 8/8/96 DNR Notice of Intent to Issue a Final Finding and Decision Under AS 38.05.035(e) Regarding Proposed Oil and Gas Lease Sale 85A (Cook Inlet Exempt). 6. 8/7/96 DEC letter in response to AML and municipalities' concerns in regard to subdivision plan reviews by DEC. 7. 8/12/96 KK memorandum regarding KPB Ordinance No. 96-32, and land being deeded to the city for a well site and other public facilities (KPB Ordinance No. 96-32 attached). 8. 8/96 Greater Kenai Chamber of Commerce, Chamber Chatter. 9. 8/96 Greater Soldotna Chamber of Commerce, Your Chamber Today. 10. 6/96 Invoice - Kenai Municipal Airport Master Plan/Aries Consultants Ltd. - $23,151.66. 11. 8/15/96 KK letter to OSHA regarding STP Modification Change from Gas to Liquid Disinfection/OSHA Citation No. 124076597. KENAI CITY COUNCIL MEETING AUGUST 7, 1996 "TO DO" LIST KK - Get additional information in regard to cost to purchase phone system after system is rented for one year. Order speed bumps through Quality Asphalt as they recommended, at least 4" and do it as soon as possible. CRG - Render opinion of whether there was a conflict or inappropriate for a councilmember to be included as a board of director on the Challenger Learning Center by-laws and incorporation papers. Draft an ordinance to make it unlawful for anyone to jump, walk, climb, traverse, repel, etc. on or off of the bluffs in the City of Kenai. A substantial fine should be included. CLF - Write to Mr. Munson and inform him his application would be kept on file for future reference when another position on Airport Commission becomes available. Contact three interim city manager applicants and inform them of special meeting and request resumes. CITY OF KENPIt 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 an tIII�I ,992 August 9, 1996 Mark N. Kuwada Habitat Biologist Department of Fish and Fame Habitat and Restoration Division 333 Raspberry Road Anchorage, AK 99518-1599 RE: KENAI RIVER DUNES PROJECT Dear Mr. Kuwada: Enclosed is a set of drawings and a cost estimate for the Kenai River Dunes Project. I just received this from our Engineering Consultants, Nelson and Associates. As you can see, the cost estimate is for $100,000. If I can get the grant agreement by August 16, I can get it into the City Council packet for acceptance at their meeting on August 21. 1996. The project can then immediately go out for bid and be completed by the end of September or middle of October. I left word on both Gay's and your recording voice mail about this but would appreciate a call. I know the schedule is very tight but I still think we can complete the project this year. Sincerely, 0/1 -4�1=4 ��� Keith Kornelis Public Works Director cc: Mayor Williams and City Council Cary Graves, Acting City Manager Nelson and Associates sg .81t-t�gg o0 .r V'1 00 6A CVNV3 •--+ 6A •--� in M N cn cr1 ^' c'7 '""I bA 63 V4 64 40% 6A 6A M-� 60� �O O V-4 Nf b i10 O H 'C a p Q N 6A 64 69 Vi4 VC)69 69 60,64 &9 .-.. c+i �• , , O O O �o 00 O -t O O � .-. I. E 1, E E aww�x �c�wa��awaa Vl 62 3 C ° v E 0 Wba H C C an � b i a ., in to A v,1C�7 n V'oi v�i 5 aC14 rnw i a� � p 00 . O N N N. m M cn M M ccn cM ..1 TONY KNOWLE 3601 C STREET, SU' ANCHORAGE, ALASI(i PHONE: (907) 269-870. FAX: (907)269-8907 DEPARTMENT OF NATURAL RESOURCES DIVISION OF PARKS AND OUTDOOR RECREATION A August 6, 1996 AUG 1996 Received City of Kenai Re: FY'96 Historic Preservation Fug''#i` "iogram Dear Certified Local Government Applicant: The Alaska Historical Commission met June 25th, 1996. During this meeting, the Commission reviewed applications for financial assistance from the FFY'96 Historic Preservation Fund (HPF) grant program. The Commission voted to award grants as follows: Municipality of Anchorage - inventory $ 6,000 Fairbanks North Star Borough - planning $ 5,500 City & Borough of Juneau - development $ 6,500 City & Borough of Juneau - planning $ 5,500 City & Borough of Juneau - National Register $ 6.000 City of Kenai - public education $ 5,500 City & Borough of Sitka - inventory $ 4,000 City of Seward - inventory $ 1,665 City of Ketchikan - survey $ -0- Matanuska-Susitna Borough - survey $ -0- TOTAL $40,665 We are currently working on the draft grant agreements for those applications that received funding. As you are aware, the allocation period was pushed back for the FY'96 applications because the federal funding was not allocated to the States within the customary time period. Therefore, grants utilizing FY'96 monies will have an expedited project period. All projects must be completed and fully billed by 9/30/97. If your application was approved for funding, we will contact you soon to coordinate the revised time schedule for the grant contract scope of work. Unfortunately, due to the decreasing amount of federal monies available to the HPF grant program, all applications for assistance were not approved for funding. I would like to encourage 1970 -1995 Celebrating 25 Years of Alaska State Parks S MINING AND PETROLEUM TRAINING SERVICE 5 August 1969 Mayor John Williams City of Kenai Kenai, AK 99611 Dear Mayor Williams, I want to express our appreciation for your support of the recent welding course for the class from Okha and Nogliki. Especially we want to thank you and Sharon for attending the little graduation ceremony last Friday evening. After everyone had left and we were saying good-bye to the students, they virtually begged to let them get the film developed so they could prove that they had met the Mayor of "Okha" and "Nogliki". We did a quick miracle and got them each pictures of them with you and Ken. They said no one would believe them if they couldn't prove it. Apparently their mayors are not as accessible over there. You made their day and more importantly I think you showed them something very important about our system of government. It opened their eyes. Thanks again, very much. That evening meant a great deal to those folks. Sincerely, 1. &VA__ 1. ,* �• ' � Dennis Steffy, Director MAPTS Debbie Kendrick, Asst. Director MAPTS Neply to: 155 Smithwey, Suite 101 Soldotna, Alaska 99669 (907] 262-276B FAX: (907] 262-2S12 L ED96LERKS •,- r� V � an a division of CCVE of the University of Alaska August 3, 1996 Mr. Dennis Steffy and MAPTS Staff Mr. Fritz Miller - KPC Welding Instructor Mr. Bill Stamps - Peak Oilfield Service Ms. Tatiana Khmelyova - Translation Services Dear American Friends: Group of Welders From Sakhalinmorneftegas Sakhalin Island, Russia RECEIVED AUG 15 1996 FnJ,4g , We want to express our endless gratitude for the wonderful training that you provided us in your Soldotna, Alaska center. During this period, we gained wonderful experience and vast knowledge working with equipment and tools that we have never used before. Of special interest to us was your training in fire safety and the escape capsule classes. We appreciated your highly professional instructors for all of our training. During our stay here, we never felt a language barrier. Mutual understanding was especially apparent, we experienced deep respect and great hospitality. We would like to give a huge thank you to Bill Stamps, manager of Peak Oilfield Services, for our welding hoods and special gear, which he kindly provided. Without that we would have been unable to receive hands on training in the welding shop of Kenai Peninsula College. We have learned here not only new methods of welding but new perspectives that will widen the horizons of our profession. We were interested to learn American work ethics. Our frequent conversations with Mr. Steffy helped us to understand American life more than before. We believe the development of the Sakhalin oil fields, with the participation of American oil companies, will help our island to become a better developed industrial area - creating jobs and making our lives better. One more time, thank you very much to all the people who met us here with such hospitality. Also we would like to extend a special thank you to the Mayors of Soldotna and Kenai, who participated in our certification ceremony. We think that other skilled workers from Sakhalin Island who have experience in our industry should come to your center to upgrade their qualifications. Give them a chance to combine high American technology with their skills and experience. We would like to share some of our thoughts about providing training to Russian workers through MAPTS. 1. Extend training period to allow students to spend more time practicing on all available equipment. 2. Provide opportunities to observe people at their jobs. 3. Get acquainted with safety training at industrial facilities. 4. Include visiting of museums, cultural and historical places especially connected with development of Alaskan industry. 5. Visit refineries, oil field companies, construction of oil and gas pipelines. 6. Include discussions for creation of environmentally clean industrial areas. Sergei Antushev Vladimir Molotkov Leonid Tistol Alexei Novoselski xc: Ken Lancaster, Mayor of Soldotna John Williams, Mayor of Kenai Jerry Park, University of Alaska TONY W. DEPARTMENT OF NATURAL RESOURCES DIVISION OF OIL AND GAS August 8, 1996 3601 C STREE7. SUl T = 138C ANCHORAGE. ALASKA 99503-5946 PHONE (907; 762-2549 I�� .'tTiT:Si►.T.Z�:1:7/�1 -NOTICE- OF INTENT TO ISSUE A FINAL FINDING AND DECISION UNDER AS 38.05.035(e) REGARDING PROPOSED OIL AND GAS LEASE SALE 85A (COOK INLET EXEMPT) The Department of Natural Resources, Division of Oil and Gas (DO&G), gives formal notice under AS 38.05.945(a)(3)(b) of its intention to issue a final finding and decision under AS 38.05.035(e) concerning the proposal to lease state land for oil and gas exploration and development in the Cook Inlet area. This acreage is currently proposed to be offered in Competitive Oil and Gas Lease Sale 85A, Cook Inlet Exempt. Before this sale can take place, the director of DO&G is required to make a final written finding that the sale is in the best interest of the state. To facilitate this, DO&G has collected public and agency comments, socio-economic and environmental information in order to consider the potential effects of proposed Sale 85A. This information was then used to prepare a preliminary written finding. In this preliminary finding the director established the scope of the administrative review for the proposed sale; considered and discussed certain important facts and issues determined to be material as required by AS 38.05.035(e)(1) and (g); and set out the law, regulations and applicable policies upon which the director will base his final determination. The director also proposed certain mitigation measures considered necessary to minimize the anticipated adverse impacts of the proposed sale. Accompanying the preliminary finding was DO&G's analysis of the sale's consistency with the Alaska Coastal Management Program (ACMP) under AS 46.40. These documents were made available for a 60-day public review on March 22, 1996. Under AS 38.05.035(e), the director of DO&G must now make a final written finding that leasing this acreage will or will not best serve the interests of the state. This -finding will consider and discuss facts and issues as required by AS 38.05.035(g) and set out the facts, law and applicable policies upon which the director bases his determination. Comments, concerns and material new information received subsequent to the issuance of the preliminary finding regarding the proposed sale will also be addressed in this final finding. DO&G issued its proposed ACMP consistency determination on June 25, 1996. Under AS 46.40.096(e), the right to petition the Coastal Policy Council for a review of a proposed consistency determination is limited to the applicant, or an affected coastal -resource district, a state agency, or a citizen of an affected coastal resource district, but only if the party submitted comments during the above -prescribed comment period. The best interest finding and the final ACMP consistency determination required under AS 46.40 will be issued on September 17, 1996. Proposed Sale 85A will be comprised of 220 state owned tracts and 28 tracts owned by the Mental health Trust Authority with a total combined area of approximately 1,063,432. Sale 85A is located within the Municipality of Anchorage, the Kenai Peninsula Borough, and the Matanuska-Susitna Borough. Upland tracts are generally located on the western side of the Kenai Peninsula between Pt. Possession and the communities of Anchor Point and Homer, and on the west side of Cook Inlet between the Beluga River and Tuxedni Bay. The proposed sale area also consists of state owned tide and submerged lands in central Cook Inlet, and Redoubt, Trading, Tuxedni and Chickaloon bays. The communities of Anchorage, Hope, Nikiski, Kenai, Soldotna, Sterling, Ninilchik and Kasilof, Homer, Clam Gulch, Nikolaevsk, and Anchor Point as well as the native villages of Knik, Tyonek and Salamatof may be affected by activities resulting from this sale. If a decision is made that the proposed sale best serves the interests of the state, an "Instructions to Bidders" packet will be made available on September 17, 1996. If a decision is made to hold the sale, it is tentatively scheduled to occur in the Wilda Marston Theater, in the Loussac public library, 3600 Denali Street, in Anchorage, on December 17, 1996, in accordance with AS 38.05.180. nneth A. Boyd, Director 85A-945a3b 61 00, 1520 00' 1510 30' 151 0 00' 1500 30' 1500 00' � �' � eR �! � R 16��' R I lV4 R 121i' 1 Obi+ I RBVV v n `JRti1V R4 i •M1 T 14N v� .A 1 i7 D / hakachatna .P 1 Kr I 7/ , \ m sat Fire c 9mge j f a Island Turn4Qin q TRIM-174 ! r ♦p ' Tyonek mesa A' I l�' :. asA-167 4iI Ma I t4 1 146— 't Z, �54 I S L1� i O i *185A-147 ,�� *� _ T.l. B5A-144' i1 . ,� \YR c85A-141 oryq.132 I 8\ II tR.85A•142 )11,g5,q_� ` - Lam• ✓ SQ I ili� 7R BSA- 133 �j�� _. ") 1520 00' 1510 30' MAP INDEX 2 0 0 4 151 ° 00' Base Maps at 1'=1/2 mile, showing surface estate ownership in sale area on Kenai Peninsula, are available for viewing at KPE1 Planning Dept., Soldotna; Homer, Anchor Point and Nlinikttik public libraries and DNR's Public Information Office in Anchorage. 150° 30' 150000, STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF OIL AND GAS PROPOSED OIL AND GAS LEASE SALE 85A COOK INLET EXEMPT PRELIMINARY TRACT MAP SCALE 1:700,000 ONE INCH EQUALS 11.5 MILES APPROX. 5 0 5 10 15 MILES DIRECTOR, DN. OF OIL & G DRAWN BY: DATE APPROVED: 4/9/96 KENNETH A. BOYD O.D.S. AII1ers EquaMrsa Conic Proleeti Based The SN PETROLEUM GEOP CHECKED BY: Central I��te 5000 Ellip>" JAMES HANSEN Onw Lattrtuae: 50.00 PR PP IMINARY TRACT MAP NO. OF 4 NOTE: THIS MAP IS NOT AN OFRCLAL TRACT MAP. A SET OF OFFICIAL TRACT MAPS IS AVAILABLE AT THE DEFAIZIMENT OF NATURAL RESOURCES, DIVISION OF OIL & Gk% 3601 C ST.. SUITE 1398. ANCHORAGE, AtA.9TA (907)-2694W3 NOTE: NO DECISION HAS YET BEEN MADE ON WETHER THE STATE WILL HOLD THIS LEASE SALE. THE STATE IS GATHERING SOCIAL. ENVIROMAENIAL & ECONOMIC rFORMA- TON ON WHICH TO BASE A DECISION. 6101 00, ADNR 4/9/96 60° 31 MAP INDEX 152° 30' T?'N xlsw TbN nner%, 1' \ .p Creek eQ. �46 T4'N ` Creek West T—" 037 '....,.-. m.a 20 0 m85A-019 m.asA-ors TIN .: Rt6��' Rla i D BASE 1� RISW B se Maps at 1'=1/2 mile, Showing surface T estate ownership in sale area on Kenai Peninsula, i are available for viewing at KP13 Planning Dept., 'Soldotna; Homer, Anchor Point and NIMIChIk Ninilchik public libraries and DNR's Public / Information Office in Anchorage. I ,�►'� 0 � ff;' SEE MAP 3 OF 4 30° 30' SEE MAP 3 OF 4 Clani Gulco 12w��� E �o SEE MAP 4 OF 4 t 51" 30' 1520 00 1510 30' NO1E LT NOT STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES ICK TRACT AN OFFIGAL TRACT MAP. OFRCIAL DIVISION OF OIL AND GAS T TRACT MAPS a AVAIABLE AT THE DEPARTMENT OF PROPOSED OIL AND GAS LEASE IVAlUiI1L RESOURCES, °" SALE 85A UOI C T� , 3601 C ST SUITE 1398, COOK INLET EXEMPT PRELIMINARY TRACT MAP �h� ALASKA 5 SCALE 1:350,000 ONE INCH EQUALS 5.5 MILES APPROX. 05 10 15 MILES NOTE. NO DECISION HAS YET BEEN MADE ON WHETHER THE STATE WILL HOLD THIS LEASE SALE. THE STATE IS GATHERING CIALEN & ECONCONOMINL. &EIC INMENWFORMA- noN ON WHICH TO BASE A DECISION. _ DIRECTOR, DN OF OIL &GAS KENNETH A. BOYD DRAWN BY: O.D.S. DATE APPROVED: 4/9/96 Albers Equal -Area Conic Projection Based On The Clark 1866 Ellipsoid Central Meridian:-150.00 Origin Laftihrde: 50.00 'EMOLEUM GEOP 1 JAMES HANSEN CHECKED BY: J WSJ ADNR 4M/96 1 PREL INARY TRACT MAP NO.2 OF 4 600 30' 151030, 151 0 00' 1500 30' 1510 30' 151 0 00' 150' 30' MAP INDEX 2 0 4 STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF OIL AND GAS PROPOSED OIL AND GAS LEASE SALE 85A COOK INLET EXEMPT PRELIMINARY TRACT MAP SCALE 1:350.000 ONE INCH EOLIAL.S 5.5 MILES APPROX. 5 0 5 10 15 MILES DIRECTOR, DN. OF OIL & GAS KENNETH A. BOYD • ETROLEUM GEOPHYS JAMES HANSEN T PRELIN DRAWN BY: DATE APPROVED: 4/9/96 O.D.S. Albers Equal -Area Conic Pro;;; Based On The Clark 1 SW EBips( CHECKED BY: Central Meridian:-150.00 I } Origin L.attitude: 50.00 TRACT MAP NO.3 OF 4 NOTE: THIS MAP IS NOT AN OFFICIAL TRACT MAP. A SET OF OFFICIAL TRACT AMPS 5 AVAEABLE AT THE DEPARTMENT OF NATURAL RESOURCES, DMSION OF OIL & GAS, 3601 C SL. SUTE 1398, ANCHORAGE. ALAWA 1907h269-= NOTE: NO DECISION HAS YET BEEN MADE ON WHETHER THE STATE WILL HOLD THIS LEASE SALE. THE STATE 5 GATHERING SOCLALENW)WrIENTAL & ECONOMIC P*C(# A- TION ON WFICH TO BASE A DECISION. ADNR 4/9/96 6000 MAP INDEX 1510 3'0 151 ° 00' STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF OIL AND GAS PROPOSED OIL AND GAS LEASE SALE 85A COOK INLET EXEMPT PRELIMINARY TRACT MAP 5 SCALE O :350.000 ONE INCH EQUALS 5.5 MILES APPFtOX. 5 10 15 MILES DIRECTOR. DN. OF OIL & GAS KENNETH A. BOYD ETROLEUM GEOPHYSFtST, JAMES HANSEN G. PRELI DRAWN BY: DATE APPROVED: 4/9/96 O.D.S. Abers Eque!-Area Conic Projecti Based On The Clark 1866 Ellpsc CHECKED BY: Central Mermen:-150.00 N ` Origin Lattituaw 50.00 TRACT MAP NO_A OF A 600 00' I NOTE: THIS MAP 6 NOT AN OFFICAL TRACT MAP. A SET OF OFFICIAL TRACT MAPS R AVAILABLE AT THE DEPARTMENT OF NATURAL RESOURCES, DIVISION OF OL & GAS. 3601 C ST.. SUITE 1398, ANCHORAGE, AIASKA (907)-269.8803 NOTE: NO DECISION HAS VET BEEN MADE ON WE14ER THE STATE WILL HOLD THIS LEASE SALE. THE STATE IS GATHEIRING SOCIAL. ENVIRONMENTAL & ECONOMIC INFORMA- TION ON WHICH TO BASE A DECISION. ADNR 419/96 DEPT. OF ENVIRONMENTAL CONSERVATION DIVISION OF STATEWIDE PUBLIC SERVICE 555 CORDOVA STREET ANCHORAGE, AK 99501-2617 Dear Mayor or City Official: TONY KNOWLE 4(� �6 Telephone: (907) 269-7634 Fax: (907) 269-7678 RECEIVED AUG 1 2 1996 KENAI CITY CLERK Let me offer some additional information about the Department's subdivision p an revie , up to Kevin Ritchie's recent letter from the Alaska Municipal League. The Department's review, carried out by engineers, ensures that each proposed home lot will have the necessary soil conditions and size so that sewage can be safely managed. In a Public Notice dated June 20, 1996, the Department proposed that the regulations for this review be repealed, because the Legislature eliminated the budget dollars that fund the work. August 7, 1996 Please note that subdivision review, while it helps prevent public health problems from sewage, is NOT a mandated activity by either federal or state requirements. Although the Department has consistently supported subdivision plan review for its value to communities, the program is an option. Therefore, the labeling of this program as an unfunded mandate is incorrect. We need to set the record straight, because we have received phone calls from alarmed local officials from communities with insufficient means to carry out their own subdivision plan reviews. In the short term -- the current construction season -- DEC is willing to continue review for those local governments which can finance this service through fees or other contractual agreements. The Department would have to seek legislative approval to receive such contractual funding. This is one way to make a transition because there are no current allocations from the legislature for a transition. For the longer term, based on public comment received from the Public Notice mentioned above, we are now proposing to suspend the enforcement of the subdivision plan review regulations until such time as there may be a change to the funding status for the program. For example, if fees were in place for subdivision plan review, that money could fund the work for communities in which local government does not take on this function. We continue to seek your advice and recommendations on possible ways we can help your community manage environmental matters such as sewage. Please let me know if you have any questions about this letter. I have also enclosed the names and phone numbers for our division's area offices so that you can have a more local contact. Sincerely, r Marianne G. See Director MS/mk cs: ey-d«/mk/rwiv.aos> • - D i v i s � o n f,. �5 tat a w' a. • ,. _� •.�-Y_•:, �,..._ • Works closely with local governments and communities to address local environmental management priorities, and with other department pro- grams to ensure that the problems with greatest threats to public health are addressed Offices are located in Ketchikan, Sitka, Juneau, Valdez, Anchorage, Kenai, Kodiak, Unalaska. Bethel, Wasilla, Fairbanks, Nome, and North Slope (Deadhorse). See page four for phone numbers and addresses. Anchorage and Western Public Service Area Bill Lamoreaux, Manager (907)269-7505 email: blamorea@envircon.state.akus Mat -Su Public Service Area Paul Pinard, Manager (907) 376-3038 email: ppinard@envircon.state.akus Northern Alaska Public Service Area Bill Smythe, Manager (907) 451-2184 email: bsmyth@envircon.state.akus Kenai Public Service Area Les Buchholz, Manager (9077) 262-5210 email:- lbucholz@envircon.state.akus Southeast Public Service Area Mary Siroky, Manager (907) 465-5350 email: msiroky@envircon.state.akus Memorandum Date: 08/12/96 d To: Cary Graves, Acting City Manager C� From: Keith Kornelis, Public Works Director (e RE: KPB LAND BEING DEEDED TO CITY Attached is KPB Ordinance 96-32 which was passed at the Borough Assembly meeting of August 6, 1996. This is a copy so you may want to get an executed or signed copy from the Borough. This land is the site of Well House No. 3. It contains approximately 12.50 acres. Please note the city needs to negotiate and enter into a lease with an option to purchase this land. The option is for a lease payment of one dollar ($1.00) per year and one dollar ($1.00) to purchase after KPB has received patent to the land. Most of the agreement is in the ordinance. KK/mk cc: Mayor Williams and Council (Information 8/21 /96) Kim Howard Attachment: Kenai Peninsula Borough Ordinance 96-32 Introdu«J by: Mayor at the request of the City of Kenai J Date: 7/09/96 Hearing: 8/06/96 Action: Enacted Vote: Unanimous KENAI PENINSULA BOROUGH ORDINANCE 96-32 AN ORDINANCE AUTHORIZING A LEASE WITH AN OPTION 'TO PURCHASE TO THF. CITY OF KENAI FOR APPROXIMATELY 12.50 ACRES OF LAND FOR A WELL SITE AND OTHER PUBLIC FACILITIES WfIEREAS, the Borough has a final decision from the State of Alaska for certain land which the City of Kenai has dettrmincd suitable for a well site and other public facilities; and WHEREAS, the Borough laud, containing approximately 12.50 acres, proposed for conveyance in the City of Kenai for a well site and other public facilities has been classified Govcrament; and WHEREAS, the City of Kenai is a local government within the Kenai Peninsula Borough providing services to Borough residents; and WHEREAS, she land requested by the City of Kenai should be conveyed at other than fair market value to enable the City of Kenai to better serve Borough residents; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH; SECTION 1. The mayor is authorized to deposit into the land bank the parcel generally described as the S %2SW1/.NW3/; Section 36, T6N, RI 1 W, S.M., Alas" excepting Beaver Creek Alaska Subdivision and the Kenai Spur Highway right-of-way. SECTION 2. The assembly finds that Ieasing this land to the City of Kenai, with an option to purchase, is in the best interests of the public and the Borough. This finding is based on: a. The City of Kenai is a local government within the Kenai Peninsula Borough providing services to Borough residents. b. The land classified government will be used for a well site and fire station, which arc essential services. SECTION 3. Based on the foregoing the mayor is hereby authorized, pursuant to KPB Code of Kcaai Peninsula Borough, Alaska Ordinance 96-32 Page 1 of 2 Ordinances 17.10.100(l), to negotiate and enter into a lease, with an option to Purchase the fee estate which will be conveyed by quit claim deed, the above described parcel at other than fair market value with the City of Kenai, with the additional condition that the sale agreement provide that the property be used solely for governmental purposes. SECTION 4. The negotiated lease shall contain the provision that the lease payment shall be ONE DOLLAR ($1.00) per year. The option to purchase shall set the sale price at ONE DOLLAR ($1.00) and shall be exercisable within one year of delivery of notice to the City of Kenai that the borough has received patent to the land described in Section 1. SECTION 5. Pursuant to KPH 17.10.230 the assembly authorizes an exception to KPB 17.10.130(D) which requires the conveyance instrument to contain restrictions that confine the use of the land to the classification and prohibit use of the laud for any other purpose. This exception is based on: a) The fact that the City of Kenai has existing zoning regulations is a special circumstance that justifies this exception. b) This exception is necessary to facilitate the City of Kenai's management of the property. c) Granting this exception will not be detrimental to the public welfare or injurious to other property in the area. SECTION 6. This ordinance shall take effect immediately upon enactment ENA(: FED BY THE ASSEMBLY OF THE I ENAI PENINSULA BOROUGH THIS 6th DAY OF AUGUST,1996. 1 Andrew P. Scalzi, Assembly President ATTEST: 41A A VT dt� - - Gaye J. 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W J r < N W0. m Z< Z m~ O Z O p c7 < W W N L 'V O W W< O W >= U¢ O m Z Z < Z ¢ < f�l U- m W Z iEZ V) L7 2 < H ¢ & 0 W CU O Z~ ~ N �t7 O Z< !�] co In N O� .— N N m In L L W p N~ W W W > N W W co N W O V Z U< J R U < O Z J Q) J Li J Q < J N C J ¢ m W a W J ¢ W O a a d W Z wi ¢� W_ p N Z < Q Z W_ _ CO3 07 W 2< = < vi < �"� < W< W Y E < < Z V, < < < Z ¢ < U Z L < Z W O ¢ < Z < Z U Y < W W = W W = W 0 W — W N o o N U V W �.i ^ — W W OF- V) F- U po a ()N co O o Q Z C! n W J a 03oc LLJ LLJ Cn CO CO O.JNN LA N 1� m 00 < i. � N r- r- W- N _ O _ O O o < O Y zW W Y W W ZUJ R < d < d < _ (n z IFIR,111ENIDS TURAIL ENTER, 1 1 4- ! KENAI SPUR HIGHWAY • ?.O. BOX ?961 ! • ;q07: 283- i -a I • FAX (907) 283-2230 July 1996 Dear Friends, Kenai Cultural Center's goals are to promote education, encourage community participation, and pro- vide an understanding of the culture and natural history of Kenai, the Kenai Peninsula and the Cook Inlet area. This is accomplished by a wide variety of activities, as well as through the preservation, maintenance and display of the center's collections. The Kenai Cultural Center is a public non-profit organization that was established in 1991, when the Kenai Visitors & Culturai Center was built. This year the Cultural Council has organized the "Friends of the Cultural Center' :n an effort to generate interest and involvement in the Cultural Center. Get involved in the Cultural Center today by joining the "Friends of the Cultural Center" and become one of its charter members. The benefits of annual membership include: Name: Address: Phone: • 10% discount at the Cultural Center Shop • 10% discount on anv paid programs or workshops • Quarterly Newsletter • Annual Membership Tea • Certificate of Appreciation for memberships of $100 or over. • Tax deductible Application for membership in FRIENDS OF THE CULTURAL CENTER Date: $25 Mystery Hills Individual Membership $40 Skilak Lake Family Membership $50 Resurrection Pass Patron $100 Tustumena Lake Contributor $250 Kenai Lake Sponsor $500 Cook Inlet Corporate Please make checks payable to the Kenai Cultural Center and mail to P.O. Box 1991, Kenai AK 99611 ee Sho re /y ,r / Kenai-Soldotna Women's Resource & Crisis Center KSRM Radio 920 AM Will be hosting the 14th Annual KSRM/WRCC Radiothon on September 9, 1996, from 9:OOam to 6:OOpm. This is our major fund-raiser of the year and your contribution is very important. All contributions (cash and in -kind) will be used to directly benefit victims of domestic violence and sexual assault. We will be joined by a variety of community agencies who provide support services through education, intervention and accountability. We will have Remote Teams stopping by area businesses to take donations and pledges and announce them on the radio via MacTel Cellular Phones. IN -KIND DONATIONS ALSO APPRECIATED Our clients and shelter have many needs that can be met through in -kind donations, such as: linens, blankets, pillows, pillow cases, towels, washcloths, toiletries (soaps, deodorants, toothpaste, lotions, shampoos, conditioners, combs, brushes. . .), paper products (toilet paper, paper towels, sanitary napkins, diapers. . .), household items (kitchen utensils, throw rugs, curtains, shower curtains, appliances, brooms, mops, vacuum cleaners. detergent, bleach, alarm clocks, jumper cables, school supplies. . . . Our facility was generously built by your community efforts 11 years ago. Our upkeep and maintenance needs can be met through your special skills and donations. We could use: painters and paint, landscapers and landscaping tools, snow removal and snow removal tools, carpet cleaning, upholstery cleaning, janitorial services, plumbers, electricians, and transportation, to name a few. If your group or office would like to "Adopt- a -Room " or "Adopt -a -Project", please call us. THE WOMEN'S RESOURCE & CRISIS CENTER PROVIDES: CRISIS INTERVENTION Trained staff and volunteers are available on our 24-hour Crisis Line at 283-7257. LEESHORE SHELTER A warm, safe atmosphere - 24 hour staffing provides advocacy and educational groups for women and children. Advocates provide information regarding health, legal, housing and employment issues through area resources. Resident and non-resident educational groups in a variety of areas. MEN'S RE-EDUCATION PROGRAM Assisting batterers to stop violent behavior. TRANSITIONAL LIVING CENTER (TLC) Program for victims of domestic violence and sexual assault, who wish to transition to a substance -free and violence -free lifestyle. NUTRITION AND CHILD CARE PROGRAMS: WIC provides basic nutritious foods, education and referrals for health care. CHILD CARE FOOD PROGRAM provides nutrition assistance for licensed day care facilities. CHILD CARE ASSISTANCE PROGRAM provides financial help for licensed day care to enable parents to work, seek work, attend school or training programs. 325 South Spruce Street Business Line ... 283-9479 Kenai, Alaska 99611 Crisis Line ... 283-7257 Meet Chall TO END DOWSTI C VIOLENCE 14TH ANNUAL KSRM/WRCC RADIOTHON ON SEPTEMBER 9, 1996 Tune Your Radio To: KSRM Radio 920 AM from 9:00am to 6:00pm Watch For: Remote Teams visiting your Local Business Donations/Pledges/Challenges: $ Call KSRM Radio at 283-5811 and Challenge a Co-worker or Business to meet or beat your pledge. $ Call Women's Resource & Crisis Center at 283-9479 and make a pledge. $ Welcome the Remote Team visiting your place of business. $ Fill out the attached Pledge Sheet and mail it with your donation to the Women's Resource & Crisis Center 325 South Spruce Street, Kenai, Alaska 99611. ------------------------------------------------------ 14 TH ANNUAL KSRHIWRCC RADIOTHON PLEDGE SHEET Business Name Address City State Zip Phone [ ] Please read my donation and/or challenge on the radio. [ ] I would like to remain anonymous. Donation $ Challenge Please detach this portion and mail with your donation. If you would like your donation and/or challenge read' on the radio, please indicate in the space provided. RECEIVED We keep you informed , , ' Business News v J �I, = Political Events Communitv Issues '1 � A monthl the Chamber of Commerce Volume 9........... Issue 8 August, 1996 ����Z� � JE< ANOTHER SUCCESSFUL PROGRESS DAYSMH ' Whether the 36th or 40th Annual Progress Days } Celebration. it was a hit.. From parade judges to parade+' participants, to all of the folks putting on special events. Lra z-•._ each of you are responsible for the success of the 1996 Progress Days . AND THE Thanks to the following who once again provided an WINNERS extraspecial helping hand... The City of Soldotna Soldotna Chamber of Commerce Board of Directors Unocal Agricultural Products AT & T Wireless Members of VFW Post #10046 Peninsula Clarion Parade Master of Ceremonies, Bill Popp Jim & Matt Steffy Soldotna Area Senior Citizens Parade Judge Chairman, Joel Wilkins VISITORS, VISITORS, AND MORE VISITORS... The Visitor Information Center has been busy !!!!! During the month of July. over 10.000 were .velcomed to Soldotna at our Visitor Information Center. The Center is opened daily from 9:00am to 7:00pm and has been responding to questions varying from train schedules to Denali, where to store fish in Anchorage during a stop over, what to see, what to do and , of course, where to fish. Our staff of employees and volunteers do an exceptional job in addressing these many questions and our visitors leave well satisfied that they know EVERYTHING about Soldotna and the surrounding area. Even with all the activity and excitement of summer, one of our VIC employees, Tonja Burford surprised us all with the announcement of her engagement to Tom Seggerman, owner of TDS construction. All of us here at the Chamber and Visitor Center express our best wishes to Tonja and Tom and thank them for their support and dedication to our endeavors. ARE....... Northern Forrage as Grand Overall: Commercial Floats: 1st Place, Soldotna Dental, 2nd Place, Nancy A. Twidwell Insurance Commercial Entries: 1st Place, Soldotna Florist; 2nd Place, Red Line Sports Organizational Floats: l st Place, The Alaska Division of Forestry; 2nd Place, Women's Resource & Crisis Center Organizational Entries: 1st Place. 4-H Jr. Market Livestock; 2nd Place, Kenai Peninsula Racing Association Youth Marching Group: Ist Place Aurora Dancers; 2nd Place, SoHi Cheerleaders Adult Marching Group: 1st Place, Weenies on Parade: 2nd Place, Soldotna Lions Club Car Division: 1st Place, Dave and Teena Bunnell; 2nd Place, Peninsula Cruisers Bicycle Division: lst Place, Peninsula Bike Club: 2nd Place, Brownie Troop #215 Horse, Single Rider: 1 st Place. Jackson Family; 2nd Place, Soldotna Equestrian Assoc.. Rodeo Court Pageant Contestants Horse, Group Riders: Ist Place, The Midnight Sun Riders 4-H Club; 2nd Place, Soldotna Equestrian Assoc. Child Entry: lst Place, Chance Irwin: 2nd Place, Ryan Sholen Adult Category: Skeeter the Scooter Clown. THANK YOU ALL FOR PARTICIPATING! * THANK YOU FOR YOUR CONTINUED SUPPORT* THE FOLLOWING MEMBERS RENEWED THEIR MEMBERSHIP DURING THE MONTH OF JULY 1st National Bank of Anchorage Across The River RV Park Alaska River Guides Alaska Wholesale Distributers Bed & Breakfast Cottages Beluga Lookout RV Park Blockbuster Video Capt. Bligh's Beaver Creek Lodge Castaway Riverside RV Park Chocolate Drop Bed & Breakfast Corporate Express Credit Union 1 Representative Gary Davis Dean's Peninsula Printing Denise Lake Lodge y Don's Hobbies Edgewater RV Park Enstar Natural Gas Homestead Acres Hot Rod's Guide Service Barbara Jewel Jughead Charters Kalifonskv Lodge Kenai Country Taxidermy Kenai Peninsula Borough Kenai Peninsula Builders Assoc. Kenai Peninsula Condos Kenai Princess Lodge Kenai River Guides Assoc. K-WAVE/KPEN/KGTL Radio Legacy Tours :McClain Consulting Group Northcountry Fair Peninsula Clarion Peninsula Promenaders Pier One Theatre. Inc. Olde Town Trophy Redline Sports Rise & Shine Bed & Breakfast Robin Place Fabrics Safeway Kathleen Scott Stan Stephens Charters Swanson River Hideaway Sweeny's Clothing Swiftwater Bed & Breakfast The Duck Inn The Nature Conservancy of Alaska The Riverside House Totem Ocean Trailer Express Walters & Associates, Inc. A MESSAGE FROM CHAMBER PRESIDENT SAMMIE COLE The Soldotna Chamber of Commerce is happy to announce the selection of Justine Polzin as our new Executive Director. Justine will assume her duties on August 5th. She comes to the Chamber with a wealth of talent and energy to continue the goals and objectives of the Chamber and the City of Soldotna in the promotion of our wonderful community. Justine has a degree in business Administration and an Associate Degree in Accounting. During the past three years, she has served as assistant to the Director of the Kenai Peninsula Tourism Marketing Council.. A resident of Soldotna, Justine and her husband have two children. They are owners/operators of Poppy Ridge Repair. Originally from Minnesota, the Polzin's plan to make Soldotna and Alaska Their permanent home for a very long time. We invite each and every one of you to stop by the Chamber office and get acquainted with our Chamber staff. Justine and Randi. Sue Carter, serving as our Interim Director since May loth, will return to retirement but will continue to participate as a member/volunteer to the Chamber in future fund raising activities A NEW LOOK FOR THE VISITOR INFORMATION CENTER In order to accommodate the heavy flow of traffic through the Center, a few changes were made to enable our VIC staff to better serve our visitors. TDS Construction has completed the project which incorporated all visitor related activities into one area. The new "fishwalk" along the banks of the Kenai River below the Visitor Center has proven to be a big hit with visitors and residents alike. The project, in its second phase of construction. is a joint effort by the City of Soldotna and Kenai Sportfishing, Inc. Built from funds derived from the Kenai River Classic event, the fishwalk will allow anglers to fish for red salmon in a habitat responsible manner. The fishwalk is also being utilized for photo opportunities. a chance to easily access and view the Kenai River as well as the location of the recent memorial service. A thank you to the City of Soldotna and to Kenai River Sporthshing for providing another great asset to our community! KPT.NIC CORNIER Soldotna get ready! KPTMC is pleased to be able to present one of our jewels. Ms. Justine Polzin as %our new Executive Director. Justine comes to Soldotna after spending almost four vears with the KPTMC. An overachiever by nature. Justine's sense of humor and knowledge will be an asset to your organization. Her strong communication skills, contacts and business background %yill open up many doors for the community of Soldotna. «'e will miss seeing her bright smile each day and wish her the best. Good luck Justine... we will miss you. KPTMC is currently seeking applicants for the positions of ADMINISTRATIVE ASSISTANT and PROJECT COORDINATOR. Both positions will be open until filled and applicants are asked to froward a resume to 150 North Willow. Kenai. AK 99611, Did you mark your calendars' The Fifth Annual KPTMC Membership .Meeting takes place in Soldotna on September 20, 21 & 22. One crucial element to the success of this meeting is the ability to offset costs incurred with staging the event. In order to accomplish this, we are offering members and affiliates the opportunity to gain exposure through sponsorship of the various events. If you are interested in gaining valuable exposure for your business, please contact Stefanie Gorder at 283-3850. Nominations are currently being accepted for three positions on the KPTMC Board. Any KPTMC member in good standing who resides within the boundaries of the Kenai Peninsula Borough is encouraged to run for one of these positions. All nominations must be received in the KPTMC Office by 5:OOPM on August 12. For information on elections, becoming a member, or to receive a declaration of candidacy form contact the KPTMC. Tourism Works Tidbit: Travel and tourism in 1994 was once again the nation's leading service export - generation $78 billion in expenditures from international visitors - creating a S22 billion surplus as international visitors spent more money in the United States than Americans spent abroad. SENIORS HONORED Soldotna Area Senior Citizen volunteers were honored at a recent Chamber Luncheon. Lois Pillifant, Executive Director of the Senior Center. recognized the efforts of volunteers Elizabeth Duncan and Betty Allen. Elizabeth manages the craft room. and Betty is a Senior Companion, who visits area seniors at their homes on a daily basis. Lois says that both of these ladies work too hard. 00000000000000000000 GET READY, GET SET, GO! The 9th Annual Kenai Peninsula Run for Women will be held at the Kenai City Park on Saturday, August 10th at 10am. Please see the enclosed registration form for details. We would like to thank everyone for your ongoing support and encourage your participation in this years exciting event. There are many donated prizes to be given away and a post -race picnic provided by UNOCAL Agricultural Products. All runners, volunteers and their families are invited to attend these activities. Please join us in the fun and HELP END THE VIOLENCE. All proceeds are designated to victims of domestic violence and sexual assault WELCOME TO OUR NEWEST MEMBERS! Alaska River Pros Guide Service L.D.'s Print Shop Raven's Nest Bed & Breakfast Kent & Paula Hueser Dean Atkinson Kelly Lee 262-5561 262-5267 260-3226 Highcrest Bed & Breakfast Micah's River Floats Skyline Bed & Breakfast Larry & Jackie Pannell Micah Hibpshan Holly Melton or Karen Mills 262-7038 262-8863 235-3832 Homer Stage Lines Ocean Shores Motel Spruce Avenue Gift Shop Don Krueger Mike Warburton Richard Waisanen 235-7847 235-7775 262-9833 Jensen's Bear Den Bed & Breakfast Peninsula Marketing & Mgmt The White Raven Randy & Karen Jensen Services Judilee Forrest 262-6610 Kent Hueser 260-5944 260-3911 Kasilof Mercantile Victorian Heights Bed & Breakfast Mary Lambe Phil & Tammy Clay 262-4809 = 235-6357 I AUGUST CHAMBER LUNCHEON CALENDAR TUESDAY @ NOON, TIDES INN .-august 6 Rulon Barlow, Administrator, Central Peninsula General Hospital .-august 13 Tesoro Alaska Petroleum :august 20 District House 7 Candidates Forum August 27 Sportfishing and Guiding on the Kenai River Forum Greater,Soldotna Chamber of Commerce PO BoX236 Sofdotna, AK 99669 BE SURE TO ENTER THE SILVER SALMON DERBY! 3 Mayor John Williams City of Kenai 210 Fidalgo Kenai AK 99611 BULK RATE U.S. Postage PAID Permit No 5 Soldotna, AK 99669 Printed Courtesy of The Copyworks, 405 Overiand, Suite 102, Kenai, Alaska 99611, (902) 283-6503. II 1996 BOARD OF DIRECTORS President Sammie Cole ........................ Vice President Clyde Johnson ...................... Sec/Treasurer Bob Sizemore ....................... Past President Ken Lancaster Jr ................... Norman Blakeley.................. Richard Brown ..................... RikBucy .............................. Kurt Eriksson....................... Linda Kuiper........................ Linda Parker ......................... Wes Roberts ......................... Barbara Ruckman................ Executive Director Justine Polzin .............. Office Assistant Randi Smith Southcentral Title ......................... 262-4494 K.P. Economic Dev. District ........ 283-3335 Bank of America..........................283-3369 Lancaster Enterprises ................... 262-4591 Alaska Trading Company.............262-6100 Soldotna Historical Society .......... 262-9322 Fred Meyer...................................260-2200 National Bank of Alaska..............262-4435 TransAlaska Title ......................... 262-5708 Kenai Peninsula Food Bank......... 262-3111 Edward D. Jones & Co ................ 262-6336 Superstructures, Inc .................... 262-5888 Soldotna Chamber ...................... 262-9814 Fax .............................. 262-3566 4 .r EU Y uq c Wl N 0 5 OZ✓� y Z < c T no tA%; w 72 Q _° t` — N C � N V � Y C cy U,o,� �Us �Ua Uri a. i o�.: ues' ;jam ,OZ�iS� 0 U� C mU �U A 4�z` yi mom._. 1-5 H-t z4,�, zoo m �.'Caxxaat m W q V F nQ-<a �mm-2 U Uv U UUC U�O<:� N <=Q �y0 <z °Nm RLU—< �u o a F5oo �� 3 wOw ip 7- CY p� OU OU : OUt OUs = vU „ 0U .. - vU .. Z�s NU z�= mU gnu CCU =u ARIES CONSULTANTS LTD. Exhibit A -- continued KENAI MUNICIPAL AIRPORT MASTER PLAN INVOICE June 1996 + - Hourly Total Hours Total Amount Hours This Amount Total This Name Rate- Previous Previous Perio to Period Date Principal $ 110.44/ Sr. Consultant 99.75 ✓ 140.00 240.50 $15,461.60 / 23,989.88/ 30.00 $ 3,313.20 / $18,774.80 Consultant 65.78t/ Associate 138.00 9,077.64--p 8.00 52.00 798.00 � 24,787.88 3,420.56-' 12,498.20✓ 58.14V Tech./Graphics 49.99 %/ 9650 168.00 5,610.51 8,398.32 4.00 16.00 232.56/ 5,843.07---/ 799.84--," Clerical 40.01 V 81.E 3,250.81 4 9,198.16 -� Total Labor 864.25 $65,788.7� ✓114.00 $ 8,724.20 '-1$74,512.96V' ,penes Airfare Hotel 3,461.00 0.00 3,461.00✓ Auto 692.74 0.00 692.74 ✓ Subsistence 623.35 23757 0.00 623.35 ✓ Other (telephone, postage, etc.) 1.154.6R 0.00 237.57 ✓ 387.01 v/ 1,541.69 ✓ Total Expenses 1. 4 SL 87. 1 L6, 556 5 `1 Subtotal $71,958.11 $ 9,111.21 $81,069.# Subcontracts Geonex Dynatest 28,000.00 0.00 28,000.00 Wince-Corthell-Bryson Three 11,496.00 28 228.80 0.00 11496.00 11,535.20\/ 39:764.00 Parameters ---0.00 2 05.2 " 2 05.26 ✓ Total Subcontracts $67,724.80 $14,040.46 $81,765.26 �✓ TAL INVOICE $139,682.91 $23,151.61r $162,834.58 ,; Y August 15, 1996 Eric Shortt, CIH, CSP OSHA PO Box 107022 Anchorage, AK 99510-7022 CITY OF KENAI � -/I it Oil 01� 4 4146,44- 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 - _ FAX 907-283-3014 kyf%yll �r.eati i9sz Subject: Kenai STP Modification Change from Gas to Liquid Disinfection Ref: City of Kenai, OSHA Citation No. 124076597 Dear Mr. Shortt: The City of Kenai has completed the change in disinfection method at our STP. We no longer use gas Chlorine and gas Sulfur Dioxide. The city is now using the liquid chemicals - Sodium Hyprochlorite and Sodium Bisulfite. We no longer have any 1 ton gas cylinders on site. You and Mr. Tim Bundy performed a final inspection today and took pictures of our project. We are now in compliance with OSHA regulations and have successfully corrected the OSHA citation. The City of Kenai would like to thank you, Tim Bundy and Dwayne Houck for your patience and expert advice that has brought this project to a successful completion. Sincerely, Keith Kornelis Public Works Director KK/kw cc: Mayor Williams and Council Members (Info. - 8/21 /96) Tim Bundy, OSHA Dwayne Houck, OSHA 1791 - 1991 CITY OF KENAI . "od Capdal o� { zla d. FAUX TO • 210 Fidaigo, Suite 200 Kenai, Alaska 99611-7794 Phone 907-20-7535 " Fax 907-293-3014 Date f / // / 91 Number of Pages %! i COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Attorney / Clerk_ Fire Department Police Department Senior Center Library Parks & Rec. AGENDA DISTRIBUTION Borough Clerk Assembly (3) Public Wks. Sec. Public Wks. Shop_ Bldg. Maintenance Bldg. Official Streets Anchorage News Dan Conetta, KPE Planning Dept. Bulletin Board_ KSKA Radio DELIVER City Manager Finance ✓ Public Works ✓ Airport K. Woodford J. La Shot B. Springer L. Harvey Kim Clarion Commissions Chamber Airport(LH) HEA Aging(LH) Animal Contr 1 _ Library(LH) Dock (Seaso ) Harbor(KW)_ STP Pks & Rec._ (LH) Legal Sec. P&Z(LH) HEA Cen. ARCO Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m.