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1996-08-07 Council Packet
Kenai City Council Meeting August Packet 7, 1996 A. B. C. KENAI CITY KENAI CALL TO ORDER AGENDA COUNCIL - REGULAR MEETING AUGUST 71 1996 7:00 P.M. CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENT PUBLIC HEARINGS (10 Minutes) 1. Removal of City Manager 2. Ordinance No. 1708-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. 3. Ordinance No. 1710-96 - Increasing Estimated Revenues and Appropriations by $15,000 in the Airport Land Special Revenue Fund for Installation of Air Conditioners in the Flight Service Station Building. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 4. Resolution No. 96-57 - Providing for Submission to the Qualified Voters of the City of Kenai at the General Election to be Held in the City of Kenai on October 1, 1996, the Question of Issuing General Obligation Bonds or Otherwise Incurring Debt in an Amount Not to Exceed $2,500,000 to Provide a Portion of the Funds Necessary to Construct an Addition to the City of Kenai Community Library. a. Retention of Bond Counsel -1- 5. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. 6. Resolution No. 96-59 - Transferring $14,283.00 in the Water and Sewer Special Revenue Fund for Purchase of a Hydro Jet Sewer Cleaning Unit. 7. Resolution No. 96-60 - Awarding a Contract to Sewer Equipment Company of America for Furnishing a Hydro Jet Sewer Cleaning Unit, Model 747-F, for the Total Amount of $44,283.000 Which Excludes the Additive Alternate. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of July 17, 1996. F. G. OLD BUSINESS 1. Discussion - Ordinance No. 1704-96/Consideration to Remove from Table. 2. Discussion - Kenai Visitors & Cultural Center/Speed Bumps. 3. Discussion - Mission Street/Cherrier Right -of -Way. 4. Discussion - North Kenai River Mouth - Dunes Project. H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified -2- 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1709-96 - Increasing Estimated Revenues and Appropriations by $150 in the General Fund for Fertilizer and Gardening Supplies. 4. *Ordinance No. 1711-96 - Increasing Estimated Revenues and Appropriations by $490,000 in a New Capital Project Fund Entitled "Kenai A.R.F.F. Project." 5. *Ordinance No. 1712-96 - Increasing Estimated Revenues and Appropriations by $20,000 in the Parks Restroom Capital Project Fund for a Restroom at the Kenai Municipal Park on Forest Drive. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. ADJOURNMENT -3- MAYOR'S REPORT AUGUST 7, 1996 COUNCIL MEETING CHANGES TO THE AGENDA ADD AS: D-7c - Alaska Challenger Learning Center Steering Committee Activity Summary, June -July, 1996. ADD TO: I-1, Mayor's Report - 8/5/96 JW memorandum regarding consolidation/elimination of positions at Katmai and Lake Clark National Parks. ADD AS: Information Item No. 11 - 8/2/96 Kenai Chamber of Commerce letter regarding closure of the local PTI Customer Service Office. CONSENT AGENDA MAYOR'S REPORT REQUESTED BY: K. SCOTT MAYOR CHAMBER c a w w w w a w Z z O s D w o a w w a m ca w N 3 O av w O w I 192 D w T a 00 � a a m it 0 m m % D w o oa a � w H s 0 o°a x a04 w D w LZ o a w H H O w a O CA w D w D 0 w i H 0 m U a D W O A w W aW oa ° a H 0 8 as w PW�i14 00 x ° A � AW4 W a w a N O O W D 00 o a a w a D W ° a w a 00 o acoo as w m m \\ to O a a w W oWG to wa N O O p� D w Q 0 iQ; m A m a N Nt � O m W I m a O w om July 3, 1996 Thomas J. Manninen 395 Dolchok Lane Kenai, AK 99611 CITY OF KENJ „G1aeapzw 44L 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 FAX 907-283-3014 bylyyl *#AM Y qj 1k (per ArT'r'S. c(opy RE: Written Notice and Reasons for Proposed Removal of City IN'lanager Dear Mr. Manninen: This letter is to give you written notice of, and reasons for, your proposed removal as City Manager. The Kenai City Charter requires that written notice and the reasons be given at least one month prior to removal. Following are the City Council's reasons for your removal. The public hearing on your removal is scheduled for August 7, 1996 at 7:00 p.m. in the Kenai City Council chambers. 1. The relationship between you (as Kenai City Manager) and the Kenai City Council - has broken down to an extent where it is no longer possible for the majority of the Council to have a working relationship with you. 2. The Kenai City -Council has lost confidence in your ability to effectively lead the City. 3. The 1996/1997 fiscal budget which you were responsible for presenting to the Council under KMC 7.25.010 was inaccurate, excessive, incomplete, and failed to comply with advice of the City's auditor. For example, the manner in which employees' annual leave was budgeted caused city employees' salaries to be underbudgeted. The City's auditor advised the Finance Director against the change. Over the recommendation of the City's auditor, the new accounting method was not changed. You were personally informed that the manner in which leave time was being budgeted was contrary to the auditor's recommendation, but you failed to take corrective action. Also, the City was informed in April, 1996 of an increase in the City's health insurance premium but failed to budget for the projected increase. As a result, the City has underbudgeted by nearly $50,000 for health insurance for the fiscal year 1996/1997. (See Attachment A.) Thomas J. Maminen July 3, 1996 Page 2 of 3 Further, department heads were not given budget guidelines and were allowed to budget without restriction. The result was an initial budget with a $1.7 million deficit and depletion of the equipment replacement reserve account. (See Attachment B.) You were or should have been aware that such a budgeting method runs contrary to the conservative budgeting approach of the Kenai City Council. You and the Finance Director also made cuts from department budgets without informing department heads, causing the department heads to be unsure of what was in their budgets. The budget documents also contained numerous mathematical, typographical and entry errors. Additionally, you neglected to budget $4,800 for your monthly car allowance. 4. During the week of May 13, 1996, you informed the Kenai Peninsula Clarion that you had not been told of the reasons for an executive session scheduled for May 15, 1996. However, on May 15, 1996 you admitted to members of the Council that you had been personally informed by the Mayor on May 9, 1996 of the reasons for the executive session. (Attachment C.) 5. Your management style and lack of leadership have created a dramatic drop in employee morale. That management style has had the effect of creating tension and adversary feelings between departments and department heads thereby reducing the staffs ability to work together effectively. Your failure of leadership has caused employees to lose respect for you as a City Manager. This failure lead to the resignation of long-time employee Finance Director Charles A. Brown. 6. You have failed to follow proper City procedures, respond to directives of the Council, keep the Council informed of important occurrences affecting the City, and ensure staff had complied with city policy and directives given by Council. For example, you failed to budget for, or do a purchase order for, Government Services Television Network (GSTN) tapes for which you signed a contract; and then you spent a portion of the money transferred to pay for them on other City purchases, necessitating a second transfer by resolution to pay for the tapes. (See Attachment D.) Also, after learning of an allegation of a sexual assault by a Kenai Police Officer, you failed to inform the Council that an issue of major public concern was developing. Consequently, the members of Council were caught uninformed when news of the story went public. The Council does not feel it should have been informed of the particulars Thomas J. Manninen July 3, 1996 Page 3 of 3 of the allegations, simply that there was a major issue developing in the Police Department which would become public at some point. You had been informed earlier of the need to keep Council informed in a general nature of such occurrences. You also failed to establish an effective "open door" policy, including a City Manager "hot line" as indicated during your job interview. On March 11, 1996 notices were sent to the Finance Director reminding him of bond payments due on March 21, 1996. The Finance Director neglected to run checks for the bond payments as is normal City practice. On March 21, 1996 (the due date), Mr. Sweeney realized that the bond payments had not been made. Mr. Sweeney then attempted to wire the payments to First Trust Bank of Washington but, since he had not filed pre -authorization papers with National Bank of Alaska of the names allowed to make wire transfers, such a transfer initially proved impossible. Robin Feltman, however, was able to authorize the wire transfer. Missing bond payments would have been very embarrassing to the City. As City Manager you are responsible for the performance of your department heads. (Attachment E.) In 1996 you failed to respond to or comply with three requests from the Kenai City Clerk for an addition to the Supervisor's Handbook. The first request was on January 10, 1996; the second was on February 12, 1996; and the third was on May 22, 1996. Thus, ' the Clerk's request went unanswered for at least four months. (Attachment F.) 7. You have failed to maintain and enforce consistent City Manager policies and internal controls (i.e., travel, expense accounts, cellular telephone use). Very truly yours, CITY OF k Johr,> . Williams, Mayor - ----- - - _ _ _ 1 - ----- • _ Blue Cross • A� urosorm LKus« a na %A Cms am 8MA &1.0 ASlCCWIOn 07391 RENEWAL RENEWAL CITY OF KENAI Sales Package Numoer: 01 210 FIDALGO AVENUE #200 Grouo Combination 01 KENAI AK 99611 Rate Effective Date 07/01/95 roup Nursers: 07391, 07391-E 07391-PP flue Cross of Washington ana Al Employer ! Employee ontribution I Participation j CURRENT BENEFITS AND RATES 100 / 100 j 100 / 100 E E+S E+S+C Monthly E+C Total Ded/Coins %/Max: rCARE ...............100/80/3,000 : 126.08 254.63 321.25 192.69 23,747.91 Mental Health: )RUG CARD $7110................. : 14.60 26.75 36.16 24.01 2,651.08 Ded/YrtyMax: rAL PLAN 1...............0/2,000 27.98 53.87 78.07 52.18 5,587.21 ION II .......................... 7.82 15.57 22.45 14.70 1,603.19 Cost Per Contract: 176.48 350.82 457.93 283.58 j Census: 11 26 43 10 90 Monthly Totat: 1,941.28 9,121.32 19,690.99 2,835.80 33,589.39 Attachment A Page 1 of 2 E G E N D :Employee E+S=EmoLoyee+SDouse OS+C2Employee+Spouse+Child(ren) E+C=Emoloyee+Chilc(ren) • • BILie Cress •.• of 4V<V,I PW af,a Ala=a 3k+s Goss aro Bhn Slrq �ssonatan 07391 RENEWAL RENEWAL CITY OF KENAI Sales Package Number: 01 210 FIOALGO AVENUE #200 Group Combination 01 KENAI AK 99611 Rate Effective Date 07/01/96 Group Numoers: 07391, 07391•EE, 07391 -PP Employer Employee tue Cross of Washington and Alas ' Contribution j Participation I RENEWAL BENEFITS AND RATES 100 / 100 100 / 100 Rate Guaranteed For: 12 Months Ded/Coins %/Max: ESTCARE ...............100/80/3,000 . Mental Health: X DRUG CARD E7/10................. : Ded/YrtyMax: ENTAL PLAN 1...............0/2,000 ISION 1I.......................... . Cost Per Contract: Census: Monthly Total: E E+S E+S+C E+C 134.33 269.90 343.68 208.09 2.77 5.24 6.27 3.81 19.39 35.21 47.60 31.77 32.41 62.48 90.75 60.68 9.33 18.66 27.22 17.91 198.23 391.49 515.52 322.26 11 26 43 10 2,180.53 10,178.74 22.167.36 3,222.60 ADOITICNAL BENEFIT OPTIONS Preventive Care: 3." Hearing: 0.43 Orthodontia: 0.53 Monthly Total 25,354.17 474.42 3,493.25 6,490.04 1,937.35 90 37,749.23 7.84 19.73 15.33 1,243.37 0.80 1.06 0.69 78.01 1.20 7.17 6.49 410.24 Attachment A Page 2 of 2 i L E G E N D E=Emotovee E+S=Emotoyee+Spouse E•S+C=Emoloyee•Scouse+Child(ren) E+C=EmDloyee+ChiLd(ren) CITY OF KENAI FISCAL YEAR 1997 BUDGET PREPARATION INSTRUCTION PACKET 16MI M 103 V RIM I 1. Each Department will be required to complete a detailed written budget submission consisting of the forms contained within this packet. If there are separate Sub - departments within a Department, or Departments within a Fund, a separate budget submission (i.e., a separate set of forms) must be prepared for each Department or Sub - Department. 2. This year Departments may initially request whatever they want without restrictions in the initial budget submission, to include new positions, new operations, new major equipment acquisitions, or new facility additions. The idea is to outline what the true needs of the City are. The deadline for submitting forms for new positions, new operations, new major equipment acquisitions, or new facility additions is January 31, 1996. The deadline for submurring all other forma is February 28, 1996. 3. After all budget submissions have been received, they will be consolidated and compared to projected revenue. Any excess planned expenditures will be trimmed in a series of meetings or sessions where Department Heads will voluntarily cut their budgets in successive increments until expenditures are balanced with projected revenues. In order to assist in this trimming process_ Department Heads are asked to prepare a new document, called a Decrement List. It will contain, in order of priority to cut, those expenditures Departments would forego if asked to reduce their budgets in the trimming process. 4. If a Department requests an expenditure which is subsequently cut out of the budget through the trimming process, the planned expenditure will be added to an "Unfinanced Requirements List". It later in the fiscal year, revenues exceed estimates or other planned expenditures do not materialize at projected amounts, the Administrator may go forth to the City Council with a recommendation that prioritized items from the "Unfinanced Requirements List" be funded. Attachment B Page 1 of 1 a I, J r a) C.- y Q J a sic. t_.Z+—to 'u "— ''2 - - n C w - '% n v 1 U C >,G�a;oeow,; aa, �•c I y G. o n' G '7 y V C a' .O V rp L tO �'J �• O q S� vi C -33 CIS �p°uuuw:_R.R FbU yc,o �C'•�3�3-3� Ca r z x 7 ow �!! M �w 3uX m y > AjywZ v _u3_ _ 0^A u �_ r_ v. � _> E .— = C V Ca Or j = 3 y gyU Crr�y��'y�.0 +'�s� '4 c O o� �. ns G++ .0isv as° g ea.00veru-9 O 171 �a M L Q L i� M MO 0 0 cc L 3 z W m O C � m a -.xo 'O v � °? UY � yr eD m y v �- hZ•y �•V j,.0 O � � G C ...�Z a)�.,i C � . to Clarion 5/17/96 s w = Attachment C s 3 -, page 1 of 2 - - - - ve aau a .uE Or accidents acre Crawford said that normally the end, it will be joined by othr last year. Folks were lucky it was sta• - will run between 10 and 15 troopers — thanks to federal hig• only 20 deaths. There were a lot of fatauues per year. Smooth roads, he way grant money that pays for the people seriously injured in those said, tend to make people drive overtime during hectic holidays. accidents," he said. faster and speed kills. a a . Kenai Continued from page 1 should be present. Council mem- bers Ray Measles and Linda Swarner were absent for Wednesday's meeting, and Measles, Williams and Bookey will be absent at the June 5 meet- m$• "Lei me just say that any actions that the council takes that have long term implications should be decided by the full council, regard- less of the outcome," Bannock said. Bannock said he wishes things could change, but even with a full council, it is unlikely that will hap- pen. Measles and Bannock have been Manninen's two strongest support- ers, but the rest of the council has remained quiet. Manninen is the president-elect of both the Kenai Chamber of Commerce and the City Managers Association for the state of Alaska. Whether he'll actually stay in those leadership positions remains to be seen. "Sometimes it probably doesn't pay to be very high profile," he said. "But I think that I did my vWrk as the appointed city manager, I did the best to my judgment and pro- fessional abilities." Rain aids firefighters Staff report Because of the cool damp weather that moved into the Central Peninsula Thursday, firefighters believe they will have the Hidden Creek fire contained by Friday afternoon and under control by Sunday. Mop -up operations along the west side of Upper Skilak camp- ground ground road were nearly complete Thursday afternoon. The northern perimeter of the fug along Skilak Loop Road remained the main focus of firefighters' attention Thursday evening. Some crews were expect- ed to be released from the fire Sunday. As of Wednesday night, more than $180,000 had been spent fight- ing the Hidden Creek fire. Despite Thursday's cloudy skies, cooler temperatures and light rain, fire danger remains high. The relative humidity south of Ninilchik remains very low and the ban on open burning remains in effect and violators will be prosecuted. Get �r¢d Up A Don't miss your chance to get a new vehicle with loads of extras, while have anythin€ In fact, he ment saves liv responsibly %% troopers on th V, Fec Feder. For ma Attachment C Page 2 of 2 MEMORANDUM To: Dan Morris, Acting City Manager From: Kim Howard, Administrative Assistant Date: June 13, 1996 RE: GSTN Subscription Agreement I spoke with Samantha Wilson today with GSTN regarding the one year subscription agreement the City Manager signed on April 22. She told me that it was impossible to cancel the contract. She said it is a legal contract and that they have never allowed these contracts to be broken. The cost of the subscription was $1,560.00. It was not a budgeted item and there was not enough money in the account to pay for it. On April 22 Tom and Jay prepared an Administrative Budget Transfer for $999.99 to City Manager Miscellaneous specifically to pay for the GSTN Training Tape Subscription. On May 5 the City Manager asked me to do a purchase order for the subscription. The account I charged it to was City Manager Miscellaneous, the account he and Jay transferred money into for this purpose and the same account we used the previous two years. On May 6 we received an invoice for $1,560.00. The Finance Director held onto the purchase order (without signing it) and the invoice. The balance of the City —Manager Miscellaneous account was $945.36 on May 22. On May 23 Tom asked Jay to do another transfer, for $999.00 to Non -Departmental Miscellaneous, to pay for the GSTN Training Tape Subscription. He also directed me to change the account numbers on the purchase order, not to charge it to City Manager Miscellaneous but to charge it to the "correct" account, Non -Departmental Miscellaneous. I wrote Tom a memo stating I did charge the subscription to the correct account It was the account he and Jay had transferred money to for this purpose on April 22. I told him it was the same account the subscription was charged to the previous two years. Tom discussed this with Jay and the administrative transfer was prepared to City Manager Miscellaneous. Tom then went on leave. The transfer was never finalized. I spoke with you about the situation and you asked me to see if GSTN would cancel the subscription. /kh C: WPOOMWORMSTON.MEN Attachment D Page 1 of 2 Suggested by: Administration City of Kenai RESOLUTION NO. 96-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $1,560 IN THE GENERAL FUND FOR MANAGEMENT TRAINING TAPE SUBSCRIPTION SERVICES. WHEREAS, the City Manager has signed a contract with GSTN to provide monthly management training tapes; and WHEREAS, the City Manager finds these tapes beneficial; and WHEREAS, money was not budgeted for this service; and WHEREAS, money is available for transfer from non - departmental insurance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Non -Departmental - Insurance $1,560 To: City Manager - Miscellaneous $1,560 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. JOHN J . WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: on kl Attachment D Page 2 of 2 First Trusse. Washington fi Two Union Square 601 Union Street Suite 2120 Seattle. WA 98101 11 March 1996 City of Kenai Attu: Charles A. Brown 210 Fidalgo Street, Suite 2C0 Kenai, AK 99611-7794 Re: Alaska Municipal Bond Bank Authority City of Kenai 1993 Series A (1st Issue) (our account #98903932) Just a reminder that funds for April debt service are due March 21. Please submit payment as detailed below. late= $33,643.75 If paying by check, please use the enclosed pre -addressed envelope. If paying by wire, please use the instructions below. Please note that these are new First Trust wire instructions and your new First Trust account number (also shown in the caption above). Using the old instructions will result in your wire not being processed. Send to: First Bank, N.A. ABA #091000022 Attu: First Trust Company Credit: account #180121167365 Bencft: First Trust Washington account #47300029 Ref: AM BBA Kenai 93-A-1 account #98903932 Please contact me with any questions. Sincerely ` I A. Jones, CCTS t Vice President 1(20) 461-4107 2 ) 461-4175 (fax) teym \ j xw \ ambba \ aQroa \ km93a1 Attachment E Page 1 of 2 4111First Trust 0 Washington Two Union Square 601 Union Street Suds 2120 Seattle. WA 98101 11 March 1996 City of Kenai A= Charles A. Brown 210 Fidalgo Street, Suite 2C0 Kenai, AK 99611-7794 Re: Alaska Municipal Bond Bank Authority City of Kenai 1986 Series A (1st Issue) (our account #98901433) Just a reminder that funds for April debt service are due March 21. Please submit payment as detailed helnw. Interest ��3y4 co �e If paying by check, please use the enclosed pre -addressed envelope. If paying by wire, please use the instructions below. Please note that these are new First Trust wire instructions and your new First Trust account number (also shown in the caption above). Using the old instructions will result in your wire not being processed. Send to: First Bank, N.A. ABA #091000022 Attn: First Trust Company Credit: account #180121167365 Benefit: First Trust Washington accolift #47300029 Ref: AN[BBA Kenai 86-A-1 account #98901433 Please contact me with any questions. Sincerely, lVlichael A. Jones, CCTS Assistant Vice President (206) 461-4107 (206) 461-4175 (fax) :: \ t-eym \ jona \ nmbba \ aQroa \ km86at Attachment E Page 2 of 2 Memoer First Bank Svstem CITY JF KENAI rr �iGG �Gv�►��'ft'L 4� ril �G� rr 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM TO: Tom Manninen. City Manager City of Kenai FROM: Carol L. Freas. City Clerk. City of Kenai DATE: January 10, 1996 / RE: ADD177ON TO SUPERPHOR'S HANDBOOK Please place the information in the City of Kenai Supervisor's Handbook (appropriate Table of Contents and page numbering changes will also be needed): X. CITY COUNCIL MEETINGS Scope This policy applies to all employees of the City of Kenai who are responsible for the preparation of documents for inclusion in city council meeting packets and topics to be placed on city council meeting agendas. Policy a. Regularly scheduled council meetings are held on the first and thud Wednesdays of each month. Council meeting packets and agendas are prepared by the City Clerk on the last work day of the work week prior to the meeting (normally Friday). Special meetings are scheduled from time -to -time by council. Packet day for a special meeting is dependent on the scheduled meeting date. b. The City Clerk also prepares (copies, organizes, etc.) items needing to be added to the agenda on the council meeting day, i.e. topics to be added for discussion, information items, documents for administrative reports, etc. -1- Attachment F Page 1 of 4 Procedures The supervisor (including City Manager, City Clerk and City Attorney) shall: a. Forward topics for discussion, appropriate backup information, ordinances, resolutions. etc. to the City Clerk by 12:00 NOON on the packet day. 1. Construction change orders, purchase orders over $2,500, memoranda and other items needing review and/or approval from the city manager and/or other departments should be requested by the supervisor from the appropriate entity, and allow adequate time for the other departments, City Manager, City Attorney, etc. to review and/or approve the documents in order to forward the items in a timely manner for inclusion on the agenda and into the packet 2. When special meetings are scheduled by council. the City Clerk will notify supervisors (including the City Manager and City Attorney) of the special meeting date and time. The City Clerk will include with the special meeting notification the deadline for receipt of information to be included in the special meeting packet. b. Agenda items for a regular meeting which were not included on packet day, i.e. topics to be added for discussion, information items, documents for administrative reports, additional information for items already on the agenda, etc. should be forwarded to the City Clerk by 2:00 p.m. on the meeting date. C. The deadline for items to be added to a special meeting agenda that were not included on packet day (additional information for the special meeting topic) will be included in the special meeting notification. d. Supervisors (including City Manager, City Clerk and City Attorney) are responsible for informing their employees, contractors, etc. of these deadlines. While emergencies are bound to arise, every effort should be made to comply with these procedures. -2- Attachment F Page 2 of 4 CITY OF KENAI bo aj 210 RDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 1III�� IM MEMORANDUM TO: Tom Manninen, City Manager FROM: Carol L Freas, City Cleric City of Kenai DATE: February 12, 1996 RE: ADDI770N TO SUPERVISOR'S HANDBOOK Attached is a copy of my January 10, 1996 memorandum in which I requested an addition to the City's Supervisor's Handbook. The addition requested sets a policy (in writing) for preparation of documents for inclusion in city council meeting packets and topics to be placed on city council meeting agendas. What is the status of the request? cif Attachment F Page 3 of 4 MEMORANDUM TO: Tom Manninen. City Manager FROM: Carol L. Freas, City Clerk City of Kenai DATE: May 2?, 1996 RE: ADDITION TO SUPERVISOR'S HANDBOOK Third Request Attached is a copy of my original January 10, 1996 memorandum in which I requested an addition to the City's Supervisor's Handbook. Also attached is my February 12, 1996 follow-up request. A short time after you received my February 12 memo, Finance Director Sweeney came to my desk and stated the addition to the Handbook would be made in the spring. The addition has not been made to date. nth the amendments to Title 23 this winter, i.e. comp time, leave time for funerals, etc., I would assume there will be other additons/ changes needing to be made as well.) What is the status of this request for an addition to the Supervisor's Handbook? cif Attachment F Page 4 of 4 6A, / Kenai Chamber of Commerc e some IV &M 9nao &vaoae SBl MU;r 402 Overland Kenai, Alaska 99611 (907) 283-7989 (907) 283-7183 (Fax) I RECEIVED J[L 2 2 isss KENAI CITY CLERK July 12,1996 Carol Freas, City Clerk City of Kenai 210 Fidalgo, Ste. #200 Kenai, Alaska 99611 Dear Carol: Enclosed please find Resolution 96-07, approved by the Greater Kenai Chamber of Commerce Board of Directors on July 11,1996. Please be advised that the Board of Directors voted unanimously at the July 19th Board of Directors meeting to request Resolution 96-07 be part of the record of the public hearing scheduled on August 7, 1996. Thank you for your assistance in this matter. Best regards, La a R. Measles Executive Director cc: Kenai Chamber of Commerce Board of Directors encl. GREATER KENAI CHAMBER OF COMMERCE RESOLUTION 96-07 A RESOLUTION OF THE GREATER KENAI CHAMBER OF COMMERCE BOARD OF DIRECTORS WHEREAS, the Kenai Chamber of Commerce Board of Directors are concerned that the positive perception of the City of Kenai will continue; and, WHEREAS, the Kenai City Manager position is a highly visible, high profile position, responsible to AkLL Kenai citizens; and WHEREAS, the present Kenai City Manager has demonstrated to be a professional and progressive protector of the City of Kenai's stability among the business leaders in the community; and WHEREAS, under the direction of the current City Manager the City of Kenai's financial stability has remained intact and prospered; and WHEREAS, there are numerous important projects that the current City Manager's expertise has been instrumental in developing additional opportunities for our community; and WHEREAS, the Kenai Chamber of Commerce Board -of Directors is concerned about the potential liability to Kenai residents, as well as the public appearance of bad faith and unfair dealing with the handling of the City Manager's contract; and WHEREAS, the Kenai City Manager has been a vital liaison between the Kenai City Council and the Kenai community; NOW, THEREFORE, BE IT RESOLVED that the Greater Kenai Chamber of Commerce Board of Directors goes on record urging the Kenai City Mayor and Kenai City Council to proceed in good faith in negotiations with the City Manager whether for contract renewal or dismissal to gain a resolve to this issue for the good of the community. PASSED BY THE GREATE KENAI CHAiNMER OF COMMERCE BOARD OF DIRECTORS THIS DAY OF 996. Made Necessary, President Kenai Chamber of Commerce Board of Directors W-i Lauti R. Measles G-/ I would like to validate some reasons in favor of the removal of the City Manager as noted in the letter to Mr. Manninen dated July 3rd. (1996) Mr. Manninen, Your failure to provide leadership to the Bldg. dept. resulted in Mr. Springer issuing an illegal permit for a multifamily 4-plex to Mr. Richmond at 309 James St, on one hand, while delaying permit issuance without reason, to Mr. Quade for a single family dwelling at 120 Fern St. on the other. You were notified of existing deficiencies within the Bldg. dept. two years previous in a letter to you dated 3-23-94. Mr. Springer exercises poor judgement from lack of direction and probably lack of experience. For example, the permit for a remodel addition at 407 McCollum Dr. was issued in 1994 without a check to see if the dwelling was hooked on to City sewer and water. This means lost revenue for the City. With Mr. Manninen the Kenai Bldg. dept. had no plans review process or watch -dog. It appears that the Bldg. Official unfairly uses his authority in the course of his duties. I hold you directly accountable for these problems. The lack of professionalism in City Administration reflects on you, Mr. Manninen. The arrogant behavior and unhelpful attitude of the Bldg. Official and the City Engineer is shown by the letters in the packet. The Bldg. Official has cost Mr. Quade and myself 1 1/2 months lost building time and the loss of a building crew (they had to seek employment elsewhere) concluding a financial loss of $10,000 as the building will be completed one year late. The Public Works Director admits that it is his dept. but when confronted failed to recognize any problem with the way the Bldg. Official conducts business. The documents in the folder show the 180 degree difference in treatment you may receive when applying for a building permit in Kenai. CITY OF KENAI it Gil eapil 4 M"" It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 "2 April 25, 1996 Paul L. Quade 409 McCollum Kenai, AK 99611 Subject: Lot 2, Block 1, Thompson Park S/D Add. 1 Dear Mr. Quade: I have reviewed the plot plan and plans that you submitted on 4/18/96. The plot plan is very well drawn, unfortunately, they do not have a state registered land surveyors stamp on them. KMC 4.05.025 requires a state registered stamp before I can issue a building permit. The plans are also very well drawn, but on the sectional detail you did not indicate the length of anchor bolts to be used. The minimum length is 100 and should be galvanized material. I will be able to issue you a building permit after I receive a site plan stamped by a state registered land surveyor. If you have any additional questions, please contact me. S' erety, Robert C. Springer City of Kenai, Building Official RS/kw May 6, 1996 Paul Quade 409 McCollum Drive Kenai, AK 99611 Subject: Building Permit B-3320 Mr. Quade: CITY OF KENAI ►► Gd 4414J*46 it 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 �a�a1r 1992 Certified Mail P 472 667 916 Return Receipt The bank returned your check stating a stop -payment was put on it. Therefore, this is official notice Building Permit No. B-3320 is being revoked according to Sec. 106.4.5 of the UBC. The building permit fees are not negotiable. They have been set by the Kenai City Council at $.14 per sq. foot for residential structures and $.07 per sq. foot for garages, as required by KMC 4.05.030. The square footage was calculated according to your certified plot plan at 1920 sq. ft. for residence, and 624 sq. ft. for garage. The building valuation was calculated according to the Building Valuation Data Table, as printed in the Building Standards Publication, November - December, 1995 Edition. This figure in no way affects the building permit fee. If you wish to reinstate this permit, re -issue a check for $540.59. In addition, the Finance Department requires $210.00 for water and sewer permits before you can connect to city Sai vices. City of Kenai Robert C. Springer Building Official RS/kw cc: Keith Kornelis, Public Works Director Jack La Shot, City Engineer Finance Department C:\WPDOCS\DEPT\BLDOFF\QUADE.LTR CITY OF KENAI Od eapzW 4,4ZadIza it 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 IIIIII 1992 May 10, 1996 Paul Quade 409 McCollum Drive Kenai, AK 99611 Subject: Building Permit Fee on Permit #B-3320 Mr. Quade: In the phone conversation you had with Jack La Shot, you indicated the square footage shown on permit #13-3320 is 78 sq. ft. larger than what it actually will be. By lowering the square footage, the permit fee will decrease by $10.92; the plan check fee will decrease by $7.10, and the sales tax will decrease by $.12. The total will be $18.14 less, making the permit fee $522.45. 1 will reinstate your permit when we receive a check for that amount ($522.45). The valuation will be listed as $152,500. This; number does not affect the permit fee and the borough appraiser does not use this number when assessing your building. The City of Kenai Finance Department will still require $210.00 for water and sewer permit fees prior to connection to city services. If you decide to have your permit reinstated, the following requirements will apply to the VVnstr uV'tI(jn of 'this house. You indicated to me in a phone conversation on 4/25/96 you would not use 10" long anchor bolts in your footings. This is in violation of Sec. 1806.6 of the Uniform Building Code (UBC). Additionally, your plans indicate a 7" depth of footing. The required minimum depth of footings is 91/2"' if #4 rebar is used and 8 1/8" if #5 rebar is used. This is according to Sections 1915.7 and 1907.7.1 of the UBC. Page 2 Quade - Permit 5/10/96 Anything less than these minimum requirements will result in a non-compliance inspection report, and if not brought into compliance, issuance of a stop work order. Cit enai, Robert C. Springer Building Official RS/kw cc: Jack La Shot, City Engineer C:\WPDOCS\DEPT\BLDOFF\QUADE.PRM CITY OF KENAI Itod „ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 fit! III�'I 1992 June 7, 1996 Paul Quade 409 McCollum Drive Kenai, AK 99611 Subject: Footing Design for Single Family Dwelling Mr. Quade: After our telephone conversation of 6/7/96, 1 conferred with ICBO further in this matter. We believe the UBC requires an 8" to 91/2" thick footing when using reinforcement. However, the code indicates if the allowable foundation and lateral pressures (Table 18-1- A) are not exceeded, the footing size, less reinforcement, is according to Table 18-1-D. Additionally, ICBO indicated, if these loads are not exceeded and Table 18-1-D is used, rebar can be installed without increasing footing depth. Based on the ICBO conference, the city would recommend you install reinforcement in your footings when using Table 18-1-D. The city's policy in the past has been; when no foundation and lateral loads are indicated, a minimum footing depth with reinforcement is 8" to 91/2". of ena' Robert C. Springer Building Official RS/kw cc: Keith Kornelis, Public Works Director Jack La Shot, City Engineer ■ [� 3 In I �o oCO CO cb —5- I � -2- 1 mz 133.50' � s N 89a 5 9 - 00'1 D 1 I 3.50' o Q + �.. •�.. 4 1 35.50 N TI2' UTILITY EASEME T — I— A— NI I N 110.00� ,6— /O ' Urlury EASEMENT 3 � rn N 89°5400°E ( 13 pp�, I -I0- W °0 NU - 2-�-� A , i o R , , z G a 85' I � I PAR 1 _ MINI Gh Q`a� po• $ I I _ 3 —A— I--- --------- r s 49L 3. W **a EXHIBIT A ......»..».... ....«..« s% Paul P. Plkh ' Data 5-10-93 Drawn RNIch 12' UTILITY EASEMENT - within the NWI/4,SW1/4, S.34,T►6N.,R.IIW., S.M.,AK. Accross LOT I-A,and a portion of LOT 10, within GEMINI PARK, PLAT84-196 K.R.D. PILCH LAND .SURVEYING P.O. Box 1141 Willow, Alaska 907- 495-6611 4.05.010 Adoption: There is hereby adopted for the purpose of establishing rules and regulations for the construction, alteration removal, demolition, equipment, use and occupancy, location, and maintenance of buildings and structures, including' permits and penalties, those certain bound volumes known as the "Uniform Building Code," 1994 Edition, of the International Conference of Building Officials, including the.appendices, except for such portions as are herein deleted, modified, or amended, and the same is. hereby adopted and incorporated as fully as if set out verbatim herein. (KC 4-1; Ords. 97, 162, 269, 395, 542, 839, 1118, 1346, 1479, 1645-95) 4.05.020 Building Official: (a) The Building Official of this City shall have the powers, duties, and functions prescribed for the "Building Official" by the Uniform Building Code, adopted by KMC 4.05.010 provided that the said powers, duties, and functions may be performed by authorized representatives of the Building Official and under his supervision and control. (b) The City Administrator shall be ex-officio building official unless he appoints another person to the Building Official. The authorized representatives of the Building Official referred to above, when and if appointed, shall be appointed by the City Administrator. (KC 4-3; Ords. 97, 162, 269, 395, 542) 4.05.025 Application for Permit: Section 106.3.2 of the Uniform Building Code as adopted by this chapter is amended by adding the following: "As a requirement for obtaining a building permit for a new or enlarged structure the property owner is required to submit a site plan stamped by a. state registered land surveyor which accurately shows by dimensions and to scale the location and outline of the proposed structure in relationship to the property lines, setbacks, and easements." (Ords. 1384) 4.05.27 Permits Issuance: Section 106.4.3 Validity of Permit of the Uniform Building Code as adopted by the chapter is amended by adding the following: "It is the property owner's responsibility to have the property corners physically located and marked by a state registered land surveyor and to make sure that the structure is accurately placed on the site as per the submitted site plan." (Ords.1384) 4.05.030 Permit Fees: The first paragraph of Section 107.2 of the Building Code adopted by this chapter is amended to read as follows: "Section 107.2 Building Permit Fees. The fee for each building permit shall be paid to the City as set forth in Table No. 1-A of the Uniform Building Code, except that fees for new construction of Group R-3 and Group U--1 occupancies, or -aortions thereof as follows: (1) Group R-3-------- $0.14 per square foot ---------------------------------------------------------------------------------------------------- S69-09/01/95 4-2 CITY OF KENAI �s ,a 12 13 14 15 16 17 18 19 20 21 22 23 24 25 25 27 28 23 30 31 32 3 34 35 36 Initials Date Prepared By Approved By I WILSON JONES COMPANY G7505 ColumnWrile,R) MADE IN U.S.A. 2 3 4 V, 11 ■■ ■ ■ m® 1111011111111111111 ■111111■I�111111■I■m ■I■I■In■ IME�� 1111n■I■n1111■I■111111■I■m ■I m ■ ■ � i aw1i�1■i�111111■I®� ��w�®■ 1�111��11■I■In Mona IN IN wi■c!■�t�■■i■11111(��.c��1��1��®r11111■i m MEN 1115- MIN IN IME in llilliminlill Ill illsigolmilli III Ml 0 Ell 1■I MIN MIN I millm Ml III 111 m 110 110 IN mill p Win ■ Ml I in III 1 2 3 7 23 2- 2� 27 22 30 31 12 • • • • • • • • POST IN A CONSPICUOUS PLACE • • • • • • • • 24 HOUR NOTICE IS REQUIRED FOR INSPECTION SERVICE BUILDING APPLICATION AND PERMIT ' BUILDING INSPECTION DEPARTMENT CITY OF KENAI 210 FIDALGO ST. PHONE 283-7535 TEE 1 OWNS I I `� OWNER L _�i u ADDRESS B 3312 DATE Y — /r 13 RQil�l ZONING SUB LOT BLOCK � DISTRICT _ CONTRACTOR Ow v�.te�— 3- 2 �39 39 9- 419sy STATE ADDRESS b �! ItQ�yt O�•C. LICENSE NO. m/ DESCRIPTION OF WORK NEW ALTERATION ❑ ADDITION ❑ REPAIRS ❑ DEMOLITION ❑ OTHER ❑ IF OTHER SPECIFY PLUMBING ELECTRICAL BUILDING APPROVALS SIGNATURE DATE APPROVALS SIGNATURE DATE APPROVALS SIGNATURE DATE GROUND WORK ROUGH -IN FOOTINGS ROUGH -IN SERVICE FOUNDATION GAS PRESSURE TEST PANEL FRAMING DRAINAGE TEST WIRING MECHANICAL WATER TEST HEAT PIPE TEST INSULATION FINAL FINAL SHEETROCK TYPE OF STRUCTURE: — IGH1: WIDTH: LENGTH: a U5F OF STRUCTURE: AV 89 BLS LOT AREA: OFF STREET PARKING: 164 FRG:JT-YARD SIDE -YARD REAR -YARD FINAL WATER: O PRIVATE CITY • SEWER: O PRIVATE ITY 8l Ns� FEE AMO —r 2 2/7 TOTAL VALUATION 1 E NATURAL GAS: 5 ONO • ELECTRICAL SERVICE AMPERAGE The understgnsd appli agrees to full exonerate, indemnify and save harmless the City of Kenai, Alaska from ny and ail claims or ochtma, and all expenses incidental to the defense of any su clams or atttons,,�os nor on ng o of damage or injures (including depth) to poisons or property caused by susromed in nnMio moots of the work for which this permit is issued. or conditions creyred ther and a onq:ot ar things, tf reques+ed by the City of Kennai. to assume. without ex= to the 'ty, and def y s tlai w anions. BUILDING P IT E PIR IF WORK AUTHORIZED IS NOT COMMENCED WITHIN 6 MO TH IF O S S SPENOEO FOR A PERIOD OF 6 MONTHS. DATE SI NATURE OR PERMITTEE OR AGENT BUILDING OFFICIAL ®s . I IWEST 110.0, CHAIN Ll4k FEOCIE — 32.Or- - - PROPOSED° SUILDINC- I , 0 0 Ib i N - 0 /5 1� N r N I f Jr � I � �� •� � .j - 240' ` } I GAPACEA 24.0 OF 41. FUTURE.- , i R1/ �� DRIVEWAY - * Ta --Z'a='---------� - o is T��-,,rnrT. 6osthartt 25 � I � PQ4E 20 � M/Ar�R sEW�f: _ EA5T 110.0' 33' rt FERN STREET rt --N- N -�-- S'lTE P L W LOT Z BLOCK I THOMPSON PARK ADD, NO. I SCALE I""= 301 FOR: ODE:I` I_A QUADE DRAWN 61: RL. QUACIE CRAWL SPACE IrOOM gTION CoNcR M FOOTIN G TRfATf.ti vJOo u /w CaA `.V, METAL(CORRUGATE O) lgJ/t VA?O rHAOVA .9 INT. W ALL ZX(o EXT -WALL 2Xj iNT- WALL. -�z� goWrs®3 ac. -'w4 Ream TOOPOL-f -<A OET" S4At4; JI'_I' 0 �q'pE FOUNDATION PLAN FOR' D pE LLA QU y,� _ Ir s cAc.,E : 4 v e O o tea: �Q N� 6 � 3�x � � r-t NI OC N UkuNDRY 0 x 1/0 61D X 9/0 / FLOOR PLAN 4 Cary R. Graves City Attorney CITY OF KENAI 210 Fidalgo Avenue stile 200 Kenai, Alaska 99611-7794 SEPARATION AGREEMENT AND GENERAL RELEASE THIS AGREEMENT made this 7th day of August, 1996, by and between the CITY OF KENAI ("Kenai"), 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611-7794 and THOMAS J. MANNINEN ("Manninen"), 395 Dolchok Lane, Kenai, Alaska 99611. WHEREAS, Manninen is employed by Kenai as its City Manager and has voluntarily decided to terminate his employment; and WHEREAS, the parties wish to set forth the conditions which shall apply to Manninen in connection with this resignation from employment with Kenai; NOW, THEREFORE, Manninen and Kenai do hereby agree by the execution of this document to the following terms and conditions: I. Manninen's resignation will be effective upon the signing of this agreement and the approval by the Kenai City Council. Manninen's final day on Kenai's active payroll will be August 7, 1996. By August 9, 1996 Manninen will receive a lump sum payment of TEN THOUSAND SIX HUNDRED SIX AND 76/100 DOLLARS ($10,606.76), less normal statutory and employee benefit deductions, which reflects Manninen's final paycheck, payment for accrued but unused personal leave and pro -rated car allowance. II. By August 9, 1996, in addition to the foregoing and in consideration for the release contained herein, Manninen will receive a lump sum payment of SIXTY-FIVE SEPARATION AGRMAE NT AND GENERAL RELEASE - 1 of 6 TJM DLM 283-3441 FAX 283-3014 Cary R. Graves City Attorney CITY OF KENAI 210 Adalgo Avenue Suite 200 Kenai, Alaska 99611-7794 THOUSAND DOLLARS ($65,000), the intent of which is to compensate Manninen for personal injuries incurred. By entering into this agreement, Kenai does not admit liability and expressly asserts that such claims are disputed. The Mayor, or the Vice Mayor in the Mayor's absence, will provide Manninen with a positive letter of recommendation. If prospective employers contact Kenai for a reference, all such inquiries shall be referred to Daniel L. Morris. IV. Upon the request of the City of Kenai or its attorneys, Manninen agrees to cooperate with, to assist with and to participate in both ongoing and potential future litigation in which Kenai is or may become involved and in which Kenai may require Manninen's assistance, participation or cooperation. Should Kenai request Manninen's assistance, participation or cooperation with any litigation involving Kenai, it will reimburse Manninen for all out-of-pocket expenses which Manninen incurs as a result of that participation, assistance or cooperation. W Manninen, for himself, his family, representatives, successors and assigns, except for the undertakings provided for herein, covenants to forever refrain from instituting, maintaining, pressing, collecting or in any way aiding and proceeding upon, and releases and forever discharges Kenai and its representatives, successors, assigns, subsidiaries, affiliates, directors, officers, employees, attorney, agents, and trustees or administrators under any City TJM SEPARATION ACREM34'T AND GENERAL RE IXASE - 2 of 6 DLM 283-3441 FAX 283-3014 Cary R. Graves City Attorney CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 plans, from any and all claims, demands, debts, damages, injuries, actions or rights of action of any nature whatsoever, whether known or unknown, which Manninen had, now has or may have against Kenai, its successors, assigns, subsidiaries, affiliates, directors, officers, employees, agents, trustees or administrators under any City plans, from the beginning of Manninen's employment to and including the date of this Separation Agreement and General Release, as a result of, or arising out of, any matter related to Manninen's employment with Kenai except as provided herein. VI. The City of Kenai covenants to forever refrain from instituting, maintaining, pressing, collecting or in any way aiding and proceeding upon, and releases and forever discharges Thomas J. Manninen from any and all claims, demands, debts, damages, injuries, actions or rights of action of any nature whatsoever, whether known or unknown, which Kenai had, now has or may have against Thomas J. Manninen, from the beginning of Manninen's employment to and including the date of this Separation Agreement and General Release, as a result of, or arising out of, any matter related to Manninen's employment with Kenai except as provided herein. V II. Manninen agrees and acknowledges that the consideration received by him for this Separation Agreement and General Release in support of all the provisions contained herein and for the execution hereof is greater than benefits normally given to similarly situated employees of Kenai and shall constitute full payment, satisfaction, discharge, SEPARATION AGRFMWr AND GENERAL RELEASE - 3 of 6 TJM DLM 283-3441 FAX 283-3014 Cary R. Graves City Aaomey CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 283-3441 FAX 283-3014 compromise and release of and from all matters for which the other party has mutually released it herein. V III. Manninen additionally acknowledges that Kenai is not obligated under AS 23.10.380-400 or the regulations promulgated thereunder or in any manner to pay for "return transportation" or moving expenses for himself, his family, or any possessions he or his family owns. IX. Manninen understands that the nature and/or extent of any claim which he might have may substantially change or worsen in the future, and it is his intent to unequivocally release and discharge the City of Kenai from any and all claims, accrued or which may accrue in the future, as a result of, in connection with, or related to his employment. In this connection, Manninen acknowledges that he is aware of the case of Witt v. Watkins, 579 P.2d 1065 (Alaska 1978). Manninen also acknowledges his familiarity with the decision in Young v. State, 455 P.2d 889 (Alaska 1969) and that he waives any protection of its holding. All individuals or entities which could, at any future date, be possible defendants in any action arising out of these matters are released fully as though they were specifically listed and named in this Separation Agreement and General Release. Manninen declares that he understands the terms and contents of this Separation Agreement and General Release and freely, voluntarily and without coercion SEPARATION ACA1MV 14T AND GENERAL RELEASE - 4 of 6 TJM DLM Cary R. Graves City Attorney CITY OF KENAI 210 Fidalgo Avenue Suite 200 Kenai, Alaska 99611-7794 2833441 FAX 283-3014 enters into this Separation Agreement and General Release. Further, Manninen agrees and acknowledges that the waiver or release by him of rights he may have to receive monetary damages under Title VII of the Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act and/or any other local, state or federal law, is knowing and voluntary and that it shall be a breach of this Separation Agreement and General Release to institute any action or to recover any damages which would be in conflict with or contrary to the acknowledgement. In the event of such breach, all monies paid pursuant to this Separation Agreement and General Release shall be immediately recoverable by the City of Kenai. XI. This Agreement contains the entire agreement of the parties pertaining to the subject matter contained in it and supersedes and is in lieu of any and all other employment arrangements, statements or promises, written or oral, between Manninen and Kenai. K14 l P This Separation Agreement and General Release cannot be amended, modified, or supplemented in any respect except by written agreement executed by the parties. XIII. This Separation Agreement and General Release shall be interpreted in SEPARATION AGRE Wr AND GENERAL RELEASE - 5 of 6 TJM DLM i'. accordance with the laws of the State of Alaska. EMPLOYEE DATED: Thomas J. Manninen CITY OF KENAI IATED: By: Daniel L. Morris, Acting City Manager ATTEST: i� Carol L. Freas, City Clerk Approved as to form: Cary R. Graves, City Attorney Approved as to form: Paul S. Wilcox Attorney for Thomas J. Manninen Approved by Finance: KOt m veltman, Acting Pmance Director Cary R. Graves City Attorney CITY OF KENAI SEPARATION AGREEMENT AND GENERAL RELEASE - 6 of 6 210 Fidalgo Avenue Suite 200 I Kenai, Alaska 99611-7794 283-3441 FAX 283.3014 TJM DLM Suggested by: Parks & Recreation Directo3 City of Kenai NO. 1708-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $200 IN THE GENERAL FUND FOR PLANTINGS, SHRUBBERY, AND FLOWERS. WHEREAS, the Kenai Rotary Club has donated $200 toward beautification of the City of Kenai; and WHEREAS, the Parks and Recreation Director desires to use this money to purchase flowers and shrubbery to be planted throughout the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Miscellaneous Donations $200 Increase Appropriations: Beautification - Operating Supplies $200 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk j\ Introduced: July 17, 1996 Adopted: August 7, 1996 Effective: August 7, 1996 Approved by Finance: 7/11/96) kl Suggested by: Public Works Direc___ City of Kenai ORDINANCE NO. 1710-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $15,000 IN THE AIRPORT LAND SPECIAL REVENUE FUND FOR INSTALLATION OF AIR CONDITIONERS IN THE FLIGHT SERVICE STATION BUILDING. WHEREAS, the Federal Aviation Administration has requested that two air conditioners be installed in the Flight Service Station Building as soon as possible; and WHEREAS, the City is responsible for the repair and maintenance of the building; and WHEREAS, the FAA has committed to reimbursing the City of Kenai $15,000 for the installation of the air conditioners. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Airport Land Increase Estimated Revenues: Miscellaneous Revenue $15,000 Increase Appropriations: Airport Land - Repair & Maintenance $15,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of August, 1996. ATTEST: Carol L. Freas, City Clerk Approved by Finance: (7/29/96) kl JOHN J. WILLIAMS, MAYOR Introduced: Adopted: Effective: August 7, 1996 August 7, 1996 August 7, 1996 Page f Pages o Order for Supplies or Services IMPORTANT: Mark all packages and papers with contract and/or order numbers. 1. Date of Order 2 Contract No. (if any) 3. Order No. 4. Requisition/Reference No. C '6 96 TFA04-96—P-85070 680510467 Issuing Office (Address Correspondence to) 6. Ship To: (Consignees and address, ZIP Code) FEDERAL AVIATION ADMINISTRATION FEDERAL AVIATION ADMINISTRATION PROPERTY & SUPPORT BRANCH , AAL5411 M/F: JAMES OLIVER 222 WEST 7TH AVENUE, #14 ACQUISITION MANAGEMENT BRANCH, AAL-55 ANCHORAGE, AR 222 W. 7TH AVENUE, 2ND FLOOR, RM 223 ANCHORAGE, ALASKA 99513-7567 7. To: Contractor (Name, address and ZIP Code) 6. Type of Order CITY OF RENAI ® A. purchase—itefenmcx your 210 FIDALGO STREET Please furnish the following on the terms end condition► specified on both side of this order and on the auwJwd RENAI AR 9 9 611— sheets, if any, including delivery w indicated. Ttvs pur- chase is ncgMisdad under authorm• of: ❑ B. Delivery —Except for billing instructions on the reverse. this delivery order is subject to instructions con- tained on this side only of this form and is issued subject to the terms and conditions of the above -numbered contract 9. Accounting and Appropriation Data 10. Requisitioning Office SEE ATTACHED 11. Business Classification (Check appropriate box(es)) .00 other Di.- __��jj Than Advan- Woman ❑ ❑ Small iCZJ Small taged Owned 12. F.O.B. Point 14. Government B/L No. 15. Deliver to F.O.B. Point M Discount Terms On or Before (Date) DESTINATION 0 7 / 01 / 9 6 13. Place of Inspection and Acceptance D' `INATION THRU 09 30 96 17. Schedule (See reverse !or ReOctions) m Supplies or Serviose Y Nunit PR REF: 680510467 —001 1 HVAC INSTALL SERVIC 1 EA CONTRACT FOR THE CITY OF RENAI TO INSTALL TWO LIEBERT AIR CONDITIONERS IN THE RENAI AFSS. THIS PR WILL USE EXPIRING FUNDS. CONTACT AT THE CITY OF RENAI:REITH RORNELIS(907)283-7535 OR BOB SPRINGER. see Dating I ns 21. Mail Invoice to: (lncNwN ZIP on 4907) 271-5767 Reverse r /. U NHW STATES OAA11 MUCA , � (S ) Otis PnQ I Amount 15,000.00 15,000.00 (&9w) DOT, FAA, ATTN: AAL-42C2 170. 222 WEST 7TH AVENUE, #14 t GRAND ANCHORAGE AR • 9 9 513 —7 58 7 is'000.0c TOTAL 23• Name (hyped) (9 0 7) 2 71— 5 8 7 5 JAMES L OLIVER, .3R" L rift: Contracting/Ordering officer Pc satYd by GSA •popolPul suoseei eta Jo; pe;0e1eJ ueeq OA84 MgGq petsll swell ZoaAuoo of suLo;uoa pus ow Aq peAleoej o 'petdo*ou ❑ 'petoedsu! ❑ :uoeq se4 jepio s14t;o Gov; Got uo uwnpo ,pold000v Atltuenp. eta ul AMpnnp liodoW 6U!Aj93SH pobvinooue ws sBu ll!q olpouod popp!Ioquoo 'poued Bullgq Gum o4t Buunp AvApv Buljepjo us of peolonul Gig sispio ieJGAes ue4M zdleoei jo Bu1Pal ;o lllg s Aq pepoddns eq pnw Su!IIIq "'(tood leomd jo; tdeoxe) 0 tS paeoxe stsoo Buldd149 ue4M •eolonul e4t uo tuop etatsdes a sa petaolPul eq ll!m rpm 6u1dd149 pladeJd *slum PepuW9 pus 'seoud thin 'segguanb 'sezls 'seowee jo sellddns ;o uogduosep ' (s)jegwnu well 'jegwnu jopio '( tug p) jegwnu tosAuoo :peplAad eq pnw uoltawjo;ul Bulmollo; Got 'oolow us ;lwgns of 9e491M JotoeAuoo 941 k 'JeAGMoH ; pett!wgns eq p!M aoloAu! 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G)MW IIIM J0o910 6MU041Jo0 (000'0 IS us4t eiow;o %osAuop of elgsollddV) sugJaWA e4i penbei uodn 'txet lln; uI usAl6 ojeM A944 ;! w POP Pug GoJo; ei3 wautG!A pus polggsla ploodS jo; uoltoV eAi uu�V St; MIZS eum Got 4Mm GouuG;Gj Aq smwI6 Bu!mollo; Got leW�oou! pw4uoo *141— ('tie jdV) emom a Aq PGtoiodojooul 'SDWNno Z-ZSZZS SUOMPu03 pue SUU81 aapap 8884oand Suggested by: City Council CITY OF KENAI RESOLUTION NO. 96-57 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PROVIDING FOR SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY OF KENAI AT THE GENERAL ELECTION TO BE HELD IN THE CITY OF KENAI ON OCTOBER 1, 1996, THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OR OTHERWISE INCURRING DEBT IN AN AMOUNT NOT TO EXCEED $2,500,000 TO PROVIDE A PORTION OF THE FUNDS NECESSARY TO CONSTRUCT AN ADDITION TO THE CITY OF KENAI COMMUNITY LIBRARY. WHEREAS, the City Council determines it is in the best interest of the City of Kenai, Alaska (the "City") to construct an addition to the Kenai Community Library; and, WHEREAS, the Constitution and the laws of the State of Alaska and the Charter of the City of Kenai provide that the question of whether or not such debt may be incurred for such a purpose must be submitted to the qualified voters of the City for their ratification. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1: It is hereby determined to be for a public purpose and in the public interest of the City to incur indebtedness of the City in an amount not to exceed $2,500,000 for the purpose of paying a portion of the costs of planning, designing, equipping, acquiring, and constructing a capital improvement addition to the Kenai Community Library. Those capital improvements will be an addition of approximately 1,600 sq. ft. to include an expanded children's area, activities room, increased handicapped access, a new non-fiction/reference area, an improved young adult and fiction section and other improvements. Section 2: A sum not exceeding $2,500,000 shall be borrowed by, for, and on behalf of the City for the aforesaid capital improvement and shall be evidenced by the issuance of general obligation bonds or other evidence of debt of the City. The amounts so borrowed shall be used for capital improvements only. The bonds shall be paid from general and ad valorem taxes levied in the City. The full faith and credit of the City is pledged for the payment of the principal and interests on the bonds or other debt instrument and ad valorem taxes upon all taxable property in the City shall be levied without limitation as to rate or amount in amounts sufficient to pay principal and interest on the bonds or the debt instrument when due. The bonds or other debt instrument shall bear interest at a rate not to exceed the maximum rate permitted by law, and shall Resolution No. 96-57 Page 2 of 3 mature at such time or times within 30 years from the date of issue as the City Council may hereafter determine. The exact date, form, terms, maturities, and covenants of said bonds or other debt instrument shall be hereafter fixed by ordinance of the City. Section 3: An election is to be held on October 1, 1996 in and for the City, for the purpose of submitting to the qualified voters of the City for approval or rejection a proposition authorizing the borrowing of money and issuing of general obligation bonds or other such evidence of indebtedness. A majority of the qualified voters who vote on the proposition is required for approval. The proposition shall be in substantially the following form: PROPOSITION An addition to the Kenai Community Library Pursuant to Resolution No. 96-57, shall the City of Kenai, Alaska, be authorized to incur indebtedness and to issue its general obligation bonds or other evidence of indebtedness in an amount or amounts as needed, and not to exceed in the aggregate TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000), for the purpose of providing a portion of the funds for planning, designing, equipping, acquiring, and constructing improvements to the Kenai Community Library, and to pledge the full faith and credit of the City for the payment of the principal and interest on the bonds or other such evidence of indebtedness? Those capital improvements will be an addition of approximately 1,600 sq. ft. to include an expanded children's area, activities room, increased handicapped access, a new non-fiction/reference area, an improved young adult and fiction section and other improvements. Said general obligation bonds or other such evidence of indebtedness are to mature within 30 years from the date of issue and are to bear interest at a rate not -to - exceed the maximum rate permitted by law. Section 4: The foregoing proposition shall be printed in full on the ballot, and the following words shall be added below or next to the proposition as appropriate and next to a square provided for marking the ballot or voting machine: FOR THE PROPOSITION YES [ NO [ Resolution No. 96-57 Page 3 of 3 Section 5: Sections 1 and 2 of this resolution shall be effective upon approval by the qualified voters of the City of the proposition set forth in Section 3 at the October 1, 1996 election. The remainder of this resolution shall be effective upon adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of August, 1996. John J. Williams, Mayor ATTEST: Carol L. Freas, City Clerk Approved by Finance: I W � 1 i Li L----------------------------------------' C z E- x w z 0 s 0 a z a J CL 4 J N LL J � �+ J C v) F— `i cr- M L% o � Kenai Advisory Library Commission KEN AI COMMUNITY LIBRARY EXPANSION REPORT July 1996 KENAI ADVISORY LIBRARY ConWSSION KENAI COMMUNITY LIBRARY EXPANSION REPORT OVERVIEW July 19% Recommendation The Kenai Advisory Library Commission unanimously and respectfully requests the City Council's support and funding in the amount of $2,500,000 for expansion of the library facilities as needed. This amount does not include funds for architectural fees. The purposes of this expansion are to restructure new children's section, establish a separate juvenile section, relocate non-fiction materials to meet Privacy Act standards, bring the library facility up to Disabilitv Act of 1994 standards, and to upgrade the facility to meet current space shortages and service needs. Current Facilities ercet we found to be The committee identified over 35 different usage areas. Sixty-six six p rvnces.erThe library's minimal or not sufficient for current library operational efficiency is definitely and detrimentally affected by the present overcrowding of the facility. The present library facility does not comply with current ADA requirements. Research/study and computer terminal sites do not meet the Privacy Act standards. Supporting Research The Kenai Community Library is a major and h The P tronquality urvey demonsLibrary trates usage continues to increase in all measurable categories a steadily increasing and multiple -interest usage nt g of finds librarymaterials library facilities are an Survey of Kenai Central High School Stud P extension of our public schools. Projections for the future Figures show a continued increase in library usage and regular collections' stack and storage needs which may be projected into the future. A realistic expansion proposal must accommodate present capabilities as well as new developments in electronic information resources. Cost estimates A split level addition to the present library facility is proposed as the most efficient method, based on land available, of providing enough area to meet committee's projected space requirements without undue increaseneedsin staffing adds tion s $2,300,000.e proposed ansion Costs contains 15,400 square feet. The estimated cost of the building of furniture, shelving, additional terminals and other necessary items are based on current catalog prices for an additional expenditure of $190,000. Additional operating costs include 1 full time staff position for $35,000 (includes benefits), and a 1 / 3 increase in utility costs . Conclusion The present library is providing comprehensive services to a broad range of city and community residents in spite of inadequate facilities. Research and user surveys indicate that the library is a valuable asset to the City. There demonstrated lcity asset,ed etherefore an rvices which would enhance the present and future value ofa expansion of the existing facility for a sum of $2.5 million is recommended. KENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY EXPANSION REPORT July 1996 Recommendation Proposal The Kenai Advisory Library Commission unanimously and respectfully requests the City Council's support and funding in the amount of $2,500,000 for expansion of the library facilities as needed. Note: This amount does not include funds for architectural fees. Purpose of Expansion • Upgrade facility to meet current space shortages. • Bring the library facility up to Disability Act of 1994 standards. • Restructure new children's section to accommodate increased programs, attendance, a parent reading area, and isolate this area from the research/ study areas. Establish a separate juvenile section. Relocate non-fiction stacks, reference materials, and computer terminals (both designated and personal use stations) to create an efficient and functional research/ study area, as well as meeting federal Privacy Act regulations. Current Facility Assessment Overcapacity After evaluating library usage, collections and services currently offered, the commission identified 35 different usage areas. Only eleven (11) areas were adequate. The remaining twenty-four (24) areas were found to be minimally acceptable or not sufficient for current library collections and services. (See Library Needs Assessinent - Attachment #1) Effigy The library's operational efficiency is definitely and detrimentally affected by the present overcrowding of the facility. Several examples are listed below. • Shelf space is under capacity for the current collection. If all volumes and materials were not in circulation, they could not be shelved. Employees and volunteers must spend extra time when reshelving materials because of the situation. Library user comments indicate access to some shelves is awkward or impossible for the senior or special needs library patrons. (See Patron Survey - Attachment 92) • Increases in stack space and library services have reduced original research/study areas, reading areas, and children's area. Reduced and overlapping space allotments, increased traffic and noise levels, and lack of privacy prevent these areas from functioning properly. (See Patron Surveyl Responses - Attachment #2) • The staff area is almost wall-to-wall desks which means decreased efficiency and increased stress. Lack of work space also means volunteer time is not utilized to maximum capacity. Library volunteers are the key to low operating costs and they provide many hours of motivated service. • Part of the staff work area has been appropriated by volumes in the Alaskana collection since current stack space is insufficient for the collection. Expansion Recommendation & Report Page 2 Noncomvliance with Disability Act of 1994 The present library facility does not comply with current ADA requirements. Goals of the Libranj Commission, as adopted by the Kenai City Council, specifies under Goal B: Objective 12 "Increase services to patrons with special needs." Furthermore Goal A: Objective 1 states, "Bring facility into compliance with Disability Act of 1994." (See Goals of the Libranj Commission - Attachment #3) • Restroom areas minimally comply. • Some special use and collection areas do not permit wheelchairs at all. • Aisle width in stack areas barely allow for wheelchair access. • Staff must often accompany special needs patron to access materials. Noncomvliance with Privacy Act Research/ study and computer terminal sites do not meet the Privacy Act standards. • Public access terminals, terminals for electronic databases, and personal use computer stations are occupying space not originally intended for these services. • Areas devoted to these stations do not fulfill square footage requirements for patron privacy. • Most stations are located in or adjacent to main traffic patterns. Supporting Research Historical background The Kenai Community Library is a major asset, not only to the city of Kenai, but to surrounding communities. The library's history of dedicated volunteerism indicates a solid base of community support. The Kenai Community Library definitely enhances the quality of life in our community. (See A Brief History of the Kenai Community Library - Attachment #4) Recorded Growth Patterns Library usage continues to increase in all measurable categories: patrons, gate count, circulation, new acquisitions, and youth program attendance, to name a few. Figures taken in 5 year increments from state and city year end reports beginning in fiscal year 1986-87 through 1996, demonstrate a steady growth in all aspects of library usage and operation. While city population has increased approximately 37o annually, there has been a higher growth rate in library usage. The Patron Survey shows a greater percentage of library patrons with children (627o), and the E.D.D. reports the age group of 12 - 18 shows the most population growth. These findings support the need for expansion in child, youth, and family oriented services. (See Fiscal Year Statistics Report - Attachment #5) Patron Survey This survey demonstrates a steadily increasing and multiple -interest usage of library materials and services. Patrons of all ages, interests, and locations including residents from Kasilof to Nikiski participated. The word used most frequently by patrons when completing this survey was "more". Patrons requested more materials in all collection categories, more hours, more space, more programs, more electronic resources, more services. This survey supports the need for expansion of the library facility and its services. (See Patron Survey Summary - Attachment #2) Expansion Recommendation & Report Page 3 Survey of Kenai Central High School Students Of the 74 students surveyed, library usage averaged 1 - 3 times per month. Of those students aware of a library expansion proposal, the majority were in favor of expansion. Internet access was the most requested service addition. Projections Past and Present Usage Figures show a continued increase in library usage and regular collections' stack and storage needs which may be projected into the future. Simultaneously the library must consider the varied and continually changing interests and needs of the entire community. As an example, the library now offers a video collection which has proven to be a popular resource. The video collection is only one example of resource materials and services that have been added since the present facility was constructed. A library expansion is necessary to provide display and storage space for this and other collections. The expansion committee has also attempted to provide some room in the proposed project for the eventual need to house new resource materials --such as a CD collection, which is being requested more and more frequently by all age groups. Electronic Resources and Emergent Technology The "information superhighway" permits access to innumerable information sources, yet it is only in its infancy. Electronic databases provide fast and efficient periodical searches and even a print out of the article, itself, without the necessity of storing bulky periodical indexes and magazines. Public use computer stations offer application programs to patrons. A CD-ROM stores the telephone numbers for every city across the United States. These electronic services have a valid position in today's community library. A responsive library should be dedicated to helping the community use this technology and to expanding and facilitating the community's access to new information sources. At the same time this technology is partially responsible for the current shortage of space. A realistic expansion proposal must accommodate present capabilities as well as new developments in electronic information resources. Cost Estimates Building Exyansion A split level addition to the present library facility is proposed as the most efficient method, based on land available, of providing enough area to meet committee's projected space requirements without undue increase in staffing needs. (See Architectural Drawing - Attachment #6) After identifying current usage areas, the committee- estimated the area needed to satisfy current collection and service requirements. A figure of 6% per year was applied based on past population growth and growth in library collections to provide for future growth and technology. Using the Holt formulas, added space was calculated to include unaccountable area adjustments and nonassignable space requirements. Kenai's City Engineer provided an estimate of $150 per square foot for this project. Estimated expansion needs - 15,400 square feet. Estimated cost of building addition - $2,300,000 Note: These figures do not include architectural costs. Expansion Recommendation & Report Page 4 Furnishings and EQuiyment Cost of furniture, shelving, additional terminals and other necessary items are based on current catalog prices. Estimated expenditure - $190,000 Additional Oyerating Costs 1 full time staff position - $35,000 (Includes benefits). 1/3 increase in utility costs (primarily in electricity use). Committee Process Volunteers from the Kenai Advisory Library Commission and the Friends of the Library formed the Library Expansion Committee. This committee, aided and guided by the library staff, has met regularly since January, expending an estimated 550 hours of service. Procedure The committee reviewed and researched the following topics regarding library usage, operation, and facilities. • Looked at the library from a community historical perspective. • Reviewed Goals of the Library Commission. • Researched other community and academic library expansion programs through the library professional journals. • Surveyed present and perceived market for library services by means of patron and student survey and review of library fiscal year reports. • Surveyed present operation and facilities; identified and analyzed current space usage. • Researched electronic technologies as they pertain to public libraries, current technology, trends, and predictions. Some general criteria are agreed upon: - Offer to the citizens a reasonable opportunity to participate in the present and future world of meaningful cyberspace. - Do not commit the library and city to large outlays of capitol for rapidly obsolete hardware and software. - Use realistic and innovative approaches to capital and funding costs. - Remain responsive to local patrons' needs. Holt Methodology The committee studied and analyzed Raymond M. Holt's Turning Needs into Space Requirements: The Public Library. Holt outlines a method for planning for a public library expansion. As the committee had already completed some of these steps on their own, a modified version of Mr. Holt's methodology was applied. The "Holt Method" also ce, seating needs, miscellaneous areas, and contains formulas for figuring stack spa nonassignable space. Expansion Recommendation & Report Page 5 Conclusion In conclusion, we ask the Council to take the following into account: • The present library is providing excellent comprehensive services to a broad range of city and community residents. • The present facility is not adequate for reasons of: legal requirements, operational efficiency, and lack of provisions for growth. • Community -tailored additional e Nance the ew present alarly in nd future valueofan information technology, important city asset. • An informed citizenry is vitalto citys the s well being and future. A functioning information and knowledge to achieve multi -faceted library providethis goal. Group Actions Kenai Advisory Library Commission Library Expansion Committee Friends of the Library, Inc. APPROVED DISAPPROVED (10 o 6 0 � � O Expansion Recommendation & Report Page 6 Kenai Community Library Expansion Report LIBRARY NEEDS ASSESSMENT Current Area to Achieve Area to Widen Area to Provide Total Area of Dedicated Sufficient Aisles from for Projected Expansion COLLECTIONS Area Capacity 40" to 48" 5 yr. Growth Requested Adult Non-fiction 1,191 397 199 605 1,201 Non-fiction 225 225 56 171 452 Alaskans 15 0 0 0 0 PART/Adult Literacy 0 0 0 Geneology 48 0 Adult Fiction 2,136 712 356 1,084 2,152 Fiction McNaughton/rental 148 37 23 70 130 24 Large Print 12 12 3 9 Juvenile 210 210 53 160 423 Fiction 210 210 53 160 423 Non-fiction 552 828 60 487 1,375 Easy Readers Special Collections 30 0 20 50 Video Cassettes 30 0 0 24 24 Paperback 72 12 0 12 24 Audio Cassettes 24 0 0 0 Records 16 24 0 8 0 8 16 Puzzles 0 30 0 10 40 Compact Disc Reference 46 23 9 26 58 Alaska References 0 0 36 Encyclopedias 108 36 72 36 110 218 General Reference G 216 Periodicals 0 0 0 0 Magazines & Newspapers, current 258 0 0 0 Magazines & Newspapers, storage 300 0 Public Use Areas 170 170 0 340 510 Personal Use Terminals 0 Typewriters 51 0 0 0 0 Designated Computers 84 0 0 0 72 Public Access Terminals 72 72 0 00 Copy Center 39 315 0 550 0 0 0 55 Reading Areas 180 840 0 0 845 Study/Research Areas 0 0 0 Activity Area 700 0 200 0 0 200 Retail Services 0 210 210 0 0 210 Circulation Desk 0 0 0 0 Reference Desk 88 170 808 0 0 808 Restrooms Staff Areas 0 0 0 0 Head Iibraria&s Office 420 0 0 312 Employee Work Stations 623 312 0 0 0 Employee Lounge 384 0 0 0 350 General Storage 350 350 0 0 0 Mechanical/Maintenance 145 0 TOTAL 10,503 Adjustment for Unaccountable Space* 1.050 11,553 (Measurement in square feet) NET Nonassignable Space** 3•847 GROSS 15,400 *The Holt method includes an adjustment factor of 10-15% for unaccountable space. We have used 10%. **Includes ramps, entryways, stairs, duct shafts, corridors, walls, etc. and as vet unknown service space. Attachment # Page KENAI ADVISORY LIBRARY COMMNSSION •SURVEY SUMMARY* March -April 1996 A survey of library patrons was conducted through March and April of 1996 by the Kenai Advisory Library Commission. This survey will be used to plan for the expansion of facilities and development of library services at Kenai Community Library (KCL) including staffing, budgeting, Sunday hours, acquisitions policies, technological services, and program development. Three hundred fifty-four patrons responded to the questionnaire with their opionions about library services. 960% responding were residents of the City of Kenai • 59% were between the ages of 31 and 50 * 62% had children that also used the library and its services •48% use the library an average of 3 to 5 times per month In addition to books and other materials that may be checked out of the library, patrons heavily used materials and resources that may only be used in the building. •71 % of patrons were interested in reference materials • 59% used current periodicals •45% were interested in back issues of periodicals •42% of patrons utilized the photocopier service *more than 25% of library patrons use the electronic data bases •typewriter usage has decreased 13% *interest in personal use computers, IBM and Mac, has increased The accompanying graphs illustrate data obtained from the 1993 Survey and the 1996 Survey for comparison purposes. Also included in this summary is a breakdown of comments contained in the 1996 Survey in answer to the question, "What more would you like to see the library offer?" One hundred sixty-three or almost 50% of all patrons surveyed responded. This survey demonstrates a steadily increasing and multiple -interest usage of library materials and services. Patrons of all ages, interests, and residents of Kasilof to Nikiski participated in this survey. The word used most frequently by patrons when completing this survey was "more". More materials in all collection categories, more space, more programs, more services. This survey definitely supports the need for expansion of the library facility and its services. Overall comments recognize that the KCL does an excellent job with present facilities and is a public service that is a bargain and deserving of support. Library Expansion Report Attachment #2 Page 8 .f•l•l .ti• •!Pop. tom=.-• ��'. �� ■ • ■ - 'i i IM _ ■ LU N. :s:LU En C a � a 3 a 0: o Z c 0® Qj r • ;•t•t r•1•� ti tiK ti•ti•1 ti•+• j.t•}•1•r•1•t•t• W ti ti •tisti ti ti ti ti•ti•ti j•1.1.1•t j•1.1•t•r ti• ti•ti• ti• ti•5� �•j.j7}7r•r�r•r O cc '}'•'� r?r • a W 0 V ) W/,�� cc Q% S•ti�ti tir•�Mti t.r•1•J•r•1 j•1.1• � ti t.ti.ti {■ti..r.ti. ti.ti•ti•ti•r•tiK•ti- •r•1•J•1 j•1.1• •tiK}ti}tiK• C a d L C.i t U O Z 0 Z ti.ti.tistiK•ti• j•r•r•1•rM•r•rN• .ti•ti.ti.ti•ti.ti•tiK.ti•tiK• j•1 1.1.E 1.1•r 1M K.� - ti•�K•ti•;• }�r•r•J•r•r•J O J J•r V) ¢ co rn '�1y:�:i• • �r}r1• r F- T. K ti•Yti•ti•ti• }•1M•1.1.1• }ti•'ti•ti ti•ti ti f� r•}•r•;' ;iYti tiK ti a •t•r•J••1r•r•J•r•t• ■ Attachment #2 - - - --P2e 9 SURVEY iommissResuits library patrons completed this survey Oe NO Are IAre you a resident of the city of Kenai? ® % age 1% at 1.10 yrs. 11% 11-20ym 12 % 21.3oyn. 34 % 31-40yrs. 25% at -so r>:. 9% 51-60 yrs. Q% e1-70 2°k 71-72 yn. I (Do you have children who: use the library? 62% Yes 38 % No attend story hour 110 % Yes 90 % No [How often do you use the library per month? lx 2x 3 x 4x Sx 6x 7-9x I0-16x 17-30x gqo 16% 14% 20% 14% 8% 5% 1 c 3% I Rio y eu use? (Check all that apply you.) a 1 to Which areas of the library ---Reading area I 55% -----Study tables I -' ----Activity room (the separate room in the far back corner) I 15% I In addition to the matey; is you cb.eck out. in whichof the following resources are you interested? I -----Reference Magazines - current issues 45 %-—Magazines - back issuP.s 42 % ----Photocopier Newspapers 31go ----IRS forms [ 23% -- ----News Bank - electronic data base 16% — Typewriters i 27% ----Info Trak -electronic data base 21% ----Computer - IBM I ------Computer - Macintosh I 17% 8% -----Computer - Apple H i 16% -----Genealogy I Ta I 6% ----- Pe player I 4% l -----Record payer I Library Expansion Report I Attachment #2 (l Page 10 `�����i����asn�ra'as*�a.�al����as~ass�w�alar��al��������■ SURVEY SUMMARY •RESPONSE BREAKDOWN* March -April 1996 Patrons were asked, "What more would you like to see the library offer?" Out of 354 survey forms returned, 163 persons responded. •Approximately 50% of persons surveyed responded. •Patrons' comments are sorted according to the following general topics: -TECHNOLOGICAL SERVICES -COLLECTIONS -EXTENDED HOURS -CHILDREN' S SECTION -EXPANDED AREA REQUESTS -MISCELLANEOUS Percentages ® Technological Services Q collections ® Extended Hours ® Children's Section Expanded Area Requests 0 Miscellaneous Collections Survey responses regarding the library collections can be condensed into one word --MORE. Comments indicate a need for more books, both fiction and nonfiction; reference materials of all types; an enlarged periodical selection; and a greater demand for videos, both educational and entertainment oriented. There were also requests for expansion in special collections such as books on tape, large print books, and a CD collection. Technological Services The majority of patrons requested more and better Internet access. The second most often expressed need was for more terminals and programs for personal use. The library definitely fills the need for patrons unable to afford their own personal computer. Present and future technological services require that more square footage be devoted to terminal stations as well as enough space between stations to satisfy privacy standards. Children's Section The survey results showed 62% of patrons responding had children that used the library. Survey responses regarding needs in the children's section were numerous as a result. Patrons indicated a need for a larger, more private children's area; and expanded book and periodical collec- tion for all ages; as well as more youth oriented programs. Extended Hours Most comments expressed a desire for Sunday library hours. The annual April Sunday opening figures supports these comments. Expanded Area Requests Patron comments generally requested expanded reading and research/study areas, as well as conference areas where persons involved in collaborative projects may work without disruption to other patrons. Miscellaneous The majority of these comments express satisfaction with library services. Library Expansion Report Attachment #2 Page 11 SURVEY SUMMARY *SURVEY RESPONSES• COLLECTION *How about a local history section? (Age 76) •More books on tape. Expand book, video offerings. (Age 30-40) •Biographies (Age 16) •... more science fiction books(ie.volume I & II of trilogies, etc.)(Age 37) Wore genealogy, family tracing. (Age 35) •Magazines. (Age 14) *New craft and art books. (Age 46) *I would like to see more up -dated books. (Age 43) •More up-to-date dictionaries, more WW II and Vietnam books, newer atlases *Up date medical. (Age 47) •More information on genealogy references. (Age 45) (Age 31) *E-mail, more art books in the non-fiction area, better cross-references help find books. Very obvious key words are left out causing frustrations. (Age *More up to date books on art. More up-to-date books. (Age 48) *More books. (Age 27) *More self-help books. Affirmation books. (Age 17) •References such as newspaper and magazines from early 70's. (Age 17) *Books on tape. (Age 35) eMore magazine articles on computer at 5Q per copy. (Age 20) *Books, Books, Books. (Age 40) *More up to date health books. (Age 58) •More books. (Age i 4) *I find I "wish" for more reference materials. I also enjoy your videos and fiction for myself and my children. Thanks. Keep up the good work. (Age 37) *More parking, story room, separate quiet spaces, more Alaskana, computers that work and print. (Age 39) *A larger children's area, perhaps more children's books! A more extensive selection of magazines. Scanner (to print and to disk). Antonio Banderas! teehee ..- (Age 28) •Larger selection of all books, including reference books. (Age 35) •More new release books - fiction and nonfiction. (Age 31) el would like to see more books purchased. (Age 52) •Commerce Business Daily (Age 44) •Expand fiction books. (Age 55) *More movie star books, more magazines on country music, Christmas song book. (Age 18) *Videos! (Age 39) •More books on disabilities. (Age 36) *More selection of videos and current paperbacks. (Age 37) •Writers Market book (current year) as a reference book, not a check out book. Sales catalogs and the pattern books in the reading racks. Thanks. (Age 55) *More books, references, more magazines, maybe some professional or specific studies. (Age 42) *Used books. (Age 53) *More books. (Age 48) *More business and industrial related books. (Age 53) *More co ies of books. (Age 45) in the computer to 27) P Library Expansion Report Attachment #2 Page 12 *Newer books. (Age 30) •More information in general. (Age 16) *Adult book group, more contemporary poets. (Age 53) Would like to see more and varied foreign newspapers —particularly from the Yukon Territory, B.C. and Alberta, Canada. Maybe include a Northwest Territory newspaper. Look at the map —we need to be aware of what is happening so close to us. Reference materials on the International Commission dealing with the "Water Treaties" and the "Alaska -Canada boundaries." Proposed electric tie ins (grids) to California. (Age 65) •A wider selection of spiritual books. (Age 35) •More books in nonfiction. (Age 51) *More books. (Age 41) *Videos. (Age 45) *More large print books. (Age 54) *More video movies —foreign and American. (Age 48) *Up -dated books on travel and new technologies in the construction field. (Age 20) •Greater depth in references. (Adult) *More video tapes. More books on tape. (Age 43) •More videos. More extensive adventure novels. (Age 31) ' *More home improvement and home decorating resources. (Age 35) *More Star Trek: The Next Generation. Videos about police. The Clue series. An arcade. (Age 15) •More Christian authors such as Neal Anderson, Kevin Leman, Perter Marshall and David Manuel, Bill Meyer ... both for adults and children's selections. (Age 32) •MORE BOOKS. (Age 16) *More BOOKS. Half the stuff I want you don't have. (Age 62) •Wider variety of books in general. (Age 27) •Fantasy/SciFi books. (Age 17) *Subscribe to Standard & Poors stock investment reports. Get as many books on tape for check out as possible. (Age 38) *Need: Laurel & Hardy, Three Stooges, etc. (Age 39) *Move books!!! Also movies, tapes and just bigger in general! (Age 20) •Videos. (Age 31) •More rental books. (Age 35) •More books. (Age 49) 60's books. I want Timothy Leary's autobiography Flashback. I want Allen Ginsburg. I want *More Jack 60c, his poetry, not just his famous stuff. I want Lawrence Feriinghetti and maybe Ken Hepner. (Age 16) *Bigger selection of: new releases, classics and hard to find, wider selection of information books on special topics like gems and so forth. (Age 31) •More self-improvement tapes. (Age 40) •Other than educational movies. (Age 14) •More nonfiction. (Age 41) •More books on tape for adults to check out. (Age 31) TECHNOLOGICAL SERVICES •Intemet (Age 14) •A color photocopier. (Age 10) *New computers. Longer hours. (Age 55) •E-mail, more art books in the non-fiction area, better cross-referenee2s7� the computer to help find books. Very obvious key words are left out causing frustrations. (Ag • On line medical hook-up to Anchor National Institutes of Health. (Age 41) Library Expansion Report Attachment #2 Page 13 *More parking, story room, separate quiet spaces, more Alaskana, computers that work and print.(Age 39) •A larger children's area, perhaps more children's books! A more extensive selection of magazines. Scanner (to print and to disk). Antonio Banderas! teehee ..- (Age 28) *Better Internet connection, up-to-date computers, up-to-date technical books, up-to-date tapes & CD's. (Age 18) *Computer programs/on Books "computer" (Age 33) •Intemet would be nice. (Age 25) *I would like to see computers other than the IBM which had word processing programs. (Age 31) • *Full Internet access* (Age 44) *Internet, e-mail access. (Age 33) sintemet access? (Age 42) *Computers (Age 48) *Educational and encyclopedia CD-Roms for Macintosh to check out. (Age 31) *Macintosh library for rental or use in house; Internet. (Age 33) *VCR to use to view tapes in library. (Age 29) •CD Roms—Apple (especially educational types). (Age 39) *It will be important for the library to stay on top of new information technology and sources, i.e., the Internet. I would like to see computer equipment, search engine, and Web browsing software, and knowledgeable guidance and instruction in computer -based research available at the Library. Potential users are those who can't afford computers at home, or don't have access to them at school or work. Items of particular interest: information on the Alaska legislature, bill activity, etc., updated daily; the complete Alaska Statutes; the latest newspapers from around the country, etc, etc (Age 32) •Stereos, movies other than wildlife, like Video Place, younger people working. (Age 15) BCD's, music. (Age 41) *Internet connectivity with anti-pom programs of course. (Age 21) *Up date computer. (Age 47) *More Internet access. (Age 42) •Intemet access. (Age 16) *Internet access. (Age 15) *A T.V. set with video player those of us without T.V. at home. Lately we've been looking at videotapes of several college. (Age 36) CHILDREN'S SERVICES •A larger children's area, perhaps more children's books! (Age 28) *Expand child area. (Age 53) *More parking, story room, separate quiet spaces, more Alaskana, computers that work and print. (Age 39) •More Young adult (9-12 grade) and multi -cultural novels. (Age 25) *More activities for kids. (Age 33) *Easier to find things in children's section. More posters. More paintings on the wall. (Age 16) *More intermediate level readers aimed at boys, true life adventure stories. More home schooling books; how-tos, parent encouragement, practical info and curriculum guides. Mostly though I think this is a fantastic library. Age 38) *Weekend story time for kids. (Age 33) •More kids' history and science books. (Age 34) •Kids' video selection, ABC's, etc... (Age 32) *Play area for children. (Age 17) *Closed in reading room for young children. (Age 27) •Children's magazines, children's chapter stories (middle level, between easy reader and juvenile), children's nonfiction (easy level), children's nonfiction videos, Rabbitt Ear's videos, and adult videos. Library Expansion Report Attachment #2 Page 14 (Age 32) @Children's computer, cataloging of children's magazines. (Age 41) eA larger children's area. An actual story time area. Expanded book collection (all areas). Age 28) *Would like to see a bigger and more organized children's area! (Age 38) *More programs for children age 1 to 12. Longer program in the summer for kids and rewards for doing this. (Age ?) •Educational children's activities —poetry reading and writing workshops --writer's workshops that stress importance of reading. (Age ?) •Story hour for older children 6+ when there is no school or on the weekends. (Age 34) *Books on tape —children chapter books, not only the performance versions you now have. A more child -friendly children's area with their own check out desk and librarian they can talk to and ask questions. (Age 37) *I would like to see more kids' my age. (Age 11) *I would like more children's programs offered and at a more reasonable time. 10-11:00 am is okay for preschoolers but K and up like to participate, too, and K don't get out until 1:15 pm and 1 st and up get out at 3:20 pm. Need to schedule more Saturday and afternoons. (Age 32) eGet children's authors to do book signings and talk with children. (Age 37) American Girl Magazine. I would especially like to see more children's books, including educational or topical books. (Age 39) *More space in children's area. (Age 44) *Children's area upgrade. (Age 27) •Story cassettes. (Age 43) EXTENDED HOURS *You have a great program here. Sunday hours would be nice. I have often needed to stop by on Sunday but the doors were closed. (Age 43) *Sundays, please! Workshops on reference materials. (Age 36) *More hours. (Age 45) @Open on Sundays! (Age 44) el really appreciated the Sunday hours you had in April. I appreciate your friendly librarians!! (Age 34) *Please stay open until 10:00 pm and on Sundays! This is important for myself and my children and our community. (Age 44) eNew computers. Longer hours. (Age 55) *New addition, Sunday hours, more science fiction books(ie.volume I & II of trilogies, etc.)(Age 37) *Sunday openings. (Age - 51) *Later and earlier hours. (Age 16) *Open on Sunday. (Age 51) •Sundays in winter!! It is very nice now, so what works best for most people. (Age - old enough) *Please open on Sunday. Also,maybe, until 10 pm one night a week. On line medical hook-up to Anchor National Institutes of Health. (Age 41) •Open on Sunday. A larger study area. Expand child area. Conference area - if more than one person is working on a project, they can ,confer without disrupting others. (Age 53) @Sunday hours. (Age 32) @More Sunday openings. (Age 46) *Sunday hours were a very good idea. (Age 44) *Keep open on Sundays. (Age 12) *Sunday afternoon openings. (Age 58) *Open Sundays. (Age 43) *Hours on Sunday. (Age 35) *Extended hours. (Age 41) Library Expansion Report Attachment #2 Page 15 EXPANDED AREA REQUESTS *It is really nice to have a "large" library. The one at KPC is closed on weekends and Soldotna is small. Please expand. (Age 35) *Please put up hand rails on steps into library. Steps as they are now are very unsafe for older patrons or those wearing bifocals or with balance problems! (Age 68) •Expansion to allow for more books, more activities for families and children. (Age 45) *Larger space. This library needs to expand. It is filled to capacity. Bond issues for expanding it are dependent upon Kenai voters. Some way needs to be devised to tap money from users who don't reside in Kenai. (Age 58) *Would like to see more space so books can be shelved so a senior with bifocals and limited reach can get them without stress or strain! (Age 68) *More reference space. (Age 44) •More tables in the adult section. (Age 30-40) of enjoy using this library. There are a few times a year that it feels crowded. I'd enjoy some more comfortable reading areas. (Age 48) *More space (Age 50) of would like the library to be expanded so we could have a greater volume of new books.(Age 42) e More parking, story room, separate quiet spaces, more Alaskana, computers that work and print.(Age 39) •Expand/get larger. (Age 34) *Open on Sunday; a larger study area; expand child are; conference area - if more than one person is working on a project, they can confer without disrupting others. (Age 53) *The Soldotna library has an outside reading area --it is small, screened (fence) area that is a very delightful and low cost reading space. All ages appreciate this very private, good space. Please consider. (Age 65) MISCELLANEOUS •Without the library I would have died this winter! (Age 67) *Nothing, you're doing a great job. (Age 25) *Videos for longer periods for those who live out of area --will pay a fee. (Age 40) of am very satisfied with this facility. It is superior to my hometown library of 65,000 residents. This library has excellent resources. (Age 50) •Overall Kenai has an exceptional library. I'd enjoy an expanded family movie library. (Age 42) *Story time for adults. (Age 36) of want you to change the rental books to 2 weeks and charge at least 25Q. Also, the language tapes should be at least 2 weeks. *Our library is one of the jewels in Kenai's crown. It is deserving of community support. (Age 56) •You're doing a pretty good job. Attitude towards questions could improve. Most folks want information to help themselves, so don't get so defensive with our 1000 questions! Hope you get money to expand. VCR room would be nice. (Age 37) •New people to work here younger perhaps and not so cranky. (Age 15) •Better lighting. •Need espresso bar. (Age 48) *Nothing. (Age 48) •I think you guys are doing a great job with the space --do wish the addition would have passed. (Age 36) *Like the quietness. (Age 46) •1 love it! (Age 32) *Nothing. (Age 32) •Nothing, it's great! (Age 13) oQUIET (Age 46) Library Expansion Report Attachment #2 Page 16 *You do a fantastic job already. (Age 32) •I think for the community's size .this is an excellent library! (Age 38) •I don't like computers and miss old card files. (Age 37) •I would like to see the movie check out lengthened to one week. I live in Kasilof and it is hard to have things back in three days. (Age 42) •As a resident of North Kenai, I sure wouldn't mind paying for this fine service! (Age 52) •It works for me as is! Thanks (Age 50) *We are very happy with what this library offers. Thank you (Age 39) •Look again at the service to Wildwood Correctional. (Age 65) *Biweekly book presentations of different subjects/interests (pull books from shelf). Do a "book fair" before Christmas —fund raiser —since we don't have any good bookstores in town. (Age 37). Library Expansion Report Attachment #2 Page 17 GOALS OF THE LIBRARY COMMISSION Revised and Updated Version of February 6, 1996 Goal A: Review and implement building plan of the library annually. Objective 1: Bring facility into compliance with Disability Act of 1994. Objective 2: Expansion of library facilities by a needed square feet in 1996. Goal B: Make recommendations to the library and Council to improve library service and continue to provide quality services to the citizens of Kenai as measured by the annual City of Kenai survey. Objective 1: Continue to support the Friends of the Library (Kenai Community Library, Inc.) in its efforts to increase corporate and volunteer support of the library and its services. Objective 2: Continue to promote mini -workshops to enable patrons to become familiar with various service and electronic technologies. Objective 3: Maintain library hours and add Sunday hours. Objective 4: Continue the evaluation process for additional books and other library materials for increase in funding as needed. Objective 5: Continue to expand communications and access to other libraries and resources via computer networking/ telecommunications. Objective 6: Promote state/city funding to support the increase in interlibrary loans. Objective 7: Maintain utilization of the activities room by library -related groups. Objective 8: Continue public recognition of volunteer efforts and paid staff, and increase public awareness of the library and its services through local media. Objective 9: Continue to implement the addition of loan programs: for example, specialized educational aids for children, compact audio discs, computer software, books on tape, and educational video cassettes. Objective 10: Promote funding for needed reference services for Fiscal Year 95/96 budget. Objective 11: Continue school contacts in cooperation with schools and increase access of library service to children. Objective 12: Increase services to patrons with special needs. Goal C: Goal D: Objective 13: Continue access to library services for Wildwood inmates. Objective 14: For Fiscal Year 96 / 97 budget increase library personnel including, but not limited to, an Assistant Librarian. Make recommendations to the Council regarding capital and other improvements to the library. Objective 1: Increase the library equipment in Fiscal Year 96/97. Priority list of equipment is as follows: Video and audio compact disc players Music CD library with player Review annually library policies and rules as well as the goals and objectives. Library Expansion Report Attachment 93 Page 18 A Brief History of the Kenai Community Library Nedra Evenson - 1996 The Kenai Community Library has maintained a steady growth since its beginning in the halls of the Territorial School by a dedicated group of volunteers and a small collection of donated books. In 1949, a Board of Trustees was formally incorporated under the provisions of Chapter 6 of the Session Laws of Alaska for 1933. The library book collection was moved a few times before the Civic Center was erected in 1954, always by a group of volunteers. The Civic Center was shared by the City Hall, the Court System, social and civic groups, a church and the library. The library staff pushed the book stacks on dollies against the walls to accommodate the various meeting, then replaced the stacks in the center of the room to operate the library on Thursdays, the only open day, from 8:30 a.m. until 8:00 p.m. The library had always been a volunteer organization existing on donations and small fund raisers until 1968, when the City of Kenai first contributed a $500 grant. In 1969 the City's support was $3,500 and an annual salary of $450 was paid to the librarian. The following year the librarian's salary was increased to $600, although still paid out of the City's grant of $3,600. In 1970 the librarian's salary was increased to $1,050, although the City's grant remained the same. The following year the librarian, Georgia Struble, resigned and Emily DeForest was employed at a salary of $2,500, and a part time clerk, Alice Graves was hired at $722.90 annually. The City increased its donation to $6,000. Following a request by the Board of Trustees in 1971, the City of Kenai assumed responsibility for the library beginning in 1972. The volunteer Board of Trustees was retained to serve in an advisory capacity and volunteers continued to provide thousands of hours to maintain library operation and fund raising. The City of Kenai Advisory Library Commission was created and members appointed in 1980, to facilitate the construction of an addition to the original KCL building and act as a liaison between the Board of Trustees and the Kenai City Council. The first 5,000 square feet of the present building was constructed in 1976 using money from state and local sources. Design of the new structure was carefully considered and evolved after many public meetings that analyzed the level of use, the number of employees, availability space for other functions, and future expansion needs. In 1987 a 5,000 square foot addition was constructed using both federal and state funding with the initial planning and design process funded by the City of Kenai. The library site is on Main Street Loop near City Hall, the Public Safety Building, the post office and the Court House. Its location, within three blocks of the Kenai Spur Highway, is considered excellent. The Library serves the entire peninsula without charge and its location in the center of the community makes it easily accessible to the public. The library currently operates with three full time employees, four part time and one employee whose position is funded through a Department of Corrections grant to provide inter -library Library Expansion Report Attachment 94 Page 19 loan and advisory services to the Wildwood Correctional Institution. The library provides a workstation, Dynix terminal and IBM PS-2 computer with modem to facilitate this program. The installation of a total library automation system in January 1989, modernized and enhanced library services. The new system provided patron access terminals, circulation and cataloging programs. Electronic information resource capabilities such as on-line searching, access to the State Library Electronic Doorway (SLED), Gnosis, and the Western Library Network (WLN), would eventually become available to library patrons through the installation of the automated system. By the end of 1995, the Commission had examined the feasibility of an addition to the present library in order to provide a complete young adult section and to improve reading and study services by placing the non-fiction and study areas in a more secluded section of the library. The Library Advisory Commission has contracted Kluge and Associates to develop floor plans and schematics for an additional 10,000 square foot expansion. This proposal is based on population growth, patterns of library use, and the additional square footage needed to bring the present facility into compliance with ADA and the Privacy of Information Act requirements. These needs include floor and stack spacing to allow wheelchair and other special needs patrons to access their own materials, restroom upgrades, public use terminal spacing to allow for privacy, and terminal space for special needs patrons. The Kenai Community Library has a current registration of 13,392 patrons with a 1995-96 book and materials circulation of 97,931. During this fiscal year the library has been open 63 hours a week, accumulated a gate count of 87,638, and registered 1,899 new patrons. In excess of 2,500 hours were contributed by library volunteers during this operating year. During this period staff and volunteers provided weekly lap time stories and story hours for 2 to 5 year olds and a summer reading program for elementary aged children that had 240 participants. The staff conducts library tours for both private and public schools in the area and would like to continue these school contacts in cooperation with the local schools and increase access of library service to school age children. Child and youth programs and services represent an ever increasing portion of the overall library operation. The Kenai Community Library is a major asset, not only to the city of Kenai, but to surrounding communities. The library's history of volunteerism indicates a solid base of community support. Fiscal year reports demonstrate a continuing growth in library usage with a related increase in library collections, services, and programs. Expansion of the library structure is necessary if the library is to maintain and continue to provide the quality of service it has in the past. The Kenai Community Library definitely enhances the quality of life in our community. Library Expansion Report Attachment #4 Page 20 FY Report Kenai Advisory Library Commission RECOMMENDATION AND REPORT REGARDING KENAI COMMUNITY LIBRARY EXPANSION July 1996 FISCAL YEAR STATISTICAL REPORT Item Description FY 1987 FY 1991 FY 1996 Population Kenai residents 6,647 6,642 7,006 Cards Issued * New issues 3,354 2,055 1,899 Gate Count Daily count Collection Total Materials in all categories Circulation Materials in use, all types Adult Books Fiction & nonfiction Juvenile Books Fiction & nonfiction Easy Readers Fiction & nonfiction Summer Reading Weekly average attendance 66,751 81,576 87,638 41,293 58,652 66,029 73,222 81,689 97,931 40,913 44,774 51,938 8,121 8,434 12,111 18,804 21,260 22,112 51 104 *Automated system came in after 1987. New system made card renewal unnecessary. Fiscal Year Statistical Report Attachment #5 PaRa 11 J H O CL O CL Z O Z cn � V CL xCL � W } L tO Lf7 V! Q1 m O J } I— L O Z Z O U Z W he Library Expansion Report Attachment #6 Page 22 C-� Suggested by: Acting Finance Directox City of Kenai RESOLUTION NO. 96-58 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $7,500 IN THE GENERAL AND WATER AND SEWER FUNDS FOR LEASE OF A PHONE SYSTEM AND PURCHASE OF A PHONE MESSAGE RECORDER. WHEREAS, a leased phone system was budgeted in the FY97 budget in accounts used for purchasing fixed assets; and WHEREAS, the departments' rental accounts would be the proper account for this lease; and WHEREAS, a phone message recorder also needs to be purchased. NOW, THERFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Shop - Buildings $2,000 Streets - Buildings 1.500 3.500 To: Shop - Rentals 1,900 Shop - Small Tools 100 2,000 Streets - Rentals 1,400 Streets - Small Tools 100 1,500 Water and Sewer Fund From: Water - Improvements Other Than Buildings $2,000 Sewer - Improvements Other Than Buildings 2.000 4,000 To: Water - Rentals 1,900 Small Tools 100 2,000 Sewer - Rentals 1,900 Small Tools 100 Resolution No. 96-58 Page Two PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this .7th day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (8/1/96) Suggested by: Public Works Direct — City of Kenai RESOLUTION NO. 96-59 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA TRANSFERRING $14,283 IN THE WATER AND SEWER SPECIAL REVENUE FUND FOR PURCHASE OF A HYDRO JET SEWER CLEANING UNIT. WHEREAS, $30,000 was budgeted for a sewer jet; and WHEREAS, the lowest responsible bid was $44,283; and WHEREAS, money is available in contingency. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: Water and Sewer Fund From: Sewer - Contingency $14 283 To: Sewer - Machinery & Equipment $14 283 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this nth day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (8/1/96) kl Suggested by: Admix110LICUU11 CITY OF KENAI RESOLUTION NO. 96-60 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO SEWER EQUIPMENT COMPANY OF AMERICA FOR FURNISHING A HYDRO JET SEWER CLEANING UNIT -- MODEL 747-F FOR THE TOTAL AMOUNT OF $44,283.00 WHICH EXCLUDES THE ADDITIVE ALTERNATE. WHEREAS, the following bids were received on August 1, 1996 for the above referenced project: CONTRACTOR Sewer Equip. Co. of America Boyle Equipment Jack Doheny Supplies BASIC BID ADD. ALT. 1 44, 283.00 1,824.00 46,650.00 2,400.00 51,180.00 2,000.00 TOTAL $46,107.00 $49,000.00 $ 53,180.00 WHEREAS, the following is a description of the basic bid and additive alternate: Basic Bid: Hydro Jet Sewer Cleaning Unit Add. Alternate: Pre -delivery inspection by City of Kenai employee WHEREAS, the recommendation from the Public Works Department is to award the contract to Sewer Equipment Company of America, and WHEREAS, the Council of the City of Kenai has determined that Sewer Equipment Company of America's bid for the basic bid is a responsible bid and award to this bidder would be in the best interest of the City, and WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a contract be awarded to Sewer Equipment Company of America for furnishing a Hydro Jet Sewer Cleaning Unit - Model 747-F for the total amount of $44,283.00 which excludes the additive alternate. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Written by Public Works: MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: July 30, 1996 RE: ATTENDANCE RECORDS OF COUNCIL, BOARDS, COMMISSIONS AND COMMITTEES January 1, 1996 through July 31, 1996 Attached is a copy of KMC 1.90.050(b) which presents the requirement for meeting attendance for City of Kenai boards, commissions and committees. Also attached is a copy of the attendance records for the City Council and the city boards, commissions and committees. I have noted where there have been some attendance problems. clf 1.90.020 Duties: (a) Members of boards, commissions and committees shall be required to establish policies reiating to their respective organization. They shall act in an advisory capacity to department heads within the City Administration if there are such departments in the City organization that directly_ relate to the board, commission or committee. (b) If the board, commission or committee has income stated within the City of Kenai annual budget, said board, commission or committee shall work with the City Manager to establish expenses projected for the year for approval by the City Council. 1.90.030 Qualifications: A member of a board, commission or committee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an officer or employee of the City of Kenai. If any member should move his residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He should be aware that he will serve without salary, but will be reimbursed for ail reasonable expenses incurred in connection with this service, only after approval by Council. 1.90.040 Terms: (a) A member of a board, commission or committee shall serve for a term of three (3) years, unless the board, commission or committee is specifically exempted by Council from this requirement. At renewal date, the Mayor, with consent of the Council, can reappoint the member or recommend a replacement. (b) The terms of the initial board, commission or committee member shall be staggered so that three (3) members will be appointed for one year: two members will be appointed for two years: and two members will be appointed for three years. Terms shall commence on January 1 of each year. 1.90.050 Proceedings: (a) All boards, commissions and committees will have regularly scheduled meetings which shall be open to the public. Exceptions to the meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon every question. Every decision or finding shall immediately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are subject to the paramount authority of the City Council. (b) If the commission, committee or board member shall be absent from more than one-half of all the meetings of his/her committee, commission or board, regular and special, Vheld within any period of three (3) consecutive calendar months, he/she shall thereupon cease to hold the seat. (Ord. 1610-94) (c) In all matters of parliamentary procedure, Roberts Rules of Order as revised shall be applicable and govern all meetings, unless as specified in KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting. S68-03/24/95 1-28 CITY OF KENAI (d) The responsibility of insuring that all members of boards, commissions and committees receives a copy of the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. 1.90.060 Specific Requirements of Boards. Commissions and Committees: Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual boards, commissions and committees. (Ord. 1223, 1239) S47-02/10/88 1_29 CITY OF KENAI co pa m w a a ao oa � 04 14 a °4 o � w ° o o0 h °o 0 0.1 0 2 P4 0 co A 9 P4 co W H 1H NONNI oil SENSE in IN �eeeeee��� 0-%- Mw ow I-w I-.,- E-11- soon -IN 'ili�■mi■ii grmv'�, to�� `�<I'1--I I I elv �I cz�I 1�1 I Ik-I 4:ku i�7 5rps.n 0 a z e EE4 1 q z z u � QtA H a� o H ova A c EwE h w a s Z v Ei to z �+ N b a m z 9 a w pq � u a M IQ * z `� ao Q C9 z N E P� Iq �a�eeve�,��� ��eao������� �!�e������■� ��,���e����■� =_ �� i---_ m Im E-4 04 Ic 41 Ea 0 z a MEN Sol MEN MEN MEN on on IN on i7m I In k VW/ R O ."4 N 0 a 41 a� ul a) x i 0 z to Qq Q M E loss INin�i�i� , Pk, cc pq C"1 yQ 1� H E a �anw■n LN ��jj ��odeoc' mommommomms imommommoll smommommooll loommommoss loommommoll INNEMEMEM111 IMMEME I-.- NINE IN I---- m -11, MENNEN IMN oqk M*- IN IN 8-11.1 moss I--- m 11%, 1",. soon No ME-, EMEMEN a,*. MEN F-I 0 z w O a `' U � w w� O � x z w u 06 F- co x � CITY OF KENf D- a " Od Capdcd- 4 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 krowl WA.Wraaa CITY OF KENAI 1((I 1! 1992 BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT TO COMMITTEES AND COMMISSIONS DATE: 7/31/96 NAME: James A. Munson Resident of the City of Kenai? no How long? Residence Address 54183 Hinerman Rd., _North Kenai, Alaska Mailing Address Business Address P.O. Box 1973, Kenai, AK Telephone No. 776-8045 135 Granite Pt. Ct., Kenai 283-7676 Telephone No. EMPLOYER: SouthCentral Air, Inc. Job Title Owner NAME OF SPOUSE: Matti L. Munson Current membership in organizations: Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: Kenai Airport Commission WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? As my company is a major user of the Kenai Airport, I feel I would have useful insight for the commission. t KENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM July 30, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: July 2, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. OLD BUSINESS A. LIBRARY EXPANSION COMMITTEE (Review of Kenai Community Library Report) 9. NEW BUSINESS A. APPROVAL OF KENAI COMMUNITY LIBRARY EXPANSION REPORT B. PROPOSED PROPOSITION (Discussion) 10. COMMISSONER'S COMMENTS/QUESTIONS 1 1. INFORMATION A. KENAI COMMUNITY LIBARARY EXPANSION REPORT B. CITY OF KENAI RESOLUTION NO. 95-47 C. LIBRARY FRIENDS MINUTES (7/15/96) 12. ADJOURNMENT Library Commission ***Minutes*** July 30. 1996 - 7:30 p.m. Kenai Library Chairman Activity Room Bob Peters 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7:30 p.m. Members Present: Bob Peters, Janet Brown, Janice Rodes, Kathy Heus, Vince O'Reilly, Carol Brenckle Members Absent: Lorrene Forbes, Kevin Benson Also Present: Emily DeForest, Robert Romad, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner Brown MOVED to accept the agenda as written. Commissioner Heus SECONDED the motion and the agenda was approved. 3. APPROVAL OF MINUTES Commissioner Heus asked that the minutes date be changed to July 2nd. She also requested that on Page 3, second paragraph, Commissioner Forbes responded should be changes to Commissioner Heus responded. Commissioner Heus MOVED to accept the minutes as corrected. Commissioner Brown SECONDED the motion and the minutes were approved. 4. PERSONS SCHEDULED TO BE HEARD None. Library Commission July 30, 1996 Page 1 5. DIRECTOR'S REPORT Library Director DeForest stated that on July 8th the library checked out 471 books. The library has been very busy. She reported that she will be traveling to Fairbanks to attend a conference and will be returning on Sunday. Commissioner Peters commented that the volunteer hours are down for the month. 6. FRIENDS REPORT Commissioner Heus reported that the Friends met twice since the 15th. Their focus was on supporting the upcoming bond issue. She stated that Don Ackerly and Dustin Erickson are doing the public relations work for the proposed expansion project. The Friends are also having a fund raiser with kickoff scheduled to be held at the library from 5-7 p.m. on August 9th. Several people are working on slogans and advertising. Raffle tickets for the fund raiser are $100 each and there will only be 150 tickets sold. Commissioner O'Reilly stated that part of the meeting covered concerns that the raffle not get too involved and they loose sight of the purpose of promoting the library expansion. 7. OLD BUSINESS Library Expansion Committee Report - Commissioner Peters stated that the only thing incomplete was on page 6 of the report. The incomplete portion should include that the Friends voted 17-0 to support the library report. Library Director DeForest stated that the City Attorney looked the report over and suggested that the last sentence should read that the present library does not comply with current ADA requirements for new construction, though he did stated that it is alright to leave it the way it stands. Commissioner Brenckle MOVED to accept the library report as presented. Commissioner Brown SECONDED the motion. The vote was unanimous in favor of the motion. S. NEW BUSINESS Proposed Proposition - Commissioner Peters reported that the resolution presented was to cover the library expansion and proposition on last year's ballot. Library Director DeForest stated that the Commission was asked to look over the resolution for recommended changes. Commissioner O'Reilly stated that for the Commission to make comments on the Library Commission July 30, 1996 Page 2 proposition, it would then have to go before the Bond Council and there wasn't time for that to happen. Library Director DeForest stated that since there won't be a City Manager after the 7th, that she was asked to present this before the Commission for their comments. Commissioner Rodes suggested to just let the Council know the Commission's concerns over the wording of the proposition. Commissioner O'Reilly was concerned about the wording of "a portion of funds" on the proposition and that the Commission was only asking for $2.5 million and not $3 million. Commissioner Rodes MOVED to change the amount to $2.5 million. Commissioner Heus stated that she felt the Commission should just let Council know the amount recommended was $2.5 million and not to make any changes to the resolution or proposition. Commissioner Peters stated that if there were recommended changes to the proposition, it had to be presented before Friday in order to get to the Borough on time to be on the ballot. Commissioner Heus stated that she did felt the Commission should only be responding to Council on the amount of the funds and not to request whether or not they go to bond. She felt that decision should be up to Council and not up to the Commission. Commissioner Brenckle was concerned that the wording on the resolution could make or break whether or not it is accepted by the voters. Commissioner O'Reilly felt it could be an extension of the Commission's recommendations on whether or not to go to bond. Library Director DeForest stated that if the Council accepted the resolution to go to bond, it has to be to the Borough by the 15th. There was no second to the motion and the motion died. Commissioner Rodes MOVED to have the Library Director tell the City Attorney that the Commission is asking for $2.5 million and to make the wording clearer on the proposition. Commissioner Rodes then stated that she felt that the proposition was standardized and withdrew her motion. Commissioner Brenckle stated that her understanding was that the Council asked for the Commission's input on the resolution wording not as a Commission's resolution. She felt Library Commission July 30, 1996 Page 3 that these were two different issues. Commissioner Peters felt that the Commission should just present to Council the report and their recommendation. Commissioner Brenckle MOVED that the language of the resolution read: A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PROVIDING FOR SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY OF KENAI AT THE GENERAL ELECTION TO BE HELD IN THE CITY OF KENAI ON OCTOBER 1, 1996, THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OR OTHERWISE INCURRING DEBT IN AN AMOUNT NOT TO EXCEED $2,500,000 TO PROVIDE FOR THE CONSTRUCTION OF AN ADDITION TO THE CITY OF KENAI COMMUNITY LIBRARY. And under Section 1: It is hereby determined to be for a public purpose and in the public interest of the City to incur indebtedness of the City in an amount not to exceed $2,500,000 for the purpose of paying costs of constructing a capital improvement addition to the Kenai Community Library. And under Section 2: That the amount be changed to $2,500,000. And under Section 3 : That the date be changed to October 1, 1996. And the Proposition number be changed and read: Pursuant to Resolution No. _, shall the City of Kenai, Alaska, be authorized to incur indebtedness and to issue its general obligation bonds or other such evidence of indebtedness in an amount or amounts as needed and not to exceed in the aggregate TWO MILLION FIVE HUNDRED THOUSAND DOLLARS, for the purpose of providing funds for constructing improvements to the Kenai Community Library, and to pledge the full faith and credit of the City for the payment of the principal and interest on the bonds or other such evidence of indebtedness? The rest to read the same. Commissioner Rodes SECONDED the motion. Commissioner O'Reilly spoke against the motion. He felt that this was getting into the Council's business. He stated that the report that was accepted by the Commission only requests $2.5 million for the library expansion and it was not up to the Commission to word the resolution for the Council. Commissioner Heus agreed with Commissioner O'Reilly. She felt that the Council should be requested for the funds only and let them decide where the funds come from. Commissioner Brown agreed. Commissioner Peters was concerned that if the Commission didn't address the resolution that there would not be time for Council to get a resolution together in time for it to be on the Library Commission July 30, 1996 Page 4 ballot. Commissioner Brenckle suggested that the Commission send over proposed wording with it being deferred to Council to accept or deny the wording. Commissioner O'Reilly felt the motion needed to be voted on. He also felt that there be another motion to the Council to take prompt action to get it on the ballot if that is what they decided to do. A vote was held on the motion. There was only one vote in favor of the motion and the motion was voted down. Commissioner Rodes asked that Library Director DeForest again remind the commission what they were asked to do. DeForest stated that the Commission was asked to look at the wording and send their recommendation to Council. Commissioner Peters felt pressured by the Friday deadline. Commissioner O'Reilly MOVED that the Commission unanimously and respectfully request the City Council's support and funding in the amount of $2.500,000 for expansion of the library facilities as needed and that the Council move with dispatch to meet legal timelines to meet the 1996 ballot deadline if bonding is necessary. Commissioner Brown SECONDED the motion. The vote was unanimously passed in favor of the motion. Commissioner O'Reilly asked how the Commission should approach the City Attorney to get the wording issue approached. Commissioner Brenckle stated that the Library Director should meet with the City Attorney and pass on the Commission's concerns. Commissioner Peters stated that Council meets next Wednesday night. Commissioner O'Reilly stated he would be there to represent the Library Expansion Committee. Commissioner Peters stated he would attend also and invited all other members to attend. 9. COMMISSIONER CONIlVIENTS/OUESTIONS Commissioner Brown commented on how much work the Commission has done on the expansion project. Commissioner O'Reilly felt that the Commission was in good shape and had achieved a lot. Commissioner Peters thanked everyone for their input. Library Commission July 30, 1996 Page 5 10. ADJOURNMENT The next meeting was scheduled for September 3, 1996. Commissioner Brenckle MOVED to adjourn. Commissioner Heus SECONDED the motion. The meeting was adjourned at 9:15. p.m. Respectfully submitted, - � - -\-� � � �D Debby J. Fah'hholz Library Commission July 30, 1996 Page 6 Library Friends ***Minutes*** July 15, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Lorrie Carter 1. CALL TO ORDER AND ROLL CALL Chairman Carter called the meeting to order at 7:30 p.m. Members Present: Kevin Benson, Lorrie Carter, Kathy Heus, Nedra Evanson, Vince O'Reilly, George Shaw, Bunny Ackerly, Tom Ackerly, Bob Peters, Julie Niederhau, Clarice Kipp, Nora Satathite, Janice Rodes, Emily DeForest, Joan Shrader, Kari Mohn, Marilyn Demmick, Lynn McNamara Members Absent: None. Also Present: Debby Fahnholz 2. LIBRARIAN'S REPORT Emily DeForest greeted everyone and asked everyone to feel free to ask questions and add comments. 3. OLD BUSINESS None. 4. NEW BUSINESS Library Expansion Committee - Vince O'Reilly explained how the committee came about and gave a brief history of the library's beginnings. He reported how the library presently offers 35 different uses. The committee's findings include: there are a wide band of people using the library; the biggest users are in the 12-30 year age group; in some cases the library is going against the law by not meeting federal standards for handicapped accessibility; and the Friends of Library July 15, 1996 Page 1 present library situation is overcrowded and allows no room for future growth. Vince O'Reilly reported that the methodology used to develop the report was the Holt Method. They took a survey of the patrons of the library and used the Holt Method for figuring stack space, floor space, etc. The computer network still needs to be worked into the picture. Vince contacted Microsoft to see if they would be interested in supplying services on a contractual basis. They will be meeting with Microsoft soon to discuss this. Vince will need to coordinate with the school system, the college and the other libraries in the area. The committee's space recommendations take into account current use and future expansion needs. The committee feel they need 15,400 square feet, including furnishings. This would come up to $2.5 million. They felt it would be a major effort to get the bond issue passed. Since the first bond issue failed, it is essential to get this one passed or the expansion won't happen. Bob Peters thanked the Friends for inviting the Commission to attend their meeting and for all their efforts on behalf of the library. Marilyn Demmick reported that last year in her efforts to support the first bond issue, she came across many people who were in favor of the library expansion, but lived out of the city limits. She asked if there were some way to come up with a community library. Janice Rodes asked if anyone had approached Borough on the subject. Emily DeForest stated that it would take a consensus of all the libraries and Homer was the only library in favor, so the issue died. Vince O'Reilly felt that if it was decided to add, at some point in time, to the services that there may have to be an increase in user fees. Emily DeForest stated that at $3 million, the bond issue would have added .87 mil to a $100,000 home. Clarice Kipp felt that it could work in our favor that many people outside the city are using the library, since they also shop in Kenai and pay sales tax. She felt the Chamber of Commerce would be in favor. Lynn McNamara felt that one of the reasons many people did not favor the first bond issue was based on the fact that there were no plans available and that there was such short notice before it came up on the ballot. She felt by reminding everyone what is here now, and putting it in a flyer, it could generate support. She offered to coordinate putting together flyers. Kathy Heus felt the report contains a lot of information to be used in support of the expansion. She also felt it depends on a lot of volunteer support. Friends of Library July 15, 1996 Page 2 Emily DeForest stated a decision needed to be approved by Council by the first meeting in August in order to get the ballots printed. Julie Niederhau stated that the largest user group of the library was the most under- represented. She thought maybe a junior friends group might be helpful to target the children and get the attention of the parents. Tom Ackerly felt that the Friends and patrons are already in support of the expansion. He felt that there was a need to get outside that group. He suggested tying into the Kids Vote group if possible. He also suggested an advertising campaign. Kari Mohn suggested having everyone call their Council members to support the expansion project, and to have everyone have two friends call also just to let them know there are people in favor. Janice Rodes asked if the Council got packets ahead of time. Emily DeForest stated that they get their packets the Friday before their meeting. Bob Peters stated that the numbers fluxuate, but approximately 50% of the library users are Kenai residents. Joan Shrader asked about the size of the building and landscaping. Emily DeForest stated that the building would take up all of the lot and all the trees would not be removed. Kathy Heus stated that there were many good ideas expressed, but that someone needs to spearhead the whole thing. Tom Ackerly suggested a high profile group to spearhead the campaign. He felt a tri-chair setup would be a good idea, suggesting that each of the three chair persons would be the head of a committee. One committee could be in charge of advertising, one committee in charge of fund raising, etc. Nedra Evanson felt it would be important to respond to any negative issues that might come up during the campaign. Bob Peters requested a group action be taken by the Friends to show approval or disapproval of the project. Joan Shrader MOVED to have the Friends support the Kenai Community Library Report. Lynn McNamara SECONDED the motion. A show of hands passed the motion by unanimous vote. Friends of Library July 15, 1996 Page 3 Lorrie Carter asked for a chair to support the campaign. Vince O'Reilly MOVED that Kathy Heus be nominated as temporary chair until a campaign manager is found. Lynn McNamara SECONDED the motion. A vote was unanimous. Kathy Heus responded that it would have to be a temporary position only, since it could be a conflict of interest while she is on the Commission. Tom Ackerly offered to follow-up on whether or not a gaming license would be necessary to hold a raffle for fund raising. Tom Ackerly MOVED that Lorrie Carter approach the Clarion to write and editorial supporting the library expansion. Lynn McNamara SECONDED the motion. Kathy Heus asked if that would put Lorrie in an awkward position. Lorrie responded that yes, it would. Tom Ackerly withdrew his motion. Lynn McNamara withdrew here second. 9. ADJOURNMENT The next Friends meeting was scheduled for July 22nd at 5:30 p.m. Kathy Heus MOVED to adjourn the meeting. Nedra Evanson SECONDED the motion. The meeting was adjourned at 10:00 p.m. Respectfully submitted, Debby J. F4hnholz Friends of Library July 15, 1996 Page 4 9(enai Ifomrrzunity -figta¢ y A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR THE MONTH OF JUNE 1996 Circulation Adult Juvenile Easy Books Fiction 2061 870 1843 Non -Fiction 1803 300 504 Periodicals 118 Kits Puzzles Phonodiscs Cassettes Videos Misc. 9 3 1 123 505 71 Total Printed Materials .. 7499 Total Circulation .. 8211 Additions Docs Adult Gifts 12 2 Purchases 72 Total Additions .. 100 Interlibrary Loans Ordered Books 36 Juvenile Easy Books AV -- 7 -- 1 6 -- Received Returned 17 30 Interlibrary Loans by our Library .. Books 25 Volunteers Number .. 23 • . Income Total Hours .. 228 Fines and Sale Books 1,120.27 Lost or Damaged Books 6.00 Xerox 181.30 Donations 6.25 Total Income for June, 1996 ... $1,313.82 �(enai Community -fdna zy A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283.4378 Library Cards Issued June, 1996 Kenai Clam Gulch Kasilof Nikiski Soldotna Sterling Other 74 1 5 11 25 4 80 rI�` Library Patronage ... 8,115 Persons Xenai Cornmunity 1..E[na E y A PUBLIC LIBRARY IN SERVICE SINCE 1949 163 MAIN STREET LOOP KENAI, ALASKA 99611 REPORT FOR FISCAL YEAR 1995-1996 Circulation Adult Juvenile Easy Books Fiction 23849 7904 16946 Non -Fiction 28089 4207 5166 Periodicals 1410 Kits Puzzles Phonodiscs Cassettes Videos Misc. 121 104 140 1398 '" 7252 1345 Total Printed Materials .. 87571 Total Circulation .. 97931 Additions Docs Adult Gifts 190 441 Purchases 76 1171 Total Additions .. 2928 Interlibrary Loans Ordered Books 612 Juvenile Easy Books AV 123 355 238 132 184 18 Received Returned 505 410 Interlibrary Loans by our Library .. Books 613 Volunteers Number .. 26;average Total Hours .. 2647 Income Fines and Sale Books 14,123.51 Lost or Damaged Books 1,847.31 Xerox 4,065.60 Donations 922.31 Total Income for Fiscal Year 1995-1996 .. $20,958.73 -(enal eommandy .fi&aty A PUBLIC LIBRARY IN SERVICE SINCE 1919 163 MAIN STREET LOOP KENAI, ALASKA 99611 (907) 283-4378 Library Cards Issued Fiscal Year 1995-1996 Kenai 843 Anchor Point 1 Clam Gulch 9 Cooper Landing 5 Homer 5 Kasilof 66 Nikiski 240 Ninilchik 6 Seward 2 Soldotna 403 Sterling 63 Other 256 1899 Library Patronage .... 87,638 Persons OWN cl c T 1 of M + N w I A 1 L U ti t � ~ N CI I -S+ 4 I 1 t U In 'D v -+ a• Q� �M "r �m M Z L > 7 L. rt Y c r- M r b u jl y1 rn W q. . j, .5. 41 Iv It Y a s S• i, CU -ID CO nl 1p .. �. ril rU LA 7 n F- O u W 7 5 Irn 4. a t Cm rn rU N I i 1 1 1 1 rr- ,S. -S. IT 0 ,p M NN'rlWM N ^, t co - 07. CO r- ir. 01 CO CTfU CO Sf Ir- I PCOS7•S•S•c S. q. I.il -Z ,y. ,c, I...0 M IT; y1 ey I R N I ru fL' N XY. 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Rotary Playground Project —Update c. 4' of July Parade Participation d. Industry Appreciation Picnic Update 8. PERSONS PESENT NOT SCHEDULED TO BE HEARD: 9. INFORMATION: a. City Council Agenda of June 19, 1996 and July 3, 1996 b. June Beautification Committee Minutes c. Memo to Council requesting change of July meeting date 10. COMMISSION COMMENTS AND QUESTIONS: 11. ADJOURNMENT: KENAI PARKS & RECREATION COMMISSION ***Minutes*** July 11, 1996 - 7:00 p.m. City Council Chambers Chairman Richard Hultberg 1. CALL TO ORDER AND ROLL CALL Members Present: Dale Sandahl, Kelly Gifford, Tim Wisniewski, Jack Castimore, Richard Hultberg, Ron Yamamoto, Michele Fahnholz Members Absent: None Also Present: Duane Bannock, Bob Frates, Laurie Landstrom, Debby Fahnholz 2. APPROVAL OF AGENDA Bob Frates stated he had a handout that would be covered under Item 6.C. He also asked that the Little League incident be discussed under the Director's Report. The agenda was - approved as amended. 3. APPROVAL OF MINUTES Commissioner Sandahl MOVED to approve the minutes. Commissioner Castimore SECONDED the motion and the minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD None. 5. OLD BUSINESS A. Cemetery Vandalism - Commissioner Wisniewski stated that there is no groundskeeper at the cemetery. Since there is no vault requirement, the ground over the graves will cave and settle. He felt that much of the damage at the cemetery has been done by nature and not vandals. Frates stated that there is a policy in effect to limit fencing and such, but when the fences are removed the family members become quite irate. Parks & Rec Commission July 11, 1996 Page 1 The policy is not enforced. Commissioner Yamamoto stated that since the cemetery is maintained by the City, that it should be better maintained and a notification be published to notify the people of maintenance work to be done. Frates stated that the policy is pretty clear cut as far as the rules. He felt that there should be better coordination involving the people who maintain the cemetery. Commissioner Hultberg stated that since the policy had been in effect for years, the fences were in violation and should be removed. Commissioner Wisniewski felt there were so many different markers now that maybe they should enforce it in the spring. Commissioner Hultberg stated a lot of what looked like vandalism was just age. He stated many of the older grave sites have rotten wood that is set in sand and just to bump them would make them fall over. Commissioner Sandahl suggested maybe another commission be established to cover the cemetery. Councilman Bannock agreed. Commissioner Wisniewski stated it might help in dealing with out-of-town mortuary personnel also. Commissioner Sandahl MOVED to recommend to Council that a Cemetery Board be established to oversee the cemetery policy and concerns. Commissioner Yamamoto SECONDED the motion. A vote was unanimous. B. Municipal Park Basketball Court - Frates stated that they will be digging out about eight inches of fill before pouring the concrete. They are waiting for someone from the Street Department to assist. The court will be 39x60'. They will also be putting in a volleyball court. Commissioner Hultberg asked what type of nets would be used. Frates stated that they would be like what is at the Beaver Creek Park. Commissioner Yamamoto suggested taking the hoops down in the winter to prevent vandalism. 6. NEW BUSINESS A. Memorial Park - Frates stated that the directive from Council was to set more stringent controls on the use of the Memorial Park. The limits in the proposed policy are now set at a 200 person limit. The deposit amount has been changed to a $100 deposit for groups larger than 100. For groups less than 100 the deposit amount has remained at $500. Councilman Bannock explained how Council did not take any action on the Parks and Rec Commission recommendations. Commissioner Yamamoto asked why the Memorial Park needed to be used for large groups, since there are other facilities available that are more appropriate for large groups. Laurie Landstrom asked what the original intended use of the park was. Commissioner Wisniewski stated that it was set up to purchase a tree or shrub in memorial of a loved one. Landstrom stated that there has been no damage done during Parks & Rec Commission July 11, 1996 Page 2 the Kenai River Festival and due to the location, they would like to continue to use the Memorial Park. She asked if there was an appeal process if the Commission recommended lowering the limit. Commissioner Hultberg explained that it was not policy until Council approved it. Commissioner Yamamoto asked if the street could be blocked off if the Softball strip was used for the Kenai River Festival. Councilman Bannock stated that yes, with a permit, the street could be blocked off. Commissioner Wisniewski stated that the memorial issue was never even considered when it was originally set up for the Kenai River Festival. Commissioner Castimore stated that the deposit amount suggested does not even cover the replacement cost of one marker if there were damage done. Frates stated that in the contract it states that any damage above the amount of the deposit is the responsibility of the depositor. Commissioner Hultberg stated that he felt the number of persons could be changed easily. Commissioner Sandahl stated that maybe the intended use of the park should be the first consideration and then the number of persons allowed would fall into place from there. Councilman Bannock suggested using the key word "ceremonial" to determine the use. He felt that a Memorial Day ceremony would be appropriate with any number of people. Commissioner Hultberg suggested a committee be appointed to bring back a policy for the Commission to discuss at their next meeting. Commissioner Sandahl felt that the numbers were not the issue, but the dignity of the group should be the main consideration. He felt that the deposit should be more appropriate to current day costs. Commissioner Gifford felt that weddings and memorial type activities should be the only use. Commissioner Castimore felt that the green strip was much more appropriate and had the facilities in place to handle larger groups. He also felt the deposit should be more substantial. Commissioner Hultberg stated that the Kenai River Festival had not been a problem to date, but that was not to say that there wouldn't be problems in the future or with other large groups. Commissioner Castimore MOVED to get together a committee to write a policy for the Commission to review at the next meeting. Commissioner Yamamoto SECONDED the motion. It was approved with a unanimous vote. Frates will chair the committee. B. Parks and Rec Promotion Items - Frates passed out copies of a brochure that was put together in the past. The brochures need to be updated, but he proposed they be done up in two colors. Commissioner Yamamoto suggested that if there was no hurry, a contest could be held to get a new cover design. Commissioner Castimore felt that the swimming pool phone number should be included in the brochure. Frates felt that Parks & Rec. Commission July 11, 1996 Page 3 they could make up another flyer to hand out to cover activities available outside of Parks and Rec. He stated that T-shirts have been ordered in royal blue and coral. They ordered 12 shirts at $23.95 each. Commissioner Yamamoto asked if anyone can get on the computer and find out what is available. Councilman Bannock stated that it is coming. C. Winter Program - Frates felt that it would be appropriate to start looking at winter activities now. He felt it might be good to coordinate with Sears Elementary to use the ice rink this winter. Commissioner Castimore stated that the lights and pavement were in place. He stated that if the boards were put in to hold the ice, it would be perfect. Frates stated that he would coordinate with the school on it. Frates felt that they need to start coordinating cross-country ski trails to be prepared for the ski season. Frates stated that the city will probably be attempting to build another hockey rink, though it would have to go before the voters for approval. Commissioner Castimore stated that the Nikiski rink was already slated for expansion and the cost was over $200,000. 7. DIRECTOR'S REPORT A. Midnight Fun Run - Frates reported it was a success. There were several businesses that contributed and expects the Fun Run will be continued next year. B. Rotary Playground Project - Frates reported that tonight was their actual work party. He stated that by next week they should be able to place footings and then they will put together the playground equipment. C. Industry Appreciation Day - Frates is participating and they are anticipating 24 teams. It will be held August 24 at the softball green strip. Parks and Rec will have a tent set up and staffed. D. Little League Incident - Frates reported there was a child backed over in the parking lot at the Little League field. He felt that the large dirt pile was acting like a magnet for small children and suggested it be removed. Councilman Bannock suggested putting in posts and delineating where the cars could park. This would create a pedestrian walkway from Field 4 to the snack shack. He felt the dirt pile definitely needed to be removed. Commissioner Hultberg suggested that Frates bring a recommendation to the next meeting. Frates will talk to Chief Morris and the Little League chairman. Parks & Rec Commission July 11, 1996 Page 4 8. INFORMATION Beautification - Frates stated the Beautification Committee suggested coming up with another brochure with a flower list and plot area. They were presented with a Certificate of Appreciation and were very thrilled by it. 9. COMMISSION COMMENTS Commissioner Castimore stated that the bike path is becoming a reality. Commissioner Wisniewski asked about the improvements at Beaver Creek. Frates stated that the playground equipment was in. Commissioner Wisniewski felt a lot could be done to landscape and improve it visually. Frates stated the barricades would be pulled and new ones put in. The dirt piles will be leveled and seeded. He is still working on getting the trees cleared. Commissioner Wisniewski asked if there should be input from the community on development of the Beaver Creek Park. Frates felt it was a good idea, and could help cut down on the vandalism there. He stated the restrooms were almost beyond repair and will probably be replaced with porta potties. Commissioner Gifford stated that the weeds next to the Blue Star Memorial had been removed. Commissioner Sandahl stated that the Bernie Huss Trail was a sore spot with him. He felt it was unsafe due to the fact that there was always garbage laying around making it unsightly. He stated that visibility was bad and unfavorable groups hang out there, making it unsafe. 10. ADJOURNMENT Sandahl MOVED to adjourn the meeting. Castimore SECONDED the motion. The next meeting was scheduled for August 1. The meeting was adjourned at 9:00 p.m. Respectfully submitted by: Debby J. Fahnholz Parks & Rec Commission July 11, 1996 Page 5 KENAI PARKS & RECREATION COMMISSION AGENDA AUGUST 1,1996 CITY COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: July 11, 1996 4. PERSONS SCHEDULED TO BE HEARD: 5. OLD BUSINESS: a. Leif Hansen Policy —Final Review 6. NEW BUSINESS: a. Bernie Huss Fitness Trail b. Little League Ballpark Parking 7. DIRECTOR'S REPORT: a. L.W.C.F.—Land & Water Conservation Fund Post Inspection Report b. Teen Center Position Update c. Summer Recreation Lock -in 8. CORRESPONDENCE: 9. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: 10. INFORMATION: a. Beautification Committee Minutes 11. ADJOURNMENT: KENAI PARKS & RECREATION COMMISSION ***Minutes*** August 1, 1996 - 7:00 p.m. City Council Chambers Chairman Dale Sandahl 1. CALL TO ORDER AND ROLL CALL Members Present: Dale Sandahl, Kelly Gifford, Tim Wisniewski, Jack Castimore, Michele Fahnholz Members Absent: Richard Hultberg, Ron Yamamoto Also Present: Bob Frates, Debby Fahnholz 2. APPROVAL OF AGENDA The agenda was approved as written. 3. APPROVAL OF MINUTES Commissioner Fahnholz MOVED to approve the minutes. Commissioner Castimore SECONDED the motion and the minutes were approved as written. 4. PERSONS SCHEDULED TO BE HEARD None. 5. OLD BUSINESS A. Leif Hansen Policy - Bob Frates announced that it had been decided to hold a work session on the Leif Hansen Memorial Park policy. The new policy allows weddings and memorial services only. The deposit amount was raised to $200 with a statement that any damages over that amount are the responsibility of the depositor. Commissioner Sandahl asked if there was an avenue available for persons wishing to appeal the policy. Bob Frates responded that they can always approach Council for a Parks & Rec Commission August 1, 1996 Page 1 waiver. Commissioner Castimore asked if the veterans would be required to leave a deposit if there were to be a veteran's memorial ceremony, such as on Veteran's Day. He felt they would take exception to having to leave a deposit. Bob Frates stated that they have left the deposit in the past and did not think it would be a problem. Commissioner Castimore MOVED to accept the new policy. Commissioner Wisniewski SECONDED the motion. The policy was approved by a unanimous vote. 6. NEW BUSINESS A. Bernie Huss Fitness Trail - Bob Frates stated that there has been some cleanup done, but damage is ongoing. He reported that the small road between the fitness trail and Carrs is privately owned and that there will be some construction done on it soon. Commissioner Castimore suggested putting in a fence between the fire hydrant and the trail. Bob Frates stated he would like to get some of the brush cleaned out and the trash picked up. Commissioner Sandahl suggested giving a report to Council on a regular basis on the problems in the parks. B. Little League Parking - Bob Frates passed around a picture of the parking lot. He stated that putting in a walkway to divert walk area away from parking lot is still being considered. 7. DIRECTOR'S REPORT A. LWCF - Bob Frates stated that every five years an inspection has to be done on all the parks. The city is in compliance on all issues except one. There are two plaques missing which can be ordered from Anchorage, and there were also some missing handicapped signs that need to be replaced. B. Teen Center Update - Bob Frates reported that there was a vacancy at the teen center that has now been filled. C. Summer Rec Lock In - Bob Frates reported that there are about 100 kids anticipated at the lock -in this weekend. There are a number of events available to keep them Parks & Rec Commission August 1, 1996 Page 2 busy. This will tie up the summer rec program. 8. INFORMATION Commissioner reported to that the student rep, Michele Fahnholz, had fulfilled her term and had that this was her last meeting. Bob Frates reported that there was a small amount of money available for park benches. The Community Care Center is willing to build 10 benches for the price of one bench. Commissioner Castimore suggested placing a bench at the municipal park. 9. COMMISSION COMMENTS Commissioner Castimore stated he was in contact with someone in Anchorage on their cemetery committee. They discussed suggesting that the money received for the plot be placed in an escrow account to be used for maintenance costs of the cemetery. Bob Frates wasn't convinced that a committee was the best idea for the cemetery. He didn't feel that there was staff available to handle the work, even if the budget were available. He felt that a private contractor might be a better solution. Commissioner Castimore suggested a new commission for the cemetery and felt it should be removed from the Parks and Rec responsibility. Commissioner Wisniewski suggested sending a letter to all the families stating the cemetery policy and giving them notification of compliance to the policy. Commissioner Wisniewski also felt that Willow Street needed a little more attention. He suggested edging the grass off the gutters and trying to get businesses to clean up a little more. Commissioner Gifford suggested a letter from the Chamber encouraging the businesses to spruce up a little. Commissioner Gifford suggested some sort of welcoming sign at the entrance to the tent camping area. Commissioner Castimore stated he and his son try to drop off firewood the spaces weekly to keep people from chopping down the trees. Commissioner Wisniewski asked about the maintenance on the new rest rooms. Bob Frates responded that the rest rooms are maintained three days a week. There has been a little vandalism at the beach, but there don't seem to be any major problems or complaints. Parks & Rec Commission August 1, 1996 Page 3 10. ADJOURNMENT Castimore MOVED to adjourn the meeting was adjourned at 7:45 p.m. Respectfully submitted by: Debby J. Fahnholz Gifford SECONDED the motion. The meeting Parks & Rec Commission August 1, 1996 Page 4 CITY OF KENAI PLANNING AND ZONING COMMISSION **AGENDA** Council Chambers, 210 Fidalgo July 24, 1996, 7:00 p.m. Chairman Kevin Walker 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: July 10, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. Encroachment Permit —Lot 7, Lawton Subdivision, (113 Walker Lane) Kenai, C�� AK—PZ96-52 qo,tt ti- b. Reconsideration of Prime Residential Zone—PZ96-41 7. NEW BUSINESS: �eZ a. Landscape/Site Plan Review —Lot 10, Block 2, Cook Inlet Industrial Air Park— PZ96-51 fv b. Proposed Sign Code for Townsite Historic District 8. OLD BUSINESS: 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council b. Borough Planning c. Administration 11. PERSONS PRESENT NOT SCHEDULED: 12. INFORMATION ITEMS: a. James Street Cabins (Miscellaneous Inf. from Council Meeting) b. 1996 Borough Calendar c. Notice of Borough Planning Commission Action of July 8, 1996 d. Telephone message from Betsy Arbelovsky dated 7/16/96 e. "Notice of Meetings" mailed to Woodland Subdivision Residents Planning & Zoning Commission Agenda 13. COMMISSION COMMENTS & QUESTIONS: 14. ADJOURNMENT: Page 2 July 24, 1996 CITY OF KENAI UNAPPROVED PLANNING AND ZONING COMMISSION July 24, 1996 ***MINUTES*** 1. ROLL CALL: Members present: Carl Glick, Phil Bryson, Teresa Werner-Quade, Ron Goecke, Karen Mahurin, Kevin Walker Members absent: John Booth Others present: Councilman Hal Smalley, City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA: GLICK MOVED FOR APPROVAL OF AGENDA AS PRESENTED AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY GOECKE. NO ONE OPPOSED UNANIMOUS CONSENT. AGENDA APPROVED. 3. APPROVAL OF MINUTES: July 10, 1996 MAHURIN MOVED FOR APPROVAL OF THE MINUTES OF THE JULY 10, 1996, PLANNING AND ZONING MEETING. MOTION SECONDED BY GOECKE. GOECKE ASKED FOR UNANIMOUS CONSENT. NO ONE OPPOSED UNANIMOUS CONSENT. MINUTES APPROVED. 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. CONSIDERATION OF PLATS: 6. PUBLIC HEARINGS: a. Encroachment Permit —Lot 7, Lawton Subdivision, (113 Walker Lane) Kenai, AK PZ96-52 GOECKE RECOMMENDED APPROVAL OF PZ96-52, ENCROACHMENT PERMIT, LOT 7, LAWTON SUBDIVISION. MOTION SECONDED BY GLICK. Chairman Walker asked for additional staff comment. La Shot stated none. PUBLIC HEARING OPENED. NO TESTIMONY. HEARING CLOSED. Item brought back to the Commission for discussion. No discussion. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE YES MAHURIN YES WALKER YES MOTION PASSED. b. Reconsideration of Prime Residential Zone—PZ96-41 Chairman Walker explained that the Commission had before them reconsideration of PZ96-41 which is a resolution recommending approval to the City Council the establishment of a prime residential zone to be added to the zones listed in Title 14 of the Kenai Municipal Code. Walker stated this item is already before the Commission as result of the reconsideration vote. Walker asked for additional staff comment. La Shot stated he had spoken with Phil Bryson regarding a couple items in the table. La Shot drew attention to page 102 of the Development Requirements Table. La Shot suggested that the word "and" be removed under the column of uses in the far left, minimum lot area, that says with and without public water and/or sewer. La Shot suggested that underneath "without" the word "and" be removed. La Shot stated it should probably say "public water or sewer." La Shot stated that they had also discussed that under the far right hand column that some square footage should be considered to be put in the table. La Shot added that perhaps they had intended that there not be an RP zone without public water or sewer; however, La Shot stated he thought there could be in a rural area. La Shot commented these were just a couple things for the commission to think about. PUBLIC HEARING OPENED: Michael Christian, 613 Maple Christian stated he is the person who has been trying to implement this and bring this about along with the committee who is behind him. Christian stated he would like to continue to stress that the city needs something like this. Christian stated he thinks the city needs a residential zone with only single family dwellings, a zone without conditional permits for businesses and other types of things, a residential zone without bed and breakfast or the possibilities of other activities going on. Christian stated these are the things they had tried to address. Christian stated he didn't think they should include something that would allow onsite sewer and water and that was one of the points of the zone to have them connected to city water and sewer. Christian stated that was a main objective with single family dwellings. Christian recommended that that not be changed. If there is still a question in people's minds on the size of the lots or the tree provision, Christian stated he thought that would be something that would be worth looking at again if that is their only objection. Christian stated he felt that they should keep it that this zone should be Planning & Zoning Commission Page 2 Minutes July 24, 1996 connected to city sewer and water and single family dwellings with very little possibility of conditional use other than single family dwellings. Walker asked if the Commission had questions for Mr. Christian. Walker stated he had a question, that is, where specifically would you like to see this zone utilized? Christian stated within the city limits, he didn't think with the city sewer and water system that the city has that they should allow onsite when utilities are anywhere reasonably near. Christian stated he would personally like to see areas on the other side of the airport where there are numerous areas that he has suggested as possible sites. Christian stated he would like to see it in just about any undeveloped area where there are nice, wooded areas that could be turned into residential areas. Christian stated maybe the Section 36 would be a good place, especially on the bluff. Christian stated the 160 acres next to Inlet Woods on either side of it would be good places. Christian stated that the area they are trying to get the city to buy but if they can't that would be a good area. Christian commented that he thinks they need this and would like to start by getting it on the books and looking for areas that it would fit. PUBLIC HEARING CLOSED. Item brought back to the Commission for discussion. Bryson stated that concerning his discussion with Mr. La Shot about the changes in the column under "Uses" on page 5 of 6, in reading the verbiage it says "with public water and/or sewer" and below that it is "without public water and/or sewer." Bryson stated that "with public water and/or sewer" gives three options. Having both water and sewer, having just water, or having just sewer. Bryson stated the line that says "without public water and/or sewer" has three options also, without either water or sewer, without just water, or without just sewer. Bryson stated that two of those cases in each of those, they overlap on the other definition. Bryson stated that for that reason he discussed a change in those column definitions to make those lines exclusive to eliminate argument. BRYSON PROPOSED THE FOLLOWING AMENDMENT NOTING THE MOTION BEFORE THE COMMISSION IS TO APPROVE RESOLUTION PZ96- 41 AS IT PRESENTLY READS. UNDER USES ON PAGE 5 OF 6, CHANGE THE THIRD LINE TO READ "WITH BOTH PUBLIC WATER AND SEWER." SECOND PART OF THE AMENDMENT, PROPOSE CHANGING TO READ "WITHOUT PUBLIC WATER OR SEWER:' Bryson stated he would propose changing lot areas but would address that later. MOTION SECONDED BY GLICK. Planning +fix Zoning Commission Page 3 Minutes July 24, 1996 Walker asked if there was discussion on the amendment. Mahurin asked if Bryson could explain noting she was not understanding and thought this was covered under the "with" and now they would be adding a third one. Walker questioned, "We're adding a third one?" Mahurin stated she was unclear what the proposition was. Bryson stated there are two sub paragraphs to his amendment. The first one is the column under "Uses" the line that presently reads "with public water and/or sewer," propose changing to "with both public water and sewer." The column under "Uses" the line that reads "without public water and/or sewer" is proposed to be changed to read "without public water or sewer." Chairman Walker asked for further discussion. None noted, Walker asked for the vote to be called. Mahurin clarified Walker asking for the question to be called as she had not heard the motion. Walker clarified it had been a motion by Bryson that was seconded by Glick. VOTE ON AMENDMENT 1: BRYSON YES WERNER-QUADE YES GOECKE YES MAHURIN YES GLICK YES WALKER YES AMENDMENT PASSED. Chairman Walker stated that brought the Commission back to the main motion. Bryson stated he had an additional comment noting that the same situation in terminology may exist on the next section below that. Bryson added that he hadn't looked at that, that being under minimum multi -family lot areas. Walker noted that under this proposed zone there would not be any multi -family dwellings. Bryson stated that this would need to be corrected. La Shot asked if the amendment would eliminate the possibility of having one of the municipal services noting the first part of the amendment would be without public water or sewer. La Shot stated the and/or was meant to be either one or the other. Bryson stated staff may want to look at this noting his intent was to have one be eliminated. La Shot asked what the wording was on the first part, "with both public water and sewer." La shot noted this would eliminate the possibility of one. Bryson stated it does in his mind but it may not in a legal mind. Mahurin stated she needed a clarification adding that maybe she didn't understand this. Mahurin asked the Chair for guidance adding that she supports the idea of the residential zone with public water and sewer. Mahurin stated she understood that what Mr. Bryson did is that under certain lot sizes they would have to have both water and sewer and on a different lot size, they could have one or the other. Mahurin stated she understood they would not be eliminating that possibility and asked if she was correct in her understanding. Walker stated that is correct adding that lot size is blank at this point in time. Planning & Zoning Commission Page 4 Minutes July 24, 1996 Bryson stated he would propose another amendment. BRYSON PROPOSED CHANGING THE LOT AREAS UNDER THE RP ZONE. THE LOT SIZE ON LINE LISTED WITH BOTH PUBLIC WATER AND SEWER PROPOSE CHANGING FROM 15,000 SQUARE FEET TO 8,000 SQUARE FEET. IN THE LOT AREA LEFT BLANK ON THE LINE WITHOUT PUBLIC WATER OR SEWER PROPOSE ENTERING 20,000 SQUARE FEET. WALKER CLARIFIED IF THIS WAS MEANT TO BE A MOTION. BRYSON CONFIRMED. MOTION SECONDED BY GLICK. Walker asked for discussion on the motion. None noted. Walker asked if there would be any objection to opening this amendment to public input. Bryson stated he would request it. Michael Christian —Christian stated he had lost track somewhere noting they were considering reducing the lot size to 8,000. Christian asked if this was correct for connection to city water. Christian noted this isn't very far from the 7,200 which is already in the RS and RS2. Christian asked what the point was to having a new zone if you go down that low. The only difference would be requiring paved streets and gutters and the tree thing. They are still tiny little lots. Christian stated he doesn't see the point of it. He would like to see the lot size up, the on -site septic and/or water totally out of this zone. Christian noted that is allowed in other residential zones. This is to a zone that is special, unique, something that people would want to buy in this area because they know they will not have a conditional use next to them, know they will have city water and sewer. Christian stated he strongly recommends, suggests, or pushes that we keep the lot sizes up and keep on -site water and sewer out of this zone. Christian stated if they drop them down this far, just go with the RS-1 or RS-2 and make them single family dwellings and throw the whole thing out. Christian stated he felt they had cut this down at the knees and it is not the same zone anymore. Kristine Schmidt —Stated she wanted to say that she agrees with Mike, what he said about trying to keep the lot sizes larger and also to do away with allowing any kind of on -site water and septic. Schmidt stated she was not quite sure where they were at and asked if it is 20,000 square feet now. (From the audience, Christian stated the way it was passed it was 20,000.) Schmidt stated they had said earlier they would be willing to go down some but not all the way down to 8,000. Schmidt stated that is just too small with what people are trying to do with this zone. Chairman Walker clarified for Ms. Schmidt's information that the zone that was presented this evening shows 15,000 square feet. Planning & Zoning Commission Page 5 Minutes July 24, 1996 Malcolm McBride, 1111 5th Avenue —McBride stated he would encourage that the lot sizes remain as large as possible in that area and that well and septic be discouraged in that area. McBride stated that the well water in that area is marginal quality and septic, considering the low water table in the area, tends to affect well water in that area. McBride stated that if there is to be new construction, it should be on city water and sewer. PUBLIC HEARING CLOSED. Item brought back to the Commission for discussion. Bryson stated his intent on changing the lot sizes that comes on the line with both public water and sewer is to enable the vast majority of the people who are petitioning to create this district to be able to be included in this district which they would otherwise be unable to do. Bryson stated his intent on adding on the line that with only public water or sewer is that this is an ordinance that will affect he entire city and a good half of the city is not on city water and sewer and in some cases they consist of very nice subdivisions and they are very much interested in maintaining that lifestyle and they presently have the same problem with multi -family dwellings. This would enable them to utilize that resolution for protection. Bryson reiterated this is an ordinance for the whole city, not just for one tract or location within the city. Mahurin stated she would be voting no on this adding if she thought there was any support, adding she didn't feel there is, she would try to amend it to reach a compromise between 8,000 and 15,000. Mahurin added that knowing how the vote went before that she is the lone vote. Mahurin stated she would like to have the record reflect her previous comments and frustration with the process and with the reconsideration. Mahurin added that she definitely supports the idea of the prime residential zone but does not support the amendment to 8,000 square feet. Walker stated he would like to add a comment noting that he too does not support this amendment. Walker stated it is his belief that if the city was going to have an area without water or sewer that is in fact single family that is in fact a premium area then we should go to the Rural Residential 1 category and go all the way up to 40,000 or one acre lots. Walker stated he feels that this amendment with the 8,000 square foot lot size is definitely not what the petitioners had requested. Walker added that he feels that with the large number of Conditional Use Permits in Woodland and the number of multiple family dwellings that are already there that that area would have to grandfather in a lot of non -conforming uses or wouldn't be eligible for it anyway. Walker stated thus he feels that the 8,000 and 20,000 square feet are basically a moot point and will not be supporting this amendment. Mahurin stated she didn't believe that the petitioners have asked to have their current residential area rezoned. Mahurin added that she felt the discussions that have been Planning & Zoning Commission Page 6 Minutes July 24, 1996 held have clearly indicated that was not the intent to rezone a current existing zone but to create a new zone. Mahurin stated this has been stated over and over and she would like to repeat that she has never supported and the petitioners have not asked for it. Mahurin stated that is not an issue that should be impacting this decision. VOTE ON AMENDMENT 2: WERNER-QUADE NO MAHURIN NO BRYSON YES AMENDMENT FAILED. GOECKE NO GLICK NO WALKER NO Chairman Walker stated that they are back to the main motion as previously amended. Walker asked for any further discussion. Werner-Quade stated she had heard comments about not being willing to change very much of the Prime Residential Zone. Werner-Quade stated she has had some concerns for quite a while and one was the lot size. Werner-Quade stated she had just heard them say they did not want to concede to 8,000 adding that she had gone over this in her mind thinking that maybe they should modify the RS-2 zone. Werner-Quade stated she agrees there is a need for single family dwellings only. But, as far as creating a zone that she personally does not see a real need for, it is hard to be supportive of the Prime Residential Zone as it is now. Werner-Quade commented that in the community she moved from there was an area that was developed and the people who bought into the development had the control of the development. Werner-Quade stated it was much as they had stated they would like the RP to be. Residents had their own key card to get in, it had the amenities of a beautiful place to live and they had control perhaps even their own zoning staff. If anything changed, they all had to get together to make a change. Werner-Quade stated this seems to be more of how she views this. Werner- Quade added she doesn't see a need now but does see a need to look into the RS-2 zone and made it as compatible with their needs as possible. Werner-Quade reiterated that one of her biggest concerns was the lot size. Werner-Quade stated that in all fairness she just cannot see that kind of a lot size being a viable option for people to buy into or for developers to pursue it. Werner-Quade stated it was her understanding that administration had contacted developers asking them their thoughts on the zone and that there was no response. Kebschull confirmed that there had been no responses received. Werner-Quade commented she was in a quandary and is unable to support it in it's current form adding that they need to know that she is not totally against the vision. Walker stated he had one comment pertaining to an information item in the packet under 12 e, "Notice of Public Meetings." Walker asked the Commission to note this committee adding it is The Committee to Protect Woodland, Inc. Walker read, "We are currently working on two major projects. One is petitioning the Kenai City Council to Planning & Zoning Commission Page 7 Minutes July 24, 1996 buy or trade Richka Creek property which the developer does not oppose. And two, lobbying the Planning and Zoning Commission and the City Council to adopt the Prime Residential Zone which restricts development in the zone to single family residents." Walker stated that when he read this "Notice of Meetings" it reaffirmed in his belief that it is the major intent of this proposed zone to restrict development, not enhance development and perhaps more than anything to stop development within certain subdivisions of town. Walker stated that does raise serious questions in his mind. Walker stated he feels this is perhaps the building of Pandora's Box. At this time with other zones that are even less restrictive on the books such as RS-1 and RS-2 that are used very little if any at all by any of developers or subdivisions. Walker stated he has a very strong concern in creating the RP zone to even be further restrictive. Walker stated he feels it is the intent of this zone to be inflicted upon other persons and not necessarily the persons that own these properties in which this zone is being utilized. Walker stated he will not support this zone based on these items. VOTE MAIN MOTION: GOECKE NO MAHURIN YES GLICK YES BRYSON NO WERNER-QUADE NO WALKER NO MOTION FAILED. 7. NEW BUSINESS: a. Landscape/Site Plan Review —Lot 10, Block 2, Cook Inlet Industrial Air Park— PZ96-51 GOECKE RECOMMENDED APPROVAL OF PZ96-51 SITE PLAN REVIEW FOR LOT 10, BLOCK 2, COOK INLET INDUSTRIAL AIR PARK. MOTION SECONDED BY WERNER-QUADE. Walker asked for additional staff comment. La Shot noted that Mr. VanZee is here if the Commission would like to ask any questions about the site plan. Dan VanZee, owner of Lot 10, Block 2, Cook Inlet Industrial Air Park —Van Zee advised they plan to use this property as the office and car sales operation for his Hertz Rent-A-Car business at the Kenai Airport. The site plan is plain and simple. There will be planters out front. VanZee noted he does not want to build a traditional car lot with big signs, he wants it very understated. VanZee stated they would like to have something like the planters where they can be changed on a seasonal basis. VanZee noted there are several trees on the lot that they are trying to preserve but there will be quite a bit of excavation yet to come with the sewer and water and that will come close to these trees. VanZee noted he is not sure that they will be able to save them and that is why they were not put in the plan. VanZee added they will try to save the trees that Planning & Zoning Commission Page 8 Minutes July 24, 1996 do exist in front of the lot as a buffer and try to hide the HEA transformer box. VanZee stated that other than that they want to use landscape timbers to build planter boxes by the street in back of the right of way. They plan to alternate the planting of wildflowers and different flowers. VanZee reiterated he wants the lot to be very understated and simple adding the utilization of flowers will serve his purpose. Mahurin asked if they intend the front to be asphalt or if they intend to leave a grass green strip and asked what the planter boxes will rest on. VanZee stated the grass will be left from the curb back to the lot line adding that is about 15 feet. VanZee stated that the planter boxes will be placed on the lot line. VanZee stated there will be grass from the curb to the planters using treated material right on grade and fill them up with top soil and soils and plant in the boxes. Mahurin asked roughly what percentage of the lot will be cleared. VanZee stated the majority of the lot is already cleared and is all gravel except for a strip along the front where they will put the planters between the city's right of way and the actual beginning of the lot. The lot doesn't start at the curb, it starts back 10 to 15 feet from the curb. That area will be left in grass and then there is probably another 8 to 10 feet of grass back to where they will put the planters. Mahurin commented that she had not driven by to look at it and VanZee explained it is right next to the airplane. Item brought back to the Commission for discussion. No further discussion. VOTE: MAHURIN BRYSON GOECKE MOTION PASSED. YES GLICK YES WERNER-QUADE YES WALKER b. Proposed Sign Code for Townsite Historic District YES YES YES Chairman Walker noted that this is a proposed sign code for the Townsite Historic Zone and the question the Commission is being asked tonight is to advise the administration on how to proceed with TSH Board's proposal. Walker stated the proposal is on the sign code for the TSH zone. MAHURIN MOVED THAT WE DIRECT THE CITY ATTORNEY TO PREPARE A MORE COMPREHENSIVE ORDINANCE FORMAT FOR THE TOWNSITE HISTORIC ZONE SIGN CODE. MOTION SECONDED BY GLICK. Walker asked for additional staff comments. La Shot stated he would recommend the same as is requested in the memo and that the item be sent back and more time be spent on it. Planning & Zoning Commission Page 9 Minutes July 24, 1996 Item brought back for discussion. Goecke stated he thought they had hashed over the sign code when setting up the zone in the first place. Goecke added that he had not been able to find his information from that time. Goecke stated he seemed to remember that they had stated what they thought the sign code should be at that time. Walker stated that was some the Commission member's impression. Mahurin stated she was not on the Commission when the change was made adding she was not aware of the discussions. Mahurin stated she does know that the very small portion of town that is left as the Historic Townsite has a certain flavor that the Historic Townsite Board is trying to preserve and one of the areas of concern when she was on the TSH Board was signs. Mahurin stated that what they had initially brought as a suggested code left a lot questions and definitely the attorney saw legal problems with it. Mahurin stated she thought they were being asked to give the attorney some latitude to draw up something for the Townsite adding that is a different area from the rest of the town. Mahurin noted they are not talking about Mapco type signs. They are talking about wanting to preserve and protect the nature of that area and that is why they are talking about the signs. Mahurin stated she supports what they are trying to do adding this is a way to conform to other parts of the code too. Glick stated he also thought they had gone through a lot of discussion adding he went back and looked at his notes which showed they did discuss signs. But, in the final version that was voted on Glick stated he didn't see where the sign changes were included. Glick stated that maybe he missed it but looking through his information he couldn't find it. Glick stated he personally didn't see anything wrong with letting the city attorney bring something back for them to look at and then they could decide if they like it or want to make changes. Bryson stated that for the record he questioned if the intent of the motion was to incorporate the recommendations of the attorney. Mahurin stated that was correct. Walker commented that he understands the TSH Board's interest and zeal in proposing a different sign code for the TSH zone. Walker stated his concern that again they are addressing one small portion of town. The entire city is in need of addressing the sign code. Walker stated there are sign code problems all over town and this may or may not solve problems for TSH. Walker stated he felt it was improper for them to address the sign code in just the TSH district without addressing it in the rest of town. Walker stated because of this he will not be supporting this measure to direct the city attorney to proceed. Walker stated this is a concern that he has expressed during the Comp Plan reviews. This same issue has been discussed several times adding he feels this question is again before the Commission in a slightly different format but still has the same questions. Walker stated he fells it is inappropriate to address the sign code in one Planning & Zoning Commission Page 10 Minutes July 24, 1996 particular district and not another district even if it is an important a district as the TSH. Walker reiterated he will not be supporting this measure. VOTE: GLICK YES BRYSON YES WERNER-QUADE YES GOECKE NO MAHURIN YES WALKER NO MOTION PASSED. Chairman Walker advised the motion had passed and City Attorney Cary Graves will be requested to proceed. BREAK 7:50 P.M. —ON RECORD AT 7:55 P.M. 8. OLD BUSINESS: 9. CODE ENFORCEMENT ITEMS: 10. REPORTS: a. City Council Smalley stated that under public comment Kelly Wolfe came and talked about a restoration program on the Kenai River, a Youth Corps program. Wolfe presented a proposal to have the City of Kenai consider such restoration on the banks of the Kenai River. Joe Lee spoke to council about the James Street four plex problem situation. Smalley stated other folks also spoke. Smalley stated it was discussed and he had relayed some of the discussion that had taken place at P&Z. Smalley stated it was just a discussion item. Under public hearings, Item C2 and 3 were tabled. Under committee reports there was a discussion concerning the Assisted Living Complex. They had gone to get financing. They were able to obtain financing through GMAC but there was a rider attached saying that HUD had to agree to the permit. Smalley stated that HUD feels that the facility in Homer is providing sufficient spaces for the number of individuals who require assisted living. Smalley stated they have gone out to get other private financing and the plan is to break ground in 45 days. The KVCC reported that they are up to 600 visitors per day visiting the facility and they expect that number to increase at the end of the month through the middle of August. Planning & Zoning Commission Page 11 Minutes July 24, 1996 There was discussion concerning the proposed purchase/trade of the Hakkinen lot in Old Town and that will come up again in the fall. There was a lot of discussion concerning Item 2, Kenai River Access Dipnet Fishery. Phone calls have been received from individuals that are upset over the gate and the lack of parking. Smalley stated they want to see signs suggesting where parking is available in other parts of town, i.e. the old Carr's Mall. City Council feels that the gate at this point in time the right step to go. Smalley added that the state has placed the city in a precarious position by opening this dipnet fishery and allowing such an impact by significant number of people. Smalley stated they have undertaken as best they can to control some of the traffic on the dunes. Smalley stated the gate will be unlocked the middle of August. Smalley stated there still are plans to put walkways down there and informative signs stating the importance of the dunes. Walker stated he was lead to believe that the Fish and Game, Fish and Wildlife deemed that this particular area at the dunes is a low value habitat versus further up river. Smalley stated they had. Walker noted that the city is still taking great measures to protect it versus other properties in the city. Smalley stated they believe that once the dunes go that the erosion will move more rapidly up into the bluff area. Smalley added that on the opposite side of the river we still have the encroachment of private property, people driving across individuals lawns, and a gentleman who has lost approximately 75 feet of lawn over the years. Signs have been posted. One of the signs was used as a boogie board as a vehicle that drove right over the top of it. The sign has since been replaced. Smalley stated he has received numerous phone calls from individuals who are upset because they can't drive over private property to get to the beach. They are upset because they have to drive over the water. Smalley stated he informed them that the city cannot give permission to drive on someone's private property. Smalley added that this is a citizen of the city and a taxpayer and the city needs to do the best they can to protect taxpayers and property owners within the city. Smalley stated he suggested they might call the State Fish and Game to see if they would be willing to post someone down there to help direct traffic in a legal and safe manner. Smalley stated that under New Business a safety fence has been placed off of Mission Avenue to help keep people back away from the bluff. Smalley stated he was unsure how many feet the fence was. It was hoped that this would keep people from going over the bluff because every time someone goes over the bluff more erosion continues to take place and occur. Under Item 6 the Chamber of Commerce presented a resolution that they had passed regarding the Kenai City Manager. The resolution was to ask the council to consider several things about Mr. Manninen in dealing with him. Smalley stated there was discussion concerning the issue and council primarily did not voice objection to a body presenting a resolution, or whatever they wish to call it, it is their opinion. Smalley stated that as long as he is on this body he will openly listen to the opinions of the public who come in and want to speak. Smalley noted he doesn't necessarily agree with Planning & Zoning Commission Page 12 Minutes July 24, 1996 it and in this particular issue he did not agree with the statements that were made, but they are entitled to make those statements. Smalley noted that Item 7 was not discussed. Smalley added that it was discussed in the past and primarily as to which financial institutions are involved. Goecke asked regarding Item 7 he thought that the city had in fact looked at other financial institutions and that Mr. Smalley had told him that nobody would do it as cheap as what the present financial institution would do it for. Thus, the city was consequently not going to take it out of there. Goecke asked what prompted the discussion. Smalley stated they have had several discussions over the years to look to see where the city is investing their money. There has never been an RFP issued. Smalley stated that the city Finance Director at the time, Charlie Brown, felt that the city was getting a great deal where it was. Smalley stated that some of the councilman over the years have voiced this concern. That being, you don't know what is available if you don't ask. Smalley stated what prompted it was a discussion that took place at the Chamber of Commerce meeting. Smalley added that since he had not attended the Chamber of Commerce meeting he could not speculate on that. Goecke stated that Smalley had told him that in fact the city had looked at other financial institutions and do it on a regular basis. Goecke stated that now he felt Smalley was hedging that a little bit adding he was curious if the city had in fact looked at this and why are they now saying they should look at it. Smalley stated the city Finance Director at the time had indicated that he had looked at other firms and did not find them to be as viable as the present one. Smalley stated that until there was any change, the Finance Director had recommended that the city stay where it was. At that time, there were two councilman who had objected and wanted to see an RFP issued. Smalley stated this item has been discussed by council several times in the past. Smalley noted that the city has approximately $27 million dollars invested with one banking institution. Werner-Quade stated she had a comment regarding Item B-2 adding she had been at the council meeting. Werner-Quade stated that while the James Street development certainly sounds non -threatening, Mr. Lee did come before the council and presented copies of a signed petition from the residents in the area containing 18 signatures along with photos that had been presented to the Planning and Zoning Commission at the June 26th meeting. Lee spoke to the fact that there is not a four plex there, it is four separate units on four separate foundations noting that is not allowed in that zone. Werner-Quade commented there were a couple council members who were beside themselves that this had actually gone on and they had asked the Building Official, Mr. Springer, if this man had gotten a permit prior to construction. Werner-Quade stated the answer was no that he had constructed these units and then obtained a building permit for a four plex. Werner-Quade stated that Mr. Lee had made a very aproposed statement at that time, "Well if it looks like a duck and it walks like a duck and it acts like a duck, where I came from it is a duck." Werner-Quade stated she remembered this because she had gone by and looked at the James Street project development Planning & Zoning Commission Page 13 Minutes July 24, 1996 noting it is an illegal use in the zone. Werner-Quade added there are cabins sitting in an RS zone stating you are not even allowed to get a Conditional Use Permit to have cabins in that zone. Werner-Quade commented that somewhere along the line someone decided that it could be (at this point read) "tying detached structures together by some sort of breezeway and calling it a four plex." Werner-Quade stated that when this issue came before P&Z it was presented as a four plex. Werner-Quade noted that had Mr. Lee not come to the meeting and presented the Commission with the petition and photos, they would not have known that there were four units there. Werner-Quade stated that the end result was that City Council sent the issue back to administration. Councilman Smalley stated that it is correct that Lee did present the same information that was presented at Planning and Zoning. Smalley stated that part of the discussion that took place at the council level was should a stop order be put on this man's development. Smalley stated that was seriously discussed and he supported not putting a stop order on it because if the city presented the individual from completing the project as he had applied for, adding he did start the project without a permit. Smalley commented that most people have in mind when hearing the word four plex what it means. Smalley added that when you look at these buildings (drew on board) showing if you put a roof here and here, he would qualify by code. Smalley stated that as far as being an illegal use by the number of buildings that he has in regards to the lot line, if he applies for a permit to remove a lot line since he owns the property to the side, he wouldn't have a problem. Smalley stated code says that he could have more than one cabin. Smalley noted we call them cabins, because they appear to be cabins in every way, but he could rent them by the month and be legal. Walker commented that he would still have to comply with all square footage requirements for units. Smalley stated that all he would have to do is remove the lot line adding there is not a square footage requirement on an apartment. Walker stated 7200 square foot per principle dwelling. Smalley again noted if he removes the lot line he would be fine. Walker asked if that would give him 3,000 square feet. Smalley stated he would be legal with the city adding if he put this under one roof, by all definitions in the code, he would be fine. Smalley noted that if the city were to prevent him from completing his project that he has been permitted by the city to build then the city could be negligent in his development and causing him financial hardship. b. Borough Planning Bryson noted they had a meeting on July 22nd and the agenda is in the packet. There were no changes from the preliminary agenda. Bryson stated there was considerable discussion and public input on Item F-2, the land use permit to operate the halfway house. Bryson noted this carried their meeting past their cut off time. Bryson added that the rules were suspended and the meeting continued. Bryson stated that once the public hearing was closed, there was a request for a work session which has been Planning & Zoning Commission Page 14 Minutes July 24, 1996 scheduled for August 1st. Bryson added he thought it was at 6 p.m. but the time should be verified. Administration has recommended approval of the application with conditions. Among those conditions are not permitting sexual felons either convicted or paroled to occupy the facility. Bryson noted this would go to the work session and the Planning Commission will develop the findings of fact. Item H-1 reconsidered Item 1. Bryson stated that administration had no change in their recommendations and their original motion was reconstituted without change. All plats were approved. Bryson stated that under J-1 Habitat Protection there was an application for a Conditional Use Permit. Bryson stated that was denied. Another application for a Conditional Use along the river. In this situation the use had occurred previously, the cabin had burnt down, and the applicant was requesting to rebuild in the same location. That was approved. It was felt that to deny would deny him all use of property. Goecke asked regarding Item F-2, when did the Borough start zoning items such as this. Bryson stated the ordinance was passed about two months ago. Bryson stated this was a "Mutt and Jeff' ordinance which included two items, half way houses and borrow pits. That was rapidly pushed through the assembly and it was approved. Bryson stated this is the first item that he is aware of two come up under this ordinance. Goecke asked if the Borough can actually do this --zone for this and not anything else. Goecke stated since he had moved here in 1976, it has been a cry that the people in the borough did not want zoning. Bryson stated that his perception is that in the last two years there has been a major shift in philosophy concerning that. Bryson commented that he feels they shouldn't be addressing these things on individual subjects. c. Administration La Shot stated the city is in the beginning stages of seeking designers for the fire training facility that the city may be building. La Shot noted the consultants who are preparing the Airport Master Plan will be attending the Airport Commission's meeting in August. La Shot encouraged the Commissioners to attend the meeting. La Shot stated that in talking with the consultants it appears that the airport noise contour may actually decrease from what was earlier projected which was based on heavy jet traffic to more of a steady commuter airport. Mahurin asked for clarification of the meeting date and was advised August 8th. La Shot advised the Commission that he would be on vacation for the next meeting but someone from administration would be in attendance. 11. PERSONS PRESENT NOT SCHEDULED: Kristine Schmidt —Schmidt stated she wanted to comment and address some of the items that had been discussed. Schmidt stated the last survey of borough residents she had seen when she worked at the Borough several years ago showed the majority of Planning & Zoning Commission Page 15 Minutes July 24, 1996 people who had responded to the survey (several 100) were in favor of zoning. Schmidt stated that there may be a perception that this place is anti -zoning, these survey results don't show that. Schmidt added that they might want to get a copy of that survey adding it is probably three to four years old. Schmidt stated she wanted to talk about what had happened at the Airport Commission as far as the recommendation to the City Council about buying that 40 acre piece of property on which the Richka Creek Subdivision is proposed. Schmidt advised she had attended the June meeting and they did not have a quorum. Schmidt added that the item had been on the agenda but since they didn't have a quorum nothing had been done that night. Schmidt stated she understood that at the July meeting they didn't understand why they were being asked to consider it since P&Z hadn't considered it. Thus, they didn't do anything. Schmidt stated they didn't consider it an action item at that agenda noting she thought that was strange since it had been on the action agenda in June. Schmidt stated she was out of state and not there so was just reporting what had been told to her. Schmidt stated she wasn't at the P&Z meetings but had heard that this body had made a recommendation but understood that they hadn't. Schmidt asked P&Z to consider recommending to the City Council or having that as an action item on a P&Z agenda date in the future to recommend to Council that they consider purchasing that piece of property as a buffer. Schmidt stated she knew she was prepared and is gathering materials that show that it is a common practice for municipalities to buy buffer areas around their airport to protect residential areas from noise, materials from the Environmental Protection Agency, etc. Schmidt stated the last thing she wanted to talk about was the Prime Residential Zone which started from Ms. Werner-Quade's suggestion over a year ago that P&Z's hands were tied because there wasn't a zone that was a single family residence zone only in the city. Schmidt advised that a lot of people worked very hard on that zone including a retired engineer who lives in Woodland Subdivision noting it is disappointing to go through the process of having to come to meeting after meeting after meeting and getting no where. Schmidt stated that if the Commission has some ideas about this, she would appreciate it if they take the initiative themselves adding that she feels people are pretty tired of coming to meetings and getting the run around, basically. Schmidt stated that people worked in good faith on this project and if the Commission didn't like what they came up with, they could have changed it. Schmidt stated she felt it is a mistake to see every attempt to better the quality of life in the community as some kind of anti -development conspiracy as some of the statements heard tonight show. Mahurin asked the Chair for permission to respond. Mahurin stated that in regards to the purchase of the Richka Park Subdivision, adding she didn't believe Schmidt was in attendance, that she had attempted to have a recommendation from P&Z go to City Council. Mahurin noted she had made the motion and it died for lack of a second. Mahurin stated she tried several times to get something passed through P&Z. Finally, Planning & Zoning Commission Page 16 Minutes July 24, 1996 the best that she was able to get through that night was to forward it to the Airport Commission. Mahurin noted she would have a comment under Commission Comments but that would be addressed later in the agenda. Mahurin stated she did want Schmidt to know that there was an attempt to forward the issue of purchasing the property or trading for it to City Council that didn't get approved by this body. Schmidt stated that she felt people were confused who had attended the meeting that night because they came away thinking that the recommendation had been made. 12. INFORMATION ITEMS: a. James Street Cabins (Miscellaneous Inf. from Council Meeting) b. 1996 Borough Calendar c. Notice of Borough Planning Commission Action of July 8, 1996 d. Telephone message from Betsy Arbelovsky dated 7/16/96—Chairman Walker drew attention to this message to the attention of the Commission. e. "Notice of Meetings" mailed to Woodland Subdivision Residents 13. COMMISSION COMMENTS & QUESTIONS: Bryson requested that administration consider drafting a correction to the Land Use Table for lot sizes with and without city water and sewer as discussed this evening. La Shot clarified if Bryson meant separate from the RP zone. Bryson stated completely separate from the RP zone but with the same comments concerning water and sewer and also including multi-plex that is on the same page. Glick commented that regarding the sign ordinance that the Commission keeps talking about it and that it should be looked at. Glick suggested setting this as a goal to work on the sign code and take some action before the end of the year. Chairman Walker asked how the Commission felt and advised to put it on the wish list. Mahurin asked if anyone had taken a look at the Gary King sign and if it was in compliance with the sign ordinance. La Shot stated it was looked at and without being able to climb up and measure it, it appears to be very close to the maximum size allowed. La Shot added that they represent themselves as having one than one business noting that they book guiding services. Mahurin asked if the sign was on their property and not on the Rainbow property. La Shot stated he believed it was. Mahurin noting that Smalley had stated that the purchase or trade of the Hakkinen property had been tabled to sometime in the fall and asked that P&Z could be notified in Planning & Zoning Commission Page 17 Minutes July 24, 1996 advance of that being scheduled. Mahurin stated that in regards to Richka Park, the Airport Commission responded that they don't hear from people and that the tower does that. Mahurin stated she would like the record to reflect that three times in the past two weeks she has ducked in her own home as she is not sure how close the planes are coming. Mahurin stated it was interesting to note, adding that she sleeps in the downstairs of a split entry, that the noise from the softball field woke her up. Mahurin noted that she is not a light sleeper. Mahurin stated there was obviously a tournament and the noise carried quite nicely through that entire area. Mahurin stated she is not complaining about the noise from the softball field instead she is saying there is a noise situation in that area noting it is loud at times. Mahurin stated she has been following the Clint Hall property at the corner of First and Spruce Street and was under the impression that there was going to be landscaping adding that in her opinion asphalting is not landscaping. Mahurin stated there is no grass, no shrubs, no planters and asked what the Commission's recourse is. Mahurin stated it was her recollection that Mr. Hall begged them to give him a chance to prove what he could do with this property and nothing has been happening and it is halfway through summer. La Shot noted he would have to have that looked at. Werner-Quade passed out a handout to the Commission. Werner-Quade stated she wanted the Commission to take a moment to look over the information. Werner-Quade stated that this utility easement survey is in regards to once again 309 James Street cabins which were talked about earlier. Werner-Quade stated she would like these handouts to be in the packet next time so they would go on to council. Werner-Quade read, "Chairman Walker's statement regarding cabins as a non -allowed conditional use in an RS zone at our P&Z meeting of 6/26 set me wondering as to how the original building permit was issued at 309 James Street. The closest definition I could find is motel to fit these cabins. It read, page 14-62 means a group of one or more detached or semi-detached buildings containing two or more individual dwelling units and/or guest rooms designed for, or used temporarily by, automobile tourists or transients, with a garage attached or parking space conveniently located to each unit, including groups designated as auto courts, motor lodges, or tourist courts." Werner-Quade continuing, "Here is a copy of the document I obtained from the building department. This was accepted by Mr. Springer as a site plan, as per Ordinance 1384 KMC 4.05.025 also included. This appears to be a violation as the survey stamp is only pertinent to the 12 foot utility easement drawn some three years earlier. Land surveyor Pilch didn't attest to whatever you want to can it, the upper right hand corner markings. How did Mr. Richmond obtain a building permit for a multi -family 4-plex without fulfilling KMC 4.05.025 Application for Permit requirement." Werner-Quade stated that if the Commission was interested she had a copy of Mr. Lee's petition and the photos of the cabins along with the actual plans which were submitted and apparently approved, and the building permit which was issued on 4/11/96. Planning & Zoning Commission Page 18 Minutes July 24, 1996 Councilman Smalley stated this had been the item he was not going to discuss but he thinks this may be pertinent. Smalley stated that the city does not require in the issuance of a building permit professionally drawn plans, it never has. Smalley stated that when we look at those structures we think cabins. Smalley noted we can call them that but cabins is not defined in the code. Smalley stated that everything is in the 14 by 16 building, every aspect of the "home" is in that space. Smalley stated that in his prints that he turned into the city with continuing to develop this project. Smalley stated that is why he spoke in favor of not shutting the project down. If he attaches roofs that are common to those four structures then they are no longer four structures. They are units under a common roof. He would obviously be tying the facilities in also with breezeways, walkways, or whatever. Smalley stated that if he is allowed to continue his development and brings it under those restrictions, he in fact has, by our definition in our code, a four plex. Smalley stated he had suggested at the council meeting is does Council want to recommend to P&Z to look at perhaps requiring a change in that professionally drawn plans need to be submitted. Smalley added that he feels that in some cases this puts a hardship on folks. Smalley stated that when he looks at the plans that were drawn, he saw four structures, but if you put a common roof over it, it is no longer four structures. Smalley stated it still is under a common roof. Smalley stated there are some problems with the development to which the developer, Mr. Richmond, has been notified by the city. Part of it is the loss of that one lot line, if they are able to erase that one lot line, then by the square footage of the lot he doesn't have a problem. Smalley stated, again, he could rent by the month all of those facilities without a problem. To require more of prints from him than what you may require of another developer probably could be challenged. Smalley stated there were a couple council people who stated he saw more than they did when they looked at the plans. Smalley stated that if he continues this project through to fruition, he could come within code requirement. Smalley reiterated he wasn't saying this in support of the project but from the standpoint that the city needs to allow the developer the opportunity within the permit time to complete the project. Walker commented that there had been one person who spoke about the zone that was reconsidered and voted down this evening. Walker stated that one of the comments made was something about a conspiracy. Walker noted he didn't have any idea if there was a conspiracy or not. Walker stated he has on many occasions expressed strong concerns that this zone was being brought to us to be utilized. Walker stated he would like to again publicly state that those items were placed in his head by Mr. Christian in a discussion held between Mr. Christian and himself at the door of the building. Mr. Christian did tell Walker that one of the intents of bringing this zone forward was to in fact slow down or prevent some of the development that he did not favor in Richka Park. Walker stated that is why he had asked the question on the record this evening noting that Christian had not indicated the same but listed a number of places none of which included Woodland. Walker stated he thought that was very interesting because in some of the preliminary discussions on the record the rezoning of Woodland was Planning & Zoning Commission Page 19 Minutes July 24, 1996 included in their original testimonies. It was pointed out to them that most of the properties in Woodland would not comply with the zone. Walker stated that again those items were not mentioned this evening. Walker stated I too have felt that we have listened to a tremendous amount of public testimony on this issue and feel that the correct decision was reached in voting down a proposed zone that he does not believe that any developer in the community has the intention to use. Walker added that if at some point in time a developer was to come forward and ask for a zone similar to this Walker stated he feels that this body would have no problem coming up with a zone that would allow a developer that kind of restrictive avenue for development of property. Walker stated he feels that this body and hopefully the council do not want to see zones created and utilized on properties that are adjacent properties rather than those owned by the people requesting the rezone. Walker stated that is the major reason he did not support this item. 14. ADJOURNMENT: Meeting adjourned at approximately 8:48 p.m. Res ectfully submitted: M ilyn Kebschull Administrative Assistant Planning & Zoning Commission Page 20 Minutes July 24, 1996 HISTORIC DISTRICT BOARD July 23, 1996- 7:00 p.m. ***AGENDA*** Kenai Council Chambers Chair Dorothy Gray 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: June 25, 1996 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: a. Ft. Kenay/Mission Street Improvement Project Review 7. OLD BUSINESS: a. Preservation Plan, Part 2 b. Shkituk' Village 8. REPORTS: 9. INFORMATION: a. Sign Code Memorandums b. Preservation Advocate News —Vol. 6 c. National Trust for Historic Preservation Special Bulletin 10. BOARD QUESTIONS AND COMMENTS: 11. ADJOURNMENT: HISTORIC DISTRICT BOARD July 23, 1996- 7:00 P.M. ***MINUTES*** 1. ROLL CALL: Members present: Dorothy Gray, Michael Huhndorf Members absent: Alan Boraas, Ethel Clausen, Kim Booth, Bill Kluge, Rebecca Godek Others present: City Engineer Jack La Shot, Administrative Assistant Marilyn Kebschull Quorum not established. Meeting adjourned at approximately 7:20 p.m. Respectfully submitted: Ma ilyn Kebschull Administrative Assistant WE Alaska Challenger Learning Center 11M CENTER' AZcaka Chal%nger Center for Space Science and Technology Activity Summary June -Julys 19% The project has been moving forward inspite of a very beautiful and distracting Alaska summer. Since this is an educational venture supported strongly by education professionals, we have respected the traditional summer break. During the months of August and September, committee meetings will be re -initiated for facility design planning, operational design and public relations -education efforts. • i ., ..,.. , �r The Mission Control Committee met with Kenai City Attorney Cary Graves in July on developing the articles of incorporation currently under discussion by the whole steering committee. Several organizational details are being flushed out in the process such as naming an initial board of directors and identifying incorporators. The final articles will be approved at the meeting August 1. By-laws are currently being drafted by the City Attorney on our behalf following a proposal developed at the committee meeting. Northwest Strategies, an Anchorage firm, has developed a fund raising proposal based on a 25% contingency. There will be no cost to the project and they will work collaboratively on strategies. When the non-profit corporation is in place, a contract can be approved based on the proposal and fundraising can begin. On May 24 Kathy met with Lance Campbell, ATT/Alascorn in Soldtona. Lance is a marketing representative and had forwarded the concept of the Challenger project, with a support letter, to the corporate external affairs office. Today, Kathy Brown of that office called to say our proposal is under review. We should be hearing something from them in a few weeks. On July 10, Lynne Johnson, Kenai Peninsula United Way Executive Director and Kathy researched foundations for potential funding fit with our project at the University of Alaska Consortium Library (Anchorage). A list of a dozen or so corporations have been identified from which corporate and annual reports have been requested. Lynne K. Scott & Associates, Inc. • P.O. Box 2488 • Kenai, Alaska 99611 - 2488 Phone (907) 283-5130 • Fax (907) 283-5918 services were volunteered to the project and she has offered to be an advisor on fundraising if we so desire. Nena Thomas of the Department of Commerce & Trade has been contacted regarding grant opportunities. Last year's grant guidelines have been received from Commerce. Sheila Dyer, Department of Community and Regional Affairs is sending information about their programs mini -grant ($10,000) and about the block grant program (average $200,000). Both agencies were viewed as possibilities for architectural planning money leaning heavily toward an economic development justification. Architectural Planning and Design The Launch Committee will meet again in September. Bill Kluge was consulted in development of the GANTT Chart showing overall project timeline. Public Relations and Education The Alaska Board of Education meets in Soldotna on September 13. Our letter requesting a project presentation before that group is under consideration but no word has yet been received. Ginger Steffy, Marion Nelson and Kathy met with Dr. Cyun Akasofu, Director, Alaska Geophysical Institute and a Board member of the Alaska Aerospace Development Corporation during his visit to Kenai July 24. He offered his staff and expertise in development of exhibits. He was enthusiastic about the possibility of Alaska Challenger hosting an Aerospace Board meeting in Kenai. Pat Ladner, Executive Director Aerospace has been contacted and supports the idea. The Board would meet here in early October and hear a presentation about the project. Kim Booth has offered the Kenai Cultural and Visitor Center for the meeting. The Communications Committee will be called together in August to develop strategies about public presentations and general education about the project. Four individuals plan travel to the Association of Science and Technology Conference in Pittsburg, PA October 26-30: John Williams, Ginger Steffy, Rene Azzara and Kathy Scott. The group met last week to develop plans for attending the multi -track conference and identify a time for the group to visit the Wheeling, Va, NASA classroom of the future (2 hours by car from the conference). Early conference registration was required by July 31. E -/ A. B. C. AGENDA KENAI CITY COUNCIL - REGULAR MEETING JULY 171 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Kelly Wolf - Kenai Peninsula River System Bank Restoration Program (Educational Work Program for Local Youths). 2. Joe Lee - James Street Project Development. PUBLIC HEARINGS 1. Ordinance No. 1705-96 - Increasing Estimated Revenues and Appropriations by $5,987 in the General Fund as a Result of the Rural Community Fire Department Grant Awarded to the Kenai Fire Department. 2. Ordinance No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project Fund for a Phase I Environmental Assessment of the Airport Jet Fuel Facility. 3. Ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $10,000 in an Existing Capital Project Fund for Additional Drilling and Environmental Testing at the City Maintenance Shop. -1- 4. Resolution No. 96-56 - Formally Accepting FY97 Municipal Matching Grant Number 97/587-4-001 From the State of Alaska, Department of Administration in the Amount of $149,947.00 for a Water Quality and Quantity/Development Program, and Accepting the Conditions of the Grant Agreement. D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board E. MINUTES 1. *Regular Meeting of July 3, 1996. F. CORRESPONDENCE (3. OLD BIISINESS 1. Discussion - Hakkinen Bluff Property/Proposed Purchase/Trade. 2. Discussion - Kenai River Access/Dipnet Fishery. H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance no. 1706-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. 4. Approval - Change Order No. 13/Kenai Spur Highway Project/$3,420.92. -2- 5. Discussion - Placement of Safety Fencing on Mission Avenue to Protect the Bluff. 6. Discussion - Chamber of Commerce Resolution No. 96-07 Regarding Kenai City Manager. 7. Discussion - Allocation of City of Kenai Assets for Deposit to Various Banking Institutions. EXECUTIVE SESSION I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION K. 1. Citizens (five minutes) 2. Council -3- KENAI CITY COUNCIL - REGULAR MEETING JULY 17, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. AILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Measles, Bannock, Smalley, Williams, Bookey, Swarner and Moore. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: B-2, Persons Scheduled - Additional information regarding placement of cabins at James Street. ADD TO: G-1 and G-2, Joanne Jenckes letter regarding requested purchase of Hakkinen bluff property and access/parking concerns during dipnet season. ADD TO: H-6, Discussion - Kenai Chamber Resolution No. 96-07 - 7/12/96 L. Measles letter with signed resolution. MOTION: Councilman Smalley MOVED for approval of the agenda and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. MOTION TO AMEND: Councilwoman Swarner MOVED to remove Item H-6 (Chamber of Commerce Resolution) until the next meeting because it would be more appropriate with the discussion for the next meeting. Councilman Smalley SECONDED the motion (for discussion purposes). Williams noted there were three people in the audience who were in attendance, probably for that discussion (one from Anchorage). KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 2 VOTE: Measles: Yes Williams: No Moore: No MOTION FAILED. VOTE ON MAIN MOTION: Bannock: No Bookey: No Smalley: Yes Swarner: Yes There were no objections. Mayor Williams stated the agenda would stand as approved. A-6. CONSENT AGENDA Mayor Williams stated he had no changes for the consent agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENT B-1. Rally Wolf - Kenai Peninsula River System Bank Restoration Program (Educational Work Program for Local Youths). Mr. Wolf explained he understood the city was planning a bank restoration project for the dunes and a walkway to the beach. He has had some experience with similar projects on the Kenai River and wanted the city to be aware of materials he has used which had been very successful. Wolf referred to the information included in the packet. He added, he had had much success with steel sleeve systems and galvanized pipe pilings. Wolf further explained he was trying to establish a Youth Restoration Program using Exxon Valdez settlement grant funds. The youth involved would be from ages 16-19. Because they were Exxon Valdez funds, he believed the government fund requirements would not be applicable. Wolf discussed different boardwalk designs and materials. He added, a galvanized grating walkway he placed in 1995 along the River had stayed in place during the flood. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 3 Williams suggested Wolf discuss the youth group and the materials with Kornelis and Bill Nelson to see if some of his ideas could be incorporated with that design, as well as a link between his grant funds and the city's (the city also applied for Exxon grant funds for the bank restoration project). There were no objections from council. B-2. Joe Lee - James Street Project Development. Mr. Lee reviewed the events in regard to four cabins being built on one lot along James Street. The cabins being built were on property directly behind some rental homes he owns. During the first part of the construction, he believed there would be a workshop built on the property, however when he returned to the area, he found there were three or four cabins under construction. He telephoned the Building Inspector and found the buildings were being constructed and a building permit was issued. Lee stated he thought cabins were not allowed in an RS zone and was told the buildings were to be tied together like a four-plex. Lee referred to copies of pictures and plans included in the packet. Lee stated he later checked with the Building Inspector on another question and was told there was a hearing coming up at the Planning & Zoning Commission in regard to the cabins. At that meeting, the developer was requesting a conditional use permit to open a bed & breakfast using the cabins. Lee stated he believed the developer was trying to circumvent the code and the cabins were a violation to the code. The developer withdrew his application for the conditional use permit, but said he would rent the cabins on a monthly basis. Lee stated he did not think that was allowed by code either. Now, he felt, the developer was planning to get around the land - use requirement by removing the lot line between the two lots. Lee stated, there would still not be enough room for the four cabins. He understood the developer was instructed to remove one of the cabins and then he would be in compliance. Lee stated he did not understand how that would be acceptable as the Land -Use Table did not allow cabins even with a conditional use permit. He discussed that matter with the city and was told no cabins were allowed in the code. The cabins were single dwellings. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 4 Lee stated he and other residents were concerned about the kind of tenants renting nightly would bring. The developer told him he would be in compliance and would rent only three of the cabins. One would stay empty. The Building Inspector said the fourth building must be removed. Lee added, the code stated buildings should be a compliment to the neighborhood. He did not think the cabins would be. Also, the developer told him he intended to build a residence beside the cabins next year. An overseer of the cabins would live in the residence. Lee stated he was also concerned about the value of his property. He felt the project should have been stopped long before as there was no building permit to begin with and then to get around the land -use requirements, the developer was going to make a four-plex. Now, because the developer cannot make the buildings into one four-plex, they are back to having four cabins. At the P&Z meeting, Lee stated Commissioner Walker asked City Engineer La Shot how cabins could be built in an RS Zone when the code did not allow a conditional use. La Shot told him that in the past, similar situations had been taken under consideration and allowed. Lee stated he did not think that should be allowed. If the code was worthy, it should be followed. Councilman Bookey asked Building Inspector Springer if the project had been started without a building permit and if the building plans submitted to him were for a four-plex. Springer answered yes. Bookey stated, in reviewing the plans (included in the packet) he could not see how a permit could have been issued for a four-plex. Springer explained that the code did not require professionally drawn plans for a building permit. Smalley explained the P&Z Commission discussed with the applicant a way to tie the roofs together like a breezeway. That did not go forward. They then discussed the possibility of placing a common roof over the structures. La Shot had stated, with code requirements, that solution was marginal. After a long discussion, the developer decided to stop the project as far as the present application and come back next year. The developer said he would just rent the cabins. The code was specific about one principal building per lot. Smalley continued, by moving the lot line, only one of the buildings could be rented, unless something was worked out between the city and P&Z and he did not think that would happen. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 5 Bookey asked if the developer was able to go forward with the project. Springer stated, with the buildings to be used as daily rentals, no. The developer withdrew that application. The minutes were reviewed. Bookey stated he thought the administration erred in their actions. Williams asked Springer if he had any comments to make. Springer referred to his letter to Mr. Richmond (the developer) which was included in the packet. The letter instructed Richmond of what was required of him (with this project) to acquire a certificate of occupancy for the project. Spring continued, as it stood with the city code and the Uniform Building Code, the developer was not in compliance at this time. However, the buildings were not completed. If, when the building was completed, it was not like what the permit was issued for (a four-plex), a certificate of occupancy would not be issued. Richmond would not be able to rent the buildings either. Moore asked if a building permit had been issued. Springer answered yes, for a four-plex. Swarner noted the plans (included in the packet) had no measurements and asked if plans were always that roughly drawn. Springer answered, he would like to have better plans brought to him, but many times, plans are drawn by the people themselves and not professionally drawn. Swarner stated she believed that if more professional -looking plans were brought in, the project would be more professional looking in the end. Swarner stated she would like a requirement for building permits to include more professional -looking plans. Bookey stated the plans didn't indicate the building would be a four-plex. To him, the building permit should not have been authorized based on the plans. He added, had the developer been told he couldn't build, he would have been before council for that reason. Smalley stated he didn't support the project, but the project could be placed under a common roof. He suggested the P&Z Commission review the code in regard to requiring professionally - drawn plans. With a common roof, the project would be acceptable by code. Williams noted that through the years, idiosyncrasies had been found in the code and this was one of them -- a loophole the developer was trying to go through. Williams suggested the matter go back to Administration. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 6 Bannock stated the matter would not be returned to P&Z because the application had been withdrawn. The matter would go back to Springer. Smalley added, now the cabins were illegal. Bannock asked if there was a time limit on the permit. Springer answered, if no work was done on the project for a six-month period, the permit would have to be reactivated, i.e. the permit would no longer be valid. Williams asked Attorney Graves if there was any recourse for existing structures. Graves answered, the cabins were not in compliance. They exceeded the lot size. One of the cabins would have to be removed. There was also the question of renting the cabins without a conditional use permit. Those items would need to be reviewed and a determination made by administration. A conditional use permit was required (for rentals) in an RS zone. Graves added, would a conditional use permit allow nightly rental or rental per se? -- He did not know as he had not found an answer to that yet. He needed to review that matter further. Williams asked if the developer could be asked to stop the construction until administration had an answer. Springer stated he thought he could because the developer was not in compliance. Smalley stated the developer would first have to remove the lot line, then, to be in compliance with the building permit, would have to put the buildings under a common roof. That would probably make him legal. However, there could still be a liability problem for him. If the buildings were under a common roof, it wouldn't necessarily mean it would then suffice as a four-plex. Smalley added, he cautioned council to seriously think about shutting the project down. Swarner asked if there was a minimum square foot requirement for an apartment or part of a four-plex. Springer answered no, and there was no definition for a cabin in the code, only a dwelling unit and no square foot definition. Bannock stated he did not suggest stopping the project, but contacting the developer and telling him that it didn't appear he was building what the building permit was issued for. How the developer decided to proceed was not up to the council. If the city stopped him for six months, he would lose the building permit. Moore asked if Richmond's building permit was legal. Springer answered, Richmond was not in compliance at the time, but could be if he created a four-plex. That was explained in his letter KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 7 to Richmond -- he would not issue a certificate of occupancy until he was in compliance with the building permit. Bookey asked if a conditional use permit was required to rent the buildings. Springer answered yes. In regard to the discussion about the plans, Springer added that many homeowners wanting to build an addition, etc. draw their own plans. It was up to him to decide whether the plans were acceptable. He accepted Richmond's plans to allow him to build the structure. Since he had no direction from the city code or the Uniform Building Code to say what kind of plans were required, he accepted them. Swarner stated there was a difference between professionally drawn plans and professional -looking plans. She added, a child could draw professional -looking plans. Bookey stated he would assume, by looking at the plans, these were to be cabins and not a four-plex. Williams suggested the matter be forwarded back to administration. Swarner stated she had no problem with that, but hoped the wishes of the neighborhood were remembered. The cabins were against the code and the developer was not in compliance. Williams noted the wishes of the neighborhood should be considered. Smalley added, the P&Z meeting minutes were part of the record as well and concurred with Swarner. Jerry Olson - Contractor. Mr. Olson stated he was an acquaintance of Richmond. Richmond couldn't be at the meeting and asked him to come. Olson agreed with the concerns as the structures looked like cabins. The city was easy to work with and Richmond started without a permit and put himself in jeopardy. That was why he was trying to remove the lot line. He was trying to do what he could to be in compliance with the code. Richmond had a lot invested in the project, but if he could, he would enclose them. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1705-96 - Increasing Estimated Revenues and Appropriations by $5,987 in the General Fund as a Result of the Rural Community Fire Department Grant Awarded to the Kenai Fire Department. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 8 MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1705-96 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project Fund for a Phase I Environmental Assessment of the Airport Jet Fuel Facility. MOTION: Councilman Smalley MOVED for adoption of Ordinance no. 1706-96 and Councilman Bookey SECONDED the motion. There were no public comments. Councilman Bookey stated he thought the project was to be put on hold and not do anything on it now. Engineering Technician Clark stated last winter the matter was put on hold, but discussions had continued with DEC. The matter was again discussed at a budget meeting. There were no objections during those discussions, and it was brought forward now. DEC was still holding the city responsible to do the work and remove the underground storage tanks, etc. Councilman Measles asked if there was a deadline by which the work had to be completed. Clark stated DEC wanted a plan by the end of June. Measles asked if they had not discussed filling the tanks with sand and forgetting they were there. Clark answered they had pumped the tanks and DEC was told that was all the city wanted to do. DEC wrote and stated a site assessment had to be done. Williams stated that if an assessment would be done, they would have to assume they may have to remove the tanks or do remediation. They would be tearing up the entire parking lot in front of the terminal (airplane tiedowns). Clark stated KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 9 something could be pumped into the tanks to eat at the fuel and plug the ends. Potentially though, the tanks, etc. may have to be pulled. Moore asked if there were any potential fines. Clark answered, DEC had the right to fine the city. She continued, DEC stated in their last letter they would do the work for the city and then charge the city for their costs. Swarner asked what the real potential was for that to happen. Clark answered she didn't know. Swarner added, DEC didn't have funds to do work they were supposed to do, aside from this. Measles asked where they would get the money to do the work up front. Smalley asked if the ordinance were to be tabled, an ordinance would be on the record that the city was reviewing the matter and would act on it in the future. Clark stated a letter could be written stating the matter was being considered. Smalley asked council if they were comfortable with that solution or would they prefer to fail the ordinance. MOTION: Councilman Smalley MOVED to table the ordinance and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. C-3. Ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $10,000 in an Existing Capital Project Fund for Additional Drilling and Environmental Testing at the City Maintenance Shop. MOTION: Councilman Moore MOVED for adoption of Ordinance No. 1707-96 and Councilman Bannock SECONDED the motion. There were no public comments. Councilman Moore asked why additional drilling was warranted. Engineering Technician Clark explained that originally, five wells were done there and in a large area. Two of the wells were on the north property line. They were drilled to try to identify whether the ground water was contaminated coming in. The other wells were drilled to try to further identify particular areas of concern. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 10 Williams explained that where the shops presently were, historical photographs show were once a military storage area. There was reason to believe there was more than one issue in regard to contamination. There could be some military, government, and some city. The potential for liability of contamination could spread over a large group of owners, operators, etc. The city was dealing with a known contaminated area that at some time, DEC will continue to push for some type of remediation. Moore asked what effect the possible contamination would have on adjoining property. Williams answered, that was a good question. Bookey asked how much money had already been spent drilling. Clark answered, close to $40,000. Bookey asked how much more costs might be involved, but not including clean up. Clark answered this would probably complete the Phase II. If council would then want to move into excavation and remediation, there would be additional costs. Charles Bailie - Asked what the military's liability was for the contamination? Would the city assume the military's liability? Attorney Graves answered, to the extent the city can identify the military's liability, it would be the city's intent to have them pay for it. Ordinarily, when the military was involved, it was easier to get their technical assistance (their physical help to clean a site) than to get actual cash. That may be the involvement the city would get from the military. The city may have to sue them to get them to contribute to pay for it. Williams noted the FAA antenna farm was a well-known site in the city on which council had stopped future development until a site assessment could be completed. Measles asked how many additional wells and testing would the $10,000 get. Clark answered, five additional wells and a round of testing. Measles asked if they thought the five additional wells would identify the extent of the contamination. Clark answered, hopefully they would identify the sources and where it was coming onto the site. They wouldn't identify the entire groundwater plume. Bookey asked if she was indicating this was not necessarily an on -site problem of the City of Kenai and that it could be an in- flow from other property. Clark answered, the test wells could possibly support that. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 11 MOTION: Councilman Bannock MOVED to table Resolution No. 96-55 until the second meeting in November. Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. C-4. Resolution No. 96-56 - Formally Accepting FY97 Municipal Matching Grant Number 97/587-4-001 From the State of Alaska, Department of Administration in the Amount of $149,947.00 for a Water Quality and Quantity/Development Program, and Accepting the Conditions of the Grant Agreement. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-56 and Councilman Measles SECONDED the motion. There were no public comments. Williams asked if the monies were from the Governor's grant program. Acting Finance Director Feltman answered yes. The city's match was 30%. Williams asked if all the monies were received from the State during the last session. Feltman answered yes. VOTE: Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. BREAK TAKEN: 8:05 P.M. BACK TO ORDER: 8:16 P.M. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging Councilwoman Swarner reported there had not been a meeting since the last council meeting. Senior Center Director Porter reported Angeles Poage had decided to retire and a party would be given during the Center's lunch on August 2. Assisted Living Facility - Williams reported the developer was waiting to start the project. He secured a $6 million loan from GMAC who required a HUD guarantee certificate. HUD denied the certificate. The developer contacted Alaska's congressional delegation, as well as HUD but were not successful in acquiring KENAI CITY COUNCIL MEETING MINUTES -- JULY 17, 1996 PAGE 12 the certificate. The developer has stated they will move forward with the project with private financing. They intend to hold the ground breaking in approximately 45 days. D-2. Airport Commission Councilman Measles reported the Commission met last week and the minutes were included in the packet. There was not much business on the agenda. They had people in the audience who wanted to discuss their proposed airport buffer zone (which was not on the agenda) . Measles referred to applications included in the packet for appointment to the Commission. It was noted the position available, by code, was required to be a representative from FAA. Neither of the applicants were representatives of FAA. Ernst stated he would talk again with FAA and request a representative. It was also stated council may want to consider amending the code to remove the requirement of having an FAA representative on the commission. D-3. Harbor Commission Public Works Director Kornelis reported the minutes of the last Commission meeting were included in the packet. They discussed the dunes and council's actions. D-4. Library Commission Councilman Moore reported the minutes of the last meeting were included in the packet. He reported on that meeting during the last council meeting. Moore added, the Commission would hold their August meeting on July 30 (council approved at 7/3/96 meeting) in order to complete their discussions, review the proposed proposition, etc., in regard to the proposed addition. Librarian DeForest referred to a report included in the packet with book rental data for two days' time (Monday, 488 books check out). DeForest noted, those books, when brought back have to be placed back on the shelves. A time-consuming job. D-5. Parks & Recreation Commission Councilman Bannock reported the meeting was lengthy. The Commission discussed goals and objectives for the Leif Hansen Memorial Park. The Commission continues to feel activities like the Kenai River Festival should not take place in the Park. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 13 There was a lot of discussion about how to regulate uses, i.e. use of volunteers, etc. The Commission will be working on a definition for the Park. Bannock continued, the Commission also discussed the deposit for the use of the park. At this time there was no fee for the use of the park and a token deposit, considering the value of the plaques and plantings. Administration was asked to investigate some of the items and come back with suggestions. Bannock added, the Kenai Cemetery was also discussed as there had been some vandalism concerns reported. Rules, in regard to fences around graves, above -ground headstones, etc. had been ignored in some cases. Commissioner Wisniewski offered some suggestions on how to make the cemetery a source of pride. The Commission also discussed the Little League fields in regard to fencing and defining some walkways through it. Parks & Recreation Director reported the Commission also discussed setting a maximum time limit at the Leif Hansen Park (approximately four hours) in conjunction with raising the deposit to $300-$400. Williams asked how that would affect the Kenai River Festival, etc. Frates answered, the Festival would not fit within that criteria. Williams asked if the Commission wanted to move the Festival from the Park altogether. Bannock answered that was clearly the intent of the Parks & Recreation Commission. Bannock assured council that it was a not a case of the Commission not liking the Festival. The Commission felt the Festival was one of two activities that were misplaced by allowing them to be held there last year. The City invested a large amount of funds to develop the greenstrip for activities like the Festival. Bookey added, the Festival had grown since last year and had overgrown the Memorial Park. For their own benefit, he thought they should consider using the greenstrip area. Williams stated he wanted to clarify the council was moving in the direction of using the greenstrip area for like activities and not Memorial Park. Frates added, a question would be whether the city wanted to set a precedent allowing use of the Park for such activities. It would probably be better to stop using Memorial Park for these activities now than to wait for a few more years when it would be more complicated to make that change. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 14 Frates stated he would forward a formal memorandum to council upon completion of the Commission's discussions. D-6. Planning & Zoning Commission Councilman Bannock reported he attended the meeting for Councilman Smalley. It was a short meeting wherein the Commission took action on two replats. The Commission also discussed the proposed Habitat Acres wherein Commissioner Walker asked if the rules of an LID would apply if there was only one developer. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported the Committee, along with other volunteers had been working in the flower beds. She added, the greenhouse was working out well. D-7b. Historic District Board Councilman Moore reported the Board would meet again on July 30. D-7c. Challenger Steering Committee Mayor Williams reported the committee met with Attorney Graves to review proposed incorporation papers and by-laws in order to obtain non-profit status. Bannock reported the next committee meeting would be held on August 1 at 4:00 p.m. in the Salamatof Board Room. D-7d. Kenai Visitors & Convention Bureau Board KVCB Director Booth reported there were no minutes included in the packet as she had been on vacation. She also reported they were having approximately 500-600 visitors a day at the Center. Booth reported that she had several discussions with Fox TV who will be visiting the area in August. They will be in Alaska for a week and will be doing a show from Kenai and Anchorage. At the Center, they have received lots of compliments on Kenai, i.e. flowers, curb appeal of the town, etc. Swarner asked if she had received any comments in regard to the lack of speed bumps in their parking lot. Booth answered no. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 15 Swarner stated she had requested Administration to increase the size of the speed bumps. Booth agreed, the parking lot was being used as a through street. Swarner stated council needed a report back soon. Williams added, Administration had been directed to increase the size of the speed bumps. Kornelis stated he could get a cost estimate. Williams added, Administration had already been directed to do it. Bookey added, the job should be done right this time. Swarner stated she thought there needed to be a plan and requested Kornelis to come back with a plan. Moore suggested movable speed bumps which he had observed in another area. Moore added, they may be removed during the winter so they would not be in the way of graders. ITEM E: MINUTES E-1. Regular Meeting of July 3, 1996. Approved by consent agenda. ITEM F: CORRESPONDENCE None. ITEM G: OLD BUSINESS Discussion - Hakkinen Bluff Property/Proposed Purchase/Trade. Williams referred to the discussion during the last council meeting in regard to the Vozar/Hakkinen proposed purchase/trade of bluff property in old Town. Williams also referred to information included in the packet from Administrative Assistant Howard in which it was noted the Borough assessed value of the Hakkinen property was $50,400. Williams noted, the asking price from Hakkinen was $80,000 (a mix of property and money). Williams requested council to review the J. Jenckes letter which was added to the agenda at the beginning of the meeting. Councilman Moore reported he looked at the property and found it to be in good shape. There was vegetation and trees. There were real problems in regard to the properties to the east. Moore stated he thought that before the city thought about buying property, it should first take care of the bluff problems. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 16 Councilman Smalley stated he thought it was a good idea, but if the city was going to try to purchase the property for a viewing area, he believed they would want to purchase more than one lot. He added, the proposal sounded good, but he could not support it at this time. He also concurred with Moore, stating there were other areas needing work. Kim Booth - Referred to the amount of visitors coming to the Center and discussed the attraction of a viewing area for whale watching. Until Mission Avenue was closed, people watched from the bluff. Now they send them to the beach (Spruce Street) and Forest Drive. She stated she personally felt the city had other issues to be concerned about in regard to purchase of bluff property, but wanted some ideas of where to send the multitude of people who want to whale watch. Swarner stated the visitors may still walk to Beluga Point and added, there was an area by the Senior Center where large RV's could turn around. Booth stated some people couldn't walk to Beluga Point and parking was an issue there. They did not want to impact private property owners in the area. At the Senior Center area there were no signs and people go to the edge to look out. Williams suggested postponing the discussion on purchase/trade of the lot until later in the fall prior to budget time. He added, he would like to do more than purchase the property (seaman's memorial, etc.) and consider reviewing the overall issue as it would be a major budget item. He also suggested the item be discussed during a work session in the fall. Bob Peters - Stated he was happy with the comments made on this issue. He added, though the road had been closed, people still use it. He would like to see the Hakkinen bluff property used for a viewing area with telescopes, etc. He pointed out that less than 100 yards away the city owned two lots. He suggested developing those lots (however those lots were at the bottom of the bluff now). Peters stated he would like the property purchased, but would like the city to use the Mt. Redoubt lookout. He also urged council to fix the bluff, i.e. place gravel, place drain tiles, grass clippings, etc. Just fix the bluff. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 17 Charles Bailie - Bailie stated he had an office in that area for approximately 20 years and the property had been sloughing off for years. His recommendation was to not purchase the property as it would probably slough off too. G-2. Discussion - Kenai River Access/Dipnet Fishery. Williams noted that there have been many comments made in response to the council's actions to close Kenai Avenue and limit access to the south side of the Kenai River during dipnet season. The comments were made through radio, television and newspapers. City Hall received a number of telephone calls, as well as he. Williams reminded the audience the City asked the Board of Fisheries not to lengthen the dipnet season, etc. Closure of Kenai Avenue had compelled people to access the beach by private property, through destruction of the private property, by climbing over the bluff, repelling down the bluff, etc. Both he and Mr. Peters had taken pictures of some of these actions, talked with people and informed them of the destruction they were causing, etc. The people didn't listen and continued on. Mr. Peters passed around pictures he had taken of people accessing the beach over the bluff. Williams asked what power the city has and how can they exercise their power in regard to trespassing, etc. Williams reported signs placed by the city on the south side of the river had been destroyed. Members of the public refuse to recognize the problem the city has. Beth Thompson - Thompson stated she had been trying to get personal use gill net fishing back to residents of Alaska. She asked why council had chosen this time of year to decide to close access to the beach. Williams answered, the council had discussed the matter for over a year. Thompson stated some of her concerns were there were no places for people to park, day or overnight, no signs for people to know where they could park, and the only way to get to the mouth of the river was by foot, having to carry gear, etc. Thompson suggested the gate be opened and a shuttle system be set up. Thompson also stated she was told not to come to council as her comments would not be taken into consideration. She also requested council and people in the audience to write to Larry Jones, the Director of the Board of Fisheries and ask that KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 18 personal use gill net fishery be opened as she felt that would alleviate some of the pressure complicating the dipnet fishery. Williams stated the council shared Thompson's frustrations in regard to being heard by a governing body. He made comments twice (with video) to the Board of Fisheries and was ignored. Williams added, another concern was the issue of access to the river. The city operated two boat ramps, one for input and one for output. The city applied for permits to place additional ramps to the river for personal use access and were denied the permits time after time. Thompson suggested some access be built to the mouth as she was concerned there were some safety problems and that chances were the city would get sued. Providing access would allow dipnetters and tourists to enjoy the area. She urged people of the area to attend Board of Fisheries meetings, etc. Swarner thanked Thompson for speaking to council and assured her the council did listen to anyone who comes before them. Williams asked what power the city had to direct administration to cite for trespassing, etc. Bannock stated he believed one method of control would be pay parking. The access problem was not a year-round program. A temporary employee could be placed to manage the parking system. Either the volume of people would go down or the revenue would go up. Councilman Moore passed out a copy of the State's rules and regulations for dipnet fishing which included a map of the boundaries where dipnet fishing was allowed (between 12 miles north and 12 miles south of the mouth). There was a lot of room for fishing and all the fishing did not need to be done at the mouth of the river. People could drive north on the beach. Thompson noted signs were placed in front of a private individual's house on the south side of the river. Smalley stated they were city signs. Thompson stated the signs did not allow access to the river unless it was a low tide. Steve Perrizo - Perrizo explained access was limited to below mean high tide (17.6 ft.). Perrizo reported the dunes were being destroyed because of dipnetting. People ran over the signs that were placed at 21 ft., which was 50 ft. above mean high tide. People don't understand that when they drive over the dunes, the sand settles out and changes the pitch of the beach. The next big tide (during the fall) will wipe out the dunes. Last year he lost 75 ft. His property had been in his family since 1930 and KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 19 no dunes were lost until the dipnet fishery was started. Because people won't stay below the signs he would be placing pilings to mean high tide. Williams noted Perrizo wanted to speak to council in regard to the destruction of his property and the lack of enforcement of the city signs. Perrizo stated he wanted to know what the city's intention was to place the signs if people were allowed to drive over them. Why did the taxpayers pay for the signs to be made and placed if they were being allowed to be destroyed. Perrizo asked if city laws coincided with the state trespass laws? Williams asked again what council should tell administration to do after directing the signs be placed. Moore stated he was impressed with the presence of the Police Department on the north side. Police Chief Morris stated part of the problem, covering the south side access, was the distance. More calls were received from the north side than the south side, although officers and the seasonal enforcement officer patrol the south side. Access for the Police Department was also a problem as the seasonal officer's vehicle getting stuck. To deal with the trespass problem, first there must be something there to indicate it is a private property. Once the public knows it is a private property area, the department wouldn't take any enforcement action unless there was a complaint from the private property owner. If it was clear to the department it was private property, and the owner had ordered someone off the property, then it would be a misdemeanor committed in their presence and they could make an arrest. Perrizo asked if he placed a lot of private property signs and called with license numbers of vehicles trespassing, an officer would come. Morris stated his call would be prioritized with other calls. When asked about citizen's arrest, Morris stated the problem would be that if someone would not want to cooperate with the citizen, enough force could not be used to physically contain the trespasser. That would put the citizen at risk, physically and legally. In order to make a case to take to court, the license number, description of the person, information about discussions with the person and video, would be really good evidence. A summons could then be issued to the trespasser. Rim Booth - Booth stated council had identified that the dipnet fishery was not tourism. At the Visitors Center they had been faced with the frustration with people trying to access the KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 20 river, as with private landowners. Dipnet fishery users were not revenue generators either. Because people cannot park along Kenai Avenue, they have received more requests for tent camping areas. If the dipnet problem was to continue, she suggested a' small amount of revenue may be received through tent camping. Swarner asked Kornelis if he had placed any signs stating how to get to the mouth of the river. Kornelis answered no. Frates reviewed how many tent camping reservations he had received in the last few days. It was agreed there were plenty of tent camping areas for the use at this time. Peters stated he did not believe it was the city's obligation to have camping, etc. for the dipnetters and tourists. Private business perhaps. He would like to see the items discussed, i.e. paid parking lot, camping area, RV park, etc. pay for itself or pay for a vehicle for the enforcement officer, pay for the cost of outhouses, picking up trash, etc. He suggested it was the State's responsibility to have amenities for the dipnetters (or repay the city). Smalley stated another problem created was the brown bear visiting the beach where the dipnetters have gutted their fish on the dunes. He was concerned there could be a problem in the making with the bear, children and other users of the beach. Swarner stated she was at the dock earlier in the week and commended the city employees at the dock who were collecting money, directing the users, etc. She thought they did an outstanding job visiting with the users. She was concerned about the condition of the bathrooms and asked if they were checked because they had been in bad shape (no toilet paper and dirty). ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 21 MOTION: Councilman Smalley MOVED to pay the purchase orders exceeding $2,500 and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance no. 1708-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. Introduced by consent agenda. H-4. Approval - Change Order No. 13/Kenai Spur Highway Project/$3,420.92. Kornelis explained originally there was an asbestos cement T and the state made the tie-in with ductile iron going under the Spur Highway. They felt it was best to replace the T with ductile iron. The City would pay for it regardless. MOTION: Councilman Smalley MOVED for approval of Change Order No. 13, Kenai Spur Highway in the amount of $3,420.92. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-5. Discussion - Placement of Safety Fencing on Mission Avenue to Protect the Bluff. Williams explained some of the property being used for accessing the beach, and sloughing away was on private property. The fencing being proposed to be placed would go from the corner of the Louisa Miller house property along the bluff to just beyond the Mt. Redoubt sign. The purpose of the fence would be to prevent people to access the beach from over the bluff and to protect citizens from the bluff giving way while someone might be standing there. The bluff line was now encroaching on the street and some of the pipe already had given way. Kornelis referred to his memorandum on page 5, and stated the cost of orange safety barrier fence would be approximately $700. Kornelis added that Mr. Peters had suggested using a wood -slat snow fence which would be approximately $1,226. Those costs would not include the labor. The city would install it. The orange fencing could be purchased from AIH. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 22 Bannock passed out a map of the bluff area to show where the fencing would be placed. He stated he thought it was a good idea and would rather see the wood fencing. A lot of people walk in the bluff area. A two -foot high fence would not deter people from stepping over it. The higher fence may slow the sloughing down and keep people off the bluff. Williams added, the fencing needed to be done now. Smalley stated he didn't like the orange fencing either, but because the bluff was severely eroding, the orange fencing may help to keep people away as a "warning." Bookey asked if the property owners there would be offended by the orange fencing. Bob Peters - Peters stated the snow fence would be 3/4" wide stained slats and 4' high. It would have a Cape Cod look. He checked with Acme Fence and found that a 50 ft. roll would cost $65. He estimated the total cost with T-bars and fencing would be $832.50. Peters urged council to please put up the fence. Peters added, he thought aesthetically, he preferred the wooden fence. Williams asked what the concerns would be by placing fencing on private property. Peters stated he spoke with a representative from the Kenai Bible Church and they wanted the fence. He also spoke with Mr. Webber and he told him he wanted to do what is right and would send a letter of authority if required. MOTION: Councilwoman Swarner MOVED that the city purchase the Cape God- like stained fencing and install it as soon as possible. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. Kornelis stated he already spoke with Acme and Carlisle and would do the purchase order. H-6. Discussion - Chamber of Commerce Resolution No. 96-07 Regarding Kenai City Manager. and H-7. Discussion - Allocation of City of Kenai Assets for Deposit to Various Banking Institutions. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 23 Verbatim Williams: The Chamber has sent a letter along enclosing the resolution and asking for our consideration of the attached resolution is greatly appreciated. If you need additional information, please do not hesitate to contact..." So, who'd like to open the discussion? Thank you, I will. Let me have the code. Needless to say, members of the council, you're all aware of the fact that I was somewhat chagrined and deeply disturbed by this resolution. Primarily because it contains, I think, innuendo and incorrect fact. Incorrect statements, if you will. Now, if you'll bear with me for just a moment, I'll turn to the Charter of the City of Kenai. Take a reading on Government 101 if you will. Now, for those of you who are here this evening, this book contains the ordinances and the Charter of the City of Kenai. The Charter of the City of Kenai is the constitution. Each of us here are sworn to uphold the constitution and the Charter and the ordinances of this city. Now, I'm going to quote from you, the Charter with regard to the City Council. Just a moment...It says, Council Powers. "Except as otherwise provided in this chapter, all powers of the city, including the determination of all matters of policy shall be vested in the council." Now, I don't think I need to repeat that. "Without the limitation of the foregoing, the Council shall have power to appoint and remove the city manager as provided in this chapter when the city is operating under the council-manager form of government. And by ordinance to enact legislation relating to any or all subjects and matters not prohibited by law. To adopt the budget. To raise revenue. To make appropriations and regulate salaries and wages" and so forth. "And to inquire into the conduct of any office, department or agency of the city government and investigate municipal affairs. Now, "we also may appoint or elect or remove the city attorney or any other personnel in the Department of Law" and so forth. And we can also "create change and abolish all offices, departments and agencies of the city government other than the offices, departments and agencies created by this Charter." Now, this constitution of the City of Kenai clearly states what this council has the power to do. Now there are those within KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 24 this city who choose by whatever means they would like to offer to alter the fact that this council has the power to do that. Now, I take exception to that. I have sworn to uphold this constitution, this Charter and these sets of ordinances. And in taking the actions that this council has taken over the last few weeks, we have done just that. Now, I take exception, great exception to this resolution and several of the statements that were made here. One of them, states that "Whereas, under the direction of the current city manager, the City of Kenai's financial stability has remained intact and prospered." It has not prospered and in fact, by this year's budget alone, we see that we are going seven hundred and seven -some thousand dollars in the hole. That is not prosperity. Another one states that, "Whereas, there are numerous important projects that the current city manager's expertise has been instrumental in developing, additional opportunities for community, our community." I ask the question, "What important projects?" There isn't one project in this city that's been developed by this city manager that wasn't already in the mill before he got here. Now, name me one. Bring forth one, those of you who drafted this resolution. There's some concern about the potential liability to Kenai residents. What liability? Five members of this council have decided that this city manager is not going to stay. That rule, that bible, that constitution right there gives us the right to do it and we're going to do it. So I take exception to that. Now, it says here the Kenai City Manager's been a vital liaison between the Kenai City Council and the Kenai community. I made the statement at your board meeting the other day that sentiment was running five to one against this city manager. I stand by that statement. So, it doesn't look to me like the man has been a liaison between this Kenai City Council and this community. I am going to ask this council tonight to unilaterally reject this resolution for what it's worth. Thank you. Mr. Smalley. Smalley: I think Mr. Measles had his hand up first. Williams: Councilman Measles. Measles: There is nothing in that Charter or that bible that says everybody has to agree with what this council does. There's nothing wrong with any individual, organization, or anything else KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 25 in this city from disagreeing and expressing their opinions to what this council does. Now, should I pound the table like you did? Williams: If you would like to, yes. Measles: (Pounded the table.) Williams: Now, I ask this council to unilaterally reject this resolution and there's nothing wrong with me asking for that either. Measles: That's right. Williams: Councilman Bannock. Bannock: Thank you. The way I looked at this resolution, it's certainly been discussed at my work. It's been discussed with my friends and the people that I deal with. Is it something the Chamber should do? Is it something they belong with doing? Absolutely and I think someone will tell you exactly why although I'm a little chagrined that we have a resolution from an organization as an agenda item. I voted for it to stay on the agenda purely out of curiosity to see what could possibly be the problem with reading someone else's idea. And here's the way I look at it. Unlike any other organization within the City of Kenai where the "boss" can hire and fire whomever he pleases, however he pleases, I said to the gentleman I was having a discussion today, "you certainly wouldn't want me to go into your business and tell you to hire or more -or -less who to fire." And he said "absolutely not." And I said, "Well then, who is the Kenai City Manager's boss?" and he said, "Well, it's the council." And that is absolutely correct because as you've correctly pointed out. But, Mr. Mayor, since you quoted Government 101, I subscribe to Government 101 where this council, as a group, is nothing but a voice, representative government if you will, of the Kenai Chamber of Commerce and everybody else in the City of Kenai who chooses to do business here. This is not a god -given seat for me and I could be gone in just a couple of months if my representation is not consistent with those people out there. That's what I've maintained that this issue has always been about. We are a medium and we are KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 26 representatives. I won't be bang on the table, but I feel that this is an exact example of what good representative government has done. Now, to carry it just one step farther, we have written resolutions here which will go to the State of Alaska, which have gone to the United States Senate. Now, if a good senator was to say, "Who in the world is the City of Kenai to tell us that unfunded mandates is a bad idea" and do what you've been suggesting, why would anyone waste their time to ever make a resolution of support of anything. Williams: Thank you. My contention is that this is a ill - thought -out resolution and it does not contain factual statements. Bannock: Sir, I am sure there are senators from your party's persuasion that would suggest that the resolution we made in regards to unfunded mandates was nothing but garbage and completely full of untruths. You and I have had a discussion about a draft letter that was on the table last week that there was very little discussion about that I think has some innuendo and some untruths in it as well and that's exactly what we're here to do tonight is to debate those things. This is clearly the Kenai Chamber of Commerce's resolution and they're going to stand by it. I'll commend them for doing it and if you choose to disregard it, that's okay, but do not think that as a Chamber they did something wrong to you or the City of Kenai or this council. Williams: Thank you. Councilman Smalley. Smalley: Mr. Mayor, I don't object to the Chamber voicing their concern and if they wish to do it in a resolution format, that's their prerogative. I, I am concerned and, and I think it's unfortunate, it's not an unfortunate concern, I think it's unfortunate that some of the information within this document, they're definitely not aware of the same information this body is aware of and by the election policies when we took this office, it was to make decisions in the best interest of this city. In our discussions and sessions, the bill of particulars, there are some grievous concerns that this body, I don't think is addressing. I'm looking at one you spoke about earlier and it says, "The Chamber of Commerce is concerned about the potential liability of the Kenai residents as well as public appearance of bad faith and unfair dealing and handling." In my other life, I work for 703 school teachers. It's my duty and responsibility to KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 27 make sure that in representing those teachers, that they are provided due process and that just cause must be shown. And in dealing with Mr. Manninen and this issue, that's one of the things that I, I will fight to my death to make damn sure that he is given due process and just cause. He is an employee and he is entitled to that and this suggestion here is, is totally erroneous. It's an opinion. I think it's unfortunate that a body such as the Chamber would have opinionated statements if they're going to make them again. I don't object to their making a statement, but some of these are just flat untrue and I find that unfortunate because what it does is it continues to protract this into potentially an even uglier situation that it doesn't need to be. I'll leave it at that. Williams: Thank you. Further comment. Councilman Bookey. Bookey: Well, I would like to just basically echo the same thing that Councilman Smalley just said. I really don't take offense to the fact that the Chamber has sent a resolution to the council. I think that's your prerogative. That's the way of democracy. You know, it's not saying that I agree with it, but I do accept it and I'm willing to let it stand. Williams: Even with all of the... Bookey: I, Mr. Mayor, to me... Williams: Are you willing to accept the resolution? Bookey: In this present form, that's not going to say that I agree with it in any way, shape or form, because I do not. But, if this is how the Chamber feels, then that's fine. This is their opinion to me. I accept that. Williams: All right. Any further comment. Measles: Yeah. I think Mr. Baldwin would like to make a statement to the council in regards to the resolution. Williams: All right. Mr. Baldwin? Baldwin: Thank you Mr. Measles. Mr. Mayor, City Council, my name's Rick Baldwin. I'll try to make it brief. I'd like to address this issue and the one following on the agenda just in the interest of saving time because I think they're all KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 28 intertwined and I think it's a larger issue and a greater principle really than perhaps is being debated at the council. This is been over twenty years since I was the city attorney and I have addressed this body on several times, but I've never addressed this body just on my own and not as a representative as somebody else and I guess I was so incensed by what I see developing right now, that I felt like it was just, it was time to come speak my peace. We're talking about a constitution and when we talk about a constitution, there's a greater constitution that transcends the City Charter. It's the Constitution of the United States. The primary part of that Constitution we're all familiar with is the Bill of Rights and particularly the first one ... the First Amendment which guarantees to all citizens the right to freedom of speech without retaliation or threat of retaliation by public bodies. Now, I guess I came tonight because I heard that perhaps retaliation was being considered against the Chamber. I don't hear that and so I guess I'm gratified that I haven't seen that. But following it, appears to be retaliation against the drafter of the resolution by going directly to his employer and that's outrageous. If that's the case, it's totally outrageous and if it's not the case, then it's a very poor political timing to be bringing up the issue of funds located in a bank, perhaps being moved or being reassessed because the drafter the resolution happens to be work for that bank. That shouldn't be. That shouldn't be anywhere in the United States. Where a person, who chooses to speak out, even if he's wrong on an issue of public importance, finds that he is being retaliated against through his employer. That shouldn't even be on the agenda tonight. The council shouldn't even allow that to stand. Even to discuss it because even to discuss it tells people in this town, "you better not take us on because we'll get you." This is too good a city for that. We've got too many things going on to get ourselves involved in that kind of stuff. So, I would urge you to just very quietly remove that issue from the agenda and pretend it never happened because it's wrong and that's the only reason. It's just wrong. Williams: Thank you Mr. Baldwin. Further discussion of council. All right. Since I'm the one that brought all these issues to the table, I will try to end the discussion. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 29 First of all, I stand by the original statement that I make that I reject, personally I reject this entire resolution as being out of place, inappropriate and unacceptable to me as a human being, to me as mayor of this city and I'll have nothing to do with it (tore up the resolution) whether it's your opinion or not. Now second, we come to the discussion of the allocation of City of Kenai assets for deposit to various banking institutions. I will speak to that matter. I'll speak to the matter as an issue as a matter of policy if nothing else with the City of Kenai. This issue has been before the City of Kenai on other occasions. On several other occasions. Now, it may be unfortunate and I may have timed the placing of this item on the agenda inappropriately. The City of Kenai has been banking with the National Bank of Alaska for many, many, many years. I said to one of the members of the Board of Directors tonight, today. I said, "There is absolutely nothing wrong with the relationship between the City of Kenai and its banking policies of the NBA." The NBA has always served as a good bank. They've always worked well with the City of Kenai. Probably more so than any other bank would have and in fact, have on many occasions, told other bankers that there is no way in the world that they'll ever get this city to change it's banking from NBA to any other bank because, first of all, NBA flat, I guess gives us money to have the money. They give, they pay us to keep our money in their bank. Obviously because it costs them to run the accounts and they don't charge us anything. So, I have no complaints in that regard. However, it has been brought to my attention on more than one occasion and recently again, that proper procedures for an institution like the City of Kenai would be to go out on the street with an RFP and ask for proposals from other banks within the community as to what they could or could not do for the city and I have been urged to do that on many occasions and I refused to do that. This council has refused to do that. The University of Alaska has a policy and they deal with a lot more money than the City of Kenai does of going out for an RFP, with an RFP, every three years asking banks, "what can you do for our money, with our money." Now, the City of Kenai doesn't keep all it's money in the NBA. We do have some money scattered around, I think the AML Pool and I'm not sure if we have some in other specific institutions, but they're in a lot of instruments other than instruments of cash and money market with the NBA. We do hold a mortgage paper ... the NBA holds mortgage paper on behalf KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 30 of the City and the State of Alaska. So we do a lot of business with them. I think it's good policy and I will come back to this council at some date in the not -too -distant future when we do have a full-time finance director on board, and I will ask this council to consider hitting the street with an RFP to look at the possibility of rearranging the allocation of our assets if it so benefits this council. And, if this council chooses to do so, they will do so with the best financial interests of this community and state. We do have 27.617 million plus in one bank. That is not good banking procedure. I doubt that any one of you, given that much cash, would put it all in one institution. I certainly wouldn't and I think it's something that bears looking into. So, it was not intended to be a violation of the Constitution of the United States with regard to threatened arrest against someone because of something they said. I didn't intend it to be meant so. I did intend it to be meant as good policy for this city. Thank you. Councilman Bannock. Bannock: Thank you. For starters, we'll, I want to come back to this in just a minute, but ah, in an RFP situation, what does the city have to gain? What does the city have to loose? Williams: I don't know and neither do you until the RFP is completed and brought back. Bannock: When an RFP goes out and we find out how good that we may have have had it, just to humor me for a minute and pretend that we've had it good, when we see how good we may have had it, by going out for an RFP, aren't we jeopardizing how good we have actually had it? Williams: Let me ask you a question. When you finance your house, your automobile, take care of your IRA, your savings account, your checking account, do you do it all through the same institution? Bannock: A lot of people do. Duane doesn't. A lot of people do. As a matter of fact, as a matter of fact, I will speak to that because I deal with a little bit of loans every now and then, I have several clients who are endeared to some particular lending institutions that wouldn't ever dream of negotiating any of their financial instruments with anyone other than, whether it be Alaska USA Credit Union, the First National Bank of Alaska, KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 31 etc. You know, if there are, there's a lot of employee credit unions people are endeared to, so yes, that's not completely obscene. But, answering my question, if we do that and there's a tremendously good chance that where the levels of expense with other banks maybe greater than what we're paying right now, then we're just going to walk away from the RFP? Williams: You don't know what will occur. Now I "have Mr. Dan now Cuddy, Senior, Mr. Dan Cuddy say to me one time, y ou how much NBA is making off of your money and is not paying you until you match it against somebody else's account." Bannock: Sure. Williams: And we don't, no one knows that. We wouldn't have money right now in the AML Pool if it wasn't for the fact that we were making more with them than we are with NBA. All right? Bannock: Then if I can backwards to where I started, the note that I wrote when you started ... Are you sticking with the fact that H-7, Allocation of City of Kenai Assets for Deposit to Various Banking Institutions, has nothing to do with Item H-6? Williams: Let's say that it was politically ill-timed to bring the two before the council at the same time. Bannock: It does, it's just a coincidence? Williams: Did I say to you that I will bring this issue back again and again before this council. Bannock: Mr. Mayor, then I would like to read into the record the minutes of the board meeting of last July iith... Williams: In which I said ... read the minutes for the record. Bannock: These are the una, these are the, I might add the draft minutes, they're, but I'm going to read them as they stand. "Mayor William stated he wondered how many resolutions the Chamber plans to do in support of individuals whose jobs are in jeopardy. He stated the author of this resolution has a conflict of interest as there is currently $27 million on deposit with his bank. He inquired as to whether the Chamber plans to do a resolution in support of him if his job becomes jeopardized." KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 32 That sure smacks to me... Williams: Is there further minutes there? Can you continue to read the minutes with regard to what was said about other members of the community and their employment? Bannock: I will read the whole paragraph if you'd like to. "Mayor Williams also stated the evidence has been in the local newspaper and that five council members have... Williams: All right. Stop right there. Obviously, there are parts of the minutes that were not put in or else they haven't been read yet. For any of you who were there, you will recall I asked very specifically if any of you from this community, whether you be in the petroleum industry or the tourism industry or other industries, had your job on the line, would this Chamber come before you, or would this Chamber be willing to offer a letter of support on your behalf. I did not single out the banker per se as the only one. Now, can anyone here set there and call me a liar to that effect? Or does anyone remember it the way I do? Mr. Banker, you were there. Banker (from the audience): Williams: All right. Did I no bring that fact up? Yes... The Banker: Since you asked me, I will say that you did specifically single out me as an example of it. Williams: Did I not specifically state other members as well? Did I not say that other members of the community, would you be looking for a resolution before this body if your job was in jeopardy? The Banker: It was just interesting that you used me for the example of (inaudible)... Bannock: I, I'm sorry. I think read, I think I did read that sentence first. He wondered how many resolutions the Chamber plans to do in support of individuals whose jobs are in jeopardy. Yeah, I think I read that. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 33 Williams: All right. It's there. I would ask that question. Councilwoman Swarner and then we're going to close this discussion... Swarner: Well, I wasn't going to say anything with this, but on, I do remember Mr. Mayor, that you did keep bringing up, over my tenure, that, going out for RFP's and going after other banks. So this is not a new situation. Williams: I have, I have. Councilman Smalley. Smalley: Yeah, Mr. Mayor. I appreciate your comment about suggesting this was not necessarily the proper timing for item seven and I, I also can remember this council, I think prior to, well no, it was in your first term, we had a discussion about the potential of an RFP. And I think Charlie Brown was the city manager, or the city finance director at the time, and convinced us that at that point of time, things were going okay and we should not do it. And I think it's come up at one other time. So it has, it has been an issue. But, but the timing in this particular case, probably was not appropriate. I appreciate your comment to that fact. Williams: Thank you. Councilman Measles. Measles: Just one comment and I think the reason it hasn't gone anywhere before, especially when Charlie was here, I think the Charter is pretty clear in laying that responsibility totally on the finance director because the financial decisions for the city should be made by the people that are expert in that field and not by a political body. I don't think this council's has any business getting involved in how the finances of the city are handled. If we have a finance director that's doing the job. He knows what he's doing and we certainly don't. Williams: Thank you for that comment. As I mentioned earlier, when we do have a finance officer on board, I will bring the matter up again and ask that the council direct the finance director to prepare an RFP. And if council so chooses to do that, fine, if they choose not to, that also is fine. But again, not to belabor the fact. But ah, you talked about the powers of the council... Council powers shall include the determination of all matters of policy. They shall be vested in the council without limitation. Matters of policy with regard to where we bank can be made KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 34 directives to the financial director, the finance chairman. All matters of policy shall be vested in the council. Bannock: Sir, I'm sorry, I would take exception that where the money is a policy matter. Policy would be that it be in a... Williams: Our policy is to direct the city manager to do what's best for this city. And have the city finance director, through the city manager, to do what's best for this city. All powers are vested in this council. Now, I'm absolutely surprised and chagrined that there are some people who don't care to read the Charter or learn from it. Measles: I think that I've probably read that Charter as much or more than you have John... Williams: Well, I'm surprised then that you haven't looked at it more closely and understand these things... Measles: We just interpret things a little differently sometimes. Williams: We certainly do. All right. Does anyone wish to continue this discussion? Yes, Mrs. Bailie. Bailie: Could I please speak before this, I had not planned on it, but, the old hormones must be running because, here I come. I would like to know, first off John, it's like that old axiom, "if it ain't broke, why fix it." Another one is, "don't throw the baby out with the bath water." There's, there's hundreds of them. I'm standing here, as a former council person, such as you are. None of us were on council because we were going to make big bucks. You've done a good job. Most of you are business for yourselves or at least involved. You're businessmen. Thank you for taking the time to volunteer your time to make this probably one of the finest communities in the State of Alaska. And, we've done a lot of travelling within the last two years, and let me say, I would put Kenai up against many, many communities outside the State of Alaska. I think one of the reasons we are so great is because there are people within this community that are willing to get up and volunteer. Such as the banker, who's not afraid to stand up and KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 35 say what he thinks is right. I think one thing we all need to remember, and I've mentioned to one or two this evening, we've all got to learn to agree to disagree. On more than one occasion John, you and I were at each other's throats how many times and I like to think that you're a friend now. We always did not agree on things. Goodness sakes, in fact, probably during my tenure there wasn't a lot of times we did agree. But, at least we are willing to listen to one another. Now tonight, that's what that resolution was. It was a suggestion on the part of the Chamber of Commerce and God knows where we would be without the Chamber of Commerce. We just were part of, you work, we work; a wonderful parade, what a great day we had on our Independence Day. It involved little kids. It involved senior citizens. I'm sure it was wonderful for the economy of this town. Not only that, but the camaraderie was wonderful and that was because primarily, the Chamber of Commerce spent many hours and a lot of work to make this a fine celebration for all of us. I just think there's too many things to be concerned about folks. NB of A right now, has probably got one of the finest reputation of banks within the country. It's scary when you look around and read the paper and see banks that once thought were very viable are going down the tube. And you certainly don't want to do anything that's going to jeopardize the money of all of us who live within this community. I just think you've done too good a job. We've got to, if something we don't agree with, that let's look at it and see if there's something within there and then maybe we can look, and maybe when it comes to the city manager. I don't know that much about it so I'm not going to speak as an expert. But maybe there would be a method by which it would help you to come to an easier decision in this matter. I don't know. But don't ever, ever get to a point where you fail to at least take a suggestion from fellow businessmen within this community who have expertise in their lives just as you do. Anyway, I appreciate the time. You are all doing a fine job and keep up the good work. Williams: Thank you. Well, let's wrap the conversation up by saying that this... Necessary: Mayor Williams... KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 36 Williams: Yes, yes. Necessary: This centered around an organization I belong to so ... my name's Mark Necessary and I'm representing the Chamber of Commerce and ah, I'm ashamed of what's going on in this community and I don't think that any one of us question the authority that you folks have. You know, that's your responsibility. But this community is screaming out to you "do something." If you're going to make a decision, go ahead and make it. But give us some slack here. If you make a bad decision, you have to live with that, but help this community. Thank you. Williams: Thank you very much. I will say, let's try to wrap this up. I will say that this particular issue is the most volatile issue that's been before this council in the ten years that I've been mayor and probably in the, well going back a long ways. We've had some major issues here. I'm looking at some of those pictures of some of those mayors and they had some major issues before them. But this particular issue's the most volatile issue that's been here since I've been here. Let me also say that in 36 years of living in the State of Alaska, and being a student of government and watching government during all those years, I have never seen an activity involving the council and city manager handled in the manner and the fashion that this one has been handled. And that's because there are two very diverse opinions about what should and should not be done here. Two people, two, two divisions of this house that are diametrically opposed to each other's thinking and it's very apparent. And it's going to remain that way. It won't straighten itself out. I will say in defense of the council, with regard to how it's been handled, there have been times that matters that would very well have eased a lot of these things had they have been brought to the public, would have been well -served probably to have been brought to the public, but could not have been brought to the public because of matters involving personnel. Matters involving personalities. Matters involving litigation. A good lawyer would dearly love to sue this city if they could trap us into a situation where we violated the city manager's civil rights in some matter. I know that. This council knows that. We have strived to go by the code. We have strived to try to keep this thing on an even basis. Now Mr. Measles and I have probably been the two gentlemen that have been at each other's KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 37 throats the most over that and I don't know if our friendship will ever come back to where it was. I'm hoping it will when this is all over, but I don't know that it will. Raymond, I want to say to you though that at one point, because you've said to me, you know, about this secrecy thing, at one point when you called me from Anchorage, before you were leaving to go out of state, I said to you I'm going to be out of state. We're going to away from each other for four or five weeks and a lot of this was going on at that time. I said to you, call me. Stay in touch and I'll let you know what's going on. I never heard from you. We never talked to each other for five, six weeks and that probably is the basis for part of this problem because we didn't communicate, we didn't talk to each other about how things were going. Nonetheless, when it finally got down to the point where it was quite obvious that this council was going to move in a specific direction, then we had to invoke the code ... the Charter, not the code, but the Charter because of the city manager's actions with regard to demanding the public hearing on this issue. But when you invoke the Charter, it's specifically says that you will have thirty days, you will produce charges, and you will have a public hearing. That's this protracted thirty days that we're in again. Allowing the community to bleed some more over what's going to happen and how it's going to happen and when it's going to happen. I think it goes without saying that we've all tried to follow the Charter. We've all tried to make the best out of a bad deal. Now this council was deeply divided and it's going to stay deeply divided. I don't expect the vote to change. I do expect the vote to prevail in the manner in which it's going now. I do expect to see it at the next meeting. When it's over, I'm hoping that someone can be brought in, at least on a temporary basis, to try to pull this organization back together. Now, there are wounds between this council and the Chamber of Commerce and they're deep and they may be there for a while and they may, you know, not be healed for awhile, but eventually they will be. I don't know when. I too, am very unhappy over the way this whole thing has been run. But it isn't my fault. It isn't Raymond's fault. It isn't any one member of this council's fault. We do have diametrically opposing positions on this. If anyone would like to rebut or say anything in return, I'll be glad to chair it. Yes. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 38 Measles: Not, not a rebuttal John, but the friendship issue between you and I have nothing to do with it. That should not have been affected just because we disagree... Williams: Well, you know... Measles: ...that's, that has been a problem. You have taken this personally. Everything that I have said. Everything that anyone else has said that has not agreed with your opinion. We're all entitled to a different opinion... Williams: And I'll go along... Measles: ...and that should have nothing to do with friendships... Williams: Well, it's... Measles: Duane and I agree on very little... Williams: Let me say that our relationship has been extremely strained over this entire issue. All right. Measles: We should be able to disagree and not affect the friendship. If the friendship (end of tape) Williams: (beginning of tape) ... before we go on. Bannock: I'll just, I'll add that Mr. Manninen is not gone yet and I would encourage...I say that with all seriousness...I would encourage each and every person, although I thank each and every member of the Chamber of Commerce and others from the community that came out tonight, I would encourage you to target your favorite councilmember if you think that Mr. Measles and myself have even an inkling of common sense in this matter. And ah, Mr. Bookey has told me, at our last meeting in regards to Mr. Manninen's letter of proposed termination, that should the items in that letter prove to be untrue or there are conclusions that are, the conclusions that are, the conclusions that are led, that we are led to believe are reversed, that he would reverse his position and I'm working on doing that and I would hope that each and every member in the community that thinks anywhere like that, works on this council because I do believe in a representative form of government. And I'll end with that. Williams: Thank you. We're having a council discussion. Is there anyone else? Councilman Smalley. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 39 Smalley: My position where I'm coming from, having been elected by the citizens of Kenai to best represent them and make the best decisions in the best interest of the city, where I'm coming from is I have lost confidence in Tom's ability to direct the city. The bill of particulars and other issues have placed me in this position. I still consider Tom Manninen a friend. I had a talk with him yesterday. I visited with him. I just am not comfortable with him being the city manager anymore. It's not necessarily philosophical differences or anything like that. It's just that over the past three years, situations and things have occurred. They've been identified and I'm uncomfortable with it. Ah, if he chooses to seek other employment within this community, I think that's wonderful and perhaps that one of the things that I might recommend that other citizens of the community do if they know of any other positions for which Tom might be interested in, ah, I would encourage them to pass that on to him. And that's where I'm coming from. I just... Williams: Any other comments? All right. We're coming pretty well to the close of the meeting. Normally, about this time, we'd go through some administration reports. Are there any that are really necessary this evening? EXECUTIVE SESSION - None scheduled. ITEM I: ADMINISTRATION REPORTS I-1. Mayor - Williams asked if the department heads had no reports they would forego the administration reports. There were none. I-2. City Manager - No report. I-3. Attorney - No report. I-4. City Clerk - No report. I-5. Finance Director - No report. I-6. Public Works Director - No report. I-7. Airport Manager - No report. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 40 ITEM J: DISCUSSION J-1. Citizens Tim Navarre - a. Reported he would try to attend the Parks & Recreation Commission meeting to discuss the goals and objectives of Leif Hansen Memorial Park. He felt the Commission needed a broader scope in regard to size of user groups, length of time for activities in the Park, etc. b. Navarre reported he attended the NACO Conference in Houston. He stated he thought copies of AML and NACO reports should be included on public agendas so the public would know what information was received and policies made on a national level that could affect Kenai. Navarre also reported he was again assigned as co-chair of the National Coastal Watershed Committee which he thought was making some great impact around the country in regard to the government working with coastal management. Also, during his trip to Houston, he visited the Houston Space Center. C. Navarre reported there was a draft ordinance prepared by the Borough Attorney in regard to animal powers within the borough. The ordinance would be introduced on August 6. Rick Baldwin - Baldwin stated the council should never create the perception that it was retaliating against individuals for exercising their rights. He felt that was done during the meeting by the whole council because the issue was debated (regarding allocation of city funds). The council shouldn't even debate an issue like that. Because to debate an issue like that, lends it some creditability and viability. Now he was wondering, whose name would appear on the agenda next? Or, whose job would appear on the agenda next so they have to come and defend themselves because they took the city on. People shouldn't have to come. The council should have the kind of policy that it wouldn't talk about it and that was the point he had tried to make in his earlier remarks. He felt the point was lost because it was debated. The issue was alive now and for only one reason and that was because a man took a principle stand along with a group of other individuals. He cautioned the council should be real sensitive to that because it was very important the council encourage open debate in Kenai and not squelch it and specifically, not use their power to step on people that do. KENAI CITY COUNCIL MEETING MINUTES JULY 17, 1996 PAGE 41 J-2. council Smalley - Reported the third manhole out on Lawton extended (by the iron gate past the golf course) had real severe erosion around it. It was approximately six to eight inches away from the main. It appeared it would need some fill due to continuing erosion. Smalley again spoke about the complex being built on James Street. He read from KMC 14.20.190, Principal Structures. "Erection of more than one principal structure on a lot in any zone more than one principal structure housing a permitted use may be erected on a single lot." Smalley explained, the developer could have three structures and they could be rented by the month. That information was included in the packet information, however it had not been highlighted. ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:33 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk CITY OF KENE It Gd y4.,�.�.. 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 MEMORANDUM 1992 TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai �f*+ J DATE: August 2, 1996 RE: ORDINANCE NO. 1704-96 - Prime Residential Zone Because the Planning & Zoning Commission passed their Resolution No. 96-41 recommending the establishment of a Prime Residential Zone in the Kenai Municipal Code, Ordinance No. 1704-96 was brought forward to council for your consideration. Ordinance No. 1704-96 would amend KMC 14.20.096 and the Land Use and Development Requirements Tables to include a Prime Residential Zone. Ordinance No. 1704-96 was introduced during the June 5, 1996 council meeting and brought forward for public hearing on June 19, 1996. However, in between, a request for reconsideration on the P&Z Resolution was made and council tabled the ordinance until Planning & Zoning processed the reconsideration request. At their August 24, 1996 meeting, the Planning & Zoning Commission reconsidered their original action and voted not to recommend the prime residential zone be added to the Kenai Municipal Code. Ordinance No. 1704-96, as tabled, now is inaccurate. DOES COUNCIL, DUE TO THE ACTIONS OF THE PLANNING & ZONING COMMISSION, WANT TO BRING ORDINANCE NO. 1704-96 FORWARD TO PUBLIC HEARING? IF SO, PLEASE SET A PUBLIC HEARING DATE. Memorandum Date: 07/30/96 To: Carol Freas, City Clerk From: Marilyn Kebschull, Administrative Assistant RE: PRIME RESIDENTIAL ZONE—PZ96-41 Planning and Zoning Commission reconsidered PZ96-41 at their meeting on July 24, 1996. At that meeting the Commission voted not to add the RP zone to the zoning code. This item had previously been sent to Council and was tabled after Planning and Zoning moved to reconsider the item. Suggested by: Planning & Zoning Commission CITY OF KENAI ORDINANCE NO. 1704-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE BY ADDING CHAPTER 14.20.095 TO ESTABLISH A PRIME RESIDENTIAL ZONE AND AMENDING THE LAND USE AND DEVELOPMENT REQUIREMENTS TABLES. WHEREAS, the Planning & Zoning Commission were requested by a citizen of Kenai to consider amending the Kenai Municipal Code to establish a Prime Residential Zone; and, WHEREAS, the Planning & Zoning Commission received public comment at meetings held in April and May, 1996 and during a duly advertised public hearing on May 22, 1996; and, WHEREAS, the Planning & Zoning Commission, through passage of their PZ Resolution No. 96-41, determined current zones already a part of the Kenai Municipal Code, do not address the development requirements of a Prime Residential Zone and recommended this zone be added to the as Kenai Municipal Code Chapter 14.20.095 and appropriate amendments be made to the Land Use and Development Requirements Tables. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, a prime residential zone be added to the Kenai Municipal Code as Chapter 14.20.095 and the Land Use and Development Requirements Tables as presented in Attachment "A." PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19th day of June, 1996. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor First Reading: June 5, 1996 Second Reading: June 19, 1996 Effective Date: July 19, 1996 14.20.095 Prime Residential Zone (RP) (a) Intent. The RP Zone is intended to provide for medium density residential development that will provide a rural ambiance with higher standard residences. The specific intent is establishing this zone is: (1) To separate residential structures to an extent which will: [i] Allow for adequate light, air, and privacy; [ii] Preserve the rural, open quality of the environment; [iii] Provide for stable property values by setting higher development standards. (2) To prohibit uses which would: [i] Violate the residential character of the environment; [ii] Generate heavy traffic in predominantly residential areas. (b) Principal Permitted Uses: As allowed in Land Use Table and subject to the provisions of this chapter. (c) Conditional Uses: As allowed in Land Use Table and subject to the provisions of this chapter. (d) Accessory Uses: As defined in this chapter. (See Definitions.) (e) Home Occupations: Uses as allowed by this chapter. (f) Development Requirements: As described in Development Requirements Table. (g) Parking Requirements: As required by this chapter. Page 1 of 6 Attachment A Ordinance No. 1704-96 LAND USE TABLE LEY: P = Principal Permitted Use C - Ceditiorol Use s = Seeadary Use M = Mot permitted Table 1 of 3 MOTE: Reference footnotes on folloring pages for additiorol restrictions. ZONING DISTRICTS LAND USES C RR RR I RS RS 1 R5 2 RU CC CG IL III R T I S H RP RESIDEN' TIAL One Family Dwelling; I P P P I P I P P S S' SZ P P P Two Family Dwelling; I P P P! P P P S P P N Three/Four Family Dwelling; I P P p S I St N Five;Six Family Dwelling; `3 p, P S I S' I N Seven or More I Family Dwelling; C3 C3 P S St C N Townhouses 4 C I C C Mobile Homes s I ti Mobile Home Parks e I C C N finned Unit .esidential Development 7 C C C N WIN COMMERCIAL tive Salestive Service p p p N P P N /Consumer F p p C N otels P PC N onal Offices P P P P P S P N ants C8 P P C C N Retail/Wholesale Business P P P P C C N Theaters/ Commercial Recreation P P P C N _ge 2 of 6 Attachment A Ordinance No. 1704-96 CITY OF KENAI LAND USE TABLE KEY: P = Prirripal Permitted Use MOTE: Reference footnotes C = Conditional Use an following pages for S = Secondary Use additional restriction. M = Not permitted Table 2 of 3 ZONING DISTRICTS C RR RR RS RS RS RU CC CG IL Ili R T LA1hT);USES I 1 2 < S RP R P.•VDUSTRIAL i jj Airports and P i I P P Related Uses I j Automoti%e Repair: Tire Recapping! I ! P P lI' N ' I Rebuilding! � I I ! I� Gas Manufacturei I j Storage I I I I Cq \ �i I: Manufacturing i; Fabricating! p p N j Assembly Storage Warehouses I p p I N N i PUBLIC/ INSTITUTIONAL Charitable I I Institutions I I I P I I I P N Churches Pro I P10 Pro pro I C4 P C'g Clinics P P 1 C N Colleges I C C C C C I N EFlenieruar ,Schools I C C C C i C Governmental Buildings ; I , C I C C I I I C Iligh Schools I I C C C C C I N I Ilospitals C C C TC C I N Libraries Crz I p P P Cis i Museums I P P I I p N I'arks and Recreation I'! S S S I S S j P P C Public Facilities 4cc I I C C C P I C N Sanitariums I C C I C:� Page 3 of 6 Attachment A Ordinance No. 1704-96 CITY OF KENAI LAND USE TABLE KEY: P = Principal Permitted Use C = Corditionel Use S = Secondary Use N - Not permitted Table 3 of 3 NOTE: Reference footsies an following pages for additions) restrietians. ZONING DISTRICTS FLANDSES C RR RR RS RS RS RU CC CG II. IH R T. I 1 2 S RP H !VI[SCELLANEULIS Animal Boarding 13 C I C I i C N Bed & Breakfasts C C C C I C N Cabin Rentals C C N Cemeteries C N Crematories C C C C N Day Care Centers 12 C C C C C C C C C Dormitories/ P S1 S C N Boarding Houses Essential Services P P P P P P P P P P P P P P Farming/Gardening/ P P P N General Agriculture Treenhouses/Tree C C C C C C N 7urseries 13 Assemblages 15 (Large: Circuses, C C C C C C N Fairs, etc.) Lodges/Fraternal p p C N Organizations Nursing, Convalescent or C C P P N Rest Homes Parking, Off -Street P P P P P P P P I P P P P P I P Public C C C P C N LetsParking, Private Clubs I P P P S C N Radio/TV P P P S N Transmitters Recreational Vehicle C C C C C C C N Parks Social Halls P P C N Subsurface Ext- raction of Natural C C C C C C C C C C C N Resources 16 urface Extraction of C C C C C C I C C C C C N Natural Resources 17 Union Halls I I P P C N Page 4 of 6 Attachment A CITY OF KENAI Ordinance No. 1704-96 < GO ' ii �� x I � a � � SIX ;? =0 a Cz cc 6T. wj LA Page 5 of 6 Attachment A Ordinance No. 1704- 96 w OCO p tr. N 1 F r ' Q N V: N Ln C-) -W. c VIM O+ tr. N N C cr. tn Cn N v'. aC W V � o � tikn o g � Page 6 of 6 Attachment A Ord. No. 1704-96 MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Dan Morris, Acting City Manager'�� FROM: Keith Kornelis, Public Works Director (e DATE: July 31, 1996 SUBJECT: KBV&CC - Speed Bumps FOR: City Council meeting of 8/7/96 City Council discussed speed bumps for the KBV&CC parking lot at the council meeting of May 5, 1993. At that meeting, council decided on the asphalt speed bumps, presently installed, versus rubber removable speed bumps. At the last council meeting I was directed to get cost estimates to add more speed bumps the KBV&CC parking lot. A council member requested a cost for a 2' wide x 6" high asphalt speed bump. QAP gave me a cost of $1,000.00 per each speed bump. They also recommended only 4" for the height, stating that 6" is way too high. Cost Estimate For Removable Speed Bumps 1. Heavy Rubber - PRO-TEK SBE-143 .................. $6500/ea. (2 spikes each 16') PRO-TEK SPEED BUBO $" WE-143 Portable high -visibility yellow extruded EPDM Speed Bumps may be securely fixed in position by installing a cable or chain through the center bore and attaching to stakes or botts at both ends. If temporary, no installation hardware is required — the weight of the rubber wiu keep them in place. Weight / Ft.: 9 Lbs. Lengths: 6, S. 10,12.16 Ft. (IV Max_) (Cutlengths upon request.) Style SBE-143 "QO:� 4 t a• =--=1 Page 2 Speed Bumps, KBV&CC 7/31 /96 2. Recycled Plastic - PRO-TEK SBE-1025 ............. $2200/ea. (3 spikes each 6') NEW RECYCLED PROMEN PLASTIC SPEED BUNM Style SBE-10?,5 Pawling plastic Speed Bumps are made from the same recycled material as our parking curbs which provide a lower cost and a more attractive parking facility. They are easy to install using tag bolt fasteners, but are easily moved when accommodating changing traffic paaems or in order to avoid snow plow damage. Hardware included. r--a -►t Weight / Ft.: 6.2 Lbs. 2-V L.angths: 6 Ft., 9 Ft. i 4„ If council decides that speed bumps should be added, Public Works recommends asphalt ones be installed at only 4" high. Two speed bumps would cost $2,000.00. MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Dan Morris, Acting City Manager" FROM: Keith Kornelis, Public Works Director DATE: August 1, 1996 SUBJECT: Mission Street Improvements Bay Arm Apartments - Cherrier & Cherrier - R.O.W. FOR: City Council meeting of 8/7/96 The Mission Street project requires 3,822 sq. ft. of property owned by Bay Arm Apartment owners, Cherrier & Cherrier, to properly maintain the road right-of-way (R.O.W.). Both the Russian Orthodox Church and Jim Arness are actively supportive of this project and gladly agreed to release a portion of their property that is needed for the R.O.W. Cherrier & Cherrier has asked for approximately 6,000 sq. ft. of paving improvement to their private parking lot and road that is not adjacent to this project (Attachment E). Council decided to get the area needed for the project R.O.W. appraised to obtain the fair market value (Attachment D). The appraisal shows that the value for the 3,822 sq. ft. is $8,600.00 (Attachment Q. I sent the appraisal to Wayne Cherrier as information and to get his review (Attachment B). Cherrier & Cherrier most recently wrote the city, stating they don't want any money, but they want their parking lot and road paved (Attachment A). Wayne Cherrier claims the sub -base is good clean NFS material and all that is needed is gravel and paving. The cost for 6,000 sq. ft. of paving improvements could be $10,000 to $15,000. The City of Kenai has the right of eminent domain and could condemn the needed R.O.W. since it is needed_ for the good of the public. Public Works feels this is the best way to go. We should proceed with the quick take method so we can complete the design, bid the project this winter, and finally start construction next summer. Other options include leaving the existing narrow 14 ft. gravel road by the apartments or doing the paving that Cherrier & Cherrier is asking for. I strongly recommend we somehow obtain the R.O.W. and do this project properly. cc: Robin Feltman, Acting Finance Director Henry Knackstedt, Mike Tauriainen P.E. Jim Childers - DOT, fax: 243-6927 JUL 29 '9L 03:43PM INLET CO/DRAGNET P.1 7-29-96 Mr. Keith Cornelis City of Kenai 210 Fidalgo Kenai, AK 99611 Cherrier & Cherrier Contractors & Developers 1833 Post Road Anchorage, Alaska 99501 Voice (907) 274-1551 Fax (907) 274-3617 6 At FtecejqO M °,�,'o4'06L :RE: Bay Arms Apts., Mgsion Street Improvements Dear Keith: Sent Via Fax, (907) 283-3014 We are in receipt of your letter dated 7-25-96, pertaining to the appraisal that was conducted on our property for a dedicated public right-of-way. The Appraisal for the 3,822 sq. ti. of R.O.W. was $8,600.00. I have discussed this with my partner and we still feel that it would be in the best interest of all parties, that we exchange our property for the road and parldng improvements, as originally outlined in our letter to you dated 6-4-96. in essence, we do not want any money, but we will swap for the improvements. By paving the street, this will cut way down on the dust problems and it will reduce city road maintenance costs. We feel our proposal is a fair one & we ask that the city council give it serious consideration. z'tear: let us know your thoughts on the matter. Very Truly yours, is :�'. ...._ ... Chdrier & Cherrier Wayne J. Cherrier A-r"r aci-i%I ENT AGE E__ -Z__ 0 P--/, CITY OF KENAI Od eap" 4414a,4a 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 — rwrrtaar IIII�� ": July 25, 1996 Via Fax: 274-3617 Wayne J. Cherrier Cherrier & Cherrier 1833 Post Road Anchorage, AK 99501 Subject: Mission Street Improvements - Bay Arms Apartments Dear Mr. Cherrier: The City of Kenai has received the appraisal for the part of your property that is needed for a dedicated public right-of-way (R.O.W.) on the Mission Street road improvement project. The appraisal for this 3,822 sq. ft. of R.O.W. is $8.600.00. This appraisal by Peninsula Appraisal Group, Inc. is being sent to you by fax. If you have a problem reading it or want a hard copy, please let me know. At this time, the appraisal is being sent to you for informational purposes only. It has not been presented to our City Council. Please review the appraisal and let me know what you think of it. Our next city council meeting is August 7, but I need your response the week before, by July 31, so it can be sent to our council members prior to the meeting. As mentioned earlier, this project should be very beneficial to the Bay Arms Apartments. It will make the area look much better and cut way down on the dust problems. rti iAiVY.`.N , Page 2 Cherrier - Appraisal 7/25/96 I look forward to hearing from you. Sincerely, Keith Kornelis Public Works Director KK/kw Attachments cc: Mayor Williams and Council (8/7/96) Dan Morris, Acting City Manager Robin Feltman, Acting Finance Director Henry Knackstedt, Mike Tauriainen Engineering LAND APPRAISAL REPORT K96-126 Borrow N/A �emusrm .. r mev,.,n.w 8 ProperwAddress 1011 Alaska Ave. iV city Kenai County KPB-120 Slurs AK 7iocam 99611 Lit"Desuiotlon A 3822 S Ft portion of of Lots 1 - 4 Block 7 Ori inal Townsite of Kenai _, Sala price3 N / A Dated Sale N / A Loan Term NA yrs Roparly RigAppnued J Fee ❑ Leasetiod ❑ De Mntirs PUD X: Actual PAM Estate roes s N /A (yr) barb taargo b a paid by tale1 f N/A othr rlr mmceuaw N / A LnwaWdCity of Kenai ears: 210 Fidal o Suite 200, Kenai. AK 99611 i1 m oparaBay Arms Apt. APWM John F. Cristiano Instructions odmilueser Est. Market Value of land 8i Iocafi z Urban Suburbs Li Ruts Good Avg Fair Pod Bun Up ❑z Over 75% ❑ 25% n 75% ❑ Under 25% Emgoyment Stability ❑ ❑z ❑ ❑ > � Growth Rats ❑ Fully Dev. 1::] Ratio 0 Moody ElSim Comsrdena to Employment ❑z ❑ El ❑ Property Values ❑ Increasing �XD we ❑ DW Wa0 Commenco to SMopng ❑z ❑ ❑ ❑ ❑ ❑z El ❑ ace ❑ osofm CdMOlenCe to Stands b NrtYaNSuoWT ❑ Sncbags EX] in Balara �❑ Q ❑ ❑ Marketing tilde ❑ Under 3 Mos. � e-6 Mos. ❑Oar 6 Moe. Adeprasy of Puoue Trentooratlon RMM sand Use 10% 1 Family 10 % 2-4 Family 0 % Able _ % Ooodo 4 5 % commonest Round" FacilitiesQ ❑ ❑ ElW Adequacy of UUll s ❑ a ❑ ❑ %ndoldw 15 %Va7d two Use ❑ Not Likuty ❑ Likely 4'1 0 To* Pln (9 Properly Co niamlity ❑ ❑z ❑ ❑ CAawe in Retest a (-)Fmm Older res. To Commercial/Offc Pidadaonfrom 0etrsnenaiConditnns ❑ ❑z ❑ ❑ a Flomdeeni O=NM ❑ Owner ❑ TNO 05 i Vacant Poaos arcs Fin Pmudnrt ❑s ❑ ❑ ❑ -150 Aooearann Properties ❑ [E ❑ ❑ c OMW Fancy Pdde Rrtge s 50.000 :o s 200,000 Predanmru vskw f 100 Gedsnl of Slpgle family Age 15 airs. in40 yrs. Preddekssu Ape 10 - 20 yrs.Appeal to Morsel rxM Comment$ ncludng moss factors, favorable or untavonw. uhotng marubatuty (e•g• Pink pun. ubcms, view, sous): The neighborhood is located in the Ori iaal Towasite of Kenai in an area which is Chan is in the past 5 to 10 years from older residential to commercial and professional office use. t=` Dimensionsirreqular 3,822 Sq. FlorZ�z U carer Lai ZddngClassilfalba Townsite Historic PresWfmoaereeea m Lcoledmntarmnrwugregulellons r Ingest and oesl use: EX] Precast use ❑ color (=Gory) Public otnr(Oesctoei OFF -SITE IMPROVEMENTS Topo Level Dec 0 StwtAoau: 0 Public ❑ pmaee Sin Average a ❑z surface Paved/Grvl slave Irregular YYer 0 MAWAVA a: a]Pudeo ❑ Prlrar view Cook Inlet/Mountains T storm ❑z CurbuGutter Or~A ears Adequate S&L s,,,q� ❑z 0 unaryrwa Elea a del Slaeear Street Ugbr is fie plipeny rand in HUD Identified spear Elliot Huard Anal z No yea < Comments (tavorars or unlmnifies including eny apparent adtmrn easements, enuwdaneen a offerer affinities mndmorol See cotmmeat s .... . The undersigned nail mated three recent sale d ong$rws most almtiar and vrduman r sunface and no considered must a ale mareet area rw The desdgUo s ndudn n rsigned U vanalm bona en ua suble l and mmparaou oronerees. it a sign rant rom n the rnmwram a dd reflecting mareet nuoon to those items or significant of mru tavorrw man tMraw butin me om twotwopcl property, a PlusW &Qusun madlustmsm iis MAN tthuss mAds thus nnlumine the ducmg the 'aaupa Mum of caged. Its n the its . mom upnlerlorto ITEM SUBJECT COMPARABLE N0.1 COMPARA&P NO.2 C AMM NO.3 Address Lots 1-4 5/5 ORIGINAL KENAI SE 1/2 Lot 2 Block 6 L 162.4-11 BLOCK 16 Block 7 TOWNSITE ORIGINAL KENAI T'W'NST ORIGINAL MAI TWNST to Subl. 1 Block 1 Block 2 BLOCKS spmxnw $des Rio f/ S Ft f 1.82 TS 2.53 is 1.81 Ride 3SalesPrice S 19.000 s 24.000 f 120.00 Datasourw Inspection KPB Assessor Bu er t Is KPB Assessor Data d Sae wd DESCRIPTION DESCRIPTION DESCRIPTION I K* OESCRIPTN)N 1 5/95 I 7-2-96 Ins B/95 1 8/91 1 Ti eAouselow ldolldtr Kenai— lBMyvlw 67.950 S Ft f 10.454 S Ft 1 9 500 S Ft i 66.340 S Ft I Access Paved/Gravl Paved t Gravel i Paved f Utilities All — View Cook Inlet Inferior i + — I Inferior t Zonin TSH l — I Commercial 1 arrrFinaidrq Terms I i Cash I I Terms I `Calmsna A. Zlyla Yfna f 0.00 Z flat Yieee f 0.00 Z Mus imi. f 0.0 --:' M0Ira N valve s 1.82 S 2.53 1f 1.8 d The include sales of lots within 2 blocks which ran a in size from 9,500 CdnsmdawMrraDar comps S Ft to 66,340 S Ft with unit values from $1.81/S Ft to 2.53/S Ft. See additional " comments... i Comlenaend condition, dApvrrsai: See attached Certification and Statement of Limiting Conditions. <FinuiRstaintsmaliferthe sales indicate a range from $1.81/S Ft to 2.53/S Ft with a value concluded for the sub ect betwe $2.00 and $2.50/S Ft A 2.25/S Ft z 3822 S Ft — $8.600 (R) KSTIMATE THE MARKET VALU AS DEFINED. OF SUBJECT PROPERTY AS OF 7-2 is 96 n w s 8.600 Did ❑Did Not Pnys+wgr Iropect Progeny ltpprawry$1 Revefev Appraisal (if appaeare) L_ Slgrature Sir"" Kane John P. Cris soli Dar me 07 16 96 NaOm . c.... at[ I1 ne.�o erndntlm 155 Star Uanee !I Grlmradon / Rie ft K96_126 __ _ ADDITIONAL COMMENTS Borrower/Ghent 7 / A ------ — ADDITIONAL .._ .._ •• —•-- Pro Addreu 1011 Alaska Ave. CRY Kenai County KPB-120 State AK Zip Code 99611 leader City of Kenai TYPE OF APPRAISAL This appraisal is a Summary Appraisal Report prepared under Standards Rule 2-2(b) of an Complete or Limited Appraisal performed under Standard 1. (USPAP, definitions section. effective 7/1/94). It is a Complete Appraisal (no departure) which contains summary discussions of the data, reasoning, and analyses that were used to develop the opinion of value. It also includes summary, descriptions of the subject property, the locations, the market conditions and the appraisers opinion of Highest and Best Use. Any data, reasoning and analyses not discussed in the Summary Appraisal Report are retained in the appraiser's work file. SITE The subject of this appraisal is a 3822 SgFt. portion of a 1.56 Ac. lot presently improved with the Bay Arms Apts. The market value of the subject is concluded by estimating the contributory value of the 3822 SgFt portion to the overall value of the 1.56 Ac. lot. COMMENTS ON MARKET ANALYSIS The sales are similar to the subject in access, utilities, location, zoning and/or Highest 6 Best Use. Comps 1 and 3 are non -amenity lots while comp 2 has a similar view. P ' AWR-m k mW 071 M-M -'aN- K96- SUBJECT PHOTOS I ProoerP/Aoaress 1011 Alaska Ave. CIKenai auntt {PB-120 :{ _o"ode �9Fi1 Lender :itv of Kenai PrtnL1-4 84 ORIGINAL TOWNSITE ILASKA AVE. I OVERLAND AVE. Peninsun Aoorarsm Grauo (.7) 252-4822 c;i " vac-i lc °R SITE PLAN Berrowerximm N / A PIOWI Address 1011 Alaska Ave. City Kenai County KPB-120 State AK Zip Cade 99611 Lender City of Kenai F 23,802 SF 19 rti �`14. �,� ry, ems• •� ► l q0 p t0 r' �s . 0.F + 40- • � Nei ` tii��•f I� � F. ' l •,per � ' �'% t � 0 r J 'r O� 4b —XX SF + t 2g70A-I N e9•57'50•1r M 53'90*— AC704C::. Ou"4U6y y 1.560 AC r so•se •s� •E rsa. �� • �� .e4dCORO 64-rA ? -V w e. ✓ . 1 � .sue+•.,,...,..•. PIDWMU AWAM Group 1907) 262-SM File No. K96-126 ' LOCATION MAP BarrowalGlient N/A Ci cp ..... .... — S 3S �.u. / �€-3 mti1N' / �ciN u u�m... tin `Ln,mp, O (o) N 3e \ Ncn \ � m � W � X ip � � Q..•'. _ o m° ca NEE ; a c=) . Ocn m m ma- o a • V I O- Z Y ~ ~ S E ng Z ; _ ... W --- ¢ ••---------lS•- OddM1S�M ................ �. . = Ul Z m ~ O IR t= i W o a 3i � u f F— occ_ t c LU Q veMewlf> 6=9(eon 2e2-SM CITY OF KENAI It cd eat It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 a June 28, 1996 Wayne J. Cherrier Cherrier & Cherrier 1833 Post Road Anchorage, AK 99501 Subject: Mission Street Project Letter Dated 6/4/96 Dear Mr. Cherrier: This is in response to the referenced letter dated 614/96 to Keith Komelis concerning the acquisition of 3822 sq. ft. of your property to construct the Mission Street project. We presented your desire to exchange the property for paving off the project to our City Council at the meeting of June 19, 1996. At that meeting, it was decided that the city will proceed to appraise that portion of your property which is required for the project to determine its fair market value. We will order an appraisal as soon as possible. Once that appraisal and review process is complete, we will contact you with a formal offer to purchase your property. Please contact me or Keith Komelis at 283-7535 in the mean time if you have any questions. Sincerely, -J Ja k La Shot, P.E. City Engineer JL/kw cc: Mayor and City Council Cherrier & Cherrier Contractors & Developers 1833 Post Road Anchorage, Alaska 99501 OrI /nq Voice (907) 274-1551 Fax (907) 274-3617 6-4-96 Sent Via-Fax-283-3014 . City Of Kenai _. l f Mr. Keith Cornelis JUN L096 210 Fidalgo Kenai, AK 99611 RE: Bay Arms Apts. Dear Keith: This letter is in response to your verbal request, that we submit in writing what we want in exchange for us to deed 3,822 sq. ft of our property, over to the City of Kenai, so the City can complete the road improvements, to the Fort Kenai and Russian Orthodox Church area. You will recall we have had various conversations and one site visit pertaining to this subject. As Previously discussed, we do not want any money for our property. What we want is for the city to pave the balance of Alaska Ave., approximately 20 ft wide by 150 ft long and pave the parking apron adjacent to Alaska Ave., an area approximately 30 ft wide by 100 ft long. . do -- We would be willing to deed the 3,822 sq ft of our choice view properties, if we can reach an agreement. Please bear in mind, that by paving the small portion of Alaska Ave., it will certainly cut down on the City road budget by reducing road maintenance. This road is up to paving standards, so all that is required is the gutter & asphalt. We are willing to work with you anytime, to accomplish completion of the project. Very truly yours e I Cherrier Cherrier & Cherrier MEMORANDUM TO: Mayor Williams and Council Members THROUGH: Dan Morris, Acting City Manager FROM: Keith Kornelis, Public Works Director DATE: August 1, 1996 SUBJECT: N. Kenai River Mouth - Dunes Project FOR: City Council meeting of 8/7/96 -- Discussion The dip -net fishing season off the Kenai River is almost over. Despite the many complaints about having to carry fish and gear because of the locked gate, things went fairly smooth on the north shore of the mouth. Because the city was afraid of damage to the dunes between Kenai Avenue and the beach, the road was closed. It is with this understanding that I propose the following take place before opening day of next year's dip -net season. 1. City obtain the grant for funds to construct access to the beach via: a. Boardwalks from Kenai Avenue through the Dunes b. Stairway from North Forest Drive lookout The city has spent approximately $6,000 on design engineering and surveying with the understanding that we will be getting a $100,000 grant from ADF&G for this project. Their recent letter dated July 24, 1996 alludes to a possibility that we may not get this grant. The project would also include placing large concrete piling along the road which would stop vehicle traffic over the dunes. 2. Enlarge the parking lot at the bottom of S. Spruce. This would give us 3 or 4 times more parking for vehicles. The city has applied for a Corps of Engineers permit to enlarge the parking lot. 3. Upgrade Kenai Avenue and construct areas to pull off the road to drop off and pick up people, gear, and fish. Construct a vehicle turn -a -round at the end of the road. 4. Place "No Parking" and "Drop Off Area" signs along Kenai Avenue along with "Unattended Vehicles to be Towed" signs. Page 2 K.R. Mouth - Dunes 8/1 /96 With the help of the ADF&G grant (no. 1 above) and by enlarging our parking area, I think the city can greatly improve the conditions for dip netting fishermen on the north shore of the Kenai River mouth. With the above improvements in place, the city could allow vehicles down Kenai Avenue to the mouth to drop off and pick up people, gear, and fish. Vehicles would not be allowed to park on this area, but they would have a large parking area at the end of S. Spruce. Mayor Williams suggested additional council discussion concerning this topic. KK/kw TONY KNOWLES, GOVERNOR DEPARTMENT OF FISH AND GAME 333 RASPBERRY ROAD ANCHORAGE, ALASKA 99518-1599 HABITAT AND RESTORATION DIVISION PHONE: (907) 344-0541 July 24, 1996 7 %ay/q(! Mr. Keith Kornelis Public Works Director -- City of Kenai p�e�� 210 Fidalgo Avenue, Suite 200 cm�r,�pept Kenai, AK 9,w 961 -7794 Dear Mr.er�Iis: - In reference to your proposed restoration project at the Kenai Beach Dunes, this letter is intended to provide notification that preliminary approval for project funding will be rescinded unless detailed design drawings and a line -item budget are submitted soon. We are concerned that the work you proposed to conduct this summer will not be completed prior to September 30, 1996, the date our project funds lapse. This concern is based on the premise that additional time will be needed to review submittals, make necessary adjustments and finalize cooperative agreements before work can begin. It is the intent of the Exxon Valdez Trustee Council that we respond as quickly as possible to habitat and recreation issues affecting the Kenai River. Toward that end we are initiating a process of reviewing alternative proposals for funding this summer. If your project is not funded you may reapply next year. However, be advised that competing proposals will be considered. If you have any questions, please call either myself (267-2277) or Art Weiner at 269-8424. Sincerely, Mark N . KUwada Habitat Biologist Habitat and Restoration Division Department of Fish and Game cc: Lance Trasky Marty Rutherford 11-K107LH i rz9 ---� _ -- LL ---ti C131S M S 3AV 1SIt Z_Z e w _ cm V — I — -�-— ac g1 Is 1 s Y W Zi„ �^.a cm ten=. - J J � J 1_ c I - - 1- 14 ; I3AItlO 1S3tlOdl 'M'N '3Ar HIGZ I at 1 � L o 4 i / 0 4J ■ J 0 �t0� 4-) 09�g Lnk�44 COk�� � § § ■ 2§oJ k § § § § § �_ k §_ % 0 § § q/$\ / 7$ r- A K k A k g dc $ $ 2/ Q 2 - Q I- i 2 R _ ® - � ■ CL a , § cr § 16 0 2# g§# £ k \ c LU § k k£ k k k o}\\ k ADkƒ k § 7 E z % c - 9 ;% £ 2 o g g g @ e § k $ 2 3 > > > > ) § R § « § a k � \ / ) _ k k § CL ` § J w S j E 0 J §$ 7 z R & k � R § LL k m $ 0 \ k f )// \ g J i s LU I / 75 j / a $ $ 3 k S w q� K0 I § vi 0: z t m § § c t - § k j k / � � z ■ 7 16 2 ] t ] 2 E r o w § ( k k k k } \ U« »�_ 2 CL a c EL k it a & � U z n 0 Q 0 w z _ § x 3 G k & � 0 00 a■ §©$ LU CLu4c S 0 S $ q 7 $ $ $ k q 0 a IT o CN o o N n 0 0 � o G c r w o o e r o Co 0) � o 0 o R CV)LO (14 CY) Ln w w c � 3 ¥ � ( U) o # m m m @ @ m a to _ _ 2 @ 2 . $ CL \ � 7 J 2 k § % a a a e u 0 a 0 2 § I m t G § I i G E G « 2 2 4 4 « t 0 ! (n _ 2 2 2 \ \ \ / k 0 k k � \ I g 27 \ \ k iTL 1D ca ( 2 ( 2 ( § k e § e \ $ e ci \ � / ƒ 0 ƒ 0- 0 ƒ a 0 a b E 2 2 2 § B § t § § J § § ƒ E k ƒ ƒ q k CL � S 0 C R 2 t � q k k E E E § § ■ ' $ $ $ 5 coG \ c cm \ \ \ \ k k E (D \ \ @ \ k o k g t k \ I § © \ \ o § - \ �75 k E g ° d % / c ° / e $ § ® / k U m \ k \ $ 2 k k �-5 Suggested by: Parks & Rec Direc City of Kenai ORDINANCE NO. 1709-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $150 IN THE GENERAL FUND FOR FERTILIZER AND GARDENING SUPPLIES. WHEREAS, the Katmai Motel has donated $150 toward beautification of the City of Kenai; and WHEREAS, the Parks and Recreation Director would like to use this money to purchase fertilizer and other gardening supplies. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: $150 Miscellaneous Donations Increase Appropriations: Beautification - Operating Supplies $150 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 14th day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 7, 1996 Adopted: August 14, 1996 Effective: August 14, 1996 Approved by Finance: —&-- (7/25/96) kl /� Suggested by: Airport Manag y City of Kenai ORDINANCE NO. 1711-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $490,000 IN A NEW CAPITAL PROJECT FUND ENTITLED "KENAI ARFF PROJECT". WHEREAS, the City has been instrumental in developing plans for the construction of the Alaska Regional Aircraft Rescue and Firefighting Training Center in Kenai; and WHEREAS, money is required to conduct preliminary engineering, design, and environmental assessments before final assignment of grants; and WHEREAS, the FAA has shown support of the project by offering a grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Kenai ARFF Capital Project Increase Estimated Revenues: Transfer from Airport $490,000 Increase Appropriations: Engineering $490,000 Airport Land System Increase Estimated Revenues: Appropriation of Fund Balance $490,000 Increase Appropriations: Airport Land - Transfers $490,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 219t day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: August 7. 1996 Adopted: August 21, 1996 Effective: August 21, 1996 Approved by Finance :_ (8/2/96) kl H -5, Suggested by: City of Kenai Acting Finance Dire____ ORDINANCE NO. 1712-96 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $20,000 IN THE PARKS RESTROOM CAPITAL PROJECT FUND FOR A RESTROOM AT THE KENAI MUNICIPAL PARK ON FOREST DRIVE. WHEREAS, construction of the Parks Restroom Project was partially funded last fiscal year by an appropriation of $30,000 to the Parks Restroom Capital Project Fund; and WHEREAS, money was budgeted in the FY97 budget for further appropriation to this project. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made, and that estimated revenues and appropriations be increased as follows: General Fund Transfer From - Parks - Buildings $20,000 Transfer To - Non -Depart. - Transfers Out 20,000 Parks Restroom Capital Project Fund Increase Estimated Revenues: Transfers from General Fund $20,000 Increase Appropriations: Construction $20,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 218t day of August, 1996. JOHN J. WILLIAMS, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: Adopted: Effective: Approved by Finance: (8/2/96) kl August 7, 1996 August 21, 1996 August 21, 1996 CITY OF KENi It /./eapiW 44Z 210 FIDAL(GOO�A(,VE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 _ FAX 907-283-3014 MEMORANDUM 1 I I I r 1"z TO: Councilmembers FROM: John J. Williams, Mayor City of Kenai DATE: August 5, 1996 RE: FEDERAL GOVERNMENT CUTS/FRANK FULA On Friday, I received a call from Bill Pierce, Superintendent, Katmai National Park. Bill advised me that the federal government is consolidating their budgets and superintendents and he is now in charge of both Katmai and Lake Clark National Parks. Four other positions within that area have already been eliminated and they anticipate that over the next year, they will lose one more very important job here in Kenai -- Frank Fiala's job. Frank has been very active in working with our Visitors' Center and helping to promote tourism in our local area. It will be a shame to see him go. However, all of this is indicative of further anticipated federal cuts. At this time, there is no probability that the Lake Clark Headquarters can or will be built in the City of Kenai. It appears they are doing everything they can to preserve what they have in Anchorage. We can expect further cuts in the National Park system in Alaska. Memorandum To: Mayor John Williams & City Council From: Daniel Morris •3' Acting City Manager Date: August 2, 1996 Subject: Leave I will be on leave from August 9 through August 16, 1996. Robin Feltman will be Acting City Manager unless council hires an interim manager before that time. I will be in the local area during my leave. DLM:Irr CITY OF KENAI Gd eapitai 4 4za4...._ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 _ FAX 907-283-3014 nr 'III�1 ,": MEMORANDUM TO: Mayor John Williams and the Kenai City Council FROM: C k� Cary R. Graves, City Attorney DATE: August 2, 1996 RE: Cabin Rentals in a Residential Zone During the last Council meeting, the question came up regarding whether renting the buildings at 309 James Street (Lot 3, Block 1, Ryan Subdivision) on a month -to -month basis would require a conditional use permit under Title 14 of the Kenai Municipal Code. As I understand it, the owner plans to rent three buildings on Lot 3 and an adjoining lot which he plans to merge into one lot.' The property in question is zoned RS. Under the Land Use Table at page 14-67 of the Kenai Municipal Code, cabin rentals are not listed as a Principal Permitted Use (P). If the proposed use is classified as "cabin rental," the owner would be required to get a conditional use permit under KMC 14.20.150.2 If the proposed use is not classified as "cabin rental," no conditional use permit would be required. The key question is how the term "cabin rental" is defined. The term is not defined in title 14 of the municipal code. Where words in an ordinance are not defined, they are to be interpreted according to their common usage. State Dept. of Revenue v. Debenham Elec. Supply Co., 612 P.2d 1001 (Alaska 1980). The American Heritage Dictionary of the English Language (Third Edition) lists the primary definition of cabin as a "small roughly built house; a cottage." The relevant definition of a cabin in Webster's Ninth New Collegiate Dictionary is a "small one story dwelling usu. of simple construction." While the buildings appear to be a good construction, in my opinion they meet the dictionary definition of a "cabin." The next issue is what the term "cabin rental" means. That is, was it intended to mean nightly Mayor John Williams and Kenai City Council August 2, 1996 Page 2 rental of a cabin or was it intended to include any cabin rental (e.g. monthly or yearly). As noted, the term is not defined in the code. Under common usage the term could mean either nightly or monthly. Since the term is equally capable of two or more meanings, it is ambiguous. Where an ordinance is ambiguous, the courts generally look to legislative intent. Underwater Construction, Inc. v. Shirley, 884 P.2d 150 (Alaska 1994). I have been unable to find anything which indicates whether "cabin rental" was intended to mean nightly rentals or any rental (i.e. monthly or yearly). My feeling (and it is just a feeling) is that it was intended to prohibit nightly cabin rentals. In part, I reach that conclusion because I don't think it was intended to prohibit a tenant from renting a cabin for 5 years but to allow the owner of a cabin to live in it for 5 years. If the idea is to prevent living in small houses (cabins), why distinguish between owners and renters. As noted, while I feel the term "cabin rental" was intended to mean nightly rentals, it is a close question and reasonable people could certainly come to different conclusions. If you have any questions, please let me know. CRG/sp ' Under KMC 14.20.190 the owner could have more than one principal structure on a lot if he meets the requirements in the Developments Table at page 14-70 of the Kenai Municipal Code. That table requires 7,200 square feet per building. Thus, the merged lot could contain three buildings it if were at least 21,600 square feet and met the other requirements of the code. 2 Under KMC 14.20.150 proposed uses which are not listed as allowed conditional uses under the Land Use Table may still be granted conditional use permits if certain conditions are met. TO: FROM DATE: RE: CITY OF KEG �, � � „Odean41_'___ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 arr MEMORANDUM Mayor and Councilmembers Carol L. Freas, City Clerk City of Kenai July 29, 1996 1 ABSENTEE VOTING BY ELECTRONIC TRANSMISSION As you may be aware, a bill was passed in the spring to allow absentee voting by electronic transmission (fax) for State elections. I have attached a copy of the bill for your information. In investigating the possibility of the City of Kenai also offering absentee voting by fax I would consider the following as advantages: 1. The Kenai Peninsula Borough, for the last three years, allowed applications requesting absentee ballots to be faxed (as well as mailed) and absentee ballots faxed to the voter, but required the ballots to be mailed back to the Borough. The Borough is now in the process of amending their code to allow ballots to be faxed back to the Borough. 2. Amending the Kenai Municipal Code to allow ballots to be faxed out and returned by fax could offer an updated method for voters; maybe would entice more voters to be active in the local election; and could simplify voting by coinciding with what is offered at the Borough and State levels. Concerns and disadvantages could be as follows: 1. Cost: A fax machine would need to be installed in the Clerk's Office, as well as an additional phone line to support the fax machine. This would be a requirement in order to allow better confidentiality to the process. An estimate for both would be at least $1,500. There would also be additional cost for long-distance calls (on the fax). -1- 2. Hynotheticals: a. What happens when the fax line is busy and the deadline for receiving voted ballots by fax expires? Should the ballots be counted? b. What happens if the voter sends his ballot to the wrong number and doesn't believe it when he's told his ballot was not received? C. What happens if the voter, instead of sending the Borough ballot to the borough and the city ballot to the city, sends them both to the borough or city? There would be a loss of confidentiality. Would the ballot be counted even though it came to the wrong number? In review of the Code and Charter, the city attorney and I have not found anything that would preclude the City to offer absentee voting by fax. However, an ordinance would be needed to amend two portions of the code to include directions, etc. for voting by fax. Upon those amendments, those changes would require preclearance by the Department of Justice which requires at least 60 days. I spoke with Clerks from Homer, Mat -Su Borough, Soldotna, Palmer and Anchorage. All are waiting until next year, after the State has held an election allowing voting by fax. Most are not anxious for the start of this process as they also see many problems coming into play. It is mine and Attorney Graves' opinion the City of Kenai should let the State take the lead with balloting by fax and wait until next year to consider whether to amend our code to allow balloting by fax. DOES COUNCIL WANT TO WAIT AND ALLOW THE STATE TO HOLD AN ELECTION INCLUDING BALLOTING BY FAX PRIOR TO AMENDING THE KENAI MUNICIPAL CODE TO ALLOW BALLOTING BY FAX? cif cc: Attorney Graves -2- jUN-03-96 MON 10:41 KENAI LIO FAX NO. 2833075 P,01/06 BILL: HB 42 SHORT' ; AB.SENTEE ZrOT1:uG & USE OF FAX BILL VERSION: SCS CSHB 42(FIN) SPONSOR(S): REPRESENTATIVE(S) 1`:ARTIN,Mulder t CURRENT STATUS: CHAPTER. 9 SLA 96 EFFECTIVE DATE OF LAW 4/05/A96S DATE: 04/04/96 TITLE: "AA Act relating to absentee voting, to electronic transmission of absentee ballot applicationS, and to delivery of ballots to absentee baliut applicants by electronic transmission, and enacting a definition of the term statp electy�, for purposes of absentee voting; and providing for an effective date," 11/06/95 31 (H) PREFILE RELEASED 6/95 31 (H) READ THE FIRST TIME - REFERRAL(S) ..6/95 31 (H) STA, JUD, FIN =5/95 126 (H) STA RPT CS(STA) 4DD 2NR 01/25/95 126 (H) DPI PORTER, GREEN, ROBINSON, DAMES 126 M NR: IVAN, WILLIS 01/25/95 126 (H) FISCAL NOTE (GOV) 02/10/95 02/10/95 296 (K) JUD RPT CS(STA) 4DP 2NR IAM 02/10/95 296 296 (H) DP: GREEN, TOOHEY, VEZEY, PORTER 02/10/95 (H) NR: BUNDE, FINKELSTEIN 296 (H) AM: B.DAVIS 02/10/95 296 (H) FISCAL NOTE (GOV) 1/25/95 02/15/95 395 (H) COSPONSOR (S) : MULDER 02/27/95 480 (H) FIN RPT CS(STA) 9DP 1NR 02/2719S 02/27/95 491 lH) DP: HANLEY, MARTIN, PARNELL, KOHRING —127/95 481 481 (H) DP: GRUSSENDORF, THERRIAULT, FOSTER (H) DP: MULDER, BROWN 27/95 491 (H) NR: KELLY 7/35 481 (H) FISCAL NOTE (GOV) 532 (H) RULES TO CALENDAR 3/01/95 :3/O1/95 532 (H) READ THE SECOND TIME 03/01i95 532 (8) STA CS ADOPTED UNAN CONSENT 03/Ci/95 533 (H) AM NO 1 ADOPTED uNAN CONSENT 03/01/95 533 00 ADVANCED TO THIRD READING UNAN CONSENT03/O1/95 03/01/95 533 533 (H) (H) READ THE THIRD TIME CSHB 42(STA) AM PASSED Y31 N8 E1 03/01/95 03/03/95 533 (H) KUBINA NOTICE OP RECONSIDERATION 577 (a) RECONSIDERATION NOT 'TAKEN UP 03/03/95 577 (H) TRANSMITTED TO (S) 03/06/95 ^3/06/95 489 (S) READ THE FIRST TIME - REFggRAL,(S) 490 (S) STA, JUD, FIN ;::i/30/95 845 (S) STA RPT 2DP 2NR 03/20/95 845 (S) (H) FN (GOV) 04/29/95 1337 (S) JUD RPT 3Dr 04/29/95 1337 (S) (N) FN (GOV) 02/23/96 02/26/96 2513 (S) FIN RPT SCS 1DP SNR (TECH TITLE CHANCE) 2538 (S) FISCAL NOTE TO SCS (GOV) 03/06/96 2626 (S) RULES RPT 3CAL INR 3/6/96 03/OG/96 2627 (S) READ ZIE SECOND TIME 03/06/96 03/06/96 2627 (S) FIN SCS ADOPTED UNAN CONSENT 03/06/96 2627 2628 (S) FAILED TO ADVANCE TO 3RD YI2 N6 E2 'THIRD 0' 8196 (S) READING 3/8 CALENDAR 0 8/96 2659 2660 (S) READ THE THIRD TIME SCS CSHB 42(FIN) (S) PASSED Y11 NS E4 03/08/96 2660 (S) EFFECTIVE DATE PASSED Y16 N- E4 JUN-03-96 MON 10:41 KENAI LIO FAX NO. 2833075 P. 02/06 03/08/9G 2660 (S) PEARCE NOTICE OF RFCONSIDERATION 03/11/96 03/11/96 2690 (S) REC.ON TAKEN UP - IN TIIIRD READING 2691 (6) HELD ON RECONSIDERATION TO 3/18 CALENDAR 03/18/96 2783 (S) BEFORE SENATE ON RECONSIDERATION 03/18/96 2783 (S) PASSED ON RECONSIDERATION Y11 N7 E2 03/18/96 2784 (S) ZEFFECTIVE DATE(S) ADO?fED Y18 N- E2 03/18/96 2787 (S) TRANSMITTED TO (H) AS AMENDEn 03/19/96 3190 (H) HELD UNDER UNFINISHM BUSINESS 03/19/96 3204 (H) CONCUR AM OF (S) Y35 A5 03/19/96 3205 (m) EF-FECTIVE DATE(S) SAME AS PASSAGF 03/25/96 3357 (H) 03:35 PM 3/22/96 TRANSMITTED TO GOVERNOR 04/09/96 3658 (H) SIGNED INTO LAW 4/04 CHAPTER 9 SLA 96 04/09/96 3658 (H) EF7ECT2VE DAIrE OF LAW 4/05/96 JUN-03-96 MON 10:42 -777 KENAI LIO FAX NO, 2833075 P. 03/06 SENATE CS FOR CS FOR HOUSE BILL NO. 42(FIN) IN THE LEGISLATURE OF THE STATE OF ALASKA NINETEENTH LEGISLATURE - SECOND SESSION BY THE SENATE nwANCE CCIMMITTEE OffexW: 2/23196 Referred: Ruks Sponsor(s): REPRESENTATIVES MARTIN, Mulder A ]BILL FOR AN ACT ENTITLED 9-L=11\G 1 "An Act relating to absentee voting, to electronic transmission of absentee ballot 2 applications, and to delivery of ballots to absentee ballot applicants by electronic 3 transmission, and enacting a definition of the term estate election' for purposes 4 of absentee voting; and providing for an effective date_" 5 BE IT ENACTED BY THE LEGISLATURE OF THE SLATE OF AI.ASKA! 6 7 8 9 10 11 12 13 14 f Section I. AS 15.20 is amcuded by adding a now section to read: Sec. 15.20.066. VOTING BY ELECTRONIC TRANSMISSION. (a) The director shall adopt regulations applicable to the delivery of absentee ballots by electronic transmission in a state election and to the use of electronic transmission . absentee voting in a state election by qualified voters. The regulations must (1) regtwe the voter to comply with the same time deadlines as for voting in person on or before the closing hour of the polls; (2) ensure the accuracy and, to the greatest degree possible, the integrity and secrecy of the ballot process. Eumman -1- SCS CSHB 42MM New Text Underlined (DELETED rzxT uxacjwrzDj jUN-03-96 MON 10:42 KENAI LIO FAX NO. 2833075 P.04/06 1 . (b) An absentee ballot that is completed and returned by the voter by 2 electronic transmission must 3 (1) contain the following statement: "I understand that by using 4 electronic transmission to return my marked ballot, I am voluntarily waiving a portion 5 of my right to a secret ballot to the extent necessary to process my ballot, but expect 6 that my vote will be, held as confidential as possible.", followed by the voter's 7 signature and date of signature; and 8 (2) be accompanied by a statement executed under oath as to the 9 voter's identity; the statement under oath must.be witnessed by 10 (A) a commissioned or noncommissioned officer of the armed 11 forces of the United States; 12 (13) an official authorized by federal law or the law of the state 13 in which the absentcc ballot is cast to administer an oath; or 14 (C) two United States citizens who are ..18 years of age or older. 15 * Sec. 2. AS 15.20.081(a) is amended to read: lb (a) A qualified voter may apply by mail or by electronic transmission to the 17 director for an absentee ballot. The application M01 [SHALL] include the address or• Is. if - the application reguests delivery of an absentee ballot by electronic 19 transmission. the telephoneelectronic transmission number, to which the absentee 20 ballot is to be returned, the applicant's full Alaska residence address, and the 21 applicant's signature. However. a person (PERSONS] residing outside the United 22 .States and applying to vote absentee in federal elections in accordance with 23 AS 15.05.011 need not include an Alaska residence address in the application. 24 * Sec. 3. AS 15.20.081(b) is amended to read: 25 (b) An application reauesting delivery of (FOR] an absentee ballot to the 26 aj►plicant by mail must be received by the division of elections not less than seven 27 [FOUR] days before the election for which the absentee ballot is sought. An 28 application for an absentee ballot for a State election from a Qualified voter 29 destine delivery f an ab nt ballot to the applicant by electronic 30 transmission must be received by the division of elections not less thaxLfour days 31 before the election for which the absentee ballot is sought. An [THE] absentee SCS CSHB 42MN) -2- H80042D New Text Underlined (Dzzg7zD TEXT BRAcjMTEDJ UUN-03-96 MON 10:43 KENAI LIO FAX NO. 2833075 P.05/06 1 ballot application submitted b .mail un 'c ce tion must permit the 2 person to register to vote under AS 15.07.070 and to. request an absentee ballot for each state i 3 election held within.that calendar year for which the voter is eligible to vote. An L Q.. absentee ball licatiuH submitted b electroni _transm" 'on unde 's section 5 no[ incln e a rovision that Hermits a aerson to resister to vote under 6 AS 15.07 070 7 *,Sec. 4. AS 15.20.081(c) is amended to read: $ . (c) After receipt of an application [By MAIL], the director shall send the 9 absentee ballot and other absentee voting material to the applicant by the most 10 expeditious mail service. However, if the anpljrgupn quests that an absentee 11 ballot for a state elec ton be sent by electronic transmission- the director shall .12 send the absentee ballot nd 01her ahsentee votinjj=terial to the aRplicant b 13 electronic transmission The absentee ballot and other absentee voting [T] 14 material shall be sent as soon as they arc ready for distribution. If the. abs&ntee ballot 15 and other absentee vo tiny material ar Mailed to the anplicaat. the [THE] return 16 envelope sent with the ballot and other materials shall be addressed to the election 17. supervisor in the district in which the voter is a rczjident. 18 " Sec. 5. AS 15.20.081(e) is amended to read: 19 . (e) An absentee ballot must be marked on or before the date of the election. 20 Except as provided in (h) of this section, a voter who returns the abs� ballot bj 21 mail, whether provided to the voter by mail or by electronic transmission, shall use 22 a mail service at least equal to first class .and mail the ballot not later than the day of 23.:.. the election, to the election supervisor for the election district in which the voter seeks 24 to vote. Except as provided in AS 15.20.480, the ballot may not be counted unless it 25 is received by the close of business on the 10th day after the election. If the ballot is 26 postmarked, it must be postmarked on or before election day.. After the day of the 27 election, [NOJ ballots MAX not [SHALL] be accepted unless received by mail. 29 s Sec. 6. AS 15.20.081(g) is amended to read: 29 (g) The dirmaor shall maintain a record of the name of each voter to whom 30 an absentee ballot is sent under this 5201on [BY MAIL], The record must list the 31 date on which the ballot is mailed oCprov` ided by electronic transmission and the SM CSSB 42(FII�) New Text Undorliinid (DELETED TliXT BAAC]CETEDJ 'UN MON 10:44 KENAI LIO FAX NO. 2833075 P.06/06 1 date on which the ballot is received by the election supervisor and the dates on which 2 the ballot was executed and postmarked. 3 * Sec. 7. AS 15.20.082 is amended by adding a new subsection to read: 4 (e) The provisions of AS 15.20.066 and 15.20.081 relating to electronic 5 transmission absentee voting do not apply to the procedures established in this section. 6 Sec. 8. AS 15.20.211(b) is amended to read: 7 (b) If a voter requested an absentee ballot [BY MAIL] and the proper absentee 8 ballot was not sent to the voter, the votes cast by the voter on the ballot received 9 which are for write-in candidates the voter could have voted for if the voter had 10 received and voted the proper absentee ballot shall he counted. 11 * Sec. 9. AS 15.20 is amended by adding a new section to read: 12 Sec. 15.20.225. DEFINITION OF "STATE ELECTION." In AS 15.20.010 - 13 15.20.225, "state election" means a primary, general, or special election a purpose of 14 which is to 15 (1) select, nominate, or elect a governor, a lieutenant governor, an 16 acting governor, a state senator, or a state representative; 17 (2) select, nominate, or elect delegates to a constitutional convention; 18 (3) approve or reject an initiative submitted under art XI of the state 19 constitution and AS 15.45.190 - 15.45.200 or a reforundum submitted under art. XI of 20 the state constitution and AS 15.45.420 - 15.45.440; 21 (4) recall an official identified in (1) of this section when authorized 22 by art. XI of the state constitution and AS 15.45.650 - 15.45.690; 23 (5) approve or reject a proposed constitutional amendment submitted 24 under AS 15.50; or 25 (6) ratify or reject a state general obligation bond when authorized by 26 AS 37.15. 27 # See. 10. This Act takes effect immediately under AS 01.10.070(c). SCS CSBB 42MM .d- ggpp�D New Text Underlined [DELETED TEXT BRAC%ETEDI MEMORANDUM TO: Mayor and Councilmembers FROM: Carol L. Freas, City Clerk City of Kenai DATE: August 1, 1996 RE: DISPOSAL OF RECORDS In accordance with KMC 6.05.280, I am notifying you that the following items will be destroyed according to their retention schedule: Conflict of Interest Forms - 1988, 1989, 1990 Election Files - 1988: Nominating petitions, candidate Conflict of Interest forms, absentee ballot requests, miscellaneous reports, correspondence, etc. 1989: Nominating petitions, APOC Exempt Forms, Miscellaneous reports, correspondence, etc. 1990: Miscellaneous reports, correspondence, etc. 1991: Election register, miscellaneous reports, correspondence, etc. 1992: Election miscellaneous reports, correspondence, etc. 1993: Election miscellaneous (voted ballots, ballot stubs, etc.) Council Meeting Tapes: 1984, 1985, 1986, 1987, 1988 T -7 PUBLIC MEETING NOTICE CITY OF KENAI AIRPORT COMMISSION August 8, 1996 at 7:00 p.m. City Council Chambers KENAI MUNICIPAL AIRPORT MASTER PLAN The City of Kenai is preparing an Airport Master Plan for the Kenai Municipal Airport under a grant from the Federal Aviation Administration's Airport Improvement Program (AIP). The purpose of the study is review and update of the recommendations presented in the 1987 Kenai Municipal Airport Master Plan Update. The Airport Master Plan study is being performed by Aries Consultants Ltd. Wince- Corthell-Bryson of Kenai are addressing the engineering elements of the study. The study is being coordinated by the City of Kenai with the Federal Aviation Administration, State of Alaska, Department of Transportation and Public Facilities, and other Federal, State and local organizations. An initial Working Paper No. 1, Aviation Demand Forecasts and Existing Airport Facilities, was presented and discussed at a public information meeting on March 14, 1996. The Aviation Demand Forecasts, as presented, were approved by the Federal Aviation Administration on March 25, 1996 as the basis for continuing the master planning process. Working Paper No. 2, Airport Facility Requirements and Alternative Airport Development Concepts, will be discussed at the August 8, 196 Airport Commission meeting to which the public is invited. The meeting will commence at 7:00 p.m. at 210 Fidalgo at the Kenai City Hall Council Chambers. For further information, contact Randy Ernst, Airport Manager, at 283-7951. Publish: August 2, 1996 I - 7 Kenai City Conncil August 7, 1996 Airport Manager's Report Kenai Airport Float Plane Faeility 1996 Opened Noon - May 109 1996 Operations May 73 June 232 July 507 August September October Total to Date 812 Slips Leased 8 - Private 1 - Commereial Automated Fuel Serviee Opened Wednesday July 3, 1996 Fuel Dispensed ( $2.249 / Gal.) Gallons Dollars July 573.7 August September Oetober No. Trans. 1,290.25 60 Total to Date 573.7 $ 1, 290.25 60 Kenai Municipal Airport 1995 - 19" Long -Term Pay Parking Receipts Total Receipts - July 1, 1995 to June 30, 1996 Parking = $679623.37 34 Permits = $ 79969.67 Total = $759593.04 Total Daily Average Parking Receipts for 365 Days = $185.27 I 120 impounds to Date Year End Revenue Report Projeeted 1995 1 1996 Long Term Parking Fee Revenue = $70,000.00 Aetwd 19$5 1 1996 Long Term Parking Fee Revenue = $ 75, 593.04 11,571 Kenai Municipal Airport July 1996 13,545 Enplanements 1996 Monthly Enplanements 1,974 Month ERA SCA Monthly Total Jan 7,351 912 8,263 Feb 6,889 887 7,776 Mar 7,350 1,069 8,419 Apr 6,790 996 7,786 May 7,213 1,294 8,507 Jun 8,780 1,424 10,204 Jul 11,571 1,974 13,545 Aug Sep Oct Nov Dec Totals 55,944 8,556 64,500 In 2as LM h 01 M O N v C1 w O Cell N i0 {D Q a V1 M 0 Y1 in � `� C"I.- in to M CD 01 N O O(" W N M {O M v1 of w Ch 0^ O N N Cr O O O I: N ^ M 0 M co p ty QQf O1 1� tf tD v lM�f M 'm O Of N Vf N N N w M v1 M N N In M .- of ♦ CD O f t v) v1 w00 !� e0 EO Of d 00 d 00 0 � (n a N !00 a0 f- ^ N n w co N aw Of M 1, co w N � � 10 w P of V1 1C t0 h Oi .�- Of Of Of 00 C O1 0 Nm N_ N 0 m N 0, A in ap P,WLn mWLnMNvmN 01 V1 h N O N tD V1 l0 tD �D 01 Cf Of f� P t0 1p co Of M N Ol M 1'7 Of D7 V1 1� 1� � vivi�ovitei.apap�D�Otcr:� vO��afGGoo§w-,!!vvia* Of v 'eF N 01 N N v v1 V M N It %n Ln v M M tM0 v) of f: 03 CD 07 iD tp t0 t h O CO Of O fD ^ N v M 0 0: Cf OD 10 00 CO Of O1 � � Of W 1� 00 C O a 07 mN O v1 in cc Of O at v n M OI O^ D? 1: uO v m y tn M co O Off b � l � o 2 Y H INFORMATION LIST Kenai City Council Meeting of August 7, 1996 1. 7/17/96 Kenai Council Meeting "To Do" list. 2. 7/3/96 Div. of Retirement and Benefits letter confirming the city's FY97 employer contribution rate of 6.03 percent. 3. Bob Peters letter of appreciation for Council's recognizing danger to people using Mission Avenue and erecting a safety barrier along the bluff. 4. 7/18/96 Dept of Fish & Game letter of response to Catherine Cassidy, Kenai Watershed Forum. 5. 7/16/96 City of Kenai Safety Committee Meeting agenda and minutes. 6. 7/22/96 DNR letter regarding collection of seeds from native plants of the Southcentral Region with KK response. 7. 7/19/96 DOT letter of response to KK 7/9/96 letter of concerns regarding the Spur Highway project. 8. Committee to Protect Woodland, Inc./Petition requesting council purchase the property described as SE; NE;, Section 31, T6N, R11W, SM, Kenai Recording District. 9. Pay Estimate No. 1, Thompson Park Improvements/Production Well No. 3 - $120,622.96. 10. 8/2/96 KK memorandum to DOT regarding Kenai Spur Improvements - grass mowing concerns. KENAI CITY COUNCIL MEETING JULY 17, 1996 "TO DO" LIST CRG - Investigate whether a conditional use permit would allow a nightly rental or any rental (in regard to dwellings on James Street). CLF - Tickle for the fall, a work session to discuss the purchase of bluff property for a lookout area, etc. KK - Discuss Kelly Wolf suggestions for bank restoration project with Bill Nelson and Wolf. Order and place wood -slatted snow fence along Mission Avenue bluff. Investigate third manhole on Lawton Extended (by iron gate past the golf course) for severe erosion. Consider adding fill. DEPARTMENT OF ADM MTRATION DIVISION OF RETIREMENT AND BENEFITS July 3, 1996 Mr. Thomas J. Manninen City Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, AK 99611-7794 PERS: 15 Dear Mr. Manninen: TONY KNOWLE n v ~� O P.O. BOX I I0. JUNEW AK; PHONE: (9 FAX. (907) 465-3086 TDD: (907) 465-2805 O 701 EAST TUDOR RD, SUITE 240 ANCHORAGE, AK 99503-7445 PHONE: (907) 563-5885 FAX- (907) 561-6048 RECEIVED CITY ADM11l. OF KENAI, As secretary to the Public Employees Retirement Board, I am confirming that your FY 97 employer contribution rate effective July 1, 1996, is 6.03 percent. Your projected rate for FY 98 is 6.88 percent and is subject to any changes that may be enacted by the board. A confirmation letter will be sent in June 1997. Should you have any questions, please call Jerome Walkush, the Defined Benefits Accounting Supervisor for the Division of Retirement and Benefits. Sincerely, 44�/ Robert F. Stalnaker Director RFS/JJW/dkk FILES/0806K.frm/15 0806PERS.dat 02-B4LH Note: Please Include Your Social Security Nuffber In AJI Conespondence and Requests Conceming Your Benefits. nrPc^^.cecvc;ea 0 a0erov�. CITY OF KENAI ATTENTION: WHOEVER CARES ALOT OF TIME IS SPENT CRITICIZING THE MAYOR. THE CITY COUNCIL, :AND THE ADMINISTRATION. THIS PASTIME IS PRACTICED BY RESIDENTS AND PARTICULARLY NON—r?ESIDEttilS, _ Wuui:i; LIKE TO DETOUR FROM THAT PATH. APPRECIATE THE CITY OFFICALS RECOGNIZING THE DANGER TC THE PEOPLE WH0 USE MISSION AVENUE. THE RECENTLY ERECTED SAFETY BARRIER WILL NOT ONLY PROTECT THE PEOPLE. IT ' r HELP T THE ER THE WILL L� :-BLS:; CONTROL OSS 1 �., L: — BLUFF. WOULD LIKE TO ACKNOWLEDGE THE PUBLIC WORKS DEPARTMENT'S ROLE IN THIS PROJECT. THEY WERE ABLE TO OVERCOME SOME MINOR LOGISTICAL PROBLEMS AND COMPLETE THE COUNCIL'S ORDER IN AN EFFICIENT AND EXPEDITIOUS MANNER. I'M ENCOURAGED BY THE COUNCIL'S SWIFT ACTION IN ELIMINATING THIS PROBLEM AND HOPEFUL THAT THIS WILL BEGIN A SERIES OF PROJECTS THAT WILL RESTORE MISSION AVENUE TO A CONDITION WHERE ALL THE PEOPLE. LOCALS AND VISTORS ALIKE. CAN GO AND ENJOY THIS BEAUTIFUL SPOT AND ALL THE ACTIVITES THAT OCCUR THERE. MY SINCERE THANKS TO THE OFFICIALS AND EMPLOYEES OF THE CITY OF KENAI FOR TAKING THIS STEP TO PROTECT KENAI ,AND IT'S PEOPLE. BOB PETERS OLD TOWN KENAI TONY KA DEPARTMENT OF FISH AND GAME HABITAT AND RESTORATION DIVISION July 18, 1996 Catherine Cassidy Recorder Kenai Watershed Forum P.O. Box 438 Kasilof, AK 99610 Dear Ms. Cassidy, 333 RASPBERRY ROAD ANCHORAGE, ALASKA 99518-1599 PHONE (907) 344-0541 RECEIVED JUL 2;tpgfi KEN,.I CITY CLERK In response to your July 3 letter requesting the Alaska Department of Fish and Game's (ADF&G) mandates, policies, mission, and responsibilities concerning the Kenai River, the Commissioner of ADF&G has a statutory responsibility to protect, preserve, manage, maintain, and extend the fish and wildlife resources in the interest of the economy and general well-being of the State (AS 16.05.020). The Department has a statutory mandate to protect fisheries habitat and prevent pollution in the Kenai River and its tributaries which support salmon under the provision of the Anadromous Fish Act (AS 16-05.870-895), and the accompanying regulations and Catalog of Anadromous Waters (5 AAC 95.010). By regulation, the Department only regulates projects below the ordinary high water line of the Kenai River and its tributaries which are important for the spawning, rearing, and migration of salmon. The Fishway's Act (AS 16.05.840-860) requires that the Department review projects in all fishbearing waterbodies to prevent blockages to fish movements. Copies of these statutes and regulations are enclosed for your review. The Department does not have written policies regarding management, enforcement, and administration of programs on the Kenai River; these things are laid out in statutes and regulations. The Department's mission is to maintain and where possible, restore the productivity of Kenai River fish habitat. The Department's objective is to assist applicants for Kenai River fish habitat permits to design projects which protect or restore fish habitat and meet the applicant's need to access and use the Kenai River. Our goal is to make sure our authorizations are reasonably consistent with other Kenai River managers (such as Department of Natural Resources, Division of Parks and Outdoor Recreation; U.S. Fish and Wildlife Service; U.S. Forest Service), scientifically sound, and issued in a timely manner. „-KI07LH Catherine Cassidy -2- July 18, 1996 Enforcement is an essential element of any resource management program. It has been our experience that most people obey the law and are interested in protecting the fisheries of the Kenai River. The ADF&G works hard to ensure that everyone is aware of the need to obtain ADF&G permits and that there are fish -friendly opportunities to provide for every type of legitimate access to or use of the Kenai River. However, there are always a few people who break the law. It is the Department's policy to prosecute individuals who construct projects without a permit, or who willfully violate permit terms. Violations of the Anadromous Fish Act and Fishways Act are criminal offenses. I hope this is helpful. Thank you for your support and interest in the Kenai River. Sincerely, Lance L. Trasky Regional Supervisor Region II Habitat and Restoration Division Enclosures cc: Chris Degernes, DNR/DPOR Col. Peter A. Topp, COE Maureen McCrea, DGC Mayor Gilman, KPB Lisa Parker, KPB Jane Anvik, DNR/DL David Allen, US&FINS Ann Rappoport, US&FWS Les Bucholz, DEC John Shively, DNR Carol Freas, City of Kenai Tom Boedeker, City of Soldotna Frank Rue, ADF&G Janet Kowalski, ADF&G Don McKay, ADF&G Gary Liepitz, ADF&G SAFETY COMMITTEE MEETING AGENDA July 16, 1996 10:00 a.m. Council Chambers A - Administrative Items A-1: Roll Call (Secretary) A-2: Approval of Agenda A-3: Approval of Minutes B - Accident/Spill Reports B-1: 6/16/96 Accident - Parks and Rec B-2: 6/17/96 Accident - Parks and Rec B-3: 6/19/96 Accident - Parks and Rec 11 4: 6/27/96 Injury - Parks and Rec B-5: 6/28/96 Accident - Police Department C - Discussion/Action Items C-1: Review/Comments on Accident/Injury Reporting D - Informational / Safety Coordinator Items D-1: Election of new Chairperson D-2: Parks and Recreation Representative Resignation E - Committee Comments 1. Airport 8. Police 2. Animal Control 9. Senior Center 3. Buildings 10. Sewer Treatment Plant 4. City Hall 11. Shop 5. Fire 12. Streets 6. Library 13. Water and Sewer 7. Parks and Recreation F- Adjournment UNAPPROVED SAFETY COMMITTEE MEETING JULY 16, 1996 MINUTES A. ADMINISTRATIVE ITEMS: A-1 Roll Call: Members present: Bill Godek, Bob Springer, Robin Feltman, Emily DeForest, Tom Carver, Jeff Kohler, Tom English, Fred Macvie, Dave Reetz Members absent: Keith Holland, Gene Backstrom, Mark Langfitt, Norm Erickson Also present: Rachel Clark, Marilyn Kebschull A-2 Approval Of Agenda: BOB SPRINGER MOVED FOR APPROVAL OF AGENDA AND ASKED FOR UNANIMOUS CONSENT. MOTION SECONDED BY FRED MACVIE. AGENDA APPROVED. A-3 Approval Of Minutes Of May 21, 1996: BOB SPRINGER MOVED TO APPROVE THE MINUTES OF MAY 21, 1996 AND ASKED FOR UNANIMOUS CONSENT. FRED MACVIE SECONDED THE MOTION. MINUTES APPROVED. B. ACCIDENT/SPILL REPORTS: B-1 6/16/96 Accident - Parks and Rec Godek noted this accident was the result of someone turning their head too quickly. Clark asked if there was a way to have prevented the accident. Carver noted he was given the same information that is included in the accident report. That being, something got his attention and he turned around too quickly and aggravated the muscle in his neck. B-2 6/17/96 Accident - Parks and Rec Godek noted this involved Parks and Rec at the softball fields. Someone was backing up the dually #23 and opened the door to look behind them hitting the metal rail behind the bleachers. Carver stated there are barriers behind the bleachers. The driver opened the door and didn't see the barriers. Godek clarified that the barriers are low. Carver stated they have discussed proper backing procedures and are waiting for videos. Godek stated he has a video at the shelter. B-3 6/19/96 Accident - Parks and Rec Godek stated this involved a lawn mower throwing a rock and hitting a windshield. Carver stated the operator lifted the mowing deck to move over an area that had some rocks but didn't shut the RPM's down and hit a rock. The rock hit a passing car. The individual made a claim against the insurance. Godek asked if Parks and Rec had enough staff to have a rock work force to go out and look for rocks. Carver stated that standard procedure, especially at the beginning of a season, is to walk an area looking for rocks before mowing. B-4 6/27196 Injury - Parks and Rec Godek noted this involved a broken tooth that occurred while crushing concrete. Carver explained they were removing a swing set and had to crush concrete. Carver commented he didn't feel this was a preventable accident as they had safety gear on with the exception of mouth pieces. Godek commented that a full face shield would be too cumbersome. Clark commented that the injured individual had been 25 feet from where they were breaking the concrete. Carver stated it was a freak accident noting it didn't happen to the guy who was breaking the concrete. Instead, it happened to another individual who was directly behind him. A piece of concrete shot out between his feet and hit the individual in the mouth. Carver reiterated that he had his safety glasses, gloves, etc. on at the time. B-5 6/28/96 Accident - Police Department Godek stated this involved a narrow alleyway with a boat adding it looks like this has been taken care of. C. DISCUSSION/ACTION ITEMS: C-1: Review/Comments on Accident/Injury Clark stated that at the last meeting it was requested that this be put on the agenda to clarify when an accident report needed to be filled out. Clark noted she had placed in the packet under C-1 A what is in the City's Supervisor's Handbook. Clark noted that C-1 B is essentially the same thing. Clark noted that C1-C is from a text, Accident Prevention Manual. Clark stated the item is open for discussion. SAFETY COMMITTEE PAGE 2 MINUTES JULY 16, 1996 Godek opened the floor for discussion. Clark commented the reason for putting this item on the agenda was to decide when individuals are required to fill out an accident report and when they are not. The Supervisor's Handbook says all accidents. OSHA requires anything be reported that requires more than first aide. Clark drew attention to the last page of C-1 C which defines first aide. Clark stated they could follow those guidelines or make any accident at all be reported. Carver stated he felt that the best way to go would be to report all accidents noting it is not that difficult to complete the form. Springer asked for clarification on the OSHA requirements and Clark stated anything beyond first aide treatment required reporting. Godek stated that it sounds like that if first aide is required, it should probably be reported. Clark noted it is not required by OSHA. Godek commented that if it is in the city's guidelines, they should probably stick with that. Clark stated she thought the question was that perhaps they could just log it instead of filling out an actual accident report. Macvie stated they have a log at their plant adding that you could be talking about someone who had an injury and then two months later it festered up. Macvie stated if it is logged in an in-house log, they have documentation. Macvie stated it could be something as little as a scratch that gets infected. Godek asked how it would be logged. Macvie stated it would be up to whoever was responsible for that job adding they have a log at the plant. Macvie stated he felt that an accident report for every scratch or cut, was unnecessary. Macvie stated he often puts iodine or mercurochrome on everyday. Clark asked if they could agree that anything beyond first aide required reporting? Clark asked for suggestions. Godek asked if they should have a log for those who don't currently have a log. Macvie stated it could be as simple as hanging a piece of paper next to the first aide kit and logging when you take a bandage. Springer stated that essentially they are saying that anybody who cuts their finger while working has to fill out an accident report. Clark stated it could be interpreted that way as it says, "all accidents will be reported." Clark stated this could be construed to be any scratch. Carver stated that is the way it was passed down to him. Carver stated that is why they reported the neck injury. Macvie asked if that was turned into workman's comp and Feltman stated she believed it did adding that he did got to the doctor. Springer asked if he was the only one who felt this was excessive. Clark stated that is why they were talking about it. English commented that he has cut himself SAFETY COMMITTEE PAGE 3 MINUTES JULY 16, 1996 several times at the Senior Center and added he thinks a log may be a good idea. English added that with the log if something gets infected later, you would be covered. English commented you could cut yourself and go home and three days later get infected and maybe lose a finger or an arm. English reiterated that this way you would be covered. ENGLISH MOVED TO HAVE A FIRST AID LOG. MOTION SECONDED BY FRED MACVIE. VOTE: HOLLAND ABSENT GODEK YES SPRINGER YES FELTMAN YES BACKSTROM ABSENT DEFOREST YES CARVER YES KOHLER YES ENGLISH YES MACVIE YES REETZ YES MOTION PASSED. Godek asked Clark to make and distribute the log to all departments. Clark stated she would make a first aide log and differentiate between first aide and accident reporting injuries. D. INFORMATIONAL/SAFETY COORDINATOR ITEMS: D-1 Election of new Chairperson Godek opened the floor for nominations. BOB SPRINGER NOMINATED BILL GODEK FOR CHAIRPERSON. NOMINATION SECONDED BY FRED MACVIE. Godek asked for additional nominations. None noted. SPRINGER ASKED THAT NOMINATION BE APPROVED BY UNANIMOUS CONSENT. MACVIE CONCURRED. NO ONE OPPOSED UNANIMOUS CONSENT. GODEK ELECTED AS CHAIRPERSON. D-2 Parks and Recreation Representative Resignation Godek noted that Frates had resigned and appointed Tom Carver. SAFETY COMMITTEE PAGE 4 MINUTES JULY 16, 1996 E. COMMITTEE COMMENTS: No comments. F. ADJOURNMENT: Meeting adjourned at approximately 10:20 a.m. Respectfully submitted: ti M rily! Kebschull Administrative Assistant SAFETY COMMITTEE PAGE 5 MINUTES JULY 16, 1996 DEPARTMENT OF NATURAL RESOURCES DIVISION OFAGRICULTURE July 22, 1996 Keith Cornelius, Public Works Director City of Kenai 210 Fidalgo, Suite 200 JUL 1296 Kenai AK 99611 F3s(e+ved Dear Keith: TONY KNO K 71 CENTRAL P.O. BOX E PALMER, PHONE.' FAX (907) 745-7112 PLANT MATERIALS CENTER HCO2 BOX 7440 PALMER, ALASKA 99645-9706 PHONE: (9o7) 745-4469 FAX (907) 746-1568 O NORTHERN REGION OFFICE 3700 AIRPORT WAY FAIRBANKS, ALASKA 99709-4699 PHONE: (9o7) 451-278o FAX (907) 451-2637 V7If& The Alaska Plant Materials Center (PMC) has received funding from DOT to collect seeds from native plants from the Southcentral Region. We would like your permission to begin collecting seed in your area after August 1, 1996. All seed will be collected by hand and most collection areas will be along road right-of- ways. This collection process is the first step towards increasing the diversity and types of plant materials available for revegetation in the Southcentral region. I have included a plant list that indicates some of the species we hope to collect. However the actual collections will depend upon those species that have ripe seed at the time of our collection trip. If you have any questions about our collection efforts, please contact me or Nancy Moore at the Plant Materials Center, (907) 745-4469. We would appreciate receiving verbal approval for our activities by August 1,1996. Sincerely, Stoney Wright, Manager i Plant Materials Center SW/ds ^ea en recvc+ea cacer 9.: Target Species: GeausJSpeciix Com=n Name Potential UJG lypha kmfolia Cattail wedands Trlglochin mandmum Arrowgrass cadsW wetlands Hierochloe odaraza Holy grass riparian plantings Agrostis eurata Bent grass roadsides Calarnagros& inezpansa Reedgrass roadsides (wet) 7risetum TrisetUm roadsides (dry) Pori eminens Spear bluegrass coastal wetlands Puccbzellia nurkaten sis Alkali grass coastal areaslsalt water Agropyron subsecundwn Wheacgrass Dry cut slopes - . Hordeum brac hyontheron Hordeum Dry shore areas Leymus mollis Beach wildrye coastal dunes CarPx macracephala Sedge coast wetlands Cara Bigclowii Sedge Dry alpine areas Carer Kellogu Sedge wedands Came aquarilis Sedge wu ands Cara Lyngbyaei Sedge coastal wetlands Caret merremd Sedge rocky areas Carex macrochaera Sedge wc: coastal asters Iris setosa Iris wildflowers Run= arcticres Dock wet areas Ruma fenesrratus Dock wet areas Aruncus sylvester Goat's Beard wildflowers Sorbus sixhensis Mountain Ash sub -alpine areas Dryas ocrapetala Dryers dry gravel Lupines noorkatensis Lupine wildflowers Genus/Spexes Dryay drummondii Sanguisorba stipulate Asragalus alpinus QxytWus carnpestris He4warunn alpimm Common Name Dry2s Burnet Vetch Oxytrope Hedysarum Potential Use dry gravel wet areas gravel areas gravel arms gravel areas Geranium erianau m Echinopaszex harridum Geranium Devil's Club wildflower sub -alpine Polem niwnn acul brwn Tall Jacob's Ladder wildlflower Plantago maririma Goose Tongue coastal areas Sambucus racenlasa Sambucus wildflower/shrub Sohdago mulnradiara Goldenrod rocky soils/wildflower Aster sibificus SRmian Aster wildflower Acfuea borealis Yarrow wildilower Arrennirla tllesll Tilesy Sagebrush sandy, rocky areas Arrennisia frigida Fringed Sagebrush dry slopes A nrca &Wolia Arnica wildflower Senecio congesta Marsh Fleabane wct areas, wildflower Senecio pseudo-ar?dca Fleabane coastal areas 93 Data Collection: All data eolIectod during the Project will be included in the final report Data k ms will include precise collection site locations derived by GPS, site elevations, amounts of Seed. germination S of seed, total se-ml dism'bured m growers, and production yields. 9.4 Tlming of Conecuon: 7be collection period for Me species listed will be from August 1 to October 30, 1996. 9.5 Seed Cleaning and Testing: All sect! calla :x1 in 1996, will be cleaned using the FMC's seed cleaning equipment during the winter of 1996-1997. prior to planting in .May 1997, all collections will have germination texts completed. A portion of the material will require additiunal tearing U) determine germination requimmenrc (Soil, moisture, Mmperature, light, etc). This material may be planted in 1998. CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 by4t%4 *r.eoa 'IIIII 1 "2 July 26, 1996 Stoney Wright, Manager Plant Materials Center State of Alaska, DNR HCO2, Box 7440 Palmer, AK 99645-9706 Dear Mr. Wright: I am in receipt of your letter dated July 22, concerning collecting seed in the Kenai area. Please accept this letter as the City of Kenai's approval of your project within the City of Kenai Public R.O.W. If we can be of any help please contact me. Sincerely, Keith Kornelis Public Works Director KK/kw t v + LLrllI (... DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES CENTRAL REGION - DIVISION OF DESIGN AND CONSTRUCTION HIGHWAY CONSTRUCTION t �q96 Kieth Kornelis Public Works Director City of Kenai 210 Fidalgo Avenue., Suite 200 Kenai, Alaska 99611 Dear Mr. Kornelis: July 19,1996 TONY KNOI� Co v -J c, t � P.O. SOX 196900 9/7 9 ANCHORAGE, ALASKA 99519-6900 (907) 266-1411 FAX (907) 243-5092 Project No. STP-022-1(10)/59873 Kenai Spur Hwy, MP 8.1 to 10.6 I am in receipt of your letter dated July 9, 1996. I will address your comments using the numbering convention used in your letter of that date. 1. Concerning the Walker Lane and Lawton intersection; at times When we pave up to intersections that are and will remain existing drainage problems present themselves. Typically those intersections present challenges to the field inspectors. The inspectors took all things into consideration prior to the paving and made a paving plan that would fit the existing conditions. You are correct in your observations concerning the drainage swale. 2. The Contractor will provide a smooth transition between the surfaces when his schedule permits. 3. The new sign, near Bridge Access Road, is installed. 4. Please rest assured that all piles of asphalt, trash and other debris will be cleaned up before this project is completed. Before this project is completed, I will invite you to do a "final inspection" of this project. From that, and other inspections, My staff will prepare a final "punch list" of remaining work required to be done by the Contractor, before this project is accepted by the Department. For your information: A. This project's final completion date has been recently extended to August 31, 1996. B. Seeding will be completed by August 15. Watering of the seeded areas will continue even after contract time has expired, or until July 1, 1997. C. A reapplication of fertilizer will be applied sometime between May 1, 1997 and June 15, 1997. Two waterings at least one week apart will be done by the Contractor between May 30, to July 1, 1997. D. If any areas do not have an adequate growth of grass, the Contractor will be made to return and reseed those areas. E. Because of my concern for safety, we have added 16 stop signs and approximately 16 "No Motor Vehicles" regulatory signs that will be placed in appropriate spots along the new multi -use trail system or bike path. F. I am concerned that, after we leave this project, everyone must work together to keep motorized vehicles off the bike paths. This may involve public awareness of the damage that will be caused if motorists drive on the bike path system, especially during the spring/summer/fall months. I would hope you could draw attention to this to the city council. Any ideas? If I can help just ask. If you have any further questions please feel free to contact me at 283-2064. Very Truly Yours, David "Chuck" Swenor Project Engineer CITY OF KENAI It c9d eapiw q 4&&40a It 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 ~ TELEPHONE 907-283-7535 _ FAX 907-283-3014 m2 July 9, 1996 Chuck Swenor Project Engineer State of Alaska, DOT/PF PO Box 196900 Anchorage, AK 99519 Subject: Kenai Spur Highway Project Dear Mr. Swenor: I want to thank you for promptly returning my phone call yesterday (7/8/96) concerning the below items that were brought to my attention by a Kenai Council person. 1. Low spots and irregularities in the pavement in the intersection of Lawton and Walker. What appeared to be low spots in my early visit at this intersection, during dry conditions, proved not to be as bad when I visited the site during a down pour. There does appear to be a swale, or small dip, in the south east comer of the Lawton/Walker intersection. It appears this may have been intentional since the drainage coming down Walker Lane crosses Lawton in this Swale area. 2. In many areas of the project there is a large gap between the transition of the asphalt sidewalk to the concrete sidewalk. Examples include Lawton Street near Walker, in front of Arby's, and Lief Hansen Memorial Park. You explained to me that this will be corrected with a straight asphalt cut and an asphalt patch. S. The existing sign that directs people to Homer, via Bridge Access Rd. and K- Beach, was taken down last year. The city would request that DOT install the sign, even if it is a temporary, until the new signs can be properly placed. This would be a great help to people new to the area. 4. There are piles of asphalt, garbage, and other debris in and around the project, including in the future bike paths. The city requests that these areas be cleaned up prior to completion of the project. The city's agreement with Foster Construction for the area between Lawton and the Spur Highway was only a for temporary staging area. The debris, stumps, mud, clay, etc., that is piled in this Page 2 Swenor 7/9/96 area needs to be removed. Our agreement with Foster requires landscaping and seeding for this area upon completion of the project. I am sure you are aware of these items and I do appreciate your courteous conversation with me concerning them. The City of Kenai and the Council applaud your efforts in making this the best possible project. If we can be of any assistance, please contact us. Sincerely, Keith Komelis Public Works Director KK/kw cc: Mayor Williams and City Council Dan Morris, Acting City Manager ► t4A Y ;. % oat TO: CITY OF KENAI - CITY COUNCIL, AIRPORT COMMISSION, PLANNING & ZONING COMMISSION WHEREAS, Kenai airport operations, including the building and operation of the float plane basin, have lead to increased noise over the last 10 years, and this increased noise is a nuisance and disturbance to Kenai residents who live near the airport; and WHEREAS, it is necessary and desireable for the City to provide and maintain buffer property between the airport and residential areas around the airport, to reduce the impact of Kenai airport noise; NOW THEREFORE, the undersigned, resident(s) of the City of Kenai, hereby request that the Kenai City Council purchase the property described as: SE1/4 NE1/4, sec. 31, T6N, R11W, S.M., Kenai Recording District, Third Judicial District, State of Alaska, as airport buffer property, to protect property owners west of the Kenai airport. Date Name (sign, print) Mailing Address �1110 Z ip- 4J U L�;.r� , 1 �� G I / cox' r (IlV Cl o ✓'e k w All SEND TO: Secretary, Planning & Zoning Commission / Airport Commission WW CITY HALL - 210 FIDALGO ST., KENAI ALASKA 99611 C ;z . . pr �.� � VAi � ''...�,�-,.,�,� -,: � :lam; ; - `4 �Z' TO: CITY OF KENAI -CITY COUNCIL, AIRPORT COMMISSION'S _.rj.�� PLANNING & ZONING COMMISSION WHEREAS, Kenai airport operations, including the building and operation o float plane basin, have lead to increased noise over the last 10 years; and increased noise is a nuisance and disturbance to Kenai residents who live near airport; and ". WHEREAS, it iF necessary and desireable for the City to provide and maintain bitffer property between the airport and residential areas around the airport, to reduce the impact of Kenai airport noise; NOW THEREFORE, the undersigned, resident(s) of the City of Kenai, hereby request that the Kenai City Council purchase the property described as: SEI/4 NE1/4, sec. 31, T6N, R11W, S.M., Kenai Recording District, Third Judicial District, State of Alaska, as airport buffer property, to protect property owners west of the Kenai airport. Date Name (sign, print) Mailing Address -7/1 6/�6 Shealam- a 5heiden '1 c�3 Sic- -moce- (.9 �t �p+ 3oyc 3o'7b 7` (7-9G ?0z G. O((;;S(JoKue 1�ervl�t /}k �94-/l -30716 c�- 6CVr1: 11 C win,,--,r SEND TO: Secretary, Planning & Zoning Commission / Airport Commission CITY HALL - 210 FIDALGO ST., KENAI ALASKA 99611 f �� Ste► ' • c �lr�� i. r:, y .r f .' r h fr.�f" •maim1iE•f ME 5 HOE, wt awl � 1����� rW��l �a ��^ - ^,rj.'R'• � rt�i `""�✓,{ � � y -a� � iis�-s's�.Y �-. `'/h�. _ V 7t9� r.fY. ���"•�"Ty 1 T_ �• ✓ r •r ''- "• ):i.-..%�r �4 'f'a y ��''t .iX+-""; . �� .�ti�tr���y • "��ik'��i'K ta+.•a � . �t 1r � ' :1v r \:��_,�,:a „y- f .. �, l�`!�% 3r'1f1•.����,,b :_�-'T �'.W �..5 fli' ij� r+u 7 i -y c.'!j �•;5.. }" 4_ kr Pie NVI Er��r �,s� ��'lA�1�� ,:i�� '!�n�srs "�� 7�'� •i �, C� ��N ly.r,�``�� r;'b-' �� � t �} � TTia ►►�- �� - l' � � ,fit,. - • , , � . � s=I �. - ` afro �1 r z4''?��j:�_ .t. t � �� .��y, � r•ti t t -� r,,� � r' W� - . 0��1���� `+_�',7 ,? ✓r art �- �c .l� l _ i i W 1 ��,.... � l . TO: CITY OF KENAI - CITY COUNCIL, AIRPORT COMMISSION, PLANNING & ZONING COMMISSION WHEREAS, Kenai airport operations, including the building and operation of the float plane basin, have lead to increased noise over the last 10 years, and this increased noise is a nuisance and disturbance to Kenai residents who live near the airport; and WHEREAS, it is necessary and desireable for the City to provide and maintain buffer property between the airport and residential areas around the airport, to reduce the impact of Kenai airport noise; NOW THEREFORE, the undersigned, resident(s) of the City of Kenai, hereby request that the Kenai City Council purchase the property described as: SE1/4 NE1/4, sec. 31, T6N, R11W, S.M., Kenai Recording District, Third Judicial District, State of Alaska, as airport buffer property, to protect property owners west of the Kenai airport. Date Name (sign, print) Mailing (Address t t� 'Y ILI JUL SEND TO: Secretary, Planning & Zoning Commission / Airport Commiss CITY HALL - 210 FIDALGO ST., KENAI ALASKA 99611 INT Mani t WWNA I" Doll WPM J. 0 A�z low-, 9 4q qlwl." . mi. CY - I'A fin 77 —m Vol, .:St MM'. � "Y��r' .1=,��` !'.•� � '��'sy'"t—a" � --� i .�i t s " .w et' •r yy jr _r A-!"'f.� • Z�j �� .�t f r .i'-�w T `f �.r . ♦r ~ y .yL�a s� _ �ar� Y..�7� �� F�r eld ,�r .VC e��:'Li,l���l; `� .! 1 'T�. �..•(f-i.. ,'J,IY`s,M1 :i � t r.Y-i. �f.•f' �'-' -`..' MIN Arm;1��•F�b.���'. � •y�i�G ����n�7 � L { 1.� 1- � ifs �'T�5 a �`.�-� •� g• t.q..:r>r �sfl1 ���� ��•�•.'�, ^��} �s� tl1tr✓ f s`r� �.. rj -' ''�. r-. .c �, .r, �•-. 7.7�•y �����'w'V I��Z L �• 1Y•� rr If o l !mow , "Jot,—' :w� --- `� ! : L'' .. }� _.� � rt. -: . �, y, ' r �J r y�',,:-� apt x _ �f.. •-%� = �. '- .siyo.�.?•..- 'td ��� �� ti � r• t � •%'. L Is RAM AM rk A Mt-m-ka'A' W . OR, ' ta. VF bm.L nil APPLICATION FOR CONTRACT PAYMENT NO. 1 Page PROJECT: Thompson Park Improvements - Production Well No. 3 TO (OWNER): CITY OF KENAI 210 FIDLAGO KENAI, AK 99611L 1g96 283-7535 FROM (CONTRACTOR): PENINSULA CONSTRUCTION,-INCw 39940 CARVER DRIVE KENAI, AK 99611 I 283-45819 ARCHITECT/ENGINEER: NELSON & ASSOCIATES 215 FIDALGO, SUITE 204 KENAI, AK 99611 - - --- L — 283-3583 APPROVED BY COUNCIL DATE CITY CLERK PERIOD FROM TO ':3'4L`I Z9) 199(c ADJUSTEDCONTRACT' AMOUNT' TO DATE 'PAY REQUEST:: FORVITY''USE . 1. Original contract amount 2. Net change by change orders 3. New contract amount to date $ 621,500.00 -0 - Co21.500.00 WORK COMPLETED 4. Total completed and stored 5. Less retainage of 10 % 6. Total earned less retainage 7. Less amount of previous payments 8. Balance due this payment 13 4, oz$ . 51 L C-) 13 �{� 02. 55 k I20,`22.9ts� i _ p Distribution of Executed Pay Estimate by: Owner Architect/Engineer Contractor Other '4i�� - �0 MEMORANDUM TO: Chuck Swenor, Project Engineer, DOT/PF FROM: Keith Kornelis, Public Works Director DATE: August 2, 1996 SUBJECT: Kenai Spur Improvements In previous correspondence the city has requested special attention to landscaping and seeding along the project ROW. It appears that the backslopes behind the sidewalks and curbs are often very steep with abrupt grade changes. This presents a very difficult problem when mowing the grass. Since the Kenai Parks and Recreation Department mows much of this grass, we request that the backslopes be tapered way back so that a mower can place a wheel on the sidewalk and mow parallel to the sidewalk without "high center" problems. Public Works and the Parks Dept. would like to meet with you at your convenience to go through the project so we could get a better idea as to what the final project will look like. KK/kw cc: Mayor Williams and Council Members, Information 8/7/96 Bob Frates, Parks & Rec. Director Kenai Chamber of Commerce �'P,or to 0/4 a 92nom sao" Blsraa�c 402 Overland Kenai, Alaska 99611 (907) 283-7989 (907) 283-7183 (Fax) RECEIVED NJG - 5 1996 KENAi CITY CLERK August 2,1996 Mayor John J. Williams Kenai City Council Members City of Kenai 210 Fidalgo, Ste. #200 Kenai, Alaska 99611 Dear Mayor Williams and Council members: The Kenai Chamber of Commerce Board of Directors introduced Resolution 96-08, opposing the closure of the local PTT Customer Service office at the August 2,1996 Board of Director meeting. The Board was advised that PTT has requested a meeting with members of both Kenai and Soldotna Chamber of Commerce Board members prior to a resolution being considered. Please be advised the Kenai Chamber of Commerce Board of Directors stand ready to assist the City of Kenai in it's continued effort to relocate the headquarters of PTI to Kenai. Please don't hesitate to contact us in regards to this matter. Best regards, Laura R. Measles Executive Director KENAI CITY COUNCIL MEETING JULY 17, 1996 "TO DO" LIST CRG - Investigate whether a conditional use permit would allow a nightly rental or any rental (in regard to dwellings on James Street). CLF - Tickle for the fall, a work session to discuss the purchase of bluff property for a lookout area, etc. KK - Discuss Kelly Wolf suggestions for bank restoration project with Bill Nelson and Wolf. Order and place wood -slatted snow fence along Mission Avenue bluff. Investigate third manhole on Lawton Extended (by iron gate past the golf course) for severe erosion. Consider adding fill. 1791-1991 CITY OF KENAI "W Cgdal o� 11(v a". F2kx TO FROM Cal H� 210 Fidalgo, Suite 200 Kenai,.Alaska 99611-7794 f-, Phone 907-20-7535 Fix 907-293-3014 Date ;T / '?- / �� Number of Pages _W AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 7, 1996 7:00 P.M. KENAI CITY COUNCIL CHAMBERS B. SCHEDULED PUBLIC COMMENT (10 Minutes) C. PUBLIC HEARINGS 1. Removal of City Manager 2. Ordinance No. 1708-96 - Increasing Estimated Revenues and Appropriations by $200 in the General Fund for Plantings, Shrubbery, and Flowers. 3. Ordinance No. 1710-96 - Increasing Estimated Revenues and Appropriations by $15,000 in the Airport Land Special Revenue Fund for Installation of Air Conditioners in the Flight Service Station Building. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 4. Resolution No. 96-57 - Providing for Submission to the Qualified Voters of the City of Kenai at the General Election to be Held in the City of Kenai on October 1, 1996, the Question of Issuing General Obligation Bonds or Otherwise Incurring Debt in an Amount Not to Exceed $2,500,000 to Provide a Portion of the Funds Necessary to Construct an Addition to the City of Kenai Community Library. a. Retention of Bond Counsel 5. Resolution No. 96-58 - Transferring $7,500 in the General and Water and Sewer Funds for Lease of a Phone System and Purchase of a Phone Message Recorder. 6. Resolution No. 96-59 - Transferring $14,283.00 in the Water and Sewer Special Revenue Fund for Purchase of a Hydro Jet Sewer Cleaning Unit. 7. Resolution No. 96-60 - Awarding a Contract to Sewer Equipment Company of America for Furnishing a Hydro Jet Sewer Cleaning Unit, Model 747-F, for the Total Amount of $44,283.000 Which Excludes the Additive Alternate. The publis is invited to attend and participate. Carol L. Freas City Clerk INFORMATION LIST Kenai City Council Meeting of August 7, 1996 1. 7/17/96 Kenai Council Meeting "To Do" list. 2. 7/3/96 Div. of Retirement and Benefits letter confirming the city's FY97 employer contribution rate of 6.03 percent. 3. Bob Peters letter of appreciation for Council's recognizing danger to people using Mission Avenue and erecting a safety barrier along the bluff. 4. 7/18/96 Dept of Fish & Game letter of response to Catherine Cassidy, Kenai Watershed Forum. 5. 7/16/96 City of Kenai Safety Committee Meeting agenda and minutes. 6. 7/22/96 DNR letter regarding collection of seeds from native plants of the Southcentral Region with KK response. 7. 7/19/96 DOT letter of response to KK 7/9/96 letter of concerns regarding the Spur Highway project. 8. Committee to Protect Woodland, Inc./Petition requesting council purchase the property described as SE- NE4, Section 31, T6N, R11W, SM, Kenai Recording District. 9. Pay Estimate No. 1, Thompson Park Improvements/Production Well No. 3 - $120,622.96. 10. 8/2/96 KK memorandum to DOT regarding Kenai Spur Improvements - grass mowing concerns. COUNCIL PACKET DISTRIBUTION COUNCIL MEETING DATE: Mayor and Council Fire Department Police Department / Senior Center Attorney UtT-Ma—n—ag—er---� Finance Public Works % Library ✓ Airport Parks & Rec. AGENDA DISTRIBUTION Borough Clerk Assembly (3 ) Public Wks. Sec. Public Wks. Shop_ Bldg. Maintenance. Bldg. Official Streets Anchorage News Dan Conetta, KPB Planning Dept. Bulletin Board KSKA Radio DELIVER Chamber HEA Animal Control Dock (Season) STP Legal Sec. HEA KSRM Cen.Labor ARCO Clerk K. Woodford J. La Shot B. Springer L. Harvey Kim Clarion Commissions Airport(LH) Aging(LH) Library(LH) Harbor(KW) Pks & Rec. (LH) P&Z(LH) Council Packets to Police Department Dispatch desk. The Clarion picks their packet usually on Mondays. The portion of the agenda published by the Clarion is faxed before 5:00 p.m.